Agenda Ordinary Council Meeting Thursday, 27 August 2020

AGENDA ORDINARY COUNCIL MEETING

THURSDAY, 27 AUGUST 2020

Notice is given that the next Ordinary Council Meeting of Tiwi Islands Regional Council will be held on:

 Thursday, 27 August 2020 at  Pirlangimpi Boardroom (Teleconference 0392606160)  Commencing at 10:30 am

Your attendance at the meeting will be appreciated.

Valerie Rowland Chief Executive Officer Ordinary Meeting 27 August 2020

AGENDA

1 WELCOME & APOLOGIES 1.1 Welcome 1.1.1 Opening of Meeting 1.1.2 CEO welcome to Councillors & guests 1.2 Apologies 1.3 Present 1.4 Leave of Absence

1.5 Declaration of Interest of Members or Staff

Section 73 of the Northern Territory Local Government Act states:

Section 73 Conflict of interest

(1) A member has a conflict of interest in a question arising for decision by the council, local board or council committee if the member or an associate of the member has a personal or financial interest in how the question is decided.

(2) This section does not apply if the interest is:

(a) an interest in a question about the level of allowances or expenses to be set for members; or

(b) an interest that the member or associate shares in common with the general public or a substantial section of the public; or

(c) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or

(d) an interest that the member or an associate has in a non-profit body or association; or

(e) an interest of the member or an associate:

(i) in appointment or nomination for appointment to a body with predominantly charitable objects; or

(ii) in payment or reimbursement of membership fees, or expenses related to membership, in such a body; or

(f) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision.

Section 74 Disclosure of interest

(1) As soon as practicable after a member becomes aware of a conflict of interest in a question that has arisen or is about to arise before the council, local board or council committee, the member must disclose the personal or financial interest that gives rise to the conflict (the relevant interest):

(a) at a meeting of the council, local board or council committee; and

2 Ordinary Meeting 27 August 2020

(b) to the CEO.

(2) The CEO must record the disclosure in a register of interests kept for the purpose.

Section 12 of the Northern Territory Local Government (Administration) Regulations states:

Section 12 Contents of register of interests

The register of interests to be kept under section 74(2) of the Act must contain:

(a) the name of the member making the disclosure; and

(b) the nature of the interest that gives rise to the conflict of interest; and

Part 7.4 Code of Conduct

(1) the Council must have a Code of Conduct;

(2) the Code of Conduct must Govern the conduct of Member of Council, Members of Local Authorities, Members of Local Boards, and Members of Council committees;

(3) a Council Code of Conduct must be accessible on the Councils website.

Does any Councillor of Senior Officer have any conflicts of interest to declare at this point of procedings?

1.6 Confirmation of Previous Minutes Ordinary Meeting - 29 July 2020 ...... 1 2 BUSINESS ARISING Nil 3 GENERAL BUSINESS Nil 4 VISITORS AND PRESENTATIONS Nil 5 CORRESPONDENCE Nil 6 REPORTS FOR DECISION 6.1 TERRITORY Q ...... 10 6.2 HR MONTHLY REPORT DISCREPANCY ...... 11 6.3 USE OF THE COMMON SEAL - ALCOHOL ACTION INITIATIVES GRANTS; AAI-52 TIWI CANOE RACE ...... 12 6.4 FINANCE END OF MONTH REPORT - JULY 2020 ...... 25 6.5 USE OF THE COMMON SEAL - ALCOHOL ACTION INITIATIVES GRANTS; AAI-52 TIWI CANOE RACE ...... 30 6.6 REQUEST TO CHANGE THE MILIKAPITI LOCAL AUTHORITY (MLA) AND ORDINARY COUNCIL MEETING DATES IN SEPTEMBER WITH THE WURRUMIYANGA LOCAL AUTHORITY (WLA) IN OCTOBER ...... 43 6.7 INTERISLAND FERRY TIMETABLE ...... 44 6.8 HOMELANDS POLICY ...... 45 6.9 REVIEW OF COUNCIL MOTOR VEHICLE FOR EMPLOYEE USE POLICY ...... 48 6.10 PURCHASE AND IMPLEMENTATION OF TIME CLOCKS ...... 54

3 Ordinary Meeting 27 August 2020

6.11 LGANT PROCUREMENT SYMPOSIUM: 30TH SEPTEMBER - 2ND OCTOBER 2020 ...... 57 6.12 THE OFFICE OF THE INDEPENDENT COMMISSIONER AGAINST CORRUPTION (ICAC) ...... 69 6.13 POLICY REVIEW - HUMAN RESOURCE & FINANCIAL DELEGATION MANUAL ...... 70 7 REPORTS FOR INFORMATION 7.1 TIRC COUNCILLORS MEETING ATTENDANCE REGISTER FOR 2020/2021 ...... 71 7.2 MANAGERS REPORTING TO CEO END OF MONTH REPORT FOR JULY 2020 ...... 73 7.3 INFRASTRUCTURE REPORT ...... 81 7.4 CHIEF FINANCIAL OFFICER END OF MONTH REPORT - JULY 2020 ...... 90 7.5 SOLAR SYSTEM AND CONNECTIVITY TO THE TIWI ISLANDS AIRPORTS ...... 96 7.6 COMMUNITY ENGAGEMENT END OF MONTH REPORT - JULY 2020 ...... 102

MINUTES OF THE ORDINARY COUNCIL MEETING HELD IN THE WURRUMIYANGA BOARDROOM (TELECONFERENCE 0392606160) ON WEDNESDAY, 29 JULY 2020 AT 10:00 AM

1 Welcome & Apologies 1.1 Welcome The meeting opened at 09:56am. The Chief Executive Officer (CEO) welcomed elected members and staff. The Deputy Mayor welcomed councillors and guests.

1.2 Apologies Accepted: Mayor Leslie Tungatalum, Jennifer Clancy, Mary Dunn

1.2.1 APOLOGIES That the apologies of Mayor Leslie Tungatalum, Jennifer Clancy and Mary Dunn be accepted by Council.

143 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Pius Tipungwuti

CARRIED

1.3 Present Deputy Mayor: Lynette De Santis

Councillors: Kevin Doolan, Therese Bourke, Wesley Kerinaiua, Francisco Babui, Pius Tipungwuti, Valentine Intalui, Osmond Pangiraminni and Connell Tipiloura (via teleconference).

Officers: Valerie Rowland (CEO), Bala Donepudi (Chief Financial Officer), Chris Smith (GM Infrastructure), Bill Toy (GM Community Engagement), Andrea Masocha (Management Accountant) and Helen Daiyi (Governance Coordinator).

Visitors via teleconference: Peter Wyatt and Robert Lee from the Department of Local Government, Housing and Community Development.

Minuter: Helen Daiyi (Governance Coordinator).

1.4 Leave of Absence Nil

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 1 of 111

1.5 Declaration of Interest of Members or Staff Nil 1.6 Confirmation of Previous Minutes Ordinary Meeting - 24 June 2020 144 RESOLUTION Moved: Valentine Intalui Seconded: Kevin Doolan

That the minutes of the Ordinary Meeting on 24 June 2020 as circulated, be confirmed as a true and correct record of that meeting. CARRIED

2 BUSINESS ARISING

Nil

3 GENERAL BUSINESS

Nil

4 VISITORS AND PRESENTATIONS

Nil

5 CORRESPONDENCE

5.1 LOCAL GOVERNMENT 2030 STRATEGY STEERING GROUP SUMMARY

Local Government Association of the Northern Territory and the Department of Local Government, Housing and Community Development invite Tiwi Islands Regional Council (TIRC), Chief Executive Officer (CEO), Valerie Rowlands, to the Local Government 2030 Strategy Steering Group.

145 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Wesley Kerinaiua

That Council accepts Valerie’s appointment to the Local Government 2030 Strategy Steering Group.

CARRIED

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 2 of 111

5.2 RESIGNATION TO CONTEST 2020 LEGISLATIVE ASSEMBLY ELECTIONS

RECOMMENDATION:

That Council notes the report for information.

Update on actions post council meeting regarding the following agenda item:

Item 5.2 – Resignation to contest 2020 Legislative Assembly Elections

Section 39(6) of the current Northern Territory Local Government Act 2008

(6) However, if:

(a) a member resigns in order to stand as a candidate for election to the Legislative Assembly or the Commonwealth House of Representatives or the Senate; and

(b) the resignation takes effect not more than 28 days before the close of nominations for the relevant election; and

(c) the former member is not elected, and applies to the CEO to be reinstated as a member of the council within 7 days after the result of the election is known;

The former member is reinstated as a member of the council.

(7) A member reinstated to office under subsection (6) is not entitled to remuneration or allowances for the period between resignation and reinstatement.

6 REPORTS FOR DECISION

6.1 WARD UPDATE This report is to provide an opportunity to each Councillors from each ward to bring up matter for discussion and decision on issues in their ward/community.

RECOMMENDATION:

That Council receives and notes report number 234454 and provide any feedback for discussion and decision making.

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 3 of 111

6.2 JOINT DEPARTMENT OF LOCAL GOVERNMENT AND ICAC GOVERNANCE TRAINING The purpose of this report is to provide information to elected members about proposed governance training in accordance to the current NTLGA 2017.

ICAC is a newly formed department to work with Councils like TIRC to offer training around ICAC role and how it can support Councilors and Council in their roles.

146 RESOLUTION

Moved: Francisco Babui Seconded: Valentine Intalui

1. That the Council receive and note this report number 234661

2. A joint governance training to be delivered by Department of Local Government and ICAC.

3. The Pirlangimpi Local Authority (PLA) to be rescheduled from Wednesday 26th August to Tuesday 25th August at Pirlangimpi.

4. The training day and the Ordinary Council Meeting to be rescheduled for Wednesday 26th August and Thursday 27th August at Wurrumiyanga.

CARRIED

6.3 TELSTRA UPGRADES Telstra have requested approval for upgrades to the tower at Pirlangimpi

147 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Francisco Babui

That Council approve the changes to Telstra tower in Pirlangimpi and that Council notify Telstra of our consent to proceed.

CARRIED

6.4 NOMINATE TO APPOINT COUNCIL MEMBER ON THE LOCAL GOVERNMENT DISCIPLINARY COMITTEE The Deputy Mayor Lynette De Santis is currently nominated by LGANT under section 82 (2c) of the Act, as being eligible to be a member of a disciplinary committee.

148 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Valentine Intalui

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 4 of 111

That Council continues to support the current elected member, Deputy Mayor, Lynette De Santis to the Local Government Disciplinary Committee for an Interim period until the new local government legislation is commenced. The new local government legislation was scheduled to commence on 1 July 2020, and has now been deferred until 1 July 2021. CARRIED

6.5 TIRC RATES DECLARATION Tiwi Islands Regional Council Rates Declaration for 2020/21 Financial Year for Council approval. The rates declaration has been reviewed by Richard Giles, Partner at HWL Ebsworth Lawyers.

149 RESOLUTION

Moved: Francisco Babui Seconded: Osmond Pangiraminni

That Council adopts the final Rates Declaration for the 2020/2021 Financial Year.

CARRIED

6.6 EXEMPTION TO QUOTATION The report will be dealt with under Section 65(2) (ci) of the Local Government Act 2008 and Regulation 8 of the Local Government (Administration) Regulations 2008. It contains information that would, if publicly disclosed, be likely to cause commercial prejudice to, or confer an unfair commercial advantage on any person (Discuss the progress of senior officer in the portfolio of Infrastructure.).

