Full Board Packet 08 17 2021.Pdf

Brown County, Minnesota Board of Commissioners

P.O. Box 248 Center & State Streets New Ulm, MN 56073 Telephone (507) 233-6600

BOARD OF BROWN COUNTY COMMISSIONERS

REGULAR MEETING – August 17, 2021

AGENDA: District 1: David Borchert 405 South Broadway St. 9:00 AM 1. Approve County Board Official Proceedings and Synopsis of 8-03-21 New Ulm, MN 56073

9:01 AM Sheriff Jason Seidl  Chief Deputy Steven Depew 2. Monthly Report of Activity District 2: Anton Berg 20218 195th Ave 9:05 AM Auditor/Treasurer Kelly Hotovec New Ulm, MN 56073 3. General Government Claims

 9:10 AM Auditor/Treasurer Kelly Hotovec Assistant Engineer Andrew Lang District 3: Scott Windschitl 4. Drainage Ditch Repair Requests 10 Doris Drive New Ulm, MN 56073 9:15 AM Public Health Director Karen Moritz 5. School Health Agreements for 2021-2022  6. Daycare/Preschool Consultation Agreements 7. South Country Health Alliance 2020 Delegation Agreement Amendment District 4: Dean Simonsen 8. Public Health Update 28711 310th Ave. Sleepy Eye, MN 56085 9:45 AM Zoning Administrator Laine Sletta 9. Alternative Daily Cover Quote  10. Log Cabin at Lake Hanska

District 5: Jeff Veerkamp 10:00 AM Zoning Administrator Laine Sletta 205 East George St. 11. Planning Commission Recommendations Comfrey, MN 56019

10:10 AM Zoning Administrator Laine Sletta Environmental Specialist Andy Meyer

12. Upgrading Park Vehicle

10:25 AM BREAK

10:30 AM HR Director Ruth Schaefer 13. PT Public Health Nurse Appointment 14. Contingent Change in FTE Status 15. Repost for an Assistant Auditor-Treasurer 16. 2022 Health Insurance Renewal 17. Brown County EEO-Affirmative Action Policy

11:00 AM County Administrator Sam Hansen 18. 2022-2024 Extension Memorandum of Agreement

11:15 AM Income Maintenance Supervisor Nancy Braam Child Care Specialist Pauline Holz Child Care Specialist Abby Schwab 19. Child Care Assistance Plan 2022-2023 & Program Review

11:30 AM Human Services Director Barb Dietz Office Support Supervisor Laura Whittington 20. Copier Purchase

11:35 AM Human Services Director Barb Dietz 21. Payment of Human Service Claims 22. Consent Agenda Items

11:45 AM 23. CLOSED SESSION – Social Service Payments

24. Other Business 25. Correspondence C-1 thru C-2 26. Coordinate Calendar Events 27. Adjournment

Additional items may be added as Addenda and approved with Agenda or with a Suspension of Rules

NOTE: COUNTY BOARD 2022 BUDGET REVIEW SESSIONS Brown County Courthouse, Room 204, New Ulm, MN 8-23-2021 at 9:00 AM 8-25-2021 at 9:00 AM 8-30-2021 at 9:00 AM

NEXT COUNTY BOARD MEETING DATES 08-24-21 09-7-21 09-21-21 09-28-21 County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us

August 3, 2021 104

At 9:00 AM, on Tuesday, August 3, 2021, the Board of Brown County Commissioners met in Regular Session in Room #204 of the Brown County Courthouse located in New Ulm, Minnesota 56073. Commissioners present were David Borchert, Anton Berg, Scott Windschitl, Dean Simonsen, and Jeff Veerkamp along with County Administrator Sam Hansen and County Attorney Charles Hanson. NUCAT Media Representative and Clay Schuldt of the Journal were also present. ______

Chairman Berg convened the Regular Meeting at 9:00 AM, at which time the printed agenda was accepted along with the following addenda: 13a. IPT Bus Driver-Heartland Express; 13b. Public Health Nurse Resignation/Retirement; 13c. Human Services Social Worker Resignation; 13d. 2022 Health Insurance Renewal; RBA #10-2022 Health Insurance Renewal was removed from the agenda; C-4. Commissioner Veerkamp report on the BCEDP meeting, Park Board meeting, and JD #24 meeting with Cottonwood County; C-5. Commissioner Windschitl report on the SCHA Finance meeting; C-6. Commissioner Simonsen report on the SWCD meeting, and Insurance meeting; C-7. Commissioner Borchert report on the MRCI meeting; C-8. Commissioner Berg report on the JD #24 meeting. ______

A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to accept the Minutes of 07-27-2021 and authorize publication of the Synopsis of same. This motion carried unanimously. ______

At 9:07 AM, Sheriff Jason Seidl met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to approve the purchase of one (1) 2021 Chevrolet Tahoe Police vehicles from Ranger Chevrolet, Hibbing MN in the amount of $38,957.76; with the purchase to replace one (1) squad (2016 Ford Explorer) which has already been taken out of service pending insurance disposal requirements on said vehicle. This motion carried on a roll-call vote of 5-0. No other bids were received. ______

At 9:10 AM, Auditor/Treasurer Kelly Hotovec met with the County Board. A motion was offered by Commissioner Simonsen, and was seconded by Commissioner Borchert, to authorize payment of General Government claims in the amount of $65,516.90 as follows:

Revenue $57,036.86 Public Health $1,250.75 Human Services $1,409.88 Park $530.00 Score Fund $5,289.41

In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Blue Earth Co Sheriff $9,467.87; Consolidated Correctional Foods $10,360.97; Cornerstone Detention Products $10,538.09; Liberty Tire Recycling LLC $5,289.41; NADCP $2,980.00; Premier Biotech Labs LLC $2,036.45; Tyler Technologies Inc $17,722.00. 25 Payments less than $2,000 totaling $7,122.11; Final Total: $65,516.90. This motion carried unanimously. ______

At 9:11 AM, Highway Engineer Wayne Stevens met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Veerkamp, to approve the purchase of a 2022 Ford F250 truck from Chuck Spaeth Ford in the amount of $30,071.68, less trade-in of unit #4 (2002 Ford F350 Truck) in the amount of $3,000.00, plus sales tax in the amount of $1,756.66 for a total vehicle cost of $28,831.34; and approve the purchase of a Survey box for said vehicle from Highway Products in the amount of $9,437.80; for a combined total truck and equipment cost in the amount of $38,269.14. This motion carried unanimously. Additional bids were received for a 2022 Ford 250 under state contract pricing in the amount of $33,251.26 (including sales tax and no trade in); a 2022 GMC 2500 from Jensen Motors in the amount of $34,532.20 (including trade in of $2,500.00 and sales tax); a survey box from Aspen Equipment in the amount of $11,248.00; and a survey box (noting similarity to current box) from Aspen Equipment in the amount of $17,502.00. ______

August 3, 2021 105

The County Board considered Brown County Resolution 2021-19 in regards to the TH 14 Detour Agreement for CSAH 2,3,4,21 and 23 as follows: Resolution No. 2021-19 Brown County Resolution

The following Resolution was offered by Commissioner Simonsen and moved for adoption at a Regular Meeting held on August 3, 2021 at the Brown County Courthouse, New Ulm, MN:

IT IS RESOLVED, that Brown County enter into MnDOT Agreement No. 1047747 with the State of Minnesota, Department of Transportation for the following purposes:

To provide for payment by the State to the County for use of County State Aid Highway (CSAH) 2, CSAH 3, CSAH 4, CSAH 21 and CSAH 23 as a detour route during the construction to be performed upon, along and adjacent to Trunk Highway No. 14 from 490 feet west of Trunk Highway 71 to 0.25 miles east of County Road No. 5 under State Project No. 6401-38 and No. 0803-44 (T.H. 14=007).

IT IS FURTHER RESOLVED that the County Board Chair and the County Administrator are authorized to execute the Agreement and any amendments to the Agreement.

Seconded by Commissioner Borchert and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication. Adopted by the following vote: Ayes 5 Nayes 0. Dated this 3rd day of August, 2021. /s/ Anton Berg Chairman, Brown County ATTEST: /s/ Sam Hansen Administrator, Brown County ______

At 9:25 AM, Assistant Engineer Andrew Lang joined the proceedings. A motion was offered by Commissioner Simonsen, and was seconded by Commissioner Veerkamp, to accept and file the Highway Department Monthly Update for Construction Projects and Maintenance Projects. This motion carried unanimously. ______

At 9:31 AM, Public Health Director Karen Moritz met with the County Board. A motion was offered by Commissioner Simonsen, and was seconded by Commissioner Windschitl, to approve the School Health Nursing Service Agreements for the 2021-22 school year for Sleepy Eye School District #84. This motion carried unanimously. ______

At 9:34 AM, Zoning Administrator Laine Sletta and Environmental Specialist Andy Meyer met with the County Board. A motion was offered by Commissioner Windschitl, and seconded by Commissioner Borchert, to table the purchase of a new truck for the Park Department; noting that an additional quote should be obtained that includes trade in value of the existing Park Department 2005 Ford F350 Truck and present the additional information at a future board meeting. This motion carried unanimously. ______

At 9:55 AM, Zoning Administrator Laine Sletta presented an item to the County Board. A motion was offered by Commissioner Simonsen, and seconded by Commissioner Veerkamp, to accept the proposal by Mathiowetz Construction in estimated amount of $626,495.00 and timeline for excavation, construction of Cell 21 to include a 2” clay base liner, synthetic 60 mil composite liner prep work, and leachate collection system. This motion carried unanimously. ______

At 10:02 AM, HR Director Ruth Schaefer and Human Services Director Barb Dietz met with the County Board. A motion was offered by Commissioner Veerkamp, and seconded by Commissioner Berg, to authorize posting August 3, 2021 106

internally for an Intermittent Part-Time Heartland Express Bus Driver according to policy. This motion carried unanimously. ______

A motion was offered by Commissioner Windschitl, and seconded by Commissioner Berg, to accept the resignation/retirement of Marggi Thordson from her Part-Time Public Health Nurse position effective 8-31- 2021 and authorize to post for a vacant Part-Time 0.75 – 0.8 FTE Public Health Nurse position according to policy. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Simonsen, to accept the resignation of Lori Nelson as FT Child Protection Social Worker in the Human Services Dept. effective 9-09- 2021, and authorize to post a vacancy for a FT Child Protection Social Worker according to policy. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, and seconded by Commissioner Veerkamp, to table the approval of a Joint Powers Agreement for Group Employee Benefits and other financial and risk management services between Brown County and the South Central Service Cooperative and the proposed 2022 health insurance rates until contractual clarification can be provided and to bring it back to the Board within 30 days. This motion carried unanimously. ______

A motion was offered by Commissioner Borchert, to accept the Personnel Policy Committee’s recommendations for changes to Brown County’s Personnel Policy manual, effective 1/1/2022 as follows: 1) County paying 100% of the 2800 basic single health insurance plan premium for full-time employees (2080 hours of work annually) and 75% of the 2800 basic single health insurance plan premium for employees work part-time 30+ hours per week year around; 2) Brown County non-union employees to receive a full day paid holiday on Good Friday. 3) Increase the maximum accrual of vacation time from 200 to 225 hours, but maintain the accrued vacation due an employee upon termination at 200 hours. This motion failed due to a lack of a second. Upon further discussion, a motion was offered by Commissioner Windschitl, and was seconded by Commissioner Borchert, to accept the Personnel Policy Committee recommendation for a change to Brown County’s Personnel Policy manual, effective 1/1/2022 as follows: Brown County non-union employees to receive a full day paid holiday on Good Friday. In addition, to approve the County paying 85% of the 2800 basic single health insurance plan premium for full-time employees (2080 hours of work annually) and 70% of the 2800 basic single health insurance plan premium for employees work part-time 30+ hours per week year around for 2022. This motion carried on a roll-call vote 5-0. ______

At 10:46 AM County Administrator Sam Hansen met with the County Board. A motion was offered by Commissioner Veerkamp, and seconded by Commissioner Berg, to accept and file the 2021 2nd Quarter (Cash Basis and Unaudited) Budget Report which reflects activity at 50% of the budget year as follows: Expenditures of $16,467,953.25 or 39.3%, and revenues of $20,176,767.92 or 48.2%; and the 2021 2nd Quarter Supplemental Budgets Report noting expenditures of $1,112,718.73 or 41.3%, and revenues of $1,164,803.94 or 65.2% of budgeted activity. The motion carried unanimously. ______

At 10:50 AM, Correspondence C-1 thru C-8 were accepted and filed. C-4. Commissioner Veerkamp reported on the BCEDP meeting, Park Board meeting, and JD #24 meeting with Cottonwood County; C-5. Commissioner Windschitl reported on the SCHA Finance meeting; C-6. Commissioner Simonsen reported on the SWCD meeting, and Insurance meeting; C-7. Commissioner Borchert reported on the MRCI meeting; C-8. Commissioner Berg reported on the JD #24 meeting. ______

At 11:29 AM, Calendars were coordinated for the next two week period. ______

There being no further business, Chairman Berg declared the Meeting adjourned at 11:32 AM. August 3, 2021 107

______

______Anton Berg, Chair Board of Brown County Commissioners Brown County, Minnesota ATTEST:

Sam Hansen Brown County Administrator Brown County, Minnesota 45 SYNOPSIS OF COUNTY BOARD MEETING August 3, 2021

Members present: Borchert, Berg, Windschitl, Simonsen, Veerkamp along with County Administrator Hansen and County Attorney Charles Hanson. M/Borchert, S/Windschitl, to accept the Minutes of 07-27-2021 and authorize publication of the Synopsis of same; carried. M/Windschitl, S/Berg, to approve the purchase of one (1) 2021 Chevrolet Tahoe Police vehicles from Ranger Chevrolet, Hibbing MN in the amount of $38,957.76; with the purchase to replace one (1) squad (2016 Ford Explorer) which has already been taken out of service pending insurance disposal requirements on said vehicle; carried 5-0. No other bids were received. M/Simonsen, S/Borchert, to authorize payment of General Government claims in the amount of $65,516.90 as follows: Revenue $57,036.86; Public Health $1,250.75; Human Services $1,409.88; Park $530.00; Score Fund $5,289.41. In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Blue Earth Co Sheriff $9,467.87; Consolidated Correctional Foods $10,360.97; Cornerstone Detention Products $10,538.09; Liberty Tire Recycling LLC $5,289.41; NADCP $2,980.00; Premier Biotech Labs LLC $2,036.45; Tyler Technologies Inc $17,722.00. 25 Payments less than $2,000 totaling $7,122.11; Final Total: $65,516.90; carried. M/Borchert, S/Veerkamp, to approve the purchase of a 2022 Ford F250 truck from Chuck Spaeth Ford in the amount of $30,071.68, less trade-in of unit #4 (2002 Ford F350 Truck) in the amount of $3,000.00, plus sales tax in the amount of $1,756.66 for a total vehicle cost of $28,831.34; and approve the purchase of a Survey box for said vehicle from Highway Products in the amount of $9,437.80; for a combined total truck and equipment cost in the amount of $38,269.14; carried. Additional bids were received for a 2022 Ford 250 under state contract pricing; a 2022 GMC 2500 from Jensen Motors; a survey box from Aspen Equipmen; and a survey box (noting similarity to current box) from Aspen Equipment. M/Simonsen, S/Borchert, and passed 5-0, to approve Brown County Resolution 2021-19 in regards to the TH 14 Detour Agreement for CSAH 2,3,4,21 and 23. M/Simonsen, S/Veerkamp, to accept and file the Highway Dept. Monthly Update for Construction Projects and Maintenance Projects; carried. M/Simonsen, S/Windschitl, to approve the School Health Nursing Service Agreements for the 2021-22 school year for Sleepy Eye School District #84; carried. M/Windschitl, S/Borchert, to table the purchase of a new truck for the Park Dept.; noting that an additional quote should be obtained that includes trade in value of the existing Park Dept. 2005 Ford F350 Truck and present the additional information at a future board meeting; carried. M/Simonsen, S/Veerkamp, to accept the proposal by Mathiowetz Construction in estimated amount of $626,495.00 and timeline for excavation, construction of Cell 21 to include a 2” clay base liner, synthetic 60 mil composite liner prep work, and leachate collection system; carried. M/Veerkamp, S/Berg, to authorize posting internally for an IPT Heartland Express Bus Driver according to policy; carried. M/Windschitl, S/Berg, to accept the resignation/retirement of Marggi Thordson from her PT Public Health Nurse position effective 8-31- 2021 and authorize to post for a vacant Part-Time 0.75 – 0.8 FTE Public Health Nurse position according to policy; carried. M/Borchert, S/Simonsen, to accept the resignation of Lori Nelson as FT Child Protection Social Worker in the Human Services Dept. effective 9-09-2021, and authorize to post a vacancy for a FT Child Protection Social Worker according to policy; carried. M/Borchert, S/Veerkamp, to table the approval of a Joint Powers Agreement for Group Employee Benefits and other financial and risk management services between Brown County and the South Central Service Cooperative and the proposed 2022 health insurance rates until contractual clarification can be provided and to bring it back to the Board within 30 days; carried. M/Borchert, to accept the Personnel Policy Committee’s recommendations for changes to Brown County’s Personnel Policy manual, effective 1/1/2022 as follows: 1) County paying 100% of the 2800 basic single health insurance plan premium for full-time employees (2080 hours of work annually) and 75% of the 2800 basic single health insurance plan premium for employees work part-time 30+ hours per week year around; 2) Brown County non-union employees to receive a full day paid holiday on Good Friday; 3) Increase the maximum accrual of vacation time from 200 to 225 hours, but maintain the accrued vacation due an employee upon termination at 200 hours; failed due to a lack of a second. M/Windschitl, S/Borchert, to accept the Personnel Policy Committee recommendation for a change to Brown County’s Personnel Policy manual, effective 1/1/2022 as follows: Brown County non-union employees to receive a full day paid holiday on Good Friday. In addition, to approve the County paying 85% of the 2800 basic single health insurance plan premium for full-time employees (2080 hours of work annually) and 70% of the 2800 basic single health insurance plan premium for employees work part-time 30+ hours per week year around for 2022; carried 5-0. 46 M/Veerkamp, S/Berg, to accept and file the 2021 2nd Quarter (Cash Basis and Unaudited) Budget Report which reflects activity at 50% of the budget year as follows: Expenditures of $16,467,953.25 or 39.3%, and revenues of $20,176,767.92 or 48.2%; and the 2021 2nd Quarter Supplemental Budgets Report noting expenditures of $1,112,718.73 or 41.3%, and revenues of $1,164,803.94 or 65.2% of budgeted activity; carried. Correspondence C-1 thru C-8 were accepted and filed. Veerkamp reported on the BCEDP meeting, Park Board meeting, and JD #24 meeting with Cottonwood County; Windschitl reported on the SCHA Finance meeting; Simonsen reported on the SWCD meeting, and Insurance meeting; Borchert reported on the MRCI meeting; Berg reported on the JD #24 meeting. Calendars were coordinated for the next two week period. There being no further business, Chairman Berg declared the Meeting adjourned at 11:32 AM. The Official Minutes of the Regular Meeting of 8-3-2021 are on file in the County Administrator’s Office and may be viewed during normal business hours, M-F, 8AM-4:30PM. Correspondence and requests for additional information may be directed to the County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us

REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Sheriff Flexibility: No

Item: Monthly Report of Activity Presenter: Jason Seidl– County Sheriff Estimated Time: 5 minutes

Board Action Requested: Accept and order filed the July 2021 Monthly Report of Activity for the Brown County Sheriff’s Department.

Background:

See attachments.

cc Chief Deputy Depew

Supporting Documents: x Attached None Administrator’s Comments:

Notations: RBAsheriffrep21.docx BROWN COUNTY SHERIFFS REPORT TO THE COUNTY COMMISSIONERS

2021 JAN FEB MAR APRL MAY JUN JUL AUG SEPT OCT NOV DEC YTD TOTALS 9-1-1 CALLS (LAND-LINE) 64 64 71 75 46 69 71 460 9-1-1 CALLS (CELLULAR) 330 278 362 424 402 405 399 2,600 911 HANG UP 75 64 93 98 104 107 118 659 911 NON EMERGENCY 38 15 25 38 56 64 58 294 ABANDONED/STALLED VEHICLE 10 14 10 12 16 16 11 89 ADVERSE WEATHER CONDITIONS 0 0 0 0 0 0 1 1 ADULT PROTECTION INVESTIGATION 0 0 0 1 0 0 1 2 ALARM 5 5 4 4 11 6 8 43 AMBULANCE 1 0 1 1 1 2 1 7 ANIMAL COMPLAINTS 14 8 6 10 15 15 12 80 ASSAULT 0 0 1 0 0 1 0 2 ASSIST AMBULANCE 10 17 9 7 9 3 15 70 ASSIST FIRE DEPT 3 0 2 4 2 5 1 17 ASSIST OTHER AGENCY 32 18 29 51 41 50 44 265 ASSIST PUBLIC MISC 6 7 6 11 8 9 9 56 ATTEMPT CIVIL PAPER SERVICE 104 119 179 197 148 129 98 974 ATTEMPT TO LOCATE 3 1 0 0 1 0 0 5 ATTEMPT WARRANT/A & D SERVICE 4 2 2 1 2 1 14 26 ATV ACCIDENT 0 0 0 0 1 0 0 1 ATV COMPLAINT 0 0 0 0 1 1 1 3 ATV PROJECT 0 0 0 0 0 0 0 0 BOAT ACCIDENT 0 0 0 0 0 0 0 0 BOAT COMPLAINT 0 0 0 0 0 0 0 0 BOAT PROJECT 0 0 0 0 0 0 1 1 BOMB/THREAT 0 0 0 0 0 0 0 0 BURGLARY 0 0 2 2 0 0 1 5 BURN PERMIT/BAN/COMPLAINT 24 11 21 27 29 12 20 144 CHILD PROTECTION 3 2 4 0 2 2 3 16 CITATION 0 0 0 0 0 0 0 0 CITIZENS ACADEMY 0 0 0 0 0 0 0 0 CIVIL DEFENSE TEST 0 0 1 1 1 1 1 5 CIVIL DISPUTE 2 2 3 2 3 1 3 16 CIVIL PROCESS/PAPERWORK 0 1 0 0 0 0 1 2 COMMITMENT ORDER 0 0 0 0 0 0 0 0 COMPLAINT AGAINST OFFICER 0 0 1 1 0 0 0 2 COMPLIANCE CHECK-TOBACCO 0 0 0 0 0 0 0 0 COMPLIANCE CHECL-ALCOHOL 0 0 0 0 0 0 0 0 CONCEAL/CARRY GUN PERMIT 63 70 70 79 35 30 32 379 COURT ORDERS RECEIVED 0 9 8 16 10 11 11 65 CRIM DAMAGE TO PROPERTY 0 1 0 1 0 0 0 2 DEAD PERSON 3 1 3 1 0 0 1 9 DISTURBANCE 0 2 1 1 0 3 2 9 DIVE TRAINING/CALL OUTS 0 0 0 0 1 0 0 1 DOMESTIC 3 1 2 2 3 4 2 17 DOOR CHECK 0 0 0 4 5 0 20 29 DRIVERS LICENSE CHECK 14 1 2 2 3 3 3 28 DRIVING COMPLAINT 11 6 10 16 17 10 23 93 DRIVING WHILE INTOXICATED 1 0 0 0 0 1 1 3 DRONE USE 1 0 DRUNK/INTOXICATED PERSON 0 0 0 0 0 0 0 0 DRUG TAKE BACK 12 8 5 17 19 8 5 74 EMERGENCY RESP TEAM 0 0 0 0 0 0 0 0 ESCORT 0 0 0 2 0 3 0 5 EVICTION 0 0 0 0 0 0 0 0 FIGHT 0 0 0 0 0 0 0 0 FINGERPRINT 0 0 0 0 0 0 0 0 FIRE CALL 0 1 1 0 0 1 0 3 FIREWORKS VIOLATION 0 0 0 0 0 0 2 2 Page 1 of 4 BROWN COUNTY SHERIFFS REPORT TO THE COUNTY COMMISSIONERS

FORECLOSURE 0 0 0 0 0 0 0 0 GUNSHOTS 1 0 0 0 1 0 0 2 HARASSMENT 0 1 1 1 2 1 3 9 IN COURT 0 0 0 0 0 0 0 0 INFORMATION 36 40 58 51 41 61 63 350 INVESTIGATION 2 1 3 0 1 1 0 8 JAIL BOOKING 33 32 48 33 36 42 46 270 JAIL INCIDENTS 45 15 36 34 32 29 25 216 JV TROUBLE 0 0 2 0 2 2 0 6 LICENSE PLATE CHECK 0 0 0 0 0 0 0 0 LIQUOR LAW VIOLATION 0 0 0 0 4 7 2 13 LOST/FOUND PROPERTY 2 1 2 2 4 3 3 17 MEDICAL CALL/NO AMBULANCE 1 1 0 0 0 0 3 5 MEETING 5 4 5 2 4 1 2 23 MISCELLANEOUS 3 0 4 0 5 5 5 22 MOTOR VEHICLE FATALITY 0 0 0 0 0 0 0 0 OPEN DOOR 0 0 1 0 2 0 1 4 PARKING COMPLAINT 0 0 1 3 2 1 1 8 PERMIT TO PURCHASE 14 10 15 12 6 5 9 71 PERSONAL INJURY ACCIDENT 1 1 1 3 2 5 3 16 PREDATORY OFFENDER REGIS 1 2 0 1 1 1 3 9 PRISONER IN CUSTODY/ARREST 0 0 0 0 0 0 0 0 PROBATION A& D RECEIVED 11 8 6 8 12 11 10 66 PROBATION AOD CHECK 0 0 0 0 0 0 0 0 PROBATION NIGHTHAWK CHECK 0 0 0 0 0 0 0 0 PROPERTY DAMAGE ACCIDENT 17 17 10 9 7 3 7 70 PROWLER 0 0 0 0 0 0 0 0 PURSUIT/FLEEING 0 0 0 0 0 0 0 0 RECORDS CHECK 0 0 0 0 0 0 0 0 REG SEX OFFENDER CHECK 0 0 0 2 1 1 0 4 REMOVAL PROP/WRIT RECOVERY 0 0 1 0 1 0 0 2 RESIDENCE CHECK 10 6 8 7 1 13 24 69 ROBBERY 0 0 0 0 0 0 0 0 RUNAWAY 0 0 0 0 0 0 0 0 SAFE AND SOBER PROJECT 0 0 0 0 0 0 0 0 SCAM 2 9 6 8 3 6 3 37 SCHOOL SAFETY PROJECT 0 0 0 0 0 0 0 0 SEARCH WARRANT 0 0 4 0 0 2 0 6 SEX OFFENSES 0 0 0 0 0 0 1 1 SHERIFF'S SALE 0 0 1 0 0 0 1 2 SHOOTING 0 0 0 0 0 0 0 0 SNOWMOBILE ACCIDENT 0 0 0 0 0 0 0 0 SNOWMOBILE COMPLAINT 0 0 0 0 0 0 0 0 SNOWMOBILE PROJECT 0 0 0 0 0 0 0 0 SPECIAL EVENT PERMIT 1 0 0 0 1 1 0 3 STOLEN VEHICLE 0 0 1 0 0 0 0 1 STOP ARM VIOLATION 1 0 0 0 0 0 0 1 SUICIDE/ATTEMPTED 0 0 0 1 1 - 1 3 SUSPICIOUS ACTIVITY 9 7 5 11 12 14 6 64 THEFT 1 2 6 6 2 5 4 26 TOBBACCO LAW VIOL/LICENSE 3 0 TOWARD ZERO DEATHS 0 0 0 0 0 0 0 0 TRANSPORTATION ORDER 1 0 0 2 0 0 0 3 TRANSPORTS-ADULT 6 15 17 22 12 17 17 106 TRANSPORTS-JV 0 0 0 1 0 0 0 1 TRESPASS COMPLAINT 1 0 0 2 0 3 0 6 TRUCK SCALES PROJECT 0 0 0 0 0 0 0 0 VANDALISM 1 0 1 1 1 1 1 6

Page 2 of 4 BROWN COUNTY SHERIFFS REPORT TO THE COUNTY COMMISSIONERS

VEH/PROP FORFEITURE 0 0 0 0 0 0 0 0 VEHICLE STOP 107 62 93 111 70 153 142 738 WARRANT RECEIVED 15 5 15 14 16 19 15 99 WELFARE CHECK 7 5 11 6 3 9 4 45 0 0 TOTAL BROWN COUNTY CFS 775 630 863 962 832 925 929 0 0 0 0 0 5,916 TOTAL CALLS FOR SERVICE-ALL 1960 1750 2182 2246 2193 2368 2385 15,084

CIVIL FEES PAID TO COUNTY $450.00 $1,500.00 $1,106.50 $1,019.52 $600.00 $550.00 $830.00 $6,056.02 HUBER PAYMENTS $75.00 $175.00 $175.00 $0.00 $150.00 $400.00 $0.00 $975.00 TOTAL JAIL A.D.P. 17.80 19.07 16.90 17.20 20.60 25.30 22.00 19.84 OUT OF COUNTY A.D.P. 2.09 1.50 1.00 1.90 3.00 3.10 1.40 2.00 BRN CO INMATE A.D.P. 15.69 17.57 15.90 15.30 17.60 22.20 20.60 17.84 BROWN COUNTY HUBER ADP 0.09 0.96 0.09 0.00 0.40 0.00 0.00 0.22 O/C INMATE BILLINGS $3,390.00 $1,512.00 $1,674.00 $3,076.00 $4,836.00 $4,108.00 $2,374.00 $20,970.00 TOTAL JAIL BOOKINGS 34 32 49 33 36 46 45 275 OUT OF COUNTY HUBER A.D.P. 0 0 0.16 0 0 0 0 0.022857143

Page 3 of 4 BROWN COUNTY SHERIFFS REPORT TO THE COUNTY COMMISSIONERS

2021 JAN FEB MAR APRL MAY JUN JUL AUG SEPT OCT NOV DEC YTD TOTALS 330 SHERIFF SEIDL 40,285 40,608 40,979 41,376 41,446 42,891 43,412 2017 Ford Explorer 474 323 371 397 70 1,445 521 3,601

331 CHIEF DEPUTY DEPEW 59,216 59,436 59,812 60,151 60,298 60,399 60,813 2016 Ford Explorer 157 220 376 339 147 101 474 1,814

332 DEPUTY STUEBER 186,949 188,168 189,986 192,836 193,640 196,962 198,850 2015 FORD EXPLORER 1,999 1,219 1,818 2,850 804 3,322 1,888 13,900

333 DEPUTY FAIRBAIRN 31,290 32,360 34,300 35,950 37,350 39,510 40,930 2019 Chevy Tahoe 1,420 1,070 1,940 1,650 1,400 2,160 1,420 11,060

334 DEPUTY REED 97,558 98,199 99,376 100,304 101,578 102,735 103,306 2015 Ford Explorer 981 641 1,177 928 1,274 1,157 571 6,729

335 SCHWARZROCK 180,889 184,170 187,501 190,524 193,241 196,421 200,221 2015 Ford Explorer 3,350 3,281 3,331 3,023 2,717 3,180 3,800 22,682

336 DEPUTY MURPHY 18,000 19,900 22,300 24,300 26,200 27,750 28,853 2020 Chevy Tahoe 2,000 1,900 2,400 2,000 1,900 1,550 1,103 12,853

337 Joe Shaffer 18,317 18,859 21,369 23,932 27,507 31,512 35,279 2019 Chevy Tahoe 0 542 2,510 2,563 3,575 4,005 3,767 16,962

338 DEPUTY KITZBERGER 25,282 28,778 31,191 33,791 36,401 39,167 41,898 2020 Chevy Tahoe 2,182 3,496 2,413 2,600 2,610 2,766 2,731 18,798

339 DEPUTY SHAW 29,315 31,546 33,412 35,331 38,143 39,735 42,944 2019 Chevy Tahoe 2,872 2,231 1,866 1,919 2,812 1,592 3,209 16,501

JAIL SQUAD 1 3,397 3,871 5,575 6,429 6,632 6,632 7,776 510 474 1,704 854 203 0 1,144 4,889

340 DEPUTY BAUER 127,067 129,280 130,035 131,045 132,963 135,301 135,846 2016 Ford Explorer 2,488 2,213 755 1,010 1,918 2,338 545 11,267

2008 EXPEDITION 72,558 72,558 72650 72894 73096 73,186 73,215 0 0 92 244 202 29 567

2013 JAIL SQUAD 2 147258 147258 147258 147258 147258 148089 148611 0 0 0 0 0 522 522

2003 FORD EXCURSION 63340 63340 63340 63340 63,340 63,340 63,340 0 0 0 0 0 0 0

MONTHLY TOTALS 18,433 17,610 20,753 20,377 19,632 23,616 21,724 0 0 0 0 0 142,145

Page 4 of 4 REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: Auditor-Treasurer

Item: General Government Claims Presenter: Kelly Hotovec Estimated time: 5 minutes

Board Action Requested: Consider payment of general government claims in the amount of $283,076.43.

Background:

Supporting Documents: X Attached None Administrator’s Comments:

Notations: RBAFormat.DOC

TRES#TDA *** Brown County *** 8/12/21 8:56AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES Page 1

Print List in Order By: 2 1 - Fund (Page Break by Fund) Page Break By: 1 1 - Page Break by Fund 2 - Department (Totals by Dept) 2 - Page Break by Dept 3 - Vendor Number 4 - Vendor Name

Explode Dist. Formulas?: N

Paid on Behalf Of Name on Audit List?: N

Type of Audit List: D D - Detailed Audit List S - Condensed Audit List

Save Report Options?: N TRES#TDA *** Brown County *** 8/12/21 8:56AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 1 General Revenue Fund Page 2

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

1 DEPT Commissioners 2883 Brown Co Editorial Assn 01-001-0000-0000-6240 545.61 CP 6-22-2021 & 7-07-2021 Publication Expense/Comm. Proceedings N 01-001-0000-0000-6240 587.58 CP 7-13-2021 & 7-14-2021 Publication Expense/Comm. Proceedings N 2883 Brown Co Editorial Assn 1,133.19 2 Transactions

7694 Veerkamp/Jeff 01-001-0000-0000-6330 265.44 7/1-7/20/21 Mileage Reimb. Mileage N 7694 Veerkamp/Jeff 265.44 1 Transactions

4456 WINDSCHITL/SCOTT 01-001-0000-0000-6330 13.44 7/7-7/27/21 Mileage Reimb. Mileage N 4456 WINDSCHITL/SCOTT 13.44 1 Transactions

1 DEPT Total: 1,412.07 Commissioners 3 Vendors 4 Transactions

45 DEPT County Auditor-Treasurer 6017 AP Technology 01-045-0000-0000-6374 195.00 SecureCheck Signature Digitiza IN028250 Software Expense < $5,000 N 6017 AP Technology 195.00 1 Transactions

244 Free Press/The 01-045-0000-0000-6240 556.20 FT Asst Auditor-Treasurer 160749073121 Publication/Advertising Expense N 244 Free Press/The 556.20 1 Transactions

382 JOURNAL INC/THE 01-045-0000-0000-6240 458.10 FT Asst Auditor-Treasurer 014133 Publication/Advertising Expense N 382 JOURNAL INC/THE 458.10 1 Transactions

6459 KNUJ Radio Station 01-045-0000-0000-6240 59.00 FT Asst Auditor-Treasurer 80063-1 Publication/Advertising Expense N 6459 KNUJ Radio Station 59.00 1 Transactions

3813 League of Minnesota Cities 01-045-0000-0000-6240 92.00 FT Asst Auditor-Treasurer 346850 Publication/Advertising Expense N 3813 League of Minnesota Cities 92.00 1 Transactions

214 MN Counties Computer Cooperative 01-045-0000-0000-6374 700.00 IFS updates 2108002 Software Expense < $5,000 N Copyright 2010-2021 Integrated Financial Systems TRES#TDA *** Brown County *** 8/12/21 8:56AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 1 General Revenue Fund Page 3

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 214 MN Counties Computer Cooperative 700.00 1 Transactions

7040 River Bend-Kemske Business Products 01-045-0000-0000-6400 24.04 Office supplies 346089-00 Departmental Supplies N 01-045-0000-0000-6400 39.82 Office supplies 346756-00 Departmental Supplies N 7040 River Bend-Kemske Business Products 63.86 2 Transactions

441 Springfield Advance Press 01-045-0000-0000-6240 48.00 FT Asst Auditor-Treasurer 206026 Publication/Advertising Expense N 441 Springfield Advance Press 48.00 1 Transactions

6470 VAN HEE MEDIA L.L.C 01-045-0000-0000-6240 85.20 FT Asst Auditor-Treasurer 21428 Publication/Advertising Expense N 6470 VAN HEE MEDIA L.L.C 85.20 1 Transactions

45 DEPT Total: 2,257.36 County Auditor-Treasurer 9 Vendors 10 Transactions

61 DEPT Central Administration 7040 River Bend-Kemske Business Products 01-061-0000-0000-6400 32.74 Memo Pads 012332-00 Departmental Supplies N 01-061-0000-0000-6400 16.66 Steno Pads 012332-01 Departmental Supplies N 7040 River Bend-Kemske Business Products 49.40 2 Transactions

61 DEPT Total: 49.40 Central Administration 1 Vendors 2 Transactions

63 DEPT Personnel Administration 4394 FSSOLUTIONS 01-063-0000-0000-6294 166.05 PreEmp Drg Scrn-PB,DH,CJ FL00464907 Employment Physicals And Testing 6 4394 FSSOLUTIONS 166.05 1 Transactions

1609 Innovative Office Solutions 01-063-0000-0000-6400 220.24 Office Supplies-toner hr 3419234 Departmental Supplies N 1609 Innovative Office Solutions 220.24 1 Transactions

7040 River Bend-Kemske Business Products 01-063-0000-0000-6400 212.26 Office Supplies-fldrs,pens,ntb 12323-00 Departmental Supplies N 01-063-0000-0000-6400 109.33 Office Supplies-fldrs 12323-01 Departmental Supplies N 01-063-0000-0000-6400 14.33 Office Supplies-fldrs 12323-02 Departmental Supplies N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-063-0000-0000-6400 15.99 Office Supplies-fldrs 12323-03 Departmental Supplies N 01-063-0000-0000-6400 36.69 Office Supplies-fldrs 345366 Departmental Supplies N 7040 River Bend-Kemske Business Products 388.60 5 Transactions

63 DEPT Total: 774.89 Personnel Administration 3 Vendors 7 Transactions

90 DEPT County Attorney 1114 LG PRINCIPLES, LLC 01-090-0000-0000-6360 1,310.00 Expert Witness for 08-CR-19-93 007 Trial & Investigation Exp Y 1114 LG PRINCIPLES, LLC 1,310.00 1 Transactions

7040 River Bend-Kemske Business Products 01-090-0000-0000-6320 16.82 Copier Maintenance 527183 Copy Mach. Maint/Supplies N 7040 River Bend-Kemske Business Products 16.82 1 Transactions

1682 RVS SHREDDING INC 01-090-0000-0000-6800 6.00 Shredding 59612 Shredding N 1682 RVS SHREDDING INC 6.00 1 Transactions

262 THOMSON REUTERS - WEST PAYMENT CENTER 01-090-0000-0000-6260 264.82 Jul'21 West Law Info 844769699 Legal Research N 01-090-0000-0000-6260 33.07 Aug'21 Library Plan Charges 844852435 Legal Research N 262 THOMSON REUTERS - WEST PAYMENT CENTER 297.89 2 Transactions

90 DEPT Total: 1,630.71 County Attorney 4 Vendors 5 Transactions

107 DEPT Planning And Zoning 6823 BRAUN/BRIAN H 01-107-0000-0000-6148 40.00 August 10th '21 P&Z Per Diem Y 01-107-0000-0000-6330 22.40 August 10th '21P&Z 40 MI Mileage Y 6823 BRAUN/BRIAN H 62.40 2 Transactions

382 JOURNAL INC/THE 01-107-0000-0000-6240 103.95 July 14th P&Z meeting 122418 Publication/Advertising Expense N 382 JOURNAL INC/THE 103.95 1 Transactions

4857 Potter/Dennis 01-107-0000-0000-6148 40.00 August 10th '21 P&Z Per Diem Y

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-107-0000-0000-6330 33.60 August 10th '21 P&Z 60 Mileage Y 4857 Potter/Dennis 73.60 2 Transactions

7040 River Bend-Kemske Business Products 01-107-0958-0000-6400 49.62 feedlot news letter 344699 Departmental Supplies N 01-107-0958-0126-6400 49.62 feedlot news letter 344699 Departmental Supplies N 7040 River Bend-Kemske Business Products 99.24 2 Transactions

441 Springfield Advance Press 01-107-0000-0000-6240 59.25 August 10th P&Z meeting 20611 Publication/Advertising Expense N 441 Springfield Advance Press 59.25 1 Transactions

265 STADHEIM/JOSEPH 01-107-0000-0000-6148 40.00 August 10th '21 P&Z Per Diem Y 265 STADHEIM/JOSEPH 40.00 1 Transactions

6470 VAN HEE MEDIA L.L.C 01-107-0000-0000-6240 38.80 July 14th P&Z meeting 21215 Publication/Advertising Expense N 6470 VAN HEE MEDIA L.L.C 38.80 1 Transactions

107 DEPT Total: 477.24 Planning And Zoning 7 Vendors 10 Transactions

110 DEPT Government Buildings 826 Alkar Metal Fabricating LLC 01-110-0140-0000-6300 200.20 New Drop box,Material and labo 4108 Furniture & Equip Maint. N 826 Alkar Metal Fabricating LLC 200.20 1 Transactions

4311 AUTO VALUE NEW ULM 01-110-0135-0000-6400 18.59 Carwash brush/60in. Handle 10371034 Departmental Supplies N 01-110-0136-0000-6400 5.80 Carwash brush/60in. Handle 10371034 Departmental Supplies N 4311 AUTO VALUE NEW ULM 24.39 2 Transactions

2904 Fastenal Company 01-110-0000-0000-6400 17.28 Batteries/markers 183292 Departmental Supplies N 01-110-0135-0000-6400 13.16 Batteries/markers 183292 Departmental Supplies N 01-110-0136-0000-6400 4.11 Batteries/markers 183292 Departmental Supplies N 01-110-0135-0000-6300 19.06 Anchors 3/8x3.5 50ea. 184375 Furniture & Equip Maint. N 01-110-0136-0000-6300 5.95 Anchors 3/8x3.5 50ea. 184375 Furniture & Equip Maint. N 01-110-0135-0000-6400 2.61 SS screws for LEC drop box 184803 Departmental Supplies N Copyright 2010-2021 Integrated Financial Systems TRES#TDA *** Brown County *** 8/12/21 8:56AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 1 General Revenue Fund Page 6

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-110-0136-0000-6400 0.81 SS screws for LEC drop box 184803 Departmental Supplies N 2904 Fastenal Company 62.98 7 Transactions

382 JOURNAL INC/THE 01-110-0000-0000-6300 303.20 Advertisement for SE Ext. Main 014133 Furniture & Equip Maint. N 382 JOURNAL INC/THE 303.20 1 Transactions

5613 MENARDS (CH 33000266) 01-110-0252-0000-6300 24.96 R/O Drinking water faucet/Anim 48801 Furniture & Equip Maint. N 01-110-0135-0000-6400 4.84 Rubber seal small white 48879 Departmental Supplies N 01-110-0136-0000-6400 1.51 Rubber seal small white 48879 Departmental Supplies N 01-110-0252-0000-6400 16.62 Resolve Spot & Stain/ JB Weld 48933 Departmental Supplies N 01-110-0140-0000-6300 5.70 Push-in connectors/3/8" NM con 49037 Furniture & Equip Maint. N 01-110-0000-0000-6300 9.90 8" Angled Cutting Pliers 49060 Furniture & Equip Maint. N 01-110-0973-0000-6400 7.35 Glass cleaner/swiffers 49073 Departmental Supplies N 01-110-0140-0000-6400 6.88 Palmolive/air freshener/pineso 49074 Departmental Supplies N 01-110-0000-0000-6400 2.99 6 Qt. Clear latchbox 49104 Departmental Supplies N 01-110-0140-0000-6300 68.64 Urinal flush assembly/Pex/fitt 49244 Furniture & Equip Maint. N 01-110-0140-0000-6300 3.90 GPF 1.0 Diaphragm flush valve 49246 Furniture & Equip Maint. N 5613 MENARDS (CH 33000266) 153.29 11 Transactions

7409 PC Janitorial Supplies LLC 01-110-0000-0000-6400 250.56 TP/Kitchen & hand towels/soap/ 11225 Departmental Supplies N 01-110-0135-0000-6400 249.13 TP/Kitchen & hand towels/soap/ 11225 Departmental Supplies N 01-110-0136-0000-6400 77.77 TP/Kitchen & hand towels/soap/ 11225 Departmental Supplies N 7409 PC Janitorial Supplies LLC 577.46 3 Transactions

471 Plunkett's Pest Control 01-110-0252-0000-6302 44.47 General Pest Control Program 7154024 Care Of Grounds Y 01-110-0041-0000-6302 39.39 General Pest Control Program 7154025 Care Of Grounds Y 01-110-0135-0000-6302 37.28 General Pest Control Program 7169315 Care Of Grounds Y 01-110-0136-0000-6302 11.64 General Pest Control Program 7169315 Care Of Grounds Y 01-110-0140-0000-6302 11.56 General Pest Control Program 7169317 Care Of Grounds Y 471 Plunkett's Pest Control 144.34 5 Transactions

2698 River Creek Nursery Inc 01-110-0000-0000-6302 30.95 Flowers for landscape 81843 Care Of Grounds N 01-110-0135-0000-6302 23.59 Flowers for landscape 81843 Care Of Grounds N 01-110-0136-0000-6302 7.36 Flowers for landscape 81843 Care Of Grounds N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 2698 River Creek Nursery Inc 61.90 3 Transactions

6961 Sid's Signs On Broadway 01-110-0000-0000-6300 105.00 Signage for LEC/CH Dropbox 3ea 20177 Furniture & Equip Maint. N 01-110-0135-0000-6300 80.02 Signage for LEC/CH Dropbox 3ea 20177 Furniture & Equip Maint. N 01-110-0136-0000-6300 24.98 Signage for LEC/CH Dropbox 3ea 20177 Furniture & Equip Maint. N 01-110-0140-0000-6300 36.40 Signage for HS Building drop b 20195 Furniture & Equip Maint. N 6961 Sid's Signs On Broadway 246.40 4 Transactions

8467 STEP SAVER INC 01-110-0135-0000-6400 83.05 Bulk Softener Salt 147112 Departmental Supplies N 01-110-0136-0000-6400 25.93 Bulk Softener Salt 147112 Departmental Supplies N 8467 STEP SAVER INC 108.98 2 Transactions

