March 1, 2017 2 P.M. Commission Agenda

Oakland County Farmers Market is open all year long. Winter hours are March 1, 2017 7 a.m.-1:30 p.m. on Saturdays, January through April. This unique venue 2 p.m. is ideal for parties, weddings, showers and meetings. Free cooking demonstrations in cooperation with edibleWOW Magazine feature Commission Agenda local chefs as they share cooking secrets and provide samples. The recipes call for fresh produce available from market vendors. The next demonstrations are March 11 and 25 from 10-11 a.m. MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION

NOTICE IS HEREBY GIVEN that a regular meeting of the

Oakland County Parks and Recreation Commission will be held at

2:00 p.m. on Wednesday, March 1, 2017, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road,

Waterford, Michigan 48328.

GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603

February 23, 2017

Oakland County Parks and Recreation Commission Oakland County, Michigan

Commissioners:

A meeting has been called of the Oakland County Parks and Recreation Commission as follows:

PLACE...... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI

TIME ...... Wednesday, March 1, 2017 2:00 p.m.

PURPOSE...... REGULAR MEETING

This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely,

Daniel J. Stencil, CPRE Executive Officer

Next Meeting: Wednesday, April 5, 2017 @ 1:00 p.m.

Meeting Location: Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328

2 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Office 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, March 1, 2017 * * 2:00 PM * * AGENDA

Action Required Presenter/Phone # Page #'s 1. Call Meeting to Order ------G. Fisher 248.514.9814 2. Roll Call ------“ 3. Pledge of Allegiance ------“ 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-12 5. Approval of Minutes: Regular Meeting of February 1, 2017 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. PRESENTATIONS: 2017 mParks Awards 1. 2017 mParks Golden Wrench Award - Design/Construction of Accessible Hay Wagons 13 D. Stencil 2. 2017 mParks Park Design Award - Water and Trail Accessibility Improvements D. Stencil 3. 2017 mParks Recreation Leadership Award - Terry Fields D. Stencil 8. CONSENT AGENDA: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 14-15 01/31/17 (FM 04, FY17) B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 16 01/31/17 (FM 04, FY17) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File J. Phelps/D. Stencil 17-21 01/31/17 (FM 04, FY17) D. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 22 01/31/17 (FM 04, FY17) E. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil 23-25 For Month Ending 01/31/17 (FM 04, FY17) 26-27 F. FY 2017 CIP Schedule Update Receive & File M. Donnellon 343.6290/D. Stencil 28 G. FY 2017 Non-CIP Maintenance Projects Update Receive & File M. Donnellon/D. Stencil 29-31 H. Monthly Purchasing Reports for Month Ending 12/31/16 (FM 03, FY17) Receive & File P. Castonia 858.0909/S. Wells 858.4634/D. Stencil I. Monthly Food & Beverage Vendor Sales Reports 12/31/16 (FM 03, FY17) 1. Katherine's Receive & File P. Castonia/T. Rymsza 318.9509 32-41 2. Fuller Oak Management Receive & File P. Castonia/T. Rymsza 3. MMD Receive & File P. Castonia/T. Rymsza J. FY 2017 CIP Project Approvals: 42-48 1. Groveland Oaks – Fence Line Replacement ($70,000) (Construction Approval) Information/Approval M. Donnellon 49-62 2. Groveland Oaks – Devil’s Island Yurt ($55,000) (Conceptual/Construction Approval) Information/Approval M. Donnellon 63-73 3. Red Oaks – Walk-in Freezer ($44,110) (Construction Approval) Information/Approval M. Donnellon 74-75 K. FY 2017 1st Quarter Contributions Report Receive & File D. Stencil/M. Prowse 249.2801 3 76-77 L. FY 2017 1st Quarter Sponsorship Report Receive & File D. Stencil/M. Prowse 78-79 M. FY 2017 1st Quarter Temporary Use Permit Revenue Report Receive & File D. Stencil/M. Prowse 80-81 N. FY 2017 1st Quarter Facilities Maintenance Amendment Information/Approval J. Phelps/D. Stencil and Red Oaks Waterpark Amendment 82-88 O. Recommendation on National Volunteer Week April 22-30, 2017 Information/Approval J. Erskine 975.9717/D. Stencil 89 P. Fiscal Services FY 2017 1st Quarter Financial Forecast Receive & File J. Phelps/D. Stencil 90-92 Q. FY 2017 1st Quarter Fringe Benefit Amendment - Retirement Information/Approval J. Phelps/D. Stencil 9. REGULAR AGENDA: 93-102 A. Proposed Springfield Oaks Ellis Barn Historical Preservation Easement Information/Approval D. Stencil/J. Hall/G. Fisher 103-108 B. Proposed Revised Residential Property Lease Policy Information/Approval P. Castonia 858.0909/D. Stencil/J. Hall

109-117 C. Proposed Residential Lease - Highland Oaks/Podina Information/Approval/BOC-DR P. Castonia/D. Stencil/J. Hall

118-127 D. Proposed Residential Lease - Waterford Oaks/Rowland Information/Approval/BOC-DR P. Castonia/D. Stencil/J. Hall

128-142 E. 2016 Golf Operations Report Receive and File S. Wells/ T. Hughes 343.1011/ D. Ammon 143-151 F. Proposed Golf Course Golf Cart Purchase: Glen Oaks/Lyon Oaks/ Red Oaks/White Lake Oaks/Springfield Oaks Information/Approval T. Hughes/S. Wells 152-166 G. FY 2017 CIP Project Construction Approvals: 1. Red Oaks – Slide Structure Repair (Phase I)/Splashtown Play Structure Information/Approval T. Hughes/M. Donnellon/J. Myers 202.9287 ($70,000) (Conceptual/Construction Approval) 167-174 H. Pending FY 2017 CIP Project Summary Report Receive & File M. Donnellon

10. REPORTS: 175-212 A. Executive Officer Report Receive and File D. Stencil 213-251 B. FY 2016 Dashboard and Data Book Receive and File M. Prowse/D. Folland 736.9087/D. Stencil C. Participation and Program Review FY 2017, Month 03 Receive and File T. Hughes/B. Sotke-Boyd 858.0914/S. Wells 252 D. Fiscal Sustainability Work Group Receive and File S. Wells/D. Stencil E. Executive Committee Update Receive and File G. Fisher 11. OLD BUSINESS G. Fisher 12. NEW BUSINESS G. Fisher 13. ADJOURN Next Meeting: 1:00 PM on Wednesday, April 5, 2017 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328

BOC-DR: Board of Commissioners - Direct Referral

* NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation.

4 5 6 7 8 9 10 11 12

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 7

ADMINISTRATION

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: February 23, 2017 Subject: Presentations – 2017 mParks Awards

INTRODUCTION AND HISTORY

At the 2017 Michigan Recreation and Parks Association (MRPA) Trade Show and Conference Oakland County Parks and Recreation received the following awards:

1. 2017 mParks Golden Wrench Award 2. 2017 mParks Park Design Award 3. 2017 mParks Recreation Leadership Award: Terry Fields

Daniel Stencil, Executive Officer of Oakland County Parks and Recreation, will be presenting the awards to OCPR staff and Southfield Parks and Recreation Director Terry Fields.

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8

FISCAL SERVICES – P&R ACCOUNTING

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: February 16, 2017 Subject: OCPR Monthly Financial Reports

8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER

January, 2017 (FM 4, FY 2017)

8. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER

January, 2017 (FM 4, FY 2017)

8. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM

January, 2017 (FM 4, FY 2017)

8. D. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT

January, 2017 (FM 4, FY 2017)

8. E. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION

January, 2017 (FM 4, FY 2017)

14 Agenda Item # 8 A

OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 4 FY 2017 FOR MONTH ENDING 01/31/2017

2017 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 12,870,200.00 6,910,723.02 5,959,476.98 53.7% Capital Contributions 45,000.00 0.00 45,000.00 0.0% Other 233,525.00 112,284.77 121,240.23 48.1% GLEN OAKS GOLF COURSE 824,000.00 57,520.68 766,479.32 7.0% LYON OAKS GOLF COURSE 1,249,000.00 109,068.50 1,139,931.50 8.7% RED OAKS GOLF COURSE 345,950.00 50,127.27 295,822.73 14.5% SPRINGFIELD OAKS GOLF COURSE 727,566.00 49,656.50 677,909.50 6.8% WHITE LAKE OAKS GOLF COURSE 777,833.00 49,650.77 728,182.23 6.4% ADDISON OAKS CONFERENCE CENTER 132,000.00 0.00 132,000.00 0.0% GLEN OAKS CONFERENCE CENTER 125,200.00 0.00 125,200.00 0.0% GROVELAND OAKS CONCESSIONS 83,500.00 4.00 83,496.00 0.0% LYON OAKS CONFERENCE CENTER 115,992.00 15,891.50 100,100.50 13.7% RED OAKS WATERPARK CONCESSIONS 212,000.00 0.00 212,000.00 0.0% SPRINGFIELD OAKS CONCESSION 7,000.00 0.00 7,000.00 0.0% WATERFORD OAKS WATERPARK CONCESSIONS 160,500.00 0.00 160,500.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 81,213.00 7,813.49 73,399.51 9.6% OAKLAND COUNTY MARKET 199,000.00 38,294.25 160,705.75 19.2% ADDISON OAKS PARK 667,066.00 83,283.84 583,782.16 12.5% GROVELAND OAKS PARK 961,450.00 4,638.48 956,811.52 0.5% HIGHLAND OAKS PARK 10,900.00 2,584.00 8,316.00 23.7% INDEPENDENCE OAKS PARK 316,975.00 54,394.49 262,580.51 17.2% LYON OAKS PARK 171,000.00 27,405.50 143,594.50 16.0% ORION OAKS PARK 138,500.00 38,389.00 100,111.00 27.7% RED OAKS DOG PARK 50,100.00 11,817.00 38,283.00 23.6% RED OAKS PARK 30,200.00 8,555.47 21,644.53 28.3% ROSE OAKS PARK 7,000.00 0.00 7,000.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 227,200.00 75,647.74 151,552.26 33.3% WATERFORD OAKS ACTIVITY CENTER/PARK 60,800.00 24,787.96 36,012.04 40.8% RECREATION PROGRAMS & SERVICES 335,000.00 51,121.96 283,878.04 15.3% CATALPA OAKS PARK 15,250.00 2,592.00 12,658.00 17.0% RED OAKS WATERPARK 1,321,050.00 0.00 1,321,050.00 0.0% WATERFORD OAKS BMX 23,300.00 927.00 22,373.00 4.0% WATERFORD OAKS WATERPARK 670,400.00 0.00 670,400.00 0.0% TOTAL REVENUE 23,195,670.00 7,787,179.19 15,408,490.81 33.6%

EXPENSE ADMINISTRATIVE SERVICES 5,462,461.00 1,676,452.02 3,786,008.98 30.7% FISCAL SERVICES ADMINISTRATION 137,734.00 46,105.28 91,628.72 33.5% FISCAL SERVICES PARKS & REC 272,937.00 112,995.79 159,941.21 41.4% GLEN OAKS GOLF COURSE 835,660.00 210,920.49 624,739.51 25.2% LYON OAKS GOLF COURSE 1,301,366.00 335,045.27 966,320.73 25.7% RED OAKS GOLF COURSE 702,123.00 151,305.58 550,817.42 21.5% SPRINGFIELD OAKS GOLF COURSE 654,865.00 183,903.63 470,961.37 28.1% WHITE LAKE OAKS GOLF COURSE 753,928.00 197,695.10 556,232.90 26.2% ADDISON OAKS CONFERENCE CENTER 261,735.00 70,257.65 191,477.35 26.8% GLEN OAKS CONFERENCE CENTER 251,632.00 74,647.32 176,984.68 29.7% GROVELAND OAKS CONCESSIONS 96,855.00 2,006.48 94,848.52 2.1% LYON OAKS CONFERENCE CENTER 233,802.00 80,809.15 152,992.85 34.6% RED OAKS WATERPARK CONCESSIONS 212,950.00 14,645.59 198,304.41 6.9% SPRINGFIELD OAKS CONCESSION 44,100.00 11,545.65 32,554.35 26.2% WATERFORD OAKS WATERPARK CONCESSIONS 141,650.00 1,955.20 139,694.80 1.4% WHITE LAKE OAKS CONFERENCE CENTER 185,268.00 46,997.86 138,270.14 25.4% OAKLAND COUNTY MARKET 178,727.00 53,639.29 125,087.71 30.0% ADDISON OAKS PARK 1,534,171.00 385,693.52 1,148,477.48 25.1% GROVELAND OAKS PARK 1,365,963.00 269,639.29 1,096,323.71 19.7% HIGHLAND OAKS PARK 81,100.00 19,191.03 61,908.97 23.7% INDEPENDENCE OAKS PARK 1,887,282.00 321,866.00 1,565,416.00 17.1% LYON OAKS PARK 329,619.00 111,096.37 218,522.63 33.7% ORION OAKS PARK 193,639.00 24,250.24 169,388.76 12.5% RED OAKS DOG PARK 87,077.00 24,635.19 62,441.81 28.3% RED OAKS PARK 137,637.00 45,662.67 91,974.33 33.2% ROSE OAKS PARK 78,150.00 17,737.63 60,412.37 22.7% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 519,838.00 121,993.26 397,844.74 23.5% WATERFORD OAKS ACTIVITY CENTER/PARK 690,622.00 227,691.17 462,930.83 33.0% RECREATION PROGRAMS & SERVICES 1,573,434.00 397,680.64 1,175,753.36 25.3% CATALPA OAKS PARK 146,838.00 35,476.72 111,361.28 24.2% RED OAKS WATERPARK 1,473,310.00 252,154.55 1,221,155.45 17.1% WATERFORD OAKS BMX 59,058.00 7,450.48 51,607.52 12.6% WATERFORD OAKS WATERPARK 934,774.00 121,614.47 813,159.53 13.0% FACILITIES & MAINTENANCE 2,386,759.00 485,275.01 1,901,483.99 20.3% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 25,207,064.00 6,140,035.59 19,067,028.41 24.4%

REVENUE OVER/(UNDER) EXPENSE (2,011,394.00) 1,647,143.60

* Internal Fund YTD Expense: Internal Service and other funds payments in transit

15 Agenda Item # 8 B

OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 4 FY 2017 FOR MONTH ENDING 01/31/2017

YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE 1 1 BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 7,023,007.79 1,676,452.02 5,346,555.77 1,669,454.54 5,353,553.25 FISCAL SERVICES ADMINISTRATION 0.00 46,105.28 (46,105.28) 46,105.28 (46,105.28) FISCAL SERVICES PARKS & REC 0.00 112,995.79 (112,995.79) 112,995.79 (112,995.79) ADMINISTRATIVE SERVICES SUB-TOTAL 7,023,007.79 1,835,553.09 5,187,454.70 1,828,555.61 5,194,452.18

GOLF: GLEN OAKS GOLF COURSE 57,520.68 210,920.49 (153,399.81) 170,599.45 (113,078.77) LYON OAKS GOLF COURSE 109,068.50 335,045.27 (225,976.77) 185,898.03 (76,829.53) RED OAKS GOLF COURSE 50,127.27 151,305.58 (101,178.31) 93,977.42 (43,850.15) SPRINGFIELD OAKS GOLF COURSE 49,656.50 183,903.63 (134,247.13) 158,958.48 (109,301.98) WHITE LAKE OAKS GOLF COURSE 49,650.77 197,695.10 (148,044.33) 158,323.95 (108,673.18) GOLF SUB-TOTAL 316,023.72 1,078,870.07 (762,846.35) 767,757.33 (451,733.61)

FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 0.00 70,257.65 (70,257.65) 40,342.42 (40,342.42) GLEN OAKS CONFERENCE CENTER 0.00 74,647.32 (74,647.32) 45,869.00 (45,869.00) GROVELAND OAKS CONCESSIONS 4.00 2,006.48 (2,002.48) 1,050.08 (1,046.08) LYON OAKS CONFERENCE CENTER 15,891.50 80,809.15 (64,917.65) 51,691.31 (35,799.81) RED OAKS WATERPARK CONCESSIONS 0.00 14,645.59 (14,645.59) 13,741.91 (13,741.91) SPRINGFIELD OAKS CONCESSION 0.00 11,545.65 (11,545.65) 8,033.01 (8,033.01) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 1,955.20 (1,955.20) 1,075.64 (1,075.64) WHITE LAKE OAKS CONFERENCE CENTER 7,813.49 46,997.86 (39,184.37) 19,273.42 (11,459.93) FOOD SERVICES SUB-TOTAL 23,708.99 302,864.90 (279,155.91) 181,076.79 (157,367.80)

COUNTY MARKET: OAKLAND COUNTY MARKET 38,294.25 53,639.29 (15,345.04) 52,444.53 (14,150.28) COUNTY MARKET SUB-TOTAL 38,294.25 53,639.29 (15,345.04) 52,444.53 (14,150.28)

PARKS: ADDISON OAKS PARK 83,283.84 385,693.52 (302,409.68) 259,682.10 (176,398.26) GROVELAND OAKS PARK 4,638.48 269,639.29 (265,000.81) 147,776.55 (143,138.07) HIGHLAND OAKS PARK 2,584.00 19,191.03 (16,607.03) 6,859.15 (4,275.15) INDEPENDENCE OAKS PARK 54,394.49 321,866.00 (267,471.51) 257,812.10 (203,417.61) LYON OAKS PARK 27,405.50 111,096.37 (83,690.87) 61,610.05 (34,204.55) ORION OAKS PARK 38,389.00 24,250.24 14,138.76 15,135.80 23,253.20 RED OAKS DOG PARK 11,817.00 24,635.19 (12,818.19) 15,488.87 (3,671.87) RED OAKS PARK 8,555.47 45,662.67 (37,107.20) 44,998.15 (36,442.68) ROSE OAKS PARK 0.00 17,737.63 (17,737.63) 5,985.31 (5,985.31) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 75,647.74 121,993.26 (46,345.52) 65,234.98 10,412.76 WATERFORD OAKS ACTIVITY CENTER/PARK 24,787.96 227,691.17 (202,903.21) 163,043.26 (138,255.30) PARKS SUB-TOTAL 331,503.48 1,569,456.37 (1,237,952.89) 1,043,626.32 (712,122.84)

RECREATION: RECREATION PROGRAMS & SERVICES 51,121.96 397,680.64 (346,558.68) 359,550.00 (308,428.04) CATALPA OAKS PARK 2,592.00 35,476.72 (32,884.72) 14,329.16 (11,737.16) RED OAKS WATERPARK 0.00 252,154.55 (252,154.55) 156,293.55 (156,293.55) WATERFORD OAKS BMX 927.00 7,450.48 (6,523.48) 6,822.24 (5,895.24) WATERFORD OAKS WATERPARK 0.00 121,614.47 (121,614.47) 45,567.39 (45,567.39) RECREATION SUB-TOTAL 54,640.96 814,376.86 (759,735.90) 582,562.34 (527,921.38)

FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 485,275.01 (485,275.01) 462,990.41 (462,990.41) FACILITIES & MAINTENANCE SUB-TOTAL 0.00 485,275.01 (485,275.01) 462,990.41 (462,990.41)

OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB-TOTAL 0.00 0.00 0.00 0.00 0.00

TOTAL 7,787,179.19 6,140,035.59 1,647,143.60 4,919,013.33 2,868,165.86

* Internal Fund YTD Expense: Internal Service and other funds payments in transit

See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakgov.com/mgtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing

1Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense.

16 Agenda Item # 8 C

11 PARKS AND REC DEPART Run On: 02/16/2017 at 04:03 PM COUNTY OF OAKLAND January, Fiscal Year 2017 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2017 Fund: 50800 - Parks and Recreation

2017 2017 Variance with Adopted Amended 2017 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage REVENUES TAXES 601208 Delinquent Tax Prior Years 30,000.00 30,000.00 4,020.34 (25,979.66) 13.40% 601637 Property Tax Levy 12,840,200.00 12,840,200.00 6,906,702.68 (5,933,497.32) 53.79% TOTAL TAXES 12,870,200.00 12,870,200.00 6,910,723.02 (5,959,476.98) 53.70%

SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS - - - - 0.00%

FEDERAL GRANTS TOTAL FEDERAL GRANTS - - - - 0.00%

STATE GRANTS TOTAL STATE GRANTS - - - - 0.00%

OTHER INTERGOVERNMENTAL REVENUES TOTAL OTHER INTERGOVERNMENTAL REVENUES - - - - 0.00%

CHARGES FOR SERVICES 630084 Antenna Site Management 61,766.00 61,766.00 61,772.59 6.59 100.01% 630301 Commission Contracts 6,650.00 6,650.00 792.55 (5,857.45) 11.92% 630308 Commission Food Services 68,700.00 68,700.00 4.00 (68,696.00) 0.01% 630469 Deck Tennis 6,300.00 6,300.00 4,300.00 (2,000.00) 68.25% 630644 Entrance Fees Gen Admission 1,960,000.00 1,960,000.00 - (1,960,000.00) 0.00% 630651 Entrance Fees Swimming Class 3,000.00 3,000.00 - (3,000.00) 0.00% 630693 Fees Camping 1,220,000.00 1,220,000.00 39,516.00 (1,180,484.00) 3.24% 630700 Fees Day Use 716,000.00 716,000.00 143,481.50 ( 572,518.50) 20.04% 630707 Fees Driving Range 85,000.00 85,000.00 4,725.00 (80,275.00) 5.56% 630847 Greens Fees 2,585,000.00 2,585,000.00 139,218.94 (2,445,781.06) 5.39% 631001 Interest on Delinquent Taxes (4,000.00) (4,000.00) (69.92) 3,930.08 1.75% 631127 Maintenance Contracts 7,000.00 7,000.00 - (7,000.00) 0.00% 631253 Miscellaneous 3,450.00 3,450.00 3,102.50 (347.50) 89.93% 631330 NSF Check Fees 25.00 25.00 - (25.00) 0.00% 631743 Refunds Miscellaneous - - 8,778.61 8,778.61 0.00% 631771 Reimb 3rd Party - - 21,656.32 21,656.32 0.00% 631799 Reimb Contracts 407,200.00 407,200.00 2,101.47 (405,098.53) 0.52% 631911 Rent House 72,974.00 72,974.00 25,855.00 (47,119.00) 35.43% 631918 Rental Equipment 105,400.00 105,400.00 3,736.00 (101,664.00) 3.54% 631925 Rental Facilities 536,100.00 536,100.00 74,874.50 (461,225.50) 13.97% 631932 Rental Golf Carts 1,064,500.00 1,064,500.00 115,863.90 (948,636.10) 10.88% 631946 Rental Units or Events 221,000.00 221,000.00 27,775.00 (193,225.00) 12.57% 632023 Sales 5,000.00 5,000.00 - (5,000.00) 0.00% 632037 Sales Retail 614,200.00 614,200.00 18,358.88 (595,841.12) 2.99% 632128 Special and Sanctioned Races 15,000.00 15,000.00 169.00 (14,831.00) 1.13% 632135 Special Contracts 153,300.00 153,300.00 25,375.50 (127,924.50) 16.55% 632261 Temporary Licenses 4,000.00 4,000.00 35,200.00 31,200.00 880.00% 632443 Water Feature Ride 52,000.00 52,000.00 - (52,000.00) 0.00% 632471 Weekly Races 6,000.00 6,000.00 160.00 (5,840.00) 2.67% TOTAL CHARGES FOR SERVICES 9,975,565.00 9,975,565.00 756,747.34 (9,218,817.66) 7.59%

EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES - - - - 0.00%

INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY - - - - 0.00%

CONTRIBUTIONS 650104 Contributions Operating 40,200.00 40,200.00 2,712.18 ( 37,487.82) 6.75% 650305 Sponsorships 31,500.00 31,500.00 7,000.00 (24,500.00) 22.22% TOTAL CONTRIBUTIONS 71,700.00 71,700.00 9,712.18 (61,987.82) 13.55%

INVESTMENT INCOME

17 Agenda Item # 8 C

2017 2017 Variance with Adopted Amended 2017 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 655077 Accrued Interest Adjustments 22,000.00 22,000.00 13,767.31 (8,232.69) 62.58% 655385 Income from Investments 200,000.00 200,000.00 70,395.35 (129,604.65) 35.20% TOTAL INVESTMENT INCOME 222,000.00 222,000.00 84,162.66 (137,837.34) 37.91%

OTHER REVENUE 670114 Cash Overages - - 128.00 128.00 0.00% 670456 Prior Years Adjustments - 23,705.00 23,704.99 (0.01) 100.00% 670513 Prior Years Revenue - - 468.00 468.00 0.00% 670570 Refund Prior Years Expenditure - - 1,411.40 1,411.40 0.00% 670741 Sale of Scrap - - 121.60 121.60 0.00% TOTAL OTHER REVENUES - 23,705.00 25,833.99 2,128.99 108.98%

GAIN(LOSS) EXCHANGE OF ASSETS TOTAL GAIN(LOSS) EXCHANGE OF ASSETS - - - - 0.00%

CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions 45,000.00 45,000.00 - (45,000.00) 0.00% TOTAL CAPITAL CONTRIBUTIONS 45,000.00 45,000.00 - (45,000.00) 0.00%

INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - - - 0.00%

PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - - - 0.00%

TRANSFERS IN TOTAL TRANSFERS IN - - - - 0.00%

PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,022,599.00 1,998,894.00 - (1,998,894.00) 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,022,599.00 1,998,894.00 - (1,998,894.00) 0.00% TOTAL REVENUES 25,207,064.00 25,207,064.00 7,787,179.19 (17,419,884.81)

EXPENDITURES SALARIES 702010 Salaries Regular 8,536,512.00 8,536,512.00 1,844,785.24 6,691,726.76 21.61% 702030 Holiday - - 131,956.26 (131,956.26) 0.00% 702050 Annual Leave - - 96,645.46 (96,645.46) 0.00% 702073 Parental Leave - - 9,074.40 (9,074.40) 0.00% 702080 Sick Leave - - 34,075.61 (34,075.61) 0.00% 702100 Retroactive - - 97.40 (97.40) 0.00% 702120 Jury Duty - - 643.70 (643.70) 0.00% 702140 Other Miscellaneous Salaries - - 305.71 (305.71) 0.00% 702190 Workers Compensation Pay - - 2,023.70 (2,023.70) 0.00% 702200 Death Leave - - 3,803.50 (3,803.50) 0.00% 712020 Overtime 172,995.00 172,995.00 31,296.29 141,698.71 18.09% 712040 Holiday Overtime - - 1,917.07 (1,917.07) 0.00% 712090 On Call - - 3,121.51 (3,121.51) 0.00% TOTAL SALARIES 8,709,507.00 8,709,507.00 2,159,745.85 6,549,761.15 24.80%

FRINGE BENEFITS 722740 Fringe Benefits 3,049,920.00 3,049,920.00 - 3,049,920.00 0.00% 722750 Workers Compensation - - 24,629.74 (24,629.74) 0.00% 722760 Group Life - - 3,099.17 (3,099.17) 0.00% 722770 Retirement - - 438,751.74 (438,751.74) 0.00% 722780 Hospitalization - - 345,825.76 (345,825.76) 0.00% 722790 Social Security - - 118,566.15 (118,566.15) 0.00% 722800 Dental - - 26,450.03 (26,450.03) 0.00%

18 Agenda Item # 8 C

2017 2017 Variance with Adopted Amended 2017 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 722810 Disability - - 22,483.13 (22,483.13) 0.00% 722820 Unemployment Insurance - - 4,550.02 (4,550.02) 0.00% 722850 Optical - - 2,680.21 (2,680.21) 0.00% TOTAL FRINGE BENEFITS 3,049,920.00 3,049,920.00 987,035.95 2,062,884.05 32.36%

TOTAL CONTROLLABLE PERSONNEL 11,759,427.00 11,759,427.00 3,146,781.80 8,612,645.20

CONTRACTUAL SERVICES 730037 Adj Prior Years Exp - - 4,213.71 (4,213.71) 0.00% 730072 Advertising 85,000.00 85,000.00 9,132.50 75,867.50 10.74% 730121 Bank Charges 11,500.00 11,500.00 1,257.28 10,242.72 10.93% 730198 Building Maintenance Charges 536,410.00 536,410.00 87,841.83 448,568.17 16.38% 730240 Cash Shortage - - 253.85 (253.85) 0.00% 730247 Charge Card Fee 89,700.00 89,700.00 16,720.57 72,979.43 18.64% 730373 Contracted Services 280,000.00 280,000.00 115,873.60 164,126.40 41.38% 730429 Custodial Services 23,500.00 23,500.00 8,105.00 15,395.00 34.49% 730520 Design Fees 10,000.00 10,000.00 2,355.60 7,644.40 23.56% 730562 Electrical Service 618,713.00 618,713.00 112,917.44 505,795.56 18.25% 730611 Employees Medical Exams 1,300.00 1,300.00 - 1,300.00 0.00% 730646 Equipment Maintenance 448,800.00 448,800.00 102,273.38 346,526.62 22.79% 730653 Equipment Rental 8,950.00 8,950.00 6,999.53 1,950.47 78.21% 730709 Fees - Per Diems 3,000.00 3,000.00 770.00 2,230.00 25.67% 730786 Garbage and Rubbish Disposal 31,211.00 31,211.00 2,344.05 28,866.95 7.51% 730789 General Program Administration 1,487,500.00 1,487,500.00 - 1,487,500.00 0.00% 730814 Grounds Maintenance 1,016,529.00 1,016,529.00 182,597.95 833,931.05 17.96% 730880 Housekeeping Services 400.00 400.00 - 400.00 0.00% 730926 Indirect Costs 635,000.00 635,000.00 189,953.00 445,047.00 29.91% 731059 Laundry and Cleaning 10,725.00 10,725.00 3,241.32 7,483.68 30.22% 731073 Legal Services - - 1,042.50 (1,042.50) 0.00% 731115 Licenses and Permits 31,400.00 31,400.00 28,796.47 2,603.53 91.71% 731136 Logos Trademarks Intellect Prp 5,150.00 5,150.00 4,699.80 450.20 91.26% 731143 Mail Handling-Postage Svc 200.00 200.00 101.70 98.30 50.85% 731213 Membership Dues 17,875.00 17,875.00 5,546.74 12,328.26 31.03% 731241 Miscellaneous 35,750.00 35,750.00 5,378.37 30,371.63 15.04% 731269 Natural Gas 271,950.00 271,950.00 47,571.90 224,378.10 17.49% 731339 Periodicals Books Publ Sub 1,100.00 1,100.00 271.80 828.20 24.71% 731346 Personal Mileage 21,050.00 21,050.00 2,239.45 18,810.55 10.64% 731388 Printing 46,250.00 46,250.00 7,976.62 38,273.38 17.25% 731500 Public Information 35,000.00 35,000.00 6,444.22 28,555.78 18.41% 731577 Refund Prior Years Revenue - - 1,000.00 (1,000.00) 0.00% 731633 Rental Property Maintenance 12,100.00 12,100.00 2,623.80 9,476.20 21.68% 731689 Security Expense 906,381.00 906,381.00 243,879.10 662,501.90 26.91% 731780 Software Support Maintenance 25,000.00 25,000.00 2,004.04 22,995.96 8.02% 731836 Sponsorship 10,000.00 10,000.00 3,000.00 7,000.00 30.00% 731941 Training 34,900.00 34,900.00 20,151.77 14,748.23 57.74% 732018 Travel and Conference 25,150.00 25,150.00 15,201.63 9,948.37 60.44% 732020 Travel Employee Taxable Meals 1,250.00 1,250.00 - 1,250.00 0.00% 732039 Twp and City Treas Bonds 2,300.00 2,300.00 2,357.14 (57.14) 102.48% 732046 Uncollectable Accts Receivable - - 168.75 (168.75) 0.00% 732102 Water and Sewage Charges 228,300.00 228,300.00 68,537.01 159,762.99 30.02% 732165 Workshops and Meeting 3,000.00 3,000.00 175.31 2,824.69 5.84% TOTAL CONTRACTUAL SERVICES 7,012,344.00 7,012,344.00 1,316,018.73 5,696,325.27 18.77%

NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - - 0.00%

COMMODITIES 750063 Custodial Supplies 70,500.00 70,500.00 9,185.19 61,314.81 13.03% 750140 Employee Footwear 1,000.00 1,000.00 308.58 691.42 30.86% 750154 Expendable Equipment 306,400.00 306,400.00 15,643.64 290,756.36 5.11% 750287 Maintenance Supplies 4,500.00 4,500.00 4,413.39 86.61 98.08% 750385 Merchandise 258,400.00 258,400.00 13,133.41 245,266.59 5.08%

19 Agenda Item # 8 C

2017 2017 Variance with Adopted Amended 2017 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 750392 Metered Postage 10,000.00 10,000.00 1,845.82 8,154.18 18.46% 750399 Office Supplies 56,865.00 56,865.00 10,261.70 46,603.30 18.05% 750448 Postage-Standard Mailing 300.00 300.00 25.25 274.75 8.42% 750476 Recreation Supplies 131,225.00 131,225.00 5,511.21 125,713.79 4.20% 750504 Small Tools 115,450.00 115,450.00 20,975.12 94,474.88 18.17% 750511 Special Event Supplies 194,650.00 194,650.00 24,696.14 169,953.86 12.69% 750581 Uniforms 58,950.00 58,950.00 6,325.50 52,624.50 10.73% TOTAL COMMODITIES 1,208,240.00 1,208,240.00 112,324.95 1,095,915.05 9.30%

CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - - - - 0.00%

DEPRECIATION 761042 Depreciation Park Improvements 2,320,200.00 2,320,200.00 798,378.93 1,521,821.07 34.41% 761084 Depreciation Buildings 823,180.00 823,180.00 275,618.96 547,561.04 33.48% 761121 Depreciation Equipment 358,950.00 358,950.00 123,243.49 235,706.51 34.33% 761156 Depreciation Vehicles 63,000.00 63,000.00 23,780.88 39,219.12 37.75% TOTAL DEPRECIATION 3,565,330.00 3,565,330.00 1,221,022.26 2,344,307.74 34.25%

INTERGOVERNMENTAL TOTAL INTERGOVERNMENTAL - - - - 0.00%

BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - - - - 0.00%

PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS - - - - 0.00%

INTEREST ON DEBT TOTAL INTEREST ON DEBT - - - - 0.00%

PAYING AGENT FEES TOTAL PAYING AGENT FEES - - - - 0.00%

PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT - - - - 0.00%

DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED - - - - 0.00%

TOTAL CONTROLLABLE OPERATING 11,785,914.00 11,785,914.00 2,649,365.94 9,136,548.06

INTERNAL SERVICES 770631 Bldg Space Cost Allocation 36,773.00 36,773.00 8,703.32 28,069.68 23.67% 771639 Drain Equipment 16,500.00 16,500.00 1,926.64 14,573.36 11.68% 773630 Info Tech Development 25,000.00 25,000.00 17,912.25 7,087.75 71.65% 774636 Info Tech Operations 577,000.00 577,000.00 97,660.32 479,339.68 16.93% 774637 Info Tech Managed Print Svcs 31,800.00 31,800.00 4,986.59 26,813.41 15.68% 774677 Insurance Fund 229,950.00 229,950.00 17,975.63 211,974.37 7.82% 775754 Maintenance Department Charges 65,900.00 65,900.00 15,493.69 50,406.31 23.51% 776659 Motor Pool Fuel Charges 109,820.00 109,820.00 19,750.53 90,069.47 17.98% 776661 Motor Pool 434,000.00 434,000.00 119,752.49 314,247.51 27.59% 778675 Telephone Communications 134,980.00 134,980.00 39,726.39 95,253.61 29.43% TOTAL INTERNAL SERVICES 1,661,723.00 1,661,723.00 343,887.85 1,317,835.15 20.69% TOTAL INTERNAL SUPPORT 1,661,723.00 1,661,723.00 343,887.85 1,317,835.15

TRANSFERS OUT TOTAL TRANSFERS OUT - - - - 0.00%

BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS - - - - 0.00%

20 Agenda Item # 8 C

2017 2017 Variance with Adopted Amended 2017 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage TOTAL EXPENDITURES 25,207,064.00 25,207,064.00 6,140,035.59 19,067,028.41

21 Agenda Item # 8 D

Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2017 Actuals with 5-Year Average Actuals) As of January 31, 2017

FY2017 YEAR Amended TO Budget October November December January February March April May June July August September DATE

REVENUES: 5-YEAR AVERAGE REVENUE $316,833 $148,576 $1,362,098 $5,370,763 $3,164,938 $2,026,738 $1,302,129 $1,295,093 $1,564,737 $1,981,343 $1,586,575 $1,212,148 $21,331,968.89 Percentage of Total 1.49% 0.70% 6.39% 25.18% 14.84% 9.50% 6.10% 6.07% 7.34% 9.29% 7.44% 5.68% 100%

FY2017 Amended Budget/Alottment $ 23,208,170 $344,699 $161,644 $1,481,898 $5,843,135 $3,443,302 $2,204,995 $1,416,654 $1,408,999 $1,702,359 $2,155,607 $1,726,118 $1,318,760 $23,208,170

FY2017 Planned Use of Fund Balance $ 1,998,894

FY 2017 Amended Budget $ 25,207,064 FY 2017 Actuals $434,133 $180,843 $1,003,241 $6,168,963 $7,787,179

Avg. Monthly Revenue Over/(Under) $89,434 $19,199 ($478,657) $325,828 ($44,197)

EXPENSES:

5-YEAR AVERAGE EXPENSE $1,403,262 $1,289,145 $1,600,529 $1,339,560 $1,255,900 $1,701,919 $1,578,263 $2,064,813 $2,693,062 $2,469,939 $2,315,633 $2,570,895 $22,282,922 Percentage of Total 6.30% 5.79% 7.18% 6.01% 5.64% 7.64% 7.08% 9.27% 12.09% 11.08% 10.39% 11.54% 100%

FY2017 Amended Budget/Alottment $ 25,207,064 $1,587,409 $1,458,317 $1,810,563 $1,515,348 $1,420,709 $1,925,258 $1,785,375 $2,335,775 $3,046,467 $2,794,064 $2,619,509 $2,908,268

FY 2017 Actuals $1,463,945 $1,502,919 $1,740,176 $1,432,996

Avg. Monthly Expenses (Over)/Under $123,464 ($44,602) $70,388 $82,353 $231,602

Total Avg Monthly Favorability/(Unfavorability) $212,898 ($25,403) ($408,270) $408,181 $0 $0 $0 $0 $0 $0 $0 $0 $187,406

TOTALS: Monthly Actual Revenue Over/(Under) Expenses ($1,029,812) ($1,322,077) ($736,935) $4,735,967 $0 $0 $0 $0 $0 $0 $0 $0 $1,647,144

Cumulative Actual Revenue Over/(Under) Expenses ($1,029,812) ($2,351,889) ($3,088,824) $1,647,144

Prepared by Fiscal Services Division 2/23/2017

22 Agenda Item # 8 E

Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of February 17, 2017) Note: Projects began in FY2017 are highlighted. Budget/Closed Expense to date: $515,242

Last Percentage Project ID Description Start Date Budget Expenses to Date Remaining Budget Transaction Date Completion 1 100000002195 ADD Adams Lake Beach ADA 7/29/2015 11/15/2016 $125,000.00 $71,309.37 $53,690.63 57.05% 2 100000001963 ADD Boat Launch Accessible 5/28/2014 12/6/2016 $48,735.00 $46,810.02 $1,924.98 96.05% 3 100000001982 ADD Fishing Docks 7/11/2014 12/16/2016 $38,780.00 $34,367.66 $4,412.34 88.62% 4 100000002023 ADD Maint. Yard Improv Phase 1 9/23/2014 1/3/2017 $123,842.50 $128,584.18 ($4,741.68) 103.83% 5 100000002498 GLC Spouse's Room Interior Ren 11/14/2016 2/15/2017 $39,416.00 $14,663.47 $24,752.53 37.20% 6 100000002450 GRV Beach Concess Path 9/14/2016 12/27/2016 $14,000.00 $12,237.56 $1,762.44 87.41% 7 100000002541 GRV Devil Island Yurt I 2/7/2017 2/9/2017 $55,000.00 $270.00 $54,730.00 0.49% 8 100000002275 GRV Fishing Docks Trst Fnd Grt 10/29/2015 2/1/2017 $48,500.00 $47,584.15 $915.85 98.11% 9 100000002192 IND Boathouse ADA 7/29/2015 1/3/2017 $8,000.00 $5,836.56 $2,163.44 72.96% 10 100000002193 IND Hidden Springs ADA 7/29/2015 1/3/2017 $25,000.00 $23,812.90 $1,187.10 95.25% 11 100000002537 IND Schubert Acquisition 1/31/2017 1/31/2017 $302,408.00 $0.00 $302,408.00 0.00% 12 100000002180 IND Twin Chimneys ADA Improve 5/26/2015 1/3/2017 $128,969.00 $114,832.85 $14,136.15 89.04% 13 100000002359 IND Twin Chimneys ADA Pav Imp 3/18/2016 12/31/2016 $10,185.00 $5,204.15 $4,980.85 51.10% 14 100000002358 IND Twin Chimneys ADA Rest Imp 3/18/2016 2/15/2017 $17,535.00 $8,939.53 $8,595.47 50.98% 15 100000002194 IND Upper Bushman ADA 7/29/2015 9/30/2016 $48,000.00 $18,707.45 $29,292.55 38.97% 16 100000002468 LYC EMS Upgrade Phase III 10/27/2016 10/27/2016 $11,406.72 $0.00 $11,406.72 0.00% 17 100000002469 LYG EMS Upgrade Phase III 10/27/2016 10/27/2016 $11,406.72 $0.00 $11,406.72 0.00% 18 100000002435 LYP Dog Park ADA Phase I 8/30/2016 8/30/2016 $10,000.00 $0.00 $10,000.00 0.00% 19 100000002467 RDG EMS Upgrade Phase III 10/27/2016 10/27/2016 $18,528.40 $0.00 $18,528.40 0.00% 20 100000002525 RWC Walk-in Freezer 1/25/2017 2/1/2017 $44,110.00 $1,655.80 $42,454.20 3.75% 21 100000002531 SAC Sanitary Extension 1/26/2017 1/26/2017 $7,000.00 $0.00 $7,000.00 0.00% 22 100000002532 SAC Water Quality Improvements 1/26/2017 1/26/2017 $17,000.00 $0.00 $17,000.00 0.00% 23 100000002463 SAC Water Tower Impr 10/11/2016 1/3/2017 $35,000.00 $2,495.00 $32,505.00 7.13% 24 100000002465 SAC Water Tower Well Replace 10/18/2016 1/31/2017 $14,000.00 $12,573.34 $1,426.66 89.81% 25 100000002471 SPC EMS Upgrade III 10/27/2016 10/27/2016 $10,999.53 $0.00 $10,999.53 0.00%

23 Agenda Item # 8 E

26 100000002470 SPG EMS Upgrade 10/27/2016 10/27/2016 $10,999.53 $0.00 $10,999.53 0.00% 27 100000002321 WLG Property Acquisition 12/17/2015 4/27/2016 $25,000.00 $19,019.59 $5,980.41 76.08% 28 100000002457 WTR Boardwalk Replacement 10/5/2016 12/7/2016 $20,000.00 $19,554.43 $445.57 97.77% 29 100000002472 WTR EMS Upgrade Phase III 10/27/2016 12/31/2016 $19,812.82 $591.00 $19,221.82 2.98% $1,288,634.22 $589,049.01 $699,585.21

Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000

FY2017 Capital Equipment $ 366,306

FY2017 Planned Use of Balance: $ 2,034,647

Active CIP Projects - Budget $ 1,288,634

Capital Reserve/Amount Available for Capital Improvement and Capital Equipment $ 13,972,454

Projects Closed in FY2017 Actual 100000001959 ACC Energy Management Upgrade $ 29,948.11 100000001968 ADM Energy Management Upgrade 13,500.00 100000001969 IND Energy Management Upgrade 14,025.00 100000001970 GLC Energy Management Upgrade 19,300.00 100000002017 WTR Energy Management Upgrade 13,850.00 100000002018 CAT Energy Management Upgrade 13,900.00 100000002019 RDP Energy Management Upgrade 14,450.00 100000002020 WLC Energy Management Upgrade 18,200.00 100000002113 IND Boat Launch 59,976.82 100000002273 IND West Maint Bldg Roof 14,828.17 Total Projects Closed in FY2017 $ 211,978

Total Net Position - Unrestricted as of September 30,2016 (Unaudited) $ 23,624,020

24 Agenda Item # 8 E

Parks and Recreation Commission FY2017 Planned Use of Balance Account Activity FY2017 Approved Amended Action Amendments Budget

Adopted Budget $ 2,022,599

MR#16336 Katherine's Contract Amendment adj. of write-off; Dec 9, 2016 $ (23,705)

Parks Commission - February Consent Agenda 1st Quarter Forecast Budget Amendments $ 27,277

Parks Commission - March Consent Agenda Red Oaks Waterpark Revenue amendment $ (100,000)

Parks Commission - March Consent Agenda Fringe Benefit - Retirement amendment $ (163,949)

Golf Cart Replacement $ 272,425

Total Amendments to Planned Use of Balance $ 12,048

Amended Budget - Planned Use of Balance $ 2,034,647

25 Consent Agenda Item # 8 F

Commission Approval Schedule for Capital and Maintenance Projects (REVISED January 20, 2017 - Pending and Subject to change)

Consent Agenda Schedule

• March, 2017

o Groveland Oaks – Fence Line Replacement ($70,000) (Construction Approval) o Groveland Oaks – Devil’s Island Yurt ($55,000) (Conceptual/Construction Approval) o Red Oaks – Walk-in Freezer ($44,110) (Construction Approval)

• April, 2017

o Springfield Oaks – Water Tower Improvements ($35,000) (Conceptual Approval) o Independence Oaks –Twin Chimney Dock Replacement ($82,000) (Construction Approval)

• May, 2017

o Red Oaks – PA System Replacement ($10,000) (Conceptual Approval) o Springfield Oaks – Water Quality Improvements ($17,000) (Conceptual/Construction Approval) o Springfield Oaks – Sanitary Extension ($7,000) (Conceptual/Construction Approval)

• June, 2017

• July, 2017

o Red Oaks – Family Restroom ($50,000) (Conceptual Approval)

• October, 2017

26 Consent Agenda Item # 8 F

Commission Approval Schedule for Capital and Maintenance Projects (REVISED January 20, 2017 - Pending and Subject to change)

Regular Agenda Schedule

• March, 2017

o Red Oaks – Slide Tower Structure Repair ($70,000) (Conceptual/Construction Approval)

• May, 2017

o Independence Oaks – Maintenance Building Roof Replacement ($95,000) (Conceptual Approval)

• June, 2017

o Independence Oaks – Safety Path ($1,345,834) (Construction Approval)

• July, 2017

o Independence Oaks – Maintenance Building Roof Replacement ($95,000) (Construction Approval)

• October, 2017

27 Consent Agenda Item # 8 G

Oakland County Parks and Recreation Commission FY2017 Maintenance Programs BUDGET TO ACTUAL EXPENSE REPORT (As of February 6, 2017)

Cost Budget Expended Budget - Title Center Amount Amount Balance

ACC Stucco Repair $10,000 $0 $10,000 ADD Buhl Lake Trail Resurfacing $6,000 $0 $6,000 ADD Residence Water Heater Replacement $1,000 $0 $1,000 ADM ADA Maintenance Program $10,000 $0 $10,000 ADM Carpet/Flooring Management Program $20,000 $0 $20,000 ADM ARC Flash Compliance Program $50,000 $0 $50,000 ADM Interior/Exterior Painting Management $20,000 $0 $20,000 ADM Fenceline Repair Program $10,000 $0 $10,000 GLG Exterior Stone Repair $10,000 $0 $10,000 GRV Slide Flume Painting $15,000 $0 $15,000 RDG Asphalt Crack Sealing $8,000 $0 $8,000 RDP Asphalt Trail Resurfacing $22,500 $0 $22,500 RWP Wavepool Perimeter Drainage $30,000 $0 $30,000 RWP Slide Flume Painting & Rust Repair $150,000 $16,404 $133,596 SAC Building K Asphalt Resurfacing $13,500 $0 $13,500 WWP Filter Sand Replacement $10,000 $0 $10,000 ADM Forestry Program $60,000 $0 $60,000 ADM Natural Resource Management $234,500 $400 $234,100

Totals $680,500 $16,804 $663,696

* Note: Program amounts may be allocated to multiple project locations.

