Table of contents
Message from the Mayor and Chief Executive ...... 1
Introduction and Document Overview ...... 2
Levels of Service Compliance ...... 4
Council’s Vision: Community Outcomes ...... 8
Governance and Leadership Group ...... 12
Network Groups of Activities ...... 14
Community Services Group ...... 17
Community Development Group ...... 20
Regulatory Services Group ...... 22
Financial Summary for the year ended 30 June 2014 ...... 24
Financial Information for the year ended 30 June 2014 ...... 26
Financial Statements for the year ended 30 June 2014 ...... 27
Whole of Council Funding Impact Statement for the year ended 30 June 2014 ...... 28
Audit Report ...... 29
2013/14 Annual Report Summary - Hauraki District Council
Message from the Mayor and Chief Executive
We are pleased to report on a successful 2013/14 year and wish to thank you for taking the time to read the Hauraki District Council 2013/14 Annual Report. The Annual Report details the Council’s performance for the year 1 July 2013 to 30 June 2014, and reports against the second year of the 2012-22 Hauraki Long Term Plan and the 2013/14 Annual Plan.
Financially, Council has ended the year in a sound position. Debt was expected to be $35.6 million at year end, but the actual debt at 30 June 2014 was $29.5 million, which is down by 17% on forecast. This is largely the result of reprogramming the timing of some capital works. Langley Cavers John Tregidga Chief Executive Mayor The Council continues to focus on the upgrade of its water supplies to improve security of supply and to meet the New Zealand Drinking Water Standards. Work is still ongoing for many of these major water supply projects such as the upgrade of the Paeroa and Waihi treatment plants and the connection of some surrounding smaller supplies to those plants, the alternative water source for Waihi and the treatment upgrade at Waitakaruru. The Council was pleased to have completed the Waitakaruru raw water storage project in 2013/14, which will provide a reserve of water for the Plains supply area during the drier summer months.
The Council completed the Waihi to Waikino leg of the Hauraki Rail Trail in 2013/14 with the official opening ceremony and gala day being held on 28 September 2013. Since it first opened in May 2012, the Hauraki Rail Trail has continued to provide a major boost to the local economies of the three districts that the Trail runs through. The Council is continuing to work with the Hauraki Rail Trail Charitable Trust, which operates and maintains the Trail, to raise the funding required to proceed with stage two of the Trail – from Kopu to Kaiaua.
The construction of the new Waihi Library and Service Centre was completed in 2013/14, with an official opening held in March 2014. The total project cost $1.7million and the building has become a well used community asset. Planning and design of a new Paeroa Library will be undertaken in the 2014/15 year.
Many capital works projects have been completed in 2013/14. For the major projects not completed, considerable progress has been made towards their completion. For an overview of the key capital works and other projects undertaken during the 2013/14 year see page 6.
We would like to record our thanks to those long serving Councillors who chose to stand down for the 2013 local government elections: Sel Baker (15 years), Don Challis (18 years) and Mary Carmine (21 years). We would also like to welcome our two new Councillors, Don Swales of the Plains Ward, and Pam Keall of the Waihi Ward.
The Council is pleased to have made good progress with its water capital works programme in the last year, and is pleased to have delivered rates increases that were less than forecast. The challenge is ever present to provide our communities with the services and facilities they need in a way that is affordable and manageable for the ratepayers of today and tomorrow. This will be a key focus as we prepare our 2015-25 Hauraki Long Term Plan.
Thank you for taking the time to read our Annual Report Summary. We look forward to working with you in 2014/15.
John Tregidga Langley Cavers Mayor Chief Executive
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Introduction and Document Overview
Your Elected Members 2013/14
Mayor
District Mayor
Mr John P Tregidga, MNZM, JP (07) 862 8956 [email protected]
Waihi Ward Plains Ward Paeroa Ward
Councillor – Councillor – Councillor - Chairperson Deputy Mayor Chairperson
Mr Harry Shepherd Mr Bruce A Gordon Mrs Julie M Bubb, J.P. (07) 863 7589 (07) 867 7436 (07) 862 7188
Councillor – Councillor – Councillor – Deputy Chairperson Deputy Chairperson Chairperson Mrs Gill Leonard, Mr Paul A Milner Mr Max P McLean J.P. (07) 862 7759 (07) 863 5151 (07) 867 7535
Councillor Councillor – Councillor Deputy Mrs Pam Keall Chairperson Mr Toby Adams (07) 863 6996 (07) 862 6993 Mr Greg Harris (07) 867 7609
Councillor Councillor Councillor
Mr Ashley Tubman, Mr Donald H Mr James Thorp J.P. Swales (07) 862 7782 (07) 863 8681 J.P. (09) 232 2755
Note: For a full list of all Council committees, chairpersons and members, see Appendix 2: Council Committees, in the full 2013/14 Annual Report (available on the Council website www.hauraki- dc.govt.nz).
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Introduction This is a summary of the 2013/14 Annual Report adopted by the Hauraki District Council on 29 October 2014. The purpose of this document is to provide an overview of the Council’s achievements from the 2013/14 financial year. This document is not a complete representation of the full Annual Report, but is a summary of the Council’s key financial and non-financial performance as measured against the targets, objectives and projects set out in the 2012-22 Hauraki Long Term Plan for the 2013/14 year and in the 2013/14 Annual Plan.
The full 2013/14 Annual Report is available from the Hauraki District Council offices and libraries in Ngatea, Paeroa and Waihi, by phoning 07 862 8609 or 0800 734 834 (from within the District), or by downloading from the Council’s website - www.hauraki-dc.govt.nz.
The Council’s Activities As detailed in the 2012-22 Hauraki Long Term Plan and 2013/14 Annual Plan, the Council undertakes a wide range of services that are arranged into ten Groups of Activities. Each Group contains one or more Activities that are presented together within that Group due to likeness, legislation or logic. As required by the Local Government Act 2002, five of those Groups are mandatory and the Hauraki District Council has five additional Groups. The Council’s Groups of Activities are as follows:
Mandatory Groups of Activities: Roading (the provision of roads and footpaths) Community Services Water Supply (water supply) . Community Recreation Wastewater (sewerage and the treatment and . Community Facilities disposal of sewage) Stormwater (stormwater drainage) Community Development Land Drainage (flood protection and control . Community Growth works) . Community Initiatives
Additional Groups of Activities: Regulatory Services Solid Waste . Resource Management Implementation
. Building Control Governance and Leadership . Community Protection . Democracy . Animal Control . Iwi Liaison . Policy Development
This summary document provides the following summarised information: a brief description of the Activity or Group of Activities the Community Outcomes the Activity or Group of Activities contributes to (shown by the Community Outcomes icons). levels of service compliance tables, with some non-financial performance measures highlighted.
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Levels of Service Compliance
The Council, as part of its development of the Hauraki Long Term Plan, sets levels of service for its ten Groups of Activities. These levels of service are the Council’s commitment to the community regarding what can be expected for the delivery of services, facilities, infrastructure and projects. A level of service can be anything from the cleanliness of the Council’s public toilets or halls, to the delivery of a roading network that addresses safety and amenity issues.
