Minutes Ordinary Council Meeting
21 June 2017
Held at the Leeman Recreation Centre
Minutes of Ordinary Meeting held 21 June 2017 Page 1 President, Cr M J Girando JP
DISCLAIMER
No responsibility whatsoever is implied or accepted by Shire of Coorow for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with Staff. Shire of Coorow disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of Shire of Coorow during the course of any meeting is not intended to be and is not taken as notice of approval from Shire of Coorow. The Shire of Coorow warns that anyone who has an application lodged with Shire of Coorow must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Coorow in respect of the application.
Signed on behalf of Council
Peter Crispin Chief Executive Officer
Minutes of Ordinary Meeting held 21 June 2017 Page 2 President, Cr M J Girando JP
Minutes
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: ...... 4 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY APPROVED ...... 4 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ...... 4 4. PUBLIC QUESTION TIME: ...... 4 5. APPLICATIONS FOR LEAVE OF ABSENCE: ...... 4 6. DECLARATION OF INTEREST: ...... 5 7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ...... 5 8. CONFIRMATION OF MINUTES: ...... 5 8.1 ORDINARY MEETING HELD WEDNESDAY 17 MAY 2017 AT THE COOROW DISTRICT HALL5 9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: ...... 5 10. MATTERS FOR WHICH MEETING MAY BE CLOSED: ...... 5 11. REPORTS: ...... 6 11.1 CHIEF EXECUTIVE OFFICER: ...... 6 11.1.1 WA ELECTORAL COMMISSION – 2017 LOCAL GOVERNMENT ELECTION ...... 6 11.1.2 2017/18 COUNCIL MEETING DATES AND START TIME ...... 8 11.1.3 VARIOUS POLICIES TO BE RESCINDED ...... 10 11.1.4 MANAGEMENT ORDER FOR MARCHAGEE RESERVE 26025 ...... 16 11.1.5 MEDICAL SERVICES TO LEEMAN ...... 18 11.1.6 LEEMAN CARAVAN PARK OVERFLOW ...... 20 11.1.7 SNAG ISLAND COMMUNITY GARDEN USE OF RESERVE 31365 ...... 22 11.2 MANAGER REGULATORY SERVICES: ...... 24 11.2.1 PROPOSED WIND FARM – LOT 501 BEROS ROAD, WARRADARGE ...... 24 11.3 MANAGER OF WORKS AND SERVICES: ...... 35 11.3.1 NIL ...... 35 11.4 DEPUTY CHIEF EXECUTIVE OFFICER: ...... 35 11.4.1 ACCOUNTS FOR PAYMENT ...... 35 11.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – MAY 2017 ...... 45 11.4.3 POLICY 3.3.1 – COUNCIL INVESTMENTS ...... 47 11.4.4 SCHEDULE OF FEES AND CHARGES – 2017/18 DRAFT BUDGET ...... 57 11.4.5 RELATED PARTY DISCLOSURES...... 59 11.4.6 2017/2018 DIFFERENTIAL RATES ...... 76 12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ...... 82 13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: ...... 82 14. MATTERS BEHIND CLOSED DOORS: ...... 82 15. DATE OF NEXT MEETING: ...... 82 15.1 ORDINARY MEETING OF COUNCIL...... 82 16. CLOSURE: ...... 82
Minutes of Ordinary Meeting held 21 June 2017 Page 3 President, Cr M J Girando JP 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: The Deputy President Cr Bruce Jack, welcomed those present and opened the Meeting at 5.00 pm.
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY APPROVED
Councillor B A Jack Deputy President Councillor M R Bothe Councillor R J Clement Councillor E M Cullen Councillor V R Oakes Councillor D A Rackemann Councillor G C Sims
Mr P J Crispin Chief Executive Officer Mrs L J Parola Deputy Chief Executive Officer Mr T B Brandy Manager Regulatory Services Mr K Bean Manager of Works & Services
Leave of Absence Cr M J Girando
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:
Nil
4. PUBLIC QUESTION TIME:
Nil
5. APPLICATIONS FOR LEAVE OF ABSENCE:
The following Councillor/s requested Leave of Absence from Council Meetings and Duties
RESOLUTION: 2017/070A
Moved: Cr Oakes Seconded: Cr Clement
Councillor Sims - 1 July to 15 July 2017 Cr Rackemann – 22 June to 28 June, 6 July to 12 July, 19 July to 27 July 2017
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 4 President, Cr M J Girando JP
6. DECLARATION OF INTEREST:
Nil
7. PETITIONS/DEPUTATIONS/PRESENTATIONS:
Nil
8. CONFIRMATION OF MINUTES:
8.1 ORDINARY MEETING HELD WEDNESDAY 17 MAY 2017 AT THE COOROW DISTRICT HALL
AUTHOR Peter Crispin DISCLOSURE OF INTEREST Nil DATE OF REPORT 3 June 2017
COMMENT: Nil
OFFICER RECOMMENDATION: That the Minutes of the Ordinary Meeting held on Wednesday 17 May 2017 be confirmed as a true and correct record.
RESOLUTION: 2017/070
Moved: Cr Sims Seconded: Cr Bothe CARRIED 7/0 Simple Majority
9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION:
Nil 10. MATTERS FOR WHICH MEETING MAY BE CLOSED:
Nil
Minutes of Ordinary Meeting held 21 June 2017 Page 5 President, Cr M J Girando JP
11. REPORTS:
11.1 CHIEF EXECUTIVE OFFICER:
11.1.1 WA ELECTORAL COMMISSION – 2017 LOCAL GOVERNMENT ELECTION
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 24 May 2017 ATTACHMENT Nil FILE ADM0308 – Governance – Elections General
SUMMARY: Council is requested to appoint the WA State Electoral Commission to run the 2017 Ordinary Election for the Shire of Coorow as a Postal Voting Election, and to place an amount of $13,200 in the 2017/2018 budget allocations.
BACKGROUND: Council has received a letter from the Western Australia Electoral Commission requesting Council to appoint it under section 4.20(4) of the Local Government Act and also to declare the annual election as a Postal Election under section 4.61(2) of the Local Government Act.
COMMENT: Council has conducted the last four elections as full Postal Elections with the WA Electoral Commission appointed to undertake the election.
These elections had a high participation rate due to the effect of running the Ordinary Elections as full Postal Vote Elections as follows:
2009 53.71% 2011 Candidates Elected Unopposed 2013 46.17% 2015 51.92%
Postal elections are convenient and independently run which is more appealing to electors as opposed to having to attend a polling booth in person on a particular day.
Council should consider running the 2017 Ordinary Election as a full Postal Vote Election and appoint the WA Electoral Commissioner to undertake the 2017 Ordinary Election.
The WA Electoral Commission must conduct the Local Government Elections under a full cost recovery and this is anticipated to be $13,200 excluding GST.
Minutes of Ordinary Meeting held 21 June 2017 Page 6 President, Cr M J Girando JP
The costs not included in the $13,200 are: • Non-Statutory advertising • Any legal expenses other than those that are determined to be borne by the WA Electoral Commission in a court of disputed returns • One Local Government staff member to work in the polling place on Election Day: and • Additional postage charges/increases by Australia Post.
STATUTORY ENVIRONMENT: Local Government Act 1995 Division 7 — Provisions about electoral officers and the conduct of elections
STRATEGIC IMPLICATIONS: The Shire of Coorow Strategic Community Plan includes voter turnout as a key performance measure. Using the Postal Voting method of elections has proven to yield higher participation rates than the In Person method.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: The Long Term Financial Plan included an amount of $13,200 for 2017/2018.
An amount of $13,200 will need to be included in the 2017/2018 draft budget provisions.
VOTING REQUIREMENT: Absolute Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/071
Moved: Cr Sims Seconded: Cr Cullen
That: 1) a provision of $13,200 be made in the 2017/2018 draft budget to allow for the Ordinary Election to be run by the Western Australia Electoral Commission as a full Postal Vote Election. 2) in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner be responsible for the conduct of the 2017 Ordinary Election together with any other elections or polls which may also be required 3) in accordance with section 4.61(2) of the Local Government Act 1995, the method of conducting the election will be as a postal election.
CARRIED 5/2 Absolute Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 7 President, Cr M J Girando JP 11.1.2 2017/18 COUNCIL MEETING DATES AND START TIME AUTHOR Peter Crispin DISCLOSURE OF INTEREST Nil DATE OF REPORT 24 May 2017 ATTACHMENT Nil FILE ADM0431
SUMMARY: To set the date, time and location for the Council meetings to be held during the 2017/18 financial year.
BACKGROUND: The Local Government (Administration) Regulations 1996 require each local government to advertise the date, time and location of the proposed Council meeting dates at least once per year. It would appear that this is normally done per financial year.
Workshops, community forums and other appointments are not covered by this requirement.
The recommended schedule has been based on the current arrangement of meeting on the third Wednesday of each month excluding December which will be the second Wednesday, and January where no meeting is held. The recommended time of the meeting remains at 5.00 pm.
COMMENT: In accordance with the provisions of the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 it is a requirement for the public to be advised in advance of all Council meetings including dates, places and starting times to facilitate attendance or participation by the general public.
Any change to the adopted schedule will be advertised locally so that the public will remain informed.
STATUTORY ENVIRONMENT: Local Government Act 1995 s5.25(1)(g) Local Government (Administration) Regulations 1996 s12
STRATEGIC IMPLICATIONS:
POLICY IMPLICATIONS: Policy 1.1.18 – Members of Council - Council Meetings
FINANCIAL IMPLICATIONS: Nil
Minutes of Ordinary Meeting held 21 June 2017 Page 8 President, Cr M J Girando JP
PUBLIC CONSULTATION: Not required
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 072
Moved: Cr Clement Seconded: Cr Rackemann
That the Ordinary Meeting starting dates, times and locations for the 2017/18 financial year be advertised as follows: Month Venue Time Date Type July Coorow 5.00 pm Wednesday 19 July 2017 Ordinary August Leeman 5.00 pm Wednesday 16 August 2017 Ordinary Wednesday 20 September September Warradarge 5.00 pm Ordinary 2017 October Coorow 5.00 pm Wednesday 18 October 2017 Ordinary Wednesday 15 November November Leeman 5.00 pm Ordinary 2017 Wednesday 13 December December Coorow 5.00 pm Ordinary 2017 February Leeman 5.00 pm Wednesday 21 February 2018 Ordinary March Coorow 5.00 pm Wednesday 21 March 2018 Ordinary April Green Head 5.00 pm Wednesday 18 April 2018 Ordinary May Coorow 5.00 pm Wednesday 16 May 2018 Ordinary June Leeman 5.00 pm Wednesday 20 June 2018 Ordinary
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 9 President, Cr M J Girando JP 11.1.3 VARIOUS POLICIES TO BE RESCINDED
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 25 May 2017 FILE ADM0437 – Corporate Management – Policy Manual ATTACHMENT Policies to be rescinded
SUMMARY: Council is requested to rescind a number of unnecessary policies.
BACKGROUND: There were a number of policies identified in the 2016 Review of Risk Management, Legislative Compliance and Internal Controls by Moore Stephens which were recommended to be rescinded.
COMMENT: The 2016 Review of Risk Management, Legislative Compliance and Internal Controls by Moore Stephens was presented to the Shire of Coorow Audit Committee on 15 February 2017.
The report recommended an Improvement Plan which is made up of 51 improvement opportunities. Some of the recommended actions can be easily achieved, whilst others will require more time and/or resources to implement.
The Risk Management, Legislative Compliance and Internal Controls Implementation Plan includes a recommendation to delete the following policies:
Policy MS Recommendation Status 1.1.1 Matters to be We suggest the Policy be Council deleted on discussed at Council rescinded and any required 15 March 2017 Meeting/Tabling of matters covered by the Policy Reports included within Standing Orders. 1.1.2 Press statements/ We suggest the Policy be Council deleted on Media Interviews rescinded as there is no 15 March 2017 provision within the Local Government Act 1995 for Council to speak on behalf of the local government. 1.1.8 Members Meeting We suggest the setting of Council deleted on Fees & Allowances Allowances and Fees for elected 15 March 2017 members be within the range of fees determined by the Salaries and Allowances Tribunal and be undertaken annually when setting the budget. 2.1.2 Entertainment We suggest the Policy be Expenses rescinded as it is covered under 3.6.2 Purchasing Policy.
Minutes of Ordinary Meeting held 21 June 2017 Page 10 President, Cr M J Girando JP 2.1.5 Authorisation to We suggest the Policy be Purchase Goods and rescinded and its contents be Services included within an administration procedure or the Purchasing Policy. 3.2.2 Payment of We suggest the Policy be Accounts rescinded as it is covered by Regulation. Documenting procedures for the authorisation and payment of accounts in the form required by Regulation 11 of the Local Government (Financial Management) Regulations 1996 will enable these to be reviewed by the audit committee and assist in ensuring compliance with the Regulations, along with improving internal controls. 3.2.7 Rates Discount We suggest the Policy be rescinded.
A separate report will be presented to Council to consider the modification or introduction of other policies recommended in the 2016 Review of Risk Management, Legislative Compliance and Internal Controls by Moore Stephens.
STATUTORY ENVIRONMENT: Local Government Act 1995
STRATEGIC IMPLICATIONS: There are no strategic implications.
POLICY IMPLICATIONS: It is proposed to delete a number of unnecessary policies.
FINANCIAL IMPLICATIONS: There are no financial implications.
VOTING REQUIREMENTS: Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 11 President, Cr M J Girando JP OFFICER RECOMMENDATION/ RESOLUTION: 2017/073
Moved: Cr Rackemann Seconded: Cr Sims
That the following policies be deleted:
2.1.2 Entertainment Expenses 2.1.5 Authorisation to Purchase Goods and Services 3.2.2 Payment of Accounts 3.2.7 Rates Discount
CARRIED 7/0 Simple Majority
POLICY - GENERAL STAFF
Sub Section: Staff General
Policy Number: 2.1.2
Policy Subject: Entertainment Expenses
Policy Statement: That Council meet all reasonable expenses claimed by Council’s Executive Staff for entertaining on Council's behalf.
Objectives:
Guidelines:
Resolution No: Full Council, 2009-176
Resolution Date: 17 June 1997, 21 October 2009
Source: Chief Executive Officer
Date of Review: May annually
Review Responsibility: Chief Executive Officer
Minutes of Ordinary Meeting held 21 June 2017 Page 12 President, Cr M J Girando JP
POLICY - GENERAL STAFF
Sub Section: Staff General
Policy Number: 2.1.5
Policy Subject: Authorisation to Purchase Goods and Services
Policy Statement: The Chief Executive Officer is permitted to issue orders and purchase all authorised expenditure on Council behalf.
The following staff are authorised, on delegation by the Chief Executive Officer, to purchase Goods and Services up to:
1. Deputy Chief Executive Officer all authorised expenditure up to $100,000; 2. Manager of Works and Services all authorised expenditure up to $100,000; 3. Manager Regulatory Services all authorised expenditure up to $100,000 with other expenditure in consultation with the Chief Executive Officer; 4. Customer Service Officers – Leeman, Customer Service Officers – Coorow, Customer Service Officers office expenditure up to $1,000; 5. Mechanic authorised expenditure up to $5,000; 6. Coastal Road Maintenance Parks and Gardens Leading Hand authorised expenditure up to $5,000; 7. Construction and Maintenance Leading Hand authorised expenditure up to $5,000; 8. Pool Manager authorised expenditure up to $1,000. 9. Ranger authorised expenditure up to $1000. 10. Community Development Officer expenditure up to $1,000
Objectives:
Guidelines: Refer Delegation Register 2.1.2
Resolution No: Full Council, 2009-176
Resolution Date: 17 June 1997, 21 October 2009
Source: Council
Date of Review: May annually
Review Responsibility: Council
Minutes of Ordinary Meeting held 21 June 2017 Page 13 President, Cr M J Girando JP POLICY - ADMINISTRATION/FINANCE & BORROWINGS
Sub Section: Finance
Policy Number: 3.2.2
Policy Subject: Payment of Accounts
Policy Statement: All payments, by cheque or Electronic Funds Transfer be authorised by two of the following:- • Chief Executive Officer • Manager of Works and Services • Manager Regulatory Services • Deputy Chief Executive Officer.
Objectives:
Guidelines: Refer Delegation Register 3.2.2
Resolution No: Full Council, 2009-176
Resolution Date: October 1999, 20 June 2000, 19 March 2002, 21 October 2009
Source: Chief Executive Officer
Date of Review: May annually
Review Responsibility: Council
Minutes of Ordinary Meeting held 21 June 2017 Page 14 President, Cr M J Girando JP POLICY - ADMINISTRATION/FINANCE & BORROWINGS
Sub Section: Finance
Policy Number: 3.2.7
Policy Subject: Rates Discount
Policy Statement: That Council gives a rate discount for rates paid before the close of business on the due date.
Objectives: To provide an incentive for ratepayers to pay their rates in full by the due date.
Guidelines: A discount on rates will be given in the following circumstances;
1. Payments by cheque, cash or EFTPOS received and receipted before close of business on the due date; and 2. All Electronic payments made before close of business on the due date.
Council sets the rate discount percentage when adopting Council’s Annual Budget.
Council’s close of business on any working day is 4 pm.
Resolution No: 2005-167, 2009-176
Resolution Date: 21 September 2005, 21 October 2009
Source: Deputy Chief Executive Officer
Date of Review: May annually
Review Responsibility: Deputy Chief Executive Officer
Minutes of Ordinary Meeting held 21 June 2017 Page 15 President, Cr M J Girando JP
11.1.4 MANAGEMENT ORDER FOR MARCHAGEE RESERVE 26025
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 13 June 2017 ADM0734 – Council Properties, Lands, Reserve FILE 26025 ATTACHMENT Nil
SUMMARY: Council is requested to consider handing back Reserve 26025 to the Minister of Lands to allow it to be utilised for telecommunications.
BACKGROUND: Reserve 26025, Marchagee Lot 29, was vested with the Shire of Carnamah for the purpose of “Recreation” on 2 August 1961.
The Reserve was leased by the Shire of Coorow to Mr Michael O’Callaghan from 1 March 2007 to 28 February 2017 for $10 per annum to avoid costs to the Shire in weed control and other associated works to maintain it. There were no options to extend the lease for any further terms.
COMMENT: The Shire have been contacted by Service Stream, who are facilitating the construction of a black spot telecommunication tower in Marchagee. They have expressed an interest in locating a mobile phone tower on Reserve 26025 as it is close to existing fibre and power facilities.
Service Stream will be applying to the Department of Lands to change the purpose of this reserve to ‘Telecommunications’ and contacted the Shire seeking its support.
STATUTORY ENVIRONMENT: Land Administration Act 1997, section 50 - Management order, revocation of
STRATEGIC IMPLICATIONS: The Reserve is unlikely to be used for recreation purposes in the future, with nothing identified in the Strategic Community Plan or other integrated planning documents.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: If the Shire was to advertise the land for lease, it would have to have an independent market valuation carried out, the cost of which may or may not be covered by the income derived by leasing it out.
Minutes of Ordinary Meeting held 21 June 2017 Page 16 President, Cr M J Girando JP There would be no costs for the Shire to ask the State Government to revoke the management order for this reserve from the Shire of Coorow.
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 074
Moved: Cr Bothe Seconded: Cr Clement
That the Minister of Lands be requested to revoke the current management order for Reserve 26025, Marchagee Lot 29 from the Shire of Coorow to allow it to be utilised for telecommunications in the future.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 17 President, Cr M J Girando JP
11.1.5 MEDICAL SERVICES TO LEEMAN
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 13 June 2017 FILE ADM0330 ATTACHMENT Nil
SUMMARY: Council is requested to consider making a financial contribution for the provision of a weekly medical service in Leeman.
BACKGROUND: The Shire has been contacted by the Shire of Dandargan requesting consideration of a monetary contribution to the Shire of Dandaragan for the provision of a medical service to Leeman one day per week.
Currently, the IPN practice based in Jurien Bay is heavily subsidised by the Shire of Dandaragan, and the practice has recently started providing a medical service from the Leeman Medical Centre one half day per week.
Prior to this, a service in Leeman was provided by Midwest Aero Medical who charged the Shire of Coorow $500 per visit.
COMMENT: The Shire of Dandargan have advised that the IPN service in Jurien Bay provided just over 20,000 consults in the year ended 31 March 2017, and that residents of the Shire of Coorow make up 8% to 10% of the patient numbers.
The Shire of Dandargan contributes to the service by way of use of the Wellness Centre free of charge, cleaning and maintenance of the Centre and a cash contribution to subsidise the IPN service.
The current agreement the Shire has with IPN will expire in September 2017 and the Shire has advertised a tender for a new contract which closes 28 June 2017.
The Shire of Dandaragan has called for registrations of interest for the following purpose:
1. to identify potential general practitioners to lease and operate the JBWC for the provision of medical services to the community of Dandaragan; 2. to provide a general practitioner service to the community at minimal cost; and 3. give consideration to proposals in respect to the range of medical services to be provided at the JBWC
The tender documentation, including a draft contract, does not include the provision of a service from the Leeman Medical Centre.
Minutes of Ordinary Meeting held 21 June 2017 Page 18 President, Cr M J Girando JP
STATUTORY ENVIRONMENT: Nil
STRATEGIC IMPLICATIONS: The Shire of Coorow Corporate Business Plan 2016-2017 includes a priority to replace the existing medical service agreements and practices in approximately 2017/2018 with a Regional medical practice model.
Formalising an arrangement with a medical practice that services the Shire of Dandaragan would be a positive step in this direction.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: The 2017/2018 draft Budget currently includes an amount of $400 per weekly half day visit to Leeman to match that paid to the service provider that visits Coorow.
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 075
Moved: Cr Rackemann Seconded: Cr Oakes
The Shire of Dandaragan be advised that the Shire of Coorow would be willing to contribute $400 per weekly half day service provided from the Leeman Medical Centre.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 19 President, Cr M J Girando JP
11.1.6 LEEMAN CARAVAN PARK OVERFLOW
AUTHOR Peter Crispin DISCLOSURE OF INTEREST Nil DATE OF REPORT 14 June 2017 FILE ADM0440 – A580 ATTACHMENT Emails From Barry Humfrey, Copy of invoice
SUMMARY: To consider the request from Leeman Caravan Park (Barry Humfrey) to waive the fees applied for the use of the overflow area at the Leeman Recreation Centre.
BACKGROUND: In the past the Leeman Caravan Park was charged $1.50 per site per year to reserve the area around the Leeman Oval at the Leeman Recreation Centre for use in times of overflow (when the caravan park is full).
As part of preparing the 2016/17 budget, Council considered that the ratepayers were paying for the water, gas, electricity and wear and tear of the Leeman Recreation Centre, effectively subsidising a private business. To ensure that some parity was restored, a charge of $10 per night per site used would be imposed.
Leading up to Easter, the Manager of Regulatory Services and the Chief Executive Officer met with a representative from the Leeman Caravan Park where the imposition of this charge was discussed. The representative said that he would need to talk to the owner and later informed us that they would continue with the agreement as discussed.
COMMENT: Apparently there is a verbal agreement with the Leeman Bowls Club to provide cleaning services over this period, and the Leeman Volunteer Bush Fire Brigade was engaged to remove the rubbish during this time.
Discussions with the Leeman Caravan Park representative centred around whether the Leeman Caravan Park could make a profit out of this arrangement. Based on a charge of $37 per night, 40 sites occupied for 4 days would bring in $5,920. When the costs associated are taken out – Shire fee $1,600, cleaning $1,000 and rubbish removal $350, there would still be a profit of $2,970. (These figures were based on researched values and may not be totally correct).
Other options were discussed, such as the arrangement in Jurien Bay, where the caravan park advises the Shire when they are completely booked and the Shire then opens and runs the overflow area (absorbing all costs and collecting all fees). Once the caravan park advises that they are no longer full, the overflow arrangement ceases.
Minutes of Ordinary Meeting held 21 June 2017 Page 20 President, Cr M J Girando JP It is the Manager of Regulatory Services and Chief Executive Officer’s view that the charges for the overflow area were known about, but for future use of this facility, a binding agreement needs to be implemented.
STATUTORY ENVIRONMENT: Land Administration Act 1997
STRATEGIC IMPLICATIONS: Nil
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: If the fees were to be waived or reduced, the Shire would be forgoing up to $1,600 in income.
VOTING REQUIREMENTS: Absolute Majority if fees are to be waived or reduced, otherwise Simple Majority
OFFICER RECOMMENDATION/RESOLUTION: 2017/076
Moved: Cr Sims Seconded: Cr Cullen
That Mr Barry Humfrey be informed that the overflow charge for the Leeman Caravan Park for use of the Leeman Oval and Leeman Recreation Centre (Invoice 8204) will not be waived and that a binding overflow arrangement should be developed and signed before the site can be used in the future.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 21 President, Cr M J Girando JP
11.1.7 SNAG ISLAND COMMUNITY GARDEN USE OF RESERVE 31365
AUTHOR Peter Crispin DISCLOSURE OF INTEREST Nil DATE OF REPORT 14 June 2017 FILE 1309 Letter from Kate Curtis on behalf of Snag Island ATTACHMENT Community Garden INC and Jackie Hathway from MEEDAC Midwest SUMMARY: To consider which portion of Reserve 31365 (Rudduck Street, Leeman) can be used for the development of a community garden once the amendment of the vesting order is received.
BACKGROUND: The community group Snag Island Community Garden Inc (SICG) has approached both the Department of Lands and the Shire to find a piece of land to develop a community garden. The initial request was for the piece of land directly west of the Trash to Treasure building, but this would have been in conflict with Policy 6.6.6.
At the meeting held 19 April 2017, Council resolved:
OFFICER RECOMMENDATION/RESOLUTION: 2017/038
Moved: Cr Jack Seconded: Cr Sims
That Department of Lands be advised that the Shire of Coorow does not support the creation of a new lot and reserve for “community garden”, but requests that the vesting order for Reserve 31365 (held by the Shire of Coorow) be changed to “Recreational Centre, Club Premises Site and Community Purposes” as this would facilitate the future development of a community garden somewhere in the reserve. CARRIED 7/0 Simple Majority
The SICG have now presented a plan showing the area that they would like to establish their community garden (attached).
COMMENT: The portion of land requested is currently unused and adjacent to the Leeman Recreation Centre carpark and external netball/basketball courts and comprises an area of 35 m by 50 m (1,750 m2).
In verbal conversations, the group has enquired whether the Shire would be able to help with some gravel, sand and soil to get the garden beds established.
Minutes of Ordinary Meeting held 21 June 2017 Page 22 President, Cr M J Girando JP Currently the biggest unknown is the provision of water which will require further investigation.
STATUTORY ENVIRONMENT: Land Administration Act 1997
STRATEGIC IMPLICATIONS: Theme 1: Community Wellbeing (A Sense of Community) Encouraging strong community participation and involvement is a strategy to achieve the objective, “We belong to a cohesive, connected community. There is a strong sense of community pride and identity”.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION That once the vesting for Reserve 31365 has officially been changed, the Snag Island Community Garden Inc be advised that the Shire:
1) approves the site shown on the attached map (being an area 35 m by 50 m) for use as a community garden 2) will investigate the provision of water to this site 3) will consider all other requests for support (gravel, sand, etc) as and when they are required.
RESOLUTION: 2017/ 077
Moved: Cr Rackemann Seconded: Cr Clement
That Council defer consideration of 11.1.7 Snag Island Community Garden Use of Reserve 31365 until the vesting of Reserve 31365 has officially been changed.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 23 President, Cr M J Girando JP
11.2 MANAGER REGULATORY SERVICES:
11.2.1 PROPOSED WIND FARM – LOT 501 BEROS ROAD, WARRADARGE
AUTHOR Simon Lancaster DISCLOSURE OF INTEREST Nil DATE OF REPORT 8 June 2017 FILE A1834 11.2.1(a), 11.2.1(b) & 11.2.1(c) provided as separate ATTACHMENT attachment
SUMMARY: Council is in receipt of an application to install 19 wind turbines upon Lot 501 Beros Road, Warradarge. The application has been advertised for public comment and this report recommends conditional approval of the application.
BACKGROUND: Lot 501 Beros Road, Warradarge is an undulating 1,943.8398ha farming property that is approximately 9km north of the Brand Highway and Coorow Green Head Road intersection. The applicant also owns adjoining Lot 10831 to the north-east.
Figure 1 - Location Plan for Lot 501 Beros Road, Warradarge
Lot 501 has been largely cleared of native vegetation and is set amidst farming land to the south and east and contains pockets of native vegetation on raised sections of the property. Lot 501 is located immediately south and east of the South Eneabba Nature Reserve which is managed by the Department of Parks and Wildlife.