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 H

ADMINISTRATION – BUSINESS OPERATIONS

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Chief of Business Operations

Submitted: February 23, 2017 Subject: Parks Purchasing Activity Reports – December 2016

INTRODUCTION AND HISTORY

Staff will present a monthly status report on the Purchasing Activity from Month 3 of Fiscal Year 2017 (December 2016) for Parks and Recreation.

ATTACHMENTS

- Monthly Contract Activity Log – December 2016 - Monthly Purchasing Expenditure Report – December 2016

STAFF RECOMMENDATION

Staff recommends the Commission receive and file the Monthly Contract Activity Log and the Monthly Purchasing Expenditure Report for Month 3 of Fiscal Year 2017 (December 2016).

Motion

Move to receive and file the Monthly Contract Activity Log and the Monthly Purchasing Expenditure Report for Month 3 of Fiscal Year 2017 (December 2016).

29 Item # 8 H

Parks & Recreation Purchasing Contracts Activity Report for December 2016

Awarded Vendor Parks Estimated Contract Contract (NTE) Usage Description Not to Exceed Amount of Buyer Buyer Name City State mounts Notes Finalized orP-Card StartDate Purchase Multi (Yes or No) or (Yes Bid# Event AwardDate BidDue Date Department

PO / Contract Number Contract / PO Contracts Order/ P-Card Amount Amount P-Card Order/

09/19/16 3779 12/5 Parks Souvenir Cups Whirley Industries Warren PA 12/05/16 4949 $35,000.00 None AJK Yes

10/05/16 3783 10/26 Prescribed Burn Services Plantwise Ann Arbor MI 12/05/16 4950 $35,000.00 None AJK Yes

10/05/16 3783 10/26 Prescribed Burn Services David Borneman Ann Arbor MI 12/05/16 4951 $35,000.00 None AJK Yes

10/24/16 3805 11/7 Waterslide Restoration and Painting Baynum Painting Newport KY 12/14/16 4955 $248,400.00 None AJK Yes

11/02/16 3813 11/2 John Deere Equipment Repairs Tri-County Equipment Sandusky MI 12/21/16 4959 $50,000.00 None AJK Yes

30 Agenda Item # 8 H

OAKLAND COUNTY PARKS & RECREATION COMMISSION Expenditure Report for December 2016 ($5,000.00 - $19,999.99) Date FM Dept Title Account Title Amount Vendor Name Additional AP Info 12/31/2016 3 Administrative Services Info Tech Development $ 17,912.25 Not Vendor Related Info Tech Development 12/31/2016 3 Administrative Services Info Tech Operations $ 6,160.00 Not Vendor Related Info Tech Operations 12/22/2016 3 White Lake Oaks Golf Grounds Maintenance $ 9,656.00 Residex LLC Landscape Chemicals Price List 12/22/2016 3 White Lake Oaks Golf Grounds Maintenance $ 7,206.95 Residex LLC Landscape Chemicals Price List 12/31/2016 3 Glen Oaks Golf Depreciation Park Improvements $ 5,708.97 Not Vendor Related 12/31/2016 3 Red Oaks Golf Depreciation Park Improvements $ 10,792.67 Not Vendor Related 12/22/2016 3 Springfield Oaks Golf Grounds Maintenance $ 9,656.00 Residex LLC Landscape Chemicals Price List 12/22/2016 3 Springfield Oaks Golf Grounds Maintenance $ 7,206.95 Residex LLC Landscape Chemicals Price List 12/31/2016 3 Lyon Oaks Golf Depreciation Buildings $ 5,475.00 Not Vendor Related 12/31/2016 3 Addison Oaks Conference Ctr Depreciation Buildings $ 6,726.35 Not Vendor Related 12/31/2016 3 White Lake Oaks Conf Center Depreciation Buildings $ 6,650.03 Not Vendor Related 12/31/2016 3 Glen Oaks Conference Center Depreciation Buildings $ 7,014.83 Not Vendor Related 12/31/2016 3 Lyon Oaks Conference Center Depreciation Buildings $ 7,132.51 Not Vendor Related 12/31/2016 3 Groveland Oaks Park Depreciation Buildings $ 5,522.65 Not Vendor Related 12/31/2016 3 Independence Oaks Park Depreciation Park Improvements $ 9,062.97 Not Vendor Related 12/31/2016 3 Independence Oaks Park Depreciation Buildings $ 5,783.36 Not Vendor Related 12/15/2016 3 Springfield Oaks Park Grounds Maintenance $ 12,573.34 Mike Lalone Inc Well Maintenance services per 12/31/2016 3 Springfield Oaks Park Depreciation Park Improvements $ 8,798.64 Not Vendor Related 12/31/2016 3 Waterford Oaks Park Depreciation Park Improvements $ 10,270.56 Not Vendor Related 12/31/2016 3 Lyon Oaks Park Depreciation Park Improvements $ 10,939.35 Not Vendor Related 12/31/2016 3 Rec Programs and Services Depreciation Vehicles $ 5,245.22 Not Vendor Related 12/31/2016 3 Rec Programs and Services Info Tech Operations $ 12,591.00 Not Vendor Related Info Tech Operations 12/6/2016 3 Red Oaks Waterpark Grounds Maintenance $ 10,250.00 Testing Engineers and Consultants Rate Schedule 2016-2017 12/31/2016 3 Waterford Oaks Waterpark Depreciation Park Improvements $ 18,954.23 Not Vendor Related 12/31/2016 3 Facilities and Maintenance Info Tech Operations $ 7,452.64 Not Vendor Related Info Tech Operations

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 I

ADMINISTRATION – BUSINESS OPERATIONS

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Chief of Business Operations

Submitted: February 23, 2017 Subject: Monthly Parks Food & Beverage Vendor Sales Report – December 2016

INTRODUCTION AND HISTORY

Staff will present a monthly status report on the Food and Beverage Vendor Sales from Month 3 of Fiscal Year 2017 (December 2016).

ATTACHMENTS

- Katherine’s Catering Oakland County, LLC (Lyon Oaks and White Lake Oaks) – December 2016 - Fuller Oak Management, LLC (Addison Oaks and Glen Oaks) – December 2016 - MMD Food Service Management (Springfield Oaks) – December 2016 - Lyon Oaks Future Bookings - White Lake Oaks Future Bookings

STAFF RECOMMENDATION

Staff recommends the Commission receive and file the Monthly Parks Food and Beverage Vendor Sales Report for Month 3 of Fiscal Year 2017 (December 2016).

MOTION

Move to receive and file the OCPR Monthly Parks Food and Beverage Vendor Sales Report for Month 3 of Fiscal Year 2017 (December 2016).

32 Company: Katherine's Catering Month/Year: December 2016 Lyon Oaks

EVENT EVENT ATTENDANCE SALES DEDUCTIONS FROM SALES Showers Sports and Other Fees Less Less Anniver. Community Corporate Golf Other Food Beverage Liquor Service Sales Room Rental, GROSS Gratuity Sales NET Event E# Event Name DATE Wedding Birthdays Events Events Funerals Outings Parties Sales Sales Sales Fee Tax Gratuity Equip,Linens, SALES Paid Tax SALES

1 28617 South Lyon High School 12/2/2016 189 $1,962.45 $472.50 $600.39 $567.00 $3,602.34 $0.00 $0.00 $3,602.34

1 30224 Christopher Demarco 12/3/2016 75 $2,118.75 $94.15 $590.56 $134.42 $264.34 $1,037.50 $4,239.72 $264.34 $134.42 $3,840.96

1 30157 Kate Jenkins-Avon 12/6/2016 20 $260.00 $0.00 $70.00 $17.64 $34.00 $381.64 $0.00 $17.64 $364.00

1 29502 Dedoes 12/8/2016 50 $875.00 $367.07 $478.41 $83.52 $0.00 $150.00 $1,954.00 $0.00 $83.52 $1,870.48

1 29925 CSIG 12/14/2016 120 $3,909.00 $1,865.25 1354.85 $333.87 $1,196.33 $290.20 $8,949.50 $1,196.33 $333.87 $7,419.30

1 29525 Minth North America 12/15/2016 72 $1,041.00 $852.00 $426.25 $126.54 $344.07 $216.00 $3,005.86 $344.07 $126.54 $2,535.25

6 TOTAL BANQUET SALES 75 0 189 262 0 0 0 $10,166.20 $3,650.97 $0.00 $3,520.46 $695.99 $1,804.74 $2,294.70 $22,133.06 $1,804.74 $695.99 $19,632.33

BEVERAGE CART SALES $ - $ - $ -

GRILL ROOM SALES $ - $ - $ -

6 Monthly Grand Totals 75 0 189 262 0 0 0 $10,166.20 $3,650.97 $0.00 $3,520.46 $695.99 $1,804.74 $2,294.70 $22,133.06 $1,804.74 $695.99 $19,632.33

33 Company: Katherine's Catering Month/Year: December 2016 White Lake Oaks

1 29097 Oakland County Retirees 12/1/2016 240 $2,580.00 $600.00 $233.33 $814.67 $0.00 $468.00 $720.00 $5,416.00 $468.00 $0.00 $4,948.00

1 29893 Nuspire 12/2/2016 131 $4,339.75 $1,807.58 $1,304.46 $368.85 $200.00 $750.00 $8,770.64 $200.00 $368.85 $8,201.79

1 30264 Nuspire 12/2/2016 131 $0.00 $260.00 $150.00 $44.04 $0.00 $474.00 $928.04 $0.00 $44.04 $884.00

1 29924 Judith Landin 12/4/2016 40 $779.60 $100.00 $175.92 $52.78 $140.00 $250.00 $1,498.30 $140.00 $52.78 $1,305.52

1 29797 Our Lady of the Lakes H.S. 12/6/2016 95 $1,021.25 $237.50 $308.75 $0.00 $0.00 $285.00 $1,852.50 $0.00 $0.00 $1,852.50

1 29525 Walled Lake Center H.S. 12/7/2016 42 $451.50 $105.00 $136.50 $0.00 $0.00 $126.00 $819.00 $0.00 $0.00 $819.00

1 28824 Oakland County Executives 12/9/2016 248 $2,666.00 $620.00 $931.75 $1,106.00 $0.00 $795.00 $744.00 $6,862.75 $795.00 $0.00 $6,067.75

1 30111 Boost Oakland Business 12/9/2016 150 $750.00 $0.00 $0.00 $0.00 $45.00 $0.00 $0.00 $795.00 $0.00 $45.00 $750.00

1 28748 Church of the Brethren 12/10/2016 99 $1,623.63 $217.50 368.23 $0.00 $125.00 $263.25 $2,597.61 $125.00 $0.00 $2,472.61

9 TOTAL BANQUET SALES 0 40 775 262 0 0 99 $14,211.73 $3,947.58 $1,165.08 $4,364.53 $510.67 $1,728.00 $3,612.25 $29,539.84 $1,728.00 $510.67 $27,301.17

BEVERAGE CART SALES $ - $ - $ -

GRILL ROOM SALES $ - $ - $ -

9 Monthly Grand Totals 0 40 775 262 0 0 99 $14,211.73 $3,947.58 $1,165.08 $4,364.53 $510.67 $1,728.00 $3,612.25 $29,539.84 $1,728.00 $510.67 $27,301.17

34 Company: Fuller Oak Management Month: December Year: 2016-2017 Facility: Addison Oaks Event Event Attendance SALES DEDUCTIONS FROM SALES

Showers Sports and Other Fees Corporate Golf Other Beverage Service GROSS Less Gratuity Paid Event Event Name DATE Wedding Anniver. Comm. Funerals Food Sales Sales Tax Room Rental Less Sales Tax NET SALES Events Outings Parties Sales Fee SALES Out Birthdays Events Etc

1 Matthes (deduct from sales) 6/17/2016 $ (144.30) $ (28.86) $ (10.39) $ (183.55) $ (10.39) $ (173.16)

1 O'Connor/Avesian 12/2/2017 75 $ 825.00 $ 4,518.75 $ 1,068.75 $ 384.75 $ 695.00 $ 7,492.25 $ 384.75 $ 7,107.50

1 Roch Church of Christ 12/3/2017 185 $ 3,854.17 $ 770.83 $ 123.75 $ 4,748.75 $ - $ 4,748.75

1 Troy Fire Depart 12/3/2017 72 $ 1,425.00 $ 4,275.00 $ 1,140.00 $ 199.20 $ 7,039.20 $ - $ 7,039.20

1 LO Volleyball 12/4/2017 140 $ 2,275.00 $ 455.00 $ 80.00 $ 2,810.00 $ - $ 2,810.00

1 Adams Swim/Dive 12/6/2017 125 $ 2,031.25 $ 406.25 $ 2,437.50 $ - $ 2,437.50

1 OCPR 12/9/2017 60 $ 500.00 $ 100.00 $ 600.00 $ - $ 600.00

1 Hanning 12/10/2017 40 $ 848.48 $ 169.70 $ 61.09 $ 1,079.27 $ 61.09 $ 1,018.18

1 Sharp Tooling 12/10/2017 158 $ 2,528.00 $ 11, 963.60 $ 2,898.32 $ 1,043.40 $ 100.00 $ 18,533.32 $ 100.00 $ 1,043.40 $ 17,389.92

1 Proper 12/11/2017 40 $ 350.62 $ 896.23 $ 187.11 $ 86.04 $ 1,520.00 $ 86.04 $ 1,433.96

1 LO First Baptist 12/12/2017 55 $ 914.38 $ 182.88 $ 1,097.26 $ - $ 1,097.26

1 Phoenix Residential Serv WAC 12/16/2017 100 $ 2,050.00 $ 2,050.00 $ - $ 2,050.00

1 Seizinger/Malone 12/17/2017 126 $ 2,016.00 $ 11,292.00 $ 2,661.60 $ 988.30 $ 1,197.00 $ 18,154.90 $ 988.30 $ 17,166.60

1 L Brooks Patterson 12/20/2017 25 $ 541.67 $ 1,625.00 $ 433.33 $ 156.00 $ 2,756.00 $ 156.00 $ 2,600.00

1 Hauswirth/Rzeppa 12/29/2017 112 $ 1,260.00 $ 6,378.40 $ 1,527.68 $ 572.19 $ 1,065.50 $ 10,803.77 $ 572.19 $ 10,231.58

1 Rodriguez/Furney 12/30/2017 190 $ 2,710.00 $ 9,918.00 $ 2,525.60 $ 930.07 $ 347.50 $ 16,431.17 $ 930.07 $ 15,501.10

1 Privette/Pampolona 12/31/2017 84 $ 5,665.80 $ 1,133.16 $ 444.48 $ 609.00 $ 7,852.44 $ 444.48 $ 7,407.96

1 Privette/Pampolona 12/31/2017 112 $ 3,136.00 $ 7,554.40 $ 2,138.08 $ 783.15 $ 224.00 $ 13,835.63 $ 783.15 $ 13,052.48

1 Country Line Dancers WAC 12/31/2017 60 $ 1,976.70 $ 118.60 $ 2,095.30 $ 118.60 $ 1,976.70

$ - $ - $ -

19 TOTAL BANQUET SALES 699 40 565 455 0 0 0 $ 14,792.29 $ 78,392.86 $ 17,769.43 $ 5,557.68 $ 4,640.95 $ 121,153.21 $ 100.00 $ 5,557.68 $ 115,495.53 19 Monthly Grand Totals 699 40 565 455 0 0 0 $ 14,792.29 $ 78,392.86 $ 17,769.43 $ 5,557.68 $ 4,640.95 $ 121,153.21 $ 100.00 $ 5,557.68 $ 115,495.53

35 Company: Fuller Oak Management Month: December Year: 2016-2017 Facility: Glen Oaks Event Event Attendance SALES DEDUCTIONS FROM SALES Showers Sports and Other Fees Corporate Golf Other Beverage Service GROSS Less Gratuity Paid Event Event Name DATE Wedding Anniver. Comm. Funerals Food Sales Sales Tax Room Rental Less Sales Tax NET SALES Events Outings Parties Sales Fee SALES Out Birthdays Events Etc

1 SE MI Fire Inspectors 12/2/2017 87 $ 1,413.75 $ 282.75 $ 1,696.50 $ - $ 1,696.50

1 SE MI Fire Inspectors 12/2/2017 87 $ 102.71 $ 20.54 $ - $ 195.00 $ 318.25 $ - $ 318.25

1 Arden Co 12/2/2017 103 $ 1,751.00 $ 6,090.70 $ 1,568.34 $ 564.60 $ 77.25 $ 10,051.89 $ 77.25 $ 564.60 $ 9,410.04

1 Coretek Serv 12/3/2017 158 $ 2,023.00 $ 6,708.15 $ 1,746.23 $ 628.64 $ 11,106.02 $ 628.64 $ 10,477.38

1 Miller Vein 12/3/2017 50 $ 786.50 $ 2,450.00 $ 647.30 $ 240.53 $ 147.48 $ 4,271.81 $ 240.53 $ 4,031.28

1 DCD Football 12/4/2017 116 $ 1,885.00 $ 377.00 $ 300.00 $ 2,562.00 $ - $ 2,562.00

1 Woodcreek Civic Assoc 12/4/2017 90 $ 61.32 $ 3,537.73 $ 707.55 $ 258.40 $ 4,565.00 $ 258.40 $ 4,306.60

1 NF Volleyball 12/5/2017 100 $ 1,625.00 $ 325.00 $ 1,950.00 $ - $ 1,950.00

1 OC Commisioners 12/5/2017 29 $ 131.13 $ 666.67 $ 133.33 $ 7.87 $ 939.00 $ 7.87 $ 931.13

1 SMSHE 12/7/2017 100 $ 545.83 $ 2,208.33 $ 550.83 $ 198.30 $ 3,503.29 $ 198.30 $ 3,304.99

1 OC Treasurers 12/8/2017 104 $ 503.00 $ 3,273.20 $ 755.24 $ 271.89 $ 4,803.33 $ 271.89 $ 4,531.44

1 Glens of Copper Creek Assoc 12/8/2017 41 $ 253.30 $ 902.52 $ 207.39 $ 90.79 $ 150.00 $ 1,604.00 $ 90.79 $ 1,513.21

1 Jouppi/Weiler 12/9/2017 154 $ 2,601.00 $ 12,046.00 $ 2,929.40 $ 1,054.58 $ 18,630.98 $ 1,054.58 $ 17,576.40

1 Christian Expantion 12/10/2017 110 $ 1,925.00 $ 385.00 $ 2,310.00 $ - $ 2,310.00

1 REMAX 12/10/2017 200 $ 2,485.11 $ 7,600.00 $ 2,001.55 $ 785.20 $ 1,000.00 $ 13,871.86 $ 785.20 $ 13,086.66

1 Brother Rice Football 12/11/2017 200 $ 3,250.00 $ 650.00 $ 300.00 $ 4,200.00 $ - $ 4,200.00

1 Carrousels of Detroit 12/11/2017 122 $ 1,258.10 $ 3,668.63 $ 978.30 $ 354.30 $ 6,259.33 $ 354.30 $ 5,905.03

1 KDP Attorneys at Law 12/14/2017 100 $ 2,095.00 $ 4,975.00 $ 1,414.00 $ 509.04 $ 8,993.04 $ 509.04 $ 8,484.00

1 Alan Kaufman Financial/Burn Wilcox 12/15/2017 200 $ 2,306.50 $ 8,850.00 $ 2,231.30 $ 808.55 $ 88.00 $ 14,284.35 $ 808.55 $ 13,475.80

1 MSU Income Tax School 12/15/2017 154 $ 5,597.90 $ 1,119.58 $ 233.20 $ 6,950.68 $ - $ 6,950.68

1 Brightmoor Church 12/20/2017 48 $ 818.00 $ 163.60 $ 981.60 $ - $ 981.60

1 Baptist Manor 12/22/2017 93 $ 1,581.00 $ 5,022.00 $ 1,320.60 $ 7,923.60 $ - $ 7,923.60

1 Farmington Rotary cancellation 12/6/2017 $ 200.00 $ 200.00 $ - $ 200.00

1 Gehring LP 12/22/2017 75 $ 1,275.00 $ 1,800.00 $ 615.00 $ 223.65 $ 37.50 $ 3,951.15 $ 223.65 $ 3,727.50

24 TOTAL BANQUET SALES 154 0 557 1,810 0 0 0 $ 19,759.50 $ 86,313.58 $ 21,129.83 $ 5,996.34 $ 2,728.43 $ 135,927.68 $ 77.25 $ 5,996.34 $ 129,854.09

BEVERAGE CART SALES $ - $ - $ -

GRILL ROOM SALES $ - $ - $ - 24 Monthly Grand Totals 154 0 557 1,810 0 0 0 $ 19,759.50 $ 86 ,313.58 $ 21 ,129.83 $ 5, 996.34 $ 2, 728.43 $ 13 5,927.68 $ 77.25 $ 5,996.34 $ 129,854.09

36 Company: MMD Month: December Year: 2016-2017 Facility: Springfield Oaks Event Event Attendance SALES DEDUCTIONS FROM SALES

1 sharons birthday 12/3/2016 74 $ 1,116.43 $ 325.45 $ 97.64 $ 1,539.52 $ 325.45 $ 97.64 $ 1,116.43 1 OCPR holiday party 12/15/2016 70 $ 802.00 $ 160.40 $ 962.40 $ - $ 962.40 $ - $ - $ -

$ - $ - $ -

2 TOTAL BANQUET SALES 0 74 0 0 0 0 70 $ - $ 1,918.43 $ 485.85 $ 97.64 $ - $ 2,501.92 $ 325.45 $ 97.64 $ 2,078.83

BEVERAGE CART SALES $ - $ - $ -

ANNEX SALES $ - $ - $ -

ROAD HOUSE SALES $ 346.50 $ 506.43 $ 852.93 $ 145.91 $ 707.02

2 Monthly Grand Totals 0 74 0 0 0 0 70 $ 346.50 $ 2,424.86 $ 485.85 $ 97.64 $ - $ 3,354.85 $ 325.45 $ 243.55 $ 2,785.85

37 38 39 40 41

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8J-1

FACILITIES MAINTENANCE & DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: February 7, 2017 Subject: Groveland Oaks Boundary Fence Replacement

INTRODUCTION AND HISTORY As part of the Oakland County Parks and Recreation Commission (OCPRC) adopted FY2017 Capital Improvement Program (CIP) Management Plan, staff identified a high priority fence line project to remove and replace approximately 2650 linear feet of existing 6’High chain link fence at Groveland Oaks, with a combination of 2350 linear feet of 4’ farm fence and 300 linear feet of 6’ chain-link fence adjacent to the existing maintenance yard. Staff will be utilizing existing annual contracts (RMD Holdings, LLC and Giffels-Webster Engineers) to complete the work, including removal of the existing chain link fence, vegetation clearing, survey staking to verify Grange Hall Road right-of-way and installation of new fence line.

The project was conceptually approved at the January 2017 OCPR Commission meeting at $70,000. This budgeted project amount is within the approved FY2017 Capital Improvement Program Management Plan.

PREVIOUS COMMISSION DISCUSSION 1. Budget Discussion FY2017 CIP Management Plan 2. Conceptual Approval – January 2017

BUDGET INFORMATION 1. Project Costs A. Boundary Survey Staking: $6,000.00 (Giffels-Webster Engineers) B. Fence line Material/Install: $30,827.50 (RMD Holdings, LLC) C. Removal and Clearing: $14,087.50 (RMD Holdings, LLC) D. 10% Contingency: $5,100.00 Total: $56,015.00

ATTACHMENTS 1. Attachment A – CIP Project Purchase Form 2. Attachment B – Park Map 3. Attachment C - Existing Photos 3. Attachment D – 4’ Farm Fence Detail 4. Attachment E – 6’ Chain-link Detail

STAFF RECOMMENDATION Staff recommends the Commission award annual contracts for the Grange Hall Road Fence line replacement project as identified for a not to exceed project amount of $56,015.

42 Page 2

MOTION Move to award annual contracts for the Grange Hall Fence line Replacement project as identified below for a not to exceed project amount of $56,015:

Boundary Survey Staking: $6,000.00 (Giffels-Webster Engineers) Fence line Material/Install: $30,827.50 (RMD Holdings, LLC) Removal and Clearing: $14,087.50 (RMD Holdings, LLC) 10% Contingency: $5,100.00 Total: $56,015.00

43 Revised 11/13/15 Oakland County Parks & Recreation CIP Form $20,000 - $99,999

Date CIP# Emergency Purchase

Budget Center/ Abbrv Location

Acct#/Description

Project Title/Item

Budget Information Budgeted Unbudgeted Maintenance Programs

Capital Improvement New Asset Replacement of Asset

Current Budget Total Recommended Amount, Amount Including Contingencies

If total cost is over original budget amount or unbudgeted, funds are recommended to be transferred from:

Justification/Scope

Public Bid Public Bid Public Bid Annual Contract Annual Contract Annual Contract

Additional Information, See Attached

44 Chateau Cove

Hollyview Hidden Van

Walnut Grove

Tripp

E Chinn

Thistleridge Lakeway

Thread

Crossbridge

Shields

E Project Location !

Legend Existing Fence E

E +/- 1,200'-0" Gate Dixie

Fence Break E E E McGinnis Grange Hall Tree Down On Fence 1,642'-0" +/-

Vegetation Clearing Needed

Trail Hawley

GrovelandWorden Park Outline 0 800 1,600 Feet

Groveland Oaks County Park December 8, 2016 By Dean Serafimovski Oakland County Parks and Recreation 2800 Watkins Lake Road o Waterford, MI K:\ParksRec\General\Design\Projects\CIP\Groveland_Oaks\GRV-2015.201 Expansion\Images\Maps - StorageYard SE Fence Line Replacement 248-858-0906 SHT. 1 OF 1 www.DestinationOakland.com Revision Date: 45 Location:

46 NOT FOR REVIEW ONLY CONSTRUCTION PROJECT NO.: DRAWN: DESIGNED: SHEET NO.: APPROVED: REVISIONS DATES: SHEET NAME: PROJECT:

FACILITIES, MAINTENANCE & DEVELOPMENT 2800 WATKINS LAKE ROAD WATERFORD, MICHIGAN 48328 (248) 858-4620 www.destinationoakland.com 47 CHAIN LINK FABRIC ______MESH ------GA. PER SPECIFICATIONS DOME TOP TERMINAL POST TOP SELVAGE ------·----- LINE POST LOOP TOP

TOP RAIL J RAIL TIE 1.66" [ 42.2MM] 18" o.c. (1 5/8") OD

BRACE RAIL 1- :r: ;:!:": 1.66" [ 42.2MM] ( 1 5/8") OD 0 0 I LINE POST TIE z I- w w :r: 12" o.c. _J 0z w u 1- _J Ci:'. (/) !:::!':\Sx~ BRACE BAND CD 0 I- Q_ (/) Lt 0 w Q.. HOG RING z ...J :J <( 18" o.c. z ~ 0:: w I-

10-f j°'d j(;l.-i l"'ci 101 1q<>1 :01 ~<>I :o. ~ :e..d 1<>110-4 - t<>~ l<>d · 101 1e<>1 !~J !~ --111- TENSION WIRE :01 No-1 I I I'° I 111 I !# I 7 GAUGE ¥ ei i!l"i f;: :II": l "': lo.: :ti:.. : lq I 1 q I -Ill 1r;m111 II ht>{ :e: j>~"'i lol ADJUSTABLE-, , [ 1101 it> II I TRUSS ROD -- -,., :J:--111-1 01 __ _ I 101 ,-fl I" q1 101 -'------{ J 0 1 3/8" (9.5MM) DIAMETER __1!: -- I k> q 1°01 ~J:! i<-e'-~~ - :r~ "-1= 1O' -0" [3048MM] MAX SPACING ] (914MM) --" FOOTINGS: DIAMETER ( 4X) POST DIAMETER, MIN. 3' -0"

CLFMll Chain Link Fence Manufacturers Institute TYPICAL FENCE SECTION 10015 Old Columbia Rd. Suite B 215 CLT Columbia, MD. 21046 TYPICAL FENCE ELEVATION IBY: ART I TOP RAIL / TRUSSED BRACE RAIL SCALE: WITH BOTTOM TENSION WIRE DATE: 02/11 /10 1:40

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8J-2

FACILITIES MAINTENANCE & DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer III Submitted: February 7, 2017 Subject: Groveland Oaks – Devil Island Yurt

INTRODUCTION AND HISTORY The yurts at Groveland Oaks and Addison Oaks have been very popular since their construction in 2013. The gross revenue per yurt at Groveland was $6,971 in 2016. The construction of two additional yurts on Devil Island at Groveland Oaks is proposed to be completed over two fiscal years of FY2017 and FY2018. Due to budget shifts and available staff resources, the scope for this project has been modified to include bringing water and electric utilities to the island for both yurts, providing part of the accessible path that will serve both yurts, purchasing both yurts, and installing one yurt for the 2017 camping season. Funding is within the adopted FY2017 Capital Improvement Program. PREVIOUS COMMISSION DISCUSSION Budget Discussion FY2017 CIP Management Plan ATTACHMENTS 1. Attachment A – CIP Project Purchase Form 2. Attachment B – Planning Review 3. Attachment C – Proposed Site Plan 4. Attachment D – Project Location 5. Attachment E – Yurt Bid Summary 6. Attachment F – Yurt Lumber Bid Summary STAFF RECOMMENDATION Staff recommends proceeding with the construction of the Devil Island Yurt at Groveland Oaks in the amount of $66,950.94. MOTION Move to proceed with construction of the Devil Island Yurt at Groveland Oaks in the amount of $66,950.94, project costs are as follows: Yurt (M.C. Guthrie of Livonia, MI) $27,484.58 Lumber (Colorado Yurt Company, Montrose, CO) $ 6,027.36 Furniture $10,250.00 In-house work $19,400.00 Permitting $ 600.00 Project Contingency 5% $ 3,189.00 Total Project Costs $66,950.94

49 Revised 11/13/15 Oakland County Parks & Recreation CIP Form $20,000 - $99,999

Date 02/07/2017 CIP# TBD Emergency Purchase

Budget Center/ Groveland Oaks Park Abbrv GRV Location

Acct#/Description Capital Improvement Project

Project Title/Item Devil Island Yurt

Budget Information✔ Budgeted Unbudgeted Maintenance Programs

Capital Improvement✔ New Asset Replacement of Asset

Current Budget $55,000.00 Total Recommended Amount, $66,950.94 Amount Including Contingencies

If total cost is over original budget amount or Capital Improvement Contingency unbudgeted, funds are recommended to be transferred from:

Justification/Scope The yurts at Groveland Oaks and Addison Oaks have been very popular since their construction in 2013. The gross revenue per yurt at Groveland was $6,971 in 2016. The construction of two additional yurts on Devil Island at Groveland Oaks is proposed to be completed over two fiscal years of FY2017 and FY2018. Due to budget shifts and available staff resources, the scope for this project has been modified to include bringing water and electric utilities to the island for both yurts, providing part of the accessible path that will serve both yurts, purchasing both yurts, and installing one yurt for the 2017 camping season.

✔ Public Bid ✔ Public Bid Public Bid Annual Contract Annual Contract Annual Contract

Yurt procurement Yurt lumber procurement Colorado Yurt Company M.C. Gutherie Montrose, CO Livonia, MI $27,484.58 $6,027.36

Additional Information, See Attached

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The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the Oakland County Parks and Recreation Commission (OCPRC). The potential outcomes are related to existing plans, best practices, demographic and recreational trends, and other supporting documentation and data. The intent of the Planning Review is to inform the proposed project in a way that will improve outcomes and provide critical information to the Parks Commission regarding the project’s relevance to the goals and objectives of OCPRC.

Budget Center GRV – Groveland Oaks Campground

Scope Construction of yurts on Devil Island in Groveland Oaks, with associated utilities and access routes. The first yurt is proposed to be constructed in FY2017.

Current Conditions Groveland Oaks campground currently has two yurts associated with the campground.

Alternatives No alternatives are being explored at this time.

Staff Recommendation Staff recommends implementation of this project, which is an opportunity to expand a service that generates revenue and is experiencing high demand. The project is also an opportunity to increase accessibility in the campground and bring the required number of yurts into compliance with federal standards. Staff also recommends development of a marketing plan in conjunction with yurt construction.

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Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section is also used as a checklist for completion of items needed for a thorough planning analysis. Organizational Fit  Alignment with Service Portfolio

The Service Portfolio identifies the Groveland Oaks yurts within one category of service. The table and graphic below shows the position on the cost recovery pyramid.

Tier Category of Service Tier 5: Mostly Individual Benefit Rentals/Exclusive Use – Private/Non- Cost Recovery Target: 150% Profit: campsite, cabin and yurt rentals (Tier Minimum) Tier 4: Considerable Individual Benefit Cost Recovery Target: 125% (Tier Minimum) Tier 3: Balanced Community/Individual Benefit

Cost Recovery Target: 100% (Tier Minimum) Tier 2: Considerable Community Benefit Cost Recovery Target: 75% (Tier Minimum) Tier 1: Mostly Community Benefit Cost Recovery Target: 5% (Tier Minimum)

The calculated provision strategy for campsite rentals at Groveland Oaks is Affirm Market Position. Through the Service Assessment conducted during the OCPRC Service Portfolio Project this service was indicated to be a good organizational fit and as having a strong market position. The service was identified as economically viable. Alternative coverage was identified as high, due to the presence of other camping opportunities in the vicinity (GreenPlay LLC June 2014)

 Implementation of OCPRC plans

RECREATION PLAN Objective 2.2: Planned Capital Improvement and Major Maintenance Projects – Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC February 2013, 13)

 Implementation of park plans

The Groveland Oaks Park Vision and Facility Concepts recommends construction of two yurts on Devils Island, improved access route to the island, and accessibility improvements to the existing yurts in the campground (OCPR 11/28/2016).

PARK VISION

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Visitors to Groveland Oaks County Park enjoy a variety of recreational experiences within an active, sociable and family-friendly park setting. Over the next ten years, Oakland County Parks and Recreation will provide services and facilities that complement this distinctive character of Groveland Oaks, while increasing the long-term sustainability of the park and the Oakland County Parks system. The park vision looks forward ten years and describes the park after the recommended actions of the park planning process have been successfully implemented:

. The distinctive active, family-oriented character of Groveland Oaks is maintained and enhanced and is an integral part of the Groveland Oaks experience . Groveland Oaks and its services are an important component of Groveland Township’s recreational vision and to the multi-community participation in the Main Street Oakland County program . New facilities are tied into the existing interconnected character of Groveland Oaks, providing visitors with easy access to a variety of active experiences for all ages . The campground and cabins at Groveland Oaks, with easy access from I-75, are viewed as a hub from which visitors can enjoy a variety of other destinations – for example, the Renaissance Festival, local festivals, and Holly State Recreation Area – as well as signature Groveland Oaks events and activities . Accessibility is enhanced throughout the park and the park is well-known for barrier-free experiences and facilities . The former golf course area becomes a four-season destination that incorporates natural areas restoration with trails and new recreational opportunities . Facility improvements and improvements to business and operating practices increase customer satisfaction of existing visitor populations; draw new target populations to the park; and create new programmatic and revenue-generation opportunities . The proposed new off-road vehicle (ORV) park on the west side of Dixie Highway draws new groups of recreational enthusiasts and increased usage of Groveland’s existing camping and day use areas (OCPR 11/28/2016, 3)

FACILITY CONCEPTS

7. Islands, Boat Rental and Beach

D. Devil Island Yurts: Construct two yurts on Devil’s Island to accommodate the strong interest by visitors in renting yurts.

E. Devil Island Accessibility Improvements: Develop an access route; repair holes in boardwalk on bridge; reconstruct walkway and bridge to achieve accessible slope or add accessible handrails. Refer to Transition Plan: (OCPR 11/7/2016) p. 6-8, photos 14-19.

(OCPR 11/28/2016, 17)

10. Campground

H. Yurts Accessibility Improvements: Modify outdoor features, including picnic and campfire area to achieve accessibility requirements; widen parking spaces and improve surface; create access routes within camping area and to restroom building. Refer to Transition Plan (OCPR 11/7/2016) p. 45, photos 129-136.