In order to measure the achievement of these levels of service, the Council maintains a number of ‘non- financial performance measures’. The Council had 118 non-financial performance measures listed in the 2012-22 Hauraki Long Term Plan for the 2013/14 year. Collectively, of those 118 targets:
85 of 118 were achieved (72%). 32 of 118 were not achieved (27%). 1 of 118 was not applicable in the 2013/14 year (1%).
Overview of Levels of Service – ‘Not Achieved’ As shown above, 27% of the Council’s non-financial performance measures were not achieved for various reasons. Some of the significant areas of non achievement, as well as ways in which we are planning on improving the results, have been highlighted below. For further non-financial performance results see the Levels of Service Compliance tables within this document.
Iwi Liaison The Council has a commitment to progressing an ongoing dialogue with Iwi. One of the mechanisms in place for achieving this is via the Mana Whenua Forum that was previously established by the Council and Iwi. By agreement between the Council and Iwi, meetings of the Forum were suspended during 2013/14 as the key participants agreed that the Iwi priority at that time was progressing the Hauraki Treaty Settlements with the Crown.
Roading The Council did not fully achieve its new footpath programme for the 2013/14 year. The programme was re-prioritised during 2013/14 and Kerepehi Town Road footpath given a higher priority. As a result the Russell Street footpath in Paeroa was not completed until July 2014.
Water Supply The Water Supply Group of Activities had a target of completing the Waihi water supply upgrade to New Zealand Drinking Water Standards in the 2013/14 year. This was not completed in time as both the Waihi and Paeroa treatment plant upgrades were rescheduled to the 2014/15 year. This deferral was part of a part of a wider review of the water capital works programme to ensure that the Council could receive a subsidy of $5million from the Ministry of Health to meet new Drinking Water Standards.
In order to meet its level of service that water resources are used efficiently and sustainably, the Council measures its compliance with its resource consent conditions (for residual flow and maximum take) for all its supplies. This was not achieved in 2013/14. Some minor breaches of maximum take occurred at Waikino and Mackaytown due to leaks and filter blockages. Residual flow requirements were breached at Waitakaruru River intake on State Highway 25 arising from drought conditions combined with unconsented usage of water upstream from the take.
Wastewater The Council largely met all of its resource consent conditions for its seven sewage treatment plants and discharges. However, there were some one-off exceedances of consent conditions in relation to discharge limits at Whiritoa, an algal bloom resulting in a suspended solids non-compliance and two discharge limit exceedances in Turua, an ammonia concentration exceedance at Paeroa, and a discharge limit exceedance due to a high rainfall event at Kerepehi.
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Swimming Pools Total patronage at the Council’s three swimming pools over the 2013/14 year was slightly below the target set as a result of poor weather which lead to the Council shortening the swimming season by four weeks.
Satisfaction Survey Results The Council annually measures user satisfaction for 15 categories of services it provides and then forecasts what it hopes to achieve in satisfaction levels for the subsequent years. The results are also used by the Council in reviewing its service levels for the Hauraki Long Term Plan. The 2014 survey resulted in a combination of achieved and not achieved performance results in the Annual Report. In total nine satisfaction measures did not achieve their performance targets, these have not been addressed individually within this summary as they will be addressed as part of the draft 2015-25 Hauraki Long Term Plan. These results are reported in the full Annual Report (available on the Council website www.hauraki- dc.govt.nz).
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Overview of Capital Works Achieved in 2013/14
Roading: . 15km of resurfacing was completed in 2013/14 ($411,000) including 11 sites in the Plains Ward (8km in total), five sites in the Paeroa Ward (2km in total), and 14 sites in the Waihi Ward (5km in total). The expenditure was less than detailed in the Long Term Plan as the same level of service could be achieved with less funding without compromising the condition of the roading network. . $485,000 was spent on area-wide pavement treatment in 2013/14. The programme included 1km in Kaihere Road (Kaihere) and 1.5km in Pukekauri Road (Waihi) (of which 70% was completed at the end of the 2013/14 year). A proportion of the funding that was allocated for drainage improvements and minor seal widening from the associated improvements category will contribute to funding this work, as these projects included related works at the same time.
Water Supply: . The Waitakaruru raw water storage facility was completed. This project was undertaken over three years with a total cost of $2.9 million. The facility was primarily designed so that sufficient raw water storage is available during summer periods.
Stormwater: . Open drains were piped underground in Raratuna Street, Bagnall Square and Te Angi Street in Turua (122 meters in total); and Paul Drive and Ngatea Primary School grounds in Ngatea (193 meters in total). Piping of open drains was completed in Russell Street, Waihi. . 128m of failed concrete pipe was replaced in Normanby Road in Paeroa (renewal and upgrade, $69,000). . 65m of pipe was replaced in Robert Street and 27m of pipe in Victoria Street in Waihi.
Solid Waste: . During the 2013/14 year the consented closure rehabilitation works were carried out at the old Waihi landfill. This site has now been covered, landscaped and grass planted.
Hauraki Rail Trail: . The Council completed the Waihi to Waikino leg of the Hauraki Rail Trail in 2013/14 with the official opening ceremony and gala day held on 28 September 2013. The Council has since been working towards securing consents and funding for the Kaiaua to Kopu leg of the Hauraki Rail Trail.
Community Services: . The construction of the new Waihi Library and Service Centre was completed and an official opening held in March 2014 ($1.6million spent in 2013/14, total project cost $1.7million). The library component of the total cost was $1.3million. . The Waihi events centre interior walls were repainted and Autex was installed to reduce noise levels and to improve durability of the walls for sports ($15,000). . The under surface of the Railway Reserve (Paeroa) playground was replaced ($11,000). . New pool covers were purchased for Ngatea swimming pool ($30,000). . An extension to the Hugh Hayward Domain (Ngatea) drainage system to improve the playing surface was completed ($32,000). . The Pipiroa boat ramp car park was resurfaced ($6,000). . Some of the Victoria Park (Waihi) playground equipment was replaced ($11,000). . The Council contributed $13,500 towards the signage, fencing, landscaping, and carpark sealing for the Waihi mining Bogger display. . The Waitete Stream walkway was completed ($10,000). . The interior of the Paeroa War Memorial Hall was repainted ($12,000) and the supper room and foyer of the Waihi Memorial Hall were re-carpeted ($12,000). . Ongoing maintenance and refurbishment of Council’s pensioner housing units was carried out ($80,000).
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. The existing Whiritoa Surf Club public toilets were replaced with two unisex toilets ($95,000). . An ashes garden was installed at Miranda Cemetery was installed ($9,000).