Minutes of Ordinary Meeting held 21 June 2017 Page 24 President, Cr M J Girando JP The Dampier to Bunbury Natural Gas Pipeline and associated easements run through Lot 501, as does the 330kV Karara mine transmission line and the 132kV Eneabba to Three Springs transmission line. There is an existing substation located within the Beros Road reserve immediately south-west of Lot 501.
Lot 501 is owned by Indian Ocean Farm Pty Ltd. Council gave a previous landowner, Select Harvest Pty Ltd, conditional approval at its 18 May 2011 meeting to establish a 900ha Almond Orchard upon the property.
Council also previously supported the subdivision of a 49.1975ha lot in the south- western corner of Lot 501 for the purposes of installing a 60MW power generator upon the created lot, at its 17 July 2013 meeting, and this was approved by the Western Australian Planning Commission on 23 September 2013.
Figure 2 – Aerial Photograph of Lot 501 Beros Road, Warradarge
COMMENT: The applicant is seeking to install 19 second-hand wind turbines in the eastern half of Lot 501, with the closest being 720m from the nearest property boundary, and 2km from the closest third party residence.
The applicant’s noise modelling (included within Attachment 11.2.1(a)) has concluded that the noise emitted from the Beros Road Wind Farm would not exceed 35dB(A) at the Lot 501 property boundary, this would ensure that the project is in compliance with the relevant regulations and guidelines for noise sensitive premises. It should be noted that in the event that the modelling is found to be inaccurate (undervalued) upon operation of the Beros Road Wind Farm it would be the responsibility of the operator to modify the turbine(s) until compliant with the requirements of the Environmental Protection (Noise) Regulations 1997.
The turbines would be 64m in height, comprising a 42m mast and rotor diameter of 40m. The installation of the turbines, and the servicing gravel access tracks
Minutes of Ordinary Meeting held 21 June 2017 Page 25 President, Cr M J Girando JP (comprising 2.5km existing and 2km new track) would not require the clearing of remnant vegetation.
The Beros Road Wind Farm, would generate 9.5MW of power which is intended to provide 70% of the annual energy needs of the farm.
The project cost is estimated to be $6.5million and, if approved, the wind farm would become operational in 2018.
The proposed Beros Road Wind Farm is much smaller in scale to the proposed Warradarge Wind Farm that is approximately 9km to the east, with its intention being to provide power for the operations upon Lot 501 rather than export power to the wider network. As a basis for comparison, Synergy’s Warradarge Wind Farm project proposes 100 turbines, each with a 152m height, delivering a total 250MW.
A copy of the applicant’s submitted information has been included as Attachment 11.2.1(a).
STATUTORY ENVIRONMENT: Lot 501 Beros Road, Warradarge is zoned ‘Rural’ under Shire of Coorow Local Planning Scheme No.3 (’the Scheme’).
Section 4.2.7 of the Scheme lists the objective of the ‘Rural’ zone as being:
“The objective of the Rural Zone is to provide for a range of rural pursuits such as broadacre and diversified farming which are compatible with the capability of the land and retain the rural character and amenity of the locality.”
Given that the proposed wind farm would not remove undue land area from agricultural production it is considered that the application does not conflict with the primary farming/agricultural production objective for the ‘Rural’ zone.
The development of a wind farm would be considered to have impact upon the rural appearance of an area, but it should be noted that the proposed Beros Road Wind Farm is in immediate proximity to the existing Eneabba to Karara 330kV transmission line that runs through this area. Further, the previous establishment of the Emu Downs and Walkaway Wind Farms (and the proposed Warradarge Wind Farm 9km to the east) could be argued as creating a growing familiarity and acceptance of applications of this type in the rural areas of the Mid West, with their economic and energy outputs understood, and they may even be considered as points of interest for locals and tourists, rather than a visual blight.
Minutes of Ordinary Meeting held 21 June 2017 Page 26 President, Cr M J Girando JP
Figure 3 – View looking east from Beros Road
Further, the location for the proposed Beros Road Wind Farm is not specifically identified as a place of scenic value in either the Coorow or the adjoining Carnamah Schemes or strategic level planning documents.
The application, as lodged, would meet the definition of a ‘Wind, Solar or Tidal Energy Facility’ which is listed under Schedule 1 of the Scheme as follows:
“means premises used to generate electricity by wind force, solar power or tidal action and includes any turbine, panel, building or other structure used in, or in conjunction with, the generation of electricity by wind force, solar or tidal activity but does not include turbines or panels used principally to supply electricity for a domestic property, rural use of the land or anemometers.”
‘Wind, Solar or Tidal Energy Facility’ is listed as an ‘A’ use within the ‘Rural’ zone under Table 1 of the Scheme, with this being defined as “means that the use is not permitted unless the local government has exercised its discretion by granting planning approval after giving special notice in accordance with clause 9.4” under Section 4.3.2 of the Scheme.
The requirements of Section 9.4 of the Scheme relating to the advertising of applications were complied with in the receival and assessment of this application.
Given that the proposed 19 turbines are each 64m in height, then Section 5.16 of the Scheme must be considered in the assessment of this application:
“Height and Appearance of Buildings
With the exception of buildings and structures required for agricultural use in Rural Zones, no building in excess of two storeys or a height of 9 metres above natural ground level shall be erected within the Scheme Area.
Minutes of Ordinary Meeting held 21 June 2017 Page 27 President, Cr M J Girando JP
Council may approve buildings which exceed the height specified after considering information provided and any submissions made by persons owning or having an interest in land affected directly or indirectly by the proposed building:
• Will be in harmony with the general character of buildings in the locality; • Will not be detrimental to the amenity or character of the locality or the quality of environment or the townscape. • Will observe the required setbacks from the boundaries of the lot on which it is to be constructed and will not prejudice the siting, design, aspect and privacy of buildings on other nearby lots. • Will not impair the potential for development of other vacant blocks in the vicinity with particular regard to amenity, aspect and views. • Has been designed in harmony with the natural land form of the site.
Any such decision shall only be made by an absolute of Council.”
Portions of Section 10.2 of the Scheme may also be considered relevant to this application:
“The local government in considering an application for planning approval is to have due regard to such of the following matters as are in the opinion of the local government relevant to the use or development the subject of the application:… …(c) any approved statement of planning policy of the Commission;… …(e) any relevant policy or strategy of the Commission and any relevant policy adopted by the Government of the State;… …(i) the compatibility of a use or development with its setting; (j) any social issues that have an effect on the amenity of the locality; (k) the cultural significance of any place or area affected by the development; (l) the likely effect of the proposal on the natural environment and any means that are proposed to protect or mitigate impacts on the natural environment… (n) the preservation of the amenity of the locality; (o) the relationship of the proposal to development on adjoining land or on other land in the locality including but not limited to, the likely effect of the height, bulk, scale, orientation and appearance of the proposal;… …(q) the amount of traffic likely to be generated by the proposal, particularly in relation to the capacity of the road system in the locality and the probable effect on traffic flow and safety;… …(y) any relevant submissions received on the application; (z) the comments or submissions received from any authority consulted under clause 10.1.1; (za) any other planning consideration the local government considers relevant.”
Minutes of Ordinary Meeting held 21 June 2017 Page 28 President, Cr M J Girando JP
STRATEGIC IMPLICATIONS: The Shire of Coorow Local Planning Strategy (2015) identifies a role for the Shire in leveraging agricultural diversification opportunities through promoting and accommodating such uses in the Rural zone where there are acceptable impacts.
The Beros Road Wind Farm project accords with the following objective of the Strategy:
“To promote the development of the Shire’s renewable energy sources, particularly wind power, to better utilise rural land and increase employment and income generating opportunities.” (page 5)
Wind Farms are also specifically referenced in Section 5.9 – Rural Land Use and Development, Section 8.5 – Climate Change and the Natural Environment, and Section 8.6 – Renewable Energy of the Strategy:
“Renewable energy is also emerging as a major industry within the Shire, and one that can exist complementary to the primary rural land use. The $600m 100-turbine Warradarge wind farm approved in 2012 provides an example of an alternative energy operation in the Shire, and encourages further investment in the future.” (page 38)
“Possible reduced rainfall is likely to have a marked impact on inland agricultural and grazing areas, which may threaten their viability without expensive irrigation systems.
Conversely, the shift towards more sustainable energy sources as part of the response to a changing climate offers to opportunity to create employment and alternative income opportunities for rural areas suited to wind energy. This is evidenced by the existing approval for a major wind farm in Warradarge. Opportunities exist in the longer term for the development of solar, tidal and geothermal resources in the Shire.” (page 68)
“8.6 Issue 7 – Renewable Energy
Renewable energy offers a major potential future source of employment and income for the Shire. There is scope for investigation into wind, solar, geothermal and tidal activity in the future. The forthcoming completion of the Mid West Energy Project will provide new, high capacity access into the South West Interconnected System, and minimise transmission costs for new energy projects in the region. Verve has approved plans for a $600m wind farm in Warradarge, within the Shire at its northern boundary. The 250MW wind farm could power up to 140,000 homes and have up to 100 turbines reaching up to 152m in height. The timing of the wind farm is currently unknown, however is dependent on issues such as the price of electricity, funding, and policy settings. Nevertheless the proposal demonstrates the renewable energy resources within the Shire and the approval in place should be a good indicator to other
Minutes of Ordinary Meeting held 21 June 2017 Page 29 President, Cr M J Girando JP potential proponents that these projects are viable and achievable within the Shire. Consultation with agencies and the Shire indicates that the impact of wind farms on existing farming operations is minimal – with only a small amount of land required for the turbines and access trails. The impacts of solar or geothermal operations have not yet been tested in the Shire. While there are questions on the visual impact of wind farms, there is also the argument that they offer a positive visual impact, even to the point where they can provide a tourist point of interest, particularly if a look out is provided.” (page 69)
The Western Australian Planning Commission released Planning Bulletin No.67 ‘Guidelines for Wind Farm Development’ in 2004 as a guide for the assessment of wind farm developments. The Guidelines give regard to including landscape and visual assessment, noise assessment, other amenity impacts, vegetation and fauna, site analysis, and consultation. It is considered that the Beros Road Wind Farm project would meet with the requirements of Planning Bulletin No.67.
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: The Shire has charged a fee of $14,478 under its adopted Planning Service Fee Schedule for the assessment of this application.
In the event that Council were to approve the application, the Shire would also be required to charge a fee for the issuing of a building permit.
PUBLIC CONSULTATION: The application was advertised for public comment from 3 May 2017 until 26 May 2017 with the following actions being undertaken inviting comment: • direct notification being sent to the landowners of the 7 lots within 5 km of the proposed Beros Road Wind Farm; • direct notification being sent to Alinta Energy, ATCO Gas, Civil Aviation Safety Authority, Dampier Bunbury Natural Gas Pipeline, Department of Aboriginal Affairs, Department of Agriculture & Food, Department of Environment Regulation, Department of Fire & Emergency Services, Department of Health, Department of Parks & Wildlife, Department of Water, Main Roads WA, State Heritage Office, Telstra, Water Corporation and Western Power; • information relating to the proposal was made available for viewing at the Leeman Shire office.
At the conclusion of the advertising period, 12 submissions had been received, with 11 offering no objection to the proposal, and 1 submission from Main Roads WA advising that it did not support the application at this time but that it would be prepared to reconsider its position further once a Transport Impact Statement had been completed by the applicant and accepted by Main Roads WA.
Minutes of Ordinary Meeting held 21 June 2017 Page 30 President, Cr M J Girando JP A Schedule of Submissions that identifies the respondents, the nature of their submissions, and provides individual comment upon any raised issues, including those raised by Main Roads WA, has been provided as Attachment 11.2.1(b).
A copy of the received submissions has been included as Attachment 11.2.1(c) which has been provided as a separate attachment.
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 078
Moved: Cr Sims Seconded: Cr Bothe
That Council resolve to grant formal planning consent for the installation of wind turbines upon Lot 501 Beros Road, Warradarge subject to compliance with the following:
Conditions:
1 Development shall be in accordance with the attached approved plan(s) dated 21 June 2017 and subject to any modifications required as a consequence of any condition(s) of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the local government.
2 Any additions to or change of use of any part of the building or land (not the subject of this consent/approval) requires further application and planning approval for that use/additions
3 The approved development shall be substantially commenced within a period of 5 years from the date of this approval and if the development is not substantially commenced the approval shall lapse and be of no further effect. Where an approval has so lapsed, no development shall be carried out without the further approval of the Local Government having first being sought and obtained.
4 The applicant is to prepare, submit and implement a Traffic Management Plan to the satisfaction of the Local Government.
5 The applicant is to ensure that the location, design and construction of the access point from the development site onto the road network is appropriate for the approved development and the access point shall be constructed by and at the expense of the applicant to the satisfaction of the Local Government.
6 The applicant shall at the applicant’s cost repair, reinstate or replace any road infrastructure that is damaged, becomes unsafe or fails to meet appropriate engineering standards where the damage to the road network
Minutes of Ordinary Meeting held 21 June 2017 Page 31 President, Cr M J Girando JP is caused by reason of use of the road in connection with the approved development.
7 The approved development shall for the duration of the approved use comply with the Environmental Protection (Noise) Regulations 1997 and no turbine shall be erected on-site which has the potential to impact on noise sensitive premises (either existing or possible) located external to the site, unless the applicant has negotiated secure tenure arrangements with the owner of the existing or potential premise and that tenure applies to the entire period that the relevant turbine is located on the site.
8 The activities upon Lot 501 shall not cause injury to or prejudicially affect the amenity of the locality by reason of the emission of smoke, dust, fumes, odour, noise, vibration, waste product, water or otherwise.
9 The applicant shall, prior to commencement of the development, prepare, submit and implement an Environmental Management Plan to the satisfaction of the Local Government.
10 The applicant is to prepare, submit and implement a Fire Management Plan to the satisfaction of the Local Government.
11 No remnant vegetation shall be removed as a result of this development (including access to the development) without the prior necessary approvals having been obtained from relevant state government agencies.
12 No development (including access to the development) shall occur in vicinity to, or within, the Dampier to Bunbury Natural Gas Pipeline easements, or power easements, without the prior necessary approvals having been obtained from relevant state government agencies.
13 The applicant shall upon the decommissioning of the approved Beros Road Wind Farm development (in all or part) remove and dispose of all decommissioned structures from the site to the satisfaction of the Local Government.
Notes:
(a) The applicant is advised that this planning approval does not negate the requirement for any additional approvals which may be required under separate legislation. It is the applicant’s/landowner’s responsibility to obtain any additional approvals required before the development/use lawfully commences.
(b) In relation to condition 4, and prior to the commencement of any site works, the applicant is advised that the Shire of Coorow shall seek advice and comment on the Traffic Management Plan from Main Roads WA. The Traffic Management Plan shall: i. Incorporate a Transport Impact Statement prepared in accordance with WAPC Transport Impact Assessment Guidelines, the Austroads
Minutes of Ordinary Meeting held 21 June 2017 Page 32 President, Cr M J Girando JP Guide to Traffic Management Part 12-Traffic Impacts of Developments, and MRWA design geometry standards and review process. The Traffic Impact Statement shall address transportation activities associated with the development and to ensure the intersections and impacts to the road network are addressed. ii. Set out in detail the management commitments applicable to traffic relevant to all installations, activities and processes. iii. Include if required by Main Roads WA or the Shire of Coorow the identification of any necessary road upgrading, and property access construction. Once approved, the applicant is responsible to ensure that all installations, activities and processes carried out at all times and in all respects are in accordance with the Traffic Management Plan.
(c) The applicant is advised that that permits are required to be obtained from Main Roads WA for overweight and oversized vehicles associated with the proposed development.
(d) The applicant is advised that, should any works be proposed within the Main Roads WA network, the applicant must submit an application to Main Roads WA. No works are to commence within the road reserve until Main Roads WA has approved the application seeking to undertake works within the road reserve.
(e) In relation to condition 5 the applicant is required to contact the Shire’s Manager of Works & Services to confirm the Shire’s minimum requirements for crossover and access upgrading, and these are to be completed to the satisfaction of the Shire prior to commencement of the development.
(f) In relation to condition 9, prior to commencement of any site works, the applicant is required to ensure that the Environmental Management Plan is lodged with the Shire of Coorow for its review. The Environmental Management Plan shall address the following issues: • Fuel storage, handling and spill response; • Weed management; • Extraction of any road making materials from within the site and the rehabilitation of the excavation area to a suitable end use; • Surface, ground and storm water management; • Waste disposal; • Flora and fauna; and • Dust suppression and stabilisation of any soils disturbed or deposited on site.
(f) In relation to condition 11 the applicant is advised that in the event that the proposed development requires the clearing of remnant vegetation the Department of Parks & Wildlife recommend that a flora survey be carried out over areas of remnant native vegetation within the development area or likely to be impacted by the development to determine the presence/absence of threatened species (noting that the listed threatened
Minutes of Ordinary Meeting held 21 June 2017 Page 33 President, Cr M J Girando JP species Eucalyptus johnsoniana is recorded as present on Lot 501). The survey should be conducted in accordance with the Environmental Protection Authority’s Guidance Statement 51 ‘Terrestrial Flora and Vegetation Surveys for Environmental Impact Assessment in Western Australia’.
(g) The applicant is further advised that the presence of any listed threatened species likely to be disturbed by the proposed development will require that the proponent submit to the Department of Parks & Wildlife, and have approved by the Minister for the Environment, an ‘Application for a Permit to Take Declared Rare Flora’ pursuant to Section 23F of the Wildlife Conservation Act 1950.
(h) In relation to condition 13 the applicant is advised that any development in vicinity to, or within, the Dampier to Bunbury Natural Gas Pipeline easement, including vehicle crossings, or fencing, will need to be assessed by Dampier to Bunbury Natural Gas Pipeline (WA) Nominees Pty Ltd and approved by the Department of Lands. The cost of any additional protection measures identified will be at the cost of the applicant. The applicant is further advised that all personnel who will be working on the site must attend a DBNGP Safety Awareness Presentation.
(i) The applicant is advised that any development, including vehicle crossings, or fencing, in vicinity to power infrastructure and easements must be conducted in a safe manner at all times and in accordance with all applicable legal and safety requirements (including the ‘duty of care’ under the laws of negligence, Worksafe requirements and guidelines, Australian Standards and Western Power policies and procedures). Western Power provides services that may assist persons planning to build or work within high risk areas near transmission or communication assets. These services can be found by visiting the transmission and communication assets section of the Western Power website.
(j) The applicant is required to notify the Royal Australian Air Force of the GPS coordinates and heights for the wind turbines to enable their inclusion in the national database of tall structures maintained by the RAAF. Information on reporting of tall structures may be found in an advisory circular issued by CASA ‘AC 139‐08(0) Reporting of Tall Structures’.
(k) If an applicant is aggrieved by this determination there is a right pursuant to the Planning and Development Act 2005 to have the decision reviewed by the State Administrative Tribunal. Such application must be lodged within 28 days from the date of determination.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 34 President, Cr M J Girando JP
11.3 MANAGER OF WORKS AND SERVICES:
11.3.1 NIL
11.4 DEPUTY CHIEF EXECUTIVE OFFICER:
11.4.1 ACCOUNTS FOR PAYMENT AUTHOR Erika Clement DISCLOSURE OF INTEREST Nil DATE OF REPORT 09 June 2017
SUMMARY: Council approval is required for payment of accounts made within the month May 2017 to approve payments of accounts due in June 2017.
COMMENT: Approval is sought for the following list of payments of accounts made since Council’s last meeting on 17th of May 2017 and of accounts that are now due.
STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996
13. Lists of accounts (1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared — (a) the payee’s name; (b) the amount of the payment; (c) the date of the payment; and (d) sufficient information to identify the transaction. (2) A list of accounts for approval to be paid is to be prepared each month showing — (a) for each account which requires council authorisation in that month — (i) the payee’s name; (ii) the amount of the payment; and (iii) sufficient information to identify the transaction; and (b) the date of the meeting of the council to which the list is to be presented.
Minutes of Ordinary Meeting held 21 June 2017 Page 35 President, Cr M J Girando JP (3) A list prepared under subregulation (1) or (2) is to be — (a) presented to the council at the next ordinary meeting of the council after the list is prepared; and (b) recorded in the minutes of that meeting. [Regulation 13 inserted in Gazette 20 Jun 1997 p. 2838-9; amended in Gazette 31 Mar 2005 p. 1048.]
STRATEGIC, POLICY & FINANCIAL IMPLICATIONS: There is no financial policy or strategic implications regarding this matter.
