Longwood University 2020-2021

Department of Athletics Student-Athlete Handbook

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2880 U.S. Hwy. 231 S. • Lafayette, IN 47909 • 765.471.8883 http://www.schooldatebooks.com • [email protected] 1 TABLE OF CONTENTS Note to Students...... 3 Summer Activities...... 28 Introduction...... 3 Outside Competition...... 28 Athletic Department Mission Statement...... 3 Olympic and National Team Development Program..... 29 Athletic Department Contact Information...... 4 Recruiting...... 29 Important Campus Contact Information...... 6 Student Host...... 29 Big South Conference...... 7 Telephone Calls...... 30 Big South Conference Member Institutions...... 9 Pick-Up Games...... 30 2020-21 Longwood Academic Calendar...... 10 Notification of Transfer Policy and Procedure...... 30 Fall 2020 Semester...... 10 Intent to Transfer Policy...... 30 Winter Intersession 2020-21...... 10 Relevant NCAA and Big South Bylaws...... 32 Spring 2021 Semester...... 10 Ethical Conduct...... 34 Academics...... 11 Academic Misconduct...... 34 Academic Coach...... 11 Big South Conference...... 34 Academic Resources...... 11 Longwood University...... 34 Tutoring...... 11 Longwood University Athletics Department...... 35 Course Registration...... 12 Student-Athlete Code of Conduct...... 35 Dropping or Withdrawing From a Course...... 12 NCAA...... 35 Repeated Courses...... 12 Sportsmanship...... 36 Academic Probation & Suspension Policy...... 12 Financial Aid...... 36 Academic Probation...... 12 Cancellation or Reduction of Athletics Aid...... 36 Academic Suspension...... 12 Renewal/Nonrenewal of Athletics Aid Procedures...... 36 Readmission After Suspension...... 13 Financial Aid Appeals Procedures...... 37 Application for Graduation...... 13 Outside Sources of Aid...... 38 Longwood University Honor Code...... 13 Summer School Aid...... 38 Study Table Program...... 13 Athletic Scholarships & Failed or Repeat Courses...... 38 Study Table Program - Conduct...... 14 Gambling...... 38 Study Table Vouchers...... 14 Hazing...... 39 Class Attendance Policy...... 15 Definition of Hazing...... 39 Class Attendance Policy - Athletics Department..... 15 Enforcement...... 39 Grace Policy...... 16 Social Networking Policy...... 40 Appeals Procedures...... 16 Longwood Athletics Arrest Policy...... 41 Athletic Training...... 17 Final Review...... 41 Athletic Training Room Hours of Operation...... 17 Appeals Procedures...... 41 Reporting Injuries and Illnesses...... 17 Longwood Athletics Alcohol Policy...... 41 Health Insurance...... 18 Alcohol Policy Violations...... 41 Pre-Participation Medical Exams...... 18 Appeals Procedures...... 42 Physicians and Referrals...... 18 Longwood Athletics Drug Testing Policy...... 43 Sport Coverage...... 19 Purpose of the Program...... 43 Nutritional Supplements & Ergogenic Aids...... 19 Implementation of the Program...... 43 Sports Performance...... 20 Protocol for Testing...... 43 Iler Performance Facility Standards...... 20 Urine Toxicology Screening...... 44 NCAA Rules & Regulations...... 20 Amnesty Admission Program...... 44 Five-Year Clock/Seasons of Competition...... 20 Self-Disclosure...... 44 Medical Hardship Waiver...... 21 Failure to Test...... 44 Academic Eligibility Requirements...... 21 Outcome of Positive Test Results for Eligibility for Practice and Competition...... 22 All Other Drugs Than Marijuana...... 45 Agents & Amateurism...... 23 Outcome of Positive Test Results for Marijuana..... 46 Promotional Activities...... 23 NCAA Testing/Sanctions...... 46 Awards & Extra Benefits...... 24 Appeals Process...... 46 Permissible Benefits...... 24 Banned Drugs/Substances...... 47 Impermissible Benefits...... 24 Grievance Procedures...... 47 Complimentary Admissions...... 25 Athletics Communications...... 48 Awards...... 25 Athletics Communications Office...... 48 Employment...... 25 Student-Athlete Guide to the Media...... 48 Camp/Clinic Employment...... 26 Student-Athletes’ Roles and Responsibilities...... 48 Playing & Practice Season...... 26 Interviews...... 49 In-Season...... 26 Media Tips...... 49 Out-Of-Season...... 26 Do’s and Don’ts for Student-Athletes Additional Days Off...... 26 in Working with the Media...... 50 Voluntary Activity...... 27 SAAC Committee & Bylaws...... 51 CARA Reporting...... 28 Mission Statement of the National SAAC...... 51 2 NOTE TO STUDENTS Rules and regulations have been laid out in this handbook to the best of our current knowledge. Please know that this will be a unique school year, with unique challenges, due to the COVID-19 pandemic. The Athletics Department will continue to offer a supportive environment for our student-athletes. However, there may be additional requirements or rules not currently listed in this handbook that require compliance for the health and safety of all. We appreciate your flexibility in these matters, and look forward to another successful school year. INTRODUCTION The staff of the Longwood University Department of Athletics would like to welcome each student-athlete to the University and the athletics program. We hope Longwood University student-athletes take advantage of the excellent opportunities at the University for academic growth, personal development, and athletic success. Students are encouraged to seek resources that support academic and athletic endeavors. Students are asked to become familiar with the information contained within this handbook. It is designed to assist incoming student-athletes with the transition to Longwood University and to serve as a resource for returning student-athletes. The handbook contains information regarding the rights and responsibilities of student-athletes and to understand the rules and regulations of Longwood University’s Athletics Department, as well of those of the NCAA and Big South Conference. It also includes references that can assist student-athletes in other areas, such as managing the media, financial aid, and substance abuse. This guide presents information only related to student-athletes at Longwood University and is for the 2020- 2021 school year. This information supersedes information included in previous student-athlete handbooks. All information in this handbook is accurate as of May 15, 2020. ATHLETIC DEPARTMENT MISSION STATEMENT Our mission is to enhance school spirit and advance the profile of Longwood University. We are committed to empowering people to reach their potential in intellectual pursuits, in athletic competition, and in community outreach in preparation to be a citizen-leader. CORE VALUES Lancer Pride We work to contribute to the rich legacy of Longwood in a positive fashion. The good of the institution is paramount. Resourcefulness We focus on solutions, creativity and innovation. Self-Discovery We invest in people to facilitate individual development and growth. Family The well-being of student-athletes and staff will be at the core of every decision. We embrace an atmosphere of togetherness and individuals’ contributions to our success are celebrated.

3 ATHLETIC DEPARTMENT CONTACT INFORMATION Name Title Phone Email Athletic Administration Michelle Meadows Director of Athletics 2429 meadowsme Rick Canter Associate A.D./ Student-Athlete Enhancement 2827 canterrn Katie Pate Associate A.D./ External Operations 2058 patekj Chris Cook Assistant V.P./Athletic Communications 2718 cookcc Amanda Warley Special Assistant to the Director of Athletics 2059 warleyal Trey Eggleston Assistant A.D./ Development 2138 eggllestontm Sam Hovan Assistant Director/Communications/Digital Media 2345 hovansr Laura Snead Assistant A.D./ Administrative Services 4855 sneadlm Brian Rushing Director/ Marketing & Fan Engagement 4802 rushingbd Dana Slater Director/ Compliance and Student Services 2417 slaterdm Abbie McDonald Athletics Business Manager 2614 mcdonaldal2 Jenna Burks Athletic Business Manager 4856 burksjm Phillip Miller Assistant Director/ Facilities & Event Mngmt 2378 millerpm Greg Smith Director/ Athletic Events 2564 smithgj Kylie Dyer Assistant Director /Athletics Engagement 2352 dyerka Mr. Elwood Mascot 2057 elwood Academic Services Hannah Ledger Director/ Academic Services 4918 ledgerhm Ashleigh Hayes Assistant Director/ Academic Services 2417 hayesav Athletic Training Carly Fullerton Director/Sports Medicine/Head Athletic Trainer 2965 fullertoncm Morgan Langton Assistant Athletic Trainer 2965 langtonmm Yu-Jin Shim Assistant Athletic Trainer 2965 shimy Lindsey Bentley Assistant Athletic Trainer 2965 bentleyrl Layne Jackson Assistant Athletic Trainer 2965 jacksonml2 Sports Performance Tyler Wrenn Director/ Sports Performance 2772 wrenndt CJ Roth Assistant Director/ Sports Performance 2982 rothcj Courtney Taybron Assistant Sports Performance Coach 2982 taybroncn Baseball Ryan Mau Head Baseball Coach 2843 maurc Daniel Wood Assistant Baseball Coach/Recruiting Coordinator 2351 wooddg CJ Rhodes Assistant Baseball Coach 2351 rhodescn2 Jace Smith Volunteer Assistant Baseball Coach Men’s Basketball Griff Aldrich Head Men’s Basketball Coach 2838 aldrichsg Marty McGillan Assistant Men’s Basketball Coach 2611 mcgillanmt Austin Shaver Assistant Men’s Basketball Coach 2733 shaverwa Donavan Williams Assistant Men’s Basketball Coach 2733 fordsl Riley McGillan Director/ Men’s basketball operations 2654 mcgillanrc

4 Women’s Basketball Rebecca Tillett Head Women’s Basketball Coach 2891 tilletrn Jessica Olmstead Assistant Women’s Basketball Coach 2559 olmsteadjm Ka’lia Johnson Assistant Women’s Basketball Coach 2734 johnsonkb3 Christy Jordan Director/ Women’s Basketball Operations jordancl2 Men’s & Women’s Cross Country Brooke Craig Assistant Cross Country Coach 2314 craigab Delvin Rahynes Assistant Cross Country Coach Field Hockey Iain Byers Head Field Hockey Coach 2272 byersid Laura Malinoski Assistant Field Hockey Coach 2562 malinoskile Megan Miller Field Hockey Assistant Coach 2562 millerme2 Men’s Golf Kevin Fillman Head Men’s Golf Coach 2563 fillmankm Women’s Golf Brittany Dabule Head Women’s Golf Coach 2565 dabuleba Lacrosse Elaine Jones Head Women’s Lacrosse Coach 2342 jonesem2 Jenna Kasmarik Women’s Lacrosse Assistant Coach 2566 kasmarikjr Men’s Soccer Jon Atkinson Head Men’s Soccer Coach 2056 atkinsonjd Women’s Soccer Todd Dyer Head Women’s Soccer Coach 2794 dyertb Richard Stoneman Assistant Women’s Soccer Coach 2354 stonemanrn Softball Kathy Riley Head Softball Coach 2353 rileykl Kayla Miller Assistant Softball Coach 2554 millerka Emily Murphy Assistant Softball Coach murphyel2 Carly Adams Assistant Softball Coach admascm2 Men’s & Women’s Tennis Jhonnatan Medina Head Men’s & Women’s Tennis Coach 2320 tafelskip Alvarez Cheerleading Megan Miller Cheerleading Coach 2426 millermp Faculty Athletics Representative Dr. Tim Coffey FAR 2846 coffeytg Dr. Consuelo Alvarez FAR Emerita 2847 Alvarezcj

5 IMPORTANT CAMPUS CONTACT INFORMATION Department Phone Location Career Services 395-2063 Maugans Hall ARAMARK/Dining Services 395-2072 Dorrill Dining Hall Bookstore 391-1240 Main St. Campus Recreation 395-2356 Recreation Center Cashiering & Student Accounts 395-2274 Lancaster Hall Computer Help 395-4357 French Hall Counseling Center 395-2409 Recreation Center Disability Support Services 395-2391 Brock Hall Financial Aid 395-2077 Brock Hall Health & Wellness Center 395-2102 Longwood Landings Student Conduct & Integrity 395-2490 Lancaster Hall International Affairs 395-2172 Stevens Hall Cormier Honors College 395-2789 Ruffner Hall Greenwood Library 395-2433 Greenwood Library Learning Center 395-2393 Brock Hall Multicultural Affairs 395-2394 Lancaster Hall Parking Services 395-2612 Lancaster Hall Post Office 395-2116 Graham Hall Printing Services 395-2476 Graham Hall Public Safety 395-2091 (Emergency) Dorrill Dining Hall 395-2612 (Non-emergency) Dorrill Dining Hall Registrar 395-2580 Brock Hall Residential & Commuter Life 395-2080 Lancaster Hall Student Union 395-2103 Upchurch Center Technology Services 395-2034 French Building Longwood Switchboard 395-2000 College of Arts & Sciences 395-2045 Ruffner Hall College of Business & Economics 395-2042 Hiner Hall College of Education & Human Services 395-2051 Hull Hall College of Graduate & Professional Studies 395-2707 Ruffner Hall

6 BIG SOUTH CONFERENCE Founded in 1983, the Big South Conference is an exemplary leader in college athletics, dedicated to developing student-athletes through the pursuit of excellence in the classroom, community and field of play. The league’s growing presence as an NCAA Division I athletic conference is made evident by its multitude of athletic accomplishments, innovative marketing and media partnerships, increased television packages and most importantly, its commitment to fostering the academic, personal, social, athletic and leadership development of its student- athletes. Comprised of 10 member institutions sharing a common geographic region and similar academic values and purposes, the Big South’s remarkable history of achievement is characterized by the league’s 19 championship sports and the profound academic and life successes of its more than 3,500 student-athletes. This has evolved into the conference’s “Where Winners Are Made” mantra as part of a new strategic emphasis on becoming the premiere non-FBS conference in the Southeast. The Big South Conference has experienced numerous athletic and academic accomplishments in its 36-year league’s history, including the following since 2000: • NCAA Baseball National Champion in 2016 • Six individual National Champions • Two top 10 finishes in the NCAA Men’s Golf Championship -- including fifth in 2007 • The No. 1 ranked team in the national polls in 2014 and 2015 (football) • Reached the quarterfinals of the FCS Playoffs five times in a six-season span from 2013-18 • Multiple teams in the FCS playoffs five times since 2012 • Reached the NCAA “Sweet 16” in men’s soccer, women’s basketball, baseball and women’s lacrosse • Four NCAA Men’s Basketball Tournament wins • Reached the NCAA Softball Regional Championship game five times • Three Top 24 finishes in the NCAA Women’s Golf Championship since 2011 • The No. 1 seed in the NCAA Baseball Regionals four times, including the national No. 4 seed in 2010 • Three berths in the NCAA Baseball Super Regionals • Multiple teams in the NCAA Baseball Regionals eight times • Qualified three teams for NCAA postseason play in the same sport for the first time in 2016 (men’s soccer, men’s golf) • Multiple postseason berths in at least four sports for five straight years from 2014-18 • First-ever appearance in the quarterfinals of the NCAA Women’s Tennis Doubles Championship • Appearances in the round of 32 in the NCAA Men’s Singles Championship • First All-Americans in men’s and women’s cross country, and men’s tennis • No. 1-ranked collegiate men’s golfer (Dustin Johnson, 2007) and men’s tennis doubles team (Henry Patten & Oli Nolan, 2019) • The first-ever national finalist for NCAA Woman of the Year • A Big South-record 13 Academic All-Americans in 2003-04 and 2013-14 • A Big South-record 32 NCAA Public Recognition Awards for APR Success in 2019 • A Big South-record 89 percent Graduation Success Rate in 2019 – the sixth consecutive year at or above 84 percentile • A Big South-record 42 All-Americans in 2011-12 On April 24, 1983, Charleston Southern (then Baptist College) Athletic Director Howard Bagwell and Augusta President George Christenberry began recruiting members into the fledgling league, and less than four months later on August 21, the Big South Conference was formed when Augusta, Charleston Southern, Campbell, Coastal Carolina and Winthrop committed to the new conference. One month later, Dr. Edward M. Singleton was selected as the league’s first Commissioner and continued to solicit new members. His efforts led to the additions of Armstrong State, Radford and UNC Asheville, giving the Big South more than the required six members to constitute an official conference. The Big South’s first year of competition was in the Fall of 1984, and in September 1986, the Big South Conference was granted full-fledged NCAA Division I status.

7 During its infancy and prior to securing automatic bids to NCAA Championships, the Big South made early strides in earning at-large berths in several national postseason events, including volleyball, women’s basketball and women’s golf. In 1989, George F. “Buddy” Sasser replaced the retiring Dr. Singleton as Commissioner, and in 1990, the league received its first automatic bid -- an automatic qualifier to the NCAA Baseball Championship. Under Sasser’s seven years of leadership, the conference implemented its public relations and compliance programs, and introduced its first-ever men’s basketball television package, featuring the Big South competing against some of the finest teams in the nation. In August 1996, Kyle B. Kallander replaced Sasser as the league’s third Commissioner, and in his 20-plus years at the helm of the Big South, Kallander has been instrumental in aggressively promoting the conference to unprecedented heights. During his tenure, men’s and women’s indoor track & field (1997), football (2002) and women’s lacrosse (2013) were added as sponsored sports. The conference has also enjoyed record levels in marketing revenue, in addition to extensive television coverage for women’s basketball, baseball, softball, men’s and women’s soccer, volleyball and women’s lacrosse for the first time. The league as a whole has enjoyed increased national television exposure through aggressive and unique television packages. Conference membership has solidified with the additions of High Point, Gardner-Webb, Presbyterian College and Longwood, plus the return of charter member Campbell University. Kallander’s long range vision has also included technological advancements, as the conference introduced its first live streaming event in 2005 and has consistently provided video offerings of more than 800 annually through a partnership with the member institutions, as well as the creation of several online and social media platforms. Ongoing equipment upgrades will allow these productions to become “TV-ready” in the near future, while the emphasis on video integration has allowed the conference to expand its reach globally as well as serve as a model for peer conferences to emulate. Kallander has also pushed initiatives around student-athlete wellness, such as an annual Health & Safety Summit that began in 2016. Under Kallander’s leadership, the Big South developed and initiated its first long-range strategic plan, re-affirming the league’s vision as a distinctive athletic conference committed to the quality of institutional life through athletic competition. An updated strategic plan was launched in 2015 with the objective to transform the Big South Conference into the premiere non-FBS conference in the Southeast. The primary areas of focus are basketball success, media exposure, academic centrality, student-athlete experience and messaging/branding. In 2017, the league overhauled its identity with the most comprehensive rebrand in the 33-year history of the Big South Conference. The rebrand included a new brand identity featuring an adjusted color scheme, the introduction of a secondary logo and an extensive advertising campaign to enliven the conference’s distinct values, its roots in the Southeast region of the United States and its vision for the future. The foundation of the rebrand was built from the conference’s Live, Love and Life pillars, which are externally expressed through the conference’s new “Where Winners Are Made” mantra. Crafted in collaboration with conference leadership and student-athletes, the tagline (and corresponding #BigSouthMade hashtag) embodies and affirms the Big South’s commitment to developing student-athletes for profound success through Division I collegiate athletics and transformative academics. Prominent Big South athletic alumni include multi-Olympians Amber Campbell and Taylor Milne; 2016 U.S. Open Champion Dustin Johnson; St. Louis Cardinals manager and 2019 NL Manager of the Year Mike Shildt; MLB pitchers Cody Allen, Ryan Dull and Eddie Butler; Washington Redskins cornerback Josh Norman, former NFL running back and “Dancing with the Stars” champion Rashad Jennings; ESPN personality Sam Ponder, three-time NFL Pro Bowler Justin Bethel and WNBA veteran Avery Warley. Distinguished alumni from Big South member institutions include Charlotte Hornets President Fred Whitfield (Campbell), U.S. Senator Tim Scott (Charleston Southern), Basketball Hall of Famer Artis Gilmore (Gardner- Webb), Educator, author, orator, and advisor to U.S. presidents Booker T. Washington (Hampton), Grammy-award winning singer/songwriter Donna Fargo (High Point), former LPGA player Tina Barrett (Longwood), HGTV President Jim Samples (Presbyterian), former U.S. National Men’s Soccer Team member Dante Washington (Radford), former Weather Channel anchor Kristina Abernathy (UNC Asheville) NBA player Torrey Craig (USC Upstate) and actress Andie MacDowell (Winthrop). The conference’s on-field accomplishments have been duplicated in the classroom. For the past five years, more than 55 percent of conference’s student-athletes have been named to the Big South’s Presidential Honor Roll for maintaining a 3.0 grade-point average for the academic year -- including 58.90 percent in 2018-19 that featured 174 student-athletes with a 4.0 and 53 percent of honorees with at least a 3.50 GPA. The league has experienced year-to-year APR improvement over the past six years, and the conference has achieved its highest Graduation Success Rate (GSR) each of the last three years -- reaching 89 percent in 2019.

