CastleJam Cub Camp 2019 Information Pack 1
Dear Scouter/Guider,
This initial information pack on CastleJam Cub Camp 2019 outlines latest information on the event. A second Info Pack will follow the week before the event with any further final details.
Event Details
CastleJam Cub Camp 2019 will take place from Friday 31st May – Monday 3rd June 2019 in Castle Saunderson International Scout Centre, Co. Cavan.
CastleJam 2019 is being organised by Castle Saunderson International Scout Centre and the Camp Chief is Stephen Clyde, being assisted by the Castle Saunderson Management Team.
CastleJam is an annual event for Cub Scouts over the June bank holiday weekend and has been run at Castle Saunderson since 2015.
This year’s theme is Magic Kingdom!
We are still seeking Venture Scouts, Rover Scouts and Scouter to help as Staff for the event! Please use the booking form on our website to sign up!
Programme Zones
Programme Support
Groups will take part in Programme Zones as a complete group but may split up in smaller groups between different activities within the zone.
Each Group should send a minimum of 2 Scouters with Cub Scouts going to a Programme Zone. These Scouters will be required to supervise and support in the running of the programme with their Cub Scouts.
Payment Timetable
Final Deposits: 5th April 2019
Final Numbers: 17th May 2019
Final Payments: 24th May 2019
Deposits paid are non-refundable or transferable.
Arriving on Site
The site will be open for arrivals from 4pm Friday. For other arrangements outside of this please contact the Centre in advance.
Consult the notice board at the campsite to confirm your camping location.
Buses
Bus parking is provided in the car park to the left hand side of the entrance road.
There will be sufficient parking bays for buses that are staying through the weekend. These buses should use the second entrance to the car park.
Buses that are dropping off only should use the first entrance where they can drop off in the provided area.
Vans & Trailers
Vans and trailers have 2 locations for off-loading. One is in the bus drop off location in the first entrance to the bus car park. The second is at the turning circle beside the disabled parking spaces or yellow bollards.
Cars
Cars should proceed directly to the car parks to the right hand side of the main building. If off-loading of heavy goods is required the off- loading locations for vans and trailers may be used.
No vehicles will be permitted on the laneways in the campsite at any time during the event. Any attempts to breach this rule will result in dismissal from the event.
Toilets / Showers / Electricity
Toilets & Showers
The toilet block is located at the side of the camping grounds and has provision for male/female youth toilets and showers as well as individual male and female toilet and shower rooms for disabled and adult use.
An adults-only shower time will be arrange for the main showers for Saturday and Sunday and this time will be displayed on the front of the building.
During adult only times no youth members will be allowed in the main toilet and showers. We do ask that during these times the individual disabled toilets are not used by adults and are left open for youth members.
Indoor toilets are out of bounds to groups and are for exclusive use of staff.
Electricity
There is no electricity provision for groups at the campsites. Phone charging points for adults are available at the decking area at the front of the Main Building.
There will be no allowance for phone charging etc. at the Reception or inside the Main Building.
It is your own responsibility to look after equipment being charged and Castle Saunderson will not accept responsibility for missing items.
Gadgets & Campfires
Gadgets
There will be no pioneering poles for gadget or gateway construction provided on site for groups as this material will be used for the Programme Zones.
Groups may collect fallen timbers from the surrounding forest for their use but felling or cutting of live trees is not permitted.
Campfires
Groups are allowed campfires at their own campsites however the following procedures must be followed:
Scouters should undertake an assessment of suitability before starting this activity. Adult supervision is required. A clear area of 5m should be maintained to any materials around the campfire including overhanging tree branches. The campfire must be kept off the ground e.g. in an alter fire arrangement. A bucket of water must be kept beside the fire at all times should it be required to extinguish the fire. The campfire must be fully extinguished with water and allowed to cool before being left unattended. Do not leave smouldering wood or embers without fully extinguishing them. Castle Saunderson may decide to prohibit campfires at any time during the event due to weather conditions or risk of forest fire.
Timetable
Friday Site open for arrivals. Groups can check the map at toilet block to confirm their 16:00 - 22:00 camping location and proceed directly to start setting up camp. Scouters Meeting – Meeting Room 1 in Main Building 22:00 1 Scouter from each group should attend. 23:00 Quiet Time & Lights Out
Saturday 10:30 – 11:00 Official Opening – Campfire Circle 11:30 – 13:00 Programme Zones 13:00 – 14:30 Lunch 14:30 – 16:00 Programme Zones 16:00 – 19:30 Dinner & Free Time 19:30 Adults only BBQ at back of Main Building 20:00 – 22:00 Fancy Dress Disco in Wet Weather Shelter 23:00 Quiet Time & Lights Out
Sunday 11:00 – 12:30 Programme Zones 12.30 – 14:00 Lunch 14:00 – 15:30 Programme Zones 15:30 – 19:00 Dinner & Free Time 19:00 – 19:30 Closing – Campfire Circle 19:30 – 22:00 Campfire & Prize Ceremony – Campfire Circle 21:00 Deadline for Finishing Camp Chief Challenge 23:00 Quiet Time & lights Out
Monday 10:00 – 13:00 Break Camp, Site Sign Off and Departures
Departure from Site
The site will allow general departures from 10am Monday.
Bus and loading points will be the same as for arrivals.
