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Qualicumbeach, BC Page No Agenda for the 7:00 pm Monday, August 15, 2016, Town of QualicumBeach Regular Council Meeting to be held in the Council Chamber, Municipal Office, 660 Primrose Street, QualicumBeach, BC Page No. (This meeting may be recorded) 1-5 1. ADOPTION OF THE AGENDA THAT Council adopts the August 15, 2016regular Council meeting agenda. 6-12 2. APPROVAL OF THE MINUTES THAT Council approves the July 11, 2016 regular Council meeting minutes. 3. BUSINESS ARISING FROM THE MINUTES (1) Notice of Motion from July 11, 2016 regular Council meeting (Councillor Horner) THAT staff prepare a report on the Town's participation in the Hogweed eradication or campaign; AND FURTHER THAT Council refer this to the Select Committee on Environment and Sustainabilityif Council deems the campaign can be enhanced. (2) Notice of Motion from July 11, 2016 regular Council meeting (Councillor Skipsey) THAT the information provided by JeannieShaver regarding backyard chickens be referred to the Select Committee on Environment and Sustainability for further consideration. 4. PUBLIC INPUT (1) Town of QualicumBeach Road Closure Bylaw (Portion of Lane Dedicated on Judges Row) No. 705, 2016 5. DELEGATIONS 13-15 (1) S/Sgt. Roger Plamondon, RCMP, reporting on the 2ndQuarter crime statistics - For Information (2) Halima Rogers, 225 Crescent Road West, regarding the QualicumBeach Elementary School Parent Advisory Committee's support of the playground enhancement projectsand requesting financial support from the Town (3) Chris Denford, Bill Bomhof (Denford Group), presenting on the intentions on engaging resident groups, businesses and associations on the "Berwick QualicumBeach” project and provide information on project details - For Information 6. CORRESPONDENCE 16-20 (1) Correspondence Log — August 15, 2016 - For Information (2) JoanneSales, Broombusters, (17July, 2016),requesting a letter of support for their grant application. 21 (3) Bill Lewin, Parksville, regarding the health impacts of wood burning heaters. Staff Recommendation: THAT the correspondencefrom BillLewin dated July 29, 2016regarding the health impacts of Wood burning heaters be referred to the Select Committee on Environment and Sustainabilityfor discussion. 22-23 (4) Gail Sampson, regarding herbicide on rail track in QualicumBeach. 24 (5) JoanMiller, Vancouver Island North Film Commission, requesting a letter of Ls. Town of QualicumBeach August 15, 2016 Regular Council Meeting Agenda Page 2 of 5 support for their grant applicationto update their regionalwebsite. 25 (6) Lance Nater, regarding wording in the specialevents policy - For Information 7. COMMITTEE 8: LIAISON REPORTS (1) General Government (MayorTeunis Westbroek) (2) Arts & Culture (CouncillorBarry Avis) (a) Select Committee on Environment and Sustainability recommendations from August 3, 2016 meeting: (i) THAT the Select Committee on Environment and Sustainability recommends THAT Council considers suggesting that staff provide a report clarifyingthe Town's position in respect to invasive species including plants, animals and fish on Town controlled and private lands under the Town's jurisdiction,and to summarize current activities and plans to manage such invasive species. (ii) THAT the Select Committee on Environment and Sustainability agrees and actively supports the recommendations, as proposed by Environment Canada, regarding the recovery strategy of critical habitat for endangered bats, AND FURTHER THAT, the Select Committee on Environment and Sustainability recommends THAT Council and staff may wish to consider elements of Environment Canada's proposal for the protection of bats and certain other species at risk. (iii) THAT the Select Committee on Environment and Sustainability recommends to Council THAT the following locations are suitable for a Community Garden: the town-owned land adjacent to The Old School House (TOSH)and a portion of the School District No. 69 grounds at the QualicurnCommons, as an extension to the current Community Garden program that the Select Committee on Environment and Sustainabilitybelieves is demonstrating sustainable environmental management. (b) Select Committee on Beach Day Celebration recommendation from August 9, 2016 meeting: THAT the Select Committee on Beach Day Celebration recommends to Council THAT Council directs staff to purchase 30 tents for the purpose of community event use. 26—27 (c) Notice of Motion THAT Council refer to the Select Committee on Environment and Sustainabilitya draft copy of the Protection of Tree Bylaw for the City of Vancouver for discussion and comment at a future meeting. PAGE 1 Town of QualicumBeach August 15, 2016 Regular Council Meeting Agenda Page 3 of 5 (3) Parks & Recreation (CouncillorNeil Horner) (a) Select Committee on Parks, Recreation and