8 BIG SOUTH CONFERENCE MEMBER INSTITUTIONS CAMPBELL UNIVERSITY CHARLESTON SOUTHERN UNIVERSITY Location: Buies Creek, NC Location: Charleston, SC Nickname: Fighting Camels Nickname: Buccaneers Colors: Orange and Black Colors: Blue and Gold Distance from LU: 160 miles Distance from LU: 385 miles www.gocamels.com www.csusports.com GARDNER-WEBB UNIVERSITY HAMPTON UNIVERSITY Location: Boiling Springs, NC Location: Hampton, VA Nickname: Bulldogs Nickname: Pirates Colors: Red and White Colors: Blue and White Distance from LU: 277 miles Distance from LU: 144 miles www.gwusports.com www.hamptonpirates.com HIGH POINT UNIVERSITY LONGWOOD UNIVERSITY Location: High Point, NC Location: Farmville, VA Nickname: Panthers Nickname: Lancers Colors: Purple and White Colors: Navy and Gray Distance from LU: 150 miles www.longwoodlancers.com www.highpointpanthers.com www.longwood.edu PRESBYTERIAN COLLEGE RADFORD UNIVERSITY Location: Clinton, SC Location: Radford, VA Nickname: Blue Hose Nickname: Highlanders Colors: Blue and Garnett Colors: Red, Blue, and Green Distance to LU: 337 miles Distance from LU: 144 miles www.gobluehose.com www.ruhighlanders.com UNC ASHEVILLE USC UPSTATE Location: Asheville, NC Location: Spartanburg, SC Nickname: Bulldogs Nickname: Spartans Colors: Royal Blue and White Colors: Green, White & Black Distance from LU: 308 miles Distance from LU: 293 miles www.uncabulldogs.com www.upstatespartans.com WINTHROP UNIVERSITY www.BigSouthSports.com Location: Rock Hill, SC Nickname: Eagles Colors: Garnet and Gold Distance from LU: 252 miles www.winthropeagles.com

9 2020-21 LONGWOOD ACADEMIC CALENDAR *DATES SUBJECT TO CHANGE BASED ON WINTER INTERSESSION 2020-21 UNIVERSITY’S COVID-19 RESPONSE December 13 – January 11 FALL 2020 SEMESTER SPRING 2021 SEMESTER August 2020 January 2021 20 New students arrive 12 Intersession grades due 8:30 a.m. 22 Continuing students arrive New student orientation 24 Classes begin 8 a.m. 13 Classes begin 8 a.m. 31 Last day to add/drop classes 5 p.m. 18 Martin Luther King Jr. holiday - no classes University closed September 2020 19 Classes resume 8 a.m. 2 Labor Day holiday-no classes University closed 21 Last day add/drop -5 p.m. 8 Classes resume 8 a.m. February 2020 Last day to add/drop full semester classes 19 Pass/Fail deadline- 5 p.m. 10 Convocation 30 Pass/Fail Deadline 5 p.m. March 2020 1-5 Spring break-no classes October 2020 1 University closed 8-9 Fall break - No classes 8 Classes resume 8 a.m. 10 Postponed Undergraduate Commencement 10 All undergraduate incompletes due for Fall 2020 12 Classes resume 8 a.m. 17 Grade Estimates Due 12 p.m. 13 All undergraduate incompletes due for Spring and Summer 2020 23 Registration begins- Time ticket 1- Fall and Summer 2021 21 Grade Estimates Due 12 p.m. 24 Registration begins- Time ticket 2- Fall and 27 Registration beings – Time ticket 1- Spring 2021 Summer 2021 28 Registration begins- Time ticket 2- Spring 2021 25 Registration begins- Time ticket 3- Fall and 29 Registration begins- Time ticket 3- Spring 2021 Summer 2021 30 Registration begins- Time ticket 4- Spring 2021 26 Registration begins- Time ticket 4- Fall and Summer 2021 November 2020 31 Deadline to withdraw with a “W”- 5 p.m. 4 Deadline to withdraw with “W” 5 p.m. (Full semester classes) 17 Symposium on the Common Good Day April 2021 (evening classes as usual) 20 Symposium on the Common Good Day 18 Research & Creative Inquiry Showcase (evening classes as usual) (2 p.m.-6 p.m.) 21 Research & Creative Inquiry Showcase (evening undergrad classes resume at 5:30 p.m.) (evening classes resume at 5:30 p.m.) 25-27 Thanksgiving holiday-no classes University closed 28 Last day of classes 30 Classes resume 8 a.m. 29 Reading Day 30 Examinations December 2020 4 Last day of undergraduate classes May 2020 5 Reading Day 3-6 Examinations 7-11 Examinations 10 All grades due 8:30 a.m. 14 Fall semester grades due 8:30 a.m. 15 Undergraduate Commencement

10 ACADEMICS The Department of Athletics is committed to providing academic support to Longwood student-athletes, including counseling, course registration, tutoring, progress towards graduation, and upholding the academic integrity of Longwood University. Longwood students are assigned a faculty academic advisor within their declared major, while the Office of the Registrar provides advising for undeclared students. In addition to a faculty advisor, student-athletes are assigned an Academic Coach within the Student-Athlete Enhancement Office who serves as a secondary advisor. Student-athletes are encouraged to meet with their faculty advisor and Academic Coach to discuss course scheduling, progress towards degree, declaration of major, etc. Student-athletes must meet all NCAA and Longwood University academic requirements at all times to be eligible for athletic competition. These requirements and other policies and procedures are discussed in detail in later sections. ACADEMIC COACH The Academic Coach serves as the primary academic services coordinator for a particular sports program. Questions regarding academic resources, course scheduling, tutoring, NCAA eligibility, or other academic concerns should be directed to the student-athletes Academic Coach. It is important students communicate regularly with the Academic Coach to ensure satisfactory progress towards graduation and maintaining of academic eligibility. ACADEMIC RESOURCES The Student-Athlete Enhancement Office offers several additional resource programs for student-athletes, including a laptop loan program, textbook loan program, and other academic resources. If a student-athlete is in need of a laptop for team travel, a textbook or other resource (e.g. camera, voice recorder, calculator, etc.) for academic coursework, the students is encouraged to contact his/her Academic Coach. Resources are available on a first come first serve basis, and the student-athlete will be required to return the item by a specified date. All resources must be for academic use in an enrolled course to ensure compliance with all NCAA rules. TUTORING The Student-Athlete Enhancement Office provides individualized tutoring in various academic areas at no cost to student-athletes. Requesting tutoring is done through the students GradesFirst account, and by selecting “Request Tutor Appointment” in the “Class Info” tab. When requesting tutoring, students are asked to provide multiple days and times of availability in the dialogue box. Tutoring appointments are scheduled within 48 hours of the request, and students receive an email confirmation noting the tutoring details. In addition, the appointment appears on the students GradesFirst calendar. The first appointment of every tutoring occurs in Greenwood Library, and appointments must take place in an academic building on campus. Tutoring appointments are a commitment, and if a student needs to cancel or reschedule a tutoring session, the student must contact the Tutor Coordinator at least 24 hours in advance. The Tutor Coordinator will alert the tutor and confirm cancelled appointments. Students are expected to uphold the following standards when using tutoring services: 1. Attend all scheduled tutoring sessions. If a student is unable to attend a session, he/she is expected to contact the Tutor Coordinator at least 24 hours prior to the session. 2. Provide the tutor an Excused Absence Letter that is provided to students at the start of the semester. Students are asked to communicate updates to the schedule based on rescheduled games and travel days. 3. Be on time for all sessions. 4. Be prepared and organized for tutor sessions. a. Take thorough, legible notes in class and bring notes to tutor sessions. b. Prepare questions in advance for sessions. 5. Do not use a cell phone during sessions. 6. Communicate openly with the tutor regarding progress in classes. 7. Recognize tutors are not responsible for completing students’ course assignments. 8. Notify the Tutor Coordinator upon changes to one’s course schedule (i.e. course drop or withdraw) that may impact tutoring appointments. If a student elects not to uphold these standards, the privilege of tutoring will be suspended at the discretion of the Student-Athlete Enhancement staff. More information regarding tutoring policies and procedures can be found in the Tutor Manual in the Student- Athlete Enhancement Office or on www.longwoodlancers.com.

11 Student-athletes are encouraged to utilized additional tutorial services through the Center for Academic Success, and can accomplish this by completing an online “Request for Tutoring” form located at http://www.longwood. edu/academicsuccess/index.html. The Center for Academic Success also offers resources through the Writing Center and Speaking Center to assist you in your coursework, and the hours of operation are located on their website. The Writing Center will not proofread students’ paper, write a paper, estimate a grade for a paper, read over the paper just before it is due, or help with a take home test without the approval of a professor. In addition, the Center for Academic Success also offers a number of resources for developing study skills, online math tutorials and improving writing skills to name a few. COURSE REGISTRATION Priority registration is available to student-athletes during the first three days of registration, and is intended to help minimize conflicts between class and practice times. Student-athletes are expected to meet with their faculty academic advisor prior to registration. If a student-athlete fails to register during the priority registration period, the head coach will be notified and will be responsible for addressing this issue. The NCAA requires that all student-athletes be enrolled in a minimum of 12-credit hours AT ALL TIMES to be eligible for practice and competition. Please note: intersession (between the fall and spring terms) cannot be used to meet the minimum 12-credit hour requirement. All courses used to meet NCAA progress towards degree requirements must apply towards your declared degree. See Academic Eligibility Section for more information. DROPPING OR WITHDRAWING FROM A COURSE The NCAA requires student-athletes be enrolled in a minimum of 12-credit hours AT ALL TIMES to be eligible for practice and competition. A student-athlete, who drops below 12-credit hours, becomes immediately ineligible for practice and/or competition. Student-athletes may only add/drop classes during the priority registration period; however student-athletes should contact their faculty advisor and their Academic Coach prior to making changes to their schedule. After period of time, the student-athlete must meet with his/her Academic Coach for approval to drop or withdraw from a course. REPEATED COURSES Students may repeat one or more courses, up to a total of five repeats, and have the most recent grade replace the original in the grade point average calculations. All enrollments and grades appear on the transcript. After the fifth repeat, both the original and repeated grade will be included in GPA calculations. A completed grade replacement form is required prior to registration for the course. Repeat of courses with a D or better will not result in additional credits towards the NCAA progress towards degree requirements because the credits have been previously earned. Note: A student-athlete must inform his/her Academic Coach when he/she plans to repeat courses because this decision could significantly impact one’s academic eligibility. For information about athletic scholarships and repeated courses, see the Financial Aid Section. ACADEMIC PROBATION & SUSPENSION POLICY A degree-seeking student enrolled in Longwood University is in good standing unless placed on academic suspension. Note: Even though a student-athlete may be in good standing within the University he/she may not be eligible under the NCAA academic requirements. ACADEMIC PROBATION Students are placed on probation based on their cumulative grade point average at the end of the fall and spring semesters. Probation indicates serious academic difficulty and notice is placed on the student’s academic record. Students on academic probation may not take more than 15 credits per semester and are encouraged to seek assistance in the Learning Center. ACADEMIC SUSPENSION Students will be suspended from Longwood University if: • They remain on academic probation for two consecutive regular semesters (fall and spring are considered regular semesters); or • Their cumulative grade point average falls below 1.0 with 1-23 GPA hours at Longwood; or • Their cumulative grade point average falls below 1.5 with 24 or more GPA hours at Longwood. Students are suspended at the end of the fall and spring semesters. Students suspended at the end of fall semester may not take winter intersession courses. Students suspended after spring semester may not take summer courses.

12 The first academic suspension means required withdrawal from the institution for the semester (fall or spring) immediately following the semester in which the suspension occurs. A student who has sat-out spring semester may apply for re-admission for summer term. Under extenuating circumstances, appeals for readmission or other exceptions to academic policies may be presented to the Faculty Petitions Committee. Students must contact the Registrar’s Office for information and deadlines for submitting an appeal. READMISSION AFTER SUSPENSION Suspended students may apply for readmission to Longwood for the semester following completion of the suspension period. The student must apply at least 60 days before enrollment to the Admissions Committee, which will review the student’s record and citizenship at Longwood as well as courses taken elsewhere. A student denied readmission may appeal in writing through the Office of Admissions to the appropriate Deans(s). Readmission to the institution is not automatic, even if the student has raised his/her cumulative grade point average. A student readmitted after suspension must satisfy the following conditions until the student’s cumulative grade point average is a minimum of 2.0: 1. Enroll under the status of academic probation, 2. Maintain a minimum semester grade point average of 2.0 in each semester, and 3. May not enroll in more than 15 credits. If a student fails to achieve the minimum grade point average of 2.0 in any semester before achieving a cumulative grade point average of at least 2.0, the student will receive a second suspension. APPLICATION FOR GRADUATION Applicants for baccalaureate degrees must complete a formal Application for Degree once they have earned 75 credits. The application may be obtained online through the Office of the Registrar’s website, and upon review and completion with one’s faculty academic advisor returned to Barlow Hall. Failure to submit a formal Application for Degree Program will result in a hold placed on a student’s account. LONGWOOD UNIVERSITY HONOR CODE Student-athletes are expected to abide by all University Policies and Procedures at all times, including the University Honor Code and the Code of Conduct Standards and Regulations of Conduct. Failure to abide by Longwood Policies and Procedures related to academics may result in suspension, dismissal, and/or loss of Athletics Aid. Information on the Honor Code and other University policies can be found in the Student Handbook located on the Student Conduct & Integrity website at http://www.longwood.edu/judicial/. Students should refer to the Student-Athlete Code of Conduct within the Ethical Conduct Section of this Handbook. STUDY TABLE PROGRAM The purpose of study table is to ensure a student-athlete is setting aside specific time each week to complete his/her academic coursework. Incoming student-athletes (e.g. freshmen and transfer students) are required to participate in study table program during their first semester at Longwood. Returning student-athletes with a GPA below a 2.50 are required to participate in the program. Required hours are based on cumulative GPA and are as follows: 2.49 - 2.25 4 hours 2.24 - 2.00 6 hours Below 2.00 8 hours If a student-athlete earns a cumulative GPA of 2.50 or above, he/she is no longer required to participate in study table program, unless dropping below a cumulative GPA of a 2.50 at a later date. Note: Each head coach may increase these requirements at his/her discretion. If a student-athlete earns two consecutive semesters with a GPA of 3.00 or higher, he/she may be removed from the program for the subsequent semester as a reward for his/her current academic performance. The semester GPA will be certified after each semester to determine the individuals who are eligible for this incentive. Hours of Operation: Location: 3 – 10 PM Sunday Barlow Hall 8 AM – 10 PM Monday – Thursday Barlow Hall 98AM – 3 PM Friday Barlow Hall *Hours and location are subject to changes made by the Office of Student-Athlete Enhancement.

13 Consequences of not meeting weekly study table hour requirements: • First offense during the semester: written notification to the student-athlete and the head coach. The Head Coach is responsible for issuing the appropriate response. • Second offense during the semester: written notification to the student-athlete and the head coach. The Head Coach will suspend the student-athlete from all athletically related activities for 1 day. • Third offense during the semester: written notification to the student-athlete and the head coach. The Head Coach will suspend the student-athlete from the next schedule athletic competition. If the suspension cannot be served due to lack of practice or competition, suspensions may be delayed to the subsequent semester. Student-athletes are expected to complete study table requirements while a member of his/her athletic program and/or receiving athletics aid. In the event the these prescribed penalties would not apply to a student-athlete due to unique circumstances, such as, but not limited to, exhausted eligibility, intent to transfer, injury, etc., the Office of Student-Athlete Enhancement and/or Head Coach may elect to impose a more appropriate penalty for failing to meet study table requirements on a case-by-case basis. STUDY TABLE PROGRAM - CONDUCT Study table is similar to going to practice or to the weight room. It is a program that facilitates an educational environment for student-athlete to focus on their academic performance. While attending study table, student- athletes must abide by the guidelines below. If a student-athlete fails to follow these guidelines, the student-athlete will be asked to leave study table and may lose all or a portion of time earned during that particular study table session, and may be restricted from attending study table the remainder of that day. 1. Anyone who enters the study table area must swipe in, even if they do not have required hours. 2. Anyone in the study table areas must follow all study table rules, even if you do not have required hours. Otherwise, you will be removed from study table and your hours for the day deleted. 3. No cell phones. If it is visible you will be removed from study table and your hours for the day will be deleted. 4. You must be working at all times. Anyone found do anything other than school work (YouTube, Netflix, games, Facebook, watching game film, etc.) will be removed and your hours for the day will be deleted. 5. Maintain a quiet working environment. You will be issued one warning. Any further disturbances will result in removal from study table and hours being deleted. The Student-Athlete Enhancement Office is proud to provide services and resources to assist student-athletes in their academic pursuit, such as the study spaces available in Barlow Hall. The Student-Athlete Enhancement Office is committed to maintaining its facilities to the highest standard, and student-athletes are expected to maintain proper care for the study labs (e.g. chair tucked in under desk, keyboard/mouse-pad/mouse in is proper place, all trash thrown away, etc.). If a student-athlete is found to be misusing the academic resources available through the study table program, he/she may be revoked of other resources. The Student-Athlete Enhancement Office is proud to provide services and resources to assist student-athletes in their academic pursuit, such as the study spaces available in Barlow Hall. The Student-Athlete Enhancement Office is committed to maintaining its facilities to the highest standard, and student-athletes are expected to maintain proper care for the study labs (e.g. chair tucked in under desk, keyboard/mouse-pad/mouse in is proper place, all trash thrown away, etc.). If a student-athlete is found to be misusing the academic resources available through the study table program, he/ she may be revoked of other resources. STUDY TABLE VOUCHERS Students may earn study table credit and apply it toward weekly study table requirements through different approved activities. A study table voucher can be found on the Student-Athlete Enhancement website or through students’ Academic Coach. Study table credit can be earned through university sponsored tutoring sessions, review sessions with professors, or Writing Center. Study table credit can be earned while traveling due to competition, provided study sessions are coordinated, supervised, and verified by the Head Coach. Hours earned during travel should not exceed 2 hours per trip. To receive study table credit for other academic activities or educational requirements (e.g. mentoring sessions, review sessions, etc.), a student may contact his/her Academic Coach for consideration and approval for such activities. Communicating with an Academic Coach regarding this topic must be done in advance and prior to the activity under review. Study table vouchers must be completed in its entirety, signed by the appropriate individuals and submitted to the Office of Student-Athlete Enhancement no later than Friday at 3:00PM each week. 14 CLASS ATTENDANCE POLICY – LONGWOOD UNIVERSITY Students are expected to attend all classes. Failure to attend class regularly impairs academic performance, and absences are disruptive to the educational process for others. This is especially true when absences cause interruptions for clarification of material previously covered, failure to assume assigned responsibilities for class presentations, or failure to adjust to changes in assigned material or due dates. • It is the responsibility of each instructor to give students a copy of his or her attendance policy in the course syllabus. • Instructors may assign a grade of “0” or “F” on work missed because of unexcused absences. • Instructors have the right to lower a student’s course grade, but no more than one letter grade, if the student misses 10% of the scheduled class meeting times for unexcused absences. • Instructors have the right to assign a course grade of “F” when the student has missed a total (excused and unexcused) of 25% of the scheduled class meeting times. • Students must assume full responsibility for any loss incurred because of absence, whether excused or unexcused. Instructors should permit students to make up work when the absence is excused. Excused absences are those resulting from the student’s participation in a Longwood-sponsored activity, from recognizable emergencies, or from serious illness. Faculty may require documentation for excused absences in their attendance policy. Student Health Services can provide documentation only for students hospitalized locally or absent at the direction of Student Health Services personnel. Class absences due to competition are considered Longwood sponsored activities and are excused. A student-athlete may not miss class for any other athletically related activities (i.e., weight training, practice, rehabilitation, athletic training, study table, etc.). A student-athlete will be provided an Excused Absence Notification Letter during the championship season. The student-athlete is responsible for providing this document to each professor during the first week of classes. In addition, the student-athlete is expected to communicate with professors regarding each absence in advance, and throughout the semester to arrange completion of all missed assignments. Failure to provide proper notification and/or effectively communicate with professors may result in course penalties at the discretion of the professor. CLASS ATTENDANCE POLICY – ATHLETICS DEPARTMENT The Department of Athletics is committed to empowering student-athletes to reach their potential in intellectual pursuits. Missed class time due to competition is a reality that impacts student-athletes to varying degrees. Outside of competition, student-athletes are expected to engage in the educational experience, beginning with course attendance, and developing in academic achievement, citizen leadership and personal character. Therefore, the following course attendance policy applies to student-athletes and supplements the University Attendance Policy and individual faculty member attendance policies. The purpose of this policy is to promote these principles and engage in the development of student-athletes from enrollment to graduation. Student-athletes are expected to attend every course, on time and with the intent to learn. Absences due to competition are excused by Longwood University Attendance policy. Student-athletes are required to provide faculty members an Excused Absence Letter at the start of each semester; the Office of Student-Athlete Enhancement provides this document to students. Student-athletes are expected to communicate regularly with their professors throughout the semester about upcoming absences due to competition. Absences due to illness will also be excused provided student-athletes communicate with an Athletic Trainer within 2 hours of an absence and follow all recommendations regarding their wellness. As a general rule, if a student-athlete is too ill to attend classes they will also be too ill to attend practice. Exceptions to this principle may be made at the discretion of the Sports Medicine staff. Absences due to personal/family emergency or other unique circumstances (e.g., special Athletics event, family engagement, etc.) must be communicated to the Head Coach and Academic Coach at the time of the circumstance. All other absences or a failure to communicate with Department of Athletics staff as highlighted above will be considered unexcused absences. Monitoring course attendance will include, but not be limited to, progress reports, communication with faculty, and class checks. Consequences for unexcused absences will be administered in phases, with the purpose being accountability and the development of the student-athlete in understanding the purpose and value of course attendance through a reasonable, but significant progression.