For early departures e.g. on Sunday, please notify the site office of your departure time at some time on Saturday.
Site Sign Off
When you have cleared your site please notify Reception and a staff member will go with you to check your site and sign you off for departure.
Fancy Dress & Uniform
Fancy Dress
The fancy dress theme for CastleJam will be Magic Kingdom, think all things Disney!
Fancy dress should be worn on at least 2 occasions over the weekend, the Disco and the Campfire.
Prizes will be awarded for 1st, 2nd and 3rd place for Best Dressed and a separate prize for Best Overall Group. Judging will take place at the Disco on Saturday night and Prizes awarded on Sunday night.
Uniform
Since we are wearing fancy dress on Saturday and Sunday nights, we don’t require uniform to be worn during any particular occasion during the event.
Fancy Dress Disclaimer
Toy dress-up clothing can burn rapidly when accidentally ignited by contact with an open flame, such as a candle or open fire. This can cause serious injury, burns, and potentially death.
Children should always be supervised by a suitable adult and no fancy dress should be worn in proximity to open flames, gas cookers, campfires etc.
Services
Admin
The admin office will be open at Reception in the Main Building on Friday, Saturday, Sunday and Monday between the hours of 9am and 4pm.
Check In
Check In of your groups will take place at the Scouters Meeting on Friday night. You can proceed directly to your campsites on arrival on Friday to help you speed up the process of setting up camp.
Lost and Found
Lost and Found will at the admin office. Opening hours are as above.
Scout Shop
The Scout Shop will be open during the day on Saturday, Sunday and Monday selling drinks, ice-cream, sweet treats and general Scouting equipment.
Security
Please be mindful of security when you are walking around site. All adults and youth members are required to wear neckerchiefs at all times when on site for easy identification. If you see someone without a neckerchief you should approach them and verify if they should be on site or direct them to the admin office.
Visitors
No visitors will be allowed on site during the event.
First Aid
First Aid will be provided from Meeting Room 3 at the back of the Main Building. There are external doors to access this room.
Environment and Waste Management
Castle Saunderson is currently vying to become a SCENES accredited Centre. This stands for Scout Centre of Excellence for Nature and Environment. You can help us in this mission.
As Scouts we should always be conscious of the principles of Leave No Trace and our impact on the natural environment. Segregation of rubbish is an essential part of camp life and will co-ordinated by event staff.
There is provision for Compostable Waste, Mixed Recycling, Glass Recycling and General Waste on site. Please separate your waste properly and dispose of in the correct bins.
Scouters BBQ
A Scouters BBQ will be held at the back of the Main Building on Saturday night before and during the Disco. All Scouters and Staff will be invited to attend, get some food and have a chance to catch up and network.
Campsites
Campsites will be allocated in the 2nd Information Pack.
Groups can allow a size of 10m2 per person, e.g. for 20 Cubs and 4 Scouters this gives a site of 240m2.
Site Rules
It is the responsibility of the leader in charge of each group to ensure all participants follow the centre rules.
Quiet Times – Please respect the quiet times on site and ensure your group is quiet and lights are out between 11.00pm and 7.00am. Generators cannot be used during these hours and street lighting will switch off automatically.
Smoking – It is illegal to smoke inside or in the immediate vicinity of the building. No smoking is permitted in the Campsites. It is illegal smoke tobacco if you are under 18.
Alcohol\Illegal Substances – These are not allowed in or around the centre, anybody under the influence may be asked to leave the centre. Where Illegal substances are found the Gardaí will be informed.
Vehicles – The speed limit on the access roads is 25km/h. Speed limit for all areas on site is 5km/h. Drop off is permitted at the overflow/bus parking and the turning circle. No vehicles are permitted beyond the bollards.
Parking – Cars should be parked in the Main Car Park adjacent to the Wet Weather Shelter. Bus parking is available in the Lower Car Park next to the site entrance. Cars are parked at the owner’s risk. No personal vehicles for equipment drops or parking are permitted in the Campsite area.
Other Vehicles – Caravans and motorhomes are not permitted without permission of the Manager. Centre owned vehicles are only to be driving by those approved by the Manager.
Pets & Animals – Pets and animals are not permitted in the Campsite with the exception of service animals.
Damages - Breakages and damage will be billed to the Group. Please report any facilities or equipment out of order to the warden.
Alarms - The fire alarm is for the safety of everyone using the centre and must not be interfered with. In the case of an alarm please follow the indicated escape routes to the designated Assembly Point behind the outdoor shower block.
Accidents - Please report any/all accidents, no matter how minor, to the warden.
Tools & Equipment - The use of power or petrol driven tools is not permitted.
Waste – Recycling and Compost bins are provided for your use at the shower block. Please ensure the bins are not contaminated with unsuitable materials.
Water – Drinking water points are provided in the Campsite and at the Shower/Toilet Block. Water points are not for washing up, this should be done on your site and wastewater disposed of responsibly.
Safeguarding - All Leaders of groups using the Centre are reminded of their responsibilities in relation to Safeguarding and good practice.
Use of Buildings – The use of the Main Building and Kitchen are exclusively for indoor bookings. Conference Rooms and the Wet Weather Shelter are available to hire.
The Scout Centre reserves the right to expel any person if, in the opinion of the warden, their behaviour gives cause for concern.
Please clean up after yourself and be respectful of the Campsite, Centre and other group’s camping areas.