Overview of Other Projects Achieved in 2013/14 In 2013/14, the Council achieved the following key projects:
A Local Alcohol Policy was developed in line with the Sale and Supply of Alcohol Act, 2012. This is now a provisional policy, subject to appeals. The policy is likely to come into effect in 2015 and will guide the District Licensing Committee’s decisions on how alcohol is sold in the District. In the last year the Council carried out its 2013 Triennial Satisfaction Survey and 2014 Annual Satisfaction Survey. Each year the Council conducts either an annual survey, or a triennial and annual survey combined. Annual surveys are satisfaction questions only. The triennial survey includes not only satisfaction questions but a number of other questions to inform the newly elected Council at the start of its three year term. The results of the latest survey are included in the full 2013/14 Annual Report. After the Decisions Version of the Proposed District Plan was publically notified in 2012, the Council received 14 appeals to the Plan. All of the appeals were settled in the past year. The Proposed Hauraki District Plan became Operative on 26 September 2014. In 2013/14 the Council developed its draft Local Approved Products Policy (LAPP) in line with the Psychoactive Substances Act, 2013. Consultation on the draft LAPP commenced in June 2014. The Local Approved Products Policy was adopted in September 2014. The Contestable Social Fund Policy was reviewed in 2013/14. The Policy has changed, with amended criteria and method of funding allocation; the fund is now called the Discretionary Social Fund. In 2013/14 the Council considered the possible development of a ‘Food Hub’ on its available land at the Kerepehi Industrial Park. The development of a ‘Food Hub’ is likely to require the construction of a suitable wastewater treatment facility. In 2013/14, through the 2014/15 Annual Plan process, the Council committed funding of $400,000 to obtain necessary resource consents before developing a proposal for the development of a wastewater treatment system to serve the Kerepehi industrial area. The Council will undertake a formal consultation process with the community on any proposal. In 2013/14 Beijing Allied Faxi New Zealand Food Company Limited confirmed that the company will be developing an ice cream processing facility at Kerepehi. The review of the Gambling Policy commenced in March 2014, with the consultation period held in June/July 2014. The revised policy was adopted in September 2014. From 1 July 2013 the Council adopted its Food Safety Bylaw which introduced food grading certificates for all food premises to maintain a high standard of food safety in the Hauraki District.
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Council’s Vision: Community Outcomes
Community Outcomes are a positive way to stimulate thinking about local needs and priorities for today and the future. In accordance with the changes to the Local Government Act 2002 and as part of the development of the 2012-22 Hauraki Long Term Plan, the Council reviewed its Community Outcomes in 2011. The Elected Members asked themselves: What are our goals as a Council? How do we want to be in the future? What do we want to do for our community and its well-being?
This has resulted in a number of statements that reflect the Council’s goals and aspirations for its community. These statements are used to guide decision making and are encompassed in daily business.
The Council believes it is important to have aspirations and goals for the community and to make sure there is a focus on the future. The Community Outcomes help the Council to set its direction and enable it to make decisions based on what is best for the community. In this way, we can keep working towards where we want to be.
As part of the 2012-22 Hauraki Long Term Plan, Community Outcomes icons were developed to represent the essence of each Community Outcome. These icons are used throughout the levels of service tables within this summary to indicate the Outcome that the level of service primarily contributes to. The icons are as follows:
The icons above represent, in the order they are shown: ‘Sustainable Hauraki’, ‘Lifestyle Hauraki’, Progress Hauraki’, ‘Interactive Hauraki’, ‘Kotahitanga Hauraki’, and ‘Prepared Hauraki’.
The Council is required to report its contributions towards Community Outcomes in its Annual Report. The key contributions are highlighted in the table on the next page.
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Key Contributions to Community Outcomes The following table shows which of the Council’s Groups of Activities contribute to each of the Community Outcomes, and outlines some of the Council’s progress towards the achievement of those Community Outcomes.
Community Outcomes Key Contributions to Community Outcomes
Prepared Hauraki
We provide a range of services and Water Supply facilities to meet our District's needs and In 2013/14 the Council commenced the Paeroa and Waihi water expectations for a safe environment. treatment plant upgrade projects that, when completed, will We provide ongoing safe, well-managed produce potable water that achieves New Zealand Drinking Water and maintained core infrastructure. Standards for the Paeroa, Ohinemuri, Karangahake, Mackaytown, Our waste is collected, reduced, reused Waihi and Waikino areas. This means that the Council will be and recycled responsibly. operating well-managed and safe water supply infrastructure that We are organised and prepared to deal will comply with the relevant Central Government imposed health with natural hazards. standards. Civil Defence (Regulatory Services) Along with its neighbouring councils Thames-Coromandel and Matamata-Piako, the Council adopted the Thames Valley Emergency Operating Area Local Plan in May 2014. This Plan enables the three councils to work to their fullest extent during and after a natural disaster / civil defence emergency. The Council is continuing to ensure it is prepared to deal with natural disasters through the implementation of its ongoing emergency management training programme for staff.
Interactive Hauraki
We are a proactive Council that provides 2013 Triennial Satisfaction Survey (Governance and leadership and communicates effectively Leadership) with all sectors of our District. In August 2013 the Council completed its triennial satisfaction We advocate for the benefit of our survey of Hauraki District residents. While the Council surveys its District. users perception of its services annually, every three years prior to We keep our District well-informed and the local elections the Council surveys residents’ views of ensure information is available. additional topical and political issues, to ensure the newly elected We consider our District's views when Council is well informed of issues facing the District. making decisions. Council Communications (Governance and
Leadership) In 2013/14 the Council launched the Hauraki District Council Facebook page as another tool to communicate with its audiences. This is in addition to the Hauraki District Libraries Facebook page and weekly newspaper features. The Council also launched its renewed Hauraki District Council website. With improved functionality and design, the Council is investing in modern communication methods to ensure its customers are well informed of Council matters and that information is available when they need it. Policy Development (Governance and Leadership) In 2013/14 the Council has actively sought the views of the community on social matters through its consultation processes regarding the Draft Local Alcohol Policy (LAP), the Draft Local Approved Products Policy (LAPP) and the reviewed Gambling Policy. The Council considers the views of submitters through the hearing of submissions process, before making decisions to amend any draft policy and adopt a final policy.
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Community Outcomes Key Contributions to Community Outcomes
Kotahitanga Hauraki
We take a collaborative approach with Treaty Settlement Process (Governance and both Mana Whenua and Tangata Whenua Leadership) in our District. The Hauraki District Council has been represented on the working We advocate for forums which ensure party of territorial local authorities, that has been working with the involvement and consultation in Crown’s Chief Treaty Negotiator for the Hauraki Collective decision-making processes. settlement, on the post settlement co-governance structure to be We ensure appropriate regard is made established for the Waihou, Piako and Coromandel catchments. to taonga and culturally significant Negotiations are nearing completion and a draft Deed of matters. Settlement is expected later in 2014. We encourage the development of Mana Whenua Forum (Governance and Leadership) partnerships for the delivery of services and programmes The Mana Whenua Forum, which is a standing Committee of Council, did not meet during 2013/14. It was mutually agreed between the Council and the Iwi members of the Forum that the Hauraki Treaty Settlement negotiations were the priority for Iwi. The Forum will resume meetings following the Deed of Settlement. Water and Wastewater Consultative Committee (Governance and Leadership) Tangata Whenua are involved in Council decision making through involvement in the Water and Wastewater Consultative Committee. The Committee considers matters regarding water, wastewater and solid waste service delivery and consenting.