(OCPR 11/28/2016, 20)

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Compliance  Alignment with standards and best practices

Project will comply with established best practices for construction

 Compliance with local ordinances

Project will comply with local ordinances

 Compliance with OCPRC and Oakland County policies

Management of contracts will comply with Oakland County Purchasing Department

 Compliance with agreements and restrictions

Groveland Oaks Park was acquired, and much of the park developed, with state and federal grant assistance. These grants require that use and development within the park be consistent with public outdoor recreation. When used as camping facilities, the construction of two yurts meets the long-term obligations of the grants. Sustainability  Response to recreational trends

The 2014 American Camper Report reports on the types of shelters favored by campers nationwide. Yurts constitute less than 1% of the total camping trips during the study period. The numbers are higher among short-trip campers (1-2 nights) and campers over 45 years of age. (Outdoor Foundation 2014)

 Response to external context – not applicable

 Attendance and participation

Rental of the existing 2 yurts commenced at the end of the FY2013 camping season. Rental of the yurts at Groveland has increased steadily in the past 4 years. The current number of yurts are a small percentage of the total capacity of the campground (less than 1%). However, the percentage of yurt capacity that is being rented (up to 70% in FY2016) is much larger than that for the entire campground (generally around a third of the total capacity of the campground is rented in any given year). This means that the yurts represent an opportunity to draw visitors beyond the peak weekend times, which is key to increasing usage of this popular campground. Additionally, the yurts rent at a higher rate than campsites and cabins, which increases their impact on the revenue of the entire campground.

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Table 1: Yurt and campground rental summary YURTS ALL CAMPSITES RENTALS: PEOPLE: RENTALS: Percentage Estimated RENTALS: Percentage PEOPLE: of total Number of Season Capacity of yurt Estimated campground total Fiscal length Number for yurt capacity Number of capacity campground year (days) of yurts rentals rented yurt visits1 rented visits2 FY2013 126 2 252 5% 43 32% 62,594 FY2014 149 2 298 45% 441 31% 70,041 FY2015 156 2 312 47% 477 32% 76,240 FY2016 158 2 316 70% 726 37% 89,569

 Maintenance, operational, programming and staffing needs

Managing the additional rentals will require additional staff time. However, no staff changes are anticipated.

 Public awareness of OCPRC parks and services

Marketing of the yurts and their prime location on Devil Island will be an excellent investment of staff time. It will be especially important to let past visitors know about the yurts, especially people who have been unable to rent yurts in the past because of increased demand.

 Leveraging of resources – not applicable

Access to Parks and Recreation  Compliance with ADA standards

Per federal guidelines, 2 yurts should be accessible, including access routes and associated features (such as parking, fire pits, and spigots) when there are 2-25 yurts present. There will be four yurts at Groveland Oaks. Accessible yurts should be dispersed so that the choice of units is comparable to that available to other campers. Given this, staff recommends providing the south Devil Island yurt with an accessible pathway. Additionally, staff recommend that one of the existing yurts and its access path and other associated features be made accessible, as described in the Transition Plan. One set of accessible furniture should be placed in this existing yurt, and its furniture moved to the north yurt on Devil Island. In addition, the spigot, fire pit, etc. for the south yurt should also meet accessibility requirements, be on an access route, and have the required clear space around them. Finally, at least one accessible parking space should be created in the Island Parking Lot adjacent to the access route to Devil Island, and the accessibility issues with the access route and pedestrian bridge noted in the Transition Plan should be corrected. Refer to Transition Plan: (OCPR 11/7/2016)

 Universal Access

1 A yurt visit equals one person staying in the yurt for one night 2 A campground visit equals one person staying at the campground for one night (also referred to as a “camper- night”)

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While not all four of the existing and planned yurts will be fully accessible, creating an accessible yurt in each of the two locations gives persons with disabilities the chance to experience yurt camping within the park in the same manner as other yurt campers.

 Equitability of access – no change is anticipated

 Four Season Access – no change is anticipated

Environmental Stewardship  Environmental Regulations

Construction will be within the required 25’ natural features setback from the waterbody. Staff has applied for a campground construction permit from MDEQ.

 Coordination with regional conservation plans – not applicable

 Environmentally Sustainable Practices

The project will use helical piers for the foundation, which minimizes landscape disturbance and reduces construction materials required.

 Public Awareness of Natural Resources – not applicable

Community Involvement  Public Engagement – addition public engagement is not planned

 Community Plans – not applicable

 Local Recreation Providers

There are 5 campgrounds within Groveland Oaks median drive-time service area (24 minutes) and drive- times to Groveland Oaks:

. Holly KOA 7072 E. Grange Hall, Holly 2 minutes Cabins, no yurts . Holly State Recreation Area – 8100 Grange Hall, Holly 1 minute 2 deluxe camper cabins, 2 mini-cabins, no yurts . Clear Water Campground – 1140 S. Ortonville, Ortonville 11 minutes Cabins, no yurts . Pontiac Lake State Recreation Area – 7800 Gale Road, Waterford 18 minutes Campsites, no cabins or yurts . Brendel Lake Campground – 10785 Elizabeth Lake Road, White Lake 24 minutes Campsites, no cabins or yurts

 Public Involvement – public involvement in implementation and operation is not anticipated

Budget Effects  Capital Improvement or Maintenance Budget

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See Commission Memo for capital improvement costs

 Operating Budget

Implementation of these projects will result in an increase in depreciation costs. See Commission Memo for an estimate of depreciation costs. The following table shows the budget history for Groveland Oaks.

Table 2: Groveland Oaks Budget History Actuals Actuals Actuals Actuals Actuals Budget FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 REVENUE TAXES ------CHARGES FOR SERVICES 742,427 762,286 845,758 957,197 1,029,706 961,450 CONTRIBUTIONS 2,000 - - - 100 - OTHER REVENUES 2,589 134 525 1,480 382 - GAIN (LOSS) EXC. OF ASSETS 2,447 - - 6,034 480 - TOTAL REVENUE $ 749,463 $ 762,420 $ 846,283 $ 964,711 $1,030,668 961,450

EXPENSE FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 SALARIES 390,604 382,399 407,129 440,513 454,175 436,517 FRINGE BENEFITS 86,097 78,225 88,124 102,718 107,553 94,296 CONTRACTUAL SERVICES 311,234 337,123 417,919 327,022 307,307 342,800 COMMODITIES 90,628 98,327 101,612 83,681 84,660 110,050 DEPRECIATION 213,383 213,213 214,056 235,682 348,054 292,800 INTERNAL SERVICES 65,599 73,560 74,820 71,879 79,068 89,500 TRANSFERS OUT - - - 32,340 - - TOTAL EXPENSE $1,157,545 $1,182,846 $1,303,660 $1,293,834 $1,380,818 $1,365,963

Revenue LESS Expense (408,082) (420,426) (457,377) (329,123) (350,150) (404,513)

CAPITAL IMPROVEMENTS BUILDINGS FY2012 FY2013 FY2014 FY2015 FY2016 Yurt #1 33,430 Yurt #2 33,918 Restroom/Shower Section C 590,190 Beach Concession Roofing 33,369 Section A Restroom Roofing 16,376 Storage Shed 9,976 TOTAL BUILDINGS - - $ 67,349 $ 590,190 59,720 PARK IMPROVEMENTS FY2012 FY2013 FY2014 FY2015 FY2016 Boathouse Dock Replacement 77,547 Beach Improv. and Dredge 12,691 Electronic Entry Gate System 26,581 Roadway Putt Putt Light 19,311 Play Lot Concession 247,451 Asphalt Safety Path 89,920 Campground Utility Improv. 1,547,583 Waterslide Site Improvements 15,931 TOTAL PARK IMPROV. $ 77,547 - $ 39,272 $ 356,682 $1,563,514

TOTAL CAPITAL IMPROV. $ 77,547 - $ 106,620 $ 946,872 $1,623,234

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References GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission.

OCPR. (11/28/2016). Groveland Oaks Park Vision and Facility Concepts. Waterford: Oakland County Parks and Recreation Commission.

OCPR. (11/7/2016). Groveland Oaks ADA Transition Plan. Waterford: Oakland County Parks and Recreation Commission.

OCPRC. (February 2013). Chapter 9: Strategic Action Plan. In Five-Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission.

Outdoor Foundation. (2014). 2014 American Camper Study. Washington DC: Coleman Company, Inc. and Outdoor Foundation.

Review/Edit Log 2017 01 04 Created by Donna Folland 2017 01 06 Reviewed with Jen Myers 2017 01 06 Updated by Linda Hegstrom and Donna Folland

58 2800 WATKINS LAKE ROAD WATERFORD, MICHIGAN 48328 (248) 858-4620 www.destinationoakland.com FACILITIES, MAINTENANCE & DEVELOPMENT (248) 634-9811 HOLLY, MI 48442 2017 14555 DIXIE HIGHWAY GROVELAND OAKS DEVIL ISLAND YURT I PROJECT: SHEET NAME: SITE PLAN XX-XX-XXXX REVIEW ONLY REVISIONS DATES: DESIGNED: JRM DRAWN: JRM NOT FOR APPROVED: XXX PROJECT NO.: GRV-2017.101 CONSTRUCTION SHEET NO.: C-1

59 Van

Tripp

Virgin Island )

Dixie )

Grange Hall McGinnis

Worden Hawley Groveland Oaks County Park Two New Yurts 14555 Dixie Highway To Be Placed On Holly, MI 48442 Devil Island

Campground Concession Building

Paradise Island Beach

Boat Rental

Stewart Lake

0 60 120 Feet

Legend

Devil Island Groveland Oaks County Park

Groveland Oaks County Park New Yurts At Oakland County Parks and Recreation 2800 Watkins Lake Road o Waterford, MI Devil Island 248-858-0906 ) Location Of New Yurts SHT. 1 OF 1 www.DestinationOakland.com 60 Revision Date: February6, 2017 By Dean Serafimovski Location: K:\ParksRec\General\Design\Data_Share\Dean\GRVDevils Island1 ofYurts 1 Oakland County Purchasing Unit Bid Tabulation Yurts Event #003758 Bidder #1 ITEM NO. DESCRIPTION ↓ COMPANY → The Colorado Yurt Company Montrose, CO 1 Yurt - March 2017 Delivery $13,742.29 2 Yurt - October 2017 Delivery $13,742.29

2/7/2017 61 Burt Forest M.C. Gutherie Oakland County Products Lumber Purchasing Solicitation: Company, Inc. Livonia, MI 003882 Ann Arbor, MI Total Price: Yurt Lumber and Hardware Total Price: $6,027.36 $7,106.04 #4 REBAR 4' LONG $57.00 $76.80 SONOTUBE 12" OUTSIDE $180.00 $219.00 DIAMETER 4' LONG 1X6 8' LONG TREATED SYP $45.43 $80.52 #1 2X2 42" LONG DOUBLE BEVELED SPINDLE $142.80 $333.20 TREATED SYP #1 2X2 10' LONG TREATED $344.80 $315.20 SYP#1 2X4 8' LONG TREATED SYP $431.46 $444.72 #1 2X6 10' LONG TREATED SYP $70.16 $66.00 #1 2X6 16' LONG TREATED SYP $798.20 $824.20 #1 2x8 8' LONG TREATED SYP $475.20 $490.80 #1 2X8 10' LONG TREATED SYP $251.50 $281.50 #1 2X8 12' LONG TREATED SYP $43.64 $54.88 #1 2X8 16' LONG TREATED SYP $39.38 $37.20 #1 2X12 12' LONG TREATED $424.20 $465.00 SYP #1 4X4 8' LONG TREATED SYP $18.86 $18.50 #1 4X4 12' LONG TREATED SYP $49.12 $49.68 #1 4' X 8' X 2" EXTRUDED POLYSTYRENE RIGID $554.40 $646.20 INSULATION DTT2Z SIMPSON $283.80 $211.80 CONNECTOR EPBH44HDG SIMPSON $260.25 $112.80 CONNECTOR HUSC28 SIMPSON $42.60 $67.80 CONNECTOR L50 SIMPSON CONNECTOR $18.96 $26.16 TP57 SIMPSON CONNECTOR $18.50 $16.60 TPA57 SIMPSON $64.00 $81.20 CONNECTOR 10d EXTERIOR NAILS $37.50 $60.00 SD9X1.5 SIMPSON SCREWS $52.50 $49.00 SD10X1.5 SIMPSON $30.60 $25.20 SCREWS SD10X2.5 SIMPSON $1,260.00 $1,260.00 SCREWS 8d EXTERIOR NAILS $10.00 $15.00 16d EXTERIOR NAILS $22.50 $45.00

$6,027.36 $7,106.04

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8J-3

FACILITIES MAINTENANCE & DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer III Submitted: February 7, 2017 Subject: Red Oaks – Walk-in Freezer

INTRODUCTION AND HISTORY This project is to add a 10’ x 10’ walk-in freezer to the exterior of the concession building at Red Oaks Waterpark. After assuming management of the concessions operation at Red Oaks Waterpark, staff has been challenged by the lack of capacity for freezer storage. The addition of an external freezer will allow the facility to remain properly stocked between orders, ensure confidence in proper operation and provide for additional storage in the event one of the satellite freezer units malfunctions. Repurposing the existing walk-in freezer to non-chilled storage will help alleviate dry storage limitations and functionality. From 2015 to 2016 sales increased around 18% and additional, though smaller, growth is expected as staff become more experienced and efficient. This project will be installed prior to operations beginning in May 2017.

PREVIOUS COMMISSION DISCUSSION Budget Discussion FY2017 CIP Management Plan Conceptual Approval – December 2016 ATTACHMENTS 1. Attachment A – CIP Project Purchase Form 2. Attachment B – Planning Review 3. Attachment C – Proposed Plan 4. Attachment D – Walk-in Freezer Bid Summary 5. Attachment E – Park Map

STAFF RECOMMENDATION Staff recommends proceeding with construction of the walk-in freezer at Red Oaks in the amount of $36,263. This project was originally budgeted at $30,000; the required additional funding of $6,263 is available in the currently adopted FY2017 CIP Management Plan.

63 Page 2

MOTION Move to proceed with construction of the walk-in freezer at Red Oaks in the amount of $36,263.00, project costs are as follows:

Walk-in Freezer Procurement and Installation: Compton Supply, Clio, MI $18,366

Annual contracts: Electrical Installation: Doublejack Electric Co. Royal Oak, MI $6,500 Electrical Design: Berbiglia Associates, Inc. Farmington Hills, MI $2,600

Permitting $ 500 In-house work and procurement $5,000 Project contingency 10% $3,297

Total project costs $36,263

64 Revised 11/13/15 Oakland County Parks & Recreation CIP Form $20,000 - $99,999

Date 02/07/2017 CIP# 2525 Emergency Purchase

Budget Center/ Red Oaks Waterpark Concessions Abbrv RWC Location

Acct#/Description Capital Improvement Project

Project Title/Item Walk-in Freezer

Budget Information✔ Budgeted Unbudgeted Maintenance Programs

Capital Improvement✔ New Asset Replacement of Asset

Current Budget $30,000.00 Total Recommended Amount, $36,263.00 Amount Including Contingencies

If total cost is over original budget amount or Capital Improvement Contingency unbudgeted, funds are recommended to be transferred from:

Justification/Scope This project is to add a 10’ x 10’ walk-in freezer to the exterior of the concession building at Red Oaks Waterpark. After assuming management of the concessions operation at Red Oaks Waterpark, staff has been challenged by the lack of capacity for freezer storage. The addition of an external freezer will allow the facility to remain properly stocked between orders, ensure confidence in proper operation and provide for additional storage in the event one of the satellite freezer units malfunctions. Repurposing the existing walk-in freezer to non-chilled storage will help alleviate dry storage limitations and functionality. From 2015 to 2016 sales increased around 18% and additional, though smaller, growth is expected as staff become more experienced and efficient. This project will be installed prior to operations beginning in May 2017

✔ Public Bid Public Bid Public Bid

Annual Contract ✔ Annual Contract ✔ Annual Contract

Walk-in Freezer procurement Electrical Installation Electrical Design and installation Doublejack Electric Company Berbiglia Associates, Inc Compton Supply 1221 N Campbell Rd 36400 W 12 Mile Road 14006 N Saginaw Royal Oak, MI 48068 Farmington Hills, MI 48331 Clio, MI 48420 $6,500 $2,600 $18,366

✔ Additional Information, See Attached

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Budget Center RWC – Red Oaks Waterpark Concession

Scope Addition of a small walk-in freezer to the Concession building

Current Conditions After assuming management of the Concessions operation at Red Oaks Waterpark several operational challenges have arisen. One important challenge is the design and capacity of the freezer storage. Currently Red Oaks Concessions has been operating with a small 4’ x 7’ walk in freezer, a noncommercial chest freezer, a stand up commercial wall freezer, and two freezers dedicated to storing and serving only Mini Melt Ice-cream.

The current arrangement of multiple small freezers is insufficient to keep adequate stock between orders. On busy weekends and stretches of high heat staff will pick up more food from the local supplier. This often results in the purchase of substitutes instead of identical products, which changes the profit margin and consistency of the menu.

Along with being too small for general operations the current walk in freezer does not have any reserve storage capacity. In the event of a malfunction from another freezer device; without any reserve that product could be lost.

Another challenge we have faced with the current freezer storage is reliability. For the past two years the walk-in freezer has had several malfunctions, including difficulty maintaining temperature on extremely hot and humid days, and difficulty properly defrosting its coils under heavy use. These problems have resulted in costly emergency after hour service calls to avoid total product loss and maintain operations.

The addition of an external freezer will allow the facility to remain properly stocked between orders, ensure confidence in proper operation and provide for additional storage in the event one of our satellite freezer units malfunctions. Repurposing of the smaller walk in freezer to non-chilled storage will help alleviate dry storage limitations and functionality. From 2015 to 2016 we had an increase in sales of around 18% and although we do not foresee growth on that scale to continue, we feel we still have the ability to grow as we become more experienced and efficient. However growth will be very difficult without the expansion of storage.

Alternatives Project is based on maximizing revenue for the Concessions and the need to ensure safety of food delivery – alternatives were not evaluated for this planning review.

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Staff Recommendation Red Oaks Waterpark is a popular summer destination for families that live in Oakland County and the surrounding area. Providing equipment for safe and efficient delivery of food services is an essential part of providing enjoyable experiences and to continuing to draw more visitors to the park. Staff recommends implementation of this project.

The Service Portfolio identifies the current services within one category of service. The table and graphic below shows the position on the cost recovery pyramid.

Tier Category of Service Tier 5: Mostly Individual Benefit Concession/Vending Banquet – food Cost Recovery Target: 150% services at the Waterpark Concession (Tier Minimum) Tier 4: Considerable Individual Benefit Cost Recovery Target: 125% (Tier Minimum) Tier 3: Balanced Community/Individual Benefit

Cost Recovery Target: 100% (Tier Minimum) Tier 2: Considerable Community Benefit Cost Recovery Target: 75% (Tier Minimum) Tier 1: Mostly Community Benefit Cost Recovery Target: 5% (Tier Minimum)

 Implementation of OCPRC plans

RECREATION PLAN Goal 2 – Recreation Facilities: Provide thoughtfully-designed and well-maintained facilities that support a variety of recreational uses throughout the year (OCPRC, 2013, p. 9.5).

 Implementation of park plans

RED OAKS PARK VISION AND FACILITY CONCEPTS Waterpark Vision: The vision for the Waterpark is focused on improvements in customer service that will make the current successes and high attendance sustainable (OCPRC, March 6, 2013).

Compliance  Alignment with standards and best practices – not applicable

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 Compliance with local ordinances – not applicable

 Compliance with OCPRC and Oakland County policies

All contracts and purchases will be conducted in partnership with Oakland County Purchasing Department

 Compliance with agreements and restrictions – not applicable

Sustainability  Response to recreational trends – not applicable

 Response to external context – not applicable

 Attendance and participation

Red Oaks Waterpark attendance has steadily increased from FY2013-16:

. FY2013: 87,413 . FY2014: 93,401 . FY2015: 111,465 . FY2016: 113,070

 Maintenance, operational, programming and staffing needs

The project is expected to increase operational efficiency at the Concession by:

. Allow the facility to remain properly stocked between orders . Eliminate staff trips to local supplier and the purchase of higher-cost items and substitutes for regular menu items . Ensure confidence in proper operation . Provide for additional storage in the event one of our satellite freezer units malfunctions . Increase dry storage capacity by repurposing of the smaller walk in freezer to non-chilled storage

 Public awareness of OCPRC parks and services – not applicable

 Leveraging of resources – not applicable

Access to Parks and Recreation  Compliance with ADA standards

The kitchen and proposed walk-in freezer are not open to the public; therefore, ADA requirements for public facilities do not apply. However, reasonable measures taken at the time of construction/installation to increase accessibility are usually less expensive than attempting to retrofit facilities later on. The need for accessibility could arise if a person with a disability becomes employed in the future or if an existing employee becomes temporarily physically disabled, but otherwise still able to perform his or her duties.

 Universal Access – not applicable

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 Equitability of access – not applicable

 Four Season Access – The waterpark is closed October through April; addition of walk-in freezer will not affect the season length.

Environmental Stewardship  Environmental Regulations – not applicable

 Coordination with regional conservation plans – not applicable

 Environmentally Sustainable Practices – not applicable

 Public Awareness of Natural Resources – not applicable Community Involvement  Public Engagement

A survey of Oakland County residents was conducted in 2010 by OCPRC, with the following results regarding waterparks, and specifically Red Oaks Waterpark:

. 10% of respondents indicated that they had visited Red Oaks Waterpark in the past 12 months, ranking fifth out of 18 choices . 18% of respondents indicated that waterparks and waterslides in the past 12 months (fifth out of 23 choices) . 32% indicated there is a need for outdoor aquatic centers and spray parks (ranked ninth out of 23 choices) (Leisure Vision (ETC), 2010)

 Community Plans – not applicable

 Local Recreation Providers – not applicable

 Public Involvement – not applicable

Budget Effects  Capital Improvement or Maintenance Budget

See memo prepared for the December 6, 2016 Parks Commission meeting

 Operating Budget

An increase in depreciation and an increase in utility costs are the impacts expected on the operating budget. Increase in utility costs has not been estimated. For estimate of depreciation costs - see memo prepared for the December 6, 2016 Parks Commission meeting. These costs may be somewhat offset by an increase in operational efficiency.

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References Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation Commission.

OCPRC. (2013). Five Year Parks and Recreation Master Plan . Waterford, Michigan: Oakland County Parks and Recreation Commission.

OCPRC. (March 6, 2013). Red Oaks Park Vision and Facillity Concepts 2013-2022. Waterford MI: Oakland County Parks and Recreation Commission.

Review/Edit Log 2016 11 04 Created by Donna Folland 2016 11 07 Reviewed by Jen Myers and Donna Folland

70 MEMBRANE ROOFING 2 PIECE METAL FLASH FREEZER TO 3 FLASHING 4" PLYWOOD EXIST CMU PIER 10'-0" CONDENSER 2X4 @ 12" OC CUT TO BUILT UP INSULATION 1 1 MAINTAIN 4" PER FOOT SLOPE 4" PER FOOT SLOPE

2X WOOD CAP BOLLARDS - NIC 8'-6"

8'-0" CENTER DOOR IN OPEN GRATE RAMP - EXISTING CMU 9'-4" FREEZER WALL NIC OUTDOOR STORAGE

YARD 2800 WATKINS LAKE ROAD WATERFORD, MICHIGAN 48328 NOTE: ALL WOOD TO BE 1'-0" 1'-3" NOTE:DECAY RESISTANT WALK-IN FREEZER 113 (248) 858-4620 www.destinationoakland.com FACILITIES, MAINTENANCE & DEVELOPMENT EXISTING MANHOLE

FLASH COOLER TO EXISTING CMU WALL WOMENS TOILET ROOM 112

6" 6" 8" JAN CL. 8" 111

STORAGE #4 DOWELS @ 24" OC - 109 SF ANCHOR WITH HILTI HY-150 000 6" 8" (888) 627-2757 2017 RED OAKS MADISON HEIGHTS, MI 48442 6" WALK-IN FREEZER

10'-2"

+1" +0" PROJECT: CONC SLAB

9'-6"

OUTDOOR STORAGE REMOVE EXISTING CONC CURB YARD 113

WOM

METAL STEP 1 FLASHING 5 SLOPE 4" PER FOOT A-1 MEMBRANE FLASHING

EXISTING EXISTING CMU WALL CMU WALL WALK-IN WELDED WIRE VARIES

10'-8" LP FREEZER FABRIC

8'-6" 6"X6" 8'-0" SHEET NAME: EXISTING PLAN AND DETAILS CONC SLAB #4 CONTINUOUS

EXIST CONC SLAB

6 A-1 3'-8" 6 MIL THICK EXISTING VAPOR FOUNDATION BARRIER WALL 01-11-2017 REVIEW ONLY REVISIONS DATES: DESIGNED: JRM DRAWN: JRM NOT FOR APPROVED: JRM PROJECT NO.: RWC-2017.101 CONSTRUCTION SHEET NO.: A-1

71 Oakland County Purchasing Unit Bid Tabulation Walk-In Freezer Event #003874 Bidder #1 Bidder #2 DESCRIPTION ↓ COMPANY → ITEM NO. Douglas Compton Supply Equipment

1 Base Bid #1 $18,366.00 $28,109.36 Kolpak NSF 2 Proposed Manufacturer and Model U.S. Cooler FM4820

2/6/2017 72 Lazy River 13 Mile )

) Dequindre

John R Kids Spash & Play Area

New 10' X 10' Lazy River Walk In Freezer Red Oaks Waterpark 1455 E. Thirteen Mile Road Madison Heights, MI 48071

Concession Building

Wave Pool

Parking Entrance Ticket Booth

0 50 100 Feet

Legend

New 10' x 10' Walk In Freezer Red Oaks Water Park Red Oaks County Park Oakland County Parks and Recreation Walk In Freezer 2800 Watkins Lake Road o Waterford, MI 248-858-0906 ) Location SHT. 1 OF 1 www.DestinationOakland.com 73 Revision Date: February6, 2017 By Dean Serafimovski Location: K:\ParksRec\General\Design\Data_Share\Dean\RedOaks Freezer 1 of 1

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 K

PLANNING &RESOURCE DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning & Resource Development

Submitted: February 23, 2017 Subject: FY 2017 1st Quarter Contributions Report

INTRODUCTION AND HISTORY

Attached is the FY 2017 1st Quarter report for contributions received from October 1, 2016 through December 31, 2016.

ATTACHMENTS

st FY 2017 1 Quarter Contributions Report

STAFF RECOMMENDATION

Staff recommends the Commission to receive and file this information.

MOTION

Move to receive and file the FY 2017 1st Quarter Contributions Report.

74 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2017 1st Quarter Report for Contributions (Donations) ‐ October 1, 2016 ‐ December 31, 2016 Budget Center Project / Program Source Amount Totals ADM General Contribution Park Patron $0.03 Administration Office Sub‐Total $0.03 IND General Contribution Eagle Scout Project ‐ Extra Funds $58.00 Independence Oaks Park Sub‐Total $58.00 REC General Contribution Park Patron $60.00 REC General Contribution Park Patron $2.00 REC Nature Center Program Tuning Your Tot Contribution $3.00 REC Nature Center Program Tuning Your Tot Contribution $5.00 REC Nature Center Program Tuning Your Tot Contribution $5.00 REC Nature Center Program Tuning Your Tot Contribution $5.00 Recreation Programs & Services Sub‐Total $80.00 SAC Donation for the Construction of a New Manure Ramp OC 4‐H Horse Council $1,500.00 Springfield Oaks Activity Center Sub‐Total $1,500.00 WWP General Contribution Volunteer Association Contribution $500.00 Waterford Oaks Waterpark Sub‐Total $500.00

Grand Total $2,138.03

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 L

PLANNING &RESOURCE DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning & Resource Development Submitted: February 23, 2017 Subject: FY 2017 1st Quarter Sponsorship Report

INTRODUCTION AND HISTORY

Attached is the FY 2017 1st Quarter report for Sponsorships received from October 1, 2016 through December 31, 2016.

ATTACHMENTS

st FY 2017 1 Quarter Sponsorship Report

STAFF RECOMMENDATION

Staff recommends the Commission to receive and file this information.

MOTION

Move to receive and file the FY 2017 1st Quarter Sponsorship Report.

76 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2017 1st Quarter Report for Sponsorship Revenue ‐ October 1, 2016 ‐ December 31, 2016 Budget Center Project / Program Source Amount Totals ADM 2016 Community Stewardship Initiative Oakland Parks Foundation $5,000.00 Administration Office Sub‐Total $5,000.00 SAC Barn Dance Genisys Credit Union $500.00 Springfield Oaks Sub‐Total $500.00 WCM Trick or Treat at the County Market Genisys Credit Union $500.00 WCM Holiday Shopping Nights Genisys Credit Union $1,000.00 Waterford Oaks County Market Sub‐Total $1,500.00

FY2017 1st Quarter Sponsorship Revenue Grand Total $7,000.00

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 M

PLANNING & RESOURCE DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning & Resource Development

Submitted: February 23, 2017 Subject: FY 2017 1st Quarter Temporary Use Permit Revenue Report

INTRODUCTION AND HISTORY

Attached is the FY 2017 1st Quarter report for Temporary Use Permit revenue received from October 1, 2016 through December 31, 2016.

ATTACHMENTS

st FY 2017 1 Quarter Temporary Use Permit Revenue Report

STAFF RECOMMENDATION

Staff recommends the Commission receive and file this information.

MOTION

Move to receive and file the FY 2017 1st Quarter Temporary Use Permit Revenue Report.

78 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2017 1st Quarter Report for Temporary Use Permit Revenue ‐ October 1, 2016 ‐ December 31, 2016 Alcohol/ Budget Permit Use/ Event Permit Holder Commission Amount Totals Center Approval ADD Alfa Romeo Photo Shoot Society No $200.00 ADD Eight Hour Endurance Race Fun Promotions No $250.00 Addison Oaks Sub‐Total $450.00 SAC Ellis Barn Wedding/Reception Olivia Eschmann No $4,500.00 SAC Ellis Barn Wedding/Reception Joseph Hamilton No $4,500.00 SAC Ellis Barn Wedding/Reception Chelsie Roose No $4,500.00 SAC Ellis Barn Wedding/Reception Alexandra Sitko No $4,500.00 SAC Antiques and Collectible Festivals MI Antique Festival No $6,000.00 SAC Antiques and Collectible Festivals MI Antique Festival No $1,500.00 Springfield Oaks Park Sub‐Total $25,500.00

FY2017 1st Quarter Temporary Use Permit Revenue Grand Total $25,950.00

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 8 N

ADMINISTRATION

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: February 23, 2017 Subject: FY2017 1st Quarter Facilities Maintenance Amendment and Red Oaks Waterpark Amendment

INTRODUCTION AND HISTORY Operating budgets for park-wide Building and Grounds Maintenance projects are budgeted in the Facilities and Maintenance cost center. Once operating maintenance project expenses are incurred for a specific park, a budget amendment is to be made on a quarterly basis.

Based on FY activity through December 31, 2016, the following FY2017 budget amendment is recommended:

Dept ID Program Acct Account Name Expense 5060831 160210 730814 Grounds Maintenance 11,379.00 5060724 160070 731115 Licenses and Permits 400.00 5060910 160430 730789 General Program Administration (11,779.00) $ -

In addition, during the recent staff budget hearing for Red Oaks Waterpark, it was determined that FY2017 expected revenues for Entrance Fees Gen Admission (account #630644) should be increased $100,000 to bring the account in-line with historical activity. Currently the account is budgeted at $1,300,000 and the amendment will bring the account budget to $1,400,000. As reference, the actual account revenues are as follows:

FY2014 - $1,070,028 FY2015 - $1,323,452 FY2016 - $1,419,518.

Dept ID Program Acct Account Name Revenue 5060831 160210 630644 Entrance Fees Gen Admission 100,000.00 5060666 160666 665882 Planned Use of Balance (100,000.00) $ -

MOTION

Move to approve the Facilities Maintenance and Red Oaks Waterpark amendments to the cost centers specified above.

80 Page 2

Cost Center Dept Program Account Amount Cost Center Dept Program Account Amount ACC 5060417 160044 730198$ 29,731.00 RDD 5060729 160070 730814$ 984.00 ACC 5060417 160044 730198$ 1,094.00 RDG 5060328 160010 730198$ 2,972.00 ACC 5060417 160044 730198$ 234.00 RDG 5060328 160010 730814$ 2,165.00 ACC 5060417 160044 730198$ 1,031.00 RDP 5060751 160070 730814$ 11,357.00 ACC 5060417 160044 730198$ 25,050.00 RDP 5060751 160070 730814$ 5,013.00 ACC 5060417 160044 730198$ 574.00 RDP 5060751 160070 730814$ 464.00 ACC 5060417 160044 730814$ 61,297.00 RDP 5060751 160070 730814$ 1,004.00

ADD 5060715 160070 730198$ 3,820.00 RDP 5060751 160070 730814$ 18,888.00 ADD 5060715 160070 730814$ 40,810.00 RSE 5060760 160070 730814$ 2,115.00 ADD 5060715 160070 730814$ 960.00 RSE 5060760 160070 730814$ 836.00 ADD 5060715 160070 730814$ 1,004.00 RSE 5060760 160070 730814$ 1,004.00 CAT 5060870 160210 730814$ 1,004.00 RSE 5060760 160070 730814$ 19,861.00 GLC 5060427 160044 730198$ 6,400.00 RWP 5060831 160210 730198$ 2,480.00 GLG 5060327 160010 730814$ 464.00 RWP 5060831 160210 730814$ 9,470.00 GLG 5060327 160010 730814$ 1,004.00 SAC 5060430 160044 730198$ 15,680.00 GRV 5060720 160070 730814$ 464.00 SAC 5060430 160044 730814$ 4,348.00 GRV 5060720 160070 730814$ 1,004.00 SAC 5060430 160044 730198$ 3,500.00 GRV 5060720 160070 730814$ 2,130.00 SAC 5060430 160044 730814$ 14,622.00 HGH 5060765 160070 730814$ 1,919.00 SPG 5060330 160010 730814$ 477.00 HGH 5060765 160070 730814$ 557.00 SPG 5060330 160010 730814$ 1,212.00 HGH 5060765 160070 730814$ 1,004.00 SPG 5060330 160010 730814$ 472.00 HGH 5060765 160070 730814$ 23,882.00 SPG 5060330 160010 730814$ 765.00 IND 5060725 160070 730814$ 2,520.00 SPG 5060330 160010 730814$ 464.00 IND 5060725 160070 730198$ 3,450.00 SPG 5060330 160010 730814$ 1,004.00 IND 5060725 160070 730814$ 660.00 SPG 5060330 160010 730198$ 21,391.00 IND 5060725 160070 730814$ 6,000.00 WBX 5060845 160210 730814$ 10,404.00 IND 5060725 160070 730814$ 35,770.00 WLG 5060326 160010 730198$ 4,080.00 IND 5060725 160070 730814$ 560.00 WLG 5060326 160010 730814$ 464.00 IND 5060725 160070 730814$ 1,004.00 WLG 5060326 160010 730814$ 1,004.00 LYP 5060755 160070 730814$ 836.00 WTR 5060735 160070 730198$ 25,615.00 LYP 5060755 160070 730814$ 1,004.00 WTR 5060735 160070 730814$ 14,697.00 ORN 5060724 160070 730814$ 36,885.00 WTR 5060735 160070 730814$ 5,656.00 ORN 5060724 160070 730814$ 898.00 WTR 5060735 160070 730814$ 464.00 ORN 5060724 160070 730814$ 1,004.00 WTR 5060735 160070 730814$ 1,004.00 WTR 5060735 160070 730198$ 7,800.00 FM 5060910 160430 730198$ (509,764.00)

TOTAL $ -

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 O

ADMINISTRATION

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Julee Erskine, Volunteer Coordinator

Submitted: February 23, 2017 Subject: Recommendation on National Volunteer Week April 22-30, 2017

INTRODUCTION AND HISTORY

Oakland County Parks and Recreation staff proposes the OCPR Volunteer Program participate in the National Volunteer Week April 22-30, 2017. During this week, participating organizations in Southeast Michigan will offer volunteers from other groups discounted or free admission to their attractions. Oakland County Parks and Recreation’s proposal is listed below:

Oakland County Parks Proposal: Hours: Daily, dawn to dusk

Regular Admission: Daily vehicle entry permit $5 Oakland County residents; $10 regular rate. Annual permit $30 Oakland County residents, $48 regular rate.

Proposal: Free entry is valid for Addison Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks Dog Park, Red Oaks Dog Park and Nature Center and Rose Oaks county parks. Must have at least one volunteer from participating organization with valid ID or volunteer letter on organization letterhead. ID or letter must be presented at park entry if applicable and placed on vehicle dashboard.

Participation in these events has been a past practice of the OCPR Commission and its staff for several years. Your approval is requested to continue this practice for 2017.

STAFF RECOMMENDATION

Staff recommends the Commission approve participation in the National Volunteer Week events April 22-30, 2017.

MOTION

Move to approve participation in the National Volunteer Week events April 22-30, 2017, and offer free admission to volunteers from participating organizations at Addison Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks Dog Park, Red Oaks Dog Park and Nature Center and Rose Oaks county parks with a valid ID or volunteer letter on organization letterhead.

82 VOID

83 National Volunteer Week, April 9-17, 2016 Free Reciprocal Admission Program sponsored by Volunteer Coordinators Network of SEMI

Ann Arbor Hands-On Museum Hours: M 10-5;T 9-5; W 10-5; Th 10-8; F 10-5; Sa 10-5; Su 12-5 220 E. Ann St. Admission: $12 (age 2 and over), Free (0-23 months) Ann Arbor, MI 48104 Parking: no parking on-site, street or city parking nearby www.aahom.org Note: Free admission during National Volunteer Week for one 734-995-5439 volunteer with ID or letter from home organization and one guest.

Ruth Mott Foundation - Applewood Hours for National Volunteer Week - Just one day only, 1400 E. Kearsley St. April 14 Flint, MI 48503 House tours: One-hour house tours by reservation only begin at www.applewood.org 11am, last tour begins at 4pm, tours on the hour, capacity 10 810-396-3110 guests per tour. Call Mary Steelman 810-396-3110 for reservation. Grounds open 11am-5pm, grounds tour 1pm, no reservation required. Parking: Free in Applewood Lot on Longway Blvd. Note: Free admission on April 14 for one volunteer with ID or letter from home organization and one guest.

Belle Isle Aquarium Hours: Sat & Sun, 10am-4pm Belle Isle Park Admission: Free* Detroit, MI 48207 Note: Special Docent-led tour available for active volunteers on www.belleisleconservancy.org Sat, April 16 at 4:30pm. Free for volunteers with ID or letter 313-334-7053 from home organization plus one guest. Space is limited. Please RSVP your spot by calling 313-334-7053. *State Park Recreation Passport is required to enter Belle Isle.

Belle Isle Nature Center Hours: Wednesday-Sunday, 10am-5pm Belle Isle Admission: Free Detroit, MI 48207 Parking: Free www.belleislenaturezoo.org *State Park Recreation Passport is required to enter Belle Isle. 313-852-4056

Anna Scripps Whitcomb Conservatory Hours: Wed-Sun, 10am-5pm Belle Isle Park Admission: Free* Detroit, MI 48207 Note: Special Docent-led tour available for active volunteers on www.belleislepark.org Wed, April 13 at 1pm. Free for volunteers with ID or letter home 313-334-7053 organization plus one guest. Space is limited. Please RSVP your spot by calling 313-334-7053. *State Park Recreation Passport is required to enter Belle Isle. Birmingham Historical Museum and Park VOIDHours: Wed-Sat, 1-4pm, Thur April 10, 1-8pm 556 W. Maple Rd. Admission: $7 Adults; $5 Seniors and Students; Free for Birmingham, MI 48009 children 5 and under. www.bhamgov.org/museum Parking: Two-hour free parking available across the street in the 248-530-1928 Chester Parking Garage. Note: Free admission during National Volunteer Week for one volunteer with ID or letter from home organization. Guests must pay full price.

84 National Volunteer Week, April 9-17, 2016 Free Reciprocal Admission Program sponsored by Volunteer Coordinators Network of SEMI

Charles H. Wright Museum of African American History Hours: Tue-Sat, 9am-5pm; Sun, 1-5pm; Closed Monday. 315 E. Warren Admission: $8 Adults (13-61); $5 Adults (62+); $5 Youth (3-12); Detroit, MI 48201 Free, Members and children under 3. www.thewright.org Note: Free general admission during National Volunteer Week 313-494-5800 for one volunteer with ID or letter from home organization. Guests must pay general admission. Excludes special events.

The Children’s Center Hours: April 14 only 79 W. Alexandrine Tour: One-hour tour from 12-1pm, to register please contact Detroit, MI 48201 Holly Gorecki at 313-262-1220. www.thechildrenscenter.com Parking: Free on-site 313-262-1220 Note: Free admission on April 14 for one volunteer with ID or letter from home organization and one guest.

Cranbrook Institute of Science Hours: Tue-Thur, 10am-5pm; Fri & Sat, 10am-10pm; Sun 12- 39221 Woodward Ave. 4pm Bloomfield Hills, MI 48309 Admission: $13 Adults; $9.50 children (2-12) and Seniors (65+); www.science.cranbrook.edu free for children under 2 and Institute members; additional fees 248-645-3209 for Planetarium or Traveling Exhibits. Parking: Free on-site Note: Free admission during National Volunteer Week for one volunteer with ID or letter from home organization and one guest.

Crocker House Museum and Macomb County Historical Hours: Tue-Thurs, 10am-4pm; first Sunday of month, 1-4pm Society Admission: $4 Adult; $2 Child 15 Union Street Note: From April 12-14, free admission for one volunteer with ID Mount Clemens, MI 48043 or letter from home organization and one guest , plus a sweet www.crockerhousemuseum.com tea, including hot tea, scones mock Devonshire cream, and jam. 586-465-2488 Must reserve in advance by calling 586-465-2488 or email [email protected].

Detroit Historical Museum Hours: Tue-Fri, 9:30am-4pm; Sat & Sun, 10am-5pm; closed 5401 Woodward Ave. Monday Detroit, MI 48202 Admission: Free, Parking $7 www.detroithistorical.org Note: Receive 20% discount in Museum store and free parking 313-833-1805 in museum lot for one volunteer with ID or letter from parent organization; limited parking available. April 10, 10am-5pm - Storytelling Festival; April 12, 10- 11:30am - Exhibit Preview Chats & Q & A in temporary galleries; April 14, 10-11:30am - Historic Letterpress Review in 1840s print shop; April 15, 10-11:30am - Glancy Trains

Detroit Institute of Arts Hours: Tue-Thurs, 9am-4pm; Fri, 9am-10pm; Sat-Sun, 10am- 5200 Woodward Ave. 5pm Detroit, MI 48202 Admission (excludes Special Exhibitions): $12.50 Adult; $8 www.dia.org Seniors, $6 Youth (6-17); Free General Admission for residents 313-833-3738 VOIDof Wayne, Oakland and Macomb Counties and all DIA Members. Note: Free pass with docent-led preview talk to “Dance! American Art 1830-1960” exhibition for one volunteer plus one guest at 11am on Thursday, April 14, Friday, April 15 or 1pm Saturday, April 16. Pre-registration is required. Email [email protected] or call 313-833-1382 at least 3 days prior to reserve your spot. Each session is limited to 20 people on a first-come, first-serve basis. Gated parking is available for $7 in the Cultural Center lot on John R St. across from the DIA.