150 RESOLUTION

Moved: Pius Tipungwuti Seconded: Valentine Intalui

That Council approve this request for exemption to the requirements of three (3) quotes to supply and install a two (2) bay garage shed in Wurrumiyanga to securely lock the Night Patrol vehicles after each shift.

CARRIED

Cr Wesley Kerinaiua left the meeting, the time being 11:00 AM

6.7 SURRENDER OF PIRLANGIMPI LEASE LOT 331 SUMMARY

OTL has requested the surrender of the Council lease on Lot 331 Pirlangimpi

151 RESOLUTION

Moved: Francisco Babui Seconded: Therese (Wokay) Bourke

That Council approve the surrender of Lot 331 Pirlangimpi and apply the common seal to the documents provided by the Office of Township Leasing (OTL).

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 5 of 111

Action:

1. CEO to write a letter to OTL seeking reimbursement and recompenses for Lot 331 Pirlangimpi.

CARRIED

Cr Wesley Kerinaiua returned to the meeting, the time being 11:10 AM

6.8 TIRC COVID-19 ACCOMMODATION PLAN SUMMARY

Council must present a Covid-19 Accommodation Plan in order to satisfy current requirements

152 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Valentine Intalui

That Council approve and endorse the Covid-19 Accommodation Plan.

CARRIED

At this point of the meeting a break was called at 11:15am Meeting resumed at 11:29am

7 REPORTS FOR INFORMATION

7.1 MANAGERS REPORTING TO CEO END OF MONTH REPORT FOR JUNE 2020 This report includes all Managers report who currently report direct to the CEO. It also reports on the CEO activities for the month.

153 RESOLUTION Moved: Francisco Babui Seconded: Kevin Doolan

That Council receive and note this report as information.

Action:

1. CEO to amend Stakeholder Engagement/Meetings section of the report and add Skin Group meeting at Red Cross 13 July 2020.

2. Recruitment of casual Records Management/Data Entry Officer to work 4 hours a day.

3. LGANT Elected Member Service Awards. TIRC has three elected members who have served 20 years plus – Mayor Leslie Tungatalum, Deputy Mayor Lynette De Santis and Therese (Wokay) Bourke.

4. CEO to follow up with LGANT to see if Councillor Pius Tipungwuti can be included.

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 6 of 111

CARRIED

7.2 FINANCE END OF MONTH REPORT - JUNE 2020 This report provided finance information to the Council for year to date June 2020

154 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Wesley Kerinaiua

That Council notes and accepts the Finance Report for the reporting period to 31 May 2020.

CARRIED

7.3 COMMUNITY ENGAGEMENT END OF MONTH REPORT - JUNE 2020 This report illustrates the business within units including; Youth Diversion, Sports and Recreation, Libraries, Community Safety, Centrelink, Broadcasting, Animal Management, By laws and Administration.

155 RESOLUTION

Moved: Francisco Babui Seconded: Therese (Wokay) Bourke

That Council receive and note this report number 234455 as information

CARRIED

 AT THIS POINT OF THE MEETING, A LUNCH BREAK WAS CALLED AT 12:18PM  MEETING RECOMMENCED AT 13:15PM  CR CONNELL TIPILOURA DID NOT RETURN VIA TELECONFERENCE POST LUNCH, THE TIME BEING 13:15 PM  CR WESLEY KERINAIUA DID NOT RETURN TO THE MEETING POST LUNCH, THE TIME BEING 13:15 PM

7.4 INFRASTRUCTURE END OF MONTH REPORT - JUNE 2020 Infrastructure report to Council for the month of June 2020, covering fleet, housing assets, fuel, town services in Wurrumiyanga, Pirlangimpi and Milikapiti, civil works, inter-island ferry, aerodromes and outstations.

Infrastructure will be heavily involved in the SCALE funding projects which are being

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 7 of 111

developed by the Local Authority and by Council.

156 RESOLUTION

Moved: Kevin Doolan Seconded: Therese (Wokay) Bourke

That Council received and note this report for information.

Action:

GM Infrastructure Chris Smith to schedule and invite interested councilors to the next staff tool box meeting.

CARRIED

7.5 COUNCILLORS MEETING ATTENDANCE REGISTER FOR 2019/2020 As an ongoing record keeping requirement, members will be provided with an updated meeting attendance listing at the beginning of each meeting. Member’s attendance is based on the official minutes of each Local Authority, Ordinary and Special Council meetings.

157 RESOLUTION

Moved: Valentine Intalui Seconded: Osmond Pangiraminni

That Council note the updated meeting attendance register for 2019/2020

Action:

Governance Coordinator, Helen Daiyi, to draft a Report for Decision for the upcoming OCM on 27th August 2020 regarding elected members meeting attendance in accordance with the current Local Government Act 2008.

CARRIED

7.6 UPDATE NOMINATIONS FOR LGANT EXECUTIVE Nominations from councils for elected members seeking a place on the LGANT Executive

158 RESOLUTION

Moved: Therese (Wokay) Bourke Seconded: Francisco Babui

That Council supports and nominates Deputy Mayor, Lynette De Santis, to the LGANT Executive.

CARRIED

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 8 of 111

7.7 LOCAL GOVERNMENT MINISTERS' COMMUNIQUE

The Minister for Regional Health the Hon Mark Coulton MP along with the Australian Local Government Association invited all Australia Local Government Ministers to help co-ordinate the national effort on COVID-19.

159 RESOLUTION

Moved: Valentine Intalui Seconded: Pius Tipungwuti

That Council notes the report for information for their records.

CARRIED

7.8 CHIEF FINANCIAL OFFICER END OF MONTH REPORT JUNE 2020 This report is to provide Council Members with an update on the activities of the broader finance team .It will cover several main areas being: ‐ Financial Position ‐ Year-end Planning June 2020 ‐ Grants and Policy Coordinator Report

160 RESOLUTION Moved: Kevin Doolan Seconded: Francisco Babui

That Council receive and note this report number 234743 for information.

CARRIED

8 Next Meeting

Thursday, 27 August 2020

9 Closure

The meeting closed at 13:47pm.

8 NEXT MEETING Wednesday, 23 September 2020 9 CLOSURE

Meeting closed at…….

Minutes of the ORDINARY COUNCIL MEETING held on WEDNESDAY, 29 JULY 2020 (Unconfirmed) Page 9 of 111

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.1 TITLE Territory Q REFERENCE 234708 AUTHOR Valerie Rowland, Chief Executive Officer

Territory Q is a hugely successful magazine. It is kept in Qantas and Virgin airport lounges and carried in Business Class on Silkair flights.

The NT Government and Chamber of Commerce take it to Asia on trade missions.

The magazine is sent to every Territory and Federal politician. TIRC has many great stories to tell, including the way the lives of Tiwi are being improved through such things as road upgrades and the new ferry.

BACKGROUND

Territory Q would like to propose that the Tiwi Regional Council takes space in the October edition of Territory Q.

Territory Q publish positive stories about the achievements of Indigenous people and Indigenous organisations in every edition of Territory Q.

Services would include:

 A professional writer;  A professional photographer if needed;  Inclusion in 15,000 hard copies of Territory Q;  Posting on the TQ website; and  Promotion through our social media network.

The article and designed pages would be shown to you for amendments before publication. Nothing would be published without your written approval.

ISSUES/OPTIONS/CONSEQUENCES

Nil

CONSULTATION & TIMING

Nil RECOMMENDATION:

That Council recommendation for Tiwi Island Regional Council to feature in the next Territory Q magazine at the cost would be $4500 Incl. GST for two pages or $7500 Incl. GST for four pages.

ATTACHMENTS: There are no attachments for this report.

- 10 - Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.2 TITLE HR Monthly Report Discrepancy REFERENCE 235036 AUTHOR Harsha Wijesinghe, Manager Organisational Development and Change

BACKGROUND

HR would recommend to amend the HR monthly report from month to month (period from beginning of month to the end of month). Currently, HR report captures two pay period (covers approximately 4 weeks) ended from the last report. This mechanism does not accurately captures the information in a particular month.

For an example, this July report captures the pay period ended 21st June 2020 to pay period ended 05th July 2020. Practically, this report covers only 5 days in the month of July.

ISSUES/OPTIONS/CONSEQUENCES

In order to generate information in correct time period to cover each month, the method of selecting date should be from the first day of the week of the month to last day of the pay period in fortnight.

CONSULTATION & TIMING

RECOMMENDATION:

That Council accept this recommendation.

ATTACHMENTS: There are no attachments for this report.

- 11 - Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.3 TITLE Use of the Common Seal - Alcohol Action Initiatives Grants; AAI-52 Tiwi Canoe Race REFERENCE 235111 AUTHOR Bala Donepudi, Chief Financial Officer

SUMMARY

Decision is required to endorse and use Council Common Seal on a funding variation between TIRC and the NTG Depart of health regarding AAI 52 – Tiwi Canoe Race

BACKGROUND

Department of Health has funded the council to deliver the community driven projects to reduce the alcohol related harms.

The Project will see the construction of 3 X Canoes in one from each main community of Tiwi Islands and the transport of these across to Wurrumiyanga to be displayed during a cultural canoe festival.

The term of funding is for Two months .The proposed funding is $ 30,000. The Project will see the construction of 3 X Canoes in one from each main community of Tiwi Islands and the transport of these across to Wurrumiyanga to be displayed during a cultural canoe festival.

Key activities to be completed as part of the agreement  One Canoe built in Pirlangimpi and transport to Wurrumiyanga and Back for festival  One canoe built In Milikapiti and transport to Wurrumiyanga and back for festival  One Canoe built in Wurrumiyanga

ISSUES/OPTIONS/CONSEQUENCES

The Department requires Council approval of grant Agreement AAI 52 – Tiwi Canoe race with the common seal

CONSULTATION & TIMING Nil

RECOMMENDATION:

That Council authorise the use of the Council Common Seal to execute grant Agreement AAI 52 – Tiwi Canoe Race

ATTACHMENTS: 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

- 12 - Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

EDOC No: 2020/283035 Northern Territory of Australia

Short Form Grant Agreement: Alcohol Action Initiatives

For AAI 52 – Tiwi Canoe Race DETAILS

Grant Activity Tiwi Canoe Race

Us, We, Our (the Northern Territory of Australia, care of its agency Department of Health Territory) Our Contact Contact name Natalie Sarsfield Details Contact person position Principal Alcohol Action Officer Postal Address Mental Health, Alcohol and Other Drugs Branch, Department of Health, PO Box 40596, Casuarina, NT 0811 Telephone 08 8999 1321 Email [email protected] [email protected] You, Your, the Tiwi Islands Regional Council (ABN 61 507 431 031) Recipient) Registered (or required to be Yes registered) for GST Your Contact Contact name Valerie Rowland Details Contact person position CEO Postal Address PMB 267 Winnellie NT 0822 Telephone 08 8919 0403 Email [email protected] Bank Account Account Name Tiwi Islands Regional Council Trust Account details for payment Bank Commonwealth Bank of Grant Account Number 1070 8408 BSB 065 901 Code

Grant Purpose Purpose of the Grant Activity: Alcohol Action Initiatives are community driven projects delivering local solutions and practical actions to reduce alcohol related harms. Objectives of the Grant Activity: Reduce alcohol related harm through delivery of community driven projects tackling social determinants of health in remote NT Aboriginal Communities. Detailed Description of the Grant Activity: This project will see the construction of 3 x Canoes (one from each main community on the Tiwi Islands) and the transport of these across to Wurrumiyanga to be displayed during a Cultural Canoe Festival that will occur alongside AAI 56. Conduct of the Grant Activity: Components Component Performance Measures Completion Date

