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Agenda Ordinary Council Meeting Thursday, 27 August 2020

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Agenda Ordinary Council Meeting Thursday, 27 August 2020 AGENDA ORDINARY COUNCIL MEETING THURSDAY, 27 AUGUST 2020 Notice is given that the next Ordinary Council Meeting of Tiwi Islands Regional Council will be held on: Thursday, 27 August 2020 at Pirlangimpi Boardroom (Teleconference 0392606160) Commencing at 10:30 am Your attendance at the meeting will be appreciated. Valerie Rowland Chief Executive Officer Ordinary Meeting 27 August 2020 AGENDA 1 WELCOME & APOLOGIES 1.1 Welcome 1.1.1 Opening of Meeting 1.1.2 CEO welcome to Councillors & guests 1.2 Apologies 1.3 Present 1.4 Leave of Absence 1.5 Declaration of Interest of Members or Staff Section 73 of the Northern Territory Local Government Act states: Section 73 Conflict of interest (1) A member has a conflict of interest in a question arising for decision by the council, local board or council committee if the member or an associate of the member has a personal or financial interest in how the question is decided. (2) This section does not apply if the interest is: (a) an interest in a question about the level of allowances or expenses to be set for members; or (b) an interest that the member or associate shares in common with the general public or a substantial section of the public; or (c) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or (d) an interest that the member or an associate has in a non-profit body or association; or (e) an interest of the member or an associate: (i) in appointment or nomination for appointment to a body with predominantly charitable objects; or (ii) in payment or reimbursement of membership fees, or expenses related to membership, in such a body; or (f) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision. Section 74 Disclosure of interest (1) As soon as practicable after a member becomes aware of a conflict of interest in a question that has arisen or is about to arise before the council, local board or council committee, the member must disclose the personal or financial interest that gives rise to the conflict (the relevant interest): (a) at a meeting of the council, local board or council committee; and 2 Ordinary Meeting 27 August 2020 (b) to the CEO. (2) The CEO must record the disclosure in a register of interests kept for the purpose. Section 12 of the Northern Territory Local Government (Administration) Regulations states: Section 12 Contents of register of interests The register of interests to be kept under section 74(2) of the Act must contain: (a) the name of the member making the disclosure; and (b) the nature of the interest that gives rise to the conflict of interest; and (c) the nature of the question on which the conflict of interest arises. Part 7.4 Code of Conduct (1) the Council must have a Code of Conduct; (2) the Code of Conduct must Govern the conduct of Member of Council, Members of Local Authorities, Members of Local Boards, and Members of Council committees; (3) a Council Code of Conduct must be accessible on the Councils website. Does any Councillor of Senior Officer have any conflicts of interest to declare at this point of procedings? 1.6 Confirmation of Previous Minutes Ordinary Meeting - 29 July 2020 ................................................................................ 1 2 BUSINESS ARISING Nil 3 GENERAL BUSINESS Nil 4 VISITORS AND PRESENTATIONS Nil 5 CORRESPONDENCE Nil 6 REPORTS FOR DECISION 6.1 TERRITORY Q ................................................................................................ 10 6.2 HR MONTHLY REPORT DISCREPANCY ............................................................ 11 6.3 USE OF THE COMMON SEAL - ALCOHOL ACTION INITIATIVES GRANTS; AAI-52 TIWI CANOE RACE .............................................................................. 12 6.4 FINANCE END OF MONTH REPORT - JULY 2020 ............................................... 25 6.5 USE OF THE COMMON SEAL - ALCOHOL ACTION INITIATIVES GRANTS; AAI-52 TIWI CANOE RACE .............................................................................. 30 6.6 REQUEST TO CHANGE THE MILIKAPITI LOCAL AUTHORITY (MLA) AND ORDINARY COUNCIL MEETING DATES IN SEPTEMBER WITH THE WURRUMIYANGA LOCAL AUTHORITY (WLA) IN OCTOBER ................................ 43 6.7 INTERISLAND FERRY TIMETABLE ..................................................................... 44 6.8 HOMELANDS POLICY ...................................................................................... 45 6.9 REVIEW OF COUNCIL MOTOR VEHICLE FOR EMPLOYEE USE POLICY ................ 48 6.10 PURCHASE AND IMPLEMENTATION OF TIME CLOCKS ......................................... 