85 National Volunteer Week, April 9-17, 2016 Free Reciprocal Admission Program sponsored by Volunteer Coordinators Network of SEMI

Detroit RiverFront Conservancy Hours: 6am-10pm daily 600 Renaissance Center, Suite 1720 Admission to Detroit RiverWalk & Dequindre Cut FREE Detroit, MI 48243 Note: Special Detroit RiverWalk Tour for active volunteers on www.detroitriverfront.org Sat. April 16 at 11am (rain date: Sat. April 30). Free for 313-566-8200 volunteers with volunteer ID or letter from home organization plus one guest. Space is limited to 30 attendees. Pre- registration required by calling 313-566-8207 or emailing [email protected]

Detroit Zoo Hours: 9am-5pm, daily 8750 W. 10 Mile Rd. Admission: $14 Adults age 15-61; $10 Children age 2-14; $10 Royal Oak, MI 48067 Seniors 62+; $10 Active military w/ID; Free under age 2. www.detroitzoo.org Parking: $6/vehicle 248-541-5717 Note: Free general admission during National Volunteer Week for one adult volunteer with ID or letter from home organization. Does not include attraction tickets to Carousel, 4D Theater or Simulator Ride.

Dossin Great Lakes Museum Hours: Sat & Sun, 11am-4pm, Closed Mon-Fri 100 Strand Drive, Belle Isle Admission: Free Detroit, MI 48207 Parking: free, limited parking available www.detroithistorical.org *State Park Recreation Passport is required to enter Belle Isle. 313-833-5538 Note: Receive 20% discount in Museum store with volunteer ID or letter from parent organization. April 13, 10-11:30am - Exhibit Preview Chat and Q & A: Dossin Maritime Historical Tour. Registration required. Call 313-833-1263 to register, space is limited. Registration closes April 4. *State Park Recreation Passport is required to enter Belle Isle.

Henry Ford Estate - Fair Lane Hours: Garden Only, Mon-Fri, 8am-6pm. All buildings closed at 1 Fair Lane Drive this time. Dearborn, MI 48128 Admission to Garden: Free www.henryfordestate.org Note: Special Garden Tour Friday, April 15 at 12n for one 313-884-4222 volunteer with ID or letter from home organization and two guests. Pre-registration is required by calling 313-701-2240 or emailing [email protected] for details.

Macomb Center for the Performing Arts and the Albert Macomb Center: One free ticket to the Macombers Spring Lorenzo Cultural Center Extravaganza on Fri, April 22, 2016 at 7:30pm. Volunteers 44575 Garfield Rd. must pick up their tickets in person at the box office on or before Clinton Twp., MI 48314 April 22. Limited to 50 volunteers. Box office hours: 9am-2pm, www.macombcenter.com Mon-Thur, 12-6pm Fri. Please bring either your volunteer ID or 586-286-2222 your letter from your parent organization and driver’s license to www.lorenzoculturalcenter.com receive your free ticket, valued at $18. 586-445-7348 Lorenzo Cultural Center is hosting “The 1940s: Through the War and Beyond,” a special program and exhibit through May 7, 2016. Hours: Wed, Fri and Sat, 10am-4pm; Thur 10am-8pm. VOIDAdmission free

Meadow Brook Hall and Gardens Hours: Mon-Fri, 1:30pm tour; Sat & Sun, 11:30am, 12:30, 1:30 480 South Adams Road or 2:30pm tours Rochester, MI 48309 Admission: $15 Adults; $10 Seniors (62+); $10 OU faculty and www.meadowbrookhall.org staff with OU ID; Free OU students with OU ID; Free children 12 248-364-6200 and under Note: Free admission is good for one volunteer for valid tour times between April 10-16, 2016. Must show volunteer ID or letter from home organization.

86 National Volunteer Week, April 9-17, 2016 Free Reciprocal Admission Program sponsored by Volunteer Coordinators Network of SEMI

Michigan Science Center Hours: Closed Mon & Tue,; Wed-Fri, 10am-3pm; Sat, 10am- 5020 John R St. 6pm; Sun, 12-6pm. Detroit, MI 48202 Admission: $28 Adults; $24 Children 12 and under. www.mi-sci.org Parking: none on-site, $7 at local lots 313-494-5307 http://www.mi-sci.org/visit/ for parking tips. Note: Free general admission during National Volunteer Week for volunteer with ID or letter from home organization and a guest. Please stop at the Box Office to receive your free ticket.

Oakland County Parks and Recreation Hours: Daily, dawn to dusk 2800 Watkins Lake Rd. Admission: Daily vehicle entry permit $5 Oakland County Waterford, MI 48328 residents; $10 regular rate. Annual permit $30 Oakland County www.DestinationOakland.com residents, $46 regular rate. 248-975-9717 Note: Free entry during National Volunteer Week valid for Addison Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks Dog Park, Red Oaks Dog Park and Nature Center or Rose Oaks county parks. Must have at least one volunteer from participating organization with valid ID or volunteer letter on organization letterhead. ID or letter must be presented at park entry if applicable and placed on vehicle dashboard.

Rochester Hills Museum at Van Hoosen Farm Hours: Friday and Saturday, 1-4pm 1005 Van Hoosen Road Admission: $5 Adults; $3 Senior Citizens; $3 Students (K-12) Rochester Hills, MI 48306 Parking: free on-site www.rochesterhills.org/museum Note: Free admission during National Volunteer Week for one 248-656-4663 volunteer with ID or letter from home organization and one guest.

The Henry Ford Hours: Daily, 9:30am-5pm 20900 Oakwood Boulevard Museum Admission: $21 Adults; $19 Seniors (62+); $15.75 Dearborn, MI 48124 Youth (5-12); free 4 and under. www.thehenryford.org Village Tickets: $26 Adults; $23.50 Seniors (62+); $19.50 Youth 313-982-6092 (5-12); free 4 and under (opens April 15) Ford Rouge Tour: $17 Adults; $15.25 Seniors (62+); $12.75 Youth; 2 and under free (closed Sundays) Note: Free admittance is good for one volunteer with ID or letter from home organization during National Volunteer Week. Excludes Giant Screen Experience and Ford Rouge Factory Tour.

The Parade Company Hours: By Reservation Only 9500 Mt. Elliott Admission: $12 Adults; $8 Children under 18 Detroit, MI 48211 Note: Good for one free tour admission for volunteer with ID or 313-923-7400 letter from home organization. Each additional guest may www.theparade.org accompany volunteer for $5/guest. Valid, Tue, April 12 and Thurs, April 14 at 11am and Sat, April 16 at 11am. Tour lasts approximately 1 hour. You must call 313-923-7400 in advance VOIDfor reservations. Free, secure parking is available.

87 National Volunteer Week, April 9-17, 2016 Free Reciprocal Admission Program sponsored by Volunteer Coordinators Network of SEMI

West Bloomfield Parks and Recreation Hours: Mon-Thurs, 8am-7pm, Fri 8am-4:30pm Recreation Activities Center/Nature Room - 4640 Walnut Lake Rd Admission: Free - entry into 12 parks and Recreation Activities West Bloomfield, MI 48323 Center/Nature Room. www.westbloomfieldparks.org $5 open swim - Family Aquatic Center, 6200 Farmington Rd. 248-451-1900 Visit website for open swim hours. Note: Free admission for one volunteer with ID or letter from home organization and one guest to open swim and/or to Nature Room. Nature Room hours on April 12, 1:30-5:30pm, meet our live animals and ask our naturalist your nature questions.

VOID

88 Consent Agenda Item # 8 P

COUNTY OF OAKLAND FY 2017 FIRST QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION

ADOPTED AMENDED FY 2017 VARIANCE BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT EXPLANATION OF SIGNIFICANT VARIANCES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~ ~~~~~~~~~~~~ ~~~~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800)

OPERATING REVENUE $ 9,975,565.00 $ 9,975,565.00 $ 9,975,565.00 $ - 0.00% A FY2017 budget amendment is proposed to bring the adopted budget in- line with activity trends observed in the 3rd and 4th quarters of FY2016. Amended accounts include Salaries and Fringe Benefits, Natural Gas, Entrance Fees Gen Admission, Indirect Cost, Facilities Maintenance transfer, and Deprecation. Amendment also includes a one-time recognition of Local Comm Stabilization Share of $271,123 from the State of Michigan for personal property tax loss reimbursement.

OPERATING EXPENSE $ 25,207,064.00 $ 25,207,064.00 $ 25,207,064.00 $ - 0.00%

NET OPERATING INCOME (LOSS) $ (15,231,499.00) $ (15,231,499.00) $ (15,231,499.00) $ - 0.00%

NON-OPERATING REVENUE (EXPENSE) $ 13,208,900.00 $ 13,232,605.00 $ 13,232,605.00 $ - 0.00%

TOTAL INCOME BEFORE TRANSFERS $ (2,022,599.00) $ (1,998,894.00) $ (1,998,894.00) $ - 0.00%

TRANSFERS IN $ - $ - $ - $ -

TOTAL NET INCOME/PLANNED USE OF BALANCE (LOSS)* $ (2,022,599.00) $ (1,998,894.00) $ (1,998,894.00) $ -

TOTAL NET ASSETS - BEGINNING $ 93,203,817.64 TOTAL NET ASSETS - ENDING $ 91,204,923.64

2/23/2017 89

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 CONSENT AGENDA ITEM NO. 8 Q

ADMINISTRATION

INTRODUCTION AND HISTORY

A budget amendment of $163,949 is recommended for the FY 2017 Fringe Benefit rate adjustment that was made effective February 4, 2017, due to better than anticipated FY 2016 year end operating results in the Fringe Benefit Fund. The rate adjustment is a one-time adjustment for FY 2017 and is not expected to continue for FY 2018 and FY 2019.

MOTION

Move to approve the Fringe Benefit – Retirement amendment to the cost centers specified on the following pages. The budget for the Planned Use of Balance account is reduced by $163,949 to $2,034,647 as shown below.

90 Page 2

FY2017 Revenues Amendment

Fund Cost Center Program Account Account Title 50800 5060666 160666 665882 Planned Use of Balance $ (163,949) TOTAL (163,949)

Expenses

Fund Cost Center Program Account 50800 1020601 182040 722740 Retirement (3,064) 50800 1020658 182050 722740 Retirement (4,748) 50800 1020658 182080 722740 Retirement (1,940) 50800 5060101 160000 722740 Retirement (53,005) 50800 5060101 160000 722740 Retirement (2,009) 50800 5060101 160001 722740 Retirement (5,923) 50800 5060101 160001 722740 Retirement (357) 50800 5060326 160010 722740 Retirement (3,675) 50800 5060326 160010 722740 Retirement (167) 50800 5060326 160015 722740 Retirement (723) 50800 5060326 160015 722740 Retirement (163) 50800 5060327 160010 722740 Retirement (4,554) 50800 5060327 160010 722740 Retirement (252) 50800 5060327 160015 722740 Retirement (222) 50800 5060328 160010 722740 Retirement (1,310) 50800 5060328 160010 722740 Retirement (150) 50800 5060328 160015 722740 Retirement (188) 50800 5060330 160010 722740 Retirement (2,245) 50800 5060330 160010 722740 Retirement (462) 50800 5060330 160015 722740 Retirement (1,524) 50800 5060330 160015 722740 Retirement (140) 50800 5060356 160010 722740 Retirement (5,341) 50800 5060356 160010 722740 Retirement (289) 50800 5060356 160015 722740 Retirement (226) 50800 5060417 160044 722740 Retirement (418) 50800 5060417 160044 722740 Retirement (78) 50800 5060420 160044 722740 Retirement (14) 50800 5060420 160044 722740 Retirement (5) 50800 5060427 160044 722740 Retirement (399) 50800 5060427 160044 722740 Retirement (9) 50800 5060430 160044 722740 Retirement (234) 50800 5060431 160044 722740 Retirement (755) 50800 5060437 160044 722740 Retirement (1) 50800 5060456 160044 722740 Retirement (1,189) 50800 5060456 160044 722740 Retirement (10) 50800 5060540 160500 722740 Retirement (2,013) 50800 5060540 160500 722740 Retirement (140) 50800 5060715 160070 722740 Retirement (6,985) 50800 5060715 160070 722740 Retirement (708) 50800 5060720 160070 722740 Retirement (3,416) 50800 5060720 160070 722740 Retirement (176) 50800 5060724 160070 722740 Retirement (1) 50800 5060724 160070 722740 Retirement (77)

50800 5060725 160070 722740 Retirement (5,406)

Page 3

FY2017 Fund Cost Center Program Account Account Title Amendment 50800 5060725 160070 722740 Retirement (740) 50800 5060729 160070 722740 Retirement (401) 50800 5060729 160070 722740 Retirement (74) 50800 5060732 160070 722740 Retirement (1,135) 50800 5060732 160070 722740 Retirement (267) 50800 5060735 160070 722740 Retirement (4,040) 50800 5060735 160070 722740 Retirement (347) 50800 5060751 160070 722740 Retirement (570) 50800 5060751 160070 722740 Retirement (152) 50800 5060755 160070 722740 Retirement (2,440) 50800 5060755 160070 722740 Retirement (203) 50800 5060760 160070 722740 Retirement (52) 50800 5060760 160070 722740 Retirement (21) 50800 5060765 160070 722740 Retirement (36) 50800 5060765 160070 722740 Retirement (37) 50800 5060805 160210 722740 Retirement (12,087) 50800 5060805 160210 722740 Retirement (790) 50800 5060831 160210 722740 Retirement (4,760) 50800 5060831 160210 722740 Retirement (145) 50800 5060837 160210 722740 Retirement (61) 50800 5060845 160210 722740 Retirement (335) 50800 5060845 160210 722740 Retirement (16) 50800 5060870 160210 722740 Retirement (320) 50800 5060870 160210 722740 Retirement (47) 50800 5060910 160430 722740 Retirement (19,261) 50800 5060910 160430 722740 Retirement (901) TOTAL $ (163,949)

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9 A

PLANNING & RESOURCE DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Paul Zachos, Property Management Specialist

Submitted: February 23, 2017 Subject: Proposed Springfield Oaks Ellis Barn Historic Preservation Easement

INTRODUCTION AND HISTORY

In 2002 Oakland County Parks and Recreation received a $600,000 grant from the Michigan Department of Transportation for the relocation of the Ellis Barn to Springfield Oaks County Park. The grant agreement required that the owner of the Ellis Barn execute a Historic Preservation Easement for the purpose of insuring that the historic property will be preserved.

The attached Historic Preservation Easement has been reviewed and approved by Corporation Counsel. The easement is for a time period of 38 years, effective from the date on which it is recorded.

ATTACHMENTS • OCPRC Resolution • Historic Preservation Easement • Ellis Barn Survey and Sketch

STAFF RECOMMENDATION

Staff recommends that the Commission approve the Historic Preservation Easement for the Ellis Barn at Springfield Oaks County Park and forward to the Oakland County Board of Commissioners for approval and signature.

MOTION

Move to approve the Historic Preservation Easement for the Ellis Barn at Springfield Oaks County Park, and forward it to the Oakland County Board of Commissioners for approval and signature.

93 MISCELLANEOUS RESOLUTION IN RE: HISTORIC PRESERVATION EASEMENT – ELLIS BARN AT SPRINGFIELD OAKS COUNTY PARK To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen:

WHEREAS in August 2002, the Oakland County Board of Commissioners, via MR#02192, approved the acceptance of a Michigan Department of Transportation, Transportation Enhancement Project (TEP) grant funding the relocation of the Ellis Barn to Springfield Oaks County Park; and

WHEREAS in October 2004, the Oakland County Board of Commissioners, via MR#04289, authorized the Oakland County Parks and Recreation Commission to accept the donation of the Ellis Barn; and

WHEREAS the contract for the TEP grant required that the owner of the Ellis Barn execute a Historic Preservation Easement for the purpose of insuring that the historic property will be preserved; and

WHEREAS the easement has been negotiated with the Michigan State Housing Development Authority, acting through the State Historic Preservation Office, and has been reviewed by Corporation Counsel;

NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and approve the Historic Preservation Easement for the Ellis Barn at Springfield Oaks County Park.

BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners direct it’s Chairperson or designee to execute said Historic Preservation Agreement on behalf of Oakland County.

Date:

Moved by:

Supported by:

Ayes:

Nays:

94 95 96 97 98 99 100 N:\16\16800\16834.48-Ellis Barn Springfield Oaks\Drawings\Boundary\Sketch of Descriptions\16834-48 Ellis Barn Sketch of Desc.dwg OAKLAND COUNTYPARKS aeIssue Date N 101

N:\16\16800\16834.48-Ellis Barn Springfield Oaks\Drawings\Boundary\Sketch of Descriptions\16834-48 Ellis Barn Sketch of Desc.dwg OAKLAND COUNTY PARKS COUNTY OAKLAND aeIssue Date 102

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9B

ADMINISTRATION – BUSINESS OPERATIONS

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: February 23, 2017 Subject: Approval of Updated Residential Property Lease Policy

INTRODUCTION AND HISTORY

In April 2009, The Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy.

The policy was last updated in 2013 to include additional language that allows the Commission final authorization on declaring a property available for lease.

The policy is being brought back for a few minor changes after some questions a couple weeks ago at the Board of Commissioners Finance Committee. A summary of the changes is below:

• Changed the reference from the Internal Services Section to the Chief of P&R Business Operations • Eliminated the tiers for discount percentages based on employment classification to a flat percent for all tenants performing residential duties. This was to eliminate any potential tax implications for employees receiving a taxable benefit. • Included language to clarify that the Market Lease Rate will be re-evaluated each time a lease is done including each time it is renewed. • Change the term Value of Residential Property to Market Lease Rate to clarify it is a leased market rate.

ATTACHMENTS

- Residential Property Lease Policy – Updated March 2017

STAFF RECOMMENDATION

Staff recommends adopting the attached updated Residential Property Lease Policy.

MOTION

Move to approve the proposed changes to the existing Residential Property Lease Policy as presented.

103

Date Adopted: Dated Revised: C: 09-003

Commission 04-15-09 06-11-13 Page 1 of 5 Policy Residential Property Lease Policy

I. PURPOSE: The purpose of this policy is to set forth procedures and guidelines to manage residential properties located on Oakland County park property. The Oakland County Park and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The procedures and guidelines contained in this policy are divided into the following sections:

A. Procedure for Designating Residential Property; B. Procedure for Selecting Tenants; and C. General Guidelines.

II. PROCEDURES AND GUIDELINES:

A. Procedure for Designating Residential Property

1. Residential properties currently exist on certain park property. Residential properties may also exist on land acquired by the Oakland County Parks and Recreation Commission. a. These residential properties shall be designated by the Oakland County Parks and Recreation Commission for use as residential properties based on recommendations from the Executive Officer. b. Once designated, the residential properties shall be listed as residential properties on the property maps and facility inventory descriptions kept by the Oakland County Parks and Recreation Facilities Maintenance Division and given an asset number. 2. The Executive Officer has the authority to withdraw the designation of a residential property at any time. When a property is removed from use as residential, it will be reported to the Oakland County Parks and Recreation Commission by the Executive Officer.

B. Procedure for Selecting Tenants

1. Preference for tenants for the residential properties shall be made in the following order:

a. Full-time Oakland County Parks and Recreation Commission employees at the Park where the residential property is located; b. Full-time Oakland County Parks and Recreation Commission employees from the rest of the Park system; c. Part-time Oakland County Parks and Recreation Commission employees at the Park where the residential property is located;

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Commission 04-15-09 06-11-13 Page 2 of 5 Policy Residential Property Lease Policy

d. Part-time Oakland County Parks and Recreation Commission employees from the rest of the Park system; e. Full-time employees of other County of Oakland Departments; f. Part-time employees of other County of Oakland Departments; g. Employees of other government agencies; and h. The general public. 2. Requests to be a tenant shall be made by completing the “Residential Request Form,” attached as Appendix A, and submitting the Form to the Internal Services SectionChief of P&R Business Operations. 3. An individual completing a Residential Request Form shall also include a description of the nature and value of the residential duties to be performed by the individual, the individual’s qualifications to perform such duties, and the individual’s ability to perform such duties. 4. The Internal Services SectionChief of P&R Business Operations shall review the request and forward it to the Executive Officer for review. 5. The Executive Officer, at his or her discretion, shall approve or disapprove the request to become a tenant subject to the approval of a Lease Agreement. 6. If the Executive Officer approves the request, the Internal Services SectionChief of P&R Business Operations shall work with Corporation Counsel to develop a Lease Agreement. 7. The Lease Agreement will be provided to the Oakland County Parks and Recreation Commission and the Oakland County Board of Commissioners for approval.

C. General Guidelines

1. Monthly Lease Fee a. The monthly lease fee for the residential property shall be calculated as follows: “Market Lease RateValue of the residential property” minus the “Percentage Discount.” The market lease rate value of the residential property shall be established by the Internal Services SectionChief of P&R Business Operations, working with the Property Management Specialist from the Oakland County Department of Facilities Management and Operations, on a case- by-case basis using comparable rental properties in the same area as the residential property, taking year built, square footage, number of bedrooms and bathrooms into consideration. a.i. The market lease rate will be recalculated each time a property is leased or a lease is renewed. b. The percentage discount shall be 30% for performing the following residential duties:calculated according to the following requirements: i. County of Oakland full-time employees may receive a 10% reduction in monthly lease fees; 105

Date Adopted: Dated Revised: C: 09-003

Commission 04-15-09 06-11-13 Page 3 of 5

Policy Residential Property Lease Policy

ii. Oakland County Parks and Recreation Commission part- time employees may receive a 15% reduction in monthly lease fees; iii. Oakland County Sheriff’s Office full and part-time employees may receive a 20% reduction in monthly lease fees; iv. Oakland County Parks and Recreation Commission full- time employees who do not work at the Park where they will be residing in may receive a 25% reduction in monthly lease fees; v. Oakland County Parks and Recreation Commission full- time employees who work at the Park where they will be residing in may receive a 30% reduction in monthly lease fees. i. Tenant Duties. • To the extent permitted by law, the Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by the Landlord. • The Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities as needed. • The Tenant shall make reports to the Park Supervisor or other entity as may be required by the Landlord.

2. Residential Property Inspections

a. Each residential property shall be inspected and evaluated annually by the Facilities Maintenance Section, including the Facilities Maintenance Supervisor, Park Supervisor, and District Chief. The date and time should be scheduled and coordinated with Facilities Maintenance staff, the District Chief, and the tenant. b. The inspection should document the condition of the residential property and record any structural maintenance necessary to conform to applicable laws, rules, regulations, ordinances, or building codes. It is recommended that photographs be taken and become a part of the record. c. The Internal Services SectionChief of P&R Business Operations shall maintain a file for all residential properties including the lease agreement and all documents required by the lease agreement. The Internal Services d. Section The Chief of P&R Business Operations shall also advise the District Chief and the Executive Officer of any problems associated with the residential properties and implementation of this policy. 106

Date Adopted: Dated Revised: C: 09-003

Commission 04-15-09 06-11-13 Page 4 of 5 03-01-17 Policy

Residential Property Lease Policy

APPENDIX A - RESIDENTIAL REQUEST FORM

1. Location of Property: 2. Asset/Property #/Address: 3. Description of Residence: 4. Name of Interested Person: 5. Employee Classification: 6. Employment Location: 7. Annual Salary: 8. Residential Duties:

Information below to be completed by Internal Services SectionChief of P&R Business O ti 9. Current Market Lease Rate: 10. Employee % Discount Amount: 11. Net Monthly Rental Fee: 12. Lease Period Dates: Executive Officer’s Approval Date: Executive Officer’s Signature: Date: Resident’s Signature:

107

Date Adopted: Dated Revised: C: 09-003

Commission 04-15-09 06-11-13 Page 5 of 5 Policy Residential Property Lease Policy

Change Control Record Revision Date Owner Description of Change 04-15-09 New Policy Adopted 04-23-12 P. Castonia ‘II. A. 1. Clarified role for maintaining asset inventory from Planning Section to Facilities Maintenance and Development. ‘II. A. Removed sections 2., 3., and 4., to streamline process for designating residential properties. ‘II. B. 1. g removed “full time” ‘II. B. 2, 4, & 6 replaced “Organizational and Business Development” with “Internal Services”. ‘II. C. 1 added “Property Management Specialist from the County of Oakland”. ‘II. C. 2. c replaced “Organizational and Business Development” with “Internal Services”. RESIDENTIAL REQUEST FORM Replaced “Organizational and Business Development” with “Internal Services” Replaced “Comparable lease charge” with “current market rate” Removed section on “Count Utility Estimates” 06-11-13 S. Mackey Updated to reflect the role of the Commission in designating residential properties. 03-01-17 P. Castonia Updated to remove Internal Services Section to Chief of Business Operations Removed tiered level of discount to a flat % for all tenants performing residential duties and adjusted form (Appendix A) to reflect the above changes.

108

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9C

ADMINISTRATION

INTRODUCTION AND HISTORY

The property at Highland Oaks located at 6555 North Milford Road, is 927 square feet, and has 2 bedrooms with 1.5 baths. It also has a 2 car garage and a basement and was built in 1976.

The house has been occupied by John and Carolyn Podina for a number of years. John and Carolyn are both currently part time employees at Groveland Oaks. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel.

This effort ties into the Oakland County Parks and Recreation Commission’s strategic plan to standardize its business practices and enable staff to operate more efficiently.

ATTACHMENTS

- Residential Lease – Podina – Highland Oaks - OCPRC Resolution for Residential Lease – Podina – Highland Oaks - BOC Resolution for Residential Lease – Podina - Highland Oaks

STAFF RECOMMENDATION

The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for approval.

MOTION

Move to adopt the proposed resolution approving the Residential Lease with John and Carolyn Podina for the Highland Oaks Residential Property located at 6555 North Milford Road, Holly, MI 48442 for a 5-year term effective March 1, 2017 through December 31, 2021, and forward it to the Oakland County Board of Commissioners for final approval.

109 RESIDENTIAL LEASE AGREEMENT

NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON.

This Lease Agreement ("Lease") is entered into on March 1, 2017, between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and John and Carolyn Podina, 6555 North Milford Road, Holly, Michigan 48442 ("Tenant") according to the terms and conditions set forth below.

1. Premises. The Tenant leases from landlord the real property located at 6555 North Milford Road, Holly, Michigan 48442 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances furnished by Landlord for Tenant’s use. 2. Term. The term of this Lease shall be for five (5) years, beginning on March 1, 2017 and ending on December 31, 2022. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Market Rate. The market rate for this property was reviewed in February 2017 and was determined to be $1,000 per month. 4. Discount. Tenant shall receive a 30% discount off of the market rate for performing the tenant duties as described in section 6.3 below. 5. Tenant Monetary Obligations. 5.1. The rental rate for the first year is set by taking the market rate and applying the discount for performing residential duties. The rent is then increased 2% each year. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: March 1, 2017 – December 31, 2017 $700.00 per month January 1, 2018 – December 31, 2018 $714.00 per month January 1, 2019 – December 31, 2019 $728.00 per month January 1, 2020 – December 31, 2020 $743.00 per month January 1, 2021 – December 31, 2021 $758.00 per month 5.2. The rent shall be paid by check or money order made payable to the Landlord and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing.

1 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 110 5.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro-rated for such month, if the Lease is executed on another day than the first day of the month. 5.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord’s right to collect this additional rent shall be in addition to Landlord’s right to take action under other provisions of this Lease for Tenant’s default in paying rent. The Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier’s check, certified check, or money order. 5.5. During the term of this Lease, the Tenant shall procure and maintain comprehensive personal liability or tenant’s form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 6. Use of Premises. 6.1. The Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of the Landlord. 6.2. Tenant shall not do any of the following or allow another person to do any of the following: 6.2.1. Create any excessive noise or public nuisance; 6.2.2. Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord’s insurance to be cancelled or premiums to increase; 6.2.3. Deface or damage any part of the Premises; 6.2.4. Change the locks or install any additional locks or bolts without Landlord’s prior written consent; 6.2.5. Place a waterbed or other heavy article on the Premises without Landlord’s prior written consent; 6.2.6. Install any equipment or appliances that, in Landlord’s opinion, would cause an unsafe conditions on or around the Premises. 6.2.7. Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to Tenant’s neighbors; 6.2.8. Permit any flammable liquids or explosives to be kept on or around the Premises; and

2 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 111 6.2.9. Bring any animals on the Premises without Landlord’s prior written consent. 6.3. Tenant Duties. 6.3.1. To the extent permitted by law, the Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by the Landlord. 6.3.2. The Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities as needed. 6.3.3. The Tenant shall make reports to the Park Supervisor or other entity as may be required by the Landlord. 7. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 8. Condition of Premises. 8.1. Tenant acknowledges that no representations about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease have been made except as stated in the Lease. 8.2. Tenants shall return the Premises to the Landlord in the same condition as they were upon commencement of this Lease, including cleanliness, normal wear and tear excepted. 9. Maintenance, Repairs, and Damage to Premises. 9.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good condition and shall allow no waste of the Premises or any utilities. Tenant shall be jointly and severally liable for any damage to the Premises or to Landlord’s other property that is caused by the acts or omissions of Tenant or Tenant’s guests. Tenant shall pay, on Landlord’s demand, to replace any broken window glass on the Premises or any lost or broken keys. 9.2. Landlord shall be responsible for snow removal and lawn services for the Premises. 9.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall notify Landlord when there is a need for repairs to the Premises. 9.4. Landlord shall install smoke-detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke-detection device, except when necessary to replace the batteries.

3 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 112 10. Decorations and Alterations to Premises. Other than hanging decorations on the walls with nails or other materials approved by landlord, Tenant shall not alter or decorate the Premises without prior written consent from Landlord. Landlord’s consent to a particular decoration or alteration shall not be deemed consent to future decorations or alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive nails into the woodwork, or use any adhesive material on the walls without prior written consent from Landlord. 11. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 12. Access to the Premises. Tenant shall allow Landlord and Landlord’s agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises to the extent permitted by law. Tenant shall allow Landlord or Landlord’s agents to show the Premises to prospective Tenants at reasonable times during the sixty (60) days before the term of the Lease expires and to prospective purchasers on reasonable notice to Tenant. 13. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant’s property from the Premises, Landlord may immediately enter and redecorate the Premises without abatement of rent; and these acts shall not affect Tenant’s obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 14. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord’s agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant’s personal property against such loss or damage. 15. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord’s obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant’s obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 16. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; and (h) Internet. All accounts for utilities and services shall be in the name of the Tenant. 17. Termination of Lease.

4 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 113 17.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 17.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 17.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises to the Landlord in the condition they were in when they were delivered to Tenant, except for normal wear and tear. Upon termination of this Lease, Tenant shall also notify the Landlord of the move-out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the County of Oakland. 18. Default of Lease and Landlord’s Remedies. 18.1. If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord’s expenses for enforcing Landlord’s rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord’s obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord’s remedies and allowed by statute shall be added to the amount of the arrearage. 18.2. It is a violation of this Lease if Tenant, a member of Tenant’s household, or any other person under Tenant’s control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours’ notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant’s initials:______. 19. Hold Over. Tenant may, with Landlord’s permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month-to-month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days’ notice to Tenant.

5 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 114 20. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: John and Carolyn Podina 6555 North Milford Road Holly, MI 48442

Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 21. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 22. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 23. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 24. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 25. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 26. Effective Date. This Lease is effective on the date stated in Section 2.

TENANT LANDLORD

______

Date______Date______

6 9C 1 Residential Lease - Podina - Highland Oaks updated for 030117.doc 115

MISCELLANEOUS RESOLUTION # 17 - XXXX IN RE: RESIDENTIAL LEASE RENEWAL– HIGHLAND OAKS – PODINA To the Oakland county Parks and Recreation Commission Chairperson, Ladies and Gentlemen:

WHEREAS, the County of Oakland is the owner of Highland Oaks County Park; and

WHEREAS, a 927-square foot house, identified as 6555 North Milford Road, Holly, Michigan 48442, is located on the grounds of Highland Oaks County Park; and

WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 6555 North Milford Road, Holly, Michigan 48442 to John and Carolyn Podina for a period commencing March 1, 2017 through December 31, 2021; and

WHEREAS, under the terms and conditions of the attached Lease Agreement John and Carolyn Podina will pay rent as follows:

WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement.

NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and John and Carolyn Podina.

BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.

Moved by ______

Supported by ______

Date: ______

116 MISCELLANEOUS RESOLUTION #17______March XX, 2017 BY: PLANNING AND BUILDING COMMITTEE, PHILIP WEIPERT, CHAIRPERSON IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – HIGHLAND OAKS- PODINA LEASE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen:

WHEREAS, the County of Oakland is the owner of Highland Oaks County Park; and WHEREAS, a 927-square foot house, identified as 6555 North Milford Road, Holly, Michigan 48442, is located on the grounds of Highland Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 6555 North Milford Road, Holly, Michigan 48442 to John and Carolyn Podina for a period commencing March 1, 2017 through December 31, 2021; and WHEREAS, under the terms and conditions of the attached Lease Agreement John and Carolyn Podina will pay rent as follows:

March 1, 2017 – December 31, 2017 $700.00 per month January 1, 2018 – December 31, 2018 $714.00 per month January 1, 2019 – December 31, 2019 $728.00 per month January 1, 2020 – December 31, 2020 $743.00 per month January 1, 2021 – December 31, 2021 $758.00 per month each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and John and Carolyn Podina. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and John and Carolyn Podina, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

______Commissioner Philip Weipert, District #8 Planning & Building Committee

117

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9D

ADMINISTRATION – BUSINESS OPERATIONS

INTRODUCTION AND HISTORY

The property at Waterford Oaks located at 2866 Watkins Lake Road, Waterford, MI 48328, is 759 square feet, and has 2 bedrooms with 1 bath. It also has a 2 car garage and a basement and was built in 1956.

The house has been occupied by Ila Rowland for a number of years. Ila was a retired full time employee at Waterford Oaks. With her older age and declining health, her daughter Chris moved in with her. Ila passed away in November and Chris has requested to continue living in the residence. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel.

This effort ties into the Oakland County Parks and Recreation Commission’s strategic plan to standardize its business practices and enable staff to operate more efficiently.

ATTACHMENTS

- Residential Lease – Rowland – Waterford Oaks - OCPRC Resolution for Residential Lease – Rowland – Waterford Oaks - BOC Resolution for Residential Lease – Rowland - Waterford Oaks

STAFF RECOMMENDATION

The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for approval.

MOTION

Move to adopt the proposed resolution approving the Residential Lease with Chris Rowland for the Waterford Oaks Residential Property located at 2866 Watkins Lake Road, Waterford, MI 48328 for a 5-year term effective January 1, 2017 through December 31, 2021 and forward it to the Oakland County Board of Commissioners for final approval.

118 RESIDENTIAL LEASE AGREEMENT

This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by the through its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”) and Chris Rowland ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 2866 Watkins Lake Road, Waterford, MI 48328 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant’s use. 2. Term. The term of this Lease shall be for five (5) years, beginning on January 1, 2017 and ending on December 31, 2021. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Market Rate. The market lease rate for this property was reviewed in February 2017 and was determined to be $838.00 per month. 4. Discount. Tenant shall receive a 30% discount off of the market rate for performing the tenant duties as described in section 6.3 below. 5. Tenant Monetary Obligations. 5.1. The rental rate for the first year is set by taking the market rate and applying the discount for performing residential duties. The rent is then increased 2% each year. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: January 1, 2017 – December 31, 2017 $587.00 per month January 1, 2018 – December 31, 2018 $598.00 per month January 1, 2019 – December 31, 2019 $609.00 per month January 1, 2020 – December 31, 2020 $621.00 per month January 1, 2021 – December 31, 2021 $633.00 per month

5.2. The rent shall be paid by check or money order made payable to the “County of Oakland” and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing.

1 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 119 5.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro-rated for such month, if the Lease is executed on another day than the first day of the month. 5.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord’s right to collect this additional rent shall be in addition to Landlord’s right to take action under other provisions of this Lease for Tenant’s default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier’s check, certified check, or money order. 5.5. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant’s form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 6. Use of Premises. 6.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: N/A Landlord’s approval shall be given by the OCPRC Executive Officer or his or her designee. 6.2. Tenant shall not do any of the following or allow another person to do any of the following: 6.2.1. Create any excessive noise or public nuisance; 6.2.2. Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord’s insurance to be cancelled or premiums to increase; 6.2.3. Deface or damage any part of the Premises; 6.2.4. Change the locks or install any additional locks or bolts without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Executive Officer or his or her designee; 6.2.5. Place a waterbed or other heavy article on the Premises without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Executive Officer or his or her designee; 6.2.6. Install any equipment or appliances that, in Landlord’s opinion, would cause an unsafe conditions on or around the Premises;

2 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 120 6.2.7. Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 6.2.8. Permit any flammable liquids or explosives to be kept on or around the Premises; and 6.2.9. Bring any animals on the Premises without Landlord’s prior written approval. Landlord’s approval shall be given by the OCPRC Executive Officer or his or her designee. 6.3. Tenant Duties. 6.3.1. To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 6.3.2. Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 6.3.3. Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 6.3.4. Landlord shall install smoke-detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke-detection device, except when necessary to replace the batteries 7. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 8. Condition of Premises. 8.1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 8.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 8.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 9. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas/propane; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on

3 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 121 the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 10. Maintenance, Repairs, and Damage to Premises. 10.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 10.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. 10.3. Except for normal wear and tear to the Premises, Tenant shall be liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant’s guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 10.4. To the extent permitted by law, Landlord and Landlord’s agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant’s personal property against such loss or damage. 11. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord’s approval shall be given by the OCPRC Executive Officer or his or her designee. Landlord’s approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 12. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 13. Access to the Premises. Tenant shall allow Landlord and Landlord’s agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord’s agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord’s agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease.

4 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 122 14. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant’s property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant’s obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 15. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord’s obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant’s obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 16. Termination of Lease. 16.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 16.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 16.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move-out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the “County of Oakland.” 17. Default of Lease and Landlord’s Remedies. 17.1. If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord’s expenses for enforcing Landlord’s rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord’s obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord’s remedies and allowed by statute shall be added to the amount of the arrearage.

5 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 123 17.2. It is a violation of this Lease if Tenant, a member of Tenant’s household, or any other person under Tenant’s control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours’ notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant’s initials:______. 17.3. Hold Over. Tenant may, with Landlord’s permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month-to- month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days’ notice to Tenant. 18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Chris Rowland 2866 Watkins Lake Road Waterford, MI 48328

6 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 124 22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 23. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 24. Effective Date. This Lease is effective on the date stated in Section 2.

TENANT LANDLORD

______

Date______Date______

7 9D 2 Residential Lease - Rowland - Waterford Oaks updated for 030117.doc – Waterford Oaks 125

MISCELLANEOUS RESOLUTION # 17 - XXXX IN RE: RESIDENTIAL LEASE RENEWAL– WATERFORD OAKS – ROWLAND To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen:

WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and

WHEREAS, a 759-square foot house, identified as 2866 Watkins Lake Road, Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and

WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 2866 Watkins Lake Road, Waterford, MI 48328 to Chris Rowland for a period commencing January 1, 2017 through December 31, 2021; and

WHEREAS, under the terms and conditions of the attached Lease Agreement Chris Rowland will pay rent as follows:

January 1, 2017 – December 31, 2017 $587.00 per month January 1, 2018 – December 31, 2018 $598.00 per month January 1, 2019 – December 31, 2019 $609.00 per month January 1, 2020 – December 31, 2020 $621.00 per month January 1, 2021 – December 31, 2021 $633.00 per month each month and pay all utility costs; and

BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.

Date: ______

Moved by ______

Supported by ______

126 MISCELLANEOUS RESOLUTION #17______March XX, 2017 BY: PLANNING AND BUILDING COMMITTEE, PHILIP WEIPERT, CHAIRPERSON IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – WATERFORD OAKS- ROWLAND LEASE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen:

WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS, a 759-square foot house, identified as 2866 Watkins Lake Road, Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 2866 Watkins Lake Road, Waterford, MI 48328 to Chris Rowland for a period commencing January 1, 2017 through December 31, 2021; and WHEREAS, under the terms and conditions of the attached Lease Agreement Chris Rowland will pay rent as follows: January 1, 2017 – December 31, 2017 $587.00 per month January 1, 2018 – December 31, 2018 $589.00 per month January 1, 2019 – December 31, 2019 $609.00 per month January 1, 2020 – December 31, 2020 $621.00 per month January 1, 2021 – December 31, 2021 $633.00 per month each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Chris Rowland. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Chris Rowland, which may be required.

Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

______Commissioner Philip Weipert, District #8 Chairperson, Planning & Building Committee

127

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9 E

PARK OPERATIONS

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Tom Hughes – Chief of Park Operations & Maintenance – South District Jim Dunleavy – Chief of Park Operations & Maintenance – North District Doug Ammon – Park Supervisor – Glen Oaks

Submitted: February 23, 2017 Subject: Oakland County Parks Golf Course 2016 Review

INTRODUCTION AND HISTORY

The Oakland County Parks and Recreation Golf Course staff has provided a review of golf operations over the past three summers. A comparison of annual park visits, revenue, and expenditures for Springfield Oaks, White Lake Oaks, Lyon Oaks, Glen Oaks and Red Oaks golf operations is included. Additional information provided includes features at each location, and information about programing.

A review of 2016 golf statistics and three year comparison charts are included in the attached report.

ATTACHMENT:

- Golf Operations Commission Report March 2017

STAFF RECOMMENDATION

Staff recommends the Commission receive and file this information.

MOTION

Move to receive and file the Oakland County Parks and Recreation 2016 Golf Operations Report.

128 Oakland County Parks and Recreation

FY2016 Golf Update

Providing municipal golf courses since 1966 Because great people deserve great parks

129 Lyon Oaks Golf Course

• 18 Hole Championship Golf Course • Conference Center/Grill Room • South Lyon • Arthur Hill Design Championship Golf Course • Opened 2000 • Driving Range • 1,041 Acres • Maintained areas: 3.6 acres greens, 6.5 acres tees, 35 acres fairways and 100 acres of rough.

