NOTICE OF MEETING OF THE CITY COUNCIL OF BUDA, TX 6:00 PM - Tuesday, September 17, 2019 Joint Meeting with the Parks Commission Council Chambers, Room 1098 405 E. Loop Street, Building 100 Buda, TX 78610
This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular City Council Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be acted upon.
A. CALL TO ORDER Please turn off your cell phone when you approach the podium.
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. ITEMS OF COMMUNITY INTEREST Downtown Association Finalist Announcement Sept. 20 - Fall in Love Downtown/Main Street Sept. 29 - Green Meadows Splash Pad will be closed Oct. 1 - National Night Out Oct. 26 - Boo-da Halloween & Sponsorships
F. RECOGNITION
F.1. Recipient of the Distinguished Budget Presentation Award, the City of Buda, for the Fiscal Year 2018-2019 Budget from Government Finance Officers Association (GFOA)
GFOA Award FY2018-19.pdf
GFOA City of Buda Receives Prestigious Budget Presentation Award For Second Consecutive Year 1.pdf
G. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not to exceed three minutes per person. To address the City Council, please submit a Citizen’s Comment form to the City Clerk prior to the start of the meeting. No action may be taken by the City Council during Public Comments.
H. CONSENT AGENDA 1
City Council Agenda Page 1 September 17, 2019 All matters listed under this item are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired by any Council Member on any item, that item will be removed from the consent agenda and will be considered separately. H.1. Approval of the September 3, 2019 City Council Meeting Minutes (City Clerk Alicia Ramirez)
2019-0903 DRAFT Minutes.pdf
H.2. Approval and appointment of the Historic Preservation Officer for the City of Buda (Facilities Manager and Historic Preservation Commission Liaison Ray Creswell)
Ray's HPO Qualifications.docx
I. PRESENTATIONS
I.1. Presentation on potential City of Buda Unified Development Code amendments to address National Oceanic and Atmospheric Administration (NOAA) Atlas 14: Precipitation-Frequency Atlas of the United States; Volume 11: Texas (City Engineer John Nett)
COA Atlas 14 DCM Recommendations Memo.pdf
J. JOINT MEETING WITH PARKS COMMISSION - Call to Order - Roll Call J.1. Presentation by the Parks Commission on their purpose, recent activities, and goals (Parks & Recreation Director Greg Olmer and Board Chair John Montez)
2016-20 Board Commission Establishing Uniform Appmt Dates Ch 1.pdf
Buda Parks Commission.pptx
K. REGULAR AGENDA
K.1. Deliberation and possible action on the Second Reading of an Ordinance approving and adopting a budget for operating the municipal government of the City of Buda for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020; adopting the Capital Improvements Program; adopting and amending Appendix A of the Code of Ordinances entitled Fee Schedule; adopting the Employee Compensation Plans; appropriating money for the various funds and purposes of such budget including appropriations of money to pay interest and principal sinking fund requirements on all indebtedness; repealing all ordinances and appropriations in conflict with the provisions of the ordinance; establishing an effective date; and providing for filing of the budget (Finance Director June Ellis)
2019_Budget_Ordinance.pdf
Exhibit A Five Year CIP 2020-2024.pdf
Exhibit B FY20 Fee Schedule.pdf
Exhibit C - City Pay Plan FY2019-2020.pdf
Exhibit C - FY20 PD Incentive Pay Plan.pdf 2
City Council Agenda Page 2 September 17, 2019 Exhibit C - FY20 PD Step Pay Plan.pdf
Exhibit C - Public Works and Parks Pay Structure.pdf
K.2. Deliberation and possible action on the Second and Final Reading of an Ordinance approving and adopting the Tax Rate of $0.3496 per $100 of valuation and levying a tax upon all property subject to taxation within the City of Buda, Texas, for the 2019 Tax Year for the use and support of the municipal government of the City of Buda for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020; appropriating said levy amount of the various funds and items for which revenue must be raised including providing a Sinking Fund for the retirement of the bonded debt of the City; and establishing an effective date (Finance Director June Ellis)
2019_Tax_Rate_Ordinance.pdf
K.3. Deliberation and possible action to ratify the property tax increase reflected in the Fiscal Year 2019-2020 Budget in accordance with Local Government Code 102.007(c) (Finance Director June Ellis)
K.4. Deliberation and possible action to authorize the City Manager to expend up to $75,000.00 for the relocation of a portion of the Effluent Force Main for the Proposition 5 - City Park project and to direct staff to prepare a budget amendment of the Wastewater Fund to appropriate funds for the project (Project Manager Kenny Crawford and Public Works Director Mike Beggs)
Effluent_Force_Main.pdf
Quotes for Effluent Force Main Relocation Materials.pdf
K.5. Discussion and possible action to approve the budget amendments/reallocations to the City of Buda 4B Corporation's (Buda Economic Development Corporation) Fiscal Year 2018-2019 Budget EDC Representative Mandy Shaw)
EDC City of Buda Agenda Item - Budget Amendment #4.pdf
K.6. Discussion and possible action to reschedule October 2, 2019, City Council Meeting (City Clerk Alicia Ramirez)
K.7. Discussion and possible action to adopt a Resolution approving the amendment to the Buda City Council Rules of Procedure for City Council Meetings and providing an effective date (City Attorney George Hyde)
2019-0913 City Council Rules of Procedure for Meetings - for Agenda 09.17.2019.pdf
2019.0917 Rules of Procedure RES - for Agenda.pdf
L. EXECUTIVE SESSION
L.1. Council will recess its open session and convene in executive session pursuant to the Texas Government Code provided below, for the following: • §551.071 and §551.087 to deliberate upon and seek the advice of the City Attorney regarding an offer or financial or other incentive with whom the City of Buda Economic Development Corporation is 3
City Council Agenda Page 3 September 17, 2019 conducting economic development negotiations and which the City of Buda seeks to have, locate, stay, or expand in Buda regarding a Conference Center. • §551.071 to deliberate upon and seek legal advice from the City Attorney regarding a settlement negotiation related to contractual obligations arising out of the economic development agreements between the City, Dupre Local Government Corporation (LGC), and Cabela’s/Bass Pro Shops. • §551.071 to deliberate upon and seek legal advice from the City Attorney regarding contemplation of litigation for the collection of delinquent occupancy taxes by the Microtel Hotel in Buda and deliberate regarding any action to be taken.
M. RECONVENE INTO REGULAR SESSION AND TAKE ACTION, IF ANY, ON MATTERS DISCUSSED IN EXECUTIVE SESSION.
M.1. Discussion and possible action to consider adopting a Resolution approving a settlement agreement and release between the City of Buda and Cabela’s Inc. resolving indemnity claims arising from the Internal Revenue Service’s challenge to the non-taxable status of the Dupre Local Government Corporation’s Revenue Bonds, issued in 2004 (City Attorney George Hyde)
M.2. Discussion and possible action to authorize a lawsuit be filed against Pritor Longhorn Buda Hotel LLC as the operator of the Microtel Hotel in Buda, Texas for the recovery of unpaid and delinquent Hotel Occupancy Taxes and all related attorneys fees and costs of court expended to recover the unpaid and due amounts (City Attorney George Hyde)
N. STAFF REPORT
N.1. Update on 2014 Buda Bond Proposition 5 - Parks and Trails (Parks Director Greg Olmer)
O. CITY MANAGER’S REPORT 2014 Bond Program, Capital Improvement Projects, Developments, Drainage Projects, Engineering Department, Finance Department, General/Special Election, Grant Related Projects, Human Resources, Law Enforcement, Legislative Update, Library Projects, Main Street Program, Parks & Recreation Department, Planning Department, Road Projects, Status-Future Agenda Request, Special Projects, Tourism Projects, Transportation, Wastewater Projects, and Water Projects (City Manager Kenneth Williams)
P. CITY COUNCIL’S BOARD AND COMMITTEE REPORTS
Q. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
R. ADJOURNMENT Requests for accommodations must be made 48 hours prior to the meeting. Please contact the City Clerk at (512) 312-0084, or FAX (512) 312-1889 for information or assistance.
I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the City of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to the public at all times, by 6:00 pm on September 13, 2019. 4
City Council Agenda Page 4 September 17, 2019 /s/______Alicia Ramirez City Clerk
Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility. Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities.
In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office, or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session.
This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board, commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards, commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act.
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City Council Agenda Page 5 September 17, 2019 6 For Immediate Release Contact: David Marino, Public Information Officer 512-523-1052 (Office) 520-576-4975 (Cell)
CITY OF BUDA RECEIVES PRESTIGIOUS BUDGET PRESENTATION AWARD FOR SECOND CONSECUTIVE YEAR
Sept. 17, 2019 — For the second consecutive year, the City of Buda has received the Government Finance Officers Association (GFOA) Distinguished Buda Presentation Award for the Fiscal Year 2018-2019 budget.
The prestigious award reflects the commitment of staff to meeting the highest principles of governmental budgeting. “It is an honor to be awarded this budget presentation award for our budget document,” said Finance Director June Ellis. “It is a testament to all of the hard work required to assemble a budget document that meets the criteria established by the GFOA.” In order to receive the budget award, the City had to satisfy nationally recognized guidelines for effective budget presentation. The guidelines are designed to evaluate how well an entity’s budget serves as:
• a policy document
• a financial plan
• an operations guide
• a communications device “I am proud of Finance Director June Ellis and his entire team for their continued dedication and hard work,” said City Manager Kenneth Williams. “Being recognized for the second year in a row by the Government Finance Officers Association is a tremendous honor. It is a testament to the entire finance team and quality budget practices the City of Buda has in place.” The City’s budget documents had to achieve a “proficient” rating in all four categories to receive the award. The GFOA presented a Certificate of Recognition for Budget Presentation to Finance Director June Ellis. Government Finance Officers Association is a major professional association servicing the needs of more than 19,000 appointed and elected local, state, and provincial-level government officials and other finance practitioners. It provides top quality publications, training programs, services, and products designed to enhance the skills and performance of those responsible for government finance policy and management. The association is headquartered in Chicago, Illinois, with offices in Washington D.C.
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CITY COUNCIL MINUTE RECORD Page 1 The City of Buda, Texas Volume 139 Tuesday, September 3, 2019
CALL TO ORDER Mayor Haehn called the meeting to order at 6:04 p.m. ROLL CALL City Clerk Alicia Ramirez certified a quorum with the following Councilmembers present: Mayor George Haehn Mayor Pro Tem (SMD C) Wiley Hopkins Councilmember, SMD B Evan Ture Councilmember At-Large, Position 1 Lee Urbanovsky Councilmember At-Large, Position 2 Remy Fallon City Manager Kenneth Williams Councilmember, SMD A Paul Daugereau and Councilmember At-Large, Position 3 Ray Bryant and were absent and excused from the meeting. City Staff in attendance: Deputy City Manager Micah Grau, Assistant City Manager Lauren Middleton- Pratt, City Clerk Alicia Ramirez, Chief of Police Bo Kidd, Finance Director June Ellis, City Engineer John Nett, Senior Project Engineer Angela Kennedy, Parks & Recreation Director Greg Olmer, Public Works Director Mike Beggs, Communications Director David Marino, Library Director Melinda Hodges, and Human Resources Director Vicki Fuchs ITEMS OF COMMUNITY INTEREST Urban Land Institute Award Recipient for Best Public Space Award for the New Municipal Complex September 3rd - Library after school programs September 7th - Introduction to machine quilting at the Library September 7th - 1st Saturday Downtown Buda and Market in the Park PROCLAMATION Hays County Food Bank National Hunger Action Month, September 2019, was accepted by HCFB Representatives.
PUBLIC COMMENT
Public comment was made by JR Gonzales of 203 Railroad regarding the construction in Downtown Buda during the 4th quarter.
SPECIAL ITEM
DELIBERATION REGARDING LEGISLATIVE UPDATE HB 2840-RIGHT TO SPEAK AT OPEN MEETING
City Attorney George Hyde presented background information. 8 Page 2 Minutes Volume 139 September 3, 2019
General discussion was held regarding the disclaimer language, the time allotment per person or group representative, the submittal and reading of written comments into the record, and the understanding to the public to maintain decorum at the meeting.
In conclusion, the Council suggested the public comment process remain the same with a few minor edits regarding the right to speak.
CONSENT AGENDA
APPROVAL OF THE AUG 20, 2019 CITY COUNCIL MEETING MINUTES
ADOPTION OF RESOLUTION #2019-R-25 EXPRESSING COMPLIANCE WITH FEDERAL CIVIL RIGHT AND ANTI-DISCRIMINATION LAWS FOR COMPLIANCE WITH THE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM THROUGH THE GENERAL LAND OFFICE
ADOPTION OF RESOLUTION #2019-R-26 OF THE CITY COUNCIL OF THE CITY OF BUDA, TEXAS PROVIDING CORPORATE REPRESENTATIVE TESTIMONY IN B&W DEVELOPMENT, LTD. V. GIBERSON PROPERTIES, INC. ET AL. RELATING TO THE GARLIC CREEK WEST SUBDIVISION DEVELOPMENT AGREEMENT DATED DECEMBER 18, 2003; PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE
Motion, to approve the Consent Agenda, as presented, was made by Mayor Pro Tem Hopkins and seconded by Councilmember Urbanovsky. Motion carried unanimously.
PUBLIC HEARING
PUBLIC HEARING HELD ON THE PROPOSED FISCAL YEAR 2019-2020 BUDGET
Finance Director June Ellis presented background information.
Mayor Haehn opened the public comment period at 6:43 p.m. With no comments being made, Mayor Haehn closed the public comment period at 6:46.
PRESENTATIONS
REPORT FROM MUNICIPAL COURT JUDGE BETH SMITH UPDATING THE CITY COUNCIL ON THE 2019 ACTIVITIES OF THE COURT AND RELATED MATTERS
Municipal Court Judge Beth Smith presented background information.
PRESENTATION AND ADOPTION OF RESOLUTION #2019-R-27 IN SUPPORT OF THE PROPOSED EMERALD CROWN REGIONAL TRAIL
Parks & Recreation Director Greg Olmer and Mark Taylor, San Marcos Greenbelt Alliance presented background information.
9 Minutes Page 3 September 3, 2019 Volume 139
Generaal discussion was held on “what do you need from the city – keep working with the formed group, include trail concept in the traffic master plan and development plans for trails. Although not a binding commitment, but a like commit for the future use of the trails.
Et master plan is final and available on the RTCA website – will send link – approved in May 2019.
Motion, to adopt the Resolution, as presented, was made by Mayor Haehn and seconded by Councilmember Ture. Motion carried unanimously.
City Manager Kenneth Williams recognized Mark for all the work done on the project.
JOINT MEETING WITH THE LIBRARY COMMISSION
Roll Call
7:17 Mark Hunter, Clary Lyman, Anna Lisa Montoya, and Jennifer Porterfield
PRESENTATION BY THE LIBRARY COMMISSION ON THEIR PURPOSE, RECENT ACTIVITIES, AND GOALS
Library Director Melinda Hodges and Chairperson Marc Hunter presented background information.
General discussion was held on a program reservation software to provide a common platform for the facilities and Parks reservation system and increasing the electronic book holding time. Further discussion and concerns were expressed regarding the cost involved with Sunday hours.
Council inquired on the number of visitors to date. Ms. Hodges stated the information will be forwarded.
RECESS
At 7:30 p.m., Mayor Haehn called for a recess.
RECONVENE
At 7:43 p.m., Council reconvened, and the following business was transacted:
Councilmember Daugereau arrived to the meeting at 7:43
Adjournment of the Joint Library Commission meeting at 7:43 p.m.
REGULAR AGENDA
ADOPTION OF RESOLUTION #2019-R-28 APPROVING THE NAMING OF THE RELOCATED HERITAGE OAK TREE ON THE CITY OF BUDA MUNICIPAL COMPLEX AS THE GUARDIAN OAK
Library Director Melinda Hodges presented background information.
Motion, to adopt the Resolution, as presented, was made by Mayor Haehn and seconded by Councilmember Urbanovsky. Motion carried unanimously. 10
Page 4 Minutes Volume 139 September 3, 2019
ADOPTION OF ORDINANCE #2019-16 ON FIRST AND FINAL READING AMENDING THE FISCAL YEAR 2018- 2019 BUDGET
Finance Director June Ellis presented background information.
Motion, to consider the Ordinance on first and final reading, was made by Mayor Haehn and seconded by Mayor Pro Tem Hopkins. Motion carried unanimously.
Motion, to adopt the Ordinance on first and final reading, as presented, was made by Mayor Haehn and seconded by Councilmember Ture. Motion carried unanimously.
APPROVAL ON FIRST READING OF AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF BUDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; ADOPTING THE CAPITAL IMPROVEMENTS PROGRAM; ADOPTING AND AMENDING APPENDIX A OF THE CODE OF ORDINANCES ENTITLED FEE SCHEDULE; ADOPTING THE EMPLOYEE COMPENSATION PLANS; APPROPRIATING MONEY FOR THE VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; REPEALING ALL ORDINANCES AND APPROPRIATIONS IN CONFLICT WITH THE PROVISIONS OF THE ORDINANCE; ESTABLISHING AN EFFECTIVE DATE; AND PROVIDING FOR FILING OF THE BUDGET
Finance Director June Ellis presented background information.
Motion, to approve the first reading of the Ordinance, as presented, was made by Mayor Haehn and seconded by Mayor Pro Tem Hopkins. AYE: Haehn, Hopkins, Daugereau, Ture, Urbanovsky, and Fallon. Motion carried unanimously.
APPROVAL ON THE FIRST READING OF AN ORDINANCE APPROVING AND ADOPTING THE TAX RATE OF $0.3496 PER $100 OF VALUATION AND LEVYING A TAX UPON ALL PROPERTY SUBJECT TO TAXATION WITHIN THE CITY OF BUDA, TEXAS, FOR THE 2019 TAX YEAR FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF BUDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; APPROPRIATING SAID LEVY AMOUNT OF THE VARIOUS FUNDS AND ITEMS FOR WHICH REVENUE MUST BE RAISED INCLUDING PROVIDING A SINKING FUND FOR THE RETIREMENT OF THE BONDED DEBT OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE
Finance Director June Ellis presented background information.
Motion, that the property tax rate be decreased by the adoption of a tax rate of 34.96 cents, which is effectively a 1.4% decrease in the tax rate, was made by Mayor Haehn and seconded by Councilmember Daugereau. AYE: Haehn, Hopkins, Daugereau, Ture, Urbanovsky, and Fallon. Motion carried unanimously.
Motion, to approve a debt service tax rate of 24.00 cents per $100 of valuation for the 2019 tax year, was made by Mayor Haehn and seconded by Mayor Pro Tem Hopkins. AYE: Haehn, Hopkins, Daugereau, Ture, Urbanovsky, and Fallon. Motion carried unanimously. 11 Minutes Page 5 September 3, 2019 Volume 139
Motion, to approve a maintenance and operations tax rate of 10.96 cents per $100 of valuation for the 2019 tax year, was made by Mayor Haehn and seconded by Councilmember Urbanovsky. AYE: Haehn, Hopkins, Daugereau, Ture, Urbanovsky, and Fallon. Motion carried unanimously.
Motion, to approve the Tax Rate Ordinance as presented, was made by Mayor Haehn and seconded by Councilmember Daugereau. AYE: Haehn, Hopkins, Daugereau, Ture, Urbanovsky, and Fallon. Motion carried unanimously.
WITHDRAWAL OF THE DELIBERATION AND POSSIBLE ACTION ON FIRST AND FINAL READING OF AN ORDINANCE AMENDING CHAPTER 22 TRAFFIC AND VEHICLES, DIVISION 4 "SPEED LIMITS" OF THE CODE OF ORDINANCES BY ADDING A NEW SECTION THAT GIVES THE CITY MANAGER THE AUTHORITY TO REDUCE THE SPEED LIMIT OF A ROAD, STREET, HIGHWAY, OR ALLEY WITHIN THE CITY OF BUDA DURING PERIOD OF MAINTENANCE, REPAIR OR CONSTRUCTION TO ENSURE THE SAFETY OF THE TRAVELING PUBLIC, CONSTRUCTION WORKERS, AND PROPERTY; PROVIDING FOR THE POSTING OF SIGNS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
Mayor Haehn announced staff has withdrawn the item for consideration at the next meeting.