Attachment 1 Page 13

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

1.Project Funding Funding will provide for auspicing 30 August 2020 Funds are distributed of resources to construct: as per Component 2 1 x Canoe built in Pirlangimpi and 3 x Canoes built transport to Wurrumiyanga and 2 x Canoes transported back for Festival to Wurrumiyanga and 1x Canoe built in Milikapiti and back to original transport to Wurrumiyanga and destination for Festival back for Festival 1 x Canoe built in Wurrumiyanga 2. Budget breakdown Ongoing for life of Budget is allocated as $9,500 to nominated organisation project per this Agreement within Pirlangimpi (includes transport costs) $9,500 to nominated organisation in Milikapiti (includes transport costs) $8,000 to nominated organisation in Wurrumiyanga $3,000 TIRC Admin costs 3.Elder Consultation TIRC will ensure that the decision Ongoing for life of Relevant Elders are regarding choice of organisation project consulted throughout to facilitate the building of canoes life of project is made through thorough consultation with: Pirlangimpi Alcohol Reference Group Wurrumiyanga Alcohol Reference Group Milikapiti Alcohol Reference Group 4.Final Report 28 October 2020 Final Report and Include photographs taken by Financial statement are subcontracted organisations of provided to Principal canoes being made. Alcohol Action Officer Include photographs of Canoes on display at the Festival (co- occurring alongside AAI 56). Include photographs of Canoe Race (co-occurring alongside AAI 56) Provide financial report identifying budget breakdown as per component 2. TOTAL FUNDING $30,000.00 ex. GST EXPENDITURE

Grant Grant Amount GST Amount (if applicable) $30,000 exclusive of GST ☐ No GST payable ☒ GST Amount $ 3,000 Payment The Grant will be paid in accordance with the following table, provided that you

Attachment 1 Page 14

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Requirements are compliant with this Agreement.

Pmt Requirement Anticipated Payment GST No. Date Amount Amount (excl GST) (if applicabl e or N/A) 1. Both parties sign this Agreement 30 July $29,000 $2,900 2020 2.Final Report and Financial 28 October $1,000 $100 statement received 2020 Reporting Requirement Due Date Requirements 1. Final Report 28 October 2. Financial Statement 2020

Acquittal Requirement Due Date Requirements 1. Completed and certified Final Acquittal Form (at 30 October Schedule 2); 2020

Grant Period Upon Execution of Agreement to 30 October 2020 Special Conditions: Nil TERMS AND CONDITIONS 1. Interpretation and Definitions 1.1 A word or phrase in this Agreement that is capitalised is a reference to that word or phrase in the first column of the Details at the start of this Agreement, or as otherwise defined in these terms. 1.2 No rules of construction apply to the disadvantage of a party on the basis that that party was responsible for the preparation of this document or any part of it. 1.3 The word “including” is not a word of limitation. 2. Acknowledgments 2.1 You acknowledge: (a) and agree that this Agreement is, and is intended to be, legally binding; (b) your failure to comply with this Agreement may be taken into consideration in any future grant applications and may result in you being excluded from consideration for subsequent or other funding; (c) where you have an Australian Business Number (ABN), details of this grant may be provided by us to the Australian Taxation Office; (d) and agree we may do anything in connection with this Agreement that may be required for compliance with our public accountability responsibilities, including legislative obligations under privacy and freedom of information laws and the Independent Commissioner Against Corruption Act 2017 (NT) (“ICAC Act”); and (e) you are a “public body” for the purposes of the ICAC Act with respect to the Grant and you are subject to mandatory obligations under that Act to report suspected improper conduct. 3. Special Conditions and Additional Conditions 3.1 You must comply with the Special Conditions (if any) and the Additional Conditions to the extent they have application to you or the Grant Activity. 3.2 To the extent of any inconsistency between the documents or parts comprising this Agreement, then the following order of precedence will apply: (a) the Special Conditions; (b) the Additional Conditions; (c) these terms and conditions; (d) the Details; and (e) any other document incorporated by reference. 4. Grant of funding 4.1 We agree to pay you the Grant subject to the terms and conditions set out in this Agreement.

Attachment 1 Page 15

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

4.2 We will pay the Grant to you in accordance with the Payment Requirements by electronic funds transfer to your Bank Account provided that we have received a tax compliant invoice or, where we issue a recipient created tax invoice, we have issued that invoice. 4.3 The Grant must be held only in an account in your name at a bank, credit union or building society that is registered in Australia. 5. Use of the Grant 5.1 You must use the Grant (including any interest earned on the Grant) within the Grant Period (or such other period as is agreed to be us in writing) for the Grant Purpose and for no other purpose (unless and until a variation is approved by us in writing). 5.2 During the Grant Period, you may request a variation of the Grant Purpose, which request must be in writing, providing reasons for the proposed change and (if applicable) providing a budget for the varied purpose. Approval will be at our discretion and must be in writing. 6. Conduct of the Grant Activity 6.1 You must: (a) carry out the Grant Purpose, including all tasks, activities, any project plan, budget and/or performance measures, and in a manner that meets the objectives; (b) carry out the Grant Activity diligently, effectively, in a professional manner to accepted industry standards, in accordance with this Agreement and consistent with the representations made in your grant application/proposal; (c) adequately resource the Grant Activity with appropriately qualified, competent, experienced and skilled personnel; (d) promptly comply with all of our reasonable requests or directions in respect of the Grant Activity; (e) if required by us, keep us fully informed as to the progress of the Grant Activity and the expenditure of the Grant; and (f) promptly advise us in writing of any relevant matters which might affect your ability to deliver or complete the Grant Activity or to meet any of your obligations under this Agreement. 7. Acknowledgement of Grant 7.1 You agree to acknowledge our contribution to the Grant Activity in all promotional, advertising or other publications (such as annual reports, newsletters, websites) by using our “Proudly supported by” logo. 7.2 We will provide you with the current version of the logo. 7.3 The logo must be reproduced only in the format provided and of equal size and prominence to your logo. 7.4 We reserve the right to limit and withdraw the use of our name and logo by you. 8. Records, Reporting, Acquittal and Audit 8.1 You must keep accurate financial records relating to the Grant so that at all times the use of the Grant is identifiable, ascertainable and substantiated. 8.2 You must comply with all Reporting Requirements and Acquittal Requirements by the specified Due Dates. 8.3 You authorise us to inspect and audit all of your records in connection with this Agreement and you agree to fully cooperate with us in that regard. 8.4 You authorise us to publish or otherwise report on the outcome of the Grant Activity. 9. Withholding funding 9.1 If in our reasonable opinion you have not complied with this Agreement in any material way we may, by notifying you in writing, withhold payment of all or any part of the Grant. 10. Unspent, Misused or Unacquitted Grant 10.1 If the Grant, or part of it, is not spent on the earlier of: (a) the end of the Grant Period (and we have not agreed a variation); or (b) termination of this Agreement, you must promptly return that part of the Grant that has not been spent to us. 10.2 If at any time we form the reasonable opinion that the Grant, or a part of it, has not been used in accordance with this Agreement or has not been acquitted by you to our reasonable satisfaction, then you must repay the Grant, or any part of it, as we require in any written notice we give you. 11. Conflict of Interest

Attachment 1 Page 16

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

11.1 For the purpose of this Agreement, “Conflict” means any matter, circumstance, interest, activity or other matter in connection with you, or your officers, employees, subcontractors, agents, advisors, volunteers and other personnel and their related entities, such as parent or subsidiary companies, directors, managers or other persons in a position of influence and their close relatives, which may or may reasonably be perceived to impair you or your personnel’s ability to carry out any responsibilities or obligations under this Agreement diligently, independently and impartially. 11.2 You warrant that, at the date of signing this Agreement, to the best of your knowledge no Conflict exists or is likely to arise in connection with this Agreement. 11.3 If during the performance of this Agreement you become aware of a Conflict, you must immediately notify us and the steps you propose to take to resolve or deal with the Conflict. We may suspend your delivery of the Grant Activity and your use of the Grant until such time as the Conflict is resolved to our satisfaction. 12. Insurance 12.1 You must hold and maintain insurance policies in amounts sufficient to insure for your risks and liabilities in connection with this Agreement (such as public liability, accident or injury to your volunteers and employees, plant and equipment, motor vehicle, loss, damage or theft of assets, travel) and provide us with written proof from your insurers when requested. 12.2 You are responsible for determining what types and levels of insurance are required to cover the Grant Activity and comply with this clause. 13. Risk & Indemnity 13.1 You agree to deliver each Grant Activity at your own risk and we are not liable: (a) to you or your personnel for any loss or damage you suffer or the injury or death of any person, howsoever occasioned; or (b) for the actual cost of the Grant Activity being greater than anticipated. 13.2 You indemnify us against all claims, proceedings or actions whatsoever brought or made against us and all losses, damages, costs or expenses we may sustain or incur howsoever arising, whether directly or indirectly in connection with this Agreement, except to the extent caused or contributed to by our negligent act or omission. 14. GST 14.1 Any term used in this clause that is referred to in A New Tax System (Goods and Services Tax) Act 1999 (Cwth) will have the meaning which it has in that Act. 14.2 You must pay all taxes, duties and government charges imposed or levied in connection with the performance of this Agreement, except as provided by this clause. 14.3 The Grant Amount is GST exclusive. 14.4 If you are not registered for GST, you warrant that you are not required to be registered for GST, and you must not charge GST. 14.5 If you are registered for GST or are required to be registered for GST and the Grant Amount is being provided in return for a Taxable Supply, we will pay you the GST Amount on provision of a tax invoice by you or a recipient created tax invoice (“RCTI”) by us. 14.6 The parties acknowledge and agree that, prior to the Supplier (you) providing the Recipient (us) with a tax invoice for a supply as described in clause 0, we may (at our discretion) issue you with a RCTI and/or adjustment note in respect of the supply on the following terms and conditions, or otherwise in a format set out by the Australian Taxation Office: (a) both parties acknowledge that they are registered for GST when the RCTI is issued and the RCTI must show your Australian Business Number (“ABN”); (b) you agree that we can issue tax invoices in respect of the supply within 28 days from the date of determining the value of the supply; (c) you will not issue tax invoices in respect of the supply; (d) you will notify us if you cease to be registered for GST purposes. 14.7 If the GST Amount differs from the amount of GST paid or payable, we must issue an appropriate recipient created adjustment note and pay you or you must pay us, as the case may be, any difference within 14 days. 14.8 No party may claim or retain from the other party any amount in relation to a supply made under this Agreement for which the first party can obtain an input tax credit or decreasing adjustment.