130 Springfield Oaks Golf Course

• 18 Hole Golf Course • Clubhouse/Grillroom • Davisburg • Opened 1966 • Destination Course – Up north feel • 35,000 rounds/year • 333 Acres • Maintained areas: 3 acres greens, 2.5 acres tees, 20 acres fairways and 50 acres of rough.

131 GlenGlen OaksOaks GolfGolf CourseCourse

• 18 Hole Golf Course • Conference Center/Grill Room • Farmington Hills • 35,000 rounds/year • Opened 1978 • 122 Acres • Maintained areas: 3 acres greens, 2 acres tees, 15 acres fairways and 100 acres of rough. 132 WhiteWhite LakeLake OaksOaks Golf CourseCourse

• 18 Hole Golf Course • Conference Center/Grill Room • White Lake • 38,000 rounds/year • Opened 1970 • 196 Acres • Maintained areas: 3 acres greens, 2 acres tees, 19 acres fairways and 50 acres of rough.

133 Red Oaks Golf Course

• 9 Hole Golf Course • Jerry Matthews Design • Clubhouse • 18,000 rounds/year • Madison Heights • Educational facility • Footgolf • Opened 1977 • 141 Acres • Maintained areas: 2 acres greens, 1 acre tees, 9 acres fairways and 20 acres of rough. 134

Golf Course Staffing – Full Time Glen Oaks White Lake Oaks Springfield Oaks Lyon Oaks Red Oaks GOLF GOLF GOLF GOLF GOLF .7 Park Supervisor .4 Park Supervisor .3 Park Supervisor .5 Park Supervisor .2 Park Supervisor

.8 Equipment Mechanic .33 Golf Revenue .33 Golf Revenue .5 Grounds Maintenance Supervisor .5 Maintenance Supervisor

.7 Crew Chief .9 Crew Chief .75 General Maintenance Mechanic .5 General Maintenance Mechanic

.9 Groundskeeper II .8 Groundskeeper II CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER .2 Park Supervisor .1 Crew Chief .05 Park Supervisor .3 Park Supervisor

.2 Crew Chief .1 Groundskeeper II .05 General Maintenance Mechanic .5 General Maintenance Mechanic

.1 Equipment Mechanic .1 Groundskeeper II Golf Course Staffing – Part Time Glen Oaks White Lake Oaks Springfield Oaks Lyon Oaks Red Oaks PRO SHOP PRO SHOP PRO SHOP PRO SHOP PRO SHOP 14 - Parks Helpers 11 - Parks Helpers 9 - Parks Helpers 18 - Parks Helpers 9 - Parks Helpers

2 - Seasonal Program Specialist 1 - Seasonal Program Specialist 1 - Seasonal Program Specialist 3 - Seasonal Program Specialist 1 - Seasonal Program Specialist MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE 10 - Parks Helpers 6 - Parks Helpers 6 - Parks Helpers 17 - Parks Helpers 8 - Parks Helpers

1 - Grounds Equipment Mechanic (Under 4 - Seasonal Laborer 2 - Seasonal Laborers 2 - Seasonal Laborer 1 - Groundskeeper II (Under fill FTE) fill FTE)

1 - General Maintenance (Under 1 - Grounds Equipment Mechanic 1 - Grounds Equipment Mechanic 1 - Grounds Equipment Mechanic 1 - Groundskeeper II (Under fill FTE) fill FTE) (Under fill FTE) (Under fill FTE) (Under fill FTE)

CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER 1 - Parks Helper 1 - Parks Helper 1 - Parks Helper 1 - Parks Helper

3 - Second Cooks

2 - Food Service Workers

6 - Parks Helpers 135 Golf Course Revenues/Expenditures/Depreciation/Difference 2016 Depreciation 2016 Difference 2016 (Included in (Revenues - Location 2016 Revenue Expenditures Expenditures) Expenses) Lyon Oaks Golf Course $ 1,148,632.69 $ 1,315,848.56 $ 445,445.58 $ (167,215.87) Red Oaks Golf Course $ 359,998.02 $ 740,575.96 $ 170,014.13 $ (380,577.94) White Lake Oaks Golf Course $ 715,617.01 $ 759,186.58 $ 108,092.45 $ (43,569.57) Springfield Oaks Golf Course $ 754,278.30 $ 646,184.92 $ 71,124.08 $ 108,093.38 Glen Oaks Golf Course $ 774,896.57 $ 907,580.52 $ 126,058.04 $ (132,683.95) 2015 Depreciation 2015 Difference 2015 Location 2015 Revenue (Included in (Revenues - Expenditures Expenditures) Expenses) Lyon Oaks Golf Course $ 1,207,546.00 $ 1,266,331.00 $ 437,859.00 $ (58,785.00) Red Oaks Golf Course $ 340,212.00 $ 641,706.00 $ 164,303.00 $ (301,493.00) White Lake Oaks Golf Course $ 752,292.00 $ 715,401.00 $ 92,417.00 $ 36,891.00 Springfield Oaks Golf Course $ 725,036.00 $ 701,652.00 $ 60,744.00 $ 23,384.00 Glen Oaks Golf Course $ 778,716.00 $ 747,147.00 $ 115,305.00 $ 31,569.00 2014 Depreciation 2014 Difference 2014 Location 2014 Revenue (Included in (Revenues - Expenditures Expenditures) Expenses) Lyon Oaks Golf Course $ 1,187,807.00 $ 1,372,785.00 $ 436,181.00 $ (184,978.00) Red Oaks Golf Course $ 320,333.00 $ 740,576.00 $ 157,590.00 $ (420,243.00) White Lake Oaks Golf Course $ 726,245.00 $ 759,187.00 $ 94,858.00 $ (32,941.00) Springfield Oaks Golf Course $ 676,228.00 $ 646,185.00 $ 54,872.00 $ 30,043.00 Glen Oaks Golf Course $ 771,365.00 $ 907,581.00 $ 124,892.00 $ (136,215.00) 136 Golf Course Total Number of Starts

Golf Course FY2014 FY2015 FY2016

Glen Oaks Golf Course 38,743 38,489 37,690

Lyon Oaks Golf Course 37,665 37,362 36,577

Red Oaks Golf Course 18,109 18,951 19,384

Springfield Oaks Golf Course 29,059 32,473 32,741

White Lake Oaks Golf Course 34,994 36,792 34,503

TOTAL 158,570 164,067 160,895

137 Golf Course Season Length

Springfield White Lake Glen Oaks Lyon Oaks Red Oaks Oaks Golf Oaks Golf Golf Course Golf Course Golf Course Course Course START 3/31/14 4/9/14 4/2/14 4/11/14 4/9/14

FY2014 END 11/17/14 11/17/14 11/17/14 11/17/14 11/17/14

DAYS 232 223 230 221 223

START 3/29/15 3/30/15 3/29/15 3/29/15 3/29/15

FY2015 END 11/20/15 11/20/15 11/20/15 11/20/15 11/20/15

DAYS 237 236 237 237 237

START 3/18/16 3/16/16 3/16/16 3/17/16 3/17/16

FY2016 END 11/18/16 11/20/16 11/19/16 11/18/16 11/18/16

DAYS 246 250 249 247 247

138 2014-2016 Volunteer Levels

2014 2015 2016

Total volunteer hours 12,134 11,748 13,183

Total value of volunteer service provided $245,713 $237,897 $266,956

• Golf course volunteers are recruited and trained by OCPR's Volunteers Coordinator and attend mandatory orientation and training with on-site supervisors

• Golf Hours are valued at $20.25/hr. – Bureau of Labor Statistics (2014) Midwest Volunteer Hourly Rate

139 2016 Programs and Clinics (# Registered)

Description # of Rounds # Registered High School Team Members 1002 Seniors for the 4=Person Scramble Series – Age 50+ (4 Events) 286 Junior Golf Program 68 Ladies Instructional 59 Foot Golf @ Red Oaks 803 Special Events: Glow Golf 380

Combined Total 2,598

140 2016 Golf Marketing Highlights

• Attended the Michigan Golf Show at the Suburban Showplace Collection with 37,000 in attendance • Ran “Take It From the Pros” 60-second radio spots featuring golf course supervisors on WWJ 950 AM, 105.1 Sports Radio, 94.7 WCSX and 101 WRIF • Featured Lyon Oaks on the Jeff Lesson TV show during May and July golf tournaments • Placed digital billboards for Lyon Oaks (I-96 east of Beck Rd), Red Oaks (I- 75 at 12 Mile Rd) and Springfield Oaks, (I-75 at Great Lakes Crossing) • Placed ads in Carl’s Golfland Magazine, Michigan Golf Links Directory (included digital messages to MGL subscribers), Detroit Tigers yearbook and USA Today Detroit Tigers Section • Placed offers for discounted golf with Group Golfer to generate revenue • Posted 33 social media messages on Facebook and Twitter highlighting golf • Sent out 20 e-blasts on golf programs to more than 11,000 subscribers to email list

141 Thank You

Providing municipal golf courses since 1966 Providing public golf courses since 196 Because great people deserve great parks

142

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9 F

PARK OPERATIONS AND MAINTENANCE

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Thomas J. Hughes, Chief of Parks Operations– South District Submitted: February 23, 2017 Subject: Golf Cart Replacement

INTRODUCTION AND HISTORY Oakland County Parks and Recreation (OCPR) has historically purchased the golf cart rental fleet at all five golf courses - Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks and White Lake Oaks. The replacement cycle for the golf carts had been on a four (4) year rotation. Due to budget reductions the last four (4) years, the number of carts being replaced has been reduced to ten (10) carts per year instead of sixteen (16) carts per year which increased the replacement cycle to eight (8) years. With the replacement cycle being extended, some of the carts in the fleet are now 10 years old. The aging fleet has had an impact on the maintenance and repairs expenses for the carts. Repairs and battery replacement expenses have been averaging $50,000 annually for the last three (3) years. There has also been negative feedback on declining golf cart quality from golfers due to the aging fleet as well.

In an effort to improve the existing fleet and reduce maintenance costs, staff has explored many different options to upgrade the golf cart fleet. Leasing and purchasing the entire fleet over a 1 year, 2 year and 3 year period were the options that were considered. The option of replacing the golf cart fleet over a 2 year period beginning in FY2017 is the option that staff is proposing. The proposed 2 year option is a $78,295 savings over the 3 year option and $108,225 savings over the 5 year lease option. The proposed purchase would replace 170 carts in 2017 and 169 carts in 2018. The proposed purchased carts in FY2017 would be allocated to Lyon Oaks, Red Oaks and Springfield Oaks. The number of carts purchased would allow for a full fleet at both Lyon Oaks and Springfield Oaks, avoided the issue of mixing the new EZ GO carts with the existing fleet of Club Car carts. Red Oaks currently has EZ GO carts so replacing only half this year will not be an issue with the existing fleet. Glen Oaks, White Lake Oaks and the remaining carts for Red Oaks would be replaced in FY2018. OCPR staff worked with Purchasing to go through the bid process for the purchase of the golf carts. Spartan Distributors in Auburn Hills was the low bidder for the purchase of the proposed 170 golf carts with a bid of $472,425. With only $200,000 budgeted for FY2017 for the purchase of golf carts, the remaining balance of $272,425 would be funded from Unrestricted Net Assets. The purchase of golf carts for FY2018 will be incorporated into the golf course operating budgets through the budgeting process.

Providing a quality fleet is important because the carts generate a combined $1,000,000 in revenue at the five golf courses annually. A quality fleet will also improve customer experience at the golf courses. Once the entire fleet in updated in FY2018, staff will also be proposing an increase in cart rentals fees which will be based on a competitive analysis of comparable golf courses.

143 Page 2

The total existing number of rental carts per facility is:

Glen Oaks 80 Lyon Oaks 80 Springfield Oaks 75 White Lake Oaks 73 Red Oaks 31

Total 339

Purchase

Bidder Spartan Distributors Auburn Hills, Michigan $472,425 155 EZ-GO RXV Golf Carts 15 EZ-GO TXT Golf Carts

Low bid result with model and quantity of carts per facility for FY2017 replacement:

Facility Model # Carts Price Trade in Total Expense Lyon Oaks EZGO RXV 80 $ 348,000 $ 115,025 $ 232,975 Red Oaks EZGO TXT 15 $ 60,750 $ 22,500 $ 38,250 Springfield Oaks EZGO RXV 75 $ 326,250 $ 125,050 $ 201,200 2017 PURCHASE 170 $ 735,000 $ 262,575 $ 472,425 TOTAL

ATTACHMENTS

• EZ GO RXV and EZ GO TXT pictures and specifications • Comparison Chart for Lease Vs Purchase

STAFF RECOMMENDATION

Staff recommends purchasing (170) total golf carts for the rental fleets at Lyon Oaks, Red Oaks and Springfield Oaks from the low bidder Spartan Distributors. The proposed purchase amount would be $472,425 for the purchase of (170) golf carts. Expenses would be charged to the budgeted amount of $200,000 in the Expendable Equipment line item #750154 with the remaining $272,425 to be funded from Unrestricted Net Assets.

MOTION

Move to approve the purchase of one hundred seventy (170) total golf carts for Lyon Oaks, Red Oaks and Springfield Oaks in the amount of $472,425 from Spartan Distributors of Auburn Hills, MI with $200,000 to be charged to the Expendable Equipment line item #750154 and the remaining $272,425 to be funded from Unrestricted Net Assets.

144 Page 3

Parks and Recreation Commission FY2017 Planned Use of Balance Account Activity

FY2017 Approved Amended Action Amendments Budget

Adopted Budget $ 2,022,599

MR#16336 Katherine's Contract Amendment adj. of write-off; Dec 9, 2016 $ (23,705)

Parks Commission - February Consent Agenda 1st Quarter Forecast Budget Amendments $ 27,277

Parks Commission - March Consent Agenda Red Oaks Waterpark Revenue amendment $ (100,000)

Parks Commission - March Consent Agenda Fringe Benefit - Retirement amendment $ (163,949)

Golf Cart Replacement $ 272,425

Total Amendments to Planned Use of Balance $ 12,048

Amended Budget - Planned Use of Balance $ 2,034,647

145 EZ GO RXV

Body & Chassis Frame Welded steel with epoxy coating Body & Finish TPO Standard Color Forest Green Dimensions Overall Length 94.5 in (240 cm) Overall Width 47 in (119 cm) Overall Height (no canopy) 45.7 in (116 cm) (top of steering wheel) Overall Height (with canopy) 68.5 in (174 cm) (top of sun canopy) Wheel Base 65.7 in (167 cm) Front Wheel Track 35.5 in (90 cm) Rear Wheel Track 38 in (97 cm) Ground Clearance (at differential) 4.5 in (11 cm) Power Power Source 48-volt DC Motor Type 48-volt AC Horsepower (kW) 4.4 hp (3.3 kW) continuous Electric System 48-volt Batteries (qty/type) Four, 12-volt deep cycle

146 Battery Charger 48 VDC PowerWise QE high frequency, UL and CSA Speed Controller 230-amp AC controller Drive Train Motor shaft direct drive Transaxle Limited slip differential Gear Selection Dash-mounted forward-neutral-reverse (Integrated into key switch) Rear Axle Ratio 16.99:1 Performance Seating Capacity 2-person Dry Weight (without batteries) 611 lb (278 kg) Curb Weight 939 lb (426 kg) Vehicle Load Capacity 800 lb (360 kg) Outside Clearance Circle 19.2 ft (5.8 m) Ground Speed (level ground) 8-15 mph (13-24 kph) programmable Towing Capacity 3 E-Z-GO golf cars with approved tow bars Steering & Suspension Steering Double-ended rack and pinion Front Suspension Independent A-arm coil over shock Rear Suspension Mono-Leaf springs with hydraulic shock absorbers Service Brake Induction motor Parking Brake Automatic electro-magnetic Front Tires Turf 18 x 8.50-8 (4-ply rated) Rear Tires Turf 18 x 8.50-8 (4-ply rated)

147

EZ GO TXT

Body & Chassis Frame Welded steel with powder coating Front Body & Finish Injection-molded TPO Rear Body & Finish Injection-molded TPO Standard Color Ivory or Forest Green Dimensions Overall Length 93.0 in (236 cm) Overall Width 47.0 in (119 cm) Overall Height (no canopy) 46.5 in (118 cm) (top of steering wheel) Overall Height (with canopy) 67.5 in (171 cm) (top of sun canopy) Wheel Base 66.0 in (168 cm) Front Wheel Track 34.0 in (86 cm) Rear Wheel Track 38.5 in (97 cm) Ground Clearance (at differential) 4.5 in (11 cm)

148 Power Power Source 48-volt DC Motor Type Shunt Wound Horsepower (kW) 3.0 hp (2.2 kW) Continuous Electric System 48-volt Batteries (qty/type) Six, 8-volt deep cycle Key or Pedal Start Pedal Battery Charger 48 VDC PowerWise™ QE, 120 VAC, UL & CSA Speed Controller 250-amp solid-state controller Drive Train Motor shaft direct drive Transaxle Differential with helical gears Gear Selection Dash-mounted forward-neutral-reverse Rear Axle Ratio 12.44:1 Standard: 20,000 amp/hr Warranty Platinum: 21,500 amp/hr - optional Diamond: 25,000 amp/hr - optional TruCourse Programmable Modes Coastal, Mild hill, Steep hill Performance Seating Capacity 2-person Dry Weight (without batteries) 557 lb (253 kg) Curb Weight 935 lb (424 kg) Vehicle Load Capacity 800 lb (363 kg) Outside Clearance Circle 19.0 ft (5.8 m) Speed (level ground) 10.2-14.8 mph (16.4-23.8 kph) Towing Capacity 3 E-Z-GO golf cars with approved permanent tow bar Steering & Suspension Steering Self-compensating rack and pinion Front Suspension Leaf springs with hydraulic shock absorbers Rear Suspension Leaf springs Service Brake Rear wheel mechanical self-adjusting drum Parking Brake Self-compensating single-point engagement Front Tires 18 x 8.50-8 (4-ply rated) Rear Tires 18 x 8.50-8 (4-ply rated)

149 Golf Cart Lease v Purchase

Current Fleet Replacement Program Expense Trade in Total Expense after trade

2017 50 $ 200,000 $ 55,000 $ 145,000 2018 50 $ 200,000 $ 55,000 $ 145,000 2019 50 $ 200,000 $ 55,000 $ 145,000

Currently, 75% (259 of 339) are out of warranty and 59% (199 of 339) are over 5 years old. The majority of repair expenses occur when the golf carts are over 5 years old. Batteries are the most common expense, but there are also other expenses such as tires, brakes, electronic componenets, seats, windshields that need atention after 5 years. Battery replacement expenses have been averaging $30,000 / year the last 3 years and other cart repair costs have been averaging $25,000 / year the last 3 years.

Projected repair expenses year 1 year 2 year 3

Lease - - - 1 year replacement - - - 2 year replacement plan $ 16,775 - - 3 year replacement plan $ 22,550 $ 6,050 -

Fleet Lease Option (Purchase at Red Oaks)

Lease Fleet (Purchase Red Oaks) Cart Total Per year expense 5 year total

Lease - 4 Golf Courses 308 $ 222,358 Lease $ 1,111,790

Trade in $ 553,775

Total $ 558,015

End of Fleet Lease 308 Purchase (Optional) $ 413,850 Finance charge total of $156,406.70 for 5 year lease of 308 golf carts Total $ 971,865

Purchase - Red Oaks 31 (10 cart/year replacement) $ 26,000 Purchase $ 78,000 Total expense of 5 years with lease fleet at GLG,LYG, First 3 years Lease + Purchase $ 248,358 Purchase/Lease Total SPG, WLG and purchase at RDG -339 golf carts Last 2 years Lease Only $ 222,358 $ 1,049,865

150 Golf Cart Fleet Purchase Options

Amount from Total Expense after Budgeted in Purchase Fleet 1 year Cart Total Expense Trade in Unrestricted for trade FY2017 FY2017

2017 339 $ 1,465,350 $ 605,960 $ 859,390 $ 200,000 $ 659,390

Grand Total $ 859,390 Purchase Fleet 2 year Total Expense after Expense Trade in forecast trade

2017 170 $ 735,000 $ 262,575 $ 472,425 $ 200,000 $ 272,425

2018 169 $ 760,690 $ 308,250 $ 452,440

Grand Total 339 $ 1,495,690 $ 570,825 $ 924,865 Purchase Fleet 3 year Total Expense after Expense Trade in forecast trade

2017 114 $ 492,900 $ 159,035 $ 333,865 $ 200,000 $ 133,865

2018 114 $ 513,370 $ 179,350 $ 334,020

2019 111 $ 514,850 $ 191,400 $ 323,450

Grand Total 339 $ 1,521,120 $ 529,785 $ 991,335 Comparison between Lease and 1,2,3 year purchase options Expense Repair Expense Total Expense Difference 1 year $ 859,390 $ - $ 859,390 $ - 2 year $ 924,865 $ 16,775 $ 941,640 $ 82,250 3 year $ 991,335 $ 28,600 $ 1,019,935 $ 160,545 lease - 5 year $ 1,049,865 $ - $ 1,049,865 $ 190,475

151

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9 G

FACILITIES MAINTENANCE & DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer III Submitted: February 7, 2017 Subject: Red Oaks Waterpark: (1) Slide Structure Repair (Phase I) (2) Splashtown Play Structure Repairs

EXECUTIVE SUMMARY 1. This project is to complete repairs identified by a structural evaluation as critical prior to the park’s opening in May 2017. 2. $79,979 is requested for this project. 3. A 5% contingency is included in the amount requested. 4. This project was not included in the FY2017 budget. Projects have been removed from the FY2017 budget to allow this high priority project to proceed within the FY2017 budget. PLANNING OVERVIEW 1. Refer to planning review (attached) for detailed planning information relative to this project 2. Capital/Maintenance Management Plan A. Initial budget history: Fiscal Year Project Notes 2017 $70,000 Slide Structure Repair (Phase I): project identified, designed and bid 2017 $10,000 Splashtown Play Structure Repairs: project identified

PROJECT OVERVIEW 1. Slide Structure Repair (Phase I) and Splashtown Play Structure Repairs (Need): A. Design & construction purpose: 1) A structural engineer evaluated the waterslide and Splashtown play structures at Red Oaks waterpark. Extensive areas were identified to be repaired within the next year. A small portion of the waterslide stair tower structure and Splashtown play structure were deemed critical, and in need of immediate repair prior to the features being used by the public. B. Design & construction considerations: 1) The waterslide flumes will be restored at the same time that this project is under construction; the two will be closely coordinated. C. Design program elements: 1) Evaluation, design, construction and inspection for the following: a. Repair support steel for two stair tower landings. i. To be completed by contractor, and inspected by the engineer b. Repair support steel for Splashtown structure. i. To be completed in-house, and inspected by the engineer.

152 Page 2

2. Design/Engineering Consultants A. Prime design consultants – Testing Engineers and Consultants. 3. Funding considerations A. No additional funding considerations. 4. Project Timeline: A. Construction bidding & procurement January 2017 B. Construction award March 2017 C. Construction start April 2017 1) Project to be completed concurrent with other projects in the park, and prior to waterpark operation beginning in May 2017. D. Construction end May 2017 E. Red Oaks Waterpark opening May 2017 5. Fiscal Considerations: A. Refer to the planning review (attached) for revenue, expense and operational information. B. Anticipated annual depreciation: (estimated rate of depreciation by fiscal services) 1) Total Project costs: $79,979. 2) This is a maintenance project and will not be depreciated. C. Life-cycle of facility: 1) Slide Structure Repair (Phase I) 15 years

PROCUREMENT INFORMATION 1. Bid documents were released by Oakland County Purchasing on January 13, 2017 that included the following: A. Base Bid #1 Stairway Landing Repairs $36,210 1) Furnishing of all labor, materials, supervision, equipment, insurance, and all other items required for steel framing and possible concrete related repairs at the existing waterslide structure. B. Base Bid #2 Stairway Selective Painting $3,560 1) Furnishing of all labor, materials, supervision, equipment, insurance, and all other items required for selective painting of steel framing at the existing waterslide structure. 2. In-house kiddie structure repairs $5,000 3. Total construction costs: $44,770 4. Bidding information: A. Non-mandatory pre-bid meeting: January 20, 2017 1) Number of vendors in attendance: 1 2) Trades represented: 1 B. Bid opening: February 1, 2017 1) Number of vendors who bid: 2 C. Number of invited vendors: Public

ATTACHMENTS 1. Attachment A – Planning Review 2. Attachment B – Park Map 3. Attachment C – Existing Photos and Construction Documents 4. Attachment D – Bid Summary

STAFF RECOMMENDATION

Staff recommends proceeding with critical repairs to the waterslide structure and Splashtown play structure at Red Oaks Waterpark. Award National Restoration a contract in the amount of $39,770, total project costs are $79,979.

153 Page 3

MOTION

Move to proceed with critical repairs to the waterslide structure and Splashtown play structure at Red Oaks Waterpark prior to the park opening in May 2017 and award National Restoration Inc. of Milford, MI a contract for the repairs in the amount of $39,770, total project costs are as follows:

Construction $44,770 Design and inspections $31,400 5% Contingency $3,809

Total $79,979

154 PLANNING REVIEW

PLANNING AND RESOURCE DEVELOPMENT Red Oaks: Waterpark Structural Repairs 2/6/2017 4:40:33 PM / Page 1 of 6

Budget Center RWP – Red Oaks Waterpark

Scope Structural repairs to a portion of the waterslide stair tower structure and Splashtown play structure and restoration of fiberglass waterslide flumes and joints.

Current Conditions Current conditions and repair and restoration needs are detailed in the Commission Memo.

Alternatives Project is based on lifecycle maintenance requirements and a structural evaluation that identified critical repairs to implement prior to re-opening the waterpark in 2017 – alternatives were not evaluated for this planning review.

Staff Recommendation Red Oaks Waterpark is a popular summer destination for families that live in Oakland County and the surrounding area. Maintaining waterpark features per industry standards is an essential part of providing safe and enjoyable experiences and to continuing to draw more visitors to the park. Staff recommends implementation of this project.

155 PLANNING REVIEW

PLANNING AND RESOURCE DEVELOPMENT Red Oaks: Waterpark Structural Repairs 2/6/2017 4:40:33 PM / Page 2 of 6

The Service Portfolio identifies the current services within three categories of service within Red Oaks Waterpark. The table and graphic below shows the position of each of these on the cost recovery pyramid.

Tier Category of Service Tier 5: Mostly Individual Benefit Rentals/Exclusive Use – Private/Non- Cost Recovery Target: 150% Profit: Rental of picnic pavilions – River (Tier Minimum) View and Picnic Grove Tier 4: Considerable Individual Benefit Cost Recovery Target: 125% Equipment Rental: Waterpark lockers (Tier Minimum) Tier 3: Balanced Community/Individual Benefit

Cost Recovery Target: 100% (Tier Minimum) Tier 2: Considerable Community Benefit Cost Recovery Target: 75% Staffed Park Usage: Waterpark usage (Tier Minimum) Tier 1: Mostly Community Benefit Cost Recovery Target: 5% (Tier Minimum)

The Service Portfolio developed calculations to recommend provision strategies for each of the existing services:

. Rentals/Exclusive Use – Private/Non-Profit – Pavilion rentals at Red Oaks Waterpark had a recommended provision strategy of Advance Market Position . Equipment Rentals – Rental of waterpark lockers had a recommended provision strategy of Advance Market Position . Staffed Park Usage is a Core Service.

 Implementation of OCPRC plans

RECREATION PLAN Goal 2 – Recreation Facilities: Provide thoughtfully-designed and well-maintained facilities that support a variety of recreational uses throughout the year (OCPRC, 2013, p. 9.5).

 Implementation of park plans

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A waterpark assessment was conducted in 2013 by Water Technology, Inc, and Greenplay, LLC. They assessed the slide as follows:

“A major feature of Red oaks, the slide complex has three fiberglass water slides, as steel slide tower and stairs and a plunge pool. The slides are body slides and are similar in length and experience. The steel tower and stair system provide view points to the ride and excellent overall views of the park. The tower is painted steel and shows many areas of rust. The tower lacks shade. The tower exhibited some movement in moderate winds with one person at the top. The plunge pool is in poor condition, with tile and finish failures.” (GreenPlan LLC and Water Technology Inc. , October 2013)

A structural engineer evaluated the waterslide and Splashtown structures in December 2016 – see Commission Memo and attachments for this information.

Compliance  Alignment with standards and best practices

Project management staff has developed protocols for maintaining the waterslide and flumes – see Commission Memo.

 Compliance with local ordinances – not applicable

 Compliance with OCPRC and Oakland County policies

Contract management will be done in compliance with Oakland County Purchasing Department.

 Compliance with agreements and restrictions – not applicable

Sustainability  Response to recreational trends

Trends analysis is in progress as part of the park planning process.

 Response to external context – not applicable

 Attendance and participation

Red Oaks Waterpark attendance has steadily increased from FY2013-16:

. FY2013: 87,413 . FY2014: 93,401 . FY2015: 111,465 . FY2016: 113,070

 Maintenance, operational, programming and staffing needs

Some reduction in maintenance needs is expected in the short-term

 Public awareness of OCPRC parks and services – not applicable

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 Leveraging of resources – not applicable

Access to Parks and Recreation  Compliance with ADA standards

Repairs and restoration will not affect accessibility

 Universal Access

Repairs and restoration will not affect accessibility

 Equitability of access

Repairs and restoration will not affect equitability of access

 Four Season Access

The waterpark is closed October through April; repairs and restoration will not affect the season length.

Environmental Stewardship  Environmental Regulations – not applicable

 Coordination with regional conservation plans – not applicable

 Environmentally Sustainable Practices – not applicable

 Public Awareness of Natural Resources – not applicable

Community Involvement  Public Engagement

A survey of Oakland County residents was conducted in 2010 by OCPRC, with the following results regarding waterparks, and specifically Red Oaks Waterpark:

 Community Plans

Madison Heights community master plan cites the following:

“The extensive land area occupied by the Red Run Drain has provided Madison Heights residents with several unique recreation opportunities. The plan recognizes these uses and the major, linear greenbelt they provide with their own special category on the plan. The three separate county-sponsored facilities

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provide area residents with a public golf course, a major water-sports park, and a specialty sports park that includes miniature golf, batting cages, go-karts, and a golf driving range”. (Madison Heights, 1990, p. 106)

 Local Recreation Providers

Within Southeast Michigan1, ten outdoor water parks or spray parks are listed by Pure Michigan2: Facilities are arranged with the closest to Red Oaks Waterpark first. The closest water or spray park is approximately one-half hour from Red Oaks. Drive-times were generated using Google Maps.

Red Oaks Waterpark – Madison Heights, Oakland County Features: “Soak Station” children's water playground, “Spray & Play area for toddlers, “River Ride” 990- foot long moving river, “Triple Turn” triple-flume waterslide, and “Terrific Tides” wave-action pool

Wayne County Family Aquatic Center – Detroit, Wayne County Features: “Way Cool, Wave Pool”; Toddler & Children’s “Splish-Splash Land”, and two 23-foot high water slides Drive-time from Red Oaks: 28 minutes

Lake St. Clair Metropark – Harrison Township, Macomb County Features: Olympic-size swimming pool, water slide with a 120' long flume and a 17 foot vertical drop Drive time from Red Oaks: 32 minutes

Waterford Oaks Waterpark – Waterford, Oakland County Features: Heated wave-action pool “Big Bucket” children's water playground, and “Ragin' Rapids: group raft ride Drive-time from Red Oaks: 39 minutes

Clintonwood Park – Clarkston, Oakland County Features: spray park for children Drive time from Red Oaks: 45 minutes

Kennedy Recreation Center - Trenton, Wayne County Features: indoor aquatic center with competitive pool, lap pool, leisure pool, and waterslide Drive time from Red Oaks: 46 minutes

Lower Huron Metropark/ Turtle Cover Family Aquatic Center – Belleville, Wayne County Features: two water slides, kid's sprayscape with 300-gallon dumping bucket, endless lazy river and zero- depth entry pool with lap lanes Drive time from Red Oaks: 57 minutes

Splash N Blast/Kensington Metropark – Milford, Oakland County Features: two 240-foot twisted waterslides and an adjacent spray area Drive-time from Red Oaks: 59 minutes

1 Southeast Michigan as defined by the Southeast Michigan Council of Governments (SEMCOG): Counties of Monroe, Wayne, Washtenaw, Livingston, Oakland, Macomb and St. Clair 2 www.michigan.org

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Independence Lake County Park – Whitmore Lake, Washtenaw County Features: spray-zone for children under 12 Drive time from Red Oaks: 1 hour 4 minutes

Rolling Hills County Park – Ypsilanti, Washtenaw County Features: waves, slides, lazy river and spray play area Drive-time from Red Oaks: 1 hour 7 minutes

Goodells County Park – Goodells, St. Clair County Features: barrier-free splashpad Drive time from Red Oaks: 1 hour 8 minutes

 Public Involvement – not applicable

Budget Effects  Capital Improvement or Maintenance Budget

See Commission Memo

 Operating Budget

Potential decrease in maintenance costs in the short-term and no increase in depreciation is expected.

References GreenPlan LLC and Water Technology Inc. . (October 2013). Waterpark Assessment. Waterford MI: Oakland County Parks and Recreation Commission .

Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation Commission.

Madison Heights. (1990). Master Plan: 1990, 2000, 2010. Madison Heights MI: Madison Heights Planning Commission.

OCPRC. (2013). Five Year Parks and Recreation Master Plan . Waterford, Michigan: Oakland County Parks and Recreation Commission.

OCPRC. (March 6, 2013). Red Oaks Park Vision and Facillity Concepts 2013-2022. Waterford MI: Oakland County Parks and Recreation Commission.

Review/Edit Log 2016 09 08 Created by Donna Folland 2016 09 12 Reviewed by Jen Myers and Melissa Prowse 2016 11 07 Reviewed by Jen Myers and Donna Folland 2017 02 06 PR revised to include structure repairs as well as waterslide restoration

160 Lazy River 13 Mile )

) Dequindre

John R Slide Structure Repair Splashtown (Phase 1) Play Structure Repairs

Lazy River Red Oaks Waterpark 1455 E. Thirteen Mile Road Madison Heights, MI 48071

Concession Building

Wave Pool

Parking Entrance Ticket Booth

0 50 100 Feet

Legend

Structure Repairs Red Oaks Water Park

Red Oaks County Park Slide And Splashtown Oakland County Parks and Recreation 2800 Watkins Lake Road o Waterford, MI Structure Repairs 248-858-0906 ) Location SHT. 1 OF 1 www.DestinationOakland.com 161 Revision Date: February6, 2017 By Dean Serafimovski Location: K:\ParksRec\General\Design\Data_Share\Dean\RedOaks Repairs 1 of 1 162 163 164 165 Oakland County Purchasing Unit Bid Tabulation Waterslide Structure Repairs and Painting Event #003875 Bidder #1 Bidder #2 DESCRIPTION ↓ COMPANY → National ITEM NO. DRV Contractors Restoration Shelby Twp, MI Milford, MI 1 Base Bid #1 $36,210.00 $52,910.00 2 Base Bid #2 $3,560.00 $13,775.00 3 Total $39,770.00 $66,685.00

2/7/2017 166

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 9 H

FACILITIES MAINTENANCE & DEVELOPMENT

Submitted: February 6, 2017 Subject: FY 2017 Pending Capital Project Summary

EXECUTIVE SUMMARY

1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of ‘Projects – Budget to Actual Expense Report’ 2. No funds requested with this report. 3. This month’s report includes the FY2017 Capital Projects and anticipated commission approval dates. 4. Change in Report – Added a simple list of previously reported projects that are 100% complete and are in the process of closure. 5. Receive and File

ATTACHMENTS

1. Attachment A – Pending Capital Project Summary Report

STAFF RECOMMENDATION

Staff recommends the Commission to receive and file this information.

MOTION

Move to receive and file the FY 2017 Pending Capital Project Summary Report.

167 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Independence Oaks Park - Site Improvements As part of the ADA Transition Program, design Twin Chimneys ADA Improvements ($128,969) engineering and construction will be completed for accessible improvements at the existing Twin Chimney's Pavilion Site.

Conceptually approved in May 2015. Construction approved in March 2016, to 2180 be completed by park staff and 95% contracted vendors. Anticipate completion May 2017.

Replacement of approximately 280 linear foot existing Staff have ordered materials and the boardwalk utilizing OC skilled trades staff and Oakland boardwalk is currently under Technical Campus Students. construction. Scheduled to be completed in March/April 2017

Waterford Oaks - Boardwalk Replacement 2457 95% ($20,000)

168 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Independence Oaks Park - Pavilion As part of the ADA Transition Program, design Conceptually approved in May 2015. Twin Chimneys ADA Improvements ($10,185) engineering and construction will be completed for Construction approved in March 2016, to accessible improvements at the existing Twin be completed by park staff and 2359 Chimney's Pavilion. contracted vendors, fall 2016 & Winter 75% 2017 Project created as part of construction approval. Glen Oaks Remodeling of the existing unused apartment into a Staff received conceptual design approval Bride's & Groom's Room Interior Renovation new Bride's Room, including the remodeling of the on August, 2016, with construction ($40,000) existing Bride's Room into a Groom's Room for a NTE approval granted at the November cost of $40,000. Design to be completed by Commission Meeting architectural staff, with construction completed by park staff and annual contracts

2498 75%

Conceptually approved in May 2015. Construction approved in March 2016, to As part of the ADA Transition Program, design be completed by park staff and Independence Oaks Park - Restroom engineering and construction will be completed for 2358 contracted vendors, fall 2016 & Winter 30% Twin Chimneys ADA Improvements ($17,535) accessible improvements at the existing Twin 2017 Chimney's Restroom. Project created as part of construction approval.

169 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Design and construction of a walk-in freezer, similar to the previously installed walk-in cooler at Addison Oaks Conference Center.

Conceptually approved at the December Red Oaks Concession 2016 Commission Meeting. 2525 20% Walk-in Freezer ($30,000) Anticipate Construction Approval at the March 2017 Commission Meeting.

Replacement of approximately 2650 linear feet of 6' Anticipated Conceptual Approval January Chain-link fence along Grange Hall Road with farm style 2017 fencing.

Groveland Oaks Park TBD 15% Fence Line Replacement ($40,000)

170 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Independence Oaks Park - Safety Path Construction of approximately 1.6 miles of $1,345,483 (Engineering & Construction) asphalt/boardwalk trail access along Sashabaw Road Interlocal agreement approved at the from the newly acquired Independence North Property April 2016 commission meeting with to the Main Entrance of the park. Independence Township with the township presenting thier $600,000 contribution. Engeineering contract approved at the October 2016 commission meeting. Preliminary engineering Conceptually 2388 15% approved at the February 2017 commission meeting. Public Open House scheduled Febrary 22, 2017 at Independence Township Offices. Anticipate Construction Approval June 2017. Anticipated Construction completed December 2017

Replace existing floating dock with a new universally Conceptually Approved at the February accessible fishing pier on Crooked Lake, the new 2017 Commission Meeting to be floating dock will also be used for access to pontoon constructed by park staff. boat, includes improved access pathway, transition Anticipate Construction Approval at the platform and accessible parking spaces April 2017 Commission Meeting

Independence Oaks Park TBD 10% Twin Chimney's Dock Replacement ($82,000)

171 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Project is being completed as part of the third and final Lyon Oaks Conference Center phase of the Engery Management System Upgrade for Staff is working with our previously 2468 Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and contracted vendor Metro Controls to 10% Phase III (Final) ($11,407) compliance with the Oakland County Energy Use complete the projects Policy. Project is being completed as part of the third and final Lyon Oaks Golf Course phase of the Engery Management System Upgrade for Staff is working with our previously 2469 Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and contracted vendor Metro Controls to 10% Phase III (Final) ($11,407) compliance with the Oakland County Energy Use complete the projects Policy. Project is being completed as part of the third and final Red Oaks Golf Courrse phase of the Engery Management System Upgrade for Staff is working with our previously 2467 Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and contracted vendor Metro Controls to 10% Phase III (Final) ($18,528) compliance with the Oakland County Energy Use complete the projects Policy. Staff are currently working with both state, county and local vendors to make Design/Engineering for installation and updating of all temporary repairs to the existing necessary safety/mechanical equipment, potential mechanical systems, including the Springfield Oaks Activity Center TBD water quality controls as identified by staff and completion of necessary engineering 10% Water Tower Improvements - Design ($35,000) engineering reports dated 2007 & 2013 including inspection, originally scheduled for encapsulating of the existing lead base paint. FY2018 (5 year rotation) Anticipate Conceptual Approval of the entire scope of work, April 2017. Project is being completed as part of the third and final Springfield Oaks Golf Course phase of the Engery Management System Upgrade for Staff is working with our previously 2470 Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and contracted vendor Metro Controls to 10% Phase III (Final) ($11,000) compliance with the Oakland County Energy Use complete the projects Policy. Project is being completed as part of the third and final Springfield Oaks Roadhouse Grill phase of the Engery Management System Upgrade for Staff is working with our previously 2471 Energy Management System Upgrade FY2017 ($85,000) to replace out-dated equipment and contracted vendor Metro Controls to 10% Phase III (Final) ($11,000) compliance with the Oakland County Energy Use complete the projects Policy. 172 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name Design & Construction of a new boat rental facility by Staff are currently completing the design, Addison Oaks Park park staff, similar to the newly constructed Bike Rental TBD in-house with construction anticipated to 5% Boathouse - Buhl Lake ($20,000) facility at Groveland Oaks begin spring 2017. Design and construction of 1 of 2 900SF camping yurts on Devil's island. Program includes raised deck around Groveland Oaks Park entire structure to access windows, furnishings, Anticipated Conceptual/Construction TBD 5% Devil's Island Yurt ($55,000) heating and cooling, water and electric service from Approval March 2017 the adjacent campgrounds to the island.

Expansion of the existing bulk material storage yard located behind the township fire hall, including Anticipated construction Spring 2017, in Groveland Oaks Park relocating approximately 300 LF of 6' Chain-link fence TBD conjuction with the Fenceline 5% Storage Yard Improvements ($15,000) and all earthwork for the relocation of the existing Replacement Project entrance drive for improved safety.

