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Table of contents Message from the Mayor and Chief Executive ............................................. 1 Introduction and Document Overview ........................................................... 2 Levels of Service Compliance ....................................................................... 4 Council’s Vision: Community Outcomes ....................................................... 8 Governance and Leadership Group ............................................................ 12 Network Groups of Activities ....................................................................... 14 Community Services Group ........................................................................ 17 Community Development Group ................................................................. 20 Regulatory Services Group ......................................................................... 22 Financial Summary for the year ended 30 June 2014 ................................ 24 Financial Information for the year ended 30 June 2014 ............................ 26 Financial Statements for the year ended 30 June 2014 ............................ 27 Whole of Council Funding Impact Statement for the year ended 30 June 2014 ............................................................................................................ 28 Audit Report ................................................................................................ 29 2013/14 Annual Report Summary - Hauraki District Council Message from the Mayor and Chief Executive We are pleased to report on a successful 2013/14 year and wish to thank you for taking the time to read the Hauraki District Council 2013/14 Annual Report. The Annual Report details the Council’s performance for the year 1 July 2013 to 30 June 2014, and reports against the second year of the 2012-22 Hauraki Long Term Plan and the 2013/14 Annual Plan. Financially, Council has ended the year in a sound position. Debt was expected to be $35.6 million at year end, but the actual debt at 30 June 2014 was $29.5 million, which is down by 17% on forecast. This is largely the result of reprogramming the timing of some capital works. Langley Cavers John Tregidga Chief Executive Mayor The Council continues to focus on the upgrade of its water supplies to improve security of supply and to meet the New Zealand Drinking Water Standards. Work is still ongoing for many of these major water supply projects such as the upgrade of the Paeroa and Waihi treatment plants and the connection of some surrounding smaller supplies to those plants, the alternative water source for Waihi and the treatment upgrade at Waitakaruru. The Council was pleased to have completed the Waitakaruru raw water storage project in 2013/14, which will provide a reserve of water for the Plains supply area during the drier summer months. The Council completed the Waihi to Waikino leg of the Hauraki Rail Trail in 2013/14 with the official opening ceremony and gala day being held on 28 September 2013. Since it first opened in May 2012, the Hauraki Rail Trail has continued to provide a major boost to the local economies of the three districts that the Trail runs through. The Council is continuing to work with the Hauraki Rail Trail Charitable Trust, which operates and maintains the Trail, to raise the funding required to proceed with stage two of the Trail – from Kopu to Kaiaua. The construction of the new Waihi Library and Service Centre was completed in 2013/14, with an official opening held in March 2014. The total project cost $1.7million and the building has become a well used community asset. Planning and design of a new Paeroa Library will be undertaken in the 2014/15 year. Many capital works projects have been completed in 2013/14. For the major projects not completed, considerable progress has been made towards their completion. For an overview of the key capital works and other projects undertaken during the 2013/14 year see page 6. We would like to record our thanks to those long serving Councillors who chose to stand down for the 2013 local government elections: Sel Baker (15 years), Don Challis (18 years) and Mary Carmine (21 years). We would also like to welcome our two new Councillors, Don Swales of the Plains Ward, and Pam Keall of the Waihi Ward. The Council is pleased to have made good progress with its water capital works programme in the last year, and is pleased to have delivered rates increases that were less than forecast. The challenge is ever present to provide our communities with the services and facilities they need in a way that is affordable and manageable for the ratepayers of today and tomorrow. This will be a key focus as we prepare our 2015-25 Hauraki Long Term Plan. Thank you for taking