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9 w Contents
Chairman’s Introduction 01
DPC Activities 05
Papers, Presentations and Reports 08
Leadership Programme 15
Technology Watch Report 16
What’s New In Digital Preservation 17
The Digital Preservation and DPC-Discussion email lists 17
Members’ Activities – Full Members 19
Members’ Activities – Associate Members 29
Allied Organisations 38
DPC Board of Directors 38
2008-2009 Financial Statement 40
[Cover Image] View of the Robert Adam dome ceiling in HM General Register House, The National Archives of Scotland, Edinburgh.
Image on [Contents], [Page 39] and [Page 40] courtesy of Mike Braham Photography, York. All other images courtesy of DPC and its members.
Designed and produced by [Rubber Band] www.rubberbandisthe.biz Chairman’s Introduction [1] THE CORE TASK OF ENSURING THAT OUR DIGITAL MEMORY IS ACCESSIBLE TOMORROW REMAINS
The aim of the Digital Preservation Coalition the core task of ensuring that our digital is to secure the preservation of digital memory is accessible tomorrow remains. resources in the UK and to work with While developing the plan was the work of others internationally to secure our global Executive Director, Frances Boyle, delivery digital memory and knowledge base. has fallen to her successor. Frances left the Vigorous advocacy and a collaborative DPC in January to lead the development approach to digital preservation matters of the UK Research Reserve. She leaves the are hallmarks of the DPC and are important coalition greatly strengthened. We wish characteristics that will persist into the her well in her new role and thank her future. The coalition is conscious, however, for the work that she has done. Our new that, in order to retain its relevance, it Executive Director – William Kilbride – is must keep ahead of the times by reflecting known to many in the coalition from his on the balance of its activities and by previous work at the Archaeology Data continuing to serve its members in the Service and, more recently, at Glasgow most appropriate and beneficial way. Museums. We are grateful to colleagues at By far the most significant action of the Glasgow University who have provided him coalition in the last year has been the with an office in the Humanities Advanced creation and adoption of a new three-year Technology and Information Institute strategic plan. Presented and approved (HATII). By this action the ‘closer working at our AGM in November, the plan relationship with HATII’ envisaged in the identifies five key functions of the coalition: strategic plan has been effected more leadership; sharing and disseminating completely than could have been predicted. knowledge; enriching the experience The administrative centre remains in of members; empowering members’ York, where Carol Jackson, Events and workforces; and assuring the sustainability Administration Manager, has overseen a of the coalition. Discussions relating to move to more compact accommodation. this new plan provided an opportunity for members to revisit the coalition’s founding principles and to calibrate them against new and emerging needs. The values of the coalition are strong and, although some of the needs which our organisation was established to address have changed,
01 Chairman’s Introduction [2] A SIGNIFICANT VENTURE THIS YEAR HAS BEEN THE LAUNCH OF A DIGITAL PRESERVATION ROADSHOW
Interest in the coalition has continued to strategy is to apply digital preservation grow. We welcomed two new associate management to all current and future members at the start of 2009: the Research digital assets belonging to Tate. Information Network (RIN) and Tate. RIN Although awareness of digital preservation undertakes evidence-based research into is now much more widespread than when information and data issues that relate the coalition was founded in 2002, the gap to professional researchers – particularly between awareness and action remains academic researchers – and develops policy, wide; policy needs transforming into guidance and advocacy on that basis. practice. In late 2008 the DPC supported a RIN and DPC are natural allies for policy survey of local government archive services. development and agenda setting. Tate is This showed that around 50 percent one of the UK’s leading cultural heritage had a digital preservation policy in place, organisations. It is charged with curating indicating that progress has been made in and exhibiting the national collection of recent years, but that, clearly, a lot of basic British Art plus international modern and work is still needed. Respondents ranked contemporary art. Tate operates across ‘finance’ as the biggest challenge they face. four different sites and receives a total of The need for appropriate skills and support eight million visitors a year. www.tate.org. was identified as the second greatest need uk receives twenty million visitors a year; its and it is in this realm that DPC has much interest in digital preservation is particularly to offer. distinctive. Tate’s digital collections began with the ‘collection’ itself which was the In similar vein, a survey of JISC-funded subject of an inaugural digitisation project projects undertaken by the DPC, in started over 10 years ago. Two subsequent conjunction with Portico and the University projects have created established workflows of London Computer Centre (ULCC), to digitise existing imagery and new digital provided an insight into preservation captures and have helped inform and planning for large-scale digitisation create the basis for further digitisation projects. Although many of those involved such as contemporary digital art, time- in the projects had thought carefully about based media, and an extensive commercial the long-term future, some of them were photographic library. Digitisation is an facing unforeseen difficulties such as the ongoing process at Tate and is rapidly disappearance of partners or a dislocation expanding to include areas such as Library between access and preservation services. and Archive documentation. The key
02 Our digital memory accessible tomorrow Little wonder, then, that the DPC’s events and Methods for Digital Preservation’ In demitting office after almost three programme has been as popular as ever. and brought together researchers and years as chair of the Digital Preservation A significant venture this year has been the practitioners from around the world to Coalition (and with a move to New Zealand launch of a Digital Preservation Roadshow, explore the latest trends, innovation and imminent), I am heartened that DPC is in in association with the Society of Archivists practices in digital preservation. Other key such excellent shape, with first-rate staff, a and the National Archives. Seven day-long events this year have been the ‘Missing busy agenda and an engaged membership. events are planned in total across the UK Links: the Enduring Web’, a conference It has been a great privilege for me to chair and Ireland with preliminary feedback on the topic of web archiving held in the organisation and I am grateful to all from York and Gloucester giving evidence July, ‘Tackling the Preservation Challenge: for their collegiality and support. The DPC of success. The speed at which the events practical Steps for Repository Managers’ in has a bright future, and I shall observe with reach capacity and the size of the waiting December and an invitation-only meeting great interest the continuing growth and lists demonstrate the appetite for expertise to review the OAIS standard. This last event success of the coalition, albeit from distant in the long-term management of digital produced two sets of recommendations shores. data. signalling the coalition’s ongoing Ronald Milne commitment to standards development. Training is also available for those looking Chair for more detail than can be provided The coming year promises much. Work in a single day. The Digital Preservation is well under way on a new platform for Training Programme run by the ULCC has the DPC website, and the publication plan The DPC has a had a long association with the DPC. This has already generated a great deal of acquaintance was renewed in May when interest from members and non-members bright future the DPC sponsored two places on the alike. The final board meeting of 2008/9 course for members. These ‘scholarships’ approved the formation of a new DPC were initially intended as an experiment, task force on web archiving with a specific but feedback from participants and the mandate to support the collaborative policy number of applications means that we development that the UK will need to hope this can become a regular feature ensure a long term memory from the web. and an obvious benefit for members. Reviews of membership and branding are also on the horizon. In September the DPC sponsored the International Conference on Preservation of Digital Objects (iPres 2008), hosted by the British Library. The conference was themed ‘Joined Up and Working: Tools