110 DEPT Total: 1,883.14 Government Buildings 10 Vendors 39 Transactions

149 DEPT Other General Government 7040 River Bend-Kemske Business Products 01-149-0000-0000-6320 103.76 MR: Canon Copier Maintenance B 526298 Copy Machine Maint. & Supply N 01-149-0000-0000-6320 38.04 HW: Canon Copier Maintenance B 526701 Copy Machine Maint. & Supply N 7040 River Bend-Kemske Business Products 141.80 2 Transactions

149 DEPT Total: 141.80 Other General Government 1 Vendors 2 Transactions

200 DEPT Sheriff 187 ALPHA WIRELESS COMMUNICATIONS 01-200-0000-0000-6300 1,361.40 Maint, console, paging, armer 12550 Maint for Bldg, Furn & Eq/Maint Cntrct N 187 ALPHA WIRELESS COMMUNICATIONS 1,361.40 1 Transactions

6344 BATTERIES PLUS BULBS 01-200-0000-0000-6400 174.13 Batteries - vairious sizes for P42108771 Departmental Supplies N 6344 BATTERIES PLUS BULBS 174.13 1 Transactions

581 Chuck Spaeth Ford Inc 01-200-0000-0000-6310 347.51 330 oil chg, rot/bal tires, c 549645 Vehicle Maintenance N 581 Chuck Spaeth Ford Inc 347.51 1 Transactions

784 GUARDIAN ALLIANCE TECHNOLOGIES INC

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-200-0000-0000-6360 90.00 Background invest -July & Soci 13707 Trial & Investigation Exp N 784 GUARDIAN ALLIANCE TECHNOLOGIES INC 90.00 1 Transactions

6189 Heartland Tire Inc 01-200-0000-0000-6310 749.51 339 - Tires from grant plus la 81021580 Vehicle Maintenance N 6189 Heartland Tire Inc 749.51 1 Transactions

522 K & R Towing LLC 01-200-0000-0000-6360 283.00 Tow motorcycle to impound - 21 945 Trial & Investigation Exp Y 522 K & R Towing LLC 283.00 1 Transactions

1063 Lumen/CenturyLink 01-200-0000-0000-6241 16.17 Late fee on previous invoice 7309990 Dues/Memberships/Licenses N 1063 Lumen/CenturyLink 16.17 1 Transactions

314 New Ulm Body Shop 01-200-0000-0000-6310 274.00 tow 340's squad from accident 50551 Vehicle Maintenance N 314 New Ulm Body Shop 274.00 1 Transactions

1999 NEW ULM TIRE INC 01-200-0000-0000-6310 126.30 341 - Summer tires 257140 Vehicle Maintenance N 01-200-0000-0000-6310 25.63 330 - tire on left rear 258030 Vehicle Maintenance N 1999 NEW ULM TIRE INC 151.93 2 Transactions

1147 PRINTWEAR GRAPHICS 01-200-0000-0000-6450 204.00 dispatch uniforms 064685 Uniform Supply G 1147 PRINTWEAR GRAPHICS 204.00 1 Transactions

1027 Runnings-Marshall 01-200-0000-0000-6400 9.99 oil filter 6462822 Departmental Supplies N 1027 Runnings-Marshall 9.99 1 Transactions

1682 RVS SHREDDING INC 01-200-0000-0000-6356 18.00 shredding sheriff 59625 Disposal Services N 1682 RVS SHREDDING INC 18.00 1 Transactions

6919 WATCHGUARD INC 01-200-0000-0000-6205 30.00 Shipping ADVREP215619 Postage/Delivery N 01-200-0000-0000-6400 450.00 Body camera ADVREP215619 Departmental Supplies N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6919 WATCHGUARD INC 480.00 2 Transactions

2813 WEELBORG CHEVROLET LLC 01-200-0000-0000-6310 38.73 336 - repair tire on squad 103020 Vehicle Maintenance Y 2813 WEELBORG CHEVROLET LLC 38.73 1 Transactions

200 DEPT Total: 4,198.37 Sheriff 14 Vendors 16 Transactions

250 DEPT Corrections-Jail 2153 A H Hermel Company 01-250-0207-0000-6814 225.42 Jail commissary 886528 Jail Canteen Account N 2153 A H Hermel Company 225.42 1 Transactions

3261 Cashwise Pharmacy 01-250-0000-0000-6363 4,334.22 Inmate Medical RX 4334.22 July Stmt Medical Care Of Prisoners N 01-250-0000-0000-6363 28.98 Jail stock supplies July Stmt Medical Care Of Prisoners N 3261 Cashwise Pharmacy 4,363.20 2 Transactions

62 Galls LLC 01-250-0000-0000-6400 17.79 Gavranovic - glove pouch 18916372 Departmental Supplies N 01-250-0000-0000-6450 91.03 Zachman - pants 18983955 Uniform Supply N 62 Galls LLC 108.82 2 Transactions

5175 Keefe Supply Company 01-250-0207-0000-6814 190.56 jail commissary 1472698 Jail Canteen Account N 01-250-0000-0000-6400 24.24 jail - men's deodorant 1472699 Departmental Supplies N 01-250-0207-0000-6814 210.98 jail commissary 1476740 Jail Canteen Account N 5175 Keefe Supply Company 425.78 3 Transactions

5613 MENARDS (CH 33000266) 01-250-0000-0000-6300 25.84 Basket stainer/sink trap& tail 49137 Furniture & Equip Maint. N 01-250-0000-0000-6300 54.13 brass fittings/hose adapt./tub 49309 Furniture & Equip Maint. N 5613 MENARDS (CH 33000266) 79.97 2 Transactions

269 NAPA AUTO PARTS 01-250-0000-0000-6300 6.58 AGC-3 Fuses (for jail tower se 720870 Furniture & Equip Maint. N 269 NAPA AUTO PARTS 6.58 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 01-250-0000-0000-6400 180.00 Disposable masks for jail 23281 Departmental Supplies N 603 PHOENIX SUPPLY 180.00 1 Transactions

5803 PHYSICIANS GROUP OF NEW ULM LTD 01-250-0000-0000-6363 1,200.00 May, June & July - Jail Servic 072921 Medical Care Of Prisoners 6 5803 PHYSICIANS GROUP OF NEW ULM LTD 1,200.00 1 Transactions

1682 RVS SHREDDING INC 01-250-0000-0000-6356 12.00 shredding jail 59618 Disposal Services N 1682 RVS SHREDDING INC 12.00 1 Transactions

250 DEPT Total: 6,601.77 Corrections-Jail 9 Vendors 14 Transactions

251 DEPT Probation 277 Brown Co Court Administration 01-251-0263-0000-6816 363.00 JV work service -restitution p Program Expense N 277 Brown Co Court Administration 363.00 1 Transactions

1609 Innovative Office Solutions 01-251-0000-0000-6320 125.74 Toner IN3429980 Copy Mach. Maint/Supplies N 1609 Innovative Office Solutions 125.74 1 Transactions

382 JOURNAL INC/THE 01-251-0263-0000-6816 240.00 Newspaper subscription 0190MAL0001005 Program Expense N 382 JOURNAL INC/THE 240.00 1 Transactions

999999000 Martin/Tara 01-251-0298-0000-6331 596.80 Airfare - DC Conf, TM Travel Expense N 999999000 Martin/Tara 596.80 1 Transactions

999999000 Nicole Ranae Consulting, LLC 01-251-0000-0000-6355 75.00 Trng - When Everything is Fine Training Expense N 999999000 Nicole Ranae Consulting, LLC 75.00 1 Transactions

99460 Prairie Lakes Juvenile Detention Center 01-251-0280-0000-6844 984.00 Detention, BC 574-196-1 Juvenile Hold Expenses Y 01-251-0280-0000-6844 2,952.00 Detention, DS 574-196-1 Juvenile Hold Expenses Y 99460 Prairie Lakes Juvenile Detention Center 3,936.00 2 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6115 Premier Biotech Labs LLC 01-251-0000-0000-6375 175.00 Drug testing supplies 2182190 Drug Testing 6 6115 Premier Biotech Labs LLC 175.00 1 Transactions

1682 RVS SHREDDING INC 01-251-0000-0000-6320 44.56 Shredding 59623 Copy Mach. Maint/Supplies N 1682 RVS SHREDDING INC 44.56 1 Transactions

251 DEPT Total: 5,556.10 Probation 8 Vendors 9 Transactions

252 DEPT Jail Commissions 8373 COMCAST 01-252-0000-0000-6200 96.03 Monthly Comm expense jail 07/23/2021 Communications/Telephone N 8373 COMCAST 96.03 1 Transactions

252 DEPT Total: 96.03 Jail Commissions 1 Vendors 1 Transactions

282 DEPT 911 Emergency Telephone System 187 ALPHA WIRELESS COMMUNICATIONS 01-282-0000-0000-6358 1,066.25 Maint, console, paging, armer 12550 Contract Services N 187 ALPHA WIRELESS COMMUNICATIONS 1,066.25 1 Transactions

5365 E-911 Independent Emergency Services 01-282-0000-0000-6300 32.31 Monthly 911 Services 400-0168 Furniture & Equip Maint. N 5365 E-911 Independent Emergency Services 32.31 1 Transactions

5492 NORTHLAND BUSINESS SYSTEMS 01-282-0000-0000-6358 4,181.58 Contract Service Agreement 10/ IN102917 Contract Services N 5492 NORTHLAND BUSINESS SYSTEMS 4,181.58 1 Transactions

282 DEPT Total: 5,280.14 911 Emergency Telephone System 3 Vendors 3 Transactions

601 DEPT County Extension 1609 Innovative Office Solutions 01-601-0000-0000-6400 60.90 Manilla Envelopes INS3423643 Departmental Supplies N 01-601-0000-0000-6400 93.54 Postcard and copy paper INS3423643 Departmental Supplies N 1609 Innovative Office Solutions 154.44 2 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 601 DEPT Total: 154.44 County Extension 1 Vendors 2 Transactions

1 Fund Total: 30,513.46 General Revenue Fund 124 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

481 DEPT Public Health Nursing 7852 Availity LLC 06-481-0000-0000-6374 50.00 Claim submission fee INV00697466 Software Expense < $5,000 N 7852 Availity LLC 50.00 1 Transactions

6400 COMPTON, LISA 06-481-0462-0000-6330 50.68 Jul 2021 MCH Mileage Jul 2021 Mileage N 06-481-0462-0000-6330 102.48 Jul 2021 HFA Mileage Jul 2021 Mileage N 06-481-0468-0000-6330 7.84 Jul 2021 CTC Mileage Jul 2021 Mileage N 06-481-0473-0000-6330 15.68 Jul 2021 School Health Mileage Jul 2021 Mileage N 6400 COMPTON, LISA 176.68 4 Transactions

5662 DALLENBACH/MELISSA 06-481-0460-0000-6330 0 48.72 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0472-0000-6330 1.68 Jul 2021 Home Health Mileage Jul 2021 Mileage N 06-481-0472-0000-6330 117.60 Jul 2021 SCHA Mileage Jul 2021 Mileage N 5662 DALLENBACH/MELISSA 168.00 3 Transactions

6477 Fausch/Tara 06-481-0460-0000-6330 0 8.40 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 6477 Fausch/Tara 8.40 1 Transactions

2297 Gilb/Stacy 06-481-0000-0000-6330 3.08 Jul 2021 Agency Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0 16.24 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 2297 Gilb/Stacy 19.32 2 Transactions

1621 Hoffmann/Melissa 06-481-0000-0000-6330 39.20 Jul 2021 SHIP Mileage Jul 2021 Mileage N 06-481-0000-0000-6330 0 12.32 Jul 2021 COVID SHIP Mileage Jul 2021 Mileage N 06-481-0000-0000-6330 3.92 Jul 2021 Agency Mileage Jul 2021 Mileage N 06-481-0463-0000-6330 89.04 Jul 2021 UC Mileage Jul 2021 Mileage N 1621 Hoffmann/Melissa 144.48 4 Transactions

382 JOURNAL INC/THE 06-481-0460-0000-6240 0 1,023.69 COVID Vaccine Ad Expense 014130 Publication Exp-Ads/Marketing N 06-481-0000-0000-6240 273.10 PHN Ad Expense 014133 Publication/Advertising Expense N 382 JOURNAL INC/THE 1,296.79 2 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 4998 KLOSSNER/SUSAN 06-481-0000-0000-6330 0.56 Jul 2021 Agency Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0 8.96 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0474-0000-6330 18.48 Jul 2021 DPC Mileage Jul 2021 Mileage N 4998 KLOSSNER/SUSAN 28.00 3 Transactions

6459 KNUJ Radio Station 06-481-0000-0000-6240 59.00 FT PHN - Jobline Ad 79932-1 Publication/Advertising Expense N 6459 KNUJ Radio Station 59.00 1 Transactions

573 KREHBIEL/JACQUELINE 06-481-0460-0000-6330 0 4.48 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 573 KREHBIEL/JACQUELINE 4.48 1 Transactions

767 Krohn-Schwab/Erin 06-481-0460-0000-6330 0 8.68 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 767 Krohn-Schwab/Erin 8.68 1 Transactions

5124 LANG/RACHEL 06-481-0470-0000-6330 48.16 Jul 2021 WIC Mileage Jul 2021 Mileage N 5124 LANG/RACHEL 48.16 1 Transactions

7431 MACK/VANESSA 06-481-0470-0000-6330 46.48 Jul 2021 WIC Mileage Jul 2021 Mileage N 7431 MACK/VANESSA 46.48 1 Transactions

1392 Moritz/Karen 06-481-0000-0000-6330 28.00 Jul 2021 Brown/Nicollet CHS Mi Jul 2021 Mileage N 06-481-0000-0000-6330 25.76 Jul 2021 SHIP Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0 33.60 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0.56 Jul 2021 Public Hlth Emerg Pre Jul 2021 Mileage N 06-481-0472-0000-6330 2.80 Jul 2021 Home Health Mileage Jul 2021 Mileage N 1392 Moritz/Karen 90.72 5 Transactions

6888 O'NEILL/REBECCA 06-481-0460-0000-6330 0 35.84 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0472-0000-6330 15.12 Jul 2021 Home Health Mileage Jul 2021 Mileage N 6888 O'NEILL/REBECCA 50.96 2 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 7040 River Bend-Kemske Business Products 06-481-0460-0000-6432 0 30.18 Laminating pouches for signs-C 346331-00 Program Supplies N 7040 River Bend-Kemske Business Products 30.18 1 Transactions

1682 RVS SHREDDING INC 06-481-0000-0000-6358 6.00 Shredding 59624 Contract Services N 1682 RVS SHREDDING INC 6.00 1 Transactions

6538 SEVERSON/TERESA 06-481-0460-0000-6330 0 15.68 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0462-0000-6330 47.04 Jul 2021 HFA Mileage Jul 2021 Mileage N 06-481-0462-0000-6330 131.60 Jul 2021 MCH Mileage Jul 2021 Mileage N 06-481-0468-0000-6330 15.68 Jul 2021 CTC Mileage Jul 2021 Mileage N 6538 SEVERSON/TERESA 210.00 4 Transactions

441 Springfield Advance Press 06-481-0000-0000-6240 32.00 PHN Ad Expense 205862 Publication/Advertising Expense N 441 Springfield Advance Press 32.00 1 Transactions

6894 Steinbeisser/Michelle 06-481-0460-0000-6330 0 85.12 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0474-0000-6330 1.12 Jul 2021 DPC Mileage Jul 2021 Mileage N 6894 Steinbeisser/Michelle 86.24 2 Transactions

381 TARALSON/NICHOLAS 06-481-0000-0000-6330 6.16 Jul 2021 Jail Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0 0.56 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0472-0000-6330 31.36 Jul 2021 Home Health Mileage Jul 2021 Mileage N 06-481-0474-0000-6330 2.80 Jul 2021 BP Mileage Jul 2021 Mileage N 381 TARALSON/NICHOLAS 40.88 4 Transactions

5152 Thordson/Margaret 06-481-0000-0000-6330 0.56 Jul 2021 Agency Mileage Jul 2021 Mileage N 06-481-0000-0000-6330 3.92 Jul 2021 Jail Mileage Jul 2021 Mileage N 06-481-0460-0000-6330 0 17.36 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 06-481-0472-0000-6330 85.68 Jul 2021 Home Health Mileage Jul 2021 Mileage N 06-481-0473-0000-6330 0.56 Jul 2021 School Health Mileage Jul 2021 Mileage N 5152 Thordson/Margaret 108.08 5 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6470 VAN HEE MEDIA L.L.C 06-481-0000-0000-6240 55.20 PHN Ad Expense 21415 Publication/Advertising Expense N 6470 VAN HEE MEDIA L.L.C 55.20 1 Transactions

3717 VOIANCE LANGUAGE SERVICES LLC 06-481-0000-0000-6358 25.00 Language Services - February 1292644 Contract Services N 06-481-0000-0000-6358 25.00 Language Services - July 1358795 Contract Services N 3717 VOIANCE LANGUAGE SERVICES LLC 50.00 2 Transactions

7527 Walter/Abigail 06-481-0460-0000-6330 0 64.40 Jul 2021 IMM COVID Mileage Jul 2021 Mileage N 7527 Walter/Abigail 64.40 1 Transactions

481 DEPT Total: 2,883.13 Public Health Nursing 25 Vendors 54 Transactions

6 Fund Total: 2,883.13 Public Health Fund 54 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

300 DEPT Administration 7040 River Bend-Kemske Business Products 10-300-0000-0000-6400 4.76 SHARPWRITER PENCILS 0.7MM 344877-00 Departmental Supplies N 10-300-0000-0000-6400 5.75 RUBBERBANDS, SUPERSIZE 12" 345530-00 Departmental Supplies N 10-300-0000-0000-6400 6.66 3 COLUMN PAPER 345725-00 Departmental Supplies N 10-300-0000-0000-6400 10.47 TAPE 3 ROLLS 345958-00 Departmental Supplies N 7040 River Bend-Kemske Business Products 27.64 4 Transactions

1682 RVS SHREDDING INC 10-300-0000-0000-6400 6.00 SHREDDING SERVICES AUGUST '21 59617 Departmental Supplies N 1682 RVS SHREDDING INC 6.00 1 Transactions

7163 Stueber/Barb 10-300-0000-0000-6330 2.52 DELIVER TO COURTHOUSE - B.STUE 07 20 2021 Mileage N 10-300-0000-0000-6330 2.52 MILEAGE TO COURTHOUSE B.STUEBE 07 22 2021 Mileage N 10-300-0000-0000-6330 2.52 MILEAGE TO COURTHOUSE B.STUEBE 08 05 2021 Mileage N 7163 Stueber/Barb 7.56 3 Transactions

300 DEPT Total: 41.20 Administration 3 Vendors 8 Transactions

310 DEPT Road Maintenance 1501 FLINT HILLS RESOURCES, LP 10-310-0000-0000-6500 11,246.30 CR22 SEAL COAT OIL 27486928-0 R & B Supplies & Materials N 10-310-0000-0000-6500 22,619.20 CR22 SEAL COAT OIL 27494742-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,178.78 CR22 SEAL COAT OIL 27503441-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,111.26 CR24 SEAL COAT OIL 27512293-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,381.34 CR11 SEAL COAT OIL 27512293-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,347.58 CR22 SEAL COAT OIL 27512293-0 R & B Supplies & Materials N 10-310-0000-0000-6500 22,817.54 CR24 SEAL COAT OIL 27521163-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,394.00 CR24 SEAL COATING 27555612-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,550.14 CR8 SEAL COAT OIL 27563920-0 R & B Supplies & Materials N 10-310-0000-0000-6500 11,271.62 CR8 SEAL COAT OIL 27572481-0 R & B Supplies & Materials N 10-310-0000-0000-6500 10,921.36 CR36 SEAL COAT OIL 27602285-0 R & B Supplies & Materials N 10-310-0000-0000-6500 21,273.02 CR3 SEAL COAT OIL 27614343-0 R & B Supplies & Materials N 1501 FLINT HILLS RESOURCES, LP 168,112.14 12 Transactions

1027 Runnings-Marshall 10-310-0000-0000-6500 14.99 NOZZLES 3 PK 6459737 R & B Supplies & Materials N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 1027 Runnings-Marshall 14.99 1 Transactions

310 DEPT Total: 168,127.13 Road Maintenance 2 Vendors 13 Transactions

320 DEPT Construction 1091 Daguna Consulting, LLC 10-320-0000-0000-6267 6,500.00 MUSSEL LEVEL I SURVEYS AND REP 08 02 2021 Consultant Fees N 1091 Daguna Consulting, LLC 6,500.00 1 Transactions

6949 MENARDS (HWY 3000276) 10-320-0000-0000-6500 6.96 2 CUP SCOOP, SPONGES - LAB EQ 49270 R & B Supplies & Materials N 6949 MENARDS (HWY 3000276) 6.96 1 Transactions

2554 MN DEPT OF TRANSPORTATION 10-320-0000-0000-6500 520.62 S.E. MATERIAL TESTING & INSPEC P00013450 R & B Supplies & Materials N 10-320-0000-0000-6500 415.36 SPRINGFIELD MATERIAL TESTING & P00013450 R & B Supplies & Materials N 10-320-0000-0000-6500 239.29 CR13 MATERIALS TESTING & INSPE P00013450 R & B Supplies & Materials N 2554 MN DEPT OF TRANSPORTATION 1,175.27 3 Transactions

320 DEPT Total: 7,682.23 Construction 3 Vendors 5 Transactions

340 DEPT Equipment Maintenance 4311 AUTO VALUE NEW ULM 10-340-0000-0000-6500 20.85 U109 MINI-BLADE FUSE 15 EA 10368094 R & B Supplies & Materials N 10-340-0000-0000-6500 7.99 U101 WIRING 10368458 R & B Supplies & Materials N 10-340-0000-0000-6500 3.61 U59 OIL FILTER 10368529 R & B Supplies & Materials N 10-340-0000-0000-6500 12.61 U54 OIL 10368529 R & B Supplies & Materials N 10-340-0000-0000-6500 41.58 U110 OIL FILTER 10368529 R & B Supplies & Materials N 10-340-0000-0000-6500 106.39 U93 AIR, FUEL, OIL FILTERS 10368529 R & B Supplies & Materials N 10-340-0000-0000-6500 91.19 U108 AIR AND OIL FILTER 10369346 R & B Supplies & Materials N 10-340-0000-0000-6500 12.99 U6 7 POLE RV BLADE 10369945 R & B Supplies & Materials N 10-340-0000-0000-6500 9.46 U6 OIL 10370036 R & B Supplies & Materials N 4311 AUTO VALUE NEW ULM 306.67 9 Transactions

581 Chuck Spaeth Ford Inc 10-340-0000-0000-6500 250.00 U6 LINK 2 EA 409017 R & B Supplies & Materials N 581 Chuck Spaeth Ford Inc 250.00 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 8471 Glens Auto Parts 10-340-0000-0000-6500 88.51 U120 OIL FILTER 789009 R & B Supplies & Materials N 8471 Glens Auto Parts 88.51 1 Transactions

269 NAPA AUTO PARTS 10-340-0000-0000-6500 10.99 U44 CONNECTOR 718440 R & B Supplies & Materials N 10-340-0000-0000-6500 10.99 U61 CONNETOR 718440 R & B Supplies & Materials N 269 NAPA AUTO PARTS 21.98 2 Transactions

1999 NEW ULM TIRE INC 10-340-0000-0000-6500 836.14 U113 DRIVE TIRES 257511 R & B Supplies & Materials N 10-340-0000-0000-6500 836.14 U108 DRIVE TIRES 257511 R & B Supplies & Materials N 10-340-0000-0000-6328 26.25 U117 MOUNT TIRE 257563 Repair & Maint Services N 10-340-0000-0000-6328 152.50 U108 TIRE REPAIR/MOUNT 257764 Repair & Maint Services N 10-340-0000-0000-6328 37.52 U109 TIRE REPAIR 257772 Repair & Maint Services N 10-340-0000-0000-6500 537.82 U108 2 RETREADS 257865 R & B Supplies & Materials N 1999 NEW ULM TIRE INC 2,426.37 6 Transactions

124 North Central International 10-340-0000-0000-6500 68.68 U109 BRAKES 119532 R & B Supplies & Materials N 10-340-0000-0000-6328 121.71 U113 RECHARGE AIR CONDITIONING 25782 Repair & Maint Services N 124 North Central International 190.39 2 Transactions

7251 PETROCHOICE LUBRICATION SOLUTIONS 10-340-0000-0000-6500 2,789.24 15W40 (BULK) 213 GALLONS 50627391 R & B Supplies & Materials N 7251 PETROCHOICE LUBRICATION SOLUTIONS 2,789.24 1 Transactions

6360 Powerplan Oib 10-340-0000-0000-6500 35,515.75 U94 TRANSMISSION RDO W1661304 R & B Supplies & Materials N 6360 Powerplan Oib 35,515.75 1 Transactions

1027 Runnings-Marshall 10-340-0000-0000-6500 5.99 U101 WEDGE CUP HOLDER 6463691 R & B Supplies & Materials N 1027 Runnings-Marshall 5.99 1 Transactions

6159 Swanston Equipment Corporation 10-340-0000-0000-6500 507.41 U52 FLIP VALVE ASSEMBY P70657 R & B Supplies & Materials N 10-340-0000-0000-6500 119.10 U46 BLOWER FILTER P71085 R & B Supplies & Materials N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 6159 Swanston Equipment Corporation 626.51 2 Transactions

583 TRUCK CENTER COMPANIES 10-340-0000-0000-6500 63.94 U80 AIR-GOVERNOR X201132980:01 R & B Supplies & Materials N 583 TRUCK CENTER COMPANIES 63.94 1 Transactions

5033 United Farmers Coop 10-340-0000-0000-6500 2.10 U91 ELBOW INTERIOR 79207 & 79246 R & B Supplies & Materials N 5033 United Farmers Coop 2.10 1 Transactions

6051 Zarnoth Brush Works Inc 10-340-0000-0000-6500 1,284.00 U29 BROCE/SUPERIOR POLY CABLEW 185888-IN R & B Supplies & Materials N 6051 Zarnoth Brush Works Inc 1,284.00 1 Transactions

340 DEPT Total: 43,571.45 Equipment Maintenance 13 Vendors 29 Transactions

350 DEPT Maint & Constr. Unallocated 15 Scientific Sales Inc 10-350-0000-0000-6500 94.00 SAFETY GLASSES - B.VEENSTRA INV00126489 R & B Supplies & Materials N 10-350-0000-0000-6500 50.50 SAFETY GLASSES - N.BREU INV00126715 R & B Supplies & Materials N 15 Scientific Sales Inc 144.50 2 Transactions

8601 Veenstra/Brian 10-350-0000-0000-6500 68.20 PHOTOCHROMIC LENS SAFETY GLASS 07 20 2021 R & B Supplies & Materials N 8601 Veenstra/Brian 68.20 1 Transactions

350 DEPT Total: 212.70 Maint & Constr. Unallocated 2 Vendors 3 Transactions

360 DEPT Shop Maintenance 4311 AUTO VALUE NEW ULM 10-360-0000-0000-6500 88.32 GOJO CANISTERS 6 EA. 10367650 R & B Supplies & Materials N 10-360-0000-0000-6500 8.49 PERMATEX ULTRA 10367719 R & B Supplies & Materials N 10-360-0000-0000-6500 11.99- PERMATEX BLACK RETURN 10367719 CM R & B Supplies & Materials N 10-360-0000-0000-6500 20.99- 1/4 IN. TREE RADIUS RETURN 10367775 CM R & B Supplies & Materials N 10-360-0000-0000-6500 9.99 PERMATEX DIELECTRIC 10368529 R & B Supplies & Materials N 10-360-0000-0000-6500 27.98 DRILL BIT 1/8 X 12 10368957 R & B Supplies & Materials N 10-360-0000-0000-6500 20.85 MINI-BLADE FUSE 15 EA. 10369346 R & B Supplies & Materials N

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 4311 AUTO VALUE NEW ULM 122.65 7 Transactions

5249 CINTAS CORP 10-360-0000-0000-6328 27.64 RUG SERVICE JULY '21 4090359961 Repair & Maint Services N 5249 CINTAS CORP 27.64 1 Transactions

8471 Glens Auto Parts 10-360-0000-0000-6500 66.80 BRAKE CLEANER, D EARTH CLEANE 787398 R & B Supplies & Materials N 8471 Glens Auto Parts 66.80 1 Transactions

684 MATHESON TRI GAS INC 10-360-0000-0000-6500 35.57 CYLINDER RENTAL AUGUST '21 23951280 R & B Supplies & Materials N 684 MATHESON TRI GAS INC 35.57 1 Transactions

6949 MENARDS (HWY 3000276) 10-360-0000-0000-6500 21.93 TAPCON HEX,TAPCON BIT, DBL FLU 49232 R & B Supplies & Materials N 6949 MENARDS (HWY 3000276) 21.93 1 Transactions

1027 Runnings-Marshall 10-360-0000-0000-6500 16.49 CARTRIDGE FUSE 10A TIME DELAY 3146299 R & B Supplies & Materials N 10-360-0000-0000-6500 7.49 CONCRETE SCREW 3/16X1-1/4 6476289 R & B Supplies & Materials N 1027 Runnings-Marshall 23.98 2 Transactions

360 DEPT Total: 298.57 Shop Maintenance 6 Vendors 13 Transactions

370 DEPT Inventory/Materials 75 UST Testing Services, Inc 10-370-0000-0000-6328 830.00 U371 ANNUAL FUEL TANK LINE TIG 7405 Repair & Maint Services N 75 UST Testing Services, Inc 830.00 1 Transactions

370 DEPT Total: 830.00 Inventory/Materials 1 Vendors 1 Transactions

10 Fund Total: 220,763.28 Road And Bridge Fund 72 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

454 DEPT Income Maint 826 Alkar Metal Fabricating LLC 11-454-0140-0000-6300 199.43 New Drop box,Material and labo 4108 Furniture/Equip/License Maint. N 826 Alkar Metal Fabricating LLC 199.43 1 Transactions

5613 MENARDS (CH 33000266) 11-454-0140-0000-6300 5.69 Push-in connectors/3/8" NM con 49037 Furniture/Equip/License Maint. N 11-454-0140-0000-6400 6.85 Palmolive/air freshener/pineso 49074 Direct Materials & Supplies N 11-454-0140-0000-6300 68.37 Urinal flush assembly/Pex/fitt 49244 Furniture/Equip/License Maint. N 11-454-0140-0000-6300 3.88 GPF 1.0 Diaphragm flush valve 49246 Furniture/Equip/License Maint. N 5613 MENARDS (CH 33000266) 84.79 4 Transactions

471 Plunkett's Pest Control 11-454-0140-0000-6302 11.52 General Pest Control Program 7169317 Care Of Grounds Y 471 Plunkett's Pest Control 11.52 1 Transactions

6961 Sid's Signs On Broadway 11-454-0140-0000-6300 36.26 Signage for HS Building drop b 20195 Furniture/Equip/License Maint. N 6961 Sid's Signs On Broadway 36.26 1 Transactions

454 DEPT Total: 332.00 Income Maint 4 Vendors 7 Transactions

455 DEPT Social Services 826 Alkar Metal Fabricating LLC 11-455-0140-0000-6300 370.37 New Drop box,Material and labo 4108 Furniture/Equip/License Maint.-CSB Bldg N 826 Alkar Metal Fabricating LLC 370.37 1 Transactions

5613 MENARDS (CH 33000266) 11-455-0140-0000-6300 10.56 Push-in connectors/3/8" NM con 49037 Furniture/Equip/License Maint.-CSB Bldg N 11-455-0140-0000-6400 12.72 Palmolive/air freshener/pineso 49074 Direct Materials & Supplies-CSB Bldg N 11-455-0140-0000-6300 126.98 Urinal flush assembly/Pex/fitt 49244 Furniture/Equip/License Maint.-CSB Bldg N 11-455-0140-0000-6300 7.21 GPF 1.0 Diaphragm flush valve 49246 Furniture/Equip/License Maint.-CSB Bldg N 5613 MENARDS (CH 33000266) 157.47 4 Transactions

471 Plunkett's Pest Control 11-455-0140-0000-6302 21.39 General Pest Control Program 7169317 Care Of Grounds-CSB Bldg Y 471 Plunkett's Pest Control 21.39 1 Transactions

6961 Sid's Signs On Broadway Copyright 2010-2021 Integrated Financial Systems TRES#TDA *** Brown County *** 8/12/21 8:56AM Audit List for Board COMMISSIONER'S VOUCHERS ENTRIES 11 Human Services Page 23

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name 11-455-0140-0000-6300 67.34 Signage for HS Building drop b 20195 Furniture/Equip/License Maint.-CSB Bldg N 6961 Sid's Signs On Broadway 67.34 1 Transactions

455 DEPT Total: 616.57 Social Services 4 Vendors 7 Transactions

11 Fund Total: 948.57 Human Services 14 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

110 DEPT Government Buildings 98850 New Ulm Furniture Co 14-110-0135-0000-6600 1,165.25 Carpet removal/install/labor ( 14826 Co $5000 Or > N 14-110-0136-0000-6600 363.75 Carpet removal/ install/labor 14826 Co $5000 Or > N 14-110-0000-0000-6600 5,199.00 Carpet removal/installation/la 14829 Equipment 5000+ N 98850 New Ulm Furniture Co 6,728.00 3 Transactions

110 DEPT Total: 6,728.00 Government Buildings 1 Vendors 3 Transactions

14 Fund Total: 6,728.00 Building Fund 3 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

550 DEPT Parks And Recreation 7796 Beck/Linda 18-550-0000-0000-6148 40.00 August '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 51.52 August '21 92 miles @ 0 Mileage Y 7796 Beck/Linda 91.52 2 Transactions

3055 Guggisberg/Marie 18-550-0000-0000-6148 40.00 August '21 Park - PerDiem Per Diem N 18-550-0000-0000-6330 45.92 August '21 82 Miles@ Mileage N 3055 Guggisberg/Marie 85.92 2 Transactions

8191 Ibberson/Lee W 18-550-0000-0000-6148 40.00 August '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 33.04 August '21 59 miles @ Mileage Y 8191 Ibberson/Lee W 73.04 2 Transactions

5885 LILLEODDEN/JAMES 18-550-0000-0000-6148 40.00 August '21 Park - PerDiem Per Diem Y 18-550-0000-0000-6330 33.60 August '21 60 miles@ Mileage Y 5885 LILLEODDEN/JAMES 73.60 2 Transactions

7040 River Bend-Kemske Business Products 18-550-0000-0000-6400 17.81 laminated reserved cards of LH 344698 Departmental Supplies N 7040 River Bend-Kemske Business Products 17.81 1 Transactions

1027 Runnings-Marshall 18-550-0000-0000-6400 76.46 cleaning supplies LH 6465601 Departmental Supplies N 18-550-0000-0000-6400 25.98 cable LH 6468197 Departmental Supplies N 18-550-0000-0000-6400 31.99 chain 25" rapid super LH 6468198 Departmental Supplies N 18-550-0000-0000-6400 51.49 paint, flags, saftey glasses, 6468486 Departmental Supplies N 18-550-0000-0000-6400 7.96 key blank lock LH 6473690 Departmental Supplies N 1027 Runnings-Marshall 193.88 5 Transactions

550 DEPT Total: 535.77 Parks And Recreation 6 Vendors 14 Transactions

18 Fund Total: 535.77 Park Fund 14 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

997 DEPT Landowner Ditch System Improvements 5337 I & S Group Inc 20-997-9371-0000-6999 4,546.00 Ditch 44, Project 19-23673 73991 CD#44 Bonded Improvement N 5337 I & S Group Inc 4,546.00 1 Transactions

997 DEPT Total: 4,546.00 Landowner Ditch System Improvements 1 Vendors 1 Transactions

20 Fund Total: 4,546.00 Ditch Fund 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

390 DEPT Sanitation 2379 Mn Valley Testing Laboratories Inc 60-390-0000-0000-6291 15,138.22 Landfill testing 1100942 LF Testing & Monitoring N 2379 Mn Valley Testing Laboratories Inc 15,138.22 1 Transactions

390 DEPT Total: 15,138.22 Sanitation 1 Vendors 1 Transactions

60 Fund Total: 15,138.22 Landfill Fund 1 Transactions

Vendor Name Rpt Warrant Description Invoice # Account/Formula Description 1099 No. Account/Formula Accr Amount Service Dates Paid On Bhf # On Behalf of Name

151 DEPT Non-Departmental (Non-Budgeted) 7160 IBBERSON LAWN CARE LLC 77-151-0000-0000-6326 1,020.00 July 2021 Lawn mowing 8-10-21 Forfeited Property Maint Y 7160 IBBERSON LAWN CARE LLC 1,020.00 1 Transactions

151 DEPT Total: 1,020.00 Non-Departmental (Non-Budgeted) 1 Vendors 1 Transactions

77 Fund Total: 1,020.00 Forfeited Tax Fund 1 Transactions

Final Total: 283,076.43 147 Vendors 284 Transactions

Recap by Fund Fund Amount Name

1 30,513.46 General Revenue Fund 6 2,883.13 Public Health Fund 10 220,763.28 Road And Bridge Fund 11 948.57 Human Services 14 6,728.00 Building Fund 18 535.77 Park Fund 20 4,546.00 Ditch Fund 60 15,138.22 Landfill Fund 77 1,020.00 Forfeited Tax Fund

All Funds 283,076.43 Total Approved by, ......

REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Auditor-Treasurer Flexibility: Yes Presenter: Kelly Hotovec/Andrew Lang Estimated Time: #5 minutes

Item: Drainage Ditch Repair Request

Board Action Requested: Approve the following drainage repair requests and the payment of the repairs:

System Repair # Order Twp Section Repair Type Percentage Cost CD63 20-144 2 Linden 27 Blowout 100 $600.00 JD05 B_W 21-031 1 Albin 25 Blowout, Replacement 100 $4,741.25

Background: The county drainage systems were repaired as described on the attached sheets. These were normal maintenance repairs.

Note: This RBA requests the approval of the repairs and the payment as a Friday payable. This new procedure was recommended by the Ditch Committee.

Supporting Documents: X attached none Administrator's Comments:

Board Action: Motion offered by Motion seconded by Approved as Requested Vote by acclamation Denied Roll call vote Tabled District 1 Other District 2 District 3 District 4 District 5 Notations: BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

CD63 Repair #20-144

Brown Drainage Department Repair Report (CD63 - 20-144) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

OVERVIEW

Date Repair Was Created: 2020-10-05 Branch: 953 Problem/Proposed Work: Tile washout Ditch Repair: Tile Repair: Blowout FEMA Event: False FEMA Date:

REPAIR LOCATION DETAILS

Commissioner District: 2 Township: Linden Twp: 108N Range: 30W Section: 27 Qtr-Qtr Section: Latitude: 44.137246 Longitude: -94.419628

PERSON REQUESTING REPAIR

Name Address Phone HENRY G MELZER ETAL 221 6TH ST SW MADELIA MN 56062

LANDOWNER

Name Address Phone HENRY G MELZER ETAL 221 6TH ST SW MADELIA MN 56062

STATUS LOG

Action Date Initials Notes For Review 10/05/2020 andrewl In Progress 12/01/2020 andrewl Mathiowetz Closed 02/17/2021 andrewl

DRAINAGE AUTHORITY ACTIONS

Action Date Board Date Initials Notes For Approval 08/11/2021 2021-08-17 andrewl For Payment 08/11/2021 2021-08-17 andrewl

REPAIR INVOICES

Order Date Contractor %Complete Total Cost Notes 1 2021-02-17 Mathiowetz Construction 100 3120.05 Final Payment Company 2 2021-08-11 Landowner 100 600.00 Final Payment

INSPECTION LOG

Date Initials Notes 07/31/2020 andrewl Tile washout along arena fencing. Checked original tile maps and reports, as there is mention of a tile line running parallel to TH15. Mndot permit for row work was received. Brown Drainage Department Repair Report (CD63 - 20-144) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

12/31/2020 andrewl Two sections of tile were replaced. Will come in during spring with a load of sand for horse arena. 06/28/2021 andrewl Landowner will contact fence person to reinstall areana fence that was removed from tile washout

INSPECTION PHOTOS Date(2020-07-31) - Inspector(andrewl)

10/05/2020 - 20200731_121500.jpg

Brown Drainage Department Repair Report (CD63 - 20-144) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

JD05 B_W Repair #21-031

Brown Drainage Department Repair Report (JD05 B_W - 21-031) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

OVERVIEW

Date Repair Was Created: 2021-06-30 Branch: 920 Problem/Proposed Work: tile washout Ditch Repair: Tile Repair: Blowout, Replacement FEMA Event: False FEMA Date:

REPAIR LOCATION DETAILS

Commissioner District: 5 Township: Albin Twp: 108N Range: 32W Section: 25 Qtr-Qtr Section: Latitude: 44.131966 Longitude: -94.629973 Parcel Number: 10002500204060 Location Details:

PERSON REQUESTING REPAIR

Name Address Phone LOREN and JOAN BREKKE 22599 120TH ST HANSKA MN 56041

LANDOWNER

Name Address Phone LOREN and JOAN BREKKE 22599 120TH ST HANSKA MN 56041

STATUS LOG

Action Date Initials Notes For Review 06/30/2021 jacobh In Progress 06/30/2021 jacobh Heiderscheidt Closed 07/28/2021 andrewl

DRAINAGE AUTHORITY ACTIONS

Action Date Board Date Initials Notes For Approval 08/11/2021 2021-08-17 andrewl For Payment 08/11/2021 2021-08-17 andrewl

REPAIR INVOICES

Order Date Contractor %Complete Total Cost Notes 1 2021-08-11 Heiderscheidt Digging 100 4741.25 Final Payment Inc

Brown Drainage Department Repair Report (JD05 B_W - 21-031) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information

INSPECTION LOG

Date Initials Notes 06/29/2021 jacobh no washout found, landowner thinks tile is in poor shape *pothole tile to determine condition with possible replacement 07/01/2021 jacobh Dig up tile and found to be in poor shape and over half full of dirt. Tile was found south of where the original plan shows it. Loren wants to replace tile from branch 1 to the east edge of the CRP ground. Loren will let us know when the area dries up and he has the grass mowed down over the tile.

INSPECTION PHOTOS

Brown Drainage Department Repair Report (JD05 B_W - 21-031) Page 3 of 3 REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Public Health Flexibility:

Item: School Health Agreements for Presenter: Karen Moritz, Director 2021-2022 Estimated time: 5 minutes

Board Action Requested: Consider approval of School Health Services Agreements with schools in the county for 2021-22 school year for District 85 and District 81

Background: Brown County Public Health Nurses provide school health in the schools.

This includes but is not limited to: Assessing the student’s health status and determine the health needs among the student population. Required screenings such as hearing and vision screening Monitoring the use and distribution of medications and other treatments needed by the students during the school day. Work to prevent illness, injuries and disease in the students, staff, families and community. Educate students about their health, and healthy lifestyle habits.

School Health Services agreements have been negotiated with the above school districts for Public Health Nursing services for the coming school year. The agreements has been signed by the school board.

We have two separate agreements for District 85 and one for District 81  Provide Springfield Public School support and assistance with required school screenings pg. 1-3 – no associated budget  Provide the non – public school St. Raphael’s comprehensive school health services pgs. 4-9  Provide Comfrey Public School comprehensive school health services pgs. 10- 14

The hourly rate is $45.00 per hour, it did not change from the last agreement. It reflects costs calculated for 2019.

The time requested and budgeted amounts for each school district are listed below:

Springfield School District #85 support for screening – no budget requested by the school district – average hours per year has been 15. Pg. 1-3

Springfield Schools District #85 for St. Raphael’s: $ 5,435.95–up to 93 hours per year - pgs. 4-9 Comfrey School District #81 for 8,430.00 at 5 hours per week. Pg. 10-14

The agreements and compensation for services covers the costs of providing services. School districts are billed for the actual services they use during the school year.

The School Health Contract language was changed this year to remove scoliosis screening because it is no longer recommended as a school screening by the Minnesota Department of Health. The county attorney has reviewed and approved.

Attached: Signed school health contracts with budget pages for school district #85, pg. 1-9 And for school district #81 pg. 10-14

Supporting Documents: X Attached None Administrator’s Comments:

Notations: Sc hool He€! th Nutsj119 Se,rvlce Agreem ent be ~Ne e n SR /vVN C OU~nY PUBLIC HEALTH and SP R1 N G F1EJ~ O SCH OOL D!STRICT #85 20 '2 -.2 ,22 Schoo! Year

This agreement is made by and between School District 85, and Brown County Public H'eallh, effective for the 2021-2022 school year. III/HER8\S, School Distric~ 85 wishes to strengthen the learning ability and health status of students through the purchase of school hea!1h nurs'ng services for the public i ~ J the districl, and, WHEREAS, District 85 h~s requested school he.alth nursing services 6:ssistance from Brown County Publlc Health, WHEREAS, the school may hal/e e need for professional nursing assistance for Vision & hearing screening, re-screening, re'ferral and -{ollow-up at gmde levels recommended by the Minnesota Department of Health and lor rsquesled by the school. WHEREAS, Brown County Public Health employs quaHf:ed P~lblic Health Nurses to provide health promotion ~l disease prevention s€J"I)[ces to school eged children and iheir families Ihrough the school health nursing program, and, Is 8ble and wlHing to provide these services, NOW, THEREFORE. in consideration of the mutual promises and agreements contained herein, the parties agree as follows ',

Ali rights and responsibilities are herein set forth and shall be amended by consent of both parties in writing.

JOlNT RESPONSIBiLITIES: 1. Specific program plans are developed jointly by representatil/9S of the schools and Public Health, following review and discussion of present programs. special needs of the schools, program results and available cost benefit information.

2. Publlc Health and the participating schools each ere responslble for maintaining thair own respective equipment used fOf the school health programs.

3. Student health records, either paper or electronic, remain the property of the schools. Records will be a'/ailable to the nurse to record pertinent information and use as a reference when working with thG students.

RESPONSIBILITIES OF PU8L1C HEAl-TH: 1. Public Health agrees to pro'/ide public health nursing slaff to provide the school health nursing services as outlined below, according to the latest Minnesota Department of Health and State Department of Education guidelines and criteria, and the Public Health School Health Policies.

2 . The School Nurse is authorl.zed to delega!8 to and train other school parsonnel fo perform health care actlvHies to meet the medical/health care needs of students in the schools.

3. Avallable School Health Nursing Services for this agreement include:

1 a) Vision &. hearing screening, ra-screening, refarral and follow-up at grade levels recommended by the wtin m:!sota Department of Health and for raquasted by the schoof. b) Color Vi;:; lim screening Of all -1st or 2nd graders c} Other professional school nursing se(lJlces that 2(e agreeable by both partie's

SCHOOL RESPONSI/3iU TlES ,:

1. Pr-ovide a school employed health nurse as the lead for the school screenings_

2. Volun~eers, recrulled by the school, and trained and sUPervised by the public health nurses, will assist with the sCi8enings and recording of (esults on the student records.

3. The schools agree to prOVide a work area for the nurse to use .

4. The participating school Is responsible for securing adequa1e space and facilities for the screening and fe-screening programs, and for sending referral letters to parents, collecting and recording the returned follow~up forms on school health records.