Attachment 1 Page 17

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

14.9 If you become registered for GST or become required to be registered for GST, or you cease to be registered for GST, you must notify us within 7 days. 15. Intellectual Property 15.1 Intellectual property in material created by or on your behalf in the course of, or for the purpose of, the Grant Activity (“Agreement Material”) vests in you. 15.2 You grant us a perpetual, irrevocable, royalty-free, non-exclusive licence to use, adapt, communicate, publish, reproduce, and sub-licence Agreement Material (including material that is incorporated in or supplied with that Agreement Material) for our governmental purposes. 15.3 Where the Agreement Material is a work that is primarily created for aesthetic appeal or artistic expression, the licence in clause 0 is limited to use promoting the purpose of the Grant Activity or promoting the Northern Territory Government or the Northern Territory. 16. Confidential Information and Privacy 16.1 The parties will not disclose each other’s information that is marked as or is agreed to be confidential, or which should reasonably be assumed to be confidential, without prior written consent of the party whose information is to be disclosed unless required or permitted by law. 16.2 You agree to deal with all ‘personal information’ (as defined in the Information Act 2002 (NT)) in connection with the Grant Activity in a manner that is consistent the Information Privacy Principles set out in that Act as if you were a public sector organisation. 17. Notices 17.1 All communications required to be given in writing in this Agreement must be given by registered post or by email to the relevant party’s Contact Details. A communication sent by: (a) prepaid post is taken to be received on the 3rd business day after posting; and (b) email is taken to have been received at 9.00 a.m. on the following business day, subject to no automated notification having been sent advising that the email was not delivered or the addressee is “out of office” or similar. 18. Debt Due and Payable 18.1 Without prejudice to any of our other rights under this Agreement, we may recover any amounts that you owe to us under this Agreement as a debt due and payable to us by you upon demand or set off the amount against future payments under this or any other agreement with you. 19. Intervening Event 19.1 You must notify us if you are unable to perform any part of your obligations under this Agreement due to a circumstance or event which could not reasonably have been foreseen by you and is caused by circumstances beyond your reasonable control (but does not include circumstances caused by acts or omissions of you, your officers, employees, subcontractors or agents) (“Intervening Event”). 19.2 In the event of an Intervening Event, your performance under this Agreement and our obligation to pay shall be suspended for the period that the event continues and you will have a reasonable extension of time for performance of your obligations in the circumstances. 20. Disputes: 20.1 The parties agree not to initiate legal proceedings in relation to a dispute unless they have first tried and failed to resolve the dispute by negotiation and mediation. The procedure for dispute resolution does not apply to action relating to termination or urgent litigation or where a party unreasonably fails to participate in negotiation or mediation. 21. Termination 21.1 We may immediately terminate this Agreement by written notice to you if in our reasonable opinion: (a) you are no longer able or willing to complete the Grant Activity; (b) you have a Conflict that cannot be resolved to our satisfaction or remains unresolved after a reasonable period of time; (c) information provided to us by you contained materially incorrect, false or misleading information; (d) you breach or otherwise fail to comply with this Agreement and you fail to remedy that breach within the period specified in our notice to you; (e) an Intervening Event continues for more than 30 consecutive days; or (f) you are insolvent or become subject to any form of external administration, and clause 0 will apply.

Attachment 1 Page 18

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

22. General 22.1 Survival: The expiry or earlier termination of this Agreement does not affect the continued operation of a clause that expressly or by its nature survives the termination or expiry of this Agreement. 22.2 No assignment: This Agreement is not assignable or transferrable without our written consent. 22.3 Variation: This Agreement may only be varied by an agreement in writing between the parties. 22.4 Warranties: You warrant that you are properly established and constituted at law and you have the power and authority to enter into this Agreement. 22.5 Compliance with laws: You agree to comply with all laws relevant to the Grant Activity and your obligations under this Agreement. 22.6 Entire Agreement: This Agreement constitutes the entire agreement between the parties in respect of the Grant. 22.7 Severance: If a court determines that a word, phrase, sentence, paragraph or provision in this Agreement is unenforceable, illegal or void then the rest of this Agreement continues in effect as if the invalid part were excluded. 22.8 Waiver: A waiver by a party of any right under this Agreement, including a failure to enforce an obligation or exercise a right, is not, and will not be deemed to be, a waiver of any other right of that party under this Agreement. 22.9 Governing law: This Agreement will be governed by and construed in accordance with the laws of the Northern Territory. The parties submit to the non-exclusive jurisdiction of the courts of the Northern Territory. 22.10 Execution: The parties agree that this Agreement may be executed in any number of counterparts, which may be signed using a digital signature and may be given to the other party by electronic means. Each signed counterpart when read together will be deemed to form one binding Agreement. 22.11 Legal costs: Each party must pay their own legal costs of and incidental to the preparation, negotiation and execution of this Agreement.

Attachment 1 Page 19

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

EXECUTION PAGE

You agree that, before executing this Agreement you have read and understood all of the terms and conditions of this Agreement, you are fully aware of your rights, duties and obligations under this Agreement, and the persons signing are fully authorised to execute this Agreement to legally bind the Recipient. Executed as an Agreement.

SIGNED by Joanne Norton, A/Deputy Chief Executive for and on behalf of the NORTHERN TERRITORY OF AUSTRALIA ……………………………………….. pursuant to a delegation under the Contracts Act 1978 in the (Signature of Delegate) presence of: Date: ………. / ……….. / 20……

……………………………………….. ……………………………………….. (Signature of Witness) (Name of Witness)

The COMMON SEAL of …………………………………………………………………………………………………… [Print Legal Name] was hereto affixed

on the ………………………..……...... day of ……………………………………………………………..

(Print Day in Words) (Print Month and year)

in the presence of …………………...... ……………………………………………………………….

(Print Name of Director) (Signature)

and …………………...... ……………………………………………………… ……… (Print Name of Director/Secretary) (Signature)

Attachment 1 Page 20

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Drafting note: These Additional Conditions are standard and are not to be amended or removed other than by Special Condition. Note that they are drafted to ‘turn on’ when the circumstances dictate (i.e. there is no need to delete them if they are not relevant to the Grant Activity, as they will simply have no application). Additional Conditions

1. Subcontracting and Buy Local 1.1. If you engage subcontractors to carry out the Grant Activity (or any part of it) you must: (a) use your reasonable endeavours to engage enterprises operating in the Northern Territory, that have a permanent presence in the Northern Territory, and employ Northern Territory residents (“Territory Enterprises”); (b) conduct an appropriate competitive process inviting Territory Enterprises (and any other enterprises) to submit quotes or tenders, having due regard to probity; (c) avoid conflicts of interest; and (d) encourage subcontractors to engage Territory Enterprises to carry out subcontract work associated with the Grant Activity, and, if required by us, you must provide us with details of your compliance with this clause. 1.2. Subcontracting does not relieve you of any obligation or liability under this Agreement. 1.3. If you have not paid a subcontractor for its completed work on the Grant Activity, we may, in our absolute discretion, directly pay the subcontractor on your behalf and you will owe that amount to us. 2. Capital and Minor Works 2.1. This clause applies where the Grant Activity involves the acquisition, construction or improvement of structural assets or equipment, including building and construction of new facilities, extension to or upgrading of existing facilities, the purchasing, installation or upgrading of equipment, fixtures and fittings, general repairs and maintenance on existing facilities, equipment, fixtures and fittings (“Works”). 2.2. You must: (a) ensure the Works are completed by the end of the Grant Period; (b) ensure the Works are carried out diligently, effectively, in a proper and workmanlike manner, and in accordance with all applicable laws and Australian Standards; (c) only engage contractors who are appropriately qualified, skilled and experienced; (d) unless you have our prior written consent, only engage contractors and personnel with respect to the Works that do not have a Conflict; and (e) ensure that you, your employees and your contractors, comply with all requirements of the work health and safety legislation applicable to such Works, including legislation relating to asbestos. 2.3. You warrant that: (a) you have the right to undertake the Works at the site at which the Works will be carried out, and you have obtained any consents, approvals, agreements, authorisations or permissions of the owner and/or lessee of that site; and (b) the site at which the Works will be carried out is, and will at all times be, fit for the purposes of carrying out the Grant Activity and the Works. 3. Registered Training Organisations 3.1. If you are a registered training organisation, you must maintain registration in accordance with, and comply with the requirements of, the National Vocational Education and Training Regulator Act 2011 (Cth) and the VET Quality Framework. 4. Auspiced bodies 4.1. If you are the administering body of the Grant for another organisation (such as an unincorporated association): (a) prior to disbursing the Grant Amount to that organisation, you must first ensure we are aware of, and have agreed to, your grant administration arrangement for that organisation; and (b) you are not relieved of any of your obligations under this Agreement.

Attachment 1 Page 21

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

5. Assets 5.1. For the purpose of this clause, “Asset” means any item of property that has been created, acquired or leased wholly or in part with the Grant Amount, or that we otherwise provide to you for a Grant Activity, but does not include consumable items. 5.2. You must first obtain our written consent before using the Grant Amount to acquire an Asset valued at $10,000 or more. Our consent is already granted for any Asset expressly described in the Details. 5.3. The Asset must be used primarily for the Grant Activity and you must: (a) own the Asset in your name and, if the Asset is capable of being registered, register it in your own name; (b) hold the Asset securely and safeguard it against theft, loss, damage and unauthorised use; (c) maintain the Asset in good working order; and (d) maintain, and provided to us on request, a register of Assets including date of acquisition, price, description and location. 5.4. You must seek our prior written consent before disposing of an Asset and we may direct you to sell for the best price reasonably obtainable (and retain for an approved purpose, or pay to us, some or all of the sale price) or otherwise dispose of the Asset, including transferring the Asset to a third party. 5.5. If you dispose of an Asset without our prior written consent, we may by written notice require you to repay that part of the Grant Amount we contributed to the acquisition cost of the Asset.

Attachment 1 Page 22

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Northern Territory of Australia

Declaration and Final Acquittal Form

Section A: Project Details

For: [Insert the name of the Grant Activity]

Recipient: [Insert the name of the Recipient]

Grant Period: [Insert the Grant Period]

Grant: [Insert the name of the grant amount]

Section B: Declaration

1. I [insert full name of Duly Authorised Officer 1] and [insert full name of Duly Authorised Officer 2] certify, and solemnly and sincerely declare, that: (a) the Recipient has met the performance measures, and has achieved the outcomes and outputs set out in the Grant Purpose; (b) the Recipient has expended the total Grant on the Grant Activity in accordance with the terms and conditions of the Grant Agreement with the Northern Territory of Australia; (c) the Recipient has recorded and retained original invoices and receipts with respect to the Grant; and (d) the Recipient has completed and submitted to the Territory the Reports, Acquittals and proof of expenditure required under the Grant Agreement. 2. We each acknowledge that the Territory may audit the organisation to verify the accuracy of the information contained in this document. 3. We each warrant that we are authorised by and are signing for and on behalf of the Recipient. 4. We each declare the information contained in this document is true and correct and acknowledge that it is an offence to make a declaration that is false in any material particular under the Oaths, Affidavits and Declarations Act 2010. This declaration is made at [insert the place where the declaration is being made, e.g. Darwin].