03 Dr William Kilbride, Executive Director, DPC and Richard Davies, ULCC 04 Our digital memory accessible tomorrow The Web Archiving Consortium Workshop – Missing Links: the Enduring Web, July 2009 DPC Activities [1] DPC EVENTS HIGHLIGHT
iPRES 2008: The Fifth International DPC/DCC Workshop – OAIS 5 Year Review DPC/RSP/DCC/JISC Workshop – Tackling Conference on Preservation of Digital – Follow Up the Preservation Challenge: Practical Objects Steps for Repository Managers 1st December 2008 29th & 30th September 2008 12th December 2008 The joint meeting of members of the DPC Hosted by the British Library and sponsored and the Digital Curation Centre’s Associates The DPC, the Repositories Support Project, by the DPC, iPRES 2008 was the fifth in the Network members workshop was held as the Digital Curation Centre and the Joint series of annual international conferences a follow up meeting to the Open Archival Information Systems Committee (JISC) addressing the latest trends, innovations, Information System (OAIS) Standard 5 organised the joint workshop bringing thinking, and practice in digital Year Review held in 2006. The workshop together key stakeholders, the repository preservation. The theme of iPRES 2008 provided an opportunity for the original managers and preservation experts working was ‘Joined Up and Working: Tools and participants to review and contribute in this important area within the repository Methods for Digital Preservation’. Sessions feedback to the Consultative Committee community. The practically focused event addressed three core topics: practical for Space Data Systems (CCSDS) response offered an opportunity for delegates preservation work, policy and costs, and for inclusion in the revised draft of the full to discuss and share perspectives and theory and conceptual frameworks. OAIS Reference Model. problems, learn about requirements, and
More information on the event can be found at: The full Response to CCSDS’s comments on the OAIS solutions and further repository managers’ www.bl.uk/ipres2008/about.html Five-year review: recommendations for update, 2006 can understanding of how to implement be found on the DPC website: www.dpconline.org/docs/ events/081201OAIS.pdf preservation strategies and processes. A brief report on this event can be found on the RIN website at: www.rsp.ac.uk/news/news2008-12-12preservation.php
05 DPC Activities [2] DPC EVENTS HIGHLIGHT
JISC, the DPC and the UK Web Archiving Digital Preservation Roadshows Consortium Workshop – Missing Links: 2009-2010 the Enduring Web Various dates and venues across UK 21st July 2009 including York, London, Edinburgh, Dublin, Manchester, Wales Sponsored by the Digital Preservation Coalition and the JISC and the six partners A series of Roadshows organised by the of the UK Web Archiving Consortium Society of Archivists and sponsored by (British Library, National Library of Wales, the DPC, The National Archives (TNA) and JISC, Wellcome Library, The National Cymal was launched across the UK to raise Archives and the National Library of awareness of digital preservation tools and Attended by over Scotland) this event brought together techniques. content creators and tool developers The events aimed to raise awareness of 100 delegates the with key stakeholders from the library the issues, to demonstrate that there are and archives domains. Attended by event addressed solutions that don’t involve spending large over 100 delegates the event addressed amounts of money, and to show how to technical, social technical, social and historically acceptable take the first, small, incremental steps in preservation issues surrounding the and historically this field. Events were held in Gloucester ‘Enduring Web’. and York and further events are being held acceptable An extended report of the event, with links to discussion pieces and reflections from participants on what they have through 2009 and 2010. preservation issues learned is available online at: www.dpconline.org/graphics/ For more information on the road shows, including links to events/090721MissingLinks.html forthcoming events please see: www.dpconline.org/graphics/ surrounding the events/09-10roadshows.html ‘Enduring Web’ All DPC event presentations and photographs are available on the DPC website at: www.dpconline.org/graphics/events/
06 Our digital memory accessible tomorrow Jeffrey van der Hoeven, Koninklijke Bibliotheek, The Netherlands The Web Archiving Consortium Workshop – Missing Links: the Enduring Web, July 2009 07 Papers, Presentations and Reports [1] THERE IS MUCH EVIDENCE OF A GROWING AWARENESS OF DIGITAL PRESERVATION ISSUES
JISC Digitisation Programme: The main aims of the study were: Preservation Study • To study the preservation plans and September 2008 processes of the digitisation projects, identifying possible areas of risk. A DPC led bid was awarded a contract from the JISC to complete work on the • To offer recommendations, at both an Digitisation Programme: Preservation Study. individual project level and for JISC as a whole, for processes and strategies for The consortia, which comprised of the mitigating the risk. ULCC, Portico and the DPC, responded to the JISC ITT in September 2008. The work • To provide case studies which would be was undertaken between November 2008 - helpful to the broader community. March 2009. Full details of the JISC ITT may be found: www.jisc.ac.uk/ fundingopportunities/funding_calls/2008/08/digi2.aspx
The DPC proposal is available to members and can be found in the DPC website Members’ Area: JISC Digitisation Programme: Preservation Study. Four case studies and a digest of the project will be released imminently.
It is encouraging that nearly half (47.4%, 18/38) of survey respondents reported already having a Digital Preservation Policy
08 Our digital memory accessible tomorrow Digital Preservation Survey for Local The aim of the survey, which was available Authority Archivists & Record Managers throughout September 2008, was to collect a snapshot of current preparedness November 2008 for digital preservation within the local The National Archives, the Records authority archive sector. Invitations to Management Society and the Digital respond to the online questionnaire were Preservation Coalition, with the support issued via the Association of Chief Archivists of the Association of Chief Archivists of in Local Government [ACALG] in England Scottish Local Authorities Working Group and Wales, the Archivists of Scottish Local gathered at an open consultation event in Authorities Working Group [ASLAWG], and November 2008 to consider the findings of the Local Government group of the Records a recent survey in the sector. Management Society. The presentations from that event may be found at: www.dpconline.org/graphics/reports/index.html#nhsstrategy
The full report on the Survey regarding Digital Preservation on Local Authority Archive Services is available on the DPC website: www.dpconline.org/docs/reports/digpressurvey08. pdf The report is also available via the Records Management Society March 2009 bulletin.
Still image formats – jpeg and tiff (plus pdf) – are the most frequently held digital file types
09 Papers, Presentations and Reports [2] THE DPC JOINED FORCES WITH COLLEAGUES FOR THE 5 YEAR REVIEW OF THE OPEN ARCHIVE INFORMATION SYSTEM STANDARD
OAIS Review DPC Response to Digital Britain: The Interim Report 2006-9 March 2009 The DPC with colleagues in the Digital Curation Centre joined forces for the 5 year The DPC welcomed a new government review of the Open Archive Information consultation and offered knowledge System standard. This standard has been transfer between sectors as a way to widely adopted by those looking to promote long term access to digital preserve and manage digital data in the content. long term so is influential beyond the On the 29th January 2009 the Department space science community from which it for Business, Enterprise and Regulatory first emerged. An initial workshop in 2006 Reform (BERR) and the Department produced a report containing a series for Culture, Media and Sport (DCMS), of recommendations for changes to the published a plan to secure Britain’s place standard, a subsequent meeting in 2008 at the forefront of the global digital produced a report reviewing responses economy. The interim report underlined the to the first recommendations, and a third importance of the communications sector, consultation in 2009 produced a report on its contribution to the economy and its role remaining errors in a pre-publication draft in building Britain’s industrial future. of the standard.