5. The School District #85 agrees to reimburse Public Health the achla) cost of services rendered. (See attached estimated budget) Public HeaHh will bill actual time and costs.

6 , The school district agrees to reimburse Public Health for time assisting with screenings at $45.00 per hour. Any other activities lhdlt are ovef and abolJe the total number of hours included in the agreement for the schoo! year will be billed at 8 rate of $45.00 per hour.

7. The School District understands that all school health services will be administered according to current Minnesota Department of Health and State Department of Education guidelines, as they opply to the health of the school~aged child.

8. Public Health and school staff will follow confidentiality and privacy guidelines relating to all individual health data of all persons in the school, according to Minnesota Oata Practices Act and federal HIPAA Clnd FERPA regulations.

9. The School is responsible to have available staff that is willing and able to learn to perform the health care tasks for studeTlis under the direction of the School Nurse.

10. This agreement will remain In effect for the 202 '1-2022 schOOl year, and shalJ be amended by written consanl of both parties. with all amendments made a part thereof.

2 I~I NJR,EEMENT WITH TH : .A,SOV:;, bot parties havp. signed below.

Independent School Distrrct #85 Brown County Public Hearth . -1/ ' . ~"7/ ~Lj):U:ZZ~ Ch8.lr v Board f Eclu ca tiol1 Chair, Brown Co Board of Commissioners ;:. ~C;~- f; t:n~4n' 0 Director GZ. '. ~'l--I ' Da's Date

Approved as to form and execu1ion : . Brown County J\tl.orney

Oate

3 School Health Nursing Service Agreement between BROWN COUNTY PUBLIC HEALTH and SPRINGFIELD SCHOOL DISTRICT #85 NON - PUBLIC SCHOOL

2021-2022 School Year This agreement is made by and between School District #85, for service to the non-public school of St. Raphael and Brown County Public Health, effective for the 2021-2022 school year. WHEREAS, School District #85 wishes to strengthen the leaming ability and health status of stUdents through the purchase of school health nursing services for the non-public schools in the district, and, WHEREAS, the non-public schools in District #85 have requested school health nursing services and state health services aid reimbursement for such services through District #85, and, WHEREAS, the schools may have a need for professional nursing oversight of medically fragile &/or special needs children, who may need medication, medical procedures or treatments during the course of the school day; WHEREAS, Brown County Public Health employs qualified Public Health Nurses to provide heal1h promotion & disease prevention services to school aged children and their families through the school health nursing program, and, is able and willing to continue these services, NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein, the parties agree as follows:

All rights and responsibilities are hereIn set forth and shall be amended by consent of both parties in writing.

JOINT RESPONSIBILITIES: 1. Specific program plans are developed Jointly by representatives of the schools and Public Health, following review and discussion of present programs, special needs of the schools, program results and available cost benefit information. Public Health makes available pertinent school health data for evaluation of present programs to assist in planning for the year.

2. Public Health and the participating schools each are responsible for maintaining their awn respective eqUipment used for the school health programs.

3. Student health records, either paper or electronic, remain the property of the schools. Records will be available to the nurse to record pertinent information and use as a reference when working with the stUdents. RESPONSIBiLITIES OF PUBLIC HEALTH: 1. Public Health provide public health nursing staff to provide health nursing services as ou11ined below, according to the latest Minnesota Department of Health and State Department of guidelines and criteria, and the Public School Health Policies.

2. The School Is authorized to delegate to and train other school to periorm health care activities to meet the medical/health care needs 01 students in the schools.

Available School Health Nursing Services

a) Vision & hearing screening. re-screening. referral and follow-up at grade recommended by Minnesota Department Health and lor requested by schooL b) Color Vision of all18t or 2nd graders. c) Immunization record review for all students. d) Prevention and control of communicable diseases including screening. health counseling, follow-up to control further outbreaks within the population, school staff, and their families. e) Consultation with teachers and staff chronic or acute requiring special care, treatment andlor medications day, in a manner to ..",."."',.... of student health data, with the consent of parents/guardians of the Private health information will be used to address the neattMnedical problems. needs and concerns of the student in the school to better facilitate learning f) Participation in the development of individual student health plans with specific interventions on student needs. g} Assessment of health problems through review of screenings end health records, as referred by parents, teachers or staff, and as indicated, by direct observation of the student, with and follow-up as neE!lOSIO h) Health promotion and disease prevention :::'MnllYIA parents. including to classes regarding as adolescent growth and deVelopment, hygiene, nutrition, hand washing and other health and safety i) Consultation and assistance for teachers in planning, Implementing and evaluating health education and curriculum. j) Participation In Childhood Screening activities as requested. 1<) Oversight and supervision of administration medications and treatments students by nell per physician's order and parent authorization. I) Health consultation wnh personal care assistants and other health woricers, employed by the studentlfamily to attend to the medical needs of the student during the school day. in the schools, m) Periodic reviews of medication policies and processes in the n) Participation in workshops provide education to staff regarding health-related issues as 0) Home visits to parentslfamilies when health concerns the student require more in-depth follow-up. p) Consultation with school staff regarding Hepatitis B vaccinations, blood borne pathogen program! and review and update of policies and for first aid school's care system. as indicated. q) OngOing follow-up of students with chronic hearing or other health problems. s) Initiation andlor participation in other activities related students such as group teaching counseling regarding nutrition, weight control, etc., participation in parent conferences. or other activities. as indicated. t) School Nurse wilt the health and policies and immunization records children participating in pre-school programs operated on by the schools, as indicated. r} School Nurse will complete the ICD-10 coding for student diagnosis as it is related to party reimbu as applicable. s) School will coordinate the required supervision of the para professionals that are providing services special needs students.

SCHOOL RESPONSI8IUTIES~ 1. Volunteers, recruited by school's volunteer coordinator, and trained supervised by the public health nurses, will with the and recording of results on the student records.

The schools agree to provide a private work area in building for the nurse to use, which contains storage areas for suppHes equipment. and access to a "telephone and computer.

3. The participating is responsible for securing space and facilities for the screening and re-screening programs. and for sending referral letters to parents, and the returned follow-up forms on school health

4, support staff will screen student complaints and contact parents whose children are ill, out reminder to parents, collect stUdent immunization records for the nurse to review.

5. The School District agrees to reimburse Public the actual of rendered (See attached estimated budget.) Public Health will bill actuat time and two times in January and July.

6, The school agrees to reimburse Public Health additional immunization clinics or other activities that are over and above the total number of hours included in the agreement for the school year. Those will be billed at a of $45.00 per haUL

7 The School District understands a/l school health services will administered according to Minnesota Department of Health and State '''''M<::It'T.-n",,,,,y of Education guideHnes, as they apply to the health of the school- aged child. e. Public Health and school staff will follow confidentiality and privacy guidelines relating to all individual health data of persons in the school, according to Minnesota Data Practices Act and federal HIPAA and FERPA regulations.

The School is to consistent available staff that is willing and to learn to perform the various health care tasks for students under the direction of the School Nurse.

1 D. participating schools will aHow the School Nurse to participate in program planning activities and appropriate education trainings to maintain school health nursing skills and proficiency.

11. This agreement will remain in effect for the 2021 ~2a22 school year, and shall be amended by written consent of both parties, with amendments made a part thereof. IN AGREEMENT WITH THE ABOVE, both partie8 have signed below.

Brown County Public Health

Chair, Brown Co Board of Commissioners

Director

Date Date

Approved as to form and execution:

Brown County Attorney

Date BROWN COUNTY PUBLIC HEALTH SCHOOL HEALTH NURSING SERVICES

St Raphael School

2021-2022

Public Health Nurse: Salary & Fringe S 4,185.00

Up to 93 hrs of Nurse time for the year @ $45.00 per hour Includes travel time (Fringe includes PERA, FICA, Medicare Tax, Worker's Camp, Sick, Vacation, Holiday time)

School Health Supplies s 110.95

Indirect/Administrative Time S 1,080.00 Administration, Mileage, Training, Planning

TOTAL S 5,435.95

Remains same as amended budget for 2020-2021

Total number of hours is an estimate. Billing will be for actual Public Health Nurse hours worked. School Health Nursing Service Agreement between BROWN COUNTY PUBLIC HEALTH and

COMFREY SCH00L DISTRICT #81 2021-2022 School Year

This agreement is made by and between School District #81) and Brown County Public Health, effective for the 2021-2022 school year. WHEREAS, School District #81 wishes to strengthen the learning ability and health status of students through the purchase of school health nursing services for the public in the district, and, WHEREAS, the schools may have a need for professional nursing oversight of medically fragile &/or special needs chifdren, who may need medication, medical procedures or treatments during the course of the school day; WHEREAS, Brown County Public Health employs qualified Public Health Nurses to provide health promotion & disease prevention services to school aged children and their families through the school health nursing program, and, is able and willing to continue these services, NOW, THEREFORE, in consideration of the mutual promises and agreements contaIned herein, the parties agree as follows:

All rights and responsibilities are herein set forth and shall be amended by consent of both parties In writing.

JOINT RESPONSIBILITIES: 1. Specific program plans are developed jointly by representatives of the schools and Public Health, following review and discussion of present programs, special needs of the schools, program results and available cost benefit information. Public Health makes available pertinent school health data for evaluation of present programs to assist In planning for the year.

2. Public Health and 1he participating schools each are responsible for maintaining their own respective equipment used for the school health programs.

3. Student health records, either paper or electronic, remain the property of the schools. Records will be available to the nurse to record pertinent information and use as a reference when working with the students. RESPONSIBILITIES OF PUBLIC HEALTH: 1. Public Health agrees to provide public health nursing staff to provide the school health nursing seNjces as outlined below, according to the latest Minnesota Department of Health and State Department of Education guidelines and criteria, and the Public Health School Health Policies.

2. The School Nurse is authorized to delegate to and train other school personnel to perform health care activities to meet the medical/health care needs of students in the schools.

3. Available School Health Nursing Services include:

1 a) Vision & hearing screening, re-screening, referral and follow-up at grade levels recommended by the Minnesota Department of Health and lor requested by the school. b) Color Vision screening of all 1st or 2nd graders, c) Immunization record review for all students. d) Prevention and control of communicable diseases including screening, health counseling, referral and follow-up to control further outbreaks within the student population, school staff, and their families. . e) Consultation with parents, teachers and staff regarding chronic or acute health conditions of students requiring special health/medical care, treatment and/or medications during the school day, in a confidential manner to protect the privacy of student health data, with the consent of parents/guardians of the student. Private health information will be used to add ress the heatthlmedical problems, needs and concerns of the student in the school to better facilitate learning f) Participation in the development of individual student health plans with specific interventions based on student needs, g) Assessment of health problems through review of screenings and health records, as referred by parents, teachers or staff. and as indicated, by direct observation of the student, with referral and follow-up as needed. h) Health promotion and disease prevention activities for students, staff and parents, inclLJding presentations to classes and groups regarding topics such as adolescent grovvth and development, hygiene, nutrition, hand washing and other health and safety Issues. i) Consultation and assistance for teachers in planning, implementing and evaluating health education and curriculum. j) Participation in Early Childhood Screening program activities as requested . k) Oversight and supervision of administration of medications and treatments to students by school personnel. per physician's order and parent authorization. I) Health consl,Jltation with personal care assistants and other health workers, employed by the student/family to attend to the medical needs of the student during the school day, in the schools. m) Periodic reviews of the medication policies and processes in the schools. n) Participation In teacher/staff workshops and provide in-service education to staff regarding health-related issues as indicated, 0) Home visits to parents/families when health concerns regarding the student require more in depth follow-up. p) Consultation with school staff regarding Hepatitis B vaccinations. blo,od borne pathogen program, and review and update of policies and procedures for first aid and school's emergency care system, as Indicated. q) Ongoing follow-up of students with chronic hearing or other health problems. r) Initiation and/or participation in other activities related to students such as group teaching and counseling regarding nutrition, weight control. etc., participation in parent teacher conferences, or other activities. as Indicated. s) School Nurse will review the health and safety pOlicies and immunization records of children participating in pre-school programs operated on site by the schools, as indicated. t) School Nurse will complete the required ICD-10 coding for student diagnosis as it is related to 3rd party reimbursement as applicable. u) School Nurse will coordinate the required supervision of the para professionals that are providing services to special needs students.

2 SCHOOL RESPONSIBILITIES: 1. Volunteers, recruited by the school's volunteer coordinator, and trained and supervised by the public health nurses, will with recording of results on student records.

2. The agree provide a private' work area In each building for nurse to use, which contains storage areas for and equip'ment, and access to a telephone and compu1er.

3. participating school is responsible for securing adequate space and facilities for the screening and re-screening and for referral letters to parents, collecting and recording the returned fo!low~up forms on school health records.

4. School support will screen student complaints and contact parents Whose are ill. out reminder notices to parents, and collect student immunization records for the nurse to review.

5. The School District # 81 agrees to reimburse Public Health actual cost of services rendered. attached budget) Public Health will bill actual time and two times per year in January and July.

6. The schOOl district agrees reimburse Public Health for additional screenings, or other activities that are over and above the total number hours included in agreement for the school year will billed at a rate of $45.00 hour.

7. School District understands that all school health will be administered according to current Minnesota Oepartment of Health State Oepartment of Education guidelines, as they apply to the health of the school-aged child.

8. Public Health and school staff will follow confidentiality and privacy guidelines relating 10 all individual health of all persons in the school, according to Minnesota Data Practices Act and HIPAA and FERPA regulations.

9. The School is responsible to have consistent available staff that is willing and to learn perform various health care for students under the of the School Nurse.

10. The partiCipating schools will allow the School Nurse to particlpale in program planning activities and appropriate inwservice education trainings 10 maintain school health nursing skills and proficiency.

11. This agreement will remain in effect the 2021 school and shall be amended by written consent of both parties, with all amendments made a part thereof.

3 IN AGREEMENT WITH THE ABOVE, both parties have signed below.

In~OI District #81 Brown County Public Health

Chair, oard of Education Chair, Brown Co Board of Commissioners ~;b~GUdvL:'-lh.- S perintendent ' Director

o ta I Data

Approved as to form and execution:

Brown County Attorney

Date

4 BROWN COUNTY PUBLIC HEALTH SCHOOL HEALTH NURSING SERVICES

Comfrey School District ~1 2021-2022 Budget

Public Health Nurse: $ 6,660.00 Salary & Fringe (5 hours per week X 37 weeks=148 hours @ $45.00 per hour)

(Fringe includes PERA, FICA, Medicare Tax, Workers Comp, Sick, Vacation & Holiday time)

AddltJonal Public Health Nurse time $ 270.00 Up to 6 additional hours to assist with immunization and screening clinics, as needed, at $45.00 per hour

IndiractJAdministratlv8 Time $ 1,500.00 Mileage, Training, Planning/Meeting Time Supervision, Clerical Support, Equipment Maintenance, General Agency Nursing Supplies

TOTAL $ 8,430.00

Budget Is based on projected hours and costs. Billing will be for actual hours WOf1(ed and costs incurred.

Added one hour per week to accommodate travel time Increased Indirect to accommodate mileage expense REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Public Health Flexibility:

Item: Daycare/Preschool Consultation Presenter: Karen Moritz Agreements Estimated time: 3 minutes

Board Action Requested: Approve the annual agreements between Brown County Public Health and Stay and Play Childcare LLC, Kids Xcel Center, Martin Luther College Early Childhood Learning Center, & Little Sprouts Learning Center.

Background: 1) Brown County Public Health began providing statutorily required daycare consultation for Licensed Day Care Centers under Rule 9503.0140 in 2005. Private preschools are also covered under that same rule for health consultation for licensure by the Department of Human Services.

According to Minnesota State Rule 9503.0140, Day Care Centers must have written health policies, and have a health consultant who reviews the center’s health policies and practices and certifies that they are adequate to protect the health of children in care.

Public Health provides consultation to review health policies and practices regarding First Aid and safety procedures, diapering practices, immunization records, ill-child practices, sanitation procedures, environmental safety, and practices for food prepared or provided by the license holder.

Consultation from a Public Health Nurse also includes communicable disease prevention and control activities, monitoring of disease outbreaks, and dissemination of information to help control disease spread.

For Centers that serve infants, visits are required to be made monthly by the Public Health Nurse to offer these services. The above stated daycares have requested our services to assist them in meeting these requirements. 1) We offer the service at the rate of $45.00 per hour consistent with the school rate. Annual visits are generally about 1 hour in length. 2) The language in the agreement changed only with the dates and the county attorney has reviewed it again this year. See attached – pg. 1-4 Supporting Documents: X Attached None Administrator’s Comments:

Notations: AGREEMENT FOR CHILD CARE CONSULTATION SERVICES BETWEEN BROWN COUNTYPUBLIC HEALTH AND CHILD CARE FACILITY

Anlf... ",mA,nl for Child Care Consultation SeflJiees between Brown Public Health and Child Care Facility (this "A4lreemenf') is made and into Ihls.dk.. day of July, 2021 by and between Brown County Health and Kid's Xesl Center (the 'Facility").

Purposes:

a. The Facility seeks the seNices of Brown County Public Health as desClibed in this Agreement solely for the purpose of and maintaining its child cafe provider license and not tor any other purpose.

b. The Facility ad

c. The services provided to Ihe Facility by Brown County Public Health pursuant to this Agreement are al all times in the nalure of planning and establishing policy OIl the Facility.

d. The Facility, and nol Brown County Public Health, at all times retains responsibility for operational deCisions and day-Io-day activity allhe Facility.

2, Child Care Consultation Services by the Public Health Nurse:

a, Annual review 10 include al a minimum, but notlimiLed to:

1. Assuring thai written policies and procedures pertaining to health, safety, aod sanitation are in compliance with Minnesola Rules 9503.0140, Subpart 2. 2. Making recommendations to change, add. or delete policies andlof procedures as needed to meet the requirements of 9503.0140, Subpart 2. 3. ObseNing the following al the Faclilty: i. On-Site assessment of the Facility for health hazards and recommending actions for allevialing said hazards; ii. Reviewing process for response to communicable disease outbreaks and reponing: iii. Providing specific recommendations for the care needs children; iv. Review of mandatory reporting laws regarding child or neglect; and v. Assurance that immunization records of all children are in compliance with MN Statutes.

b. Monthly consultation visits to include at a minimum, but nollimited to:

1. Review the first aid and specified in DHS 9503.0140, Subpart 12; 2. Review the diapering and specified in DHS 9503.0140, Subpart 12; 3. Review the sanilation procedures and practices for food for infants, as speCified in OHS 9503.0145, Subpart 7; 4. Review the sanitalion procedures and practices for food not prepared by or provided by the license holder, as s.pecified in the DHS 9503.0145, 3; and 5. Consultalion regarding health and safety issues, communicable diseases, child growth and development, snd community resources as needed.

c. sessions requested by the Facility to 00 taught at the Facility.

d. Other consultation servlc815 available during annual and monthly visits Of by phone as needed.

3. Brown County will be reimbursed $45.00 per hour for these seNices. Services will be billed 10 Ihe Facility monthly. There will be no cha(Qe for assistance with communicable disease outbreaks and reporting.

4. The Facility does hereby agree that K will indemnify and hord harmless Brown County Public Health. Brown County, its commiSSioners, officers, agenls, and employees, against any claims, losses. expenses, damages. or lawsuits for any and all Which such or individuals may hereinafter sustain, incur, or be required to pay by reason of any intentional or ads or omissions of the agents. officers, or employees in the performance of this Anlrl'''',m",n!

5. '11 remain in effect from JulV J.k., 2021 through July BY:

Date: ______

Approved as to form and exec.ution:

BY:_~~_~~~~ ______Dale: _~ ______AGREEMENT FOR CHILD CARE CONSULTATION SERVICES BETWEEN BROWN COUNTY PUBLIC HEALTH AND CHILD CARE FACILITY

This Agreement for Child Care Consultation Services between Brown County Public Health and Child Care Facility (this "Agreement") is made and entered Into thisdl day of July, 2021 by and between Brown County Public Health and Stay and Play Childcare LLC, (Ihe "Facility").

1. Purposes:

a. The Facility seeks Ihe services of Brown County Public Health as described in this Agreement solely for the purpose of obtaining and maintaining its child care provider license and not for any other purpose.

b. The Facilily acknowledges that all consultation and training sessions provided by Srown County Public Health as described in this Agreement are done within the scope of the licensing consultation and directly relate to applying for and maintaining a day care provider license.

c. The services provided to the Facility by Brown County Public Heallh pursuant to this Agreement are at all times in the nature of planning and establishing policy at the Facility.

d. The Facility, and not Brown County Public Health, al all limes retains responsibility for operational decisions and day-to.oay activity at the Facility.

2. Child Care Consultation Services by the Public Health Nurse:

a. Annual review 10 include at a minimum, but not limited to:

1. Assuring that written policies and procedures pertaining to health, salety, and sanitation are in compliance with Minnesota Rules 9503.014{), Subpart 2. 2. Making recommendations to change, add, or delete policies andlor procedures as needed to meet the requirements of 9503.0140, Subpart 2. 3. Observing the following at the Facility: I. On-Site assessment of the Facility for health hazards and recommending actions for alleviating said hazards; ii. Reviewing process for response to communicable disease outbreaks and reporting; III. Providing specific recommendations for the care of spec/al needs children; Iv. Review of mandatory reporting laws regarding child abuse or neglect: and v. Assurance that immunization records of all children are in compliance with MN Statutes.

b. Monthly consultation visits to include at a minimum, but not limited to:

1. Review the first aid and safety policies and procedures specified in DHS 9503.0140, Subpart 12; 2. Review the diapering procedures and practices specified in DHS 9503.0140, Subpart 12; 3. Review the sanitation procedures and practices for food for infants, as sl>9cified in DHS 9503.0145, Subpart 7; 4. Review the sanitation procedures and practices for food not prepared by or provided by the license holder, as specified in the DHS 9503.0145, Subpart 3; and 5. Consultation regarding health and safety issues, communicable diseases, child growth and development, and community resources as needed .

c. Training s&sslons requested by the Facility to be taught althe Facility.

d. Other consultation services available during annual and monthly visits or by phone as needed.

3. Brown County will be reimbursed $45.00 per hour for these services. Services will be billed to the Facility monthly. There will be no charge for assistance with communicable disease outbreaks and reporting.

4. The Facility does hereby agree that it will indemnify and hold harmless Brown County Public Health, Brown County. its commissioners, officers, agents, and employees, against any claims, losses, expenses, damages, or lawsuits for damages, any and all which such parties or individuals may hereinafter sustain, incur, or be required to pay by reason of any intentional or negligent acts or omissions of the Facility, its agents, officers, or employees in the perlormance of this Agreement.

5. This Agreement will remain in effect from July J], 2021 through July 11, 2022.

Date: -'1-'----....Ld~7--...... aDo..f.I----

Date: __ff-----"p~ __ _

Date: ______BY:_~~~ __~_~~~~ __~~ ____ Chair, Brown County Board of CommiSSioners

Approved as to form and el(ecution:

BY: __~~~~~~ ______Date: ______Brown County Attorney AGREEMENT FOR CHILD CARE CONSULTATION SERVICES BETWEEN BROWN COUNTY PUBLIC HEALTH AND CHILD CARE FACILITY

This Agreement fOl~hjld Care Consultation Services between Brown County Public Health and Child Care Facility (this "Agreement") is made and entered into this ~ day of July, 2021 by and between Brown County Public Health and Martin Luther College Early Childhood Learning Center, (the "Facility").

1. Purposes:

a. The Facility seeks the services of Brown County Public Health as desctibed in this Agreement solely for the purpose of obtaining and maintaining its child care provider license and not for any other purpose.

b. The Facility acknowledges that all consultation and training sessions provided by Brown County Public Health as described in this Agreement are done within the scope of the licensing consultation and directly relate to applying for and maintaining a day care provider license.

c. The services provided to the Facility by Brown County Public Health pursuant to this Agreement are at all times in the nature of planning and establishing policy at the Facility.

d. The Facility, and not Brown County Public Health, at all times retains responsibility fO( operational decisions and day-to-day activity at the Facility.

2. Child Care Consultation Services by the Public Health Nurse:

a. Annual review to include at a minimum, but not limited to:

1. Assuring that wtitten policies and procedures pertaining to health, safety, and sanitation are in compliance with Minnesota Rules 9503.0140, Subpart 2. 2. Making recommendations to change, add, or delete policies andlor procedures as needed to meet the requirements of 9503.0140, Subpart 2. 3. Observing the following 81 the Facility: i. On-Site assessment of the Facility for health hazards and recommending actions for alleviating said hazards; ii. Reviewing process for response to communicable disease outbreaks and reporting; iiI. Providing specific recommendations for the care of special needs children; iv. Review of mandatory reporting laws regarding child abuse or neglect; and v. Assurance that immunization records of all children are in compliance with MN Statutes.

b. Monthly consultation visits to include at a minimum, but not limited to:

1. Review the first aid and safety policies and procedures specified in DHS 9503.0140, Subpart 12; 2. Review the diapering procedures and practices specified in DHS 9503.0140, Subpart 12; 3. Review the sanitation procedures and practices for food for infants, as specified in DHS 9503.0145, Subpart 7; 4. Review the sanitation procedures and practices for food not prepared by or provided by the license holder, as specified in the DHS 9503.0145, Subpart 3; and 5. Consultation regarding health and safety issues, communicable diseases, child growth and development, and community resources as needed.

c. Training sessions requested by the Facility to be taught at the Facility.

d. Other consultation services available during annual and monthly visits or by phone as needed.

4. The Facility does hereby agree that it will indemnify and hold harmless Brown County Public Health. Brown County, its commiSSioners, officers, agents, and employees, against any claims, losses, expenses. damages, or lawsuits for damages, any and aU which such parties or individuals may hereinafter sustain, incur, or be required to pay by reason of any intentional or negligent acts or omissions of the Facility. its agents, officers, or employees in the performance of this Agreement

5. July »J. 2021 through July ). ~ 2022. Date: -----L7-'-/!)"""-'~o!..L-/~a{)"-"::.2+-J __

Dale: _~~c=a/~_'2_If2-(--,-- __

Date: ______BY : _~~~_~_~~~77_~~ ___ Chair, Brown County Board of Commissioners

Approved as to form and execution:

BY:_~~~~~~ ______Date: ______Brown County Attorney AGREEMENT FOR CHILD CARE CONSULTATION SERVICES BETWEEN BROWN COUNTY PUBLIC HEALTH AND CHILD CARE FACILITY

This Agreement fdJhild Care Consultation SelVices between Brown County Public Health and Child Care Facility (this "Agreement") is made and entered into this day of July, 2021 by al'ld between Brown County Public Health and Little Sprouts Learning Center, (the "Facility").

1. Purposes:

a. The Facility seeks the selVices of Brown County Public Health as described in this Agreement solely (or the purpose of obtaining and maintaining its child care provider license and not for any other purpose.

b. The Facility acknowledges Ihat all consultation and training sessions provided by Brown County Public Health as described in this Agreement are done within the scope of the licensing consultation and directly relate to applying for and maintaining a day care provider license.

c. The seNices provided to the Facility by Brown County Public Heatth pursuant to this Agreement are at all times in the nature of planning and establishing policy at the Facility.

d. The Facility, and not Brown County Public Health, at all limes retains responsibitity for operational decisions and day-Ie-day activity at the Facility.

2. Child Care Consultation Services by the Public Health Nurse:

S. Annual review to include at a minimum, but not limited to:

1, Assuring that written policies and procedures pertaining to health, S2fety, and sanitalion are in compliance with Minnesota Rules 9503.0140, Subpart 2. 2. Making recommendations to change, add, or delete policies andlor procedures as needed to meet the requirements of 9503.0140, Subpart 2. 3. Observing the following at the Facility: I. On-Site assessment of the Facility for health hazards and recommending actions for alleviating said hazards; II. Reviewing process for response to communicable disease outbreaks and reporting; iii. Providing specific recommendations for the care of special needs children; iv. Review of mandatary reporting laws regarding child abuse or neglect; and v. Assurance that immunization records of all children are in compliance with MN Statutes.

b. Monthly consultation visfts to include at a minimum, but not limited to:

1. Review the first aid and safety policies and procedures specified in OHS 9503.0140, Subpart 12; 2. Review the diapering procedures and practices specified in DHS 9503.0140, Subpart 12; 3. Review the sanitation procedures and practices for food for infants, as specified in DHS 9503.0145, Subpart 7; 4. Review the sanitation procedures and practices for food not prepared by or provided by the license holder, as speCified in the OHS 9503.0145, Subpart 3; and 5. Consultation regarding health and safety issues, communicable diseases, child growth and development, and community resources as needed.

c. Training sessions requested by the Facility to be taught at the Facility.

d Other conSUltation services available during annual and monthly visits or by phone as needed.

4. The Facility does hereby agree that it will indemnify and hold harmless Brown County Public HeaHh, Brown County, its commissioners, officers, agents, and employees, against any claims, losses, expenses, damages, or lawsuits for damages, any and all which such parties or individuats may hereinafter sustain, incur, or be required to pay by reason of any intentional or negligent acts or omisSions of the Facility, its agents, officers, or employees in the performance of this. Agreement

5. t will remain in effect from July Ji. 2021 through Julydj, 2022. ~~~'-h-

Date: ifz/uy

Date: ______BY: __~~~~ __~ __~~~~~~ ______Chair, Brown County Board of Commissioners

Approved as to form and execution: Date: ______BY: __~~ __~ __~~------ Brown County Attorney REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Public Health Flexibility:

Item: South Country Health Alliance Presenter: Karen Moritz, PH Director (SCHA) 2020 Delegation Agreement Amendment Estimated time: 3 minutes

Board Action Requested: Consider approval of the 2020 SCHA Delegation Agreement Amendment between SCHA and Brown County as of July 1, 2021

Background: South Country Health Alliance and Brown County have an established delegation agreement that outlines the responsibilities of work that Brown County performs in partnership with SCHA to benefit our members.

The last delegation agreement amendment that was established for member counties was in January 2020 which was approved by this board.

Due to changes in the responsibilities of the Connector position Brown County Public Health requested a change in the reimbursement for the Connector and the associated case aide in order to complete all of the work requested.

We requested increased hours for the Connector and the Case aide position and updated the staff costs related to their annual increase in pay. This did not result in any additional staff but it caused some rearrangements in staff assignments to accommodate the increase in the work for SCHA.

Exhibit D is the document of the overall Delegation Agreement that addresses the hours and reimbursement

See pg. 1 attached for the amendment to Exhibit D for approval and signature.

Supporting Documents: X Attached None

Administrator’s Comments:

Notations: Amendment to 2020 Delegation Agreement

This Amendment to the 2020 Delegation Agreement is entered into by and between Brown County ("Delegated Entity") and South Country Health Alliance ("SCHA") as of July 1,2021.

The parties agree to amend Exhibit D of the Agreement by deleting Paragraph 4 in its entirety and replacing it as follows:

4. Community Care Connector and Community Care Connector Case Aide Position • 14 average Connector weekly hours dedicated to South Country COlUlector duties • 6 average Connector Case Aide weekly hours dedicated to South Country Connector Case Aide duties

Connector $33,142.66 Annually Connector Case Aide $] 0,874.93 Annually

Payments will be made bi-annually on or about mid-August and mid-February.

The parties have executed this Amendment to the 2020 Delegation Agreement as of the effective date stated above.

DELEGATED ENTITY: SOUTH COUNTRY HEALTH ALLIANCE

Brown County

By: ------By: ------Print Name: ------Print Name: ------Title: Title: ______------Date: Date: ______------REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Public Health Flexibility:

Item: Public Health Update Presenter: Karen Moritz

Estimated time: 20 minutes

Board Action Requested:

Public Health Report to Board & Public Health Advisory Committee Approved Meeting Minutes from June 9, 2021.

Background:

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

TO: BROWN COUNTY BOARD OF COMMISSIONERS FROM: KAREN MORITZ, DIRECTOR DATE: AUGUST 17, 2021

1) COVID 19 SITUATIONAL UPDATE – I will have the most up to date information on these topics at the meeting  Brown County by the Numbers  Case Investigation and Contact Tracing  Vaccination efforts  Current COVID-19 CDC guidelines  School Consultation

2) DROUGHT IMPACT ON PUBLIC HEALTH

The possible public health implications of drought include:

 compromised quantity and quality of drinking water;  increased recreational risks;  effects on air quality;  diminished living conditions related to energy, air quality, and sanitation and hygiene;  mental health effects related to economic and job losses;  compromised food and nutrition; and  increased incidence of illness and disease Brown County Public Health along with Brown – Nicollet Environmental Health do not have any specific strategies in place at this time but are monitoring the situation especially around Illness and disease – mainly monitoring for GI bacterial illness and vector borne illnesses. In addition monitoring for any mental health issues around any economic or job loss and any increase in recreational injury or risks. Our state and other local partners are certainly monitoring other issues around air and water quality and any compromised food and nutrition.

3) HEART OF NEW ULM (HONU) AND BROWN COUNTY PUBLIC HEALTH COLLABORATION -Brown County Public Health has been collaborating with the Heart of New Ulm on health prevention and promotion efforts since 2009. The project is a public health project initially supported by healthcare. It has been a big part of the ability of our health department being able to implement our Community Health Improvement Plan year after year. Heart of New Ulm has grown and many of the action teams are now working county wide, further creating one of the largest implementation platforms for the strategies that are with our Community Health Improvement Plan. The work that is identified by the Heart of New Ulm is work that reflects the community health needs assessment that is completed. The areas of focus mirror the areas of focus that our public health department identifies as the

county’s largest health prevention needs. The SHIP (Statewide Health Improvement Partnership) works side by side with HONU as well and the ability to leverage our SHIP grants and funding has been enhanced by the HONU. We are very grateful to have a community driven project in our county. Across the state other public health professionals are very envious of this unique opportunity we have to further enhance our ability to implement health prevention and promotion in our county.

4) INFLUENZA PROJECT GRANT – Due to the work with the COVID 19 response our initial influenza project grant from last fall was not able to be fully utilized. We have been able to carry those excess funds over to this fall’s influenza season work. We have submitted a new work plan and budget for the remaining $2,861.84 of the grant funds. The funds will primarily be used on staffing to provide a variety of onsite influenza vaccine clinics primarily.

5) CADI/CAC CASE MANAGEMENT – We have started working with Human Services to do the case management on some of their medically complex pediatric clients. Becky is the staff that is assigned to this and has taken her 1st assignment.

6) SCHA AUDIT REPORT FOR CARE COORDINATION – SCHA recently completed our annual audit for care coordination. Public Health completes care coordination for SCHA over 65 community well and the under age 65 SNBC members. They only identified one area of deficiency during the audit that will required a corrective action plan related to the work that public health does. This is remarkable considering SCHA staff were also working the COVID response and continuing with the care coordination for SCHA as well.

7) ADVISORY COMMITTEE MEETING MINUTES - Please see attached pg. 1-4 approved meeting minutes from the June 2021 Advisory Committee meeting.

2 BROWN COUNTY PUBLIC HEALTH ADVISORY COMMITTEE MEETING Wednesday, June 9, 2021 (VIA ZOOM)

Members Present: Sheila Diane Evers, Nathanael Mayhew, Dr Oaryn Collins, Karen Moritz, Katie Miller, Annie Braun, Lindsey Berg

Approval of Agenda - Karen added Illness to the agenda under the Environmental Health section. Annie Braun a to with the addition to the <=11"1<:'1"11'1,<=1 Second by Sheila Wurtzberger. Motion carried.

Per Diem forms will sign and return them once rl/:ll",QI\I'~f'I

Approval of Minutes - Sheila a motion to approve the April 14,2021. Second by Diane

Infrastructure

Legislative session update - Karen went over the Public Health topics. The Health and Services Omnibus Bill does include a a senate bill with an increase to the local public health grant without any reduction to the I P grant.

Two open positions - We have two open positions in our Family Health unit. One Maternal Child Health Family Home Visiting nurse one a full time school nurse to cover Public, Comfrey, St. Rafael's and to do consultations. We had one nurse another position in Mankato and one

Health Educator/Planner Position - Karen will board for approval to a ~.,.·"ltn Educator/Planner. analysis, community

Annual Evaluation - The annual evaluation is complete. Karen went over the highlights with the group and offered to send anyone that wanted it the full report.

to Quality Healthcare

South Country Health Alliance Update Currently SCHA remains fiscally strong. They are working on a project to help reach SVI (Social vulnerability index). SVI rates census tracts on several factors that produce a score on vulnerability. Then it further distinguishes census into quartile 1-4 per the vulnerability Brown County does not have any 1 census tracts so we are not officially included in the project. Brown Co did use those to call those unvaccinated and were able to 5 additional people so far. We have gotten through the over 65 community well disabled population so far. We are working on the under 65 PMAP population now. is also working on health equity project certain health indicators but again Brown County is not included because our diversity population is very low.

Consultation for Enterprise North North reached out to PH to provide nurse "Y'3."nn for both of their locations in New Ulm. It included training staff on blood borne pathogens and precautions, medication administration, and other health related information. It includes reviewing their health and wellness policies and answering health questions from to time. This is a service that we provide for daycares and it is a good fit. One of public health nurses will be providing We with them this week and worked out some of the details. The agreement been approved by the County Attorney will go to the board for approval next week.

Communicable .... I~..... "'i~""

COVID 19- Update - Karen showed a power point and provided an update on cases and ... "'J.,,..,

Respond to

COVID 19 Highlights

COVID """""/W""'" Hotwash - Michelle completed a hotwash with our went over some of our strengths and

Contact Tracing - We are still doing CICT but on a MDH regional coordination team does all of our weekend cases. We had very few cases recently.

COVI D 19 Vaccination - We continue to provide vaccine clinics our now with Modema, Pfizer, vaccine mainly on Wednesday and Thursday afternoon/evenings. Saturdays going forward will be more for events like Springfield Riverside Farmers Market, Crazy and Sleepy Eye Brewery etc. We tried a drive thru clinic but that was semi with given.

Sythe - Karen shared a power point with current vaccination status in Brown County.

eligible for \/'.:1(",...ln youth and in place distancing. guidance that must use that

are still using volunteers but to a much We are so thankful for them.

Promoting - Karen said there is still a lot it is getting more difficult. Karen if committee members had any group discussed infertility as a Collins said he is not aware of any link to infertility and that the benefits far outweigh We ran a campaign for a while now we are using Your Shot for the Summer mimicking the state. Incentives are available through the state program and we have coupons for Mall of America as well we can give out.

Adolescent vaccination- Children at 12-15 are the main priority group currently. Clinics and are also providing vaccine to that group. Brown County completed 56 for the Demobilization - With the cases being reduced, especially in long term care, the vaccination slow down, and the COVID 19 restrictions being relaxed we have begun to demobilize some of the Incident Command branches. We have absorbed the long term care branch and the mental health and wellbeing branch into our normal work activity. We will also be suspending the volunteer branch and will merge that into the duties of the operations chief. Because of the nature of ICS we can ramp up again if necessary. Areas of public health programming that have been reduced, altered, or suspended that we are gradually returning to are: Offering Universal Contact and Targeted Family Home Visiting in person Offering WIC certification office visits in person Accepting additional referrals for Targeted Home Visiting and Public Health Nurse Clinic. Offering SCHA care coordination annual assessments in person All interactions with clients in the home or in the office will continue to be done with personal protective equipment in place including medical grade surgical or an N95 mask.

Promote Healthy Behaviors

2020 Suicide and Overdose data - Karen shared a power point with the 2020 data on suicides and overdoses. During the pandemic and now as we recover there is every indication that mental health and wellbeing is compromised throughout all communities. Many times this is exhibited in addiction behaviors or significant depression. The 2020 data shows that 723 Minnesotans died by suicide in Minnesota. This is a decrease from 830 in 2019, which was a record number. While this is encouraging news, it needs to be considered in the context of drug overdose and alcohol-attributable deaths reaching record highs in 2020.

Lead in Drinking Water Testing Assistance - Karen explained the program will mostly be used for licensed daycares and schools. These are some links with further information: https :I/www.health.state.mn.us/communities/environmentlwater/schools/mngrant.htm I https:.. www .health.state.mn .us/communities/environmentlwater/schools/index.html

Vaccination Rates - Childhood and Adolescent - Karen shared the April data on childhood and adolescent vaccination rates on a power point. During the pandemic there was a decline in childhood and adolescent vaccination rates across the country. We continue to remain above the state average and at or above the Healthy People 2020 goals but we have dipped across each of the childhood vaccinations. We are working with our regional Minnesota Immunization Information Connection coalition IMMTRACK to get an increase in reminder letters and we are alerting our healthcare clinics to the reduction in childhood immunizations so they can continue to remind and promote families getting children in for them. Throughout the pandemic public health along with healthcare in Brown County did communicate to families that they should still complete well child checks and recommended childhood vaccinations. Karen believes this communication helped to prevent a steep decline in our county.

HONU Presentation - Jen Maurer, Cindy Winters, Carissa Buegler and Jeff Bertrang each gave a presentation about the Heart of New Ulm project. The three main focuses are Healthy Lifestyles, Mental Health and Addiction and risky use of substances.

Environmental Health

Heat Illness - During the last few weeks we have been providing summer safety education for the public mainly around heat illness prevention and tick bites and the risks associated with We are putting information out through social media, radio, and print media. Brown a higher rate of heat illness in the state.

Preventing Heat I went over the best ways to prevent heat illness: Stay Cool- Wear clothing, stay cool indoors, schedule outdoor activities carefully; pace yourself, wear do not leave children in cars, and avoid hot and heavy meals. Stay Hydrated - Drink plenty fluids, replace salt and minerals such a sports drink if you have experienced heavy , keep children and pets hydrated. Stay informed - Check weather updates and alerts, know the signs of heat illness, monitor those high risk as infants and children. elderly or with underlying health conditions.

Brown County explained that In case of a heat warning we could possibly open cooling stations, splash do work in the AM, light clothing, cool buildings etc.

Other Business- to follow us on face book!

Next Meeting - The will be August 11,2021 12:30 PM. We will most likely have the options of virtual (ZOOM or Owl) or in person.

Meeting Adjourned- REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: Solid Waste/Landfill Department

Item: Alternative Daily Cover Quote Presenter: Laine Sletta Estimated time: 5 minutes

Board Action Requested: Approve low bid for a load of Alternative Daily Cover (ADC)

Background:

We have historically purchased a load of ADC to be used to spray over the Municipal Solid Waste at the end of day to keep the garbage in place. The load would consist of 880 bags of mulch that when mixed with water in the Hydro Seeder will keep the garbage from moving around in the wind, Sometimes soil will be used because of rain or high wind which will prevent the ADC from being used. The ADC preserves air space because MPCA Rules require a minimum 6" layer of soil. The ADC supply lasts approximately 2 years.

Two quotes were solicited but only one written quote was returned, the Top Coat quote was received by phone. This is a specialty product.

Attachment 1 is the quote of $18,744 from LSC Environmental Products for a full truck load.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

I . " (' ~;J ( ...., I(eith Olson ,( ,.... r _

From: Jilllles Milnchester Sent: friday, July 30,2021 4:23 PM To: Keith Olson Subject: LSC Environment(J1

Follow Up Flag: Follow Lip Flag Status: Flagged

Hello Keith,

We cio' not have you in our system so I cun get yOLi a printed quote but I can give you the numbers.

VERDac (SOlb) Daily Cover - rOB Illinois - $17,00 per bog.

Freight - $2.500

1/2 Truck Load - 440 Bags

1/2 Truck Load to include Freigi1l- $2.2.68 per bag (delivered price)

Side Note - you can do a full truck of 880 for the same freigM cost if you would like. ,-, ,~" -

Please let me know if you have any questions.

Enjoy your weekend,

James

James Manchester

Midwest and Canada Regional Sales Manager -Ii '/'f) ..-- D~-7/j . ( td j' ," I

6 ' " / !I I.I ) t: '" I) . I) "', ) I LSC Etwironmenl'Ol Produc1s, LLC I ~nvlronrnental Spray Solutions

2183 Pennsylvania Ave .. Apolacllin, NY 13732

1 REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: Park Department

Item: Log Cabin at Lake Hanska Presenter: Laine Sletta Estimated time: 5 minutes

Board Action Requested: Review request for quotes and choose which work items that need to be included in a request for proposal to do work on the Log Cabin at Lake Hanska County Park.

Background: The Brown County Park Department has been trying to secure a contractor to work on the Historic Log Cabin at Lake Hanska County Park. We received two quotes that were very different in scope of work. The Park Commission decided that the following work items should be used in order to get comparable quotes:

Replace sill log on North wall using reclaimed hewn log-assumes floor is not attached to log

Repair decayed areas on dovetails using hardwood Dutchman and epoxy

Replace all chinking in cabin with wire mesh and synthetic chinking

Boran preservative spray on exterior logs

Waterproofing 2 coats of Permachink Advance clear water-based sealer

The concensus of the park commission was to use these work items to request quotes.

Other possible work items

Remove all masonry chinking & clean logs with a wire brush

Apply Boran preservative on newly exposed surfaces

Supporting Documents: Attached X None Administrator’s Comments:

Notations: REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: Planning & Zoning

Item: Planning Commission Recommendations Presenter: Laine Sletta, Zoning Administrator August 10th, 2021 Estimated time: 10 mintes

Board Action Requested: 1 Approve Conditional Use Permit Application (1-2) 2 Approve Preliminary Plat Application (3-5)

Background: Item 1: Conditional Use Permit Application APP-C-0137 Application filed by Carl Anderson on property owned by Carl Anderson described as the N ¼ of the SW ¼ of the NE ¼, Section 23, Township 109 North, Range 34 West, Burnstown Township, Brown County, Minnesota. Application is to renew an existing Conditional Use Permit to continue to allow the use of a 999 AU beef cattle finishing operation, all located in the Agricultural Protection Zoning District. (See Attachments) Recommended Conditions: 1. The feedlot operator must comply with all required MPCA standards and regulations regarding feedlot facility construction & operation, including application of manure generated at the facility to cropland at rates which do not exceed the recommended crop nutrient requiremnets. 2. Manure application records, soil analysis and manure analysis shall be retained on file for a period of at least three (3) years and shall be available to the County Planning & Zoning Office upon request. 3. Outdoor storage or stockpiling of manure shall be conducted in accord with all MPCA regulations. 4. Onsite feedlot inspections shall be done to ensure compliance with all State & County standards & requirements. 5. If there is a change of ownership of this site, at any time, the new owner must contact the County Feedlot Officer & provide all necessary information to update CUP file. CFO contact must be made within 30 days of official property transfer.