15 Phase 1 On the first occasion the Department of Athletics is informed a student-athlete has two or more unexcused absences in any course(s), the head coach and sport supervisor will be notified and the student-athlete will be suspended from all athletically related activities (excluding competition) for two consecutive days. Phase 2 On the second occasion the Department of Athletics is informed a student-athlete has two or more unexcused absences in any course(s), the student-athlete will be suspended from 10% of regular season competition beginning with the next competition. Phase 3 On the third occasion the Department of Athletics is informed a student-athlete has two or more unexcused absences in any course(s), the student-athlete will be suspended from 10% of regular season competition plus one competition beginning with the next competition. Each subsequent occasion will be an additional one-competition suspension added to the previous number of competitions suspended. On any occasion, additional penalties/requirements may be assessed at the discretion of the Director of Athletics or appropriate sport supervisor based on the nature and totality of the circumstances involved and an overall assessment of the student-athletes conduct to date. A note of all recorded student-athlete attendance violations and resulting consequences will be provided to the sport supervisor and Director of Athletics and will be maintained in the Office of Student-Athlete Enhancement. GRACE POLICY If a student-athlete has two consecutive semesters without an attendance issue, after having triggered Phase 1, 2, or 3, the Department of Athletics will erase one phase from the student’s record. Example – Student-athlete has previously been suspended from two consecutive practice days through Phase 2. He/she has just completed two consecutive semesters since that suspension without an attendance issue; he/ she will be credited back to Phase 1. Should he/she have another attendance issue, Phase 2 would apply again. Guidelines for responding to course attendance issues: 1. Any report of an absence(s) must include the date of the absence(s) from the faculty, the Department of Athletics staff conducting class checks, or included in the progress report or through follow-up contact with the Student- Athlete Enhancement staff. If dates cannot be obtained, but there is reason to conclude that a student-athlete has been absent from course(s) the head coach and sport supervisor will determine the appropriate course of action. 2. Failure to communicate on the part of the student-athlete will not be grounds for dismissing unexcused absences. The student-athlete will have the option to appeal the consequences noting their failure to communicate; however, that will not constitute grounds for an automatic appeal. 3. Practice suspensions should occur during the next two consecutives dates in which countable athletically related activities, excluding competition, would occur. 4. For all sports, competition suspensions will be based on the number of scheduled contests at the start of the championship season. If the calculation of a suspension results in a percentage of contest, the following formula should be used: a. 0.4 and below – round down to the nearest competition. b. 0.5 and above – round up to the nearest competition. 5. Game suspensions should occur during the next consecutive competition dates during the championship segment, including postseason. If the next scheduled competition will not be until the following academic year, the suspension will carry over. 6. It will be the responsibility of the head coach and sport supervisor to determine an appropriate alternative for student-athletes who trigger Phase 2 or Phase 3 and are ineligible for practice or competition due to injury, redshirting, ineligibility, etc. 7. This policy is cumulative and does not reset after each semester. APPEALS PROCEDURES Within 48 hours of an imposed suspension by the Department of Athletics, the student-athlete may appeal in writing to the appropriate sport supervisor. In order for an appeal to be considered, it should include NEW information that illustrates extenuating circumstances not previously available when the suspension was originally imposed. The sport supervisor, in consultation with the Director of Athletics, will make a final determination and notify the student in writing within three business days. 16 ATHLETIC TRAINING Athletic training services are provided for all student-athletes. The student-athletes will be given pre-participation medical documentation via the ARMS System and will be notified by email that the forms are ready for completion each summer. This section outlines rules and regulations regarding the use of the athletic training room and the services provided. Students are expected to adhere to these rules at all times, and failure to do so may result in your forfeiture of the use of the athletic training room and its services. Athletic Training Room (ATR) Rules & Regulations 1. SHOWER BEFORE COMING INTO THE ATHLETIC TRAINING ROOM 2. LANCER GEAR ONLY! If you come in wearing another NCAA university’s logo you will be asked to leave 3. NO FLIP FLOPS. This is an athletic facility, wear athletic shoes 4. NO FOOD, BEVERAGE OR TOBACCO. 5. NO ATHLETIC EQUIPMENT, SPIKES, CLEATS, GLOVES OR BOOK BAGS IN THE ATHLETIC TRAINING ROOM There are lockers in the hall USE THEM. 6. DRESS APPROPRIATELY FOR TREATMENT (i.e. shorts, sports bra etc.); remember that this is a CO-ED facility and needs to be treated as such. 7. NO HORESEPLAY, LOITERING, INAPPROPRIATE LANGUAGE OR DISRESPECTFUL BEHAVIOR. 8. REPORT ALL INJURIES TO AN ATHLETIC TRAINER WHEN THEY OCCUR. 9. WE RESERVE THE RIGHT TO DENY SERVICES IF YOU DO NOT ALLOW SUITABLE TIME BEFORE PRACTICE/GAMES FOR TREATMENT. 10. BEING IN THE ATR IS NOT AN EXCUSE FOR BEING LATE TO, OR MISSING CLASS. 11. THE COMPUTER AND PHONE IN THE ATR ARE FOR PROFESSIONAL USE ONLY. 12. RETURN ALL LOANED EQUIPMENT AS SOON AS IT IS NO LONGER NEEDED. ATHLETIC TRAINING ROOM HOURS OF OPERATION Athletic Training Room Hours of Operation: Monday – Friday: 8:00AM-12:00PM and 1:00PM-3:00PM *If a student needs to be seen outside of these hours he/she can make an appointment with his/her athletic trainer. ** These hours are subject to change to provide better coverage for our student-athletes. 1. During weekends, the athletic training room will be open on an as needed basis to cover in-season sports practices/games. 2. During holidays, school breaks, and instances when the school shuts down (e.g. weather emergencies) the athletic training room will be opened on an as needed basis to cover in-season sports practices/games. 3. During the fall and spring seasons, all athletic training staff members may be covering outdoor sport games/ practices simultaneously, and the athletic training room may temporarily close to allow for coverage of these in season sports. If this is the case, contact your athletic trainer to arrange treatment times. 4. If medical assistance is needed outside of these designated times the student-athlete should call their specified athletic trainer. If they are unable to reach them, then they should contact the Head Athletic Trainer. 5. In case of an immediate emergency the student-athlete should call 911. For campus police, call 434-395-2091. REPORTING INJURIES AND ILLNESSES 1. In order for the sports medicine staff to provide effective, quality medical care to the student-athletes at Longwood University, it is important that the student-athletes report all illnesses and injuries, including those injuries that are not sport-related, to the athletic training staff as soon as possible. 2. It should be made clear to all concerned that this choice is the option of the student-athlete involved and that no penalty, stated or implied, should deter the student-athlete from exercising this option. Coaches shall neither require nor permit a sick or injured athlete to practice or participate in a game or practice without the approval of the medical staff. 3. Coaches should encourage student-athletes to report new injuries or illnesses to the athletic training staff from 8:00AM – 12PM, so that the athletic training staff can update coaches on the current injury status of athletes prior to practice and to perform the appropriate rehabilitation. 4. Coaches are encouraged to report any known injury to the athletic training staff, as soon as possible.

17 HEALTH INSURANCE 1. The Longwood University athletic department carries a secondary insurance policy on all student-athletes participating in intercollegiate athletics. This policy does not cover routine medical, dental, surgical, optical care, non-sport related accidental injury, or prescription medications. 2. Longwood University provides secondary insurance coverage for student-athletes through First Agency, Inc. For those student-athletes who have primary insurance through another company, this policy acts as an excess policy and covers remaining balances after the primary insurance company has paid its share of the costs. For student-athletes who do not have primary insurance, First Agency, Inc. may act as the primary insurance provider. However, the same limitations apply as referred to in point 1. The sports medicine staff will need a proof of non-insurance statement or a statement from the last insurance program with the termination date in order to process as non-insured. 3. Any bills received by a student-athlete that are the result of a referral by the sports medicine staff should be submitted to the head athletic trainer. In addition, student-athletes must supply the head athletic trainer with a copy of the explanation of benefits (E.O.B.) from their primary insurance before secondary claims can be filed. 4. The athletic training staff will evaluate all bills in accordance with NCAA rules and regulations for approval. 5. The athletics department will assume no financial responsibility for the following: a. Routine medical, dental, optical, or surgical care, b. Care of injury resulting from injury in anything other than a scheduled practice or game (Non- intercollegiate sports related injuries), c. Prescription medications. PRE-PARTICIPATION MEDICAL EXAMS 1. Each coach must provide the athletic training staff with a roster for his/her respective sport by June 1st of each school year. This will allow the athletic training staff to organize the physical examinations and to gather insurance information for the upcoming year. 2. All student-athletes will receive the pre-participation physical forms through the ARMS Software system. The student-athlete will be notified through their @live.longwood.edu email account. 3. All student-athletes are required to have a complete physical examination performed by a team physician, medical history, orthopedic screening, completed sickle cell testing results, proof of medical insurance, immunizations records, sickle cell testing results, HIPPA Statement closure, assumption of risk form, concussion test, secondary insurance forms, acknowledgement of the drug testing policy and the concussion policy, and baseline concussion testing on file prior to the their participation in sport activity. This may include such tests as deemed necessary by the examining, consulting, or personal physician. This examination will be kept on file in the athletic training room in the student-athlete’s permanent file. 4. The athletic training staff will inform each coach when his/her team will be administered pre-participation medical screenings. 5. No student-athlete will be treated in the athletic training room or be given medical clearance without a complete physical examination performed by a physician, orthopedic screening, proof of medical insurance, and medical history on file. The pre-participation medical screenings will not be repeated because a student-athlete failed to show up. Any student-athlete who misses the time assigned for his/her team’s medical screening without prior approval of the athletic training staff will have to have his/her physical completed at a time that is convenient to the team physician and the student-athlete may be responsible for the costs of this visit. 6. After the pre-participation medical screenings are completed, the athletic training staff will provide the coaches, and the Director of Compliance and Student Services, a list of student-athletes who have been examined and medically cleared. It is the coach’s responsibility to ensure that all of their student-athletes have been examined. PHYSICIANS AND REFERRALS 1. Longwood University works cooperatively with VCU Orthopedics/ Sports Medicine in Richmond, VA utilizing the Medical College of Virginia Hospital. The athletic training staff at Longwood University is under the supervision of these doctors and these doctors have final word on all medical decisions affecting participation status of the student-athlete. 2. It is within the rights of the student-athlete to seek a second opinion outside of the sports medicine staff; all referrals to physicians, specialists, or consultants require the prior approval of the athletic training staff. This is extremely important for two reasons: a. In order to provide a high standard of medical care, the athletic training staff will need to know which physicians have been contacted for second opinions in order to coordinate the medical care for each student-athlete. 18 b. The athletic training staff must approve the physicians’ visit (for second opinions) in order to facilitate the school’s secondary insurance billing process. Without the knowledge of and referral from Longwood University’s athletic training staff, there can be no assurance that First Agency will provide coverage of second opinion consultations/diagnostic tests, etc. 3. When a student-athlete chooses to seek a second opinion, he/she must provide written reports/documentation from the examining physician. 4. Any student-athlete seeking a second opinion must receive medical clearance from the orthopedic physicians from VCU Sports Medicine before being allowed to return to play. SPORT COVERAGE The following are guidelines and coverage may need to be adjusted as the situation demands. 1. The athletic training staff will cover every sport to the best of their ability and according to the incidence of injury. If at all possible, there will be a certified athletic trainer available during practice and game times. The athletic training staff must prioritize coverage of care of traditional season practices, home and away events, athletic training room coverage, and non-traditional events. These factors all contribute to the athletic training staff’s ability to provide coverage for Longwood University’s 14 intercollegiate athletic teams. 2. The priority of medical coverage is as follows: a. Traditional season (in-season) sports will be given priority in coverage by the athletic training staff over non-traditional (out of season) sports. b. Home competitions will be given priority over practices. c. Non-traditional (out of season) sport competitions may be covered if staffing permits. d. Non-traditional practices will be covered if possible. If coverage cannot be arranged, then an athletic trainer will be on call. Being “on call” implies that the athletic training staff will be accessible by phone either in the athletic training room or while off duty. e. Coverage of sports depends on the availability of the athletic training staff and is subject to change as the situation demands. NUTRITIONAL SUPPLEMENTS & ERGOGENIC AIDS Improved athletic performance, decreased recovery time, and increased muscle building capacity are all marketed to student-athletes in the form of nutritional dietary supplements. These supplements may promise benefits, however the lack of regulation and safety in the manufacturing of dietary supplements is of great concern. The majority of these products are not subject to the strict regulations set by the United States Food and Drug Administration. In addition, the ingredients could possibly contain impurities or banned substances, which would cause a student-athlete to test positive on a drug test. A positive drug test will not be overturned if a student-athlete claims that they simply did not know the contents of the supplement they were taking. Know what you are putting into your body! For more information please see Longwood University Drug and Alcohol Education Program for Student Athletes. The following guidelines should be followed: 1. According to NCAA rules, any supplement that contains more than 30% of it’s calories from protein, is a banned substance. Large quantities of amino acids (proteins) affect the absorption of other essential amino acids. This may lead to nausea and impairment of kidney function, which will affect the athlete’s hydration level. 2. Antioxidants, vitamin E, vitamin C, beta-carotene, etc. do not protect athletes from the possibly damaging effects of aerobic exercise. Vitamins and minerals do not provide enhanced performance if no deficiency exists in the first place. Eating a balanced diet is always best. 3. Sources of potentially damaging substances are not limited to nutritional supplements. For example; stimulants (caffeine) are present in coffee, soda, and “energy drinks”. Be aware that these may contribute to a positive drug test. Please note: in accordance with NCAA Bylaw 16.5.2 (Nutritional Supplements), Longwood University may provide only non-muscle building nutritional supplements to student-athletes at any time for the purpose of providing additional calories and electrolytes, provided the supplements do not contain any NCAA banned substances. To view a complete updated list of NCAA banned substances refer to: http://www.ncaa.com/content/ncaa-banned-drug-list ADHD Reporting Form: http://web.wm.edu/sportsmedicine/ADHDreportingform2012web.pdf

19 SPORTS PERFORMANCE The Longwood Sports Performance Department provides all-encompassing physical training and education programs for Longwood’s premier varsity sports teams. Each program is focused on developing the many variables of sport in hopes of helping our athletes achieve their maximum potential. These trained attributes include enhancing speed, agility, explosiveness, strength, power, mobility, flexibility, metabolic conditioning and mental development. Teams are pushed to their physical and mental limits when working with the sports performance staff. ILER PERFORMANCE FACILITY STANDARDS Please note and observe the following rules and code of conduct: 1. ALWAYS BRING A GREAT ATTITUDE! 2. LANCER GEAR ONLY! If you come in wearing another NCAA university’s logo you will be asked to leave. *Service academies are an exception.* 3. Always wear Athletics shoes and clothing. 4. NO HORESEPLAY, LOITERING, INAPPROPRIATE LANGUAGE, OR DISRESPECTFUL BEHAVIOR. 5. Music will be provided at the discretion of the Sports Performance Staff. 6. Always be on time. 7. Always put back any equipment used during training. 8. Use the lockers provided and DO NOT leave any clothing behind. 9. Come in with the mindset to get better today! NCAA RULES & REGULATIONS The Athletic Compliance Administrator will review appropriate NCAA rules and regulations with each team. Each student-athlete is responsible for having a basic understanding of NCAA rules in areas such as eligibility, playing and practice season, amateurism, agents, and employment. Each student-athlete will complete his/her Longwood University, NCAA Student-Athlete Statement and NCAA Drug Testing Consent Forms annually. In addition, each student-athlete will need to provide information regarding his/her employment, vehicle registration, housing and financial aid information annually. Upon completion, the University will certify that the student-athlete meets all academic and athletic eligibility requirements in order to receive athletic practice and/or compete. A basic knowledge of NCAA rules is a necessity to prevent unwanted rules violations that can affect a student’s eligibility to compete. If a student is aware of an NCAA violation, he/she is required by NCAA Bylaw 10.1 to provide such information to the Athletics Department immediately. A student may inform the Athletic Compli- ance Administrator, the Senior Associate Athletic Director/SWA, the Athletics Director, or any other athletics administrator. FIVE-YEAR CLOCK/SEASONS OF COMPETITION Each student-athlete may compete a total of four seasons within a five year time period, known as a “five year clock” in any sport. The five year clock begins as soon as a student enrolls full-time for the first time in any two or four-year institution. From that date, a student’s five-year clock runs continuously regardless of his/her enrollment status. Each academic year, the Athletic Compliance Administrator will certify if a student has used one of four seasons of competition. If a student participates in any Longwood competition(s), he/she will have used a season of competition. The only exceptions are as follows: • Freshmen may compete in scrimmages and exhibitions (which meet the NCAA definition for those contests) and not use a season of competition if they compete in no other contests; or Student-athletes in men’s baseball, women’s softball, women’s lacrosse may participate in fall competitions (non-championship segment) and not use a season of competition if they compete in no other contests and were eligible to compete. • Student-athletes in men’s soccer, women’s soccer and field hockey may participate in spring competitions (non-championship segment) and not use a season of competition if they compete in no other contests and were eligible to compete during the fall semester. If a student has not participated in any competition(s) for the current academic year, he/she will not be deducted a season of competition.