Each of these reports is available to download, as is a technology watch report on OAIS: www.dpconline.org/ graphics/reports/index.html#nhsstrategy
010 Our digital memory accessible tomorrow The DPC Response to the report Curating Research: e-Merging New Roles recommended: and Responsibilities in the European Landscape • Greater clarity and consideration of digital legacy. 17th April 2009 The Hague • That consideration of the long-term A report from the conference is available to Members of the DPC: www.dpconline.org/members/ of digital content will deliver long- docs/090417CuratingResearch.pdf
term competitive advantage to the UK (requires DPC Member login) economy. • Greater collaboration between the producers of content and memory institutions charged with curating and preserving this generation’s digital legacy. • Greater knowledge transfer between the digital curation and preservation A recurring theme skills sector (such as DPC members) and was the aligning the creative industries producing new digital content. of traditional The full DPC Response to Digital Britain: The Interim Report and emerging (March 2009) is available at: www.dpconline.org/graphics/ reports/digitalbritain.html competencies More information and the full Digital Britain: The Interim Report can be found at: www.culture.gov.uk/what_we_do/ and skills – to broadcasting/5631.aspx support people’s confidence and to address the skills shortage
011 Papers, Presentations and Reports [3] OUT AND ABOUT: KEY MEETINGS AND CONFERENCES 2008-9
September April • International Conference on • Curating Research: e-Merging New Preservation of Digital Objects – iPRES Roles and Responsibilities in the 2008, The British Library, London European Landscape, LIBER/NCDD/KB, The Hague October • Digital Preservation Roadshow, • Driving the long-term preservation of Gloucester electronic records in your organisation – ARK Group, London May December • Research Information Network, Crewe • 4th International DCC Conference, • DPTP, London Edinburgh • Alliance for Permanent Access Board • OAIS Review workshop, Edinburgh Meeting, Den Haag February June • UK Research Data Service Conference, • Archives Roadshow, York London • ARCW meeting, Aberystwyth • Digital Curation Centre Evaluation • JISC Collections Conference Meeting, London July March • DCC ‘Face to Face’, Glasgow • JISC Conference, Edinburgh • Missing Links: the Enduring Web, London • Islamic Manuscript Association Conference, Cambridge • HEIRNet, meeting, York
012 Our digital memory accessible tomorrow Adrian Brown, The Parliamentary Archives Keynote speaker at the Web Archiving Consortium Workshop – Missing Links: the Enduring Web, July 2009 013 014 Our digital memory accessible tomorrow Registration desk at The Web Archiving Consortium Workshop – Missing Links: the Enduring Web Leadership Programme DIGITAL PRESERVATION TRAINING PROGRAMME SCHOLARSHIPS
18th – 20th May 2009 The Digital Preservation Training Programme (DPTP) is designed for all School of Oriental and African Studies those working in institutional information In April the DPC awarded two management who are grappling with Scholarships on the Digital Preservation fundamental issues of digital preservation. Training Programme (DPTP). A panel of It provides the skills and knowledge judges selected Grant Young, Digital necessary for institutions to combine Preservation Specialist at Cambridge organisational and technological “We are delighted to University Library and Vicky Phillips, perspectives, and devise an appropriate be able to offer this Digital Standards Manager at Llyfrgell response to the challenges that digital DPC member benefit. Genedlaethol Cymru / National Library of preservation needs present. DPTP is Wales from a strong shortlist. Applicants operated and organised by the University of DPTP will equip our were judged against three main criteria: London Computer Centre in collaboration winners with the the role that DPTP would play in career with the DPC. knowledge to effect development; the benefits to their For more information on the DPC programme of scholarships see: www.dpconline.org/graphics/training/ change and broaden organisation from attendance and the extent to which the applicant’s job profile digital preservation within the organisation pertains to digital knowledge both within preservation. Applications were open to their job role and the DPC members and associates. wider organisation. The number and quality of applications underlines the need for training” Dr William Kilbride Executive Director, DPC
015 Technology Watch Report
Technology Watch Report 2009-01 ‘Preserving Geospatial Data’ by Guy McGarva, Steve Morris and Greg Janée This report, the seventh in the series, “Increasingly large was designed for repository managers amounts of geospatial and archivists who may be expected to preserve and manage geospatial data but data are being created don’t have a background in geospatial and collected. Much of sciences. The report provided an advanced this data has long term introduction to the often daunting world of geospatial data management and supports value but its preservation efforts to ensure that these valuable and is a complex problem “Geo-spatial technologies complex data sets can be secured for future caused not least by the generations. are set to become one of variety of formats. It Key recommendations of the report is very important that transformative technologies pertain to formats, metadata and the of the next decade. The systems used to manage geospatial data. people understand growing prevalence of They also underline the need for careful the approaches and location-aware services rights management when preserving actions that need to commercially sensitive third party data. be considered when already points to this. DPC Technology Watch reports can be found on the DPC website at: www.dpconline.org/graphics/reports/index. preserving geospatial But time and space go html#techwatch together. This report sets data with the aim of a premium on long term ensuring future access” access to spatial data, Guy McGarva University of Edinburgh and it provides practical principal author TWR recommendations as to ‘Preserving Geospatial Data’ how to secure that long-term” Dr William Kilbride Executive Director, DPC
016 Our digital memory accessible tomorrow What’s New In The Digital Preservation and Digital Preservation DPC-Discussion email lists
What’s New is a summary of selected The digital preservation (Digital- recent activity in the field of digital [email protected]) email preservation commissioned and published list facilitates information on digital by the DPC. preservation activities, management of digital materials and on-line discussions. Issue No 18 The list now has over 1266 subscribers. March 2008 – August 2008 www.jiscmail.ac.uk/cgi-bin/webadmin?A0=digital-preservation Issue No 19 The DPC also has a private DPC discussion September 2008 – December 2008 ([email protected]) list Issue No 20 for members and allies which is used to January 2009 – April 2009 disseminate DPC activity and information. The list currently has almost 130 Issues 18, 19 and 20 included sections subscribers. on Digital Preservation Projects, Research data, Copyright and IPR, Web Archiving, Digital Preservation life cycle and tools and standards as well as summaries of recent publications on the themes of digital preservation, events and training. www.dpconline.org/graphics/whatsnew/
017 018 Our digital memory accessible tomorrow Sean Martin, The British Library and Dr William Kilbride, Executive Director, DPC Members’ Activities [1] FULL MEMBERS
The British Library Cambridge University Library The British Library has continued to expand Grant Young took up the newly-established its digital preservation activities and is near post of Digitisation and Digital Preservation the halfway mark in progress towards its Officer in the library in August 2008, ten year goal to fully preserve its substantial working closely with the DSpace@ collection of digital materials. National and Cambridge team. In May 2009 he initiated, international collaboration has remained with Elin Stangeland, the CUPID 1 Project, a key focus, with the EU co-funded a series of activities intended to scope Planets Project moving into its final year out the requirements for a preservation and delivering second generation digital service based on DSpace@Cambridge. It preservation tools and services. A third represents a particularly interesting case phase of the LIFE Project, co-funded by JISC among repositories for its emphasis on and RIN, was launched and will develop collecting research data and multimedia a predictive lifecycle costing tool over the content as well as e-publications. It also coming year. receives the outputs of digitisation projects and institutional administrative records. Significant practical progress has been Both TRAC and DRAMBORA audits will be made in preserving British Library carried out and there will be a survey of collections. A new Content Stabilisation preservation needs across the university. activity has been established to move Following this initial scoping study, due content stored on ‘at-risk’ hand held media for completion in March 2010, CUPID will into secure storage and has processed continue with a planning stage in which some 80 terabytes to date. The Digital technical specifications and policies will Library Programme has launched an be mapped out, and an implementation internal project to integrate the results of phase. The project is intended to draw development projects such as Planets and on developments elsewhere, notably the LIFE with the BL’s Digital Library System. Planets and LIFE projects. This will provide the ability to plan and execute appropriate preservation actions on The library also collaborated in the JISC- BL collections. A dedicated full-time post funded project, Keeping Research Data Safe has been established in the growing Digital 2, led by Neil Beagrie, which commenced Preservation Team to develop and realise a in March 2009. It will identify long-lived solution for the long term preservation of datasets for the purpose of cost analysis complex web materials. and build on the work of the first “Keeping Research Data Safe” study completed in 2008.