Duly Authorised Officer 1 Duly Authorised Officer 2

Name: Name:

Title: Title:

Signature: Signature:

Date: ……… / …….. / 20 …… Date: ……… / …….. / 20 ……

Attachment 1 Page 23

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 24

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.4 TITLE Finance End of Month Report - July 2020 REFERENCE 235114 AUTHOR Bala Donepudi, Chief Financial Officer

BACKGROUND

Statement of Financial Performance for the period ended 31 Jul 2020 Year to Date Full Year Income Actual Budget Variance* %Budget

61 ‐ Income Rates and Charges (2,411.81) 215,580 (217,992) ‐101% 2,586,958 62 ‐ Income Council Fees and Charges 96,286.84 94,787 1,499 2% 1,137,450 63 ‐ Income Operating Grants Subsidies 881,534.50 577,813 303,722 53% 6,933,750 64 ‐ Income Investments 13.78 3,500 (3,486) 100% 42,000 65 ‐ Income Contributions Donations 90.91 ‐ 91 0% ‐ 66 ‐ Income Reimbursements and Others 93.05 750 (657) ‐88% 9,000 67 ‐ Income Agency and Commercial Service 70,865.61 104,167 (33,301) ‐32% 1,250,000 69 ‐ Income Sale of Assets ‐ 3,750 (3,750) 100% 45,000 Total Operating Revenue 1,046,473 1,000,346 46,126 5% 12,004,158

Expenditure 71 ‐ Employee Expenses 479,857 571,207 91,350 16% 7,188,278 72 ‐ Contract and Material Expenses 76,363 423,610 347,247 82% 4,203,322 73 ‐ Finance Expenses 319 365 46 13% 4,380 74 ‐ Communication Expenses 6,091 35,072 28,980 83% 420,860 75 ‐ Asset Expense 171,494 168,419 (3,075) 2% 2,021,025 79 ‐ Miscellaneous Expenses 32,243 131,011 98,769 75% 2,139,975 Total Operating Expenditure 766,367 1,329,684 563,317 42% 15,977,840

Allocations

Net Surplus/(Deficit) 280,106 (329,337) (609,443) 121% (3,973,682) Adjust for Capital and Depreciation Less: Capital Expense 0 0 0 0% 0 Add back: Depreciation expense 171,494 168,419 3,075 2% 2,021,025 Net Cash Surplus/(Deficit) 451,600 (160,919) 612,518 381% (1,952,657) Restricted Cash Carried Forward 0 417,165 (417,165) 100% 1,959,724 Total Surplus/(Deficit) 451,600 256,246 195,354 604% 7,067 Represented by: Tied Funding Surplus/(Deficit) 19,394 226,045 (206,651) ‐91% (64,437) Untied Funding Surplus/(Deficit) 432,206 30,201 402,005 1331% 71,505

- 25 - Ordinary Meeting 27 August 2020

Statement of Financial Position as at 31 July 2020 $ Current Assets Current Operating accounts & Cash on Hand 4,942,225 Trade and Other Receivables 195,297 Debtors 82,182 Inventory 50,953 Prepayments (13,534) Total Current Assets 5,257,123

Current Liabilities Trade and Other Payables 216,477 Creditors 59,144 Accrued Creditors 0 Current Provisions 889,572 Other Current Liabilities 168,602 Unexpended Grant Liability 48,439 Total Current Liabilities 1,382,234

Net Current Assets 3,874,889

Non-Current Assets Buildings Prescribed 16,514,049 Infrastructure Prescribed 2,497,496 Plant 921,447 Equipment 517,421 Motor Vehicles 563,568 Work in Progress 258,501 Right of Use Asset - Leases 3,584,074 Total Non-Current Assets 24,856,556

Non-Current Liabilities Non-Current Provisions 211,679 Non-Current Borrowings 650,001 Non-Current Lease Liability 3,584,074 Total Non-Current Liabilities 4,445,754

Net Assets 24,285,691

Equity Accumulated Surplus/(Deficit) 8,922,934 Asset Revaluation Reserve 14,765,815 Election Reserve 2,479 Asset Replacement Reserve 142,863 Current Year Surplus/(Deficit) 451,600 Total Equity 24,285,691

- 26 - Ordinary Meeting 27 August 2020

Current Operating Accounts & Cash on Hand

Account Balances as at 31 July 2020: $ Operating Account 54,231.47 Trust Account 3,498,238.05 Christmas Saving Account 136,885.94 NIAA Bank Account 1,202,170.02 Cash Deposit Account (credit cards) 50,000.00 Cash on hand 700 4,942,225.48

Ageing Receivables

The outstanding Debtors owed to Council at the end of July 2020 total $82,181.74 with 21% of this exceeding 90 days. The ageing of the outstanding receivables balances is as follows:

Unapplied Description Outstanding Current >30days >60days >90days Future Credits Debtors 82,181.74 30,823.24 23,895.80 6,065.31 21,397.39 1,724.98

The Total Rates & Charges Outstanding at the end of July 2020 is $117,657.77 of this $52,125.36 relates to the 2019-20 financial year.

Description Outstanding 2019-20 Previous Years Rates & Charges $ 117,657.77 $ 52,156.36 $ 65,501.41

Ageing Payables

The outstanding amounts owed by Council to Creditors at the end of July 2020 total $ 59,144 with 11% of this exceeding 90 days. The aging of the outstanding balance is as follows:

Outstanding Unapplied Current >30days >60days >90days Future 59,144.19 -50,118.56 102,730.75 0 0 6,532 0

- 27 - Ordinary Meeting 27 August 2020 CONSULTATION AND TIMING

Section 8 of the Local Government Accounting Regulations 2014 outlines the requirements for financial reporting to Council. In particular it states that the actual income and expenditure for the commencement of the financial year to the end of the previous month should be reported plus a statement of the debts owed to the Council.

Part 8 Financial reports to council 18 Financial reports to council

(1) The CEO must, in each month, present before a meeting of the council a report, in a form approved by the council, setting out: (a) The actual income and expenditure of the council for the period from the commencement of the financial year up to the end of the previous month; and (b) The forecast income and expenditure for the whole of the financial year.

(2) The report must include: (a) Details of all cash and investments held by the council (including money held in trust); and (b) A statement on the debts owed to the council including the aggregate amount owed under each category with a general indication of the age of the debts; and (c) Other information required by the council.

(3) If a council does not hold a meeting in a particular month, the report is to be laid before the council committee performing the council's financial functions for the particular month.

RECOMMENDATION:

That Council notes and accepts the Finance Report for the reporting period to 31 July 2020

ATTACHMENTS: 1 Cashflow - Jul.20.pdf 1 Page

- 28 - Attachment 1 Cashflow - Jul.20.pdf

Attachment 1 Page 29

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.5 TITLE Use of the Common Seal - Alcohol Action Initiatives Grants; AAI-52 Tiwi Canoe Race REFERENCE 235115 AUTHOR Bala Donepudi, Chief Financial Officer

SUMMARY

Decision is required to endorse and use Council Common Seal on a funding variation between TIRC and the NTG Depart of health regarding AAI 52 – Tiwi Canoe Race

BACKGROUND

Department of Health has funded the council to deliver the community driven projects to reduce the alcohol related harms.

The Project will see the construction of 3 X Canoes in one from each main community of Tiwi Islands and the transport of these across to Wurrumiyanga to be displayed during a cultural canoe festival.

ISSUES/OPTIONS/CONSEQUENCES

The Department requires Council approval of grant Agreement AAI 52 – Tiwi Canoe race with the common seal

RECOMMENDATION:

That Council authorise the use of the Council Common Seal to execute grant Agreement AAI 52 – Tiwi Canoe Race

ATTACHMENTS: 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

- 30 - Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

EDOC No: 2020/283035 Northern Territory of Australia

Short Form Grant Agreement: Alcohol Action Initiatives

For AAI 52 – Tiwi Canoe Race DETAILS

Grant Activity Tiwi Canoe Race

Attachment 1 Page 31

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 32

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Requirements are compliant with this Agreement.

Acquittal Requirement Due Date Requirements 1. Completed and certified Final Acquittal Form (at 30 October Schedule 2); 2020

Attachment 1 Page 33

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 34

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 35

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 36

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 37

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

EXECUTION PAGE

……………………………………….. ……………………………………….. (Signature of Witness) (Name of Witness)

The COMMON SEAL of …………………………………………………………………………………………………… [Print Legal Name] was hereto affixed

on the ………………………..……...... day of ……………………………………………………………..

(Print Day in Words) (Print Month and year)

in the presence of …………………...... ……………………………………………………………….

(Print Name of Director) (Signature)

and …………………...... ……………………………………………………… ……… (Print Name of Director/Secretary) (Signature)

Attachment 1 Page 38

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 39

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 40

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Northern Territory of Australia

Declaration and Final Acquittal Form

Section A: Project Details

For: [Insert the name of the Grant Activity]

Recipient: [Insert the name of the Recipient]

Grant Period: [Insert the Grant Period]

Grant: [Insert the name of the grant amount]

Section B: Declaration

Duly Authorised Officer 1 Duly Authorised Officer 2

Name: Name:

Title: Title:

Signature: Signature:

Date: ……… / …….. / 20 …… Date: ……… / …….. / 20 ……

Attachment 1 Page 41

Attachment 1 AAI 52 - Tiwi Canoe Race - Agreement.DOCX

Attachment 1 Page 42

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.6 TITLE Request to change the Milikapiti Local Authority (MLA) and Ordinary Council Meeting dates in September with the Wurrumiyanga Local Authority (WLA) in October REFERENCE 235119 AUTHOR Helen Daiyi, Governance Coordinator

BACKGROUND

The purpose of this report is to seek approval from Council to switch the MLA meeting dates in September with the WLA meeting dates in October. This is due to a number of business matters pertaining to WLA that require immediate attention and consideration.

Patakijiyali Museum The grant funds for the Family Tree Program have ceased. WLA need to approve ongoing funding for this program so workers Ancilla Kurrupuwu and Yvette Tipuamantimirri can continue to receive salaries.

The Independent Commissioner Against Corruption (ICAC) In partnership with the Department of Local Government, Housing and Community Development, ICAC have requested a joint presentation for all TIRC local authority members and ordinary members of council. Proposed date and location is the 22nd & 23rd September at Wurrumiyanga.

WLA non-skin vacancy nomination Council has received one nomination for the non-skin vacancy from Veronica Johan.

The proposed new dates for September and October 2020 meetings as follow:

Meeting Type Approved Date Proposed New Date

Wurrumiyanga Local Authority 27th October 2020 22nd September 2020

OCM - Wurrumiyanga 28th October 2020 23rd September 2020

Milikapiti Local Authority 22nd September 2020 27th October 2020

OCM – Milikapiti 23rd September 2020 28th October 2020

ISSUES/OPTIONS/CONSEQUENCES Nil RECOMMENDATION:

1. That Council receive and note Report Number 235119 2. That Council approve the proposed meeting dates to allow WLA members to act upon urgent business matters

ATTACHMENTS: There are no attachments for this report.

- 43 - Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.7 TITLE Interisland Ferry Timetable REFERENCE 235125 AUTHOR Chris Smith, General Manager Infrastructure

SUMMARY

Infrastructure is proposing changes to the operations of the interisland ferry by introducing a timetable.

BACKGROUND

As you are aware there are significant unfunded costs associated with the interisland ferry. A conservative estimate indicates that Council carries approximately $250,000 unfunded costs each year.

One way in which we can reduce costs on the ferry is to run the service according to a timetable. This could reduce the fuel costs for the ferry by half. Current costs of fuel are approximately $30,000/year.

Operating times should be from 8:00 am to 4:00 pm (leaving 30 minutes at the start of the day to do pre-starts on the ferry and the tinny, and 30 minutes at the end of the day to moor the ferry, bring in the tinny and close the shed). The boatshed, if it has enough staff with coxswain tickets, will not close at lunch. One option is to carry cars on the hour on the Bathurst side and on the half hour on the Melville side.

So Bathurst Island at 8:00, 9:00, 10:00 etc. and on Melville island at 8:30, 9:30, 10:30 etc.

ISSUES/OPTIONS/CONSEQUENCES

Potential savings on the cost of the ferry, a degree of certainty for ferry users.

CONSULTATION & TIMING

Notification posted on Council webpage and Facebook page as well as email to external stakeholders and posting of the changes on community notice boards. RECOMMENDATION:

 That Council Infrastructure are asking if Councillors could firstly recommend the introduction of a timetable and secondly recommend a timetable schedule for the operations of the ferry.

 That Council approve the proposed a timetable for the operations of the interisland ferry and approve the publication and signage of this timetable at each community and at the boatshed and Paru landing.

ATTACHMENTS: There are no attachments for this report.

