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March 1, 2017 2 P.M. Commission Agenda

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March 1, 2017 2 P.M. Commission Agenda Oakland County Farmers Market is open all year long. Winter hours are March 1, 2017 7 a.m.-1:30 p.m. on Saturdays, January through April. This unique venue 2 p.m. is ideal for parties, weddings, showers and meetings. Free cooking demonstrations in cooperation with edibleWOW Magazine feature Commission Agenda local chefs as they share cooking secrets and provide samples. The recipes call for fresh produce available from market vendors. The next demonstrations are March 11 and 25 from 10-11 a.m. MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 2:00 p.m. on Wednesday, March 1, 2017, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road, Waterford, Michigan 48328. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 February 23, 2017 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI TIME . Wednesday, March 1, 2017 2:00 p.m. PURPOSE. REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Executive Officer Next Meeting: Wednesday, April 5, 2017 @ 1:00 p.m. Meeting Location: Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328 2 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Office 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, March 1, 2017 * * 2:00 PM * * AGENDA Action Required Presenter/Phone # Page #'s 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ “ 3. Pledge of Allegiance ------ “ 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-12 5. Approval of Minutes: Regular Meeting of February 1, 2017 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. PRESENTATIONS: 2017 mParks Awards 1. 2017 mParks Golden Wrench Award - Design/Construction of Accessible Hay Wagons 13 D. Stencil 2. 2017 mParks Park Design Award - Water and Trail Accessibility Improvements D. Stencil 3. 2017 mParks Recreation Leadership Award - Terry Fields D. Stencil 8. CONSENT AGENDA: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 14-15 01/31/17 (FM 04, FY17) B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 16 01/31/17 (FM 04, FY17) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File J. Phelps/D. Stencil 17-21 01/31/17 (FM 04, FY17) D. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 22 01/31/17 (FM 04, FY17) E. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil 23-25 For Month Ending 01/31/17 (FM 04, FY17) 26-27 F. FY 2017 CIP Schedule Update Receive & File M. Donnellon 343.6290/D. Stencil 28 G. FY 2017 Non-CIP Maintenance Projects Update Receive & File M. Donnellon/D. Stencil 29-31 H. Monthly Purchasing Reports for Month Ending 12/31/16 (FM 03, FY17) Receive & File P. Castonia 858.0909/S. Wells 858.4634/D. Stencil I. Monthly Food & Beverage Vendor Sales Reports 12/31/16 (FM 03, FY17) 1. Katherine's Receive & File P. Castonia/T. Rymsza 318.9509 32-41 2. Fuller Oak Management Receive & File P. Castonia/T. Rymsza 3. MMD Receive & File P. Castonia/T. Rymsza J. FY 2017 CIP Project Approvals: 42-48 1. Groveland Oaks – Fence Line Replacement ($70,000) (Construction Approval) Information/Approval M. Donnellon 49-62 2. Groveland Oaks – Devil’s Island Yurt ($55,000) (Conceptual/Construction Approval) Information/Approval M. Donnellon 63-73 3. Red Oaks – Walk-in Freezer ($44,110) (Construction Approval) Information/Approval M. Donnellon 74-75 K. FY 2017 1st Quarter Contributions Report Receive & File D. Stencil/M. Prowse 249.2801 3 76-77 L. FY 2017 1st Quarter Sponsorship Report Receive & File D. Stencil/M. Prowse 78-79 M. FY 2017 1st Quarter Temporary Use Permit Revenue Report Receive & File D. Stencil/M. Prowse 80-81 N. FY 2017 1st Quarter Facilities Maintenance Amendment Information/Approval J. Phelps/D. Stencil and Red Oaks Waterpark Amendment 82-88 O. Recommendation on National Volunteer Week April 22-30, 2017 Information/Approval J. Erskine 975.9717/D. Stencil 89 P. Fiscal Services FY 2017 1st Quarter Financial Forecast Receive & File J. Phelps/D. Stencil 90-92 Q. FY 2017 1st Quarter Fringe Benefit Amendment - Retirement Information/Approval