Lifestyle Hauraki
We provide an environment that Libraries (Community Services) encourages vibrant communities and an The Aotearoa Peoples Network Kaharoa (APNK) provides free enhanced quality of life. access to internet and computing facilities. APNK provides an Our unique communities are protected opportunity for all members of the community to communicate and while balancing the needs of alternative participate in the online environment, that some may not otherwise lifestyles. have access to, and therefore helps reduce the digital divide in the We are advocates for the provision of community. quality social, educational, health and Community Initiatives (Community Development) training services. We encourage partnerships within the The implementation of the Positive Ageing Strategy through the District for the delivery of services. provision of International Day of the Older Persons events in each Ward, encourages networks among older persons within the community and promotes healthy living and lifestyle options. These events were held collaboratively with Sport Waikato highlighting health, social and education resources to this sector of the community. Hauraki District Plan (Regulatory Services) The Hauraki District Plan assists in enabling the protection of the various lifestyle options available to residents throughout the District. The District Plan provides zones such as the Residential Zone or Rural Zone, and each zone provides a list of permitted activities that meet the purpose of that zone, allowing the appropriate activities to be undertaken in it. Anything not permitted within the zone will require a resource consent. The resource consent process addresses effects on neighbouring properties and the environment to ensure the protection of the lifestyles of others within the zone.
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Community Outcomes Key Contributions to Community Outcomes
Progress Hauraki
We have a positive climate that Water Supply encourages balanced and sustained The Council’s provision of raw water storage at Tetley’s Quarry is economic growth throughout our District. a significant step towards protecting the local economy. The Our infrastructural services and facilities Plains’ dairy industry is built on the robust supply of Council are planned and developed to meet supplied water for agricultural purposes, and such projects reduce future demand. the possibility of the Plains’ dairy industry being in crisis if it were We encourage new opportunities while without water for a number of days. continuing to support existing ventures Community Growth (Community Development) and service providers. We encourage further development of In 2013/14 the Council continued to encourage new business into tourism opportunities and facilities the Hauraki District. In 2013/14 a major overseas ice cream focusing on our heritage and eco- manufacturer purchased the old cheese factory at Kerepehi and tourism. confirmed it would be developing a processing facility at Kerepehi. The Council also considered the possible development of an industrial ‘food hub’ at Kerepehi, and has allocated funding to obtain necessary resource consents to ensure such a development has the necessary wastewater infrastructure to meet that demand (subject to meeting the operational costs). Hauraki Rail Trail (Community Development) In September 2013 the Council officially opened the Waihi to Waikino leg of the Hauraki Rail Trail. This leg adds to the existing successful Rail Trail routes, providing further tourism opportunities within the District. The Waihi to Waikino leg displays Hauraki’s beautiful natural environment and mining heritage. Solid Waste Last year the Council developed a joint solid waste contract with its neighbouring Councils Matamata Piako and Thames- Coromandel, and the group has appointed Smart Environmental as the contractor for the collection and disposal of solid waste. Additionally, the joint management of refuse collection facilities commenced in 2013/14. The joint approach has resulted in efficiencies and cost savings for the councils involved.
Sustainable Hauraki
We plan for the wise use and Paper4trees – recycling education (Solid Waste) management of all land and resources for Twenty three schools and preschools in the Hauraki District took the continued benefit of our District. part in the Paper4trees carbon reduction programme in 2013/14. Our natural and physical environments The participants recycled 39.8 tonnes of paper and cardboard and are sustainably managed. were rewarded with a total of 156 native trees to plant at their We have a shared respect for both school or in the community. The programme encourages and economic growth and environmental assists schools to set up their own recycling systems and protection. promotes sustainable environmental behaviours. We support the protection of the District's significant natural habitats and ecosystems.
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Governance and Leadership Group
The purpose of Local Government as defined in the Local Government Act, 2002 is: to enable democratic local decision making and action by and on behalf of communities. to promote the social, economic, environmental and cultural well-being of communities, in the present and for the future.
It is the Council’s mission to: provide quality services and facilities foster open-minded and two-way communication with the community actively advocate on behalf of the community ensure the sustainable use and management of resources
…for the benefit of all who live in, work in and visit the Hauraki District.
Democracy Policy Development Local Government in New Zealand is Policy Development essentially helps to empowered by Central Government through the formalise the strategic direction of the Council Local Government Act, 2002 and other through the preparation of strategies, plans and legislation, and is operated through a local policy documents and the analysis and democratic system. Democracy for Hauraki implementation of strategies and policies from District is defined as the governance of the Central Government and other organisations. Hauraki District by the District’s residents Whilst many policies are developed by the through their elected representatives. Council to address local issues or to achieve Democratic representation is currently desired outcomes, the Council also has a considered to be the most appropriate way for responsibility to develop and review some the community’s voice to be heard. The Local policies, strategies and plans and to report on Government Act, 2002 and the Local Electoral these under the Local Government Act, 2002, Act, 2001 determine the processes that ensure the Resource Management Act, 1991 and other each community is fairly represented. The relevant legislation. Hauraki community elected 13 representatives from across the Paeroa, Plains and Waihi Wards.
Iwi Liaison The Council, through the implementation of the Local Government Act, 2002, recognises Maori as an important group within the community and places a specific emphasis on: providing opportunities for Maori to be involved in decision making processes acknowledging the relationship of Tangata Whenua with the natural environment recognising the special status of Tangata Whenua (as opposed to Maori in general) and taking into account the Treaty of Waitangi in resource management decision making processes.
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Key Levels of Service Compliance Community Outcome and Activity Current Levels of Service Target 2013/14 Achievement in 2013/14 Progress Indicators
Elected members will 2013/14: 2012/13: provide governance and leadership for the Hauraki Not Achieved: The 2014 District Council satisfaction survey showed that community. 73%* of respondents were Democracy Measure: 75% satisfied satisfied that they had Percentage of customers confidence in the Council's that have confidence in decision making by elected Council decision making by members and 27% were elected members. dissatisfied. (2012/13: 73% satisfied and 27% dissatisfied).
Provide opportunities for 2013/14: 2012/13: Maori to be involved in Council decision making Tangata processes. Achieved: All consenting issues Whenua will be Measure: were taken to the Consultative Iwi Liaison consulted on all The Council will consult with Committee for Water and relevant Tangata Whenua on all Waste in 2013/14. (2012/13: All consents. Council applications for consenting issues were wastewater and water considered by this Committee). consents.
2013/14: 2012/13:
Significant decisions are Achieved: (100%) The Special made in a democratically 100% Consultative Procedure was accountable way. successful used in 2013/14 for: Measure: completion of Draft Local Alcohol Policy Policy All decisions that are subject internal Special Draft 2014/15 Annual Plan Development to the special consultative Consultative Draft Class 4 Gambling procedure meet the Procedure Venue and NZ Racing requirements of the Local checklist. Board Gambling Venue Government Act, 2002. Policy 2014 Draft Local Approved Products Policy 2014 (2012/13: 100%). *The 2014 Satisfaction Survey results have been adjusted to exclude ‘don’t know’ responses. This was also undertaken for the previous 2012/13 Annual Report satisfaction measures.
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Network Groups of Activities
Network Groups of Activities are often referred to as Council’s infrastructural assets and are seen to be Council’s ‘core’ Groups of Activities.