- 44 - Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.8 TITLE Homelands Policy REFERENCE 235127 AUTHOR Chris Smith, General Manager Infrastructure

SUMMARY

This policy has been written to assist Council in the costs of Homelands service delivery and to request a service delivery fee from Homelands residents

BACKGROUND

In a recent meeting between NTG Homelands Department and Council, staff at Homelands suggested that Council has the prerogative of requesting service fees from Homelands residents.

Some Homelands service providers already levy service fees and the increased revenue assists these providers in developing better facilities in Homelands and providing better services to Homelands residents.

At present no Homelands residents on Tiwi Islands pay rent on the houses they occupy, nor do they pay for water or power. Council has recently bypassed the power metres on the houses at Ranku and will be levying power fees against the Municipal Essential Services funding provided by the Homelands Department.

ISSUES/OPTIONS/CONSEQUENCES

Possible increase in revenue for Council to deliver services to Homelands on the Tiwi Islands

CONSULTATION & TIMING

Nil

RECOMMENDATION:

That Council approve the Homelands policy, that it be published on our Council website and made available to Homelands residents.

ATTACHMENTS: 1 TIRC - Policy - Homelands Policy - Draft 14-08-2020.docx

- 45 - Attachment 1 TIRC - Policy - Homelands Policy - Draft 14-08-2020.docx

Title: Homelands (Working for Tiwis) Policy Policy No: Adopted By: Council Next Review Date: April 2023 Responsibility: Chief Executive Officer InfoXpert Document Number TBC

Decision Number Adoption Date History 1 August 2020 Nil

Purpose

Homelands Policy

This Policy aim is to acknowledge the importance for Tiwi people’s movement and connection to our traditional land as well as working towards economic self-sustainability, social and mental wellbeing, cultural strength and learnings and better supports in place for children and young people from homelands region.

Tiwi Islands Regional Council is about Tiwi working for Tiwi and its vision is Services for Tiwi on the land of Tiwi Islands.

The Policy is to set out the guidelines of the operations of service delivery in the seven (7) funded MES homelands across the Tiwi Islands. For example Ranku and 4 Mile on Bathurst Island. On Melville Island are- Paru, Taracumbi; Takaprimili; Condor Point; Putjamirra.

Tiwi Islands Regional Council is to continue to strengthen the relationship of homelands, through its services through working closely with funding bodies for the betterment of homelands capital resources across the Tiwi Islands.

Working for Tiwi’s

For the purpose of a smooth operation of the Homelands Unit, the following is a guide to better service delivery by-

 Keeping Council informed of the needs of homelands issues and concerns.  In line with MES minor repairs and maintenance to be carried out  Advocate the funding bodies for funding for major projects to better support economic and cultural sustainability.  To develop strong working relationships with homeland residents to support and address any issues arising.  Regular consultation with the homelands region through open communication and dialogue, in particular throughout the Wet Season.  Always seeking new funds to better support the homelands and long term financial support.  Aligned to sharing responsibility and services for Tiwi, a user payer system of a fees and charges to be implemented.  The funds raised will be utilised to support the repairs and maintenance

Attachment 1 Page 46

Attachment 1 TIRC - Policy - Homelands Policy - Draft 14-08-2020.docx

outside of MES funding within the homelands area.  Homeland resident is provided on the proviso they are not tenant listed as a tenant of NT Housing or owns their own home.  Project planning and management including the coordination of staff and external contractors.  Work closely with the Tiwi Land Council Rangers programme to maintain obnoxious weeds and fire maintenance in the Dry Season. Service delivery Homelands residents have the same rights as all other people living in the Tiwi Islands will continue to provide services to homelands based on these fundamental rights.

Residential service fees As part of sharing responsibility for living on homelands, the TIRC expects Homelands residents to contribute to the upkeep of their dwellings and homelands.

Performance Monitoring TIRC acknowledges the importance of collecting and utilising accurate information about homelands to inform governments, service providers and residents about the best way for homeland residents to access services.

Attachment 1 Page 47

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.9 TITLE Review of Council Motor Vehicle for Employee Use Policy REFERENCE 235128 AUTHOR Chris Smith, General Manager Infrastructure

SUMMARY

This policy was last reviewed and passed by Council in 2012. Some items have been added regarding licence requirements for staff

BACKGROUND

Council requires a policy for motor vehicle use by staff in order to

Fulfil our legal obligations Adhere to WHS requirements Ensure the management and protection of Council assets

Ensure that all staff driving Council vehicles have a current licence Ensure that all staff are made aware of their responsibilities when using a Council vehicle

ISSUES/OPTIONS/CONSEQUENCES

All staff should read and sign the Council Vehicle Policy before starting with Council and all staff will need to review and sign this amended and reviewed Policy if passed by Council

CONSULTATION & TIMING

Nil

RECOMMENDATION:

That Council approve the amended and reviewed policy, that it be published on our Council website and that all staff be asked to read and sign the amended policy.

ATTACHMENTS: 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

- 48 - Attachment 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

Title: Motor Vehicle for Employee Use Policy No: 40 Adopted By: Council Next Review Date: 2023 Responsibility: Chief Executive Officer

InfoXpert Document Number 213075

Version Decision Number Adoption Date History

4 DRAFT TBC TBC

3 Resolution 11 of 28-11-17 28 November 2017 Reviewed

2 Resolution 6.2 of 25-07-12 25 July 2012 Reviewed

1 Original Document from HR Manual

Purpose

Motor Vehicle Policy for Employee Use

This Policy is to inform employees of their responsibilities in regards to the operation of a vehicle belonging to the TIRC. It sets out the guidelines for the operation of Council vehicles, and outlines consequences for failure to comply.

1) It is the responsibility of the driver to do a pre start check of the vehicle each day. There is a prestart check list that will need to be completed and signed, covering the general condition and safety of the vehicle. 2) The vehicle should be left clean, inside and out, at the end of the period of use. Wash down facilities are provided in the workshop yard for this purpose.

Licence

 Must have relevant licence for type of vehicle operated.  Must provide copy of current licence at time of signing this document and before driving Council vehicle.  All Council staff using or driving a Council vehicle must have a current NT Drivers licence.  It is the responsibility of all staff to make sure that their NT Drivers Licence is current. If it is not current and not on your HR file then those staff members will not be allowed to drive or operate any Council plant and equipment.  Only Council staff or persons authorised by the CEO to do so may drive council vehicles.  Staff must inform the CEO if their licence is compromised in any way.

Passengers

 Only Council authorised passengers are permitted to ride in Council vehicles.  Authorised passengers are

Attachment 1 Page 49

Attachment 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

a) Official visitors and consultants who are assigned to the particular work activity for which the vehicle is used.

b) Unrestricted for vehicles assigned for personal use subject to compliance with safety provisions outlined in this policy.

c) Clients and service users of the Council Child Care, Sports and Recreation and Night Patrol services are also authorised passengers in the Council vehicles assigned to the particular service only.

Seat belts and supplemental restraint systems

 Drivers must ensure all occupants including the driver wear their seatbelts. The numbers of seat belts in the vehicles determine the maximum number of occupants.

 Infants and young children (less than 12 years of age) must travel in the rear seat and suitable restraints used in accordance with the relevant laws.

 Vehicles should not be used when seatbelts show excessive wear or do not retract or lock. Buckles must be free of debris and must lock and release properly.

Smoking

Smoking is prohibited in all Council vehicles.

Impairment

 Council drivers must be alert at all times. Full attention must be directed to identifying the hazards in the local environment.

 Alcohol, drugs and fatigue impair a driver’s ability to operate a vehicle.

 Passengers who suspect a driver is suffering from any form or impairment should immediately request the driver to stop. Once the vehicle is safely parked, remove keys from the ignition and report to a supervisor. Ask the driver to take a passenger seat.

 Any staff found impaired will be subject to tests outlined in the Drug and Alcohol Policy.

Alcohol

The Council has a zero tolerance policy of alcohol consumption during working hours, and will not tolerate any staff operating any machinery, plant and equipment if they are found to be impaired by alcohol.

Drugs

The Council has zero tolerance policy for the use of illegal drug use during working hours.

 Medicinal and recreational drugs may affect a driver’s ability to identify hazards and slow the decision making process. Any medication that has been prescribed to staff members must be reported to their supervisor. Those staff members may be

Attachment 1 Page 50

Attachment 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

relocated to another position until such time it is determined that they are free any effects from the prescription drug. Please refer to the Alcohol and Drug Policy.

 Drivers who have consumed any type of medication known to cause drowsiness should remove themselves from driving duties and should immediately advise their supervisor accordingly.

Fatigue

 Drivers must remove themselves from driving duties when they feel unfit to continue due to fatigue.  Passengers and supervisors must prevent fatigued drivers from operating Council vehicles and equipment.

Disciplinary Action

All final decisions relating to disciplinary action rest with the CEO. All managers are required to completion of an incident report. This report should be done in consultation with the HR Manager.

While CEO may exercise discretion in consideration of all circumstances related to specific incidents, the following actions will normally apply:

1. Use of a vehicle by non-Council staff

First time: written warning to Council employee responsible and banned from vehicle use for one month.

Second time: loss of use of vehicle for 3 months.

Third time: permanent loss of access to Council vehicles and/or dismissal.

2. Failure to secure vehicle out-of-hours:

First time: written warning, loss of usage for one month.

Second time: loss of use of vehicle for 3 months.

Third time: permanent loss of access to Council vehicles, and/or dismissal.

3. Drug and Alcohol related breaches

Dismissal may result regardless of prosecution by police.

4. Speeding and other breaches unrelated to drug and alcohol use

Immediate loss of vehicle use for a period to be determined by the Chief Executive Officer. All Managers are responsible for ensuring the safe use of all Council vehicles, plant and equipment. Any misuse may also result in dismissal.

*Breaches or infringements of the terms and conditions of this policy to be reported to senior staff and will be managed on a case by case basis, but must be documented in an incident report to the CEO. All incident reports must be recorded with HR Manager and HR staff and then put on the HR file of the person who is in breach or infringed this policy

Attachment 1 Page 51

Attachment 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

Termination/Variation to Conditions of Use  The agreement for use of a council vehicle shall terminate on the termination of the employment of the employee with the council, from whatever cause the termination arises.

 The Chief Executive Officer may at any time call upon employee to return the vehicle to the possession of the council for the replacement of the vehicle and in such event the employee shall return the vehicle and accept the substituted vehicle in place there of and the provision of this policy shall apply to the substituted vehicle.

 Permission to use council vehicles can be withdrawn at any time if the employee does not comply with all of the conditions outlined in this policy. A driver in breach of Alcohol and non prescription drug rules is not to resume driving a council vehicle until specifically authorised to do so in writing by the Chief Executive Officer.  It is very important to realise that if an employee is required to be able to drive vehicles as part of his / her employment, and they lose their appropriate licence, his or her service may be terminated at the discretion of the Chief Executive Officer.

 All managers are responsible for the implementation of this Policy.

Attachment 1 Page 52

Attachment 1 TIRC - Policy 40 - Motor Vehicle for Employee Use - Draft August 2019.docx

Employee Declaration:

I have read and agree to the Motor Vehicle policy conditions for the use of a Council supplied motor vehicle.

……………………………………….. Signature

……………………………………….. Name

Date:……../………/………

For further information related to this policy, please refer to Occupational Health & Safety Asset Management & Procurement, and the Alcohol and Drug Policy

Attached copy of licence at time of signing:

Attachment 1 Page 53

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.10 TITLE Purchase and implementation of time clocks REFERENCE 235143 AUTHOR David Ciosmak, Manager Fleet and Building Services

SUMMARY

The purpose of this report is to seek approval for the purchase and implementation of time clocks in the work place.