20 MEDICAL HARDSHIP WAIVER A student-athlete may be eligible for a medical hardship waiver if all the following conditions are met: • A student-athlete sustains an incapacitating injury or illness during one of the four seasons of competition; • The injury or illness occurs prior to the completion of the first half of the season which contains the NCAA Championship and results in the student-athlete being incapacitated to compete for the remainder of the playing season; • The injury or illness occurs when the student-athlete has not participated in more than three contests/dates of competitions or 30% or more of all scheduled contests whichever is greater. The Medical Hardship waiver must be filed and granted by the Big South Conference. Supporting medical documentation from the examining physician will be required to validate the incapacitating nature of the injury. A Medical Hardship Waiver grants an additional season of competition to the student-athlete that must be used within the student-athletes five-year clock. If a student-athlete believes a Medical Hardship Waiver should be granted, the student-athlete should inform their coaching staff, the Athletic Training Staff, and/or the Athletic Compliance Administrator at the first available opportunity. Failure to notify the Athletics Training staff in a timely manner may prohibit a Medical Hardship Waiver based on Big South Conference requirements. ACADEMIC ELIGIBILITY REQUIREMENTS The NCAA requires each student-athlete to meet specific academic requirements each semester and academic year to ensure that each student-athlete will progress towards a degree. Academic eligibility requirements are based on the number of terms of full-time enrollment at Longwood University or any previous college/university attendance and cumulative grade point average. Each semester (Fall & Spring Semesters), a student-athlete must pass 6 credit hours. During a student-athlete’s first and second year of college enrollment, any credits may be used to satisfy the 6 credit hour requirement. Following the second year, credits must be applicable to his/her declared degree program in order to satisfy the 6 credit hour-requirement. Credits earned during the winter or summer terms may not be used to meet this requirement. If a course requires students to achieve a specific grade (i.e. “C”) in order to graduate, and the student-athletes achieves lower than that grade (i.e. “D”), the course may not be used to fulfill the 6 or 18 requirement, even if it will count for elective credit. Each academic year (Fall & Spring Semesters), a student-athlete must pass 18 credit hours that apply towards any degree in the 2 semesters preceding the each fall and spring semester. During a student-athlete’s first and second year of college enrollment, any credits may be used to satisfy the 18 credit hour requirement. Following the second year, credits must be applicable to his/her declared degree program in order to satisfy the 18 credit hour-requirement. Credits earned during the winter term may be used to meet this requirement. If a course requires students to achieve a specific grade (i.e. “C”) in order to graduate, and the student-athletes achieves lower than that grade (i.e. “D”), the course may not be used to fulfill the 6 or 18 requirement, even if it will count for elective credit. Percentage of Degree & GPA Requirements – Each student-athlete must meet the following percentage of degree and GPA requirements based on the number of semesters enrolled full-time. After the first academic year, a student-athlete must earn 24 credit hours and have a cumulative GPA that is 90% of the required GPA for graduation (Ex. Graduating GPA = 2.0: NCAA GPA requirement = 2.0 * .90 = 1.8) in order to be eligible the following academic year. Credits hours that are applicable to any Longwood University degree may be used to meet the 24 credit hour requirement. After the second academic year, a student-athlete must have earned 40% of his/her declared major and have a cumulative GPA that is 95% of the required GPA for graduation in order to be eligible the following academic year. For example, a student-athlete majors in History, which requires 120 credit hours to graduate with a 2.0. This student must complete the following to remain eligible for competition. • Percentage of Degree = .40 * 120 credits = 48 credits • GPA = .95 * 2.0 = 1.9 Cumulative GPA Credits hours must be applicable to the declared degree program in order to satisfy the percentage of degree requirement. After the third academic year, a student-athlete must have earned 60% of his/her declared major and have a cumulative GPA that is 100% of the required GPA for graduation in order to be eligible the following academic year.

21 For example, a student-athlete majors in History, which requires 120 credit hours to graduate with a 2.0. This student must complete the following to remain eligible for competition. • Percentage of Degree = .60 * 120 credits = 72 credits • GPA = 1.00 * 2.0 = 2.0 Cumulative GPA Credits hours must be applicable to the declared degree program in order to satisfy the percentage of degree requirement. After the fourth academic year, a student-athlete must have earned 80% of his/her declared major and maintain a cumulative GPA that is 100% of the required GPA for graduation in order to be eligible the following academic year. For example, a student-athlete majors in History, which requires 120 credit hours to graduate with a 2.0. This student must complete the following to remain eligible for competition. • Percentage of Degree = .80 * 120 credits = 96 credits • GPA = 1.00 * 2.0 = 2.0 Cumulative GPA Credits hours must be applicable to the declared degree program in order to satisfy the percentage of degree requirement The GPA requirement must be maintained each and every semester and will be certified before each semester. If a student-athlete falls below the GPA requirement at any time, he/she is immediately ineligible for competition. Full time enrollment – A student-athlete must be enrolled full-time (minimum of 12 credit hours) at all times to be eligible for practice and competition. If a student drops below full-time enrollment at any time, he/she is immediately ineligible for practice or competition. If a student wishes to drop a class, he/she must contact the Academic Coach to ensure eligibility for practice and competition will not be affected. NOTE: Intersession courses (those which occur in December/January prior to the start of the spring semester) do not count towards the 12-credit hour full-time enrollment requirement for the spring semester. *A student-athlete with athletics eligibility remaining may participate in organized practice sessions and competition while enrolled in less than a minimum full-time program of studies, provided the student is enrolled in the final semester of his/her program and Longwood certifies that the student is carrying (for credit) the courses necessary to complete the degree, minor, or certification requirements, as determined by the faculty of the institution. In addition, a student-athlete may practice while enrolled in less than minimum full-time program of studies in the final semester of the student-athlete’s degree program before participation in an experiential learning requirement (e.g., student teaching, internship, clinical, capstone project, etc.). Declaration of Major – A student-athlete must declare a major by the start of the fifth semester of full-time enrollment or the junior year. Note: the NCAA percentage of degree requirements are based on a students declared degree and may vary depending on the number of hours required to graduate. Also, classes that count towards graduation in one major (e.g. Business Administration) may not count towards graduation in another (e.g. Kinesiology). Each student-athlete is required to meet with his/her Academic Coach prior to any change of major. Changing one’s major without consulting with an Academic Coach may result in becoming ineligible for competition or forfeiture of games. ELIGIBILITY FOR PRACTICE AND COMPETITION In order to be eligible for practice in Longwood Athletics a student-athlete must: • Be registered for a full-time program of study towards a bachelor’s degree at Longwood University, unless a NCAA exception applies; and • Complete all NCAA and Athletics Department Eligibility Paperwork; and • Complete all Athletics Department Medical Clearance Procedures; and • Be certified eligible on the sports Practice Roster. In order to be eligible for competition in Longwood Athletics a student-athlete must: • Be registered in a minimum of 12 credit hours at all times, unless a NCAA exception applies and • Meet all academic eligibility requirements of the NCAA, Longwood University, and the Big South Conference; and • Complete all NCAA and Athletics Department Eligibility Paperwork; and • Complete all Athletics Department Medical Clearance Procedures; and • Be certified eligible on the sports Squad List.

22 AGENTS & AMATEURISM A student-athlete must be an amateur in order to compete in intercollegiate athletics. A student-athlete will lose his/her eligibility for intercollegiate competition if he/she: • Uses his/her athletics skills (directly or indirectly) for pay in any form in their sport; • Accepts a promise of pay (even if the pay will be after graduation or completion of their eligibility); • Signs a contract or commitment to play professional sports; • Receives (directly or indirectly) a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization; • Competes on any professional athletics team even if no pay or remuneration for expenses is received (except for tennis and golf); • Enters into a professional draft; • Enters into an agreement (written, oral, handshake) with an agent. An agent is any individual who, directly or indirectly: (Adopted: 1/14/12) (a) Represents or attempts to represent an individual for the purpose of marketing his or her athletics ability or reputation for financial gain; or (b) Seeks to obtain any type of financial gain or benefit from securing a prospective student-athlete’s enrollment at an educational institution or from a student-athlete’s potential earnings as a professional athlete. If a student-athlete or any of the student-athletes family members, are approached by an agent or talent scout regarding the student-athletes ability for professional athletics, he/she must immediately inform his/her coach and the Athletic Compliance Administrator. Failure to do so could result in a loss of eligibility for intercollegiate athletics and possible forfeiture of games. If a student-athlete wishes to pursue options for a professional athletic career, he/she must contact the Athletic Compliance Administrator to discuss such options. PROMOTIONAL ACTIVITIES Longwood University is responsible for ensuring student-athletes amateur status to participate in intercollegiate athletics, including the use of a student-athlete’s name, picture, likeness or appearance to promote activities. According to NCAA Bylaw 12.5.1.1 a student-athlete’s participation is subject to the limitations on participation in such activities as participating in any institutional, or non-institutional charitable, educational, or non-profit activity or project considered incidental to the student-athlete’s participation in intercollegiate athletics. Longwood University, or a non-institutional charitable, educational, or non-profit agency may use a student- athlete’s name, picture, or appearance to support its charitable or educational activities, but as stipulated under NCAA Bylaws 12.5.1.1 (a-i), a Longwood University student-athlete may participate in an institutional, or non-institutional charitable, educational, or non-profit promotion only under the following conditions: 1. The student-athlete’s participation is subject to the limitations on participants in such activities as set forth in Bylaw 17); 2. The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement, or promotion by a commercial agency other than through the reproduction of the sponsoring company’s officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company’s emblem, name, address, telephone number and website address may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited; 3. The name or picture of a student-athlete with remaining eligibility may not appear on an institution’s printed promotional item (e.g. poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity’s officially registered regular trademark or logo appears on the item; 4. The student-athlete does not miss class; 5. All monies derived from the activity or project go directly to Longwood University, the Big South Conference, or the charitable, educational, or non-profit agency; 6. The student-athlete may accept actual and necessary expenses from the Longwood University, the Big South Conference or the charitable, educational or nonprofit agency related to participation in such activity; 7. The student-athlete’s name, picture, or appearance is not used to promote the commercial ventures of any non-profit agency;

23 8. Any commercial items with names, likenesses or pictures of multiple student-athletes (other than highlight films or media guides per Bylaw 12.5.1.7) may be sold only at Longwood University, the Big South Conference institutionally controlled (owned and operated) outlets controlled by the charitable, educational or nonprofit organization (e.g. location of the charitable or educational organization, site of charitable event during the event). Items that include an individual student-athlete’s name, picture or likeness (e.g. name on jersey, name or likeness on a bobble-head doll), other than informational items (e.g media guide, schedule cards, institutional publications), may not be sold; and 9. The student-athlete and an authorized representative of the charitable, educational or nonprofit agency affirm that the student-athlete’s name, image or appearance is used in a manner consistent with the requirements of this section. During your orientation each year, students will be asked to provide consent so Longwood University may use his/ her name, picture, likeness or appearance to promote the activities of the University within the NCAA guidelines to maintain eligibility. Any promotional activity for an organization other than Longwood University must also be monitored and approved to ensure student-athletes eligibility. If a student-athlete is asked to participate in a promotional activity that will use his/her name, picture, likeness or appearance to promote that activity or event, immediately report that information to the head coach and the Athletic Compliance Administrator to ensure eligibility to participate. AWARDS & EXTRA BENEFITS A student-athlete shall not receive any extra award or benefit that is not expressly permitted by the NCAA. Receipt of such an award or benefit results in a student-athlete being ineligible for competition. An extra benefit is any special arrangement made by a Longwood employee or booster to provide a student-athlete, their friends or relatives a benefit that is not permitted by the NCAA. If the benefit is available to all Longwood students, their friends, relatives, or to a particular group (international students, biology majors) then the benefit is not considered to be an extra benefit. PERMISSIBLE BENEFITS • Complimentary admissions (4 admissions) to home/away event in a student-athlete’s sport. It is not permissible for student-athletes to sell or exchange for anything of value these complimentary admissions • Academic support services • Tutoring • Use of computers, copy machines, internet and fax machines (for academic work only) • Athletics medical insurance • Drug rehabilitation expenses • Counseling expenses related to treatment of eating disorders • Medical expenses • Housing and meals related to athletics participation • Transportation related to competition • Occasional meals not associated with practice/competition Note: Although this list is permissible by the NCAA, the Athletics Department will review on a case-by- case basis awarding those benefits not currently available to all Longwood student-athletes, as necessary. IMPERMISSIBLE BENEFITS • Discounts and credits • Free or reduced cost services • Telephones and credit cards • A loan or gift of money • A guarantee of bond • An automobile or use of an automobile • Signing or cosigning a loan • Transportation (other than for practice, competition, or medical expenses) This list includes only examples of benefits that a student-athlete may or may not receive but is not an all-inclusive list. Remember, any benefit received from a Longwood employee or booster that is not available to all students or specific groups or is being given to a student-athlete based on their participation in athletics is considered an extra benefit. If a student-athlete is presented with an extra benefit, he/she must inform their head coach and the Athletic Compliance Administrator immediately. Failure to do so could result in a loss of eligibility, forfeiture of games and/or suspension from the athletics program. 24 COMPLIMENTARY ADMISSIONS Longwood may provide four (4) complimentary admissions per home or away competition to a student-athlete in the sport they participate, regardless if the student-athlete participates in the competition. To receive the complimentary tickets, the student-athlete must place the full name (no nicknames) of the person receiving the complimentary admission on a pass list. The person receiving the complimentary ticket must present photo identification and sign the pass list upon receiving the ticket. Each coach is responsible for creating the pass list and providing it to the Assistant Athletics Director for Marketing Operations or Assistant Athletic Director/ Compliance & Student Services for each competition eight hours prior to the event. The Assistant Athletics Director for Marketing Operations or Assistant Athletic Director/Compliance & Student Services must approve any changes to the pass list within the eight hours, and failure to follow this process can result in loss of eligibility to receive the complimentary admissions. All Longwood students receive complimentary admissions to home events. Student-athletes are not permitted to sell or provide his/her complimentary admissions to another person. For away-from-home competition (in a sport other than the one of the student-athletes), he/she may not receive complimentary admissions from someone other than a student-athlete participating in the event that wishes to include you as one of his/her four complimentary admissions. For example, a student-athlete may not receive complimentary admissions from a coach, administrator, or booster of Longwood Athletics. AWARDS Each year the Longwood Athletics Department awards Senior Blankets to those seniors, including athletic training students and cheerleaders, who are completing their eligibility and/or graduating based on a recommendation from the head coach. Senior Blankets and Senior Cords are distributed at the annual Athletics Awards Banquet. In addition, the Athletics Department awards the following: • Male Student-Athlete of the Year • Female Student-Athlete of the Year • Henry Willett Male Scholar-Athlete of the Year • Henry Willett Female Scholar-Athlete of the Year • Male Freshmen of the Year • Female Freshmen of the Year • Jimmy Yarbrough Inspiration Award • Cormier Award for Team Academic Excellence • Scholar Athlete Award • Academic PRIDE Award • All-Academic Team Award • Roy Nunally Special Recognition award The NCAA prohibits a student-athlete from receiving any of the following as an award for athletic participate or recognition: • Cash • Gift certificates • Cash-equivalent award (an item that is negotiable for cash or trade or other services, benefits, or merchandise) • Country club or sports club membership EMPLOYMENT The NCAA requires Longwood University monitor student-athlete employment to ensure the following: • A student-athlete may only be paid for work actually performed; and • A student-athlete may only be paid at equivalent rate as any other employee with similar experience and duties in the locale of the employer. If a student-athlete chooses to be employed during the academic year, he/she must complete a Student-Athlete Employment Form and return to the Assistant Athletic Director/Compliance & Student Services prior to employment. Annually, student-athletes will be required to list previous summer employment on the Longwood beginning of the year Forms. Failure to do so could result in a loss of eligibility for athletic competition.

25 CAMP/CLINIC EMPLOYMENT A student-athlete may be employed at any Longwood, other institution, or privately owned camp or clinic, provided he/she is paid for work actually performed and paid at an equivalent rate for other camp/clinic employees with similar duties. In addition, the following requirements apply: • A student-athlete must perform general supervisory duties in addition to any coaching or officiating duties; and • A student-athlete may not be paid based on athletics ability or reputation; and • A student-athlete may not be paid for only lecturing or demonstrating at a camp/clinic; and • A student-athlete may not use his/her name or image to promote the camp. Camp/clinic employment, other than Longwood University camps/clinics, during the summer should be reported at the start of the academic year on the Longwood beginning of the year forms. Camp/clinic employment, other than Longwood University camps/clinics, during the academic year, should be reported on a Student-Athlete Employment Form prior to the camp/clinic. In addition to compensation, a student-athlete may receive travel expenses provided such travel expenses are given to all employees of the camp/clinic. A student-athlete may not conduct his/her own camp or clinic at any time. PLAYING & PRACTICE SEASON Each academic year, head coaches (except men’s and women’s basketball) will declare two segments (one in the fall semester and one in the spring semester) that are considered in-season. All other segments during the academic year are considered out-of-season. Below are the NCAA requirements that are permitted during each of these segments. IN-SEASON In season, a student-athlete may participate in countable athletically related activities (CARA) as follows: • No more than 20 hours of activity per week (Sunday through Saturday) • No more than 4 hours of activity per day • Must be given one day off per week. A travel day, with no other activity, is considered a day off • A travel day, with no other activity, is considered a day off. • Travel day return between 12am-5am must have no less than an 8 hour break from CARA or RARA. (e.g. team returns from a competition at 2am, there cannot be any CARA/RARA until 10am that same day) In the sport of basketball, if a team has three competitions in one week a day off is not required as long as each student-athlete receives two days off the week prior or week after the week with three competitions. OUT-OF-SEASON Out-of-season, a student-athlete may participate in countable athletically related activities as follows: • No more than 8 hours of conditioning, weight training or individual skill instruction per week (Sunday through Saturday) o Individual skill instruction may not exceed 4 hours per week • No more than 4 hours of activity per day • No more than 4 hours of individual skills instruction per week, included in the 8 hours • Must be given two days off per week. A travel day, with no other activity, is considered a day off. ADDITIONAL DAYS OFF • The NCAA requires 14 additional days off from CARA and RARA per academic year • The NCAA requires the 7 days immediately following the last competition in the sports’ championship season to have no CARA or RARA Countable Athletically Related Activities – The following activities are considered countable athletically related activities for the purpose of practice hour limitations. • Practice (no more than four hours per day) • Athletic meetings with a coach that is initiated or required by the coach • Competition (counts as 3 hours regardless of actual length, this includes pre-game activities) o During competition days, the NCAA does not permit any countable activity following the scheduled competition. • Field, floor or on-court activities 26 • Setting up offensive and defensive alignments • On-court or on-field activities called by any member of the team and confined to members of the team • Required weight training and conditioning activities • Required participation in camps/clinics • Visiting the competition site in golf or cross country • Participation outside the regular season in individual skill-related instructional activities with a member of the coaching staff • Discussion or review of film • Participation in a physical activity class for student-athletes only and taught by athletics staff • Participation in National Youth Sports Program clinics in which student-athletes and coaches are both present Required Athletically Related Activities- include any activities, including those that are countable in the daily and weekly limitations that are required of a student-athlete. RARA does not count toward the daily and weekly limitations. RARA activities will change an off day to an on day. RARA activities include, but are not limited to, the following: • Compliance meetings; • Organized team promotional activities • Recruiting activities, including student-host duties; • Media activities; • Fundraising events; • Community service events; and • Team-building activities Activities that do not count as RARA or CARA for the purposes of practice hour limitations and days off, not an exhaustive list: • Voluntary Activities • Academic meetings • Health and Medical Activities (e.g. medical evaluations/treatments/rehab, training room activities) • Academic related activities (e.g. meetings with academic advisors/tutors, study hall, tutoring sessions, academic meetings with coaches) • Life Skills meetings (e.g. Lancer Leadership, Lancer Legacy, Lancer Launch) • Compliance meeting to resolve issues or answer questions • Meetings with a coach that is initiated by the student-athlete • Drug/Alcohol educational meetings or CHAMPS/Life Skills meetings • Student-athlete advisory committee/Captain’s Council meetings • Voluntary weight training not conducted by a coach • Voluntary sport-related activities, no attendance taken, no coach present • Traveling to/from the site of competition so long as there is no CARA or RARA on this same day VOLUNTARY ACTIVITY A student-athlete may participate in voluntary sport-related activity over the allowable number of practice hours per week provided: • A student-athlete must not be required to report information back to a coach or other athletics department staff member and no staff member who observes the activity (i.e. athletic trainer, strength coach) may report information back to the student-athlete’s coach. • A student-athlete must initiate and request the activity solely on his/her own accord. • A student-athletes attendance or participation in a voluntary activity must not be recorded for the purpose of reporting such information back to the coaching staff or other student-athletes. • A student-athlete may not be subject to penalty for not participating or recognition/incentives based on his/ her participation. • A coach is not present to view or assist the voluntary activity.