VOTING REQUIREMENT: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/079
Moved: Cr Cullen Seconded: Cr Bothe
That payment listed in 11.4.1 Accounts Due and Submitted to Council up to 9th June 2017 including:
MUNICIPAL FUND
Cheque 20066 - 20075 $ 25,923.59 Collection 71020617 - 72310517 $ 58,440.55 Summaries Payroll DD’s 17/05/2017 – 31/05/2017 $ 113,687.00 EFTS 11414 - 11550 $ 525,374.28 Superannuation 17/05/2017 – 31/05/2017 $ 29,648.37 Credit Card 13100517 $ 2,960.10 Totalling $ 756,033.89
TRUST FUND
EFTS 11461 - 11554 $ 9,402.87 Totalling: $ 9,402.87
be endorsed.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 36 President, Cr M J Girando JP List of Accounts Due & Submitted to Council 09/06/2017
Chq/EFT Date Name Description Trust Muni EFT11461 24/05/2017 SHIRE OF COOROW BRB COMMISSIONS MAY 2017 $ 104.50 EFT11462 24/05/2017 CONSTRUCTION TRAINING FUND BCITF MAY2017 $ 1,405.38 EFT11463 24/05/2017 BUILDING COMMISSION BRB MAY 2017 $ 1,277.24 EFT11464 24/05/2017 SHIRE OF COOROW PAYMENT OF HALL HIRE $ 1,389.69 EFT11465 24/05/2017 SHIRE OF COOROW REIMBURSEMENT CATERING MARCH APRIL 2017 $ 116.54 EFT11551 09/06/2017 COOROW COMMUNITY LAND INC NUMBER PLATE PURCHASES 16/17 $ 900.00 EFT11552 09/06/2017 COOROW CHRISTMAS TREE COMM. REFUND 16/17 $ 275.02 EFT11553 09/06/2017 GH COMMUNITY & RATEPAYERS NUMBER PLATE PURCHASES 16/17 ASSC $ 1,400.00 EFT11554 09/06/2017 SHIRE OF COOROW NUMBER PLATE PURCHASES 16/17 $ 2,534.50 TOTAL TRUST PAYMENTS $ 9,402.87 EFT11414 10/05/2017 EAST WEST ENGINEERING FORKLIFT SLIPPERS FOR NEW BACKHOE $ 704.00 EFT11415 12/05/2017 LEADING EDGE COMPUTERS MAINTENANCE & UPGRADE - CDO LAPTOP $ 378.00 EFT11416 12/05/2017 AUSTRALIA POST-LPO POSTAGE - APRIL 2017 $ 75.24 EFT11417 12/05/2017 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS $ 52.70 EFT11418 12/05/2017 ATO -FBT ACCOUNT FBT 2016/2017 $ 950.02 EFT11419 12/05/2017 AIR CONDITIONING & BAR FRIDGE REPAIRS - MALEY PARK REFRIGERATION $ 450.00 EFT11420 12/05/2017 AUTOPRO MOORA MULTIMEDIA STEREO - DEPOT $ 139.99 EFT11421 12/05/2017 BOC GASES GAS BOTTLE RENTAL - APRIL 17 $ 61.29 EFT11422 12/05/2017 BEAN KL REIMBURSEMENT - WATER $ 1,209.07 EFT11423 12/05/2017 TUTT BRYANT EQUIPMENT ROLLER HIRE 31/03/14--30/04/17MILING NORTH RD $ 3,960.00 EFT11424 12/05/2017 CENTREBREAK BEACH STAY REFRESHMENTS - COUNCIL MEETING 19/04/17 $ 625.00 EFT11425 12/05/2017 COASTAL MOBILE AUTO REPAIRS 2 X BATTERIES - CW0052 $ 552.20 EFT11426 12/05/2017 DYNAMITE BAY TAKEAWAYS SANDWICHES - COUNCIL MEETING 19/04/2017 $ 102.00 EFT11427 12/05/2017 EASIFLEET NOVATED LEASE - MRS $ 455.84 EFT11428 12/05/2017 GREEN HEAD PLUMBING & GAS CHECK GAS OVEN - GH COMM. CENTRE $ 132.00 EFT11429 12/05/2017 GREEN HEAD GENERAL STORE FUEL - CW0038 $ 65.30 EFT11430 12/05/2017 GIRANDO MJ REIMBURSEMENT - FLIGHTS $ 789.19 EFT11431 12/05/2017 GREEN HEAD MEN'S SHED ABLUTION BLOCK CLEANING - APRIL 2017 $ 1,100.00 EFT11432 12/05/2017 GREAT SOUTHERN FUELS DIESEL (2), UNLEADED (2) $ 5,741.80 EFT11433 12/05/2017 HILLE THOMPSON & DELFOS TOOTBARDIE RD/BRAND HWY RE-ALIGNMENT $ 2,585.00 EFT11434 12/05/2017 HERSEY JR & A PTY LTD SAFETY GLASSES, ROAD DELINEATORS, SHARPS KITS $ 572.68
Minutes of Ordinary Meeting held 21 June 2017 Page 37 President, Cr M J Girando JP EFT11435 12/05/2017 SHIRE OF IRWIN REIMBURSEMENT FOR CESM 01/01/17 - 31/03/17 $ 2,168.86 EFT11436 12/05/2017 LE & GH COMM. RES. CENTRE DONATION 2016/2017 - CLEAN UP AUSTRALIA DAY $ 50.00 EFT11437 12/05/2017 LANDMARK STEEL POSTS - LMN PARKS $ 317.46 EFT11438 12/05/2017 LEEMAN HOLIDAY UNITS ACCOMMODATION-HOUSE APPRAISAL-GRIFFIN VAL. $ 100.00 EFT11439 12/05/2017 LANDGATE RURAL UV GENERAL REVALUATION 2016/2017 $ 4,087.15 EFT11440 12/05/2017 LAVENDER COTTAGE ACCOMMODATION-HOUSE APPRAISALS-GRIFFIN VAL. $ 220.00 EFT11441 12/05/2017 LEEMAN POST AND FUEL POSTAGE - APRIL 17 $ 165.89 EFT11442 12/05/2017 LEEMAN PLUMBING & EXCAVATION PLUMBING REPAIRS -2 THOMAS & CW CARAVAN PARK $ 424.60 EFT11443 12/05/2017 MIDWEST CHEMICAL & PAPER JUMBO TOILET ROLLS, INTERFOLD TISSUE, ROLL TOWEL $ 968.57 EFT11444 12/05/2017 MAIN STREET HARDWARE COOROW PAINT - 5 COMMERCIAL ST $ 1,635.35 EFT11445 12/05/2017 MIDWEST AERO MEDICAL PROFESSIONAL SERVICE-DR. RENGEL 13/04/17 $ 500.00 EFT11446 12/05/2017 NORTH MIDLANDS MOTORS WHEEL ALIGNMENT - CW002 $ 137.50 EFT11447 12/05/2017 OFFICEWORKS BUSINESS DIRECT TAPE, ENVELOPES, POST-ITS, TONER CARTRIDGE, FOLDBACK CLIPS, FREIGHT $ 229.38 EFT11448 12/05/2017 DEP OF PLANNING DAP FEE - JOHN LORENTI - WINDFARM $ 155.00 EFT11449 12/05/2017 LEANNE PAROLA ELECTRICITY ACCOUNT 15/02/17 - 19/04/17 $ 243.35 EFT11450 12/05/2017 SHIRE OF DANDARAGAN 2016/17 CONTRIBUTION-CLUB DEVELOPMENT OFFICER $ 14,797.20 EFT11451 12/05/2017 SEASIDE SUPPLIES REFRESHMENTS - LE FIRE BRIGADE MEETING $ 392.34 EFT11452 12/05/2017 SHADBOLT ELECTRICAL REPAIRS- LEEMAN REC CENTER PUMP STATION $ 766.48 EFT11453 12/05/2017 STATEWIDE BEARINGS BRAKING PLATES - CW0028 $ 47.30 EFT11454 12/05/2017 CODY THORNE FINAL - CLEANING WINDOWS & BRICKS, PAINTING STEPS, TRAVEL 108KM- MALEY PARK $ 515.40 EFT11455 12/05/2017 WESTERN GREY 15 STEEL BRACKETS - MALEY PARK SHADE SAIL $ 412.50 EFT11456 12/05/2017 WINCHESTER INDUSTRIES 198.45 WASHED STONE 5MM - CW/GH RD $ 13,511.58 EFT11457 12/05/2017 WA LIBRARY SUPPLIES COLOURED DOTS - LEEMAN LIBRARY $ 130.20 EFT11458 12/05/2017 BUSINESS ADVISORS YATES BAKER FUEL TAX CREDIT REVIEW SERV. (MAR13-FEB17) MCLEAN $ 18,737.40 EFT11459 18/05/2017 JOHN CORTESE REIMBURSEMENT-REFRESHMENTS WESTRAC COURSE $ 63.80 EFT11460 23/05/2017 COURIER AUSTRALIA FREIGHT X LIBRARY, MARTIN TRAILERS, MAJOR MOTORS, AUSSIE FENCING, WESTRAC $ 283.51 EFT11466 26/05/2017 AVON WASTE WASTE REMOVAL APRIL 2017 $ 25,276.85 EFT11467 26/05/2017 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS $ 52.70
Minutes of Ordinary Meeting held 21 June 2017 Page 38 President, Cr M J Girando JP EFT11468 26/05/2017 COOROW COMMUNITY RESOURCE SANDWICH CATERING - COUNCIL MEETING CENTRE 17/05/2017 $ 50.00 EFT11469 26/05/2017 COURIER AUSTRALIA FREIGHT X WESTRAC , WA LIBRARY, PRITCHARD $ 74.70 EFT11470 26/05/2017 COVS OIL DRAIN BOWL $ 308.64 EFT11471 26/05/2017 CUNNINGHAMS AG SERVICES CUTTING EDGES, BATTERY, TOGGLE SWITCH - CW0040 $ 655.94 EFT11472 26/05/2017 CARNAMAH TYRE SALES 1 X GRADER TYRE & FITTING - CW3456 $ 1,628.00 EFT11473 26/05/2017 COOROW COMMUNITY LAND - HOTEL REFRESHMENTS - COUNCIL DINNER 17/05/2017 $ 520.50 EFT11474 26/05/2017 EASIFLEET NOVATED LEASE - MRS $ 455.84 EFT11475 26/05/2017 FORPARK AUSTRALIA PAVILION & GAZEBO SEATING - COASTAL CEMETERY $ 15,433.00 EFT11476 26/05/2017 FAMILY SHOPPING CENTRE MILK, TEA, COFFEE, TOILET PAPER, MATCHES, LUNCH -ASSET MANAGEMENT WORKSHOP $ 177.15 EFT11477 26/05/2017 FIVE STAR BUSINESS MACHINES FINAL PHOTOCOPIER METER PLAN CHARGES - LE $ 846.52 EFT11478 26/05/2017 GUARDIAN PRINT GERALDTON ENVELOPES - OFFICE, MILLIGAN ISLAND, RATES $ 1,905.00 EFT11479 26/05/2017 HERSEY JR & A PTY LTD GLOVES, 2 X UHF RADIOS, DEGREASER, PAINT MARKER, HAT, COUPLERS $ 1,179.75 EFT11480 26/05/2017 GR & AJ HANNINGTON CARTING BLUEMETAL - NORTH MILING RD & CW/GH RD $ 2,722.50 EFT11481 26/05/2017 LOCAL GOVERNMENT PROF. PROF. DEVELOPMENT CONFERENCE - CDO FEB 17 $ 1,154.00 EFT11482 26/05/2017 LEEMAN PLUMBING & EXCAVATION REPLACE OVEN DOOR SEAL $ 236.89 EFT11483 26/05/2017 ML COMMUNICATIONS PHONE SYSTEM RENTAL -LEEMAN $ 321.25 EFT11484 26/05/2017 MOORA TOYOTA ASSTD FILTERS - CW002 $ 173.83 EFT11485 26/05/2017 MARTINS TRAILER PARTS PTY LTD AXEL TEE,NUTS, PIPE JOINER, ADAPTORS -CW0048 $ 107.36 EFT11486 26/05/2017 MAIN STREET HARDWARE COOROW KINGCROME ALUMINIUM 400LTR TOOLBOX- RANGER $ 1,727.15 EFT11487 26/05/2017 NEW TOWN TOYOTA FILTERS, BREAK RETAINER PINS & CLIPS - CW0032 $ 157.88 EFT11488 26/05/2017 OFFICEWORKS BUSINESS DIRECT HAND TOWELS, NOTEPADS, KEY TAGS, FOLDBACK CLIPS, POST-ITS, PAPER CLIPS, DIARIES, TAPE, FREIGHT $ 468.48 EFT11489 26/05/2017 PARWOOD CONTRACTING REMOVE OLD/INSTALL NEW FENCING- 7 SPAIN ST $ 23,826.00 EFT11490 26/05/2017 COLAS WEST AUSTRALIA BITUMEN SEALING WORK - NORTH MILING RD $ 107,969.40 EFT11491 26/05/2017 SIGMA CHEMICALS POOL CHEMICALS (16 X 20LTR CHLORINE) $ 699.05 EFT11492 26/05/2017 STAR TRACK EXPRESS FREIGHT X WESTRAC $ 116.54 EFT11493 26/05/2017 WESTRAC EQUIPMENT ANGLE BROOM ATTACHMENT - BOBCAT $ 10,659.16 EFT11494 26/05/2017 WINCHESTER INDUSTRIES 584MT WASHED STONE-MILING NORTH RD & CW/GH RD $ 25,718.00 EFT11495 26/05/2017 PACIFIC BRANDS - WORKWEAR UNIFORM - RO GROUP $ 84.15
Minutes of Ordinary Meeting held 21 June 2017 Page 39 President, Cr M J Girando JP EFT11496 26/05/2017 WA CARAVAN & CAMPING ADVERTISEMENT - MAY 2017 VOLUME 18 $ 745.00 EFT11500 07/06/2017 PARK QUIP STAINLESS STEEL BBQ - MILLIGAN ISLAND $ 6,494.40 EFT11501 09/06/2017 AUSTRALIA POST-LPO POSTAGE - MAY 17 $ 148.40 EFT11502 09/06/2017 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS $ 52.70 EFT11503 09/06/2017 ADVANCED NETTING BIRD NETTING - CW OVAL $ 330.00 EFT11504 09/06/2017 BOC GASES GAS BOTTLE RENTAL - MAY 17 $ 63.35 EFT11505 09/06/2017 BEAN KL REIMBURSEMENT PHONE 16/04/17 - 15/05/17 $ 69.95 EFT11506 09/06/2017 BITUTEK PTY LTD 500LTR EMULSION - BOTHE STR $ 440.00 EFT11507 09/06/2017 TUTT BRYANT EQUIPMENT HINGES - CW3316 $ 125.44 EFT11508 09/06/2017 COURIER AUSTRALIA FREIGHT X SIGMA, JASON SIGNS $ 238.82 EFT11509 09/06/2017 COVS SPRAY & WIPE, CRC $ 360.14 EFT11510 09/06/2017 COOROW HOCKEY CLUB GUTTER CLEANING 16/17 $ 1,200.00 EFT11511 09/06/2017 CUNNINGHAMS AG SERVICES BATTERY - CW3316 $ 200.20 EFT11512 09/06/2017 COASTAL MOBILE AUTO REPAIRS 10,000KMS SERVICE - CW0050 $ 818.91 EFT11513 09/06/2017 CARNAMAH TYRE SALES 2 X TYRES & TUBES - CW0032 $ 320.00 EFT11514 09/06/2017 COOROW FUEL SUPPLY DIESEL (1) $ 24,947.99 EFT11515 09/06/2017 DIRECT CONTRACTING PTY LTD INSTALL DRAINAGE SUMPS & GRATED COVER- BOTHE ST $ 6,600.00 EFT11516 09/06/2017 DOCU-SHRED ARCHIVE BOXES DESTRUCTION - CW & DALWALLINU $ 1,359.60 EFT11517 09/06/2017 DFES ESL MAY 2017 $ 254.89 EFT11518 09/06/2017 FAMILY SHOPPING CENTRE TEA, MILK, COFFEE, SUGAR, BISCUITS, INK CARTRIDGE, HOUSEHOLD GAS $ 337.99 EFT11519 09/06/2017 FIVE STAR BUSINESS MACHINES FINAL PHOTOCOPIER METER PLAN CHARGES - CW $ 253.74 EFT11520 09/06/2017 GIRANDO MJ REIMBURSEMENT - NESPRESSO MACHINE $ 457.00 EFT11521 09/06/2017 GREEN HEAD MEN'S SHED ABLUTION BLOCK CLEANING - MAY 17 $ 792.00 EFT11522 09/06/2017 GREAT SOUTHERN FUELS 20LTR EDGE PROF OIL $ 860.73 EFT11523 09/06/2017 MOORE STEPHENS INTERIM AUDIT FEE 16/17 $ 14,949.00 EFT11524 09/06/2017 HERSEY JR & A PTY LTD BRASS NOZZELS, EXTENSION LANCE, 8LTR SPRAYER $ 299.93 EFT11525 09/06/2017 HITACHI CONST MACHINERY 500HR SERVICE & PARTS - CW009 $ 2,598.53 EFT11526 09/06/2017 JASON SIGNMAKERS SPEED SIGN & CURVE SIGNS - CW/LATHAM RD $ 374.00 EFT11527 09/06/2017 JURIEN HOME TIMBER & HARDWARE REPAIR - CUBBY HOUSE (LMN DAY-CARE CENTRE) $ 287.15 EFT11528 09/06/2017 JURIEN SIGNS VESTS & CAR MAGNETS - ABLUTION BLOCK CLEANING (GH MEN'S SHED) $ 249.00 EFT11529 09/06/2017 LOCAL GOVERNMENT SUPERVISORS MEMBERSHIP - LGSA WA (AUG 16 - AUG 17) ASSN $ 55.00 EFT11530 09/06/2017 LANDGATE GRV 08/04/17 - 05/05/17 SCHEDULE: G2017/5 $ 109.40
Minutes of Ordinary Meeting held 21 June 2017 Page 40 President, Cr M J Girando JP EFT11531 09/06/2017 LEWIS ELECTRICS ELECTRICAL REPAIRS - TUART ST, LE REC CENTRE, GH COMM. CEN., DYNAMITE BAY, GH SPORTSMAN CLUB $ 1,263.90 EFT11532 09/06/2017 LEEMAN POST AND FUEL DIESEL - CW0052 $ 36.75 EFT11533 09/06/2017 LEEMAN PLUMBING & EXCAVATION PLUMBING REPAIRS - 11 TAMARISK ST $ 1,172.06 EFT11534 09/06/2017 MIDWEST CHEMICAL & PAPER HAND TOWELS - TOWN PARK CW $ 85.00 EFT11535 09/06/2017 MAIN STREET HARDWARE COOROW 36 X 20KG CEMENT - WILDFLOWER SIGNS $ 586.79 EFT11536 09/06/2017 MASTERPLAN GREEN HEAD AND LEEMAN INDUSTRIAL LAND SUPPLY PROJECT - INCEPTION (10%) $ 5,000.00 EFT11537 09/06/2017 NORTH MIDLANDS AG SOCIETY SPONSORSHIP - NMAS ART EXHIBITION 2017 $ 250.00 EFT11538 09/06/2017 PRITCHARD BOOKBINDERS BINDING OF COUNCIL MINUTES 2015 $ 339.35 EFT11539 09/06/2017 LEANNE PAROLA WATER ACCOUNT TO 04/05/2017 $ 601.60 EFT11540 09/06/2017 COLAS WEST AUSTRALIA BITUMEN SEALING - BUNTINE/MARCHAGEE RD $ 114,239.63 EFT11541 09/06/2017 STAR TRACK EXPRESS FREIGHT X HERSEY $ 128.13 EFT11542 09/06/2017 SPIDERWEB PLUMBING & GAS PLUMBING REPAIRS- LE REC CENTRE TOILETS $ 155.10 EFT11543 09/06/2017 T-QUIP SEAL BEARINGS & SPACERS - TORO MOWER $ 108.90 EFT11544 09/06/2017 CODY THORNE MALEY PARK WHITE ELEPHANT RECLADDING $ 2,622.35 EFT11545 09/06/2017 TUTT BRYANT HIRE ROLLER HIRE 30/04/17 22/05/17 - ORTH MILING RD $ 3,411.12 EFT11546 09/06/2017 WCC ELECTRICAL & AIR CON. REMOVE/INSTALL NEW OVEN -29 COMM. ST CW $ 597.30 EFT11547 09/06/2017 WALGA FERAL ANIMAL MANAGEMENT (CORELLA CONTROL)-CEO $ 66.00 EFT11548 09/06/2017 WESTRAC EQUIPMENT LAMP ASSEMBLY, KNUCKEL CUPS, SWIVEL COUPLINGS, BREATHERS, O-RING,WIRING,GLASS DOOR - CW3456 $ 3,587.18 EFT11549 09/06/2017 W A TREASURY CORPRATION LOAN NO.87 INTEREST PAYMENTS - MALEY PARK CHANGE ROOMS $ 6,479.49 EFT11550 09/06/2017 AUSTRALIAN TAXATION OFFICE BAS MAY 2017 $ 11,782.00 TOTAL EFT PAYMENTS $ 525,374.28 20066 12/05/2017 SYNERGY ELECTRICITY ACCOUNT TO 02/05/2017 $ 4,477.70 20067 12/05/2017 TELSTRA PHONE ACCOUNT TO 03/05/17 $ 2,018.40 20068 12/05/2017 WATER CORPORATION WATER ACCOUNT TO 24/04/2017 $ 13,692.01 20069 17/05/2017 SHIRE OF COOROW REFRESHMENTS, KEY REMAKE, STATIONARY, TISSUES, FUEL - CW0032, REFUND BARK COLLAR $ 193.90 20070 17/05/2017 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $ 130.00 20071 26/05/2017 SYNERGY ELECTRICITY ACCOUNT TO 16/05/2017 $ 777.50 20072 26/05/2017 TELSTRA PHONE ACCOUNT WARRADARGE VOLUNTEER BUSHFIRE BRIGADE TO 06/05/2017 $ 118.88
Minutes of Ordinary Meeting held 21 June 2017 Page 41 President, Cr M J Girando JP 20073 31/05/2017 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $ 130.00 20074 09/06/2017 SYNERGY ELECTRICITY ACCOUNT TO 01/07/2017 $ 4,365.20 20075 09/06/2017 TELSTRA BUSHFIRE SMS PHONE ACCOUNT TO 22/05/17 $ 20.00 TOTAL CHEQUE PAYMENTS $ 25,923.59 DD25338.1 17/05/2017 WA SUPER SUPERANNUATION CONTRIBUTIONS $ 12,514.29 DD25338.2 17/05/2017 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $ 548.30 DD25338.3 17/05/2017 ULTIMATE SUPER & PENSION SUPERANNUATION CONTRIBUTIONS SERVICE $ 1,329.24 DD25338.4 17/05/2017 SHOALWATER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $ 78.47 DD25338.5 17/05/2017 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $ 208.89 DD25405.1 31/05/2017 WA SUPER SUPERANNUATION CONTRIBUTIONS $ 12,787.34 DD25405.2 31/05/2017 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $ 551.94 DD25405.3 31/05/2017 ULTIMATE SUPER & PENSION SUPERANNUATION CONTRIBUTIONS SERVICE $ 1,329.24 DD25405.4 31/05/2017 SHOALWATER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $ 91.77 DD25405.5 31/05/2017 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $ 208.89 TOTAL SUPERANNUATION PAYMENTS $ 29,648.37 13100517 18/05/2017 BANKWEST MASTERCARD - CEO $ 20.00 13100517 18/05/2017 BANKWEST MASTERCARD - DCEO $ 2,404.15 13100517 18/05/2017 BANKWEST MASTERCARD - MWS $ 195.95 13100517 18/05/2017 BANKWEST MASTERCARD - MRS $ 340.00 13100517 18/05/2017 BANKWEST TOTAL CREDIT CARD PAYMENTS $ 2,960.10 71020617 02/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 402.30 71060617 06/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 119.55 71070617 07/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 6,245.70 71080517 08/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 7,265.75 71080617 08/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 4,685.15 71090617 09/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 271.05 71100517 10/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 2,678.55 71110517 11/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 2,322.35 71120517 12/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 33.20 71150517 15/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 377.80 71160517 18/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 1,604.35 71170517 18/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 522.75 71190517 19/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 14,743.55
Minutes of Ordinary Meeting held 21 June 2017 Page 42 President, Cr M J Girando JP 71220517 23/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 1,227.30 71240517 24/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 822.95 71250517 25/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 1,370.65 71260517 26/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 829.70 71290517 30/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 2,841.90 71300517 30/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 43.90 71310517 31/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 392.05 72020617 02/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 698.85 72060617 06/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 695.55 72070617 07/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 460.75 72080617 08/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 712.55 72090517 09/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 584.50 72090617 09/06/2017 TRANSPORT DEPT OF TRANS LICENSING $ 95.05 72110517 11/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 259.50 72120517 12/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 21.25 72150517 15/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 173.80 72160517 16/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 1,870.40 72170517 17/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 760.40 72180517 18/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 56.10 72190517 19/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 1,245.50 72220517 22/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 429.40 72240517 24/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 191.70 72250517 25/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 116.40 72260517 26/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 511.40 72290517 29/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 590.85 72300517 30/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 52.80 72310517 31/05/2017 TRANSPORT DEPT OF TRANS LICENSING $ 113.30 TOTAL LICENSING PAYMENTS $ 58,440.55 DDEBIT 17/05/2017 PAYROLL PAYROLL $ 55,786.00 DDEBIT 31/05/2017 PAYROLL PAYROLL $ 57,901.00 TOTAL PAYROLL PAYMENTS $ 113,687.00 TOTAL PAYMENTS $ 9,402.87 $ 756,033.89
Minutes of Ordinary Meeting held 21 June 2017 Page 43 President, Cr M J Girando JP
Credit Card Payment summary
Credit card payments made between 11/04/2017 - 10/05/2017
CEO Jurien Bay Service Fuel - CW73 $ 20.00 $ 20.00
DCEO Accommodation Moore Stephens Financial Waterside Apartments Reporting $ 191.10 VistaPrint Business cards & holder- CEO $ 65.96 Moora Betta Home Kitchen stove - 29 Commercial St $ 1,399.00 Signet Otoscope - Medial Centre CW $ 167.08 VistaPrint Business cards & holder - Cr. Girando $ 27.96 Leeman Fish & Chips Refreshments - Leeman Foreshore Meeting $ 101.50 BP Moora Fuel - CW000 $ 132.55 Moora Betta Home Esky - Depot $ 319.00 $ 2,404.15
MWS Bunnings Storage containers - CW003 $ 67.00 Westnet Internet - GH Library $ 29.95 iiNet Internet - CW Office $ 99.00 $ 195.95
MRS Bentley Motel Refreshments - Building Seminar, Perth $ 35.00 Telstra Internet $ 305.00 $ 340.00
Total Credit Card Payment $ 2,960.10
Minutes of Ordinary Meeting held 21 June 2017 Page 44 President, Cr M J Girando JP 11.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – MAY 2017 AUTHOR Erika Clement DISCLOSURE OF INTEREST Nil DATE OF REPORT 8 May 2017 ATTACHMENT 11.4.2.1 - Statement of Financial Activity for May 2017 FILE ADM 0426 – Finance – 2016/17
SUMMARY: In accordance with the Local Government (Financial Management) Regulations 1996, regulation 34 stipulates that a Local Government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1) (d), for that month.
BACKGROUND: The form of the Monthly Financial Statements presented to Council is a Statement of Financial Activity, which also includes supplementary information including an Operating Statement Function and Activity, Balance Sheet and Cash Flow Graph. A copy of the Statement of Financial Activity for the month ended 31 May 2017 is included at Attachment 11.4.2 for Councillors’ information.
COMMENT: Council is required to prepare the Statement of Financial Activity as per Local Government (FM) Reg. 36, but can resolve to have supplementary information included as required.
STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996
34. Financial reports to be prepared s. 6.4 (1) A local government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail - (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1) (b) or (c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and 4(e) The net current assets at the end of the month to which the statement relates.
(2) Each statement of financial activity is to be accompanied by documents containing - (a) An explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub regulation (1) (d); and (c) Such other supporting information as is considered relevant by the local government.
Minutes of Ordinary Meeting held 21 June 2017 Page 45 President, Cr M J Girando JP (3) The information in a statement of financial activity may be shown - (a) According to nature and type classification; (b) By program; or (c) By business unit.
(4) A4 statement of financial activity, and the accompanying documents referred to in sub regulation (2), is to be - (a) Presented to the council - (i) At the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and (b) Recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances. STRATEGIC IMPLICATIONS: Nil
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: Nil
PUBLIC CONSULTATION: Not required
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 080
Moved: Cr Sims Seconded: Cr Cullen
That Council accepts the Monthly Statement of Financial Activity as included at Attachment 11.4.2 for the period ended 31 May 2017.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 46 President, Cr M J Girando JP SHIRE OF COOROW
MONTHLY FINANCIAL REPORT
FOR THE PERIOD ENDED 31 MAY 2017
TABLE OF CONTENTS
Statement of Financial Activity
Note 1 Significant Accounting Policies
Note 2 Graphical Representation
Note 3 Surplus/(Deficit) Position
Note 4 Cash and Investments
Note 5 Major Variances
Note 6 Budget Amendments
Note 7 Receivables
Note 8 Grants
Note 9 Rating Information
Note 10 Cash Backed Reserves
Note 11 Capital Disposals and Acquisitions
Note 12 Trust
Note 13 Information on Borrowings
LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
Minutes of Ordinary Meeting held 21 June 2017 Page 47 President, Cr M J Girando JP SHIRE OF COOROW STATEMENT OF FINANCIAL ACTIVITY (Nature or Type) FOR THE PERIOD ENDED 31 MAY 2017
Adopted Revised YTD YTD Annual Annual Budget Actual Var. $ Var. % Budget Budget (a) (b) (b)-(a) (b)-(a)/(b) Note 4 3 300% Operating Revenues $ $ $ $ $ % Grants, Subsidies and Contributions 8 1,764,213 1,735,485 1,717,721 1,855,440 137,719 8% Profit on Asset Disposal 11 71,896 75,222 75,222 11,981 (63,241) Fees and Charges 511,351 527,041 505,982 549,378 43,396 9% Interest Earnings 80,408 87,908 74,077 92,398 18,321 25% Other Revenue 515,050 462,705 462,443 13,729 (448,714) (97%) Total (Excluding Rates) 2,942,918 2,888,361 2,835,445 2,522,926 (312,519) Operating Expense Employee Costs (1,479,515) (1,489,620) (1,370,637) (1,075,356) 295,281 22% Materials and Contracts (2,221,643) (2,080,349) (1,916,507) (1,360,377) 556,130 29% Utilities Charges (253,260) (241,760) (221,463) (226,513) (5,050) (2%) Depreciation (Non-Current Assets) (6,674,647) (6,674,647) (6,118,288) (5,546,997) 571,291 9% Interest Expenses 13 (16,427) (16,427) (15,761) (13,763) 1,998 13% Insurance Expenses (204,716) (207,235) (201,146) (207,187) (6,041) (3%) Loss on Asset Disposal 11 0 (7,378) (7,378) (53,715) (46,337) Other Expenditure (105,863) (105,863) (103,998) (122,339) (18,341) (18%) Total (10,956,071) (10,823,279) (9,955,178) (8,606,247) 1,348,931 Funding Balance Adjustment Add Back Depreciation 6,674,647 6,674,647 6,118,288 5,546,997 (571,291) (9%) (Profit)/Loss on Asset Disposal 11 (71,896) (67,844) (67,844) 41,734 109,578 Movement in Employee Benefits Prov (NC) (38,919) (38,919) (38,919) 0 38,919 (100%) Movement in Deferred Pensioner Rates (NC) 0 0 0 17,668 17,668 100% Movement in Leave Reserve 0 0 0 (22,545) (22,545) 100% Adjust Rounding 0 0 0 5 5 (100%) Net Operating (Ex. Rates) (1,449,321) (1,367,034) (1,108,208) (499,462) 608,746 Capital Revenues Grants, Subsidies and Contributions 8 2,146,927 2,602,392 2,491,886 2,489,766 (2,120) (0%) Proceeds from Disposal of Assets 11 463,472 411,702 411,702 326,340 (85,362) (21%) Transfer from Restricted Cash (Unspent Grants) 191,899 103,543 103,543 103,543 0 0% Transfer from Reserves 10 465,502 559,695 519,310 550,134 30,824 6% Total 3,267,800 3,677,332 3,526,441 3,469,783 (56,658) Capital Expenses Land Held for Resale 11 0 0 0 0 0 Buildings 11 (271,930) (323,634) (321,150) (189,467) 131,683 41% Plant and Equipment 11 (1,167,880) (1,775,645) (1,775,644) (1,830,587) (54,943) (3%) Tools 11 (23,480) (31,860) (29,205) (31,853) (2,648) (9%) Furniture and Equipment 11 (37,000) (4,967) (4,967) (4,967) 0 0% Infrastructure Assets - Roads 11 (2,247,381) (2,318,329) (2,326,458) (1,789,134) 537,324 23% Infrastructure Assets - Footpaths 11 (142,597) (142,597) (139,847) (284) 139,563 100% Infrastructure Assets - Other 11 (1,096,346) (959,677) (953,427) (480,771) 472,656 50% Repayment of Debentures 13 (131,618) (131,618) (119,473) (114,466) 5,007 4% Transfer to Reserves 10 (114,980) (206,980) (198,967) (60,815) 138,152 227% Total (5,233,211) (5,895,307) (5,869,138) (4,502,344) 1,366,794 Net Capital (1,965,412) (2,217,975) (2,342,697) (1,032,561) 1,310,136
Total Net Operating + Capital (3,414,732) (3,585,009) (3,450,905) (1,532,023) 1,918,882
Rate Revenue 2,883,197 3,013,693 3,013,731 2,988,398 (25,333) (1%) Opening Funding Surplus(Deficit) 531,535 571,316 571,316 571,316 0 0%
Closing Funding Surplus(Deficit) 3 (0) 0 134,142 2,027,691 1,893,549
Minutes of Ordinary Meeting held 21 June 2017 Page 48 President, Cr M J Girando JP SHIRE OF COOROW STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program) FOR THE PERIOD ENDED 31 MAY 2017
Adopted Revised YTD YTD Annual Annual Budget Actual Var. $ Var. % Budget Budget (a) (b) (b)-(a) (b)-(a)/(b) Var. Note 4 3 300% Operating Revenues $ $ $ $ $ % Governance 27,250 25,608 18,700 22,434 3,734 20% General Purpose Funding 1,483,253 1,492,753 1,475,614 1,490,258 14,644 1% Law, Order and Public Safety 486,072 925,711 925,182 1,134,600 209,418 23% Health 3,250 3,750 3,432 2,905 (527) (15%) Education and Welfare 32,280 32,280 29,579 28,000 (1,579) (5%) Housing 154,045 156,705 151,375 82,700 (68,675) (45%) Community Amenities 327,110 320,850 318,575 329,219 10,644 3% Recreation and Culture 543,001 491,736 489,921 70,963 (418,958) (86%) Transport 1,487,263 1,490,589 1,380,083 1,264,774 (115,309) (8%) Economic Services 431,021 433,671 427,381 433,099 5,718 1% Other Property and Services 115,300 117,100 107,489 153,740 46,251 43% Total (Excluding Rates) 5,089,845 5,490,753 5,327,331 5,012,693 (314,638) Operating Expense Governance (574,503) (583,493) (554,613) (495,138) 59,475 11% General Purpose Funding (272,412) (272,412) (249,667) (251,765) (2,098) (1%) Law, Order and Public Safety (416,299) (414,299) (379,093) (444,098) (65,005) (17%) Health (178,824) (169,933) (155,639) (124,781) 30,858 20% Education and Welfare (114,064) (114,064) (104,401) (88,457) 15,944 15% Housing (14,822) (2,322) (2,616) (65,770) (63,154) (2414%) Community Amenities (906,228) (884,228) (816,162) (607,079) 209,083 26% Recreation and Culture (1,743,769) (1,681,969) (1,542,583) (1,546,058) (3,475) (0%) Transport (6,113,169) (6,068,981) (5,563,643) (4,862,710) 700,933 13% Economic Services (227,058) (235,949) (217,590) (200,157) 17,433 8% Other Property and Services (394,923) (395,629) (369,171) 79,765 448,936 122% Total (10,956,071) (10,823,279) (9,955,178) (8,606,248) 1,348,930 Funding Balance Adjustment Add back Depreciation 6,674,647 6,674,647 6,118,288 5,546,997 (571,291) (9%) Adjust (Profit)/Loss on Asset Disposal 10 (71,896) (67,844) (67,844) 41,734 109,578 (162%) Adjust Employee Benefits Provision (Non-Current) (38,919) (38,919) (38,919) 0 38,919 (100%) Adjust Deferred Pensioner Rates (Non-Current) 0 0 0 17,668 17,668 100% Movement in Leave Reserve (Added Back) 0 0 0 (22,545) (22,545) 100% Adjustments in Faixed Assets 0 0 0 0 0 Adjust Rounding 0 0 0 5 5 Net Operating (Ex. Rates) 697,606 1,235,358 1,383,678 1,990,303 572,583 Capital Revenues Proceeds from Disposal of Assets 11 463,472 411,702 411,702 326,340 (85,362) (21%) Proceeds from New Debentures 12 0 0 0 0 0 Proceeds from Trust Account 0 0 0 0 0 Proceeds from Advances 0 0 0 0 0 Self-Supporting Loan Principal 0 0 0 0 0 Transfer from Restricted Cash (Unspent Grants) 191,899 103,543 103,543 103,543 0 0% Transfer from Reserves 10 465,502 559,695 519,310 550,134 30,824 6% Total 1,120,873 1,074,940 1,034,555 980,017 (54,538) Capital Expenses Land Held for Resale 11 0 0 0 0 0 Buildings 11 (271,930) (323,634) (321,150) (189,467) 131,683 41% Plant and Equipment 11 (1,167,880) (1,775,645) (1,775,644) (1,830,587) (54,943) (3%) Tools 11 (23,480) (31,860) (29,205) (31,853) (2,648) (9%) Furniture and Equipment 11 (37,000) (4,967) (4,967) (4,967) 0 0% Land 11 0 0 0 0 0 Non-Freehold Shire Land 11 0 0 0 0 0 Infrastructure Assets - Roads 11 (2,247,381) (2,318,329) (2,326,458) (1,789,134) 537,324 23% Infrastructure Assets - Footpaths 11 (142,597) (142,597) (139,847) (284) 139,563 100% Infrastructure Assets - Drainage 11 0 0 0 0 0 Infrastructure Assets - Other 11 (1,096,346) (959,677) (953,427) (480,771) 472,656 50% Repayment of Debentures 13 (131,618) (131,618) (119,473) (114,466) 5,007 4% Advances to Community Groups 0 0 0 0 0 Transfer to Reserves 10 (114,980) (206,980) (198,967) (60,815) 138,152 227% Total (5,233,211) (5,895,307) (5,869,138) (4,502,344) 1,366,794 Net Capital (4,112,339) (4,820,367) (4,834,583) (3,522,327) 1,312,256
Total Net Operating + Capital (3,414,732) (3,585,009) (3,450,905) (1,532,024) 1,884,839
Rate Revenue 2,883,197 3,013,693 3,013,731 2,988,398 (25,333) (1%) Opening Funding Surplus(Deficit) 531,535 571,316 571,316 571,316 0 0%
Closing Funding Surplus(Deficit) 3 (0) 0 134,142 2,027,691 1,859,506
Minutes of Ordinary Meeting held 21 June 2017 Page 49 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES
(a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not-for-profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise.
Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and liabilities.
Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses.
The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.
(b) The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement.
In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.
(c) Rounding Off Figures All figures shown in this statement are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
(e) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).
Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.
Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows.
(f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.
Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.
Minutes of Ordinary Meeting held 21 June 2017 Page 50 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(g) Trade and Other Receivables Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.
Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets.
Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.
(h) Inventories General Inventories are measured at the lower of cost and net realisable value.
Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.
Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed.
Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.
Land held for sale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.
(i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.
Certain asset classes may be revalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date.
(j) Depreciation of Non-Current Assets All non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are:
Buildings 40 years 2.5% per annum Office Furniture and Equipment 10 years 10% per annum Electrical Office Equipment 5 years 20% per annum Computers 5 years 20% per annum Plant and Equipment 8 years 12.5% per annum Mobile Plant and Vehicles 5 years 20% per annum Tools 5 years 20% per annum Sealed Roads 14 years 7% per annum Unsealed Roads 40 years 2.5% per annum Footpaths and Cycleways 25 years 4% per annum Drainage 25 years 4% per annum
Minutes of Ordinary Meeting held 21 June 2017 Page 51 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(k) Trade and Other Payables Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.
(l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.
(ii) Annual Leave and Long Service Leave (Long-term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
(m) Interest-bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs.
After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.
(n) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small.
(o) Current and Non-Current Classification In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale.
Minutes of Ordinary Meeting held 21 June 2017 Page 52 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(p) Nature or Type Classifications
Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.
Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.
Non-Operating Grants, Subsidies and Contributions Amounts received specifically for the acquisition, construction of new or the upgrading of noncurrent assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.
Profit on Asset Disposal Profit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure classifications.
Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.
Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies these are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges.
Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Other Revenue / Income Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.
Employee Costs All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.
Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.
Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.
Minutes of Ordinary Meeting held 21 June 2017 Page 53 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(q) Nature or Type Classifications (Continued)
Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment.
Loss on asset disposal Loss on the disposal of fixed assets.
Depreciation on non-current assets Depreciation expense raised on all classes of assets.
Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.
Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.
(r) Statement of Objectives
Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.
Based upon feedback received from the community the vision of the Shire is: "The Shire of Coorow will be a sustainable, progressive, desirable and caring community, which recognises and values its diversity."
The Strategic Community Plan defines the key objectives of the Shire as: "Community Wellbeing: Create and maintain safe and attractive places for people to live, work and play. Our communities have active and healthy lifestyles. A culture that encourages and supports events, community interaction, sport and recreation activities and volunteering in local community organisations. Environment: Development of the built environment reflects our unique community. Our natural environment is preserved for the future. The impacts of climate variability are managed. Economy: A prosperous community with a range of local business and services. Diversity of employment with job opportunities available locally. A favourable business environment. Leadership: A strong democracy and effective partnerships. Decision making is transparent, accountable, legal and ethical. Residents are informed and take part in strategic decisions that impact on their local community. The organisation is well managed with accessible senior management across the Shire."
(s) Reporting Programs
In order to discharge its responsibilities to the community, the Council has developed a set of operational and financial objectives. These objectives have been established both on an overall basis and for each of its broad activities/programs.
Council operations as disclosed in this statement encompass the following service orientated activities/programs:
GOVERNANCE Details expenses related to Council's eight councillors, who normally meet the third Wednesday of each month, make policy decisions, review Councils operations, plan for current and future service provision requirements and undertake necessary appropriate training and attend conferences.
GENERAL PURPOSE FUNDING Rates - the amount raised is determined by Council's budget "shortfall" between known income and desired expenditure.
General purpose grants - are the grant amounts paid to the shire from Federal Government funding as determined by and via the Western Australian Local Government Grants Commission.
Interest - interest earned on monies invested or deposited by Council.
Minutes of Ordinary Meeting held 21 June 2017 Page 54 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(s) Reporting Programs (Continued) LAW, ORDER, PUBLIC SAFETY Supervision of by-laws, fire prevention and animal control. Requirements that Council carries out by statute.
HEALTH Food quality control, contributions to medical and health operations.
EDUCATION AND WELFARE Assists in the provision of the Home and Community Care services, Seniors and Pensioner requirements.
HOUSING Provides and maintains housing rented to staff and non-staff. Council is a major landlord, providing accommodation for aged, pensioner, single, married and Government Employees.
COMMUNITY AMENITIES Operation and control of cemeteries, public conveniences and sanitation service. Provides public amenities. Owns and operates the town site deep sewerage service. Controls and maintains rubbish disposal sites.
RECREATION AND CULTURE Maintenance of halls, recreation centres, community centres, the aquatic centre, libraries and various reserves.
TRANSPORT Construction and maintenance of roads, footpaths, drainage works and cleaning of streets. Provision of infrastructure necessary to ensure adequate transport, communication, freight, social access routes and environmental enhancement within the shire.
ECONOMIC SERVICES Natural resource management. Tourism facilities, information and directional signs. Weed and pest control services. Necessary building control services.
OTHER PROPERTY & SERVICES Private works carried out by council and indirect cost allocation pools. Public Works Overheads, plant operation and administrative costs are allocated to the various functions, works and services provided by Council.
Minutes of Ordinary Meeting held 21 June 2017 Page 55 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 2 - Graphical Representation - Source Statement of Financial Activity
Budget Operating Expenses -v- YTD Actual 12000
10000
8000
6000 Amount$ ( '000s) 4000 Actual 2016-17 Budget 2016-17
2000
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending
Comments/Notes - Operating Expenses
Budget Operating Revenues -v- Actual 9000
8000
7000
6000
5000
4000
Amount$ ( '000s) 3000 Actual 2016-17 Budget 2016-17
2000
1000
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments/Notes - Operating Revenues
Minutes of Ordinary Meeting held 21 June 2017 Page 56 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 2 - Graphical Representation - Source Statement of Financial Activity
Budget Capital Expenses -v- Actual 7000
6000
5000 Actual 2016-17
Budget 2016-17 4000
3000
2000 Amount$ ( '000s) 1000
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Month ending
Comments/Notes - Capital Expenses
1200 Budget Capital Revenue -v- Actual
1000
800 Actual 2016-17 Budget 2016-17
600
400 Amount$ ( '000s)
200
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending
Comments/Notes - Capital Revenues
Minutes of Ordinary Meeting held 21 June 2017 Page 57 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 3: SURPLUS/(DEFICIT) POSITION Positive=Surplus (Negative=Deficit) 31/05/2017 30/04/2017 31/05/2016 Same Period Note This Period Last Period Last Year $ $ $ Current Assets Cash Unrestricted 2,088,476 2,019,963 1,839,181 Cash Restricted 763,155 758,132 691,106 Receivables - Rates and Rubbish 144,926 149,903 117,906 Receivables - Other 73,483 43,008 222,225 Inventories 10,614 10,614 70,049 3,080,653 2,981,619 2,940,468
Less: Current Liabilities Payables (84,628) (50,157) (50,236) Loan Liability (17,147) (17,147) (16,142) Provisions (393,791) (393,791) (359,445) (495,567) (461,096) (425,823)
Net Current Asset Position 2,585,086 2,520,524 2,514,644
Less: Cash Restricted (763,155) (758,132) (691,106) Add Back: Component of Leave Liability not Add Back: Required to be funded 172,044 170,912 194,589 Add Back: Current Loan Liability 17,147 17,147 16,142 Add Back: Movement in Deferred Rates 17,668 Adjustment for Trust Transactions Within Muni (1,101) 0 0
Net Current Funding Position 2,027,690 1,950,451 2,034,269
Note 3 - Liquidity Over the Year 5,000
4,500 2014-15 2015-16
4,000 2016-17 3,500
3,000
2,500
2,000
1,500
1,000
500
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments - Net Current Funding Position
Minutes of Ordinary Meeting held 21 June 2017 Page 58 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 4: CASH AND INVESTMENTS
Interest Unrestricted Restricted Trust Total Institution Maturity Rate $ $ $ Amount $ Date (a) Cash Deposits Municipal Account 375,686 375,686 BankWest Cash Floats 850 850 Municipal Saver Account 111,940 111,940 Bankwest Reserve Account 13,155 13,155 BankWest Trust Account 568,513 568,513 BankWest (b) Term Deposits Reserve Account 2.90% 750,000 750,000 IMB 29/05/2017 Municipal Account Municipal Account 2.90% 200,000 200,000 ME Bank 16/06/2017 Municipal Account 2.55% 400,000 400,000 BankWest 29/06/2017 Municipal Account 2.55% 400,000 400,000 BankWest 20/06/2017 Municipal Account 2.20% 200,000 200,000 BankWest 29/06/2017 Municipal Account 2.55% 400,000 400,000 BankWest 1/06/2017 Municipal Account Municipal Account 0 Total 2,088,476 750,000 568,513 3,420,143
Comments/Notes - Investments
Minutes of Ordinary Meeting held 21 June 2017 Page 59 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 5: MAJOR VARIANCES Variance Comments/Reason for Variance Timing Permanent
5.1 OPERATING REVENUE (EXCLUDING RATES) - NATURE OR TYPE
INTEREST EARNINGS Investments interest earnings $18,321 higher than budgeted
5.2 OPERATING EXPENSES - NATURE OR TYPE
EMPLOYEE COSTS Employee costs are currently $295,281 less than the year to date budget. This is considered a timing variance only. MATERIAL AND CONTRACTS Expenditure is some $556,130 lower than year to date budget across a large number of accounts, the largest being Fuel $80,097, Rubbish Collection $17,586, Parts and Repairs $106,940, Consultants Fees (Town Planning) $83,094.30 and Audit Fees $16,920 OTHER EXPENDITURE Expenditure is $18,341 more than the year to date budget largely as a result of accounting for return of DFES Vehicles
5.3 CAPITAL REVENUE
PROCEEDS FROM DISPOSAL OF ASSETS The year to date income is $85,362 less than the year to date budget because the trade in price for the Grader was $60,000 less than budgeted.
5.4 CAPITAL EXPENSES
5.4.1 LAND HELD FOR RESALE Nil BUILDINGS Expenditure is currently $131,683 less than year to date budget as budget profiling has yet to be carried out for the majority of building projects. ROADS Expenditure is currently $537,324 less than the year to date budget. Buntine Marchagee Road was expected to have been completed in September at a cost of $102,686, but has yet tobe finished. Launer Road $148,068 yet to be done FOOTPATHS Expenditure is currently $136,813 less than the year to date budget as works are yet to be commenced INFRASTRUCTURE ASSETS - OTHER Expenditure is currently $472,656 less than the year to date budget,and is considered a timing issue. Leeman Foreshore Development and Green Head POS yet to be done
Minutes of Ordinary Meeting held 21 June 2017 Page 60 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 6: BUDGET AMENDMENTS Amendments to original budget since budget adoption. Surplus/(Deficit)
No Change - Amended (Non Cash Increase in Decrease Budget GL Account Council Items) Available in Available Running Code Description Resolution Classification Adjust. Cash Cash Balance $ $ $ $ Budget Adoption - Opening Surplus Opening Surplus(Deficit) 531,535 Budget Adoption - Closing Surplus (531,535) 0 6272 TRANSFER TO RESERVE 2016/103 Capital Expenses (32,000) (32,000) 0384 COOROW OFFICE UPGRADE BUILDING (BUILDINGS) 2016/113 Capital Expenses (25,000) (57,000) 0504 ADMIN COMPUTERS (F&E) 2016/113 Capital Expenses 25,000 (32,000) 6384 PURCHASE GRADER (P&E) 2016/117 Capital Expenses 27,000 (5,000) 3524 PURCHASE WATER TANKER (P&E) 2016/117 Capital Expenses (18,000) (23,000) 6274 SUNDRY TOOLS (TOOLS) 2016/117 Capital Expenses (9,000) (32,000) 3333 PROFIT ON DISPOSAL OF ASSETS - ROAD PLANT 2017/013 Non Cash Item (3,326) (32,000) PURCHASES 0553 PROPERTY SEARCH FEES 2017/013 Operating Revenue 2,000 (30,000) 0793 FINES & PENALTIES 2017/013 Operating Revenue 1,000 (29,000) 0833 FINES & PENALTIES 2017/013 Operating Revenue (500) (29,500) 0853 DOG REGISTRATION 2017/013 Operating Revenue (3,000) (32,500) 1893 RENT LOT 5 BRISTOL ST 2017/013 Operating Revenue (2,520) (35,020) 2403 RENTAL 9 MORCOMBE RD 2017/013 Operating Revenue (6,760) (41,780) 17A3 RENT LOT 29 SPAIN ST 2017/013 Operating Revenue 10,400 (31,380) 1883 COOROW - REFUSE SITE FEES 2017/013 Operating Revenue 4,000 (27,380) 1993 SEPTIC TANK INSPECTION FEES 2017/013 Operating Revenue 1,000 (26,380) 3173 CHARGES - TOWN PLANNING LICENCES 2017/013 Operating Revenue 500 (25,880) 3183 CHARGES - PLANNING APPLICATIONS 2017/013 Operating Revenue 12,000 (13,880) 19A3 LEEMAN LIQUID WASTE POND INCOME 2017/013 Operating Revenue 1,640 (12,240) 2783 COOROW RESERVES ANNUAL CHARGES 2017/013 Operating Revenue (870) (13,110) 3133 RSL HALL HIRE 2017/013 Operating Revenue 300 (12,810) 24A3 CHARGES - GREEN HEAD COMMUNITY CENTRE 2017/013 Operating Revenue 1,000 (11,810) 3983 CHARGES CARAVAN/CAMPING 2017/013 Operating Revenue 7,000 (4,810) 4273 WATER SALES 2017/013 Operating Revenue 2,500 (2,310) 6943 MILLIGAN ISLAND CAMPING NODE FEES 2017/013 Operating Revenue (24,000) (26,310) 7333 CHARGES - PRIVATE WORKS 2017/013 Operating Revenue 10,000 (16,310) 0243 REIMBURSEMENTS (no gst) 2017/013 Operating Revenue 1,858 (14,452) 0443 OTHER INCOME (GST) 2017/013 Operating Revenue 4,500 (9,952) 0483 SUNDRY INCOME (NO GST) 2017/013 Operating Revenue (6,000) (15,952) 0753 DFES GRANTS 2017/013 Operating Revenue (13,326) (29,278) 1603 REIMBURSEMENTS 2017/013 Operating Revenue 500 0 (28,778) 18B3 REIMBURSEMENTS - STAFF HOUSING (NO GST) 2017/013 Operating Revenue 1,540 (27,238) 2103 OTHER CONTRIBUTIONS 2017/013 Operating Revenue (15,000) (42,238) 4003 COASTWEST/COASTCARE GRANT 2017/013 Operating Revenue (12,400) (54,638) 2473 CHARGES - LEEMAN REC CENTRE 2017/013 Operating Revenue 800 (53,838) 2533 COOROW HALL OTHER INCOME 2017/013 Operating Revenue 1,000 (52,838) 2983 REIMBURSEMENTS - LIBRARY 2017/013 Operating Revenue 1,000 (51,838) 4133 RESOURCE SHARING WITH OTHER SHIRES - MRS 2017/013 Operating Revenue 15,000 (36,838) 4513 RE-IMBURSEMENTS - OTHER 2017/013 Operating Revenue 1,800 (35,038) 4523 DAAFGS REFUNDS FUEL REBATES 2017/013 Operating Revenue (10,000) (45,038) 0121 GENERAL RATES 2017/013 Operating Revenue 125,225 80,187 0070 DISCOUNT ALLOWED 2017/013 Operating Revenue 5,271 85,458 0171 LATE PAYMENT INTEREST 2017/013 Operating Revenue 6,000 91,458 0211 INSTALMENT INTEREST 2017/013 Operating Revenue 1,500 92,958 0443 OTHER INCOME (GST) 2017/013 Operating Revenue (2,000) 90,958 18A3 SALE OF SCRAP 2017/013 Operating Revenue 2,000 92,958 2863 TRANSFER FROM POS TRUST 2017/013 Operating Revenue (54,495) 38,463 3963 TRANSFER FROM TRUST 2017/013 Operating Revenue 2,150 40,613 0302 LONG SERVICE LEAVE 2017/013 Operating Expenses (27,285) 13,328 1172 ADMIN REMOVAL EXPENSES 2017/013 Operating Expenses (3,550) 9,778 0402 STAFF TRAINING EXPENSES 2017/013 Operating Expenses 8,000 17,778 4312 MWS - SALARY 2017/013 Operating Expenses (37,000) (19,222) 4422 LONG SERVICE LEAVE 2017/013 Operating Expenses 16,436 (2,786) 6782 WORKERS COMPENSATION PREMIUMS 2017/013 Operating Expenses 33,294 30,508 0142 CEO RECRUITMENT/REVIEW 2017/013 Operating Expenses 5,000 35,508 0182 SUBSCRIPTIONS 2017/013 Operating Expenses (620) 34,888 0192 COUNCILLORS CONFERENCE EXPENSES 2017/013 Operating Expenses (600) 34,288 0262 REFRESHMENTS & RECEPTIONS 2017/013 Operating Expenses 5,000 39,288 0482 TELEPHONE 2017/013 Operating Expenses (3,000) 36,288 0492 ADVERTISING 2017/013 Operating Expenses 7,000 43,288 1182 STAFF EMPLOYMENT COSTS 2017/013 Operating Expenses 3,000 46,288 E000 Fire Fighting Control And Prevention 2017/013 Operating Expenses (2,000) 44,288 0842 ANIMAL CONTROL EXPENSES 2017/013 Operating Expenses 4,000 48,288 1602 VISITING GP SUBSIDY 2017/013 Operating Expenses 5,000 53,288 Q020 Sale Of Lot 103 Bristol St Coorow 2017/013 Operating Expenses 6,000 59,288 W001 Domestic Refuse Collections Coorow 2017/013 Operating Expenses 5,000 64,288 W002 Domestic Refuse Collections Coast 2017/013 Operating Expenses 25,000 89,288 2062 FORESHORE MANAGEMENT 2017/013 Operating Expenses 2,000 91,288 B026 Public Toilets Leeman Foreshore Maintenance 2017/013 Operating Expenses (1,500) 89,788 B027 Public Toilets Dynamite Bay Maintenance 2017/013 Operating Expenses (3,000) 86,788 B029 Public Toilets Back Beach Leeman Maintenance 2017/013 Operating Expenses (2,000) 84,788 B030 Public Toilets Morphett Park Green Head Maintenance 2017/013 Operating Expenses (2,000) 82,788 B032 Public Toilets Cliff Park Green Head Maintenance 2017/013 Operating Expenses (1,500) 81,288 B057 Public Toilets Illyarrie St Boat Ramp 2017/013 Operating Expenses (3,000) 78,288 W007 Coastal Waste Transfer Station 2017/013 Operating Expenses 3,000 81,288 G020 Coorow Oval Maintenance 2017/013 Operating Expenses 5,000 86,288 G000 Leeman Oval Maintenance 2017/013 Operating Expenses 5,000 91,288 B033 Coorow District Hall Maintenance 2017/013 Operating Expenses (1,000) 90,288 B034 Maley Park Coorow Buildings Maintenance 2017/013 Operating Expenses (2,000) 88,288 G008 Coorow General Parks And Reserves Maintenance 2017/013 Operating Expenses 3,000 91,288 G010 Leeman General Parks And Reserves Maintenance 2017/013 Operating Expenses 3,000 94,288 3812 COOROW RETRANSMISSION 2017/013 Operating Expenses 35,000 129,288 3822 LEEMAN RETRANSMISSION 2017/013 Operating Expenses (500) 128,788 3832 GREEN HEAD RETRANSMISSION 2017/013 Operating Expenses (500) 128,288 M000 Unallocated Rural Roads Maintenance 2017/013 Operating Expenses 49,050 177,338
Minutes of Ordinary Meeting held 21 June 2017 Page 61 President, Cr M J Girando JP B039 Coorow Depot Maintenance 2017/013 Operating Expenses (3,000) 174,338 B040 Leeman Depot Maintenance 2017/013 Operating Expenses (4,000) 170,338 M997 Green Head Town St Maintenance 2017/013 Operating Expenses 2,000 172,338 M998 Leeman Town St Maintenance 2017/013 Operating Expenses 2,000 174,338 Q012 Staff Training 2017/013 Operating Expenses (25,000) 149,338 4540 PURCHASES 2017/013 Operating Expenses 10,664 160,002 4542 FUEL 2017/013 Operating Expenses 10,664 170,666 4550 MATERIALS ALLOC TO W & S 2017/013 Operating Expenses (10,664) 160,002 5012 EXPENDABLE STORES 2017/013 Operating Expenses 5,000 165,002 G001 Coorow Office Grounds Maintenance 2017/013 Operating Expenses 2,000 167,002 B000 Lot 131 Spain St Coorow Maintenance 2017/013 Operating Expenses 2,000 169,002 B020 Lot 49 Nairn St Leeman Maintenance 2017/013 Operating Expenses 2,000 171,002 B015 Lot 123 Commercial St Coorow Maintenance 2017/013 Operating Expenses 1,000 172,002 B024 Lot 626 Morcombe Rd Leeman Maintenance 2017/013 Operating Expenses 1,500 173,502 B034 Maley Park Coorow Buildings Maintenance 2017/013 Operating Expenses 4,000 177,502 G010 Leeman General Parks And Reserves Maintenance 2017/013 Operating Expenses 2,000 179,502 G014 Green Head General Parks And Reserves Maintenance 2017/013 Operating Expenses 2,000 181,502 B042 Coorow Caravan Park Maintenance 2017/013 Operating Expenses (5,000) 176,502 1462 INSURANCE MRS 2017/013 Operating Expenses (3,935) 172,567 1402 LIABILITY INSURANCE HLTH 2017/013 Operating Expenses 3,891 176,458 3552 ROAD ADMINISTRATION 2017/013 Operating Expenses 5,516 181,974 4192 LIABILITY INSURANCE BLDG 2017/013 Operating Expenses (3,891) 178,083 6772 INSURANCE MWS 2017/013 Operating Expenses (4,100) 173,983 3352 LOSS ON DISPOSAL OF ASSETS - ROAD PLANT PURCHASES 2017/013 Non Cash Item 7,378 173,983