Item 2: Conditional Use Permit Application APP-C-0138 Application filed by Mark Wellner on property owned by Donald & Denise Wellner described as the South ½ of the NE ¼ , and property owned by Mark & Carrie Wellner described as the SE ¼ except the 77.96 acre is the SW corner, all in Section 30 , Township 108 North, Range 35 West, Stately Township, Brown County, Minnesota. Application is to renew as existing Conditional Use Permit to continue to allow the use of a 996 AU beef cow/calf and finishing operation, all located in the Agricultural Protection Zoning District. (See Attachments)

Recommended Conditions: 1. The feedlot operator must comply with all required MPCA standards and regulations regarding feedlot facility construction & operation, including application of manure generated at the facility to cropland at rates which do not exceed the recommended crop nutrient requiremnets. 2. Manure application records, soil analysis and manure analysis shall be retained on file for a period of at least three (3) years and shall be available to the County Planning & Zoning Office upon request. 3. Outdoor storage or stockpiling of manure shall be conducted in accord with all MPCA regulations. 4. Onsite feedlot inspections shall be done to ensure compliance with all State & County standards & requirements. 5. If there is a change of ownership of this site, at any time, the new owner must contact the County Feedlot Officer & provide all necessary information to update CUP file. CFO contact must be made within 30 days of official property transfer.

Item 3: Preliminary Plat Application APP-P-0086 Application filed by Cecilia Zwaschka on the property owned by Cecilia Zwaschka known as Zwaschka 2nd Subdivision (6.38 Acres) on the property described as the SW ¼ of the SW ¼ , Section 25, Township 108 North, Range 33 West , all in Mulligan Township, Brown County, Minnesota. Application is to split the building site from the tillable, all located in the Agricultural Protection Zoning District. (See Attachments)

Item 4: Preliminary Plat Application APP-P-0087 Application filed by Stephen & Kathy Bloom on the property owned by Stephen & Kathy Bloom known as Shady Lane Subdivision (4.29 Acres) on the property described as the NW ¼, balance of the W ½ of the NE ¼ and the NE ¼ of the NW ¼ of Lots Y & Z of the SE ¼ of the NE ¼, Section 16 & 17 Township 108 North, Range 34 West, all in Burnstown Township, Brown County, Minnesota. Application is to split the building site from the tillable, all located in the Agricultural Protection Zoning District. (See Attachments)

Item 5: Preliminary Plat Application APP-P-0088 Application filed by Paul Hoffmann on the property owned by Paul B Hoffmann know as Hoffmann 10th Subdivision (4.48 Acres) on the property described as N ½ of the NW ¼ except 11.5 acre tract in the NW ¼ of the NW ¼; balance of the NW ¼ of the NE ¼, Section 21, Township 109 North, Range 30 West, all in Cottonwood Township, Brown County, Minnesota. Application is to split the building site form the tillable land, all located in the Agricultural Protection Zoning District. (See Attachments)

Supporting Documents: X Attached None Administrator’s Comments:

Notations: 2019 Imagery Carl Anderson Tax Parcel Lines on this map are approximate. Twn Burnstown Sec: 23 Conditional Use Permit Application 120.023.001.007.025 1 in = 279 feet µ APP-C-0137 0 255 510 Feet

Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. 195th Ahlness, Darwin

Moe, Kent & Ann

190th

Mathiowetz, Patrick & Mary

3/4 Mile Christensen, Jeffrey & Doreen 1/2 Mile

350th

Amsden, Lucas & Tori

Nachreiner, Todd & Sheila

Co Rd 16

Alan E Anderson Test Trust Anderson, Gregg & Heather

Anderson, Shari Anderson, Paul

Co Rd 24

2020 Imagery Carl Anderson Tax Parcel Lines on this map are approximate. Conditional Use Application Twn: Burnstown Sec: 23 120.023.001.07.025 1 in = 1,092 feet µ APP-C-0137 0 950 1,900 Feet

Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. Brown County CUP Application Checklist & Summary FOR STAFF USE ONLY

Name of applicant: Carl Anderson Type of operation being proposed: __Feedlot Over 300 AU_____

Is this a renewal application? YES NO

If yes, have there been any changes or modifications made to this operation since the last CUP was approved? YES NO

If yes: what has been changed or modified? ______

Was a site plan submitted as part of the application? YES NO

Are any state or federal permits and/or licenses required for this site? YES NO If yes, which permits are needed? (Note: Copies of said permits shall be included in the application.) _____

Is construction being proposed as part of this application? YES NO

If yes: has it been included in the site plan (dimensions, type and purpose of structure, design, etc.)? YES NO

If a design or professionally engineered plans are required have they been included with the application? YES NO

Date(s) of review ______Date of approval _____

Is an Environmental Assessment Worksheet required? YES NO

If yes, when was it completed and by whom? ______

Date of Inspection/Site Visit: 9/6/2019 Inspection/Site Visit performed by: RS & AL

Was site found to be compliant with all related state and local rules & regulations for the proposed operation? YES NO

If no, what is proposed course of action? ______N/A For Feedlot Applications: Is a current Manure Management Plan required? YES NO If yes, does it meet all requirements under MN Rule 7020? YES NO If no, why not? ______

Date of review: __7/23/2021______

N/A For Mining Applications: Are Maps A-C included with the application AND updated to reflect any and all additional phases for the proposed operation. YES NO

Is a stormwater management plan included with the application? (Note: This shall include soil erosion and sediment controls.) YES NO

Is a dust control plan included with the application? N/A – on tar road YES NO

Is a reclamation plan included with the application? (Note: This is to reflect the lifespan of the project - duration of mining, the time frame for completion of the reclamation process, seed mix(es) that may be used, etc.) YES NO

N/A For all WECS and Tower Applications: Does the project description include: number and type of turbines, generating capacity, total height, rotor diameter and certification by a professional engineer? YES NO

Was a signed copy of a power purchase agreement or documentation that all power generated will be used onsite included? YES NO

Do the site plans clearly depict any communications towers, wetlands, airports or other sensitive features? YES NO

Has a detailed decommissioning plan been included that describes how costs will be covered if the WECS is to be decommissioned? YES NO

All components of this application have been submitted and reviewed for compliance with Minnesota Rules, Statutes, and the Brown County Zoning Ordinance as of _7/23/2021_ (date) by (staff) _Amanda Lang___.

PZ Staff Signature: ______PARCEL_NUM V1OWNAME V1OWHOUSEV1OWSTREET V1OWADDR2 V1OWCITY V1OWSTV1OWZIP 120.026.002.03.030 DARLENE D ANDERSON 121 SANBORN ST W SPRINGFIELD MN 560871371 120.026.001.01.010 JAMES A & SUSAN L ANDERSON 17435 350TH AVE SPRINGFIELD MN 560871684 120.022.004.09.020 LUCAS & TORI AMSDEN 36180 COUNTY ROAD 24 SPRINGFIELD MN 560872204 120.022.004.11.120 DENNIS AMSDEN 107 RANGE RD S SPRINGFIELD MN 560871106 120.022.004.10.180 HEATHER S ANDERSON 18101 COUNTY ROAD 16 SPRINGFIELD MN 560871667 120.022.001.01.010 JEFFREY J & DOREEN CHRISTENSEN 18763 COUNTY ROAD 16 SPRINGFIELD MN 560871656 120.023.001.07.025 CARL T ANDERSON 34516 200TH ST PO BOX 142 SPRINGFIELD MN 560870142 120.023.002.03.030 PATRICK & MARY MATHIOWETZ 35735 190TH ST W SPRINGFIELD MN 560871658 120.023.002.06.060 STEVEN MARKS ETAL 406 W VAN DUSEN ST SPRINGFIELD MN 560871037 120.023.002.03.040 TRENT & AMY MOE 35707 200TH ST SPRINGFIELD MN 560871659 120.023.003.12.070 TODD S & SHEILA A NACHREINER 18320 COUNTY ROAD 16 SPRINGFIELD MN 560871668 120.023.003.11.060 RICHARD & YVONNE NACHREINER 17438 COUNTY HIGHWAY 2 SPRINGFIELD MN 560873075 120.024.003.13.070 IVAN R ANDERSON 121 SANBORN ST W SPRINGFIELD MN 560871371 120.013.003.12.050 THOMAS G ANDERSON 807 CENTRAL ST W SPRINGFIELD MN 560872106 120.013.002.05.040 DARWIN AHLNESS 34809 200TH ST SPRINGFIELD MN 560871661 120.014.001.08.020 KENT & ANN MOE 19312 COUNTY ROAD 16 SPRINGFIELD MN 560871655 120.025.002.03.030 PAUL A ANDERSON 34822 COUNTY ROAD 24 SPRINGFIELD MN 560871687 120.023.002.05.050 BRANDON W & SADIE R MARKS 18620 COUNTY ROAD 16 SPRINGFIELD MN 560871657 KEN MOE 20282 370TH AVE SPRINGFIELD MN 56087 JAMES KRUEGER 16423 COUNTY ROAD 16 SPRINGFIELD MN 56087 This Page intentionally left blank 450th

2019 Imagery Mark Wellner Tax Parcel Lines on this map are approximate. Twn: Stately Sec:30 Conditional Use Permit Application 250.030.001.08.020 1 in = 669 feet µ 250.030.004.09.060 0 550 1,100 Feet APP-C-0138 Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. 450th 120th

3/4 Mile 1/2 Mile

Schenk Family Living Trust

Mark Wellner 2020 Imagery Conditional Use Application Tax Parcel Lines on this map are approximate. Twn: Stately Sec: 30 250.030.001.08.020 1 in = 1,092 feet µ 250.030.004.09.060 APP-C-0138 0 950 1,900 Feet

Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. Brown County CUP Application Checklist & Summary FOR STAFF USE ONLY

Name of applicant: Mark Wellner Type of operation being proposed: __Feedlot Over 300 AU_____

Is this a renewal application? YES NO

If yes, have there been any changes or modifications made to this operation since the last CUP was approved? YES NO

If yes: what has been changed or modified? ______

Was a site plan submitted as part of the application? YES NO

Are any state or federal permits and/or licenses required for this site? YES NO If yes, which permits are needed? (Note: Copies of said permits shall be included in the application.) _____

Is construction being proposed as part of this application? YES NO

If yes: has it been included in the site plan (dimensions, type and purpose of structure, design, etc.)? YES NO

If a design or professionally engineered plans are required have they been included with the application? YES NO

Date(s) of review ______Date of approval _____

Is an Environmental Assessment Worksheet required? YES NO

If yes, when was it completed and by whom? ______

Date of Inspection/Site Visit: 7/12/2021 Inspection/Site Visit performed by: AL

Was site found to be compliant with all related state and local rules & regulations for the proposed operation? YES NO

Date of review: __7/16/2021______

N/A For Mining Applications: Are Maps A-C included with the application AND updated to reflect any and all additional phases for the proposed operation. YES NO

Is a stormwater management plan included with the application? (Note: This shall include soil erosion and sediment controls.) YES NO

Is a dust control plan included with the application? N/A – on tar road YES NO

Was a signed copy of a power purchase agreement or documentation that all power generated will be used onsite included? YES NO

Do the site plans clearly depict any communications towers, wetlands, airports or other sensitive features? YES NO

Has a detailed decommissioning plan been included that describes how costs will be covered if the WECS is to be decommissioned? YES NO

All components of this application have been submitted and reviewed for compliance with Minnesota Rules, Statutes, and the Brown County Zoning Ordinance as of _7/16/2021_ (date) by (staff) _Amanda Lang___.

PZ Staff Signature: ______PARCEL_NUM V1OWNAME V1OWHOUSEV1OWSTREET V1OWADDR2V1OWCITY V1OWST V1OWZIP 250.032.002.03.020 MARK & CARRIE WELLNER 11427 450TH AVE SANBORN MN 560834025 250.020.003.13.060 HELEN ROGOTZKE 30201 100TH ST SANBORN MN 560833068 250.019.004.16.050 LEANN MILLER 1738 21ST ST IONA MN 561411018 250.019.003.13.040 JAMES E GREEN PO BOX 2 IRON MN 557510002 250.030.002.04.040 STATELY TOWNSHIP 41680 COUNTY ROAD 21 SPRINGFIELD MN 560871243 250.030.002.04.030 ELMER MOODY TRUST PO BOX 189 NEW ULM MN 560730189 250.030.002.02.025 HELEN ROGOTZKE 30201 100TH ST SANBORN MN 560833068 250.030.001.08.020 DONALD & DENISE WELLNER 208 RANGE RD S SPRINGFIELD MN 560871108 250.029.004.16.050 ARLAND & CHERYL ROIGER 15964 COUNTY ROAD 2 SPRINGFIELD MN 560871277 250.029.001.01.010 LENIS P ROIGER REV TRUST ETAL 44062 COUNTY ROAD 21 SANBORN MN 560834010 250.029.003.13.040 DENNIS & JEAN YOUNGERBERG TRST 15905 COUNTY ROAD 5 SPRINGFIELD MN 560872727 250.030.003.13.050 DARLENE HUEBERT 24712 470TH AVE SANBORN MN 560834133 250.031.001.01.010 KAREN STANLEY TRUST 13414 56TH TERRACE W SHAWNEE KS 662164630 CURT THRAM 14332 460TH AVE SANBORN MN 560834034 JAMES VOGEL 41680 COUNTY ROAD 21 SPRINGFIELD MN 560871243 This Page intentionally left blank 290th

Co Rd 18

2019 Imagery Cecilia Zwaschka Tax Parcel Lines on this map are approximate. Twn: Mulligan Sec: 25 Plat Application 200.025.003.13.060 1 in = 335 feet µ APP-P-0086 0 305 610 Feet

Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. 290th

Co Rd 18

2019 Imagery Cecilia Zwaschka Twn:Mulligan Sec:25 Tax Parcel Lines on this map are approximate. Plat Application µ 200.025.003.13.060 1 in = 136 feet APP-P-0086 0 125 250 Feet

Disclamer: This is not an official doucment, no site assessment was conduct and measurements are estimates only. f ~ V , ~SCALEINFErr

LEGEND o ~~NB:I~.~~~~~:r5fT

• MONUM~NT FOUND

LOCATION MAP NOTTOSCAI.,I; 15-Ull-1I

LOTl BLOCK 1 aEAAI~GIlASIS 6.38 ACRES =~~~S::~'!!~~~=(9&)

I U ------CJ YlUL-.~ r---- I.1' BUILDING

L ------~~--~::wo"w" --.~ ~~"."""~ ~~"."'>w" • ( ~:;:.,',!':~. "''''°1O"E416'' COUNTY ROAD NOo18 _ --" _ SWCORNER SOVTHllNEOI'rHESW-tA _ _ _ =~~~:::;.::,_ _ _ _ t-_ _ _ __ ~~IINJ5-101-2 ______PRELIMINARY PLAT

:~,'::.':~:~, r'.. ZWASCHKA 2ND SUBDIVISION ['[1-

Ii I

I MIL ~

1""-lIjjij;SCALt: IN FEET i N89"19'1O"E416.04--- LEGEND

D ~~~B:I~~~N~':'5fI" • MDNUMENTFOUNO

LOCATION MAP ~" NOfroliCALE 15-1IJB.-.E

owu. I .. u.

,I -1'-• SMlI/4 I SE1~ LDTl BLOCK 1 BEARlN;WIS BEAItINGl!iAItEBASEDOIITliEBR~ 6.38~::S [r--1D1.r------; OOUNTYCOOROIN"TE5'f5'l'tM.N_!(!I~) I "n ------C:J ~ , r---- BUILDING 1~_157.5'_

I I !

L ______- ---- ~ ~--~-----?51 ~OfBEI5INNIN6 N8'I.19'1Il.~ "" N .... 1.9'1Q·E416.04 1OIlFOOTRIGHTCFWAY Sl/4CORNER ~a~:~;:=, ~-~-~* COUNTY ROAD No.18 =::,,~~~::,..:::, • ::;:'''''"~' t------

BOLTON 11 MENK. INC. This Page intentionally left blank 200th

US Hwy 14

195th

2019 Imagery Stephen & Kathy Bloom Tax Parcel Lines on this map are approximate. Twn:Burnstown Sec: 16 & 17 Plat Application 120.017.001.01.010 1 in = 892 feet µ 120.016.002.03.030 0 750 1,500 Feet APP-P-0087 Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. US Hwy 14

Stephen & Kathy Bloom 2019 Imagery Plat Application Twn:Burnstown Sec:16 & 17 Tax Parcel Lines on this map are approximate. 120.017.001.01.010 µ 120.016.002.03.030 1 in = 109 feet APP-P-0087 0 100 200 Feet

Disclamer: This is not an official doucment, no site assessment was conduct and measurements are estimates only. LEGEND

(\ 'lT11D~f'IP!_HiTS[f I. •~ IoWIlfDlI'tlle.!fQ..,.S i • MONUiltliTfI3OJND • lOCATION MAP BLOCk 1 ~ .. ~- LOTl 1Il&t7-:IO!H4 I ~----

'1AII1MS!AIl[MUI)ONrll~...... "'" __ CDUN'lYCIXIIiDIW,1Y~1!WIIB(111

~\ i '~.~ PRELIMINARY PLAT

~oo .." SECllDNll-11B-J4. f SHADY LANE SUBDIVISION f! ~ II y N89"22'36"E379.96

LEGEND

o ~~~:~~.M::=:T5ET • MONUMEMTFOOND

LOCATION MAP BLOCK 1 LOT 1

...... INGSAREIlASEDCNTHEBRDWN CDlaIITYCDCRDlNAlIsnTlM,NADlI3(l1j

BOLTON 11 MENK. INC. H,\IILOOMSTICJ'II\IISll24915\CAD\OD\124915VStl2.dw1;7/lM202111:111AM This Page intentionally left blank 140th STATE HWY 15

190th

Current Parcel

1st

2019 Imagery Paul Hoffmann Tax Parcel Lines on this map are approximate. Twn: Cottonwood Sec: 21 Plat Permit Application 130.021.002.04.090 1 in = 669 feet µ APP-P-0088 0 550 1,100 Feet

Disclamer: This is not an official doucment, no site assessment was conducted and measurements are estimates only. Proposed Parcel

190th

2019 Imagery Paul Hoffmann Twn:Mulligan Sec:25 Tax Parcel Lines on this map are approximate. Plat Application µ 130.021.002.04.090 1 in = 136 feet APP-P-0088 0 125 250 Feet

Disclamer: This is not an official doucment, no site assessment was conduct and measurements are estimates only. TOWNSHIP ROAD No.72 ~_ ~_ -.=.o,=_ .. <-<-~~i--<----

BLOCK 1 I.On ...... LEGEND

...... ~~~=~- PRELIMINARY PLAT

HOFFMANN 10TH SUBDIVISION ./...... __ +~ _____ ;.!N!.!·~'·'!I""!!';!".w.='-_+ __--"T- ..... :~ ~t1!I/OA!) TOWNSHIP ROAD No.72 --~-- -~2572.!".c---t--- ~~7 NECOi\NE~.-/ SErTlOlln-UR-1O

BLOCK 1 lOTl

lEGEND

6 ~::..,=,=ntt

.-~

___'S

!W.IIIJ.G!lW!II.SflIONTHfMDWH WlIlI"YctIOlICllAlImIIJ.II._IBl!l6'l Permit Number Parcels Tax Payer Name Permit Type Completion DateEstimated Value Z-2021-0250 190.004.003.01.100 JEFFREY L RUSCH Construction/Zoning Permit12/31/2021 Application$500,000.00 Z-2021-0251 230.028.004.10.100 DEAN & LORI SCHNEIDER Construction/Zoning Permit9/1/2021 Application $63,000.00 Z-2021-0252 180.018.003.13.130 ADAM MOSENDEN ETAL Construction/Zoning Permit10/1/2021 Application $76,061.00 Z-2021-0253 170.035.004.15.065 CHRISTENSEN FARMS & FEEDLOTS Construction/Zoning Permit12/31/2021 Application $50,000.00 Z-2021-0254 140.019.003.13.100 MATTHEW T GREEN Construction/Zoning Permit12/31/2021 Application$220,000.00 Z-2021-0255 160.033.001.01.100 MICADE L & TRICIA A THORDSON Construction/Zoning Permit11/30/2021 Application $30,000.00 Z-2021-0256 160.006.003.16.100 EUGENE L WELLMANN REV LIV TR Construction/Zoning Permit9/30/2021 Application$150,000.00 Z-2021-0257 230.018.003.12.120 KENNETH R & SUZANNE M KRAL Construction/Zoning Permit7/30/2021 Application $50,000.00 Z-2021-0258 230.016.003.13.135 BLAKE J KRAL Construction/Zoning Permit7/1/2022 Application$130,000.00 EXT-2021-0045 120.002.004.15.070 JOEL & DEBRA JANNI Exterior Maintenance Permit7/30/2021 Application 0

1,269,061 REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Parks Flexibility: No

Item: Upgrading Park Vehicle Presenter: Laine Sletta and Andy Meyer Estimated time: 10 mins

Board Action Requested: The approval to purchase of a new vehicle for the Park’s Department, purchase a new dump box to be installed on the new vehicle, and repairs to the current 2005 F350.

Background: Lake Hanska County Park is in need of a new maintenance vehicle, the current vehicle (2005 F350) is in need of significant repairs and updates. The truck was evaluated by technicians at Chuck Speath Ford, and has at least $3,244 in mechanical repairs, with an additional $4,000 in body and structural repairs (Crysteel Equipment) for a total of at least $7,244. The Park’s Commission recommends the purchase of a new truck with dump bed for the Park’s Department and repairing the current truck. Bids were collected from three local dealers for a new one ton regular cab and chassis cab pickup trucks with standard amenities. The three quotes are listed below. To ensure the government discount, orders for the vehicle when need to be placed before September 1st, 2021.

Chuck Speath Ford Jensen GMC Jensen Chrysler 2022 Ram 2022 2022 2022 2022 3500 2022 Ram F350SD F350SD 3500HD 3500HD Regular 3500 Chassis Regular Cab Chassis Cab Regular Cab Chassis Cab Cab Cab Discount $40,935.00 $42,430.00 Price $30,946.68 $31,796.68 $32,075.80 $31,793.80 (MSRP) (MSRP) Trade-In $1,000.00 $1,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 Total $29,946.68 $30,796.68 $29,075.80 $28,793.80 $37,935.00 $39,430.00

Crysteel E-Tipper: $13,341.00 Toppers Plusa DB WTB: $16,292.95

Chuck Speath repairs: $3,244.00 Crysteel Equipment repairs: $4,000.00

Staff is requesting the Purchase of a 2022 GMC 3500HD Chassis Cab ($31,793.80) from Jensen Motors and purchase of E-Tipper Dump Box ($13,341.00) from Crysteel Equipment, per recommendations of dump bed manufactures standards. These items were reviewed and discussed at the July 12th Parks Commission meeting and recommended to the County Board for review and approval of purchasing a new truck with a new dump box and repairs to current F350 dump truck. These trade-in values had verbal comments to hold until order pickup, unless serious issues with trade-in vehicle occurs.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

' ...."Tr·DP ..'" CNGPS30 VEHIClt ORDER CONFIRMA1ION 06/24/21 10 :10: 47 ==> ------~----~~~~------Dealer : F58668 202.~ f-SERIES SD Page: 1 of 2 Orde r No ' 2000 Pr l oi lly . A Ord FIN . QH513 Order Type : 5B Price Level : 230 Ord PEP: b20A Cust/Flt Name: BROWN COUNTY PO Number : RETAIL DLR INV RETAI L DLR IrN F3D F350 4X4 scGL0$40755 $38717.00 TRAI LE R TOI·,I PKG 142 " \vHEELBASE FLEET SPCL AD) NC ( 575.00) Zl OXFORD \vHITE FRT LICENSE BKT NC NC 1 Cl TH 40/20/40 100 91.00 18B PLAT RUNNI IG BD 320 29' .00 S MEDIUM EARTH GR 14000# GV\','R PKG 620A PREF EQUIP PKG 41H EN G BlK HEATER 100 91 . 00 .XL TRIM 425 50 STATF EIlISS NC NC 572 .DUAl ZONE EATC NC NC 512 SPARE TI RE/WHL2 Ne NC .AMFM/MP3/CLK 996 6. 2L EFI va ENG NC Ne TOTAL BASE AND OPTIONS 44295 38911 .68 44G IO -SPD AUTOMATC Ne NC TOTAL 44295 38911.68 TDS LT24S BSW AS 17 "THIS IS NOT AN INVOICE* 7-"ru r !: X3L 3.73 LTD SLIP NC NC -----::--c:-=-;-;."[[ 90 L P\·JR EQUI GROUP 915 832.00 * MOR E ORDfOR INF NEXT PA§E"$~ :lD, Cf'l" 6W JOB #1 BUILD F8=Next Fl Help F2 =Re urn to Order F3/FI2=Veh Ord Menu F4=Submi F5 -Add 10 llbl ary S006 - MORE DATA IS AVAILABLE. QC09278

VIDP0423 2,6 VI p .. " CNGP530 VEHICLE ORDER CON IRMATION 06/24121 '10 , 16: 06 :-> Dealer: F58668 2022 F-SERIES SO Page : 2 of 2 Order No : 2000 Prlori[y ' A3 Ord FIN QH513 Order Type : 58 PrIce Level : 230 Ord PEP: 620A Cus tI FIt Name: BROWr, CO UNTY PO Number ' RETAIL DLR INV RETAIL DLR INV 525 CRUISE CONTROL $235 $214.00 *THIS IS NOT AN INVOICE* THE TT MIR-PWR 59H HI MNT STOP LMP NC NC JACK 61S SPLSH GRDS rRNT 130 '19 . 00 62 SPLSH GRDS REAR NC NC 942 DAY RUNNING LT5 45 41 ,00 SP DLR ACCT ADJ (1 463.00) SP FLT ACCT CR (1172.00) FUE L CHARGE 23.68 B4A NET INV FLT OPT NC 7,00 DEST AND DELIV 1695 1695.00 TOTAL BAS E AND OP TIONS 44295 38911.68 TOTAL 44295 38911.68 F7=Prev F1=Help F2=RetlJrn to Order- F IF1~=Veh Ord Menu F4=Submt FS-Add to LIbrary S099 - PRESS F4 TO SUBMIT QC09278

11DP0423 2 ,6 RTC10P •'" CNGP530 VE HICl l ORDER CONFIRMATION 06/24/21 10 : 24 . 51 ==> ------Dealer : F58568 2022 F- ERIES SO Page : 1 of 2 Ordpr No' 2000 Prlorlty : A3 Orrl FIN : QHS13 Order Type: 58 Pnce level: 230 Or d PtP . G40A [us li Fl t Narle' BROWN [OUrJTY PO Number : . RETAIL DlR INV RETAIL DLR INV F3H F350 4X ~ 40705 $38670 .00 f.L EET SPC l ADJ NC $(575.00) 169" r.~HE~ FRT LICENSE 8KT NC NC Zl OXFORD WHITE 18B PLAT RUNNING BD 320 29 .00 I CLT 40/20/40 100 91 .00 14000# GV"JR PKG S MEDIUM EARTH GR 41H ENG 8lK HEATER 100 '.J I . 00 GaOA PREF EQUIP PKG 425 50 STATE EMISS N[ N[ .XL TRIM JOB #1 BUILD 572 .DUAL ZONE EATC NC NC 5~5 CRUISE CONTROL 235 214.00 . A~.lFMI ~P3/LLK 99G 6 . 2L EFI V8 ENG NC NC TOTAL BASE AND OPTIONS 44350 38958.68 44G IO - SPD AUTOMATC NC NC TOfAL 44350 8"358.68 TD8 .LT245 BSW AS 17 NC NC "THIS IS NOT AN INVOICE* 7' "2 .l..' of,. X37 3.73 REG AXLE NC NC c...~.4 ~ :1\ -'I 6" 90l PWR EQUTP GROUP 915 832.00 * MORE ORDER INFO NEXT PAGE * TELE H MIR-P\·IR F8=Next F1-Help F2 Return to Order F3/Fll=Veh Ord Merll1 F~=Subm t F5=AdJ to LIbrary 5006 - MORE DATA IS AVAILABLE. QC09278

VlDP0421 2,1j VIRTC1DP ,...

(I'uPS 30 VEHICLE ORDER CONFIRMATION 06/24/21 10 ' 26 : ~9 ==> ------::-:-=-=--=--::-: Dealer: F58668 2022 F-SERl[S SO Page : 2 of 2 Order No : :WOO PrIorIty : A3 Ord FIN: QH513 Order Type : 56 PrIce Level : 230 Ord PEP: 640A Cust/Flc Na'ne: BROWN COUNTY PO Number ' RET AIL DlR TNV RETAIL DlR INV 615 5PlSH GRDS FRNT $75 $69.00 63A un TY LIGHT SYS 160 145.00 65Z AFT AXLE TANK NC NC 942 DAY RUNNING LTS 45 41 .00 SP DlR ACCT ADJ (1 464.00) SP FLT ACCT CR (1172.00 ) FUEL CHARGE 23.68 B4A NET I NV FLT OPT NC 7. 00 OEST AND OELIV 1695 1695.00 OTAl BASE AND OPTIONS 44350 38958.68 TOTAL 44350 38958.68 *THIS IS NOT AN INVOIC [ *

F7=Prev Fl =' Help F2=Retum to Order F3/F12=Veh Ord Menu F4 =5ubmit F5=Add [ 0 libr ary 5099 - PRESS F4 TO SUBMIT QC09278

? [. V' DP0423 -, - ' Jensen Motors

Deal # 39611 Customer Name BROWN COUNTY D",I DDte 06/2412021 11:03am

Home Phone (507) 273·5396

Work Phone Email Address [email protected] Cell Phone

Stock # VIN Salesperson ROBERT ALAN ELLANSON

Year 2022 Make GMC ~1odel 3500 HD Trim CC Odometer Trade Vehicles ~.td-ple.t?e4e£i..:il£e/

Payment Options Loan Details

Option 1: (retail) Marke~ Value; $ 42,41~ 00

Ca." Savings $ 10,:m·20

Selling Price $1 3;1,025.80 $'- Rebates , 0.00

Accessories $ 0.00 *Payments Include Estimated Taxes, Title, and License, Not Inciuded In, Sales Subtotal Adj. Sale Price $; 32,07S.!!1l Option 2: (retail) Cash Total Trade Allow $i ..0·00

Sales Subtotal $ 32,075.80

Payment Options: Loan/Lease/Cash

Desired Payment $ .~ __~ .. _

cash Down $

We Owe Totai 0.00

Manager Signature

,t;s showr above, ! have agreed to satisfy the bala~ce by either paying cash or havlrg the dealership obtain finarcing for me at an apvoximate base pay,nent, term, ane a staMard 3;)nual percenta<;e rate. I urderStarij tha: these paymenl terms are based 0') a standard rate aod a"l!: swbJoct to the oealerships ability to obtain approval of the ;endhg institution for those ter'~s and tt'e mterest rate may be higher or lower r...ased or my cn::dlt scores and other :'"actoG lenders usc Ir approving flnancio<;.

ALL PAYMENTS QUOTED BY SALES DEPARTMENT ARE ESTIMATES SUBJECf TO FfNANCIAL [NSTITI)TWN APPROvA,L EXACT PAYM~NTS MAY (:lANGE BASED ON FINANCE iNSTITUTION GUtDEL1N::S AND CI)STOMER eRfDr MilNe AND OTHER FAO'ORS. Vehicle: [Fleet] 2022 GMC Sierra 3500HD (TK30903) 4WD Reg Cab 142" Pro .' Complete)

Window Sticker SUMMARY

[Fleet] 2022 GMC Sierra 35COHD (TK30903) 4WD Reg Cab 142" Pro MSRP:$40,200.00

Interior:Jet Biack, Vinyl seat trim

Exteror i:Summlt White

Extenor 2:No color has been selected, Engine, 6.6L va with Direct injection and Variable Valve Timing, gasoline

Transmission, 6-speed automatic, heavy-duty OPTIONS

CODE MODEL MSRP

TK30903 [Fleet] 2022 GMC Sierre 3500HO (TK30903) 4WO Reg Cab 142" Pro $40,200.00

OPTIONS

1SA Pro Preferred Equipment Group $0.00

9J4 Bumper, rear, delete Inc,

9L3 Spare lire delete Inc,

AE7 Seats, front 40/20/40 split-bench" ' $0.00

AED Window, power front, passenger express down Inc,

AKa Glass, deep-tinted Inc,

AOO Remote Keyless Entry Inc<

AU3 Door locks, power Inc.

AXG Window, power front, drivers express up/down Inc.

C49 Defogger, rear-window electric Inc.

DBG Mirro,"" outside power"adJustable vertical trallering with heated upper Inc.

FE9 Emissions, Federal requirements $0,00

GAZ Summit White $0.00

GT4 Rear axle, 3.73 rallo $0.00

H2G Jet Black, Vinyl seat trim $0,00

lOR Audio system, GMC Infotainment System with 7" diagonal color $0,00 touchscreen, AMiFM stereo

JFN GWJR, 11,100 Ibs, (5035 kg) with single rear wheels Inc.

This dowment contains l'1formalion considered Confidential between OM snd i:8 ClienlS uniquely The in:cnnation provided IS not intended for public dlsclosu"e, ?rices specifH;aiiOIiS, and availabiiity are subject to change withOUt notice, and d,:) 0C! include certain fees, taxes and charges thai may be required by law Of vary by manuraclurer Of region. Perormance figures are guidelines c'Ily, ano i)ctua-, performance may vary. Phetos may ')()t represent actual 'iehid.,s or exacl coofigv('l(jons. Content base(! 01) report preparer"s input IS SUbjeCt 10 the accuracY:)1 1M bpl

Jl<' 25, 2021 Page 2 Vehicle: [Fleet] 2022 GMC Sierra 3500HD CC (TK31003) 4WD Reg Cab 146" WB, 60" CA Pro Complete) h' f I Ch ,V:5/~ ' LJlh/' - t-Ud. ( /;lye d M I r-.&J"f,,/ tUl'Wel.5

Window Sticker

SUMMARY

[Fleet] 2022 GMC Sierra 3500HD CC (TK31003) 4WD Reg Cab 146" WB, 60" CA Pro MSRP:$39,300.00

Interior:Jel Black, Vinyl seat trim

Exterior 1 :Summit White

Exterior 2:No color has been selected.

Engine, 6.6L V8

Transmission, 6-speed automatic, heavy-duty OPTIONS

CO DE MODEL MSRP

TK31003 [Fleet] 2022 GMC Sierra 3500HD CC (TK31003) 4WD Reg Cab 146" $39,300.00 WB , 60" CA Pro

OPTIONS

1SA Pro Preferred Equipment Group $0.00

9L3 Spare tire delete $0.00

AE7 Seats, front 40/20/40 split-bench . $0.00

AED Window, power front, passenger express down Inc.

AOO Remote Keyless Entry Inc.

AU3 Door locks, power Inc.

AXG Windows , power front, drivers express up/down Inc.

DBG Mirrors, outside power-adjustable vertical trailering Inc.

FE9 Emissions . Federal requirements $0.00

GA2. Summit White $0.00

GT4 Rear axle, 3.73 ratio $0.00

H2G Jet Black, Vinyl seat trim $0.00

lOR Audio system, GMC Infotainment System with 7" diagonal color $0.00 touch-screen, AM/FM stereo

K34 Cruise control, steering wheel-mounted Inc.

L8T Engine, 6.6L V8 $0.00

MYD Transmission , 6-speed automatic, heavy-duty $0.00

This document contains information considered Confidential between GM and its aienls uniquely. The information provided is not intended for public disclosure. Prices, specifications , and availability are subject to change without notice, and do not include certain fee s, tax es and Charges that may be required by law or vary by manufacturer or region . Performan ce figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact cOf'lfigurations. Conten t based on report prepa rer's input is subject to the accuracy of the input provided. Data VersiOf'l : 14084. Data Updated: Jun 23, 202110:38:00 PM PDT.

Jun 24 , 202 1 Page 2 Vehicle: [Fleet] 2022 GMC Sierra 3500HD CC (TK31 003) 4WD Reg Cab 146" WB, 60" CA Pro Complete)

QQO Tires, L T235/80R17E all-season highway, blackwall $0.00

ZLQ Fleet Convenience Package $1,250.00 ------SUBTOTAL $40,550.00

Adjustments Total $0.00

Destination Charge $1,695.00

TOTAL PRICE $42,245.00 FUEL ECONOMY

Est City:N/A

Est Hlghway:N/A

Est Highway Cruising Range:N/A

This document contains infonnatJon considered Confidential between GM and Its Clients uniquely. The Infonnation provided Is not intended for public disclosure. Prices, specifications, and avaftablllty are subject to change without notice. and do not include certain fees, texss and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines onty. and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's Input is subject to the accuracy of the Input provided. Data Version: 14084. Data Updated: Jun 23.2021 10:38:00 PM PDT.

Jun 24,2021 Page 3

1130 73rd Avenue NE Highway 60 East Fridley, MN 55432 Lake Crystal, MN 56055 (763) 571-1902 (507) 726-6041 1-800-795-1280 1-800-722-0588 Fax # (763) 571-5091 Fax # (507) 726-2984 www.crysteeltruck.com AN EQUAL OPPORTUNITY EMPLOYER

July 28, 2021

BROWN COUNTY Phone: (507) 276-5396 Cell: BROWN COUNTY Email: [email protected] NEW ULM, MN

Dear BROWN: Crysteel Truck Equipment is pleased to submit this quote for your approval.

811-1624685

NEW Crysteel 9' x 96" wide E-Tipper Dump Body.

40" Front with Window and Cabshield. 14" Fold Down Sides with Boxed Top Rail, 20" Quick Drop Double Acting Tailgate, 7 GA. A1011 Steel Floor. Crysteel Quick Install LB500 Hoist Mounted Under Body with Subframe and Double Acting 12V Electric Pump. Body and Hoist Package in Prime Paint.

Body Shot Blasted, Epoxy Primed, Acrylic Painted Single Stage Color.

HD Pull Plate with Safety Chain D-Rings, 7-Way Trailer Plug, Receiver Tube, ICC Bumper.

Re-mount Rear Camera

Installed on Ford Cab Chassis DRW with 60” C/A. Price: $ 13,341.00

Options: 8’1” x 87 E-Tipper Body ILO of 9’ x 96” Body Price: ( $ 343.00)

8’1” x 96” E-Tipper Body ILO of 9’ x 96” Body Price: ( $ 102.00)

Sincerely,

Kurt Krumwiede Crysteel Truck Equipment Lk Crystal  All prices are subject to applicable taxes  Quotes are good for 7 days

Toppers & Trailers Plus Estimate Number: 158749 1929 E Madison Ave Tag Number: Mankato MN USA 56001 Date and Time In: 7/22/2021 - 12:31 PM Phone #:(507) 387-7376 Date and Time Out: 7/22/2021 - 12:31 PM Fax #: (507) 387-7399 Promised Date - Time: 7/22/2021 - 12:31 PM CashedESTIMATE Out Date: Date Appointment Initiated: 7/22/2021 Service Advisor: (103) Jacob Schultz

BROWN COUNTY PLANNING AND ZONING1016015 Cell: (507) 276-5396 14 S STATE ST NEW ULM MN 56073 Veh Info: 21 Ford F350 CAB & CHASSIS 60" CA TRUCK Serial Numbers: In-Srv: Miles/Hrs In: Out: Plate #:

Repair VIN Requested Repair Description Mech # Type Labor Discount Total 1 INSTALL PJ DUMP BODY WITH HOIST AND ICC Retail $1,900.00 $0.00 $1,900.00 BUMPER AND HITCH

Retail Selling Extended Extended Repair Part # Description Qty Price Savings Price Discount Price 1 CMU-9FD FLATBED STEEL CM DB-WTB DUMP 9 FDS 1.00 $9,800.00 $0.00 $9,800.00 $700.00 $9,100.00 1 7900029 TRUCK BED LIFT HOIST 1.00 $2,900.00 $0.00 $2,900.00 $0.00 $2,900.00 1 7180601 B&W TB FORD HOIST INSTALL KIT FOR CM 1.00DUMP BED $950.00 $0.00 $950.00 $0.00 $950.00 1 TPMF MUD FLAP TOPPERS PLUS 24 X 24 / PAIR 1.00 $50.00 $0.00 $50.00 $0.00 $50.00 1 55210 ANTI SAIL BRACKET / SET 1.00 $36.50 $0.00 $36.50 $0.00 $36.50 1 LED-LR LED LOAD RESISTOR 2.00 $14.00 $0.00 $14.00 $0.00 $28.00

DISCLAIMER OF WARRANTIES - Any warranties on the products sold under this repair order are those made by the manufacturer. The seller hereby expressly disclaims all warranties, either express or implied, including any implied warranty of merchantability or fitness for a particular purpose, and seller neither assumes nor authorizes any other person to assume for it any liability in connection with the sale of said products. This disclaimer by the Seller, in no way affects the terms of the manufacturer's warranty.Signed: ______I hereby authorize the repair work to be done along with necessary materials. You and your employees may operate above vehicle for purposes of looking, inspection or delivery at my risk. An express mechanic's lien is acknowledged on above vehicle to secure the amount of repairs hereto. You will not be held responsible for loss or damage to vehicle or articles left in vehicle in case of fire, theft, accident or any other cause beyond your control.Signed: ______

PLEASE READ CAREFULLY, CHECK ONE OF THE Parts Total: $13,764.50 Ext Price: $15,114.50 STATEMENTS BELOW, AND SIGN: I UNDERSTAND THAT UNDER STATE LAW, I AM ENTITLED TO A WRITTEN Core Total: $0.00 Sales Tax: $1,178.45 ESTIMATE, IF MY FINAL BILL WILL EXCEED $50.00.__ I Freight Total: $0.00 Total: $16,292.95 REQUEST A WRITTEN ESTIMATE.__ I DO NOT REQUEST A Sublet Total: $0.00 - Deductible: $0.00 WRITTEN ESTIMATE AS LONG AS THE REPAIR COSTS DOES Labor Total: $1,900.00 - Deposits: $0.00 NOT EXCEED $______. THE SHOP MAY NOT EXCEED THIS AMOUNT WITHOUT MY WRITTEN OR ORAL - Labor Discount: $0.00 Amount Due: $16,292.95 APPROVAL.__ I DO NOT REQUEST A WRITTEN ESTIMATE.ESTIMATEOther Charges: $0.00 Amt Tendered: $0.00 Shop Supplies: $150.00 Chg Returned: $0.00 Sub Total: $15,814.50 As our customer, - Parts Discount: $700.00 you just saved: $700.00

Printed On : 7/22/2021 1:11:25 PM Page 1 of 1 6/16/2021 Prtnter Friendly View

CHUCK SPAETH FORD

BROWN CO. PLANNING AND ZONING Jun 16, 2021 08:53 AM Home: YMMS: 2005 Ford Pickup F350 Super Duty Mobile: Engine: S.4L Eng Work: License: Ema il: VIN: 1FDWF30595ED18386 Odometer:

TYPE DESCRIPTION PART # QTY PRICE RATE HOURS LINE TOTAL POWER STEERING HOSE - Remove & Replace - [Includes: Labor - - $130.00 1.5 $195.00 Bleed System.1 F250 Super - Duty,F350 Super DutY,Gas Pressure HIGH PRESSURE POWER ParIs 1.0 $60.75 - - $60.75 STEERING HOSE Parts POWER STEERING FLUID 1.0 $10.00 - - $10.00 Labor INSTALL NEW TRAILER PLUG - . - $130,00 0.5 $65.00 Parts TRAILER PLUG 1.0 $25.87 - - $25.87 INSTALL NEW MIRROI'{ GLASS Labor - - - $130.00 0.5 $65.00 AND EACH SIDE Parts MIRROR GLASS 1.0 $45.05 - - $45.05 Parts MIRROR GLASS 1.D $68.22 - - $68.22 REAR BRAKE PADS AND CALIPERS - Remove & Replace - Labor - . - $130.00 2.0 $250.00 F250 Super Duty.F3S0 Super Duty Rear,Both Sides Parts CALIPERS 2.0 $105.23 - - $210.46 Parts BRAKE PADS 1.0 $73.64 - - $73.64 WHEEL BEARING - Remove & Replace - [Includes: Replace Inner and/or Outer Bearings, Cups, Seals lSbor and repack (where applicable).) . - . $130.00 2.5 $325.00 F250 Super Outy.F350 Super Duty,RWD Front,wJSingle Rear Wheels,Both Paris FRONT WHEEL BEARING KIT ' .0 $179,88 - - $179.88 TIE ROD &lOR END - Remove & labor - - - $130.00 1.0 $130.00 Replace -80th, Outer Sublet I ALIGNMENT . - - - - $79.95 Misc BOTH FRONT OUTER TIE ROD Parts 1.0 $150.09 . . $150.09 ENDS STEERING COLUMN BUSHINGS - ~bor - - - $130.00 2.5 $325.00 Remove & Replace Parts STEERING COLUMN BUSHINGS 2.0 $4.04 . - $8.08

hllpS:/lwwwl .prodemand.com/PrinUlndex?hldeLogo=true&hideModuleTab=1Ne&hldeOpIIOI'\8,::\rua 1/2 6/1612021 Printer Friendly View

TYPE DESCRIPTION PART '# Qrv PRICE RATE HOURS LINE TOTAL REAR DIFFERENTIAL PINION labor $130.00 2 .5 $325.00 SEAL - Remove & Replace Parts PINION SEAL AND HARDWARE 1.0 $28.63 $28.63 FLANGE (IF NEEDEO)(NEEDS TO Parts BE INSPECTED WHEN 1,0 $191 .80 $191.80 DISASSEMBLED) EVAC 8. RECHARGE NC & Labor $130.00 1.9 $247.00 REPLACE HIGH SIDE paR! Parts VALVE ASSEMBLY 1.0 $15.36 $15.36 Parts REFRIGERANT 1,0 $85.00 $86.00

Labor: $2,016.95

Parts: $1.152.83

Shop Suppliea: $75.00

Hazardous Materials: $Q ,OO

labor Taxes: $0.00

Parts Taxes: $0.00

-IDrA.L:...... ' $3.244.78 ' Customer Signature:

~A. -.J{ ~ tr. . ~€-- oY\ ~ -I tft~ ~

http.s:/fwww1 .prodemand.camIPrinUlndcx?hidelogo=lIue&hldeModuIeTall=true&hldeOptlofls.::lrU9 212 Sleepy Eye NewUlm 900 Hwy 4 South 1224 North Broadway St. PO Box 345 PO Box 39 Sleepy Eye, MN 56085 New Ulm, MN 56073 Phone 507-794-3673 Phone 507-354-3673 Fax 507·794-3688 Fax 507-354-9495 www.spaethford.com

August 11, 2021

Andy Meyer:

Per our conversation on the 2005 F-350 Dump Truck, we would allow you $1,000 as is.

If you were to fix the truck, we would allow you $3,500. The estimate that our Service

Manager, Brian Wendinger gave me for fixing the truck in our shop is $3,335.57. To fix

the dump box, I believe you said it would be around $3,200. In my opinion, the amount

of money to fix the truck outweighs the value of the truck.

Thank you,

Alan Ahlrich REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Human Resources/Public Health Flexibility: Item: PT Public Health Nurse Appointment Presenter: Ruth Schaefer Estimated Time: 1 minute

Board Action Requested: Approve the appointment of Nicholas Taralson as Part-Time 0.75 – 0.8 FTE Public Health Nurse at his current hourly rate of $29.82, Grade XVI, Step 3, effective 8/18/2021; and authorize to post for a vacant Part-Time (up to 29 hours per week) Public Health Nurse position according to policy.

