Head 142 — GOVERNMENT SECRETARIAT: OFFICES of the CHIEF SECRETARY for ADMINISTRATION and the FINANCIAL SECRETARY
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Head 142 — GOVERNMENT SECRETARIAT: OFFICES OF THE CHIEF SECRETARY FOR ADMINISTRATION AND THE FINANCIAL SECRETARY Controlling officer: the Director of Administration will account for expenditure under this Head. Estimate 2019–20 .................................................................................................................................... $1,030.7m Establishment ceiling 2019–20 (notional annual mid-point salary value) representing an estimated 493 non-directorate posts as at 31 March 2019 rising by eight posts to 501 posts as at 31 March 2020 .......................................................................................................................................... $267.6m In addition, there will be an estimated 30 directorate posts as at 31 March 2019 and as at 31 March 2020. Commitment balance.............................................................................................................................. $3.5m Controlling Officer’s Report Programmes Programme (1) Policy Innovation and These programmes contribute to Policy Area 27: Co-ordination Office Intra-Governmental Services (Director of Administration). Programme (2) Government Records Service Programme (3) CSO-Administration Wing Programme (4) Protocol Division Programme (5) Subvention: Duty Lawyer This programme contributes to Policy Area 20: Legal Aid Service and Legal Aid (Director of Administration). Services Council Detail Programme (1): Policy Innovation and Co-ordination Office 2017–18 2018–19 2018–19 2019–20 (Actual) (Original) (Revised) (Estimate) Financial provision ($m) 87.3 # 123.8 89.7 128.3 (–27.5%) (+43.0%) (or +3.6% on 2018–19 Original) # For comparison purpose, the figure includes relevant provision for the former Central Policy Unit previously placed under Programme (3) CSO-Administration Wing. Aim 2 The aim of the Policy Innovation and Co-ordination Office is to enhance policy innovation through collaboration on evidence-based policy research, support the senior leadership of the Government to focus on Hong Kong’s strategic positioning in the global economic arena, co-ordinate major policies and programmes across bureaux and departments, and provide “first-stop and one-stop” project consultation and co-ordination services to innovative projects to help maximise benefits to society. Brief Description 3 The Policy Innovation and Co-ordination Office’s main responsibilities under this programme are to: • provide secretariat support to the Chief Executive’s Council of Advisers on Innovation and Strategic Development; • co-ordinate the preparatory work for the Chief Executive’s Policy Address; • co-ordinate major cross-bureau policies selected by the senior leadership of the Government; • provide “first-stop and one-stop” project consultation and co-ordination services for innovative projects; • administer public policy research funding schemes; • promote evidence-based policy research and foster a policy research community; and • promote public participation in the policy formulation process. 500 Head 142 — GOVERNMENT SECRETARIAT: OFFICES OF THE CHIEF SECRETARY FOR ADMINISTRATION AND THE FINANCIAL SECRETARY Indicators 2017 2018 2019 (Actual) (Actual) (Estimate) studies funded under the Public Policy Research Funding Scheme and the Strategic Public Policy Research Funding Schemeϕ no. of proposals received ............................................................................119 106 120 no. of projects granted .................................................................................24 28 31 amount of grants approved ($m) ................................................................22.0. 24.8 30.4 no. of projects completed ............................................................................33 27 22 “first-stop and one-stop” project consultation and co-ordination services for innovative projects@ no. of projects received ...............................................................................— 8 —Ω no. of projects completed ............................................................................