019 Members’ Activities [2] FULL MEMBERS
The Council for Museums, In the past 12 months our work has chiefly Digital Curation Centre (DCC) Archives and Libraries (MLA) been channelled through the Collections The DCC provides a national focus for Trust and includes: The Museums Libraries and Archives support of curation issues and promotes Council chiefly funds digital preservation • Development of a Digital Preservation expertise and good practice for the activities for the sector through Collections strategy for the London 2012 People’s management of research data. The DCC Trust and UKOLN. The goals of our work Record project (ongoing) produces a range of resources from are consistent throughout all the projects high-level briefing papers, technology • Development of a Digital Preservation that we fund: to promote awareness of watch papers, case studies and interviews strategy for culture-sector metadata digital preservation issues in the sector and to detailed digital curation manual under the Culture Grid project (ongoing, to ensure that, where possible, the digital instalments. The DCC also offers a due to launch in September ’09) activities funded by MLA have a digital varied timetable of events including preservation strategy built into them. • Participation in the National Archives information days and workshops and an discussion about Digital Preservation Annual Conference. Following successful and Web Archiving (ongoing) conferences in the UK in 2005 and 2006, and in Washington, USA, in 2007, • Discussions with OCLC and CILIP about the 4th International Digital Curation Digital Preservation as part of library conference was held in Edinburgh, digitisation workflows (ongoing) Scotland in December, 2008. This year the • Collections Trust representing MLA at 5th conference will be held from 2nd to European Commission Member States 4th December in London. The DCC also Expert Group discussions on Digital sponsors the open access International Preservation strategies in the EU and for Journal of Digital Curation, published by Europeana (ongoing) UKOLN, the only research journal in its field. The DCC works closely with a wide range of organisations and projects, including several large-scale European-funded projects including CASPAR, PARSE.Insight and PLANETS. The DCC has a significant support role in the emerging JISC-funded Research Data Management Programme.
DCC Face-to-Face Meeting, July 2009
020 Our digital memory accessible tomorrow Joint Information Systems Committee The UK LOCKSS Alliance transitioned to The National Archives (TNA) of the Higher and Further Education a subscription service and a new pilot Digital continuity is a term coined by The Funding Councils (JISC) project commenced (PEPRS) to examine National Archives. It means the ability to the feasibility of setting up a registry of use digital information for as long as you During this period, one major programme preserved e-journal titles. Other important need to, over time and through change. of JISC-funded work finished and another initiatives included: funding a Preservation one commenced. The Repositories and of Web Resources Handbook (JISC PoWR The Digital Continuity project was set up in Preservation Programme featured a number Project); a significant report on Preservation 2007. We received funding from all central of significant preservation initiatives1 and Policy issues; and working in partnership government departments to develop a JISC will continue to help those projects with a number of other organisations to service that can be used by all of the public synthesise and disseminate outputs deliver conference sessions and workshops sector to understand and manage digital on behalf of the community. The new that addressed key issues of interest to continuity. The service will include guidance programme, Information Environment both the university sector and beyond. and a Framework of tools, services and 2009-20112 is also addressing preservation consultancy. Much of the guidance, and issues and includes four new ‘Preservation 1 www.jisc.ac.uk/whatwedo/programmes/reppres.aspx the Framework of tools and services, will be Exemplar’ projects. 2 www.jisc.ac.uk/whatwedo/programmes/inf11.aspx ready by the summer of 2010. The service Phase 2 of the Digital Curation Centre was will be fully embedded within The National evaluated and further funding was granted. Archives by early 2011. The DCC will principally support universities www.nationalarchives.gov.uk/electronicrecords/ to effectively manage their data and ensure digitalcontinuity/default.htm they are accessible and re-usable well into The National Archives completed its the future. contributions to JISC’s InSPECT and Preserv2 projects in April 2009, but continues to be actively involved in Planets. In particular, we’ve improved the collection profiling tool, which is being used both within Digital Continuity and Planets, and have delivered through Planets major new enhancements to PRONOM that will enable Planets to experiment with new characterisation and risk assessment services.
www.nationalarchives.gov.uk/preservation/digital.htm
021 Members’ Activities [3] FULL MEMBERS
The National Archives of Scotland (NAS) On 5 February 2009, NAS launched The Scottish Register of Tartans to promote The National Archives of Scotland (NAS) and preserve information about registered programme to develop its secure, trusted tartans. Tartan, known throughout the digital repository – the Digital Data Archive world as a national symbol of Scotland, has (DDA) – has been completed. Functional been officially recognised by the Parliament operation of the ingest procedures will in Edinburgh with the passage of the start in October 2009. A browser-based Scottish Register of Tartans Act, 2009. The application using .net and SQL Server, DDA Register is maintained by the NAS as a incorporates the authenticity requirements national repository of tartan designs, and of the ‘BIP 0008’ Code of practice for acts as the official point of registration for legal admissibility and evidential weight of all current and future designs. Each tartan information stored electronically. The first is recorded digitally, as well as descriptively, digital data to be ingested will probably thus ensuring the uniqueness of each be born-digital images from the Sasine design and accurately recording the sett Register (the Scottish register of land) (pattern) via online images. produced by Registers of Scotland. NAS is developing a policy for ingest which will www.tartanregister.gov.uk help to assess the viability of electronic records already held. Advances in digital preservation technology can frequently outstrip the law, and reveal shortcomings with it. As legal registers change format and are produced exclusively in born digital formats, new statutory definitions may be required. NAS has been involved in discussions about whether we need new legislation to deal with these changes, or whether, as happened in the past, the changes can be simply introduced as part of wider powers of Government office holders.
022 Our digital memory accessible tomorrow National Library of Scotland (NLS) Public Record Office Northern Ireland As well as setting up a TDR at PRONI, staff (PRONI) have also been involved in a project that Over the last year we have been working will provide for the archiving of public to develop the Library’s digital repository Over the last year the Public Record Office sector organisation websites. This work in order to meet the needs of customers of Northern Ireland has been involved in has been carried out in conjunction with and allow us to work more closely with our several projects to address the challenges colleagues from the National Archives partners. One example of joint-working arising from the increase in electronic and the European Archive. The archived would be the Memorandum of Agreement working across the Northern Ireland Civil websites will be made available on PRONI’s signed by NLS, NLW and the BL to develop Service. website once they have been captured and a shared infrastructure for UK legal deposit Currently, PRONI is not in a position to placed in the web archive. materials. There are plans to make some of provide for the preservation of electronic these materials available in reading rooms With the rollout of the “TRIM” electronic records. The last year has seen a concerted by mid-2010. document records management system effort to remedy this situation with the having been achieved, attention has now The installation of a digital video transfer aim of establishing a Trusted Digital turned towards solving the challenge suite has enabled the Library to store Repository within the next two years. As of providing long-term access to uncompressed video on a network and PRONI combines the roles of a national records created with the application. As expose it to digital preservation activities archive and a county record office it is Departments need to maintain paper such as automated integrity checking. envisaged that the TDR will account for records for the entirety of their life cycles, Half a million pages from our Gaelic book electronic records both from Government so too will they have to ensure that collections have been digitised and are Departments and Non-departmental public electronic records are available for as long being used to explore the changes required bodies and from private individuals and as they are needed, whether it be five or to move the master storage format from larger bespoke digitisation projects. fifty years. This work, essential to business TIFF to JPEG2000. continuity and accountability, is being taken We continue to archive a selection of forward by the Delivery and Innovation websites that reflect the knowledge and Division of the Department of Finance and culture of Scotland using the Danish Personnel, with PRONI acting as external Netarchive web archiving suite. Agreement consultants. with the Scottish Government ensures that we continue to collect the government website, as well as initiating a pilot focusing on the deposit of web-only government publications into the trusted digital repository.