Staff anticipate Construction Approval Engineering/Design of a sanitary extension for the Springfield Oaks Activity Center May 2017, including any required 2531 Oakland County Fair Vendors grey water discharges, to 5% Sanitary Sewer Extension ($7,000) agreement amendments with the be installed by the Oakland County Fair Board before Oakland County Fair Board the 2017 Oakland County Fair

Engineering/Design of water quality improvements to the existing water distribution system, including the Staff anticipate Construction Approval Springfield Oaks Activity Center potential phased installation of wells to avoid current May 2017, including any required 2532 5% Water Quality Improvements ($17,000) potable water issues tha thave resulted in Health agreement amendments with the Department mandated water restrictions at the facility. Oakland County Fair Board Staff and the Oakland County Fair Board anticipate shared installation cost of these improvements.

173 Pending FY2016/2017 Capital Project Summary Agenda Item # 9 H (Source; Budget to Actual Report Dated 01/31/2017) Cost Center Description Percent CIP # Capital Improvement Program Description of Project Project Status Complete Project Name

Remove and replace the existing main maintenance Independence Oaks building metal & asphalt shingle roof in lieu of Anticipate Conceptual Approval, May TBD 5% Maint. Building Roof Replacement ($95,000) replacing the previously budgeted Red Oaks 2017. Maintenance Building Roof.

Design and construction for the removal of the existing Red Oaks Waterpark unused restroom (100SF) at the existing concession Anticipate Conceptual Approval, Summer TBD 0% Concession Office/Family Restroom ($50,000) building for a concession office, while constructing 2-4 of 2017 family style restrooms (700SF) on the north side of the existing bathhouse.

Red Oaks Waterpark Design/engineering for the replacement and upgrading Anticipate Conceptual Approval May TBD 0% PA System Replacement (Design) ($10,000) the existing public address system for safety, 2017 communications and cross-marketing opportunities. Design/engineering and construction of 2-4 family Waterford Oaks Waterpark restrooms within the existing bath house by park staff, Anticipate Conceptual Approval, Summer TBD 0% Family Restrooms ($60,000) impacting approximately 1,000 SF of under utilized of 2017 locker room space.

Previously Reported Projects that are 100% complete and are in the process of closure. 2195 Addison Oaks Park - Adams Lake Beach - ADA Improvements 1963 Addison Oaks Park - Accessible Boat Launch 1982 Addison Oaks Park - Fishing Dock Replacement 2023 Addison Oaks Park - Maintenance Yard Improvements (Phase I) 2450 Groveland Oaks - Beach Concession Path 2275 Groveland Oaks - Fishing Dock & Path 2192 Independence Oaks - Boathouse - ADA Improvements 2193 Independence Oaks - Hidden Springs - ADA Improvements 2194 Independence Oaks - Upper Bushman - ADA Improvements 2465 Springfield Oaks - Water Tower - Well Replacement 2321 White Lake Oaks - Property Acquistion 174 Executive Officer’s Report March 1, 2017 Item # 10 A

1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff, for the months of March and April.

2. Temporary Use Permit Update: For the time period between January 10, 2017 and February 6, 2017, Temporary Use Permits were issued for the following:

Name Date Fee • Shawn McCalvin – Ellis Barn Wedding & Reception September 16, 2017 $4,500

3. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next OCPR Commission meeting date will be Wednesday, April 5, 2017 at 1:00 p.m. The next two Executive Committee meetings will be Tuesday, March 21, 2017 at 2:00 p.m., and Tuesday, April 18, 2017 at 2:00 p.m. at the OCPR Administration Office.

The two 2017 Budget Study Sessions are Wednesday, March 15 at 1:00 p.m. and Wednesday, April 19, 2017 at 1:00 p.m.

4. Key Initiatives: Attached is an updated report on the 2016/17 OCPRC Key Initiatives.

5. Meetings with Southeast Oakland County Parks and Recreation Officials: On February 7, 2017 and February 9, 2017, staff and I met with representatives of Hazel Park, Madison Heights, Berkley, and Birmingham to discuss Southeast Oakland County collaborative opportunities in these communities.

6. Capital Improvement Program Management Plan Projects: The FY2017 Capital Improvement Program identified a roofing replacement project at the Red Oaks golf course maintenance building ($33,300). Since this plan was approved, the maintenance building roof at Independence Oaks has become a higher priority as it is currently failing. The project has been estimated by an annual roofing contractor and the total OCPR budget for this project is $95,000, which requires the project to be publicly bid. Staff anticipates bringing this project to the Commission for conceptual approval in May 2017, and construction approval in July 2017. The project will be funded from the contingency available in the FY2017 Capital Improvement Program.

7. Fire & Ice Letter – County Executive L. Brooks Patterson: Included with this report is a letter from County Executive L. Brooks Patterson regarding the Fire & Ice Festival which was held January 20-22, 2017.

8. Oakland Press Article – Parks and Recreation Finding Ways to Enhance Park Experience in 2017: Included with this report is an article from the Oakland Press regarding the Oakland County Parks and Recreation Departments ideas regarding ways to enhance the parks experience in 2017.

9. Oakland Press Article – County Parks and Recreation Commission Elects 2017 Officers: Attached to this report is an article from the Oakland Press regarding the election of Parks and Recreation Officers for 2017.

10. Daily Tribune Article – County Campground Reservations Begin: Included with this report is an article from the Daily Tribune regarding the beginning of campground reservations at Addison and Groveland Oaks.

11. C & G Newspapers – Oakland County Parks Looks Back at 50th Year of Fun: Included with this report is an article that was featured in C & G Newspaper regarding Oakland County Parks and Recreations 50th year.

12. Pay Station Usage: Attached to this report is a report showing the annual amount of usage at the pay stations located at Lyon Oaks, Orion Oaks, and Red Oaks.

13. Hunting Advisory Committee: Beginning March 8, 2017, an Independence Township Advisory Committee will be meeting for the purpose of updating their 1982 adopted Hunting Ordinance. This committee will be meeting weekly for the next several weeks to consider and recommend revisions to the Independence Township Planning Commission and Board. Mr. Pat Kittle, Township Supervisor invited me or my appointee to participate as an advisor to this committee, since we host an annual managed deer hunt (recently changed to every other year) and open archery hunting at Independence Oaks County Park. Therefore and in the absence of our Natural Resource Coordinator, I have appointed Mike Donnellon, Chief of Park Facilities Maintenance & Development as an advisor to this committee.

175

14. 2017 Aerial Deer Survey Update: Attached to this report is an update on the deer populations in Oakland County Parks. This includes information on the OCPR Managed and Archery Hunt Programs.

15. 2017 Oakland County Risk Assessment Schedule: Included with this report is a 2017 Oakland County Risk Assessment Schedule for Oakland County Parks and Recreation Facilities.

16. Lyon Oaks Golf Course Banquet Facility: Attached to this report is a copy of a letter in response to a patron’s concerns regarding the condition of the carpeting at the Lyon Oaks Golf Course banquet facility.

17. Ellis Barn Pledge: Included with this report is a copy of a letter we sent to Kirk Gibson and Tim Birtsas regarding their pledged contribution for the Ellis Barn at Springfield Oaks County Park.

18. Katherine’s Catering: Attached to this report are copies of advertising from Katherine’s Catering for White Lake Oaks and Lyon Oaks banquet facilities which appeared in Detroit Wedding Day magazine.

19. Communications and Marketing: Attached to this report is a Communications and Marketing update from Desiree Stanfield, Supervisor – Communications and Marketing.

176 Upcoming Events – March 2017

Adaptive

March 4, 11, 18, 25 Youth Abilities: Saturday Sports Special – Royal Oak Boys & Girls Club March 16 St. Patrick’s Day Social – Oak Park Parks and Recreation March 30 Teen Group – Red Oaks Nature Center

Nature/Interpretive Programs

Field Trips, Birthday Parties, Meetings March 3 Special Tree Troy – Red Oaks Nature Center March 14 St. Joe’s Elementary—Wint Nature Center March 14 St. Joe’s Elementary—Wint Nature Center March 16 St. Joe’s Elementary—Wint Nature Center March 18 Tyler’s 5th birthday –Wint Nature Center March 25 Rocco’s 6th birthday—Red Oaks Nature Center March 30 Adaptive Rec—Red Oaks Nature Center Public Interpretive Programs March 4 Get Out and Unplug – Wint Nature Center March 11 Maple Magic – Red Oaks Nature Center March 18 Maple Magic – Wint Nature Center Badge Days March 11 Scout Badge Days: Webelos – Wint Nature Center March 18 Scout Badge Days: Daisies – Red Oaks Nature Center March 25 Scout Badge Days: Bears – Wint Nature Center

Oakland County Farmers Market

March 11 & 25 Cooking with Edible WOW – Oakland County Farmers Market

Special Events

March 10 – 12 Michigan Golf Show: OCPR Golf Course Booth – Suburban Collection Showcase Novi March 10 Glow on the Road – White Lake Oaks

Volunteer Opportunities

March 1 – 31 Dog Park Ambassador – Lyon Oaks, Red Oaks, & Orion Oaks March 1 – 31 Trail Ambassador – Orion Oaks March 10 Glow on the road – White Lake Oaks March 11 & 25 Cooking Demo at the Farmers Market – Oakland County Farmers Market March 16 St. Patrick’s Day Social: Adaptive Dance – Oak Park

Mobile Recreation

March 10 Bus: Clarkston High School to Ann Arbor March 12 Stage: Fraternal Order of Irish St. Patty Day Parade Detroit March 21 Bus: Edna Burton Senior Center to Greektown Casino March 24 Bus (2): Four Corners Montessori to the Detroit Puppet Theater March 25 Bus: Keego Harbor P & R Field Trip to Greektown Casino March 31 Bus: Waterford Parks & Rec to the Detroit Symphony Orchestra

177 Upcoming Events – April 2017

Adaptive

April 1 Youth Abilities: Saturday Sports Special – Boys & Girls Club Royal Oak April 21 Baseball Bash – Royal Oak Senior Center

Camping

April 23 Disc Golf Tournament (hosted by Detroit Motor City Chain Gang) – Addison Oaks April 28 Welcome Weekend – Addison Oaks April 28 Welcome Weekend – Groveland Oaks

Golf

Date TBD Golf Courses Open for the 2017 Season

Nature/Interpretive Programs Field Trips, Birthday Parties, Meetings April 13 Bloomfield Schools—Red Oaks Nature Center April 21 Clarkston Early Childhood—Wint Nature Center April 28 Renaissance Post-High—Wint Nature Center Public Interpretive Programs April 1 April Fools! Nature’s Mythbusters—Red Oaks Nature Center April 1 Let’s Be Scientists Mini Camp—Wint Nature Center April 8 Nature Sprouts—Red Oaks Nature Center April 15 Egg-cellent Letterboxing Adventure—Wint Nature Center April 21 An Evening of Amphibians—Wint Nature Center Badge Days April 22 Scout Badge Days: Tigers – Wint Nature Center April 29 Scout Badge Days: Jr. Girl Scouts – Wint Nature Center April 29 Scout Badge Days: Brownies – Red Oaks Nature Center Outreach April 5 Cranbrook Spring Event – Wint Nature Center

Special Events

April 14 Marshmallow Drop – Catalpa Oaks April 20 Annual Winterfest Student Program with OCTC – Independence Oaks

Volunteer Opportunities

April 1 – 30 Dog Park Ambassador – Lyon Oaks, Red Oaks, & Orion Oaks April 1 – 30 Trail Ambassador – Orion Oaks April 21 Baseball Bash – Royal Oak Senior Center

Mobile Recreation

April 2 Bus: Waterford Senior Center trip to Greektown Casino April 12 Tents, Arch, Stage, & Bus: Marshmallow Drop Catalpa Oaks April 21 Stage and Climbing Tower: Michigan Green Team Earth Day Fest April 22 Retro Games: Clarkston High School Maker Girl Mania April 26 Bus: Andersonville Elementary to the Detroit Symphony Orchestra April 26 Bus: Waterford Senior Center trip to Meadowbrook April 27 Stage: Madison Dist. Public Carnival at Madison High School April 28 Bus: Waterford Parks & Rec. trip to the Detroit Symphony Orchestra April 30 Stage: March of Dimes at Oakland University

178 KEY INITIATIVES UPDATES

Marketing and Branding Program:

2/15/17: I am requesting direction from the Executive Committee to consider a proposal to adopt the county’s existing County of Oakland branding color theme, as well as direction to register the proposed logo with the U.S. Patent and Trademark Office. Skidmore Studios has also proposed a final phase to consult with staff in the implementation and development of a clear and consistent message and marketing plan.

2/6/17: I instructed the Administrative Management Team to hold the new brand rollout due to several issues.

1. OCPR wants to submit the logo for registration with the United States Patent and Trademark Office website, if the Oakland County Intellectual Property Committee approves doing so.

2. The color red was not favored by Oakland County Executive L. Brooks Patterson, although the Parks Commission had approved the logo and its color. Our Parks Commission strives to work in balance with the county executive and the Oakland County Board of Commissioners. OCPR will consider reworking the Skidmore proposed logo with the Oakland County family of colors to maintain its connection to the county brand.

Desiree Stanfield and Melissa Prowse, co-chairs of the Marketing and Branding Initiative, will submit for the April 2017 agenda a request for Final Project with Skidmore Studio to provide a detailed marketing plan with identified goals and tactics for implementation and strategy development with support from Kacha Azema, Skidmore Strategy Director for nine months, and Brochure Content Strategy and Design.

For FY2016, we will only order one year supplies of promotional items, brochures, flags, printed materials, etc. Staff will continue to develop a budget for items that need to be revised with the new logo for FY2018. The Uniform Committee will research and determine all staff/all season options for FY2018.

A timeline for the brand rollout has not yet been determined.

1/24/17: Staff members of the Branding and Marketing Committee have prioritized collateral, including monument signs, vehicle decals, flags and more, that will need to be converted to the new brand and logo. New uniforms will be previewed in FY2018, due to an effort to be fiscally responsible – using up existing inventory plus researching all season uniform options and pricing. Recommendations for a three-year phased approach to updating parks collateral and investment in a brand rollout and marketing strategy implementation will be presented at the March Commission Meeting. The target goal is to keep the cost at $150,000 which will come from the FY2017 Communications and Marketing budget ($100,000) and the Sign Committee budget ($50,000).

1/10/17: Staff members of the Branding and Marketing Committee have prioritized collateral, including uniforms, monument signs, vehicle decals, flags and more, that will need to be converted to the new brand and logo. Recommendations have been made for a three-year phased approached and investment in the new brand rollout and marketing strategy implementation. A review of the Branding Initiative and the phased rollout will take place at a full committee meeting on January 11, 2017.

12/13/16: Skidmore Studio presented recommendations of the Branding Initiative to the Commission at its December 6 meeting after providing a brief overview of the Discovery Process. Skidmore highlighted families as the target audience, a new logo, tagline, slogans for secondary messaging and recommendations for key messaging to convey the brand voice. Staff requested approval to move forward with the new brand identity which was unanimously approved by the Parks and Recreation Commission.

11/14/16: The Marketing Committee traveled to Skidmore Studio in Detroit for the reveal of the new, proposed Oakland County Parks and Recreation brand logo, tagline, slogans, key messaging and target audience.

179 Additionally, sample collateral was prepared so the committee could vision how the brand could be carried across the many parks, facilities, programs and events that the system offers to its visitors to “tie all the pieces together” to create differentiation among other park systems which can lead to increased attendance and revenue. The next step is for Skidmore Studio staff to recreate the presentation for the full Commission at its December 6 regular meeting.

11/7/16: The Marketing Committee will meet with Skidmore Studio staff including Mark Ostach and Kacha Azema at Skidmore’s offices on Nov. 9 for an overview of Phase Two of the Marketing and Branding Project.

10/19/16: I met with Kacha Azema, lead strategist for Skidmore Studio, along with Desiree Stanfield and Melissa Prowse to begin brainstorming goals and objectives and objectives for Phase Two of the Branding Project. These ideas will be presented at the Marketing Committee meeting scheduled for Wednesday, Nov. 9 at 9 a.m. at the Waterford Oaks Administration Office to open discussion.

Ideas for Goals included: •Increased awareness of Oakland County Parks and Recreation •Increased awareness of park amenities and features •Increased awareness of banquets and facilities •Increased awareness of large special events •Reframe the perception of what a park is – “recreation” •Focus branding resources where there is the greatest Return on Investment •Focus on residents •Rise to the County’s level of excellence

Ideas for Measurable Objectives included: •Increased attendance •Increased revenue •Millage approval •Survey results (county wide) •Fill waterparks and campgrounds Sunday-Thursday capacity •Increased banquet and facility usage •Increased attendance of key special events

10/18/16: I met with Kacha Azema, Skidmore Studio lead strategist, Desiree Stanfield and Melissa Prowse on October 18 to begin discussing strategy alignment for Phase Two of the Branding Project – Strategy.

10/10/16: At its October 4 meeting, the Commission heard a report on the completion of Phase One of the Marketing Branding Project – the Discovery Phase. The Commission unanimously approved Phase Two- Strategy at a cost not to exceed $82,000. The Strategy Phase will include marketing strategy, implementation and evaluation, a brand blueprint and brand culturalization plan.

At its Oct. 10 meeting, the Administrative Management Team decided to have Skidmore Studio be the Keynote Speaker at the annual staff meeting set for Friday, Dec. 9 at Addison Oaks County Park. Skidmore Studio will present the findings to all full-time and key part-time staff.

09/20/16: Skidmore Studio will present its Discovery Summary at the October 4 Commission meeting Presentation of the Discovery Summary is the first step in the three-part process of branding: Discovery, Strategy and Creative. The process of interviewing park users, non-users, Commissioners, staff, partners and business people, has been conducted this summer. I hosted an 8-hour parks tour for Skidmore staff. Skidmore’s team visited Metroparks, state parks and municipal parks on their own. Oakland County Park advertising, social media and marketing materials were reviewed and compared to local and national competitors.

180 Additionally, Skidmore staff is now taking advantage of an opportunity to send a survey to 10,000 business people via a partnership Skidmore has with Crain’s Detroit Business. Oakland County Information Technology is providing a list of “opt-out” emails for this effort to comply with the opt-out policy of not sending unsolicited emails to individuals who have asked not to be contacted.

At the August Commission meeting, Mark Ostach of Skidmore Studio provided the Commission with an update on their efforts to address concerns voiced by the Commission. I directed staff to assist Skidmore Studios in communicating with Oakland County businesses to leverage for their input utilizing contacts from Oakland County Economic Development and Cultural Affairs, the Business Roundtable, Automation Alley, past corporate sponsors and other Oakland County business members. Advertising and marketing initiatives for FY2016, that coincide with each business center – waterparks, campgrounds, golf courses, the farmers market – are nearing completion for the budget cycle. A report on the 2016 efforts will be provided at the November Commission meeting.

ORV Project:

2/15/17: Staff is conferring with representatives from the Michigan Department of Natural Resources via conference call today to develop the agenda with the input from Commissioner Fisher for points highlighted in his recent correspondence, as well as the preliminary Document of Understanding developed last year. These items will be used in the potential development of an operating lease to be considered by each party.

A preliminary collaborative marketing/promotion campaign will be considered, with representatives of the Michigan Department of Natural Resources, Genesee County, and Oakland County Parks to promote ORV opportunities in Southeast Michigan. The effort could include joint advertising, joint pass booklets, and social media.

The February 1 Update is attached for your information.

01/25/17: On January 25, 2017 I met with Ron Olson, of the Michigan Department of Natural Resources, and Amy McMillan, of Genesee County Parks and Recreation Administration, to discuss ORV marketing and possible collaborative opportunities.

01/04/17: I participated with staff on a conference call with the Michigan Department of Natural Resources – Ron Olson, Jason Flemming and Jackie Blodgett to discuss an operating license, a preliminary budget, cost sharing options, grant funding, and a Payment In Lieu Of Taxes (PILOT) program for Holly Township and Groveland Township

12/14/16: We learned on Wednesday 12/14 that the two acquisitions were approved by the Natural Resources Commission on December 8th. It is our understanding that the title work and purchase options will now be sent to the Attorney General’s office for review. If/when approved, the state can proceed with scheduling the closing for both properties. Both operators are continuing to mine as they are able. We do not yet have a definitive timeline for next steps from the State. Staff continues to meet and work on the operations/staffing plans as well as the budget. We are working to schedule a meeting with the OCPR ORV Committee (including Chairman Fisher and Commissioners Kostin and Fowkes) in January.

10/17/16: I have directed staff to meet weekly to finalize the operations and the operational budget, and continue to work on: • Meeting with the ORV Committee (including Commissioner Members) in November to bring everyone up to speed. • Planning a meeting with the full ORV Committee (including MDNR) for December as needed. • Working to use the Memo of Understanding between OCPR and MDNR to be the basis of a lease agreement. • Purchase agreements for the Stolaruk and Holly disposal properties will go to the Natural Resource Commission for approval and signature at its December meeting.

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10/12/16: To provide some outside scrutiny of the draft business plan for the ORV Park, staff has requested that Dan McCole, Ph.D. – Associate Professor MSU Department of Community Sustainability review our planning documents. Professor McCole is willing to volunteer his time to complete the requested review and to provide staff with recommendations by the middle of November.

Professor McCole is particularly suited to conduct this review as he was the lead researcher in a comprehensive ORV License holder preference study commissioned by OCPR in 2012 in partnership with the MDNR. The purpose of the study was to tease apart the value that ORV riders place on various riding experiences and park amenities even when they appear in combination at a park site, and help guide OCPR staff in the selection of potential ORV sites in Oakland County. McCole’s review of OCP’s planning documents at this point would enable him to see how staff used the information provided by his study, and to scrutinize the business model that OCP has produced.

Professor McCole has a background in business and tourism with research in wine tourism, coastal tourism, boating, and off-road vehicle use; and marketing and behavioral modeling for the ski industry. Dr. McCole also collaborates with Dr. Sarah Nicolls (MSU) to produce the annual tourism forecast for the State of Michigan.

Planning staff have provided all relevant planning material to Professor McCole, updating him on the status of this effort. He has agreed to review OCP’s work in reference to his ORV preference study and his work related to tourism in the State.

09/26/16: Staff has scheduled a meeting for October 1, 2016, with Oakland County Human Resources regarding the use of OCPR volunteers at this proposed facility.

09/20/16: Staff had a meeting on 09/12/16 and discussed the land status; sponsors/grants; land reclamation plan; volunteers; the budget figures for operations; projects and funding needed. In addition, there will be a meeting with Groveland Township Fire Department and the Oakland County Sheriff’s Office on October 12 at the Groveland Township Fire Hall to discuss traffic, staffing and emergency needs. Staff is working on scheduling a meeting with the OCPRC ORV committee.

On August 22, MDNR Management staff and members of their Real Estate Division staff met with key OCPR staff for an update on the acquisitions of the two major properties being targeted for the proposed ORV Park. Both property owners, Starbatt Industries/Steve Stolaruk and Holly Disposal (Leone Family) have signed purchase agreements, which are awaiting ratification by the MDNR at its October 13 meeting (of the Natural Resources Commission). The expected closing could be in nine months or more. The agreements also permit continued extraction of sand and gravel, which will reduce the amount of area open to off-road vehicles initially. Staff will be revising the business plan and timeline for the project as well as begin exploring sponsorships, vendors, and other revenue generating opportunities at the park. Because the current owners will remain on site for a minimum of one year (possibly 4-5 years) to wrap up mining operations, the earliest the park would be open to the public is the spring of 2018.

Sponsorship Program:

2/15/17: Purchasing is set to release the RFP by mid-February. Staff is cleaning up the draft Asset Inventory to make it as complete as possible (including specific buildings, events, etc.) before sending out with the RFP. Current timeline: i. RFP released through OC Purchasing on MITN: February 24, 2017 ii. Vendor Questions Due: March 10, 2017 iii. Bid Addendum posted: March 17, 2017 iv. Proposals due to OC Purchasing: March 31, 2017 v. Vendor Interviews April 10-14, 2017 vi. Recommendation to Award Contract: June 7, 2017 (Commission)

182 01/25/17: The Request for Proposal for the Sponsorship Program will be considered at the February 1, 2017 OCPR Commission meeting.

2/14/16: After meeting with Oakland County Purchasing, it was recommended that staff, at this time, focus on the RFP for sponsorship sales/management. Bringing on a firm to help procure, manage and fulfill sponsorship for OCPR may change the way the Commission brings in sponsorship, and may allow for a more efficient process for securing sponsor revenue. A firm may also be able to provide valuable input on both an RFQ for qualifying smaller event sponsors as well as larger RFPs for naming rights and sponsorship of park facilities. Staff is currently working on this RFP as well as collecting asset data to develop a more robust asset inventory to go out with the RFP. We intend to bring this to the Commission at its February meeting. In the meantime, Purchasing does not have any concerns with staff continuing to work with existing sponsors to plan for 2017 events. Staff met with the Oakland County Credit Union on Tuesday 12/12 and will be meeting with Genisys Credit Union in early January. Staff has also recently submitted a proposal to KIND Snacks for a multi-event package for 2017.

12/14/16: Staff continues to work to draft the RFPs noted below. Due to a delay in meeting with Purchasing, this has been delayed to the February Commission meeting. Staff is anticipating bringing an RFP for Sponsor Solicitation as well as an RFP for Sponsorship Procurement/Management to the Commission to review and discuss in February. Staff has been meeting with existing sponsors to line up 2017 sponsorship packages.

11/7/16: Staff is currently working to draft the RFP for general sponsorship from companies that total more than $5,000 annually, per the approved Sponsorship Policy. We anticipate bringing this RFP to the January Commission for review and approval. Staff is also looking into the development of an RFP for Sponsorship Services (a firm to solicit and manage sponsorship for OCPR). We anticipate bringing this to the Commission possibly in February for discussion. We are also currently talking with our existing major sponsors beginning to line up sponsorship for the 2017 event/program season.

With the Commission’s approval of the Sponsorship Policy, my staff is now able to develop RFP’s for large- scale sponsorship and naming rights opportunities within the park system. Staff will be launching a limited effort this fall and winter, which will also incorporate group sales opportunities for annual permits, facility rentals, corporate retreats and training sessions, picnics, waterparks, campgrounds, golf outings, etc.

Greenhouse Project:

2/10/17: Oakland Aquaponics conducted a site tour with a potential funder for their project. The individual represents a regional grocery chain and has requested details of a lease with Oakland Aquaponics.

I am requesting direction from the Executive Committee and the Commission to initiate negotiations.

01/25/17: Oakland Aquaponics met with Cathie Abad Business Development Representative, County of Oakland and Alain Piette, Technology Team Manager, from Michigan Small Business Development. He is working with them to help find investors and grants. They have further refined their business plan to include 4 phases of operations for financing with the 1st being the $40,000 necessary to secure the first year of the multi-year lease with Oakland County. They hope to have this in place in the 1st quarter of 2017 with June 1 being the target date to begin the lease.

They have also made application for the ACE 17 Challenge through Cathie and Automation Alley which has $25,000 as a top prize for 1st place in the annual Collaboration for Entrepreneurship. The ACE’17 Review Committee has determined their company is qualified for participation in the ACE’17 Challenge. The Challenge is an integral part of the ACE’17 event scheduled for January 26, 2017 at the Westin Hotel in Southfield, MI

According to Bruce Ellwanger, “We are excited to keep Oakland Aquaponics moving forward as our public, private venture with Oakland County's best interests a priority.”

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11/22/16: The Ellwangers have advised that they are working with Cathie Abad and Alain Piette, Technology Team Manager, Michigan Small Business Development Center and also Mike Skinner all attempting to find qualitied funding for Oakland Aquaponics. They have also registered to attend the ACE 17 Challenge for entrepreneurs looking for grants and funding. They will keep us in the loop as to the status of this project.

10/31/16: At the October 18 Executive Committee meeting it was decided that notice would be given to Oakland Aquaponics that they have 90 days to secure funding to keep this project moving forward. If the funding is not secured the direction was given to staff to begin the dismantle process on the greenhouses. This direction was communicated from staff to Bruce and Jeff Ellwanger on October 19. Staff has not received a response from Oakland Aquaponics from this most recent communication.

10/17/16: An update provided by my staff reports that the Ellwanger/Oakland Aquaponics team has surveyed many restaurants and distributors. All have indicated strong interest in Oakland Aquaponics, as a local, indoor, year round producer and supplier of organic vegetables, herbs and fish. We will be in contact with Cathie Abad and Michael Brennan to discuss the potential financing needed. The team is made up of Jeff Ellwanger CEO, Bruce Ellwanger CFO, Kathy Patterson Director of Marketing & Finance, Kyle Baxter Manager & Director of Operations, and Mike Skinner Manager of Sales, Packaging and Distribution.

I directed staff to contact Bruce and Jeff Ellwanger, principals of the Oakland Hydroponics. They are still in the process of securing financial backing for this venture. Staff will continue to contact them on a monthly basis until they are ready to move forward to negotiate a lease.

Nature Centers:

2/15/17: Operational staff at Independence Oaks is initiating efforts to make subtle improvements to the facility for enhanced rental opportunities, which will also include painting. Promotional marketing strategies are being developed for increasing public awareness for rental opportunities to begin this spring and summer.

12/15/2016: This item was removed from the December 6, 2016 OCPR Commission meeting agenda to allow sufficient time for the Marketing and Branding consultant’s presentation. It is back on the agenda for the January 11, 2017 meeting agenda. Staff continues to finalize costs to multi-purpose the facility.

09/28/16: Staff met to review the possible repurposing of the Wint Nature Center and reviewed the costs necessary to make the facility rentable; future nature programs – types and rates; the types, rates, and estimated numbers for the rental of the building; marketing the facility and future programs; volunteers; staffing; additional equipment needed and a possible timeline.

I asked the staff to provide a list of Pros and Cons of the repurposing of the Wint Nature Center. Staff will provide this information, for two (2) other alternatives as requested, at the September 20 Executive Committee meeting and projected discussion at the October 4, 2016 OCPR Commission meeting.

Preparation and Administration of Budget:

2/15/17: Sue Wells, Phil Castonia, Jeff Phelps, and I have conducted the preliminary FY2018 budget hearings with operations staff. The final two hearings will be held in the next week. I have drafted preliminary agendas for the budget work study sessions, which are scheduled for March 15 and April 19.

01/26/17: OCPR staff FY 2018 Preliminary Budget proposals are due. Administrative Budget hearings have been scheduled the week of February 6–10, 2017 and also February 13–17, 2017.

12/15/16: I met with staff today to start the FY 2018-2020 budget preparation process. Staff will have nearly one month additional time to prepare the proposed FY 2018-2020 OCPRC Budget.

184 09/26/16: At my direction, staff held a meeting to discuss the proposed FY 2017 Fees & Charges which will be presented to the Commission for approval at the November 1st OCPRC meeting.

09/20/16: At the Supervisor’s Meeting of Friday, September 16, 2016, staff reviewed the OCPRC budget calendar for FY 2018-2020.

In the September 6 Commission meeting packet, is the FY 2016 Third Quarter Financial Forecast. Revenues especially charged for services are projected to be up by $200,000; expenses (including salaries) may also increase. Attached is the proposed budget calendar for the preparation of the FY 2018-2020 budget.

Establishing Capital Improvement and Maintenance Priorities:

2/15/17: At the January 17 Executive Committee meeting, staff made a preliminary presentation on the proposed FY2018 capital improvement and maintenance priorities. I am requesting further direction from the Executive Committee on any additional presentations or requested information.

01/17/17: Mike Donnellon and Sue Wells made a preliminary presentation to the Executive Committee on this topic.

12/15/16: We have the Pending List Update on the January OCPR Commission meeting agenda and staff will be making a presentation to the Executive Committee on the Glen Oaks Parking Lot Improvements and the Red Oaks Nature Center entrance drive repaving program, as requested by the Commission.

11/7/16: I directed Mike Donnellon, Chief of Park Facilities Maintenance & Development, to prepare a Scope of Work Summary and Budget for the parking lot project at Glen Oaks Golf Course. The Scope of Work for the project includes:

• All design/engineering, permitting, municipal review & approvals. • Demolition and replacement of 235 Linear feet of the original/failing storm system that to comply with ordinances for storm water drainage. • Demolition and replacement of 1,640 Linear feet of failing parking lot lighting electrical lines and pole bases. • Pulverizing and regrading of 8,100 square yards of asphalt paving for improving storm water drainage. • Milling and Capping 2,500 square yards of asphalt paving that do not require regrading. • Restriping 299 parking spaces. • Moving the existing parking lot entrance to the western end for improved safety/visibility for vehicle, pedestrian and delivery circulation, including the elimination of vehicle conflict areas. • Replace existing brick pavers and improve 1,780 square feet of pedestrian entrances to the Conference Center & Grill Room with concrete sidewalks. • Replace and improve existing/required landscape planting beds, parking islands and trees to match the ‘Tudor’ style of the facility. • Project Budget is expected is expected to span two fiscal years (Spring 2017 to Fall 2018) o FY2017 – GLC/GLG = $670,000 o FY2018 – GLC/GLG = $256,000 (Proposed) o Total Project = $926,000 o Majority of project costs to be expended in FY2017

10/10/16: Per my direction to the Administrative Management Team, staff will be recommending to the Commission at its December 6, 2016 regular meeting an adjusted list of Capital Improvement or Maintenance Projects to be completed, with approximately $470,000 available in funding. These projects are suggested in lieu of completing the entire Glen Oaks Parking Lot Improvements ($670,000) in Fiscal Year 2017. , Of the original project budget, $200,000 will remain in the FY2017 budget for beginning the Glen Oaks project in late summer/early fall, anticipating Commission construction approval in July/August.

185 09/22/16: At the December 6, 2016 Commission Meeting, staff will be presenting a recommended list of Capital Improvement & Maintenance Projects for consideration for Fiscal Year 2018, anticipating the Commission to review and adjust the project list and priorities no later than March 31, 2017. Staff is requesting the Commission refer to the adopted FY2017 Capital Improvement & Maintenance Management Plans for any other forecasted or unfunded projects, which in their discretion; feel to be a higher priority for consideration. If the Commission desires, staff is willing to meet with a few Commissioners to discuss and make any necessary adjustments by this date.

09/20/16: Included are the lists of the Proposed FY2017 CIP Projects, the Proposed FY 2017 Maintenance Projects, the Unfunded Projects as well as a FY 2017 Preliminary Commission Approval Schedule for these projects.

Staff is currently meeting to review all proposed projects to be included in the proposed Capital Improvement and Maintenance Management Plan for the FY 2018 budget year. We will be preparing a proposed list for review by the Administrative Management Team (AMT) and approval by the OCPRC Commission. Commissioners are encouraged to provide input on projects at any time. For a listing or the process please refer to the Capital Improvement/Maintenance Management Plan included in the 2017 budget process.)

South Oakland County Strategy:

2/15/17: I am requesting the Executive Committee consider that a specific South Oakland County strategy be imbedded in the existing Urban Recreation Strategy. This effort would allow for similar targeted initiatives for the future and provide consistency for the Commission staff and the municipalities.

To date, staff has completed visits to Royal Oak Township, Hazel Park, Madison Heights, Berkley, Birmingham, Pleasant Ridge, and Ferndale. I have projected that we will complete the site visits by April 1, and then staff plan to meet individually with the county commissioners for each of those communities.

Some of the potential initiatives that could be launched include: • Increased RAPP funding • Collaborative marketing and social media efforts, including their selling our annual vehicle permits • Professional services may be of significance, especially assisting local units of government with ADA transition planning

A suggestion was made by Madison Heights staff to invite one of our staff to be an ex-officio member of their recreation advisory committee, which may go a long way toward enhancing communications and future planning.

Huntington Woods has not received any information or had any further communications with the City of Detroit.

01/24/17: Sue Wells, Brandy Boyd, Melissa Prowse and I implemented the first day of meetings with the South Oakland CVT’s. We had meetings with staff at Ferndale, Pleasant Ridge and Royal Oak Charter Township.

01/05/17: We have confirmed appointments with 6 of the communities in southeast Oakland County to discuss recreation collaboration opportunities in their communities. We are awaiting confirmation responses on the meetings from the remaining communities. We will provide an update to the Commission as these meetings progress.

12/15/16: On November 29, 2017 I received a call from Don Johnson, City Manager for the City of Royal Oak requesting technical assistance from the OCPR Commission’s staff regarding our public engagement process for planning, and also a copy of our Request for Proposal for our County-wide survey to use to support their plan and development of Normandy Oaks Park. He also advised no decision has been made by the City Council regarding our request for consideration of a long term lease of the Mark Twain Dog Park.

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Staff is currently working on scheduling meetings with Parks and Recreation Directors in Southeast Oakland County.

I have also been asked to address the January meeting of the South Oakland County City Manager’s Association on January 10, 2017, which will provide an excellent opportunity to discuss collaborative efforts.

09/21/16: I received a voice message from Royal Oak City Manager Don Johnson advising that he received Chairman Fisher’s letter. He shared it with his elected officials and is waiting to see what direction they provide on how to proceed with our offer of assistance. For the moment he does not have any request of OCPR.

09/20/16: Following the direction from the Executive Committee, the Administrative staff will be setting up meetings later this fall with the local Parks and Recreation Directors from the CVT’s in southeast region of Oakland County

09/20/16: On September 12, 2016, I sent a letter from Chairman Fisher to Royal Oak City Manager Don Johnson requesting a meeting with OCPR and the City Administration to continue talks between the two entities on how Oakland County Parks could assist Royal Oak with exploring the use of OCPR park planning expertise and also for the purpose of helping them in identifying means of assisting them with the exploration of grants, gifts, and public-private partnerships. We will report back to the Commission on the status of this meeting.

This effort, originally launched in 2009, has been referred to as the “Urban Recreation Strategy” as the effort to reach out to underserved areas of the County is not entirely within a defined “south end”. Staff has previously referred to this initiative as the Urban Recreation Strategy in 2010. Some of the programs/projects that staff has implemented since 2010 include:

• Financial increase in Recreation Assistance Partnership Program (R.A.P.P.) • Established the park office in Southfield • Special events/programs, especially at Catalpa Oaks & Red Oaks

A summary of that strategy and the continuing investment and outreach from that effort are attached. Staff recommends engaging with each of the CVT’s within the County to gauge their level of satisfaction with the regional recreation amenities and programs/services provided by Oakland County Parks and Recreation and to provide some staff led outreach and educational efforts around what is available.

Some items that need to be resolved include establishing the definition and focus of this strategy. Staff has recommended, along with Oakland County Economic Development and Cultural Affairs, to use the recent census information, which reveals that 2/3 of Oakland County, is urbanized – versus using a hard to define geographic area.

187 188

County Parks and Recreation finding ways to enhance park experience in 2017

Golf carts parked at Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, Mich. The Oakland County Parks and Recreation Department released its 2016 Annual Report this week. (Mark Cavitt/The Oakland Press)

By Mark Cavitt, [email protected], @MarkCavit on Twitter

Posted: 01/26/17, 3:12 PM EST | Updated: 2 days ago

The Oakland County Parks and Recreation Department is looking for ways to enhance the parks experience in 2017.

Part of that process involves looking back on what happened in the past year and finding ways to both maintain the existing park system while at the same time developing creative and innovative methods for growth.

The department released its 2016 Annual Report this week and it reveals both progress made and opportunities for growth.

Financial hardships

• 2016 total revenue, $23,520,676

• 2016 total expenditure, $23,520,676

189 “The Parks and Recreation Commission is committed to pressing forward and thriving in the face of this financial challenge,” said Gerald Fisher, parks and recreation commission chairman. “We are economizing where possible without compromising the high quality parks and recreation experience our county residents deserve.”

Fisher said although county property valuations have recovered since 2008, “the Headlee Amendment of the Michigan Constitution will prevent our level of funding from fully recovering for at least five or six years.”

The parks and recreation department’s funding millage is directly tied to private property values in the county.

Growth

Dan Stencil, executive officer for Oakland County Parks and Recreation, said he’s looking forward to new growth opportunities for the parks system in 2017.

This includes moving forward with the off-road vehicle park project, which would be located across the street from Groveland Oaks County Park.

“We’ve had 50 years of park excellence in terms of parks and facilities and services that have really complemented the reason why Oakland County is the premier place to live, work and play,” said Stencil.

Stencil said the parks department is continuing to acquire land for future recreation.

“Working to expand the quality of experiences for our residents is still a high priority while providing great customer service,” said Stencil.

One of those new growth opportunities incudes an adventure recreation facility, according to Stencil, while creating master plans for the park system’s five golf courses, relating to alternative use.

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County Parks and Recreation Commission elects 2017 officers

Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, Mich., on Monday, Sept. 26, 2016. (Mark Cavitt/The Oakland Press) By Mark Cavitt, [email protected], @MarkCavitt on Twitter POSTED: 01/13/17, 2:20 PM EST | UPDATED: 3 WEEKS, 2 DAYS AGO

The Oakland County Parks and Recreation Commission have elected their 2017 officers. Clarkston resident Gerald Fisher will continue to serve as commission chairman while fellow Clarkston resident J. David VanderVeen will remain commission vice chairman. VanderVeen currently serves as the director of Oakland County Central Services, and is Oakland County Executive L. Brooks Patterson’s representative on the commission. County Road Commission Board member Ron Fowkes was elected commission secretary. All will serve in their roles through Dec. 31, 2017. Other commission members • A. David Baumhart III from Bloomfield Hills • Hugh D. Crawford, Oakland County commissioner from Novi • Robert E. Kostin from Clarkston • Christine Long, Oakland County commissioner from Commerce Township • Gary R. McGillivray, Oakland County commissioner from Madison Heights • Jim Nash, Oakland County water resources commissioner from Farmington Hills • David W. Potts from Birmingham Crawford will replace outgoing county commissioner John Scott on the Parks Commission. Scott served as the commission’s secretary. 191 Daily Tribune County campground reservations accepted beginning Jan. 30 A yurt at Addison Oaks County Park, 1480 W. Romeo Road, Leonard, Mich., 48367.

Beginning Jan. 30, Oakland County Parks and Recreation will accept reservations for its campgrounds, which include log cabins and yurts.

(Oakland Press file photo)

By Mark Cavitt, [email protected], @MarkCavitt on Twitter POSTED: 01/17/17, 6:45 AM EST | Camping season is just around the corner. Oakland County Parks and Recreation will begin accepting campground reservations beginning Jan. 30. Both Groveland Oaks, 14555 Dixie Highway in Holly, and Addison Oaks, 1480 W. Romeo Road in Leonard, feature campsites, yurts and log cabins available for rental. Each park has four, four-person log cabins in addition to six-person cabins and yurts, which have two bunk and queen beds. The camping season for both campgrounds begins April 28. Groveland Oaks’ season ends Oct. 7 and Addison Oaks closes Oct. 22. To reserve a spot, call (248)-858-1400. Campsites, cabins and yurts with accessible features are available. All sizes of recreational vehicles can be accommodated.