27 CARA REPORTING Student-Athletes will be randomly selected to review and verify (or refute) CARA reports in ARMS every week. Only verify the CARA report if the information is accurate. Initialing an inaccurate CARA report is a violation of NCAA Bylaw 10.1 and can result in loss of eligibility. If the CARA report is inaccurate, student-athletes are expected to report this to the Athletic Compliance Administrator immediately. SUMMER ACTIVITIES During the summer, the NCAA allows staff members to provide student-athletes recommended summer workout programs to maintain athletic performance and return to campus fit for competition. These workout programs are voluntarily and therefore student-athletes are not required to report any information back to his/her coaching staff, including the strength and conditioning staff. In addition, the conditions mentioned above in “Voluntary Activity” also apply. It is permissible for coaches to require strength and conditioning testing upon return to campus to assess student-athletes level of fitness for participation in athletic activity. In addition, student-athletes may participate in on-campus voluntary weight training and conditioning activities conducted by the Strength and Conditioning staff during the summer. These activities must be voluntary and meet the criteria for voluntary activity noted above. SUMMER ACTIVITIES – BASKETBALL Basketball student-athletes enrolled in summer school or meeting an academic exception, may participate in eight weeks of mandatory athletically related activities with the coaching staff. The student-athlete may participate in up to 8 hours per week of required athletically related activities, with no more than 4 hours of individual skill instruction with a coach included in the 8 hours per week. Student-athletes participating in these mandatory activities and are randomly selected are required to review the weekly practice log in ARMS and verify (or refute). OUTSIDE COMPETITION Outside competition is considered any athletics competition against any other athletics team (including an alumni team) that does not represent the intercollegiate athletics program for Longwood. Any student-athlete who participates in outside competition during the academic year becomes ineligible and may not participate in intercollegiate competition until the NCAA has restored the student-athletes eligibility. For sports other than basketball a student-athlete may participate in outside competition during an official vacation period (winter break) that is outside of the sports declared playing season. If a student-athlete wants to participate in outside competition during the academic year, you must contact the Athletic Compliance Administrator with no less than 3 weeks’ notice and include all the information pertaining to the competition, including whether you will be on a team. A student-athlete may not compete in outside competition during the academic year without express permission from Compliance. Failure to do so could result in a loss of eligibility for athletic competition. LIMITS FOR EACH SPORT ARE AS FOLLOWS: Basketball Competition on an outside team may only occur between June 15th and the prior to the first day of classes for the fall semester and only in NCAA approved summer leagues. A team shall include no more than two players with collegiate basketball eligibility remaining from any one college and must limit their competition to one team in one league. The summer league must be within 100 air miles of Longwood University or within 100 air miles of the student-athlete’s official residence at the end of the academic year. Each student-athlete must request and receive written permission through the Compliance Administrator prior to participating in any summer league. A student-athlete who participates in any organized competition, except while representing the institution or in an NCAA approved summer league, will be ineligible for any further collegiate competition in the sport of basketball. Baseball & Softball No more than four (4) players from the Longwood team may play on the same outside team. Competition on an outside amateur team may only occur during the summer months or during vacation periods, which are outside of Longwood’s declared playing or practice season. Competition on an outside team during any other part of the academic year will render the student-athlete ineligible for the remainder of that academic year and the following academic year. Field Hockey, Lacrosse, & Soccer No more than five (5) players from the Longwood team may play on the same outside team. Competition on an outside amateur team may occur no earlier than May 1 and continuing through the summer or during vacation periods which are outside Longwood’s declared playing and practice season. Competition on an outside team during any other part of the academic year will render one ineligible for the remainder of that academic year and the following academic year.

28 Cross Country, Golf, & Tennis Limitations on the number of student-athletes only apply to representing an outside team during the academic year vacation periods that are outside the declared playing and practice season. Competition on an outside team may only occur during the summer months or during vacation periods that are outside Longwood’s declared playing and practice season for one’s sport. Competition on an outside team during any other part of the academic year will render the student-athlete ineligible for the remainder of that academic year and the following academic year. It is permissible for a student-athlete to participate in outside competition as an individual during the academic year in the student-athlete’s sport, as long as the student-athlete represents only himself or herself in the competition and does not engage in such competition as a member of or receive expenses from an outside team. OLYMPIC AND NATIONAL TEAM DEVELOPMENT PROGRAM There are no limits on the number of student-athletes from the same institution who may participate in Olympic and national team development programs. Such programs may also include a coach and student-athlete from the same institution provided: a. The national governing body (NGB) conducts and administers the developmental program. b. The NGB selects coaches involved in the developmental program; and c. The NGB or the selected coaches select the involved participants. RECRUITING Student-athletes may have the opportunity to participate in the recruiting process under certain circumstances. The topics below cover permissible and impermissible activities for student-athletes with regard to recruiting. STUDENT HOST The most common recruiting activity student-athletes participate in is during an official visit. An official visit is a visit in which Longwood University pays the expenses for a prospective student-athlete to visit our campus for a limited amount of time. On an official visit, many of you may serve as a student host. The following are guidelines in order to serve as a student host: • A student-athlete must be enrolled full-time. • Only one student-host may be provided a free meal if attending a restaurant. • The student host shall only receive money to entertain the prospect, the prospect’s parents or spouse and the student host. • A maximum of $40.00 a day will be provided to cover all entertainment expenses. An additional $20.00 a day may be provided for each additional prospect being hosted by one student-athlete. Entertainment expenses can include late night snacks. • A student host may not purchase alcoholic beverages regardless of whether the host or the prospect is of legal drinking age. • No cash may be given to the visiting prospect. • A student host may not use entertainment funds to purchase gifts or souvenirs for the prospect. • A student host may not use transportation provided or arranged by a Longwood staff member or booster of the athletics program. • A student host may not transport the prospect or friends/family more than 30 miles from campus. • A student host may not allow recruiting conversations to occur, on or off campus, between a prospect and a booster. • A student host may receive complimentary admission when accompanying a prospect to an on campus athletics event. • A student host may not use student host money to entertain any individuals other than the prospect and his/ her parents or legal guardians. This includes teammates, friends, coaches, etc. • A student host shall be responsible for turning in all receipts the day after the visit and signing the Student Host form. In addition, the following are strictly prohibited during an official visit: • The use of alcohol, regardless of age • The use of drugs • The use of any type of sexual activity as a recruiting tool • Entertainment outside a 30-mile radius of campus

29 • Gambling activities • Interaction with boosters of the athletics program • Any other activity that violates criminal law, Longwood policy or NCAA rules Prior to an official visit, the head coach, or his/her designee, is responsible for reviewing the Student Host Instructions and Official Visit Policy with the student host and prospect. At that time, the coach can provide the entertainment money to the student host. The student host and the head coach are responsible for signing the Student Host Form. By signing the Student Host Form, the student-athlete certifies the Student Host Instructions and Official Visit Policy have been reviewed with him/her and the prospects and receipt of the entertainment money. After the official visit, the student who served as a host must return receipts for use of any and all entertainment money and any remaining money no later than the day after the conclusion of the official visit. The student host and the head coach will certify how much of the entertainment money was spent and returned. The Student Host form will be submitted to the Compliance Administrator TELEPHONE CALLS A student-athlete may not make or participate in telephone calls to a prospect at the direction of a coach. If a student-athlete has a pre-established relationship with a prospective student-athlete, he/she may call the prospect provided it is not at the direction of the coach or at the expense of the Longwood University Athletics Department. The student-athlete may receive telephone calls from prospects at the prospects’ expense at any time. PICK-UP GAMES A student-athlete may participate in practice or pick-up game activities with a prospect while the prospect is on campus provided the activity is not at the direction of the coaching/athletics staff, not observed by any member of the coaching staff and no information is required to be reported back to the coaching staff. NOTIFICATION OF TRANSFER POLICY AND PROCEDURE INTENT TO TRANSFER POLICY A student-athlete’s decision to initiate the transfer process should not be taken lightly, and may cause unintended consequences. This policy is designed to educate student-athletes about the possible consequences and outcomes of initiating the transfer process. In order to discuss transferring with another college coach, Longwood University student-athletes must first obtain authorization through this Transfer Policy & Procedure, and be placed on the NCAA Transfer Database. NCAA rules prohibit other college coaches from contacting or replying to a Longwood student about transferring prior to being entered into the NCAA Transfer Database. Tampering is “unauthorized direct or indirect communication with a student-athlete at another school,” and is an NCAA violation that could lead to a student-athlete’s ineligibility. (See definitions of direct and indirect contact the Relevant Bylaw section below) A written notification of transfer simply allows the student-athlete to speak to another school about transferring, but does not mean that the student-athlete is automatically eligible to participate at the new school. Generally, upon transferring to another school, all student-athletes are required to sit a year ‘in-residence” (eligible for practice, but not competition), subject to exceptions (See Relevant Bylaw section below). Longwood University Athletics is required to enter the student-athletes information into the NCAA’s Notification to Transfer Database portal within two-business days of the submission of the ARMSSOFTWARE Notification of Transfer form. (See Procedure) Procedure 1. If a student-athlete desires to transfer, the first step is to contact your head coach and or your team’s sport administrator. 2. Should a student-athlete wish to transfer to another four-year NCAA or NAIA institution she/he must submit the “Notification of Transfer” form through ARMSSOFTWARE. a. A student-athlete may set up an appointment with the Director of Compliance to complete the “Notification of Transfer” form. OR b. A student-athlete can sign on to their account in ARMSSOFTWARE and complete the “Notification of Transfer” form themselves; i. Log on to ARMSSOFTWARE ii. Click on workflow launchpad iii. Click on Notification of Transfer form

30 c. The beginning of the two-business day NCAA requirement to enter the student-athlete’s name in the NCAA’s Notification to Transfer Database portal for other four-year institution will begin when ARMSSOFTWARE marks the “Notification of Transfer” form submitted. d. If the student-athlete has not met with the Head Coach, the Director of Compliance will immediately inform the head coach and sport administrator upon notification of a student-athlete’s intent to enter the portal (either through meeting request or ARMS) as well as encourage the student-athlete to meet with the coach prior to submission; 3. Student-athlete’s name and sport shall be entered into the NCAA’s Notification to Transfer database for other four-year institutions to view the name within two business days after the “Notification of Transfer” form is submitted through ARMSSOFTWARE. a. The day ARMS stamps the Notification of Transfer as submitted equals Business Day Zero (0) ; b. A “business day” is any weekday that Longwood University is open for normal business operations. (e.g. emergency or weather related closings, days closed during holiday breaks, etc are not business days) 4. Student-athletes who submit “Notification of Transfer” form may be denied any or all of the following services, including but limited to: a. Cancellation or reduction of athletics aid the following semester; i. If the Student-athlete submits the “Notification of Transfer” form during a semester break (e.g. winter break between fall and spring terms or summer break between spring and fall terms), the head coach may immediately cancel athletics aid; ii. If your athletics aid is cancelled, the student-athlete will receive notification from the Financial Aid Office and have the opportunity to appeal the athletics aid cancellation; b. A roster spot; c. Athletic academic services; d. Athletic Training facilities and Athletic Trainers; e. Access to athletics’ facilities to include, among others, courts, fields, locker rooms, and practice equipment; f. Access to the strength and conditioning room and coaching staff; g. Complimentary tickets for the Student-athlete’s sport; h. All other student-athlete specific offerings, such as end of the year banquet, Lancer Leadership, life-skills events, etc. i. Not granting the one-time transfer exception to avoid sitting out a full academic year at the transfer institution; j. Priority registering for classes and any other complimentary or other services provided to student-athletes; 5. The Head Coach will notify Compliance of the restrictions and discontinued services through the “Transfer Restriction” form through ARMSSOFTWARE (or email until the form is published); (The Head Coach or Sport Administrator should make every effort to communicate with the student-athlete the restrictions and discontinued services prior to official notification from the compliance office). 6. Compliance will officially notify the Student-athlete of the restrictions and cancellations; 7. A Student-athlete who does not meet the NCAA required grade point average and causes Longwood Athletics to lose an APR point may be denied the one-time transfer exception. 8. A Student-athlete may remove her/his name from the transfer database portal at any time by submitting the “Transfer Portal Removal” form in ARMSSOFTWARE, however being removed from the portal does not guarantee reinstatement of any of the restrictions or cancellations. 9. A Student-athlete who does not meet the criteria to earn the APR eligibility or retention points, because of not meeting the 3.3 grade point average to transfer to a junior college (2 year school) or a 2.6 grade point average to transfer to another 4 year institution, may not be granted the one-time exception to the transfer rule to be eligible without sitting out a year in residence.

31 RELEVANT NCAA AND BIG SOUTH BYLAWS General Rule - Contact with Coaches at other Institutions. • An athletics staff member cannot make contact with the student-athlete of another NCAA Division I institution, directly or indirectly, without first obtaining authorization through the “Notification of Transfer” process. • This rule applies to a representative of the institution’s athletics interests (e.g., Booster, Alumnus)). Definitions • Direct Contact with Coaches of Other Institutions: “Direct Contact” occurs when an institutions’ coach(es) actively recruits student-athletes from other four-year institutions in an effort to secure their transfer and ultimate participation in the institution’s athletics program (e.g., when a coach attempts to “poach” a student-athlete from another four-year institution). This may occur through direct traditional or electronic communication, or face-to-face conversations. • Indirect Contact with Coaches of Other Institutions: “Indirect Contact” occurs when an institution’s coach directs a third party (e.g., family member, former coach or teammate, other acquaintance(s)) to contact, recruit, or solicit a current Longwood University student-athlete to secure their transfer and ultimate participation in the institution’s athletics program. These third parties may or may not have a preexisting relationship with the student-athlete. o If a student-athlete has a pre-existing relationship with a coach of another institution (or a 3rd party) and reaches out unprompted, this can create an awkward situation for a coach who is mindful of NCAA rules and who makes a good-faith effort to terminate the conversation. It is in your best interest to avoid this type of situation for the ramifications set forth below. • Eligibility Ramifications: o If a coach at another institution has impermissible recruiting contact with a Division I four-year transfer student-athlete that constitutes a violation of the notification of transfer legislation, (e.g., coach contacting student-athlete prior to the student formally initiating the written transfer notification process), it could constitute a significant breach of conduct (NCAA Level II violation), and could cause the student-athlete to be deemed ineligible at the subsequent infringing institution. o If a student-athlete engages in impermissible recruiting contacts with an institution, he or she becomes ineligible to represent that institution in intercollegiate athletics. The student-athlete’s eligibility may be restored if circumstances clearly warrant restoration. (See NCAA Bylaw 13.01.1). o The notification of transfer process does not impact a student-athlete’s eligibility for athletics aid at another Division I institution. Written Policies. • An institution shall have written policies related to the implications of a student-athlete providing written notification of transfer, including a description of services and benefits (e.g., academic support services, access to athletics facilities) that will or will not be provided to a student-athlete upon receipt of notification. • Such policies shall be published and generally available to student-athletes (e.g., student-athlete handbook, institution’s website). (NCAA Bylaw 13.1.1.3.2). Disciplinary Suspension. A student who transfers to any NCAA institution from a collegiate institution while the student is disqualified or suspended from the previous institution (as opposed to one of the institution’s teams) for disciplinary reasons (as opposed to academic reasons) must complete one calendar year of residence at the certifying institution. (NCAA Bylaw 14.5.1.2). Transfer While Ineligible Due to Positive Drug Test. If a student-athlete is declared ineligible due to a positive drug test administered by the NCAA transfers to another NCAA institution, the institution from which the student-athlete transferred must notify the new institution of the student-athlete’s ineligibility (NCAA Bylaw 13.1.1.3.6). Residence Requirement—General Principle. A student who transfers (see Bylaw 14.5.2) to a member institution from any collegiate institution is required to complete one full academic year of residence (see Bylaw 14.02.14) at the certifying institution before being eligible to compete for or to receive travel expenses from the member institution (see Bylaw 16.8.1), unless the student satisfies the applicable transfer requirements or qualifies for an exception as set forth in this bylaw. (NCAA Bylaw 14.5.1). 32 Exception to One-Year Residence Requirement: Non-recruited Student The student transfers to the certifying institution, and the following conditions are met: (Revised: 1/9/06) (a) The student-athlete was not recruited by the certifying institution (per Bylaw 13.02.14.1); (b) No athletically related financial assistance has been received by the student-athlete; and (c) The student-athlete has not competed for any previous institution and has not engaged in other countable athletically related activities in intercollegiate athletics beyond a 14-consecutive-day period at any previous institution. The 14-consecutive-day period begins with the date on which the student-athlete first engages in any countable athletically related activity (see Bylaw 17.02.1). (NCAA Bylaw 14.5.5.2.9) Exception to One-Year Residence Requirement – One-Time Transfer. The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met (for graduate students, see Bylaw 14.6.1)): (a) The student is a participant in a sport other than baseball, basketball, bowl subdivision football or men’s ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a Football Championship Subdivision institution that offers athletically related financial aid in football to a Football Championship Subdivision institution that does not offer athletically related financial aid in football; (b) The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 14.5.5.2.6 (discontinued/non-sponsored sport exception); (c) At the time of transfer to the certifying institution (see Bylaw 14.5.2), the student would have been academically eligible had he or she remained at the institution from which the student transferred, except that he or she is not required to have fulfilled the necessary percentage-of-degree requirements at the previous institution; and (d) If the student is transferring from an NCAA or NAIA member institution, the student’s previous institution shall certify in writing that it has no objection to the student being granted an exception to the transfer- residence requirement. If an institution receives a written request for a release from a student- athlete, the institution shall grant or deny the request within seven business days. If the institution fails to respond to the student-athlete’s written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete. (NCAA Bylaw 14.5.5.2.10). Hearing Opportunity. If the student’s previous institution denies his or her written request for the release, the institution shall inform the student-athlete in writing that he or she, upon written request, shall be provided a hearing conducted by an institutional entity or committee outside the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The institution shall conduct the hearing and provide written results of the hearing to the student-athlete within 15 business days (see Bylaw 14.02.4) of receipt of the student-athlete’s written request for a hearing. The student-athlete shall be provided the opportunity to actively participate (e.g., in person, via telephone) in the hearing. If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete. (NCAA Bylaw 14.5.5.2.10.1) Exception – Non-Recruited Student. A student-athlete who does not qualify for the exception due to Bylaw 14.5.5.2.10(a) may use the one-time transfer recruited by the original four-year institution and has never received institutional athletically related financial aid from any four-year institution. (NCAA Bylaw 14.5.5.2.10.2). Recruited Prospective Student-Athlete. Actions by staff members or athletics representatives that cause a prospective student-athlete to become a recruited prospective student-athlete at that institution are: (Revised: 1/10/90, 1/11/94 effective 8/1/94, 1/10/05 effective 8/1/05, 12/13/05, 4/26/17 effective 8/1/17, 4/25/18) (a) Providing the prospective student-athlete with an official visit; (b) Having an arranged, in-person, off-campus encounter with the prospective student-athlete or the prospec- tive student-athlete’s family members; or (c) Issuing a National Letter of Intent or the institution’s written offer of athletically related financial aid to the prospective student-athlete. Issuing a written offer of athletically related financial aid to a prospective student-athlete to attend a summer session prior to full-time enrollment does not cause the prospective student-athlete to become recruited. (NCAA Bylaw 13.02.14.1)