EXECUTIVE SESSION
Council did not convene in executive session pursuant to the Texas Government Code.
STAFF REPORT
UPDATE ON 2014 BUDA BOND PROPOSITIONS 3 - STREETS, PROPOSITION 4 - DRAINAGE, AND PROPOSITION 5 - PARKS AND TRAILS
Project Manager Ken Crawford and Parks Director Greg Olmer presented background information.
General discussion was held on the City Park’s estimated contractor completion date, the date being tied to liquidated damages, the schedule timeframe inconjunction with other projects within the schedule. Council further expressed concerns on the completion date. Further discussion was held on the savings from the Houston Street project and whether to reallocate to another project, e.g. Lifshultz station or future railroad drainage project. General discussion was held on the construction schedule impact on downtown businesses. Mayor Haehn expressed concerns for the merchants. In conclusion, staff will work with contractor and downtown merchants via the Main Street Department by incorporating a mitigation plan for a traffic control and pedestrian safety during the construction. Councilmember Fallon left the meeting at 8:35 p.m. and did not return. Mayor Haehn further expressed concerns for the Public Works’ staff regarding their installation of the Park Project effluent force main and the undue burdens bestowed upon the department and staff. 12
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City Manager Kenneth Williams noted the Public Works is the inherent “catch all” department. He stated staff does consider the negative impacts on the department when such issues arise; however, such opportunities cause a positive for the City. CITY MANAGER’S REPORT • 2014 Bond Program • Library Projects • Capital Improvement projects • Parks & Recreation Department • Developments • Planning Department • Drainage Projects • Road Projects • Engineering Department • Special Projects • Finance Department • Status on Requested Future Items • Grant-related Projects • Tourism Projects • Law Enforcement • Wastewater Projects • Legislative Update • Water Projects
City Manager Kenneth Williams provided an update on the following: • Staff will create a comprehensive definitative transportation, pedeistiran, and parking plan for the downtown area during the construction period. He noted specialized focus will be provided for citizens and the public to access the various businesses. Mr. Williams shared the Main Street Draft Agenda from September through December promoting various events. He noted staff will work with the Merchants and the public to make it less destructive as possible. Events: September: Breakfast Taco Tour October: Art in the Heart November: Farm to Table Friendsgiving Small Business Saturday, Cocoa Jingle, & Downtown Lighting December: Pancakes with Sanda, Sip & Stroll, & Trail of Lights • National Night Out on October 1. The regular City Council meeting is rescheduled to Wednesday, October 2nd. • Hired new Permit Coordinator Selene Garza and Building Official William Ince. • Installation of new traffic signal at Loop St. and Main St. by September 16th. • City Engineer John Nett is working with Capital Area Metropolitan Planning Organization (CAMPO) on approved projects. Staff will present updates on those projects, specially the funding. • Safe Routes to School application is in final review and examination. The application is still under consideration but there is a lot of competition. Staff will know by final decision by December 2019. CITY COUNCIL’S BOARD AND COMMITTEE REPORTS
Mayor Haehn announced he will be attending the Capital Area Council of Governments (CAPCOG) meeting 13 tomorrow to discuss the radio systems. Minutes Page 7 September 3, 2019 Volume 139
CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
Councilmember Urbanovsky requested an item to discuss the Economic Development Corporation’s plan for a Class A conference space and conference center, specifically to narrow down the scope for clearer direction. ADJOURNMENT Motion, to adjourn the meeting, was made by Mayor Haehn and seconded by Councilmember Daugereau. Motion carried unanimously. There being no further business, the meeting was adjourned at 8:49 p.m.
THE CITY OF BUDA, TEXAS
______George Haehn, Mayor ATTEST:
______Alicia Ramirez, TRMC DATE City Clerk
In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office, or audio or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record audio or videotape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
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15 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-540- Contact: Ray Creswell
Subject: Approval and appointment of the Historic Preservation Officer for the City of Buda (Facilities Manager and Historic Preservation Commission Liaison Ray Creswell)
1. Executive Summary Historic Preservation Officer (HPO) is responsible for coordinating the City's historic preservation activities with those of county, state and federal agencies and non-profit organizations.
2. Background/History The City of Buda Unified Development Code outlines the process to appoint the Historic Preservation Officer (HPO).
Under the adopted October 2, 2017 Unified Development Code – Sections 5 Definitions, Sub Section 5.02 Words and Terms Defined, Item 221. Historic Preservation Officer:
“The City Manager or other person designated by the City Council as authorized by Sec. 1.02.077 of the Code of Ordinances. The Historic Preservation Officer must have an interest, knowledge and a demonstrated background in the disciplines of architecture, history, urban planning, real estate, legal, archaeology or other disciplines related to historic preservation.”
Ordinance No. 110705-3, Section 1.02.077 Appointment of Historic Preservation Officer:
“The City Council shall appoint the City Manager or his or her designee to serve as the Historic Preservation Officer. This Officer shall administer this division and advise the Commission on matters submitted to it. The officer also is responsible for coordinating the City’s historic preservation activities with those of county, state and federal agencies and non-profit organizations.”
The designation was assigned to the former ACM / Planning Director Chance Sparks. However, the designation was not officially ratified by the City Council. 16 3. Staff's review and analysis In accordance with the Texas Historical Commission: "The Federal and State Rules for the Texas Certified Government (CLG) Program requires each CLG to appoint a staff member or volunteer to serve as Historic Preservation Officer and CLG Representative. This position is tasked with carrying out the responsibilities as defined by the CLG Certification Agreement. Any change in the Historic Preservation Officer and CLG Representative must be authorized by the Chief Elected Official of the local Government. The appointee is required to satisfy the Secretary of Interiors Professional Qualifications Standards. In the event that a person satisfying the Qualifications is not available, appropriate preservation training must be provided by the local government."
The U.S. Secretary of Interiors Professional minimum qualification and the Texas Historical Preservation Commission minimum qualifications standards for the Historic Preservation Officer are as follows:
History: Have a graduate degree in History with 2 years of full time teaching, research, writing, interpretation, or,
Archaeology: Have a graduate degree in Archaeology, Anthropology or a course of related field, plus 1 year full time training, or,
Architectural History: Have a graduate degree in architectural history, art history, historic preservation or related field with 2 years teaching, research and writing, or,
Architecture: Minimum professional qualifications - have a professional degree in architecture plus 2 years full time experience or have a State license to practice architecture, or,
Historic Architecture: Minimum professional qualifications - have a professional degree in architecture, architectural history or have a State license to practice architecture plus one of the following: 1. graduate study in architectural preservation, American architectural history, preservation planning or related field. or 2. Minimum of 1 year full time professional experience on preservation projects.
4. Financial Impact No cost impact 5. Summary/Conclusion Mr. Creswell's professional qualifications, experience and his interest in history, exceeds the minimum qualifications as defined by the U.S. Secretary of Interiors and the Texas Historical Preservation Commission minimum qualifications to full fill the position as the Historic Preservation Officer.
6. Pros and Cons The appointment of a Historic Preservation Officer (HPO) is one of the requirements towards applying for and participating in the Certified Local Government (CLG) Program. The CLG Program enables any local government – town, city, municipality or county – to develop and sustain a strong 17 preservation ethic that influences zoning and permit decisions critical to preserving local historic resources. In Texas, the CLG program is part of the Texas Historical Commission’s (THC) Community Heritage Development Division. It helps to promote local preservation efforts through a partnership between the National Parks Service (NPS), the THC and local governments by providing technical and financial assistance through grant funds.
Without a HPO and not participating in the CLG, the opportunity to have access to training, technical assistance and the financial assistance through available grants would not be possible
7. Alternatives There is no alternative to the appointing of a HPO due to the Code of Ordinance , Section 1.02.077 Appointment of Historic Preservation Officer:
"The city council shall appoint the city manager or his or her designee to serve as historic preservation officer. This officer shall administer this division and advise the commission on matters submitted to it. The officer also is responsible for coordinating the city's historic preservation activities with those of county, state and federal agencies and non profit organizations." 8. Recommendation Recommend appointing Ray Creswell as the Historic Preservation Officer based on his experience as an architect and experience with historic preservation projects.
18 Historic Preservation Officer Qualification
L. RAY CRESWELL ARCHITECT, INTERIOR DESIGNER, CONSTRUCTION MANAGER
OBJECTIVES OVERSEE AND UPHOLD THE HISTORIC PRESERVATION PROGRAM ESTABLISHED BY THE CITY OF BUDA (COB), TX, AND ADMINISTER THE HISTORIC PRESERVATION ORDINANCE. BE THE LIAISON BETWEEN THE HISTORIC COMMISSION AND THE CITY COUNCIL, CITY ADMINISTRATION AND STAFF. CONTINUE TO PURSUE CERTIFIED LOCAL GOVERNMENT (CLG) CLASSIFICATION FOR THE CITY OF BUDA AND STRIVE TO MAINTAIN HIGH STANDARDS IN THE PRESERVATION OF HISTORIC STRUCTURES WITHIN THE HISTORIC DISTRICT OF THE CITY AS IT APPLYS WITH THE SECRETARY OF INTERIORS STANDARDS FOR THE TREATMENT OF HISTORIC PROPERTIES, THE COB HISTORIC DESIGN AND GUIDELINE STANDARDS AND THE UNIFIED DEVELOPMENT CODE (UDC).
QUALIFICATIONS (AS DEFINED BY THE SECRETARY OF INTERIORS QUALIFICATION STANDARDS) LICENSED ARCHITECT: FORMALLY LICENSED IN 5 STATES – CURRENT IN 2 STATES TEXAS #12000, MISSISSIPPI #3770 – CURRENT STATUS: ACTIVE TENNESSEE #20627, ALABAMA # 4997, LOUISIANA #5394 – CURRENT STATUS: NOT ACTIVE NATIONAL COUNCIL ARCHITECTURAL REVIEW BOARD – CERTIFIED #37574
LICENSED INTERIOR DESIGNER: TEXAS – #11440 – CURRENT STATUS: ACTIVE
CAREER EXPERIENCE: COMBINED ARCHITECTURAL EXPERIENCE SPANS OVER 40+ YEARS IN PRIVATE PRACTICE, FEDERAL GOVERNMENT, MUNICIPAL GOVERNMENT AND CORPORATE. LICENSED AS AN ARCHITECT FOR 32 YEARS.
EDUCATION BACHELOR OF SCIENCE IN ENGINEERING TECHNOLOGY | UNIVERSITY OF MEMPHIS MAJOR: ARCHITECTURAL ENGINEERING MINOR: ART / INTERIOR DESIGN RELATED COURSEWORK: ARCHITECTURAL DESIGN, STRUCTURES, MECHANICAL, ELECTRICAL AND PLUMBING (MEP) ENGINEERING, INTERIOR DESIGN, REAL ESTATE, URBAN PLANNING, CONSTRUCTION MANAGEMENT
HISTORICAL PRESERVATION PROJECT EXPERIENCE PRESERVATION OF ART FOR THE US POSTAL SERVICE – 1930’S ART PROGRAM – RESTORATION OF ART IN THE LOBBIES OF HISTORIC POST OFFICES IN OKLAHOMA AND TEXAS. LOBBY RENOVATION – HISTORIC POST OFFICE DOWNTOWN FT. WORTH, TEXAS ARCHEOLOGICAL SITE SURVEY BEFORE CONSTRUCTION – INDIAN HEALTH SERVICE FT. DEFIANCE HOSPITAL, FT DEFIANCE, AZ – NAVAJO NATION CHINLE MEDICAL FACILITY – CHINLE, AZ – NAVAJO NATION (CANYON DE CHELLY) TSAILE MEDICAL CLINIC – TSAILE, AZ – NAVAJO NATION SHIP ROCK HOSPITAL – SHIPROCK, NM – NAVAJO NATION KAYENTA MEDICAL CENTER – KAYENTA, AZ – NAVAJO NATION 19 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-568- Contact: John Nett
Subject: Presentation on potential City of Buda Unified Development Code amendments to address National Oceanic and Atmospheric Administration (NOAA) Atlas 14: Precipitation-Frequency Atlas of the United States; Volume 11: Texas (City Engineer John Nett)
1. Executive Summary In Fall 2018, the National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) published technical data updating precipitation-frequency estimates for the State of Texas. The new Precipitation-Frequency Atlas for the state of Texas represents vastly improved precipitation-frequency data in terms of both the period of record and station density, statistical techniques, and approach to spatial interpolation that accounts for variation in terrain.
The City of Buda's Unified Development Code (UDC) references several technical manuals that apply to all development in the City Limits and Extraterritorial Jurisdiction. These documents are adopted by reference, as may be amended from time to time. As part of the overall engineering design criteria required for development, the City of Buda has adopted the City of Austin's Drainage Criteria Manual, Environmental Criteria Manual, as well as other standards and specifications integral to drainage analysis and design. In addition, the UDC addresses development standards within land area that would be inundated by the 1-percent-annual chance (100-year) flood event based upon hydrologic analyses. The data within NOAA Atlas 14 are used to perform such analyses.
Staff will provide a summary of the ongoing efforts of the City of Austin to integrate Atlas 14 into the City of Austin's development code, design policies and practices, and how these changes impact the City of Buda.
2. Background/History The purpose of NOAA Atlas 14 is to define annual exceedance probabilities (AEP) for precipitation durations ranging from 5 minutes to 60 days and average recurrence intervals from 1 to 1,000 years. These data are published in the form of a web-based publication available online through NOAA National Weather Service (https://hdsc.nws.noaa.gov/hdsc/pfds/index.html). The publication includes a Precipitation Frequency Data Server, electronic maps, trend analyses results, seasonal distribution charts, probabilistic rainfall distributions over time, and other detailed documentation. 20 Rainfall intensities are used by FEMA and local communities to determine flood risk and to make floodplain maps. Atlas 14 is an update of this data that incorporates 57 years of rainfall data collected statewide since the last study in 1961. Atlas 14 shows a significant increase in rainfall for Central Texas.
NOAA Atlas 14 Volume 11 for Texas will assist in developing hydrologic studies with the best available precipitation frequency data and support flood risk studies. Various state agencies, such as the Texas Department of Transportation (TxDOT), are using the updated precipitation-frequency estimates to assist in the design of highways, culverts, bridges, and other transportation structures. These precipitation-frequency data are also used to design storm water facilities, estimate the volume of detentions basins, and size detention basin outlet structures for site development and redevelopment.
The Atlas 14 study indicates that the rainfall patterns of the updated 100-year storm event in Central Texas is very similar to the 500-year storm event that has been used in drainage design. While the precipitation data are available for immediate use in the analysis of localized storm water conveyance and storage, additional studies are required to update regional floodplain maps. The updated precipitation-frequency data sets provide a public benefit in the form of more accurately designed drainage facilities.
The rainfall data in the update to NOAA Atlas 14 are based on storm events that have already happened. Given the dynamic climate of Central Texas, in particular along the Balcones Escarpment, prudent adjustment of current land development policies and practices is required to reduce flood risk to new and remodeled structures. This can be accomplished through flood freeboard and modified drainage design.
3. Staff's review and analysis The City of Austin Watershed Protection Department is recommending that the City of Austin adopt the current regulatory effective FEMA 500-year floodplain as the interim 100-year regulatory floodplain until further FEMA flood insurance studies are conducted that may result in FEMA floodplain remapping. The Watershed Protection Department is also recommending amending portions of the City of Austin's floodplain management rules to address redevelopment of property in a manner that would further reduce flood risk.
The City of Austin Watershed Protection Department held or attended more than 88 meetings over the past 12 months to gather input from various stakeholder groups and the public regarding Atlas 14. The current schedule for City of Austin board and commission public hearings for the proposed amendments to the City of Austin's Land Development Regulations and Drainage Criteria Manual is as follows:
- Codes and Ordinances Joint Committee on August 21, 2019 - Environmental Commission on September 4, 2019 - Zoning and Platting Commission on September 17, 2019 - Planning Commission on September 24, 2019 - Building and Fire Code Board of Appeals on September 25, 2019 - Austin City Council on October 17, 2019
Along with proposed Land Development Code changes, the City of Austin’s Drainage Criteria Manual must be revised to reflect the new NOAA Atlas 14 rainfall values that are used in engineering calculations for various types of drainage infrastructure (e.g., detention and water quality ponds, engineered drainage channels, and storm drain pipes). The City of Austin retained Freese & Nichols to break down geographical variability and calculate rainfall depths from the NOAA Atlas 14 21 geospatial data and fit intensity-duration-frequency curves to the rainfall intensities. A technical memorandum summarizing recommendations for updating storm intensity-duration-frequency data in the City of Austin Drainage Criteria Manual is attached to this memorandum.
When the City of Austin Watershed Protection Department started evaluating revisions of the City's flood damage prevention regulations, staff anticipated there would be a lag of six to twelve months between action on code changes and adoption of Drainage Criteria Manual revisions. With the shift in the schedule for action on code changes, the Drainage Criteria Manual revision process is now proposed to occur concurrently with an anticipated lag of only two to three months between adoption of code revisions by the City of Austin City Council and the effective date of Drainage Criteria Manual changes. This convergence of timelines will enable a more comprehensive dialogue with stakeholders with respect to the City of Austin's overall approach to adopting land development policies and practices to incorporate NOAA Atlas 14.
4. Financial Impact This agenda item is for briefing purposes only. Currently, there are no proposed changes to existing fiscal obligations on the part of the City of Buda.
5. Summary/Conclusion Staff wants to ensure that the City Council is informed of the impact of NOAA Atlas 14 on drainage design and flood hazard evaluation.
6. Pros and Cons This agenda item allows for the timely exchange of information with the City Council and provides an open forum to address questions and concerns on NOAA Atlas 14.
7. Alternatives Currently, there are no proposed changes to the City of Buda's development processes. Staff will present proposed UDC amendments to address NOAA Atlas 14 based upon the input and direction of the City Council.
8. Recommendation This agenda item is for briefing purposes only.
22 MEMORANDUM
10431 Morado Circle, Suite 300 Austin, Texas 78759 512-617-3100 FAX 817-735-7491 www.freese.com
TO: Dr. Eric D. Loucks, P.E., CFM – City of Austin, Stormwater Treatment and Stream Restoration
FROM: Garrett Johnston, P.E., CFM; Kaylyn Hudson, EIT, CFM; Jay Scanlon, P.E., CFM – Freese and Nichols, Inc.
SUBJECT: Atlas 14 DCM Revisions – Area Breakdown and IDF Curves DATE: August 7, 2019 08/07/2019 PROJECT: AU313420 – Revisions to DCM for Incorporation of Atlas 14 Rainfall Depths
Freese and Nichols (FNI) has developed rainfall depths and distributions from NOAA Atlas 14, Volume 11 data for incorporation into the City of Austin’s Drainage Criteria Manual (DCM). This technical memorandum documents (1) the area breakdown procedure used to calculate the rainfall depths from NOAA National Weather Service (NWS) geospatial data and (2) the procedure used to fit the intensity-duration-frequency (IDF) curves to the rainfall intensities.
