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TECCS Tutorial on Keyboard Shortcuts TECCS Computer Repairs & IT Services Keyboard Keys & Keyboard Shortcuts www.teccs.co.uk Contents Alt ..........................................................8 AltGr......................................................8 Document Information.....................................1 Ctrl..........................................................9 Author....................................................1 Shift........................................................9 Acknowledgements...............................1 Navigation Keys.................................................9 Publication Date....................................1 Arrow Keys............................................9 Category and Level...............................1 End..........................................................9 Getting Started...................................................2 Home......................................................9 Keyboard Keys & Keyboard Shortcuts Explained................................................2 Navigation Keys...............................................10 Tutorial Outline and Outcome............2 Page Down...........................................10 Tutorial Requirements.........................2 Page Up................................................10 Additional Requirements.....................2 Tab........................................................10 The Keyboard.....................................................3 System and GUI Keys......................................10 Character, Number and Symbol Keys.4 Esc.........................................................10 Enter and Editing Keys......................................4 Pause/Break.........................................10 Backspace...............................................4 PrtScn/SysRq.......................................11 Delete.....................................................5 Windows Logo Key............................11 Enter.......................................................5 Windows Menu Key..........................11 Insert.......................................................6 Keyboard Shortcuts..........................................12 Return....................................................6 Windows System Shortcuts............................12 Function Keys.....................................................6 Microsoft Word 2010 Shortcuts....................13 Function Keys (F1 – F12).....................6 Excel 2010 shortcuts........................................15 Lock Keys............................................................7 Control-Alt-Delete..........................................15 Caps Lock Light & Key ........................7 Conclusion........................................................16 Num Lock Light & Key........................7 Scroll Lock Light & Key ......................7 Modifier Keys.....................................................8 www.teccs.co.uk Keyboard Keys & Keyboard Shortcuts Document Information This document is released under a Creative Commons Attribution-Share Alike 4.0 Unported license. http://creativecommons.org/licenses/by-sa/4.0/ Author George W. Jopling Web: www.georgejopling.com Email: [email protected] Acknowledgements Mysid, Ymulleneers and Azaghal of Belegost, for the keyboard image used in this tutorial. Publication Date Published on 14 September 2014, version 2.3 Category and Level Computer basics. Beginner. This training will take approximately 40 minutes to complete. 1 www.teccs.co.uk Keyboard Keys & Keyboard Shortcuts Getting Started Keyboard Keys & Keyboard Shortcuts Explained There are many different styles of keyboard available in the UK. Apart from the main character keys, there may be slight differences in the layout of the keys and some could have extra keys. This is especially the case for laptop computer keyboards which can vary significantly. This tutorial is based on the International Organisation for Standards (ISO ) keyboard layout (105 keys) with UK engravings. Individual keyboard keys can be combined to access commonly used program features such as making text bold or saving a document. These key combinations are called keyboard shortcuts. Some of the most useful keyboard shortcuts for the Microsoft Windows operating system, Word 2010 and Excel 2010 are shown in this tutorial. A number of keyboard shortcuts are common to all Microsoft Windows based programs. Tutorial Outline and Outcome This tutorial provides a basic understanding of all the keys on a standard UK keyboard and how keyboard shortcuts can be used to save time and work more efficiently. The keyboard is the main interface tool a user has with a computer. Although written with comments and examples for Microsoft Word 2010, the user will be able to apply the techniques learnt to many other Windows based programs. I now offer students an explanation of the keyboard keys and an introduction to keyboard shortcuts following an observation during a word processing class that I taught a few years ago to experienced computer users. I noticed that one lady had rebooted the computer to resolve an apparent problem of text being overtyped. I pointed out that this was because she had accidentally pressed the Insert key and demonstrated its use. Other members of the class had stopped to listen and I quickly discovered no one had received instruction on the keyboard. Tutorial Requirements There are no specific requirements for the explanation of the computer keyboard keys. A computer with Microsoft Word 2010 installed would be helpful in order to follow the explanation of the keyboard shortcuts, but not essential. WordPad, the basic word processor program included with the Windows operating system, will suffice for most of the tutorial. Additional Requirements None. 2 www.teccs.co.uk Keyboard Keys & Keyboard Shortcuts The Keyboard Notes This tutorial covers a commonly used keyboard layout. It is possible for computer program developers to change key functions. Check the Help or documentation of your program for details of any specific changes. This tutorial is based on a standard keyboard for the Microsoft Windows operating system. Apple’s keyboard layout for the OS X operating system is slightly different. The Caps Lock, Num Lock & Scroll Lock LED lights may not be present on all keyboards. The above image is a typical example of a standard computer keyboard. Notes The tutorial is arranged alphabetically in the key groupings shown above. Many keyboard keys, including all the character keys, have a repeat action to them. Pressing and holding a key down will repeat the action until the key is released. A few keyboard keys, for example the Caps Lock key, have what is known as a toggle action to them. If the Caps Lock is on, pressing the Caps Lock button will turn it off. Pressing the same button again will turn the Caps Lock back on. It is possible to control a computer using only the keyboard. GUI (Graphical User Interface). Most computer users now use a graphical user interface to interact with the computer; the Windows desktop with the icons and buttons being a typical example. Text commands were used in the early days of computing. 3 www.teccs.co.uk Keyboard Keys & Keyboard Shortcuts Character, Number and Symbol Keys These keys are likely to be the most familiar to keyboard users and usually require little further explanation. The keys do however combine with other keys such as the Modifier keys the tutorial refers to in more detail later. Enter and Editing Keys Backspace The Backspace key (top right, marked by an extended left pointing arrow) was originally used to push a typewriter carriage one position backwards. I learnt to type on a manual typewriter and remember this key well as it usually required a firmer press. On a modern computer system it is typically used to delete one character to the left of the text cursor position. It can also be used to delete tab stop positions or a highlighted block of text. A tab stop is an adjustable point available on many programs such as a Microsoft Word to assist the layout and positioning of text. Example Start Microsoft Word 2010 and type in a line of text. Position the text cursor in the middle of the line of text. Now press the Backspace key and it will delete one character to the left of the text cursor position. On a blank line in a Word 2010 document, press the Tab key (left hand side next to the letter Q) a few times in order to create some tab stop positions. Now press the Backspace key and this will delete the newly created tab stop positions. Notes Be careful when using the Backspace key if you have a highlighted a block of text within a document, it will behave in the same way as pressing the Delete key. 4 www.teccs.co.uk Keyboard Keys & Keyboard Shortcuts Delete The Delete key does exactly what it says on it, it deletes things. This can be a single character of text, a selection of files or a whole page of text within a large document. What it actually deletes though depends on the context in which it is being used and what is selected. Example Start Microsoft Word 2010 and type in a line of text. Position the text cursor in the middle of the line of text. Now press the Delete key and it will delete one character to the right of the text cursor position. Highlight the rest of the line of text given in the above example and now press the Delete key. This time it will delete all of the remaining line of text. The Delete key can also be used to delete a file or folder from your computer that you no
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