33 Big South Conference (BSC) Intra-Conference Transfer Rule All student-athletes in BSC sponsored sports shall sit out one year if they transfer with the BSC to participate in the same sport. This policy is not applicable to student-athletes who transfer to a BSC institution and meet the NCAA requirements for 4-2-4 Transfers, Bylaw 14.5.6.(BSC Policy Manual Article IX, Section 6- Intra- Conference Transfer Rule). Financial Aid - Reduction, Cancellation or Nonrenewal Permitted. Institutional financial aid based in any degree on athletics ability may be reduced or canceled during the period of the award or reduced or not renewed for the following academic year or years of the student-athlete’s five-year period of eligibility if the recipient: (a) Voluntarily (on his or her own initiative) withdraws from a sport at any time for personal reasons; however, the recipient’s financial aid may not be awarded to another student-athlete in the academic term in which the aid is reduced or canceled; or (b) Violates a non-athletically related condition outlined in the financial aid agreement or violates a docu- mented institutional rule or policy (e.g., academics policies or standards, athletics department or team rules or policies); or (c) Provides written notification of transfer (see Bylaw 13.1.1.3) to the institution; however, the student- athlete’s financial aid may not be reduced or canceled until the end of the regular academic term in which written notification of transfer is received. If a student-athlete provides written notification of transfer to the institution between regular academic terms (winter break, summer break) the institution may reduce or cancel the financial aid immediately. (NCAA Bylaw 15.3.5.1). ETHICAL CONDUCT Being a Division I student-athlete at Longwood University is a privilege and should be treated as such. With this privilege comes tremendous responsibility that is of utmost importance. Each student-athlete can help bring positive or negative recognition to Longwood University through his/her athletic success, academic achievements, and his/her actions and behaviors. Student-athletes represent their family, team, coaches, Athletics Department, and Longwood University. A student-athlete is expected to acknowledge and accept the requirements and responsibilities that come with being a representative of the University. Student-athletes are expected to abide by all Longwood University, Athletics Department, and NCAA policies and procedures at all times. Failure to do so could result in suspension, dismissal from the team, and/or loss of athletics aid in addition to any Longwood University or legal sanctions. These sections cover multiple areas with regard to ethical conduct. ACADEMIC MISCONDUCT All institutional staff members and student-athletes are expected to act with honesty and integrity in all academic matters. Academic misconduct while a student-athlete at Longwood University includes any violation or breach of an institutional policy regarding academic honesty or integrity (e.g. academic offense, academic honor code violation, plagiarism, academic fraud, etc.). All student-athletes must familiarize themselves with Longwood University’s Student Handbook in all aspects, but in particular the sections relating to the policies and procedures of the Honor System. http://www.longwood. edu/assets/judicial/StudentHandbook.pdf Additionally, each student-athlete must familiarize themselves with the Honor Code Twelve Points. http://www. longwood.edu/studentconduct/12017.htm BIG SOUTH CONFERENCE In accordance with Big South Conference policies, it shall be the responsibility of each member institution to ensure all of its students and all individuals employed by or directly associated with it comport themselves in a sportsmanlike manner when representing their institution, especially at intercollegiate athletics contests. Acts of unsportsmanlike conduct shall be subject to disciplinary action by the conference, which include but are not limited to private or public reprimand, suspension from competition(s), or monetary fine(s) in accordance with Big South policies and procedures. LONGWOOD UNIVERSITY Student-athletes must abide by Longwood University rules and regulations, including those in the Student Handbook. The Student Handbook can be found at the following website http://www.longwood.edu/ studentconduct/. Included in the Student Handbook are policies, which cover several areas of conduct, including but not limited to sexual harassment, the honor code, residence life, use of technology, and alcohol and drug use. 34 LONGWOOD UNIVERSITY ATHLETICS DEPARTMENT A student-athlete is responsible for abiding by all team and Athletics Department rules and regulations including those within this Student-Athlete Handbook. Students are responsible for following team rules established by the coaching staff, while some rules apply to all student-athletes. These rules are established in the following Student-Athlete Code of Conduct. STUDENT-ATHLETE CODE OF CONDUCT The role of a student-athlete is a privilege, not a right. As such, student-athletes assume the responsibilities of promoting the goals and values of Longwood Athletics in all of conduct. • Treat all individuals with dignity and respect. This includes all individuals that you will encounter (i.e. coaches, administrators, faculty, staff, parents, spectators, etc) through your participation with Longwood Athletics. • Compete with the highest level of sportsmanship. Demeaning, disrespectful or threatening comments made towards teammates, coaches, opponents, spectators, officials, or staff will not be tolerated. This code is intended to prevent physical or verbal abuse of another individual, excessive profanity, vulgar gestures, or demeaning an individual based on one’s race, religion, age, disability, gender, national origin, or sexual orientation. • Strive for honesty and integrity in all statements and actions. This includes providing complete and truthful information when asked and to avoid assisting other individuals in providing false or misleading information. • As a student, your first responsibility is to obtain an education. That means you should be in attendance for every class. Absences due to competition are excused absences, but you are responsible for discussing this with your professors and to review any missed material or assignments. If you are sick, you must contact your professor, Academic Coach and coach to ensure your absence can be excused, otherwise you must be in class. Failure to go to class may result in you being suspended from competition. • Understanding the importance of being punctual is critical. Be on time for every commitment that you have. This includes turning in your academic work on time. • Give 100% both mentally and physically to your academics and athletics. • Do not consume alcoholic beverages on team trips, at Longwood athletic events or any event sponsored by Longwood. Be aware that Virginia law prohibits anyone under the age of 21 from consuming alcohol. • Do not use tobacco products while participating in practice or competition while representing Longwood University. Use of tobacco products during these activities is an NCAA violation and must be reported to the NCAA. Longwood University discourages use of such products at any time in concern for your health. • Social networking sites are public domains and you are responsible for your conduct, language, actions and information that is posted on any social networking site. Be careful and cautious to share only appropriate information for your safety. • As a student-athlete, you accept the responsibility of being a representative of Longwood University. Always represent yourself in a positive manner, do not embarrass yourself, your team, your family or Longwood University through your conduct. NCAA Student-athletes are expected to abide by NCAA rules and regulations and meet each NCAA requirement for eligibility. Bylaw 10.01.1 states that “all participating student-athletes shall act with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, their institutions and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports.” Unethical conduct by a student-athlete (including student managers, cheerleaders, and athletic training students) may include, but is not limited to, the following: • Failure to provide information relevant to a possible violation of NCAA regulations when requested to by the NCAA or Longwood University • Academic fraud or providing false academic information • Knowingly providing a prospective student-athlete with an extra benefit • Knowingly providing false or misleading information concerning a possible violation of NCAA regulations If a student-athlete has a reason to believe that an NCAA violation has occurred with him/herself, his/her team, his/her coach, etc. the student-athlete is expected to immediately report such information to the Assistant Athletic Director/Compliance & Student Services or someone within the Athletics Department Administration.

35 SPORTSMANSHIP The NCAA and Longwood University encourages and promote good sportsmanship by student-athletes, coaches, administrators, and spectators at Longwood University events. While representing Longwood University, as a student-athlete or fan, profanity, racial or ethnic comments, other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition and other action at the discretion of the Athletics Department. FINANCIAL AID The Office of Financial Aid upon recommendation of the Head Coach and approval by the Director of Athlet- ics and Office of Financial Aid award athletic scholarships. NCAA rules permit an athletics scholarship may cover the full cost of attendance as determined by the Office of Financial Aid in accordance federal guidelines, which includes tuition, fees, room, board, required course related books, transportation, personal expenses and supplies. The Athletics Department, in accordance with Office of Financial Aid, may award athletics aid up to the defined cost of attendance; however each athletics aid agreement will specify the amount, percentage and/or expense to be awarded. Required course related books might only be provided to those individuals receiving a full athletic scholarship, which includes tuition, fees, room and board, and must be designated on the Athletics Scholarship Agreement. CANCELLATION OR REDUCTION OF ATHLETICS AID Athletic scholarships can be issued for no less than one academic year and for no more than a period that would exceed a student’s five-year period of eligibility. Aid agreements are renewable (unless otherwise specified in the scholarship agreement). Athletic scholarships can be reduced or canceled during the period of that one year if you: • Render yourself ineligible for athletics competition; or • Becomes ineligible for financial aid per NCAA rules; or • Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement; or • Engages in serious misconduct that brings disciplinary action from this institution; or • Voluntarily withdraws from your sport for personal reasons. If the recipient withdraws from a sport for personal reasons reduction or cancellation may occur immediately; or • Engage in conduct that is contrary to the policies and procedures established in the Longwood University Student Handbook, Student-Athlete Handbook, or Student-Athlete Code of Conduct. In addition, a student-athletes scholarship may be immediately reduced or cancelled for failure to follow university and athletic department policies and/or if he/she do not fulfill responsibilities by: • Attending or preparing for classes; • Attending required study table; • Utilizing the academic resources that are available (e.g., tutoring, academic coaching) • Utilizing the medical and rehabilitation services that are available (e.g., athletic training, physical appointments) • Following prescribed team rules as provided by the coaching staff. In order for this provision to be applicable, team rules must be provided to the student-athlete by the 15th day of his/her first semester. A student-athletes athletics aid may not be decreased or cancelled during the period of the award (as listed on the scholarship letter) for any of the following reasons: • On the basis of a student-athlete’s athletics ability, performance, or contribution to the team’s success; or • Injury that prevents the student-athlete from participating in athletics; or • For any other athletic reason. A student-athletes athletics aid may be increased during the period of award, upon approval by the Head Coach, Athletics Department and Office of Financial Aid. RENEWAL/NONRENEWAL OF ATHLETICS AID PROCEDURES Each year the Office of Financial Aid must inform student-athletes who receives athletics aid, of their renewal or nonrenewal of aid in writing by July 1st. If a scholarship is renewed, the student-athlete will receive a new Athletics Financial Aid Agreement to signed and dated by the student-athlete or his/her parent or legal guardian (if under the age of 21), within the specified timeframe for when the student-athlete received the scholarship.

36 Renewal of athletics aid is not guaranteed. A student-athlete’s scholarship may not be renewed under the conditions listed in the Cancellation or Reduction of Athletics Aid or if you: • Fail to represent Longwood University in a manner consistent with the mission of the University or Athletics Department as listed in the Student Handbook, Student-Athlete Handbook or team rules as approved by the Athletics Department. This includes athletic, academic and/or personal conduct. If a student-athletes scholarship will be reduced or not renewed, he/she will receive written notification from the Office of Financial Aid noting the reason for nonrenewal and the appropriate appeals procedures. See the Financial Aid Appeals Section in this handbook for further information. Reduction of athletics aid is any reduction in the original amount of athletics aid or the original length of the athletics aid agreement (if previously awarded a multi-year athletics aid agreement). The length of an athletics aid agreement renewal may be awarded less than the previous athletics aid agreement if the student-athlete will exhaust his/her eligibility at the end of the new agreement. FINANCIAL AID APPEALS PROCEDURES All appeals must be in writing and submitted to the Office of Financial Aid within 14 calendar days of the date of the letter notifying the student-athlete of the action. If the student-athlete is unclear as to the cause or justification for the scholarship action, a request may be made to the Office of Financial Aid to provide this information at or prior to the submission of the written appeal. The appeal must state specifics as to why the scholarship action is being appealed, including any particular circumstances. Notification of a pending appeal will be sent to the Athletics Department and the head coach of the sport upon receipt of the written appeal. If any additional information or documentation supporting the decision is required, the head coach will be requested to provide this information within five working days of being notified of the receipt of the appeal. Following the receipt of the student-athlete’s appeal, the Financial Aid liaison to Athletics and the Director of Financial Aid will review the written appeal and any supporting documentation. This deliberation will take place within ten working days of the receipt of the appeal from the student-athlete. Written notification of the findings will be provided to the student-athlete at the conclusion of the review. Based upon the statements and documentation provided, a decision will be rendered with one of the following outcomes: • The decision to reduce, cancel or not renew the student-athlete’s aid in accordance with the coach’s action will be sustained. Primary to this outcome will be a determination that the action taken with the parameters of the NCAA, Longwood University, and Athletics Department regulations or policies and procedures. • The athletics aid will be reinstated with or without conditions. Following the decision, either the student or Athletics Department may request a copy of the complete appeal. If the student-athlete is not satisfied with the decision, he/she has 14 calendar days from the date of the letter in which to submit a written appeal to the Financial Aid Appeals Committee for an in-person hearing. The decision of the Financial Aid Liaison to Athletics and the Director of Financial Aid may also be appealed by the Athletics Department following this procedure. At this level of appeal, the Financial Aid Appeals Committee will adjudicate the case. The committee consists of a staff person from the offices of Registration, Cashiering and Student Accounts, and Career Center. The Director of Financial Aid who is a non-voting member of the committee conducts the in-person hearing proceedings. All written information and documentation is provided to the Committee for review. At the hearing proceedings, the student-athlete will represent him/herself during the proceedings and may have one advisor present who will have no voice in the proceedings other than to advise the student directly. Witnesses for the student may be asked to be available at the time of the hearing and may be called upon as appropriate. The Athletics Department will be represented by the appropriate coach/es and witnesses may be available to be called upon during the hearing. The Committee will make its decision to either uphold the reduction/cancellation of the athletics aid or to order reinstatement of the aid with or without conditions. Written notification of the decision of the Committee will be provided within 10 days of the hearing date. Notice will be provided to the Athletics Department, the appropriate coach/es, and the student-athlete. The decision of the Financial Aid Appeals Committee is considered to be final.

37 OUTSIDE SOURCES OF AID A student-athlete is permitted to receive financial aid in any way related to athletics ability, either from Longwood University or an outside source, as well as sources unrelated to athletics ability (loans, grants, Pell Grants, etc.), up to a full cost of attendance as determined by the Office of Financial Aid (covering tuition, fees, room, board, required course related books, transportation, personal expenses, supplies). Each student-athlete is required to report all outside aid on the Receipt of Outside Aid Form at the start of the academic year. The Office of Financial Aid will determine whether the outside aid is permissible within accordance of NCAA, state and federal guidelines. If a student-athlete receives aid in excess of the permissible amount of NCAA allowable aid, the student-athlete’s athletics aid will be reduced or the student-athlete will be asked to decline an outside award to remain in accordance with NCAA rules. SUMMER SCHOOL AID Longwood University is committed to assisting student-athletes in achieving their educational goals and the realization of graduation. Therefore, the Athletics Department has reserved limited resources to provide student- athletes with athletically related financial aid during the summer term(s) to be awarded within the guidelines of the University, Big South Conference (or applicable conference), and the NCAA. Summer school aid is available to student-athletes based on the availability of funds, a determination of need for aid, and pending the approval of the Athletics Department and Financial Aid Office. To be eligible for summer school aid, a student-athlete: 1. Must have received athletics aid during the previous academic year; a. A student-athlete may only receive summer school aid up to the same proportion of aid, which he/she received during the academic year. 2. Must be in good academic standing; 3. May be required to repay tuition if courses are dropped or withdrawn; 4. May be required to repay tuition if courses are failed. Repayment of tuition will be based upon various factors including, but not limited to: • Class attendance; • Work ethic (including tardiness or failure to complete work as assigned); • Professor’s evaluation; • Violation of the Longwood Honor Code. The Faculty Athletics Representative will evaluate all scenarios of repayment. Summer school aid applications are made available each spring and can be found on the Academic Services website or in the Office of Student-Athlete Enhancement. Applications must be completed in their entirety and submitted by April 1st. If the student-athlete has been selected to receive summer school, he/she will be notified by the Office of the Student-Athlete Enhancement and must sign a Summer School Scholarship Agreement. ATHLETIC SCHOLARSHIPS & FAILED OR REPEAT COURSES The Athletic Department reserves the right to deny athletics aid for repeat courses taken during the academic year or summer sessions. The Athletics Department will review each request for athletics aid for a repeat course. If the course was previously failed due to Academic Honor Code violations, failure to attend class, complete coursework on-time, or use available academic resources, we reserve the right to deny athletics aid for tuition, fees, room, board and/or books in part or in full. GAMBLING The NCAA opposes all forms of legal and illegal sports wagering. Sports wagering has the potential to undermine the integrity of sports contests and jeopardizes the welfare of student-athletes and the intercollegiate athletics community. Sports wagering demeans the competition and competitors alike by a message that is contrary to the purposes and meaning of “sport”. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches, and institutions in fair contests, not the amount of money wagered on the outcome of the competition. For these reasons, the NCAA membership has adopted specific rules prohibiting athletics department staff members and student-athletes from engaging in gambling activities as they relate to intercollegiate or professional sporting events. This includes betting through a bookie, online pools, family pools, Facebook pools, fantasy leagues or any other wagering designed to award anything of tangible value to a winner.

38 In addition to actually wagering on sporting events, providing information to someone within organized gambling regarding an event or student-athlete is also prohibited. Organized gambling on sports has become a serious business, one in which the gambling industry is constantly seeking sources of information to set the betting lines or odds. If this occurs, you must immediately report this information to your coach or someone within the Athletics Department Administration. Involvement in gambling, regardless of how minor, may jeopardize any or all of your athletics eligibility. Longwood University strongly supports the NCAA’s position on gambling and also strongly discourages all forms of gambling; including gambling unrelated to athletics events, such as poker, blackjack, etc. Gambling can become a very addictive behavior, one that can jeopardize your health, welfare, and athletic or academic success. If you feel that you have an issue with gambling please do not hesitate to contact your coach, the Assistant Athletic Director/Compliance & Student Services, the Associate Athletics Director for Student-Athlete Enhancement or any other Athletics Department administrator to seek help. HAZING Longwood University does not condone hazing to any extent within the student body, including student-athletes. The University has developed an Anti-Hazing Policy to which every student-athlete will abide. The following sections discuss the Anti-Hazing Policy in detail. DEFINITION OF HAZING Longwood University is committed to the belief that abusive behavior, harassment and assault does not build character, does not build leadership skills, and does not foster group loyalty or unity. Hazing is an abuse of power and relationships, and its purpose is to demean others. Hazing is defined as any action taken or situation created intentionally, whether on or off Longwood property, by either fraternity/sorority organizations, student clubs/organizations, athletic teams, individual students or student groups, to produce mental or physical discomfort, endangerment of life, embarrassment, harassment, intimidation, or ridicule. Willingness to engage in any hazing activity does not render the Anti-Hazing Policy unenforceable. Examples include, but are not limited to, the following: • Personal servitude. • A “boot camp” mentality. • Sleep deprivation. • Altering physical appearance, i.e., head or eyebrow shaving, branding, etc. • Forced or required consumption of liquids, solids, or combinations, i.e., alcohol, massive quantities of water, spicy or unusual foods, or non-food items. • Paddling in any form. • Coerced physical activity that causes fatigue. • Exposure to inclement weather. • Confinement in any room or compartment. • Acts of vandalism or acts that aid and abet vandalism or the destruction of property. • Physical or psychological shock. • Publicly wearing apparel and/or partaking in stunts not normally considered being in good taste. • Participating in degrading or humiliating games and activities. • Misuse, theft or destruction of property • Engaging in behavior that is in violation of Longwood University regulations or state and federal laws. ENFORCEMENT Individuals and/or groups who haze are subject to Campus Disciplinary charges, criminal charges filed by Longwood University and/or injured parties, and civil liability from injured parties. 1. The Team Captain and/or person(s) “in charge” will be held individually accountable for ensuring full compliance with the policy. 2. If an act of hazing is alleged, then the Team Captain, person(s) “in charge,” and student(s) involved will be charged with a violation of the Anti-Hazing Policy.