Area Breakdowns As part of Atlas 14, Volume 11, the NWS has provided precipitation frequency estimates for the entire state of Texas on their website. The statewide estimates can be downloaded in geospatial raster format. Because the precipitation estimates vary significantly across the Austin area, FNI evaluated several alternate area breakdowns for averaging the NWS estimates, beginning with the following four breakdowns:
• Breakdown 1: City of Austin Metro Area (Single Value Option) o Full purpose jurisdiction o Full purpose jurisdiction plus 5-mile ETJ • Breakdown 2: Major Watershed Boundaries A o Onion Creek with tributaries and South o Travis County watersheds north of Onion Creek o Williamson County watersheds • Breakdown 3: Major Watershed Boundaries B o Watersheds south of Colorado River o Watersheds north of Colorado River that drain to river o Williamson County watersheds • Breakdown 4: Counties o Travis County o Williamson County o Hays County o Bastrop County
After summarizing and discussing the results of the first four breakdowns with City staff, FNI evaluated two additional breakdowns: 23
Atlas 14 DCM Revisions Breakdown and IDF Curves August 7, 2019 Page 2 of 6
• Breakdown 5: Counties Split at Colorado River o Travis County North of Colorado River o Travis County South of Colorado River o Williamson County o Hays County o Bastrop County • Breakdown 6: City of Austin Split at Colorado River o Austin South of Colorado River (Zone 1) o Austin North of Colorado River (Zone 2)
FNI used ArcMap’s Zonal Statistics tool to average the NWS partial-duration precipitation frequency rasters across each of the area breakdowns listed above. For each area in each breakdown, the tool provides a minimum, maximum, range, mean, and standard deviation of the Atlas 14 precipitation frequency estimates. The mean value for each precipitation frequency estimate (e.g. the 100-year 24-hour storm) represents the value that would go into the City’s DCM for that area. The minimum, maximum, range, and standard deviation indicate how well the mean value represents the raw Atlas 14 data in that area. The objective of this exercise is to select a simple, easy-to-understand area breakdown while minimizing the variance between the mean value and the actual value from Atlas 14. City staff prefers a maximum variance of 0.5 inches between the mean and actual values.
For Breakdown 1 (City full purpose jurisdiction and ETJ), FNI determined an average 100-year, 24-hour rainfall depth of 12.51 inches, with a maximum of 13.15 inches and a minimum of 11.74 inches. This breakdown does not satisfy the City’s preference for less than 0.5 inches of variance.
Breakdowns 2 and 3 also show large variances in rainfall depths. The largest rainfall variance is in the northern areas – for Breakdown 2, Travis County watersheds north of Onion Creek, and for Breakdown 3, watersheds north of the Colorado River. Of the two watershed breakdowns, Breakdown 3 shows the lowest variances in rainfall depth. The Colorado River follows the general direction of the Atlas 14 geospatial 100- year, 24-hour contour bands more closely than Onion Creek.
Breakdown 4 shows that Travis County rainfall depths have more deviation from the mean than rainfall depths in other counties. To decrease this variance, FNI split Travis County at the Colorado River to create Breakdown 5. The Colorado River is a clear line that divides the county into approximate halves. However, Breakdown 5 still resulted in a larger than 0.5-inch difference between maximum and minimum rainfall depths, both north and south of the Colorado River. This is because there is still significant variation between the west and east ends of Travis County.
Breakdown 6 is a combination of Breakdown 1 and Breakdown 5. This breakdown takes the City of Austin full purpose jurisdiction and five mile ETJ plus subsumed communities and divides it at the Colorado River. FNI recommended this as the preferred breakdown as it has the smallest overall standard deviations and ranges of rainfall depth. This breakdown’s 100-year, 24-hour rainfall values place 63% of the City within one standard deviation of the actual Atlas 14 value – 59% of the area north of the Colorado River and 66% of the area south of the Colorado River. City staff requested a minor adjustment to include the Hudson Bend area north of Murfin Road in the northern region, selected this breakdown for inclusion in the DCM, and requested that FNI fit IDF curves to the resulting rainfall intensities. All Breakdown 6 values reported in this memo reflect the adjustment at Murfin Road. The area south of the Colorado River and Murfin Road is Zone 1, and the area north of the Colorado River or Murfin Road is Zone 2. 24 Atlas 14 DCM Revisions Breakdown and IDF Curves August 7, 2019 Page 3 of 6
FNI produced maps of the selected breakdown showing the resulting mean, maximum, and minimum rainfall depths for three key combinations of return period and duration: the 100-year 24-hour, 25-year 6- hour, and 25-year 5-minute storms. These maps are included as Figures 1-3. Each map also includes color- coded bands to indicate which areas are approximately within 1, 2, or more standard deviations from the mean. The green bands indicate area where the mean depth is less than 1 standard deviation from the raw Atlas 14 data. For comparison, the 100-year 24-hour maps for Breakdowns 3 and 5 are included as Figure 4 and 5 respectively.
The recommended rainfall depths are shown in Table 1 below. Table 2 provides the range and standard deviation of depths for select durations and recurrence intervals.
Table 1. Recommended Atlas 14 Rainfall Depths (Breakdown 6)
Zone 1 Rainfall Depth (in.) by Average Recurrence Interval (yr) Duration 1 2 5 10 25 100 200 500 5 min 0.43 0.53 0.67 0.80 0.98 1.28 1.45 1.68 10 min 0.69 0.84 1.07 1.28 1.57 2.04 2.30 2.66 15 min 0.87 1.06 1.35 1.60 1.96 2.54 2.87 3.34 30 min 1.24 1.49 1.90 2.25 2.75 3.54 4.01 4.69 60 min 1.61 1.96 2.51 2.99 3.66 4.77 5.45 6.45 2 hr 1.93 2.42 3.15 3.82 4.81 6.57 7.65 9.28 3 hr 2.11 2.70 3.54 4.34 5.55 7.81 9.21 11.31 6 hr 2.43 3.17 4.20 5.21 6.78 9.79 11.65 14.48 12 hr 2.78 3.64 4.84 6.02 7.85 11.37 13.58 16.94 24 hr 3.16 4.14 5.51 6.84 8.90 12.80 15.27 19.05
Zone 2 Rainfall Depth (in.) by Average Recurrence Interval (yr) Duration 1 2 5 10 25 100 200 500 5 min 0.43 0.52 0.66 0.78 0.96 1.26 1.43 1.66 10 min 0.69 0.83 1.05 1.25 1.54 2.02 2.28 2.63 15 min 0.87 1.05 1.32 1.57 1.92 2.51 2.84 3.29 30 min 1.23 1.48 1.87 2.20 2.69 3.50 3.96 4.62 60 min 1.60 1.94 2.46 2.91 3.58 4.70 5.36 6.32 2 hr 1.92 2.39 3.08 3.72 4.68 6.40 7.43 8.97 3 hr 2.08 2.65 3.46 4.23 5.40 7.56 8.89 10.86 6 hr 2.39 3.11 4.10 5.08 6.57 9.41 11.16 13.80 12 hr 2.74 3.57 4.73 5.86 7.60 10.90 12.97 16.10 24 hr 3.13 4.06 5.38 6.65 8.59 12.23 14.54 18.06
25 Atlas 14 DCM Revisions Breakdown and IDF Curves August 7, 2019 Page 4 of 6
Table 2. Variation in Atlas 14 Rainfall (Breakdown 6)
Zone 1 Average Recurrence Interval Duration Value (in.) 2-yr 10-yr 25-yr 100-yr 5 min Mean 0.53 0.80 0.98 1.28 Range 0.51–0.53 0.79–0.81 0.95–1.00 1.22–1.31 St. dev. 0.003 0.007 0.012 0.024
3 hr Mean 2.70 4.34 5.55 7.81 Range 2.58–2.74 4.19–4.38 5.36–5.65 7.31–8.03 St. dev. 0.036 0.034 0.066 0.172
6 hr Mean 3.17 5.21 6.78 9.79 Range 3.02–3.22 5.01–5.27 6.55–6.90 9.18–10.09 St. dev. 0.046 0.045 0.077 0.208 24 hr Mean 4.14 6.84 8.90 12.80 Range 3.97–4.19 6.57–6.96 8.57–9.07 12.42–13.15 St. dev. 0.050 0.080 0.099 0.169
Zone 2 Average Recurrence Interval Duration Value (in.) 2-yr 10-yr 25-yr 100-yr 5 min Mean 0.52 0.78 0.96 1.26 Range 0.51–0.53 0.77–0.80 0.94–0.99 1.21–1.31 St. dev. 0.005 0.007 0.011 0.025 3 hr Mean 2.65 4.23 5.40 7.56 Range 2.54–2.73 4.10–4.34 5.24–5.58 7.13–7.89 St. dev. 0.050 0.055 0.077 0.167 6 hr Mean 3.11 5.08 6.57 9.41 Range 2.98–3.22 4.91–5.23 6.38–6.79 8.93–9.84 St. dev. 0.062 0.070 0.095 0.199 24 hr Mean 4.06 6.65 8.59 12.23 Range 3.92–4.19 6.42–6.92 8.28–8.97 11.74–12.83 St. dev. 0.065 0.109 0.141 0.213
The current City DCM rainfall depths are based on rainfall data developed for the City by William Asquith in 2001 based on the original 1996 USGS publication. To provide a similar comparison of the City’s current DCM rainfall, FNI prepared a map depicting the difference between the curren8/7/19t DCM 100-year 24- hour value and a geospatial raster of the USGS 100-year 24-hour rainfall depths. This map is shown in Figure 6. Only 13% of the City limits and ETJ is within one standard deviation of the current DCM 100-year 24-hour depth. Compare this with FNI’s recommended Breakdown 6, which places 63% of the City limits and ETJ within one standard deviation of the recommended 100-year 24-hour depths. 26
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Bastrop T S O I E 4 X U 0 H R U Higher by >0.4" A Max: 12.93" F 1 S A P F Higher by 0.2"-0.4" ±0.2" FIGUREFIGURE Lower by 0.2"-0.4" 0 8 16 31 Lower by >0.4" Miles 5 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri B5-1 Japan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community Date Saved: 4/3/2019 11:08:16 PM Path: H:\STORMWATER\Exhibits\2019-04-03 Atlas 14 memo\bd5_100yr24hr.mxd l r 0 H 9 h a 2 r 1 K 4 t 4 0 2 K n 3 r 2 e / y 1 3 C 3 0 /
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T 3 E : T S O I E 4 X U 0 H R U Higher by >0.4" A F 1 S A P F Higher by 0.2"-0.4" ±0.2" FIGUREFIGURE Lower by 0.2"-0.4" 0 8 16 32 Lower by >0.4" Miles 6 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri USGS-1 Japan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community Date Saved: 4/3/2019 11:14:48 PM Path: H:\STORMWATER\Exhibits\2019-04-03 Atlas 14 memo\usgs_100yr24hr.mxd City of Austin Atlas 14 DCM Revisions Figure 7: Breakdown 6 Rainfall Depths 14.0 Zone 1 2 yr 13.5 Zone 1 10 yr Zone 1 25 yr 13.0 Zone 1 100 yr Zone 2 2 yr 12.5 Zone 2 10 yr Zone 2 25 yr 12.0 Zone 2 100 yr
11.5
11.0
10.5
10.0
9.5
9.0
8.5
8.0
7.5
7.0 Depth (in) Depth 6.5
6.0
5.5
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
0.5
0.0 1 10 100 1000 Duration (Minutes) 33 City of Austin Atlas 14 DCM Revisions Figure 8: Zone 1 Rainfall Depth Variation 14.0 Zone 1 2 yr 13.5 Zone 1 10 yr Zone 1 25 yr 13.0 Zone 1 100 yr Max 2 yr Max 10 yr 12.5 Max 25 yr Max 100 yr 12.0 Min 2 yr Min 10 yr 11.5 Min 25 yr Min 100 yr
11.0
10.5
10.0
9.5
9.0
8.5
8.0
7.5
7.0 Depth (in) Depth 6.5
6.0
5.5
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
0.5
0.0 1 10 100 1000 Duration (Minutes) 34 City of Austin Atlas 14 DCM Revisions Figure 9: Zone 2 Rainfall Depth Variation 14.0 Zone 2 2 yr 13.5 Zone 2 10 yr Zone 2 25 yr 13.0 Zone 2 100 yr Max 2 yr Max 10 yr 12.5 Max 25 yr Max 100 yr 12.0 Min 2 yr Min 10 yr 11.5 Min 25 yr Min 100 yr
11.0
10.5
10.0
9.5
9.0
8.5
8.0
7.5
7.0 Depth (in) Depth 6.5
6.0
5.5
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
0.5
0.0 1 10 100 1000 Duration (Minutes) 35 Atlas 14 DCM Revisions Breakdown and IDF Curves August 7, 2019 Page 5 of 6
Intensity-Duration-Frequency Curves The City’s DCM provides a depth-duration-frequency (DDF) table, an intensity-duration-frequency (IDF) 푖 = 푎 table, and a set of parameters fitted to the IDF power-law equation ⁄(푏 + 푡)푐 . The parameters a, b, and c are provided for each return period and used in conjunction with the time of concentration t (in minutes) to produce the rainfall intensity in inches per hour for use with the Rational Method. These parameters need to be updated to match the new Atlas 14 data from Breakdown 6 as described above. The selected area breakdown includes one set of rainfall depths for each Zone. This will require two sets of IDF tables, curves, and parameters.
The Atlas 14 data does not necessarily follow a smooth, idealized set of IDF curves. The objective of the IDF curve-fitting process is to produce a set of parameters that minimize the difference between the fitted curves and the mean values for the selected area breakdown. Each set of parameters was fitted to both unadjusted Atlas 14 data and smoothed data. The unadjusted Atlas 14 rainfall depths come directly from the zonal statistics for each breakdown area. The smoothed data was produced using the WinTR-20 procedure as described in the NRCS National Engineering Handbook (NEH), Part 630 Hydrology, Chapter 4, Section 630.0403 (c) and Appendix 4B; this procedure maintains the unadjusted 1-hour and 24-hour rainfall depths and smooths the curve by adjusting rainfall depths for all other durations. The process also rounds all rainfall depths to three significant digits.
FNI used the evolutionary algorithm in Excel’s Solver to fit the a, b, and c parameters to both the unadjusted and smoothed rainfall data. The objective of the Solver procedure was to minimize the sum of squared differences between the original intensity value and the calculated value by adjusting the a, b, and c parameters. Because the IDF curves are typically used for rational method calculations with a drainage area less than 100 acres, these curves are rarely needed for times of concentration exceeding 120 minutes. Therefore, FNI weighted the sums of squared differences more heavily for the lower durations to encourage a closer match to those values. The sums of squared differences were also weighted more heavily when the calculated value was below the original value. These adjustments encouraged the algorithm to produce curves that fit the original rainfall values as closely as possible without significantly underestimating rainfall for any duration between 5 minutes and 2 hours.
The first pass of the algorithm was run using broad minimum and maximum values for the a, b, and c parameters. This first pass produced a set of parameters that fit the curves well but may have exhibited inconsistencies between return periods. For example, the a and b values are generally expected to increase with return period while the c value is generally expected to decrease. FNI therefore ran a second pass of the algorithm for each return period using the neighboring storm event parameters as minimum and maximum values. This allowed the algorithm to find alternate solutions that preserved consistency between return periods.
After completing the curve-fitting process, FNI compared the sets of fitted curves to the unadjusted Atlas 14 data. The resulting calculated intensities are generally within 2% of the Atlas 14 value for the 1- through 10- year storms and within 4% for the 25- through 500-year storms. For durations under 1 hour, calculated intensities are within 1% of the Atlas 14 values, except for the 2-year 15-minute, 1-year 15-minute, and 1- year 10-minute depths, which are each about 1.5% higher than the Atlas 14 value.
36 Atlas 14 DCM Revisions Breakdown and IDF Curves August 7, 2019 Page 6 of 6
Based on the results, FNI recommends that the City adopt the IDF parameters created from fitting to the unadjusted Atlas 14 data. First, this avoids introducing an extra set of assumptions involved in the Win-TR20 smoothing procedure. Second, the Win-TR20 smoothing procedure considers the entire curve out to a 24- hour duration, allowing longer-duration depths to influence the shape of the curve for lower durations. The attached results show that curves fitted to the smoothed Win-TR20 data result in a larger difference between calculated intensities and the unadjusted Atlas 14 intensities, especially in the lower durations. Because the IDF parameters will primarily be used for design and analysis of small basins with low times of concentration, FNI recommends using the IDF parameters fitted to the unadjusted data.
The recommended IDF parameters are shown below. A summary of the IDF curve-fitting procedure is shown in Figures 7–11 and Tables 3–4. These figures and tables include alternate IDF parameters, comparison tables, and plots.
Table 3. IDF Parameters – Fit to Unadjusted Atlas 14 Data
Zone 1 Zone 2 Return Period a b c a b c 1-yr 43.35 10.56 0.7743 45.60 10.92 0.7855 2-yr 45.24 9.34 0.7399 46.99 9.57 0.7517 5-yr 53.47 8.65 0.7228 56.57 9.18 0.7402 10-yr 61.25 8.35 0.7147 60.75 8.36 0.7185 25-yr 69.96 7.94 0.6954 64.56 7.38 0.6814 50-yr 73.59 7.33 0.6732 70.73 7.02 0.6681 100-yr 77.31 6.83 0.6524 76.90 6.73 0.6554 500-yr 77.48 4.97 0.5837 80.36 5.22 0.5979 .