0745 DFES APPLIANCE PROGRAM CONTRIBUTION 2017/013 Capital Revenue 455,465 629,448 3575 PROCEEDS FROM SALE OF ASSETS - ROAD PLANT 2017/013 Capital Revenue (43,243) 586,205 PURCHASES 6205 TRADE MWS CW002 TOYOTA LANDCRUISER 2017/013 Capital Revenue (8,527) 577,678 7633 TRANSFER FROM LSL RESERVE 2017/013 Capital Revenue 10,850 588,528 6245 TRANSFER FROM PLANT RESERVE 2017/013 Capital Revenue 150,000 738,528 7245 TRANSFER FROM WANN PARK RESERVE 2017/013 Capital Revenue (31,687) 706,841 3385 TRANSFER FROM TV REBROADCAST RESERVE 2017/013 Capital Revenue (10,738) 696,103 6572 TRANSFER FROM RESOURCE SHARING RESERVE 2017/013 Capital Revenue (24,232) 671,871 31B4 GREEN HEAD COMMUNITY CENTRE (BUILDINGS) 2017/013 Capital Expenses 7,125 678,996 H006 LOT 123 COMMERCIAL STREET 2017/013 Capital Expenses (1,506) 677,490 H011 LOT 131 SPAIN STREET 2017/013 Capital Expenses (1,640) 675,850 H012 11 SPAIN STREET 2017/013 Capital Expenses (15,000) 660,850 H013 29 SPAIN ST 2017/013 Capital Expenses 12,000 672,850 4114 COOROW AQUATIC CTR UPGRADE (BUILDINGS) 2017/013 Capital Expenses 3,112 675,962 H009 LOT 103 BRISTOL ST 2017/013 Capital Expenses (2,072) 673,890 H016 LOT 16A BRAND ST 2017/013 Capital Expenses (3,000) 670,890 H017 LOT 16B BRAND ST - REPAIR FENCING 2017/013 Capital Expenses (2,500) 668,390 H010 LOT 520 TUART ST 2017/013 Capital Expenses (455) 667,935 H002 LOT 64 NAIRN STREET 2017/013 Capital Expenses (10,000) 657,935 03A4 LEEMAN OFFICE UPGRADE (BUILDINGS) 2017/013 Capital Expenses (11,000) 646,935 3114 COOROW DISTRICT HALL (BUILDINGS) 2017/013 Capital Expenses (1,768) 645,167 6234 COASTAL LEADING HAND UTILITY (P&E) 2017/013 Capital Expenses 146 645,313 6384 PURCHASE GRADER (P&E) 2017/013 Capital Expenses 513 645,826 0764 DFES APPLIANCE PROGRAM FIRE UNIT (P&E) 2017/013 Capital Expenses (455,465) 190,361 6224 PURCHASE BOBCAT (P&E) 2017/013 Capital Expenses 10,204 200,565 7074 POOL PLANT & EQUIPMENT (P&E) 2017/013 Capital Expenses (5,446) 195,119 63B4 PURCHASE BACKHOE (P&E) 2017/013 Capital Expenses (165,000) 30,119 3564 DUAL CAB 4X4 - MANAGER WORKS & SERVICES - CW 002 2017/013 Capital Expenses 4,068 34,187 (P&E) 0794 PURCHASE MOSQUITO FOGGER (P&E) 2017/013 Capital Expenses 3,065 37,252 3524 PURCHASE WATER TANKER (P&E) 2017/013 Capital Expenses (2,050) 35,202 0504 ADMIN COMPUTERS (F&E) 2017/013 Capital Expenses 9,183 44,385 6804 CARAVAN PARK EQUIPMENT (F&E) 2017/013 Capital Expenses (2,150) 42,235 C004 MARCHAGEE TRACK 2017/013 Capital Expenses (18,750) 23,485 C005 SOUTH WADDY ROAD 2017/013 Capital Expenses (2,828) 20,657 C010 COCKLESHELL GULLY ROAD 2017/013 Capital Expenses (11,604) 9,053 C013 WADDY FOREST ROAD 2017/013 Capital Expenses (7,790) 1,263 C015 DAVIES ROAD 2017/013 Capital Expenses 4,769 6,032 C016 MAMBOOBIE ROAD 2017/013 Capital Expenses 7,020 13,052 C018 WILLCOCKS ROAD 2017/013 Capital Expenses (11,920) 1,132 C023 MCPARTLAND ROAD 2017/013 Capital Expenses 11,139 12,271 C025 FENNELL ROAD 2017/013 Capital Expenses 1,725 13,996 C028 MAZZA ROAD 2017/013 Capital Expenses 36,821 50,817 C031 PEN ROAD 2017/013 Capital Expenses (5,236) 45,581 C034 ROSE THOMPSON ROAD 2017/013 Capital Expenses (12,666) 32,915 C057 MARTIN ROAD 2017/013 Capital Expenses (10,782) 22,133 C078 SPAIN STREET 2017/013 Capital Expenses 6,231 28,364 C163 MAIN STREET 2017/013 Capital Expenses 7,500 35,864 C164 COOROW LATHAM ROAD 2017/013 Capital Expenses (11,402) 24,462 CI68 MAIN STREET 2017/013 Capital Expenses (3,448) 21,014 T093 WILLMOTT ROAD 2017/013 Capital Expenses (29,692) (8,678) T104 GREEN HEAD ROAD 2017/013 Capital Expenses (10,155) (18,833) T111 THOMAS STREET 2017/013 Capital Expenses (9,881) (28,714) 2664 GREEN HEAD SPORTING CLUB (INFRA OTH) 2017/013 Capital Expenses 79 (28,635) 2064 GREEN HEAD WALK TRAILS (INFRA OTH) 2017/013 Capital Expenses 60,000 31,365 2674 WANN PARK WATER SUPPLY CAP EXP (INFRA OTH) 2017/013 Capital Expenses 23,661 55,026 2784 MALEY PARK (INFRA OTH) CAPITAL 2017/013 Capital Expenses (2,566) 52,460 7304 GREENHEAD PARKS INFRASTRUCTURE (INFRA OTH) 2017/013 Capital Expenses (3,300) 49,160 2854 LEEMAN FORESHORE DEVELOPMENT (INFRA OTH) 2017/013 Capital Expenses 54,495 103,655 68A4 TOURIST INFORMATION BAYS IOD (INFRA OTH) 2017/013 Capital Expenses 4,300 107,955 6274 SUNDRY TOOLS (TOOLS) 2017/013 Capital Expenses 620 108,575 68B4 TRANSFER TO TOURIST INFRASTRUCTURE RESERVE 2017/013 Capital Expenses (60,000) 48,575 TRANSFER FROM RESTRICTED CASH 2017/013 Capital Revenue (88,356) (39,781) ADJUSTMENT TO OPENING SURPLUS 2017/013 Opening Surplus(Deficit) 39,781 0 0 0 Closing Funding Surplus (Deficit) 4,052 1,483,371 (2,014,906) 0
Minutes of Ordinary Meeting held 21 June 2017 Page 62 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017 Note 7: RECEIVABLES Receivables - Rates and Rubbish Current Previous Receivables - General Current 30 Days 60 Days 90+Days 2016-17 2015-16 $ $ $ $ $ $ 38,469 220 0 2,775 Opening Arrears Previous Years 113,343 151,199 Total Outstanding 41,463 Rates Levied this year (YTD) 3,373,225 2,703,325 Less Collections to date 3,341,642 (2,736,618) Amounts shown above include GST (where applicable) Equals Current Outstanding 144,926 117,906
Net Rates Collectable % Collected 95.84% 95.87%
Note 7 - Accounts Receivable (non- 120.00 Note 7 - Rates % Collected rates) 100.00 60 Days 0%30 Days90+Days 0% 7% 80.00
60.00 Amount % Amount 40.00 Last Year 2015-16 This Year 2016-17
20.00
0.00 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Current 93%
Comments/Notes - Receivables Rates and Rubbish Comments/Notes - Receivables General
Minutes of Ordinary Meeting held 21 June 2017 Page 63 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017 Note 8: GRANTS, SUBSIDIES AND CONTRIBUTIONS
Program/Details Provider Approval 2016-17 Variations Revised Recoup Status Yes Budget Additions Grant Received Not Received No (Deletions) (Yes/No) $ $ $ $ $ GENERAL PURPOSE FUNDING GRANTS COMMISSION ROADS GRANT Grants Commission Yes (525,176) (525,176) (522,868) (2,308) GRANTS COMMISSION GENERAL PURPOSE GRANT Grants Commission Yes (836,259) (836,259) (836,259) 0 ESL ADMINISTRATION COMMISSION Grants Commission Yes (4,000) (4,000) (4,000) 0 POLICE LICENSING COMMISSIONS Grants Commission Yes (20,000) (20,000) (16,329) (3,671) BANKING COMMISSION Grants Commission Yes (1,000) (1,000) (1,394) 394 LEGAL COSTS RECOVERED Reimbursements (10,000) (10,000) (8,518) (1,482)
GOVERNANCE REIMBURSEMENTS (no gst) Reimbursements (1,958) (1,958) (4,120) 2,162 NOVATED LEASE CONTRIBUTIONS (INCOME) Reimbursements (9,950) (9,950) (10,057) 107 COUNCIL PROPERTY VALUATION REBATE Reimbursements (5,200) (5,200) 0 (5,200) OTHER INCOME (GST) Reimbursements (8,500) (8,500) (8,274) (227) SUNDRY INCOME (NO GST) Reimbursements 0 0 0 0
LAW, ORDER, PUBLIC SAFETY DFES GRANTS DFES Yes (38,666) (38,666) (39,983) 1,317 DFES APPLIANCE PROGRAM CONTRIBUTION DFES Yes (880,895) (880,895) (1,009,855) 128,960 SUNDRY INCOME (GST) Reimbursements 0 0 (106) 106
HEALTH REIMBURSEMENTS Reimbursements (1,500) (1,500) (1,435) (65)
EDUCATION AND WELFARE AGED PERSONS UNITS - REIMBURSEMENT (GST FREE) Reimbursements (400) (400) (438) 38 TRANSFER FROM LGCHP TRUST LGCHP Trust (19,749) (19,749) 0 (19,749)
HOUSING REFUND OF HOUSING BONDS - RENTAL PROPERTIES Reimbursements 0 0 (20) 20 OTHER INCOME Reimbursements 0 0 (22,894) 22,894
COMMUNITY AMENITIES COASTWEST/COASTCARE GRANT Coastwest/Coastcare (17,600) (17,600) (17,614) 14 OTHER CONTRIBUTIONS Reimbursements 0 0 0 0
Minutes of Ordinary Meeting held 21 June 2017 Page 64 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017 Note 8: GRANTS AND CONTRIBUTIONS
Program/Details Provider Approval 2016-17 Variations Revised Recoup Status Yes Budget Additions Grant Received Not Received No (Deletions) (Yes/No) $ $ $ $ $ ECONOMIC SERVICES DRUMMUSTER INCOME Reimbursements (1,500) (1,500) (509) (991) GRANT INCOME - TOURISM MWC/Tourism WA Yes (356,250) (356,250) (341,309) (14,941) RESOURCE SHARING WITH OTHER SHIRES - MRS Reimbursements (22,000) (22,000) (22,538) 0
RECREATION AND CULTURE REIMBURSEMENTS - GST Reimbursements (100) (100) 0 (100) GOVERNMENT GRANTS - SUBSIDY DRD Yes (32,000) (32,000) (32,000) 0 CHARGES - LEEMAN REC CENTRE (800) (800) (969) 0 COOROW HALL OTHER INCOME (1,000) (1,000) (1,138) 0 REIMBURSEMENTS - SUNDRY Reimbursements (1,000) (1,000) (2,090) 1,090 REIMBURSEMENTS - LIBRARY Reimbursements (1,020) (1,020) (1,019) 0 COOROW HALL OTHER INCOME Reimbursements (200) (200) 0 (200)
TRANSPORT REGIONAL ROAD GROUP GRANTS Main Roads WA Yes (552,532) (552,532) (430,666) (121,866) ROADS TO RECOVERY FUNDS Dept of Infra. & Transport Yes (812,715) (812,715) (707,936) (104,779) MRWA DIRECT GRANT Main Roads WA Yes (122,016) (122,016) (122,016) 0
OTHER PROPERTY & SERVICES RE-IMBURSEMENTS - OTHER Reimbursements (1,900) (1,900) (2,039) 139 DAAFGS REFUNDS FUEL REBATES ATO (50,000) (50,000) (95,158) 45,158 REIMB WORKERS COMP Reimbursements (20,000) (20,000) 0 (20,000) REIMBURSEMENTS - OTHER Contributions (200) (200) 0 0 Reimbursements - Other (NO GST) Reimbursements 0 0 (163) 163 TOTALS (4,357,626) 0 (4,357,626) (4,345,206) (13,064)
Comments - Grants and Contributions
Minutes of Ordinary Meeting held 21 June 2017 Page 65 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Amended Amended Amended Amended Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget $ of Value Revenue Rates Rates Revenue Rate Interim Back Total Properties $ $ $ $ $ Revenue Rate Rate Revenue RATE TYPE $ $ $ $ Differential General Rate UV - Agricultural 1.7178 202 109,758,819 1,885,437 (469) 0 1,884,968 1,779,237 0 0 1,779,237 GRV - Townsites 11.6446 718 7,987,282 930,087 52 -5 930,135 922,706 500 0 923,206 UV - Mining 15.2979 21 645,337 98,723 (2,050) 0 96,673 81,612 0 0 81,612 0 Sub-Totals 941 118,391,438 2,914,247 (2,467) -5 2,911,775 2,783,555 500 0 2,784,055 Minimum Minimum Payment $ UV - Agricultural 815.00 9 84,781 7,335 0 0 7,335 7,335 0 0 7,335 GRV - Townsites 815.00 213 1,005,746 173,595 0 0 173,595 177,670 0 0 177,670 UV - Mining 515.00 19 26,435 9,785 0 0 9,785 8,755 0 0 8,755
Sub-Totals 241 1,116,962 190,715 0 0 190,715 193,760 0 0 193,760 3,102,490 2,977,815 Discounts (99,597) (105,000) Rates Adjustments (287) (1,000) Movement in Excess Rates (24,765) 0 Amount from General Rates 2,977,841 2,871,815 Ex Gratia Rates 10,557 11,382 Specified Area Rates 0 0 Totals 2,988,398 2,883,197
Comments - Rating Information
Minutes of Ordinary Meeting held 21 June 2017 Page 66 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 10: Cash Backed Reserve
Budget Actual Budget Actual Budget Actual Budget Actual YTD Opening Interest Interest Transfers In Transfers In Transfers Transfers Transfer out Closing Closing Name Balance Earned Earned (+) (+) Out (-) Out (-) Reference Balance Balance $ $ $ $ $ $ $ $ $ Leave Reserve 194,589 4,871 4,740 0 0 23,580 27,285 GJ1614-10.07 175,880 172,044 Building Reserve 3,936 99 100 80,000 0 0 84,035 4,036 Resource Sharing Reserve 23,640 592 598 0 0 24,232 0 0 24,238 Plant Reserve 547,239 13,692 12,846 0 0 150,000 GJ1614-10.07 560,931 410,085 Waste Management Reserve 5,446 136 101 0 0 5,583 5,547 GJ1614-10.07 (1) (0) Green Head Commercial Parking Reserve 238 9 4 0 0 247 242 GJ1614-10.07 0 0 Television Rebroadcasting Reserve 25,754 615 651 0 0 10,738 0 15,631 26,405 Unspent Grants Reserve 0 0 0 0 0 0 0 0 Wann Park Water Reserve 30,913 774 782 0 0 31,687 0 0 31,695 Community Grant Reserve 4,877 122 90 0 0 4,999 4,967 GJ1614-10.07 0 0 Leeman Commercial Parking Reserve 117 2 0 0 117 119 GJ1614-10.07 0 0 Green Head POS Reserve 0 0 0 0 0 0 0 Leeman POS Reserve 0 0 0 0 0 0 Leeman Aged Accommodation Reserve 58,240 133 1,473 1,408 0 0 59,781 59,713 Coorow Aged Accommodation Reserve 2,468 81 46 0 0 2,549 2,514 GJ1614-10.07 0 (0) Furniture & Equipment Reserve 10,000 250 185 0 0 10,250 10,185 GJ1614-10.07 0 0 Road Infrastructure Reserve 342,917 8,573 6,358 0 0 351,490 349,275 GJ1614-10.07 0 0 Coorow Bowling Club Reserve 2,100 53 53 2,100 0 0 4,253 2,153 Pool Revitalisation Reserve 0 0 784 32,000 32,000 0 32,000 32,784 1,252,474 30,000 28,815 115,508 32,000 465,472 550,134 932,510 763,155
Note 10 - Year To Date Reserve Balance to End of Year Estimate 600,000
500,000
400,000 Budget Closing Balance Actual YTD Closing Balance
300,000
200,000
100,000
0 Leave Reserve Resource Sharing Waste Management Television Wann Park Water Leeman Commercial Leeman POS Coorow Aged Road Infrastructure Pool Revitalisation (100,000) Reserve Reserve Rebroadcasting Reserve Parking Reserve Reserve Accommodation Reserve Reserve Reserve Reserve
Minutes of Ordinary Meeting held 21 June 2017 Page 67 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 11: CAPITAL DISPOSALS AND ACQUISITIONS
Actual Current Budget Profit(Loss) of Asset Disposal This Year Disposals Profit Original Revised YTD Variance Cost Accum Depr Proceeds (Loss) Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ $ 74,990 9,985 59,091 (5,914) CEO Landcruiser CW00 58,991 58,991 58,991 59,091 100 23,636 5,245 23,636 5,245 Fire Tenders CW0055 23,636 23,636 23,636 23,636 0 23,636 7,868 18,636 2,868 Fire Tenders CW0045 23,636 23,636 23,636 23,636 0 17,990 2,395 13,612 (1,983) Fire Tenders CW0052 17,990 17,990 17,990 17,990 0 31,000 3,227 15,000 (12,773) Fire Tenders CW0038 31,000 31,000 31,000 31,000 0 36,490 5,478 22,727 (8,284) Ford Ranger CW0050 26,499 26,499 26,499 22,727 (3,772) Lot 103 (45) Bristol St 80,000 80,000 80,000 0 (80,000) 80,000 2,016 80,000 2,016 John Deere Grader CW009 140,000 96,757 132,273 75,454 (56,819) 24,200 2,271 4,545 (17,384) New Holland Tractor CW0027 10,000 10,000 0 31,819 31,819 29,500 2,768 27,274 542 John Deere Backhoe CW0012 25,516 25,516 0 0 0 36,490 1,839 27,273 (7,378) Ford Ranger CW008 0 0 0 0 0 35,000 1,764 34,545 1,310 Toyota Prado CW002 21,536 17,273 17,273 34,545 17,272 Works Ute CW0017 22,045 22,045 22,045 0 (22,045) Works Ute CW0023 0 0 0 0 0 0 0 0 0 412,933 44,858 326,340 (41,735) Totals 480,850 433,344 433,344 319,899 (113,445)
Comments - Capital Disposal
Minutes of Ordinary Meeting held 21 June 2017 Page 68 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 11: CAPITAL DISPOSALS AND ACQUISITIONS
Current Budget Contributions Information This Year Summary Acquisitions Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget (Under)Over $ $ $ $ $ $ $ Property, Plant & Equipment 0 0 0 0 Land for Resale 0 0 0 0 0 0 5,005 0 5,005 Buildings 271,930 323,634 321,150 189,467 (131,683) 425,430 0 0 425,430 Plant & Equipment 1,167,880 1,775,645 1,775,644 1,830,587 54,943 0 10,250 0 10,250 Furniture & Equipment 37,000 4,967 4,967 4,967 0 0 0 0 0 Tools 23,480 31,860 29,205 31,853 2,648 0 0 0 0 Land 0 0 0 0 0 0 0 0 0 Non-Freehold Shire Land 0 0 0 0 0
Infrastructure 1,421,791 351,490 0 1,773,281 Roads 2,292,232 2,363,180 2,326,458 1,789,134 (537,324) 33,000 0 0 33,000 Footpaths 142,597 142,597 139,847 284 (139,563) 0 0 0 0 Drainage 0 0 0 0 0 437,911 421,005 0 858,916 Other Infrastructure 1,096,346 959,677 953,427 480,771 (472,656)
2,318,132 787,750 0 3,105,882 Totals 5,031,464 5,601,560 5,550,698 4,327,063 (1,223,635)
Comments - Capital Acquisitions
Minutes of Ordinary Meeting held 21 June 2017 Page 69 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 11: CAPITAL DISPOSALS AND ACQUISITIONS
Current Budget Contributions This Year Buildings Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 5,500 5,500 COOROW OFFICE UPGRADE BUILDING (BUILDINGS) 20,500 45,500 45,500 50,245 4,745 LEEMAN OFFICE UPGRADE (BUILDINGS) 11,500 22,500 22,500 14,127 (8,373) 20,000 20,000 EMPLOYEE HOUSING (BUILDINGS) 89,300 113,473 112,462 97,097 (15,365) 0 COUNCIL HOUSING GENERAL CARPET CONTINGENCY (BUIL 5,000 5,000 4,576 0 (4,576) 65,130 65,130 LEEMAN FORESHORE TOILETS (BUILDINGS) 65,130 65,130 65,130 3,453 (61,677) 0 GREEN HEAD COMMUNITY CENTRE (BUILDINGS) 10,000 2,875 2,875 3,587 712 2,250 2,250 MALEY PARK CAPITAL EXPEND (BUILDINGS) 5,500 5,500 5,038 3,431 (1,607) 2,250 2,250 LEEMAN REC CENTRE (BUILDINGS) 7,500 7,500 7,500 4,551 (2,949) 5,005 5,005 COOROW GOLF CLUB (BUILDINGS) 8,000 8,000 8,000 0 (8,000) 0 MALEY PARK GARDENERS SHED (BUILDINGS) 20,000 20,000 20,000 0 (20,000) 0 COOROW DISTRICT HALL (BUILDINGS) 6,000 7,768 7,768 7,768 0 0 COOROW AQUATIC CTR UPGRADE (BUILDINGS) 5,500 2,388 2,388 2,388 0 0 LAND & BUILDINGS (BUILDINGS) 7,000 7,000 6,413 0 (6,413) LEEMAN FIRE SHED ADDITION (BUILDINGS) 0 0 0 720 720 0 COOROW CARAVAN PARK (BUILDINGS) 11,000 11,000 11,000 2,100 (8,900) 0 5,005 0 5,005 Totals 271,930 323,634 321,150 189,467 (131,683)
Minutes of Ordinary Meeting held 21 June 2017 Page 70 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 11: CAPITAL DISPOSALS AND ACQUISITIONS
Current Budget Contributions This Year Plant & Equipment Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 0 ADMIN VEHICLES CEO DCEO (P&E) 77,297 77,297 77,297 74,155 (3,142) 425,430 425,430 DFES APPLIANCE PROGRAM FIRE UNIT (P&E) 425,430 880,895 880,895 1,009,855 128,960 0 VEHICLE FOR RANGER (P&E) 39,104 39,104 39,104 37,321 (1,783) 0 PURCHASE MOSQUITO FOGGER (P&E) 16,000 12,935 12,935 12,935 0 0 PURCHASE GRADER (P&E) 370,000 342,487 342,487 342,487 (0) 0 PURCHASE BACKHOE (P&E) 0 165,000 165,000 167,950 2,950 0 DUAL CAB 4X4 - MANAGER WORKS & SERVICES - CW 002 (P& 54,000 49,932 49,932 49,932 (0) 0 PURCHASE WATER TANKER (P&E) 25,000 45,050 45,050 45,050 0 0 PURCHASE BOBCAT (P&E) 45,544 35,340 35,340 40,640 5,300 0 COASTAL LEADING HAND UTILITY (P&E) 39,104 38,958 38,958 38,958 (0) WORKS UTILITIES CW017 (P&E) 38,200 38,200 38,200 0 (38,200) 4WD UTILITY CW0023 (P&E) 38,200 38,200 38,200 0 (38,200) POOL VACUUM CLEANER (P&E) 0 5,446 5,446 4,537 (909) SUNDRY RECREATIONAL EQUIPMENT 0 6,800 6,800 6,767 (33) 0 0 0 0 0 0 0 0 0 0 0 425,430 0 0 425,430 Totals 1,167,880 1,775,645 1,775,644 1,830,587 54,943
Current Budget Contributions This Year Furniture & Equipment Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 10,250 10,250 ADMIN COMPUTERS (F&E) 37,000 2,817 2,817 2,817 0 0 G/HEAD LIBRARY CABINETS (F&E) 0 0 0 0 0 0 CARAVAN PARK EQUIPMENT (F&E) 0 2,150 2,150 2,150 0 0 10,250 0 10,250 Totals 37,000 4,967 4,967 4,967 0
Current Budget Contributions This Year Tools Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 0 SUNDRY TOOLS (TOOLS) 23,480 31,860 29,205 31,853 2,648 0 0 0 0 Totals 23,480 31,860 29,205 31,853 2,648
Minutes of Ordinary Meeting held 21 June 2017 Page 71 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 11: CAPITAL DISPOSALS AND ACQUISITIONS
Current Budget Contributions This Year Roads Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 856,037 856,037 ROADS TO RECOVERY WORKS (INFRA ROADS) 823,004 872,732 850,542 745,306 (105,236) 497,999 497,999 REGIONAL ROAD GROUP ROADWORKS (INFRA ROADS) 756,693 756,693 756,693 646,369 (110,323) 351,490 351,490 ROAD CONSTRUCTION (INFRA ROADS) 531,397 552,618 544,716 282,075 (262,641) 67,755 67,755 BLACK SPOT ROAD CONSTRUCTION (INFRA ROADS) 101,632 101,632 101,632 112,019 10,387 0 CAR PARK CONSTRUCTION (INFRA ROADS) 0 0 0 3,365 3,365 0 REGIONAL ROAD GROUP (INFRA ROADS) 79,505 79,505 72,875 0 (72,875) 1,421,791 351,490 0 1,773,281 Totals 2,292,232 2,363,180 2,326,458 1,789,134 (537,324)
Current Budget Contributions This Year Footpaths Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 0 FOOTPATH CONSTRUCTION - COUNCIL FUNDED (FOOTPATH 109,597 109,597 109,597 284 (109,313) 33,000 33,000 FOOTPATH CONSTRUCTION - RTR FUNDED (FOOTPATHS) 33,000 33,000 30,250 0 (30,250) q 33,000 0 0 33,000 Totals 142,597 142,597 139,847 284 (139,563)
Current Budget Contributions This Year Other Infrastructure Original Revised YTD Variance Grants Reserves Borrowing Total Budget Budget Budget Actual (Under)Over $ $ $ $ $ $ $ $ 0 COASTAL WASTE MANAGEMENT (INFRA OTH) 21,364 21,364 21,364 0 (21,364) 30,000 30,000 GREEN HEAD WALK TRAILS (INFRA OTH) 60,000 0 0 0 0 0 COASTAL CEMETERY DEVELOPMENT (INFRA OTH) 74,835 74,835 68,585 30,384 (38,201) 139,436 139,436 DEVELOP PUBLIC OPEN SPACE - LOT 601 PETERSON PLACE 139,436 139,436 139,436 0 (139,436) 0 GREEN HEAD SPORTING CLUB (INFRA OTH) 4,165 4,086 4,086 4,560 474 31,726 31,726 WANN PARK WATER SUPPLY CAP EXP (INFRA OTH) 31,687 8,026 8,026 8,026 (0) 0 MALEY PARK (INFRA OTH) CAPITAL 0 2,566 2,566 2,677 111 0 GREENHEAD PARKS INFRASTRUCTURE (INFRA OTH) 25,000 28,300 28,300 3,322 (24,978) 19,800 19,800 SKATE PARK CAPEX (INFRA OTH) 39,906 39,906 39,906 0 (39,906) 249,843 249,843 LEEMAN FORESHORE DEVELOPMENT (INFRA OTH) 249,842 195,347 195,347 0 (195,347) 0 TOURIST INFORMATION BAYS IOD (INFRA OTH) 62,000 57,700 57,700 58,052 352 388,111 388,111 MILLIGAN ISLAND ECO TOURISM SITE (INFRA OTH) 388,111 388,111 388,111 363,799 (24,312) 0 COOROW BOWLING CLUB (INFRA OTH) 0 0 0 9,952 9,952 437,911 421,005 0 858,916 Totals 1,096,346 959,677 953,427 480,771 (472,656)
Minutes of Ordinary Meeting held 21 June 2017 Page 72 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 12: TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Opening Closing Trust Items Balance Amount Amount Balance 1-Jul-16 Received Paid 31-May-17 $ $ $ $ House Bonds - Leeman Aged Unit 1 300 0 0 300 House Bonds - Leeman Aged Unit 2 300 0 0 300 House Bonds - Leeman Aged Unit 3 400 0 0 400 House Bonds - Leeman Aged Unit 4 300 0 0 300 House Bond - Lot 121 Commercial St 0 0 0 0 House Bond - Lot 490 Tamarisk St 0 0 0 0 Aged Unit Bond - Commercial St 600 0 (300) 300 Leeman Aged Units Surplus 0 0 0 0 Coorow Aged Units Surplus 0 0 0 0 LGCHP Surplus 19,581 0 0 19,581 BCITF Levy 60 3,252 (3,312) 0 BRB Levy 562 4,290 (4,605) 247 Police Licensing 0 384,569 (383,468) 1,101 Standpipe Card Bond 2,170 210 0 2,380 Leeman Ratepayers Association 185 9,708 (185) 9,708 Kerbing Deposits 13,600 1,500 (1,000) 14,100 Maley Park Committee 0 0 0 0 Coorow Christmas Tree 275 0 0 275 Coorow Bushfire Brigade 2,025 0 0 2,025 CCLI Number Plate Funds 0 900 0 900 Leeman Number Plate Funds 3,400 735 (1,600) 2,535 Green Head Number Plate Funds (50) 1,350 0 1,300 Warradarge Bushfire Brigade 1,350 0 0 1,350 Leeman Bushfire Brigade 3,283 650 (117) 3,816 Refuse Site Key Bond 300 100 0 400 Public Open Space 492,655 3,247 0 495,902 Bonds - Other 15,395 880 (3,780) 12,495 Snag Island Kids Centre 0 0 0 0 Nomination Deposits 0 0 0 0 Footpath Deposits 0 0 0 0 Trust Adjustments 0 0 (100) (100) 556,691 411,391 (398,467) 569,615
Minutes of Ordinary Meeting held 21 June 2017 Page 73 President, Cr M J Girando JP SHIRE OF COOROW NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 31 MAY 2017
Note 13: INFORMATION ON BORROWINGS
Principal New Principal Principal Interest Maturity 1-Jul-16 Loans Repayments Outstanding Repayments Date 2016-17 2016-17 2016-17 2016-17 2016-17 2016-17 2016-17 2016-17 Debenture Repayments Budget Actual Budget Actual Budget Actual Budget Actual $ $ $ $ $ $ $ $ Staff Housing Loan 79 - Leeman Executive House 46,019 0 0 22,392 11,046 23,627 34,973 2,445 1,390 27/06/2018 Loan 88 - Leeman MRS House 217,545 0 0 69,918 69,909 147,636 147,636 8,567 7,996 28/02/2019 Loan 89 - Brand St Residence 101,763 0 0 27,920 27,920 73,843 73,843 3,674 3,392 9/10/2019
Recreation & Culture Loan 87 - Maley Park Changerooms 23,656 0 0 11,392 5,591 12,264 18,065 1,741 985 13/06/2018 0 388,983 0 0 131,622 114,466 257,354 274,517 16,427 13,763
(SS) Self supporting loan financed by payments from third parties. (SAR) Self Supporting Loan where financed by combination of Specified Area Rate and payment from third parties. All other loan repayments are to be financed by general purpose revenue.
Minutes of Ordinary Meeting held 21 June 2017 Page 74 President, Cr M J Girando JP
11.4.3 POLICY 3.3.1 – COUNCIL INVESTMENTS
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 25 May 2017 FILE ADM0437 – Corporate Management – Policy Manual ATTACHMENT Current and Proposed Investment Policy
SUMMARY: Council is requested to adopt a replacement Policy 3.3.1 – Council Investments.
