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Digitization of Older Documents in Archive RS Digitization of older documents in the Archive RS 2016 Vanja Pfajfar Archive RS Digitization projects Criteria Frequency of use Handling Preservation Access First project Franziscean and Revised Cadastre for Carniola, Styria, Carinthia, Slovene Littoral and Prekmurje 1999- Preparation of material 2000-2003 Digitization of maps 2007-2008 Digitization of protocols Carniola Styria Carinthia 860 c.m. 1100 c.m. 56 c.m. Prekmurje Slovene Littoral 168 c.m. 184 c.m. Digitized archives 2000-2015 Fonds Year Archival units Images Available online Cadaster (SI AS 176, SI AS 177, SI AS 178, SI AS 2000-2003, aprox. 2700 185.492 YES 179,• SILand AS 180, SI AS register 181, SI AS 182) for Carniola2007, 2008 (SI AS 315) Collection of Charters (SI AS 1063) 2004-2005 aprox. 6000 31.077 YES Collection• Gültbuch of Fine Art Works (SIfor AS 455) Carniola 2005 (SI AS 173)432 432 NO Collection• Collection of Nobility Diplomas of (SI AS deeds 1064) (SI2005 AS 1063)133 1208 NO Collection of Doctor and Midwifery Diplomas (SI 2005 65 286 NO AS 1065) Collection of Honorary Diplomas (SI AS 1066) 2005 58 172 NO Collection of Seals (SI AS 1070) 2005 337 293 NO Collection of Coats od Arms and Flags (SI AS 1071) 2005 478 495 NO Collection of Genealogical Trees (SI AS 1075) 2005 22 22 NO Carniolan Gültbuch (SI AS 173) 2007 5 5.356 YES Digitized archives 2000-2014 Fonds Year Archival units Images Available online Carniolan Land-register (SI AS 315) 2008 57 18.762 YES Collection of Maps (SI AS 1069) 2011 3179 3.185 NO Criminal Indexes of the Carniolan Provincial 2012 7 6.217 NO Court (SI AS 307) Manuscripts of the Carniolan Provincial Estates 2013 8 NO (SI AS 2) 12.000 Collection of Manuscripts (SI AS 1073) 2013 41 NO Collection of Urbaria (SI AS 1074) 2013, 2015 200 959 YES Collection of Plans (SI AS 1068) 2014-2015 2877 4.390 NO Inventory of the Archive of the Carniolan 2015 1 768 NO Vicedom (Heils Repertorium) (SI AS 1) Collection of Legacy Inventories (SI AS 309) 2015 134 3.016 YES Standardization of Digitization • Operational Programme for Strengthening of Regional Development Potential (OP SRDP) • National E-Archive • Trial digitization: manuscripts, books, maps, film, microfiche, microfilm • Check-up list for digitization method and procedure: – Selection of archival material – Parameters – Handling – Metadata – Storage – Controls Standardization of Digitization • Parameters for manuscripts Description Parameters Resolution of capture 300 – 600 dpi Archival Copy Storage resolution 300 – 600 dpi Color depth 24 bit (color) Formats TIFF, JPEG, PDF COLOR Operational Copy Resolution 72 – 120 dpi Color depth 24 bit (color) Formats TIFF, JPEG, PDF Optical Recognition Resolution of capture 200 – 300 dpi Formats TXT, PDF, XML, METS/ALTO Urbaria • More than 2000 urbaria and other registers – Theresian Cadaster (SI AS 174) – Collection of Urbaria (SI AS 1074) – Dominion fonds – Administration fonds Urbaria Urbaria Use 2010-2015 35 37 40 35 30 22 18 20 18 10 0 2010 2011 2012 2013 2014 2015 Digitization of Urbaria • Collection of Urbaria (SI AS 1074, 1350-1850): 200 archival units • Project: 2012, 2015 • Parameters: – 600×600 dpi – 24 bit – Tiff, PDF/A – Colour scale • Available online Digitization of Urbaria Urbarium of the Manor Gerlachstein, 18th Century (SI AS 1074, No. 76, 21u) Tiff PDF/A Legacy Inventories Collection of the Legacy Inventories (SI AS 309, 1544-1813): 2932 archival units Use 2010-2015 200 94 110 100 50 71 60 52 0 2010 2011 2012 2013 2014 2015 Digitization of Legacy Inventories • Collection of the Legacy Inventories (SI AS 309, 1544-1813): 143 archival units (Lit. A and partially • Project: 2014 • Parameters: – 300×300 dpi – 24 bit – Tiff, PDF/A • Available online Digitization of Legacy Inventories Inventory of Maximiliana Elisabeth Countess of Auersperg (SI AS 309, Lit. A, No. 51) Tiff PDF/A Online Search Tool Query Conclusive Thoughts • Basic principles set • Future digitization • Challenges • Users experience • Online availability Thank you! .
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