37 Figure 10: Rainfall Intensity Curves – Zone 1 Unadjusted 500y Unadjusted 500y IDF 20.22 100y Unadjusted 100y IDF 50y Unadjusted 50y IDF 15.33 15.97 25y Unadjusted 25y IDF 13.49 13.35 10y Unadjusted 10y IDF 11.77 12.26 5y Unadjusted 5y IDF 10.80 10.16 2y Unadjusted 2y IDF 9.60 9.40 9.39 8.96 1y Unadjusted 1y IDF 8.08 7.65 7.83 7.08 6.31 6.43 6.40 6.26 6.45 5.39 5.49 5.0 5.18 5.01 4.77 4.51 4.64 4.11 4.22 4.19 3.81 3.66 3.48 3.28 2.99 2.99 2.82
Intensity (in/hr) 2.51 2.47 2.40
1.96 1.91
1.61 1.58
1.21
0.97
0.5 5 50 Duration (Minutes) 38 Figure 11: Rainfall Intensity Curves – Zone 2 Unadjusted 500y Unadjusted 500y IDF 19.96 100y Unadjusted 100y IDF 50y Unadjusted 50y IDF 15.17 15.78 25y Unadjusted 25y IDF 13.31 13.18 10y Unadjusted 10y IDF 12.15 11.55 5y Unadjusted 5y IDF 10.65 10.05 2y Unadjusted 2y IDF 9.42 9.23 9.24 8.83 1y Unadjusted 1y IDF 7.94 7.51 7.68 7.00 6.27 6.33 6.27 6.15 6.32 5.30 5.37 5.0 5.18 4.99 4.70 4.40 4.49 4.12 4.19 4.11 3.73 3.48 3.58 3.20 2.96 2.91 2.74
Intensity (in/hr) 2.47 2.46 2.34
1.94 1.86
1.60 1.54
1.19
0.96
0.5 5 50 Duration (Minutes) 39 City of Austin Atlas 14 DCM Revisions Freese and Nichols, Inc. Table 4: IDF Curve Fitting Results 2019-08-09
ZONE 1 – Unadjusted Atlas 14 Intensities (in/hr) vs. IDF Curves (Fit to Unadjusted) 1y 2y 5y 10y 25y 50y 100y 500y Duration Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Δ Δ Δ Δ Δ Δ Δ Δ (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) 5 min 5.18 5.18 0.0% 6.31 6.31 0.1% 8.08 8.08 0.1% 9.60 9.61 0.1% 11.77 11.79 0.1% 13.49 13.56 0.5% 15.33 15.42 0.6% 20.22 20.24 0.1% 10 min 4.11 4.17 1.4% 5.01 5.05 0.7% 6.43 6.45 0.3% 7.65 7.66 0.1% 9.40 9.40 0.0% 10.80 10.79 -0.1% 12.26 12.26 0.0% 15.97 15.97 0.0% 15 min 3.48 3.52 1.2% 4.22 4.26 0.9% 5.39 5.43 0.7% 6.40 6.44 0.6% 7.83 7.92 1.1% 8.96 9.09 1.5% 10.16 10.34 1.8% 13.35 13.49 1.1% 30 min 2.47 2.47 -0.2% 2.99 2.99 0.0% 3.81 3.81 0.0% 4.51 4.52 0.3% 5.49 5.58 1.6% 6.26 6.43 2.8% 7.08 7.35 3.8% 9.39 9.73 3.6% 1 hr 1.61 1.61 -0.2% 1.96 1.97 0.4% 2.51 2.52 0.3% 2.99 2.99 0.0% 3.66 3.72 1.5% 4.19 4.33 3.3% 4.77 4.98 4.4% 6.45 6.78 5.1% 2 hr 0.97 1.00 3.4% 1.21 1.24 2.3% 1.58 1.60 1.6% 1.91 1.91 0.1% 2.40 2.40 -0.2% 2.82 2.82 0.1% 3.28 3.28 -0.1% 4.64 4.63 -0.2% 3 hr 0.70 0.74 5.2% 0.90 0.93 3.4% 1.18 1.21 2.7% 1.45 1.45 0.3% 1.85 1.83 -1.1% 2.20 2.17 -1.4% 2.60 2.55 -2.1% 3.77 3.68 -2.4% 6 hr 0.40 0.44 8.8% 0.53 0.57 7.9% 0.70 0.75 7.2% 0.87 0.90 3.7% 1.13 1.15 1.8% 1.36 1.38 1.4% 1.63 1.64 0.6% 2.41 2.48 2.8% 12 hr 0.23 0.26 12.4% 0.30 0.34 12.0% 0.40 0.46 14.1% 0.50 0.55 9.6% 0.65 0.72 10.0% 0.79 0.87 10.2% 0.95 1.05 10.8% 1.41 1.66 17.6% 1 day 0.13 0.15 14.0% 0.17 0.21 21.8% 0.23 0.28 22.0% 0.29 0.34 19.3% 0.37 0.44 18.7% 0.45 0.55 23.4% 0.53 0.67 25.7% 0.79 1.11 39.9% Average ∆ (5-min to 2-hr): 1.1% 0.7% 0.5% 0.2% 0.8% 1.4% 1.8% 1.7%
ZONE 2 – Unadjusted Atlas 14 Intensities (in/hr) vs. IDF Curves (Fit to Unadjusted) 1y 2y 5y 10y 25y 50y 100y 500y Duration Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Atlas 14 Fitted Δ Δ Δ Δ Δ Δ Δ Δ (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) (Unadj.) 5 min 5.18 5.19 0.1% 6.27 6.27 0.0% 7.94 7.95 0.1% 9.42 9.43 0.1% 11.55 11.62 0.6% 13.31 13.43 0.9% 15.17 15.31 0.9% 19.96 20.02 0.3% 10 min 4.12 4.18 1.5% 4.99 5.02 0.6% 6.33 6.35 0.3% 7.51 7.51 0.0% 9.23 9.23 0.0% 10.65 10.65 0.0% 12.15 12.14 -0.1% 15.78 15.78 0.0% 15 min 3.48 3.54 1.8% 4.19 4.23 0.8% 5.30 5.35 1.0% 6.27 6.31 0.6% 7.68 7.77 1.2% 8.83 8.96 1.5% 10.05 10.22 1.7% 13.18 13.31 1.0% 30 min 2.47 2.47 0.1% 2.96 2.96 -0.1% 3.73 3.74 0.2% 4.40 4.42 0.4% 5.37 5.47 1.8% 6.15 6.33 2.8% 7.00 7.25 3.6% 9.24 9.55 3.3% 1 hr 1.60 1.60 -0.3% 1.94 1.94 0.0% 2.46 2.46 0.1% 2.91 2.92 0.2% 3.58 3.66 2.4% 4.11 4.26 3.6% 4.70 4.90 4.3% 6.32 6.61 4.6% 2 hr 0.96 0.99 3.3% 1.19 1.21 1.3% 1.54 1.55 0.6% 1.86 1.86 0.0% 2.34 2.37 1.3% 2.74 2.78 1.3% 3.20 3.22 0.7% 4.49 4.48 -0.1% 3 hr 0.69 0.74 6.5% 0.88 0.91 3.0% 1.15 1.17 1.5% 1.41 1.41 0.1% 1.80 1.83 1.7% 2.14 2.15 0.7% 2.52 2.50 -0.9% 3.62 3.54 -2.2% 6 hr 0.40 0.44 10.3% 0.52 0.55 6.2% 0.68 0.71 3.8% 0.85 0.87 2.8% 1.10 1.15 5.0% 1.31 1.37 4.2% 1.57 1.60 2.0% 2.30 2.36 2.6% 12 hr 0.23 0.26 13.7% 0.30 0.33 10.8% 0.39 0.43 9.1% 0.49 0.53 8.5% 0.63 0.72 13.7% 0.76 0.87 14.4% 0.91 1.02 12.3% 1.34 1.57 17.0% 1 day 0.13 0.15 14.9% 0.17 0.20 18.1% 0.22 0.26 15.9% 0.28 0.33 19.1% 0.36 0.45 25.7% 0.43 0.55 28.5% 0.51 0.65 27.5% 0.75 1.04 38.2% Average ∆ (5-min to 2-hr): 1.2% 0.5% 0.4% 0.2% 1.2% 1.7% 1.9% 1.6% 40 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-573- Contact: Greg Olmer
Subject: Presentation by the Parks Commission on their purpose, recent activities, and goals (Parks & Recreation Director Greg Olmer and Board Chair John Montez)
1. Executive Summary This item will provide an update to the City Council on the activities of the Parks Commission, including their history, purpose, recent activities, and goals.
2. Background/History By ordinance, the commission is comprised of seven members, up to two of whom may live in the City's extraterritorial jurisdiction.
Parks Commission Members: John Montez – Chair Theo Kosub – Vice-Chair Wendy Scott Keith Hester Jennifer Allen Matthew Smith Holly Sewell
The Parks Commission has powers and duties outlined in its enabling ordinance. Ordinance 2016-20; Section 1.02.181 Powers and Duties 1. Shall act in an advisory capacity to the City Council and the Planning and Zoning Commission with advice and recommendations on all policies, rules and regulations relating to the administration of public parks and recreation program.
2. Provide advisory oversight of public playgrounds, athletic fields, recreation centers, and other facilities and activities.
3. The commission shall have the power to conduct any form of recreation activity that will employ the leisure time of the people in a constructive and wholesome manner. 41 4. The commission will act in an advisory capacity with other municipal departments and/or political subdivisions to provide and establish, operate, conduct, and maintain a supervised recreation system and to acquire, operate, improve and maintain property, both real and personal, for parks, playgrounds, recreation centers, and other recreation facilities and activities.
3. Staff's review and analysis Not applicable. 4. Financial Impact The only budgetary impact of the Parks Commission is a small amount of funds to purchase name plates and City of Buda Apparel when at Special Events.
5. Summary/Conclusion The purpose of this item is for the Parks Commission to report to the City Council regarding their recent activities and goals and to receive feedback from Council.
6. Pros and Cons N/A
7. Alternatives N/A
8. Recommendation N/A
42 43 44 45 46 47 48 49 50 51 REGULAR AGENDA
• Buda Parks and Recreation Commission Update • September 17th, 2019
• Greg Olmer, Board Liaison • Mr. John Montez, Chair
52 REGULAR AGENDA/ ROLL CALL
• Current Commissioners:
• John Montez-Chair • Theo Kosub-Vice-Chair • Jennifer Allen • Keith Hester • Wendy Scott • Holly Sewell • Mathew Smith
53 REGULAR AGENDA
• History of the Parks and Recreation Commission: • Established on Sept. 3, 2002 as the Parks and Recreation Commission. • Assisted in Park development. • Assisted with special events.
54 KID FISH AND KITE DAY-2004
DATE
55 REGULAR AGENDA
• Purpose of the Parks and Recreation Commission • Ordinance 2016-2020; Section 1.02.181
1. Shall act in an advisory capacity to the City Council and the Planning and Zoning Commission with advice and recommendations on all policies, rules and regulations relating to the administration of public parks and recreation program. 2. Provide advisory oversight of public playgrounds, athletic fields, recreation centers, and other facilities and activities. 3. The commission shall have the power to conduct any form of recreation activity that will employ the leisure time of the people in a constructive and wholesome manner. 4. The commission will act in an advisory capacity with other municipal departments and/or political subdivisions to provide and establish, operate, conduct, and maintain a supervised recreation system and to acquire, operate, improve and maintain property, both real and personal, for parks, playgrounds, recreation centers, and other recreation facilities and activities.
56 PARKS AND RECREATION GOALS
The City of Buda Parks and Recreation’s goals are to greatly enhance the quality of life enjoyed by the citizens of Buda, thereby ensuring that Buda remains a great place to live, work, and play.
Goal #1 Create a vibrant park system that enhances Buda as the ‘Outdoor Capital of Texas’. • 18 Parks • Stagecoach Park Design • Bradfield Trail System • City Park Design • Green Meadows Splash Pad Design • Garison Park Design • Parkland Dedication Fees
DATE
57 Goal #2 Assist in the creation of new festivals and community events • Movies in the Park • Red, White and Buda, • ‘Booda’ Halloween • Veterans Day Parade • Trail of Lights • Buda Trash Off Event • Buda Fun Fish • Easter Egg Hunt
• 2020: City Park • Weiner Dog Races • Buda Birthday Bash • Red, White and Buda • Booda Halloween • Fajita Fiesta • Veteran’s Day Parade • Turkey Trot 5K • Buda Market in the Park • Concerts/Performing Arts
DATE
58 Goal #3 Develop a new Parks Master Plan to update the existing 2012 plan. (Currently in the 2019-2020 Proposed Budget) • Focus Areas: Creation of a City-wide integrated Trail System. • Acquisition of future parkland space • Environmentally sustainable parks system
DATE
59 FUTURE GOALS OF PARKS COMMISSION
• Review and make recommendations on amending Park Ordinances related to City Park. • Establish subcommittee that will review Tree Ordinance Amendments and make recommendations. • Review future public parkland options from residential development. • Seek out land acquisition for future parkland that could become future athletic fields. • Encourage recycling to be offered at all community events. Recently acquired CAPCOG Grant for new recycle bins and a trailer!
• Questions?
DATE
60 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-564- Contact: June Ellis
Subject: Deliberation and possible action on the Second Reading of an Ordinance approving and adopting a budget for operating the municipal government of the City of Buda for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020; adopting the Capital Improvements Program; adopting and amending Appendix A of the Code of Ordinances entitled Fee Schedule; adopting the Employee Compensation Plans; appropriating money for the various funds and purposes of such budget including appropriations of money to pay interest and principal sinking fund requirements on all indebtedness; repealing all ordinances and appropriations in conflict with the provisions of the ordinance; establishing an effective date; and providing for filing of the budget (Finance Director June Ellis)
1. Executive Summary In accordance with the Local Government Code and the City Charter, the City Council must adopt an annual budget. This is the second of two readings for the adoption of the budget. The first reading was held on Tuesday, September 3rd.
2. Background/History Each year, the City Council is required to adopt a budget for the upcoming fiscal year. The City's proposed budget for Fiscal Year 2019-2020 was filed with the City Clerk and submitted to City Council on August 1st. The City Manager presented the proposed budget to City Council on August 6th. The City is also required to hold a public hearing on the budget. The first public hearing was held on Tuesday, August 20th. The second public hearing was held on Tuesday, September 3rd. Two readings of the ordinance are required to adopt the budget. The first reading of the ordinance was on Tuesday, September 3rd.
3. Staff's review and analysis Staff has prepared the proposed budget that has been submitted to City Council. The proposed budget includes the Five-Year Capital Improvements Program (CIP), the Fee Schedule for the 2019-2020 fiscal year, and the City's compensation plans. 61 4. Financial Impact Total Operating Budget: $38,213,413 Total Capital Projects Funds: $15,033,953 Total City of Buda Budget: $53,247,366
The fee schedule includes a 2% increase in water rates and a 3% increase in wastewater rates. Projected water sales revenue for FY 2019-2020 is $3,849,440, and projected wastewater user fee revenue is $4,390,062.
5. Summary/Conclusion The City Charter and the Local Government Code require the City Council to adopt a budget for the municipal operations of the City. The City Charter requires the adoption of the budget on or before the 20th day of the last month of the fiscal year currently ending. Two readings of the ordinance to adopt the budget are required before final adoption. The required public hearings on the budget have been held, as required. The second and final reading of the ordinance to adopt the budget is scheduled for Tuesday, September 17th.
6. Pros and Cons N/A
7. Alternatives N/A
8. Recommendation Staff recommends consideration of the adoption of an ordinance approving and adopting a budget for operating the Municipal Government of the City of Buda for the fiscal year beginning October 1, 2019, and ending September 30, 2020; appropriating money for the various funds and purposes of such budget including appropriations of money to pay interest and principal sinking fund requirements on all indebtedness; repealing all ordinances and appropriations in conflict with the provisions of this ordinance; establishing an effective date; and providing for the filing of the budget. The following are included as exhibits within the budget document:
a. Exhibit "A" Five-Year Capital Improvement Program b. Exhibit "B" Fee Schedule c. Exhibit "C" Employee Compensation Schedules, including Police Incentive Pay schedule
A record vote is required according to LGC 102.007(a).
62 ORDINANCE NO. 2019-
AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR OPERATING THE MUNICIPAL GOVERNMENT OF THE CITY OF BUDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; ADOPTING THE CAPITAL IMPROVEMENT PROGRAM; ADOPTING AND AMENDING APPENDIX A OF THE CODE OF ORDINANCES ENTITLED FEE SCHEDULE; ADOPTING THE EMPLOYEE COMPENSATION PLANS; APPROPRIATING MONEY FOR THE VARIOUS FUNDS AND PURPOSES OF SUCH BUDGET INCLUDING APPROPRIATIONS OF MONEY TO PAY INTEREST AND PRINCIPAL SINKING FUND REQUIREMENTS ON ALL INDEBTEDNESS; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES AND APPROPRIATIONS IN CONFLICT WITH THE PROVISIONS OF THIS ORDINANCE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, a budget for operating the municipal government of City of Buda for the fiscal year October 1, 2019, to September 30, 2020, has been prepared in accordance with Chapter 102 of the Texas Local Government Code for the City of Buda, Texas; and
WHEREAS, said budget has been submitted to the City Council in accordance with the Local Government Code; and
WHEREAS, public hearings upon this budget has been duly and legally made as required by the Local Government Code; and
WHEREAS, said public hearings on the Proposed Budget have been held; and
WHEREAS, the City’s Proposed Budget has been amended in accordance with the Local Government Code; and
WHEREAS, public hearings have been held upon said amendments to the Proposed Budget and, after full and final consideration of proposed expenditures, revenues, financial condition, and comparative expenditures as presented, it is the consensus of opinion that the budget as considered and amended at said hearings should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BUDA:
SECTION 1.
That the City Council of the City of Buda ratifies, approves and adopts the budget as finally considered for the fiscal year of October 1, 2019, to September 30, 2020, a copy of which shall
63 be filed with the office of the City Clerk and with the Hays County Clerk, and which is incorporated herein for all intents and purposes.
SECTION 2.
That the appropriations for the 2019-2020 fiscal year for the different funds and purposes of the City of Buda, Texas be fixed and determined for said fiscal year in accordance with the expenditures shown:
Expenses: General Fund $14,875,131 Water Fund $4,042,812 Wastewater Fund $5,813,525 Capital Imp Fund $15,033,953 Governmental I&S Fund $4,427,040 Enterprise I&S Fund $3,554,946 Hotel/Tourism $1,176,460 Other Funds $4,323,499
SECTION 3.
That the Five-Year Capital Improvement Program for Fiscal Year 2019-2020 for the various capital projects of the City of Buda, Texas be determined for said fiscal year is attached hereto as Exhibit “A” and made a part hereof for all purposes.
SECTION 4.
That the Code of Ordinance, Appendix A, Fee Schedule for Fiscal Year 2019-2020 of the City of Buda, Texas be determined for said fiscal year is attached hereto as Exhibit “B” and impose the fees and charges set forth therein upon the services, activities, events, materials, and supplies that are described therein. These rates shall be collected by the City in accordance with the various City Ordinances that more particularly describe each of these fees.
SECTION 5.
That the Competitive Pay Plan Grade, Step Tables, and Salary Ranges for all City Employees, including the Police Department employees set forth in the Budget are attached hereto as Exhibit “C” and made a part hereof for all purposes.
SECTION 6.
That should any part, portion, or section of this ordinance be declared invalid or inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall
64 in no way affect the remaining portions, parts, or sections or parts of section of this ordinance, which provisions shall be, remain and continue to be in full force and effect.
SECTION 7. That all ordinances and appropriations for which provision has heretofore been made are hereby expressly repealed if in conflict with the provisions of this ordinance.
SECTION 8. That this ordinance shall take effect and be in full force and effect from and after its passage and approval according to law.
PASSED and APPROVED on first reading by an affirmative vote of The City Council of the City of Buda, this 3rd day of September, 2019.
PASSED, APPROVED, and Adopted on second reading by an affirmative vote of The City Council of the City of Buda, this 17th day of September, 2019.
CITY OF BUDA, TEXAS
George Haehn, Mayor
ATTEST:
______Alicia Ramirez, City Clerk
65 Exhibit "A"
City of Buda, TX 2020 - 2024 Capital Improvements Plan
66 EXECUTIVE SUMMARY
The City of Buda five year Capital Improvements Plan (CIP) is a planning tool to help the City forecast the timing and funding of future capital projects. The Plan is reviewed and updated annually as part of the annual budget development process. Projects are derived from the Buda 2030 Comprehensive Plan as well as infrastructure specific master plans. Projects are also identified through staff observations, citizen comments, and development trends occurring in and around the City. A staff team that includes representatives from the Public Works, Parks, Planning, Engineering, and Finance departments work together to develop the project scopes and to prioritize needs. Input on the document is also solicited from the various Boards and Commissions in order to account for the impact of growth on the City's infrastructure system.
The inclusion of a project in the Capital Improvements Plan does not guarantee that the City will design or construct the project in the time frame noted in the document. Project funding and construction is always subject to change, and annual appropriation. The CIP is evaluated annually by the City Council in order to prioritize projects and identify funding sources based on needs and the availability of funding. Some projects shown in the CIP may be constructed by private development as it is needed to serve future development with or without participation by the City of Buda. Projects such as these are shown in the CIP to reflect the City's master plans and to help identify how future projects may impact the existing infrastructure network.
Identified funding sources noted in the document are representative of funding options but are not a guaranty of project funding or source. The City Council will annually evaluate funding availability to determine the best funding source as part of the annual budget process. Project costs are shown at today's dollars. No inflationary factor is included in the projections. Most project costs are based on early estimates as typically no engineering has been completed on the project. The costs of projects in the document will be reviewed and updated during the annual review to adjust for cost changes.