BACKGROUND

Fraud is a problem in all work places. The managers at Tiwi Islands Regional Council have had to spend large amounts of time checking and adjusting timesheets.

ISSUES/OPTIONS/CONSEQUENCES

We have acquired quotes for time clocks which would be situated in several of the workplaces and would require all staff to clock on and off. This process would reduce the time needed to inspect timesheets as well as providing a clear picture of staff who are having issues with punctuality. These processes would reduce the costs to council by reducing timesheet fraud.

CONSULTATION & TIMING

One approved, the time clocks could be purchased straight away and implemented shortly after.

RECOMMENDATION:

That Council approve the purchase of the time clocks and implement them as part of our workplace to reduce costs and increase productivity.

ATTACHMENTS: 1 Invoice 33618 (1).pdf 2 Pages

- 54 - Attachment 1 Invoice 33618 (1).pdf

Attachment 1 Page 55

Attachment 1 Invoice 33618 (1).pdf

Attachment 1 Page 56

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.11 TITLE LGANT Procurement Symposium: 30th September - 2nd October 2020 REFERENCE 235166 AUTHOR Helen Daiyi, Governance Coordinator

SUMMARY The purpose of the symposium is to increase economic development in the Northern Territory through procurement by connecting local organisations to local councils in a more efficient and effective manner. To strengthen these relationships and create opportunities within the local government procurement space, the Local Government Association of the Northern Territory are currently organising a Procurement Symposium to be held from Wednesday September 30th until Friday October 2nd 2020.

BACKGROUND The venue for the training will be the Mercure Darwin Airport and the formal registrations, details and program will be forward within the next fortnight. Training is projected to occur on the first two days of the Symposium – Wednesday 30th September and Thursday 1st October 2020. As mentioned, the training will be conducted in two parts:

 Accredited (Nationally Recognised) Training

Charles Darwin University - Asia Pacific College of Business and Law has offered to undertake the accredited training in the form of one unit of competency being BSBPRC401 – Plan Procurement. This will be a combination of Face-to-Face training during the Symposium, as well as some online learning to complete the unit. This particular unit can be used by the student for future VET qualifications as a credit transfer.

 Non Accredited Training

This will be in the form of two workshops/training sessions:

o VendorPanel training to help the student to understand tendering through the VendorPanel platform and how it can be used as a tool to save money whilst purchasing locally.

o Probity training to increase council employees skill set around probity and risk expectations

LGANT envisage that the projected cost of the training will be approximate $650.00 inclusive of both training days, enrolment fees, course materials and daily refreshments (morning tea, lunch, afternoon tea).

ISSUES/OPTIONS/CONSEQUENCES

In the event that the Northern Territory goes into lockdown due to COVID-19, LGANT have a contingency plan to ensure this training takes place.

- 57 - Ordinary Meeting 27 August 2020 CONSULTATION & TIMING

Registrations need to be completed as soon as possible

RECOMMENDATION:

That Council accepts report number 235166 and nominates relevant and interested Councillors and staff to attend.

ATTACHMENTS: 1 Procurement Symposium 2020 Program.pdf 6 Pages 2 BSBPRC401_R1.pdf 4 Pages

- 58 - Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 59

Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 60

Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 61

Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 62

Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 63

Attachment 1 Procurement Symposium 2020 Program.pdf

Attachment 1 Page 64

Attachment 2 BSBPRC401_R1.pdf

Attachment 2 Page 65

Attachment 2 BSBPRC401_R1.pdf

Attachment 2 Page 66

Attachment 2 BSBPRC401_R1.pdf

Attachment 2 Page 67

Attachment 2 BSBPRC401_R1.pdf

Attachment 2 Page 68

Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.12 TITLE The Office of the Independent Commissioner Against Corruption (ICAC) REFERENCE 235182 AUTHOR Helen Daiyi, Governance Coordinator

SUMMARY

In readiness of the introduction of the new Local Government Act 2019 in June 2021, TIRC CEO, Valerie Rowland has requested I liaise with ICAC to arrange a presentation for all members of local authority and ordinary council.

BACKGROUND

The Independent Commissioner Against Corruption (ICAC) is a specialist investigator with a focus on government corruption.

The ICAC is the Chief Executive Officer of his own agency, operating under the Independent Commissioner Against Corruption Act (the ICAC Act). The agency is known as the Office of the Independent Commissioner Against Corruption.

The Office commenced taking reports on 30 November 2018.

ICAC presentations generally cover the following topics, however upon request they can provide more information on areas of focus.

 What the Office of the ICAC investigates  Definitions of improper conduct  Who can be investigated  Public officers and mandatory reporting  Whistle-blower protections  Protected communications  The role of a public body

ISSUES/OPTIONS/CONSEQUENCES

CONSULTATION & TIMING

Proposed training dates at Wurrumiyanga for both Councillors and local authority members, Tuesday 22nd & Wednesday 23rd September at Wurrumiyanga

RECOMMENDATION:

That Council receive accepts report number 235016 and approves the proposed training dates and location – Tuesday 22nd & Wednesday 23rd September at Wurrumiyanga

ATTACHMENTS: There are no attachments for this report.

- 69 - Ordinary Meeting 27 August 2020 REPORTS FOR DECISION ITEM NUMBER 6.13 TITLE Policy Review - Human Resource & Financial Delegation Manual REFERENCE 235209 AUTHOR Bala Donepudi, Chief Financial Officer

SUMMARY

The council is being presented with one policy for review, comment, amendment where appropriate and adoption if accepted

BACKGROUND

The council has a suite of approved policies that guide its operations .These policies are reviewed on regular basis to ensure that they remain relevant and up to date.

ISSUES/OPTIONS/CONSEQUENCES

The following polies have been reviewed by the council personnel and are now presented to council for its consideration:

 Human Resource and Financial Delegation policy manual – Due for review .This policy has been reviewed and updated

 On request, attachments will be provided to members as hardcopy handouts.

RECOMMENDATION:

That Council adopt and approve the following attached policy manual:  Human Resource & Financial Delegation Manual

ATTACHMENTS: There are no attachments for this report.

- 70 - Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.1 TITLE TIRC Councillors Meeting Attendance Register for 2020/2021 REFERENCE 235193 AUTHOR Helen Daiyi, Governance Coordinator

SUMMARY

As an ongoing record keeping requirement, members will be provided with an updated meeting attendance listing at the beginning of each meeting. Member’s attendance is based on the official minutes of each Local Authority, Ordinary and Special Council meetings.

BACKGROUND

An important element of good governance and meeting procedures, is an up-to-date attendance register. The attached document has been put together for all of the Local Authority, Ordinary and Special Council meetings for 2020/2021.

Standard procedure will be for the Chairperson to review this listing at the commencement of each meeting and to follow up any previous non-attendance / s with members.

These attendance records will be included into each year’s Tiwi Islands Regional Council Annual Report.

ISSUES/OPTIONS/CONSEQUENCES

CONSULTATION & TIMING

RECOMMENDATION:

That the Council note the updated meeting attendance register for 2019/2020

ATTACHMENTS: 1 updated_TIRC Councillors Meeting Attendance for 2020-2021.pdf 1 Page

- 71 - Attachment 1 updated_TIRC Councillors Meeting Attendance for 2020-2021.pdf

Attachment 1 Page 72

Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.2 TITLE Managers Reporting to CEO End of Month Report for July 2020 REFERENCE 234707 AUTHOR Valerie Rowland, Chief Executive Officer

This report includes all Managers report who currently report direct to the CEO. It also reports on the CEO activities for the month.

BACKGROUND

CEO

Firstly, I pay my respects to elders and leaders, past and present and acknowledging all emerging new leaders who are the cornerstone of our future.

Another busy month for this office with no signs of slowing down. All SCALE projects are well on completion. I am confident all works will be met on time. Council has received great feedback on the roadworks on Melville Island, in partnership with Tiwi Plantation and TIRC. All roadworks crew were all Tiwi’s.

It is with great pleasure to inform elected Members as a Council, we continue to employ local Tiwi’s with the recent employment of Governance Coordinator and S&R Coordinator and we strive to build our reputation as the employer for Tiwi people.

A recent approach made to both Office of Township Leasing and the Manager, Tiwi Enterprises, expressing Council’s interest to manage the Visitors Centre at Wurrumiyanga. The visitors centre has been vacant for a while and running Council business that the building will not succumb to vandalism. The venue will be a safe place for the Boatshed crew to work out of as a base as well as opening it up to the wider community for those passengers who are seeking to travel to the other side. The Wet Season is around the corner and Council is conscious about offering a place for passengers to take shelter on rainy days. I will keep Council informed of the progress of this new request.

TITEB approached to take management of the stage that was purchased back in 2014 for future graduations. Council will support the transfer to another site, as the current site is unsuitable.

Council is involved in the Canoe Festival through the programs of S&R and Community Safety, under the leadership of Deanne Rioli and Bill Toy. As part of the festival, a film night will be on the agenda and we are working with the department to ensure this goes ahead.

Community Safety Action Plan meeting is due in the month of August, and one of the key items for discussion is Covid 19. Due to the continue outbreak interstate and some borders being opened, a community public meeting was held at Wurrumiyanga on the 6 August with other meetings held at Milikapiti and Pirlangimpi.

Territory Families held a workshop on kinship and caring, it was received positively, and we hope that further workshops will be held in partnership.

Met with DIPL in relation to the airports and the changes in legislation. The GM Infrastructure will provide more details of this meeting. An email was also forwarded to PowerWater seeking their advice in relation to solar system connectivity to our airports. Outcome is to hold a stakeholder meeting to discuss a way forward for all airports.

- 73 - Ordinary Meeting 27 August 2020 Governance Coordinator July Report 2020

General

Ongoing support from executive officer and Pirlangimpi and Milikapiti administration officers with coordination of both Pirlangimpi Local Authority and Wurrumiyanga Ordinary Council meetings during the reporting month.

All monthly reports were submitted on time for running of the agenda and publishing on the council website three days before the Pirlangimpi Local Authority and Ordinary Council meetings. Both Pirlangimpi Local Authority and Ordinary Council meeting draft minutes were compliant with publishing within 10 days as per the Local Government Act.

During this month, executive officer also assisted with the below tasks.

 Contact Elected and PLA members regarding meetings  Update Councillors Conflict of Interest registers

Governance received one Non-Skin nomination for the Wurrumiyanga Local Authority from Veronica Johan. Veronica is the current Lead Practitioner with CatholicCare NT and has been permanently based at Wurrumiyanga since mid-2018. Her nomination will be submitted to the WLA in October for consideration then be put to the OCM for final approval.

Stakeholder Engagement/Meetings

4/8/2020

Along with TIRC Chief Financial Officer, Bala Donepudi, we met with senior staff from the Department of Local Government, Housing and Community Development. As the newly appointed Governance Coordinator, I was introduced to the following key personnel:

 Meeeta Ramkumar - Senior Director Sustainability and Compliance  Peter Gamlin – Regional Manager Arafura  Peter Wyatt – Community Development Officer

11/8/2020

Helen Shi Communications and Engagement Officer - Office of the Independent Commissioner Against Corruption (NT). I have been in contact with Helen by telephone and email arranging a presentation for councillors and members. Refer to Report for Decision 235182.

Audit and Risk Management Committee (ARMC)

No meeting held during this month.