— 3 —Ω ϕ Revised description of the previous indicator “studies funded under the Public Policy Research Funding Schemes” as from 2019. @ New indicators as from 2019. Ω It is not possible to estimate the numbers of projects received/completed as the service is provided on demand. Matters Requiring Special Attention in 2019–20 4 During 2019–20, the Policy Innovation and Co-ordination Office will: • continue to administer the Public Policy Research Funding Scheme and the Strategic Public Policy Research Funding Scheme, and develop closer networks with the policy research community to promote evidence-based policy research; and • work with the relevant bureaux and departments in reviewing existing legislation and regulations with a view to removing or updating provisions that impede innovation and economic development. Programme (2): Government Records Service 2017–18 2018–19 2018–19 2019–20 (Actual) (Original) (Revised) (Estimate) Financial provision ($m) 62.0 80.8 72.5 94.8 (–10.3%) (+30.8%) (or +17.3% on 2018–19 Original) Aim 5 The aim of the Government Records Service is to administer government records efficiently by formulating and implementing policies and plans for records management and archives administration. Brief Description 6 The Government Records Service’s main responsibilities under this programme are to: • formulate and implement government records management policies and programmes; • advise and support bureaux and departments on issues and solutions related to records management; • provide storage and disposal services for inactive records; • identify and preserve records of archival value, valuable government publications and printed materials; and • enhance public awareness of Hong Kong’s documentary heritage, and provide research and reference services. 501 Head 142 — GOVERNMENT SECRETARIAT: OFFICES OF THE CHIEF SECRETARY FOR ADMINISTRATION AND THE FINANCIAL SECRETARY 7 The key performance measures are: Targets 2017 2018 2019 Target (Actual) (Actual) (Plan) departmental records management studies/reviews ................................................................................................2 2. 2 2 training for departmental records managers and their assistants on records management (no. of government officers trained) ................................................................ 2 500................................¶ 2 476 2 665 2 500 ¶ The target is revised from 2 400 to 2 500 as from 2019. Indicators 2017 2018 2019 (Actual) (Actual) (Estimate) archival records acquired (linear metres) .............................................................614 606 600 reference and research services rendered to the public no. of visitors ...............................................................................................6 038 6 361 6 000 no. of enquiries ............................................................................................11 559 11 049 11 000 records management manuals, handbooks and newsletters published ..........................................................................................................2 2 2 intermediate storage facilities for inactive government records in terms of storage capacity (linear metres) ................................................................116 000.. 116 000 116 000 percentage utilised .......................................................................................95 95 95 records microfilmed for other government departments (no. of images) ................................................................2 695............ 073 2 776 049 2 750 000 Matters Requiring Special Attention in 2019–20 8 During 2019–20, the Government Records Service will continue to: • promote electronic records management in the Government and provide support and assistance to bureaux and departments in adopting or developing an electronic recordkeeping system; • implement public education and publicity programme on Hong Kong’s documentary heritage; • undertake work relating to appraisal of records and accessioning of archival records to facilitate disposal of time-expired records and public access to archival records; and • enhance records management work in the Government and follow up on the subject of archives law after the Law Reform Commission has completed extensive consultation and submitted a report. Programme (3): CSO-Administration Wing 2017–18 2018–19 2018–19 2019–20 (Actual) (Original) (Revised) (Estimate) Financial provision ($m)# 461.5 524.7 492.8 566.8 (–6.1%) (+15.0%) (or +8.0% on 2018–19 Original) # For comparison purpose, the figures of 2017–18 and 2018–19 exclude relevant provisions for the former Central Policy Unit and the former Business Facilitation Division of the Economic Analysis and Business Facilitation Unit which were transferred to Programme (1) Policy Innovation and Co-ordination Office and Head 135 — Government Secretariat: Innovation and Technology Bureau respectively on 1 April 2018, but include provision relevant to the legal aid portfolio placed under Head 53 — Government Secretariat: Home Affairs Bureau before 1 July 2018 as the Administration Wing has taken up the legal aid portfolio from the Home Affairs Bureau since 1 July 2018. 502 Head 142 — GOVERNMENT SECRETARIAT: OFFICES OF THE CHIEF SECRETARY FOR ADMINISTRATION AND THE FINANCIAL SECRETARY Aim 9 The Administration Wing seeks to ensure that policies and services within the purview of the Chief Secretary