the time to read our Annual Report Summary. We look forward to working with you in 2014/15. John Tregidga Langley Cavers Mayor Chief Executive 1 2013/14 Annual Report Summary - Hauraki District Council Introduction and Document Overview Your Elected Members 2013/14 Mayor District Mayor Mr John P Tregidga, MNZM, JP (07) 862 8956 [email protected] Waihi Ward Plains Ward Paeroa Ward Councillor – Councillor – Councillor - Chairperson Deputy Mayor Chairperson Mr Harry Shepherd Mr Bruce A Gordon Mrs Julie M Bubb, J.P. (07) 863 7589 (07) 867 7436 (07) 862 7188 Councillor – Councillor – Councillor – Deputy Chairperson Deputy Chairperson Chairperson Mrs Gill Leonard, Mr Paul A Milner Mr Max P McLean J.P. (07) 862 7759 (07) 863 5151 (07) 867 7535 Councillor Councillor – Councillor Deputy Mrs Pam Keall Chairperson Mr Toby Adams (07) 863 6996 (07) 862 6993 Mr Greg Harris (07) 867 7609 Councillor Councillor Councillor Mr Ashley Tubman, Mr Donald H Mr James Thorp J.P. Swales (07) 862 7782 (07) 863 8681 J.P. (09) 232 2755 Note: For a full list of all Council committees, chairpersons and members, see Appendix 2: Council Committees, in the full 2013/14 Annual Report (available on the Council website www.hauraki- dc.govt.nz). 2 2013/14 Annual Report Summary - Hauraki District Council Introduction This is a summary of the 2013/14 Annual Report adopted by the Hauraki District Council on 29 October 2014. The purpose of this document is to provide an overview of the Council’s achievements from the 2013/14 financial year. This document is not a complete representation of the full Annual Report, but is a summary of the Council’s key financial and non-financial performance as measured against the targets, objectives and projects set out in the 2012-22 Hauraki Long Term Plan for the 2013/14 year and in the 2013/14 Annual Plan. The full 2013/14 Annual Report is available from the Hauraki District Council offices and libraries in Ngatea, Paeroa and Waihi, by phoning 07 862 8609 or 0800 734 834 (from within the District), or by downloading from the Council’s website - www.hauraki-dc.govt.nz. The Council’s Activities As detailed in the 2012-22 Hauraki Long Term Plan and 2013/14 Annual Plan, the Council undertakes a wide range of services that are arranged into ten Groups of Activities. Each Group contains one or more Activities that are presented together within that Group due to likeness, legislation or logic. As required by the Local Government Act 2002, five of those Groups are mandatory and the Hauraki District Council has five additional Groups. The Council’s Groups of Activities are as follows: Mandatory Groups of Activities: Roading (the provision of roads and footpaths) Community Services Water Supply (water supply) . Community Recreation Wastewater (sewerage and the treatment and . Community Facilities disposal of sewage) Stormwater (stormwater drainage) Community Development Land Drainage (flood protection and control . Community Growth works) . Community Initiatives Additional Groups of Activities: Regulatory Services Solid Waste . Resource Management Implementation . Building Control Governance and Leadership . Community Protection . Democracy . Animal Control . Iwi Liaison . Policy Development This summary document provides the following summarised information: a brief description of the Activity or Group of Activities the Community Outcomes the Activity or Group of Activities contributes to (shown by the Community Outcomes icons). levels of service compliance tables, with some non-financial performance measures highlighted. 3 2013/14 Annual Report Summary - Hauraki District Council Levels of Service Compliance The Council, as part of its development of the Hauraki Long Term Plan, sets levels of service for its ten Groups of Activities. These levels of service are the Council’s commitment to the community regarding what can be expected for the delivery of services, facilities, infrastructure and projects. A level of service can be anything from the cleanliness of the Council’s public toilets or halls, to the delivery of a roading network that addresses safety and amenity issues. In order to measure the achievement of these levels of service, the Council maintains a number of ‘non- financial performance measures’. The Council had 118 non-financial performance measures listed in the 2012-22 Hauraki Long Term Plan for the 2013/14 year. Collectively, of those 118 targets: 85 of 118 were achieved (72%). 32 of 118 were not achieved (27%). 1 of 118 was not applicable in the 2013/14 year (1%). Overview of Levels of Service – ‘Not Achieved’ As shown above, 27% of the Council’s non-financial performance measures were not achieved for various reasons. Some of the significant areas of non achievement, as well as ways in which
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