MaRS Discovery District VENUE GUIDE For more information, please visit our website Table of Contents MaRS: An Inspiring Venue 3 Décor/Installations 11 Location Map and Opening Hours 4 Event End Time 11 Address 4 Audio-visual Services 12 Hours of Operation 4 Audio-visual Services (cont'd) 13 Getting to MaRS: Directions and Accessibility 5 Labour 13 Public Transportation – TTC 5 Preparing Your Presentation 13 Driving and Parking 5 Connectivity 13 Accessibility 5 Wi-Fi 13 Service Animals 5 SOCAN and Re:Sound 13 MaRS Events Team Overview 6 Food and Beverage Service 14 Events Team 6 Caterers 14 Audio-visual Services 6 Serving and Event Staff 14 Event Planning and Policies 7 Kitchen Access 14 Meeting Room and Event Space Capacity 7 Food and Beverage Service 14 Collaboration Rooms 7 Alcohol Service 15 Auditorium 7 Leftover Food Policy 15 Auditorium Concourse 7 Outside Food Vendors 15 MaRS Meeting and Event Space: Affiliated Caterers and Vendors 16 Rates and Information 8 Hotel Accommodations 17 Event Work-back Schedule 9 Health and Safety 18 Securing Your Preferred Event Date 9 Insurance 18 MaRS Event Contact 9 Waste and Recycling 18 Post-Event 9 Security 18 Event Planning and Policies 10 Lost and Found 18 Shipping, Receiving and Storage 10 Emergency Procedures 18 Load-in/Loading Bays – 48 hours in advance 10 Communications 19 Equipment and Furniture 10 Photography/Filming Permits 19 Event Planning and Policies 11 Media 19 Signage 11 Website Event Postings 19 MaRS Discovery District - Venue Guide / 2 MaRS: An Inspiring Venue As North America’s largest urban innovation hub, MaRS Discovery District helps Canada’s most- promising startups and scale-ups grow the economy and make a positive impact. MaRS offers a range of advisory and networking services ― all in an inspiring space that connects people and ideas. At the core of MaRS is the original brick façade of the old Toronto General Hospital, the site of the discovery of insulin. Today, our vibrant building boasts a soaring 62-foot-high glass atrium. It also hosts meeting spaces that draw more than 150,000 attendees to upwards of 2,000 meetings and events every year. In 2014, MaRS increased its footprint to 1.5 million square feet with the opening of its 20-storey West Tower. The tower was designed to LEED Gold standards, meaning it’s environmentally friendly with a healthy indoor space for occupants. Our exceptional meeting and event spaces are varied in terms of their size and facilities. The MaRS Collaboration Centre houses our full-service Auditorium, as well as more intimate and mid-sized rooms. State-of-the-art technology and on-site support are available to help foster effortless communication with people in the same room, or across the globe. All events – whether hosted by MaRS or people like you – connect guests to the larger innovation ecosystem, in Toronto and across the country. MaRS Discovery District - Venue Guide / 3 Location Map and Opening Hours ADDRESS MaRS 101 College Street Toronto, ON M5G 1L7 The Collaboration Centre (MaRS conference facility) is located in the MaRS South Tower HOURS OF OPERATION Monday to Friday Accessible daily: 6 a.m. – 11 p.m. Operation hours: 9 a.m. – 5 p.m. Access to the event space outside of these hours can be arranged through the MaRS Events team. Site visits can be booked with a member of the MaRS Events team in advance. Drop-in site visits are unavailable due to the hiGh volume of activity and events beinG hosted. MaRS Discovery District - Venue Guide / 4 Getting to MaRS: Directions and Accessibility MaRS is easily accessible by major modes of transportation, with direct access to public transportation. PUBLIC TRANSPORTATION – TTC SUBWAY: Line 1 to Queen’s Park Station STREETCAR: The eastbound and westbound 506 Carlton streetcar stops directly outside MaRS at the intersections of College Street and University Avenue, as well ACCESSIBILITY as College Street and Elizabeth Street. MaRS supports the full inclusion of persons with disabilities as set out in the Canadian Charter of Rights and Freedoms, Ontario Human Rights Code, the 2001 Ontarians with DRIVING AND PARKING Disabilities Act (ODA) and the 2005 Accessibility for Ontarians with Disabilities Act (AODA). Underground parking is available at MaRS at a cost of $4 per half hour, to a daily This policy has been prepared to outline what clients can maximum of $20. The MaRS underground expect of MaRS and ensures compliance within the AODA lot can be accessed via Elizabeth Street, legislation. MaRS will make reasonable efforts and use all just south of College Street on the west means at its disposal to ensure that the information or side of the road. Alternatively, when service requested is provided in a manner that is consistent driving northbound, it can be accessed via with the principles of independence, dignity and equality. University Avenue, just past