67 CITY OF BUDA FIVE-YEAR CAPITAL IMPROVEMENTS PLAN (CIP) FISCAL YEAR 2020-2024
ALL PROJECT SUMMARY Project Prior Fiscal Year Name Years 20 21 22 23 24 Future Total Park Projects P01 Summer Pointe Park Improvements - 400,000 - - - - - 400,000 P02 Stagecoach Park Restroom 130,600 ------130,600 P03 Garison Park Development - - 400,000 3,600,000 - - - 4,000,000 P04 Sports Complex Field Improvements 998,000 - - 50,000 - - - 1,048,000 P05 Greenbelt Improvements (Downtown Plan) - - 100,000 700,000 - - - 800,000 P06 Eastside Community Park Land Acquisition ------3,750,000 3,750,000 P07 Recreation and Aquatic Center - - - - 75,000 - 8,000,000 8,075,000 P08 Bradfield Park Improvements - 50,000 - - - - - 50,000 P09 City Park Trails and Disc Golf Course - - - 150,000 - - - 150,000 P10 Green Meadows Park Improvements - - 125,000 - - - - 125,000 P11 Stagecoach Park Improvements - - 105,000 - - - - 105,000 P12 Parks Master Plan Update - 75,000 - - - - - 75,000
Facility Projects: F01 Public Works Facility ------6,750,000 6,750,000 F02 Convention Center ------F03 Visitor's Center and Main Street Office Remodel 75,000 400,000 - - - - - 475,000
Water Projects: W01 ASR / Trinity Well 1,896,000 - 1,585,000 - - - - 3,481,000 W02 Alliance Regional Water Authority Phase 1B Project 138,343 195,493 410,767 515,631 753,081 753,324 11,766,499 14,533,138 W03 Water Master Plan - - 175,000 - - - - 175,000 W04 IH-35 12" Transmission Main Loop - - - - 210,000 1,410,000 - 1,620,000 W09 Old Black Colony Road 12" Transmission Main & Pressure Valve - - - - 2,592,000 - - 2,592,000 W11 Old Black Colony Elevated Tank/Line Extention - 300,000 530,000 3,535,000 - - - 4,365,000 W12 Old Black Colony to Treehaven 12" Line Upsize - 80,000 - - - - - 80,000 W13 ASR/Trinity 2 & 3 - - - - 750,000 4,500,000 - 5,250,000
Wastewater Projects: WW00 Wastewater Treatment Plant Phase III Expansion & New Effluent Discharge Main 25,319,164 ------25,319,164 WW02 Sportsplex Sewer Line Upsize 450,000 ------450,000 WW03 Wastewater Master Plan 150,000 ------150,000 WW04 Wastewater Manhole Rehabilitation 202,880 ------202,880 WW07 South Loop 4 Lift Station Replacement & Gravity Interceptor Extension 1,500,000 ------1,500,000 WW09 Northeast IH-35 12" Gravity Interceptor - - - - 583,000 - - 583,000 WW10 Northwest IH-35 15" Gravity Interceptor - - 1,472,000 - - - - 1,472,000 WW11 Bradfield/Lifschutz 12"/16"/18" Gravity Interceptor Expansion - - - 421,500 2,809,500 - - 3,231,000 WW12 Direct Potable Reuse (DPR) Feasibility Study - - 203,656 203,656 - - - 407,312 WW13 Garlic Creek Basin Inflow & Infiltration Study - 50,000 - - - - - 50,000 WW14 Edwards Aquifer Recharge Zone Integrity Testing & Rehabilitation - - - 50,000 - - - 50,000 WW15 Overlook Lift Station Upsize and Interceptor for Cole Springs Road - - 362,000 2,408,000 - - - 2,770,000
68 Mobility Projects: T01 Roadway Impact Fee Study 60,000 ------60,000 T02 Pavement Management Study 55,000 ------55,000 T03 Cabela's Drive at Old San Antonio Road Traffic Signal - - - 218,000 - - - 218,000 T04 Garlic Creek Parkway Study - - - 350,000 - - - 350,000 T05 Cabela's Connector - 870,000 972,000 - - - - 1,842,000 T06 IH-35 to Old San Antonio Connector - - 165,000 - - - - 165,000 T07 Downtown Streetscaping Improvements - Main St. - - - 1,232,000 - - - 1,232,000 T09 Old Black Colony Road Reconstruction ------5,000,000 5,000,000 T10 West Goforth Road Reconstruction ------5,175,000 5,175,000 T11 FM 2001 Pedestrian and Bicycle Path - 500,000 - - - - - 500,000 T12 South Loop 4 Sidewalk (Downtown to Meadows at Buda) ------1,303,000 1,303,000 T13 FM 1626 and RM 967 Intersection Study - - 240,000 - - - - 240,000 T14 Talley Loop Reconstruction - - 455,000 - - - - 455,000 T15 Oyster Creek Drive Reconstruction - - 920,000 - - - - 920,000 T16 Green Meadows Lane Reconstruction - - - - - 1,400,000 - 1,400,000 T17 Middle Creek Drive Reconstruction - - - - 1,990,000 - - 1,990,000 T18 Transportation Master Plan 155,000 ------155,000 T20 Railroad Street Reconstruction Phase I - - 750,000 2,000,000 - - - 2,750,000 T21 Austin Street Reconstruction ------2,240,000 2,240,000 T22 Downtown Sidewalks and ADA Improvements ------300,000 2,240,000
Drainage Projects: D02 Whispering Hollow Street Drainage 40,000 370,000 - - - - - 410,000 D03 Garlic Creek Tributary Under RM 967 - - - 50,000 270,000 - - 320,000 D05 West Lifschutz Area Drainage - - 1,700,000 - - - - 1,700,000 D06 Drainage Master Plan - - 175,000 - - - - 175,000 D07 Lifschutz Central Area Drainage - - - 1,408,000 - - - 1,408,000 D08 West Goforth Drainage Improvements - - 150,000 - - - - 150,000
69 APPENDIX A
FEE SCHEDULE
ARTICLE A1.00 GENERAL PROVISIONS
The city hereby adopts the fee schedule below and imposes the fees set forth therein upon the services, activities, events, materials, and supplies that are described therein. These rates shall be collected by the city in accordance with the various city ordinances that more particularly describe each of the fees.
ARTICLE A2.00 ANIMAL CONTROL
(a) Standard licensing fees.
(1) Dog or cat lifetime registration (one-time fee).
(A) If microchipped: $20.00.
(B) Registration + city microchip: $25.00.
(C) Tag (no microchip): $100.00.
(2) Replacement tag: $5.00.
(b) Permits.
(1) Auction: $100.00.
(2) Aviary: $50.00.
(3) Circus: $200.00.
(4) Grooming shop: $50.00.
(5) Guard dog training center: $200.00.
(6) Kennel authorized to house:
(A) Fewer than 10 dogs or cats: $50.00.
(B) 10 to 49 dogs or cats: $100.00.
(C) 50 or more dogs or cats: $150.00.
(7) Obedience training center: $50.00.
(8) Performing animal exhibition: $50.00.
(9) Pet shop: $100.00. 70 (10) Petting zoo: $150.00. (11) Riding stable: $100.00.
(12) Zoological park: $200.00.
(c) Impoundment fee (all animals). Impoundment fees shall be as set by the contracted shelter.
ARTICLE A3.00 ADMINISTRATIVE FEES
(a) Nondepartmental fees.
(1) Returned checks fee: $35.00.
(2) NSF electronic draft fee: $35.00.
(3) Fee for credit card payment by phone or in person: $2.75.
(b) Alcohol sales permit.
(1) Sales permit. The fee for a permit to sell alcoholic beverages shall be equal to one-half of the fee charged by the state alcoholic beverage commission for each license the permit applicant is required to obtain from that agency.
(Ordinance 2017-10, ex. B, adopted 9/19/17)
(2) Late hours permit; fees. No person shall sell mixed beverages or wine or beer under a retail dealer’s on-premises late hours license between 1:00 a.m. and 2:00 a.m. on Sunday and on any other day between 12:00 a.m. and 2:00 a.m. within the corporate city limits of the city without first paying the appropriate fee to the city secretary and obtaining a city mixed beverage late hours permit or retail dealer’s on-premises late hours license. The fee shall be equal to one-half of the fee charged by the state for a mixed beverage late hours permit or retail dealer’s on-premises late hours license, except when said fee is waived according to the provisions of the state alcoholic beverage code. Following payment of the fee and approval of the late hours permit application, the city secretary shall issue a mixed beverage late hours permit or retail dealer’s on-premises late hours license for that location for a period of two (2) years. (Ordinance 2015-15, sec. III, adopted 12/15/15)
(c) Charges for providing copies of public information. The fee for charges in this section are in accordance with Govt. Code ch. 552 Public Information Act:
(1) Paper copy, standard size 8-1/2 x 11 (per page): $0.10.
(2) Oversized paper copies 11 x 17 (per page): $0.50.
(3) Posting/shipping charges: Actual cost.
(4) Hard copy map fee:
(A) 8-1/2 x 11 (per page): $2.00. 71 (B) 11 x 17 (per page): $5.00. (C) Full plan size up to 32 x 42 (per page): $40.00.
(5) Specialty paper: Actual cost.
(d) Other charges.
(1) Diskette (each): $1.00.
(2) Magnetic tape (each): $12.00.
(3) Blank CD (each): $0.50.
(4) Blank digital video disc (DVD) (each): $3.00.
(5) VHS videocassette (each): $2.50.
(6) Audiocassette (each): $1.00.
(7) Other charges: Actual cost.
(e) Fax charges.
(1) Local (per page): $0.10.
(2) Long distance/same area (per page): $0.50.
(3) Long distance/other area code (per page): $1.00.
(4) Personnel (per hour): $15.00.
ARTICLE A4.00 BUILDING AND DEVELOPMENT
(a) Escrow authorization: For any building and development related fee, the city may require escrow of funds to cover any third-party review expenses beyond normal and customary. Such escrow shall be based on estimated costs provided by the applicable third-party professional service provider.
(b) Accessory building: $75.00 for Residential and $95.00 for Commercial.
(c) Accessory building reinspection: $75.00 for Residential and $95.00 for Commercial. (d) Administrative exception or adjustment: $250.00 per exception.
(e) Annexation petition: $750.00 + publication fee (annexation).
(f) Building permit (remodel).
(1) Commercial (includes 2 plan reviews; additional plan reviews are $70.00 per hour. Payment of additional review fees is due upon plan resubmittal): $0.20/sf.
(2) Residential: $75.00.
(g) Certificate of occupancy (Temporary or Permanent): $150
(h) Comprehensive plan amendment. 72 0–5 acres $1,500.00
5+–25 acres $2,000.00
25+–50 acres $3,000.00
50+ acres $4,000.00 + $10.00 per acre
*$1,000.00 for policy change not affecting land.
(i) Contractor registration.
(1) Backflow contractor: $75.00.
(2) General contractor, Mechanical, Irrigation, Fire Sprinkler, Pool: $25
(j) Cross-connection permit.
(1) Customer: $25.00 per device.
(2) Test by city: $200.00.
(3) Retest by city: $100.00.
(k) Demolition permit: $100.00.
(l) Development Agreement.
(1) Agreement or agreement amendment: $2,000.00 + publication fee (zoning) + personal notification fee + escrow for consultant.
(2) Application extension: $200.00.
(m) Easement review and acceptance: $300.00 + recording fee.
(n) Single Trade Permits (Mechanical, Electrical, Plumbing, etc.) .
(1) Residential: $75.00.
(2) Commercial: $95.00.
(o) Electrical pole (temporary): $25.00.
(p) General development plan and general development plan revision: $1,000.00 + greater of $20.00/lost or $20.00/acre.
(q) Grease traps.
(1) Small.
(A) Application fee: $65.00. 73
(B) Inspection fee: $75.00. (2) Large.
(A) Application fee: $65.00.
(B) Inspection fee: $75.00.
(r) Historic landmark designation: $65.00.
(s) Inspections.
(1) Residential: $75.00.
(2) Commercial: $95.00.
(3) Reinspection fee: Same as regular inspection fee.
(t) Legal lot determination: $100.00.
(u) Moving structure permit: $150.00 + escrow of costs associated with road closures, traffic control and other municipal expenses incurred.
(v) Off-site infrastructure.
(1) In city: $500.00 + 0.035 x public infrastructure construction cost.
(2) Out of the city: $500.00 + 0.035 x public infrastructure construction cost.
(w) Infrastructure.
(1) Reinspection: $100.00.
(2) Final walk thru reinspection: $250.00.
(x) Permit processing fee (applied to each permit): $10.00.
(y) Incomplete application administrative fee (in addition to other fees and review charges): $250.00.
(z) Parking fee in lieu: $2,000.00 per parking space.
(aa) Plan reviews.
(1) Commercial (includes 2 plan reviews; additional reviews are $70.00 per hour. Payment of additional review fees is due upon plan resubmittal): $0.20/sf.
(2) Residential: $75.00.
(bb) Plats.
(1) Amending or administrative replat: $500.00 + greater of $20.00/lot or $20.00/acre.
(2) Minor: $500.00 + greater of $20.00/lot or $20.00/acre.
(3) Nonresidential: $1,000.00 + greater of $20.00/lot and $20.00/acre.
(4) Residential: $1,000.00 + greater of $20.00/lot and $20.00/acre.
(5) Replat requiring P&Z and/or city council approval: $1,000.00 + greater of $20.00/lot 74 and $20.00/acre + publication fee (subdivision) + personal notice fee. (6) Vacation: $500.00 + greater of $20.00/lot or $20.00/acre.
(cc) Pool permits.
(1) Residential: $80.00.
(2) Commercial: $120.00.
(dd) Preliminary plan revised.
(1) Residential - new or revised: $1,000.00 + greater of $20.00/lot or $20.00/acre.
(2) Nonresidential - new or revised: $1,000.00 + greater of $20.00/lot or $20.00/acre.
(ee) Publication fees for public hearings.
(1) Annexation: $400.00.
(2) Zoning: $100.00.
(3) Subdivision: $100.00.
(ff) Personal notice fee for public hearings: $5.00 per letter.
(gg) Property data request: $150.00.
(hh) Public hearing renotification: $350.00 + personal notice fee for public hearings + publication fees if the result of applicant request/inaction/change.
(ii) PUD district or PUD district amendment: $2,000.00 + $100.00 per acre + publication fee (zoning) + personal notice fee for public hearings + escrow.
(jj) Red tag.
(1) Cease and desist order: $50.00.
(2) Reinspection: $100.00.
(kk) Right-of-way or easement abandonment: $250.00 + escrow for consultant review.
(ll) Sidewalk fee in-lieu: $5.00 per sq. ft.
(mm) Signs.
(1) Electrical: $100.00 + $0.50 per sq. ft. per sign area.
(A) Commercial inspection: $75.00.
(B) Residential inspection: $55.00.
(2) Electronic reader board; message on city sign for up to 30 days: $20.00.
(3) Nonelectrical: $85.00 + $0.50 per sq. ft. per sign area.
(nn) Site inspection.
(1) Commercial. 75 (A) In city: $500.00 + 0.05 x public infrastructure construction cost.
(B) Out of city: $500.00 + 0.05 x public infrastructure construction cost. (2) Residential.
(A) In city: $500.00 + 0.035 x public infrastructure construction cost.
(B) Out of city: $500.00 + 0.035 x public infrastructure construction cost.
(3) Final walk through reinspection: $250.00.
(4) Reinspections: $100.00.
(oo) Site plan review (includes 2 plan reviews. A 3rd review requires payment of a new application fee).
(1) Inside city limits: $1,000.00 + $0.04/sf of impervious cover (minimum $2,000.00 total).
(2) Outside city limits: $1,000.00 + $0.04/sf of impervious cover (minimum $1,500.00 total).
(3) Minor: (<0.5 acre): $750.00 + $20.00 per acre.
(pp) Site plan correction fee (per review): $250.00 + $0.04/sf of impervious cover (minimum $500.00 total).
(qq) Site plan revision: $500.00.
(rr) Special use permit.
(1) $500.00 + $25.00 per acre + publication fee (zoning) + personal notice fee for public hearings.
(2) Minor amendment administrative: $250.00.
(3) Major amendment requiring hearings: $500.00 + $25.00 per acre + publication fee (zoning) + personal notice fee for public hearings.
(ss) Sprinkler permits.
(1) Residential: $80.00.
(2) Commercial: $100.00.
(tt) Start work without permit: up to $2,000.00 depending on trade and applicable code.
(uu) Street closure:
(1) Short-Term (24 hours or less) Neighborhood/Non-Profit: $100
(2) Short-Term (24 hours or less) Commercial and Construction: $200
(3) Long-Term (more than 24 hours): $100 plus $100 per week or portion thereof/per lane/per block
(vv) Technology fee (My Permit Now): $10.00.
(ww) Traffic impact analysis. 76 (1) Less than 2,000 trips per day: $1,200.00. (2) 2,000–5,000 trips per day: $1,500.00. (3) 5,001–10,000 trips per day: $2,400.00.
(4) 10,001–15,000 trips per day: $3,300.00.
(5) 15,001+ trips per day: $3,700.00.
(6) Traffic impact analysis (TIA) revision: 1/2 current TIA fee.
(xx) Tree removal.
(1) Permit (including review, outside of a site development permit).
(A) Commercial: $95.00.
(B) Residential: $75.00.
(yy) Tree mitigation fees (price per caliper inch mitigation required).
(1) Protected tree (8" to 20"): $100.00. (2) Signature tree (20” to 30”): $200.00.
(2) Heritage tree (30"+): $300.00.
(zz) Variance, Special Exception or Waiver: $500.00 per request + publication fee (zoning) + personal notice fee for public hearings as applicable.
(aaa) Zoning change: $950.00 + $100.00/ac + publication fee (zoning) + personal notice fee for public hearings.
(bbb) Zoning verification letter.
(1) City form: $50.00 per lot.
(2) Custom request: $100.00 per lot.
ARTICLE A5.00 BUSINESS FEES
(a) Sexually oriented business license fee: $300.00.
(b) Solicitors permit: $250.00.
(c) Temporary food event fee: $300.00.
(d) Mobile food vendor:
(1) Hot fee: $55.00 (quarterly).
(2) Cold fee: $45.00 (quarterly).
(e) Temporary noise permit: $50.00.
(Ordinance 2017-10, ex. B, adopted 9/19/17)
(f) Nondepository financial institution annual registration fee: $100.00. (Ordinance 2014-09, sec. 2, adopted 3/18/14) 77 (g) Short Term Rental (New and Renewal): $150 ARTICLE A6.00 LIBRARY
(a) User fees.
(1) Nonresident user fee (outside of county): $15.00 per year.
(2) Replacement card: $3.00.
(b) Fines.
(1) Overdue books (per day): $0.05.
(2) Overdue DVDs (per day): $0.25.
(3) Late notice letter: $0.50.
(4) Maximum fine limit.
(A) Per item: $3.00.
(B) Per family: $20.00.
(5) Lost/damaged items: Cost of item before discount + $3.00 processing fee.
(c) Interlibrary loan fee: $2.00.
(d) Returned check fee: $35.00.
(e) Blank CD: $0.50.
(f) Fax (per page): $0.50 per page.
(g) Copy or print.
(1) Black and white (per page): $0.10.
(2) Color (per page): $0.25.
(h) Laminate (per letter-sized area): $0.50.
(i) Makerspace Supplies:
(1) Mayku forms (per page): $1.50.
(2) 3D filament (per gram): $0.05.
(3) Laser cut material – medium draftboard – 10” x 6”: $1.00.
(4) Laser cut material – thick draftboard – 10” x 6”: $1.50.
(5) Laser cut material – medium basswood plywood – 10” x 6”: $2.75.
(6) Laser cut material – clear acrylic (black or clear) – 10” x 6”: $2.50.
(7) Laser cut material – thick basswood plywood – 10” x 6”: $3.75.
(8) Laser cut material – cardboard or bring your own: Free. 78
ARTICLE A7.00 FACILITIES, PARKS AND RECREATION
(a) Small pavilions.
(1) Deposit (refundable): $100.00.
(2) Resident fee: $35.00.
(3) Nonresident fee: $45.00.
(b) City Park.
(1) Large pavilion.
(A) Deposit (refundable): $100.00.
(B) Resident fee: $100.00.
(C) Nonresident fee: $125.00.
(2) All day.
(A) Deposit (refundable): $500.00.
(B) Nonprofit organization fee (per day): $250.00.
(C) For-profit organization fee (per day): $500.00.
(c) Stagecoach Park.
(1) Pavilion.
(A) Deposit (refundable): $100.00.
(B) Resident fee: $50.00.
(C) Nonresident fee: $65.00.
(2) Amphitheater.
(A) Deposit (refundable): $100.00.
(B) Resident fee: $50.00.
(C) Nonresident fee: $65.00.
(3) All day.
(A) Deposit (refundable): $500.00.
(B) Nonprofit organization fee (per day): $250.00.
(C) For-profit organization fee (per day): $500.00.
(d) Greenbelt area along Main Street and Railroad (all day).
(1) Deposit (refundable): $500.00.
(2) Nonprofit organization fee (per day): $150.00. 79
(3) For-profit organization fee (per day): $300.00. (e) Bradfield Park (all day).
(1) Deposit (refundable): $500.00.
(2) Nonprofit organization fee (per day): $150.00.
(3) For-profit organization fee (per day): $300.00.
(f) Sportsplex.
(1) Field rentals (per hour).
(A) Resident: $15.00.
(B) Nonresident: $30.00.
(C) With facility use agreements: $15.00.
(2) Tournament, any one field per day.
(A) Resident$125.00.
(B) Nonresident: $200.00.
(C) Deposit for Tournaments:
(1) Resident: $50.00
(2) Nonresident: $100.00
(3) Field Light Fee: $15.00 per hour.
(4) Percentage of gate sales: 20%.