023 Members’ Activities [4] FULL MEMBERS
Publishers Licensing Society (PLS) Publishers, and in particular scholarly publishers, actively participate in an array of On behalf of the UK publishing industry, digital preservation activities. Publishers: the Publishers Licensing Society (PLS) is a full member of the DPC. Its role is to • Deposit publications in trusted dark stimulate innovation and good practice archives such as Portico, CLOCCKS, in rights management, in this case by and LOCCKS where material would be increasing awareness of the importance of accessible in case of catastrophe; preserving the digital objects that manifest • Participate in legal deposit initiatives copyright and related rights. and other projects led by national libraries. For example, in the UK there are voluntary arrangements for legal deposit of digital publications and these are evolving toward statutory licences; and • Protect digitisation investments through active digital asset management. PLS has been working with Copyright Licensing Agency (CLA), publishers and the trade associations on a series of new license proposals allowing licensees to re-use born- digital material to the usual CLA license extent limits. More and more organisations and businesses are purchasing/subscribing to more digital material. Such a licence will allow organisations to copy limited parts of these works for limited usage. We hear that this provides a convenience to licensees which they find valuable.
024 Our digital memory accessible tomorrow Research Councils UK (RCUK) PARSE.Insight started in 2008 and In addition STFC plays a major role in the completing in 2010 aims to survey a wide JISC funded Digital Curation Centre (DCC) Science and Technology Funding Council variety of scientific disciplines with respect where we are responsible for tools and (STFC) STFC has been coordinating two to digital preservation and produce a development. The aim of this work is to major European projects advancing digital comprehensive roadmap for the future of produce a set of tools which are of use in preservation: CASPAR and PARSE.Insight. digital preservation in Europe. As well as supporting the long term preservation of CASPAR has been running for three years a general survey, there are three in-depth digitally encoded information. In particular and has developed a framework for digital case studies in high energy physics, social the challenges of scientific data are tackled. preservation, based on the OAIS standard sciences and earth science. The other and applied and tested in the domains of Supporting the work in digital preservation partners include high-profile organisations scientific data (from ESA and STFC), cultural we play leading roles in standards bodies. such as CERN and the European Space heritage (from UNESCO) and performing We provide the co-chair of the standards Agency. The project has developed the arts (from IRCAM and others), all of which panel which is responsible for the Reference questionnaires to be used for the surveys, bring their own unique problems and Model for an Open Archival Information and an initial draft roadmap that will requirements for preservation. STFC is of System (OAIS, ISO 14721) which is the ensure that the surveys cover all the course itself a major holder of scientific standard most widely used in this field, relevant angles on digital preservation. data, often accumulated over many years and also for developing related standards. of observations. CASPAR developed a A series of workshops have been and will In addition we chair the Repository Audit framework, methods and infrastructure to be held throughout the life of the project and Certification Working Group which is support preservation, which themselves will to validate and disseminate the work done. attempting to produce an ISO standard on be sustained beyond the life of the project The project’s website is at: which a full audit and certification of digital itself. The project’s website is at: www.parse-insight.eu repositories can be based. If successful www.casparpreserves.eu this standard and process would be a major driving force in the field of digital preservation.
025 Members’ Activities [5] FULL MEMBERS
Research Libraries UK (RLUK) The 19th Century Pamphlets Online project Over the course of two years the project sought to build on previous work and succeeded in scanning 26,041 unique The 19th Century Pamphlets Online project expertise. It followed on from a large pamphlets (1,000,732 pages) and ensuring was sponsored by Research Libraries retrospective cataloguing project, which their effective online delivery and discovery. UK (RLUK), funded by JISC and led by included many of the same partners and Despite undertaking much research and the University of Southampton. Other was also sponsored by RLUK. Metadata planning prior to its commencement, the partners included JSTOR, Mimas, and the created within this previous project was project inevitably faced challenges and Universities of Bristol, Durham, Liverpool, extended and linked to the digitised changes. It was able to respond to these in LSE, Manchester, Newcastle and UCL. pages and text. The project drew on the a flexible and adaptive way, drawing on the The overall aim of the project was considerable digitisation experience of strengths within the consortium and the to provide researchers, teachers and BOPCRIS, the delivery platform of JSTOR, trust that had been established between learners with online access to significant and existing resource discovery channels partners. collections of 19th century pamphlets available via JSTOR and Mimas (such as Although the main aim of the project was held within UK research libraries. In order Google Scholar and Copac). the production of content, it also had to achieve this aim, the project drew on In addition to building on the past, the research and development components, the pamphlet holdings of seven research project was concerned to leave a good and there was much learned and created libraries (Bristol, Durham, Liverpool, LSE, legacy for the future. through the project, which will benefit Manchester, Newcastle and UCL), choosing partners and the wider community of collections that focused on the political, A problem facing large consortia resource providers and users. social and economic issues of the day. The digitisation projects is how to preserve project scanned these collections within and sustain the resources they create. the University of Southampton Library’s Which of the many partners will take on specialist BOPCRIS Digitisation Centre this responsibility? How will it be paid and then sent the datasets to JSTOR for for? To address this problem, the UK archiving and delivery via their online partners chose to enter into a long (25 publishing platform. Mimas enabled links year) agreement with JSTOR over the care to the digitised pamphlets to be added to and delivery of the collection. JSTOR would the national Copac catalogue and to local preserve the data and make it available free library catalogues. A supporting website of charge to UK users, and it would pay was developed to hold information about for this by making the content available on the collections and educational resources to commercial terms to others. support researchers, teachers and students.