Background: Nicholas Taralson was the only internal applicant for the open 0.75 – 0.8 FTE Public Health Nurse position due to the retirement of Marggi Thordson.

cc: Karen Moritz Jaimee Brand

Supporting Documents _ _ attached _X_none

Administrator’s Comments:

Board Action: Motion Offered By ______Approved as Requested ______Motion Seconded By ______Vote By Acclamation ______Denied ______Roll Call Vote ______District 1 ______Tabled ______District 2 ______District 3 ______Other ______District 4 ______District 5 ______

Notations:

REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Human Resources/Public Health Flexibility: Item: Contingent Change in FTE Status Presenter: Ruth Schaefer Estimated Time: 10 minutes

Board Action Requested: Consider approval to change the following designated part-time positions to Regular 30+ hours per week part-time positions with eligibility for vacation, sick, and holiday benefits on a pro-rated basis, with eligibility for 75% of the county share of single coverage (base plan) which may be applied towards family coverage and also contribute 75% of the employer HSA contribution and with eligibility for Life/STD with county paying 75% of the premium benefits effective 8/27/2021 contingent on the need for COVID response duties and/or continued outside funding to be review annually by the Department Head, County Administrator and HR Director to determine continued authorization: 1) Rebecca O’Neill, Public Health Nurse 2) Erin Krohn-Schwab, Public Health Account Technician 3) Abigail Walter, Public Health Office Support

Background: The above individuals were hired with an FTE status of part-time less than 30 hours per week; however, due to the continuing COVID response additional duties, these individuals have been consistently working more than 30 hours per week. Under the Affordable Care Act (ACA). for purposes of the employer shared responsibility provisions (i.e. offer of affordable health insurance coverage that provides minimum value), a full-time employee is an employee employed on average at least 30 hours of service per week, or 130 hours of service per month.

The Brown County Personnel Policy also states under Section V. Definition, Section, 2. Regular Part-time A. Occupies a position with a job description that has been evaluated for the County Compensation Plan; B. Is designated as a regular part-time position by the department head with approval by the County Board. C. Is consistently assigned to work fewer hours per week than a full-time (40 hour/week) job. Part time schedules may be established when the workload will not support full-time employment or when an employee asks to work part-time and the request can be accommodated. D. Regular PT employees are eligible for vacation, sick, holiday benefits on a pro-rated basis. For regular PT employees working 30+ hours/week year around the County will pay 75% of the county share of single coverage (base plan) which may be applied towards family coverage and also contribute 75% of the employer HSA contribution. Regular PT Employees would be eligible for Life/STD with county paying 75% of the premium.

Because these 3 individuals have been consistently averaging over 30 hours per week for many months, it is recommended that we contingently change their FTE status until the need for the additional duties associated with COVID response lessens. At that time, only the Public Health Nurse Rebecca O’Neill’s status will return to less than 30 hours per week; and a determination as to the continuance of employment for the Public Health Account Technician Erin Krohn-Schwab and Public Health Office Support Abigail Walter will be made.

Cc: Karen Moritz

Supporting Documents ___ attached _X_none

Administrator’s Comments:

Notations:

REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Human Resources/Auditor-Treasurer Flexibility: Item: Repost for an Assistant Auditor-Treasurer Presenter: Ruth Schaefer Estimated Time: 10 minutes

Board Action Requested: 1) Authorize changing the minimum qualifications ascertained in sections 1. A. and C. and 2. A. and B. in the Assistant Auditor-Treasurer’s position description (Attached).

2) Approve reposting for an Assistant Auditor-Treasurer with the changes to the minimum qualifications in the position description and keeping the position in Grade XV.

Background: The Assistant Auditor-Treasurer position was initially posted on 7/15/2021 with a deadline of 7/30/2021. Due to the low number of qualified applicants, the deadline was extended to 8/6/2021. After the deadline extension, the number of qualified applicants continued to be low; therefore, the Department Head is requesting the Board approve the changes to the minimum qualifications in the Assistant Auditor-Treasurer’s position description and keep this position in Grade XV. This position description will be reviewed David Drown and Associates (DDA) in the classification and compensation study they are currently preparing for Brown County. Attached are the changes in the position description.

Cc: Kelly Hotovec

Supporting Documents _X__ attached _ _ none

Administrator’s Comments:

Notations:

POSITION DESCRIPTION SURVEY QUESTIONNAIRE

DATE April 2016 Updated: August 17, 2021

JOB TITLE Assistant Auditor-Treasurer Fulltime ( x ) Parttime ( )

DEPARTMENT Auditor-Treasurer Avg. Hr. Per Week ( 40 )

DEPARTMENT HEAD TITLE Auditor-Treasurer

SUPERVISOR Auditor-Treasurer

1. A. What is the minimum level of high school, technical school, college or other training, etc., that should be required of a person newly appointed to this position?

Bachelor’s degree in accounting, business administration, information technology or related field.

Equivalent Combination of Education and Experience: 2 year post secondary Associate’s Degree with an emphasis in accounting, business administration or related field, plus five two years of related experience. including three years of supervisory experience. Strong marketing, forecasting and customer relation’s skills required.

B. Are any courses, certifications or licenses required by law to perform the duties of your position? If so, what are they, and how many weeks, months or years of education are required to obtain each?

Yes. Minnesota Statute requires a certification for Property Tax Calculation. The incumbent must be recertified every two years or the county could be subject to penalties. Several years of experience is required to calculate taxes on the multitude of property tax types within the State of Minnesota.

In addition, a comprehensive knowledge of state laws affecting programs, knowledge of principles and practices of local government and considerable knowledge of principles of management, supervision and training. This course work is offered at ongoing seminars, webinars, etc. through MCCC, MACO, Department of Revenue, Secretary Of State and Office of State Auditor. Certification courses for both Auditor and the Treasurer are required and obtained through coursework and examination.

Must be knowledgeable of the requirements of the Revenue Recapture Act and certify compliance to the Department of Revenue. C. What major course of study should be required?

Courses in accounting, administration, information technology or related business field are required.

2. A. Please check the lowest level of progressive, related experience needed to be hired or promoted to your job - not your own experience background.

Months 5 4 Years

B. What types(s) of experience should that be?

Five Four years experience in direct finance or accounting, or in a position providing equivalent experience to perform essential functions of position. in the interpretation of state property tax laws, principles and practices of public administration and procedures; considerable knowledge of management, supervision and training. Experience working effectively under pressure and with deadlines, along with the coordination and supervision of multiple job duties. Experience in planning and executing complex, organizational activities is necessary. Three years supervisory experience required to plan and direct the work of others; to understand, interpret and apply policies and develop procedures; experience in expressing ideas concisely and clearly; and in the preparation and presentation of reports, orally and in writing.

REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Human Resources

Flexibility: Item: 2022 Health Insurance Renewal Presenters: Ruth Schaefer, HR Director Estimated Time: 5 minutes

Board Action Requested: 1) Approve the Joint Powers Agreement for Group Employee Benefits and Other Financial and Risk Management Services between Brown County and the South Central Service Cooperative. (Attachment) 2) Approve the premium rates for the 2022 Medica-MHC Insurance Plans: Medica-MHC 6650/13300 w/HSA, Single $665.48 and Family $1796.62; Medica-MHC 4500/9000 w/HSA, Single $753.22 and Family $2,033.50; Medica-MHC 2800/5600 w/ HSA (base plan), Single $846.85 and Family $2,286.27; and Medica-MHC 300/600 Single $1,045.03 and Family $2,821.30 with payment of County share/Employee share according to Personnel Policy and Union Contracts. (Attachment)

Background: The Brown County Health Insurance Committee recommends that we offer the Medica- MHC 6650/13300 w/ HSA; Medica-MHC 4500/9000 w/HSA; Medica-MHC 2800/5600 w/ HSA; and Medica-MHC 300/600 Health Plans for 2022. Additional detail information is available in the Human Resource Office.

Attached is the revised Joint Powers Agreement (JPA) striking the language referring to participant rate solicitation/solicitation of bids, specifically Section 5.5.2 and items 1 and 2 in Section 10 of the previous JPA presented to the Board on August 3, 2021. This renewal with Medica reflects a combined increase of 2.5% for the four plans from 2021 rates.

Also, attached is the list of South Central Service Cooperative Board of Directors and the Bylaws.

Commissioners Windschitl and Simonsen serve on the Health Insurance Committee and will be able to provide additional background information.

CC: Department Heads Health Insurance Committee

Supporting Documents _X_ attached ___none

Administrator’s Comments:

Notations:

JOINT POWERS AGREEMENT FOR GROUP EMPLOYEE BENEFITS AND OTHER FINANCIAL AND RISK MANAGEMENT SERVICES

This Joint Powers Agreement, hereinafter referred to as "Agreement," is made between Participant Member listed on the signature page, and other Participant Members as are now or may hereafter become parties to this Agreement, and the South Central Service Cooperative hereinafter called the "SC."

RECITALS Whereas, Minn. Stat. 471.59, Subds. 1 and 10, authorizes two or more governmental units to exercise jointly or cooperatively powers which they possess in common, and Whereas, Minn. Stat. 123A.21, establishes service cooperatives, the purpose of which, among other things, is to assist participating governmental units in meeting certain specific needs which can most advantageously be met on a regional basis, and Whereas, the Participant Members wish to authorize the SC Board of Directors to act as a joint board for the purpose of exercising certain powers as set forth in this Agreement, and Whereas, the Participant Members acknowledge that the Board of Directors of the SC is representative of the parties to this Agreement. NOW THEREFORE, the parties hereto agree as follows:

SECTION 1 PURPOSE, INTENT AND OBJECTIVE 1.1 Purpose. Under the provisions of Minnesota law, governmental units may enter into contracts to provide Group Employee Benefits for their employees and to obtain Other Financial and Risk Management Services deemed necessary or beneficial for their operation. Under the provisions of Minn. Stat. 471.59, two or more governmental units (including, but not limited to, school districts, counties, towns, other governmental agencies, and service cooperatives) may agree to exercise jointly or cooperatively powers which they possess in common. The purpose of this Agreement is to authorize the Board to exercise the common powers of the participating governmental units in connection with certain matters pertaining to the administration and funding of Group Employee Benefits and the provisions of Other Financial and Risk Management Services, all as described herein. It is not the purpose of this Agreement to transfer to the Board the authority to execute contracts on behalf of Participants, or to in any manner become involved in any collective bargaining process.

1.2 Compliance with Applicable Laws. It is the parties' intent to comply with the applicable statutory requirements pertaining to requests for proposals for group insurance, self-insurance, COBRA and its Minnesota extensions, service cooperatives, and all other applicable federal and state statutes. Pursuant to the laws governing service cooperatives, it is also intended that nonprofit, non- governmental units be allowed to participate as Associate Members in the Group Employee Benefits and Other Financial and Risk Management Services made available pursuant to this Agreement, although it is not intended that such nonprofit, non-governmental units exercise any of the powers or authorities exclusively delegated to governmental units described in Minn. Stat. 471.59 Subd. 1.

1 SECTION 2

DEFINITIONS 2.1 Advisory Committee(s) means committees appointed by the Board in accordance with Section 4.8 of this Agreement which are representative of the Participants as deemed appropriate by the Board for the purpose of recommending policies, procedures, and actions to the Board.

2.2 Agreement means this Joint Powers Agreement as the same may be amended from time to time. This document, and all other documents in the same form executed (or deemed executed as provided in Section 9 of this Agreement) by SC and other Participant Members, all as amended from time to time, shall together constitute a single Agreement.

2.3 Associate Member means any nonprofit or non-governmental entity which participates in any of the Group Employee Benefits or Other Financial and Risk Management Services made available to Associate Members by the Board, and agrees in writing to be bound by the terms of this Agreement other than those terms explicitly applicable only to Participant Members (or is deemed to have so agreed as provided in Section 9 of this Agreement).

2.4 Board or Joint Powers Governing Board means the SC Board of Directors acting as the joint board authorized to exercise certain powers of the Participant Members, as permitted by Minn. Stat. 471.59, Subd. 2, and as set forth in this Agreement.

2.5 Carrier Contract means an agreement by and between the Board and a Provider which establishes terms for the benefits, administration, or funding of Group Employee Benefits or Other Financial and Risk Management Services.

2.6 CBA means collective bargaining agreement.

2.7 CBA Employee Benefits means employee welfare and retirement benefits made available by the Board from time to time for adoption by a Participant pursuant to the terms of a CBA, and may include, but shall not be limited to health benefits coverage, wellness and employee assistance programs, life insurance, disability income protection, dental insurance, flexible spending programs, retirement programs and long term care insurance. In no event shall any Discretionary Employee Benefits be considered CBA Employee Benefits unless and until they become part of a collective bargaining agreement between a union and a Participant.

2.8 Discretionary Employee Benefits means employee welfare and retirement benefits made available by the Board from time to time for adoption by a Participant, exclusive of any CBA Employee Benefits, and may include, but shall not be limited to health benefits coverage, wellness and employee assistance programs, life insurance, disability income protection, dental insurance, flexible spending programs, retirement programs and long term care insurance. Discretionary Employee Benefits may be terminated or reduced by the Board at any time. In the event any Discretionary Employee Benefit is terminated by the Board but continued by one or more Participants, the provision of such Discretionary Employee Benefit shall become the sole responsibility of such Participants.

2.9 Group Contract shall mean an agreement for the rendering of services by and between a Participant and a Provider of such services. In connection with the self-insurance of employee health

2 benefits, such an agreement may also mean a Participant's agreement to participate in a program of self-insurance.

2.10 Group Employee Benefits shall mean CBA Employee Benefits and Discretionary Employee Benefits.

2.11 Other Financial and Risk Management Services may. include, but shall not be limited to, technical advice regarding borrowing programs, contracted legal services, property/casualty safety group protection, personal property and casualty protection, student accident, coverage, and other services as made available by Group Contract for Participants from time to time by the Board.

2.12 Participant means both Participant Members and Associate Members. It does not refer to individual employees obtaining insurance or other benefit coverage pursuant to a plan offered by a Participant which is funded or administered in whole or in part pursuant to this Agreement.

2.13 Participant Member means any governmental unit as defined in Minn. Stat. 471.59 which is accepted for participation in this Agreement by the Board, certifies that its employee benefit plans qualify as "governmental plans" that are exempt from application of the Employee Retirement Income Security Act of 1974, as amended ("ERISA"), and agrees in writing to be bound by the terms of this Agreement (or is deemed to have so agreed as provided in Section 9 of this Agreement).

2.14 Pool means the collective group of Participants in a given program of Group Employee Benefits or Other Financial and Risk Management Services, as the context shall require. Absent an agreement expressly to the contrary, a separate Pool shall exist for each such program and a separate Group Contract shall exist between the Provider and each Participant for the rendering of services or benefits for which such Pool is formed.

2.15 Program Funds means any monies, reserves, excesses, or other amounts, whether acquired through contributions, payments, discounts, dividends, refunds, credits, reserves, savings, interest or otherwise, that are held and administered in accordance with Section 6 of this Agreement.

2.16 Provider means the person, insurance carrier, third party administrator, or other entity which is selected by the Board, in its discretion, to provide Participants with Group Employee Benefits or Other Financial and Risk Management Services or, as in the case of self-insured health benefits, to provide administrative or other services in connection with such Benefits or Services.

2.17 SC means the South Central Service Cooperative, a governmental agency and public corporation, whose existence is authorized by Minn. Stat. 123A.21.

3 SECTION 3

JOINT POWERS GOVERNING BOARD 3.1 Board Membership. The SC Board of Directors, when exercising the joint powers authorized by this Agreement, will also serve as the Board referred to in this Agreement. The Board will be elected pursuant to the Bylaws of the SC. As appropriate, the Board may designate one or more representatives to act on its behalf.

3.2 Upon Dissolution of SC. In the event that the SC is dissolved, the Board shall continue to exist and its members shall be elected solely from the governing bodies of the Participant Members to this Agreement in a manner consistent with the provisions of the Joint Powers Act, Minn. Stat. 471.59, Subd.2. Any administrative services provided by the SC prior to its dissolution shall be provided thereafter as determined by the Board in its discretion.

3.3 Acknowledgment by Associate Members. Associate Members acknowledge that Minn. Stat. 471.59 does not authorize their participation in a Joint Powers Agreement, even though Minn. Stat. 123A.21, Subd.3, authorizes nonprofit, non-governmental organizations to participate in Group Employee Benefits, Other Financial and Risk Management Services, and other programs made available from time to time by service cooperatives. By participating in any such program made available by the SC, such non-governmental Associate Members agree to be bound by the terms of this Agreement (other than those terms explicitly applicable only to Participant Members) and that the Board is representative of their interests.

SECTION 4

RIGHTS AND RESPONSIBILITIES OF THE BOARD

4.1 Authorized Powers. Pursuant to Minn. Stat. 471.59, Subd. 2, in addition to any other powers specifically delegated to the Board by this Agreement, the Board is hereby authorized to:

(a) establish, procure, and administer Group Employee Benefits and Other Financial and Risk Management Services.

(b) define and clarify requests for proposals, rights and responsibilities, length of contract, premium or contribution rates and other costs, termination guidelines, the relative liability of the parties, and the method(s) by which parties to this Agreement shall exercise their common powers; and

(c) receive, collect, hold, invest, expend, and disburse Program Funds in connection with the exercise of its powers under this Agreement.

4.2 Group Employee Benefits.

4.2.1 CBA Employee Benefits. The Board may from time to time make employee welfare and retirement benefits available for adoption by Participants pursuant to a CBA. The Board may arrange alternative financing arrangements respecting such benefits, and may administer or arrange for the administration of such benefits. Any employee or collective bargaining representative notification of alternative financing arrangements shall be the responsibility of the Participant. The Group Contract for the provision of such benefits shall be between the Participant

4 and the Provider. Pursuant to Minn. Stat. 471.6161, Subd.5, the Board has no authority nor authorization to change a policy or benefit respecting a Participant's CBA Employee Benefits in a manner that would reduce the aggregate value of such benefits.

4.2.2 Discretionary Employee Benefits. The Board may from time to time make available for adoption by Participants Discretionary Employee Benefits. The Board may arrange alternative financing arrangements respecting such benefits, and may administer or arrange for the administration of such benefits. The Group Contract for the provision of such benefits shall be between the Participant and the Provider. Notwithstanding that a Group Contract for Discretionary Employee Benefits be between a Participant and a Provider, the Board, upon reasonable notice to Participants, may prospectively amend, reduce, or terminate any such Discretionary Employee Benefits in its sole and absolute discretion.

4.2.3 Reserves. The Board shall from time to time determine the minimum amount of funds needed for purposes of risk management and rate stabilization. Any such funds shall be held and used in accordance with, and subject to the limitations set forth in, Section 6.

4.2.4 Self-Insurance of Health Benefits. In accordance with Minn. Stat. 471.617, Group Employee Benefits that are employee health benefits may be self-insured. A self- insurance Pool made available by the Board shall be a pool established and operated by the Board, or by the Board and one or more other joint powers governing boards governed by Minn. Stat. 471.59 or service cooperatives governed by Minn. Stat. 123A.21.

4.3 Other Financial and Risk Management Services. The Board may make available Other Financial and Risk Management Services for electing Participants and may administer, or arrange for the administration of such services. The Board will determine the most cost-effective and appropriate manner in which to deliver Other Financial and Risk Management Services and the service fees and other costs pertaining to the same.

4.4 Carrier Contracts. The Board, alone or in collaboration with other governmental units, whether acting alone or jointly, including other service cooperatives, may negotiate Carrier Contracts for the benefit of the SC and each of the Participants with respect to any Group Employee Benefit or Other Financial and Risk Management Service. Such Carrier Contracts may establish, among other things:

(a) the terms and conditions for any program,

(b) premium or contribution rates and other costs,

(d) administrative arrangements, including the extent to which the SC shall provide administrative services,

(e) the applicable responsibilities of the Board, and

(f) the amount of service fees payable to the SC.

The Carrier Contract is a proprietary document between the Service Cooperative and the provider. However, at the request of any Participant, the Board may provide that Participant with any

5 information regarding the applicable Carrier Contract that is reasonably necessary for the Participant to understand its rights and obligations thereunder.

4.5 SC Service Fees. The SC shall be paid a service fee in consideration for services rendered pursuant to this Agreement and any Carrier Contracts. The amount and source of such service fee shall be established from time to time by the Provider and the SC and shall be approved by the Board. Such service fee may include, but shall not be limited to, a percentage of premiums collected from Participants for the payment of Group Employee Benefits, a fixed fee per contract per month paid by each Participant, or such other arrangements approved from time to time by the Board. At the time a Participant elects to participate in any of the Group Employee Benefits made available by the Board, the Participant shall, by execution of this Agreement (or by the deemed execution of this Agreement as provided in Section 9), be deemed to have acknowledged and agreed to the amount of such service fee and the source of its payment, including any part thereof derived from discounts, refunds, dividends, and similar revenues. Services fees payable with respect to Other Financial and Risk Management Services shall be established and disclosed from time to time as determined by the Board. Participants shall be given advance notice of any change in service fees.

4.6 Use of SC Service Fees. The SC may use service fees to provide programs and services which are determined pursuant to Minn. Stat. Sec. 123A.21, Subd. 7 to be priority needs of the particular region and to assist in meeting special needs which arise from fundamental constraints upon individual members.

4.7 Service Providers.

4.7.1 Selection. The Participants hereby delegate to the Board the right to select the Providers for Group Employee Benefits and Other Financial and Risk Management Services.

4.7.2 Governmental Unit Bidding and Contracting Laws. As applicable, the Board shall comply with all state and federal laws relating to requests for proposals, review of proposals, length of Group Contract rules, and other laws and regulations relating to contracting for Group Employee Benefits and Other Financial and Risk Management Services.

4.7.3 Service Provider Rate Increases. The Board will annually review renewal information as presented by Providers, make recommendations, and determine if requests for proposals are necessary. Rate renewals for group insurance will be determined on the basis of the aggregate change of premiums.

4.8 Premiums and/or Contract Charges. To the extent not established by the applicable Carrier Contract or in any other manner prescribed by this Agreement, premiums and/or contract charges shall be determined by the Board in its discretion; provided, however, that in accordance with Section 6.5, no retroactive assessment may be made without the consent of the affected Participants.

4.9 Advisory Committee(s). The Board may, but is not required to, appoint one or more advisory committees. The purpose of any such committee may include, without limitation, the receipt and processing of information relating to group employee benefits, and the future direction of such benefits as well as other programs and services. The Board shall consider, but is not required to adopt, advisory committee recommendations and proposals. Labor representation, when appropriate, on any advisory committee formed by the Board shall be, insofar as is reasonably possible, representative of the bargaining representatives of individuals covered in the relevant

6 Pool. Notwithstanding anything to the contrary in this Section 4.8, the SC shall create a labor- management committee to advise it on certain matters as required by Minn. Stat. 123A.25.

4.10 Authority of Board. The Board, with due consideration given to recommendations submitted by any advisory committee which may be established, shall, unless otherwise expressly agreed, retain final authority in all matters relative to this Agreement and to the Group Employee Benefits and Other Financial and Risk Management Services subject to this Agreement; provided, however, that nothing in this Agreement shall permit the Board to enter into a Group Contract on behalf of a Participant, and that, subject to any applicable notice rules, nothing in this Agreement shall prevent a Participant from withdrawing from this Agreement, any Group Employee Benefit, or any Other Financial and Risk Management Service.

4.11 Liability Limited. The Board, its authorized representatives, employees, and designees shall have no duty or liability to any of the Participants or Providers with respect to the fees, premium and/or contract charges, offers, acceptances or binders of coverage, cancellation notices, or other matters relating to a Participant's subscribers, all of which shall be the responsibility of the Participant. The Board, its authorized representatives, employees and designees, and each Participant shall have no duty or liability due to negligence of other Participants and Providers. When it is not exercising the joint powers authorized by this Agreement (and, therefore, not acting as the Board), the SC Board of Directors shall have no duty or obligation whatsoever to act for the benefit of Participants (as Participants).

4.12 Withdrawal by Board. The undertakings for the provision of Group Employee Benefits in this Agreement may be terminated by the Board or the SC (as applicable) at any time.

SECTION 5

RIGHTS AND RESPONSIBILITIES OF PARTICIPANTS

5.1 Enrollment and Renewal. Participants may elect whether to participate in any Group Employee Benefit and any Other Financial and Risk Management Service made available by the Board. If a Participant elects to participate in a Group Employee Benefit or Other Financial or Risk Management Service, the Participant must execute any applicable Group Contract, Group Contract amendment, enrollment, and renewal documents directly with the Provider.

5.2 Participants to Furnish Data. Each Participant agrees to furnish all reasonably necessary employee data directly to the SC or its designee.

5.3 Remittance of Premiums and Contract Charges. The Participant shall remit premiums and/or contract charges in the time and manner as from time to time determined by the Board.

5.4 CBA Employee Benefits. Each Participant that participates in CBA Employee Benefits shall be solely responsible for the collective bargaining of such benefits, and for providing any notices regarding CBA Employee Benefits, including, without limitation, the obligation to notify certain representatives regarding the adoption of a self-insured health benefit plan set forth in Minn. Stat. 471.617, Subd.4.

5.5 Participant Withdrawal.

5.5.1 Voluntary Withdrawal. At any time during a year, (but at least three (3) months prior to renewal), a Participant may terminate its participation in this Agreement or in a Pool upon ninety

7 (90) days written notice to the Board and to all Providers of programs in which it participates.

5.5.2 Withdrawal Relating to Dual Offering. If a Participant offers Group Employee Benefits through an additional or different plan which, in the discretion of the Board, are considered to be substantially similar to those provided by a Pool in which the Participant participates, then the Board retains the right to deem that such Participant has withdrawn from the Pool.

5.5.3 Withdrawal at Annual Renewal. If a material change in any term or condition of a Group Employee Benefit or Other Financial or Risk Management Service in which a Participant participates is proposed to commence as of the Participant's annual renewal date, the Participant may withdraw from the applicable Pool as of the renewal date, provided the Participant gives advance written notice of its intent to withdraw promptly (within 30 days) after receiving notice of the material change, even if such notice is given less than five (5) months in advance of the renewal date.

5.6 Effect of Participant Withdrawal. Upon a Participant's withdrawal or deemed withdrawal from this Agreement or from a Pool, the following rules shall apply:

5.6.1 Withdrawal from this Agreement. Upon its withdrawal from this Agreement, a Participant shall be deemed to have withdrawn from all Pools maintained under this Agreement in which the Participant is participating at the time of such withdrawal. If a Participant no longer participates in any Pool, the Participant shall be deemed to have withdrawn from this Agreement, as well as from the applicable Pool (s).

5.6.2 Withdrawal from a Pool. Withdrawal by a Participant from any Pool shall not affect the Participant's participation in any other Pool.

5.6.3 Program Funds. No Program Funds or any other amounts that may, in any way, be attributable to a Participant's participation in a Pool shall be returned to the Participant in the event such Participant's participation in a Pool ends prior to the Pool's termination.

5.6.4 Future Participation Limited. If a Participant withdraws or is deemed by the Board to have withdrawn from a Pool, such Participant's participation in such Pool shall be prohibited for a period of twelve (12) months from the date of such withdrawal or deemed withdrawal. If a Participant withdraws or is deemed by the Board to have withdrawn from this Agreement, such Participant's participation in this Agreement (and any Pool offered hereunder) shall be prohibited for a period of twelve (12) months from the date of such withdrawal or deemed withdrawal.

SECTION 6 PROGRAM FUNDS ADMINISTRATION

6.1 Program Funds. It is understood and agreed that, in connection with the Group Employee Benefits and Other Financial and Risk Management Services made available pursuant to

8 this Agreement, the Board may acquire Program Funds. The Board may, in its discretion, establish and maintain separate accounts for specified portions of the Program Funds, and may designate specific purposes, such as the payment and financing of Group Employee Benefits or the stabilization of the cost of such benefits, for which the amounts credited to such account shall be used, but it shall not be required to do so.

6.2 General Rules Regarding Management and Disposition of Program Funds. Program Funds shall be used solely for the purposes of providing Group Employee Benefits and Other Financial and Risk Management Services, providing related services, defraying the reasonable expenses of administering such benefits and services, and, if the Board determines that such use would either directly or indirectly benefit Participants (e.g., by spreading risk, achieving economies of scale, generating revenues or enhancing the Board's ability to negotiate with Providers as a result of the Board's visibility, presence in the marketplace or enhanced expertise), establishing, providing and administering similar benefits and services offered by the joint action of other governmental units. Program Funds shall not inure to the benefit of the Board; this prohibition shall not, however, prohibit the payment of service fees to an SC as provided below. Subject to the foregoing, the Board, in its sole discretion, shall determine the management and disposition of the Program Funds. The Board may consider Advisory Committee recommendations regarding the use of Program Funds before any determinations are made. The following are examples of purposes for which the Board may use and apply Program Funds.

(a) to negotiate the purchase of, administer, provide, and maintain (either directly or through the purchase of insurance, or both) Group Employee Benefits (including, but not limited to programs related to the purpose for which the Fund was created, such as, for example, in the case of a Health Pool, an Employee Assistance Program (EAP) and Wellness Program) and Other Financial and Risk Management Services;

(b) to pay or provide for the payment of reasonable and necessary expenses of administering Group Employee Benefits and Other Financial and Risk Management Services including, without limitation, all expenses which may be incurred in connection with the establishment and administration of Pools, the employment of administrative, legal, accounting, other expert and clerical assistance, the leasing of such premises and the purchase of lease materials, supplies, equipment, and liability and property insurance;

(c) to establish and accumulate funds deemed adequate by the Board to carry out the purposes of the Pools, for example, for purposes of rate stability and risk reserve;

(d) to pay any federal, state, or local income, employment, death, or other tax which may be properly imposed on or levied against Group Employee Benefit, Other Financial and Risk Management Service, a Pool, or on benefits paid there from.

(e) to pay for any bond and to pay the premiums on any insurance purchased by a Pool, including, but not limited to liability insurance, "stop loss" insurance and other insurance intended to pay directly or indirectly the benefits established with respect to a Pool; and

(f) to pay the SC any service fee payable to it pursuant to, or authorized pursuant to, this Agreement.

6.3 Investment of Program Funds. Program Funds shall be held and invested in a manner that is consistent with any applicable legal requirements regarding the holding and investment of funds by the Participant Members who are governmental units within the meaning of Minn. Stat. 471.59.

9 6.4 Withdrawal of Participant. In the event of the withdrawal of a Participant prior to the termination of this Agreement or of a Pool, Program Funds attributable to contributions of such Participant shall not be returned to such Participant.

6.5 Termination of Pool. In the event of termination of a Pool, any portion of the Program Funds that has been designated for use solely in connection with the terminating Pool, and any other portion allocated to the terminating Pool by the Board in its sole discretion, shall be distributed to the Pool Participants in a manner to be determined by the Board, which may include the following:

(a) payment of benefits to or on behalf of enrolled employees with respect to claims arising prior to such termination.

(b) provision of similar benefits for such employees.

(d) payment of taxes; and

(e) cash payments to Participant Members according to a formula established by the Board.

Upon such termination, the Board shall continue to serve for such period of time and to the extent necessary to carry out the directions of the preceding sentence. The Participants who receive such distributions shall be solely responsible for determining whether, and to what extent, any amounts they receive will be distributed to individuals who were covered by benefit programs provided by the terminating Pool.

6.6 Funding of Risk. Premiums may be adjusted, but no retroactive assessment shall be made without consent and agreement by the affected Participants. Subject to their obligation to provide accurate information regarding the individuals who will receive benefits from a Pool, no Participant or its employees shall bear any financial risk other than the agreed upon premium.

SECTION 7

LENGTH OF AGREEMENT AND TERMINATION

Pursuant to Minn. Stat. 471.59, Subd. 4, but subject to the provisions herein relating to Participant withdrawal, this Agreement shall be ongoing.

SECTION 8

LIABILITY OF PARTIES

Any Participant to this Agreement holds the Board and its employees and its designees, and the SC and its board, employees, and designees, harmless from any and all causes of action arising at law or in equity unless such action shall arise from its or their gross negligence and is permitted, after application of all doctrines and statues respecting immunity, by applicable law. The parties agree to waive any rights to litigation from any dispute arising out of this Agreement unless such action is the

10 result of intentional wrongdoing. All benefits hereunder are the sole responsibility of the Provider(s) and the Participants, and shall not be the responsibility of the Board or the SC.

SECTION 9

AGREEMENT BY PARTICIPATION

Any governmental unit, and any nonprofit or non-governmental entity, which participates in any of the Group Employee Benefits or Other Financial and Risk Management Services and remits premium and/or contract charges in accordance with this Agreement, shall be deemed to have approved this Agreement and, in the case of an eligible governmental unit, to have executed this Agreement by its duly authorized officers, and shall be bound by the terms and conditions of this Agreement to the same extent as if such formal approval had been obtained and such execution had occurred.

SECTION 10

SOLICITATION OF BIDS

Notwithstanding anything in the Joint Powers Agreement to the contrary, the following amendments and additions, consistent with changes made by the Minnesota State Legislature in 2006, shall become part of the Joint Powers Agreement.

1. The Service Cooperative shall provide each member with that entity’s monthly claims data notwithstanding the provisions of Minn. Stat. 13.203.

11 Pursuant to all applicable state and federal laws, this Agreement has been approved by the governing boards of the parties and is signed by the duly authorized officers of the parties.

PARTICIPANT MEMBER

Name of Organization

Title

Date

SERVICE COOPERATIVE

Name of Organization South Central Service Cooperative

By Les Martisko

Title Executive Director

Date August 10, 2021

12 Health Plan Rate Confirmation for: Brown County Effective: 1/1/2022 INSTRUCTIONS: Please send a signed copy of this rate confirmation to your Service Cooperative Representative and our Medica 10/1/2021 Representative by:

Please attach alternative rate sheets for any new plans you are electing, if applicable. Please verify broker fees, commissions and information listed below that apply to your policy. RATES EFFECTIVE Elect this plan? Plan Description Coverage Contracts * Current rates 1/1/2022 Plan adj. % Yes/No

1 MSI PP MN 6650‐0% HSA Single 36 $644.15 $665.48 3.31% Family 37 $1,739.04 $1,796.62 3.31%

2 MSI PP MN 2800‐0% HSA Single 35 $826.21 $846.85 2.50% Family 20 $2,230.58 $2,286.27 2.50%

3 MSI PP MN 4500‐0% HSA Single 25 $740.74 $753.22 1.68% Family 30 $1,999.83 $2,033.50 1.68%

4 MSI PP MN 300‐20% Single 8 $1,027.72 $1,045.03 1.68% Family 0 $2,774.59 $2,821.30 1.68%

TOTAL ALL PLANS Monthly Premium $247,798 $253,993 Annual Premium $2,973,576 $3,047,915

* Based on the group's most recent enrollment data. % Annual Adjustment 2.5% Rates are guaranteed for one year beginning 1/1/2022. $ Annual Adjustment $74,339

Alternative Plans (if applicable)

Attach plan summaries and rates for alternative plans. Check "no" above for any current plan or plans that are being replaced or discontinued.

Broker commissions included? Yes $0.00 per contract/mo 0.75% of total plan premium

Brokerage agency

Broker name Broker email Broker tel#

Broker MN Life and Health License #

Rate confirmation approved by:

Print name: for: Brown County Signature:

Date: Health Plan Descriptions Brown County Effective: 1/1/2022 Plan Descriptions

$6650/13300 Ded, 100/0% Coins, $6650/13300 OOP, Ded/Coins with Prev Rx, (OON: 13300/26600, 20%, Plan 1: MSI PP ASO 6650‐0% HSA 26600/53200)

Plan 2: MSI PP ASO 2800‐0% HSA $2800/5600 Ded, 100/0% Coins, $2800/5600 OOP, Ded/Coins with Prev Rx, (OON: 5100/7700, 20%, 6200/Unlimited)

Plan 3: MSI PP ASO 4500‐0% HSA $4500/9000 Ded, 100/0% Coins, $4500/9000 OOP, Ded/Coins with Prev Rx, (OON: 9000/18000, 20%, 18000/36000)

Plan 4: MSI PP ASO 300‐20% $300/600 Ded, 80/20% Coins, $800/1600 OOP, $15/15/30 Rx, (OON: 500/1000, 40%, 2500/5000) REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Human Resources Flexibility:

Item: Brown County EEO/AA Policy Presenter: Ruth Schaefer, HR Director

Estimated Time: 5 minutes

Board Action Requested: Adopt the draft Brown County Equal Employment Opportunity and Affirmative Action Policy to be added to the Employee Personnel Policy as Addendum U. (Attachment)

Background:

Human Services Director Barb Dietz and I held a meeting with the Minnesota Merit System representatives regarding the exit process. It was requested that Brown County adopt and submit to Merit an Equal Employment Opportunity and Affirmative Action Policy. We were told that we could utilize the Minnesota Merit System (MMS) Document to develop a policy for Brown County. Therefore, the attached policy is very similar to the MMS EEO/AA plan. Once this draft policy is adopted by the Board, I will submit it to MMS as part of the County’s exit certification.

Cc: Barb Dietz

Supporting Documents _X_ attached ___none Administrator’s Comments:

Notations:

Equal Employment Opportunity and Affirmative Action

I. Introduction

1. Policy It is the policy of Brown County to conduct all employment practices without regard to race, color, political affiliation, creed, religion, national origin, disability, age, marital status, parental status, status with regard to public assistance, sex, (including pregnancy, gender identity, and sexual orientation), genetic information (including family medical history,) membership or activity in a local commission, sexual orientation, military service, or other non-merit based factors, except where such status is a bona fide occupational qualification. Equal employment opportunity under this policy includes, but is not limited to the following: recruitment, examination, appointment, tenure, compensation, classifications, promotion, or other activities in accordance with applicable federal, state, and local laws and regulations.

A program of affirmative action will be maintained to eliminate barriers to equal employment opportunity and to encourage the employment and advancement of qualified females, minorities and individuals with disabilities when these groups are underrepresented in the County’s staff in any job category.

2. Responsibilities The Brown County HR Director is responsible for the management of the equal employment opportunity and affirmative action program for the County. It is also the responsibility of every county department head and supervisor to cooperate in the implementation of this policy. Failure of any county employee to perform in a manner consistent with the equal employment opportunity and affirmative action policy will constitute grounds for reprimand, suspension, or dismissal from the county’s employ.

The concept of this equal employment opportunity and affirmative action policy is both consistent and fundamental to the maintenance of an effective personnel system which is based upon the principle that employees shall be employed, compensated, promoted and retained according to demonstrated ability, merit and fitness for the job. II. Policies and Requirements - See Also the “Brown County Policy Against Offensive Conduct, Harassment and Violence

A. Prohibition of Discriminatory Treatment Purpose: To establish a means for maintaining a work environment free of discriminatory treatment in Brown County.

Statement: Brown County shall provide a work environment free of any form of unlawful discriminatory treatment, including harassment.

Authority:

• United States Civil Rights Act of 1964, Title VII • United States Equal Pay Act of 1963 • United States Age Discrimination in Employment Act of 1967 • United State Rehabilitation Act of 1973, Section 504 • Americans with Disabilities Act of 1990, Title I • Americans with Disabilities Act Amendments Act of 2008 • United States Civil Rights Act of 1991 • Genetic Information Nondiscrimination Act of 2008, Title II • Minnesota Human Rights Act

B. Discrimination Complaint Handling Purpose: To provide an internal option to employees who believes they were discriminated against because of race, color, political affiliation, creed, religion, national origin, disability, age, marital status, status with regard to public assistance, sex, membership or activity in a local commission, or sexual orientation.

Statement: While employees of Brown County have the right to file discrimination complaints with the Minnesota Department of Human Rights or other enforcement agencies at any time, complainants are urged to seek out internal administrative remedies first.

Anyone bringing an employment discrimination complaint shall do so without fear of reprisal, coercion, or intimidation.

Discrimination complaints and relevant investigative data and findings will all be handled in accordance with provisions of the Minnesota Data Practices Act, and the ADA, Title I.

The discrimination complaint handling process will minimally include:

1. A method to resolve both formal and informal complaints, and 2. A timely response to all complaints. Authority:

• United States Civil Rights Act of 1964, Title VII • United States Equal Pay Act of 1963 • United States Age Discrimination in Employment Act of 1967 • United States Rehabilitation Act of 1973, Section 504 • Americans with Disabilities Act of 1990, Title I • Americans with Disabilities Act Amendments Act of 2008 • United States Civil Rights Act of 1991 • The Minnesota Human Rights Act • The Minnesota Data Practices Act • Genetic Information Nondiscrimination Act of 2008, Title II

C. Prohibition of Discrimination against Individuals with Disabilities Purpose: To provide work environments free of unlawful discrimination against applicants and employees with disabilities. Together the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) extend federal civil rights protection individuals with disabilities.

Statement: Brown County shall provide a work environment free of any form of unlawful discrimination. This includes removing barriers to application of employment and ensuring that qualified employees with disabilities are not discriminated against.

The most significant provisions of the ADA with regard to Brown County are included in Title I, which prohibit employers from discriminating against qualified individuals with disabilities in matters of employment, including the application and hiring process. The provisions in Title I of the ADA are broader in scope than, but similar to, the Minnesota Human Rights Act (Minnesota Statutes, Chapter 363A), and to Section 504 of the federal Rehabilitation Act of 1973 and Volume 29 of the United States Code, section 794.

ADA regulations make clear that employers, including all state and local governments, must comply with the employment provisions of Title I. The ADA prohibits discrimination against an otherwise qualified individual with a disability with regard to the following:

• Job application procedures, including recruitment and advertising; • Hiring, firing, and advancement; and • Compensation, training, and other terms, conditions, and privileges of employment such as tenure, layoff, leave, and employee benefits. Reasonable Accommodations: If a person is qualified to perform the essential functions of a job except for limitations caused by a disability, the employer must consider whether or not that person could perform those functions with a reasonable accommodation. An employer is required to accommodate a known disability of a qualified applicant or employee unless it would impose an undue hardship. Accommodations are determined by the specifics of the situation and provided on an individual basis.

Interactive Process: The action to accommodate is generally triggered by a request from an applicant or employee with a disability. However, in certain instances, an employer has an obligation to make inquiries about an individual’s need for an accommodation. For example, when an employer observes that an applicant or employee has a disability that may prevent him or her from understanding the need to request an accommodation, the employer should initiate discussion about the possible need for accommodation. If the individual with a disability cannot suggest an appropriate accommodation in such circumstances, the employer should work with the individual to identify an effective accommodation.

Undue Hardship: Deciding whether a request for a reasonable accommodation creates an undue hardship is determined on a case by case basis. If it is determined that a specific proposed or requested accommodation would impose an undue hardship on an employer, the employer is still obligated to identify another accommodation that would not impose a hardship. As long as an accommodation provides the person with the disability an equal opportunity to perform the essential function of the job, and enjoy the benefits and privileges of employment that other employees have access to, the accommodation need not be the best accommodation available, nor must it be the accommodation desired by the individual with a disability.

Threat to health and safety of others: If an employer believes that an employee or applicant with a disability would constitute a direct threat to the health or safety of self and others, and that a reasonable accommodation to the person’s disability would not eliminate the threat, the employer may determine the individual is not or is no longer qualified to perform the duties of their job. Such a determination must be based on objective facts, and must be specific to the situation and the individual, and cannot be based on speculation or the remote possibility of a threat or risk to the safety of others.

For a more detailed explanation of your obligations and responsibilities under the ADA, contact the United States Equal Employment Opportunity Commission (EEOC), or the United States Department of Justice’s Civil Rights Division. Numerous publications explaining the ADA and its requirements are available from these agencies, and are online at their websites. You may also request technical assistance from the Minnesota Department of Human Rights. Contact information for all of these agencies is included in Appendix III of these guidelines.

Authority:

• United States Rehabilitation Act of 1973, Section 504 • Americans with Disabilities Act of 1990, Title I • Americans with Disabilities Act Amendments Act of 2008 • Minnesota Human Rights Act D. Prohibition of Sexual Harassment Purpose: To establish a means for maintaining a work environment free of sexual harassment in Brown County.

Statement: Brown County shall provide a work environment free of any form of sexual harassment. Sexual harassment is a form of sex discrimination and is covered under the same statutes as any kind of discriminatory treatment.

It is unlawful to harass a person (an applicant or employee) because of that person’s sex. Sexual harassment can include unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature.

Sexual harassment can also include offensive remarks about a person’s sex. For example, it is illegal to harass a woman by making offensive comments about women in general. The harasser can be either a woman or a man, as can the victim. Same-sex sexual harassment is prohibited as is opposite-sex harassment.

Although the law does not prohibit simple teasing, offhand comments, or isolated incidents that are not very serious, harassment is illegal when it is so frequent or severe that it creates a hostile or offensive work environment or when it results in an adverse employment action (such as the victim being fired or demoted, or involving employee’s placement on administrative leave, deprivation of ability to take promotional exam, and loss of pay and opportunities for investigative or other job experience).

The harasser can be the victim’s supervisor in another area, a co-worker, or someone who is not an employee of the employer, such as a client or contractor.

Authority:

• Civil Rights Act of 1964, Title VII • Minnesota Human Rights Act

E. Affirmative Action in Appointment and Selection Decisions Purpose: To establish that affirmative action hiring goals are created and ensure they are considered when hiring decisions are made within job groups where a workforce disparity exists.

Statement: Brown County shall act affirmatively to recruit and hire a diverse workforce. When a vacancy occurs in a job group where a disparity exists, the County shall utilize affirmative recruitment and hiring strategies to attempt to meet the workforce disparity.

III. Responsibilities, Duties, and Accountabilities

A. Brown County Human Resources Department

1. Responsibilities The Brown County Human Resources staff has the responsibility for ensuring all assessment and selection processes are job-related, and that there are no barriers or hindrances to affirmative action and equal employment opportunity in Brown County. They will also ensure that Brown County has the opportunity to act affirmatively in hiring within job categories where there are disparities.

2. Duties

• Publish job announcements for position openings. • Maintain a record of all competitive and promotional examination openings; and appointments within the county by gender and race. • Review position descriptions and class specifications to ensure that they are accurate and that stated requirements are job-related. • Ensure that selection processes are free of adverse impact.

3. Accountability To the Brown County Human Resources Director.

B. Brown County Human Resources Director 1. Responsibilities The Brown County Human Resources Director has responsibility for ensuring the overall implementation of the County’s affirmative action and equal employment opportunity polices; and for compliance with fair employment practices; and with federal and state laws.

2. Duties

• Communicate and demonstrate a commitment to the County’s affirmative action and equal employment opportunity policies. • Set hiring goals and develop action steps for recruiting and hiring women and minorities. Ensure that the county actively recruits applicants with disabilities and provides equal employment opportunities. • Resolve internal complaints of discrimination. • Inform hiring supervisors of equal opportunity and affirmative action guidelines and encourage them to act affirmatively whenever an opportunity exists to hire a qualified protected group applicant into a job category where a disparity exists. • Ensure that information about equal employment opportunity and affirmative action is disseminated to all county employees. • Ensure that the workplace is free of discrimination. 3. Accountability To the Brown County Commissioners, County Administrator or designee.