54 3 Ordinary Meeting 27 August 2020 6.11 LGANT PROCUREMENT SYMPOSIUM: 30TH SEPTEMBER - 2ND OCTOBER 2020 ............................................................................................................. 57 6.12 THE OFFICE OF THE INDEPENDENT COMMISSIONER AGAINST CORRUPTION (ICAC) ..................................................................................... 69 6.13 POLICY REVIEW - HUMAN RESOURCE & FINANCIAL DELEGATION MANUAL ........ 70 7 REPORTS FOR INFORMATION 7.1 TIRC COUNCILLORS MEETING ATTENDANCE REGISTER FOR 2020/2021 ......... 71 7.2 MANAGERS REPORTING TO CEO END OF MONTH REPORT FOR JULY 2020 ............................................................................................................. 73 7.3 INFRASTRUCTURE REPORT ............................................................................. 81 7.4 CHIEF FINANCIAL OFFICER END OF MONTH REPORT - JULY 2020 .................... 90 7.5 SOLAR SYSTEM AND CONNECTIVITY TO THE TIWI ISLANDS AIRPORTS ............... 96 7.6 COMMUNITY ENGAGEMENT END OF MONTH REPORT - JULY 2020 ................. 102 4 MINUTES OF THE ORDINARY COUNCIL MEETING HELD IN THE WURRUMIYANGA BOARDROOM (TELECONFERENCE 0392606160) ON WEDNESDAY, 29 JULY 2020 AT 10:00 AM 1 Welcome & Apologies 1.1 Welcome The meeting opened at 09:56am. The Chief Executive Officer (CEO) welcomed elected members and staff. The Deputy Mayor welcomed councillors and guests. 1.2 Apologies Accepted: Mayor Leslie Tungatalum, Jennifer Clancy, Mary Dunn 1.2.1 APOLOGIES That the apologies of Mayor Leslie Tungatalum, Jennifer Clancy and Mary Dunn be accepted by Council. 143 RESOLUTION Moved: Therese (Wokay) Bourke Seconded: Pius Tipungwuti CARRIED 1.3 Present Deputy Mayor: Lynette De Santis Councillors: Kevin Doolan, Therese Bourke, Wesley Kerinaiua, Francisco Babui, Pius Tipungwuti, Valentine Intalui, Osmond Pangiraminni and Connell Tipiloura (via teleconference). Officers: Valerie Rowland (CEO), Bala Donepudi (Chief Financial Officer), Chris Smith (GM Infrastructure), Bill Toy (GM Community Engagement), Andrea Masocha (Management Accountant) and Helen Daiyi (Governance Coordinator). Visitors via teleconference: Peter Wyatt and Robert Lee from the Department of Local Government, Housing and Community Development. Minuter: Helen Daiyi (Governance Coordinator). 1.4 Leave of Absence Nil Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 1 of 111 1.5 Declaration of Interest of Members or Staff Nil 1.6 Confirmation of Previous Minutes Ordinary Meeting - 24 June 2020 144 RESOLUTION Moved: Valentine Intalui Seconded: Kevin Doolan That the minutes of the Ordinary Meeting on 24 June 2020 as circulated, be confirmed as a true and correct record of that meeting. CARRIED 2 BUSINESS ARISING Nil 3 GENERAL BUSINESS Nil 4 VISITORS AND PRESENTATIONS Nil 5 CORRESPONDENCE 5.1 LOCAL GOVERNMENT 2030 STRATEGY STEERING GROUP SUMMARY Local Government Association of the Northern Territory and the Department of Local Government, Housing and Community Development invite Tiwi Islands Regional Council (TIRC), Chief Executive Officer (CEO), Valerie Rowlands, to the Local Government 2030 Strategy Steering Group. 145 RESOLUTION Moved: Therese (Wokay) Bourke Seconded: Wesley Kerinaiua That Council accepts Valerie’s appointment to the Local Government 2030 Strategy Steering Group. CARRIED Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 2 of 111 5.2 RESIGNATION TO CONTEST 2020 LEGISLATIVE ASSEMBLY ELECTIONS RECOMMENDATION: That Council notes the report for information. Update on actions post council meeting regarding the following agenda item: Item 5.2 – Resignation to contest 2020 Legislative Assembly Elections Section 39(6) of the current Northern Territory Local Government Act 2008 (6) However, if: (a) a member resigns in order to stand as a candidate for election to the Legislative Assembly or the Commonwealth House of Representatives or the Senate; and (b) the resignation takes effect not more than 28 days before the close of nominations for the relevant election; and (c) the former member is not elected, and applies to the CEO to be reinstated as a member of the council within 7 days after the result of the election is known; The former member is reinstated as a member of the council. (7) A member reinstated to office under subsection (6) is not entitled to remuneration or allowances for the period between resignation and reinstatement. 6 REPORTS FOR DECISION 6.1 WARD UPDATE This report is to provide an opportunity to each Councillors from each ward to bring up matter for discussion and decision on issues in their ward/community. RECOMMENDATION: That Council receives and notes report number 234454 and provide any feedback for discussion and decision making. Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 3
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