026 Our digital memory accessible tomorrow University of London Computer Centre Oxford University Library Services on the pioneering work of Sally Rumsey, (ULCC) Ben O’Steen and Neil Jeffries, for the Oxford University is one of the world’s Oxford University Research Archive (ORA), ULCC has added new repository customers great memory organisations and takes the Library’s DAMS is based on the Fedora with repositories for three of the previous digital preservation very seriously. In the software and a collaboration with Sun SHERPA-LEAP partners and a significantly past year the Library received a $1.4m Microsystems as a Sun Center for Excellence enhanced eprints installation being grant from the Andrew W. Mellon in Digital Libraries. Richard Ovenden developed for London’s School of Oriental Foundation for the futureArch project, received a grant from the Andrew W. and African Studies. which aims to develop the Library’s capacity Mellon Foundation in June 2009 together for collecting, managing and preserving A renewed partnership with the DPC has with collaborators from the University of personal digital archives, through a new helped our digital preservation training Texas at Austin and the Maryland Institute service called Bodleian Electronic Archives programme DPTP (www.dptp.org) to for Technology in the Humanities for work and Manuscripts (BEAM), a project further success and we are looking forward on a report describing the current state and managed by Susan Thomas and directed to continued collaboration in the coming future potential for Digital Forensics. by Richard Ovenden. Closely allied with this year. For more information see: http://futurearchives.blogspot.com work, the Library has been developing a and www.ouls.ox.ac.uk/beam http://ora.ouls.ox.ac.uk We have also built up strong links with Digital Asset Management System (DAMS) the DCC and their DC 101 training course that will become the Library’s preservation- and expect to see closer integration in the standard digital management and storage coming year. system for a wide variety of digital assets including e-print, pre-print, and e-theses, A number of research and development digital images, and other data sets. Based projects have started or finished in the past year, and we have seen wider uptake of SNEEP (sneep.ulcc.ac.uk) CLASM has brought together expertise in e-learning systems and repositories and AIDA – a self-assessment tool for DP readiness – has provoked great interest and will be developed further in late 2009. http://aida.jiscinvolve.org
There’s more to tell – information on all our activities is at Da Blog http://dablog.ulcc.ac.uk
027 028 Our digital memory accessible tomorrow [Image 1] off-site store digital data recording facility Members’ Activities [1] ASSOCIATE MEMBERS
BBC Centre for Digital Library Research (CDLR) Work has continued this year in digitising During the last year, the Centre for Digital the BBC’s audio and video collections. The Library Research at the University of technical quality of material transferred Strathclyde has continued to be involved in is assured through use of uncompressed projects with a DP element. Principally, this file-formats (BWAV and MXF) and in quality has meant continued involvement in the FP7 checking the result of all ingest work. SHAMAN project. This passed its first review Long-term data storage has been explored during 08/09 and a number of key early – comparing the total cost of ownership of deliverables were produced. It will continue hard disk and robotic data tape solutions. for a further three years and CDLR will be involved over the whole of that period. In addition to this, CDLR, as part of a group of Scottish organisations, became involved in a JISC-funded open access project called ERIS (Enhancing Repository Infrastructure in Scotland). This has open access institutional repositories as its main focus, but also has a DP element embedded in it – in particular, considering preservation metadata requirements and generally improving the capacity of Scottish repositories to contribute to the preservation of the material they hold. A particular aim is developing recommendations – in close collaboration with repository managers – for a set of machine-readable digital object preservation policies for use within a collaborative preservation service option, and investigating the advantages and feasibility of developing a long-term preservation facility for repository content in partnership with the National Library of Scotland.
029 Members’ Activities [2] ASSOCIATE MEMBERS
Centre for e-Research (CeRch) SHERPA DP2 (www.sherpadp.org.uk) BRIL (www.kcl.ac.uk/iss/cerch/projects/ developed a data management strategy portfolio/bril.html) aims to embed the Applied research is central to the operation in which the roles and responsibilities for digital repository within the researchers’ of the Centre for e-Research (CeRch) at curation and preservation are performed day-to-day research and experimental King’s College London, informing the by a third-party that is separate from practices. By working with researchers in development of its teaching programme those that create/publish research. The the KCL Randall institute, the repository will and other services. The centre successfully project worked with several institutions to capture and curate the ongoing process of completed a number of preservation demonstrate the provision of preservation the experiment workflow. projects in 2009. functionality for content distributed via SPIL (www.kcl.ac.uk/iss/cerch/projects/ InSPECT (www.significantproperties.org.uk) digital repositories, web sites and other portfolio/spil.html) builds upon the InSPECT addressed the challenge of maintaining the systems. methodology to identify significant authenticity and integrity of digital objects More recently, CeRch received funding properties of value to these researchers and across changing technical environments. for several additional projects. Several of will be producing services to extract and CeRch worked with The National Archives these consider themes associated with the validate properties using automated tools. to develop a methodological framework for curation and preservation of research data the identification, analysis and description Finally, CeRch is working with the University that exists within the institution. of significant properties. It went on to of Hull on the CLIF project (www.hull.ac.uk/ determine the property sets of four object PEKin (www.kcl.ac.uk/iss/cerch/projects/ clif/) to examine lifecycle management of types – audio recordings, raster images, portfolio/pekin.html) is a collaboration digital research across system boundaries. presentational markup and e-mails – that between CeRch and the KCL Archives To achieve its objectives, the project is may, in specific scenarios, be considered division to implement a service to manage integrating the Fedora digital repository significant. electronic business records and research with Microsoft Office Sharepoint Server materials in an HE institution. The project is (MOSS) and Sakai. SOAPI (kcl.ac.uk/iss/cerch/projects/ working with central services to implement completed/soapi.html) produced an a consistent preservation strategy and technical architecture for (partially) service; and liaising with academic units to automating key tasks when ingesting ensure local data producers and systems digital objects into a digital repository. The managers are provided with targeted architecture is composed of a set of atomic advice, guidance and tools to support web services that each performs an activity, decision-making. such as format characterisation, conversion and metadata generation.
030 Our digital memory accessible tomorrow Corporation of London The National Library of Wales (NLW) The preservation plan is structured following the OAIS model, and includes In October 2008 The Corporation The NLW is currently implementing its information regarding roles and of London commenced work on the Digital Preservation Policy and Strategy. responsibilities, the creation and content digitisation and presentation for public use One of the aims of the strategy is to ensure of SIPS, AIPS and DIPS, information about of genealogical sources from the London that digitisation projects undertaken by the rights, file formats and migration plans. Metropolitan Archives and Guildhall Library. NLW have preservation plans, which will It records that high-resolution TIFF files in The project will capture and make available provide sufficient information to ensure the greyscale for archiving and low resolution poor law records for the London area. It preservation and sustainability of the digital JPEGS for web presentation were generated seeks to provide full online access to some resources. The first project to create a plan and that scans were run through an of the most essential sources for family has been the Wales Journals Online project, OCR process to generate a TEI text file history in the world and to harness digital the aim of which is to provide users with to facilitate word searching of the entire systems to improve the visitor experience free online, searchable, access to a selection content. METS documents were created at the CoL sites. The resulting images and of 19th-21st century Welsh and Wales upon ingest into Vital, the NLW’s digital indexes are available free of charge for related journals held by the Library and its asset management system. A detailed visitors to the CoL sites and through an partner institutions. The material ranges record of each article was prepared in the Ancestry subscription package to online from academic and scholarly journals to main catalogue, which then forms part of users. The first phase of the project is current affairs and popular magazines, the metadata within the METS document expected to finish in 2010. reflecting all aspects of Welsh life. Partners in order to present the material online. in the project include JISC and the Welsh The Library is committed to continuing Assembly Government. to upload current or semi-issues of on- going periodicals, and the clarification of corporate commitments to maintain and enhance the resource, and the need to include tasking for this in future operational plans, has proved very useful.