39 3. If hazing is confirmed, then the student(s) will be assigned sanctions as outlined in the Student Handbook. The organization, group, or team may also be assigned sanctions that may include but are not limited to educational assignment, loss of privileges, or loss of recognition status. 4. Team captains, person(s) “in charge” and other student-athletes involved in an act of hazing will be subject to additional penalties at the discretion of the coach and/or Director of Athletics, including, but not limited to, suspension, dismissal from the team and/or loss of athletic scholarships. Each academic year, the Athletic Compliance Administrator will review the Anti-hazing Policy with each team during their assigned compliance meeting. By completing the necessary eligibility paperwork, each student- athlete acknowledges his/her understanding of the policy and agreement to abide by the policy at all times. If a student is involved in an act of hazing or wish to report an act of hazing, he/she may contact the Academic Affairs Office or the Office of Student-Athlete Enhancement. A student-athlete found to be involved in hazing will be subject to the University’s Anti-Hazing policies and procedures. In addition, the student-athlete may be subject to additional penalties at the discretion of the Athletics Department that include but are not limited to suspension, dismissal from the team, and/ or loss of athletics scholarship. SOCIAL NETWORKING POLICY Social networks have grown in popularity within the past few years and are used by millions of students, fans, alumni, faculty, businesses, and the media. While social networking websites are a great way to communicate, express yourself and connect with others, it is advised that you are cautious about the information and pictures you post (or others post about you), as they may adversely affect your personal safety, personal and institutional reputation, and career advancement. The Longwood Athletic Department expects all student-athletes to maintain the highest standards of social and personal conduct. Longwood supports your First Amendment rights to free speech, however please be mindful of the material posted to social networking sites since you are a representative of the University and are in the public eye. While participating in social networking sites, please keep the following guidelines in mind: • A larger audience than you might be aware of (even if you limit access to your site) can view information posted. • Exercise caution as to what information you post on your website including posts about your whereabouts, plans, where you live, phone numbers or any other personal information. You could be opening yourself up to predators or stalkers. In addition, many people are looking to take advantage of student-athletes, while others seek connections with student-athletes to give them a sense of membership in the team. • Future employers may check Google or other social networks to gather information on potential candidates. Use common sense when publishing anything on the Internet. Student- athletes are held responsible for any actions that are deemed inappropriate and compromise the integrity of the institution and your sport. In addition, you are accountable for any behaviors that violate federal and state laws, NCAA, Big South Conference, Mid-American Conference, University, team, and Athletic Department policies. Violating any of the above can result in discipline, team suspension, termination from your team, and reduction or non-renewal of annual athletic scholarship. Examples of inappropriate or offensive behaviors may include depictions or presentations of the following • Hazing • Use of alcohol (if under 21) • Use of drugs • Lewd or lascivious behavior • Communication with sport agents • Slander • Access to valuable team information that promotes sports gambling

40 LONGWOOD ATHLETICS ARREST POLICY These guidelines are intended to provide direction for appropriate responses to each case while providing flexibility. Modifications to the guidelines are acceptable only if they receive prior approval by the appropriate sport supervisor. It is the responsibility of the student-athlete to inform his/her head coach if he/she is charged with ANY crime (excluding traffic infractions not classified as a misdemeanor or felony offense) per the Code of Virginia or other applicable state or national codes in the U.S. or another country. The student-athlete must inform his/her head coach immediately, but no later than 24 hours, after an arrest or formally being charged. This includes a charge or arrest at ANY time during the calendar year (e.g., winter break, summer break) or at any location – on or off campus. Failure to report a charge or arrest could lead to removal from the Longwood Athletics program, as well as termination of an Athletics aid agreement. Any student-athlete arrested and charged with a felony, or a crime involving gambling or game fixing under Virginia law or any other jurisdictional equivalent, shall be suspended immediately from all athletically related activities pending a review by the head coach and sport supervisor OR until charges are dropped, dismissed or otherwise resolved. Any student-athlete who is arrested, charged and/or convicted of a misdemeanor charge (other than gambling or game fixing which are addressed above and other than minor traffic infractions) will be subject to a review process by the head coach and sport supervisor. Head Coaches must meet and discuss proposed disciplinary action with their sport supervisor prior to such action. Decisions relative to suspension or dismissal from the Longwood Athletics program or reduction/cancellation of Athletics aid will be made by the Director of Athletics or his/her designee. Such a decision can be recommended by a head coach and/or sport supervisor to the Director of Athletics for consideration. Student-athletes may appeal the imposed disciplinary action following the procedures outlined below. FINAL REVIEW Behavior associated with a misdemeanor or felony charge that relates to matters that may also violate the student code of conduct will be promptly adjudicated through the appropriate on-campus process, as well as separately addressed via Department of Athletics guidelines, rather than waiting for the final disposition of a case in criminal court – a process that can take a substantial length of time. If a student-athlete is convicted of a criminal offense, the head coach and sport supervisor will review the matter again to evaluate, based on their judgement as to whether the student has upheld the values of the institution, whether and in what capacity the student-athlete should continue to participate in intercollegiate Athletics. These guidelines for student-athletes shall apply in addition to, and shall in no way replace, the guidelines and student-conduct processes that apply to all Longwood students. APPEALS PROCEDURES Within 48 hours of a sanction imposed by the view process, the student-athlete may submit a written appeal to the Faculty Athletics Representative. An appeal should include NEW information that illustrates extenuating circumstances not previously available when the suspension was originally imposed in order to be considered. The Faculty Athletics Representative will form a committee to also include one Intercollegiate Athletics Council representative and one Compliance Review Committee representative to review the appeal. The committee will make a determination within 10 business days which will be deemed final. LONGWOOD ATHLETICS ALCOHOL POLICY Longwood University is committed to creating and maintaining an environment free of alcohol misuse and abuse that complies with state and federal laws governing alcoholic beverage and the University Student Code of Conduct ALCOHOL POLICY VIOLATIONS: An alcohol policy violation is defined as the consumption or possession of alcohol in violation of a team rule, Department of Athletics policy, university policy, or state/federal alcohol law. This includes but is not limited to possession, underage consumption, open container/public consumption, driving under the influence, false identification laws, contributing to the delinquency of a minor, public intoxication, and disorderly conduct. In addition to the above, student-athletes, regardless of age, may not consume alcohol 48 hours prior to competition. Consumption or possession of an alcoholic beverage during an athletics trip and/or in the presence of a prospective student-athlete is prohibited.

41 Each head coach may have additional team rules regarding the consumption and possession of alcohol, which may affect the eligibility for practice and competition of the student-athlete(s) on their team. Such rules must be approved by the Director of Athletics and/or sport supervisor and provided in writing to the student-athlete within the first 14 days of participation and may provide for sanctions that are more stringent than those required by this policy. Note: If a student-athlete is charged with any crime, misdemeanor or felony, involving alcohol by a law enforcement agency, the student-athlete must inform his/her head coach immediately, but no later than 24 hours, after an arrest, receipt of summons, or otherwise formally being charged per the Student Arrest Policy. The Athletics Director will determine the application of each policy in the handling of the incident. If found responsible and/or guilty per the Arrest Policy, it will be considered an “offense” for the purpose of this policy in the event of a future alcohol violation. After a review of the evidence, student-athletes found in violation may be subjected to penalties imposed by the coach, Department of Athletics, university, and/or state. Penalties imposed by the Department of Athletics will use the following procedure: On the first offense, the Head Coach, in consultation with the sport supervisor, will impose an appropriate consequence. The student-athlete is responsible for completing all other expectations imposed by the University and/or law enforcement agency. In addition, any suspension does not relieve the student-athlete from other athletic and academic responsibilities, including, but not limited to, attendance at all practices, team events, study tables, etc. Failure to fulfill those sanctions may result in additional disciplinary action. On the second offense, the student-athlete is required to meet with the Director of Athletics and/or sport supervisor and will be suspended for a minimum of one contest. The student-athlete will be required to have an evaluation by the Longwood Counseling and Psychological Services office. The evaluation may occur at an approved external agency. Recommendations from counseling services or any external agency will be forwarded to the Director of Athletics or his/her designee and the student-athlete must comply with the recommendations. The evaluation and any recommendation must be completed within a two-week period of the incident. The student-athlete is responsible for all costs incurred for these services. The student-athlete is responsible for completing all other expectations imposed by the University and/or law enforcement agency. In addition, any suspension does not relieve the student-athlete from athletic and academic responsibilities, including, but not limited to, attendance at all practices, team events, study tables, etc. Failure to fulfill those sanctions may result in additional disciplinary action. On a third offense, the student-athlete will be suspended a minimum of 20% of his/her championship season at the discretion of the Director of Athletics and/or sport supervisor. The student-athlete may be required to have an additional evaluation by the Longwood Counseling and Psychological Services office. The evaluation may occur at an approved external agency. Recommendations from counseling services or any external agency will be forwarded to the Director of Athletics or his/her designee and the student-athlete must comply with the recommendations. The evaluation and any recommendation must be completed within a two-week period of the incident. The student-athlete is responsible for all costs incurred for these services. A fourth offense will result in permanent suspension from Longwood Athletics and loss of any athletics financial aid. A note of all recorded student-athlete alcohol violations and resulting consequences must be provided to the Director of Athletics and will be maintained in that office. If a student-athlete has not had an alcohol policy violation for two consecutive years since the last offense, the Director of Athletics and/or sport supervisor has the discretion to excuse one previous offense. Additional penalties/requirements may be assessed at the discretion of the Director of Athletics or appropriate sport supervisor based on the nature and totality of the circumstances involved. APPEALS PROCEDURES Upon a decision by the Director of Athletics, the student-athlete has five days to submit a written appeal to the Faculty Athletics Representative. The Faculty Athletics Representative will review the appeal and make a determination within 3 business days. The decision of the Faculty Athletics Representative will be deemed final.

42 LONGWOOD ATHLETICS DRUG TESTING POLICY The Department of Athletics promotes and upholds a year-round drug free environment within the Longwood and NCAA sanctioned Athletics program. The priority of the Longwood University Athletics program is the student-athlete’s health, safety, and welfare. We provide this by emphasizing prevention, diagnosis, treatment, and rehabilitation of all student-athletes participating in the intercollegiate Athletics programs. It has been proven that non-prescribed and/or illegal substances interfere negatively with the performance of a student-athlete and ultimately that student-athlete’s overall experience. Substance abuse is a very real and growing issue in our society. It is unfortunate that our student-athletes could be exposed to situations where drugs may be present but the fact remains that these substances are readily accessible to young people. Student-athletes are in the public eye and their behavior can bring negative attention to themselves, teammates, the Department of Athletics, and Longwood University. Given this reality, the Department of Athletics will implement a Drug Testing Program that is mandatory for our student-athletes to promote education, discourage use, and help with the treatment of any dependencies appropriately and promptly. PURPOSE OF THE PROGRAM The ultimate purpose of this program is to have healthy and high moral-character student-athletes that do not rely on recreational drugs or performance-enhancing substances. By have a policy, we are more prepared to help, inform and educate the student-athletes at Longwood University on the topic of substance abuse. The program is based on the Department of Athletics’ strong belief that the use of drugs and other substances are disadvantageous to the student-athletes experience with Longwood University Athletics. By providing guidelines and a testing program, we hope to discourage substance abuse among our student-athletes and establish accountability for these individuals who break the rules. Drug testing will help to build a stronger relationship between the student-athletes and Department of Athletics by demonstrating the commitment by the coaches, student-athletes, support staff, and athletics administration to compete in a substance free environment. IMPLEMENTATION OF THE PROGRAM The Athletics Trainer will serve as the coordinator of the Drug Testing Program and will implement the testing program reporting to the Director of Athletics regarding substance abuse violations. At the beginning of the academic year, there will be a presentation made to all student-athletes at Longwood University that will outline and review the NCAA Drug Testing Program and Policy as well as the Longwood University Drug Testing Program and Policy. During this time, the purpose of the testing and education will be explained, and the procedures for the NCAA and Longwood University Drug Testing will be explained as well. Upon completion of the presentation each student-athlete will sign a form that acknowledges the receipt of the information and understanding of the drug policy and procedures for testing; consenting of urinalysis testing, and release of the individual’s substance abuse testing information to a limited, defined group of individuals, which may include the Director of Athletics, the Coordinator of the Drug Testing program/Head Athletics Trainer and the head coach of the student-athlete’s specific sport. PROTOCOL FOR TESTING During the annual health assessment, student-athletes will be educated as describe above. All prescribed medications must be reported to the Athletics Training Department. By signing the form, the student-athletes will be subject to testing throughout the calendar year for NCAA banned or prohibited substances (including illegal substances), which may include, but not limited to: amphetamines, anabolic steroids/agents, barbiturates, cocaine, codeine, any illegal substance, diuretics, drugs banned by the NCAA, heroin, marijuana (TCH level above 15 ng/ml) including second hand smoke, masking agents, morphine, opiates, PCP (Angel Dust) and analogues. By NCAA standards, there is no complete list of banned drugs. Random selections will be made by a designated certified testing company after the Coordinator of Drug Testing program/Head Athletics Trainer submits the current rosters for each of the teams. Random testing may be performed on an individual or team at any time. Due to a reasonable suspicion of substance abuse, a student-athlete may be tested independent of the random sampling. A reasonable suspicion regarding the use of the drugs may come from any source including Sport Supervisors, Senior Associate Athletics Directors, Head Coaches, Team Physicians, Sports Performance staff, the Residence Staff Advisory, the University Faculty, and Sports Medicine staff. This suspicion will be reported to the Director of Athletics who will make the determination to independently test or not. Those who test positive at any time may expect frequent screening thereafter during the remainder of their athletics eligibility. This is to provide safety and to help rebuild the trust in the student-athlete with their team. In order to return to a team, the student-athlete would have to retest negatively and be medically cleared by the Team Physicians and the Head Athletics Trainer.

43 All members of teams participating in NCAA sanctioned competition or individual team members participating in such competition will be tested prior to that competition. Student-athletes will be notified of their selection for substance abuse testing by their respective Athletics trainer prior to the day of testing, in writing. The substance abuse test shall consist of a urine specimen provided by the student-athlete under the supervision of the designated certified testing company crewmember. The designated certified testing company will transport specimens to a SAMHSA (Substance Abuse and Mental Health Services Administration) and WADA (World Anti-Doping Agency)-accredited laboratories to screen for the above listed substances. Each student-athlete’s sample will be identified by the number it was cataloged at the time of collection. These numbers and all record related to testing will be kept in a secure and confidential filing system in the Athletics Training Office. URINE TOXICOLOGY SCREENING SAMHSA and WADA-accredited laboratories will report to the designated certified testing company the results of the testing. The designated certified testing company will then inform the Coordinator of Drug Testing program/Head Athletics Trainer of the results. Upon request, the designated certified testing companies will issues reports on the number of student-athletes tested and results information. The designated certified testing company will maintain databases sufficient to satisfy selection protocol and reporting requirements. All the above databases are maintained under strict confidentiality policies. For the purposes of this policy, a positive test result is one that indicates by the accredited laboratories the presence of one or more banned drugs in the student-athletes’ urine. If a student-athlete is tested outside of the Longwood University Athletics Drug Testing agency, he or she will be required to notify the Longwood University Coordinator of Drug Testing Program/Head Athletics Trainer. He or she is required to test negative and be medically cleated by the Team Physicians and Head Athletics Trainer prior to return participation and/or competition. Those student-athletes who have completed their eligibility will not be included in the random drug-testing program. AMNESTY ADMISSION PROGRAM The Athletics Department encourages its student-athletes to voluntarily seek help if they feel that they have a problem with substance abuse. If a student-athlete voluntarily approaches the medical coordinator, sport administrator, or Director of Athletics prior to testing notification, the Director of Athletics has the discretion to allow the student-athlete to return to participation immediately following a medical risk assessment by a third party medical professional licensed (e.g. medical doctor, certified drug counselor) for such examinations to determine the severity of any substance related issues. A student-athlete is not eligible to enter the Amnesty Admission Program: (1) More than one time; (2) After he/she has been informed of substance testing; or (3) After documentation of a positive drug test. SELF-DISCLOSURE Self-disclosure prior to substance abuse testing will be seen as a request for help. If self-disclosure does take place prior to testing, and the student-athlete has no prior positive tests, the Director of Athletics has the discretion to reduce the games suspension to five (5) percent of the championship season, including preseason and post-seasons. If self-disclosure does take place prior to testing and the athlete only tests positive for the substance disclosed, it is again under the Director of Athletics discretion. The student-athlete will be referred to the Longwood University Counseling Center and attend Longwood University’s Alcohol and Drug Education Program “Last Call”. The student-athlete will be tested periodically to insure that he/she remains substance free. The student-athlete must remain substance free to avoid imposed sanctions. If the student-athlete tests positive for a substance other than the disclosed substance, the positive result will be treated in accordance with a positive test. FAILURE TO TEST Student-athletes will be notified prior to test date and get a receipt that states the date, time and location of the testing. A conflict with testing time may be rescheduled with the Coordinator of Drug Testing Program/Head Athletics Trainer prior to the time of testing. Failure of the student-athlete to report at the specific testing time will result in a positive test result. Failure of a student-athlete to report to the specific testing time following a positive test will result in an additional positive drug test result. The Coordinator of the Drug Testing Program/ Head Athletics Trainer will notify student-athletes and coaches of sanctions after a failure to report. The student-athlete must test prior to participating in team functions.

44 OTHER CIRCUMSTANCES The Coordinator of Drug Testing Program/Head Athletics Trainer will be in communication with the Health and Wellness Counseling Center to determine the status of a student-athlete’s counseling and treatment. If a positive test is the result of a prescribed medication, or of questionable nature, the Coordinator of Drug Testing Program/Head Athletics Trainer will determine if the presence of the prescribed medication or of another substance constitutes a positive test result. The student-athlete is required to provide all documentation of prescribed medications prior to the specimen collection. OUTCOME OF POSITIVE TEST RESULTS FOR ALL OTHER DRUGS THAN MARIJUANA At the discretion of the Director of Athletics or athletics staff member, an offending student-athlete may be referred to the Conduct Board and/or Honor Board. A positive drug test is a violation of Department of Athletics rules. The positive drug test will have the following consequences: 1. First positive during the student-athletes’ NCAA eligibility. a. The student-athlete will be required to attend Longwood’s Alcohol and Drug Education Program “First Call” within two weeks of the notification of the positive drug test. b. Suspension from competition during championship season including preseasons and postseason for a time period of 33 percent of the team’s season – to begin immediately (EXCLUDES practice). c. If the student-athlete is a minor, parents or legal guardians will be notified. d. Failure to comply or refusal to participate in the “Last Call” program will result in immediate disqualification from all Athletics participation until the above guidelines are met. 2. Second positive during the student-athletes’ NCAA eligibility. a. The student-athlete will be required to attend Longwood’s Alcohol and Drug Education Program “Last Call” within two weeks of the notification of the positive drug test. b. Suspension from competition during the entire championship season including preseasons and postseason – to begin immediately (EXCLUDES practice). c. The student-athlete will be enrolled in Longwood University Counseling Center. d. If the student-athlete is a minor, parents or legal guardians will be notified. e. Failure to comply or refusal to participate in the “Last Call” program will result in immediate disqualification from all Athletics participation until the above guidelines are met. 3. Third positive during the student-athletes’ NCAA eligibility. a. The Director of Athletics will notify the student-athlete in writing that he/she will be immediately removed from all further Athletics participation at Longwood University. b. In addition, any financial assistance provided by the Department of Athletics will cease for the same time period and is effective immediately. c. The student-athlete will be enrolled in Longwood University Counseling Center. On any occasion, additional penalties/requirements may be assessed at the discretion of the Director of Athletics or appropriate sport supervisor based on the nature and totality of the circumstances involved and an overall assessment of the student-athletes conduct to date. All suspensions will be based on the total number of games/events scheduled for the team’s season, regardless of the number of remaining games/events. If the suspensions results in more games/events than are remaining in the team’s season, the suspension will carry over to the following season. In the event that the student-athlete has completed his/her eligibility, a loss of any remaining financial aid may occur. If a student-athlete tests positive, the student-athlete will be re-tested more frequently to promote substance free health.