192 ADDISON OAKS • 1,140-acre park with a “north woods” atmosphere • two lakes • swim area • waterslide • bicycle rentals • disc golf course • paved trails GROVELAND OAKS • family camping park • swimming beach with spiraling waterslide • large playscape • 18-hole mini golf course • skateboard park • paved hiking trails • specialty bike rental • bike skills course • arcade and big screen movies

193 Oakland County Parks looks back at 50th year of fun

C & G NEWSPAPERS OAKLAND COUNTY By Tiffany Esshaki Posted February 7, 2017

The water resources available at Oakland County parks are a major draw for residents in the summer months, according to Manager of Operations Sue Wells. (Photo provided by Mary Zednik, of Oakland County Parks )

OAKLAND COUNTY — Last year, Oakland County marked 50 years since the founding of its parks system. And to celebrate, more than 1,692,000 visitors came out enjoy some of the county’s finest natural spaces, according to the 2016 Annual Report.

Now the golden anniversary party is over, but there’s still no time to slow down — 2017 will be a year of maintenance, service and, of course, plenty of outdoor fun.

That’s according to Sue Wells, manager of parks and recreation operations for Oakland County Parks. It may not be as glamorous as adding a new zip line or water activity — both of which were added to parks in years past — but upkeep will be at the top of the to-do list this year.

“It’s just like a house: You have to make sure everything is painted, the sidewalks are paved, the roofs are fixed; imagine doing that for 13 parks,” she said. “We have to maintain the quality of the parks system that we have, because that’s what people expect of us.”

Keeping the parks in pristine condition is a tall order, made tougher by a tight budget, said Oakland County Parks and Recreation Commission Chairman Gerald Fisher.

“Our funding millage is tied, appropriately, to the valuation of private property in the county as determined for property taxation purposes. After the property value downturn in 2008, the amount of money generated by our millage dropped precipitously,” Fisher explained in a note included in the report. “The good news is that actual property valuation in the county has recovered, for the most part. But the unfortunate news is that the Headlee Amendment of the Michigan Constitution will prevent our funding level from fully recovering for at least five or six years.”

194 Last year, the parks system brought in $23,520,676 in revenue, made up largely from property taxes — just over 52 percent, to be exact. Charges for services made up about 42 percent of the revenue, with miscellaneous contributions making up the rest.

Employee salaries make up the biggest expenditure for the system, followed by contractual services, depreciation, fringe benefits and other various costs.

Keeping attendance high is always a goal, according to Oakland County Parks and Recreation Commission Executive Director Dan Stencil, so sprucing up existing amenities is a must. That, and always focusing on the faces who greet visitors.

“Enhancing our staff’s ability to provide world-class customer service will result in repeated visits to the park,” he said. “You’re only as good as what you did yesterday. The opportunity comes in what you can do tomorrow.”

So far, that theory has paid off for Stencil and his team. Attendance was booming at the growing Oakland County Market in Waterford; the historic Ellis Barn in Springfield Township was a popular spot for weddings, along with the clubhouses at Glen Oaks and Lyon Oaks parks and the Buhl Estate at Addison Oaks Park; and the BMX track at Waterford Oaks Park was a great destination for bike enthusiasts.

Of course, the old favorites like the annual Oakland County Fair were highlights of the summer.

“This past summer was a very hot summer, so we did very good at the water parks,” Wells said. “The campgrounds were up slightly, and the golf held its own.”

Promoting the vast list of locations, amenities and activities is always key to bringing in visitors. Parks system employees have made great strides in promoting their outdoor gems with indoor tools like Facebook, Twitter and Instagram. Radio personality Spike, of Channel 95.5’s “Mojo in the Morning Show,” chose the finalists in the annual Pics of the Parks photo contest.

All in all, Stencil said, the 50th year for Oakland County Parks was one of the best yet, and there’s no reason to think 2017 won’t be even better.

“I think it all boils down to making Oakland County a premier place to live, work and play,” he said.

To view the full 2016 parks report or view all of the programming and facilities available, visit OakGov.com/Parks.

ABOUT THE AUTHOR Staff Writer Tiffany Esshaki covers Birmingham, Bloomfield Hills and Bloomfield Township as well as Oakland County Parks and Recreation and Oakland County Animal Control and Pet Adoption Center. Esshaki has worked for C & G Newspapers since 2011 and attended the University of Michigan- Dearborn and Oakland Community College. She’s the recipient of an Excellence in Journalism award from the Detroit chapter of the Society of Professional Journalists.

195 Pay Station Usage

196 EOR – 2017 Aerial Deer Survey Update

In 1995, the Facilities Maintenance Natural Resource Management Program (NR) began conducting annual aerial deer surveys to monitor deer populations within select Oakland County parks. The goal of the aerial survey is to monitor the status of park deer populations against state-recommended deer density standards. Park-specific data is used to inform the direction and implementation of the OCPR Managed and Archery Hunt Programs.

NR staff conducts aerial deer survey counts using competitively-bid, contracted helicopter services. Subscribing municipalities are invoiced individually for time spent surveying their specific properties. For data integrity, survey parameters remain consistent across years, and require counts to occur:

• January 1 – March 15 • when a base snow cover of 4 to 6 inches is present throughout the survey area

For cost-sharing purposes, count services have historically been extended to governmental units within Oakland County and neighboring counties. In addition to intergovernmental cost- sharing benefits, this approach allows for the application of consistent count methodology across a broad geographic range which provides valuable comparative data for OCPR’s deer management program. Rochester Hills, West Bloomfield, Troy, and Oakland, Springfield and Waterford Townships have participated intermittently. The City of Southfield was the newest municipality to request a count, with its inaugural survey to be conducted as part of the 2017 flight. Historically, OCPR has also provided deer count services to select Genesee and Washtenaw County Park properties, as well as, the University of Michigan Matthaei Botanical Garden.

After the 2015 survey, it was decided that both the managed hunt program and the aerial deer survey would move to a biennial frequency (henceforth occurring in odd-numbered years). This decision was based on budgetary constraints, as well as, on aerial survey data indicating that the majority of OCPR park deer populations were approaching and sustaining state- recommended density standards over multiple years.

The next scheduled aerial survey flight year was to be 2017. Unfortunately, due to a relatively mild winter and lack of snow cover, survey parameters have not been met, and NR staff has not been able to conduct the 2017 survey.

In response to the increasing trend of warmer winters, alternative deer population survey techniques may be considered in the future to facilitate continued data-driven and proactive management of the white-tailed deer population within OCPR-managed properties.

197 DAY/DATE ASSESSMENT TIME FRAME PARK SUPERVISOR & PHONE NO. Wednesday, May 10 8:00 a.m. – 9:30 a.m. Glen Oaks Golf Course Dean Schultz, Doug Ammon (248) 343-3379

Facilitator (248) 830-9375 10:00 a.m. – 11:45 a.m. Lyon Oaks Golf Course Aaron Bush (248) 234-0569 Shayne Skolnik (248) 202-9770

11:00 a.m. – Noon White Lake Golf Course Darlene Rowley (248) 431-1482 Joe Campion (248) 431-2198

1:00 p.m. – 2:00 p.m. Highland Oaks, Rose Oaks Boyd Brokenshaw (810) 459-0732

2:30 p.m. – 3:30 p.m. Groveland Oaks Boyd Brokenshaw (810) 459-0732

DAY/DATE ASSESSMENT TIME FRAME PARK SUPERVISOR & PHONE NO.

Thursday, May 11 8:00 a.m. – 11:00 a.m. WTR Maintenance Bldg., Mobile Rec, Dean Schultz, WTR-O, WTR-O Play Ground, WTR Ct Facilitator Games, WTR Wave Pool/Slides, (248) 830-9375 WTR BMX, WTR Greenhouse County Market

Mike Boyd (248) 467-6308 Jeremy Brown (248) 405-1934 Colin Gibbs (248) 431-3556 Jesse Ward (810) 459-7736)

12:30 p.m. – 1:30 p.m. Independence Oaks Park & Nature Center/Orion Oaks Park & Dog Park DJ Coffey (248) 563-4722 David Patnaude (248) 891-3470

2:00 p.m. – 3:00 p.m. Springfield/Activity Center/ Maintenance Building Steve Whaley (248) 622-8141

DAY/DATE ASSESSMENT TIME FRAME PARK SUPERVISOR & PHONE NO.

Friday, May 12 8:30 a.m. – 10:00 a.m. Addison Oaks Dean Schultz, Kate Pardy (248) 343-0027 Keith Lindsey (248) 632-2672 Facilitator (248) 830-9375 11:00 a.m. – Noon Red Oaks Wave Pool & Golf Course Maintenance Building, Dog Park, Nature Center Matt Pardy (248) 467-6401 Tom Garvey (248) 343-2309 Ryan Danescu (248) 392-8866

1:00 p.m. – 2:00 p.m. Catalpa Oaks Doug Ammon (248) 343-3379

198 199 200 201 202 203 204 Communications and Marketing Update

Listed below is an update from Desiree Stanfield, Supervisor – Communications and Marketing:

•Submitted a National Association of County Parks and Recreation Officials Award Nomination for Get Out and Play, nominating the Recreation Programs and Services Community Outreach Series for the Program, Area and Facility Awards: Park and Recreation Program Award.

•Submitted a National Association of County Parks and Recreation Officials Award Nomination for OU Cares Day Camp and Staff Training, led by the Adaptive Recreation staff, for a Special Award: Removing Barriers Initiative.

•Submitted a National Recreation and Park Association National Award for the accessibility improvements for water access for Facility or Park Design Award.

•Submitted a National Recreation and Park Association National Award for the OU Cares Day Camp and Staff Training, led by the Adaptive Recreation staff, for a Excellence in Inclusion Award.

•Submitted a National Recreation and Park Association National Award for Get Out and Play, nominating the Recreation Programs and Services Community Outreach Series for the Excellence in Innovative Programming Award.

•Submitted a National Association of County Officials Award nomination for the OU Cares Day Camp and Staff Training, led by the Adaptive Recreation staff, for an Achievement Award – Parks and Recreation Category.

•Secured Radio personality Spike of Channel 95.5 to select the 2017 Best of Show entries for the annual Pics of the Parks photo contest. Communications/Marketing staff has made some revisions in photo contest rules and entry form for 2017. All entries will again be displayed digitally via OaklandCountyParks.SmugMug.com. and the contest will again be judged remotely by members of the Oakland Camera Club. The top six (winners) will be printed on canvas; those will be displayed at the Oakland County Executive Office Building in October.

•Placed an ad in the February issue of Kids Standard Magazine “Discover with a Naturalist”, promoting the Red Oaks and Wint Nature Center programs. Each month, 20,000 copies of the free magazine are distributed through Clarkston, Lake Orion, Pontiac, Rochester Hills, Bloomfield Hills and Birmingham school districts. In addition the magazine is available at sport centers, family restaurants, local libraries, city halls, dance studios, day care centers, and other educational establishments.

•Collaborated with the Michigan Fun Pass editor to select an Oakland County Parks waterpark photo for the cover of its 2017 Summer Fun Pass issue. More than 150,000 copies are distributed to schools throughout Wayne, Oakland and Macomb counties as well as the Library Network, the Detroit Public Library and the Suburban Library Coop.

205 Communications and Marketing Update

•Researched, wrote and distributed news releases to 90 media outlets on the following topics: • Cooking demonstrations at the Oakland County Farmers Market • Job openings for the 2017 season • Election of 2017 Oakland County Parks and Recreation Commission officers • Camping reservations started Jan. 30 • Save the Date for the annual BBQ battle • Oakland County Parks 2016 Annual Report

•Researched, wrote and distributed 16 e-marketing messages. The topics highlighted events at the Oakland County Farmers Market, nature center programs, winter events, scout badge day programs, camping and jobs. These e-marketing messages were delivered to 82,411 people as follows: o Register today for upcoming programs! – 2,895 recipients o Wolves: Earn your Digging into the Past badge! – 639 recipients o Daisies: Earn your Rosie Petal – Make the World a Better Place badge – 642 recipients o Learn about legends from Michigan’s past! – 5,665 recipients o Learn about platform tennis! – 6,511 o Learn to cook like a pro at the Oakland County Farmers Market! – 3,724 o Learn culinary tricks & tips THIS Saturday! – 6,090 o Newsbreak – Jan. 18, 2017! – 616 o Daisies: Earn your Rosie Petal – Make the World a Better Place badge – 645 recipients o Find all the shapes in nature! – 8,255 o OCPR is hiring – 22,072 o Camping reservations open Jan. 30 – 9,537 o See what’s cookin’ this Saturday – 3,752 o Let’s go on an Owl Prowl – 10,062 o Tiger Scouts: Earn your Sky’s the Limit badge – 653 recipients o Junior Girl Scouts: Earn your Animal Habitats badge – 653 recipients

•Produced content, designed and distributed 45 “Frosty Fun” park information signs featuring winter activities such as fat tire biking, ice skating, sledding, ice fishing and cross-country skiing. These signs will remain posted through mid-March.

•Continued to promote the edibleWOW Cooking Demonstrations at the Oakland County Farmers Market with e-marketing messages in addition to a flyer and news release. Due to these efforts, the Jan. 14 demonstration with Chef Danny Martinez from Alley Cat Café in Pontiac attracted nearly 100 visitors while the Jan. 28 demonstration with Chef Michael Barrera from Townhouse in Birmingham drew approximately 110 people.

206 Communications and Marketing Update

•Worked with Volunteers Services on the winter Volunteer Newsletter. Planned for electronic distribution the week of Feb. 6, this is the second edition of the newsletter suggested by Volunteer Services Coordinator Julee Erskine. The newsletter highlights upcoming volunteer opportunities and features a Volunteer Spotlight with a volunteer of the month. It will be sent to 5,124 subscribers on the volunteer e-marketing list.

•Completed implementation of Oakland County Parks and Recreation’s Michigan Senior Olympics sponsorship. The event is scheduled for Feb. 8-13 and OCPR is represented on the website, T-shirts and has an ad in the results book. OCPR also provided brochures and promotional items for the athlete’s bags and had a tabletop display, brochures and signage during the event.

•Designed content and distributed 35 restroom posters featuring winter activities at Independence Oaks, Addison Oaks and Waterford Oaks. These will remain on display throughout March.

•Photographed Addison Oaks winter images, construction work on the new Waterford Oaks boardwalk by students. Photographed the 2017 Oakland County Parks and Recreation Commission. Shot video of chefs to promote upcoming edibleWOW cooking demonstrations at the Oakland County Farmers Market.

BROADCAST MEDIA COVERAGE:

Total Market Viewership: 180,448 Total Publicity Value: $12,047.85

Fire & Ice Festival – Oakland County Parks and Recreation mention WDIV-DET (NBC) - Detroit, MI Local 4 News Morning Market Viewership: 41,579 Publicity Value: $1,639.94 Jan. 21, 2017 6:48 a.m.

Fire & Ice Festival – Oakland County Parks and Recreation’s Rock Climbing wall mentioned and Zip line shown WXYZ-DET (ABC) - Detroit, MI 7 Action News at 7 Market Viewership: 21,668 Publicity Value: $1,878.21 Jan. 21, 2017 7:24 p.m.

207 Communications and Marketing Update

Fire & Ice Festival – Oakland County Parks and Recreation’s Rock Climbing wall mentioned and Zip line shown WXYZ-DET (ABC) - Detroit, MI 7 Action News at 11 (Saturday) Market Viewership: 117,201 Publicity Value: $8,529.70 Jan. 21, 2017 11:28 p.m.

PRINT AND DIGITAL MEDIA COVERAGE:

Youth Abilities Saturday Sports Special-Adaptive Recreation Oakland County community calendar The Oakland Press Jan. 6, 2017 Circulation: 45,859

Christmas Tree Recycling Oakland County community calendar The Oakland Press Jan. 6, 2017 Circulation: 45,859

Rochester Hosting Fire & Ice Festival Jan. 20-22 Staff Writer Oakland County 115 News Jan. 9, 2017 Circulation: 6,831

Warm weather can’t stop the Fire and Ice Festival Mary Beth Almond C&G Newspaper Jan. 11, 2017 Circulation: 66,531

Downtown Rochester Fire and Ice Festival ALeanna Siacon MetroParent Jan. 11, 2017 Circulation: 60,000

County Parks and Recreation Commission elects 2017 officers Mark Cavitt The Oakland Press Jan. 13, 2017 Circulation: 45,859

208 Communications and Marketing Update

Christmas Tree Recycling Oakland County community calendar The Oakland Press Jan. 16, 2017 Circulation: 45,859

County campground reservations accepted beginning Jan. 30 Staff Writer The Daily Tribune Jan. 17, 2017 Circulation: 74,524 unique visitors per month

County campground reservations accepted beginning Jan. 30 Mark Cavitt The Oakland Press Jan. 17, 2017 Circulation: 45,859

Mighty Mouse nest – Highland Oaks County Park mention Jonathan Schechter Woods-N-Water News Jan. 17, 2017 Circulation: 20,000

News in Brief – Locals re-elected (Oakland County Parks and Recreation Commission) Phil Custodio The Clarkston News Jan, 19, 2017 Circulation: 3,000

County Parks and Recreation finding ways to enhance park experience in 2017 Mark Cavitt The Oakland Press Jan. 26, 2017 Circulation: 45,859

Looking For A Job? The Oakland County Parks And Recreation Department Is Hiring Mera McKenna Patch.com Jan. 26, 2017 Circulation:

209 Communications and Marketing Update

Fire & Ice Festival Nicole Rupersburg Prosper Jan. 20, 2017 Circulation: 75,000 edibleWOW Cooking Demonstrations at the Oakland County Farmers Market Mark Cavitt Prosper Jan. 20, 2017 Circulation: 75,000

Benefits of Hiking Jonathan Schechter Prosper Jan. 20, 2017 Circulation: 75,000

Chef Michael Barrera of Townhouse hosts cooking demo at Oakland County Farmer’s Market Jenny Sherman The Oakland Press Jan. 29, 2017 Circulation: 45,859

SOCIAL MEDIA: Facebook and Twitter Cover and Profile Photos have been changed to promote Camping Reservations. This makes the first thing someone sees when visiting the Facebook or Twitter accounts is camping reservations information.

Promoting Summer Jobs by boosting a Facebook post Jan. 25 and it is a current ad. For total investment of $250, the post has already reached 33,294 people and engaged individuals who liked 524, shared 374, or commented 36 times. The targeted audience is people who like Oakland County Parks and Recreation’s Facebook page and their friends who have stated on their Facebook that they like nature, swimming, outdoors and lifeguarding.

210 Communications and Marketing Update

EMPLOYEE RECRUITMENT INITATIVES: Press Release Jan. 11, 2017: Sent to 90 reporters

Email Marketing Message Jan. 26, 2017: Sent to 22,072 recipients Winter 2017: OAKNotes 111,000 recipients

211 Communications and Marketing Update

Social Media Twitter: Created tweet sent to OCPR’s 5,576 followers Jan. 11, 2017 Jan. 13, 2017 Jan. 20, 2017 Jan. 25, 2017 Jan. 27, 2017 Jan. 28, 2017 Jan. 29, 2017 Jan. 30, 2017 Feb. 1, 2017

Facebook: Sent to OCPR’s 16,002 fans Jan. 20, 2017 Jan. 25, 2017: Boosted Post: See above.

In addition, since Dec. 12 Oakland County Parks and Recreation has interacted with people looking to apply, Oakland County, Michigan Government, Michigan Works and other businesses that have tweeted, liked and retweeted information about the summer job opportunities on Facebook and Twitter.

Website Jan. 18, 2017 Carousel Homepage Banner

Flyers for Recruitment Fairs 1,000 flyers 750 cards

Melva Allen: Supervisor, Training & Development, Oakland County: Jan. 10, 2017: Email sent to HR-Jobs Group: 7,429 recipients

Website Handshake Posted on Jan. 10, 2017 • Baker College • Lawrence Tech University • Oakland Community College • Oakland University • Rochester College • Schoolcraft College • Walsh College

212

O AKLAND C OUNTY P ARKS & R ECREATION

C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 10 B

PLANNING & RESOURCE DEVELOPMENT

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Donna Folland, Senior Planner

Submitted: February 23, 2017 Subject: FY2016 OCPR Dashboard and Data Book

INTRODUCTION AND HISTORY

The Dashboard and Data Book is a comprehensive reference for information about the Oakland County Parks system and individual park properties. It compiles data that can be used to evaluate the performance of current facilities and services, as well as potential need for additional facilities and services. In most cases, trends over the most recent three years are shown.

Staff is developing detail sections devoted to specific facility types – starting this year with campgrounds and golf courses. Trends are shown over the most recent four years and milestones or events with potential impacts on trends are identified. Detail sections for additional facility types – day use and dog parks, waterparks, facility rentals, farmers market, and recreation programs and services are under development.

Staff will be available at the meeting to answer questions about the FY2016 OCPR Dashboard and Data Book.

ATTACHMENTS

• FY2016 Dashboard and Data Book

STAFF RECOMMENDATION

Staff recommends that the Commission receive and file the FY2016 Dashboard and Data Book.

MOTION

Move to receive and file the FY2016 Dashboard and Data Book.

213

FY 2016

ANNUAL DASHBOARD AND DATA BOOK

FISCAL YEAR 2016

FINAL: February 21, 2017

214 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 2 of 38

CONTENTS

Executive Summary ...... 4 1. Annual Dashboard ...... 5 2. Parks ...... 10 3. Properties ...... 11 4. Natural Resources ...... 14 5. Facilities ...... 18 6. Assets ...... 21 7. Campground Detail ...... 22 8. Golf Course Detail ...... 25 9. Marketing Activity ...... 30 10. Glossary ...... 31

TABLES

Table 1: Dashboard – Oakland County and national demographic trends ...... 5 Table 2: Dashboard – park system statistics ...... 6 Table 3: Dashboard – fiscal trends...... 7 Table 4: Dashboard – cost recovery trends ...... 8 Table 5: Dashboard – estimated annual park system visits ...... 9 Table 6: Park budget centers and addresses ...... 10 Table 7: Park property types ...... 11 Table 8: Acquisition history and parcel information ...... 12 Table 9: Natural resource management – summary ...... 14 Table 10: Natural resource management – detail ...... 14 Table 11: Water resources ...... 15 Table 12: Species inventories and monitoring activities ...... 16 Table 13: Citizen science activities ...... 17 Table 14: Facility type checklist by park ...... 18 Table 15: Facility types and associated services ...... 19 Table 16: Replacement value of assets – summary ...... 21 Table 17: Selected campground revenue items ...... 24 Table 18: Campground and park (combined) drive-time service areas...... 24 Table 19: Campground milestones FY2013-16 ...... 24 Table 20: Total golf course revenue and expense ...... 29 Table 21: Golf course drive-time service areas ...... 29 Table 22: Golf course milestones FY2013-16 ...... 29 Table 23: Paid media investment ...... 30 Table 24: Owned Media investment ...... 30

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

215 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 3 of 38

FIGURES

Figure A: Service Portfolio pyramid ...... 8 Figure B: Growth of the Oakland County Parks system 1966-2016...... 11 Figure C: Campground season length (days) ...... 22 Figure D: Camping season temperature range: May 1 – October 1 (°Fahrenheit) ...... 22 Figure E: Camping season precipitation: May 1 – October 1 (inches) ...... 22 Figure F: Total campground visits – Addison and Groveland ...... 23 Figure G: Campground visits – Addison Oaks detail ...... 23 Figure H: Campground visits – Groveland Oaks detail ...... 23 Figure I: Golf season length (days) ...... 25 Figure J: Golf season temperature range: March 15 – November 15 (°Fahrenheit) ...... 25 Figure K: Golf season precipitation: March 15 – November 15 (inches) ...... 25 Figure L: Golf visits – all golf courses ...... 26 Figure M: Golf visits – Glen Oaks detail ...... 26 Figure N: Golf visits – Lyon Oaks detail ...... 27 Figure O: Golf visits – Red Oaks detail ...... 27 Figure P: Golf visits – Springfield Oaks detail...... 28 Figure Q: Golf visits - White Lake Oaks detail ...... 28

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

216 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 4 of 38

Executive Summary The second Annual Dashboard and Data Book is a comprehensive and easy to access reference for information about the Oakland County Parks system and individual park properties. It compiles data that can be used to evaluate the performance of current facilities and services, as well as potential need for additional facilities and services. In most cases, trends over the most recent three years are shown.

Two detail sections are devoted to specific facility types: campgrounds and golf courses. Trends are shown over the most recent four years and projects or events with potential impacts on trends are identified. Detail sections for additional facility types – day use and dog parks, waterparks, conference centers, facility rentals, farmers market, and recreational services – are under development. The addition of facility-specific cost recovery data and trends is also planned.

Narrative explanations have been kept to a minimum to ensure easy access to the data. Definitions and other clarifications are found in the final Glossary section – terms in blue text are defined in the Glossary.

If you have any questions, comments or suggestions, please contact:

Donna Folland, Senior Planner [email protected] (248)736-9087

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

217 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 5 of 38

1. Annual Dashboard The Annual Park System Dashboard is a snapshot of the characteristics and performance of the Oakland County Parks system. It provides overall statistics about the county and the park system and three years of data regarding fiscal, cost recovery and park visitation trends.

Table 1: Dashboard – Oakland County and national demographic trends Oakland County United States 2010 2015 2010 2015 Statistic Census Estimates Census Estimates Geography Land area (square miles) 867.66 3,531,905.43 Population per square mile 1,385.7 87.4 Population Total 1,202,362 1,242,304 308,758,105 321,418,820 Percent Change 3.3% 4.1% Age Persons under 5 years 5.7% 5.5% 6.5% 6.2% Population younger than 18 years of age 23.5% 21.8% 24.0% 22.9% Population older than 65 years of age 13.2% 15.5% 13.0% 14.9% Race and Hispanic Origin White alone 77.3% 76.2% 72.4% 77.1% Black or African American alone 13.6% 14.4% 12.6% 13.3% American Indian or Alaska Native alone 0.3% 0.3% 0.9% 1.2% Asian alone 5.6% 6.8% 4.8% 5.6% Two or More Races 2.2% 2.2% 2.9% 2.6% Hispanic or Latino 3.5% 3.9% 16.3% 17.6% White alone, not Hispanic or Latino 75.1% 72.9% 63.7% 61.6% Housing Housing units 527,255 533,047 131,704,730 134,789,944 2011-2015 2011-2015 Statistic Oakland County United States Housing Owner-occupied housing unit rate 70.5% 63.9% Median value of owner-occupied housing units $ 178,900 $ 178,600 Education High school graduate or higher, percent of persons age 25+ years 93.3% 86.7% Bachelor’s degree or higher, percent of persons age 25+ years 44.4% 29.8% Disability With a disability, under age 65 years 7.9% 8.6% Income and Poverty Median household income (2015 dollars) $ 67,465 $ 53,889 Per capita Income in past 12 months (2015 dollars) $ 37,728 28,930 Persons in poverty 9.3% 13.5%

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

218 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 6 of 38

Table 2: Dashboard – park system statistics Statistic FY2014 FY2015 FY2016 Geography Number of parks 13 parks 13 parks 13 parks Total park system acreage 6,701 acres 6,701 acres 6,743 acres Total park system natural area acreage 3,173 acres 3,173 acres 3,213 acres % of parkland under natural resource management 33% 41% Park System Usage Estimated total park visits 1,419,895 1,657,229 1,695,924 Percent increase in total park visits from previous year 17% 2% Residency of visitors: Oakland County residents 78% 77% Not updated for i Residency of visitors: residents of other Michigan counties 22% 23% FY2016 Park Assetsii Total square feet of buildings 472,700 sq. ft. 475,877 sq. ft. Estimated replacement value of buildings $ 70,989,932 $ 72,464,746 Estimated replacement value of park improvements $ 36,356,696 $ 39,403,955 Human Resources Number of full-time employees 73 76 70 Number of part-time employees 608 626 626 Total number of full-time equivalent employees 158 166 205 Number of volunteers 452 1164 1334 Total hours worked by volunteers 24,974 26,035 27,771 Marketing and Communication E-marketing subscribers 106,619 107,443 109,277 Parks and Recreation Facebook ‘likes’ 6,608 10,457 15,917 Farmers Market Facebook ‘likes’ 1,037 2,086 3,716 Twitter followers 3,393 4,647 5,465 Instagram followers 356 512 743 Paid media estimated reachiii 7,786,421 2,340,926 Paid media value $ 255,835 $163,821 Owned media estimated reach 2,525,430 1,102,842 Earned broadcast media estimated reach 3,654,560 2,352,038 Earned broadcast media value $ 284,506 $166,432

i OCPR transitioned to a new version of RecTrac (point-of-sale system) in 2016, which did not have the functionality for capturing zip codes that are needed to calculate percent residency of visitors – this function is restored in 2017. ii Data and analysis for park asset replacement values started in FY2015 iii Data analysis for paid, owned, and earned broadcast media started in FY2015

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

219 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 7 of 38

Table 3: Dashboard – fiscal trends % of % of % of Budget Category FY2014 Total FY2015 Total FY2016i Total ACTUAL REVENUE Taxes (property tax millage) 11,567,251 56% 11,832,814 54% 12,246,824 54% Charges for Services 8,505,985 41% 9,893,635 45% 9,951,644 44% Contributions 92,689 0% 69,032 0% 77,079 0% Investment Income 546,541 3% 157,136 1% 203,166 1% Other Revenues 6,465 0% 52,063 0% 21,722 0% Exchange of Assets 12,643 0% 32,687 0% 8,054 0% Transfers In 0 0% 0 0% 0 0% Total Actual Revenue $ 20,731,575 100% $ 22,037,367 100% $ 22,508,488 100%

ACTUAL EXPENSE Salaries 7,785,307 34% 8,508,876 36% 8,782,764 37% Fringe Benefits 2,900,069 13% 2,971,568 12% 2,995,011 13% Contractual Services 6,527,694 29% 6,402,409 27% 5,544,049 24% Commodities 1,106,563 5% 993,912 4% 902,309 4% Depreciation 3,032,207 13% 3,331,106 14% 3,640,363 15% Internal Services 1,508,851 7% 1,533,485 6% 1,596,180 7% Transfers Out 7,785,307 0% 208,852 1% 60,000 0% Total Actual Expense $ 22,860,691 100% $ 23,950,208 100% $ 23,520,676 100%

Revenue LESS Expense ($ 2,129,116) ($ 1,912,841) ($ 1,012,188)

INVESTMENT IN CAPITAL ASSETS Land 0 0% 0 0% 0 0% Park Improvements 1,455,916 43% 2,765,690 38% 2,741,707 73% Buildings 1,088,207 32% 3,956,847 54% 610,742 16% Equipment 606,799 18% 578,602 8% 341,017 9% Vehicles 199,696 6% 0 0% 42,000 1% Total Investment $ 3,350,618 100% $ 7,301,138 100% $ 3,735,466 100%

RETIREMENT OF CAPITAL ASSETS Land 0 0% 0 0% 0 0% Park Improvements 0 0% 0 0% 0 0% Buildings 0 0% 0 0% (83,499) 14% Equipment (127,089) 100% (126,131) 36% (366,416) 60% Vehicles 0 0% (221,329) 64% (155,858) 26% Total Retirement ($ 127,089) 100% ($ 347,460) 0% ($ 605,772) 100%

Net Change in Capital Assets $ 3,223,529 $ 6,953,678 $ 3,129,694

i FY2016 actuals have not been audited.

FINAL: February 21, 2017 Terms in blue text are defined in the Glossary

220 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 8 of 38

Figure A: Service Portfolio pyramid

Table 4: Dashboard – cost recovery trendsi Category of Service FY2013 FY2014 FY2015 3-Year Ave Tier 5: Aggregate Cost Recovery: Target = 150% 79% 86% 72% 78% Concession/Vending/Banquet 44% 41% 37% 38% Long Term Leases 464% 269% 246% 290% Merchandise for Resale 142% 138% 139% 140% Rentals/Exclusive Use 77% 86% 96% 87% Tier 4: Aggregate Cost Recovery: Target = 125% 206% 213% 273% 228% Adaptive Services 67% 129% 157% 101% Equipment Rentals 247% 233% 290% 255% Leagues 30% 45% 102% 52% Tier 3: Aggregate Cost Recovery: Target = 100% 134% 188% 142% 151% Classes, Workshops and Clinics 134% 188% 142% 151% Tier 2: Aggregate Cost Recovery: Target = 75% 75% 72% 97% 81% Community-Wide Events 24% 46% 28% 32% Staffed Park Use 78% 73% 98% 83% Tier 1: Aggregate Cost Recovery: Target = 5% 19% 18% 26% 21% Open Park Use 19% 18% 26% 21%

i Cost recovery calculations updated 2/20/2017

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221 ANNUAL DASHBOARD AND DATA BOOK PLANNING AND RESOURCE DEVELOPMENT Fiscal Year 2016: Page 9 of 38

Table 5: Dashboard – estimated annual park system visits Budget Park / Facility / Program Center FY2014 FY2015 FY2016 Park Visits 782,299 913,525 1,014,985 Addison Oaks Day Use ADD 50,198 52,511 42,214** Catalpa Oaks Day Use CAT 61,604 65,170 64,435 Groveland Oaks Day Use GRV 31,416 32,945 26,403** Highland Oaks Day Use HGH 11,394 11,645 15,282 Independence Oaks Day Use IND 36,170* 69,962 109,877 Lyon Oaks Day Use and Dog Park LYP 89,280 113,431 124,763 Orion Oaks Day Use and Dog Park ORN 24,100* 73,013* 100,486 Red Oaks Day Use and Nature Center RDP 68,400 65,030 62,682* Red Oaks Dog Park RDD 42,496 33,374* 58,213 Rose Oaks Day Use RSE 23,301 28,049 29,241 Springfield Oaks Events and Fair SAC 126,591 159,046 193,110 Waterford Oaks Day Use WBX,WTR 26,955 27,127 30,194 Waterford Oaks Farmers Market WCM 190,394 182,222 158,085 Campground Visits 117,095 119,806 141,438 Addison Oaks Campground ADD 47,055 43,566 51,869 Groveland Oaks Campground GRV 70,040 76,240 89,569 Conference Center Visits 87,436 89,888 75,449 Addison Oaks Conference Center ACC 26,777 29,600 29,905 Glen Oaks Conference Center GLC 31,720 32,623 30,375 Lyon Oaks Conference Center LYC 15,001 12,797 6,616 White Lake Conference Center WLC 13,938 14,868 8,553 Golf Course Visits 155,027 161,286 160,895 Glen Oaks Golf Course GLG 38,002 37,642 37,690 Lyon Oaks Golf Course LYG 37,559 39,126 36,577 Red Oaks Golf Course RDG 17,246 17,596 19,384 Springfield Oaks Golf Course SPG 27,782 31,052 32,741 White Lake Oaks Golf Course WLC 34,438 35,870 34,503 Waterpark Visits 156,024 189,755 181,333 Red Oaks Waterpark RWP 93,401 111,465 113,070 Waterford Oaks Waterpark WWP 62,623 78,290 68,263 Recreation Programs Participation 122,014 182,969 121,824 Adaptive Programs REC 5,114 8,368 7,978 Bus Trips REC 25,635 28,835 14,488 Mobile Recreation REC 75,577 126,663 82,356 Wint Nature Center Programs REC 13,072 13,927 10,761 Red Oaks Nature Center Programs REC 1,291 4,051 5,554 Citizen Science Programs REC 1,325 1,125 687 TOTAL ANNUAL ESTIMATED VISITS 1,419,895 1,657,229 1,695,924 * Visit numbers may be under-estimated due to missing data ** Discontinuity in trend due to change in counting methods

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2. Parks Table 6: Park budget centers and addresses

Park / Facility Budget Center Addresses Addison Oaks Park ADD 1480 West Romeo Road, Leonard, MI 48367 Conference Center ACC Catalpa Oaks CAT 27725 Greenfield Road, Southfield, MI 48076 Glen Oaks Golf Course GLG 30500 13 Mile Road, Farmington Hills, MI 48334 Conference Center GLC Groveland Oaks Park GRV 14555 Dixie Highway, Holly, MI 48442 Concession GRC Highland Oaks HGH 6555 Milford Road, Highland, MI 48442 Independence Oaks IND 9501 Sashabaw Road, Clarkston, MI 48348 Lyon Oaks Park LYP Golf Course LYG 52221 Pontiac Trail, Wixom, MI 48393 Conference Center LYC Orion Oaks ORN 2301 West Clarkston Road, Orion, MI 48360 Red Oaks Dog Park RDD 31353 Dequindre Road, Madison Heights, MI 48071 Golf Course RDG 29600 John R Road, Madison Heights, MI 48071 Soccer Complex RDP 29601 John R Road, Madison Heights, MI 48071 Park and Nature Center RDP 30300 Hales Street, Madison Heights, MI 48071 Waterpark RWP 1455 East 13 Mile Road, Madison Heights, MI 48071 Waterpark Concession RWP Rose Oaks RSE 10400 Fish Lake Road, Holly, MI 48442 Springfield Oaks Activity Center SAC 12451 Andersonville Road, Davisburg, MI 48350 Golf Course SPG 12450 Andersonville Road, Davisburg, MI 48350 Concession SPC Waterford Oaks Park WTR BMX Course WBX 1702 Scott Lake Road, Waterford, MI 48328 Waterpark WWP Waterpark Concession WWC Activity Center WTR 2800 Watkins Lake Road, Waterford, MI 48328 Park System Administration ADM, FM, REC Farmers Market WCM 2350 Pontiac Lake Road, Waterford, MI 48328 White Lake Oaks Golf Course WLG 991 N Williams Lake Road, White Lake, MI 48386 Conference Center WLC

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3. Properties Figure B: Growth of the Oakland County Parks system 1966-2016i 8000 7000 6000 5000 4000 3000

Parkland of Acres 2000 1000 0 119663 519707 19749 11 13197815 198217 19 198621 23 199025 27 199429 31 199833 200235 37 200639 41 201043 45 201447 49 51 Year

Table 7: Park property types Fee Simple / Percentage Management Fee Simple Grant- Leased by Park Total Park Grant- Contract (Acres) Assisted OCPR (Acres) (Acres) Assisted (Acres) (Acres) Addison 1140 783 69% 0 0 1,140 Catalpa 24 0 0% 0 0 24 Glen 122 122 100% 0 0 122 Groveland 361 361 100% 0 0 361 Highland 302 260 86% 0 0 302 Independence 1,286 1,267 99% 0 0 1,286 Lyon 1,041 998 96% 0 0 1,041 Orion 916 916 100% 0 0 916 Red 19 0 - 113 9 141 Rose 640 610 95% 0 0 640 Springfield 333 50 15% 0 0 333 Waterford 185 111 56% 0 14 199 White Lake 238 0 0% 0 0 238 TOTAL 6,565 5,478 84% 113 23 6,743

i Total park acreage increased by 42 acres in FY2016 with the acquisition of property adjacent to White Lake Oaks.