Roading Stormwater Roading and footpaths provide essential The Stormwater activity involves the disposal of infrastructure that support safety and community excess rainfall runoff from urban areas using cohesion. The Council develops the local drainage systems which include natural roading and footpath network to ensure that watercourses, man-made drains, open people have access to, and can contribute to, a channels, reticulated pipe networks and other healthy and connected community. The local structures for accepting stormwater runoff. The roading network connects at various points to purpose of this activity is to ensure the safe the national state highway network, managed by removal of stormwater to maintain transport and the New Zealand Transport Agency (NZTA), and communication networks, minimise the risk of the Council works with the NZTA to ensure a co- flooding to property and minimise the risk to ordinated approach to roading infrastructure. human life in the urban communities of the District. Water Supply Solid Waste The Water Supply activity involves the provision of domestic, commercial and agricultural water Solid waste collection, minimisation and disposal to the Hauraki District communities. Water are core services of the Council. The Solid supply is a core service of the Council and a Waste activity consists of four parts: solid waste sound water supply is a prerequisite to public collection (collection of refuse and recycling), health and safety and economic well-being. The minimisation (efforts made to reduce waste in Council also aims to maintain sufficient supply in the District), education (supporting education urban areas to meet fire fighting requirements. initiatives promoting waste minimisation and recycling) and landfill aftercare (post closure Wastewater care of landfills, carrying out of the post closure requirements of the relevant resource consents). The Wastewater activity involves the collection, treatment and disposal of wastewater. The Council provides and operates piped sewer networks and treatment plants for seven urban areas and ensures that sewage collection, treatment and disposal is undertaken in a manner that complies with Public Health Standards and specific resource consent conditions.
Land Drainage Land drainage activities and flood protection and control activities both work towards achieving the same goals therefore these activities have been incorporated into one Group of Activities called Land Drainage. Land drainage and flood protection and control essentially help the continued use of the land for residential, agricultural and horticultural purposes by protecting against high water tables, extreme weather events, high tides and river floods.
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Key Levels of Service Compliance Community Outcome and Activity Current Levels of Service Target 2013/14 Achievement in 2013/14 Progress Indicators
2013/14: 2012/13: 100% of arterial Provide access to the and collector Achieved: Two storm/rainfall events network of local roads. roads providing occurred - on 24 September 2013 Measure: access to and 10-11 June 2014 - where Roading Time for road access to be communities access was temporarily restricted restored to communities open within 24 from either fallen trees, minor slips following a 1 in 10 year hours, all other or flooding. All roads were restored climatic event. roads within 72 within 24 hours. (2012/13: Access hours. restored within 24 hours or alternative route made available).
2013/14: 2012/13: Not Achieved: (82%) Non-subsidised new footpaths in Paeroa at Opatito Road (71m), King Street (30m) and Junction Road (80m) were Delivery of a roading completed by 30 June 2014. The network that addresses 100% of final project in this programme, safety and amenity issues. programmed Russell Street (64m), was not Roading footpaths Measure: completed until July due to design All programmed new installed. and programming changes. A footpaths are installed. Subsidised Minor Improvement new footpath project in Kerepehi on Kerepehi Town Road (107m), to provide improved connectivity to the primary school, was completed earlier in the 2014 year. (2012/13: 90% completed).
Water from public water 2013/14: 2012/13: supplies is safe to drink. Measure: Achieved: No notifiable diseases Water have been attributed to the Council Number of notifiable illnesses 0 Supply attributable to any Council water supply for the 2013/14 year.
supply meeting NZ Drinking 2012/13: No notifiable diseases Water Standards (NZDWS). attributed to the Council water supply).
A reliable water supply is 2013/14: 2012/13: provided. Measure: Water Achieved: 17 “no water” incidences The number of ‘no water’ <260 Supply incidents within Council’s affecting more than one property control affecting more than occurred in the 2013/14 year. one property. (2012/13: 22 no water incidences).
A reliable wastewater 2013/14: 2012/13: service is provided. Measure: Achieved: 37 of 38 (97%) blockages Wastewater Respond to blockages of >90% of public sewer mains were public sewer mains (not responded to within four hours in private connections) within 2013/14. (2012/13: 98% within four four hours. hours).
15 2013/14 Annual Report Summary - Hauraki District Council
Community Outcome and Activity Current Levels of Service Target 2013/14 Achievement in 2013/14 Progress Indicators
2013/14: 2012/13: Quality drainage services Achieved: The 2013/14 satisfaction provided to all customers. survey showed that 75%* of Land Measure: 75% satisfied respondents located in a rural area Drainage Percentage of affected were satisfied with the land drainage customers satisfied with the services provided by the Council and land drainage services. 25% were dissatisfied. (2012/13: 73% satisfied and 27% dissatisfied (target was >60%)).
Stormwater systems 2013/14: 2012/13: provide efficient and reliable runoff removal. Measure; Achieved: 11 of 11 (100%) urgent Stormwater Percentage of urgent service >90% service requests regarding requests regarding stormwater were responded to within stormwater emergencies four hours in 2013/14**. (2012/13: responded to within four 90% responded to within four hours). hours.
Waste is collected on 2013/14: 2012/13: advertised days. Measure: Solid Achieved: All collections have Number of days that 2 or less Waste collection is not completed occurred on scheduled days in on the scheduled day for 2013/14. (2012/13: One missed each collection area. collection incident).
*The 2014 Satisfaction Survey results have been adjusted to exclude ‘don’t know’ responses. This was also undertaken for the previous 2012/13 Annual Report satisfaction measures. **The Council has a system for recording that the work has been completed. However there are no controls in place that enables the accuracy of this information to be verified.
16 2013/14 Annual Report Summary - Hauraki District Council
Community Services Group
Community Services involves the provision of services that address social, cultural and environmental needs and well-beings, provided in response to the public seeking to improve quality of life. The community accepts that the provision of these services is a discretionary cost that they predominantly pay for through rates.
Community Recreation Community Facilities The Community Recreation activity provides The Community Facilities activity provides opportunities for active recreation, aquatic facilities to meet public health needs (public recreation and public access to learning toilets, cemeteries), social and cultural needs opportunities. The activity encourages residents (public halls, pensioner housing) and amenity to have involvement in their community through needs (passive reserves). Generally these sports and leisure and encourages the physical facilities are provided in response to community and mental well-being of both residents and requirements and the Council works with its visitors. There is a community expectation that communities to determine the levels of service the Council will provide these facilities. for these. However in some cases, such as cemeteries, there are legislative requirements that are required to be met.
Key Levels of Service Compliance
Community Outcome and Target Activity Current Levels of Service Achievement in 2013/14 Progress 2013/14 Indicators Community Recreation
An appropriate range of 2013/14: 2012/13: print, audio-visual and Not Achieved: electronic resources are a) 138,548 items have been provided to ensure public a) >1% issued in 2013/14 compared access to learning increase from with 147,192 in 2012/13 (5.8% materials. Measure: previous year decrease). (2012/13: 5.4% Libraries Use of the resources by the b) >5% decrease from 2011/12). public. increase per a) Review and analysis of year Not Achieved: library resources that were b) Online resource use is not issued able to be measured as the b) Online resource usage data is not available. (2012/13: sessions 18% decrease from 2011/12).