C. Brown County Department Heads and Supervisors

1. Responsibilities Brown County Department Heads and supervisors have responsibility for ensuring compliance with the County’s equal employment opportunity and affirmative action guidelines and fair treatment of all county employees.

2. Duties

A. Assist the Human Resources staff with identifying and resolving problems related to equal employment opportunity and with eliminating barriers which inhibit or prevent equal employment opportunity and/or affirmative action. B. Consider qualified protected group members and where possible act affirmatively in hiring and promoting staff. C. Communicate and demonstrate a personal commitment to the county’s EEO/AA policies and guidelines. D. Make recruitment recommendations to the EEO/AA Human Resources staff and assist with special recruitment projects. E. Ensure that all employees under your supervision receive and annual orientation to the county’s affirmative action plan and equal employment opportunity policies. F. Identify, document, and address training needs related to equal employment opportunity and affirmative action.

3. Accountability To the Brown County Commissioners, County Administrator or designee.

D. Brown County Employees 1. Responsibilities Brown County employees at all levels shall be responsible for conducting themselves in accordance with state and federal laws by refraining from any actions which would interfere with any employee’s work performance with respect to that person’s race, creed, color, sex, national origin, age, marital status, disability, sexual orientation, reliance on public assistance, membership or activity in a local human rights commission, religion, political opinions or affiliations. Employees who believe they have been subjected to unlawful discrimination are encouraged to utilize the county’s discrimination complaint procedure.

Each employee has the responsibility to become familiar with the Brown County equal employment opportunity and affirmative action guidelines and the county’s policies on non-discrimination and the prevention of sexual and general harassment.

2. Accountability To the department heads, supervisors, Brown County Commissioners, County Administrator or designee.

E. Brown County Affirmative Action Guidelines 1. Dissemination of information

a. Internal Dissemination of Information The ADA requires employers to post a notice stating the provisions of the ADA that apply to job applicants and employees. The notice must be posted in a place accessible to people in wheelchairs, and it must be made available in alternative formats for individuals with a vision loss or reading disabilities.

In addition, Brown County will post on their official bulletin boards, accessible to all applicants, employees, and the public, a copy of the County EEO and AA guidelines.

Annually, Brown County Human Resources Director will transmit a letter or memo to county staff affirming the county’s commitment to affirmative action and equal opportunity in employment.

Additionally, Brown County will hold regular (at least annually) training sessions for the purpose of ensuring that department heads and supervisors understand the county EEO and AA guidelines and their responsibilities under the guidelines. Further, a review of these guidelines will be included in new employee orientation.

When appropriate, information about the county EEO and AA guidelines and the county’s nondiscrimination and harassment-prevention policies will be included in internal publications. b. External Dissemination of Information Brown County will post on their official bulletin board, accessible to all applicants, employees, and the public, a copy of the county EEO and AA guidelines.

The phrase “An Equal Opportunity and Affirmative Action Employer” or similar will be included in all advertisements for Brown County positions.

An assurance of non-discrimination will be included in all contracts for programs or other activities which receive any federal assistance.

A written expression of the county’s position on equal employment and affirmative action will be included as appropriate in publication advertising and/or brochures and like recruitment materials.

2. Audit and Evaluation The Brown County Human Resources Director or the appointed EEO/AA designee for the county will determine annually whether or not minorities or females are underrepresented in the job categories utilized in the county’s workforce. This will be done by comparing the availability of minority and female job-candidates in the geographic recruitment area with the number of minorities and females who are actually employed in those job categories in the county. If there is a disparity (under representation) in any job category for either protected group, the county will set hiring goals, and determine action steps to be taken to achieve those hiring goals.

A non-discrimination clause will be included in bargaining unit contracts and in purchasing agreements and contracts whenever possible.

IV. Appendix I

A. Definitions Americans with Disabilities Act (ADA)

The Americans with Disabilities Act, passed in 1990, gives civil rights protections to individuals with disabilities that are similar to federal protections provided to individuals on the basis of race, color, sex, national origin, age, and religion. The ADA guarantees equal opportunity for individuals with disabilities in employment, state and local government services, public accommodations, telecommunications, and transportation. Title I of the ADA applies to employers. The ADA does not protect individuals who are currently using illegal drugs, and employers may seek reasonable assurance from employees that no illegal drug use is occurring.

Americans with Disabilities Act Amendments Act of 2008 (ADAAA)

The ADAAA became effective on January 1, 2009. It is an act to restore the intent and protections of the Americans with Disabilities Act of 1990. Under the ADAAA the definition of disability is construed broadly.

Affirmative Action

A program of proactive efforts to remedy historical discrimination, in employment, against women, minorities, and in Minnesota state government, individuals with disabilities. This remedial program may involve recruitment efforts targeted at these specific groups when disparities in the workforce have been identified.

(Affirmative) Action Steps

Those steps which a county plans to take to address workforce disparities. They could include, but are not limited to, identifying and removing barriers to employment for minorities or females; further educating hiring supervisors and managers about their obligations under affirmative action and equal opportunity law; targeting recruitment at under-represented groups.

Creed

A system of beliefs, principles, or opinions to which an individual adheres. It might be religious, political or philosophical in nature.

Discrimination

An act or series of acts made toward another group or a perceived member of that group that, when compared with one’s behavior towards one’s own or other groups, is/are unfair. Such action may be based on prejudice or ignorance.

Discriminatory Harassment

Any form of behavior that is offensive, unwelcome, and/or creates a hostile work environment and which, for purposes of this document, is based on an individual’s race, color, political affiliation, creed, religion, national origin, disability, age, sex, marital status, status with regard to public assistance or activity in a local commission, or sexual orientation.

Harassment has occurred when: 1) submission to that conduct or communication is made a term (explicitly or implicitly) of employment; 2) submission to, or rejection of that conduct, or communication, that is used as a factor in decisions affecting an individual’s employment; or, 3) the conduct or communication has the purpose or the effect of substantially interfering with an individual’s employment or creating an intimidating, hostile, or offensive employment environment.

Disparity

The presence of fewer women, minorities, or individuals with a disability in the workforce than could reasonably be expected based on their availability for work in the geographic area where the underemployment is found.

Ethnic

Designating basic groups or divisions of human beings as distinguished by customs, a common language, a common history, a common religion, or other such characteristics. Ethnicity in general, then, may be regarded as referring to a specific type of culture, and an individuals’ ethnicity may be regarded as referring to that person’s cultural heritage.

Ethnocentrism

The attitude that one’s own ethnic group/nation/culture is superior to all others; this attitude may be expressed in hostile behavior, violence, or discrimination towards members of out-groups.

Equal Employment Opportunity/Equal Opportunity Employment

A system of employment practices wherein individuals are recruited, hired, and promoted on their own merits and, for purposes of this document, without regard to race, color, political affiliation, creed, religion, national origin, disability, age, sex, marital status, status with regard to public assistance, membership or activity in a local commission, or sexual orientation.

Gender

One’s physical sex, male or female, usually evident at birth.

General Harassment

Any behavior or combination of behaviors that is repeated by one or more employees and that is directed towards another employee or group of employees that is considered annoying, insulting, or intimidating, or which causes discomfort and/or which has a detrimental effect on the employee’s/employees’ work performance(s).

Genetic Information Nondiscrimination Act of 2008 (GINA)

This law makes it illegal to discriminate against employees or applicants on the basis of genetic information. Genetic information includes information about an individual’s genetic tests or information about the genetic tests of an individual’s family member(s), as well as information about any disease, disorder or condition of an individual’s family member(s) –i.e., and individual’s family medical history. The law also makes it illegal to retaliate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.

Hiring Goal

A numerical objective designed to remedy a workforce disparity; an employment level to strive for through the use of affirmative recruitment, and other such action steps; to be achieved within a set period of time, such as a year.

Individuals with a Disability

An individual with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities; or has a record of such impairment; or is regarded as having such an impairment.

Major Life Activities

These include, but are not limited to, activities such as walking, talking, standing, sitting, hearing, seeing, performing manual tasks, caring for oneself, thinking, concentrating, other cognitive functions, relating to others, working, etc.

Minorities

This terms refers to persons in the workforce, or potential applicants, who are African American/Black, Asian, Native Hawaiian or Pacific Islander, American Indian or Native Alaskan, or of Hispanic heritage.

Parity

A condition in which protected groups are represented in the workforce in proportion to their availability in a geographic labor market.

Protected Group/Class

For purposed of affirmative action and equal employment opportunity, this term refers to individuals who are disabled, members of a minority group, or are female.

Qualified Individual with a Disability

This is a person who has a physical or mental impairment that substantially limits one or more major life activities, or who has a record of such an impairment, or who is regarded by others as having such an impairment, and who also has the requisite skill, experience, education, or other employment requirements of the position being sought and who can perform the essential functions of that job with or without a reasonable accommodation.

Race

Any of the different varieties of human beings as distinguished by physical characteristics such as form of hair, color of skin, bodily proportions, etc. one of the groups of populations constituting humanity, where differences are biological in nature – and cannot be linked with other traits such as intelligence, personality, or character – and are transmitted genetically; this term is inappropriate when applied to national, religious, geographic, linguistic or cultural groups.

Racism

The notion, lacking scientific support, that one race is superior (or inferior) to another; any program or practices of discrimination based on racial differences; the attribution of cultural or psychological values to race, with the aim of furthering the superiority of one’s own race or the inferiority of another.

Reasonable Accommodation

Any changes to the application process, work environment, or manner under which the position is customarily performed that enables a qualified individual with a disability to be considered for, to perform the essential functions of, or to enjoy equal benefits from job as similarly situated employees without disabilities.

Sex Role

Learned through socialization/enculturation, this refers to one’s understanding and embracing of how, based on one’s gender/sex, one is to act in a cultural or social group.

Sexism

The economic and or social exploitation and domination of members of one sex by the members of the other.

Sexual Identity

Acquired over time, this refers to one’s awareness and conception of oneself as male or female; as masculine or feminine; as oriented toward opposite–sex, same-sex, or both-sexes; as sexually attractive or sexually unattractive; etc.

Sexual Harassment

Any form of behavior that is offensive, unwelcome, and/or creates a hostile work environment and which is based on an individual’s sex/gender. This behavioral conduct may include jokes inappropriate language, sexual innuendos, inappropriate pictures, sexual gestures, and physical touch that is offensive or unwelcome.

Substantially limited

Means a person is restricted in the conditions, manner, or duration of performing a major life activity in comparison to most people in the general population. Under Representation

The condition in which fewer protected group members are found in the workplace in a particular job category than would be expected from the availability of qualified protected group members in the labor market.

Undue Hardship

An accommodation action that would require significant difficultly or expense to implement when factors such as the nature and costs of the accommodation are considered in relation to the size, nature, structure, and resources (both financial and personnel. )

B. Race/Ethnicity Categories The United States Equal Employment Opportunity Commission (EEOC) revised race and ethnicity categories for the purposes of reporting employment statistics. Definitions are as follow:

1. White: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East;

2. Black or African American: A person having origins in any of the black racial groups of Africa;

3. American Indian or Alaska Native: A person having origins in any of the original peoples of North Central, and South America, and who maintains tribal affiliation or community attachment;

4. Asian: A person having origins in any of the original peoples of the Far East – i.e., Southeast Asia, the Indian Subcontinent, China, Korea, and Japan;

5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands;

6. Hispanic or Latino: A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race.

Categories 1 - 4 are regarded as racial categories by the federal government, while categories 5 and 6 are regarded as an ethnic category. (Office of Management and Budget, Federal Register, October 30, 1997)

V. Appendix II

• Sample Discrimination Harassment Complaint Form • Sample Reasonable Accommodation Form

VI. Appendix III

• United States Equal Employment Opportunity Commission (EEOC) Minneapolis Area Office Towle Building 330 South Second Avenue, Suite 720 Minneapolis, MN 55401-2224 P: 800-669-4000 F: 612-335-4044 TTY: 800-669-6820 ASL Video Phone: 844-234-5122 https://www.eeoc.gov

• United States Department of Justice’s Civil Rights Division

U.S. Department of Justice Civil Rights Division 950 Pennsylvania Avenue, N.W. Office of the Assistant Attorney General, Main Washington, D.C. 20530 P: 202-514-4609 TTY: 202- 514-0716 https://www.justice.gov/crt

• Minnesota Department of Human Rights

Freeman Building 625 Robert Street North Saint Paul, MN 55155 P: 651-539-1100 or 800-657-3704 MN Relay: 711 or 800-627-3529 F: 651-296-9042 Email: [email protected] https://mn.gov/mdhr/

<< Below is the final paragraph. Everything else is an attachment and will not have headers in the upper left corner. >>

Americans with Disabilities Act (ADA) Advisory This information is available in accessible formats for people with disabilities by calling 507-233-6605 (voice) or by using your preferred relay service. For other information on disability rights and protections, contact the county’s ADA coordinator.

Brown County

DISCRIMINATION HARASSMENT COMPLAINT FORM

Please Read Before Completion of Form TENNESSEN NOTICE: This form asks you to supply data concerning yourself that is considered private or confidential under the Minnesota Government Data Practices Act (Minn. Stat. § 13.01, et seq.). The reason this data is being collected is to help the county/county understand and investigate a complaint that you wish to file alleging a violation of a respectful workplace or nondiscrimination/harassment policy. Although you are not legally required to supply the requested data, failure to do so may make it difficult for the county to investigate your complaint. Additionally, the consequences of not supplying the data could be that the investigator will not have all of the information relevant to your complaint. If you supply this data, it may be used to take disciplinary or other remedial action, or you may be required to testify at subsequent hearings relating to the data you provide. The other persons or entities who, as authorized by law, may see the data at some point include supervisors and managers whose input is necessary in the decision making process; exclusive representatives of employees; persons and/or entities authorized by you to see the data; arbitrators, hearing examiners, and other judicial and/or quasi-judicial officials; and other entities involved in grievances, appeals, and litigation over the subject matter of this investigation. This list could include the Attorney General’s Office, state and federal courts, state and federal human rights enforcement agencies, the Unemployment Insurance Division of the Minnesota Department of Employment and Economic Development, Minnesota Department of Human Services staff, law enforcement agencies, counsel for and parties to litigation pursuant to court order, the Legislative Auditor’s office, and the employee who is being investigated.

Complainant (You) Name Job Title or Position Applied for

Work/Home Address City, State, Zip Code Telephone ( )

Work Unit/Area Mail Code Supervisor

Respondent (the person who you believe violated the respectful workplace or nondiscrimination policy)

Name Job Title

Work Address City, State, Zip Code Telephone ( ) County Division or Unit Supervisor

The Complaint

Date most recent violation took place: If you filed this complaint with another county, give the name of that county:

Describe the situation(s) that makes you feel that the respectful workplace or nondiscrimination/harassment policy has been violated. Be specific. Include the name(s) of the individual(s) who you feel violated the policy; a detailed description of the incident(s); the date and time of the incident(s); and names of any witnesses and the name(s) of anyone with whom you discussed the incident(s). Use additional paper if necessary.

Give the following information on all witnesses. Use additional paper if necessary. Name Address/Work Location Telephone

How do you think this situation can be resolved?

This complaint is being filed based on my honest belief that the named person(s) has violated the respectful workplace or nondiscrimination/harassment policy. I hereby certify that the information I have provided in this complaint is true, correct, and complete, to the best of my knowledge and belief. I hereby affirm that I am not using this complaint procedure for reasons of personal malice or abuse towards another employee.

Signature: Date:

Received by: Date:

Please hand deliver, mail, email, or fax this completed form to the Brown County Human Resources Office that will be conducting the investigation.

Brown County Employee/Applicant Reasonable Accommodation Request Form

Brown County is committed to complying with the Americans with Disabilities Act (“ADA”) and the Minnesota Human Rights Act (“MHRA”). To be eligible for an ADA accommodation, you must be 1) qualified to perform the essential functions of your position and 2) have a disability that substantially limits a major life activity or function. The ADA Coordinator/Designee will review each request on an individualized case-by-case basis to determine whether or not an accommodation can be made.

Employee/Applicant Name: Employee ID Number (if applicable):

Position Title: Division or Unit:

Work Phone Number: Work email:

Building Name or Work Location: Work Station Number (if applicable):

Union Name: Union Local:

Supervisor’s Name: Supervisor’s Telephone:

Data Privacy Statement: This information may be used by your human resources representative, ADA Coordinator or designee, your county legal counsel, or any other individual who is authorized by your county to receive medical information for purposes of providing reasonable accommodations under the ADA and MHRA. This information is necessary to determine whether you have a disability as defined by the ADA or MHRA, and to determine whether any reasonable accommodation can be made. The provision of this information is strictly voluntary; however, if you refuse to provide it, your county may refuse to provide a reasonable accommodation.

1. Briefly describe the condition requiring accommodation:

2. What job function are you having difficulty performing?

3. What, if any, application process or job benefit is difficult for you to access? (Please leave blank if not applicable)

4. Briefly describe the specific accommodation you are requesting.

5. How will the requested accommodation assist you in: (1) performing the essential functions of your job, (2) using the job application process, or (3) taking advantage of a benefit or privilege offered to employees?

6. Add any comment you feel may be helpful in processing your request.

Information Pertaining to Medical Documentation: In reviewing your request for reasonable accommodation, the county ADA Coordinator or designee may ask you to provide medical documentation. This documentation may be needed to determine if you have a disability covered by the ADA, and to help identify an effective accommodation. If medical documentation is needed, the ADA Coordinator or designee will give you forms for your medical provider to complete. These forms must be returned to the ADA Coordinator or designee. It is your responsibility to make sure that your medical provider completes and returns these forms.

This request does not cover, and the information to be disclosed should not contain, genetic information. “Genetic Information” includes: Information about an individual’s genetic tests; information about genetic tests of an individual’s family members; information about the manifestation of a disease or disorder in an individual’s family members (family medical history); an individual’s request for, or receipt of, genetic services, or the participation in clinical research that includes genetic services by the individual or a family member of the individual; and genetic information of a fetus carried by an individual or by a pregnant woman who is a family member of the individual and the genetic information of any embryo legally held by the individual or family member using an assisted reproductive technology.

Employee/Applicant Signature:

______

Date: ______

REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Extension Flexibility: Dept. & Administration

Item: 2022-2024 Memorandum of Presenter: Agreement and Addendum Positions Bonnie Christiansen, Regional MES Dir. Worksheet Estimated time: 15 minutes

Board Action Requested: Consider the tabled item from July 27, 2021: the MOA between the University of Minnesota and Brown County for providing Extension programs locally and Employing County Extension Staff for the period of 1-1-2022 through 12-31-2024 and the Addendum to 2022-2024 MOA Positions Worksheet Brown County Support Staff Position.

Background: At 10:26 AM, Regional Minnesota Extension Services Director Bonnie Christiansen met with the County Board. A motion was offered by Commissioner Veerkamp, and was seconded by Commissioner Berg, to approve the Memorandum of Agreement between the University of Minnesota and Brown County for providing Extension programs locally and Employing County Extension Staff for the period of 1-1-2022 through 12-31-2024 and the Addendum to 2022-2024 MOA Positions Worksheet Brown County Support Staff Position. After limited discussion, a motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to table the vote on the MOA in the next 30 days. This motion carried 3-1, with Commissioner Windschitl dissenting.

1) Attached is the proposed 2022-2024 Memo of Agreement (Attachments 1-4). The proposed MOA is the boilerplate document used with other counties. Revisions made from the Brown County 2-16-2018 MOA are noted by underlining. The contract increases 33.66% for 2022 (2.25% COLA and rest is from .75 to 1.0 FTE), 2.25% for 2023, and 2.5% for 2024.

2) The county costs in Table ‘A’ (Attachment 2) changes the 4-H Program Coordinator position from a .75 FTE to 1.0 FTE which amounts to $76,949 for 2022, which is the reason for the 33.66% increase in 2022.

3) Attachment 5 is the Addendum 2022-2024 to the MOA which addresses the support staff position that is provided by the university at .4 FTE which amounts to $24,428 for 2022. The Addendum includes the same annual increases as the contract.

4) For comparison, Attachments 6-10 are the 2019-2021 Memo of Agreement and Addendum.

Commissioners Veerkamp and Simonsen serve on the Extension Committee and may have additional background information on this matter.

Supporting Documents: x Attached None Administrator’s Comments:

Notations: RBA 8.17.21 Extension MOU.docx Attachment 1

Agreement Between the University of Minnesota And Brown County For providing Extension programs locally and employing Extension Staff

This Agreement (“Agreement”) between the County of Brown Minnesota (“County”) and Regents of the University of Minnesota on behalf of its Extension unit, 240 Coffey Hall, St. Paul, Minnesota, 55108 (“University”) is effective January 1, 2022, and supersedes and replaces any and all current or existing agreements relating to Extension and its programs that may exist between the County and University.

The term of this Agreement shall be three (3) years, beginning on January 1, 2022 and ending on December 31, 2024, unless earlier terminated as provided in paragraphs 8 and 9.

WITNESSETH:

WHEREAS, Minn. Stat. §38.34 authorizes a Board of County Commissioners to incur expenses and spend money for County Extension work; and

WHEREAS, the money set aside and appropriated by the County Board in the County Extension Fund may be paid out by orders of the University’s Director of Extension, or the Director’s designee, as identified in Minn. Stat. §38.36, Subd. 3; and

WHEREAS, Minn. Stat. §38.37 provides that Extension educators must be employed according to University personnel procedures and must be University employees; and

WHEREAS, it is the intention of the County and University that the University shall provide Extension services on behalf of the County in exchange for considerations as detailed herein.

NOW THEREFORE, in consideration of the mutual undertaking and agreements contained within this Agreement, the County and University hereby agree as follows:

1. In accordance with Minn. Stat. §38.37 County desires to augment University’s state-wide Extension programs. The programs that the County will augment are detailed in Table A below.

Attachment 2

Table A

Program/Position FTE 2022 Price FTE 2023 Price FTE 2024 Price Extension Educator, 4-H Youth 1 $ 76,949 1 $ 78,681 1 $ 80,648 Development Total 1 $ 76,949 1 $ 78,681 1 $ 80,648

2. County recognizes that University costs for supporting these positions may increase from year to year. The costs payable for these positions are reviewed by the Association of Minnesota Counties’ (“AMC”) Extension Committee and University’s Extension central administration, at which time the parties will agree on an appropriate inflation factor for the coming year(s). Unless County and University otherwise agree, the inflation factor will be as agreed to by AMC and University.

3. Based on the County’s funding commitment, University will be responsible for providing salary & fringe benefits for the positions, enhanced programming from regional extension educator staff, program supervision, travel (mileage, meals, and lodging), in-service training within program area, payroll, and accounting services.

The County agrees to provide local support in the form of support staff, office space, office furnishings, telephone, computer, software, internet service, storage space, and general office supplies. The University will recommend support staff responsibilities, technology needs and other office standards. Nevertheless, the level of availability and type of local support will be determined by the County as established in the annual budget.

4. University will bill the County on a quarterly basis and the County will submit payment within thirty-five (35) days of receipt of the bill. The total annual amount to be paid by the County shall be paid in four (4) equal quarterly payments.

5. During an extended leave of absence (e.g. FMLA; educational leave), the University will continue the program with regional educators and/or temporary employees with involvement and concurrence of the County, The County will be billed at the contract price and will not incur any additional charges for regional educators or temporary employees.

6. As vacancies occur (e.g. retirement, resignation), and if the County and University agree to continue to support the desired program and position, University will hire new personnel with involvement and concurrence of the County. The County will not be billed for a position during the time that position is vacant. If temporary employees are hired to continue the program during the hiring process, the County will be billed at the contract price.

7. The University will complete an annual performance evaluation of each University Extension employee working in the County and supporting the programs identified in paragraph 1. The County Extension Committee will have the option to provide input to University on such evaluation. The University in accordance with University personnel guidelines will determine salary adjustment of each University Extension employee.

Attachment 3

8. Annually, the County Extension Committee, in coordination with University, will be responsible for approving the County Extension educational programming and services, as provided for in Minn. Stat. §38.34.

9. Nothing in this Agreement precludes the County or University at any time during the term of this Agreement from requesting a modification of the County Extension program, including an adjustment of the number of University Extension personnel working in the County. The County or University will provide a minimum of ninety (90) days prior notice if either party desires a change in programs that results in a decrease in the staffing or funding level, and both parties agree to enter into good faith discussions to address such request.

10. If University or the County in good faith determines that funding is no longer available to support the programs or positions providing services locally, either party may terminate this Agreement. Termination of the Agreement in its entirety requires a minimum of ninety (90) days prior notice. Notice shall be dated and provided in writing to the parties listed below as the contacts for this Agreement.

If to County: Sam Hansen PO Box 248 New Ulm, MN 56073

If to University: University of Minnesota Minnesota Extension Attn: Dean Beverly Durgan 240 Coffey Hall 1420 Eckles Avenue St. Paul, MN 55108 Facsimile No.: 612-625-6227 E-mail: [email protected]

11. Each party agrees that it will be responsible for its own actions and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party or the results thereof. The County’s liability is governed by the provisions of Minn. Stat. Chap. 466 and other applicable laws. The University’s liability is governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. §3.736 and other applicable law.

12. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of relating to this Agreement. University agrees to maintain these records in accordance with applicable law.

13. All data collected, created, received, maintained, or disseminated for any purposes by the activities of University because of this Agreement is governed by the Minnesota Government Data Practices Attachment 4

Act, Minn. Stat. Chap. 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal Regulations on data privacy.

14. The University is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, sexual orientation or other classifications protected by state or federal law. In adhering to this policy, the University abides by the Minnesota Human Rights Act, Minnesota Statute Ch. 363A; by the Federal Civil Rights Act, 42 U.S.C. 2000e; by the requirements of Title IX of the Education Amendments of 1972; by Sections 503 and 504 of the Rehabilitation Act of 1973; by the Americans With Disabilities Act of 1990; by Executive Order 11246, as amended; by 38 U.S.C. 2012, the Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended; and by other applicable statutes and regulations relating to equality of opportunity.

15. This Agreement may be executed in counterparts and/or by electronic signature, each counterpart of which will be deemed an original, and all of which together will constitute one agreement. The executed counterparts of this Agreement may be delivered by electronic means, such as email and/or facsimile, and the receiving party may rely on the receipt of such executed counterpart as if the original had been received.

IN WITNESS WHEREOF, the parties by their respective authorized agents or officers have executed this Agreement.

COUNTY of BROWN Regents of the University of Minnesota

BY ______BY ______Chair, County Board of Commissioners

DATE ______DATE ______

Approved as to form:

BY ______County Administrator

DATE______

BY ______

DATE______Attachment 5

ADDENDUM TO Agreement between the University of Minnesota and Brown County For providing Extension programs locally and employing Extension Staff

This Addendum is made to the Memorandum of Agreement ("MOA") for providing Extension programs locally and employing Extension staff between the County of Brown, Minnesota ("County") and Regents of the University of Minnesota, through Extension. The Addendum will remain in place for the term of the Memorandum of Agreement and will be effective as of January 1,2022.

Admin Support Specialist 2022 Price 2023 Price 2024 Price Rate per Hour $29.36 $30.02 $30.77 Hours (2080 is 40 hrs/week) 832 832 832 Total $24,428 $24,977 $25,601

Pro2ram/Position FTE Grant/Partner End Date 4-H Federation-funded N/A Brown County 4-H Federation N/A summer intern

This Addendum may be executed in counterparts and/or by electronic signature, each counterpart of which will be deemed an original, and all of which together will constitute one agreement. The executed counterparts of this Addendum may be delivered by electronic means, such as email and/or facsimile, and the receiving party may rely on the receipt of such executed counterpart as if the original had been received.

The parties by their respective authorized agents or officers have executed this addendum.

COUNTYOrBROW~ Regents of the University of Minnesota BY9~. L~ By ______Chair, County Extension Committee Dean DATE_fo~/J__+/-"'-dv---'-I ___- DATE ______

By ______Chair, County Board of Commissioners

DATE______CD Attachment 6 Agreement Between the University of Minnesota And Brown County For providing Extension programs locally and Employing Extension Staff

This Agreement ("Agreement") between the County of Brown Minnesota ("County") and the Regents of the University of Minnesota on behalf of its Extension unit, 240 Coffey Hall, St. Paul, Minnesota, 55108 ("University") is effective January 1, 1Q!2, and supersedes and replaces any and all current or existing agreements relating to Extension and its programs that may exist between the County and University.

The term of this Agreement shall be three (3) years, beginning on January 1, lQl2 and ending on December 31 , ~ , unless earlier terminated as provided in paragraphs 8 and 9.

WITNESSETH:

WHEREAS, Minn. Stat. §38.34 authorizes a Board of County Commissioners to incur expenses and spend money for County Extension work; and

WHEREAS, the money set aside and appropriated by the County Board in the County Extension Fund may be paid out by orders of the University's Director of Extension, or the Director's designee, as identified in Minn. Stat. §38.36, Subd. 3; and

WHEREAS, Minn. Stat. §38.37 provides that Extension educators must be employed according to University personnel procedures and must be University employees; and

WHEREAS, it is the intention of the County and University that the University shall provide Extension services on behalf of the County in exchange for considerations as detailed herein.

NOW THEREFORE, in consideration of the mutual undertaking and agreements contained within this Agreement, the County and University hereby agree as follows:

1. In accordance with Minn. Stat. §38 .37 County desires to augment University's state-wide Extension programs. The programs that the County will augment are detailed in Table A below. Attachment 7

Table A

Program FIE 2019 Price FIE 2020 Price FIE 2021 Price $0 $0 $0 4- H Program Coordinator 0.75 $55335 0.75 $56442 0.75 $57,571 $0 $0 $0 Total 0.75 $55,335 0.75 $56,442 0.75 $57,571

* For multiple Educators, list program area of responsibility:

2. County recognizes that University costs for supporting these positions may increase from year to year. The costs payable for these positions are reviewed by the Association of Minnesota Counties' ("AMC") Extension Committee and University's Extension central administration, at which time the parties will agree on an appropriate inflation factor for the coming year(s). Unless County and University otherwise agree, the inflation factor will be as agreed to by AMC and University.

3. Based on the County's funding commitment, University will be responsible for providing salary & fringe benefits for the positions, enhanced programming from regional extension educator staff, program supervision, travel (mileage, meals, and lodging), in-service training within program area, payroll, and accounting services.

The County agrees to provide local support in the form of office space, telephone, computer, network connections for email and other communications, software, support staff and other general office supplies. The University will recommend technology needs and other office standards. Nevertheless, the level of availability and type of such support will be determined by the County.

4. University will bill the County on a quarterly basis and the County will submit payment withinji days of receipt of the bill. The total annual amount to be paid by the County shall be paid in four equal quarterly payments.

5. As vacancies occur, and if the County and University agree to continue to support the desired program and position, University will hire new personnel with involvement and concurrence of the County Extension Committee. The County will not be billed for a position during the time that position is vacant.

6. The University will complete an annual performance evaluation of each University Extension employee working in the County and supporting the programs identified in paragraph 1. The County Extension Committee will have the option to provide input to University on such evaluation. The University in accordance with University personnel guidelines will determine salary adjustment of each University Extension employee. Attachment 8

7. Annually, the County Extension Committee, in coordination with University, will be responsible for approving the County Extension educational programming and services, as provided for in Minn. Stat. §38.34. The parties acknowledge that County extension educational programming includes University's Nutrition Education Program educational programming.

8. Nothing in this Agreement precludes the County or University at any time during the term of this Agreement from requesting a modification of the County Extension program, including an adjustment of the number of University Extension personnel working in the County. The County or University will provide a minimum of 90 days' notice if either party desires a change in programs that results in a decrease in the staffing or funding level, and both parties agree to enter into good faith discussions to address such request.

9. If University or the County in good faith determines that funding is no longer available to support the programs or positions providing services locally, either party may terminate this Agreement. Termination of the Agreement in its entirety requires a minimum of 90 days prior notice. Notice shall be dated and provided in writing to the parties listed below as the contacts for this Agreement.

If to County: Brown County Administrator Courthouse P.O. Box 248 14 South State Street New Ulm, MN 56073-0248 Facsimile No.: 507-359-1430 E-mail: [email protected]

If to University: U ni versity of Minnesota Minnesota Extension Attn: Director of Field Operations 240 Coffey Hall 1420 Eckles Avenue St. Paul, MN 55108 Facsimile No.: 612-625-6227 E-mail: [email protected]

10. Each party agrees that it will be responsible for its own actions and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party or the results thereof. The County's liability is governed by the provisions of Minn. Stat. Chap. 466 and other applicable laws. The University'S liability is governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. §3.736 and other applicable law.

11. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of relating to this Agreement. University agrees to maintain these records in accordance with applicable law. Attachment 9

12. All data collected, created, received, maintained, or disseminated for any purposes by the activities of University because of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 , as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal Regulations on data privacy.

13 . The University is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, sexual orientation or other classifications protected by state or federal law. In adhering to this policy, the University abides by the Minnesota Human Rights Act, Minnesota Statute Ch. 363A; by the Federal Civil Rights Act, 42 U.S.c. 2000e; by the requirements of Title IX of the Education Amendments of 1972; by Sections 503 and 504 of the Rehabilitation Act of 1973 ; by the Americans With Disabilities Act of 1990; by Executive Order 11246, as amended; by 38 U.S.C. 2012, the Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended; and by other applicable statutes and regulations relating to equality of opportunity.

IN WITNESS WHEREOF, the parties by their respective authorized agents or officers have executed this Agreement.

COUNTY of Brown Regents of the University of Minnesota By ______By______Chair, County Board of Commissioners

DATE------DATE------

Approved as to form:

BY ------County Attorney DATE______

By ______

DATE______Attachment 10

Attachment I Addendum to Memorandum of Agreement Between the University of Minnesota and Brown County For providing Extension programs locally and Employing County Extension Staff (Addendum to 2019-2021 MOA)

Addendum to Memorandum of Agreement between the University of Minnesota and Brown County for providing Extension support locally and employing a County Extension Support Staff.

This addendum is in addition to Table A in the Memorandum of Agreement. This Addendum will remain in place for the term of the Memorandum of Agreement and will be effective as of January 1, 2019, through December 31, 2021.

Brown County agrees to provide the funds identified below to support the following Extension position:

Position FTE Amount

County Extension Support Staff .40 2019 $23,421 2020 $23,887 2021 $24,361

The parties by their respective authorized agents or officers have executed this addendum.

COUNTY of Brown Regents of the University of Minnesota

BY ______By ______Chair, County Board of Commissioners Dean

DATE ______DATE ______REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: Human Services

Item: Child Care Assistance Plan (CCAP) Presenter: Pauline Holz & Abby Schwab - 2022-2023 & Program Review Child Care Specialists; Nancy Braam - Income Maintenance Supervisor Estimated time: 15 minutes

Board Action Requested: Accept and Order Filed

Background: The two-year Child Care Assistance Plan is due for 2022-2023. It has been completed by our agency and posted on our county website for public review since early July. It will be submitted to the Department of Human Services before the due date of September 17, 2021.

Also attached is a sheet outlining the CCAP caseload trend the past ten years and a summary of recent changes.

The two child care assistance workers, Pauline and Abby, along with their supervisor, Nancy, will share changes made to the plan and answer any questions board members may have about the plan or the program.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

DHS-5107-ENG 6-21

Administration of the Child Care Assistance Program 2022-2023 Brown County and Tribal Child Care Fund Plan

Administration of the Child Care Assistance Program Background: Counties and tribes must submit a biennial Child Care Fund Plan to the commissioner. Child Care Assistance Program rules and laws allow counties and tribes to establish some local policies and procedures. These local policies and procedures, when included in this plan and approved by the commissioner, are considered county/tribal policy and are used to support agency decisions during appeals. The Department of Human Services (DHS) will review and approve County and Tribal Child Care Fund Plans. Counties and tribes will receive approval letters for their Child Care Fund Plans from the commissioner of DHS. This plan period begins on January 1, 2022.

Minnesota Statute, section 119B.08, subdivision 3 Steps to complete the plan process: Step One – Review the plan Review this plan. Determine if there are changes compared to previous plans or if there are new policies or procedures. Involve other staff as needed. Step Two – Draft the plan responses Note these guidelines: • Identify all optional county/tribal Child Care Assistance Program policies; see question X.A. • Do not answer questions by stating that the reviewer should refer to a previous plan • Submit any agency-developed documents that have not been previously submitted and approved. Do not submit DHS and MEC2 standardized documents. Refer to the DHS memo announcing this plan for a list of DHS created documents. • Answer each question. Incomplete plans will be returned. Step Three – Inform or involve stakeholders DHS encourages counties and tribes to develop optional policies in coordination with local child care stakeholders. This may include: parents, child care providers, culturally specific service organizations, Child Care Aware agencies, interagency early intervention committees, and agencies involved in the provision of care and education to young children. Consult with other agency staff such as fraud investigators and income maintenance and employment services staff. Step Four – Share the draft plan Prior to submission, you must make copies of the proposed plan available to the public and allow sufficient time for public review and comment. See question II.D of this plan; describe methods used to make the plan available to the public, particularly to those members listed in II.D. Step Five – Submit the plan by the deadline (Friday, September 17, 2021) Amendments to plans A county or tribe may amend their Child Care Fund Plan at any time. If approved by the commissioner, the amendment is effective on the date requested by the agency unless a different effective date is set by the commissioner. Plan amendments must be approved or denied by the commissioner within 60 days after receipt of the amendment request. The department reserves the right to direct a county or tribe to amend its child care fund plan if the plan is no longer in compliance with Minnesota Statutes, Minnesota Rules, or federal law.

Minnesota Rules, part 3400.0150, subpart 3

Amendments include changes in county/tribal contacts, county/tribal optional policies, new or revised forms and notices. Amendments can be sent in letter form or by email to the agency's child care assistance policy specialist. Return completed plans by Friday, September 17, 2021 to: [email protected] DHS-5107-ENG 6-21 Administration of the Child Care Assistance Program I. Child Care Assistance Program contacts A. County or tribal agency COUNTY OR TRIBE NAME GENERAL PHONE NUMBER EXTENSION GENERAL FAX NUMBER Brown 507-359-6500 507-359-4146

AGENCY'S FULL NAME CCAP INTAKE PHONE NUMBER EXTENSION Brown County Human Services 507-359-6500

MAIN OFFICE STREET ADDRESS CITY ZIP CODE 1117 Center Street New Ulm 56073

MAIN OFFICE MAILING ADDRESS (if different) CITY ZIP CODE P.O. Box 788 New Ulm 56073

B. County or tribal branch office (if applicable) BRANCH NAME GENERAL PHONE NUMBER EXTENSION GENERAL FAX NUMBER CCAP INTAKE PHONE NUMBER EXTENSION

ADDRESS OF BRANCH OFFICE CITY ZIP CODE

C. Agency contact people This contact information is required.

1. County or tribal director FIRST NAME LAST NAME Barb Dietz

PHONE NUMBER EXTENSION EMAIL ADDRESS 507-359-6500 [email protected]

ADDRESS CITY ZIP CODE 1117 Center Street, P.O. Box 788 New Ulm 56073

2. County or tribal CCAP administrative contact Who is your primary contact for the Child Care Assistance Program? This contact will receive policy bulletins, memos, and other high level communications. You may have more than one administrative contact. FIRST NAME LAST NAME Nancy Braam

TITLE PHONE NUMBER EXTENSION Financial Supervisor 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

ADDRESS CITY ZIP CODE 1117 Center Street, P.O. Box 788 New Ulm 56073

Page 2 of 17 3. County or tribal client access contact Who is your lead person/s who has contact with families receiving CCAP? You may have more than one client access contact. FIRST NAME LAST NAME Pauline Holz

TITLE PHONE NUMBER EXTENSION Child Care Specialist 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

ADDRESS CITY ZIP CODE 1117 Center Street, P.O. Box 788 New Ulm 56073

FIRST NAME LAST NAME Abigail Schwab

TITLE PHONE NUMBER EXTENSION Child Care Specialist 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

ADDRESS CITY ZIP CODE 1117 Center Street, P.O. Box 788 New Ulm 56073

4. Management of waiting list contact Who is your waiting list contact person? Only identify one waiting list contact. FIRST NAME LAST NAME Pauline Holz

TITLE PHONE NUMBER EXTENSION Child Care Specialist 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

5. Provider billing contact Who is your lead billing contact person who is able to answer questions about billing and payments? Only identify one provider billing contact. FIRST NAME LAST NAME Peggy Klingler

TITLE PHONE NUMBER EXTENSION Accounting Technician 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

Page 3 of 17 DHS-5107-ENG 6-21 6. Provider registration contact Who is your lead provider registration contact person? Only identify one provider registration contact. FIRST NAME LAST NAME Peggy Klingler

TITLE PHONE NUMBER EXTENSION Accounting Technician 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

7. Legal nonlicensed provider monitoring contact Who is the lead contact person in the agency who is able to answer questions about legal nonlicensed annual monitoring visits? Only provide one monitoring contact. FIRST NAME LAST NAME Pauline Holz

TITLE PHONE NUMBER EXTENSION Child Care Specialist 507-359-6500

EMAIL ADDRESS SIR EMAIL ADDRESS [email protected] [email protected]

D. Subcontracted services Counties and tribes may contract with an agency to administer all or part of their Child Care Minnesota Rules, part Assistance Program. 3400.0140, subpart 7 If you are planning any changes in the administration of your CCAP, tell your CCAP policy specialist immediately. This could involve subcontracting or mergers of counties. Failing to notify DHS may delay the changes that you are planning to make. Does your county or tribe contract with an agency for any part of the administration of CCAP? Yes No Do not include cooperative agreements with employment and training service providers that work with MFIP/DWP families to develop and approve the employment service plan.

II. Collaboration and outreach A. How do you share information about the Child Care Assistance Program so that individuals, child care providers, social service agencies, etc. are aware of child care assistance? (Minnesota Rules, part 3400.0140, subpart 2) - Brochures available in lobby, provided to Brown County organizations, and health and trade fairs such as ECFE preschool information night - Monthly meetings with Employment Services regarding MFIP and DWP participants - CCAP informational sheet provided to all licensed family daycare providers - Referrals are given as needed for programs that families qualify for - Information available on County website with link to DHS CCAP information - Public notices in local newspapers, publications, and community access television -Annual outreach to area child care centers to drop off resources and discuss Child Care Assistance Program

Page 4 of 17 DHS-5107-ENG 6-21 B. Agencies are required to work with other public and private community resources that provide services to families to maximize community resources for families with young children. These other resources include, but are not limited to, Child Care Aware, School Readiness, Early Learning Scholarships, Head Start, and Early Childhood Screening. List the community programs your agency works with. (Minnesota Statute, section 119B.08, subdivision 3 (1)) United Way of the Brown County Area, Minnesota Valley Action Council, Child Care Aware, School Readiness, Early Learning Scholarships Administrator, ECFE, Community Preschools, Community Health Fairs, Brown County’s Website, First Children’s Finance, Region 9, Families First, Public Health, WIC. Parent Support Outreach Program, Head Start, Ivy House (Crisis Nursery), NUMAS Haus, Heart to Home, Brown County Human Services, Help Me Grow, SEED Program, Greater Minnesota Family Services, and Licensed Family Child Care Providers and Centers.

C. How do you work with the community based programs and service providers identified above to maximize public and private community resources for families with young children? Include in this description the methods used to share information, responsibility, and accountability among these service and program providers as you work to foster collaboration among agencies and other community-based programs that provide flexible, family-focused services to families with young children and to facilitate transition into kindergarten. - Brown County Human Services meets with the United Way of the Brown County Area - Monthly meetings with MVAC Employment Services regarding MFIP and DWP participants - Participation in the Preschool Information Night for ECFE Preschool Registration - Brochures are provided to organizations upon request and provided for health fairs, community events, etc. - CCAP information is available on the Brown County website with link to DHS CCAP information - Monthly representation of Agency with region nine Families first agency. Work with Families First Early Learners Scholarship Administrator. - Referrals are given as needed for qualified families such as; CCAP, PSOP, PCA, WIC, SEED Program, Brown County Family Facilitators, Head Start, Crisis Nursery/Ivy House, NUMAS Haus, Heart to Home, child care centers, high schools and colleges, etc. Assist with coordination of these services for the child’s benefit. - Brown County Provides information and makes referrals for children to Help Me Grown and Greater Minnesota Family Services for early intervention - Collaborate with Families First regarding Early Learning Scholarships for families annually - Send monthly newsletters to licensed child care providers within Brown County with updated information

D. Copies of the proposed plan must be made reasonably available to the public, including those interested in child care policies such as parents, child care providers, culturally specific service organizations, Child Care Aware of Minnesota agencies, interagency early intervention committees, potential collaborative partners and agencies involved in the provision of care and education to young children. You must allow time for public review and comment prior to submitting this plan to DHS for approval. (Minnesota Statute, section 119B.08, subdivision 3 (2)). 1. Describe your procedures and methods to make copies of the draft plan reasonably available to the public. The plan is posted on the Brown County website for public review for a minimum of 30 days. An email is sent to licensed family child care providers with a link to the 2022-2023 plan. 2. When was your draft plan available for public review? Our draft plan was posted on July 9th - August 9th.

E. After your plan is approved by DHS, do you post your approved county/tribal plan on your website? Yes No

Page 5 of 17 DHS-5107-ENG 6-21 III. Eligibility A. Education plans outside an Employment Plan Prior to completing this section, please review Minnesota Rules, part 3400.0040 and Minnesota Statutes 119B.10 Subdivision 3 in their entirety to ensure your policies are in compliance. Identify agency developed documents used for education plan requests and notices used to communicate approval or denial in each response and list these in the agency developed document section X.B.

1. High school diploma/GED high school equivalency diploma 1a. Do you approve all high school and GED programs? Yes No

2. Remedial and basic skills courses (includes Adult Basic Education and English as a Second Language) 2a. Do you approve all remedial and basic skills courses? Yes No 3. Post-secondary programs 3a. Describe your criteria and procedures for approving a post-secondary program outside an Employment Plan that will lead to employment. A client will need to complete a Brown County Child Care Program Basic Sliding Fee Education Plan and provide a current unofficial transcript and a copy of their school schedule to receive care for the school activity. Brown County requires the submitted plan to meet the following criteria: 1. The course needs to be from an accredited training institution. 2. Education or trainings programs should be realistic to the job market with provided documentation of job marketability. This also includes anticipated wages upon completion of the program. Documentation can be gathered from training institution or acceptable online sites such as Minnesotaworks.net or iseek.org.

