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Mspo Certification Summary Report Spoc MSPO CERTIFICATION SUMMARY REPORT SPOC J35 Ayer Hitam/Parit Jawa Project No: 50451292 MPOB Cawangan Muar, No 33, Tingkat 1, Jalan Kasawari 21/7, Taman Sungai Abong Permai 2, 84000 Muar, Johor, Malaysia Date: 06/09/2018 DQS Certification (M) Sdn Bhd (689316-X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) Fax: +603-3358 3299 TABLE OF CONTENT Table of Contents 1. Executive Summary ____________________________________________________ 3 2. Introduction ___________________________________________________________ 6 2.1 Objective _________________________________________________________________ 6 2.2 Scope ___________________________________________________________________ 6 2.3 Certification Team __________________________________________________________ 6 3. Methodology __________________________________________________________ 7 3.1 Stage 1 __________________________________________________________________ 7 3.2 Surveillance Audit __________________________________________________________ 7 4. Organization Information _________________________________________________ 8 4.1 Company Information _______________________________________________________ 8 4.2 Production Information: Estate ________________________________________________ 8 5 Certification Assessment _________________________________________________ 9 5.1 Stage 1 Audit ______________________________________________________________ 9 5.2 Surveillance Audit __________________________________________________________ 9 6 Nonconformity Raised ___________________________________________________ 11 7 Conclusion / Recommendation ___________________________________________ 12 7.1 Opportunity For Improvement ________________________________________________ 12 7.2 Concern Area for Next Year Audit _____________________________________________ 13 7.3 Certification Recommendation _______________________________________________ 13 8 References ____________________________________________________________ 15 8.1 Contact Information ___________________________________________________________ 15 Management Representative at site _______________________________________________ 15 Audit team ___________________________________________________________________ 15 Contact person at DQS _________________________________________________________ 15 8.2 Audit Information _____________________________________________________________ 15 8.3 Audit Data __________________________________________________________________ 16 8.4 Next Step __________________________________________________________________ 21 Activity of the customer _________________________________________________________ 21 Page 1 of 27 APPROVED REPORT SPOC J35 2018 AA1 All aspects of the audit are considered confidential TABLE OF CONTENT Activity of DQS _______________________________________________________________ 21 8.6 Attached Documents __________________________________________________________ 22 8.7 Appendix 1: Group Certification Member __________________________________________ 23 8.8 Appendix 2: Audit Report Manager _______________________________________________ 27 Page 2 of 27 APPROVED REPORT SPOC J35 2018 AA1 All aspects of the audit are considered confidential 1. Executive Summary Date(s) of Audit: 4 Sep 2018 to 6 Sep 2018 Company Name: SPOC J35 Ayer Hitam/Parit Jawa Certification No: 50451292 Operational Unit: SPOC J35 Ayer Hitam/Parit Jawa Contact No: 07-454 5112/ 013-701 4519 Certified Site Address: MPOB Cawangan Muar, No 33, Tingkat 1, Jalan Kasawari 21/7, Taman Sungai Abong Permai 2, 84000 Muar, Johor, Malaysia MSPO Standard: MS 2530-2:2013 GENERAL PRINCIPLES FOR INDEPENDENT SMALLHOLDERS Lead Auditor: Che Wahab bin Che Mat Auditors(s): 1. Ahmad bin Sukiman 2. - 3. - SPOC J35 Ayer Hitam/Parit Jawa is the registered entity managing SPOC J35 Ayer Hitam/Parit Jawa based in MPOB Cawangan Muar, No 33, Tingkat 1, Jalan Kasawari 21/7, Taman Sungai Abong Permai 2, 84000 Muar, Johor, Malaysia SPOC J35 Ayer Hitam/Parit Jawa is responsible to assist and advice the group of smallholders to manage their land planted with palm oil effectively. SPOC J35 Ayer Hitam/Parit Jawa has selected a qualified number of smallholders to participate in these scheme They require MS2530-2 certification to align with the headquarter office commitment to attain the recognized Malaysia sustainability standard for palm oil, Malaysian Sustainable Palm Oil (MSPO). Management systems that implemented, generally met intend of MS2350-2 requirement, but need further improvement as per our action