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Tennessee State Library and Archives Tennessee Association of Museums Records, 1960-2009

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Tennessee State Library and Archives Tennessee Association of Museums Records, 1960-2009 State of Tennessee Department of State Tennessee State Library and Archives Tennessee Association of Museums Records, 1960-2009 COLLECTION SUMMARY Creator: Tennessee Association of Museums Inclusive Dates: 1960-2009, bulk 1980-2009 Scope & Content: The Tennessee Association of Museums Collection consists of records that are related to the operation of the Association. Materials included in this collection include association, institutions materials; Award of Merit/Excellence nomination forms; calendars; clippings; correspondence; financial documents; grant projects; legal documents; lists; meetings; newsletters; photographs; printed materials; publications; questionnaires; reports; sketches--historical; supporting materials related to the Award of Merit/Excellence nominations; and audio/video materials. The materials are arranged alphabetically by category of material, then, within each category of material they are arranged chronologically. Boxes 1-11 contain the Award of Merit/Excellence nomination forms and lists of recipients. Boxes 12-14 contain correspondence and financial documents. Boxes 15-18 begin with some lists, and then contain information about annual meetings of the association. Boxes 19-20 contain items such as newsletters, photographs, and printed materials. Boxes 21-29 are the supporting materials in paper form sent in with the Award of Merit/Excellence nominations. Boxes 30-38 contain various materials sent in including several oversized items. Boxes 39-45 contain the audio/video materials and are housed in a climate-controlled vault, which requires a 24 hour notice before use of these materials to allow them to acclimate to room temperature. Box 32 is also housed in the climate-controlled vault. The Tennessee Association of Museums was established in 1960, though the bulk of this collection begins with records from 1961. The first records for the annual meetings of the organization, which were held in various cities across the state each year, begin in 1962. The records from 1960-1980 mainly consist of correspondence, financial records, and meeting records. The bulk of the 1 collection consists of items related to the Award of Merit program that began in 1980. The Award of Merit/Excellence program began in 1980 as a way of rewarding museums across the state for activities undertaken within their respective museums. Award nominations were submitted by the museums in different categories and were then evaluated by a committee of the Association for determination of winners in the different categories, such as exhibits, publications, and outreach projects undertaken by each museum. Along with the nomination form for an award, many museums also sent in supporting materials to help demonstrate exactly what activities took place within their institution. These supporting materials includes items such as a blanket, brochures and pamphlets, photographs, posters, slides, a t-shirt, and audio/video materials. The Award submissions cover a wide range of topics, of both Tennessee based products and themes as well as international art exhibits that were brought to institutions in Tennessee for exhibition. Physical Description/Extent: ca. 18 cubic feet Accession/Record Group Number: Ac. Nos. 91-219, 99-110, 2001-070, 2002-050, 2003-058, 2004-077, 2005-054, 2006-058, 2007-026, 2008-039, 2008-126, 2009-038, 2010-031 Language: English Permanent Location: XIV-D-1-6, top; III-A-6v Repository: Tennessee State Library and Archives, 403 Seventh Avenue North, Nashville, Tennessee, 37243-0312 Administrative/Biographical History The Tennessee Association of Museums was established in 1960 as an organization of Tennessee museums and historical societies concerned with historical documentation and presentation. The first Constitution and By-Laws for the organization were adopted in 1961. In the early years of the organization the purpose of the organization was to gather museums across the state together to develop ideas for exhibits on a state-wide basis as well as to help with the development of smaller museums across the state. In 1978 the Constitution and 2 By-Laws were amended and designated the organization name as the Tennessee Association of Museums, Incorporated. In 1980 the association created the Award of Merit/Excellence program as a way of rewarding museums across the state for activities undertaken within their respective museums. The association is still thriving as of 2011 and does periodically donate additional materials to the State Library and Archives. The association also currently has a web site. Organization/Arrangement of Materials The materials in this collection are arranged