the Peter This policy applies to MaRS employees, volunteers, Munk Cardiac Centre. Substantial contractors and agents that interact with members of the additional parking is available at a host of public on behalf of MaRS. Learn more here. parking garages and above ground lots SERVICE ANIMALS within a two-block radius. MaRS will permit any individuals with accessibility requirements, accompanied by a guide dog or other service animal, to enter MaRS premises that are open to the public. All service animals must be kept with the individual. Animal relief areas are accessible in the parkette located at 200 Elizabeth St (outside of the East doors of MaRS). MaRS Discovery District - Venue Guide / 5 MaRS Events Team Overview MaRS employs a team of event EVENTS TEAM professionals to assist with the To receive a main point of contact from the MaRS planning and implementation of Events team, please complete the Meeting and Event all events. The MaRS Events Space Request Form with your booking details. Once you have secured a date for your event, members of team is available to assist in the the MaRS Events Team will be assigned to help you with coordination of events; however, the planning and execution of your event. If you have our clients are responsible for all questions, or would like more information about events event planning, catering and at MaRS, please call the Events line at 647-255-1050. event rental arrangements, AUDIO VISUAL SERVICES staging and décor. MaRS AVS is responsible for the planning of all audio- visual, staging and technical needs for your event. As a client, your assigned MaRS Events team contact will introduce you to a member of AVS once your event has been confirmed. MaRS Discovery District - Venue Guide / 6 Event Planning and Policies MEETING ROOM AND EVENT SPACE CAPACITY For information about the size and rates of all MaRS event spaces, please see the MaRS Event Space Rate Card and Capacity Chart. COLLABORATION ROOMS The Collaboration Rooms (CRs) located on the ground floor of the MaRS Collaboration Centre host groups engaged in a variety of activities, from conferences to meetings. State-of-the-art audio-visual technology, wireless Internet connection, modern furnishings, natural light, plus patio access in several CRs make these spaces highly sought-after meeting venues. Many of these meeting spaces offer versatility and various setup styles. AUDITORIUM Located on the lower concourse, the Auditorium is a single-level, multi-purpose room with approximately 4,700 square feet of usable space and a maximum seating capacity of 350 people. Partitions are available to divide the room into three separate spaces. An adjacent Green Room is available at an additional cost to accommodate speakers and VIPs. AUDITORIUM CONCOURSE The Auditorium Concourse of provides a 2,000-square- foot event space that accommodates up to 350 people. This area can be arranged reception-style and can only be booked in conjunction with the Auditorium. For inquiries related to our Heritage Atrium or West Tower, please connect directly with a member of the MaRS Events team. MaRS Discovery District - Venue Guide / 7 MaRS Meeting and Event Space Rates and Information Located at the intersection of Canada’s business, academic, creative, government and research communities, the state-of-the-art facilities at MaRS offer a variety of space and room options that can be tailored to suit your needs. MARS RATE CHART - ROOM COST AND GUEST CAPACITY ROOM COST SET-UP STYLE AND GUEST CAPACITY ROOM AREA Partial day Full day Full day + Reception Boardroom Theatre Rounds Square EveninG feet/square metres CR1 $380 $480 -- -- 10 -- -- 312/28 CR2 $900 $1,100 $1,600 80 20 55 48 880/81 CR3 $1,100 $1,400 $2,000 100 24 80 72 1,114/103 CR4 $380 $480 -- -- 12 -- -- 290/26 Café $600 $800 $1,200 80 20 55 48 1,015/94 Atrium — $3,000 -- -- -- -- -- -- 8,411/781 Heritage* (evening only) Atrium —West* $3,000 -- -- -- -- -- -- 4,825/448 (evening only) Auditorium $3,500 $5,000 $7,500 400+ -- 350 250 4,561/423 Green Room $500 $500 $500 -- 10 32 32 590/54 (in conjunction with Auditorium only) Auditorium $500 $750 $1,000 350 -- -- -- 2,160/200 Concourse (in conjunction with Auditorium only) *Certain conditions may apply when booking the Atrium spaces. Notes: • Additional audio-visual fees apply based on specific event needs. • Seating is based on in-house furniture and equipment and may be less than estimated based on staging and food-service requirements. • Both CR2 and the Auditorium can be divided into smaller breakout spaces, equipped with independent basic audio-visual systems. • Applicable taxes extra. Rates subject to change, rooms subject to availability. MaRS Discovery District - Venue Guide / 8 Event Work-back Schedule SECURING YOUR PREFERRED EVENT DATE Once a point of contact has been assigned, you will be supplied with a venue contract.