Culture recommendations from July 20, 2016 meeting: (i) THAT the Select Committee on Parks, Recreation and Culture unanimously recommends to Council that the Committee supports the formal request of the QualicumBeach Parent Advisory Council for assistance to support the QualicumBeach ElementarySchool playground enhancement project. (ii) THAT the Select Committee on Parks, Recreation and Culture recommends to Council that staff be instructed to provideexamples of ways other communities have displayed locomotives and heavy equipment. (4) Protective Services (CouncillorBillLuchtmeijer) (5) Community Development (CouncillorAnne Skipsey) 8. STAFF REPORTS (1) Chief Administrative Officer (DanielSailland) (a) Monthly Management Update - For Information (b) Committee of the Whole recommendations from August 11, 2016 meeting: 2840 (i) THAT the Committee of the Whole recommends to Council THAT Policy 3000-18SpecialEvents be approved, as amended by removing the reference to private businesses in the “Event Resources” section of the applicationform. (ii) THAT the Committee of the Whole recommends to Council THAT Council hold a Committee of the Whole Meeting on Tuesday, September 20, 2016 at the QualicumBeach Civic Centre, 747IonesStreet, Qualicum Beach, BC at 7:00 pm. (iii) THAT the Committee of the Wholerecommends to Council THAT Council direct staff to remove the detailed design of a continuous walkway adjacent to the residential waterfront properties west of Bay Street from the "Next Steps” in the Waterfront Master Plan. (2) Corporate Administrator (Heather Svensen) (a) Announcement of Council Meeting Motions 4142 (b) 2017 Regular Council Meeting Schedule Staff Recommendation: THAT Council establishes the following schedule for the 2017 regular Council meetings to be held on Mondays at 7:00pm in the Council Chamber, Town Hall, 660 Primrose Street, on: January 16, 2017 May 1, 2017 September 11, 2017 February 6, 2017 May 29, 2017 October 2, 2017 February27, 2017 June19, 2017 October 23, 2017 PAGE, Town of QualicumBeach August I5, 2016 Regular Council Meeting Agenda Page 4 of 5 March 20, 2017 July 17, 2017 November 20, 2017 April10, 2017 Auggst 21, 2017 December 11, 2017 AND FURTHER THAT Council establishes the following schedule for the 2017 Committee of the Whole meetings (ifrequired) to be held on Wednesdays at 10:00 am in the Council Chamber, Town Hall, 660 Primrose Street, on: Committee of the Whole meetings - 10:00 am (if required) - following dates: Wednesday, February 1, 2017 Wednesday, June28, 2017 Wednesday, February 22, 2017 Wednesday, Iuly 26, 2017 Wednesday, March 15, 2017 Wednesday, August 16, 2017 Wednesday, April 5, 2017 Wednesday, September 6, 2017 Wednesday, April 26, 2017 Wednesday, October 18, 2017 Wednesday, May 24, 2017 Wednesday, November 15, 2017 (3) Financial Department (]. Marsh, Financial Administrator) 43-49 (61) Monthly Financial Report - For Information (4) Fire Department (Darryl Kohse) 50-51 (3) Monthly Fire Department Report — For Information (5) Planning (Luke Sales, Director of Planning) 52-53 (a) Monthly Construction and Development Report — For Information 54 (b) Monthly Bylaw Report - For Information 55-58 (C) Downtown to Waterfront: Memorial Avenue Upgrade and Estuary Improvements Staff Recommendations: THAT Council directs staff to apply for grant funding to support the Downtown to Waterfront: Memorial Avenue Upgrade and Estuary Improvements AND FURTHER THAT, Council directs staff to work with Streamkeepers on the conceptual design for estuary improvements at the outlet of Beach Creek. 59-66 (d) Development Variance Permit: 535 Crescent Road West Staff Recommendation: THAT Council directs staff to issue a Development Variance Permit for 535 Crescent Road West, as attached to the August 15, 2016 Planning memo to Council 67-72 Draft Waterfront Master Plan Update Staff Recommendations: THAT Council extends the timeline for written feedback on the draft Waterfront Master Plan until September 12, 2016; AND FURTHER THAT Council considers a revised draft Waterfront Master Plan at a Comm.ittee of the Whole Meeting on Tuesday, September 20, P _{,‘:us-W Town of QualicumBeach August 15, 2016 Regular Council Meeting Agenda Page 5 of 5 2016 at the QualicumBeach Civic Centre, 747 JonesStreet, Qualicum Beach, BC at 7:00 pm; AND FURTHER THAT Council directs staff to remove the detailed design of a continuous walkway adjacent to the residential waterfront properties west of Bay Street from the ”Next Steps" in the Waterfront Master Plan. 73-81 (f) Official Community Plan Review 2016-2017 Work Plan Staff Recommendations: THAT an Official Community Plan Review Steering Committee be created in accordance with the Terms of Reference attached to the August 15, 2016 Planning memo to Council. THAT Council directs staff
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