BACKGROUND: The current Policy 3.3.1 is outdated and does not comply with Regulation 19C of the Local Government (Financial Management) Regulations 1996.
This was bought to the attention of the Shire during the recent Local Government (Audit) Regulation 17 Review.
COMMENT: A replacement Policy 3.3.1 – Shire Investments has been prepared which complies with the Local Government (Financial Management) Regulations and other regulatory requirements.
Staff have been complying with the Regulations by only investing in Term Deposits with approved deposit taking institutions, this change is merely to bring the Policy into line with current practice and legislative requirements.
STATUTORY ENVIRONMENT: • Local Government Act 1995, Section 6.14; • The Trustees Act 1962- Part III Investments • Local Government (Financial Management) Regulations 1996 - Regulations 19, 28 and 49 • Australian Accounting Standards
STRATEGIC IMPLICATIONS: There are no strategic implications.
POLICY IMPLICATIONS: Policy 3.3.1 – Council Investment will be updated to reflect legislative requirements.
FINANCIAL IMPLICATIONS: There are no financial implications as staff have already been complying with legislative requirements.
Minutes of Ordinary Meeting held 21 June 2017 Page 75 President, Cr M J Girando JP
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 081
Moved: Cr Clement Seconded: Cr Oakes
That Council adopt replacement Policy 3.3.1 – Council Investments as attached.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 76 President, Cr M J Girando JP
CURRENT POLICY – ADMINISTRATION/FINANCE & BORROWING
Sub Section: Investments
Policy Number: 3.3.1
Policy Subject: Council Investments
Policy Statement: The purpose of this document is to ensure:
• Council conforms with its responsibilities under: Local Government Act 1995-Section 6.14; The Trustees Act 1962- Part III Investments Local Government (Financial Management) Regulations 1996- Regulations 19, 28 and 49 Australian Accounting Standards
• That Council has in place a current set of Policies and Delegations for its Officers responsible for the investment of Council held funds.
• Adherence to the guidelines and procedures outlined in this document by all Officers with Delegated Authority to invest/control Council funds.
Objectives: • Preservation of Capital.
• To take a conservative approach to investments, but with a focus to add value through a prudent investment of funds.
• To achieve an adequate level of diversification to spread risk
• To achieve a high level of security.
• To have ready access to funds for day to day requirements
Guidelines: • Officers authorised to make investment decisions and sign investment lodgements, withdrawals etc., are outlined below and must be named in Council’s Delegated Authority Register.
• In case of annual leave or absence, the Chief Executive Officer may approve Delegations for relieving persons, under advice of Council. • Any investments made under Delegated Authority are to comply with the Authorised Investments List.
Minutes of Ordinary Meeting held 21 June 2017 Page 77 President, Cr M J Girando JP • Decisions in excess of $1,250,000 or of terms greater than twelve (12) months should be referred to Council.
LIMIT ACTIVITY DELEGATED AUTHORITY TO OPEN AND OPERATE ACCOUNT INVESTMENT Investment Decision Chief Executive DECISION Officer (WITHIN LIMIT) (Investment Advisor <$1,250,000 may be consulted)
Place Investments Chief Executive Officer jointly with Deputy CEO Transfer Investments Chief Executive to the Municipal Officer jointly with Account Deputy CEO
INVESTMENT Investment Decision Council Resolution DECISION by Absolute Majority (EXCEEDING LIMIT) (Investment Advisor >$1,250,000 may be consulted)
Place Investment Shire President, one other Councillor and Chief Executive Officer Transfer Investments Shire President, one to the Municipal other Councillor and Account Chief Executive Officer
PRUDENT PERSON STANDARD
The Council and Delegated Investment Officer have fiduciary responsibilities under Section 6.14 of the Local Government Act 1995 and therefore risks must be kept to a minimum and the investment managed with care, diligence and skill that a prudent person would exercise. In this respect, the schedule of Authorised Investments and Limits applying are to be adhered to. Officers shall disclose any conflict of interest to the CEO.
Minutes of Ordinary Meeting held 21 June 2017 Page 78 President, Cr M J Girando JP AUTHORISED INVESTMENTS
With approval from Council, investments are limited to:-
a) State/Commonwealth Government Bonds (up to three years); b) Interest Bearing Deposits (up to twelve months); c) Bank accepted/endorsed bank Bills; d) Commercial paper; e) Bank negotiable Certificate of Deposits; and f) Managed Funds with a minimum long term. Standards & Poor’s (S&P) (or equivalent to if another agency rating used) of “A” and a short term rating of “A2”.
PROHIBITED INVESTMENTS
a) Derivative based instruments; b) Principal only investments or securities that provide potentially nil or negative cash flow; c) Stand-alone securities issued that have underlying futures, options, forwards contracts and swaps of any kind; and d) Investments into listed Australian shares, listed Property Trusts and Unlisted property without Council’s specific approval. e) State/Commonwealth Government Bonds (greater than three years); f) Interest Bearing Deposits (greater than twelve months). g) This policy also prohibits the use of leveraging (borrowing to invest).
RISK MANAGEMENT CONTROLS
Risk Management Controls include:-
• Delegated Authority to invest; • Documented investment procedures; • Investment Register to be maintained; • Maturity of investments to be monitored at least monthly; • Monthly statements to be received form counterparts; • Monthly bank reconciliation to be prepared for each account; • Monthly report to Council; and • Investments obtained are to comply with the following three key criteria:-
a) PORTFOLIO CREDIT FRAMEWORK – Limits overall credit exposure of the portfolio.
The following credit framework limits the percentage of the portfolio exposed to any particular credit rating category.
Minutes of Ordinary Meeting held 21 June 2017 Page 79 President, Cr M J Girando JP
S&P S&P Direct Managed Long Term Short Term Investment Funds Rating Rating Maximum % Maximum % AAA A-1+ 100% 100% AA A-1 100% 100% A A-2 100% 100%
b) COUNTERPARTY CREDIT FRAMEWORK – Limits exposure to individual counterparties/institutions
S&P S&P Direct Managed Long Term Short Term Investment Funds Rating Rating Maximum % Maximum %
AAA A-1+ 45% 50% AA A-1 35% 45% A A-2 20% 40%
c) TERMS TO MATURITY FRAMEWORK – Limits based upon maturity of securities.
Overall Portfolio Term to Maturity Limits Portfolio % < 1 year 100% Max. and 40% Min Portfolio % < 1 year 60% Portfolio % < 3 year 35%
INVESTMENT ADVISOR
It may be appropriate to seek external advice from an investment advisor and if so this person must be:-
• An independent person who has no conflict of interest in relation to investment products recommended, • Approved by Council, and • Licenced by the Australian Securities and Investment Commission
REPORTING AND REVIEW
a. Documentary evidence must be held on file for each investment and an investment register maintained by filing the monthly investment report to Council in the Register.
b. The investment policy will be reviewed annually or as required in the event of legislative changes.
c. A monthly report must be provided to Council detailing the investment portfolio.
d. The annual financial report is to include information on earnings from investments as specified by Financial Management Regulation (FMR) 49.
Minutes of Ordinary Meeting held 21 June 2017 Page 80 President, Cr M J Girando JP
LIQUIDITY
a. Liquidity ratio – at least 70% of total investment portfolio must be liquefiable within ten (10) days
b. Maturity and cash flow to be monitored to ensure cash funds are available to meet commitments.
SEPARATE AMD COMMON ACCOUNTS
a. Separate accounts must be established for the following purposes:-
• Money required to be held in the municipal fund; • Money required to be held in the trust fund; and • Money required to be held in reserve accounts.
b. Money from different accounts may be placed in a common account for investment purposes.
Resolution No: 2008-095, 2012-168
Resolution Date: 18 June 2008, 12 December 2012
Source: Council
Date of Review: June Annually
Review Responsibility: Chief Executive Officer
Minutes of Ordinary Meeting held 21 June 2017 Page 81 President, Cr M J Girando JP
REPLACEMENT POLICY – ADMINISTRATION/FINANCE & BORROWING
Sub Section: Investments
Policy Number: 3.3.1
Policy Subject: Shire Investments
Policy: The purpose of this policy is to ensure:
• The Shire conforms with its responsibilities under: Local Government Act 1995-Section 6.14; The Trustees Act 1962- Part III Investments; Local Government (Financial Management) Regulations 1996 - Regulations 19, 28 and 49; Australian Accounting Standards
• That Council has in place a current set of Policies and Delegations for its Officers responsible for the investment of Shire held funds.
• Adherence to the guidelines and procedures outlined in this document by all Officers with Delegated Authority to invest/control Shire funds.
Objectives: • Preservation of Capital.
• To take a conservative approach to investments, but with a focus to add value through a prudent investment of funds.
• To achieve a high level of security.
• To have ready access to funds for day to day requirements
Guidelines: • Officers authorised to make investment decisions and sign investment lodgements, withdrawals etc, are outlined below and must be named in the Delegated Authority Register.
• Any investments made under Delegated Authority are to comply with the Authorised Investments List.
Minutes of Ordinary Meeting held 21 June 2017 Page 82 President, Cr M J Girando JP
PRUDENT PERSON STANDARD
The Council and Delegated Investment Officer have fiduciary responsibilities under Section 6.14 of the Local Government Act 1995 and therefore risks must be kept to a minimum and the investment managed with care, diligence and skill that a prudent person would exercise. In this respect, the schedule of Authorised Investments and Limits applying are to be adhered to. Officers shall disclose any conflict of interest to the CEO.
AUTHORISED INVESTMENTS
Investments are limited to:
(a) an authorised deposit-taking institution as defined in the Banking Act 1959 (Commonwealth) section 5; or
(b) the Western Australian Treasury Corporation established by the Western Australian Treasury Corporation Act 1986
PROHIBITED INVESTMENTS
(a) deposit with an institution except an authorised institution; (b) deposit for a fixed term of more than 3 years; (c) investment in bonds that are not guaranteed by the Commonwealth Government, or a State or Territory government; (d) investment in bonds with a term to maturity of more than 3 years; (e) investment in a foreign currency.
RISK MANAGEMENT CONTROLS
Risk Management Controls include:
• Delegated Authority to invest • Documented investment procedures • Investment Register to be maintained • Maturity of investments to be monitored at least monthly • Monthly statements to be received form counterparts • Monthly bank reconciliation to be prepared for each account • Monthly report to Council
REPORTING AND REVIEW
a. Documentary evidence must be held on file for each investment and an investment register maintained by filing the monthly investment report to Council in the Register.
b. The investment policy will be reviewed annually or as required in the event of legislative changes.
c. A monthly report must be provided to Council detailing the investment portfolio.
d. The annual financial report is to include information on earnings from investments as specified by Financial Management Regulation (FMR) 49.
Minutes of Ordinary Meeting held 21 June 2017 Page 83 President, Cr M J Girando JP
SEPARATE AND COMMON ACCOUNTS
a. Separate accounts must be established for the following purposes:
• Money required to be held in the municipal fund; • Money required to be held in the trust fund; and • Money required to be held in reserve accounts.
b. Money from different accounts may be placed in a common account for investment purposes.
First Adopted: 18 June 2008, 2008-095
Last Review: 21 June 2017, 2017-xxx
Minutes of Ordinary Meeting held 21 June 2017 Page 84 President, Cr M J Girando JP
11.4.4 SCHEDULE OF FEES AND CHARGES – 2017/18 DRAFT BUDGET
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 24 May 2017 FILE TBC – Budget 2017/2018 ATTACHMENT 2017/18 Schedule of Fees & Charges
SUMMARY: As part of the 2017/2018 Budget preparation process, Council is requested to adopt its Schedule of Fees and Charges for 2017/2018.
BACKGROUND: Each year, Council is required to adopt its Schedule of Fees and Charges. Council is only able to charge those items that appear in the Schedule. It is, therefore, crucial that increases to discretionary items determined by Council are considered as part of the Budget process. Likewise, items that are charged by Council under other relevant legislation need to be checked to ensure that the legislated figures have not changed.
COMMENT: Councillors are requested to adopt the proposed Fees and Charges for 2017/2018.
A summary of the changes proposed is provided below:
• Minor increases to sale of publications, printing, photocopying etc • Increase cost of microchipping dogs and cats by $5 (standard rate) and $1 (pensioner rate) • Minor increases regarding other animal fees such as impound and sustenance fees • Increase Food Act Registration fee from $55 to $57 • Minor increase in non-staff housing rental, change to fee structure for staff housing to 50% of market value • Minor increases to cemetery fees, trading in public places permits/applications and rubbish fees/charges • Minor increases to fees for Community and Recreation Centre hire, including annual fees for sports clubs • Introduction of fee for other sports clubs for training sessions of $5/hour • Minor increases to swimming pool season ticket holders • Minor increase to weekly charge for Coorow Caravan Park and shower use • Minor increase to standpipe water charges • Minor increase to hire out charges for Manager Regulatory Services and travel • Reinstate fee to hire out Ranger Services • Decreases to private works charges for two items of plant
The majority of the proposed increases are based on 2.5% (rounded)
STATUTORY ENVIRONMENT: Local Government Act 1995
6.2. Local government to prepare annual budget 6.19. Local government to give notice of fees and charges
Minutes of Ordinary Meeting held 21 June 2017 Page 85 President, Cr M J Girando JP
STRATEGIC IMPLICATIONS: Nil
POLICY IMPLICATIONS: Nil
FINANCIAL IMPLICATIONS: For inclusion in Council’s 2017/2018 Budget
PUBLIC CONSULTATION: Nil
VOTING REQUIREMENTS: Absolute Majority
OFFICER RECOMMENDATION/RESOLUTION: 2017/ 082
Moved: Cr Sims Seconded: Cr Rackemann
That: 1. The Fees and Charges as set out in the attached Schedule of Fees and Charges for 2017/2018 be adopted. 2. The Chief Executive Officer give local public notice of the intention to impose fees and charges from 1 July 2017 as required by section 6.19 of the Local Government Act 1995.
CARRIED 7/0 Absolute Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 86 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL GOVERNANCE Freedom of Information Application Fee $ 30.00 $ 30.00 Set by FOI Regs 1993 0483 Charge for Staff Member's Time Dealing with Application per hour (pro rata) $ 30.00 $ 30.00 Set by FOI Regs 1993 0483 Charge for Access Time Supervised by Staff Member per hour (pro rata) $ 30.00 $ 30.00 Set by FOI Regs 1993 0483 Photocopy charges - staff time per hr (pro rata) $ 30.00 $ 30.00 Set by FOI Regs 1993 0483 Photocopy charges per page $ 0.20 $ 0.20 Set by FOI Regs 1993 0483 Charge for time taken by staff to transcribe data between media per hour (pro rata) $ 30.00 $ 30.00 Set by FOI Regs 1993 0483 Charge for duplicating a tape, film or computer information actual cost actual cost Set by FOI Regs 1993 0483 Charge for delivery, packaging and postage actual cost actual cost Set by FOI Regs 1993 0483
GENERAL PURPOSE FUNDING
Rates Late Payment Penalty Interest 11% 11% Council in accordance with LGA 6.13 0171 Instalment Option Interest 5.5% 5.5% Council in accordance with LGA 6.45 0211 Instalment Option Admin Fee per instalment $ 5.50 $ 6.00 Council in accordance with LGA 6.45 0231 Enquiries/Orders/Requisitions Fee $ 75.00 $ 77.00 Council 0553 Dishonoured Cheque Processing Fee actual cost actual cost Council 0483
Sale of Council Publications Electoral Roll (email pdf) each $ 25.00 $ 26.00 Subject to LGA Admin Reg 29B 0433 Rate Book (email pdf) each $ 95.00 $ 97.00 Subject to LGA Admin Reg 29B 0523 Agendas/Minutes (email pdf) each $ 15.00 $ 16.00 Council 0523 Municipal Heritage Register (unbound) $ 50.00 $ 52.00 Council 0523 Building Approval Statistics (email pdf) per annum $ 90.00 $ 93.00 Subject to LGA Admin Reg 29B 0523
Printing/Photocopying/Faxing Black only Photocopying per single sheet A4 Black and White each $ 0.60 $ 0.65 Council 0523 Photocopying per double side A4 Black and White each $ 1.10 $ 1.15 Council 0523 Photocopying per single sheet A3 Black and White each $ 1.00 $ 1.05 Council 0523 Photocopying per double side A3 Black and White each $ 2.00 $ 2.05 Council 0523 Colour Photocopying per single sheet A4 Colour each $ 1.50 $ 1.55 Council 0523 Photocopying per double side Colour each $ 3.00 $ 3.10 Council 0523 Photocopying per single sheet A3 Colour each $ 2.50 $ 2.60 Council 0523 Photocopying per double side A3 Colour each $ 5.00 $ 5.15 Council 0523 Facsimile Facsimile (outgoing) per minute - 1page each $ 3.30 $ 3.40 Council 0523 Facsimile (outgoing) Additional pages each $ 3.30 $ 3.40 Council 0523 Facsimile (incoming) - 1 page each $ 3.30 $ 3.40 Council 0523
Minutes of Ordinary Meeting held 21 June 2017 Page 87 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL LAW, ORDER, PUBLIC SAFETY
Animal Control Microchipping of Dogs and Cats Standard Rate per animal $ 55.00 $ 60.00 Council 0863 Pensioner Rate per animal $ 30.00 $ 31.00 Council 0863
Registration of Cats (initial grant and renewal) per annum $ 20.00 $ 20.00 Cat Regs 2012 0283 3 year period $ 42.50 $ 42.50 Cat Regs 2012 0283 lifetime $ 100.00 $ 100.00 Cat Regs 2012 0283 Concessional annual rate if registered after 31 May up to 31 October per annum $ 10.00 $ 10.00 Cat Regs 2012 0283 Note: Registration of a breeding cat must be a lifetime registration
Registration of Dogs Dangerous dog (sterilised or unsterilised) per annum $ 50.00 $ 50.00 Dog Regs 2013 0853 Unsterilised per annum $ 50.00 $ 50.00 Dog Regs 2013 0853 3 year period $ 120.00 $ 120.00 Dog Regs 2013 0853 lifetime $ 250.00 $ 250.00 Dog Regs 2013 0853 Sterilised per annum $ 20.00 $ 20.00 Dog Regs 2013 0853 3 year period $ 42.50 $ 42.50 Dog Regs 2013 0853 lifetime $ 100.00 $ 100.00 Dog Regs 2013 0853 Concessional Rates Sterilised - Pensioner Rate per annum $ 10.00 $ 10.00 Dog Regs 2013 0853 3 year period $ 21.25 $ 21.25 Dog Regs 2013 0853 lifetime $ 50.00 $ 50.00 Dog Regs 2013 0853 Unsterilised - Pensioner Rate per annum $ 25.00 $ 25.00 Dog Regs 2013 0853 3 year period $ 60.00 $ 60.00 Dog Regs 2013 0853 lifetime $ 125.00 $ 125.00 Dog Regs 2013 0853 Guide dogs nil nil Dog Regs 2013 0853 Dogs used for droving or tending stock * * Dog Regs 2013 0853 Dogs owned by pensioners ** ** Dog Regs 2013 0853 Foxhounds, bona fide kept together in a kennelled pack of >= 10 per pack $ 40.00 $ 40.00 Dog Regs 2013 0853 Registration after 31 May in any year ** ** Dog Regs 2013 0853 Dogs kept in an approved kennel, where not otherwise registered per establishment $ 200.00 $ 200.00 Dog Regs 2013 0843 State Emergency Services tracker dogs $ 1.00 $ 1.00 Dog Regs 2013 0853 * 25% of fee otherwise payable ** 50% of fee otherwise payable
Seizure & Impounding of Animal $ 115.00 $ 120.00 Council 0873 Daily Sustenance per animal $ 21.00 $ 22.00 Council 0873 Surrender and/or Destruction of Dog/Cat $ 115.00 $ 118.00 Council 0873 Hire of Dog Barking Collar per week $ 30.00 $ 31.00 Council 0873 Replacement of Dog/Cat Licence Tag $ 4.00 $ 4.10 Council 0873 Replacement of Dog/Cat Name Tag $ 4.00 $ 4.10 Council 0873 Inspection of Register $ 1.00 $ 2.00 Council 0873 Certified copy of an entry in the register $ 2.00 $ 2.10 Council 0873
Minutes of Ordinary Meeting held 21 June 2017 Page 88 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL
Daily Sustenance - Livestock $ 21.00 $ 22.00 Council 0873 Impounding of Cattle, Horses, Pigs and the like * $ 225.00 $ 230.00 Council 0873 Impounding of Sheep, Goats and the like # $ 65.00 $ 70.00 Council 0873 * with an additional charge of $2.20 per km for each km that each animal needs to be driven to a pound after the first km plus a daily charge of $22.00 per day after the first day # with an additional charge of $2 per km for each km that each animal needs to be driven to a pound after the first km plus a daily charge of $5.00 per day after the first day.
Impounding Fees - Vehicles Towing Fee per km $ 2.00 $ 2.10 Council 2092 Holding Fee per day $ 10.00 $ 11.00 Council 2092
HEALTH
Coorow Medical Centre Professional Hiring of Premises Fee per day $ 40.00 $ 41.00 Council 1593
Treatment of Sewage and Disposal of Effluent and Liquid Waste Application Fee for the Approval of an Apparatus $ 118.00 $ 118.00 Health (Treatment of Sewage and Disposal of 1993 Issuing Fee for a 'Permit to Use an Apparatus' $ 118.00 $ 118.00 Effluent and Liquid Waste) Regulations 1974 1993
Premises Serving Food Food Act Registration Fee (as resolved by Council) per premises, per annum $ 55.00 $ 57.00 Council 1343
Offensive Trades Licenses Slaughterhouses $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Piggeries $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Artificial Manure Depots $ 211.00 $ 211.00 Health (Offensive Trades Fees) Regs 1976 1353 Bone Mills $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Places for Storing, Drying or Preserving Bones $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Fat Melting, Fat Extracting or Tallow Melting Establishments: 1353 - Butcher Shops and Similar $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 - Larger Establishments $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Blood Drying $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Gut Scraping, Preparation of Sausage Skins $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Fellmongeries $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Manure Works $ 211.00 $ 211.00 Health (Offensive Trades Fees) Regs 1976 1353 Fish Curing Establishments $ 211.00 $ 211.00 Health (Offensive Trades Fees) Regs 1976 1353 Laundries, Dry-cleaning Establishments $ 147.00 $ 147.00 Health (Offensive Trades Fees) Regs 1976 1353 Bone Merchant Premises $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Flock Factories $ 171.00 $ 171.00 Health (Offensive Trades Fees) Regs 1976 1353 Knackeries $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Poultry Processing Establishments $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Poultry Farming $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Rabbit Farming $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Fish Processing Establishment in which Whole Fish are Cleaned and Prepared $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Shellfish and Crustacean Processing Establishments $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Any other offensive trade not specified $ 298.00 $ 298.00 Health (Offensive Trades Fees) Regs 1976 1353 Minutes of Ordinary Meeting held 21 June 2017 Page 89 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL HOUSING
Rent from Council Housing Leased to non-staff Leeman Properties per week $ 350.00 $ 360.00 Council 28B3, 2403 Coorow Properties per week $ 200.00 $ 205.00 Council 17A3
Rent from Aged Accommodation Units Leeman Aged Units Unit 1 - 2 bedroom per week As per joint venture agreement 1693 Unit 2 - 1 bedroom per week As per joint venture agreement 1693 Unit 3 - 1 bedroom per week As per joint venture agreement 1693 Unit 4 - 2 bedroom per week As per joint venture agreement 1693 Coorow Aged Units Unit 1 - 2 bedroom per week As per joint venture agreement 1683 Unit 2 - 2 bedroom per week As per joint venture agreement 1683 Bond chargeable max of 4 weeks rent plus pet bond of $260
Rent from Council Housing Leased to Staff Where Occupier Maintains Garden per week $ 70.00 50% market value Council Various Where Occupier Does Not Maintain Garden per week $ 200.00 As above + $100/week Council N/A
COMMUNITY AMENITIES Leeman and Green Head Cemetery Grave digging to a depth of 1.8 metres: Ordinary (adult) grave on application $ 540.00 $ 555.00 Council 2363 Child (under 7 years) grave on application $ 405.00 $ 415.00 Council 2363 Stillborn child grave on application $ 340.00 $ 350.00 Council 2363
Grave digging deeper than 1.8 metres: First additional 0.3 metre $ 72.50 $ 75.00 Council 2363 Second additional 0.3 metre $ 91.00 $ 95.00 Council 2363 Third additional 0.3 metre $ 109.50 $ 115.00 Council 2363 Each additional 0.3 metre thereafter $ 18.50 $ 20.00 Council 2363
Re-opening a grave for each interment or exhumation: Ordinary (adult) grave $ 540.00 $ 555.00 Council 2363 Child (under 7 years) grave $ 405.00 $ 415.00 Council 2363 Stillborn child grave $ 340.00 $ 350.00 Council 2363 Removal of kerbing, tiles, etc if necessary according to time required per man hour $ 55.50 $ 60.00 Council 2363 Any brick grave $ 368.00 $ 380.00 Council 2363 Any vault $ 108.00 $ 115.00 Council 2363 Interment of ashes in a grave $ 108.00 $ 115.00 Council 2363
Extra charges: Interment without due notice $ 55.00 $ 60.00 Council 2363 Late arrival at cemetery gates $ 25.00 $ 30.00 Council 2363 Exhumations in addition to re-opening fee $ 540.00 $ 555.00 Council 2363
Minutes of Ordinary Meeting held 21 June 2017 Page 90 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL
Land for Burial: Single plot (2.4 x 1.2 metres) $ 157.00 $ 160.00 Council 2363 Double plot (2.4 x 2.4 metres) $ 314.00 $ 320.00 Council 2363 Triple plot (2.4 x 3.5 metres) $ 471.00 $ 480.00 Council 2363
Niche Wall: Compartment for ashes $ 153.00 $ 160.00 Council 2363 Interment of ashes into compartment $ 109.00 $ 110.00 Council 2363 Permission to erect nameplate $ 11.35 $ 12.00 Council 2363 Erection of nameplate $ 55.00 $ 60.00 Council 2363
Miscellaneous Charges: Permission to erect anyheadstone, monument or kerbing (Shire to be notified - Manager Works and Services to authorise beforehand) $ 54.00 $ 55.00 Council 2363 Permission to erect nameplate $ 11.50 $ 12.00 Council 2363 Registration of "Transfer of Form of Grant of Right of Burial" $ 18.00 $ 20.00 Council 2363 Copy of "Grant of Burial" $ 18.50 $ 20.00 Council 2363 Grave number plate $ 25.00 $ 26.00 Council 2363 Undertakers/Monumental licence fee $ 22.50 $ 23.00 Council 2363 Making a search in register per 1/2 hour $ 15.00 $ 16.00 Council 2363
Trading in Public Places Stallholders Permit Application $ - $ - Council 3183 Stallholders Permit per annum per event $55.00 per event $60.00 Council 3183 Traders Permit Application $ 55.00 $ 60.00 Council 3183 Traders Permit per annum $ 500.00 $ 515.00 Council 3183 per month $ 100.00 $ 105.00 Council 3183 per week $ 300.00 $ 310.00 Council 3183
Rubbish Charges Domestic Rubbish (Weekly rubbish/fortnightly recycling - 240L Bins) $ 300.00 $ 310.00 Council 1803 Pensioner Domestic Rubbish (Weekly rubbish/fortnightly recycling - 240L Bins) $ 225.00 $ 240.00 Council 1803 Commercial Rubbish (240L Bin) $ 300.00 $ 310.00 Council 1923 Commercial Rubbish (1.5m3 Bulk Bin) $ 2,860.00 $ 2,930.00 Council 1923 Commercial Rubbish (3m3 Bulk Bin) $ 2,860.00 $ 2,930.00 Council 1923 NB: Commercial charges based on cost recovery.