031 Members’ Activities [3] ASSOCIATE MEMBERS
Natural History Museum (NHM) The Open University The Natural History Museum is an The Open University AVA (Access to Video international leader in the scientific study Assets) project is an internally funded project of the natural world. Our science describes aiming to esupport the resource discovery, the present diversity of nature, promotes reuse and preservation management understanding of the critical importance of video materials hosted within the of its past, and develops knowledge that organisation. This two year ten months supports anticipation and management project is focusing on identifying, digitising of the impact of human activity on the and migrating digital video content which environment. We promote the discovery, has been classed ‘at risk’ in terms of format understanding, enjoyment, and responsible preservation. The project led by Sue Allcock use of the natural world. is working with external and internal experts in the field of video preservation and access Work continues on the roll-out of management to scope the development of improved records management procedures a portal of video material that course teams and practice across the Museum, now can potentially reuse for new elearning supplemented by new work on information developments. risk management according to Cabinet Office requirements. This key project will deliver a cost benefit analysis for preservation strategy relevant The Museum supports the principles of to the collection. AVA will be drawing on Open Access publishing. Published material tools provided by the Digital Curation Centre created by our scientists is now recorded and Digital Preservation Coalition during the and, where Intellectual Property Rights course of the project to help with providing (IPR) allow, made available for further a business case to back organisational research or private study in the new Open strategic objectives relating to The Open Repository. University’s Learning and Teaching and This is can be found at: http://nhm.openrepository.com Multiplatform Broadcast Strategies. This project is working closely with The Open University Archivist and Information Management Teams to ensure a coherent approach to digitising and digitally preserving the broad range of material house in The Open University Courses Archive.
Sue can be contacted via e-mail on [email protected]
AVA Project website www.open.ac.uk/library/ava/ 032 Our digital memory accessible tomorrow OCLC Online Computer Library Center • Brian Lavoie is participating in the Oxford Archaeology (OA) (OCLC Research) JISC-funded Keeping Research Data OA has made progress towards Safe 2 project, led by Neil Beagrie. In the previous 12 months OCLC Research standardising on preservable formats e.g. The project aims to develop selection has concentrated its digital preservation for documents using ISO 26300 (ODF) criteria and guidelines for collecting and research efforts in the following activities: and PDF/A and encouraging others, in and analysing digital preservation cost data, out of the heritage sector, to do the same. • Brian Lavoie continues to serve as co- in the context of the cost framework Work at an international level on the latter chair of the Blue Ribbon Task Force on developed in the JISC Keeping Research has been very successful, particularly in Sustainable Digital Preservation and Data Safe 1 project (in which we also Europe, Brazil and South East Asia. We also Access. The Task Force, an international participated). continue to be committed to the Open group of experts in preservation and • OCLC Research hosted two interns Archaeology concept which, by building economics, published its Interim Report from the University of Michigan School and distributing tools and methods for in December 2008, and is scheduled to of Information. The students, who use in the archaeological process hopes to publish its final report in January 2010. are specialising in the preservation of ensure archaeology is not lost to the future.
• Brian Lavoie remains an active member information, have made significant More information can be found at the newly launched of the PREMIS Editorial Committee, contributions to both the PREMIS http://openarchaeology.net which is responsible for managing the activity and the sustainability task force. Digitising all our legacy holdings has had PREMIS Data Dictionary for Preservation to be put on hold because of the financial Metadata. Currently, Brian is taking climate as we are our own funders; an active role in a subcommittee we hope to resume with digitising our tasked with drafting a new PREMIS extensive slide collection next financial conformance statement to support year. The OA Library is live at http://library. PREMIS implementations. thehumanjourney.net and a portion of past material has been made available. We also hope to start exposing legacy archaeological project archives using the DMS KnowledgeTree further aiding preservation and widening access to the archaeological data we hold.
033 Members’ Activities [4] ASSOCIATE MEMBERS
Parliamentary Archives Portico Parliament took the first steps to implement Portico, a part of the not-for-profit ITHAKA, its Digital Preservation strategy by initiating preserves scholarly literature published a project to put in place an appropriate in electronic form and ensures that these environment for the long term preservation materials remain accessible to future of its valuable digital resources. One of the scholars, researchers and students. More first activities involved rescuing a series of than 10,300 e-journals and 26,000 e-books image files which were at risk as a result from 83 publishers representing more than of being stored on fragile media; the files 2,000 scholarly societies and associations were transferred to more secure storage are committed to the Portico archive. In where they will be held until a digital addition, nearly 650 libraries from fourteen preservation repository is established in countries support and rely upon the archive the later stages of the project. Two tools for long-term preservation of materials core were made available for project managers to their collections. and system developers to help them The Portico archive is “dark” and opens to assess the digital preservation needs for use by faculty and students only when of their projects and inform decision access to particular a journal or book has making1. Work in guiding approaches been lost to library participants through to digital preservation across Parliament discontinuation or other “trigger events” continued with the publication of our (www.portico.org/news/trigger.html). Digital Preservation Policy2 and an updated Through August 2009, four journals have Acquisition Policy3, which will guide been opened for campus-wide use to decisions about which resources will be participating libraries. selected for permanent preservation in the Parliamentary Archives.
1 www.parliament.uk/parliamentary_publications_and_ archives/parliamentary_archives/digitalpreservation.cfm
2 www.parliament.uk/documents/upload/DigitalPreservationP olicy1.0.pdf
3 www.parliament.uk/documents/upload/ArchivesAcquisition Policy09.pdf
034 Our digital memory accessible tomorrow Portico is among the first archives to Research Information Network (RIN) TATE undergo a preservation audit conducted by Much of the RIN’s recent and current Tate’s digital preservation activity has the US-based Center for Research Libraries work in digital preservation focuses on been focused over the past year on the (CRL) applying the Trustworthy Repositories research data management and sharing. ongoing archiving of core assets. The Tate Audit & Certification: Criteria and Checklist In the summer of 2008, we published our Photography department’s step-up to using (TRAC). To share or not to share report (www.rin. medium format Hasselblad capture systems The audit is scheduled to conclude in Fall, 2009, when a report will be issued by CRL (www.crl.edu/content. ac.uk/data-publication), which investigated is creating an invaluable resource of high asp?l1=13&l2=58&l3=181). how researchers in a representative range resolution digital images which are used of disciplines make their research available both by Tate staff in the performance of Portico, the University of London to others, the issues they encounter when their daily roles and also commercially by Computing Centre (ULCC), and the Digital doing so, and the problems or disincentives the Picture Library and the Print & Design Preservation Coalition (DPC), in response they face. team. The creation of this resource forms to a JISC call, have also surveyed 16 JISC the backbone of Tate’s digital preservation digitisation projects, assessed preservation Nearing completion is a separate project, activity. risks, and identified strategic risks and in the form of case studies (www.rin. recommendations. ac.uk/case-studies) on understanding life Tate continues to archive its master images www.jisc.ac.uk/fundingopportunities/funding_calls/2008/08/ scientists’ information needs and uses. This onto DVD in duplicate and stores a further digi2.aspx detailed behavioural analysis includes a copy on a large capacity server. This A report will be issued in late 2009. strong focus on the relationship between practice is due for review, normally carried researchers and the digital content that out by an external consultant; our guess they use and create. The report from this being that we will be advised to migrate to work will be published in October and will the next generation of optical disks. serve as a prelude to similar case studies in A new Digital Asset management steering other disciplinary areas. group has been formed, and the group Finally, we have recently commissioned, has begun auditing and quantifying Tate’s jointly with JISC, a study on the uses and assets as the first steps towards forming benefits of research data centres in the UK, global preservation policies and strategies. to be completed in March 2010.