2012/13: Libraries attract a wide 2013/14: audience. Achieved: Total membership Measure: 39% of District as at 30 June 2014 was 8,772 Libraries The number of library population (49% of the District's members is above the population of 17,811). average from the previous (2012/13: 41.5% of District three years. population).
Council operated 2013/14: 2012/13: swimming pool facilities are safe for users. Achieved: No accidents No accidents Swimming Measure: occurred due to poor design or per season per Pools Number of reported accidents maintenance in the 2013/14 pool at Council operated swimming season. (2012/13: swimming pools as a result of No accidents due to poor poor design or maintenance. design or maintenance).
17 2013/14 Annual Report Summary - Hauraki District Council
Community Outcome and Target Activity Current Levels of Service Achievement in 2013/14 Progress 2013/14 Indicators 2013/14: 2012/13:
Council operated Not Achieved: The 2013/14 swimming pool facilities satisfaction survey showed are safe for users. that 88%* of respondents who Swimming Measure >90% satisfied had used a public swimming Pools Pool users are satisfied with pool in the past 12 months the operation of Council were satisfied with the swimming pools. operation of Council swimming pools and 12% were dissatisfied. (2012/13: 94% satisfied and 6% dissatisfied). The Council will provide 2013/14: 2012/13: sports fields that meet the 100% Sports Achieved: No service requests needs of users compliant – all fields and were received for urgent Measure: requests are Recreational maintenance on sports fields All urgent maintenance responded to Reserves in the 2013/14 year. (2012/13: requests are responded to in in <24 hours. Two requests responded to in less than 24 hours. less than 24 hours). 2013/14: 2012/13: Playground Achieved: All monthly Safe park facilities are inspections are inspections were completed Sports provided. completed by Council in 2013/14 and fields and Measure: monthly plus items fixed if non-compliant. Recreational Park facilities are safe and an An independent audit was Reserves compliant with playground independent completed in November 2013. safety standards. annual audit. (2012/13: Inspections and audit carried out and non- compliant items fixed).
Visit or be in 2013/14: 2012/13: contact with: Achieved: 22 events were held Foster the participation of all in schools in the 2013/14 year. residents in sports primary all primary schools were recreation and leisure. schools at visited at least three Measure: least times. Sports Programmes, training, twice per all secondary schools initiatives support and communication annum were visited at least four are provided to primary and all times. secondary schools within secondar multiple visits have been Hauraki at least twice per y schools made to both primary and year. at least secondary schools for twice per sports events/meetings. annum (2012/13: All schools visited as required). *The 2014 Satisfaction Survey results have been adjusted to exclude ‘don’t know’ responses. This was also undertaken for the previous 2012/13 Annual Report satisfaction measures.
18 2013/14 Annual Report Summary - Hauraki District Council
Community Outcome and Activity Current Levels of Service Target 2013/14 Achievement in 2013/14 Progress Indicator
Community Facilities
Council managed halls are 2013/14: 2012/13: clean and well maintained Not Achieved: In 6 of the 12 and meet the needs of the months 3 or more complaints community. <3 complaints were received per month. Most Halls Measure: per month complaints were regarding Satisfaction of hall users with maintenance; Council now the cleanliness and undertakes more regular maintenance standard of the maintenance checks. (2012/13: halls. 7 of 12 months had 3 or more complaints).
2013/14: 2012/13: Pensioner housing units are Achieved: For the year the rent affordable. Rental fees are was $104.00 per week which is Pensioner Measure: less than 85% 69.3% of the local current Housing Elderly tenants can afford to of local current market rates (average of $150 continue occupying the market rates. pensioner units. per week). (2012/13: Rent was $98.00 – the average market rent was $125.00).
Public toilets are safe and 2013/14: 2012/13: clean, meeting the needs of the community and the travelling public. Less than 50 Public Achieved: 47 complaints Measure: complaints per Toilets received in the 2013/14 year. Number of complaints annum regarding whether public toilets (2012/13: 51 complaints are safe, clean and sufficiently received). stocked.
The Council provides 2013/14: 2012/13: efficiently serviced and well <20 requests maintained cemeteries. for maintenance Achieved: 8 complaints were Cemeteries Measure: at Council received in the 2013/14 year. Number of requests for general cemeteries per (2012/13: One complaint maintenance at cemeteries per year year. received).
*The 2014 Satisfaction Survey results have been adjusted to exclude ‘don’t know’ responses. This was also undertaken for the previous 2012/13 Annual Report satisfaction measures.
19 2013/14 Annual Report Summary - Hauraki District Council
Community Development Group
Community Development is a Group of Activities in which the Council and a number of other organisations and agencies are actively involved to ‘help the community to help itself’.
The Community Development activities represent a group of collaborative and partnership approaches and initiatives between the Council and appropriate organisations and agencies that all have a common theme of promoting a better quality of life and living environment for the Hauraki District.
Community Growth Community Initiatives The Council has accepted the responsibility to The Council aims to promote the District as an take part in community growth initiatives due to area that encourages vibrant communities and public demand for its involvement and the an enhanced quality of life. This means development of the Community Outcomes, and balancing the provision of support for social, that the Council is obligated to work towards cultural and economic initiatives of benefit to the achieving these outcomes. Of particular people of the Hauraki District. relevance is the Community Outcome ‘Progress Hauraki’ which encourages balanced and Through the Community Initiatives activity a sustained economic growth throughout the number of projects take place to assist in the District. progressing of the Community Outcomes, and to ensure that we have a positive climate that encourages balanced and sustained economic growth throughout the District.
20 2013/14 Annual Report Summary - Hauraki District Council
Key Levels of Service Compliance
Community Outcome and Activity Current Levels of Service Target 2013/14 Achievement in 2013/14 Progress Indicators
2013/14: 2012/13: Not Achieved: There were no The Council will work alongside Opportunities to quarterly reports presented to others to recognise and develop assist and the Council in 2013/14. The opportunities for growth within information employment of a new the local business communities. provided is Community Economic Development Measure: reported to Growth Officer resulted in a shift in The Council, businesses and Council focus for the Council. While developers are assisted with quarterly, and is these reports were not relevant economic development categorised by completed, other priorities information. business size. were progressed. (2012/13: Three quarterly reports presented to Council).
The Council will work alongside 2013/14: 2012/13: others to promote the District. 2013/14: Web Achieved: Updates were Community Measure: page is updated made during the year to the Growth Web page is developed on the annually. Business Hauraki webpage. Council website for economic (2012/13: New webpage development information. developed).
To provide motivation in our 2013/14: 2012/13: District, the Council will recognise and acknowledge Achieved: The 2013 Awards Award achievements towards social Ceremony was held on 4 ceremonies are Community well-being. September 2013 at the Waihi held prior to Initiatives Measure: Memorial Hall. The 2014 November ceremony was held on 24 The Council, with the community, annually. September 2014 at Ngatea will celebrate achievements Memorial Hall. (2012/13: towards social wellbeing at an Ceremony held 9 October awards ceremony held annually. 2012).