J. Phelps/D. Stencil 9. REGULAR AGENDA: 93-102 A. Proposed Springfield Oaks Ellis Barn Historical Preservation Easement Information/Approval D. Stencil/J. Hall/G. Fisher 103-108 B. Proposed Revised Residential Property Lease Policy Information/Approval P. Castonia 858.0909/D. Stencil/J. Hall 109-117 C. Proposed Residential Lease - Highland Oaks/Podina Information/Approval/BOC-DR P. Castonia/D. Stencil/J. Hall 118-127 D. Proposed Residential Lease - Waterford Oaks/Rowland Information/Approval/BOC-DR P. Castonia/D. Stencil/J. Hall 128-142 E. 2016 Golf Operations Report Receive and File S. Wells/ T. Hughes 343.1011/ D. Ammon 143-151 F. Proposed Golf Course Golf Cart Purchase: Glen Oaks/Lyon Oaks/ Red Oaks/White Lake Oaks/Springfield Oaks Information/Approval T. Hughes/S. Wells 152-166 G. FY 2017 CIP Project Construction Approvals: 1. Red Oaks – Slide Structure Repair (Phase I)/Splashtown Play Structure Information/Approval T. Hughes/M. Donnellon/J. Myers 202.9287 ($70,000) (Conceptual/Construction Approval) 167-174 H. Pending FY 2017 CIP Project Summary Report Receive & File M. Donnellon 10. REPORTS: 175-212 A. Executive Officer Report Receive and File D. Stencil 213-251 B. FY 2016 Dashboard and Data Book Receive and File M. Prowse/D. Folland 736.9087/D. Stencil C. Participation and Program Review FY 2017, Month 03 Receive and File T. Hughes/B. Sotke-Boyd 858.0914/S. Wells 252 D. Fiscal Sustainability Work Group Receive and File S. Wells/D. Stencil E. Executive Committee Update Receive and File G. Fisher 11. OLD BUSINESS G. Fisher 12. NEW BUSINESS G. Fisher 13. ADJOURN Next Meeting: 1:00 PM on Wednesday, April 5, 2017 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 BOC-DR: Board of Commissioners - Direct Referral * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 4 5 6 7 8 9 10 11 12 O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA MARCH 1, 2017 AGENDA ITEM NO. 7 ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: February 23, 2017 Subject: Presentations – 2017 mParks Awards INTRODUCTION AND HISTORY At the 2017 Michigan Recreation and Parks Association (MRPA) Trade Show and Conference Oakland County Parks and Recreation received the following awards: 1. 2017 mParks Golden Wrench Award 2. 2017 mParks Park Design Award 3. 2017 mParks Recreation Leadership Award: Terry Fields Daniel Stencil, Executive Officer of Oakland County Parks and Recreation, will be presenting the awards to OCPR staff and Southfield Parks and Recreation Director Terry Fields. 13 O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 FISCAL SERVICES – P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: February 16, 2017 Subject: OCPR Monthly Financial Reports 8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER January, 2017 (FM 4, FY 2017) 8. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER January, 2017 (FM 4, FY 2017) 8. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM January, 2017 (FM 4, FY 2017) 8. D. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT January, 2017 (FM 4, FY 2017) 8. E. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION January, 2017 (FM 4, FY 2017) 14 Agenda Item # 8 A OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 4 FY 2017 FOR MONTH ENDING 01/31/2017 2017 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 12,870,200.00 6,910,723.02 5,959,476.98 53.7% Capital Contributions 45,000.00 0.00 45,000.00 0.0% Other 233,525.00 112,284.77 121,240.23 48.1% GLEN OAKS GOLF COURSE 824,000.00 57,520.68 766,479.32 7.0% LYON OAKS GOLF COURSE 1,249,000.00 109,068.50 1,139,931.50 8.7% RED OAKS GOLF COURSE 345,950.00 50,127.27 295,822.73 14.5% SPRINGFIELD OAKS GOLF COURSE 727,566.00 49,656.50 677,909.50 6.8% WHITE LAKE OAKS GOLF COURSE 777,833.00 49,650.77 728,182.23 6.4% ADDISON OAKS CONFERENCE CENTER 132,000.00 0.00 132,000.00 0.0% GLEN OAKS CONFERENCE CENTER 125,200.00 0.00 125,200.00 0.0% GROVELAND OAKS CONCESSIONS 83,500.00 4.00 83,496.00 0.0% LYON OAKS CONFERENCE CENTER 115,992.00 15,891.50 100,100.50 13.7% RED OAKS WATERPARK CONCESSIONS 212,000.00 0.00 212,000.00
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