3b. Identify the factors that contribute to the above criteria (for example: the availability of jobs where family resides or intends to reside, wage data, job placement rates in field of study). An acceptable course of study is an education or training program which will lead to full-time employment with earnings higher than the current Federal Poverty Level income guidelines. Labor market findings is an indicator of job opportunity in the area and salary ranges for the requested course of study will be taken into consideration for approval of the Education Plan. 4. Changes to education plans outside an Employment Plan 4a. Do you have a different approval policy if a participant requests a change to their education plan? Yes No

B. Basic Sliding Fee Waiting List management 1. Priorities for service Have you established sub-priorities for the fifth priority Basic Sliding Fee waiting list beyond those required in Minnesota Statute, section 119B.03, subdivision 4? Yes No

2. When adding a family to your BSF waiting list, you must inform the family of the priority group determination, and the number of families on the waiting list or an estimated time that they will spend on the waiting list before reaching the top. How do you notify a family they were placed on the waiting list? The family is sent DHS-7883A (You have been placed on the Child Care Assistance Program (CCAP) waiting list) The family is sent a notice developed by our agency (list this notice in section X.B Agency developed documents)

3. Six month review of Basic Sliding Fee Waiting List CCAP Policy Manual, Minnesota Statute, section Chapter 4.3.12.12 119B.03, subdivision 2

Page 6 of 17 DHS-5107-ENG 6-21 3a. Statute requires that you review and update your waiting list at least every six months. How are families notified of this six month review? The family is sent DHS-7883B (Child Care Assistance Program (CCAP) waiting list update) The family is sent a notice developed by our agency (list this notice in section X.B Agency developed documents)

Describe your agency's process for reviewing and updating the waiting list. If your agency does not currently have a waiting list, describe your process in the event your agency does start a waiting list. When families have been on the waiting list for five months, DHS-7883C is mailed to the family requiring to be returned by . If the form is not returned in 30 days, we will remove their name from the BSF Waiting List. 3b. How are families notified they are removed from the waiting list for not responding to the six month review? Families are sent an additional notice Six month review letter includes notification they will be removed from the waiting list if they don't respond The family is sent DHS-7883D (You will be removed from the Child Care Assistance Program (CCAP) waiting list) The family is sent a notice developed by our agency (list this notice in section X.B Agency developed documents)

4. Applications mailed to families on the Basic Sliding Fee Waiting List Applications must be sent to families on the waiting list when there is funding available for Basic Sliding Fee. When do you remove the family from the waiting list?

When the application is sent to the family. The notice sent with the application informs the family that their name has been removed from the waiting list. When you receive the completed application. If no application is received, the family is removed at the end of the time period allowed for returning the application. The notice sent with the application informs the family that their name will be removed from the waiting list if the application is not received by the deadline. 5. Temporarily ineligible families on the Basic Sliding Fee Waiting List

When a family reaches the top of the waiting list and is temporarily ineligible, leave the Minnesota Rules, part family at the top of the waiting list for a period of time not to exceed 90 calendar days, 3400.0040, subpart 17

according to priority group and serve the applicant who is next on the waiting list unless an Minnesota Rules, part alternative procedure is provided in the agency's plan. 3400.0060, subpart 6 Do you have an alternate procedure to the 90 day policy that extends the timeframe for a family who has reached the top of the waiting list and is temporarily ineligible? Yes No

C. Child care for school release days

1. How do case workers authorize care for school release days in your agency? CCAP Policy Manual, Authorize actual hours needed and increase or decrease hours based on known school release days. Chapter 9.1.3 Authorize the hours care is needed when there are no school release days. Authorize the highest number of hours care is needed with the provider. Other method.

2. How do you communicate scheduled and authorized hours to parents, providers and billing workers? We note on MEC2 Memo or Service Authorizations that hours will be increased for non-school days for parents and providers. The Child Care Specialist will audit and adjust each biweekly period that would require more hours than the typical service authorization shows. The billing worker is able to see the increase in the biweekly period and approve the increase.

Page 7 of 17 DHS-5107-ENG 6-21 D. Child care for families with flexible schedules

1. How do case workers authorize care for families with flexible schedules in your agency? CCAP Policy Manual, Chapter 9.1.6 Authorize the typical number of hours needed and when the schedule requires additional care, the provider bills for the additional care. Authorize the minimum number of hours care is needed and when the schedule requires additional care, the provider bills for the additional care. Payment is made by increasing the number of hours listed in the "total hours of care authorized" field on the billing window or by creating a new Service Authorization. Authorize the highest number of hours care is needed with the provider. The provider is expected to bill only for the time that care is needed. Other method. 2. How do you communicate scheduled and authorized hours to parents, providers and billing workers? Comments will be added to the Service Authorization or MEC2 Memo noting how the child care hours are authorized, which are then sent to families and providers. All providers are given the DHS-5260 Minnesota Child Care Assistance Program Child Care Provider Guide which addresses how to bill for flexible schedules. Internally, the Child Care Specialist will audit and adjust each biweekly period that would require more hours than the typical service authorization shows. The billing worker is able to see the increase in the biweekly period and approve the increase.

E. Authorizing care for clients with Employment Plans Job counselors and CCAP workers must communicate child care needs for clients with Employment Plans. Guidance is found in CCAP Policy Manual, Chapter 9.1.5.

1. CCAP workers must obtain an activity schedule or the days and times that child care is needed. Who is responsible for obtaining the schedule information from the client? Job counselor provides schedule or days and times that child care is needed to CCAP worker. CCAP worker obtains schedule from client. Other method. How do CCAP workers receive schedule information for Employment Plan activities? The CCAP worker obtains a copy of the employment plan. If the work schedule is noted in the plan, a service authorization is implemented and the CCAP worker follows up with obtaining a work schedule from the employer or attested by the employee.

2. How do you communicate required information between job counselors and CCAP workers (email, fax, case notes, verbal, DHS-7054, etc.)? We communicate by email, fax, phone, and hold monthly meetings. DHS-3165, DHS-3166, and DHS-2146 are utilized forms as well as employment services own employment verification form.

F. Extending redetermination dates beyond 12 months Redeterminations may be extended beyond 12 months for a family that has a caregiver under the age of twenty- one, who does not have a high school or general equivalency diploma (GED), and is a student in a school district or another similar program that provides or arranges child care, parenting, social services, career and employment supports and academic support to achieve high school graduation. An agency may identify other reasons to extend redetermination dates beyond 12 months as an optional policy. For example, an agency may extend redetermination dates to balance out a workload. See CCAP Policy Manual, Chapter 10.3.

1. Does your agency extend redetermination dates beyond 12 months? Yes No

Page 8 of 17 DHS-5107-ENG 6-21 IV. Provider compliance policies A. Reasons for closing a provider's registration

Minnesota Statutes, section 119B.13, subdivision 6(d) allows counties and tribes to refuse to CCAP Policy Manual, issue a child care authorization, revoke an existing authorization for a provider, stop payment, Chapter 9.3

or refuse to pay a bill under circumstances described in the seven clauses below. Counties and CCAP Policy Manual, tribes must indicate which clauses they will include in their plan, and must apply the policies Chapter 13 consistently to providers. • An agency cannot implement these policies without establishing them in their plan. • An agency must notify their child care assistance policy specialist at least 10 days prior to closing a provider's registration or taking any other action to enforce any of these policies, except clause 4 when notified by DHS. • An agency that does not implement these policies may still pursue a fraud disqualification for a provider. These policies can be used in addition to, or in combination with, a fraud disqualification. Does your agency plan to disqualify providers for reasons listed in Minnesota Statutes, section 119B.13, subdivision 6(d)? Yes No

V. Unsafe care A. Unsafe care An agency may deny authorization as a child care provider to any applicant or rescind authorization of any provider when the agency knows or has reason to believe that the provider is unsafe or that the circumstances of the chosen child care arrangement are unsafe. See Minnesota Statute, section 119B.125, subdivision 4. When a provider's authorization is rescinded due to unsafe care, the agency must close the provider’s registration with a 15 calendar day notice.

If there is also an imminent risk of harm to the health, safety or rights of the child(ren) in care with a legal nonlicensed (LNL) provider, certified license exempt center, or a provider licensed by an entity other than the state of Minnesota, child care authorization must be terminated immediately. See Minnesota Rules 3400.0185, subpart 2, clause D.

NOTE: The Consolidated Appropriations Act of 2018 (Public Law 115-141) prohibits states from expending federal CCDF funds on providers where a serious injury or death occurred due to substantiated health or safety violations.

1. Conditions of unsafe care 1a. Identify any additional conditions of unsafe care your agency applies to providers. NOTE: For legal nonlicensed providers, the department has identified that when substantiated maltreatment occurred in a legal nonlicensed care setting related to an incident where a child died or was seriously injured, the child care setting is considered unsafe care. A serious injury is one that required treatment by a physician. When reports are received and screened in by Brown County Child Protection and meet imminent risk of harm to the health, safety, and rights of child(ren), the Provider’s child care assistance authorization will be termination immediately.

1b. Do these conditions apply to all provider types? If no, explain which criteria apply to which provider types. Yes

2. Imminent risk

Page 9 of 17 DHS-5107-ENG 6-21 Some unsafe care conditions present an imminent risk for children in care. When there is an imminent risk of harm to the health, safety or rights of a child in care with a legal nonlicensed provider, certified license exempt center or a provider licensed by an entity other than the state of Minnesota, child care authorization must be terminated immediately. Agencies do not give the provider 15 calendar days notice. See Minnesota Rules 3400.0185, subpart 2, clause D.

2a. Of the unsafe care conditions listed in V.A.1, what conditions does your agency recognize as presenting an imminent risk to the health, safety or rights of a child in care with a legal nonlicensed provider? A screened-in child protection report would meet the imminent risk to health, safety, or rights of a child in care with a legal nonlicensed provider.

2b. Do these conditions apply to all of these provider types: legal nonlicensed providers, certified license exempt centers and providers licensed by an entity other than the state of Minnesota? If no, explain which criteria apply to which provider types. Yes

VI. Policies applicable to legal nonlicensed (LNL) providers A. Annual monitoring Any legal nonlicensed (LNL) provider with an open Service Authorization for a child who is not related to them must have an annual monitoring visit. Related means the provider is the child's sibling, grandparent, great-grandparent, aunt, or uncle of the child, based on blood relationship, marriage or court decree. 1. How does your agency track legal nonlicensed providers who are registered with your agency and who have an open Service Authorization for unrelated children? NOTE: DHS typically sends a list of annual monitoring visits that must occur within the next 90 days, but agencies must take other steps to monitor authorized LNL provider caseloads to ensure all providers who need an annual monitoring visit are identified. Child Care Specialists track Legal Non-licensed Child Care Providers within their caseloads, tracking open service authorizations with related and unrelated children. Child Care Specialists are also Child Care Licensors and track Legal Non-licensed Child Care Providers using PV101 CCAP Provider Renewal Report along with completing annual monitoring visits for LNL Providesr that care for unrelated children. 2. What are your agency's internal processes and procedures for completing monitoring visits? Child Care Specialists are also Child Care Licensors and will be completing the LNL monitoring visits for LNL applicants. 3. If a provider does not show compliance with an annual monitoring visit, under what conditions can they receive CCAP payments in the future? Only if the provider is licensed The provider must show compliance with another monitoring visit If the agency performs another monitoring visit, what conditions are placed on the visit? For example, is there a time limit that the provider must wait before the visit can be performed? Is there a limit on the number of re-inspections? Another visit is set in 30 days. If the provider does not show compliance at the second monitoring visit, the CCAP provider's registration will be set to close with a 15-day notice.

Other

Page 10 of 17 DHS-5107-ENG 6-21 B. Complaints and incidents 1. Records of substantiated parental complaints Within 24 hours of receiving a complaint concerning the health or safety of children under the care of a legal nonlicensed (LNL) provider, an agency must relay the complaint to the agency’s child protection agency, county public health agency, local law enforcement, and/or other agencies with jurisdiction to investigate complaints.

Information regarding substantiated complaints must be released following applicable data privacy laws. See Minnesota Statutes Chapter 13. When a report is substantiated, see Minnesota Rules, part 3400.0140, subpart 6, for record retention and provider payment policies. When complaints are substantiated how do you: 1a. Maintain these records? Records are kept in SSIS and the CCAP LNL provider’s file complaint log and the LNL complaint binder.

1b. Make this information available to the public when requested? We provide public complaint data from the LNL Complaint binder and follow data privacy laws.

2. Aggregate reporting of incidents At least quarterly, agencies must report to the Minnesota Department of Human Services the aggregate number of deaths, serious injuries, and substantiated maltreatment incidents for children under the care of legal nonlicensed (LNL) providers. How will you record and maintain accurate counts of incidents that occur in legal nonlicensed settings registered by your agency? Keep the reports in a complaint binder relating to LNL Providers along with having the information in SSIS and their provider file.

VII. Special needs rates

Special needs rates, above the standard maximum rates, can Minnesota Statute, Minnesota Rules, CCAP Policy be paid to providers if approved by the commissioner of DHS section 119B.13, part 3400.0130, Manual, (up to the provider's charge). subdivision 3 subpart 3 Chapter 9.54 A. Special needs rates for children in at-risk programs You may choose to pay special needs rates for certain populations defined as "at-risk" in your County and Tribal Child Care Fund Plan. At-risk means environmental or familial factors exist that could create barriers to a child's optimal achievement. This could include, but is not limited to: a federal or state disaster, limited English proficiency in a family, history of abuse or neglect, a determination that the children are at risk of abuse or neglect, family violence, homelessness, age of the mother, level of maternal education, mental illness, development disability, parental chemical dependency or history of other substance use. 1. Do you pay a special needs rate for at-risk populations? Yes No If this information changes, including additional population groups identified by your agency, new facilities, or a proposed change in rates paid, DHS must approve the change. Submit a request to amend your plan. This information will be used during case audits.

Page 11 of 17 DHS-5107-ENG 6-21 B. Special needs rates for care of sick children

You may choose to pay special needs rates for the care of sick children. Special needs rates Minnesota Rules, part for care of sick children apply to rates paid above the standard maximum rates to a provider 3400.0110, subpart 8 that cares for sick children. You must have DHS approval for these rates to be paid. 1. Do you pay a special needs rate for care of sick children? Yes No

VIII. Payment policies A. Provider registration renewal

How often do you renew a provider's registration? Minnesota Statute, section Yearly Every two years Other 119B.125, subdivision 1

B. Payment to two providers when a child is sick

When a child is sick and being cared for by a second provider, do you pay both the regular Minnesota Statutes, provider that charges an absent day and the second provider that is caring for the child? secton 3400.0110, subpart 8 Yes No Note: If the rate paid for care of sick children exceeds maximum rates, the "rates for care of sick children" must be included in the special needs rates section of this plan.

C. Submission of invoices

If a provider receives an authorization of care and a billing form for an eligible family, the Minnesota Statute, section provider must submit the billing form to the agency within 60 days of the last date of 119B.13, subdivision 6 service on the billing form. If the provider shows good cause for the delay you may pay bills submitted after 60 days. 1. What is your definition of good cause for delay in submitting a billing form? Agency error must be included in this definition. Brown County child care specialists will approve bills submitted after 60 days of the service date when there is county error or county delay. Other bills submitted after 60 days will be referred to the Brown County Financial Supervisor for approval or denial. Bills will be approved that were submitted after 60 days of the servies date under the following conditions: A) Provider’s first and late submission, B) Provider medical reasons, or C) Provider’s significant crisis. Recurring late submission after 60 days of the service date, more than two times in a calendar year, may be denied if it does not fit the criteria above.

2. Does your agency have any providers using MEC2 PRO? Yes No 2a. Child care assistance agencies can decide which providers are granted access to submit bills using MEC2 PRO. How do you decide which providers are granted access? We grant access to providers who complete the Brown County MEC2 PRO billing training and to providers who have experience billing with MEC2 PRO with another county

2b. When would you deny or revoke MEC2 PRO access to any of these providers? When providers are fraudulent or complete an Intentional Program Violation.

Page 12 of 17 DHS-5107-ENG 6-21 3. When is a provider signature not needed on a billing form? The provider signature is required on both paper and electronic billing forms.

4. Do you require the parent signature on the billing form? Yes No 4a. When is a parent signature not needed on a paper billing form? Payment may be authorized without parent signature if the provider has a documented attempt to obtain the signature without success or the Child Care Specialist documents reason why a parental signature is not on the billing form.

D. Underpayments If you have underpaid according to Child Care Assistance Program policies, do you make corrective payments? Yes No If yes, under what conditions do you make corrective payments? You may apply criteria such as a dollar amount or how far back the situation occurred. An underpayment will be corrected if due to agency error going back no farther than the last redetermination completed. An underpayment will not be corrected when the family failed to report a change that would have resulted in a lower copayment.

E. Provider rates Does your agency enter provider rates on MEC2? Yes No How do you ensure that the rates billed by the provider are the same rates reported at registration? How are discrepancies resolved? Child Care Specialists audit bills to determine that the rates billed on the CCA billing forms and MEC2 PRO bills are in agreement with the CCAP Provider’s policy on file in the Agency.

F. Absent day policy

The Child Care Assistance Program limits the number of paid absent days for licensed child Minnesota Statute, care providers and certified license-exempt centers. Payment may exceed absent day limit at section 119B.13, the request of the provider and with the approval of the county or tribe, if at least one parent subdivision 7 in the family: • Is under the age of 21; and • Does not have a high school or general equivalency diploma; and • Is a student in a school district or another similar program that provides or arranges for child care, parenting support, social services, career and employment supports, and academic support to achieve high school graduation.

Do you have any registered child care providers that meet these requirements? Yes No

IX. Program integrity A. Agency case management reviews can be used to determine causes of errors and identify specific policies needing review. 1. Do you conduct case management reviews of CCAP? Yes No

Page 13 of 17 DHS-5107-ENG 6-21 If yes, describe the process, including: • How cases are selected, • Which staff complete the reviews, • What forms are used (DHS-5312D is available. If a different form is used, please list form(s) in Section X.B. Agency developed documents and submit with plan), • How errors are resolved, and • How staff are informed of correct policy. Brown County Income Maintenance Supervisor completed targeted CCAP case reviews. These cases are reviewed based upon a community complaint, appeal issue, quality control issue or fraud referral. The case is then thoroughly staffed by the IM supervisor and the CCAP worker with the addition on the fraud investigator, if necessary. The IM supervisor does have access to the MEC2 system. Brown County’s accounting department is also involved in several aspects of the CCAP billing process. This provides a 3rd party review of CCAP provider payments. Child Care Specialists complete monthly peer reviews using DHS-5312D. Errors are resolved by requesting documentation needed and providing training for staff.

2. Do you conduct case management reviews of CCAP providers? Yes No If yes, describe the process, including: • How providers are selected, • Which staff complete the reviews, • What forms are used (DHS-5312E is available. If a different form is used, please list form(s) in Section X.B. Agency developed documents and submit with plan), • How errors are resolved, and • How staff are informed of correct policy. Child Care Specialists conduct quarterly case reviews for CCAP registered providers. Providers are selected from CCAP provider report from BOBI report system. Form DHS-5312E is used for review. Errors are resolved by requesting documentation needed and providing training for provider and staff.

X. Other information A. Additional agency optional policies Do you have any other policies that apply to the Child Care Assistance Program which are not specifically required by state or federal rule or law? (Minnesota Rules, part 3400.0140, subpart 1) (Minnesota Rules, part 3400.0150, subpart 2) If a family notes shared custody on the application and visitation schedule is not clear, the Child Care Specialists will require the CCA Shared Custody Schedule form be completed to ensure proper authorization of child care hours for the CCAP parent.

B. Agency developed documents • All agency developed forms and notices used for the Child Care Assistance Program must reflect current policy and be approved by DHS. • Counties and tribes must use documents developed by DHS for administration of child care assistance. • Agency developed documents must not duplicate or replace DHS documents. • Local agencies may create supplemental documents subject to DHS approval. • Documents must be written using plain language standards and meet other communication guidelines. • Review forms, notices and documents at least every two years to ensure they reflect current child care assistance policy and laws.

Page 14 of 17 DHS-5107-ENG 6-21 Document inventory for your agency Use this table to list all agency developed forms, notices, and documents your agency uses to administer child care assistance. List all documents in the table. Submit any new and revised forms, notices or written documents that have not been previously approved. Only new and/or revised forms, notices, or written documents that have not been previously approved must be submitted with this plan for DHS approval. Note: Refer to the DHS memo announcing this plan for a list of DHS created documents required for the Child Care Assistance Program. Do not list or submit DHS created documents.

Name of agency developed document Document reflects current CCAP policy Status of current document Brown County Human Agency assures compliance DHS previously approved - no changes Services Child Care Assistance DHS previously approved - revised and needs DHS approval Program Basic Sliding Fee New document - needs DHS approval Education Plan CCA Shared Custody Schedule Agency assures compliance DHS previously approved - no changes Form DHS previously approved - revised and needs DHS approval New document - needs DHS approval

XI. County and tribal assurances Check the designated boxes below to assure compliance. A. The county or tribe is informing parents about the following as required under Minnesota Rules, part 3400.0035, subpart 1. • The documentation necessary to confirm eligibility for CCAP • Waiting list information • Application procedures • The importance of prompt reporting of a move to another country to avoid overpayments and to increase the likelihood of continuing benefits County or tribe assures compliance

In addition, the agency uses the following: "Parent Acknowledgement When Choosing a Legal Nonlicensed Provider" (DHS-5367) assures compliance with the following: • Families rights and responsibilities when choosing a provider

"Do You Need Help Paying for Child Care?" (DHS-3551) assures compliance with the following: • Federal and state child and dependent care tax credits • Earned income credits • Other services for families with young children required by state and federal laws • Child Care Aware services • Child Care Assistance Program eligibility requirements • Family copayment fees and how computed • Information about how to choose a provider • Availability of special needs rates • The family's responsibility for paying provider charges that exceed county maximum payments in addition to the family copayment fee

Page 15 of 17 DHS-5107-ENG 6-21 County or tribe assures compliance and uses DHS-5367 and DHS-3551

B. The agency is distributing the following information to registered legal nonlicensed providers as required by: Minnesota Rules, part 3400.0140, subpart 5. Use of "Health and Safety Resource List for Parents and Legal Nonlicensed Providers" (DHS-5192A) assures compliance with the following: • Child immunization requirements • Child nutrition • Child protection reporting responsibilities • Health and safety information required by federal law • Child development information • Referral to Child Care Aware; and • Resources and training options to meet federal and/or state-required health and safety topics County or tribe assures compliance by use of DHS-5192A

C. Child Care Assistance Program (CCAP) Tasks and Timeframes The county or tribe must perform tasks and meet timeframes required to administer the Child Care Assistance Program. These tasks include, but are not limited to: • Assessing CCAP eligibility • Registering child care providers • Processing payments These tasks and timeframes are required under the Child Care and Development Fund (CCDF), 98.11(a)(3) Administration under Contracts and Agreements, Minnesota Statutes 119B, Minnesota Rules 3400, CCAP Policy Manual, and MEC2 User Guide. County or tribe assures compliance

D. Child Care Assistance Program (CCAP) Funding DHS releases a forecast twice each fiscal year (November and February) which includes the overall budget for the Child Care Assistance Program, including all child care subprograms and administrative dollars. The county or tribe is reimbursed administrative dollars as outlined in Minnesota Statutes 119B.15. In addition to receiving the Basic Sliding Fee allocation, the county or tribe contributes a fixed local match equal to that county's/tribe's calendar year 1996 contribution, as outlined in Minnesota Statutes 119B.11, Subd. 1. The county or tribe is provided a calendar year Basic Sliding Fee allocation, published at least annually and based on the formula outlined in Minnesota Statutes 119B.03, Subd. 6. When there is not sufficient funding to serve all eligible non-MFIP families, the county or tribe manages the Basic Sliding Fee waiting list according to the priorities outlined in Minnesota Statutes 119B.03, Subd. 4.

County or tribe assures compliance

Page 16 of 17 DHS-5107-ENG 6-21 E. Child Care Assistance Program (CCAP) Reporting The county or tribe is required to submit timely reports to the Department of Human Services. The reports include, but are not limited to: • Basic Sliding Fee waiting list • Override monitoring • Basic Sliding Fee adjustments

County or tribe assures compliance

F. Limited English Proficiency Plan The county or tribe has completed a Limited English Proficiency Plan, describing how it serves families with limited English Proficiency

County or tribe assures compliance

Page 17 of 17 DHS-5107-ENG 6-21 Child Care Assistance Caseload Trends 130

120

110

100

40 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Cases: 114 110 86 104 106 89 105 120 120 109 101

Child Care Assistance Program

There has been a decrease in case numbers in the last year due to job insecurity during COVID-19. As new jobs increase, families are having a difficult time finding a Child Care Provider with an opening that also accepts Child Care Assistance. Licensed Providers are not required to accept child care assistance. For 2020, Brown County spent $ 438,409, which is down from two years ago when we spent $508,676. We have seen an increase in child care assistance applications as parents are preparing to go back to work. It is the hope that while parents re-enter the workforce, they will also find quality child care in the city where they live that accepts the child care subsidy.

During the 2021 legislative session, changes were made to CCAP to benefit family’s out-of-pocket expenses, including:

 Changes to maximum rates, including legal non-licensed (LNL) providers  Temporary changes to the Basic Sliding Fee priorities (this means that more families that were last on the priority list and not receiving CCAP move ahead of the Transition Year recipients)  Changes to the BSF allocation formula (redistributing funds where needed in MN counties)  Allocation of additional funds for the BSF waiting list  Decreasing retroactive authorization and payments  Updating provider policies for certified centers (ex. St. Pauls Raiders Kids Care)  Changes to overpayment policies (no overpayment if worker error)  Program unification changes, including updates to the earned income definition, unearned income inclusions and self-employment income determination and asset determination

(For further details on the Child Care Assistance legislative changes, see Bulletin #21-68-20) REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Human Services Flexibility:

Item: Copier Purchase Presenter: Barb Dietz, Human Services Director and Laura Whittington, Office Support Supervisor Estimated time: 5 minutes

Board Action Requested: Request to approve one of three bids to replace a copier in our building.

Background: In 2011 Human Services purchased a used copier that was placed in our Child Support Unit. Due to a need for scanning capability so Child Support could e-file court documents, this copier replaced another in our office in the social service area in 2016. Currently, we have four copiers in our Human Services Department, one in child support, one in income maintenance and one on each of the floors serving social services. This copier that is needing replacement is ten years old, has been having more maintenance issues and parts are difficult to get.

Attached to this RBA are bids received from the following two vendors (Riverbend and Metro out of Mankato) and the costs associated. In summary:

 The Canon Image Runner Advance 6000 from Riverbend is bid at $8,837.42. The Ricoh IM 6000 from Metro is at a bid of $7,311.00  The Canon copier has 4 GB of RAM (memory) compared to 2 GB on the Ricoh.  The monthly service contract rate from Riverbend is $73 per month but includes monthly maintenance/cleaning which is not included on the copier from Metro. History has shown that regular maintenance has reduced the number of repair calls needed.  The average number of monthly copies on the current copier is 10,000. Riverbend included this number as maximum copies before an overage fee is assessed per copy. The maximum copies Metro included per month on their service package is 6300 so if there were an average of 10,000 copies, there would be additional charge each month of $22.20.

Human Services currently has three Canon copiers from Riverbend and one Ricoh from Metro. Based on service history, would recommend the Canon at Riverbend.

Supporting Documents: X Attached None Administrator’s Comments:

Notations:

Features Riverbend Metro I Canon Image Runner Advance 6000 Ricoh 1M 6000 Copies per minute 60 60

Printer Resolution 1200 x 1200 1200 x 1200

Scan Resolution 600 x 600 600 x 600

GB Ram 4 2

Zoom I 25-400% 25-400%

Stapler yes yes

Monthly Contract Price $73.00 $37.80

Copies included/mo 10,000 6,300

Per Copy Price overage $0.0055 $0.0060

Purchase Price $8,837 .42 $7,311.00 RECOMMENDED SYSTEM

CANON IMAGE RUNNER ADVANCE 6000 DIGITAL IMAGING SYSTEM

Canon Image RUNNER Advance B&W 6000 Features:

~ The Optimal Performance Range is 10,000 copies to 60,000 copies/Prints Per Month ~~ 60 Copies Per Minute ~ J 200 x 1200 IWI Resolution for Printer and 600 x 600 DPI for Scanner Y User Friendly lauch Screen Interface for Easy Operation * ~ 4GB Ram .{. ~ 250 GB rmage Server Y 200 Page Scan Dual Scan Single Pass Document Feeder runs up to 270 IPM ~ 140 lb. Index Output ~ Copy Reservation - Allows Users to Program up to 5 Copy Jobs - Perpetual Motion ~ Trayless Duplexing - Allows for Duplexing at Rated Engine Speed y 100 Confidential Mailboxes Auto Page Orientation and AutomatIc Page lmpositioning Y Covers/Inserts/Chapterization ~ 25-400% Zoom in 1% Increment ~ Job Build

Brown County State Contract # 189667 Purchase Price $8,837.42 Brown County 60 Month Lease Price $ 174.10

Pllrchase Price does nOllllcludc: Tax

Purchase Price Includes:

~ Canon Image RUNNER Advance 6000 Digital Imaging System ~ Network Print and Scan ~ Stapler/finisher :J/., ~ 2 or 3 hole punch unit ~ per. Kit ~ Surge Protection Equipment ~ Delivery> Installation and Key Personnel Training (Stand Alone) Laura Whittington

From: Jaime Esqueda

Sent: r riday, July 16. 2021 9: 11 AM To: Laura Whittington Subject: Ricoh 1M 6000 Proposal

(WARNING: This message originatedfrom a non-Brown County email address, Please use caution when clicking hyperlinks or opening attachments.)

Laura,

Below is a link with specification on the Ricoh 1M 6000.

hi I p:d / www.ricoh-lIsa.comJen/prodLlCl s/))<1Ielll(,i pl1lCIlI/ pri n te.rs-and-copj·rs/mu llifu IlC ti oll-pri 11 kl's-co p il'l"S/i 111 - 6000-black-and-white-laser-rnultifunction-printerl IR-4 1SlDO

Purchase price: $7,3 j 1

b/w rate : $0 ,006

Let me know if you have any questions.

Your feedback is appreciated,

Jaime Esqueda mp loyee-Owner & Account Executi ve - 3 nJ year of service METRO SALE S IN C An Employee-Owned Co mpany 195 w. Lind Ct I Mankato, MN 56001 oftice (507) 345-8277 ext. 5 talk/te xt (50 7) 271-8938 1fa x (507) 388-7144 R I CO H E> DocuWare fmLet's connect on inkedl n wcbsi(·(· I suppott I pmtli'll d s I email

1 1M 6000 Black and White Laser Multifunction Printer ID: 418830

Elevate your work with enhanced productivity • Prints up to 60 ppm, copy, scan, fax (optional) • 1200 x 1200 dpi max print resolution • Paper capacity up to 4,700 pages • Enhance performance with smart apps and intelligent support .. .. Chat with Sales Request a Quote

Call for a Quote: 866-230-2723 8am-Spm CT M-F

' ~

Features Specifi catl

Cookie Policy Ricoh uses data~~afles>0ls such as cookies to provide you rJ~Qet~etter Accept & Close experience when using this site. You can learn how to change these settings and get more information about cookies here. Engine Specifications

Color I Black & White Black & White

Engine/General Specifications

Printing Process Twin Laser beam scanning & electro photographic printing

Control Panel 10.1 " Smart Operation Panel

Output Speed 60 ppm Copy/Print

First Page Out Time 2.3 seconds

Warm-Up Time 18.8 seconds

Resolution 600 x 600 dpi

System Memory 2 G8 RAM

Maximum Copy Up to 999 copies Quantity

DupJexing Automatic (Standard)

Zoom Range From 25 % to 400% in 1 % steps

Supported Paper Tray 1 and 2: Letter, Legal, Ledger, Sizes HLT, A3-A6, 84-86, Envelopes Cookie Pol icy Bypass 1ray: Letter, Legal, Ledger, . . HLT A3-A6 B4-86 Enveloees Rlcoh .uses data coll~ctlon .to?ls suetNoffiW~S to pr6vlde yo With a better Accept & Close experience when uSing this site. ~~~wrf~~~~p~fnge thesrr~y~tig§s_ ~g~Jml12ore information Weights Bypass : 52 - 300 g/m 2 Duplex: 52 - 256 g/m2 Supported Paper Plain, Recycled, Special, Color, Letterhead, Cardstock, Preprinted, Types Bond, Coated, Envelope, Label, OHP

Standard Paper 1,200 sheets Capacity

Maximum Paper 4,700 sheets Capacity

Standard Output 500 sheets Capacity

Maximum Output 3,625 sheets Capacity

Power Source 120-127V/12A 60Hz

Typical Electricity 0.72 kWh/week Consumption (TEC)

Power Consumption Maximum: 1,600 W Operation : 811 W Ready: 62.2 W Sleep : 0.54 W

EPEAT status Gold

Dimensions W x 0 X 23.1" x 25.7" x 37 .9" (587 x 673 x H 963 mm)

Weight 168.61bs (76 .5 kg)

Printer Specifications

Cookie Policy RiPcT~~~Wa ~~€:H~n tools sula~~~~OO ~EPpf?d~RfeJ\R§tJI~itF\ka=tletter Accept & Close j experience when using this site. 1. 6 2 You can learr. ~w to charge these settings and .get more information at:l6l&tiW(Rr~ IIfrfrQtoco Te P/IP (rP v4, I~ v6) Supported Operating Windows® environments: Windows® 8.1, Windows® 10, Systems Windows® Server 2012, Windows® Server 2012R2, Windows® Server 2016, Windows® Server 2019 Mac OS Environments. Macintosh OS X v10 .13 or later UNIX Environments: UNIX Sun® Solaris, HP-UX, SCO OpenServer, RedHat® Linux Enterprise, IBM® AIX, Citrix XenApp (7 .6 LTSR, 7.15 LTSR, VirtualApps/Desktops 7 1912 LTSR and later) SAP Environments: SAP® R/3®, SAP@ S/4® Other supported environments: AS/400® using OS/400 Host Print Transform

Printer Languages Standard: PCL5e, PCL6, PostScript 3 (emulation), PDF direct (emulation) Optional: Genuine Adobe® PostScript® 3 TM, IPDS, PDF Direct from Adobe®

Print Resolution 1,200 x 1,200 dpi

Mobile Printing Apple AirP(tnt™, Mopria@, NFC, Support RICOH Smart Device Connector

Scanner Specifications

Scan Speed BW Full BIW: 120 ipm (simplex)/240 ipm Color (duplex) Full Color: 120 ipm (simplex)/240 ipm (duplex)

Sc~nninq Resol ution 600 dpi (1200 dpi via TWAIN) COOKie Policy-' Rit,q~U~AAR:t~t211:ction to?ls sUs~8fec~g~k~sl1?-f,~~~ia: ~B~, ~ig~a better Accept & Close I exp~rreh~IJ.J~«Nr1JS1ng this site. Com ression PDF PDF/A You can learn how to change these s~t~ings ~nd get (rlor~ Information about cookies here. MUlti pag~ . TIFf, PD~, High Compression PDF, PDFI A Scan Modes E-mail, USB, SD Card, URL, FTp, 5MB

Fax Specifications

Circuit PSTN, PBX

Compatibility ITU-T (CCIIT) G3

Fax Resolution Standard mode : 8 x 3.85 line/mm, 200 x 100 dpi Detail mode: 8 x 7.7 line/mm, 200 x 200 dpi Option mode : 16 x 15.4 line/mm, 400 x 400 dp i

Compression Method MH, MR, MMR, JBIG

Modem Speed 33.6 Kbps

Transmission Speed G3: approximately 2 seconds

SAF Memory 4 MB

Memory Standard : 4 MB (approximately 320 pages) Optional: 60 MB (approximately 4,800 pages)

Memory Backup 1 hour

Printer Specifications c N~l~fnrk Interface Standard : Ethernet 10 base-Til 00 00 I 0 ICY ba se- TXI 1000 base-T. USB Host IIF Ricoh .uses data coll~ction .to?ls suijp~A?~BS[J@~@'fipEf~BVith a better Accept & Close experience when uSing this site. 0 tional: Wir les LAN (JEEE . You can lea.rn how to change the~~ .tPf'afb~l)ge~ more information about cookies here, Do more for your business

1M 3500 Black and Return to work security Key document White Laser services (RWSS) management system Multifunction Printer I Our Return to Work Security security features Ricoh USA Services (RWSS) provide When looking at document Choose the affordable RICOH technology a nd services to management systems, you 1M 3500 Black and White wam to make sure they have Mul tifunction Printer for

Cookie Policy Ricoh uses data collection tools such as cookies to provide you with a better Accept & Close experience when using this site. You can learn how to change these settings and get more information about cookies here. REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: No Brown County Human Services

Item: Claim Payments Presenter: Barb Dietz Estimated Time: 5 minutes

Board Action Requested:

Consider payment of claims in the amount of $93,211.35.

Background: In accordance with MS 375.12 the following claims exceed $2,000: Chuck Spaeth Ford $2,128.03; Greater MN Family Services $6,866.30; Mankato Family YMCA $2,938.34; MN Human Services $4,644.62; Pro Kinship for Kids $3,250.00; River Bend-Kemske Business Products $3,714.52; Routematch Software LLC $8,562.38; Superior Mobility $3,077.01; Verizon Wireless $2,999.83; One hundred sixty eight payments less than $2,000 total $55,030.32. Final total is $93,211.35.

Supporting Documents: x Attached None Administrator’s Comments:

Notations: BCHS ADMIN Board List 8/17/2021

Estimated Vendor Name Description County Cost Amount ALBACHTEN/STACIE REIMB FOR VIDEO/PARENTS NON SED 0% 36.00 ALBACHTEN/STACIE 6/10-7/29 MILES 36% 84.00 ALPHA WIRELESS COMMUNICATIONS AUG DISPATCH FEES 0% 88.55 BERANEK/KENNETH JUL MILESjTRANST 0% 52.64 BERGIHOLLY 7/7-23 MILES 36% 60.48 BRAAM/NANCY 7/21 MILES 43% 40.32 BRAUNIMARVIN REIMBURSE UNIFORM PANTS 0% 25.95 8ROWN CO AGRICULTURAL SOCIETY JULY UTILITTES/BUS GARAGE 0% 100.17 BRUEN DER/CALANE 7/15 MILES 36% 2.80 CASTLEMAN/KAM I 7/7-28 MILES 36% 159.60 CHUCK SPAETH FORD INC #305 TUBE ASY 0% 218.18 CHUCK SPAETH FORD INC #402 AlC REPAIR/EVAPORATOR 0% 904.37 CHUCK SPAETH FORD INC #301 COIL A$Y-IGNmON 0% 1,005.48 DIETZ/BARBARA 6/24-7/25 MILES 43% 25.70 DIETZ/BARBARA 5/24-7/26 MILES 36% 49.90 DOMEI ER/$AMANTHA 711-30 MILES 43% 17.80 DOMEIER/SAMANTHA 7/1-30 MILES 36% 34.56 ENGEL/CHRISTIE 7/6-30 MILES 36% 461.44 FISCHER/CATHY 7/1-30 MILES 36% 70.56 FORSTNERI KRISTEN 7/1-30 MILES 36% 340.48 GJESEKEjDEEANN 6/22 BRD MEETING/MILEAGE 43% 5.71 GJESEKE/DEEANN 3/23 8RD MEETING/MILEAGE 43% 5.71 GIESEKEjDEEANN 5/25 BRD MEETING/MILEAGE 43% 5.71 Gl ·SEKE/DEEANN 6/22 BRD MEETING/PER DIEM 43% 14.00 GIESEKE/DEEANN 5/25 BRD MEETING/PER DIEM 43% 14.00 GIESEKEjDEEANN 3/23 BRD l"lEETING/PER DIEM 43% 14.00 GI SEKEj DEEANN 1/25 BRD MEETING/PER DIEM 43% 14.00 GI ESEKE/DEEANN 2/23 BRD MEETING/PER DIEM 43% 14.00 Gl ESEKEjDEEANN 6/22 BRD M ETING/MIL AGE 36% 11.09 GI ESEKt/DEEANN 3/23 BRD MEETING/MILEAGE 36% 11.09 GIESEKE/DEEANN 5/25 BRD MEETING/MILEAGE 36% 11.09

Gl ESEKE/DEEAN N 6/22 BRD MEETING/PER OIEM 36% 26.00 GI ESEKE/DEEAN N 3/23 BRD MEETING/PER DIEM 36% 26.00 GI ESEKE/DEEANN 5/25 BRD l"lEETING/PER DIEM 36% 26.00

1 GIESEKE/DEEANN 2/23 BRD MEETING/PER DIEM 36% 26.00 GIESEKE/DEEANN 1/26 BRD MEETING/PER DIEM 36"10 26.00 CUENT REIMB CHILD CARE REG/NON SED F 0°/0 50.00 GUGGISBERG/PATRICK JUL MILES/TRANST 0% 4256 HERNANDEZ/MELlSSA REIMB CLIENT IV1EAL/PRKG/NON seD 0% 10.28

INNOVATIVE OFFICE SOLUTIONS COPIER PAPER 43% 1.72 INNOVAT1VE OFFlCE SOLUTIONS WEEKLY PLANNER/CLAUSEN 43% 2.89 INNOVATIVE OFFICE SOLUTIONS PADS 43% 12.43 INNOVATIVE OFFlCE SOLUTIONS CD-R DISCS/ENVELOPES 43% 20.60 INNOVATIVE OFFICE SOLUTIONS CALCULATOR/ENVELOPES/NOTE PADS 43% 46.98 INNOVATIVE OFFICE SOLUTIONS COPIER PAPER 36'% 3.20 INNOVATIVE OFfICE SOLUTIONS CALCULATOR/ENVELOPES/NOTE PADS 36% 8725 INNOVATIVE OFFICE SOLUTIONS WEEKLY PLANNER/CLAUSEN 36% 5.37 INNOVATIVE OFFICE SOLUTIONS PORTFOUO/TAPE/NOTE PADS 36% 23.08 INNOVATIVE OFFICE SOLUTIONS WRIST REST/MOUSE PAD/SCHNEIDER 36% 21.15 JOHNSON/DENN IS JUL MILES/TRANST 0% 128.24 7/1-22 MILES 36% 230.16 JOURNALINC/THE FT SOC WRKR/INTAKE AD 36% 391.30

JOURNAL INC/THE TRANSIT ADS/SENIOR LMNG SPLM 00/0 255.00 KNUJ RADIO STATION PT BUS DRIVER AD 0% 59.00 KRUMM/HALEY ORGANIZING BASKETS/NON SED FLE 0% 19.47 KRUMM/HALEY 7/6-30 MILES 36% 26.8B KRUSE/LINUS 7/2-20 MILES 36% 35,84 KUSTER/JUDITH 1/26 BRO MEETING/PER DIEM "3!V" 14.00 KUSTER/ JUDITH 2/23 BRD MEETING/PER OIEM 43% 14.00 KUSTER!JUOITH 3r2.3 BRD MEETINGtpER DlE!'1 43% 14.00 KUSTER/ JUDITI-I 4/27 BRD MEETING/PER DIEM 43% 14,00 KUSTER/ JUD ITH 5/25 BRD MEffiNG/PER DIEM 43% 1400 KUSTER/JUDITH 6/22 BRD MEETING/PER DIEM 43% 14.00 KUSTER/ JUD ITH BRD MEETING/PER DIEM 43% 1400 KUSTER/JUDITH BRO MEETING/PER DIEM 36% 26.00 KUSTER/JUDITH 3/23 BRD MEETING/PER DIEM 36'% 26.00 KUSTER/JUDITH 2/23 BRD MEETING/PER DIEIV1 36"/0 26.00 KUSTER/JUDITH 7/27 BRD MEETING/PER DIEM 36% 26.00 KUSTER/JUDITH 6/22 BRD MEETING/PER DIE!'1 36% 26.00 KUSTERI JUO lTH 5/25 BRD MEETING/PER DIEM 36% 2600 KUSTER/JUOITli 4/27 BRD MEETING/PER DIEM 36°/(1 26.00 LAB CORP Of AMERICA HOLDINGS 7/1 PATERNITY TESTING 18°/0 102.00 LANGER/LISA M1LES 36% 22.96 LINCOLN MEMORIAL CEMETERY ESTATE RECOV OVRPMT 0% 177.22

2 LINCOLN IvlEtvl ORIAL CEMETERY ESTATE RI COV OVRPMT 0% 531.67 LINGLE/STEPHANIE 7/2-16 MILES 43% 1.07 LINGLE/STEPHANIE 7/2-16 MILES 36% 2.07 LiNGLE/STEPHANI E 7/2-23 MILES/TRANSIT 0% 15.68 MANKATO FAMILY YMCA loLT. CAMP REG/NON SED FLEX 0% 335.00 MANKATO FAMILY YMCA CAMP PATTERSON REG/CMH RESP 0% 153.34 MANKATO FAMILY YMCA CAMP PATTERSON REG/CMH RESP 0% 350.00 MANKATO FAMILY YMCA CAMP PATTERSON REG/CMH RESP 0% 350.00 MANKATO FAMILY YMCA L.LT. CAMP/CMH RESPITE 0% 325.00 MANKATO FAMILY YMCA U .T. CAMP/CMH RESPITE 0% 325.00 MANKATO FAMJL Y YMCA L.I.T. CAMP/CMH RESPITE 0% 325.00 MANKATO FAMILY YMCA L.l.T. CAMP/CMH RESPITE 0% 325.00 MANKATO FAMILY YMCA CU. CAMP/CMH RESPITE 0% 225.00 MANKATO FAMILY YMCA CU. CAMP/CMH RESPITE 0% 225.00 METRO SALES INC COPIER MAINT/INC MAINT 43% 499.02 MIDWEST MONITORING & SURVEILLANCE SWEAT PATCHES/DRUG TESTING 36% 515.70 MIKES COLLISION & TIRE #303 OIL CHG/FILTERS/INSPECTJO 0% 77.55 MIKES COLLISION & TIRE tl401 RPL GEAR BOX 0% 552.92 MIKES COLLISION & TIRE #401 ALIGNMENT 0% 95.00 MN HUMAN SERVICES MA Y HOUSING RECOV 0% 15.00 MN HUMAN SERVICES MAY MFIP RECOV 0% 15 .00 MN HUMAN SERVICES MAY GA RECOVERIES 0% 105.50 MN HUMAN SERVICES MAY FS RECOVERIES 0% 647.78 MN HUMAN SERVICES JUN FED OFFSET FEES 18% 380.24 MN HUMAN SERVICES MAY GRH RECOV 0% 3,481.10 NELSON/JACKIE 7/2-29 MilES 36% 162.40 NEW UlM TIRE INC #"305 2 TIRES/MOUNT 0% 368.24 NORTH CENTRAL INTERNATIONAL INC #403 AjC REPAIR/ACCUMILATOR 0% 1.140.52 NUVERA TELEPHONE SERVICE 43% 31.26 NUVERA TELEPHONE SERVICE/SE 43% 30.82 NUVERA TELEPHONE SERVICE 36% 58.06 NUVERA TELEPHONE S RVICE/SE 36% 57.25 NUVERA SOC PHONE/CABLE/INTERNET SERV 36% 243.96 NUVERA TELEPHONE SERVjTRANSIT 0% 45.66 PLUNKETT'S PEST CONTROL PEST CONTROL/BOC 36% 39.39 PORTNER/BRIANNA 7/1-28 MILES 36% 82.32 POSTMASTER/NEW ULM POSTAGE DUE ACCT 43% 34.00 POSTMAST R/NEW ULM POSTAGE DUE ACCT 36% 66.00 PRINlWEAR GRAPHICS UNIFORMS/SHIRTS/EMBROIDERY 0% 81.00 QUADIENT, INC METER RENTAL/MAINT 43% 55.08

