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Minutes Ordinary Council Meeting 21 June 2017

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Minutes Ordinary Council Meeting 21 June 2017 Minutes Ordinary Council Meeting 21 June 2017 Held at the Leeman Recreation Centre Minutes of Ordinary Meeting held 21 June 2017 Page 1 President, Cr M J Girando JP DISCLAIMER No responsibility whatsoever is implied or accepted by Shire of Coorow for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with Staff. Shire of Coorow disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of Shire of Coorow during the course of any meeting is not intended to be and is not taken as notice of approval from Shire of Coorow. The Shire of Coorow warns that anyone who has an application lodged with Shire of Coorow must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Coorow in respect of the application. Signed on behalf of Council Peter Crispin Chief Executive Officer Minutes of Ordinary Meeting held 21 June 2017 Page 2 President, Cr M J Girando JP Minutes 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: .............................................. 4 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY APPROVED ............................................................................................................................................... 4 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: .................................... 4 4. PUBLIC QUESTION TIME: ..................................................................................................................... 4 5. APPLICATIONS FOR LEAVE OF ABSENCE: .................................................................................... 4 6. DECLARATION OF INTEREST: ............................................................................................................ 5 7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ............................................................................... 5 8. CONFIRMATION OF MINUTES: ............................................................................................................ 5 8.1 ORDINARY MEETING HELD WEDNESDAY 17 MAY 2017 AT THE COOROW DISTRICT HALL5 9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: .......................... 5 10. MATTERS FOR WHICH MEETING MAY BE CLOSED: .................................................................... 5 11. REPORTS: ................................................................................................................................................. 6 11.1 CHIEF EXECUTIVE OFFICER: .............................................................................................................. 6 11.1.1 WA ELECTORAL COMMISSION – 2017 LOCAL GOVERNMENT ELECTION ............................ 6 11.1.2 2017/18 COUNCIL MEETING DATES AND START TIME ............................................................ 8 11.1.3 VARIOUS POLICIES TO BE RESCINDED ................................................................................. 10 11.1.4 MANAGEMENT ORDER FOR MARCHAGEE RESERVE 26025 ............................................... 16 11.1.5 MEDICAL SERVICES TO LEEMAN ............................................................................................ 18 11.1.6 LEEMAN CARAVAN PARK OVERFLOW ................................................................................... 20 11.1.7 SNAG ISLAND COMMUNITY GARDEN USE OF RESERVE 31365 .......................................... 22 11.2 MANAGER REGULATORY SERVICES: ............................................................................................ 24 11.2.1 PROPOSED WIND FARM – LOT 501 BEROS ROAD, WARRADARGE .................................... 24 11.3 MANAGER OF WORKS AND SERVICES: ........................................................................................ 35 11.3.1 NIL ............................................................................................................................................... 35 11.4 DEPUTY CHIEF EXECUTIVE OFFICER: .......................................................................................... 35 11.4.1 ACCOUNTS FOR PAYMENT ..................................................................................................... 35 11.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – MAY 2017 ............................................. 45 11.4.3 POLICY 3.3.1 – COUNCIL INVESTMENTS ................................................................................ 47 11.4.4 SCHEDULE OF FEES AND CHARGES – 2017/18 DRAFT BUDGET ........................................ 57 11.4.5 RELATED PARTY DISCLOSURES............................................................................................. 59 11.4.6 2017/2018 DIFFERENTIAL RATES ............................................................................................ 76 12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................. 82 13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: .......... 82 14. MATTERS BEHIND CLOSED DOORS: .............................................................................................. 82 15. DATE OF NEXT MEETING: .................................................................................................................. 82 15.1 ORDINARY MEETING OF COUNCIL.......................................................................................... 82 16. CLOSURE: ............................................................................................................................................... 82 Minutes of Ordinary Meeting held 21 June 2017 Page 3 President, Cr M J Girando JP 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: The Deputy President Cr Bruce Jack, welcomed those present and opened the Meeting at 5.00 pm. 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY APPROVED Councillor B A Jack Deputy President Councillor M R Bothe Councillor R J Clement Councillor E M Cullen Councillor V R Oakes Councillor D A Rackemann Councillor G C Sims Mr P J Crispin Chief Executive Officer Mrs L J Parola Deputy Chief Executive Officer Mr T B Brandy Manager Regulatory Services Mr K Bean Manager of Works & Services Leave of Absence Cr M J Girando 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: Nil 4. PUBLIC QUESTION TIME: Nil 5. APPLICATIONS FOR LEAVE OF ABSENCE: The following Councillor/s requested Leave of Absence from Council Meetings and Duties RESOLUTION: 2017/070A Moved: Cr Oakes Seconded: Cr Clement Councillor Sims - 1 July to 15 July 2017 Cr Rackemann – 22 June to 28 June, 6 July to 12 July, 19 July to 27 July 2017 CARRIED 7/0 Simple Majority Minutes of Ordinary Meeting held 21 June 2017 Page 4 President, Cr M J Girando JP 6. DECLARATION OF INTEREST: Nil 7. PETITIONS/DEPUTATIONS/PRESENTATIONS: Nil 8. CONFIRMATION OF MINUTES: 8.1 ORDINARY MEETING HELD WEDNESDAY 17 MAY 2017 AT THE COOROW DISTRICT HALL AUTHOR Peter Crispin DISCLOSURE OF INTEREST Nil DATE OF REPORT 3 June 2017 COMMENT: Nil OFFICER RECOMMENDATION: That the Minutes of the Ordinary Meeting held on Wednesday 17 May 2017 be confirmed as a true and correct record. RESOLUTION: 2017/070 Moved: Cr Sims Seconded: Cr Bothe CARRIED 7/0 Simple Majority 9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: Nil 10. MATTERS FOR WHICH MEETING MAY BE CLOSED: Nil Minutes of Ordinary Meeting held 21 June 2017 Page 5 President, Cr M J Girando JP 11. REPORTS: 11.1 CHIEF EXECUTIVE OFFICER: 11.1.1 WA ELECTORAL COMMISSION – 2017 LOCAL GOVERNMENT ELECTION AUTHOR Leanne Parola DISCLOSURE OF INTEREST Nil DATE OF REPORT 24 May 2017 ATTACHMENT Nil FILE ADM0308 – Governance – Elections General SUMMARY: Council is requested to appoint the WA State Electoral Commission to run the 2017 Ordinary Election for the Shire of Coorow as a Postal Voting Election, and to place an amount of $13,200 in the 2017/2018 budget allocations. BACKGROUND: Council has received a letter from the Western Australia Electoral Commission requesting Council to appoint it under section 4.20(4) of the Local Government Act and also to declare the annual election as a Postal Election under section 4.61(2) of the Local Government Act. COMMENT: Council has conducted the last four elections as full Postal Elections with the WA Electoral Commission appointed to undertake the election. These elections had a high participation rate due to the effect of running the Ordinary Elections as full Postal Vote Elections as follows: 2009 53.71% 2011 Candidates Elected Unopposed 2013 46.17% 2015 51.92% Postal elections are convenient and independently run which is more appealing to electors as opposed to having to attend a polling booth in person on a particular day. Council should consider running the 2017 Ordinary Election as a full Postal Vote Election and appoint the WA Electoral Commissioner to undertake the 2017 Ordinary Election. The WA Electoral Commission must conduct the Local Government Elections under a full cost recovery and this
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