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Preston Bissett Parish Council Meeting

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Preston Bissett Parish Council Meeting Preston Bissett Parish Council Meeting Parish Councillors are summoned to attend the Parish Council Meeting to be held on Thursday 4th April 2019 in The Old School Preston Bissett, the meeting will commence at 7.45pm. Members of the Public are welcome to attend ------------------------------------------------------------------------------------------------------------ AGENDA Apr419/001 Apologies Apr419/002 Declaration of Interests Apr419/003 Approval of Minutes from 14th March 2019 Meeting Apr419/004 Payments and Finances for Approval by the Parish Council Apr419/004-1 Clerks Salary £108.00 Payable to Mrs H Nethercleft (March) (18 hours worked) Apr419/004-2 HP Printer Cartridge refill £5.49 Payable to Mrs H Nethercleft Apr419/004-3 Tree Surgery – Survey and works in Recreation Ground £570 Payable to Tree Solutions Apr419/004-4 Streetlighting Maintenance – Quarter ending 31/3/19 £78.30 Payable to E.On Apr419/004-5 BMKALC Annual Membership fee (Inc. NALC membership) £45.06 Payable to Bucks & Milton Keynes Association of Local Councils Apr419/004-6 Microsoft 365 Annual Subscription – Paid by Clerk £59.99 Payable to Mrs H Nethercleft Apr419/004-7 Printer Paper – 500pgs £6.99 Payable to Mrs H Nethercleft Apr419/004-8 Telephone Calls Oct 2018-April 2019 £20.04 Payable to Mrs H Nethercleft Apr419/004-9 Salvation Army Clothing Bin Payment received £2.28 Apr419/005 Planning Applications received prior to the meeting Apr419/006 Yearly Planner Action Apr419/006-1 Clerk booked Melanie Rose (Clerk to Waddesdon PC) to audit our accounts, Standing orders, policies and risk assessments, Thursday 25th April, 7pm. Apr419/006-2 Register of interests to be completed annually by Councillors. Clerk distributed forms for Councillors to complete. Once all received, Clerk will submit to ADVC. Clerk still to receive from Matt Killick and Nic Wheble. Apr419/006-3 Quarterly Finance update from RFO Apr419/006-4 Annual VAT return to be submitted – Clerk submitted claim for period March 2018 to March 2019 for £885.66 Apr419/006-5 GDPR, Publications policy and Freedom of Information policy annual review Apr419/006-6 Office 365 renewal £59.99 per year – Clerk renewed. Apr419/006-7 Accounts submitted to PKF Littlejohn once audited, with exemption noted. Apr419/006-8 Insurance review required . Apr419/007 Correspondence Apr419/007-1 PBPC received a msg via the website from Sally Gulliver, noting a lot of rubbish around the village and asking whether a working party will be set up to collect it. Council to consider adding rubbish collection around the village to the renovation checklist and working party schedule? Apr419/007-2 Information added to the Noticeboard: • Stowe NT – Support Head Gardener Barry’s Hike, with free entry to the Park and Visitor Centre 23rd March 2019. • Mission Mud for the British Legion • Notice of Review of Polling Stations – PC to respond separately. Apr419/007-3 Jackie Woods, Village Liaison has been approached with a complaint about Dog Walker picking up their dogs droppings, but leaving the bags hanging on trees of in hedgerows. Clerk noted that we have added a page on the website re: walking including a map of the public rights of way, and we've attached a link to the Country Code, which also states that you should pick up your dogs droppings. This information has recently been sent out to all. It is a concern that Villagers are not picking up their dogs droppings/picking it up, but leaving bags hanging around. Jackie would like to ask the PC’s advice on how best to tackle this issue. Apr419/007-4 Jackie Woods, Village Liaison noted that charity bags of clothes were being left out by Villagers for collection, and requested that a reminder of our Village Clothing Bin was re- circulated. This was done 26/3/19. Apr419/007-5 Mark Payne has kindly chased Gigaclear to get an update on the status of the Village Broadband connection. It would appear that the connection date has once again been put back, this time until end of Q2. Notice has been added to the website. Apr419/007-6 Church Wardens have informed the PC that the School Hire Fee will increase to £10/hour after our block booking has ended (January 2020). Apr419/008 Meetings and Training Apr419/008-1 Buckingham Local Area Forum - Thursday 13th June 2019 6.30 pm. Proposed venue: Tingewick Village Hall, Main St, Tingewick, Buckingham MK18 4NN – Nic Wheble unable to attend. Councillor to take his place? Apr419/008-2 AVDC is introducing a new planning portal and we were invited to a demonstration on 25th March 2019. Neither the Clerk or Planning officer (Graham Gulliver) were able to attend. Apr419/009 Action List See list attached for updates Apr419/010 