45 OUTCOME OF POSITIVE TEST RESULTS FOR MARIJUANA At the discretion of the Director of Athletics or athletic staff member, an offending student-athlete may be referred to the Judicial Board and/or Honor Board. A positive drug test is a violation of Athletics Department rules. The positive drug test will have the following consequences: 1. First positive during the student-athletes’ NCAA eligibility. a. The student-athlete will be required to attend Longwood’s Alcohol and Drug Education Program “Last Call” within two weeks of the notification of the positive drug test. b. Suspension from competition during championship season including preseasons and postseason for a time period of fifteen (15) percent of the team’s season – to begin immediately (EXCLUDES practice). c. If the student-athlete is a minor, parents or legal guardians will be notified. d. Failure to comply or refusal to participate in the “Last Call” program will result in immediate disqualification from all athletic participation until the above guidelines are met. 2. Second positive during the student-athletes’ NCAA eligibility. a. The student-athlete will be required to attend Longwood’s Alcohol and Drug Education Program “Last Call” within two weeks of the notification of the positive drug test. b. Suspension from competition during the entire championship season including preseasons and postseason for a period of thirty-three (33) percent of the team’s season – to begin immediately (EXCLUDES practice). c. The student-athlete will be enrolled in Longwood University Counseling Center. d. If the student-athlete is a minor, parents or legal guardians will be notified. e. Failure to comply or refusal to participate in the “Last Call” program will result in immediate disqualification from all athletic participation until the above guidelines are met. 3. Third positive during the student-athletes’ NCAA eligibility. a. The Director of Athletics will notify the student-athlete in writing that he/she will be immediately removed from all further athletics participation at Longwood University. b. In addition, any financial assistance provided by the Athletics Department will cease for the same time period and is effective immediately. c. The student-athlete will be enrolled in Longwood University Counseling Center. In the event that the student-athlete has completed his/her eligibility, a loss of any remaining financial aid may occur. If a student-athletes tests positive, the student-athlete will be re-tested more frequently to promote substance free health. A summary copy of the test results will be forwarded to the IAC and Faculty Athletics Representative. NCAA TESTING/SANCTIONS The NCAA will test at championship events and random on-sites tests. Positive tests will result in a one-year suspension from NCAA competition per NCAA policy. SPECIAL NOTE: Effective August 1, 2014 - For a student-athlete who is found to have used a substance in the banned drug class “street drugs” shall be charged with the loss of competition during a minimum of 50 percent of a season in all sports (at least the first 50 percent of all contests or dates of competition in the season following the positive test). For further information, go to www.drugfreesport.com. A positive NCAA test result will be considered a positive test result under Longwood University’s Drug Policy. APPEALS PROCESS Within five days of an imposed suspension by the Department of Athletics, the student-athlete may appeal in writing to the appropriate sport supervisor or Director of Athletics. An appeal should include NEW information that illustrates extenuating circumstances not previously available when the suspension was originally imposed in order to be considered. The sport supervisor, in consultation with the Director of Athletics, will make a final determination and notify the student in writing within two business days. Upon a decision by the sports supervisor, the student-athlete has 24 hours to submit a written appeal to the Faculty Athletics Representative. The Faculty Athletics Representative will form a committee to also include one Intercollegiate Athletics Council representative and one Compliance Review Committee representative to review the appeal. The committee will make a determination within 10-business days, which will be deemed final.

46 BANNED DRUGS/SUBSTANCES A list of NCAA banned substances will be provided to the student-athlete annually along with the NCAA Drug Testing Consent. In addition, information regarding banned substances or permissible/impermissible nutritional supplements can be found in the Athletics Training portion of this Handbook or upon request to the Athletic Training Department or Strength & Conditioning Department. GRIEVANCE PROCEDURES As a student-athlete you are first and foremost a student of Longwood University and are subject to all University policies and procedures as set forth in the Longwood Student Handbook. In addition, as a student-athlete, you are bound by the policies and procedures set forth by the NCAA, Big South Conference, Mid-American Conference (field hockey), or applicable conference, and the Athletic Department as stated in this Student-Athlete Handbook. It is the goal of the Athletic Department to ensure that every student-athlete is treated with due process and with respect. For suspension or other disciplinary action involving the policies listed below, please refer to the specific policy section of this Handbook for appeals procedures. Reduction/Cancellation/Nonrenewal of Athletic Aid Transfer Request Longwood Athletics Alcohol Policy Longwood Athletics Student Arrest Policy Longwood Athletics Drug Testing Policy Longwood Athletics Course Attendance Policy For grievances related to Sexual Harassment or Discrimination, appeals will be handled through the University Sexual Harassment Policy, located in the Longwood Student Handbook. For all other cases of grievances (i.e., suspension from practice/competition, dismissal from the team, etc.), a student-athlete may appeal sanctions that suspend participation in practice, competition, and/or other services provided by the Athletics Department through the Appeals Procedures set below. A student-athlete must first discuss any grievances with his/her Head Coach. Many situations may be resolved without any further action. Within five days of an imposed suspension by a representative of the Athletic Department, the student-athlete may appeal in writing to the appropriate sport supervisor. An appeal should include NEW information that illustrates extenuating circumstances not previously available when the suspension was originally imposed in order to be considered. The sport supervisor, in consultation with the Director of Athletics, will make a final determination and notify the student in writing within three business days.

47 ATHLETICS COMMUNICATIONS The Longwood University Athletics Communications Office handles communications and publicity efforts for Longwood University’s 14-sport intercollegiate athletics program. Chris Cook is the Assistant Vice President for Athletics Communications and can be reached at (434) 395-2718 or [email protected]. ATHLETICS COMMUNICATIONS OFFICE The athletics communications office has numerous roles. We provide a range of services to Longwood’s coaches and athletics staff, the university, student-athletes and media. The general function of the office is to publicize Longwood University through the accomplishments of its athletics programs and student-athletes. That effort includes the use of several media platforms, including LongwoodLancers.com, social media, printed materials and the coordination of interviews and stories through outside media channels. As a student-athlete, you are among the most visible groups at Longwood University. Therefore, a large amount of the athletics communications office’s efforts will focus on publicizing your athletic and academic accomplishments. Your success on the playing field and in the classroom contributes to an overall positive image of Longwood University. As part of that visibility, members of the media will ask to speak with you for interviews. One function of the athletics communications office is to screen and coordinate those interview requests. Those requests are largely for positive stories; however, that is not always the case. With that in mind, it is important to note that all interview requests for student-athletes must be set up through the Longwood athletics communications first. If you are approached by anyone for an interview, including the student newspaper, somebody working on a class project or a hometown reporter you are already familiar with, politely refer him or her to the athletics communications office before granting the interview. We will seek more information as to what the interview relates to, and we will then work with your schedule and the reporter to best handle the request. While the athletics communications office has editorial control over our own in-house media platforms such as LongwoodLancers.com and social media pages, we do not control the stories the media pursues or the manner in which they present those stories. All media outlets, including the Longwood University student newspaper The Rotunda, run independently from influence from our office. With that in mind, it is important to present yourself and your program in the best light to ensure that the bulk of our external media coverage is positive. Again, please remember that you are a representative of Longwood University and your actions – positive or negative – reflect on the university as a whole. STUDENT-ATHLETE GUIDE TO THE MEDIA Longwood University Media Campus: The Rotunda, WMLU Radio (91.3 FM) Local: The Farmville Herald, WVHL Radio (92.9 FM), WFLO Radio (95.7 FM) State/Regional: Richmond Times-Dispatch, Lynchburg News & Advance, WSET-TV 13 (Lynchburg-ABC), WTVR-TV 6 (Richmond-CBS), WRIC-TV 8 (Richmond-ABC), WWBT-TV 12 (Richmond-NBC), ESPN 950 AM (Richmond-ESPN) and other statewide newspapers, radio, and TV stations. STUDENT-ATHLETES’ ROLES AND RESPONSIBILITIES As a student-athlete, you are in a unique position. The national interest in collegiate athletics places all Longwood student-athletes – regardless of sport – into a spotlight viewed by several audiences that have an interest in Longwood University. Those groups include fellow students, alumni, fans, opposing fans, media, Longwood faculty, staff and administrators. While that may seem intimidating, it is also an opportunity for you to positively represent yourself, your team, your school and your family. Be aware that because of your status as a Division I athlete, your actions are viewed with more scrutiny than non-student-athletes. How you conduct yourself on campus, in the classroom, on the playing field and on social media will be viewed through a different lens because you have been granted the privilege of publicly representing Longwood in athletic competition. This can be used to the benefit of your program and yourself, or it can be used to the detriment of both.

48 INTERVIEWS At some point a representative from the athletics communications office may request you for an interview. The interview could be for internal publications or for an external media outlet. As some of the most visible representatives of Longwood University, we encourage our student-athletes to make themselves available for interviews to assist in promoting their programs, themselves and the university. If you have a time conflict or any concerns regarding an interview, let someone from the athletics communications office know as soon as possible. We will always accommodate interview requests around your class and practice schedules and will work with you individually if you feel uncomfortable in an interview setting. There may come a time when you are tasked with speaking to a difficult reporter or a news outlet whose coverage you do not approve of. Denying access to those reporters or news outlets may stem the flow of difficult questions to you personally, but it does not stop their coverage. Often the best strategy for dealing with a difficult reporter is to do so in a calm, confident manner while delivering short, concise answers to his or her questions. The athletics communications office is here to provide training and advice to help you navigate those situations. Dealing with the media is an obligation for nearly all athletes at the collegiate and professional level. While it may at times feel like a burden, it is also an opportunity. In addition to giving your program and yourself a podium in the public eye, interviews are also an opportunity to develop interpersonal communication skills that will benefit you beyond college. Regardless of your postgraduate plans, you will have job interviews and meetings with co-workers, clients, customers or patients, all of which will draw on those communication skills you can begin to develop now. MEDIA TIPS • You can’t control the questions the media asks, but you can control the answers you give. • Don’t feel rushed to answer a question. Take your time in formulating a response. • Before an interview, always ask yourself what you want to get across to a reporter. • Never go into an interview blind. If you are unsure why you are being interviewed, ask your athletics communications representative or the reporter what you’ll be talking about. • When in doubt, be complimentary of your teammates and opponents. • Be positive. Negativity is remembered far longer and spreads much faster. • Remember that you often know more about a game or situation than the reporter asking you the question. They are coming to you to gain a better understanding of the topic they’re covering. • There is no such thing as “off the record.” • Declining a question by simply saying “no comment” invites suspicion. A better way to avoid a question includes, “I’m probably not the best person to comment on that. You should talk to our coach or someone from our communications office about that.” • Your appearance is much more memorable than what you say. Clothes, jewelry, posture, voice and vocabulary are all part of your appearance.

49 DO’S AND DON’TS FOR STUDENT-ATHLETES IN WORKING WITH THE MEDIA Do’s Don’ts 1. Be confident, courteous and prompt - Address 1. Don’t agree to an interview unless the arrange- the reporter by name and say ‘thank you” when ments are coordinated through a Longwood finished. athletics communications representative. 2. Be energetic, smile and always look directly at the 2. Don’t chew gum or eat during an interview. reporter or camera while being interviewed. 3. Dress Appropriately - What you wear can give 3. Don’t say it if you don’t want it in print - There is an impression that reflects on the entire athletics no such thing as “off the record.” department. 4. Present an image that is consistent with the ideals 4. Don’t speak on behalf of the other teams. If a and high standards of Longwood University. question leads you that way, try to turn the focus Your responses to questions will not only give back on to your team. an impression of you, but also an impression of Longwood Athletics and the whole university. 5. Understand what you want the media to know 5. Don’t stray away from your subject or get off topic about your team – Have key points that you can just to keep talking. You don’t have to say a lot if reinforce and personalize. what you say is meaningful. 6. Know the reason for the interview so that you can 6. Don’t be caught off guard. If you aren’t sure how anticipate what some logical questions may be and to answer right away, take the time to think about begin formulate your answers. what you want to say. You don’t have to speak immediately after a question has been asked. 7. Focus on answering questions in a positive manner. 7. Don’t criticize your teammates, your coaches, your Reinforce the positive aspects of a negative situa- opponents, game officials, the media or the fans. tion, or focus on what is being done to improve a negative situation. 8. Give your opponent credit when credit is due. 8. Don’t use words or phrases that may be confusing or that your audience will not understand 9. Keep your message simple - Be careful of acro- 9. Don’t get flustered or defensive nyms, clichés and technical terms 10. Respond rationally to emotion, and tell the truth 10. Don’t use foul language or smack talk - Don’t gossip, bully 11. It’s ok to say you don’t know or that you’re not in 11. Don’t have a bad attitude or bad sportsmanship - a role to answer a specific question - Defer certain You are not expected to be happy after a difficult questions to coach or to another athlete that the game, but avoid sarcasm and mean looks question is specifically about 12. Support your teammates and coaches - Stay posi- 12. Don’t use fillers when speaking, such as “like,” tive “um,” and “you know” 13. Be cooperative - This is an exciting time for Longwood University. You are bringing lots of public attention to the school and helping to make a better name for the athletics programs. People want to hear what you have to say, so be happy to help.

50 SAAC COMMITTEE & BYLAWS The Student-Athlete Advisory Committee (SAAC) is a committee made up of student-athletes assembled to provide insight on the student-athlete experience and to offer input on the rules, regulations, and policies that affect student-athletes’ lives on NCAA member institution campuses. The SAAC provides student-athletes with a collective voice on the student-athlete experience and the policies, procedures and overall operation of the Athletics Department. In addition, the SAAC committee looks to reach out to the community through service and increase support for student-athletes within the Athletics Department, Longwood University and community. The SAAC is composed of an Executive Committee (see Bylaws below for more details) and 1-3 representatives from each team. The representatives are nominated by a coach and/or player and voted on by the team at the start of each academic year for service during that year. A SAAC representative must be athletically and academically eligible for practice and competition and be an active member of the team to remain on the committee. The team representative are responsible for attending meetings, voting on items, providing insight, commenting on issues and projects, and serving as the voice for his/her team. Even though you may not be a member of SAAC, you have a voice through your team representative. If a student-athlete has an idea or issue, he/she should forward that to the SAAC committee through their team representative. MISSION STATEMENT OF THE NATIONAL SAAC: “The mission of the National Collegiate Athletic Association Student-Athlete Advisory Committee is to enhance the total student-athlete experience by promoting opportunity, protecting student-athlete welfare and fostering a positive student-athlete image.” The following are the SAAC Bylaws, written and adopted by the SAAC committee on February 20, 2017. ARTICLE I: PURPOSE The purpose of the Student-Athlete Advisory Committee is to promote the following objectives: 1. Promote communication between athletics administration and student-athletes 2. Disseminate information throughout the different teams. 3. Provide feedback and insight into athletics department issues. 4. Generate a student-athlete voice within the campus athletics department formulation of policies 5. Build a sense of community within the athletics program involving all athletics teams. 6. Solicit student-athlete responses to proposed conference and NCAA legislation. 7. Organize community service efforts/projects. 8. Create a vehicle for student-athlete representation on campus-wide committees (e.g. student government) 9. Promote a positive student-athlete image on campus ARTICLE II: MEMBERSHIP Section I: Executive Committee The Longwood University SAAC is led by a seven-member elected executive board that consists of an elected president, vice-president, secretary, treasurer, social media/PR and two at-large members. Section II: Election of Executive Members All Executive Committee members shall be elected by their peers during the last meeting of the academic year (April/May) for service during the following academic year. The team representatives will issue nominations for each position to be voted on by the membership at the last meeting. Section III: Team Representation The SAAC shall include at least one student-athletes from each team; however, some teams may have three representatives if one of the two serves on the executive board. Each member will serve as a liaison between their team and the SAAC committee. Section IV: Selection of Membership SAAC members shall be nominated by each head coach and/or player and voted on by the team during the first week of the academic year. Section V: Membership Qualifications: Minimum requirements for Longwood University SAAC membership are: 1. Academically eligible to practice and compete by NCAA bylaws. 2. Remain an active member of team. 51 ARTICLE III: EXECUTIVE COMMITTEE DUTIES President’s Duties: 1. Conduct all meetings 2. Communicate with athletic department by meeting with Advisor, Athletic Director, and Faculty Athletics Representative once a month 3. Vote only if a tie needs to be broken in SAAC meetings 4. Create meeting agendas 5. Communicate with executive council 6. Serve on the Intercollegiate Athletic Council Vice President Duties: 1. Conduct meetings in president’s absence 2. Serve as a voting member of SAAC 3. Any duties deemed necessary by the president Secretary’s duties: 1. Keep accurate minutes of all meetings 2. Send all minutes through email to the membership 3. Keep attendance records 4. Send out reminders about meetings 5. Any duties deemed necessary by the president Treasurer’s Duties 1. Create and submit a budget to the athletic department and SGA 2. Reimburse SAAC members for expenses appropriate to SAAC 3. Any other duties deemed necessary by the president Social Media/PR: 1. Create and maintain all social media accounts related to SAAC 2. Assist in designing flyers, tarps, posters, etc. for all SAAC events 3. Any other duties deemed necessary by the president. Member’s At-Large duties 1. Help other members of the executive council if needed 2. Any other duties deemed necessary by the president ARTICLE IV: MEETINGS The SAAC shall meet at least once per month or as needed or as determined by the Executive Committee. Meetings shall be restricted to committee members, Athletic Administrators, the Faculty Athletics Representative and invited guests. ARTICLE V: ATTENDANCE Attendance at SAAC meetings is required for membership. The unexcused absence of two meetings by any SAAC member will result in the permanent termination of said SAAC member’s status. Former members will not be permitted to rejoin SAAC if in violation of this policy. All current members are required to notify the President or Vice President 12 hours prior to their absence and provide written documentation of an appropriate excuse as well as a reliable replacement. If the replacement should fail to attend the meeting the responsibility will fall on the current member and will count as an unexcused absence. Should the reason for the absence involve the entire athletic team, the representative will not be required to provide a replacement and the absence will not count against them.

52 ARTICLE VI: VOTING Only teams represented at called meetings will be allowed to cast votes. Absentee votes will be allowed for teams traveling or competing the day of the called meeting, or absence has been pre-approved by the SAAC President or Advisor. Any action must receive a majority vote by the committee to be approved. ARTICLE VII: SUB-COMMITTEES Subcommittees will be established to act as the organizational group for any SAAC designated area of service or other SAAC endeavor. ARTICLE VIII: RESPONSIBILITIES OF THE MEMBERSHIP It is the responsibility of the membership to represent the needs and issues of their teams, serve as liaison and provide information to their teams, and to inform their teams of events and issues to promote support among teams and student-athletes. ARTICLE IX: AMENDMENTS The SAAC bylaws can be amended at any time. Any executive or general member may propose amendment to the bylaws. Amendments cannot be proposed and voted on at the same meeting. An amendment shall be approved by a majority vote of the Committee.

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