3 QUADIENT, INC METER RENTAL/MAINT 36% 106,92 QUICK MART 7/2 FUEL PURCH/NON SED FLEX 0% 30,00 RIVER BEND-KEMSKE BUSINESS PRODUCTS COPIER PAPER 43% 100.21

RIVER BEND-KEMSKE BUSINESS PRODUCTS COPIER MAINT/FRONT DESK 43"/0 11.04 RIVER BEND-KEMSKE BUSINESS PRODUCTS DATE STAMP 43% ItS1 RIVER BEND-KEMSKE BUSINESS PRODUCTS MESH 43% 112,00 RIVER BEND-KEMSKE BUSINESS PRODUCTS SlT/STAND DESK/MATfVOGEL 43% 197.75 RIVER BENO-KEMSKE BUSINESS PRODUCTS COPIER PAPER 36"1" 186.11 RIVER BEND-KEM5KE BUSINESS PRODUCTS COPIER MAINT/FRONT DESK 36%) 2.0.50 RIVER BEND-KEMSKE aUSINESS PRODUCTS DATE STAMP 36% 21.38 RIVER 8END-KEMSKE BUSINESS PRODUCTS MESH CHAIR/DIm 36% 207.99 RIVER BEND-KEMSKE BUSINESS PRODUCTS SIT/STAND DESK/MATfVOGEL 36% 367.25 RIVER BEND-KEMSKE BUSINESS PRODUCTS DATE/SIGNATURE STAMP 36% 17.29 RIVER BEND-KEMSKE BUSINESS PRODUCTS SIT/STAND 8ASE/PENKERT 36% 486,00 RIVER BEND-KEMSKE BUSINESS PRODUCTS MESH CHAIRjFILZEN 36% 319.99 RIVER BEND-KEfl-1SKE BUSINESS PRODUCTS MESH CHAIR/WINTERS 36\% 319.99 RIVER BEND-KEMSKE BUSINESS PROOUCTS MESH OiAIR/KOOP 36% 319.99 RIVER BEND-KEMSKE BUSINESS PRODUCTS MESH CHAIR/LANGER 36°1" 319.99 RIVER BEND-KEMSKE BUSINESS PRODUCTS COPIER MAINTENANCErrRANSIT 0% 41.53 RIVER BEND-KEMSKE BUSINESS PRODUCTS SIT/STAND DESK/MAT/NESSLER 0% 654.00 ROUTE MATCH SOFfWARE LLC ANNUAL TECHNICAL SUPPORT & MAl 0% 8,562.38 RUNNINGS-MARSHALL OIl/FUNNEl 0% 51.23 RVS SHREDDING INC AUG SHREDDING CABINETS 43% lS.60 RVS SHREDDING INC AUG SHREDDING CABINETS 36010 2896 SCHNEIDER/JEFFREY MILES 36% 199.36 SCHUGELjKALll E 7/7-30 MILES 36% 102.48 SCHWAB/ABIGAIL 6/17-7/23 MILES 43(% 103.26 SHI INTERNATIONAL CORP SOOKS/CLAUSEN 43%.. 138.60 SHI INTERNATIONAL CORP QUICK BOOKS/CLAUSEN 36% 257.40 SHI INTERNATIONAL CORP PHOTOS HOP SOFfWARErrRANSIT 0% 94.00

SLEEPY EYE FAMILY AQUATIC CENTER PUNCH CARD/NON SED FLEX 0% 40.00 SPRINGFIELD AREA COMMUNITY CENTER SEPT-DEGI RENT 43% 28000 TREBESCH/DANNA 6/2-29 f'-lILES 36% 39.20 TREBESCH/DANNA 7/7-26 MILES 36% 64,40 VAN !-lEE MEDIA L.L.C TRANSIT ADS/4TH JULY HH & TIME 0% 6700 VERIZON WIRELESS SMART PHONES MS 7265 PHN 41.50 VERIZON WIRELESS HOT SPOTS 4033 4039 41896804 PHN 150.04 VERIZON WIRELESS CICT CELL 9,12'1 7295 7347 30ll- PHN 249.00 VERIZON WIRELESS SMART PHONE 8003 H80 1660 PHN 12<1 50 VERIZON WIRELESS HOT SPOTS 4890 4034 4036 PHN \05.03

4 VERIZON WIRELESS SMART PHONE 6596 PHN 41.50 VERIZON WIRELESS WlC SMART PHONE 617<1 PHN 41.50 VERIZON WIRELESS Si"1ART PHONE 9621 9024 0385 220 PHN 131.21 VERIZON WIRELESS HOT SPOTS 4813 4038 PHN 70.02 VERIZON WIRELESS CELL PHONE SERV/DIETZ 43% 14.52 VERIZON WIRELESS CELL PHONE SERVJINC MAINT 43% 41.50 VERIZON WIRELESS CELL PHONE SERVJDIETZ 36% 26.98 VERIZON WIRELESS CELL PHONE SPRVR 36% 129.50 VERIZON WIRELESS CELL PHONE SERVJSS 36% VERlZON WIRELESS CELL PHONE 36% 140.95 VERIZON WIRELESS TABLET/CELL PHONE 0"10 170.48 MILES 36% 150.08 7/1-27 MILES 36% 96.32 TOTAL

TOTAL ESTIMATED COUNTY COST BCHS Collaborative Board List

8/17/2021 All 0 0/0 COUNTY COST

Vendor Name Description Amount GREATER MN FAMILY AUG COORDINATOR 729.94 GREATER MN FAMILY SERVICES AUG GRANT i,666.67 GREATER MN FAMILY COlLAB COORDINATOR 971.10 MN FAMILY SERVICES AUG FGDM 2,000.00 GREATER MN FAMILY SERVICES JUl FAC CLJNlCAl SPRVSN 1,498.59 KINSHIP FOR AUG MENTOR PROGRAM 3,250.00

TOTAL 30 ======BCHS MA Board List 8/17/2021

AU 0 % County

Vendor Name Amount

JUN MED INS SPREM 551.11

CLIENT JUL MED INS PREM 551.11

CllENT AUG MED PREM 551.11

CllENT MA MILES 14.30

CllENT 6/9 MA MILES

CLIENT 6/16 MA 14.30

CLIENT MA MILES 14.30

CLIENT MA MILES

6/30 MA MILES

CLIENT 5/24 MA MILES 14.30

CllENT 6/18 MA 14.30

CLIENT 5/5 MA MILES 14.30

6/14 MA MILES 14.30

CLIENT MA 14.30

CLIENT MA

MA MILES 14.30

5/14 MA MILES

CLIENT 6/24 MA 14.30

MA MILES

CLIENT MA MILES 14.30

6/lD MA MILES 14

CllENT 5/18 MA 14.30

CLIENT MA MILES 14.30

CllENT 6/11 MA MILES

CLIENT 6/7 MA MILES 1430

CLIENT MA 14.30

CLIENT MA MILES 14.30 CLIENT 5/21 MA MILES 14.30 CLIENT 5/27 MA MILES 14.30 CLlENT 5/7 MA MILES 14.30 CLlENT 6/22 MA MILES 14.30 CLIENT 5/1 9 MA MILES 14.30 CLIENT 6/17 MA MILES 14.30 CLlENT 6/28 MA MILES 14.30 CLIENT 5/13 MA MILES 14.30

CLlENT 5/28 MA MILES 14.30 CLIENT 6/15 MlLES 14.30 CLlENT 5/12 MA MILES 14.30 CLIENT 5/6 MA MILES 14 .30 CLlENT 6/21 MA MILES 14.30 CLIENT JUL MED INS PREM 313.84 CLlENT JUL MED INS PREM 408.00 CLIENT AUG MED PART B PREM 148.50 CLlENT JUL MED INS PREM 663.76 CLIENT AUG MED PART B PREM 1"18.50 CLIENT JUN MED PART B PREM 148.50 CLIENT JUL MED PART B PREM 148.50 CUENT AUG MED PART B PREM 148.50 CLIENT JUL MED INS PREM 73.72 CLIENT JUL MED INS PREM 297.38 CUENT JUL MED INS PREM 27"1.38 CLIENT JUL MED INS PREM 374.12 CLIENT JUL MED INS PREM 328.24 CLIENT 7/13 MA MILES 18.92

CLIENT 7/1 MA MILES 18.92 CLIENT 7/12 MA MILES 19.36 CLIENT 7/15 MA MILES 18.26 CLIENT APR MED INS PREM 31.86 CLlENT MAY MED INS PREM 21.24 CLIENT JUN MED INS PREM 21.24 CLIENT JUL MED INS PREM 21.24 CLIENT JUL MED INS PREM 510.70 CLIENT AUG MED PART B PREM 148.50 CLIENT JUL MED INS PREM 533.40 CLIENT AUG MED PART 18 PREM 148.50 CLIENT JUN IME.o [ NS PREM 112.26 CLIENT JUL MED INS PREM 272.66 CLIENT JUL MED INS PREM 584.82 CLIENT AUG MED PART'B PREM 148.50 CLIENT )UL MED INS PREM 784.44 CLIENT JUL MED INS PREM 225.98 CLIENT AUG M.ED PART B PREM 148.50 CLIENT JUL MED INS PREM 269.84 CLIENT 7/26 MA MILES 0.55 CLIENT 7/30 MA MILES 13.64 CLIENT 7/21 MA MILES 18.04 CLIENT 7/27 MA MILES 0.55 CLIENT 7/26 MA MILES 0.55 CLIENT 7/26 MA MILES 13.64 CLIENT 7/29 MA MILES 18.48 CLIENT 7/28 MA MILES 0.55 CLIENT 7/8 MA MILES 0.55 CLIENT 7/28 MA MILES 0.55 CLIENT 7/13 MA MILES 0.55 CLIENT 7/6 MA MILES 0.55 CUENT 7/20 MA MILES 0.55

CLIENT AUG MED PART B PREM 148.50 CUENT JUL MED INS PREM 439.10

CLIENT JUL MED INS PREM 943.74 CLIENT JUL MED INS PREM 344.20 CLIENT JUl MED INS PREM 473.72 CLIENT JUL MED INS PREM 154.16 CLIENT AUG MED PART B PREM 148.50 CLIENT MA 18.92

7/26 MA MILES 6.43 MAY MED PART 8 PREM CLIENT JUN MED 8 PREM CLIENT JUL MED 8 PREM 148.50 CLIENT AUG MED PART 8 PREM 148.50 CLIENT MAY MED PART 6 PREM 148.50 CLIENT JUN MED PART B PREM CLIENT MED PART B 148.50 CLIENT AUG MED PART B PREM 148.50 7/9 MA MILES 38.08 CLIENT JUL MED INS PREM CLIENT JUL MED PREM 430.00 JUL MED INS PREM 430.00 CLIENT MAY MED INS PREM 475.00 CLIENT JUN MED INS PREM 475.00 CLIENT JUL MED INS PREM 475.00 JUL MED INS 590.00 CLIENT JUL MED INS PREM CLIENT AUG MED PART 8 PREM CLIENT JUL MED INS 390.00 CLIENT FEB INS 107.30 CLIENT MAR MED INS PREM 107.30 CLIENT APR MED INS PREM 107.30 CLIENT MAY MED INS 107.30 CLIENT JUN MED INS 107.30 CLIENT JUL MED INS PREM 107.30 CLIENT AUG MED PART B PREM 148.50 JUL MED INS PREM 217.70 JUL MED INS PREM 272.00 JUN MED INS PREM 114.66 CLIENT JUL MED INS PREM 114.66 CLIENT APR INS PREM 171 CLIENT MAY MED INS PREM 114.66 CLIENT JUL MED INS PREM 292.80 CLIENT JUL MED INS PREM 709.83 CLIENT JUL MED INS PREM 80.50 CLIENT JUL MED INS PREM 852.48 CLIENT 3/10 MA MILES 46.64 CLIENT 4/22 MA MILES 46.64 CLIENT 6/2 MA MILES 46.64 CLIENT 5/13 MA MILES 46.64 CLIENT 6/9 MA MILE 46.64 CLIENT 6/16 MA MILES 46.64 CLIENT 4/9 MA MILES 46.64 CLIENT 4/2.9 MA MILES 46.64 CLlENT 7/2 MA MILES 46.64 CLIENT S/27 MA MILES 46.64 CLIENT 5/6 MA MILES 46.64 CLIENT 4/15 MA MILES 46.64 CLIENT 6/14 MA MILES 46.64 CLIENT 6/7 MA MILES 46.64 CLIENT 7/19 MA MILES 46.64 CLIENT 6/4 MA MILES 46.64 CLIENT 5/20 MA MILES 46.64 CLIENT 6/11 MA MILES 46.64 CLIENT AUG MED PART 8 PREM 148.50 CLIENT 11/2. MA M1LES 0.82 CLIENT 12/17 MA MILES 13.86 CLIENT 2/10 MA MILES 14.30 CLIENT 12/3 MA MILES 0.27 CLIENT 2./1 MA MILES 0.27 CLIENT 12/10 MA MILES 0.82 CLIENT 2./25 MA MILES 0.2.7 CLIENT 1/19 MA MILES 0.27 CLIENT 12./31 MA MILES 0.27 CLJENT 2/18 MA MILES 0.27 CLJENT 12/7 MA MILES 0.27 CLIENT 1/27 MA MILES 1.37 CLIENT 11/6 MA MILES 1.37 CLIENT 1/29 MA MILES 0.27 CLIENT 1/25 MA MILES 0.27 CUENT 12/18 MA MILES 18.48 CLJENT 2/11 MA MILES 0.27 CLlENT 12/3 MA MILES 0.27 CllENT 11/30 MA MILES 13.64 CllENT 1/28 MA MILES 0.27 CLIENT 12/9 MA MILES 0.82 CLIENT 2/9 MA M1LES 0.27 CLIENT 11/2 MA MILES 0.27 CLlENT 2/25 MA MILES 14.30 CUENT 11/10 MA MILES 1.37 CllENT 12/22 MA MILES 0.82 CLIENT 2/15 MA MILES 1.37 CLIENT 2/22 MA MILES 0.27 CLIENT 12/16 MA MILES 0.27 CLIENT 1/5 MA MILES 0.27 CLlENT 1/29 MA MILES 0.27 CLIENT 11/12 MA MILES 0.27 CllENT 11/17 MA MILES 0.27 CLIENT 2/21 MA MILES 0.27 CLIENT 12/15 MA MILES 0.82 CLIENT 2/4 MA MILES 0.27 CUENT 1/27 MA MILES 0.27 CUENT 7/13 MA MILES 13.20 CLlENT 7/27 MA MILES 6.43 CLIENT JUL MED PART B PREM 148.50 CLIENT 7/26 MA MILES 23.54 CLIENT JUN MED INS PREM 115.78 CLIENT JUl MED INS PREM 115.78

CLIENT JUL MED INS PREM 116.20

CLIENT JUN MED INS PREM 418.38

CLIENT JUL MED INS PREM 418.38

CLIENT 7/20 MA MILES 13.20

CLIENT 7/21 MA MILES 13.20

CLIENT 7/14 MA MILES 18,48

CLIENT 7/7 MA MILES 13.20

CLIENT JUL MED INS PREM 1,120.16

CLIENT JUL MED INS PREM 365.98

CLIENT JUL MED INS PREM 1,039.26

CLIENT JUL MED INS PREM 171.18

CLIENT 7/1 MA MILES 11.88

CLIENT 7/21 MA MILES 24.64

CLIENT 6/30 MA MILES 0.55

CLIENT 6/7 MA MILES 14.08

CLIENT 5/3 MA MILES 14.08

CLIENT 5/11 MA MILES 14.08

CLIENT 6/10 MA MILES 14.08

CLIENT 5/6 MA MILES 14.08

CLIENT 6/15 MA MILES 14.08

CLIENT S/20 MA MILES 14.08

CLIENT 6/23 MA MILES 14.08

CLIENT 6/18 MA MILES 14.08

CLIENT 5/14 MA MILES 14.08

CLIENT 6/3 MA MILES 14,08

CLIENT 5/25 MA MILES 14.08

CLIENT 6/28 MA MILES 14.08

CLIENT 6/1 MA MILES 14.08

CLIENT 5/28 MA MILES 14.08

CLIENT 5/4 MA MILES 14.08

CLIENT 6/8 MA MILES 14.08

CLIENT 6/16 MA MILES 14.08

CLIENT JUL MED INS PREM 161.36

CLIENT AUG MED PART B PREM 148.50

CLIENT JUL MED INS PREM 1,918.80

RONALD MCDONALD HOUSE UPPER MIDWEST 4/15-20 MA LODGING 300.00

CLIENT JUL MED INS PREM 772.20

CLIENT 7/23 MA MILES 49.28

CLIENT 7/8 MA MILES 49.28

CLIENT JUL MED INS PREM 620.36

CLIENT JUL MED INS PREM 169.72

CLIENT JUL MED INS PREM 234.40

CLIENT 7/14 MA MILES 11.38

CLIENT 7/27 MA MILES 6.43

CLIENT 7/21 MA MILES 46.64

CLIENT 7/13 MA MILES 11.38

CLIENT 7/14 MA MILES 6.43

CLIENT 7/26 MA MILES 11.38

CLIENT 7/12 MA MILES 11.38

CLIENT 7/20 MA MILES 11.38

CLIENT JUL MED INS PREM 566.50

CLIENT 7/13 MA MILES 13.64

CLIENT 7/29 MA MILES 13.64

CLIENT JUN MED INS PREM 304.20

CLIENT JUL MED INS PREM 304.20

CLIENT AUG MED INS PREM 152.10

CLIENT AUG MED PART B PREM 148.50

CLIENT JUL MED INS PREM 513.28

CLIENT 7/1-3 MA MILES 42.46

CLIENT 6/14-20 MA MILES 45.54

CLIENT 6/24 MA MILES 40.92

CLIENT 7/1-3 MA PARKING 43.00

CLIENT 6/23 MA PARKING 6.00 CLIENT 6/14-20 MA PARKING 89.00 CLIENT 6/24 MA PARKING 7.00 CLIENT 7/1-3 MA LODGING 150.00 6/14-20 MA LODGING 300.00 CLIENT 6/14-20 MA MEALS 21.00 CLIENT 7/1-3 MA MEALS 6.50 CLIENT 6/23 MA MILES 40.92 CLIENT J UL MED INS PREM MED PREM 331.88 CLIENT JUN MED INS PREM 251.14 JUL .14 JUL MED PREM CLIENT MA MILES 15.40 CLIENT 7/28 MA MILES 15.40 CLIENT 7/2 MA MILES 15.40 CLIENT 6/17 MA MILES lS.4D CLIENT JUL MED INS PREM 375.83 SUPER MOBILITY 7/19 MA MILES/2 BASE 26.00 MOBILITY MA MILES 46.80 SUPER MOBILITY MA 46.80 SUPER MOBILITY 7/20 MA MILES/BASE 13.00 SUPER MOBIlITY 7/20 MA MILES 46.80 SUPER MA BASE 26.00 SUPER MOBILITY MA MILES 46.80 SU PER MOBILITY 7/21 MA MILES 46.80 MOBILITY 7/22 MA MILES/BASE 13.00 MOBILITY MA 46.80 SUPER MOBltlTY MA 26.00 SUPER MOBILITY 7/23 MA MILES 46.80 SUPER MOBILITY 7/23 MA MIILES 46.80 MOBILITY MA MILES/2. BASE SUPER MOBILITY 7/26 MA MILES 46.80 MOBILITY 7/26 MA MILES 46.80 SUPER MOBILITY 7/27 MA MILES/BASE 13.00

SUPER MOBILITY 7/27 MA MILES 46.80

SUPER MOBILITY 7/28 MA MILES/2 BASE 26.00

SUPER MOBILITY 7/28 MA MILES 46.80

SUPER MOBILITY 7/29 MA MILES/2 BASE 26.00

SUPER MOBILITY 7/29 MA MILES 46.80

SUPER MOBILITY 7/30 MA MILES/2 BASE 26.00

SUPER MOBILITY 7/30 MA MILES 46.80

SUPER MOBILITY 7/15 MA MILES/2 BASE 26.00

SUPER MOBILITY 7/15 MA MILES 46.80

SUPER MOBILITY 7/1 MA MILES/2 BASE 26.00

SUPER MOBILITY 7/1 MA MILES 45.34

SUPER MOBILITY 7/1 MA MILES/ 2 BASE 26.00

SUPER MOBILITY 7/1 MA MILES 67.27

SUPER MOBILITY 7/7 MA MILES/BASE 13.00

SUPER MOBILITY 7/7 MA MILES 67.27

SUPER MOBILITY 7/8 MA MILES/BASE 13.00

SUPER MOBILITY 7/8 MA MILES 67.27

SUPER MOBILITY 7/9 MA MILES/2 BASE 26.00

SUPER MOBILTIY 7/9 MA MILES 67.27

SUPER MOBILTIY 7/12 MA MILES/BASE 13.00

SUPER MOBILTIY 7/12 MA MILES 67.27

SUPER MOBIlTIY 7/13 MA MILES/BASE 13.00

SUPER MOBILITY 7/13 MA MILES 67.27

SUPER MOBILITY 7/14 MA MILES/BASE 13.00

SUPER MOBILITY 7/14 MA MILES 67.27 SUPER MOBILITY 7/19 MA MILES/2 BASE 26,00 SUPER MOBILITY 7/19 MA MILES 67.27 SUPER MOBILITY 7/19 MA MILES 67.27 SUPER MOBILITY 7/20 MA MILES/BASE 13.00 SUPER MOBILITY 7/20 MA MILES 67.27 SUPER MOBILITY 7/22 MA MILES/2 BASE 26.00 SUPER MOBILTIY 7/22. MA MILES 67.27 SUPER MOBILITY 7/22 MA MILES 67.27 SUPER MOBILITY 7/23 MA MILES/2 BASE 2.6.00 SUPER MOBILITY 7/23 MA MILES 67.27 SUPER MOBILITY 7/23 MA MILES 67.27 SUPER MOBILTIY 7/26 MA MILES/BASE 13.00 SUPER MOBILITY 7/26 MA MILES 67.27 SUPER MOBILITY 7/27 MA MILES/2 BASE 26.00 SUPER MOBILITY 7/27 MA MILES 67.27

SUPER MOBILITY 7/27 MA MILES 67.27 SUPER MOBILITY 7/7 MA MILES/BASE 13.00 SUPER MOBILITY 7/7 MA MILES "16.80 SUPER MOBILITY 7/9 MA MILES/BASE 13.00 SUPER MOBILITY 7/9 MA MILES 46.80 SUPER MOBILITY 7/12 MA MILES/BASE 13.00 SUPER MOBILITY 7/12 MA MILES 46.80 SUPER MOBILITY 7/13 MA MILES/BASE 13.00 SUPER M08ILTIY 7/13 MA MILES 46.80 SUPER MOBILITY 7/16 MA MILES/BASE 13.00 SUPER MOBILITY 7/16 MA MILES 46.80 CLIENT ]UL MED INS PREM 240.68

CLIENT JUL MED INS PREM 29"1.44 CLIENT JUL MED INS PREM 647.42

CLIENT JUL MED INS PREM 538.80 CLIENT JUL MED INS PREM 228.89 CLIENT AUG MED PART B PREM 148.50 CllENT MAY MED INS PREM 382.26 CLIENT JUN MED INS PREM 382.26 CLIENT JUL MED INS PREM 573.39 CLIENT JUN MED INS PREM 137.00 CLIENT JUL MED INS PREM 137.00

CLIENT 7/28 MA MILES 13.20 CLIENT JUL MED PART B PREM 222.80 CLIENT 7/16 MA MILES 13.20 CLIENT 7/7 MA MILES 13.20

CLIENT JUL MED INS PREM 270.50 CLIENT JUL MED INS PREM 450.26 CLIENT 6/30 MA MILES 6.93 TOTAL 47,498.94 CONSENT AGENDA

August 17, 2021

1. Attached Reports: a. Out of Home Placement Graph: Due to the earlier meeting this month and the timing of payment of claims, the OHP graph for July bills was not ready at the time of this printing. The current graph will be handed out at the meeting on the 17th. b. Heartland Express: Report attached.

2. Staffing: After a long year and a half of being limited on where people can travel, we have certainly seen staff use their vacation time and take a break this summer. It is great that staff are taking this time to get away and refresh even though staff here need to cover for one another during these breaks. After almost two months without a social service intake worker, social workers who have been covering office intake responsibilities are very happy that our new hire, Erin Kissner, will be starting on the 16th. It will take a few weeks to get her trained in before they are able to step away from covering the primary intake duties but they are happy to see an end in sight! After filling the two positions in the adult mental health unit that were vacated by two long term employees who retired, this unit is almost fully staffed. One current staff is still out part-time on medical leave but hopes to return to full time work in September. The income maintenance unit is gearing up to begin health insurance renewals in the coming months. This should reduce the number of clients receiving Medical Assistance as we have been unable to close many cases per federal guidelines. The child support unit is happy to be back to enforcing rules which now enable them to sanction non-custodial parents if they are not making payments. Unfortunately, the child protection unit continues to screen multiple child protection reports on a regular basis and continues to see cases extending longer and with many complicated factors. We are currently advertising for the child protection position that will be vacated by Lori Nelson in early September. We also have a maternity leave in our office support unit this fall so those duties will temporarily be assigned to other staff. Heartland Express is also hiring a replacement bus driver and additional Intermittent part-time driver. Due to an upcoming medical leave needed by another driver this fall, there may be a request coming soon to hire a temporary driver to help during this time.

RIDERSHIP -- PASSENGER TRIPS BROWN COUNTY HEARTLAND EXPRESS BOARD REPORT

Seniors Disabled Adults Children Year End Totals Year #23 2016-2017 14,235 23,176 13,832 2,484 53,727 Year #24 2017-2018 12,668 21,782 13,538 2,943 50,931 Year #25 2018-2019 13,259 20,399 15,162 2,482 51,302 Year #26 2019-2020 12,064 15,890 14,241 1,413 43,608 Year #27 2020-2021 9,438 9,719 14,289 488 33,934 Current Year 2020-2021 1122 995 1237 112 3466

2020-2021 Seniors Disabled Adults Children Month End Total July '20 633 561 1025 26 2245 August 755 566 874 68 2263 September 820 745 986 16 2567 October 777 822 1095 20 2714 November 472 525 996 21 2014 December 607 525 1071 27 2230 January '21 629 857 1039 9 2534 February 1061 912 1221 41 3235 March 925 1105 1808 60 3898 April 879 1047 1454 71 3451 May 849 995 1230 40 3114 June 1031 1059 1490 89 3669 YTD Totals 9438 9719 14289 488 33934

Current Year 2021-2022 (YTD) Seniors Disabled Adults Children Month End Total July '21 1122 995 1237 112 3466 August 0 September 0 October 0 November 0 December 0 January '22 0 February 0 March 0 April 0 May 0 June 0 YTD Totals 1122 995 1237 112 3466

Heartland Express YTD Statistics Prepared by Family Services 8/10/2021 REQUEST FOR BOARD ACTION

Requested Board Date: 8-17-2021 Originating Department: Flexibility: No Human Services

Item: Closed Session for Social Services Presenter: Human Services Payments Director Barb Dietz Estimated Time: 5 minutes

Board Action Requested:

Convene Closed Session to consider payment of Social Services payments to vendors. Amount will be provided at meeting.

Background:

Listing will be distributed at meeting; session will be audiotaped.

Supporting Documents: Attached x None Administrator’s Comments:

Notations: RBAssclaims.docx REQUEST FOR BOARD ACTION

Requested Board Date: August 17, 2021 Originating Department: Human Resources/Human Services Flexibility: Item: IPT Heartland Express Bus Driver Presenter: Ruth Schaefer Appointment Estimated Time: 1 minute

Board Action Requested: Appoint Kristy Denn as an Intermittent Part-Time Heartland Express Bus Driver at her current rate of $19.16, Grade IX, Step 2, with an anticipated start date of 9/10/2021.

Background: Kristy Denn was the only internal applicant for the open Intermittent Part-Time Heartland Express Bus Driver position. Kristy resigned from her Part-Time Heartland Express Bus Driver (Up to 29 hours per week) effective 9/1/2021.

Cc: Barb Dietz Pat LaCourse Nate Moldan Supporting Documents ___ attached _X_none

Administrator’s Comments:

Notations:

27,2021 98

At 9:00 on Tuesday, June 2021, the Board of Brown County Commissioners met in Regular Session in Room #204 of the Brown Courthouse located in New Ulm, Minnesota 56073. Commissioners were David Anton Scott Windschitl, and Jeff with Lay Board Member Judy Kuster, County Administrator Sam Human Services Director Barb Dietz, and Chief Deputy County Attorney Dan Kalk. Commissioner Dean Simonsen was excused. NUCAT staff was and Media Fritz Busch of the Journal was also present.

Chairman convened the Regular at 9:00 AM, at which time the printed was ac(;eptea with the following addenda: 23a. Facilities Technician Appointment-Sleepy Building; 23b. Resolution-Proclamation of Staff RBA #21-2022 Health Insurance Renewal and RBA #22-Personnel Committee Recommendations for 2022 were removed from the agenda; C-4. Commissioner report on the Society and Rural Energy Board meeting; C-5. Commissioner Windschitl report on the Insurance C-6. Commissioner Borchert report on the Brown County evaluation center C-7. Commissioner report on the GBERBA

A motion was offered by Commissioner and was seconded by Commissioner Windschitl, to accept the Minutes of7-13-2021 and authorize publication of the of same. This motion carried unanimously.

A motion was offered by Commissioner Veerkamp, and was seconded Commissioner Berg, to accept the Minutes of the Special Meeting on 7-14-2021 and authorize publication of the Synopsis of same. This motion carried unanimously.

At 9:06 Chemical Social Worker Leah Luke and Social Services Julie met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Veerkamp, to accept and file the Substance Use Disorder Statistics and This motion carried unanimously.

At 9:30 AM, Income Maintenance Supervisor Nancy Braam and Human Services Director Barb Dietz met with the Board. A motion was offered Commissioner Windschitl, and seconded by Commissioner to approve the agreement with Area Community 33 South Cass Springfield to rent space for Income Maintenance client appointments on the I sf of each month, 10am- 12pm, at a of $70 per month effective 9-1-2021 12-31-2021. This motion carried

A motion was offered by Commissioner and was seconded Commissioner Borchert, to approve payment of Human Services administrative claims in the amount of $ In accordance with MS 375.12 the following claims exceed $2,000: Brown Co Human Services Brown Co Public $6,000.00; Confidential Client $2,808.29; Greater MN Family Services Mikes Collision & Tire $3,500.03; MN Human Services $2,446.60; Pro Kinship For Kids $3,250.00; U.S. Postal Service $10,000.00; Verizon Wireless $3,162.69; One hundred forty two less than $2,000 total $53,42 L81; Final Total $106,263.26. This motion carried unanimously.

A motion was offered by Commissioner Borchert, and was seconded Commissioner Veerkamp, to and file the following Consent Agenda Items: Out of Home Placement Costs; Heartland l';v'~r~.00 Legislative Updates. This motion carried unanimously.

At 9:48 AM, a motion was offered by Commissioner Veerkamp, and was seconded by Commissioner Windschitl, to convene into closed session to consider Social Service This motion carried

At 9:48 Lay Board Member Kuster was excused. July 2021 99

A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to authorize the payment of Social Services in the amount of This motion carried unanimously. In accordance with MS 375.12 the following claims exceed $2,000: Brown County Evaluation Center $14,181 Dept of Human Services CCDTF $2,307.96; DHS Anoka Metro RTC $15,356.00; DHS MNSOP $4,126.50; DHS St. Peter RTC - 472 $9,660.00; Forensic Nursing Home MBW Company SILS Program Midwest & Surveillance $2,280.75; MN Valley Action Council 6,855.79; MRCI Prairie Lakes Youth Programs $2,460.00; Watonwan County Human Services 1 28 payments less than $2,000 total $15,386.50; Final Total $94,948.29.

At 9:57 AM, a motion was offered by Commissioner and was seconded Commissioner to cease the closed session and reconvene the open session. This motion carried unanimously.

At 10:02 AM, Administrator Laine Sletta the Planning recommendations of 7-14-2021. A motion was offered by Commissioner Borchert, and seconded by Commissioner Berg, to approve Conditional Use Pennit Application APP-C-O 135 by Mark Evers on owned by Mark Evers described as the SW Y-I Section Township 108 North, 34 West, Bashaw Brown Minnesota. Application is for a Conditional Use Pennit to allow up to a maximum of 720 Animal Units of swine construction of a swine operation all located in the Agricultural Protection with the following conditions: I. The feedlot operator must with all MPCA standards and regulations feedlot facility construction & operation, including application of manure generated at the facility to cropland at rates which do not exceed the recommended crop nutrient 2. Liquid manure applied to fann fields must be injected into soil, or may be spread on fields with incorporation into the soil, when feasible, within 12 hours of spreading. 3. Field application of liquid manure from barns with 12 months capacity shall not exceed two times per year. The County Planning & Zoning Office shan be informed prior to any field application of liquid manure in an emergency whichwould application in excess of2 times per year. 4. Manure application soil analysis and manure analysis shall be retained on file for a period of at least three (3) years and shall be available to the County Planning & Office upon request. 5. Onsite feedlot inspections shall be done to ensure with all State & standards & requirements. 6. If there is a change of ownership of this at any time, the new owner must contact the County Feedlot Officer & provide all necessary information to update CUP file. CFO contact must be made within 30 of official property transfer. This motion carried on a roll call vote of 4-0.

A motion was offered by Commissioner Veerkamp, and seconded by Commissioner Windschitl, to approve Conditional Use Permit Application APP-C-O 136 by Joyce Berg on owned by Richard E & Joyce descibed as the balance of the SW Y4 of the SW 'j. , Section 3, Township 109 North, 30 Cottonwood Brown County, Minnesota. is to renew an Conditional Use Permit to continue to allow a Single Family Home in the B-1 Business Zoning District, with no conditions. This motion carried on a roll call vote of 4-0.

A motion was offered by Commissioner Borchert, and was seconded by Commissioner to approve Final Plat APP-P-0084 by Jack on the property owned by Jack M Forsberg Etal know as First Addition, Lot I (3.65 Lot 2 (16.68 and Lot 3 (30.02 on the property described as Lot B of the SW Y-I of the NE and NW 'j. of the NE Y-I, Section 5, Township 110 North, Range 3 I all in Milford Township, Brown County, Minnesota. Application is to split the platted lot into 3 new platted lots, all located in the A-I Agricultural Protection District. This motion carried on a roll call vote of 4-0.

A motion was offered Commissioner and was seconded by Commissioner to approve Final Plat Application APP-P-0085 Duane Havemeier on the property owned by Duane & Mary Havemeier known as NE QUAD AND C.S.A.H. 29 (7.36 on the property described as the SW 'j. of the NE July 2021 100

Section 3, Township 110 North, 32 all in Home Township, Brown County, Minnesota. is to split the site off from the tillable, all located in the A-I Agricultural Protection District. This motion carried on a roll call vote of 4-0.

At 10: 11 Auditor/Treasurer Kelly Hotovec met with the A motion was offered Commissioner Borchert, and was seconded Commissioner to authorize payment of General Government claims in the amount .88 as follows:

Revenue Public Health Road and $126,539.99 Human Services $679.08 Park Ditch $27,289.03 Improvement Landfill $9,442.50 SCORE Fund $18,842.13 Forfeited Tax Fund $1,101.07

In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Associated Psychological Services $2,381.00; BCL Televising Bureau Of Criminal $3,170.00; Cashwise Pharmacy $4,935.02; Erickson Engineering Co LLC $10,364.00; Farrish Johnson Law Office CHTD $6,573.60; Flint Hills LP $76,609.88; Heiderscheidt Digging Inc. I & S Group Inc. $9,085.00; Jones Law Office $4,122.00; Journal Inc.lThe $2,066.42; L & S Construction Corp $10,511.61; MN Counties Computer Cooperative $12,920.50; MN Hooved Animal Rescue Foundation $10,010.00; New Ulm Tire Inc. $3,931.31; New Ulm/City Of $6,475.00; Prairie Lakes Juvenile Detention Center $7,626.00; Puhlmann Lumber $9, Ron's $2,967.50; Trane U.S. Inc. Uh1 Company Inc. $8,215.00; Valley Products Inc. $ Yard Law Veolia ES Technical Solutions $8,654.15. 117 Payments less than $2,000 total $37,591.04; Final Total $276,573.88. This motion carried unanimously.

At 10: 12 AM, Wayne Stevens met with the County Board. A motion was offered by Commissioner and was seconded by Commissioner to approve the to sell 2110 on CSAH 8 over the Minnesota River to County. This motion carried unanimously.

A motion was offered by Commissioner and was seconded by Commissioner Veerkamp, to approve the Proposal to MHPR Documentation for Bridge 2110 CSAH 8 Over the Minnesota River On The Brown-Renville County Line (SP 008-608-04), dated by Gemini Research, Morris, MN at an estimated cost of $1 10 for Documentation, $5,046.50 for Photographic Documentation; as the Memorandum of on 5-04-2021. This motion carried

At 10: 19 AM, Probation Director Les Schultz and STS Crew leader Eric Bruns met with the County Board. A motion was offered Commissioner Borchert, and was seconded by Commissioner Windschitl, to and file the Sentence-to-Service (STS) Crew Leaders' and the Juvenile STS Quarterly Reports for 4-1-2021 through 6-30-2021. This motion carried unanimously.

At 10:26 AM, Minnesota Extension Services Director Bonnie Christiansen met with the Board. A motion was offered by Commissioner Veerkamp, and was seconded by Commissioner to approve the Memorandum of Agreement between the University of Minnesota and Brown County for providing Extension programs locally and Employing County Extension Staff for the period of 1-1-2022 through 12-31- 2024 and the Addendum to 2022-2024 MOA Positions Worksheet Brown County Staff Position. After limited discussion, a motion was offered by Commissioner Borchert, and was seconded Commissioner Berg, to table the vote on the MOA in the next 30 This motion carried 3-1, with Commissioner Windschitl

At \0:47 AM, Facilities Manager Jesse Kral met with the County Board. A motion was offered by Commissioner Windschitl, was seconded by Commissioner to approve the quote from Construction, New Ulm, MN in the amount of $3,881.25 (including labor and materials) to install an July 27, 2021 101

Window in the Attorney Office. This motion carried on a roll call vote of 4-0. One additional bid was received from 27 North Builders, Eye, MN in the amOlmt of$4,070.00,

Correspondence C-4 was and filed. C-4. Commissioner PPt''''"mfl reported on the Ad and Rural Board

At I 0:52 AM, Southern Minnesota Initiative Foundation Philanthropy Officer Alissa Oeltjenbruns met with the County Board. A motion was offered by Commissioner and seconded by Commissioner Veerkamp, to accept and file the report on the Southern Minnesota Initiative Foundation as and include and amount of $3,000 in the draft 2022 county subject to final budget as funding for the Southern Minnesota Initiative Foundation, This motion carried unanimously.

At 11 :03 AM, Veterans Services Director Greg Peterson met with the COlmty Board. A motion was offered by Commissioner Borchert, and seconded by Commissioner to rescind Resolution 202 J-15 approved the County Board on 7-13-2021 as it included incorrect language. This motion carried

Board considered Brown County Resolution 2021-17 for the $10,000 FY22 CVSO Enhancement Grant as follows: Resolution No. 2021-17 Brown County Resolution

The following Resolution was offered by CommissIoner Borchert and moved for adoption at a Regular held on July 221 at the Brown County New MN: BE IT RESOLVED, that the County enter into the attached Grant Agreement with the Minnesota of Veterans Affairs (MDVA) to conduct the following County Veterans Service Office Operational Enhancement Grant Program. The must be used to provide outreach to the Veterans; to assist in the of combat Veterans into to collaborate with other social service educational institutions, and other community for the purposes of services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county Veterans service in Minnesota Statutes 197.608 and Minnesota Laws 2021, 1st Special U"~~'V'''' Subdivision 2. This Grant should not be used to or other

IT FURTHER RESOLVED by the Brown County Board of Commissioners that the Brown County Veteran Service be authorized to execute the attached Grant Contract for the above-mentioned on behalf of the County, Seconded by Commissioner Berg and the same put to a vote was duly carried. This Resolution shall become effective immediately and without publication. Adopted the following vote: 4 Nayes 0 absent), Dated this 27tl1 day of July, 2021,

Chairman, Brown County ATTEST:

At 11 :06 AM, Administrator Sam Hansen presented several items to the County Board. A motion was offered by Commissioner and seconded by Commissioner Windschitl, to approve the appointment of Richmond Scharf as a Veteran's Volunteer Shuttle Driver, effective 7-27-2021. This motion carried

A motion was offered by Commissioner Borchert, and seconded by Commissioner conditional Full-Time Dispatcher position offer to Lori Braun at $21.18/hour (Grade etfective hire date to be determined upon completion and receipt of satisfactory results of the nrp_prrm background checks/screenings. This motion carried unanimously. July 27, 2021 102

A motion was offered by Commissioner Windschitl, and seconded Commissioner Berg, to approve the conditional Full-Time position offer to Melissa Wall at 1.IS/hour XI, Entry) with an effective hire date to be determined upon completion and of results of the pre-employment background This motion carried

A motion was offered by Commissioner Borchert, and seconded Commissioner Veerkamp, to approve the conditional appointment of Erin Kissner as FT Intake Social Worker in the Human Services Dept., contingent upon results of a pre-employment background at the hourly wage of $29.68 (Grade 5) with an anticipated start date of 8-16-2021. This motion carried unanimously.

A motion was offered by Commissioner and seconded by Commissioner Berg, to accept the "~'5H<"'''''' of Kristy Part-Time Heartland Bus Driver effective 9-01-2021, and authorize to recruit for a Part-Time Heartland Bus Driver (up to 29 hours per This motion carried unanimously.

A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Veerkamp, to approve the appointment of Debra Heiling as Part-Time (up to 20 hours per week) Facilities Technician at the Sleepy Eye location at $ 12.80/hour (Grade IV, 5) with an hire date of 8-2-2021 pending results of pre employment screenings. This motion carried unanimously.

The County Board considered Brown County Resolution 2021-18 approving the Proclamation of 2021 as Staff Appreciation Day as follows: Resolution No. 2021-18 Brown Staff Day Proclamation

Resolution was offered by Commissioner and moved for at a held on 2021 at the Brown Courthouse, New Ulm, MN:

lLl"\'LI"","'-'_ county staff serve as the cornerstone of this dedicating their time, skills, and expertise for the benefit of their and

WHEREAS, county staff went beyond taking on personal to continue essential services to the citizens of our county during the COVID-19 and

in addition to their duties, many county staff were called upon and new and responsibilities during the pandemic such as expediting the distribution of thousands of dollars in economic recovery appropriations, empowering the survival of our local business community; managing a deluge of mail-in ballots in an unprecedented federal and, local public health education outreach to flatten the curve; and

the state has turned the corner on the COVID-19 f.'''''''''''-'''U',"" county staff continue their exemplary work, with recovery through vaccination roll outs and for the American Rescue Plan's multi-year recovery effort; and

WHEREAS, the work of county staff over the past year and a half have kept the doors of the county open and our community healthier, and productive throughout months of unprecedented global transition; and

President Sve and the Board of the Association of Minnesota Counties requested the Office of Governor Walz and Lt. Governor to proclaim July 27, 2021 as County Staff Appreciation and their

NOW, we, the Brown County Board of Commissioners, July 27, 2021 as County Staff Appreciation and extend our thanks to the staff of our county and express for their commitment to excellence in service the COVID-19 pandemic. July 27, 2021 103

Seconded by Commissioner Windschitl and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication. Adopted by the following vote: Ayes 4 Nayes 0 (Simonsen absent). Dated this 27th day of July, 2021. /s/ Anton Berg Chairman, Brown County Board of Commissioners ATTEST:

/s/ Sam Hansen Administrator, Brown County

At II: 15 AM, Correspondence C-I thru C-3 and C-5 thru C-7 were accepted and filed.

At II :32 AM, Calendars were coordinated for the next two week period .

There being no further business, Chairman Berg declared the Meeting adjourned at II :35 PM.

hair z~ Sam Hansen .. . Brown County Administrator Brown County, Minnesota 8/12/2021 Registration Now Open! AMC Fall Policy Conference | September 16 - 17, 2021 | Arrowwood - Alexandria

Subscribe Past Issues Translate

View this email in your browser Register and Reserve Your Lodging Today!

Tentative Schedule Lodging *Individual Committee Agendas Coming Soon! Arrowwood Resort & Download Agenda Conference Center, Alexandria Pre-Conference Events: Phone: 1-866-386-5263 Wednesday, September 15, 2021 You are responsible for making 1:00 – 4:30 p.m. | Pre-Conference Registration Open your own lodging reservations 11:00 a.m. – 12:30 p.m. | AMC Board of Directors at Arrowwood by August 16, 1:00 – 4:00 p.m. | Practical Tools to Navigate the Partisan Divide 2021, to receive the group rate! 5:00 – 6:30 p.m. | Pre-Conference Reception - Dinner on your own

7:00 – 9:30 p.m. | Minnesota Rural Counties AMC Group Rates: $119 Standard Room/$149 Suites + Policy Conference: tax per night. Thursday, September 16, 2021 Make your reservations by 7:00 a.m. | Registration Open calling 1-866-386-5263 7:00 – 9:00 a.m. | Breakfast Buffet and be sure to mention the 9:00 a.m.- 12:00 p.m. | Welcome & General Session Association of Minnesota 9:00 a.m. | American Rescue Plan Act (ARPA) Update Counties Policy 10:30 a.m. | Beyond Polarization: Building Relationships Across Conference. Differences 12:00 p.m. | Lunch & Networking 1:00 – 4:00 p.m. | Policy Committee Meetings Conference 4:30 p.m. | Social Hour with Premier Business Partners Registration $250 per attendee 5:00 p.m. | Minnesota Counties Foundation Bean Bag Tournament https://mailchi.mp/mncounties.org/amcfallpolicyconference2021-updated12aug21 1/2 8/12/2021 Registration Now Open! AMC Fall Policy Conference | September 16 - 17, 2021 | Arrowwood - Alexandria

& Wine Pull (Pre-conference events Subscribe Past Issues Translate 6:30 p.m. | Dinner included)

Click here to register Friday, September 17, 2021 7:00 a.m. | Breakfast Buffet 7:30 – 8:15 a.m. | NACo Federal Update 8:30 – 11:30 a.m. | Policy Committee Meetings (continued) 11:30 a.m. | Adjourn

Follow or Like #mncounties on Facebook and Twitter!

Want to change how you receive these emails? You can update your preferences or unsubscribe from this list.

https://mailchi.mp/mncounties.org/amcfallpolicyconference2021-updated12aug21 2/2