Leeman Septage Pond Waste Water Charges per litre $ 0.05 $ 0.06 Council 19A3
General Refuse Tipping Charges - Ratepayers & Residents Asbestos Cement Disposal (by Prior Arrangement Only) Minimum Charge $ 105.00 $ 110.00 Council 1883, 1973 Volume Charge per m3 $ 105.00 $ 110.00 Council Metal Scrap free * free * Council Car Bodies free * free * Council Uncontaminated Green Waste free * free * Council Clean Fill free # free # Council Clean Up of Wastes Not Dumped in Correct Location or not Segregated at cost ## at cost ## Council 1883, 1973 Minutes of Ordinary Meeting held 21 June 2017 Page 91 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Vehicle Tyres (off rim - rims are to go to metal dump area) Car per tyre $ 5.00 $ 5.50 Council 1883, 1973 Light Commercial per tyre $ 7.50 $ 8.00 Council 1883, 1973 4WD Vehicle per tyre $ 7.50 $ 8.00 Council 1883, 1973 Truck per tyre $ 15.00 $ 16.00 Council 1883, 1973 All Other Vehicles per tyre commercial rate commercial rate Council 1883, 1973
* if disposed of with care in correct locality and segregated from other wastes # if disposed of with care in correct locality where it can easily be used for coverage of waste ## cost of clean up at private hire rates + charges on assessed loose volume of waste
General Refuse Tipping Charges - Entities Outside the Shire General Refuse - loose per m3 $ 20.00 $ 21.00 Council General Refuse - compacted per m3 $ 35.00 $ 36.00 Council Asbestos Cement Disposal (by Prior Arrangement Only) Minimum Charge $ 105.00 $ 110.00 Council Volume Charge per m3 $ 105.00 $ 110.00 Council Metal Scrap per m3 commercial arrangements commercial arrangements Council Car Bodies per m3 commercial arrangements commercial arrangements Council Uncontaminated Green Waste per m3 commercial arrangements commercial arrangements Council Clean Fill per m3 commercial arrangements commercial arrangements Council Clean Up of Wastes Not Dumped in Correct Location or not Segregated at cost ## at cost ## Council Vehicle Tyres (off rim - rims are to go to metal dump area) Car per tyre $ 5.00 $ 5.50 Council Light Commercial per tyre $ 7.50 $ 8.00 Council 4WD Vehicle per tyre $ 7.50 $ 8.00 Council Truck per tyre $ 15.00 $ 16.00 Council All Other Vehicles per tyre commercial arrangements commercial arrangements Council
## cost of clean up at private hire rates + charges on assessed loose volume of waste
Refuse Tipping Charges - Business Users, Non-Resident Users, Farm Users, Building and Demolition Wastes General Mixed Waste (where not collected by Council's Refuse Collector) Minimum Charge per load $ 20.00 $ 21.00 Council Volume Charge (loose volume) per m3 $ 20.00 $ 21.00 Council Fencing Wire (from farms or otherwise) Minimum Charge per load $ 60.00 $ 62.00 Council Volume Charge (loose volume) per m3 $ 60.00 $ 62.00 Council Out of Hours Tip Access per annum $ 40.00 $ 42.00 Council Key Bond (refundable on key return) * $ 100.00 $ 100.00 Council
* key only available to Commercial tip users once they have demonstrated that their business activities would be adversely affected if increased tip access was not granted
Minutes of Ordinary Meeting held 21 June 2017 Page 92 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL
Planning Services Fees Determining a development application (other than for an extractive 3183 industry) where the development has not commenced or been carried out and the estimated cost of the development is: a) Not more than $50,000 $ 147.00 $ 147.00 Planning & Development Regs 2009 - Schedule 2 b) More than $50,000 but not more than $500,000 Percentage of Estimated Development Cost 0.32% 0.32% Planning & Development Regs 2009 - Schedule 2 c) More than $500,000 but not more than $2.5 million Minimum Fee $ 1,700.00 $ 1,700.00 Planning & Development Regs 2009 - Schedule 2 Additional Percentage for every $1 in excess of $500,000 0.257% 0.257% Planning & Development Regs 2009 - Schedule 2 d) More than $2.5 million but not more than $5 million Minimum Fee $ 7,161.00 $ 7,161.00 Planning & Development Regs 2009 - Schedule 2 Additional Percentage for every $1 in excess of $2.5 million 0.206% 0.206% Planning & Development Regs 2009 - Schedule 2 e) More than $5 million but not than $21.5 million Minimum Fee $ 12,633.00 $ 12,633.00 Planning & Development Regs 2009 - Schedule 2 Additional Percentage for every $1 in excess of $5 million 0.123% 0.123% Planning & Development Regs 2009 - Schedule 2 f) More than $21.5 million $ 34,196.00 $ 34,196.00 Planning & Development Regs 2009 - Schedule 2 Note: If development has commenced or been carried out, an additional amount by way of penalty, that is twice the amount of the fee payable for determination of the application (in addition to the initial application fee) is payable.
Amended plans (this applies where a determination is already given by the Shire or where amended plans are submitted and not requested by the Shire) Minimum Fee $ 97.00 $ 97.00 Planning & Development Regs 2009 - Schedule 2 Percentage of the Original Application Fee 66% 66% Planning & Development Regs 2009 - Schedule 2
Single House - Residential Design Codes performance criteria or Town $73 per performance criteria / $73 per performance criteria / Planning & Development Regs 2009 - Schedule 2 Planning Scheme variation assessment TPS variation assessed TPS variation assessed Minimum $ 147.00 $ 147.00 Planning & Development Regs 2009 - Schedule 2 Maximum $ 730.00 $ 730.00 Planning & Development Regs 2009 - Schedule 2
Demolition where Planning Approval Required $147.00 $147.00 Planning & Development Regs 2009 - Schedule 2
Application for approval of home based business/occupation (including cottage industry & short term accommodation) or other Planning Approval Initial Fee $ 222.00 $ 222.00 Planning & Development Regs 2009 - Schedule 2 Annual Renewal Fee $ 73.00 $ 73.00 Planning & Development Regs 2009 - Schedule 2 Penalty if home based business has already commenced, or if approval to $444.00 $444.00 Planning & Development Regs 2009 - Schedule 2 be renewed has expired
Minutes of Ordinary Meeting held 21 June 2017 Page 93 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL
Application for change of use or for alteration or extension or change of a $295.00 $295.00 Planning & Development Regs 2009 - Schedule 2 non-conforming use which Determination of Development Application Fees does not apply to Penalty if the change of use or the alteration or extension or change of the $590.00 $590.00 Planning & Development Regs 2009 - Schedule 2 non-conforming use has commenced
Extension of current Planning Approval $131.00 $131.00 Planning & Development Regs 2009 - Schedule 2
Relocation of building envelope $147.00 $147.00 Planning & Development Regs 2009 - Schedule 2
Determination of Development Application for an extractive industry Initial Fee $ 739.00 $ 739.00 Planning & Development Regs 2009 - Schedule 2 Penalty if development has commenced or been carried out $ 1,478.00 $ 1,478.00 Planning & Development Regs 2009 - Schedule 2
Provision of a subdivision clearance Not more than 5 lots per lot $ 73.00 $ 73.00 Planning & Development Regs 2009 - Schedule 2 More than 5 lots but not more than 195 lots per lot for first 5 lots / $73.00/$35.00 $73.00/$35.00 Planning & Development Regs 2009 - Schedule 2 per lot thereafter More than 195 lots $ 7,393.00 $ 7,393.00 Planning & Development Regs 2009 - Schedule 2
Issue of zoning certificate per certificate $ 73.00 $ 73.00 Planning & Development Regs 2009 - Schedule 2
Reply to a property settlement request per reply $ 73.00 $ 73.00 Planning & Development Regs 2009 - Schedule 2
Issue of written planning advice per advice $ 73.00 $ 73.00 Planning & Development Regs 2009 - Schedule 2
Minor Scheme Amendment (i.e. an amendment that involves only textual changes or rectifies a zoning anomaly) * $ 4,023.00 $ 4,023.00 Planning & Development Regs 2009 - Section 48 * fee is inclusive of all associated advertising charges with 50% refundable if not advertised
Major Scheme Amendment (i.e. an amendment that involves a zoning change) * $ 7,377.00 $ 7,377.00 Planning & Development Regs 2009 - Section 48 * fee is inclusive of all associated advertising charges with 50% refundable if not advertised
Minor Structure Plans, Outline Development Plans, Subdivision Guide Plans $ 3,348.00 $ 3,348.00 Planning & Development Regs 2009 - Section 48 or similar * Modifications to Plans once approval given $ 1,077.00 $ 1,077.00 Planning & Development Regs 2009 - Section 48 * fee is inclusive of all associated advertising charges with 50% refundable if not advertised
Minutes of Ordinary Meeting held 21 June 2017 Page 94 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Major Structure Plans, Outline Development Plans, Subdivision Guide Plans or similar * $ 6,043.00 $ 6,043.00 Planning & Development Regs 2009 - Section 48 Modifications to Plans once approval given $ 2,147.00 $ 2,147.00 Planning & Development Regs 2009 - Section 48 * fee is inclusive of all associated advertising charges with 50% refundable if not advertised
Detailed Area Plan $ 932.00 $ 932.00 Planning & Development Regs 2009 - Section 48
Issue of Section 40 certificate $ 73.00 $ 73.00 Planning & Development Regs 2009 - Section 48
Road / R.O.W. / P.A.W. request for closure * $ 657.00 $ 657.00 Planning & Development Regs 2009 - Section 48 * fee is inclusive of all associated advertising charges
Advertising Onsite signage per sign $ 323.00 $ 323.00 Planning & Development Regs 2009 - Section 48 Newspaper advertising per advertisement $ 323.00 $ 323.00 Planning & Development Regs 2009 - Section 48
CD digital copy of planning document $ 26.00 $ 26.00 Planning & Development Regs 2009 - Section 48
Pre-strata inspection $ 329.00 $ 329.00 Planning & Development Regs 2009 - Section 48
Council Planning Fees Purchase of Town Planning Scheme/Strategy text $ 60.00 $ 62.00 Council * electronic copies free from both WAPC and Council websites
RECREATION AND CULTURE
Community & Recreation Centre Hire (Maley Park, Leeman Recreation Centre & Green Head Community Centre) Complete Social Area including Kitchen/Hall/Ablutions Hourly Rate per hour $ 30.00 $ 31.00 Council Various Half Day Rate (4 hours) per half day $ 80.00 $ 82.00 Council Full Day Rate (4 hours +) per day $ 150.00 $ 155.00 Council Annual Fee - Green Head Church Group per year $ 300.00 $ 310.00 Council Green Head Annual Easter Art Exhibition per event $ 100.00 $ 105.00 Council Green Head/Leeman Seniors - Social Lolly Days per month $ 41.50 $ 42.50 Council Leeman/Green Head Belly Dance Group per session $ 15.00 $ 15.50 Council ** Surcharge (Cabarets, Socials, etc.) per hour $ 88.00 $ 90.00 Council Shire of Coorow Based Community Group One Off Functions per day $ - $ - Council
** As per Policy Manual, charged when building is left in an unsatisfactory condition and requires additional cleaning e.g. shampooing of carpets, washing of floors.
Change Rooms Used in conjunction with Function Centre or for Babysitting purposes or as $ 40.00 $ 41.00 Council Overnight Sleeping Area.
Bonds (Refundable) Facility Hire Bond $ 300.00 $ 310.00 Council Key Bond $ 50.00 $ 52.00 Council Minutes of Ordinary Meeting held 21 June 2017 Page 95 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Coorow Swimming Pool 3433 Casual Admission - Adult $ 4.00 $ 4.00 Council Casual Admission - Child $ 2.00 $ 2.00 Council Casual Admission - Adult Spectator $ 1.00 $ 1.00 Council Season Ticket - Family $ 155.00 $ 160.00 Council Season Ticket - Adult $ 115.00 $ 118.00 Council Season Ticket - Child $ 36.00 $ 37.00 Council Half Season Ticket - Family $ 90.00 $ 92.00 Council Half Season Ticket - Adult $ 60.00 $ 62.00 Council Half Season Ticket - Child $ 20.00 $ 21.00 Council Hire of Pool for Private Functions (with Pool Manager in attendance) per hour $ 75.00 $ 76.00 Council
Sports Club Hire of Function Centres & Grounds Coorow Hockey Club per season $ 300.00 $ 310.00 Council 2783 (Entitled to 2 training nights per week, home games and special functions)
Coorow Leeman Netball Club per season $ 300.00 $ 310.00 Council 2783 (Entitled to 2 training nights per week, home games and special functions)
Coorow Latham Cricket Club per season $ 300.00 $ 310.00 Council 2783 (Entitled to 2 training nights per week, home games and special functions)
Coorow Latham Football Club per season $ 500.00 $ 515.00 Council 2783 (Entitled to 2 training nights per week and home games, special functions and monthly meetings.)
Coorow Tennis Club per season $ 500.00 $ 515.00 Council 2783 (Use of function centre for pennants and club fixtures.)
Turquoise Coast Table Tennis Association per season $ 300.00 $ 300.00 Council 2793 (Entitled to one day per week and Annual Tournament.)
Other Sports Clubs Training Sessions per hour N/A $ 5.00 Council 2793
All other Sporting Groups that use Leeman Rec Centre per season $ 300.00 $ 310.00 Council 2793
Crockery, Cutlery & Furniture (for use outside Council facilities) Hire of crockery (as available) per setting of 50 $ 40.00 $ 41.00 Council 2453, 2473 Hire of additional crockery (as available) per setting of 10 $ 15.00 $ 16.00 Council Hire of cutlery (as available) per setting of 50 $ 40.00 $ 41.00 Council Hire of additional cutlery (as available) per setting of 10 $ 15.00 $ 16.00 Council Hire of Tables/Trestles per table $ 15.00 $ 16.00 Council Hire of Chairs per chair $ 1.50 $ 1.60 Council Breakages at cost at cost Council
Minutes of Ordinary Meeting held 21 June 2017 Page 96 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Leases Leeman Leeman Country & Sporting Club (expires 6 Jan 2034) $ 110.00 $ 110.00 Council 2733 Leeman Volunteer Sea Rescue Group (expires 31 Dec 2029) $ 11.00 $ 11.00 Council 2733 Stephen Small (Lot 52 Thomas Street) (expires 3 November 2021) $ 500.00 $ 505.00 Council 2733 Lot 53A Thomas Street (yet to be leased) $ 1,870.00 TBA To be advertised - commercial rates 2733 Lot 53B Thomas Street $ 1,870.00 TBA To be advertised - commercial rates 2733 Lot 53C (expires 30 June 2017) $ 1,870.00 TBA To be advertised - commercial rates 2733 St John Ambulance (expires 30 June 2032) $ 22.00 $ 22.00 Council Green Head RL & MA Alexander (Lot 395) expires 30 Sep 2019 $ 2,200.00 $ 2,240.00 Council 2743 St John Ambulance (expires 30 June 2032) $ 22.00 $ 22.00 Council 2743 Green Head Men's Shed (expires 30 Nov 2023) $ - $ - Council 2743 Telstra Tower Lease (Lot 709) (paid Jul each year) expires 1 Jul 2021 $ 5,220.00 $ 5,310.00 Council 4673 Green Head Sporting Club (expires 30 June 2031) $ 110.00 $ 110.00 Council 2743 Coorow Res 26025 Marchagee $ 16.50 TBA To be advertised - commercial rates 2753 Coorow Bowling Club (expires 30 June 2031) $ 110.00 $ 110.00 Council 2753 Coorow Golf Club (expires 30 June 2031) $ 110.00 $ 110.00 Council 2753 Coorow Community Resource Centre (expires 31 Dec 2018) $ 16.00 $ 16.00 Council 2753 Coorow Hotel CCLI (Leach Drain easement) $ 660.00 $ 660.00 Council 2753
Library Services Lost/Damaged Items at cost at cost Council 2983
ECONOMIC SERVICES
Coorow Caravan Park (Council Owned) 3983 Powered Site and Water (includes 2 persons) per week $ 125.00 $ 130.00 Council Powered Site and Water (includes 2 persons) per day $ 25.00 $ 25.00 Council Additional Persons per day $ 5.00 $ 5.00 Council Tent Site (unpowered) per day $ 10.00 $ 10.00 Council Casual (non resident) Shower per person daily $ 5.00 $ 6.00 Council Stay two nights - pay for one. Tourists stay free for a maximum of 2 days during Wildflower Season 1 July to 30 September each year. Maximum 12 week stay at any time.
Milligan Island Coastal Node Overnight site fee per night $ 15.00 $ 15.00 Council $ 6,943.00
Minutes of Ordinary Meeting held 21 June 2017 Page 97 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Caravan Park Annual License Fee Leeman Caravan Park Caravan Parks & Camping Grounds Regs 1997 4193 125 x Caravan Sites @ $6.00 each = $750 $ 750.00 $ 750.00 20 x Camp Sites @ $3.00 each = $60 $ 60.00 $ 60.00 60 x Overflow Sites @ $1.50 each = $90 $ 90.00 $ 90.00 Green Head Caravan Park $ 438.00 $ 438.00 Caravan Parks & Camping Grounds Regs 1997 4193 70 x Caravan Sites @ $6.00 each = $420 12 x Overflow Sites @ $1.50 each = $18 Half Way Mill Road House Caravan Park minimum fee $ 200.00 $ 200.00 Caravan Parks & Camping Grounds Regs 1997 4193 8 x Caravan Sites @ $6.00 each = $48 0 x Camp Sites @ $3.00 each = $0 0 x Overflow Sites @ $1.50 each = $0
Application for or renewal of license - same as annual fees above Caravan Parks & Camping Grounds Regs 1997 4193 Additional penalty fee for renewing license after expiry $ 20.00 $ 20.00 Caravan Parks & Camping Grounds Regs 1997 4193
Hire of Leeman Recreation Centre for Overflow Site Facility per site per night $ 10.00 $ 10.00 Council 2783
Standpipes Public Standpipe System Access Card Bond per annum $ 70.00 $ 70.00 Council Minimum charge for water taken from Standpipe $ 20.00 $ 20.00 Council 4273 per Kilolitre (1,000 4273 Public Standpipe Water Charges litres) $ 5.00 $ 5.15 Council
Building Fees Building Permit Fee - Class 1 or 10 building or incidental structure 4153 Percentage of Proposed Building Cost (min. $96.00 fee) 0.19% 0.19% Building Regs 2012 Building Permit Fee - Class 2 to 9 building or incidental structure Percentage of Proposed Building Cost (min. $96.00 fee) 0.09% 0.09% Building Regs 2012 Building Permit Fee - uncertified application (min. $96.00 fee) 0.32% 0.32% Building Regs 2012 Demolition Permit Fee - Class 1 or 10 building or incidental structure $ 96.00 $ 97.70 Building Regs 2012 Demolition Permit Fee - Class 2 to 9 building or incidental structure per storey $ 96.00 $ 97.70 Building Regs 2012 Permit Extension Fee $ 96.00 $ 97.70 Building Regs 2012 Occupancy Permit Fee - for a completed building $ 96.00 $ 97.70 Building Regs 2012 Temporary Occupancy Permit Fee - for an incomplete building $ 96.00 $ 97.70 Building Regs 2012 Modification/Replacement Occupancy Permit Fee $ 96.00 $ 97.70 Building Regs 2012 Occupancy Permit or Building Approval Certificate - strata scheme (minimum $105.80 fee) per strata unit $ 10.60 $ 10.80 Building Regs 2012 Occupancy Permit for Building with Unauthorised Work Percentage of Proposed Building Cost (min. $96.00 fee) 0.18% 0.18% Building Regs 2012 Building Approval Certificate for Building with Unauthorised Work Percentage of Proposed Building Cost (min. $96.00 fee) 0.38% 0.38% Building Regs 2012 Application obtain a Building Standard Declaration per declaration $ 2,123.00 $ 2,160.15 Building Regs 2012 Building Applicaction for use of Battery Operated Smoke Alarm per application $176.30 $ 179.40 Building Regs 2012 Swimming Pool Enclosure Inspections (minimum every 4 years) $ 57.45 $ 57.45 Building Regs 2012
Minutes of Ordinary Meeting held 21 June 2017 Page 98 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL BCITF Levy Percentage of Proposed Building Cost > $20,000 0.20% 0.20% Building & Construction Ind. Training Levy Act 1990 Building Services Levy re building permit <= $45,000 $ 61.65 $ 61.65 Building Act 2011 (Building Commission website) re building permit > $45,000 % value of work 0.137% 0.137% Building Act 2011 (Building Commission website) re demolition permit <= $45,000 $ 61.65 $ 61.65 Building Act 2011 (Building Commission website) re demolition permit > $45,000 % value of work 0.137% 0.137% Building Act 2011 (Building Commission website) re occupancy permit / build. approval cert for unauthorised work (s51 of the $ 123.30 $ 123.30 Building Act 2011 (Building Commission website) Act) <= $45k re occupancy permit / build. approval cert for unauthorised work (s51 of the % value of work 0.274% 0.274% Building Act 2011 (Building Commission website) Act) > $45k re occupancy permit / build. Approval cert for approved building work <= $ 61.65 $ 61.65 Building Act 2011 (Building Commission website) $45k re occupancy permit / build. Approval cert for approved building work > % value of work $ 61.65 $ 61.65 Building Act 2011 (Building Commission website) $45k
Footpath/Kerbing Bond (Trust) $ 500.00 $ 500.00 Council
Charge out Costs to other Councils for Regulatory Services Manager Regulatory Services Hourly Rate per hour $ 110.00 $ 113.00 Council 4133 Ranger Services Hourly Rate per hour $ 80.00 Council Mileage per km $ 1.00 $ 1.05 Council
OTHER PROPERTY & SERVICES
Private Works Charges - Hourly Plant Rates (Standard) Wet Hire Only 7333 Any utility vehicle (with operator) per hour $ 80.00 $ 80.00 Council Bobcat per hour $ 100.00 $ 100.00 Council D6H Dozer per hour $ 235.00 $ 235.00 Council Maintenance Grader per hour $ 200.00 $ 200.00 Council Construction Grader per hour $ 240.00 $ 240.00 Council Cat 950 Loader per hour $ 180.00 $ 180.00 Council Cat 926 Loader (coast) per hour $ 180.00 $ 140.00 Council Tree Saw with Loader per hour $ 255.00 $ 255.00 Council Backhoe per hour $ 140.00 $ 140.00 Council Semi or 8 Wheeler per hour $ 165.00 $ 165.00 Council Road Train or 8 Wheeler plus Trailer per hour $ 205.00 $ 205.00 Council 4x2 Tip Trucks per hour $ 120.00 $ 120.00 Council Tractor/Slasher/Broom per hour $ 120.00 $ 120.00 Council Multi Wheel Roller per hour $ 150.00 $ 50.00 Council Vibrating Roller per hour $ 150.00 $ 150.00 Council Works Supervisor/ Manager Works and Services per hour $ 125.00 $ 125.00 Council Portable Toilet per day $ 40.00 $ 40.00 Council Box Trailer, dual trailer, chain saw, compactor/pedestrian roll, cement mixer and non powered tools including gardening tools and ladders not permitted not permitted Council
Minutes of Ordinary Meeting held 21 June 2017 Page 99 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Private Works Charges - Hourly Plant Rates (Non Profit Community Groups) Any utility vehicle (with operator) per hour $ 75.00 $ 75. 00 Council Bobcat per hour $ 65.00 $ 65. 00 Council D6H Dozer per hour $ 130.00 $ 130.00 Council Construction Grader per hour $ 130.00 $ 130.00 Council Maintenance Grader per hour $ 110.00 $ 110.00 Council Cat 950 Loader per hour $ 110.00 $ 110.00 Council Cat 926 Loader (coast) per hour $ 110.00 $ 100.00 Council Tree Saw with Loader per hour $ 160.00 $ 160.00 Council Backhoe per hour $ 85.00 $ 85. 00 Council Semi or 8 Wheeler per hour $ 165.00 $ 165.00 Council Road Train or 8 Wheeler plus Trailer per hour $ 205.00 $ 205.00 Council 4x2 Tip Trucks per hour $ 70.00 $ 70. 00 Council Tractor/Slasher/Broom per hour $ 85.00 $ 85. 00 Council Multi Wheel Roller per hour $ 85.00 $ 40. 00 Council Vibrating Roller per hour $ 85.00 $ 85. 00 Council Works Supervisor/ Manager Works and Services per hour $ 85.00 $ 85. 00 Council Portable Toilet per day $ 40.00 $ 40. 00 Council Box Trailer, dual trailer, chain saw, compactor/pedestrian roll, cement mixer and non powered tools including gardening tools and ladders not permitted not permitted Council
Private Works Charges - Hourly Plant Rates (Staff as per Council Policy) Bobcat per hour $ 12.00 $ 12. 00 Council D6H Dozer per hour not permitted not permitted Council Construction Grader per hour not permitted not permitted Council Maintenance Grader per hour not permitted not permitted Council Cat 950 Loader per hour not permitted not permitted Council Cat 926 Loader (coast) per hour $ 12.00 $ 12. 00 Council Tree Saw with Loader per hour not permitted not permitted Council Backhoe per hour $ 12.00 $ 12. 00 Council Semi or 8 Wheeler per hour $ 161.00 $ 161.00 Council Road Train or 8 Wheeler plus Trailer per hour $ 201.00 $ 201.00 Council 4x2 Tip Trucks per hour $ 12.00 $ 12. 00 Council Tractor/Slasher/Broom per hour not permitted not permitted Council Multi Wheel Roller per hour not permitted not permitted Council Vibrating Roller per hour not permitted not permitted Council Works Supervisor/ Manager Works and Services per hour not permitted not permitted Council Box Trailer per day $ 11.00 $ 11. 00 Council Dual Trailer per day $ 11.00 $ 11. 00 Council Chain Saw per day not permitted not permitted Council Compactor /Pedestrian Roller per day $ 11.00 $ 11. 00 Council Cement Mixer per day $ 11.00 $ 11. 00 Council Non Powered Tools including Gardening Tools and Ladders per day $ 11.00 $ 11. 00 Council Portable Toilet per day $ 36.00 $ 36. 00 Council
Minutes of Ordinary Meeting held 21 June 2017 Page 100 President, Cr M J Girando JP SHIRE OF COOROW 2017/2018 BUDGET Draft SCHEDULE OF FEES AND CHARGES
16/17 Fee/Charge Proposed Fee/Charge Authority to set Fee GL Private Works Charges - Materials (Standard) Sand/Gravel per m3 or at the Shire's $ 22.00 $ 22.00 Council convenience Blue Metal * * Council * cost price plus handling
Private Works Charges - Materials (Non Profit Community Groups) Sand/Gravel per m3 or at the Shire's $ 16.00 $ 16.00 Council convenience Blue Metal * * Council * cost price plus handling
Private Works Charges - Materials (Staff as per Council Policy) Sand/Gravel per m3 or at the Shire's $ 3.00 $ 3.00 Council convenience Blue Metal * * Council * cost price plus handling
Minutes of Ordinary Meeting held 21 June 2017 Page 101 President, Cr M J Girando JP
11.4.5 RELATED PARTY DISCLOSURES
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 24 May 2017 FILE ADM0077 – Declaration of Interest ATTACHMENT Operational Procedures
SUMMARY: Council is requested to declare what it considers to be Ordinary Citizen Transactions for the purpose of Related Party Disclosures in the Shire Annual Financial Statements.
BACKGROUND: The scope of AASB 124 Related Party Disclosures was extended in July 2015 to include application by not-for-profit entities, including local governments. The operative date for Local Government is 1 July 2016, with the first disclosures to be made in the Financial Statements for year ended 30 June 2017.
COMMENT: The objective of the standard is to ensure that an entity’s financial statements contain disclosures necessary to draw attention to the possibility that its financial position and profit or loss may have been affected by the existence of related parties and transactions.
As a result, the Shire will need to include a section in its Annual Financial Report which reports: • Payments made to Key Management Personnel (Councillors and Senior Staff) • Transactions with Related Parties
A ‘Related Party’ is a person or entity that is related to the local government. It includes a person or a close member of that person’s family if that they have significant influence over the Shire or if they are a member of the key management personnel of the Shire.
‘Close Members of the Family of a Person’ are those family members who may be expected to influence, or be influenced by, that person in their dealings with the Shire and include: a) That person’s children and spouse or domestic partner; a) Children of that person’s spouse or domestic partner; and b) Dependants of that person or that person’s spouse or domestic partner.
A ‘Related Party Transaction’ is a transfer of resources, services or obligations between the Shire of Coorow and a related party, regardless of whether a price is charged.
‘Key Management Personnel’ are those persons having authority and responsibility for planning, directing and controlling the activities of the entity, directly or indirectly, including any director (whether executive or otherwise) of that entity.
Minutes of Ordinary Meeting held 21 June 2017 Page 102 President, Cr M J Girando JP
In the case of local government will include all Councillors and Senior Staff. Senior Staff would include the Chief Executive Officer, Deputy Chief Executive Officer and any staff member at a Director or Executive Manager level.