(5) Percentage of gross concession sales: 10%.
(g) Commercial use. *
(1) Per hour at designated location: $20.00.
(2) Commercial permit (yearly): $100.00.
(3) Deposit (refundable): $500.00.
* Commercial use fees will not be assessed for nonprofit organizations that do not charge a gate fee for their special event.
(h) Permit fees.
(1) Nonutility types of permits: $10.00.
(2) Electrical use permits: $10.00.
(3) Water use permits: $10.00.
(4) On-site inspections for certain permits: $15.00.
(i) Facility rental fees. 80 (1) Cleaning fee (if applicable): Minimum of $50 up to the City of Buda’s cost to clean the facility. (2) Facility fees:
Facility Public Use for For Profit or Community Private Uses Purpose Per Hour / All Day Per Hour / All Day (A) Library Classroom $0 $25 / Not Available (B) Library Craft Room $0 $25 / Not Available (C) Library Conference Room $0 $25 / Not Available (D) City Hall/Library Multi-Purpose Room $0 $150 / $750
(E) City Hall/Library Council Chambers $0 $150 / $750 (F) City Hall/Library Lobby (non-operating hours only) $0 $200 / $1,500
(G) Stagecoach House (880 Main Street) N/A N/A
ARTICLE A8.00 SPECIAL EVENT, BLOCK PARTY, PARADE AND FILM PRODUCTION FEES
(a) Special Event Fees
(1) Special event permit fees are in addition to fees for use of parks and pavilions, street closures, costs to barricade and any other applicable city licenses and permits
(2) Special Event Permit Application Fee:
(A) Non-Profit: $100.00.
(B) For-Profit: $250.00.
(b) Block Party Fees: $50 (includes maximum 6 hr. short-term street closure) in addition to fees for use of parks and pavilions, costs to barricade and any other applicable city licenses and permits
(c) Parade Fees: $50 in addition to fees for use of parks and pavilions, street closures, costs to barricade and any other applicable city licenses and permits 81 (d) Film Production Fees (1) Application processing fee: $50.00.
(2) Total or disruptive use (regular operating hours) of a public building, park, right-of-way or public area: $500.00 per calendar day.
(3) Partial nondisruptive use of a public building, park, right-of-way or public area: $250.00 per calendar day.
(4) Total closure or obstruction of public street or right-of-way including parking lots and on-street parking (for filming purposes): $50.00 per block per calendar day.
(5) Partial closure or obstruction of public street or right-of-way including parking lots and on-street parking (for filming purposes): $25.00 per block per calendar day.
(6) Use of city parking lots, parking areas and city streets (for the purpose of parking film trailers, buses, catering trucks and other large vehicles): $50.00 per block or lot per calendar day.
ARTICLE A9.00 STREETS
(a) General.
(1) Surface cut of any street or public way other than a curb or gutter.
(A) Up to 15LF: $450.00.
(B) Anything above 15LF add $30.00 per additional linear foot.
(2) Bore under any street or other public way: $200.00.
(3) To cut into a curb and gutter (refunded less direct expenses incurred by city): $500.00.
(b) Use and occupancy of public right-of-way.
(1) Network node application fee (1 to 30): $100.00.
(2) Annual public right-of-way use fee (per node): Annual rate of $250.00.
(3) Network support pole application fee: $100.00 each.
(4) Transport facility application fee: $100.00 each.
(5) Transport facility right-of-way rental fee (per node): $28.00 monthly rate.
ARTICLE A10.00 POLICE
(a) Annual inspection fees for wrecker service: $100.00.
(b) Car Usage for Off Duty Assignments.
82 (1) Travel: $15 flat fee.
(2) Active Use (traffic control, escorts, races, etc.): $10 per hour.
(c) Fingerprinting: (1) Residents: $10.00. (2) Nonresidents: $20.00. (3) Additional fingerprint cards: $5.00.
(d) Accident Report: $6.00.
(e) Certified Accident Report: $8.00.
ARTICLE A11.00 UTILITIES
(a) Deposits.
(1) Residential customers.
(A) Water/wastewater/trash: $90.00.
(B) Wastewater/trash: $65.00.
(C) Wastewater out of city: $65.00.
(D) Trash only: $25.00.
(2) Commercial customers. Any combination of utilities: $250.00.
(b) Fire hydrant meter deposit: $1,500.00.
(c) Reread meter request: $10.00.
(d) Turn on fee (water customers): $25.00.
(e) Transfer fee: $25.00.
(f) Late charge: 10% of balance.
(g) Pulled meter: $25.00.
(h) Meter accuracy check: $75.00.
(i) Reconnection fee: $40.00.
(j) Reconnection fee after hours: $60.00.
(k) Deferment plan fee: $25.00.
(l) Return check fee: $35.00.
(m) Fire hydrant meter monthly charge: $50.00.
(n) Unauthorized service: $75.00. 83 (o) Water connection fee. (1) 5/8 or 3/4 inch.
(A) Inside city: $400.00 + cost of meter.
(B) Outside city: $500.00 + cost of meter.
(2) 1 inch or larger.
(A) Inside city: $500.00 + cost of meter.
(B) Outside city: $625.00 + cost of meter.
(p) Wastewater connection fee.
(1) 4 inch.
(A) Inside city: $450.00.
(B) Outside city: $562.00.
(2) 6 inch.
(A) Inside city: $550.00.
(B) Outside city: $688.00.
(3) 8 inch.
(A) Inside city: $1,050.00.
(B) Outside city: $1,313.00.
(4) 10 inch or above.
(A) Inside city: $1,300.00.
(B) Outside city: $1,625.00.
(q) New meter cost.
(1) 5/8” or 3/4" meter: $297.00.
(2) 1" meter: $528.00.
(3) 1-1/2" meter: $965.00.
(4) 2" meter: $1,130.00.
(5) 3" Mag (formerly compound) meter: $3,598.00.
(6) 4" Mag (formerly compound) meter: $3,860.00.
(7) 8" compound meter: $9,000.00.
(8) 2" turbine meter: $1,260.00.
(9) 3" turbine meter: $1,485.00.
(10) 4" turbine meter: $2,005.00. 84 (11) Any other meter by size not noted: Call for cost. (Ordinance 2017-10, ex. B, adopted 9/19/17)
(r) Water base monthly meter fee.
Inside City Outside City
(1) 5/8” or 3/4" meter $12.42 $15.54
(2) 1” meter $18.72 $23.31
(3) 1 1/2" meter $31.05 $38.83
(4) 2” meter $62.11 $77.62
(5) 3” meter $117.08 $146.33
(6) 4” meter $198.74 $248.43
(7) 6” meter $310.54 $388.15
(8) 8” meter or larger $621.04 $776.31
(s) Water consumption rates per 1,000 gallons.
Per 1,000 gallons. Inside City Outside City
(1) 1 to 6,000 $3.40 $4.77
(2) 6,001 to 12,000 $5.34 $6.98
(3) 12,001 to 18,000 $7.99 $9.99
(4) 18,001 to 24,000 $9.41 $11.59
(5) 24,001 to 30,000 $11.41 $13.82
(6) 30,001 to 40,000 $14.93 $17.87
(7) 40,000 and up $15.90 $19.08
(8) Non-residential $8.05 $10.49
(9) Irrigation meters $8.05 $10.49
(10) Construction $9.32 $12.16 85 meters
(t) Recycled water consumption per 1,000 gallons.
Per 1,000 gallons. Inside City Outside City
(1) Non-residential $3.92 $4.90
(2) Construction $4.55 $5.69 meter
(u) Wastewater rates.
Inside City Outside City
(1) Flat fee. $32.91 $41.14
(2) Per 1,000 gallons $4.00 $5.00
(v) Sanitation services rates.
(1) Residential: $20.82 per month.
(A) Additional cart: $7.41.
(B) Extra Bag – 30 gallon: $7.41.
(2) Residential – Senior Citizen (age 65+): $18.74 per month.
(A) Additional cart: $6.76.
(B) Extra Bag – 30 gallon: $6.76.
(3) Commercial Trash.
Service Type Frequency Per Monthly Price Week
(A) Cart – 96 gallon 1X $40.42 (B) 2 cu. yd. dumpster 1X $99.25
2X $222.45
3x $325.85
Extra Pick-Up $69.55
(C) 3 cu. yd. dumpster 1X $112.45 86
2X $256.55 3x $376.45
5x $611.85
Extra Pick-Up $69.55
(D) 4 cu. yd. dumpster 1X $123.45
2X $265.35
3x $388.55
5x $630.55
Extra Pick-Up $78.35
(E) 6 cu. yd. dumpster 1X $161.95
2X $308.25
3x $452.35
4X $598.65
5X $743.85
Extra Pick-Up $87.15
(F) 8 cu. yd. dumpster 1X $193.85
2X $366.55
3x $568.95
4X $740.55
5X $914.35
6X $1,102.45
Extra Pick-Up $104.75
(G) 10 cu. yd. dumpster 1X $258.75 (existing accounts 2X $500.75 only) 3x $743.85
4X $985.85
5X $1,227.85
Extra Pick-Up $138.85
(4) Commercial Recycling. 87
Service Type Frequency Per Monthly Price Week
(A) Cart – 96 gallon Every Other Week $16.57
1X $37.32
(B) 4 cu. Yd. dumpster Every Other Week $90.45
1x $103.65
(C) 6 cu. yd. dumpster Every Other Week $105.85
1X $130.05
2x $246.65
Extra Pick-Up $87.15
(D) 8 cu. yd. dumpster Every Other Week $125.65
1X $154.25
2X $292.87
3X $420.45
4X $546.95
5X $674.55
Extra Pick-Up $103.65
(5) Commercial Additional Services (Per Container):
(A) Lock bars: $27.75.
(B) Casters: $32.15.
88 Exhibit "C" CITY OF BUDA PAY PLAN Fiscal Year 2019-2020 Proposed Proposed Proposed Proposed Recommended Class Title Grade Minimum Midpoint Maximum Senior Transportation Driver 102 $ 25,086.00 $ 32,612.00 $ 40,138.00 Circulation Clerk 103 $ 26,616.00 $ 34,601.00 $ 42,586.00 Public Works Technician I 103 $ 26,616.00 $ 34,601.00 $ 42,586.00 Parks Technician I 103 $ 26,616.00 $ 34,601.00 $ 42,586.00 Receptionist/Community Liaison 103 $ 26,616.00 $ 34,601.00 $ 42,586.00 Circulation Clerk / Administrative Assistant 104 $ 28,240.00 $ 36,712.00 $ 45,184.00 Lead Circulation Clerk 104 $ 28,240.00 $ 36,712.00 $ 45,184.00 Parks Technician II 104 $28,240.00 $36,712.00 $45,184.00 Public Works Technician II 104 $ 28,240.00 $ 36,712.00 $ 45,184.00 Records Clerk 104 $ 28,240.00 $ 36,712.00 $ 45,184.00 Utility Technician I 104 $ 28,240.00 $ 36,712.00 $ 45,184.00 Animal Control Officer 105 $ 29,963.00 $ 38,952.00 $ 47,941.00 Program Assistant 105 $29,963.00 $38,952.00 $47,941.00 Utility Technician II 105 $ 29,963.00 $ 38,952.00 $ 47,941.00 Administrative Assistant 106 $ 31,791.00 $ 41,328.50 $ 50,866.00 Parks Technician III 106 $ 31,791.00 $ 41,328.50 $ 50,866.00 Permit Technician 106 $ 31,791.00 $ 41,328.50 $ 50,866.00 Public Works Technician III 106 $ 31,791.00 $ 41,328.50 $ 50,866.00 Utility Technician III 106 $ 31,791.00 $ 41,328.50 $ 50,866.00 Utility and Court Clerk 107 $ 33,730.00 $ 43,849.00 $ 53,968.00 Accounting/Payroll Specialist 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Accounts Payable Specialist 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Circulation Coordinator 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Code Enforcement Officer 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Field Crew Leader 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Heavy Vehicle Mechanic 108 $ 35,788.00 $ 46,524.50 $ 57,261.00 Executive Assistant to Police Chief 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Development Coordinator 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Downtown Marketing Specialist 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Human Resources Coordinator 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Municipal Court Clerk 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Permit Specialist 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Recreation Program Coordinator 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Tourism Marketing Specialist 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Utility Billing Specialist 109 $ 37,971.00 $ 49,362.50 $ 60,754.00 Building Inspector 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 City Inspector 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 Circulation Manager 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 Lead Mechanic 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 Planner I 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 89 Proposed Proposed Proposed Proposed Recommended Class Title Grade Minimum Midpoint Maximum Sr. Code Enforcement Officer 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 Youth Librarian 110 $ 40,287.00 $ 52,373.00 $ 64,459.00 Assistant Library Director/Children's Librarian 111 $ 42,745.00 $ 55,568.50 $ 68,392.00 Executive Assistant to the City Manager 111 $ 42,745.00 $ 55,568.50 $ 68,392.00 Planner II 111 $ 42,745.00 $ 55,568.50 $ 68,392.00 Downtown Mainstreet Manager 113 $ 48,118.00 $ 62,553.50 $ 76,989.00 Planner III 113 $ 48,118.00 $ 62,553.50 $ 76,989.00 Facilities Manager 114 $ 51,053.00 $ 66,369.00 $ 81,685.00 Financial Analyst 114 $ 51,053.00 $ 66,369.00 $ 81,685.00 Parks Supervisor 114 $ 51,053.00 $ 66,369.00 $ 81,685.00 Purchasing Manager 114 $ 51,053.00 $ 66,369.00 $ 81,685.00 Utility Supervisor 114 $ 51,053.00 $ 66,369.00 $ 81,685.00 IT Administrator 116 $ 57,471.00 $ 74,712.50 $ 91,954.00 GIS Coordinator 116 $ 57,471.00 $ 74,712.50 $ 91,954.00 Communications Director 116 $ 57,471.00 $ 74,712.50 $ 91,954.00 Tourism Director 116 $ 57,471.00 $ 74,712.50 $ 91,954.00 Building Official 118 $ 64,697.00 $ 84,106.00 $ 103,515.00 City Clerk 118 $ 64,697.00 $ 84,106.00 $ 103,515.00 Police Captain 118 $ 64,697.00 $ 84,106.00 $ 103,515.00 Senior Planner 118 $ 64,697.00 $ 84,106.00 $ 103,515.00 Water Resource Coordinator 118 $ 64,697.00 $ 84,106.00 $ 103,515.00 Assistant Finance Director 119 $ 68,644.00 $ 89,237.00 $ 109,830.00 Sr. Project Engineer 119 $ 68,644.00 $ 89,237.00 $ 109,830.00 Human Resources Director 120 $ 72,831.00 $ 94,680.50 $ 116,530.00 Library Director 120 $ 72,831.00 $ 94,680.50 $ 116,530.00 Parks and Recreation Director 120 $ 72,831.00 $ 94,680.50 $ 116,530.00 Planning Director 120 $ 72,831.00 $ 94,680.50 $ 116,530.00 Project Manager 120 $ 72,831.00 $ 94,680.50 $ 116,530.00 Finance Director 122 $ 81,988.00 $ 106,584.50 $ 131,181.00 Public Works Director 122 $ 81,988.00 $ 106,584.50 $ 131,181.00 City Engineer 123 $ 86,989.00 $ 113,085.50 $ 139,182.00 Police Chief 123 $ 86,989.00 $ 113,085.50 $ 139,182.00 Assistant City Manager 125 $ 97,925.00 $ 127,302.50 $ 156,680.00 Deputy City Manager 125 $ 97,925.00 $ 127,302.50 $ 156,680.00
90 Police Incentive Pay Plan
Exhibit “C”
POLICE DEPARTMENT INCENTIVE PAY PLAN Fiscal Year 2019-2020
Proficiency Skill Monthly Amount Bi-Lingual Pay $100
Specialty Pay (Max 2): $50 ($100 Max)
Instructor, SWAT, FTO, Bike, Intoxilizer, PTU, Honor Guard, Accident Reconstruction
Shift Differential $100.00
Licenses: Intermediate $50 Advanced $100 Masters $150
Education: Associates/<60hours $50 Bachelors $100 Masters/PhD $150
91 Police Step Plan
Exhibit “C” Proposed Buda Law Enforcement Step Pay Plan FY 2020
FY 2020 STEP PLAN
Service Year Officer Pay Detective Pay Sergeant Pay Entry/Step 0 $ 48,547.92 $ 52,830.90 $ 63,027.84 1st year $ 50,049.36 $ 54,464.94 $ 64,977.06 2nd year $ 51,596.70 $ 56,149.98 $ 66,986.46 3rd year $ 53,193.00 $ 57,886.02 $ 69,058.00 4th year $ 54,838.26 $ 59,677.14 $ 71,193.96 5th year $ 56,534.52 $ 61,522.32 $ 73,396.14 6th year $ 58,282.80 $ 63,425.64 $ 75,665.64 7th year $ 60,085.14 $ 65,387.10 8th year $ 61,943.58 $ 67,408.74 9th year $ 63,859.14
92 Exhibit “C”
PUBLIC WORKS AND PARKS PAY STRUCTURE
Fiscal Year 2019-2020
Purpose: The following pay plan is proposed in order to recruit, retain, and develop internal parity in pay based on job knowledge, experience, qualifications, and certifications.
A. Base hourly pay for impacted employees will depend on their qualifications and years of experience with the City of Buda or with another like agency. Employees in good standing with the City eligible to promote to the next level will be evaluated each year as part of the annual budget process and effective on the date of other annual market or merit adjustments.
In addition to base pay, employees included in this pay structure would be available to receive the following pay: • Specialty Pay: Pay added to the base hourly rate for occupational certifications, education, and job assignments that benefit the City of Buda. Employees would be eligible to receive additional pay for up to three specialty pays. A list of approved certifications and the issuing organization is included in Section B.
Public Works
Title Minimum Qualifications Base Pay Utility Technician I (Water • High School Diploma $16.00 or Wastewater) • 6 months work experience • Class D Water License; or Wastewater Class D License Utility Technician II (Water • High School Diploma $18.25 or Wastewater) • 3 years work experience • Class C Water License; or Wastewater Class C License Utility Technician III (Water • High School Diploma $20.00 or Wastewater) • 7 years work experience • Class A or B Water License; or Wastewater Class A or B License
Title Minimum Qualifications Base Pay Public Works Tech I • High School Diploma $14.25 • 6 months work experience Public Works Tech II • High School Diploma $16.00 • 3 years work experience Public Works Tech III • High School Diploma $17.50 • 7 years work experience
93
Parks
Title Minimum Qualifications Base Pay Park Tech 1 • High School Diploma $14.25 • 6 months work experience Park Tech 2 • High School Diploma $16.00 • 3 years work experience Park Tech 3 • High School Diploma $17.50 • 7 years work experience
B. Specialty Pays (max of 3) - Need to identify the licensing body responsible for the different licenses and certifications. a. $100 per month: Crewleader Stipend – Each department will be limited to the number of Crewleaders approved as part of the annual budget process. b. $50 per month: 1. CDL 2. Electrician License 3. Plumbing License 4. Bachelor’s Degree in a related field
c. $25 per month:
1. Heavy Equipment Certification: Establish a certification pay for staff members that can meet certain requirements for operating heavy equipment. 2. Chemical Applicator License 3. Irrigation License 4. Playground Inspection License 5. Backflow Prevention Assembly 6. Land Surveyor Certification 7. Welder Certification 8. Pool Certification 9. Additional water/wastewater certification when not required (Class C or higher) 10. Traffic Control (ATSSA) 11. Ground Water Production License 12. Associate degree in a related field
94 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-563- Contact: June Ellis
Subject: Deliberation and possible action on the Second and Final Reading of an Ordinance approving and adopting the Tax Rate of $0.3496 per $100 of valuation and levying a tax upon all property subject to taxation within the City of Buda, Texas, for the 2019 Tax Year for the use and support of the municipal government of the City of Buda for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020; appropriating said levy amount of the various funds and items for which revenue must be raised including providing a Sinking Fund for the retirement of the bonded debt of the City; and establishing an effective date (Finance Director June Ellis)
1. Executive Summary In accordance with the Local Government Code, the City must adopt a property tax rate annually. A property tax rate can only be adopted by the governing body. This is the second of two readings for the adoption of the tax rate. The first reading was held on Tuesday, September 3, 2019.