2013/14: 2012/13: The Council will work with social The Council Achieved: Three initiatives for service agencies in the District supports three the Older Persons Day to progress agreed social initiatives events were held in the year: Community initiatives. relevant to the Waihi (11 November 2013), Initiatives Measure: Positive Ageing Paeroa (12 November 2013), The Council will work with others Strategy each Ngatea (15 November 2013). towards achieving the goals of the year. (2012/13: Older Persons Hauraki Positive Ageing Strategy. Days held 24-27 September 2012).
21 2013/14 Annual Report Summary - Hauraki District Council
Regulatory Services Group
Regulatory Services involves a group of responsibilities, including those placed on the Council by Central Government to ensure community compliance with national standards and guidelines, and those undertaken by the Council through policies, plans and bylaws to regulate local issues.
National standards, guidelines and legislation require the Council to develop local compliance standards such as the District Plan, bylaws, policies and response plans.
Resource Management The Council supports this with its monitoring and Implementation enforcement functions in a number of areas. These include the food hygiene controls and The Council is required to implement its notifiable disease investigations under the responsibilities under the Resource Health Act, 1956; the number of gaming Management Act, 1991, in particular machines allowed for in the District as administering its Operative and/or Proposed determined by the Council’s Class 4 Gaming District Plan, the processing of resource Venue and New Zealand Racing Board Venue consents and notices of requirements, Policy; and regulation, monitoring and host monitoring and enforcement (including noise) responsibility education via the Council’s Local and providing public information on resource Alcohol Policy. management issues. The Council is responsible for controlling the effects of land use and Animal Control development activities to ensure the prevention, remedying or mitigation of any adverse effects The Council has a statutory requirement to be arising from them. involved in Animal Control with particular emphasis on dog registration, education of dog Building Control owners and the public enforcement of dog and animal control issues to minimise danger, The Council is required to implement the distress or nuisance from dogs and other provisions of the Building Act, 2004 as a animals. In order to enforce the Dog Control Act, Building Consent Authority and a territorial the Council maintains a Dog Control Policy and authority. This is to ensure that existing and new the Consolidated Bylaw which in part pertains to buildings are safe and sanitary, and to protect restrictions imposed on dog owners, along with other property from physical damage from the restrictions on other animals including roosters construction, use and demolition of buildings. and other livestock. The Council is also required to ensure that the necessary controls relating to the construction of a building and its use are implemented in accordance with the NZ Building Code and the Building Act, 2004 and to monitor Warrants of Fitness issued for buildings used by the public. The Council is also required to implement the provisions of the Resource Management Act, 1991 in relation to building consent applications.
Community Protection Community Protection is a series of activities that involve the Council acting in a preventative role to protect the community. This is through a number of means including preparing for civil defence emergencies, limiting access to gambling, ensuring adequate liquor licensing controls are in place, and ensuring safe public places including eating places and swimming pools.
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Key Levels of Service Compliance
Community Outcome and Target Activity Current Levels of Service Achievement in 2013/14 Progress 2013/14 Indicators
All LIMs are issued within 2013/14: 2012/13: Resource statutory timeframes. Not Achieved: 420 of 421 LIMs Management Measure: 100% (99%) were issued on time. Implementation LIMs issued within 10 working days. (2012/13: 100% completed in time).
2013/14: 2012/13: Privately owned swimming pools comply with the Fencing Achieved: 54 (100%) of 54 of of Swimming Pools Act, 1987. properties with high risk 100% of Building Measure: swimming pools on the high risk Control High risk properties with Council’s register were pools are Services swimming pools on the Council’s inspected for compliance with inspected register inspected for compliance the Fencing of Swimming with the Fencing of Swimming Pools Act 1987. (2012/13: Pools Act 1987. 100% of high risk pools were inspected).
2013/14: 2012/13: The Council will enforce the 100% of Achieved: In 2013/14 13 of 13 Health Act, 1956. all food (100%) low risk premises were Community Measure: premises inspected and 120 of 120 Protection All food premises are monitored are (100%) medium risk premises for compliance with relevant assessed were inspected. Note there legislation. annually were no high risk premises. (2012/13: 100% of food premises were assessed).
2013/14: 2012/13: Council is ready for a Civil Achieved: All equipment was Defence or Rural Fire At least inspected and tested as Community Emergency. three required four times in August Protection Measure: times and November 2013, and in Rural Fire equipment is annually February and May 2014. inspected and maintained. (2012/13: Fire equipment inspected and tested four times). Council will ensure 2013/14: 2012/13: compliance with the Dog Control legislation and bylaw, 95% of and the Stock Impounding Act known Achieved: 4310 of 4315 (99%) Animal Control to provide public safety. dogs are of known dogs in the District Measure: registered. were registered in 2013/14. All known dogs in the District are (2012/13: 100% of known dogs registered annually. were registered).
23 2013/14 Annual Report Summary - Hauraki District Council
Financial Summary for the year ended 30 June 2014
Summary of Accounting Policies
Reporting Entity Hauraki District Council is a territorial local 98 and Part 3 of Schedule 10, which includes the authority governed by the Local Government Act requirement to comply with New Zealand 2002. generally accepted accounting practice (NZ GAAP). The full financial statements have been The primary objective of HDC is to provide goods prepared in accordance with NZ GAAP. They or services for the community or social benefit comply with NZ IFRS, and other applicable rather than making a financial return. Accordingly, Financial Reporting Standards, as appropriate for HDC has designated itself as public benefit entity public benefit entities. for the purposes of New Zealand equivalents to International Financial Reporting Standards (NZ The full financial statements have been prepared IFRS). on a historical cost basis, modified by the revaluation of land and buildings, certain The full financial statements which were adopted infrastructural assets, investment property, on 29 October 2014 by Council were audited by biological assets and financial instruments. Audit NZ and received an unmodified audit opinion. The summary financial statements included in this report have been extracted from the full financial The summary financial statements are for the year statements and are prepared in accordance with ended 30 June 2014. They were authorised for the FRS 43: Summary Financial Statements. issue and adopted by Council on 26 November 2014. The financial statements are presented in New Zealand dollars and all values are rounded to the The full financial statements of HDC have been nearest thousand dollars ($’000). The functional prepared in accordance with the requirements of currency of HDC is New Zealand dollars. the Local Government Act 2002: Part 6, Section
Major Variances to Budget Statement of Comprehensive Income Statement of Financial Position Operating Overall borrowings are $6.1 million lower than The operating deficit was $6.5 million higher than budget due to the deferral of capital projects. forecast. Property, plant and equipment is $32.4 million lower, primarily due to lower than forecast The main factor in this variance to budget was valuation increases in land and roading assets $5.0 million of forecast subsidy income for water and the impact of deferring water supply capital capital that was not received during the year. This projects. income is forecast to be received in 2014/15 and 2015/16. Depreciation was $1.0 million higher Statement of Cashflows than forecast due to no provision for depreciation Compared to budget Council paid less for being made in the forecast for the Hauraki Rail purchases and construction of Property, Plant and Trail and corporate assets. Equipment ($7.5 million). Offsetting this, were lower than budgeted Council receipts from Other Revaluations Revenue ($4.0 million). The total comprehensive income surplus was $17.5 million. This was $11.3 million lower than The effect of these, and other smaller changes, budgeted. As well as the variances outlined was to decrease the forecast net cash above, the actual increase in the value of roading requirement from borrowing and cash reserves by assets was $20.1 million (compared to a $25.0 $3.1 million. million forecast increase). The previous year’s revaluation decrease of $0.5 million related to land assets.