alphabetically by category, then chronologically within each category of material. Conditions of Access and Use Restrictions on Access: None Restrictions on Use and Reproduction: While the Tennessee State Library and Archives houses an item, it does not necessarily hold the copyright on the item, nor may it be able to determine if the item is still protected under current copyright law. Users are solely responsible for determining the existence of such instances and for obtaining any other permissions and paying associated fees that may be necessary for the intended use. Index Terms Corporate Names/Organizations/Government Bodies: Tennessee Association of Museums Subjects: Associations, institutions, etc. -- Tennessee Museum cooperation -- Tennessee Museums -- Tennessee Document Types: Awards Correspondence Financial records Lists (document genres) 3 Museum records Newsletters Programs (documents) Publications (document genre) Reports Sound recordings Speeches (documents) Video recordings Acquisition and Appraisal Provenance and Acquisition: This collection was donated to the Tennessee State Library and Archives by the Association in multiple accessions between 1999 and 2009. Processing and Administrative Information Preferred Citation: Tennessee Association of Museums Records, 1960-2009, Tennessee State Library and Archives Processing Information: This collection was processed by David R. Sowell in 1991, and was reprocessed with an extensive addition of materials by Harry Stokes and Greg Yates in 2011. Electronic Location and Access: http://www.tn.gov/tsla/history/manuscripts/findingaids/91-219.pdf 4 DETAILED COLLECTION DESCRIPTION Contents/Item Title Date Box Folder Amusement Tax Information 1984-2003 1 1 Associations, Institutions, Etc.-- American 1985-1986 1 2 Association for Museum Volunteers Associations, Institutions, Etc.-- Southeastern 1966-1987 1 3 Museums Conference Associations, Institutions, Etc.-- Tennessee 1960-1993 1 4 Association of Museums-- Charter, Constitution Associations, Institutions, Etc.-- Tennessee 1983-1986 1 5 Heritage Alliance Award of Merit/Excellence-- Committee Files 1979-2008 1 6 Award of Merit/Excellence-- Information and 1980-1994, 1 7 Rules 2002 Award of Merit/Excellence-- Nomination, 1980-- 1980 1 8 Association for Preservation of Tennessee Antiquities Award of Merit/Excellence-- Nomination, 1980-- 1980 1 9 Brooks Memorial Art Gallery/ Art Department, Shelby State Community College Award of Merit/Excellence-- Nomination, 1980-- 1980 1 10 Cannonsburgh Village Award of Merit/Excellence-- Nomination, 1980-- 1980 1 11 Center for Southern Folklore Award of Merit/Excellence-- Nomination, 1980-- 1980 1 12 Cumberland Museum and Science Center Award of Merit/Excellence-- Nomination, 1980-- 1980 1 13 David Craig Chapter, D.A.R. Award of Merit/Excellence-- Nomination, 1980-- 1980 1 14 Dibrell Museum Award of Merit/Excellence-- Nomination, 1980-- 1980 1 15 the Dixon Gallery and Gardens Award of Merit/Excellence-- Nomination, 1980-- 1980 1 16 Dixie Gun Works Award of Merit/Excellence-- Nomination, 1980-- 1980 1 17 Douglass Alumni Association Award of Merit/Excellence-- Nomination, 1980-- 1980 1 18 Dyersburg, Dyer County Arts Council Award of Merit/Excellence-- Nomination, 1980-- 1980 1 19 Estelle Carmack Bandy Children’s Museum Award of Merit/Excellence-- Nomination, 1980-- 1980 1 20 Fisk University, Humanities and Fine Arts Division Award of Merit/Excellence-- Nomination, 1980-- 1980 1 21 Franklin County Old Jail Museum 5 Award of Merit/Excellence-- Nomination, 1980-- 1980 1 22 Gordon Browning Memorial Room Award of Merit/Excellence-- Nomination, 1980-- 1980 1 23 Historical Commission of Metropolitan Nashville and Davidson County Award of Merit/Excellence-- Nomination, 1980-- 1980 1 24 Historic Nashville, Inc. Award of Merit/Excellence-- Nomination, 1980-- 1980 1 25 The Homeplace-1850 Award of Merit/Excellence-- Nomination, 1980-- 1980 1 26 Humphreys County Historical Society Award of Merit/Excellence-- Nomination, 1980-- 1980 2 1 Hunter Museum of Art Award of Merit/Excellence-- Nomination, 1980-- 1980 2 2 James Buckley Chapter, D.A.R. Award of Merit/Excellence-- Nomination, 1980-- 1980 2 3 Landmarks Chattanooga, Inc. Award of Merit/Excellence-- Nomination, 1980-- 1980 2 4 Mallory-Neely House Award of Merit/Excellence-- Nomination, 1980-- 1980 2 5 Memphis Pink Palace Museum Award of Merit/Excellence-- Nomination, 1980-- 1980 2 6 Metropolitan Board of Parks and Recreation/ Fort Nashborough Award of Merit/Excellence-- Nomination, 1980-- 1980 2 7 Metropolitan Inter-Faith Association Award of Merit/Excellence-- Nomination, 1980-- 1980 2 8 Miss. Valley Collection Award of Merit/Excellence-- Nomination, 1980-- 1980 2 9 Murfreesboro Art League Award of Merit/Excellence-- Nomination, 1980-- 1980 2 10 Museum of Appalachia (see Supporting Materials, Box 21, Folder 1) Award of Merit/Excellence-- Nomination, 1980--
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