2. Background/History A portion of the City's annual operating budget is supported by property tax revenues. Each year the chief appraiser prepares and certifies to the county's tax assessor for each taxing unit that part of the appraisal roll that lists the property taxable by the unit. The City of Buda received the appraisal roll from the appraisal district on July 25th. The County's Tax Assessor provided to the City the 2019 tax rate calculation on July 27th. Upon receipt, the City staff determined a proposed tax rate that will be sufficient to fund City operations for the upcoming fiscal year. The proposed tax rate of $0.3496 per $100 of value was presented to City Council, and City Council voted on August 6th to approve setting the proposed tax rate.
3. Staff's review and analysis The City Manager presented the proposed tax rate along with his presentation of the City's annual budget to City Council on August 6, 2019. The City posted all of the required notices as required per the Truth-In-Taxation laws. Because the City's proposed tax rate does not exceed the lower of the effective or rollback rate, which was calculated by the County's Tax Assessor, the City was not required to hold two public hearings on the tax rate. 95 4. Financial Impact The proposed tax rate of $0.3496 will generate a total of $6,380,334 in total tax revenue to the City ($0.1096 M&O = $2,000,242 and $0.2400 I&S = $4,380,092). For a homeowner with an average value of $254,000 last year compared to an average value of $267,000 in Tax Year 2019, the average homeowner could have a decrease in city property taxes of approximately $11 for the upcoming tax year.
5. Summary/Conclusion Staff has presented the budget and tax rate to City Council, and City Council voted to publish the maximum tax rate to be considered at a rate of $0.3496 on Tuesday, August 6th. The proposed tax rate will be used to fund the municipal operations of the City and for the principal and interest payments of the City's debt obligations.
6. Pros and Cons N/A
7. Alternatives N/A
8. Recommendation Staff recommends the adoption of a tax rate for the 2019 tax year. As per the Tax Code section 26.05, the vote to approve the tax rate must be a record vote.
96 ORDINANCE NO. 2019-___
AN ORDINANCE ADOPTING THE TAX RATE OF .3496 AND LEVYING A TAX UPON ALL PROPERTY SUBJECT TO TAXATION WITHIN THE CITY OF BUDA, TEXAS, FOR THE 2019 TAX YEAR FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF BUDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING ON SEPTEMBER 30, 2020; APPORTIONING SAID LEVY AMONG THE VARIOUS FUNDS AND ITEMS FOR WHICH REVENUE MUST BE RAISED INCLUDING PROVIDING A SINKING FUND FOR THE RETIREMENT OF THE BONDED DEBT OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Chief Appraiser of the Hays County Tax Appraisal District has prepared and certified the appraisal roll of the City of Buda, Texas, said roll being that portion of the approved appraisal roll of the Hays County Tax Appraisal District which lists property taxable by the City of Buda, Texas; and
WHEREAS, the Tax Assessor and Collector of Hays County has performed the statutory calculations required by Section 26.04 of the Texas Tax Code, and the City has published the proposed tax rate, preceding year’s tax rate, and effective tax rate as required by Section 140.010 of the Texas Local Government Code, including an explanation of how they were calculated, and has fulfilled all other requirements for publication as contained in Section 140.010(d) of the Texas Local Government Code, in a manner designed to come to the attention of all residents of said City and has submitted said rates to the City Council of said City prior to the regular City Council meeting of September 17, 2019; and
WHEREAS, the City Council has complied with all applicable requirements of the Texas Tax Code prior to the setting of the tax rate for said City for 2019.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BUDA:
SECTION 1.
That the tax rate of the City of Buda, Texas for the tax year 2019 be, and is hereby, set at $0.3496 on each one hundred dollars ($100) of the taxable value of real and personal property not exempt from taxation by the constitution and laws of this state situated within the corporate limits of said City.
SECTION 2.
That there is hereby levied for the tax year 2019 upon all real and personal property not exempt from taxation by the constitution and laws of this state situated within the 97 corporate limits of said City, and there shall be collected for the use and support of the municipal government of the City of Buda, Texas, to provide a sinking fund for the retirement of the bonded debt of said City and to provide for permanent improvements in said City, and said tax, so levied and collected, shall be apportioned to the specific purposes hereinafter set forth; to-wit:
A. For the payment of current expenses and to be deposited in the general fund (for the purposes of maintenance and operations) 0.1096 cents on each one hundred dollars ($100) of the taxable value of such property; and,
B. To provide for sinking funds for the payment of the principal and interest and the retirement of the bonded debt, and the same shall become due as shall be necessary to pay the principal and interest of the current year as follows: 0.2400 cents per one hundred dollars ($100) valuation.
C. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.
SECTION 3.
That the Hays County Tax Assessor and Collector is hereby authorized to assess and collect the taxes of said City employing the above tax rate.
SECTION 4.
That the Finance Manager of said City shall keep accurate and complete records of all monies collected under this Ordinance and the purposes for which same are expended.
SECTION 5.
That monies collected pursuant to this Ordinance shall be expended as set forth in the City of Buda’s Annual Budget FY 2019-2020.
SECTION 6.
That all monies collected which are not specifically appropriated shall be deposited in the general fund.
SECTION 7.
That this ordinance shall take effect and be in full force and effect from and after its passage and approval according to law.
PASSED and APPROVED on first reading by an affirmative vote of The City Council of the 98 City of Buda, this 3rd day of September, 2019. PASSED, APPROVED, and Adopted on second reading by an affirmative vote of The City Council of the City of Buda, this 17th day of September, 2019, at a regular meeting of the City Council of the City of Buda, Texas, which meeting was held in compliance with the Open Meetings Act, Tex. Gov’t Code 551.001, et.seq., at which meeting a quorum was present and voting.
THE CITY OF BUDA, TEXAS
George Haehn, Mayor
ATTEST:
Alicia Ramirez, City Clerk
99 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-562- Contact: June Ellis
Subject: Deliberation and possible action to ratify the property tax increase reflected in the Fiscal Year 2019-2020 Budget in accordance with Local Government Code 102.007(c) (Finance Director June Ellis)
1. Executive Summary In accordance with the Local Government Code, the City Council must ratify the property tax increase reflected in the budget when the budget requires raising more revenue from property taxes than the previous year.
2. Background/History This year's property tax levy will raise more revenue from property taxes than in the preceding year. Section 102.007(c) of the Local Government Code requires the governing body to hold a separate vote to ratify the property tax increase reflected in the budget. This vote must be in addition to and separate from the vote to adopt the budget or the vote to set the tax rate.
3. Staff's review and analysis Staff has reviewed the proposed property tax rate for the 2019-2020 Budget. City Council voted on August 6 to set the proposed tax rate, and on August 7 the required public notice was published in the City's official newspaper, the Hays Free Press, as required by the State's Truth-In-Taxation laws. The proposed property tax rate of $0.3496 will raise more property tax revenue than last year, mainly due to new properties added to the tax roll and increased property values.
4. Financial Impact The 2019-2020 Budget reflects an increase in tax revenue of $246,863 from the 2018 tax rate of $0.3710. Of this amount, $157,024 is tax revenue to be raised from new property added to the tax roll this year.
5. Summary/Conclusion The 2019-2020 Proposed Budget was submitted with a proposed property tax rate of $0.3496. This tax rate is $0.0214 cents lower than the current year's tax rate of $0.3710, with the decrease being attributed to the debt portion of the tax rate. With higher assessed values in Tax Year 2019 and no 100 new debt issued in the upcoming fiscal year, the debt portion of the tax rate decreased due to requiring a lower debt service rate to cover debt services expenses in the 2019-2020 fiscal year.
6. Pros and Cons N/A
7. Alternatives N/A
8. Recommendation To ensure compliance with the Local Government Code 102.007(c), staff recommends action to ratify the Property Tax increase reflected in the 2019-2020 Budget.
A record vote is NOT required.
101 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-566- Contact: Micah Grau
Subject: Deliberation and possible action to authorize the City Manager to expend up to $75,000.00 for the relocation of a portion of the Effluent Force Main for the Proposition 5 - City Park project and to direct staff to prepare a budget amendment of the Wastewater Fund to appropriate funds for the project (Project Manager Kenny Crawford and Public Works Director Mike Beggs)
1. Executive Summary This item would authorize the City of Buda Public Works Department to spend up to $75,000 from the Wastewater Fund to relocate approximately 200 linear feet of the 20" diameter effluent force main that is in conflict with the water play and play ground features of the City Park project. This item approves the purchase of materials for the relocation. The work will be performed by the Public Works Department.
2. Background/History During construction of City Park, the 20" diameter effluent force main was hit by the City Park contractor. The line's location was erroneously identified in the construction plans. The actual location of the line is in conflict with the water play feature of the park. Because of the underground plumbing associated with the water play area, it is recommended that the effluent force main be relocated to remove the conflict and to make future repairs to the water play area or force main more accessible.
The project includes the relocation of approximately 200 linear feet of 20-inch pipe and the installation of a valve.
3. Staff's review and analysis Doucet Chan (the project's Civil Engineer) has identified a new route for the line. Public Works staff priced materials and has developed a plan for completing the relocation by City crews. The re-routing of approximately 200 linear feet of line will be assembled on the site. Once complete, a valve will be installed at the southern edge of the relocation to prevent backflow once the effluent force main pumps are shut down. Public Works will then tie in the new line segment, which is estimated to take less than one day to complete. 102 The supplies to be purchased are through different vendors. No single purchase exceeds the $50,000 threshold established by state law requiring a formal bid.
4. Financial Impact The estimated cost for materials for the relocation is $74,198. Funds are available to relocate the line within the Wastewater Fund's unencumbered fund balance.
5. Summary/Conclusion Approval of this item would authorize the City to proceed with relocation of the 20" effluent force main at the City Park project by City of Buda Public Works Department.
6. Pros and Cons Pros - completing this project in-house will be done at a reduced cost and with greater expediency as we will not be negotiating a construction contract and waiting for a crew to mobilize; a formal bid is not required; relocating the line from under the splash pad/water play area will remove future potential maintenance conflicts.
Cons - the relocation is impacting the installation of the water play area; however, the City Park contractor is shifting the schedule to accommodate the relocation.
7. Alternatives 1. The effluent force main could remain in its current location but would remain in conflict with the planned water play amenities. Future maintenance or repairs for either element could negatively impact the other and hinder our ability to make repairs.
2. A bid package could be assembled and the project could be formally bid through a competitive process. The cost estimates are higher for a contractor to install and the timeline could be impacted.
3. The water play area could be relocated. This would cause significant re-design, additional site work, and would lengthen the project duration.
8. Recommendation Staff recommends the City Council authorize the City Manager to expend up to $75,000 to order supplies and materials to have Public Works relocate the line, and direct the City Manager to prepare a budget amendment to the City's wastewater fund to appropriate funds for the project.
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RELOCATE THE 20” EFFLUENT FORCE MAIN • Staff briefed Council on the conflict at the 9/3/19 City Council Meeting • Public Works Department is able to perform the work • Item would authorize the City Manager to expend up to $75,000 for Public Works to relocate the line and direct staff to prepare a budget amendment to cover the costs, depending on chosen funding option • Estimated time: 3 weeks for materials to arrive; < 1 week to complete
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COST ESTIMATE
EZ Valve 20-inch CI,DI,C900 $45,000 installed Pipe and Fittings $25,958 Gravel Bedding (216 ton) $3,240
Total $74,198
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FUNDING OPTIONS
1. Use unencumbered Wastewater Fund Balance to cover the costs for the relocation of the effluent force main. 2. Use City Park Construction Contingency.
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City Council Agenda Item Report September 17, 2019
Contact – Mandy Shaw, Operations & Finance Administrator 512-295-2022 / [email protected]
SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE BUDGET AMENDMENTS/REALLOCATIONS TO THE CITY OF BUDA 4B CORPORATION'S (BUDA ECONOMIC DEVELOPMENT CORPORATION) FISCAL YEAR 2018-2019 BUDGET
1. EXECUTIVE SUMMARY
The Buda EDC Board of Directors has identified 3 items that need to be addressed in the EDC FY 2018-2019 budget. Those items are:
• EDC Employee Reclassifications – Overtime Pay • MOU Reimbursements for FY 2018-2019 • EDC Incentives Reimbursement / Reallocation
2. BACKGROUND/HISTORY
The Buda EDC Board of Directors met on September 9, 2019 and approved a Budget Amendment/Reallocation for the above-mentioned Items.
3. STAFF’S REVIEW AND ANALYSIS
The following Items have been identified as needs that require a Budget Amendment / Reallocation within the FY 2018-2019 Buda EDC Budget:
• After review and discussions with legal counsel, EDC Employees are in the process of being reclassified. This will put them in the correct classification for payroll purposes. In doing so, it has been identified that EDC Employees may not be eligible for Compensatory “Comp” Time. With this decision, the Buda EDC has decided to pay out any Comp Time that EDC Employees currently have. The City of Buda Payroll Department is processing these payouts and it has been estimated at approximately 109 $10,770.90.
• With the decision regarding Comp Time, the EDC now must budget for overtime for its employees. With only a few weeks left in FY 2018-2019, this number is best guess. Based on salary’s, I am estimating approximately $1,500 in overtime.
• The Memorandum of Understanding (MOU) between the City of Buda and the Buda EDC has recently been approved by both entities. With its approval, that triggers Section 2, Item #8. The EDC will need to reimburse the City of Buda for FY 2018-2019 in the amount of $56,589.00 for the following items:
o Administrative Fees $1,200.00 o Payroll Services $5,470.50 o Human Resource Services $4,506.50 o Legal Services $45,412.00
• With the approval of Incentives for the Buda Mercantile Company (Project 1898), the EDC will need to reallocate money from the Small Business Programs & Grants line item to the Main Street Grant Funding line item within the FY 2018-2019 Budget.
4. FINANCIAL IMPACT
$68,859.90 – Addition to current FY 2018-2019 Budget $19,500 – Reallocation from Line Item Small Business Programs and Grants to Main Street Grant Funding
5. SUMMARY/CONCLUSION
The Buda EDC is recommending the approval of the Budget Amendments/Reallocations presented.
6. PROS AND CONS N/A
7. ALTERNATIVES N/A
8. RECOMMENDATION
The Buda EDC is recommending the approval of the Budget Amendments/Reallocations presented.
110 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-569- Contact: Alicia Ramirez
Subject: Discussion and possible action to reschedule October 2, 2019, City Council Meeting (City Clerk Alicia Ramirez)
1. Executive Summary The first meeting in October was rescheduled to Wednesday, October 2nd, due to the National Night Out event.
Since then, staff has been advised of possible scheduling conflicts on that date as well.
2. Background/History City Council regular meetings are held on the 1st and 3rd Tuesday of the month.
3. Staff's review and analysis The October 2nd meeting may be rescheduled or postponed. This meeting may be rescheduled to Monday, September 30th.
4. Financial Impact Rescheduling of the meeting and staff time.
5. Summary/Conclusion The meeting may be rescheduled.
6. Pros and Cons N/A
7. Alternatives Reschedule for a different date that week.
8. Recommendation 111 Staff seeks input from City Council regarding the rescheduling of the meeting as stated:
Reschedule the October 2nd regular City Council Meeting to Monday, September 30th.
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BUDA CITY COUNCIL RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS
Approved & Adopted 0509/1517/1819
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BUDA CITY COUNCIL RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS Approved & Adopted 05/15/18
The following rules of procedure shall govern all meetings and proceedings of the City Council of the City of Buda, and the conduct of all members and other persons in attendance at such meetings. (Charter 3.11B)
Rule 1. Meetings, Regular and Special
(A) According to the Charter, City Council shall hold at least one regular meeting each month. (Charter 3.11A) In order to effectively and efficiently carry out the business of the City, City Council has determined it necessary to conduct two meetings per month. One (1) regular meeting shall routinely be held on the first Tuesday of each month and one (1) regular meeting shall routinely be held on the third Tuesday of each month. All meetings shall routinely be held in the Council Chambers of the City Hall. However, meetings may be noticed at times and locations other than as set forth herein as appropriate and necessary to carry out City business. In the event Tuesday falls on a holiday or special event recognized by the City Council, the meeting for that day shall be rescheduled or cancelled as determined by City Council. Any meeting of City Council may be recessed from hour to hour for a period of time not to exceed 24 hours, by an affirmative vote of a majority of members of Council present at such meeting, and such recessed meeting shall be resumed without further posted notice.
(B) Special meetings may be called by the Mayor on the Mayor’s own motion. (Charter 3.11A) On written request of three (3) Councilmembers delivered to the Mayor or City Manager, the Mayor shall call a special meeting. (Charter 3.11A)
(C) Four Councilmembers shall constitute a quorum for the transaction of business. (Charter 3.11B) Councilmembers must be physically present to be considered in attendance; attendance by Councilmembers by video conferencing is prohibited. The City Manager shall attend all City Council meetings, except when excused by the Mayor or Mayor Pro-Tem, and shall have the right to take part in discussion but may not vote or make motions. (Charter 5.01C.3)
(E) The City Council may retire into Executive Session as authorized by the Open Meetings Act (Texas Government Code Chapter 551). These Rules of Procedure shall apply to the conduct of Councilmembers in an Executive Session, provided they do not conflict with the provisions of the Open Meetings Act. Matters discussed during each Executive Session shall be identified by certified agenda or tape recorded, prepared and retained as required by law.
Rule 2. Presiding Officer and call to order
The Mayor or in his/her absence the Mayor Pro-Tem, shall preside at all meetings of the 115
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City Council. (Charter 3.06, 3.07) If the Mayor and the Mayor Pro-Tem are absent, any Councilmember may be appointed by a majority of the Council to preside. At the hour of the meeting, the Presiding Officer shall call the Council to order, and the City Clerk shall call and record the roll as provided by the Order of Business.
Rule 3. Conduct of Mayor and Councilmembers
Any member of the City Council, including the Mayor, who fails to observe decorous and orderly behavior during a meeting or who disturbs a meeting of Council with such disorderly conduct is subject to being expelled from such meeting upon motion passed by 2/3 vote of the Council present at the meeting.
Rule 4. Non-interruption
Each member of the City Council shall be permitted to address the chair while either seated or standing, and after recognition shall not be interrupted while speaking without his/her consent, unless the Councilmember’s conduct is determined to be out-of-order by the Presiding Officer, is necessary for direction by the City Attorney, or provided for by these rules.
Rule 5. Handling of question of order
All questions of order shall be decided by the Presiding Officer with the right of appeal of his/her decision by the City Council, and a majority of the Councilmembers present may overrule the decision of the Presiding Officer. When the chair makes a ruling on a point of order and one of the Councilmembers states, “I appeal the ruling of the chair”, or words to such effect, no other business shall be transacted until the question, “shall the ruling of the chair be sustained?” is voted on. The presiding officer shall immediately put such question to vote without debate, and, if he/she fails to do so immediately, any member of the City Council may put the question to a vote.
Rule 6. Procedure for submitting agenda items
The City Manager or his/her designee shall prepare the agenda for each Regular and Special meeting of the City Council in compliance with the Texas Open Meeting Act and shall cause its timely publication and distribution. The City Manager shall administer the placement of items in a fair manner. (Charter 3.11B) All members of Council and the City Manager are authorized to request the placement of an item or items on an agenda as provided herein. New items requested to be placed on the agenda by Councilmembers shall be submitted during the “City Councilmember requests for future agenda items” portion of regular City Council meetings.
Items previously considered on an agenda or placed on the agenda by a Councilmember for discussion purposes only may not be placed on any future agenda for a period of 90 days, unless the item is submitted by motion by a Councilmember during the “City Councilmember request for future agenda items” and the placement of the item on the agenda is supported by an affirmative vote of at least three Councilmembers. 116
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If a previously considered item and a vote was taken on the item, one of the three Councilmembers voting for the placement of the item on the agenda must have voted with the majority on the item when it was last considered. Notwithstanding the foregoing, the Mayor, or the Mayor Pro-Tem may place items for reconsideration on the agenda regardless of time. In the event that an item previously voted upon is placed on the agenda in accordance with this rule, the City Attorney, in conjunction with said item’s reconsideration, shall apprise City Council of any legal considerations which may impact the item’s considerations in executive session prior to the items reconsideration.