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Contingent Liabilities
Weathertight Homes Claims Local Government Funding Agency There was one known claim against HDC Council, along with all other borrowing lodged with the Weathertight Homes councils, is a guarantor of LGFA’s borrowings. Resolution Service as at 30 June 2014. In the event of a borrowing council defaulting Council believes it has no liability under this on a loan, Council could be exposed to having claim (maximum liability $10,000). to cover their borrowings until a rate could be levied on the defaulting council’s ratepayers. Building Foundations LGFA has $20,000,000 of available funds to There have been several properties in the cover such an eventuality. The maximum district affected by foundation subsidence. liability that Council is exposed to is The maximum liability Council is exposed to is $3,728,000,000. the excess not covered by Riskpool ($20,000). Guarantees Paeroa Centennial Park Board $30,000 Hauraki Rail Trail Waihi Netball Association $50,000 Council has agreed to underwrite the operations of the Hauraki Rail Trail Trust. The maximum liability that Council is exposed to is $284,000.
Local Authority Protection Programme Council is part of a mutual self-assurance scheme. There will be no contributions required from Council in 2015 as there are sufficient funds to cover future events.
Capital Commitments Capital expenditure contracted for at balance date but not yet incurred was $1,855,000 (2013 $1,876,000).
Remuneration and Severance Disclosure The total cost to Council of the remuneration for the 14 council members and the five senior managers was $1,274,000 (2013 $1,219,000). Severance payments of $18,500 (2013 $39,185) were paid to employees.
25 2013/14 Annual Report Summary - Hauraki District Council
Financial Information for the year ended 30 June 2014
Expenditure ($000s) Regulatory 2,994 Community Development 1,874 Roading 7,667
Community Services 5,299
Leadership 2,549 Water 5,716
Solid Waste 565 Wastewater 3,010
Stormwater 898 Land Drainage & Flooding 922
Expenditure
Employee Benefit Expenses 10,045 Other Expenses 12,869
Depreciation and Finance Costs Amortisation 1,556 8,512
14,000
12,000
10,000
8,000
6,000
4,000
2,000
0 Employee Benefit Depreciation and Finance Costs Gains/ Losses Other Expenses (2,000) Amortisation
Budget Actual
26 2013/14 Annual Report Summary - Hauraki District Council
Financial Statements for the year ended 30 June 2014
Actual Annual Plan Actual 2014 2014 2013 $000 $000 $000 COMPREHENSIVE INCOME General Rates 10,909 10,909 10,104 Targeted Rates (excl. Water Rates) 8,482 8,736 8,361 Targeted Rates for Water Supplies 4,955 5,132 5,621 Other income 5,951 11,223 7,132
Total Income 30,297 36,000 31,218
Employee Benefit Expenses 10,045 10,236 10,030 Depreciation and Amortisation 8,512 7,558 8,789 Finance Costs 1,556 1,619 1,474 Other expenditure 12,869 12,703 14,278
Total Expenditure 32,982 32,116 34,571
Income Tax Expense 0 0 0
Share of Joint Venture Surplus/(Deficit) 2 0 8 Share of Associates Surplus/(Deficit) (9) 0 2
Net Surplus/(Deficit) From Operations (2,692) 3,884 (3,343)
Property, Plant & Equipment Revaluation Increment 20,190 25,001 (447) Change in fair value of Financial Instruments 0 0 0
Total Comprehensive Income 17,498 28,885 (3,790)
MOVEMENTS IN EQUITY Equity at beginning of year 512,508 527,787 516,298
Total Comprehensive Income 17,498 28,885 (3,790)
Equity at end of year 530,006 556,672 512,508
FINANCIAL POSITION Current Assets 9,930 8,889 13,988 Non-Current Assets 557,148 589,760 535,511
Total Assets 567,078 598,649 549,499
Current Borrowings 15,501 3,000 10,010 Other Current Liabilities 6,959 4,842 7,445 Non-Current Borrowings 14,000 32,620 19,001 Other Non-Current Liabilities 612 1,515 535
Total Liabilities 37,072 41,977 36,991
Net Assets 530,006 556,672 512,508
Retained Earnings 407,986 416,949 410,049 Other reserves 5,475 5,574 6,104 Asset revaluation reserve 116,545 134,149 96,355
Total Equity 530,006 556,672 512,508
CASHFLOWS Net cash from operating activities 6,921 11,762 5,532 Net cash from/(to) investing activities (9,961) (17,905) (9,759) Net cash from/(to) financing activities 490 6,220 7,013
Net increase/(decrease) in cash equivalents (2,550) 77 2,786
Cash Balance at beginning of year 3,532 196 746
Cash Balance at end of year 982 273 3,532
27 2013/14 Annual Report Summary - Hauraki District Council
Whole of Council Funding Impact Statement for the year ended 30 June 2014
2013 2013 2014 2014 Annual Annual Annual Plan Report Plan Actual $000 $000 $000 $000 SOURCES OF OPERATING FUNDING General rates, uniform annual general charges, rate penalties 10,396 10,104 10,909 10,909 Targeted rates (other than a targeted rate for water supply) 8,704 8,361 8,735 8,482 Subsidies and grants for operating purposes 1,822 2,702 2,312 1,800 Fees, charges, and targeted rates for water supply 5,133 5,621 5,133 4,955 Interest and dividends from investments - - 20 Local Authorities fuel tax, fines, infringement fees, and other receipts 2,568 2,616 2,588 2,538 Total Operating Funding (A) 28,623 29,404 29,677 28,704
APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers 21,629 23,647 22,944 22,626 Finance Costs 1,659 1,380 1,619 1,460 Other operating funding applications 0 0 - Total Applications of Operating Funding (B) 23,288 25,027 24,563 24,086
SURPLUS (DEFICIT) OF OPERATING FUNDING (A - B) 5,335 4,377 5,114 4,618
SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure 1,366 1,345 6,138 1,376 Development and financial contributions 100 84 205 18 Increase (decrease) in debt 9,276 7,081 6,220 493 Gross proceeds from sale of assets - - - Lump sum contributions - - - Total Sources of Capital Funding (C) 10,742 8,510 12,563 1,887
APPLICATIONS OF CAPITAL FUNDING Capital Expenditure - to meet additional demand 2,300 3,853 - 150 - to improve the level of service 9,522 2,349 13,066 6,623 - to replace existing assets 5,003 2,984 4,861 3,496 Increase (decrease) in reserves (748) 3,701 (250) (3,908) Increase (decrease) of investments - - 144 Total Applications of Capital Funding (D) 16,077 12,887 17,677 6,505
SURPLUS (DEFICIT) OF CAPITAL FUNDING (C - D) (5,335) (4,377) (5,114) (4,618)
FUNDING BALANCE ((A - B) + (C - D)) - - - -
28 2013/14 Annual Report Summary - Hauraki District Council
Audit Report
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