035 Members’ Activities [5] ASSOCIATE MEMBERS
The Society of Archivists Trinity College Library Dublin (TCLD) The Society of Archivists (SoA) is the The Digital Resources and Imaging principal professional body for archivists, Services Department (DRIS) is a new library archive conservators and records managers department dedicated to the digitisation and in the United Kingdom and Ireland. It exists dissemination of digital library collections to: promote the care and preservation and resources. Current digitisation activities of archives and the better administration are primarily focused on the Early Printed of archive repositories; to advance the Book and Manuscripts collections with training of its members; and to encourage special emphasis placed on the creation of relevant research and publication. Archives new digital resources to support advanced professionals are increasingly tackling academic research. the challenges presented by the need to Our current projects include the digitisation preserve digital material. Over the last year of the manuscripts department’s holdings of associate membership of the DPC has acted Medieval Greek manuscripts, the J.D. White as a focus for a number of collaborative collections of 19th century Ballads, the Early activities which raise awareness and provide Printed Book Department’s collection of solutions for digital preservation activities. World War I postcards, and the Robinson A series of Digital Preservation Roadshows, Collection of Caricature. We are also excited are being run in collaboration with the to announce our participation in the DPC, The National Archives (TNA), the Europeana Travel project, which will include National Archives of Ireland, the National the digitisation of late 18th to mid 19th Archives of Scotland and the Planets century travel journals, and the papers of the Project. These popular events demonstrate surgeon, author, and naturalist Major Richard affordable and achievable solutions William George Hingston (1887-1966). to the problem of Digital Preservation within archives. In addition a framework Over the next year we will continue the of IT standards relevant to the digital expansion of the Libraries electronic preservation of archives is being developed resources with the introduction of a new in conjunction with the Digital Curation Digital Library Collections Repository. This Centre (DCC), which is accompanied by Fedora Commons based digital repository a series of monthly expert articles in the will support the long-term storage and society’s ARC magazine. preservation of our unique digital collections, provide innovative new research toolsets to the humanities researcher, and open library access to a wide variety of new user groups.
For further details please contact the Digital Resources and 036 Our digital memory accessible tomorrow Imaging Services department at [email protected] UK Data Archive, Essex University (UKDA) and have the greatest potential for long- Wellcome Library term re-use. A programme of training The UK Data Archive has been involved in The Wellcome Library continues to in Data Management and Sharing was the evolution of the informal Data Seal of actively seek born digital materials for also established last year with the most Approval (DSA) assessment process. DSA its collections. This year the Library has popular events being those on consent, was established by a number of European acquired Safety Deposit Box as its digital confidentiality and disclosure. institutions committed to durability in object repository. Safety Deposit Box the archiving of research data. The DSA The UK Data Archive is playing a significant has been installed and is currently being is not a formal certification, rather a role in the JISC-funded Keeping Research integrated with the Library’s archival system series of guidelines which demonstrate Data Safe 2 project. This project will extend Calm. The Library’s archivists are actively best practice for organisations wishing previous work on digital preservation costs engaged with selected donors to secure to guarantee the durability of research for research data, including the original personal and organisational digital archives. data, as well as promoting goals relating Keeping Research Data Safe study. Our Recognising the need for user education to durable archiving in general. In relation main role to date has been to undertake the Library has updated the Digital Curation to the DSA, the UK Data Archive was also a detailed review of the activity model section on its website. Information here represented at the European Commission published in the KRDS report and to carry is based on our growing understanding sponsored ‘Digital Preservation of Scientific out a detailed review of activity costs within and experience of working with born Information in a Trusted Environment’ the UK Data Archive. These cost data, digital material, and is designed to support workshop in Luxembourg, as part of the along with data from other organisations, individuals or professionals in their work. ongoing CESSDA-PPP project. will also provide guidelines for other organisations which wish to produce their The Library continues to contribute material The UK Data Archive has also published own cost profiles based on their own, often to the UK Web Archive. Websites archived a well-received booklet and website different, institutional mandates. by the Library are catalogued and available entitled Managing and Sharing Data: a through the Library OPAC. The Calm best practice guide for researchers. The Minor amendments have been made to archival catalogue now includes links to first printing of the booklet was “sold-out” the UK Data Archive’s Preservation Policy archived websites where the Library holds within a couple of months, and a new (v.3.10) and it remains available on its an organisations material and has also edition is due to be published later in 2009. website. archived its website. From a digital preservation point of view Work has been proceeding on the UKDA the booklet demonstrates that the research For more information about the Wellcome Library see: Secure Data Service. This new service http://library.wellcome.ac.uk/ life-cycle and the digital preservation life- will allow controlled restricted access of cycle need to be well integrated. However, potentially disclosive microdata files to it is designed to help researchers and data Approved (Or Accredited) Researchers, managers across all research disciplines subject to various conditions of eligibility and research environments make sure that and purpose of use. research data are of the highest quality
037 Allied DPC Organisations Board of Directors
The Inter-University Consortium for Ronald Milne 1 Mike Mertens 13 Political and Social Research (ICPSR) (Chair), BL RLUK
Bruno Longmore 2 Cate Newton 14 The National Library of Australia (Vice Chair), NAS NLS (Appointed 1 September 2008) National Preservation Office Chris Rusbridge 15 Kevin Ashley 3 (UK and Ireland) DCC ULCC Helen Shenton 16 The National Digital Information Simon Bains 4 BL Infrastructure and Preservation Program NLS (Resigned 29 August 2008) of The Library of Congress (NDIIPP) Richard Ovenden 17 Adrian Brown 5 University of Oxford TNA (Resigned 2 February 2009) Alliance for Permanent Access to the Sue Wilkinson 18 Records of Science in Europe Tola Dabiri 6 MLA (Resigned 31 October 2008) MLA (Appointed 3 November 2008) Alicia Wise 19 Paul Gemmill 7 PLS RCUK (Appointed 1 January 2009) Alicia Wissenburg 20 Timothy Gollins 8 RCUK (Resigned 31 December 2008) TNA (Appointed 2 February 2009)
Neil Grindley 9 DPC Staff JISC William Kilbride 21
1 2 Peter Fox 10 Executive Director Cambridge University Library (Appointed 23 February 2009) (Resigned 1 April 2009) 3 4 5 6 7 8 Frances Boyle 22 Patricia Kernaghan 11 Executive Director PRONI (Resigned 28 January 2009) 9 10 11 12 13 14 Patricia Killiard 12 Carol Jackson 23 Cambridge University Library Administration and Events Manager 15 16 17 18 19 20 (Appointed 1 April 2009)
21 22 23
038 Our digital memory accessible tomorrow DPC Board of Directors and Officers 039 Income £ £ 2008-2009 Subscriptions 172,300 JISC project funding 49,669 Financial Statement 221,969
Expenditure JISC project costs 46,320 Wages and salaries 81,949 Employer’s N.I. contributions 8,874 Staff pension costs 8,423 Staff training 1,697 Rent 7,579 Insurance 367 Printing, postage and stationery 785 Publicity and promotion 710 Telephone 635 Computer costs 1,328 Internet costs 2,342 Travelling expenses 12,078 Member events 3,733 Legal and professional fees 15 Recruitment costs 666 Website maintenance and development 7,910 Accountancy 3,043 Audit fees 863 Bank charges 419 Sundry expenses 160 Member publications 10,727 Subscriptions 1,191 (201,814) 20,155
Depreciation (1,261) Deposit account interest 3,237 Taxation (668) Net profit for the year 21,463
General reserves Pre-incorporation reserves 49,123 Reserves brought forward at 01/08/08 119,013 Profit for the year 21,463 189,599
040 The DPC accounts are audited by Garbutt & Elliott LLP
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