Rule 7. Ceremonial presentations at Council meetings
A certificate is a formal acknowledgement issued by the Mayor to a person or organization to show appreciation for an accomplishment or contribution. A proclamation is a formal declaration by the Mayor of a day/week/month in honor of a special event. A ceremonial resolution is a formal commemorative or appreciative expression of the opinion or will of the City Council which requires a vote of at least four members of Council to pass.
The City will provide an administrative process by which a member of the public may request to place a resolution, proclamation or certificate on an agenda. Ceremonial requests are to be submitted to the City Secretary’s Office and are available for City Council inspection. For ceremonial requests involving placement of an item on a City Council agenda, the City Manager, at his or her discretion, may place the item directly on the agenda or may seek direction from City Council regarding such item by requesting the City Council consider the item during the portion of the agenda in which future agenda items are to be considered. For ceremonial items placed on Council agendas, ceremonial resolutions are subject to final approval by the City Council, and proclamations and certificates are subject to final approval by the Mayor or Mayor Pro-Tem, in the absence of the Mayor.
Rule 8. Procedure to debate
Upon any ordinance, resolution or other measure being laid out, or any motion being made, any Councilmember present, before there is any debate opened on the subject, may make a parliamentary objection to the consideration of the subject which need not be seconded. No debate shall then be permitted, and the presiding officer shall immediately put the question, “shall the objection be sustained”? If the objection is sustained by a vote of two-thirds of the Councilmembers present the ordinance, resolution, motion, or other measure is permanently defeated for that meeting and shall not be debated.
Rule 9. Reducing motion to writing
All oral motions must be seconded before being put to vote by the chair (except where otherwise provided in these rules), and upon request of any other member of the Council, or Mayor, the party making any such oral motion (except a motion to order a vote on a subject being considered per rule 9 or to table, or other such procedural matter) shall reduce the same to 117
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writing or request the City Clerk to do the same. If a motion be made by any member of the Council in writing and filed with the presiding officer, it shall still require a second.
Rule 10. Voting
Except as otherwise provided by law, in accordance with the City Charter, or these rules, all action required of the City Council shall be made in the following manner:
1. For Resolutions, Motions, the Approval of Ordinances and other actions not otherwise provided for: Such actions shall be made by an affirmative vote of four (4) members of the Council present at such Council meetings. (Charter 3.12A, for Ordinances)
2. Notwithstanding Rule 9-1 above, during the first reading of an ordinance, the Council may determine that the first reading is sufficient for adequate consideration. A motion for first and only reading of an ordinance may be made and passed upon the affirmative vote of five (5) or more members of the City Council. The City Council may then proceed to vote, pass, and adopt the ordinance on the first reading by an affirmative vote of four (4) members of the Council present at such Council meetings. (Charter 3.12A)
Excluding conflicts of interest as provided by state law or by City charter, all Councilmembers present at each meeting must vote on each subject presented for Council vote.
Rule 11. Citizens’ right to be heardPublic Comment and Public Testimony
Rules regarding Decourum:
Public Comment and Public Testimony shall not be used for public criticism of any particular person and shall be used only to address the City Council. It may include public criticism of the city, the governing body and include any act, omission, policy, procedure, program or service. However, any statement that is otherwise prohibited by law, including common law claims of slander, are prohibited. Speakers shall always be respectful and not conduct themselves out or order at the meeting or disobey lawful instructions from the Presiding Officer or his or her designee. Any member of the public interrupting City Council proceedings, approaching the dais without permission, otherwise creating a disturbance, or failing to abide by these rules of procedure in addressing the City Council, shall be deemed guilty of disrupting a meeting (Section 42.05 of the Texas Penal Code, Class B Misdemeanor) and, at the direction of the presiding officer, shall be removed from Council Chambers.
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Rules regarding Accessibility: Any person who addresses the body through a translator is provided twice the amount of time as a member of the public who does not require the assistance of a translator in order to ensure that non-English speakers receive the same opportunity to address the body.
Public Comment for Non-Agenda Items: Any citizen person desiring to address the City Council shall have a reasonable opportunity to be heard at any and all regular meetings of the City Council in regard to any item not on the agenda during the Public Comment portion of the meeting.
Rules regarding Public Comment:
1) The City Council may not discuss or comment upon any matter not on the agenda that is raised during Public Comment other than to request that the matter be placed on a later agenda, to respond with a statement of specific factual information, to ask staff to recite the governmental body’s existing policy on the issue, to direct the person making the inquiry to visit with staff about the issue, and request the item be placed on a future agenda. 2) The Presiding Officer shall routinely provide three (3) minutes to each person who desires to speak but may provide no less than 1 minute and no more than 5 minutes to each person addressing the City Council. The amount of time provided to each person during Public Comment shall be announced by the Presiding Officer prior to recognizing persons to speak and shall be objectively applied to all persons speaking during Public Comment. The Presiding Officer shall consider the length of the agenda, the items to be considered, the number of people who elected to address the City Council, and any other reasonable factor in determining the appropriate amount of time for Public Comment at each meeting. 3) Persons who desire to speak may, prior to the meeting, “yield time” to allow another person who also desires to speak, to speak on their behalf; however, any yield of time shall only extend a period to speak by one minute and no person shall be allowed to speak for more than eight minutes, regardless of the number of persons willing to yield time to the person speaking. Persons may not yield time after the meeting is called to order. 4) The Public Comment portion of the meeting shall generally be limited to a 30-minute period of time, unless a Motion is made and seconded to extend the time for Public Comment and a majority of the City Council approve the Motion.
Public Testimony for Agenda Items: Any person desiring to address the City Council shall have a reasonable opportunity to be heard at any meeting of the City Council in regard to any item on the agenda during the Public Testimony period provided for that item before the City Council considers that item for action.
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Rules regarding Public Testimony.
1) The Presiding Officer shall routinely provide three (3) minutes to each person who desires to speak but may provide no less than 1 minute and no more than 5 minutes to each person addressing the City Council. The amount of time provided to each person during Public Testimony shall be announced by the Presiding Officer if to be altered, prior to recognizing the first person to speak and shall be objectively applied to all persons speaking during Public Testimony for that item. The Presiding Officer shall consider the length of the agenda, the items to be considered, the number of people who elected to address the City Council, and any other reasonable factor in determining the appropriate amount of time for Public Testimony at each meeting. 2) Persons who desire to speak may, prior to the meeting, “yield time” to allow another person who also desires to speak, to speak on their behalf; however, any yield of time shall only extend a period to speak by one minute and no person shall be allowed to speak for more than eight minutes, regardless of the number of persons willing to yield time to the person speaking. Persons may not yield time after the meeting is called to order.
and all matters to be considered at any such meetings, or such other matters as citizens may wish to bring to Council’s attention during the course of a regular meeting; provided, however, any matter not posted on the agenda may not be discussed by Council, nor shall any action be taken by Council, except to indicate that the matter may be placed on a later agenda. City Council shall be authorized to discuss topics that are the subject of a citizen comment portion of an agenda, and to have dialogue between members of the Council and the citizen, if the topic is specifically identified along with the citizen’s name on the agenda, in compliance with the Texas Open Meetings Act. A time shall be set aside during each Regular Council Meeting for the Council to hear from the public, such designated time not to exceed three (3) minutes per person or five (5) minutes per group. Citizens attending any regularly scheduled Council meeting may speak before Council by completing a form and presenting it to the City Clerk prior to the beginning of such meeting. The Mayor shall retain the discretion to further limit or increase this time for public comments on agenda items and limit or increase the amount of time permitted for Public Comment at a meeting but shall not limit the total meeting time for public comment to fewer than 30 minutes.
No member of the public shall be heard until recognized by the Presiding Officer. Any member of the public interrupting City Council proceedings, approaching the dais without permission, otherwise creating a disturbance, or failing to abide by these rules of procedure in addressing the City Council, shall be deemed guilty of disrupting a meeting (Section 42.05 of the Texas Penal Code, Class B Misdemeanor) and, at the direction of the presiding officer, shall be removed from Council Chambers.
Rule 12. Order of Business (Charter 3.11B)
The normal order of business before the City Council in any regular meeting of the City Council shall be as follows: 120
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1. Call to order 2. Invocation 3. Pledge of Allegiance to the US and Texas Flags 4. Roll Call 5. Administration of oaths and election of officers 6. Proclamations and Certificates 7. Public Comments 8. Consent Agenda 9. Workshops 10. Presentations 11. Public Hearings 12. Regular Agenda 13. Executive Sessions 14. Staff Reports 15. City Manager’s Report 16. City Councilmember requests for future agenda items 17. Adjournment
As presiding officer of the City Council, the Mayor may call items out of order to effectively and efficiently carry out the business of the City, unless a member of City Council objects thereto, in which circumstance, the normal order of business shall ensue.
Rule 13. Suspension of rules of procedure
Any one or all of these rules of procedure may be suspended in order to allow a particular consideration of a matter, provided that it does not violate the state law or home rule charter, and provided that not less than two-thirds Councilmembers vote in favor of such suspension. Where any rule embodies a provision of state law, identically or in substance, such rule may not be suspended.
Rule 14. Rules of Procedure
The motions and meeting procedures set forth herein are to guide Councilmembers during meetings. Any errors or omissions by the Council or one or more Councilmembers to follow this procedure during any such meeting shall not invalidate the action or constitute the action to be illegal. Any motions or meeting procedures not expressly defined in this section or any procedures as set forth within the City Charter shall be determined by the Presiding Officer, so long as they are consistent with State law.
1. Motions. After a Councilmember obtains the floor, he/she may make a motion on the particular subject of discussion or a procedural point as permitted. A “Second” to the motion, if required, must be made by another Councilmember within a reasonable but brief time period. A “Second” merely implies that the seconder agrees that the main
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motion should come before the meeting and not that he/she necessarily favors the motion. Without a “Second”, if required, the motion dies.
2. Debate. Debate, if permitted, must be limited to the merits of the issue under discussion as stated by the presiding officer.
3. Motion Procedures. There are eleven (11) types of motions in three (3) categories: Meeting Conduct Motions (4 types), Disposition Motions (6 types), and Main Motions. When any motion is pending, any motion listed above it on the chart below is in order; those below it are out of order.
May Resolved Affirmative Second Motion Interrupt Debatable Amendable by Chair Vote by 2/3 Vote Required Speaker No Vote Majority
A. Meeting Conduct Motions 1.point of privilege yes no no no yes no no 2.point of procedure or yes no no no yes no no order 3.to appeal a ruling no yes yes no no yes no 4.to recess no yes yes yes no yes no B. Disposition Motions 5.to withdraw yes no no no yes no no 6.to postpone no yes yes yes no yes no 7.to refer no yes yes yes no yes no 8.to amend no yes yes yes no yes no 9.to limit; extend or no yes yes yes no no yes close debate; or to “call the question” 10.to count the vote no yes no no no* no no C. Main Motions 11.to take action or no yes yes yes no yes** no reconsider action taken
* Mandatory if seconded; no vote required ** Unless a greater vote is required by the Charter or State law
4. Point of Privilege. A point of privilege, sometimes called a point of personal privilege, is a communication from a Councilmember to the presiding officer, drawing urgent attention to a need for personal accommodation. For example, the point may relate to an inability to see or hear, a matter of comfort, a matter of requested convenience, or an overlooked right of privilege that should have been accorded to the Councilmember(s). In essence, it is a call to the presiding officer for the purpose of assuring a Councilmember’s convenient and appropriate participation in the meeting. Because of its urgent nature, a point of privilege can interrupt a speaker. Because it is addressed to the
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attention and action by the presiding officer, it cannot be debated or amended, and no vote is required.
5. Point of Procedure or Order. A point of procedure, sometimes called a point of order, is a question addressed to the presiding officer, no seconding is required, and either inquiring into the manner of conducting business or raising a question about the propriety of a particular procedure. It is simply an inquiry and is resolved by correction or clarification by the presiding officer. A point of procedure can interrupt a speaker. Because it is addressed to the attention of and action by the presiding officer, a second is not required, and it cannot be debated or amended, and no vote is taken.
6. To Appeal a Ruling. Decisions or rulings of the presiding officer are final on questions of procedure, except that any ruling by the presiding officer’s ruling can be appealed to a vote of the Council. Whenever a Councilmember questions the appropriateness or essential fairness of the presiding officer, that member can appeal the ruling to a vote of the meeting. If, however, a motion is out of order as a matter of law (not a proper subject of the meeting, improper notice given etc.), the presiding officer’s ruling cannot be appealed. A motion to appeal cannot interrupt a speaker. To prevent frivolous appeals, a second is required. The motion is subject to debate (which should be brief) and, by its nature, is not amendable. To overrule a procedural decision of the presiding officer, an affirmative vote of a majority of the Council is required.
7. To Recess. A motion to recess requests a brief interruption of the meeting’s business, usually so that an ancillary matter can be addressed, or simply to provide a needed break. Unless stated in the motion, the period of recess is decided by the presiding officer. If necessary, a recess can extend the meeting from one day to another, subject to State law. The motion cannot interrupt a speaker, and a second is required. It is debatable, it can be amended, and an affirmative vote of a majority of the Council is required.
8. To Withdraw. Only the maker of the motion can make a motion to withdraw it. It is essentially a communication to the presiding officer that the maker is withdrawing his/her proposal. This is the maker’s privilege; thus, it does not require a second. Because the withdrawal motion obviates discussion, it can interrupt a speaker. In addition, because another Councilmember later can make a similar motion, a withdrawal motion is not subject to debate, amendment, or vote. The presiding officer should simply state that the motion is withdrawn, and the meeting should proceed with a new treatment of the issue at hand – or a new issue.
9. To Postpone. This motion may arise from a need for further information, a matter of convenience, or for any other reason that will enable the Council to deal with the issue more effectively at a later time. Unless otherwise specifically provided in the motion itself, a postponed motion can be renewed at a later appropriate time during the meeting or, if properly posted, at a later meeting. This motion cannot interrupt a speaker. It requires a second, it is debatable, and it is amendable (particularly as to postponement, timing), and an affirmative vote of a majority of the Council is required. 123
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10. To Refer. A motion to refer is typically used to submit an issue to a committee, usually for study leading to a subsequent recommendation. Because it ordinarily disposes the motion for purposes of the current meeting, a motion to refer is subject to the same rules that apply to a main motion. This motion cannot interrupt a speaker, and a second is required. It is debatable and amendable, and an affirmative vote of a majority of the Council is required.
11. To Amend. A motion to amend proposes a change in the wording of a motion then under consideration. When a motion to amend is pending and an amendment to the amendment is proposed, the presiding officer should focus discussion on the latest amendment, resolve that question, then proceed to the first amendment before continuing discussion on the main motion. Votes on amendments thus are in reverse order of the sequence in which they are proposed. A motion to amend cannot interrupt a speaker. It requires a second, and it is debatable and amendable. An affirmative vote of a majority of the Council is required for approval of the amendment. Note that State law may restrict amendments to proposals that are required to be set forth in the notice of the meeting.
12. To Limit, Extend, or Close Debate or “Call the Question”. Because the extent to which an issue is discussed rests primarily with discretion of the presiding officer, it is the presiding officer who carries the burden of ensuring that adequate time and discussion are given to differing points of view. A motion to limit, extend, or close debate is therefore an overruling of the presiding officer’s determination. A motion to close debate is the same as a motion to “call the question”. Because this motion affects the most fundamental right of any Councilmember, the right to speak one’s views, it is the only procedural motion that requires an affirmative vote of two-thirds of the participants voting.
13. To Count the Vote. A motion to count the vote should be limited to those circumstances where the convenient hearing of “yeas” and “nays” cannot clearly resolve the issue. It represents the right of a Councilmember to have a vote demonstrated by count. That count can be directed by the presiding officer either as a showing of hands or a standing of voting members while the vote is recorded. Upon completion of the count, the presiding officer announces the result-and final disposition of the issue voted upon. This motion cannot interrupt a speaker. It requires a second; it is neither debatable nor amendable; and, because of the importance of the matter, it should be considered mandatory; thus, no vote is required.
14. To Take Action or Reconsider an Action; Main Motions. These main motions state proposed policy or action on a substantive issue being considered by the Council. As such, the motion can be an initial call to take particular action; to reconsider action taken; or to rescind a prior decision. Although lowest in precedence among all motions, main motions are clearly the most important: through their content, the business decisions of the Council are determined. A main motion can be made only when a prior main motion has 124
12 Approved: 5/15/18
been disposed of. It cannot interrupt a speaker; a second is required; it is debatable and amendable; and an affirmative vote of a majority of the Council is required unless a greater vote is prescribed by the Charter or State law.
15. Availability. These Rules shall be printed on 8.5 x 11 inch paper, double-sided, laminated, and placed at each seat provided for all elected and appointed City Officials to be available for reference and use at each meeting.
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13 Approved: 5/15/18 RESOLUTION NO. 2019-R-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUDA, TEXAS AMENDING THE BUDA CITY COUNCIL RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS PERTAINING TO HOUSE BILL 2840 REGARDING THE RIGHT TO SPEAK AT OPEN MEETING AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 3.11 of the City of Buda Charter, the City Council shall by resolution determine its own rules and order of business; and
WHEREAS, the City Council previously adopted such rules and now desires to make certain amendments to such rules, including those relating to the presentation of proclamations and certificates at City Council meetings; and
WHEREAS, the City Council finds it is appropriate and prudent to amend the City Council Rules of Procedure for City Council Meetings to the form attached hereto;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BUDA, HAYS COUNTY, TEXAS THAT:
Section 1: The facts and recitations set forth in the preamble of this resolution are hereby found to be true and correct.
Section 2: The City of Buda, Texas, approves the proposed rules of procedure presented at this meeting and attached to this Resolution as Exhibit “A” as its Buda City Council Rules of Procedure for City Council Meetings.
Section 3: This Resolution shall be effective upon passage by the City Council.
PASSED AND APPROVED by the City Council of the City of Buda, Texas this the 17th day of September, 2019.
CITY OF BUDA, TEXAS:
______George Haehn, Mayor ATTEST:
______Alicia Ramirez, City Clerk
126 Exhibit “A”
127 City Council Agenda Item Report Date: Tuesday, September 17, 2019 Agenda Item No. 2019-567- Contact: Greg Olmer
Subject: Update on 2014 Buda Bond Proposition 5 - Parks and Trails (Parks Director Greg Olmer)
1. Executive Summary This item is placed on the agenda to allow for the opportunity to brief the City Council and the citizens of Buda on the ongoing progress of the City’s 2014 Bond Program.
2. Background/History In November 2014, the citizens of Buda approved five bond propositions: • Proposition 3 – Streets ($12.25 Million) includes priority capital improvement projects identified in the City’s Transportation Master Plan and Downtown Plan. • Proposition 4 – Drainage ($7 Million) includes flood control, flow capacity, and priority drainage capital improvement projects identified in the City’s Master Drainage Plan. • Proposition 5 – Parks and Trails ($8 Million) includes capital improvements to City Park, new Garison Park, and various projects identified in the City Parks, Recreation, Trails and Open Space Master Plan.
3. Staff's review and analysis Each of the bond propositions may be presented to the City Council. Key project activities will be highlighted as they relate to the overall project schedule.
4. Financial Impact This agenda item is for briefing purposes only. There are no proposed changes to existing fiscal obligations within the 2014 Bond Program.
5. Summary/Conclusion Staff wants to ensure that the City Council and the citizens of Buda are kept informed of the progress of each of the 2014 Bond projects. Accordingly, information will be presented through many venues.
6. Pros and Cons This standing agenda item allows for the timely exchange of information with the City Council and 128 provides an open forum to address questions and concerns on the 2014 Bond Program.
7. Alternatives At this time, there are no proposed changes to the scope of any of the 2014 Bond projects.
8. Recommendation There are no staff recommendations at this time; the agenda item is for briefing purposes only.
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