Items for the next Agenda Apr419/011 Date of next meeting - May 2nd 7pm Cheryl Snudden from HS2, then 7.30pm Village annual Meeting, 8.15pm PBPC meeting Note changes to future meeting dates below: 6th June 7.45pm 11th July 7.45pm Apr419/012 Close of Meeting Apr419/013 Open Forum Meeting end: Hollie Nethercleft, Clerk:[email protected] Preston Bissett Parish Council website www.prestonbissett.co.uk Email: [email protected] Action List Reference Issue and Background Action required Person Actioning Dec618/007 - Review of Street lighting monthly cost, To Investigate possibility of simply NW 1 quarterly maintenance fee, and option to replacing current bulbs with LED bulbs, transfer to solar power. Streetlighting is one which would be the cheapest option, to see of our largest costs. The Chairman asked if this is viable, and to see if there is a local Nic Wheble and Clerk to investigate Electrician who is interested in the ownership of current ‘lampposts’, any maintenance contract of the street lights. limitations we have regarding options to Nic to report back. Clerk has contacted switch providers, obtain quotes from other E.On for light fitting information for Nic, providers and look into all options available who has made enquiries regarding LED for the Village, and report findings. (See options appendix of 6/12/18 Minutes for full details of Clerk’s findings). Clerks findings discussed, Pat Webb has started investigations into PW and decision made to investigate options via the options available and types of Grants, EDF Energy and report back and has put together her findings to report. Dec618/007- Offer of woodcarving for the Village. Close once bench arrived – chased for Clerk 2 Woodcarver has said that they will update 22/1/19. Due February. Close; endeavour to get the bench delivered before Bench not arrived. Christmas. Dec618/007- Finances & Banking – PBPC has three bank New mandate needs to be completed, GE 3 accounts bank has NOT change any of the details • Statements to be sent to Clerks or Nic’s as requested in January. GE to complete address and submit new mandate, and re-submit • Account 3 – does it still have money in it, again, clerk posted 19/3/19. can this be transferred to account number 2, and then closed? Clerk to re-apply for internet access once Clerk • Account 1 & 2 then need internet banking new mandate processes (10 days after (not for payment set up, but to be able to submitting). do account to account transfers so that one account can be for our Precept and Once Clerk has access online, she will re- Clerk regular payments, and the other for any assess what needs to be done, such as income we receive (clothing bin, etc), for change of address, savings account savings) so that we can accurately view balances. Can we also check how far balances, old account closures, etc. internet banking takes us, ideally we need 7 years. We can also then cancel paper statements, which will save on storage and make us more eco-friendly! • Account 1 we need to change the cheque book signatories from Graham G to Nic W and new cheque book ordered. • Account 2 – can this be a savings account i.e. can we earn some interest on this? Dec618/007- Buckingham Landscapes had quoted for Matt contacted Buckingham Landscapes, Clerk 15 monthly cuts of the grass surrounding the who claim to have untaken work at the Rec play areas, and bin emptying, but to our ground three times this year. Matt has knowledge no work has been done and no requested and invoice and terminated the invoices have been received (Estimated cost contract. Clerk awaiting invoice was £640 +Vat) Dec618/007- New Homes Bonus Grant – Grant submitted keep monitoring log and submit final Clerk 9 13/11/18 photos and invoices to NHB scheme. Actioned Grant of £1000 received, Clerk to collect from Greenbarnes Ltd, arrange installation, Matt suggested try to sell the old MK noticeboard. Clerk photographed and Matt advertised. Clerk gave dimensions to Matt. Sold for £35.00. Closed. Dec618/007- Village Website Graham Gulliver requested that Church GG 4 Warden details be listed on the website. Clerk asked that these details be sent to her to be added. Mar1419/007-1 A letter of Complaint has been received Clerk to send response as per PC’s Clerk/GE regarding the works carried out by the Tree instructions. Letter sent. Further Surgeons to the Recreation Ground on 27th response received. GE met with Mr. February 2019. D’Silva and agreed a process going forward. (See Appendix 1). Closed. Mar1419/007-2 Recreation Ground Works GE has updated the renovation list and MK & Clerk asked that Clerk arranges dates in April and to request help from the Village in clearing and tidying the rec. ground and playground before the new contractors start work in maintaining it over the summer.
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