For the purposes of determining whether a related party transaction has occurred, the following transactions or provision of services have been identified as meeting this criteria:
• Paying rates • Fines • Use of Shire owned facilities such as Maley Park, Wann Park, Green Head Community Centre, Coorow Swimming Pool, libraries, parks, ovals and other public open spaces (whether charged a fee or not) • Attending Council functions that are open to the public • Employee compensation whether it is for Key Management Personnel or close family members of Key Management Personnel • Application fees paid to the Shire for licences, approvals or permits • Lease agreements for housing rental (whether for a Shire owned property or property sub-leased by the Shire through a Real Estate Agent) • Lease agreements for commercial properties • Monetary and non-monetary transactions between the Shire and any business or associated entity owned or controlled by the related party (including family) in exchange for goods and/or services provided by/to the Shire (trading arrangement) • Sale or purchase of any property owned by the Shire, to a person identified above. • Sale or purchase of any property owned by a person identified above, to the Shire • Loan Arrangements • Contracts and agreements for construction, consultancy or services
Some of the transactions listed above, occur on terms and conditions no different to those applying to the general public and have been provided in the course of delivering public service objectives. These transactions are those that an ordinary citizen would undertake with the Shire and are referred to as an Ordinary Citizen Transaction (OCT).
Where the Shire can determine that an Ordinary Citizen Transaction was provided at arms length, and in similar terms and conditions to other members of the public and, that the nature of the transaction is immaterial, no disclosure in the annual financial report will be required.
Councillors and Senior Staff will be required to complete a Related Parties Declaration Form each quarter to enable compilation of the Annual Report.
A copy of the Operating Procedure and Declaration Form is attached for information.
STATUTORY ENVIRONMENT: Local Government Act 1995 AASB 124 “Related Party Disclosures”
STRATEGIC IMPLICATIONS: There are no strategic implications
POLICY IMPLICATIONS: There are no policy implications
Minutes of Ordinary Meeting held 21 June 2017 Page 103 President, Cr M J Girando JP FINANCIAL IMPLICATIONS: While there are no direct financial implications, the required disclosure will be included in the Shire of Coorow Annual Financial Statements from 2016/17 onwards.
VOTING REQUIREMENTS: Simple Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 083
Moved: Cr Oakes Seconded: Cr Cullen
That Council declares that in its opinion, based on the facts and circumstances, the following Ordinary Citizen Transactions that are provided on terms and conditions no different to those applying to the general public and which have been provided in the course of delivering public service objectives, are unlikely to influence the decisions that users of the Council’s financial statements make: • Paying rates • Fines • Use of Shire owned or managed facilities such as Maley Park, Wann Park, Green Head Community Centre, Coorow Swimming Pool, libraries, parks, ovals and other public open spaces (whether charged a fee or not) • Attending Council functions that are open to the public
As such no disclosure in the quarterly Related Party Disclosures - Declaration Form will be required.
CARRIED 7/0 Simple Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 104 President, Cr M J Girando JP
AASB 124 – “RELATED PARTY DISCLOSURES”
BUSINESS OPERATING PROCEDURE
PROCEDURE FOR RELATED PARTY DISCLOSURES The scope of AASB 124 Related Party Disclosures was extended in July 2015 to include application by not- for-profit entities, including local governments. The operative date for Local Government is 1 July 2016, with the first disclosures to be made in the Financial Statements for year ended 30 June 2017. This procedure outlines required mechanisms to meet the disclosure requirements of AASB 124. BACKGROUND The objective of the standard is to ensure that an entity’s financial statements contain disclosures necessary to draw attention to the possibility that its financial position and profit or loss may have been affected by the existence of related parties and transactions. The disclosure requirements apply to the existence of relationships regardless of whether a transaction has occurred or not. For each financial year, the Shire must make an informed judgement as to who is considered to be a related party and what transactions need to be considered, when determining if disclosure is required. The purpose of this procedure is to stipulate the information to be requested from related parties to enable an informed judgement to be made. 1. Identification of Related Parties AASB 124 provides that the Shire will be required to disclose in its Annual Financial reports, related party relationships, transactions and outstanding balances. Related parties includes a person who has significant influence over the reporting entity, a member of the key management personnel (KMP) of the entity, or a close family member of that person who may be expected to influence that person. KMP are defined as persons having authority and responsibility for planning, directing and controlling the activities of the entity, directly or indirectly. For the purposes of determining the application of the standard, the Shire has identified the following persons as meeting the definition of Related Party: • An elected Council member • Key management personnel being a person employed under section 5.36 of the Local Government Act 1995 in the capacity of Chief Executive Officer or Senior Staff • Close members of the family of any person listed above, including that person’s child, spouse or domestic partner, children of a spouse or domestic partner, dependents of that person or person’s spouse or domestic partner. • Entities that are controlled or jointly controlled by a Council member, KMP or their close family members. (Entities include companies, trusts, joint ventures, partnerships and non-profit associations such as sporting clubs). The Shire will therefore be required to assess all transactions made with these persons or entities.
2. Identification of related party transactions A related party transaction is a transfer of resources, services or obligations between the Shire of Coorow (reporting entity) and the related party, regardless of whether a price is charged. For the purposes of determining whether a related party transaction has occurred, the following transactions or provision of services have been identified as meeting this criteria:
Minutes of Ordinary Meeting held 21 June 2017 Page 105 President, Cr M J Girando JP • Paying rates • Fines • Use of Shire owned facilities such as Maley Park, Wann Park, Green Head Community Centre, Coorow Swimming Pool, libraries, parks, ovals and other public open spaces (whether charged a fee or not) • Attending Council functions that are open to the public • Employee compensation whether it is for KMP or close family members of KMP • Application fees paid to the Shire for licences, approvals or permits • Lease agreements for housing rental (whether for a Shire owned property or property sub-leased by the Shire through a Real Estate Agent) • Lease agreements for commercial properties • Monetary and non-monetary transactions between the Shire and any business or associated entity owned or controlled by the related party (including family) in exchange for goods and/or services provided by/to the Shire (trading arrangement) • Sale or purchase of any property owned by the Shire, to a person identified above. • Sale or purchase of any property owned by a person identified above, to the Shire • Loan Arrangements • Contracts and agreements for construction, consultancy or services
Some of the transactions listed above, occur on terms and conditions no different to those applying to the general public and have been provided in the course of delivering public service objectives. These transactions are those that an ordinary citizen would undertake with council and are referred to as an Ordinary Citizen Transaction (OCT). Where the Shire can determine that an OCT was provided at arms length, and in similar terms and conditions to other members of the public and, that the nature of the transaction is immaterial, no disclosure in the annual financial report will be required.
3. Disclosure Requirements For the purposes of determining relevant transactions in point 2 above, elected Council members and key management personnel as identified above, will be required to complete a Related Party Disclosures - Declaration form for submission to the Deputy Chief Executive Officer
Ordinary Citizen Transactions (OCTs) Management will put forward a draft resolution to Council annually, declaring that in its opinion, based on the facts and circumstances, the following OCT that are provided on terms and conditions no different to those applying to the general public and which have been provided in the course of delivering public service objectives, are unlikely to influence the decisions that users of the Council’s financial statements make. As such no disclosure in the quarterly Related Party Disclosures - Declaration form will be required.
Minutes of Ordinary Meeting held 21 June 2017 Page 106 President, Cr M J Girando JP • Paying rates • Fines • Use of Shire owned facilities such as Maley Park, Wann Park, Green Head Community Centre, Coorow Swimming Pool, libraries, parks, ovals and other public open spaces (whether charged a fee or not) • Attending council functions that are open to the public Where these services were not provided at arms length and under the same terms and conditions applying to the general public, elected Council members and KMP will be required to make a declaration in the Related Party Disclosures - Declaration form about the nature of any discount or special terms received. All other transactions For all other transactions listed in point 2 above, elected Council members and KMP will be required to make a declaration in the Related Party Disclosures - Declaration form. Frequency of disclosures Elected Council members and KMP will be required to complete a Related Party Disclosures - Declaration form each quarter. Disclosures must be made by all Councillors immediately prior to any ordinary or extraordinary election. Disclosures must be made immediately prior to the termination of employment of/by a KMP. Confidentiality All information contained in a disclosure return, will be treated in confidence. Generally, related party disclosures in the annual financial reports are reported in aggregate and as such, individuals are not specifically identified. Notwithstanding, management is required to exercise judgement in determining the level of detail to be disclosed based on the nature of a transaction or collective transactions and materiality. Individuals may be specifically identified, if the disclosure requirements of AASB 124 so demands. 4. Materiality Management will apply professional judgement to assess the materiality of transactions disclosed by related parties and their subsequent inclusion in the financial statements. In assessing materiality, management will consider both the size and nature of the transaction, individually and collectively. Associated Regulatory Framework AASB 124 Related Party Disclosures Local Government Act 1995 Local Government (Financial Management) Regulations 1996 Further Information Related Party Disclosures - Declaration form
Minutes of Ordinary Meeting held 21 June 2017 Page 107 President, Cr M J Girando JP APPENDIX 1 Close Family Members Close family members include:
• a child, spouse or domestic partner; • children of your spouse or domestic partner; • dependents of you or your spouse or domestic partner; • any other close family member; who may be expected to influence, or be influenced by, your dealings with the council. The following table may assist you in identifying your close family members:
Definitely a close family member May be a close family member Your spouse/domestic partner Your brothers and sisters, if they could be expected to influence or be influenced by you in their dealings with council Your children Your aunts, uncles and cousins, if they could be expected to influence or be influenced by you in their dealings with council Your dependants Your parents and grandparents, if they could be expected to influence or be influenced by you in their dealings with council Children of your spouse/domestic partner Your nieces and nephews, if they could be expected to influence or be influenced by you in their dealings with council Dependants of your spouse/domestic partner Any other member of your family if they could be expected to influence or be influenced by you in their dealings with council
There may be relationships that a council has which are not identified in this appendix but still meet the definition of a related party.
Example: Cousin of Councillor A Councillor for the Shire has lived in the Shire her whole life. In fact her family has been in the area for generations. The Councillor’s cousin owns and operates the local newsagent through a company ABC Pty Ltd, in which she owns 100% of the shares. The Councillor and her cousin have always been close and regularly socialise together. From these facts it would appear that the Councillor’s cousin is a close family member of the Councillor because she would be expected to influence, or be influenced by, that person in her dealings with Council. Both the cousin and the company she controls, ABC Pty Ltd would therefore be related parties of Council. Any transactions that the Council makes with the newsagent would need to be separately identified and may need to be disclosed.
Minutes of Ordinary Meeting held 21 June 2017 Page 108 President, Cr M J Girando JP APPENDIX 2 Control in entities What is an entity that I, or my close family member, control or jointly control? Entities include companies, trusts, incorporated and unincorporated associations such as clubs and charities, joint ventures and partnerships. You control an entity if you have c) power over the entity; d) exposure, or rights, to variable returns from involvement with the entity; and e) the ability to use your power over the entity to affect the amount of your returns. To jointly control an entity there must be contractually agreed sharing of control of the entity, which exists only when decisions about the relevant activities require the unanimous consent of the parties sharing control. In some cases it will be obvious that you or a family member control or have joint control over an entity. In other cases it will be less clear. If you are unsure whether you, or a close family member, has control or joint control of an entity then you should contact the Deputy Chief Executive Officer for a confidential discussion.
Example: Clubs or other incorporated bodies (A Shire Councillor is the President of a local football club) A Shire Councillor is the President of Coorow Football Club Inc, the local football club. This club is overseen by a committee which comprises the President and four other committee members. Each member has a single vote when making decisions at meetings. The committee members are not related and do not have agreements to vote with one another. The club has over 100 members that each have a vote in electing the committee members at the club’s annual general meeting. From these facts it would appear that the Councillor does not control or jointly control the football club so it will not be a related party of Council just because the Councillor is the president of the club.
Other examples
Example 1 (Audit committee member) Shire of Coorow’s audit committee comprises two Councillors and a local retired accountant, Fred. Fred has no other connection with the council. The audit committee attends to the functions as required under the Audit Regulations. It does not make any decisions on behalf of the council but simply provides reports, with recommendations, for the Mayor and councillors to consider. Based on the facts outlined Fred would not be a KMP of council.
Minutes of Ordinary Meeting held 21 June 2017 Page 109 President, Cr M J Girando JP
Example 2 (Son of DCEO employed by council) The Shire of Coorow has recently employed Paul's son (George) in the Council's parks and garden's area. Paul is Council's Deputy Chief Executive Officer but was not involved in hiring George. This process was managed by the Director of Parks and Gardens and included an independent assessment process. Paul did not have any influence in George securing the job. Paul has been identified as a KMP of council, which makes him a related party. George will also be a related party of Council because he is a close family member of Paul. The recruitment process that was undertaken for George's position is irrelevant when assessing whether George is a related party.
Example 3 (Cousin of President - related party commonly known but omitted from declaration) Shelley, the President of the Shire of Coorow forgets to include her cousin Mavis, and Mavis' company, when she completes her KMP declaration. It is commonly known in the community that Shelley and Mavis are close and that Shelley would be expected to influence, or be influenced by, Mavis in her dealings with Council and vice versa. Mavis and her company are related parties of Council, even though Shelley omitted them from her declaration.
Example 4 (Example of control) Fred is the President of the Shire of Coorow and owns 100% of the ordinary shares in Shire of Coorow Development Company Pty Ltd (the company). The ordinary shares are the only shares in the company that have voting rights. Fred controls the company because he has the power to affect the company's decisions and the return that he will get from the company. Fred will need to include the company on his related party declaration.
Example 5 (Example of joint control) Fred is the President of the Shire of Coorow and owns 50% of the ordinary shares in Shire of Coorow Development Company Pty Ltd (the company). Fred's brother Stan owns the other 50% of ordinary shares. Fred and Stan are the only Directors of the company and have equal voting rights on the board. Fred and Stan have joint control of the company because any decisions require the unanimous consent of them both. Fred will need to include the company on his related party declaration.
Minutes of Ordinary Meeting held 21 June 2017 Page 110 President, Cr M J Girando JP
RELATED PARTY DISCLOSURES - DECLARATION As per requirements of AASB 124 Related Party Disclosures, and Business Operating Procedure – Related Party Disclosures. For additional information to assist you in making a declaration, please refer to the Appendices to this form. The following declaration must be completed by all Council members, the CEO and Senior Staff of the Shire of Coorow who were elected or employed at any time during the financial year.
Disclosure Period (Quarter Ended):
Person making disclosure:
Position held by person:
eg Councillor, Director
1. CLOSE MEMBERS OF THE FAMILY (See Appendix 1)
Name of Family Member Relationship to you
If there has been no change since your last declaration, please complete “No Change”
Minutes of Ordinary Meeting held 21 June 2017 Page 111 President, Cr M J Girando JP 2. ENTITIES THAT I, OR A CLOSE FAMILY MEMBER CONTROLS OR JOINTLY CONTROLS (See Appendix 2)
Name of Entity Name of person who has control/nature of control
If there has been no change since your last declaration, please complete “No Change”
Minutes of Ordinary Meeting held 21 June 2017 Page 112 President, Cr M J Girando JP 3. ORDINARY CITIZEN TRANSACTIONS – NOT PROVIDED AT ARMS LENGTH Did you or any member of your close family use facilities provided at Maley Park or Wann Park, attend any event at the Green Head Community Centre, or use any other council provided facility AND you received a discount or special terms that would not otherwise be offered to any other member of the public?
Nature of discount or Name of person using the Service/Facility used Nature of transaction special conditions facility received.
4. LEASING AGREEMENTS - DOMESTIC RESIDENTIAL Did you, a close family member or related entity, enter into a lease agreement with the Shire (either as lessee or lessor) for the provision of a domestic rental property (Includes properties owned by the Shire and privately owned properties sub-leased through the Shire from a real estate agent)? Did you receive or provide a discount or special terms that would not otherwise be offered to any other member of the public?
Name of Person party to Term of Lease & Detail of any non-arms Property Address the lease Weekly rent length conditions
Minutes of Ordinary Meeting held 21 June 2017 Page 113 President, Cr M J Girando JP 5. LEASING AGREEMENTS - COMMERCIAL Did you, a close family member or related entity, enter into a commercial leasing agreement with the Shire for the provision of a commercial property? Did you receive a discount or special terms that would not otherwise be offered to any other member of the public?
Name of person party to Term of Lease & Detail of any non-arms Property Address the lease Weekly rent length conditions
6. TRADING ARRANGEMENTS Were you or a close family member (as defined above) the owner of any business (or in a position to substantially control the business) that provided goods or services to the Shire? Were those goods or services provided on the same terms and conditions as those available to any other customer? If not, please provide details of the specific terms provided to the Shire.
Approximate value for Business name Goods or services provided Terms & conditions the reporting period
Minutes of Ordinary Meeting held 21 June 2017 Page 114 President, Cr M J Girando JP 7. OTHER AGREEMENTS (Construction, Consultancy, Service Contracts) Did you, a close family member or related entity, enter into any other agreements/arrangements with the Shire (whether or not a price was charged)?
This may include (but is not limited to): construction contracts, consultancy services, service contracts (such as cleaning, maintenance, security).
For eg a company that a close family member controls, was awarded a contract with the Shire for building a new office facility.
Name of person or Nature of agreement Value of agreement Terms & conditions business/company
Minutes of Ordinary Meeting held 21 June 2017 Page 115 President, Cr M J Girando JP 8. PURCHASE OF PROPERTY Did you, a close family member or related entity, purchase any property or other assets from the Shire? (This may include vehicles or other plant items, land or buildings).
Was the purchase made at arms length (for e.g. at public auction), and on terms and conditions available to any other member of the public? If not, please provide details of the specific terms provided to you.
Name of person or entity Property purchased Value of the purchase Terms & conditions name
9. SALE OF PROPERTY Did you, a close family member or related entity, sell any property or other assets to the Shire? (This may include vehicles or other plant items, land or buildings). Was the sale made at arms length, and on terms and conditions available to any other member of the public? If not, please provide details of the specific terms provided.
Name of person or entity Property Sold Value of the Sale Terms & conditions name
Minutes of Ordinary Meeting held 21 June 2017 Page 116 President, Cr M J Girando JP 10. FEES & CHARGES FOR APPLICATIONS Did you, a close family member or related entity, make an application to Council for a trading, building, planning or development application, licence or approval, or any other type of permit or licence?
Name of person or entity name Application type Application and/or receipt number
11. SELF SUPPORTING LOANS Did you, a close family member or related entity, enter into a loan agreement with the Shire? For eg a club for which you have control (See Appendix 2 for example)
Name of person or entity Loan details Value of the loan Terms & conditions name
12. OTHER AGREEMENTS Please list any other agreement or arrangement you believe is a related party transaction and should be declared.
Name of person or Nature of agreement Value of agreement Terms & conditions business/company
Minutes of Ordinary Meeting held 21 June 2017 Page 117 President, Cr M J Girando JP I declare that all information and details provided in this form are true and correct to the best of my knowledge and belief and that no known relevant information has been omitted. I have made this declaration after reading the information supplied by Council which details the meaning of the definitions to which this declaration relates.
Signed: ______Date: _____/______/______Once signed please provide to the Deputy Chief Executive Officer.
Minutes of Ordinary Meeting held 21 June 2017 Page 118 President, Cr M J Girando JP
11.4.6 2017/2018 DIFFERENTIAL RATES
AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 6 June 2017 FILE ADM0085 – Rates & valuations, Rate Classification ATTACHMENT Nil
SUMMARY: Council is required to finalise its differential rates for the 2017/2018 financial year and request Ministerial approval prior to adoption of its rate-in-the-dollar as part of the Budget adoption process.
BACKGROUND: At its ordinary meeting held on 20 April 2016 Council resolved:
RESOLUTION: 2017/046
Moved: Cr Sims Seconded: Cr Bothe
That the Shire:
1. Advertise its intention, in accordance with Section 6.36 of the Local Government Act 1995 to adopt the following rates in the dollar and minimum rates for the differential rating categories specified for the 2017/2018 financial year, and if no submissions are received, that Ministerial approval be requested.
RATE BASIS 2017/2018 2017/2018 2017/2018 2016/2017 CATEGORY RATE MINIMUM Average Average (cents in Rates Rates the dollar) (ex (ex minimum) minimum) Agriculture UV 1.7865 $815 $9,757 $9,325 Mining UV 16.5098 $815 $6,515 $5,381 Exploration UV 13.9560 $300 $944 $1,898
2. State its objectives and reasons in levying differential rates as:
“The objective of Council’s Differential Unimproved Value Rating is to ensure that rates are levied equitably on Agricultural, Mining and Exploration Properties in the Shire of Coorow and for each land user to make a reasonable contribution to road maintenance.
Reasons for levying UV – Agriculture Rate
The different methods required to calculate the UV for agricultural, mining and exploration properties means that agricultural assessments have a much
Minutes of Ordinary Meeting held 21 June 2017 Page 119 President, Cr M J Girando JP higher value than mining and exploration ones. The average valuation for agricultural properties is $523,131.
Agricultural property values are based on what the land could be sold for, whereas mining and exploration assessments are based on their annual rental value, multiplied by a factor which is determined by their size. Properties with an agricultural use therefore have a much higher unimproved value.
Under the current valuation regime, the only way fair way that agricultural properties can be required to contribute to the services they receive and the maintenance of the road network is for them to be on a much lower rate in the dollar than mining and exploration properties.
The proposed differential rates in the dollar for UV rated properties would mean that the average rates levied on agricultural assessments would be $9,373, which is still much higher than the average mining and exploration assessments of only $4,235 and $676 respectively.
Reasons for levying UV – Mining Rate
The different methods required to calculate the UV for agricultural, mining and exploration properties means that mining and exploration assessments have a much lower value than agricultural ones.
Agricultural property values are based on what the land could be sold for, whereas mining and exploration assessments are based on their annual rental value, multiplied by a factor which is determined by their size. Properties with a mining use therefore have a much lower unimproved value than agricultural uses.
The average valuation for mining properties is $24,435.
Extractive industries such as lime sand and dolomite generate a significant volume of heavy vehicle traffic on local roads, much more than a property used for agricultural or exploration purposes, therefore costing the Shire a lot more in road maintenance and renewal.
The Shire of Coorow does not charge heavy haulage fees, or extractive industry fees. This means that under the current valuation regime, the only way that mining properties can fairly be required to contribute to the maintenance of the road network is for them to be on a much higher rate in the dollar than agricultural properties.
The proposed differential rates in the dollar for UV rated properties would mean that the average mining assessment would be $4,235. If the mining assessments were rated using the same rate in the dollar as agricultural assessments, their average rate would only be $886, with most assessments being on the minimum rate.
Minutes of Ordinary Meeting held 21 June 2017 Page 120 President, Cr M J Girando JP Differential rating allows Council to maintain a degree of parity between rates levied on all unimproved value (UV) assessments within the Shire of Coorow rate base whilst providing income annually to allow for the service requirements of all property owners.
Reasons for levying UV – Exploration Rate
The different methods required to calculate the UV for agricultural, mining and exploration properties means that mining and exploration assessments have a much lower value than agricultural ones.
Agricultural property values are based on what the land could be sold for, whereas mining and exploration assessments are based on their annual rental value, multiplied by a factor which is determined by their size. Properties with an exploration use therefore have a much lower unimproved value than agricultural uses.
The average valuation for exploration properties is $4,291.
Exploration activities rarely generate a significant volume of heavy vehicle traffic on local roads, much less than a property used for agricultural or mining purposes, therefore costing the Shire very little in road maintenance and renewal.
There is still a cost in administering these types of assessments however, so a minimum rate of $300 is proposed to cover administration costs. The lowest possible rate in the dollar has been proposed for this category which would result in less than 50% of properties being on this minimum rate.
The proposed differential rates in the dollar for UV rated properties would mean that the average exploration assessment would be $676. If the exploration assessments were rated using the same rate in the dollar as agricultural assessments, their average rate would be $815 as they would all be on the minimum rate.
Differential rating allows Council to maintain a degree of parity between rates levied on all unimproved value (UV) assessments within the Shire of Coorow rate base whilst providing income annually to allow for the service requirements of all property owners.
Differential General Rate Description Characteristics Objects Reasons UV – Properties used To ensure all To compensate for Agricultural predominantly for ratepayers the much higher agricultural contribute an unimproved value of purposes equitable share agricultural to maintaining assessments the Shire’s compared to mining assets and assessments
Minutes of Ordinary Meeting held 21 June 2017 Page 121 President, Cr M J Girando JP services UV – Mining Properties with a To ensure all To compensate for land use ratepayers the much lower associated with contribute an unimproved value of mining equitable share mining leases/tenements to maintaining assessments the Shire’s compared to assets and agricultural services assessments and high impact on road maintenance requirements UV – Properties with a To ensure all To compensate for Exploration land use ratepayers the much lower associated with contribute an unimproved value of exploration equitable share exploration permits to maintaining assessments the Shire’s compared to assets and agricultural services assessments and low impact on road maintenance requirements
Differential Minimum Rate
Description Characteristics Objects Reasons UV – Properties used This rate is This rate is Agricultural predominantly for considered the considered the agricultural minimum minimum purposes contribution for contribution for basic services basic services and and infrastructure infrastructure UV – Mining Properties with a This rate is as This rate ensures land use close to the that less than 50% associated with a other minimum of assessments in mining rates as this category are on lease/tenement legislation will the minimum rate allow
Minutes of Ordinary Meeting held 21 June 2017 Page 122 President, Cr M J Girando JP UV – Properties with a To cover basis This rate is Exploration land use costs of reflective of the associated with administering a lowest minimum exploration rate rate considered permits assessment. appropriate to cover administrative costs.
3. Prepare the 2017/2018 annual Budget incorporating a 4% rate increase, noting that the increase is less than the 5% projected in the Long Term Financial Plan as a result of efficiency measures identified since its adoption.
4. Confirms that it has reviewed its expenditure and considered efficiency measures as part of its budget deliberations.
CARRIED 7/0 Simple Majority
COMMENT: Statutory advertising has taken place and an explanation of the Shire’s objectives and reasons for the proposed differential rates were sent to all Mining and Exploration assessment holders.
At the close of the submission period at 4 pm on 31 May 2017, no submissions had been received.
Since advertising the proposed differential rates, the new valuations for UV properties have been received and are significantly higher than the ones used in modelling the differential rates.
As a consequence, new modelling has been carried out to achieve the same total of rates to be levied in each differential rate. The proposed new rates in the dollars are as follows:
Rating 2017 – 2018 Category rate in $ % change rateable No Not Average per (cents) from value ($) mins on property previous mins (excluding year mins)
UV - Agriculture 1.6079 -7% 122,072,800 9 20 $9,757 1
UV - Mining 16.5098 8% 610,885 10 15 $6,515
UV - 13.9560 -9% 51,494 5 7 $944 Exploration
Minutes of Ordinary Meeting held 21 June 2017 Page 123 President, Cr M J Girando JP
STATUTORY ENVIRONMENT: Local Government Act 1995, Part 6 — Financial management, Subdivision 2 — Categories of rates and service charges
STRATEGIC IMPLICATIONS: The Shire of Coorow Long Term Financial Plan includes an overall rate increase of 5% in 2017/18, but does not specify the make up of the rates. Council decided at the April 2017 Ordinary Meeting to only increase rates by an overall 4%.
POLICY IMPLICATIONS: There are no policy implications.
FINANCIAL IMPLICATIONS: The annual budget identifies how funds will be sourced and allocated in the forthcoming year, and allows for the imposition of rates as an income stream from which services and upcoming projects may be funded.
The 2017/2018 draft Budget is proposed to raise approximately $3,227,070 from GRV and UV rates. If the advertised rates in the dollar were applied, rates of $3,444,900 would be raised, with the additional $217,830 being raised on UV Agricultural assessments.
VOTING REQUIREMENTS: Absolute Majority
OFFICER RECOMMENDATION/ RESOLUTION: 2017/ 084
Moved: Cr Rackemann Seconded: Cr Sims
That, in accordance with Section 6.33 of the Local Government Act 1995, approval be sought from the Minister for Local Government to impose a differential Unimproved Value (UV) rate on all Mining and Exploration Assessments within the Shire of Coorow that is more than twice the lowest general rate, in accordance with the following:
RATE BASIS 2017/2018 2017/2018 2017/2018 2016/2017 CATEGORY RATE MINIMUM Average Rates Average (cents in (ex minimum) Rates the dollar) (ex minimum) Agriculture UV 1.6079 $815 $9,757 $9,325 Mining UV 16.5098 $815 $6,515 $5,381 Exploration UV 13.9560 $300 $944 $1,898
CARRIED 7/0 Absolute Majority
Minutes of Ordinary Meeting held 21 June 2017 Page 124 President, Cr M J Girando JP
12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN:
Nil
13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION:
Nil
14. MATTERS BEHIND CLOSED DOORS:
Nil
15. DATE OF NEXT MEETING:
15.1 ORDINARY MEETING OF COUNCIL
Ordinary Meeting Next meeting of Council will be held on Wednesday 19 July 2017 at the Coorow District Hall from 5.00 pm.
16. CLOSURE: There being no further business the Deputy President, Bruce Jack closed the meeting at 5.43 pm.
Minutes of Ordinary Meeting held 21 June 2017 Page 125 President, Cr M J Girando JP