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Table 8: Acquisition history and parcel information

Acreage on Term Term - Year Deed Individual GIS Total Park

Park Acquisition Grants Development Grants Easements Other Restrictions Long Leases Parcel ID Recorded Deeds Acreage 05-33-100-004 1969 524.94 05-33-200-001 1969 174.96 10-04-100-006 1991 93.35 Addison     1140 05-34-300-004 2005 285.93 05-34-400-002 2005 41.12 05-35-301-001 2005 18.83 Catalpa  24-13-426-003 2007 23.79 24 23-02-177-033 1978 6.96 Glen    23-02-177-034 1978 3.26 122 23-02-376-001 1978 111.6 02-19-201-005 1987 165.91 Groveland     02-19-426-001 1969 42.27 361 02-20-301-001 1969 153.5 11-03-200-015 2008 263.96 11-03-400-014 2009 13.42 Highland     11-03-400-015 2009 10.07 302 11-03-400-016 2009 10.07 06-34-327-001 2010 3.94 08-03-201-006 1968 22.8 08-09-200-004 1970 1058 Independence     08-15-100-007 1985 36.7 1286 08-03-201-007 2010 164.1 08-03-401-004 2010 2.4 21-12-126-001 1991 8.64 21-12-226-001 1991 12.5 21-12-226-002 1991 15.74 21-12-226-003 1991 45.85 21-01-100-002 1992 637.5 Lyon    21-01-200-005 1992 34.7 1041 21-01-400-003 1996 20 22-06-100-007 1997 198.44 21-02-200-002 1999 13.89 22-07-101-003 1999 39.4 22-06-400-025 2005 16.48 09-17-200-003 1980 876.9 Orion   916 09-17-351-015 1980 38.24 25-01-426-012 1975 12.37 25-01-426-021 1985 6.26 Red   141 25-12-203-011 1976 0.39 Mult. Leased 06-09-300-020 1995 170.97 Rose    640 06-16-100-006 1995 418.43

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Acreage on Term Term - Year Deed Individual GIS Total Park

Park Acquisition Grants Development Grants Easements Other Restrictions Long Leases Parcel ID Recorded Deeds Acreage 06-21-101-001 1995 20 06-16-100-003 1997 3 06-09-201-006 2008 4.87 06-09-251-001 2008 13.98 07-17-400-006 1966 168.72 07-20-201-016 1966 110.83 07-17-252-014 1966 1.56 07-17-254-004 1966 8.39 Springfield    07-17-178-011 1967 0.6 333 07-17-253-003 1969 9.45 07-17-254-001 0.05 07-17-328-011 1975 17.4 07-20-201-022 2004 11.07 13-13-300-201 2012 182.98 126-006 1969 126-009 1973 126-003 1968 300-010 1968 300-006 1972 300-007 1974 126-013 1975 300-196 1975 Waterford     126-015 1984 199 126-016 1984 451-001 1988 126-004 1990 126-004 1990 126-012 2008 152-008 2008 126-018 2009 300-195 2009 13-24-426-001 2012 14 12-24-200-008 2016 201.03 200-007 1970 200-008 2016 White Lake    238 12-24-401-002 1974 19.5 12-24-426-028 1974 4.1 12-13-478-008 4.6 TOTAL 6,743

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4. Natural Resources Table 9: Natural resource management – summary

Acres Managed for % of Acres Managed Acres in Park System Priority Level Natural Resources for Natural Resources FY2015 FY2016 FY2015 FY2016 FY2015 FY2016 Michigan Natural Features Inventory 2134 2134 753 971 35% 46% (MNFI) Priority One Natural Areas MNFI Priority Two Natural Areas 907 907 302 374 33% 41% MNFI Priority Three Natural Areas 132 172 39 39 30% 23% TOTAL NATURAL AREAS 3,173 3,213 1,074 1,384 34% 43% No Priority – Not Designated by MNFI as 3,528 3,530 1,143 1,385 32% 39% Natural Area TOTAL ALL PARK AREAS 6,701 6,743 2,217 2,769 33% 41%

Table 10: Natural resource management – detail MNFI Natural Areas Non-MNFI Areas % of Total Managed % Acres Managed % Acres Park Total Park Acres in Acres in Park Acres in Managed Acres in Managed Managed for Acres Park Park Park in Park Park in Park Natural Resources Addison 1140 523 282 54% 617 174 28% 40% Catalpa 24 0 0 N/A 24 0 0% 0% Glen 122 0 0 N/A 122 8 6% 6% Groveland 361 79 55 70% 282 137 49% 53% Highland 302 137 77 56% 165 121 73% 66% Independence 1286 919 349 38% 367 201 55% 43% Lyon 1041 483 160 33% 558 221 40% 37% Orion 916 326 77 24% 590 351 59% 47% Red 141 28 1 3% 113 1 1% 1% Rose 640 535 345 64% 105 84 80% 67% Springfield 333 50 0 0% 283 42 15% 13% Waterford 199 28 26 94% 171 42 24% 34% White Lake 238 105 12 11% 133 5 3% 7% TOTAL 6,743 3,213 1,384 43% 3,570 1,385 39% 41%

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Table 11: Water resources Swamp Lake/Pond Lake/Pond Marsh/Wetland Stream River Channel Park Acres Shoreline (Ft) Acres Perimeter (Ft) Perimeter (Ft) Addison 46.4 17,491.2 130.8 3,324.0 6,843.0 Catalpa 0 0 0 0 0 Glen 1.9 2,866.2 0.2 0 9,537.0 Groveland 35.8 13,998.1 7.0 6,949.42 0 Highland 4.7 1,146.4 72.1 0 0 Independence 103.8 28,142.5 223.7 28,889.7 2,304.3 Lyon 8.9 12,419.7 99.0 0 14,108.4 Orion 103.9 13,957.5 122.5 4,126.6 4,998.7 Red 0.3 669.4 0 0 0 Rose 44.7 17,981.9 203.9 12,713.8 0 Springfield 13.8 12,165.4 32.5 2,690.41 0 Waterford 2.8 2,067.4 27.8 0 7,424.4 White Lake 10.0 8,160.7 28.4 8,833.1 0 TOTALS 377.0 131,066.5 947.9 67.527.0 45,215.8

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Table 12: Species inventories and monitoring activities Species/Activity FY 2014 FY 2015 FY 2016 White-tailed Deer Survey 8 parks surveyed- 9 parks surveyed-densities No aerial survey in 2016. (Natural Resources staff) densities at 5 parks decreased at 2 parks Aerial surveys and managed (Groveland, Highland, (Groveland and Rose) deer hunts will resume on a Independence, Lyon and biennial basis starting Rose were greater than FY2017. 20 deer/ acre). Canada Goose Count Flock counts with dog Flock counts with dog Flock counts with dog (Natural Resources staff) control and other control and other control occurred at 5 parks. management at 8 parks management at 5 parks Permitted egg and nest control occurred at 6 parks. Herpetological Survey Surveys conducted at all A total of twenty-eight (Herpetological Resource parks except Catalpa species of herpetofauna and Management (HRM) were observed within the 12 and Environmental parks surveyed. Of the Consulting & 28 species, 10 species are Technology, Inc. (ECT)) listed as Species of Greatest Conservation Need by the MDNR One park was re-surveyed Poweshiek Skipperling Surveys for potential for occurrences; none Suitable Habitat Surveys suitable habitat conducted observed; future surveys not (Natural Resources staff) at 4 parks. scheduled Monitored 3 release sites of Galerucella beetles for Biocontrol Surveys purple loosestrife control, (Natural Resources staff) and 1 release site for 2 species of spotted knapweed biocontrol agents Monitored 5 deer exclosures Deer Exclosures biennially at 3 parks for (Natural Resources staff) differences in plant species diversity and abundance Inventoried and mapped 12 Aquatic Surveys lakes for invasive species; (Natural Resources Staff) MDNR Fisheries survey planned for IND-N Upper Bushman lake in spring 2017 Photo-monitoring Photo-monitoring conducted annually using a standardized methodology for all burn (Natural Resources Staff) units, maintained storm water swales, and other active restoration areas throughout all parks.

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Table 13: Citizen science activities Activity FY 2014 FY 2015 FY 2016 Christmas Bird Count (Addison, 67 species observed 63 species observed Count will be held Independence and Orion within 20,207 individuals 19,499 individuals Saturday, December count circle) counted counted 17th, 2016 Partner: Oakland Audubon Society https://www.audubon.org Grassland Bird Survey (Addison, 32 highest total seen 26 highest total seen 59 highest total seen Highland, Independence, Orion, (No data from HGH or Rose). Results posted on eBird RSE) http://ebird.org NestWatch 559 birds fledged 467 birds fledged 609 birds fledged ( Addison, Groveland, Highland, Tree Swallow -315 Tree Swallow -238 Tree Swallow -339 Independence, Orion, Lyon, House Wren -96 Black-capped House Wren -107 Waterford) E. Bluebird -148 Chickadee – 8 E. Bluebird – 163 Partner: Cornell Lab of Ornithology House Sparrow – 0 House Wren -78 http://nestwatch.org E. Bluebird – 141 House Sparrow -2 Feeder Watch Program Started Nov 2014– Mar 2015 Nov 2015– Mar 2016 Independence (Wint Nature Center) Jan 2014 – March 2014 Highest Count Day Highest Count Day Partner: Project Feederwatch: Highest Count Day 13 species 13 species (eBird, Cornell, Bird Studies of 12 species 60 individuals 56 individuals Canada) 40 individuals http://feederwatch.org Lowest Count Day Lowest Count Day 10 Lowest Count Day 6 species species 8 species 17 individuals 27 individuals 15 individuals 15

Annual Butterfly Count Observed: Observed: Observed: (Independence) 22 species 24 species 20 species Partner: North American Butterfly 101 individuals 126 individuals 115 individuals Association http://www.naba.org/ Frog and Toad Survey 8 species 8 species 6 species (Independence, Rose) Independence Independence Independence (no Partner: Michigan Department of 7 species Rose 7 species Rose leopard or A. toad) Natural Resources- Wildlife Division 8 species Rose http://www.michigan.gov/dnr/0,1 607,7-153-10370_12143_12194--- ,00.html

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5. Facilities Table 14: Facility type checklist by park

Facility Type Addison Catalpa Glen Groveland Highland Independence Lyon Orion Red Rose Springfield Waterford Lake White Administrative   Banquets, meetings and concessions         Beach areas    Biking and skating     Boating and fishing*       Camping**     Court games*      Disc golf  Dog park    Fairs and expositions**  Farmers market  Field sports       Fitness  Golf*      Hunting and archery       Maintenance and storage           Miniature golf  Natural areas             Nature centers   Non-recreational       

Off-road vehicle

Open space areas*         

         Pavilions, stages and amphitheaters        Play lots and structures Roadways and parking**              Technology           

Trails*/**          

Vending and arcades           

  Waterparks *includes amenities and practices that support winter recreation **includes amenities and practices that support equestrian recreation

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Table 15: Facility types and associated services Facility Type Tier Categories of Service Services 1 Inclusion services Individual services not identified 1 Support services Individual services not identified Administrative 2 Community-wide events Balloon fest, fire and ice, etc 3 Adaptive services Various programs and events 5 Concession/vending/banquet Blue Water grills, conference centers, golf course grill rooms Banquets, meetings and and beverage carts concessions 5 Rentals/exclusive use Activity centers, Ellis Barn, Lookout Lodge Beach areas 1 Open park use Beach use 1 Open park use Skate park, bike skills course Biking and skating 4 Equipment rentals Bike rentals 4 Leagues BMX leagues 1 Open park use Fishing, ice fishing Boating and fishing 4 Equipment rentals Boat rentals 1 Open park use Campground recreation 5 Merchandise for resale Firewood, ice Camping 5 Rentals/exclusive use Cabins, campsites, group areas, yurts 1 Open park use Horseshoes, pick-up volleyball Court game 5 Rentals/exclusive use Platform tennis, volleyball 1 Open park use Disc golf Disc golf 5 Merchandise for resale Golf discs 1 Open park use Dog park use Dog park 5 Rentals/exclusive use Dog enclosure 5 Long-term leases Office space Fairs and expositions 5 Rentals/exclusive use Barns 2 Community wide events Market days, market events Farmers market 5 Rentals/exclusive use Market rental, stall rental 1 Open park use Pick-up games 5 Rentals/exclusive use Soccer fields, cricket pitch, Field sports baseball diamond, softball diamond Fitness 1 Open park use Fitness equipment 3 Classes, Workshops and Clinics Chipping, putting clinics 4 Equipment rentals Carts, golf clubs 4 Tournaments/outings Golf outings Golf 5 Merchandise for resale Golf merchandise 5 Organized parties/events Footgolf birthday parties 5 Rentals/exclusive use Tee-times Hunting and archery 1 Open park use Seasonal archery deer hunting Maintenance, utilities and 1 Support services Individual services not identified security Miniature golf 4 Equipment rentals Mini-golf rentals Natural areas 1 Support services Individual services not identified 2 Staffed park use Drop-in nature center Nature centers 3 Classes, Workshops and Clinics Various classes and workshops

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Facility Type Tier Categories of Service Services Non-recreational 5 Long-term leases Cell tower, residential houses Off-road vehicle 2 Staffed park use ORV park use 1 Open park use Astronomy, model airplane flying, Open space areas open picnicking, open space Pavilions, stages and 1 Open park use Open picnicking amphitheaters 5 Rentals/exclusive use Activity and picnic pavilions Play lots and structures 1 Open park use Play lots Roadways and parking 1 Support services Individual services not identified Technology 1 Support services Individual services not identified 1 Open park use Open trail use Trails 4 Equipment rentals Cross-country skis, snow shoes 5 Rentals/exclusive use Trail rental Vending and arcades 5 Concession/vending/banquet Arcades, vending Waterparks 2 Staffed park use Waterpark use

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6. Assets Table 16: Replacement value of assets – summary Park Percentage of Buildings Improvements Total Total Park Replacement Replacement Replacement System Building Area Value Value Value Replacement Park (Square Feet) (2016 Dollars) (2016 Dollars) (2016 Dollars) Value Addison 66,990 10,172,365 2,150,554 12,322,919 11% Catalpa 2,858 832,853 701,029 1,533,882 1% Glen 37,193 7,389,432 1,565,591 8,955,023 8% Groveland 37,922 4,171,349 2,911,406 7,082,755 6% Highland 900 90,704 554,996 645,700 1% Independence 51,180 6,591,068 2,477,254 9,068,322 8% Lyon 52,808 9,922,794 2,459,066 12,381,860 11% Orion 1,339 434,663 794,912 1,229,575 1% Red 22,664 6,289,160 11,026,849 17,316,009 15% Rose 0 0 905,337 905,337 1% Springfield 107,725 9,444,410 2,867,571 12,311,981 11% Waterford 67,318 11,387,178 10,080,836 21,468,014 19% White Lake 26,980 5,738,771 908,554 6,647,325 6% TOTAL 475,877 $ 72,464,746 $ 39,403,955 $ 111,868,702 100%

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7. Campground Detail Figure C: Campground season length (days)

200 171 171 172 157 149 156 158 150 126

100

0 Addison Groveland

FY2013 FY2014 FY2015 FY2016

Figure D: Camping season temperature range: May 1 – October 1 (°Fahrenheit)

100 91 83 83 80 80 High Temperature (Daily 66 67 68 Average May 1 - Oct 1) 60 65 47 Mean Temperature (Daily 40 40 42 40 Average May 1 - Oct 1) 20 Low Temperature (Daily Average May 1 - Oct 1) 0 FY2013 FY2014 FY2015 FY2016

Figure E: Camping season precipitation: May 1 – October 1 (inches)

20.00 17.10 15.63 15.00 14.44 15.17 Total Precipitation (May 1 - 10.00 Oct 1) Average Precipitation (May 1 5.00 - Oct 1)

0.00 0.10 0.11 0.09 0.10 FY2013 FY2014 FY2015 FY2016

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Figure F: Total campground visits – Addison and Groveland

150,000 141,438 117,096 119,806 101,422 100,000 74,631 72,983 77,787 61,754 50,000 33,668 25,614 17,541 19,011 20,048 18,243 22,340 20,006 3,054 63 3,371 801 3,518 958 3,227 1,148 - FY2013 FY2014 FY2015 FY2016

Total Visits Cabins Reservable Sites Walk-In Sites Yurts Group Sites

Figure G: Campground visits – Addison Oaks detail

60,000 51,869 47,055 50,000 43,566 38,828 40,000 30,087 27,821 30,000 23,933 24,862 16,628 20,000 8,110 9,666 10,784 10,000 5,467 5,425 5,765 5,526 1,298 20 1,517 360 1,674 481 1,478 422 - FY2013 FY2014 FY2015 FY2016

Total Visits Cabins Reservable Sites Walk-In Sites Yurts Group Sites

Figure H: Campground visits – Groveland Oaks detail

100,000 89,569 90,000 76,240 80,000 70,041 70,000 62,594 60,000 48,121 49,966 50,000 44,544 37,821 40,000 30,000 20,088 13,544 14,241 17,040 20,000 9,431 10,382 12,818 11,556 10,000 1,756 43 1,854 441 1,844 477 1,749 726 - FY2013 FY2014 FY2015 FY2016

Total Visits Cabins Reservable Sites Walk-In Sites Yurts Group Sites

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Table 17: Selected campground revenue items Campground FY2013 FY2014 FY2015 FY2016 Addison Revenue: Fees Camping 371,757 427,202 448,346 526,818 Groveland Revenue: Fees Camping 581,757 644,543 742,981 810,356 Subtotal: Addison and Groveland $ 953,514 $ 1,071,745 $ 1,191,327 $ 1,337,174 Independence Revenue: Fees Camping 8,683 6,790 10,922 8,530 Springfield Revenue: Fees Camping 3,920 1,515 3,880 10,108 TOTAL: All campgrounds $ 966,117 $ 1,080,050 $ 1,206,129 $ 1,355,812

Table 18: Campground and park (combined) drive-time service areas 75th %-ile N = Number Median Greatest Shortest Drive- Park Name of Drive-Time Drive-Time Drive-Time Time Transactions (minutes) (minutes) (minutes) (minutes) Addison Oaks Park and Campground (2015) 12,849 25.29 39.09 509.62 8.81 Groveland Oaks Park and Campground (2015) 10,146 24.40 39.62 430.44 10.24

Table 19: Campground milestones FY2013-16 Park Name Budget Center Fiscal Year Projecti/Event Project Costs Addison ADD 2013 Project: 2 yurts $ 19,887 Addison ADD 2015 Project: Pull-through campsites $ 232,065 Addison ADD 2016 Project: Campground recreation pavilion $ 345,615 Groveland GRV 2013 Project: 2 yurts $ 12,347 Project: Section C restrooms/showers Groveland GRV 2015 $ 590,190 renovation Groveland GRV 2016 Project: Full hook-up campsites $ 1,547,583

i Project information is based on year-end fixed asset reports from Oakland County Fiscal Services

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8. Golf Course Detail Figure I: Golf season length (days)

260 248 250 249 247 247 250 246 244 244 244 237 237 239 237 237 240 236 232 230 230 223 221 223 220 210 200 Glen Lyon Red Springfield White Lake

FY2013 FY2014 FY2015 FY2016

Figure J: Golf season temperature range: March 15 – November 15 (°Fahrenheit) 100 91 83 83 80 80 High Temperature (Daily Average March 15 - Nov 15) 60 57 57 59 60 Mean Temperature (Daily 40 Average Mar 15 - Nov 15) 26 20 21 22 Low Temperature (Daily 14 Average Mar 15 - Nov 15) 0 FY2013 FY2014 FY2015 FY2016

Figure K: Golf season precipitation: March 15 – November 15 (inches) 30.00 25.00 24.75 21.97 21.99 20.00 18.86 Total Precipitation (March 15.00 15 - Nov 15) 10.00 Average Precipitation (March 15 - Nov 15) 5.00 0.00 0.10 0.09 0.08 0.09 FY2013 FY2014 FY2015 FY2016

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Figure L: Golf course visits – all golf courses 180,000 160,274 161,286 160,895 160,000 155,027

140,000

120,000 109,100 104,498 106,855 104,546 100,000

80,000

60,000 43,836 43,644 40,275 39,169 40,000 6,216 20,000 6,629 7,028 6,532 3,130 1,140 3,178 1,154 2,488 1,575 5,190 1,299 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

Figure M: Golf course visits – Glen Oaks detail 45,000 40,161 40,000 38,002 37,642 37,690

35,000

30,000 26,044 24,217 25,000 23,766 22,987

20,000

15,000 12,516 11,987 11,628 12,033 10,000

5,000 1,483 1,809 2,231 118 440 1,093 704 439 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

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Figure N: Golf course visits – Lyon Oaks detail 45,000 39,126 40,000 37,559 36,219 36,577 35,000

30,000

25,000 23,417 23,496 23,322 21,677 20,000

15,000

10,000 7,911 6,629 7,028 6,532 7,047 6,216 4,686 5,663 5,000 1,463 1,369 1,343 1,615 24 3 18 22 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

Figure O: Golf course visits – Red Oaks detail 25,000

19,384 20,000 18,528 17,246 17,596 15,895 14,523 14,525 15,000 14,000

10,000

5,000 3,643 3,153 2,931 3,195

362 93 140 294 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

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Figure P: Golf course visits – Springfield Oaks detail

35,000 32,741 31,052 30,000 28,337 27,782

25,000 20,819 19,392 20,000 18,575 18,252

15,000 11,021 10,502 9,201 10,000 8,966

5,000 1,126 561 564 639 294 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

Figure Q: Golf course visits - White Lake Oaks detail 40,000 37,029 35,870 34,438 34,503 35,000

30,000 26,541 24,984 25,399 25,000 23,168

20,000

15,000 10,345 10,867 10,229 9,400 10,000

5,000 184 75 54 52 74 218 250 - FY2013 FY2014 FY2015 FY2016

TOTAL STARTS Individual Tee-Times League Players Golf Outings Driving Range Classes and Clinics

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Table 20: Total golf course revenue and expense Golf Course FY2013 FY2014 FY2015 FY2016 Revenue 975,115 771,365 778,716 774,897 Glen Oaks Golf Course Expense 1,050,894 907,581 747,147 842,999 Revenue 1,318,560 1,187,807 1,207,546 1,148,633 Lyon Oaks Golf Course Expense 1,634,747 1,372,785 1,266,331 1,315,849 Revenue 338,557 320,333 340,212 359,998 Red Oaks Golf Course Expense 859,046 740,576 641,706 712,360 Springfield Oaks Golf Revenue 680,221 676,228 725,036 754,278 Course Expense 680,409 646,185 701,652 702,405 White Lake Oaks Golf Revenue 810,478 726,245 752,292 715,617 Course Expense 880,750 759,187 715,401 690,041 Revenue $ 4,122,930 $ 3,681,980 $ 3,803,802 $ 3,753,423 TOTAL Expense $ 5,105,845 $ 4,426,313 $ 4,072,236 $ 4,263,653

Table 21: Golf course drive-time service areas 75th %-ile N = Number Median Greatest Shortest Drive- Golf Course of Drive-Time Drive-Time Drive-Time Time Transactions (minutes) (minutes) (minutes) (minutes) Glen Oaks Golf Course (2015) 16,343 9.78 16.03 449.88 4.04 Lyon Oaks Golf Course (2015) 17,633 18.09 25.84 395.41 3.97 Red Oaks Golf Course (2015) 13,046 8.11 15.35 699.08 3.31 Springfield Oaks Golf Course (2015) 15,017 14.02 22.89 461.68 0.12 White Lake Oaks Golf Course (2015) 16,407 8.62 16.49 251.68 3.41

Table 22: Golf course milestones FY2013-16 Park Name Budget Center Fiscal Year Projecti/Event Project Costs Glen GLG FY2015 Project: Bridge replacement at hole #13 $ 227,454 Glen GLG FY2015 Project: Irrigation pond dredging $ 292,839 Glen GLG FY2016 Project: Irrigation system replacement $ 92,924 Glen GLG FY2016 Project: Maintenance building roof $ 7,500 Lyon LYG FY2015 Project: Boardwalk replacement $ 23,984 Springfield FY2015 Event: Starter shack building burns down NA Springfield SPG FY2016 Project: Irrigation system replacement $ 104,368 Springfield SPC FY2016 Project: Starter shack building rebuild $15,770 White Lake WLG FY2016 Project: Irrigation system replacement $ 174,966 White Lake WLG FY2016 Project: South parking lot repaving $32, 395 White Lake WLG FY2016 Project: Girl Scout property fencing $ 14,298

i Project information is based on year-end fixed asset reports from Oakland County Fiscal Services

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9. Marketing Activity Table 23: Paid media investment PAID MEDIA FY2015i FY2016 Print Advertising Number of print Ads 71 52 Estimated circulation 6,522,517 2,198,326 Budget $105,888 $ 61,333 Television Number of TV spots 446 2 Budget $80,950 $ 7,052 Digital Number of digital ads 17 31 Estimated impressions 1,200,000 75,500 Budget $11,561 $ 11,555 Radio Number of radio spots 4 15 Budget $27,498 $ 75,564 Outdoor Number of billboards 1 3 Budget $7,059 $16,810 Trade Show Number of trade shows 4 3 Estimated attendance 63,900 66,910 Budget $6,574 $11,761 Other Number of other items 4 5 Budget $16,305 $ 5,973 TOTALS Contacts 547 113 Total Estimated Reach 7,786,421 2,340,741 Total Budget $255,835 $190,048 Table 24: Owned Media investment OWNED MEDIA FY2015 FY2016 Email Marketing Number of e-blasts 316 229 Estimated reach 2,413,301 1,911,804 Social Media Posts Number of posts 289 375 Estimated reach 112,129 145,495 Press Releases Number of releases 46 22 TOTALS Total Contacts 651 549 Total Estimated Reach 2,413,636 1,102,842

i FY2015 is the baseline year for marketing data

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10. Glossary ADAPTIVE SERVICES (Category of Service): OCPR offers specialized leisure opportunities for people with disabilities designed and managed to be specific to the physical, cognitive, social, and affective needs of these populations. These are not unified programs, nor are they reasonable accommodations required as inclusionary services. Current examples are adaptive sports, events, socials, outreach and other activities. The Service Portfolio ranks this category of service as Tier 4: Considerable Individual Benefit with a target cost recovery of 125%.

ADMINSTRATIVE (Facility Type): Current OCPR facilities include the administration, facilities, and recreation services buildings (Waterford) and the south parks office (Catalpa).

BANQUETS, MEETINGS AND CONCESSIONS (Facility Type): OCPR operates several food service facilities that store, prepare, packages, and serve food at a retail level. The facilities are offered at OCPR golf courses, waterparks and campgrounds. In addition, the parks also contain buildings that are available for meetings and other gatherings – with or without food service. Current OCPR facilities include conference centers with food service (Addison, Glen, Lyon, and White Lake); the Roadhouse (Springfield); Blue Water Grills (Groveland, Red, and Waterford); and meeting space without food service at two activity centers (Springfield and Waterford), Adams Lake Lodge (Addison), and Lookout Lodge (Waterford).

BEACH AREAS (Facility Type): These are sandy areas where the park visitors have access to swimming and wading in a designated area of a lake. Current OCPR facilities include Adams Lake Beach (Addison), Stewart Lake Beach (Groveland) and Hidden Lake Beach (Independence).

BIKING AND SKATING (Facility Type): Biking and skating facilities are developed sites that accommodate specialized bicycles – such as moto-cross (BMX) bikes and mountain bikes, skate boards, and in-line skates. These facilities often feature race tracks and skills courses. Current OCPR facilities include a skate park (Groveland), a bike challenge course (Groveland), bike rentals (Addison, Groveland, and Independence), and a BMX practice and race course (Waterford).

BOATING AND FISHING (Facility Type): These are areas where park visitors have access to a natural body of water from the shore or from a boat. Current OCPR facilities are located at Addison (Stewart Lake), Highland (Spring Lake), Independence (Crooked Lake, Upper Bushman Lake (catch and release)), Orion (Lake Sixteen), and Rose (Cogger, Esler, Mallett, Prairie, Richardson, and School Lot Lake).

CAMPGROUND VISITS: A campground visit is defined as one person staying one night – this is sometimes referred to as a “camper-night”. Campground visits for all nights when the campgrounds are open are determined using information collected at point of-sale when campsites are rented.

CAMPING (Facility Type): Camping is an outdoor activity where participants sleep outdoors for one or multiple nights, in a temporary or semi-permanent structure. The structures can be cabins, yurts, tents, recreational vehicles, towed campers, automobiles, tarp shelters, or no shelter at all. The camping areas can be a cleared place on the ground, a constructed platform, or an open or multi-sided shelter, and with or without amenities like bathrooms, barbecue grills, electricity or water. Current OCPR facilities include campsites, group campsites, cabins, and yurts (Addison and Groveland); group camp platform tents (Independence) and special event camping (Springfield).

CITIZEN SCIENCE: Citizen science projects allow citizens to gather data that are used by scientists studying ecology, climate, water quality, plants and animals. Citizen scientists are individuals in all walks of life including the general public, students, and professional scientists. Citizen science activities are conducted at Addison, Groveland, Highland, Independence, Lyon, Orion, Rose and Waterford.

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CLASSES, WORKSHOPS AND CLINICS (Category of Service): Entry level group recreational and/or instructional programs and activities for all ages or specific age groups and with no pre-requisite for attendance. Current examples are nature education programs, interpretive programs, beginning golf, guided trail hikes and other activities. The Service Portfolio ranks this category of service as Tier 3: Balanced Community/Individual Benefit with a target cost recovery of 100%.

COMMUNITY-WIDE EVENTS (Category of Service): Community-wide events typically offered on an annual basis that do not require registration. Current examples are Fire and Ice Festival, Marshmallow Drop, Fourth of July Fireworks, Howl-o-ween, Concerts and other events. The Service Portfolio ranks this category of service as Tier 2: Considerable Community Benefit with a target cost recovery of 75%.

CONCESSION/VENDING/BANQUET (Category of Service): Food and beverage sold for individual use or consumption. May be provided by OCPRC or may be provided by long- or short-term lease or rental agreement with a vendor. The Service Portfolio ranks this category of service as Tier 5: Mostly Individual Benefit with a target cost recovery of 150%.

CONFERENCE CENTER VISITS: A conference center visit is defined as one guest on one day. Events at Oakland County Parks’ four conference centers are managed and catered by private vendors. The number of individuals that attend banquets, weddings, conferences, and other functions are reported to Oakland County Parks by the vendor.

COURT GAMES (Facility Type): Court games are sports that are played on a court with a ball. The surface material of the court is specific to the sport being played. Current OCPR facilities include sand volleyball courts and horseshoe pits (Addison, Groveland, Independence, Lyon and Waterford); and platform tennis courts (Waterford).

DEMOGRAPHIC TRENDS: Demographic trend data is generated by the U.S. Census Bureau. The data in Table 1 is from the Census Bureau’s Quick Facts web site: https://www.census.gov/quickfacts/table/PST045216/26125,00.

DISC GOLF (Facility Type): Disc golf is an outdoor recreational activity played with specially made plastic flying discs instead of balls and clubs, and players aim for a disc pole hole, which is a pole extending up from the ground with chains and a basket where the disc lands. The scoring system is like that of golf where each hole has a par number assigned to it. The object of the game is to complete each hole at or below par, starting from a tee area and finishing at the disc pole hole, with a course typically being 9 or 18 holes long. Current OCPR facilities include one 24-hole course at Addison.

DOG PARKS (Facility Type): Dedicated dog park facilities consist of two or more fenced enclosures for dogs to exercise and play off-leash under the supervision of their owners. OCPR also provides temporary off-leash facilities. Dogs are also welcomed in most park areas for on-leash dog walking. Current OCPR facilities include fenced dog runs and associated amenities (Lyon, Orion, and Red) and a dog swimming dock on Lake 16 (Orion).

EARNED BROADCAST MEDIA (Marketing and Communication): Earned media is generated by other entities such as customers and journalists. OCPR tracks the reach and value of broadcast earned media. The broader definition of earned media includes publicity and editorial mentions in professional and online media outlets, ratings, reviews, referrals, consumer-to-consumer word-of-mouth conversations, and posting and sharing in online communities and social networks.

EQUESTRIAN RECREATION (Facility Use Type): Horses are used for a variety of recreational purposes. This includes showings, dressage, jumping, racing, and pleasure and trail riding. The facilities required for these activities are stables for boarding, trails for riding, and arenas for riding and showing. Trail riders also participate in horse camping where they stay overnight at remote locations. This activity requires specialized campsites with additional space and resources to accommodate the needs of the riders and their mounts as well as appropriate trailhead

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facilities. Current OCPR facilities that include amenities and practices tailored to equestrian use include: camping – designated equestrian camping season (Addison); fairs and expositions – equestrian barn and arenas (Springfield); open space areas – horse corral (Addison); roadways and parking – horse trailer parking areas (Addison, Highland and Rose); and trails – mounting blocks and equestrian-designed trails (Addison, Highland and Rose).

EQUIPMENT RENTALS (Category of Service): Various OCPR-owned equipment is available to users and may or may not include supervision, instruction, driving, or other guidance by OCPR staff. Current examples are buckets of driving range balls, pedal-boats, kayaks, rowboats, sports equipment, bleachers, stage, inflatables and festival packages, buses, and other mobile recreation, Star Lab, waterpark lockers and other items. The Service Portfolio ranks this category of service as Tier 4: Considerable Individual Benefit with a target cost recovery of 125%.

FACILITY: A facility is an asset or set of assets that support the delivery of specific recreational services.

FAIRS AND EXPOSITIONS (Facility Type): Current OCPR facilities include one complex with barns, arenas and exposition buildings (Springfield) where the Oakland County Fair and a variety of private festivals and expos are hosted.

FARMERS MARKET (Facility Type): Current OCPR facilities include the Oakland County Farmers Market (Waterford)

FIELD SPORTS (Facility Type): Field sports refer to sports that are played on a usually natural playing surface, such as grass or dirt. Current OCPR facilities include soccer fields (Catalpa, Lyon and Red); cricket pitch (Lyon); and baseball and softball diamonds (Addison, Catalpa, Groveland, and Independence).

FISCAL TRENDS: The fiscal summaries in this document were developed from Oakland County Fiscal Services reports for tracking park system performance metrics. They do not represent an official or audited statement of Oakland County finances. For more information about fiscal data for Oakland County – please contact Brian Menghini, Oakland County Fiscal Services, at [email protected].

FITNESS (Facility Type): Currently OCPR’s only facility is a set of outdoor fitness stations at Waterford Oaks where participants can exercise on a variety of equipment.

FULL-TIME EQUIVALENT EMPLOYEES (Human Resources): Full time equivalent (FTE) employees are calculated by summing the number of hours worked in a year and dividing by 2080 hours per year per FTE.

GOLF (Facility Type): Current OCPR facilities include one 9-hole course combined with foot-golf (Red); four 18-hole courses (Glen, Lyon, Springfield and White Lake); and one driving range (Lyon).

GOLF COURSE VISITS: A golf course visit is defined as the sale of one round of golf of any number of holes on one day (individual tee-times, league play, or golf outings); rental of a bucket of balls at the driving range; or participation in a golf program. The number of visits to Oakland County Parks’ golf courses are calculated using information collected at point-of-sale.

HUNTING AND ARCHERY (Facility Type): Safety zones and seasons for hunting and archery are defined in the OCPR parks that have the highest concentration of natural areas (Addison, Highland, Independence, Lyon, Orion, and Rose).

INCLUSION SERVICES (Category of Service): These services provide for universal accommodation and programs to any agency activity, park, and/or facility providing leisure opportunities to people with disabilities. Inclusion services are intended to comply with the Americans with Disabilities Act (ADA federal mandate). The Service Portfolio ranks this category of service as Tier 1: Mostly Community Benefit with no cost recovery target.

LEAGUES (Category of Service) Scheduled series of games for participants of multi-skill-levels and various age groups that are organized and/or managed by OCPRC. Current example is BMX league activities (Waterford). Golf

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leagues are not included because they are managed by outside parties. The Service Portfolio ranks this category of service as Tier 4: Considerable Individual Benefit with a cost recovery target of 125%.

LONG-TERM LEASES (Category of Service): OCPR offers rentals for exclusive use of spaces and facilities for ongoing or multiple time-periods by a private individual, group, non-profit, or for-profit business. Current examples are cell towers, residential property leases and other uses. The Service Portfolio ranks this category of service as Tier 5: Mostly Individual Benefit with a cost recovery target of 150%.

MAINTENANCE AND STORAGE (Facility Type): Dedicated maintenance and storage buildings and yards are in most parks (Addison, Glen, Groveland, Independence, Lyon, Orion, Red, Springfield, Waterford and White Lake). Three parks do not have dedicated maintenance and storage facilities and use facilities located at another park (Catalpa uses Glen; Highland and Rose use Groveland).

MERCHANDISE FOR RESALE (Category of Service): Merchandise sold for individual or team use. Current examples are firewood, golf balls, apparel, logo clothing, memorial benches, bait and tackle, dog accessories, laundry supplies, ice, and other items. The Service Portfolio ranks this category of service as Tier 5: Mostly Individual Benefit with a cost recovery target of 150%.

MICHIGAN NATURAL FEATURES INVENTORY (MNFI): The mission of MNFI is “To actively contribute to decisions that impact the conservation of biological and ecological diversity by collecting, analyzing, and communicating information about rare and declining plants and animals, and the array of natural communities and ecosystems native to Michigan.” MNFI gets its information from teams of scientists with expertise in botany, zoology, aquatic ecology, and ecology. Information about Michigan’s native plants, animals, aquatic animals and natural ecosystems is collected through field surveys, museum and herbaria records, aerial photography studies, and collaboration with other scientists. http://mnfi.anr.msu.edu/

MINIATURE GOLF (Facility Type): OCPR has one miniature golf course (Groveland).

NATURAL AREAS (Facility Type): OCPR manages natural areas in most parks (Catalpa is the exception)

NATURE CENTERS (Facility Type): Current OCPR facilities include the Wint Nature Center (Independence) and the Red Oaks Nature Center (Red). Outreach from the two nature centers are conducted in OCPR parks and other community settings.

NON-RECREATIONAL (Facility Type): Non-recreational facilities for OCPR are defined as assets on park property that are not available for public use. Current OCPR facilities include residential houses – which may or may not be currently rented (Addison, Groveland, Highland, Independence, Springfield, Waterford, and White Lake); cell towers (Addison, Springfield); and facilities that do not currently have a function or serve a scenic-only function (Addison).

OFF-ROAD VEHICLE (Facility Type): There are currently no OCPR off-road vehicle facilities. This facility type is included because of off-road vehicle facility planning that occurred in FY2014-16.

OPEN PARK USE (Category of Service): Drop-in use of a park/facility/activity is non-registered and non-instructed, and is unguided by OCPRC staff/volunteer supervision. Current examples are trail use, playgrounds, fishing, geocaching, unmonitored lake access, seasonal archery deer hunting, disc golf, dog parks, sensory garden and other activities. This category of service includes the costs associated with the operations and management of assets, facilities and natural resources. The Service Portfolio ranks this category of service as Tier 1: Mostly Community Benefit with a target cost recovery of 5%.

OPEN SPACE AREAS (Facility Type): These are open areas, generally with a grass surface. Current OCPR facilities include areas for remote-control airplanes and astronomy (Addison), areas for open unstructured play and/or

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picnic areas with tables and grills (Addison, Catalpa, Groveland, Highland, Independence, Lyon, Orion, Rose and Waterford), and sledding hills (Catalpa and Waterford).

OWNED MEDIA (Marketing and Communications): Owned media relates to the brand and content generated by outlets we control. OCPR tracks the reach of owned media that has reliable data available – email marketing, social media posts and press releases. The broader definition of owned media also includes visual displays, brochures, website, and blogs.

PAID MEDIA (Marketing and Communications): Paid media relates to advertising using traditional or other outlets. OCPR tracks the reach and value of paid media that has reliable data available – print, radio, television, digital, outdoor, and trade show advertising. The broader definition of owned media also includes sponsorships, direct mail, banners, and search advertising (e.g. Google ads).

PARK VISITS: A park visit is defined as entry of one person on one day. Park visits include visits to day use parks, dog parks, and Farmers Market. Data sources include vehicle counts (with the visits estimated by multiplying by estimated average vehicle occupancy), player counts, and other head counts.

PAVILIONS, STAGES AND AMPHITHEATERS (Facility Type): Picnic Pavilions are designed for use by groups, with multiple tables and permanent barbecue grills. They can generally be reserved and rented for a fee. Activity Pavilions used for scheduled outdoor activities, such as campground recreation, may have an alternative function as a rentable pavilion for group gatherings. Gazebos and amphitheaters are often used to host entertainment, such as musical performances. Current OCPR facilities include picnic pavilions that are rentable (Addison, Catalpa, Groveland, Independence, Orion, Red, and Waterford); activity pavilions (Addison, Groveland and Springfield); and amphitheaters, stages and gazebos (Addison, Groveland and Independence).

PLAY LOTS AND STRUCTURES (Facility Type): OCPR operates several outdoor areas equipped with facilities for recreation especially for children, such as swings, slides, and climbing structures. Current OCPR facilities include play areas with structures (Addison, Catalpa, Groveland, Independence, Lyon, Red, and Waterford)

RECREATION PROGRAM PARTICIPATION: A recreation program participation visit is defined as participation of one person in one program. This includes participation counts for specific program areas, including adaptive programs, bus trips, mobile recreation, and nature programs. Participation counts for Wint and Red Oaks nature centers include both programs at the nature centers and at other community locations.

RENTALS - EXCLUSIVE USE (Category of Service): OCPR offers rentals for exclusive use of spaces and facilities on a one-time or one-season basis by a private individual, group, for-profit business, or non-profit agency. Current examples are rental of activity centers and pavilions, picnic pavilions, expo buildings, Ellis Barn and other facilities. The Service Portfolio ranks this category of service as Tier 5: Mostly Individual Benefit with a target cost recovery of 150%.

RESIDENCY OF VISITORS: Residency percentages are calculated for valid Michigan zip codes that are recorded at point-of-sale and do not include non-Michigan zip codes. Non-Michigan residents account for less than 1% of total sales.

ROADWAYS AND PARKING (Facility Type): All OCPR parks contain paved or unpaved parking lots and roads. Several parks have contact stations located at the main entrance drive (Addison, Groveland, Independence and Lyon).

SERVICE PORTFOLIO: The Service Portfolio is a comprehensive planning product that provides market analysis and cost recovery analysis of the recreation services OCPR provides. The overarching goal of the cost recovery analysis is to create a clear understanding of the services we provide, as well as who benefits from those services, thus

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helping determine the appropriate level of cost recovery (and therefore fees/charges, marketing efforts, partner/sponsor opportunities, etc.). This will help the Commission and staff to design an optimal mix of recreation services that serve Oakland County residents and help sustain the park system financially into the future. The Service Portfolio Pyramid identifies five tiers of beneficiaries of OCPR services and the target cost recovery for each tier.

STAFFED PARK USE (Category of Service): This restricted drop-in use of a park/facility/activity is non-registered and non-instructed, and is monitored by OCPR staff/volunteer supervision. Current examples are waterpark, nature center, BMX open riding, putting and chipping green, beaches, platform tennis and other activities. This category of service includes the costs associated with the operations and management of assets, facilities and natural resources. The Service Portfolio ranks this category of service as Tier 2: Considerable Community Benefit with a target cost recovery of 75%.

SUPPORT SERVICES (Category of Service): Services and facilities are provided by the staff and volunteers that support the administration and/or general OCPRC operations that are not allocated as direct expenses. Current examples are park planning, information technology, finance and accounting services, human resources, department-wide marketing, internal trainings, county service allocations, risk management services and other services. The Service Portfolio ranks this category of service as Tier 1: Mostly Community Benefit with no target for cost recovery.

TECHNOLOGY (Facility Type): Current OCPR facilities include data lines into the parks for staff use and point-of-sale use (exceptions are Highland and Rose) and public Wi-Fi (Addison and Groveland).

TEMPERATURE RANGES: The temperatures in this report were recorded at the Oakland County International Airport National Weather Service station in Waterford. Data was generated using Weather Underground (wunderground.com) for the typical seasons for golf courses, campgrounds, and waterparks.

TRAILS (Facility Type): OCPR maintains trails throughout the parks, including connectors to regional trail systems. The trails are made up of both paved and unpaved materials and markers provide navigation for each trail system. Current OCPR facilities include park trails (Addison, Groveland, Highland, Independence, Lyon, Orion, Red, Rose, Springfield and Waterford) and connections to regional trail systems (Addison, Independence, and Lyon). See Golf Courses for car paths.

VENDING AND ARCADES (Facility Type): Food and beverage vending is available at most parks (Addison, Catalpa, Groveland, Independence, Orion, Red and Waterford). Arcade games are available at Addison and Groveland.

WATERPARK VISITS: Waterpark visits are determined using point-of-sale data on the number of tickets sold for entry to the waterparks at Red and Waterford Oaks.

WATERPARKS (Facility Type): Current OCPR facilities include two waterparks with waterslides, wave pools, children’s splash and spray areas (Red and Waterford) and a lazy river raft ride (Red).

WINTER RECREATION: Asset or management practices that facilitate winter recreation. Current OCPR facilities that are managed for winter recreation include sledding hills, groomed cross-country ski trails (Independence), groomed fat tire biking (Addison), access to lakes for skating, hockey and ice-fishing, and general access to parks for winter hikes, snowshoeing and cross-country skiing (ungroomed).

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251

O AKLAND C OUNTY P ARKS & R ECREATION C OMMISSION A GENDA

MARCH 1, 2017 AGENDA ITEM NO. 10 D

ADMINISTRATION

To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: February 23, 2017 Subject: Fiscal Sustainability Update

INTRODUCTION AND HISTORY

Staff will be prepared to provide an update to the Commissioner on the OCPRC Fiscal Sustainability.

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