plans addressed in section 6 and 7 of this document Audit Results Non-conformities raised: Major: - Minor: 3 Opportunity for Improvement(s): 2 1 Indicator 4.3.1.1 Principle: P3 Compliance to legal requirements Minor Non-conformity P3C1I1 Regulatory requirements Clause 4.3.1.1 Independent smallholders shall show awareness of compliance with all applicable local, state, national and ratified international laws and regulations. Sighted Master List of Legal Requirement Register which consist of 13 applicable Law Regulation and Standard updated by En Mohd Azrie Bin Jolly, Pembantu Penyelidik (TUNAS). It was observed that 2 unit fire extinguisher for the SPOC J35 Ayer Hitam/Parit Jawa office have been expired on 13.12.2017. 2 Indicator 4.4.2.1 Principle: P4 Social responsibility, health, safety and employment Minor Non-conformity condition P4C2I1 Employees safety and health Clause 4.4.2.1 Independent smallholders need not have a formal health and safety plan but shall ensure that all work practices are safe. Page 3 of 27 APPROVED REPORT SPOC J35 2018 AA1 All aspects of the audit are considered confidential (Rev 01) Sighted training on "Pengenalpastian HAZARD, Penaksiran RISIKO dan Pengawalan RISIKO di sektor Pertanian Ladang Kelapa Sawit" attended by the independent smallholders on 28.08.2018 at Kompleks Penghulu Batu 18, Ayer Hitam, Johor. Interviewed conducted at site on En Suhaimi Bin Karim, I/C No. 541121-01-5893 (a representative of Puan Rube'ah Binti A. Majid, I/C No. 591014-01-5308) confirmed that no PPEs being used during their field activity. 3 Indicator 4.6.1.1 Principle: P6 Best practices Minor Non-conformity P6C1I1 Site management Clause 4.6.1.1 Group managers & relevant government agencies should encourage all independent smallholders’ to implement best practices such as the MPOB Codes of Practice, Malaysian Standards and the Kod Amalan Baik (GAP) Pekebun Kecil. Refer to : 1. Panduan Penyediaan kawasan bagi Tanaman Kelapa Sawit. 2. Panduan Pembajaan Sawit Pekebun Kecil. 3. Panduan Pengeredan Buah Sawit Pekebun Kecil 4. Amalan Pertanian Baik (GAP) untuk Pekebun Kecil Sawit Manual Penanaman dan Penyelengaraan Kelapa Sawit untuk Pekebun Kecil. - issues of Narrow Planting at Misriyah bt Naib - OFI 2 has been rectified & closed During Audit visit, there are; 1. No evidence of action taken seen in order to rectify OFI 3 (OverPruning) and OFI 4&5 (SOP for Abnormal Palm). Reported that action has been taken by GM but not be able to produce the report due to computer corrupted. 2. Latest visit at lot 5723 Nasikin Bin Jasman abnormal palm still observed at new sample that shows the issues still repeated. Stakeholders’ Consultation ☐ Yes ☒ No raised any issues regards to the management. Remarks: - Page 4 of 27 APPROVED REPORT SPOC J35 2018 AA1 All aspects of the audit are considered confidential (Rev 01) Conclusion Certification Recommendation: This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success. In reference to MSPO Standard, MS 2530-2:2013 GENERAL PRINCIPLES FOR INDEPENDENT SMALLHOLDERS the audit team recommends to DQS: ☐ Issuance of the certificate. ☒ Issuance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Maintenance of the certificate. ☐ Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated. ☐ Not applicable, due to extraordinary type of report. Page 5 of 27 APPROVED REPORT SPOC J35 2018 AA1 All aspects of the audit are considered confidential (Rev 01) 2. Introduction This report was prepared by DQS Certification (M) Sdn. Bhd. in conjunction to the intent of SPOC J35 Ayer Hitam/Parit Jawa Ayer Hitam/Parit Jawa and its group members to be certified by Malaysian Sustainable Palm Oil in accordance to the MS 2530-2:2013, Malaysian Sustainable Palm Oil (MSPO) Part 2: General principles for independent smallholders (MS2530-2:2013) 2.1 Objective The objectives of Surveillance Audit are as follows; Surveillance Audit (AA1) 1. Changes to the certified client and its management system 2. Verify continuous management system implementation 3. Review effectiveness of measures arising from the previous audit 4. Confirm fulfillment of certification requirements 5. Enquiries on aspects of certification (Complaints, stakeholder feedback and actions taken) 6. Reviewing any client's statements with respect to its operations (e.g. society contribution, CSR etc.) 2.2 Scope The report deploys the input captured from the DQS MSPO checklist from audit conducted on 4th September. 2018 to 6th September, 2018. Analysis has been justified prior recommendation of certification issuance can be made. It has been referred
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