Local Authorities

Wurrumiyanga Wurrumiyanga Local Authority was held on 29th July

Pirlangimpi Meeting held on Wednesday 26th August 2020

Milikapiti No meeting held during this month.

Human Resources

- 74 - Ordinary Meeting 27 August 2020 All issues, including:  monitoring staff attendance – no other staff to monitor  Annual leave –Governance Assistant on maternity leave Friday 31st July 2020. Return date to be advised.  Will commence recruitment for Governance Assistant  staff meetings conducted – ongoing  training – ongoing internal training

Organisational and Cultural Change Month July 2020 Report

Organisational Development Monthly Report – July 2020

Highlights  Three (3) terminations were processed during July.  Four (4) employee were appointed during July.  Staff turnover rate of 2% percent.  Note that the graphs and data below includes 2 pay periods ended Sunday 21June 2020 and Sunday 05 July 2020

Figure 1.1 21st June 2020 and 05th July 2020 Hours worked as percentage

- 75 - Ordinary Meeting 27 August 2020

Figure 1.2 21st June 2020 and 05th July 2020 Absences represented as a percentagend

PPE 21 % of PPE 05 Variance Description % of Variance June Total July % Total Normal Time 4,175 64% 4,433 64% +259 +6% Casual Hours 720 11% 897 13% +177 +25% Extra Hours 11 0% 25 0% +14 +120% Overtime 4 0% 13 0% +9 +223% Public Holidays Worked 4 0% 0 0% -4 -100% Training 0 0% 0 0% 0 0% Annual Leave 381 6% 485 7% +103 +27% Personal Leave 217 3% 102 1% -115 -53% AWOL 205 3% 570 8% +365 +178% AWOL - Casual 80 1% 16 0% -64 -80% LWOP 215 3% 339 5% +124 +58% Public Holiday 534 8% 0 0% -534 -100% Workers Compensation 0 0% 0 0% 0 0%

Table 1.1 Monthly Comparisons – Raw Hours and Percentages

Figure 1.2 Length of Service

- 76 - Ordinary Meeting 27 August 2020 Age Group

40 30 20 10 0 20‐25 25‐30 30‐35 35‐40 40‐45 45‐50 50‐55 55‐60 60‐65 65‐70 Over 70 Age under 20

Figure 1.3 Distribution of Ages

Demographics

Description Wurr. Pirl. Mili. Dar. Total % Male 48 16 15 3 82 64% Female 21 13 10 2 46 36%

ATSI 55 26 33 0 104 81% NON-ATSI 14 3 2 5 24 19%

Full Time 34 13 12 4 63 49% Part Time 10 12 8 0 30 23% Casual 25 4 5 0 34 27%

Age under 20 0 1 1 0 2 2% 20-25 6 1 2 0 9 7% 25-30 5 4 5 0 14 11% 30-35 18 6 5 3 32 25% 35-40 11 4 4 2 21 16% 40-45 9 4 0 0 13 10% 45-50 8 1 2 0 11 9% 50-55 1 5 4 0 10 8% 55-60 7 1 0 0 8 6% 60-65 3 1 2 0 6 5% 65-70 1 1 0 0 2 2%

< 1 year of service 28 8 4 3 43 34% 1-2 years 12 3 2 0 17 13% 2-3 years 5 1 2 2 10 8% 3-4 years 3 1 3 0 7 5% 4-5 years 7 3 1 0 11 9% 5-6 years 2 2 4 0 8 6% 6-7 years 4 1 2 0 7 5%

- 77 - Ordinary Meeting 27 August 2020 7-8 years 0 2 1 0 3 2% 8-9 years 1 1 1 0 3 2% 9-10 years 1 1 0 0 2 2% Over 10 years 6 6 5 0 17 13%

Total Employees 69 29 25 5 128 100%

Annual Leave Liability As of the 5th July 2020, the Council’s annual leave liability is for 12,148 hours totalling $520,155. Nine (9) employees are deemed to have excess leave (in excess of 8 weeks).

New Hires

Position Date Hired Section Employment Type Governance Coordinator (W) 02-July-20 Governance Full time Heavy Diesel Mechanic (P) 08-June-20 Infrastructure Full time Town Services Officer (W) 15-June-20 Infrastructure Casual Community Safety Officer (W) 16-June -20 Night Petrol Casual

Terminations

Position Termination Section Reason Date FAFT Officer 26-June-20 FAFT Resigned – own accord Town Services Officer (W)- Infrastructure Resigned – own accord Casual 19-June-20 Community Safety Officer (M) 12-June-20 Night Petrol Resigned – own accord

Records Management EoM Report July 2020

General Business for the month

To provide support to all program areas with records keeping and to provide the support in the administration of the TIRC electronic records and document management system, as required. It is critically important that Managers in each work areas, upload documents, including work related emails and texts on the system, MagiQ.

To avoid non-compliance Records and Information Support is every Council staff business to get the upload documents or at a computer correct, ensuring appropriate maintenance of active and archived records are in place in diligent manner. Records Management and Information Support is available to support and work closely with staff that are struggling to upload corporate documents.

Events None

- 78 - Ordinary Meeting 27 August 2020 Human Resources All matters including:

 Incidents: None for this reporting period  Training: Nil

During the month of July there were no access given by the System Administrator to MagiQ Documents folders.

To-date there has not been any disposal of council documents, there is 1015 boxes on and off site. The archiving of council documents is on hold at this point of time due to Records Officer on three (3) months leave without pay. Council is seeking to recruit a casual records support officer to fill the void in the meantime and records are being recorded to maintain compliance procedures.

To date there is 267,065 council documents in MagiQ Documents, which 524 were uploaded for the month of July 2020.

Stakeholder Engagement/Meetings

Nil

ISSUES/OPTIONS/CONSEQUENCES

Nil

CONSULTATION & TIMING

Nil RECOMMENDATION:

- 79 - Ordinary Meeting 27 August 2020

That Council receive and note this report as information.

ATTACHMENTS: There are no attachments for this report.

- 80 - Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.3 TITLE Infrastructure Report REFERENCE 235088 AUTHOR Chris Smith, General Manager Infrastructure

SUMMARY

Infrastructure report to Council for the month of July 2020, covering fleet, housing, assets, fuel, town services in Wurrumiyanga, Pirlangimpi and Milikapiti, civil works, inter-island ferry, aerodromes and outstations.

We have continued to use SCALE funding to maintain the main connector roads between Paru, Milikapiti and Pirlangimpi. We have now completed major works on the Three Ways to Milikapiti Rd, Three Ways to Yapilika Rd and Three Ways to Paru Rd. Civil crews continue to grade bush roads.

The Ranku generator issue has been resolved. Council has put in place a multi-facetted solution by fixing the old infrastructure and adapting the new generator system to adopt site conditions. The Ranku power line clearing will be complete no later than 12/8/20. Wurrumiyanga Foreshore works have been completed as much as possible, until carry forwards are confirmed. This project dates from 2014. Funding has been secured for Taka power and water upgrades, scheduled for August at over $300k

BACKGROUND

Meetings and Training attended by Infrastructure GM and Staff

 Tiwi Roads Funding Meeting TLC, NTG, TIRC  Homelands Meeting TIRC and Homelands  Skin Group Meeting  Local Emergency Committee Covid Planning  Meeting with SeaSwift Reps  Community Safety Meeting Wurrumiyanga  OCM June  Executive Leadership Group Meeting

1.0 Service Delivery Bathurst Island Town Services/Civil/Ferry/Aerodromes/Outstations

1.1 Town Services

Community/cultural commitments Assisted with various community/cultural events providing: ‐ Chairs ‐ Additional wheelie bins ‐ Litter cleaning ‐ Vegetation clearing

- 81 - Ordinary Meeting 27 August 2020

Parks and Public Spaces ‐ Council responsible areas maintained accordingly with a focus on mowing intersections, verges, drains and parks ‐ Hard rubbish around the community removed prior to mowing ‐ Public toilets cleaned twice per week

Swimming Pool ‐ Remained open since Jan 2019, with no unplanned closures, excluding Covid-19 restrictions ‐ Pool quality maintained at optimal conditions ‐ Grounds mowed and maintained

Future works Repair leaking pool shell Quotes obtained from Viking Swimming Pools and Pool Werx to repair pool leak and provide a lighter colored surface:

- Project estimated to cost between $150,000 to $300,000

It is estimated that repairing the leaking pool could save TIRC approximately $30,000 per year in water usage costs.

Plumbing repairs Three leaks within compound require repair. Scheduled August 2020.

Other allocated work Various job cards completed in a timely manner, including furniture transporting, pressure washer cleaning and yard/vegetation clearing.

1.2 Civil Works Routine town maintenance

‐ Numerous potholes repaired throughout community, with a focus on high traffic areas first ‐ Landfill operations routinely conducted weekly using the Loader. D6 Dozer in use at Ranku. 20T excavator out of service. ‐ Hard rubbish removal ongoing with loader and tipper. Abandoned cars removed from the community and stored in scrap metal yard ‐ Drains cleared around the community

Routine regional maintenance

‐ Regular grading/rolling conducted between township and landfill to account for high traffic ‐ Grading to Ranku 100% complete. Clearing sides of road with loader 20% complete

- 82 - Ordinary Meeting 27 August 2020

Projects Foreshore Drainage

- Additional leveling works, 100% complete - Bollards installation, 100% complete - Road-base application for road and carpark, 100% complete - Topsoil spread, 35% complete - All works ceased until successful carry forward of funds for 2020-21

Ranku power line clearing

- Stage 1 (grader works) - 80% complete - Stage 2 (Dozer works) – 100% complete

Waste Management Sucker Machine

‐ Streets and drains throughout the community cleaned of litter, leaves and debris periodically. Delays in recent weeks due to Milikapiti requiring the sucker machine. ‐ Areas with high public traffic over night are prioritised to maintain clean streets and public spaces

Garbage Truck

‐ Community bins emptied twice per week (public spaces included)

Wheelie Bins ‐ Bin audit started March 2020 with results shown in table below ‐ Broken bins inflicted by TIRC old rubbish truck are being replaced for free when identified ‐ Repairs conducted where appropriate ‐ Vandalism continues to be an issue with public bins

Repair type (total) Count New bin (free) 14 New bin (paid) 4 New lid 5 New lid and wheels 5 New wheels 6

Recycling Freight assistance sponsorship established between SeaSwift and TIRC for all recycle streams travelling to Darwin. Since Jul2019, TIRC has sent back:

 18 x pallets of crushed cans to Bevcon Recycling  6 x pallets of batteries to Sell and Parker  Approx. 10,000 L of waste oil to NTRS

- 83 - Ordinary Meeting 27 August 2020 Sale statistics and formal weight quantities will be provided in future reports when available. 10c Recycling Facility ‐ Recruitment for workers suitable to coordinate operations ongoing. Delays due to lack of funding ‐ Discussions regarding licensing options with NT EPA ongoing ‐ Electric can crusher repaired and operational. 2 x motor powered can crushers not in service ‐ Recycle yard established and structured to process crushable recycle streams, batteries and scrap metal ‐ Logistics report required for licensing complete, but funding of positions has not been established

Other Recycling ‐ 44 x 200L drums (empty) have been palletized. Disposal options being investigated ‐ Chemical drums (i.e. 20L) are being compiled and sent back to Darwin for safe disposal via the ‘Drum Muster’ program ‐ E-Waste disposal options are being investigated with NTRS. Downstream issues in the E-Waste sector are causing problems with recycling

Landfill ‐ Pushed weekly ‐ SIF application submitted for dedicated fleet to conduct landfill operations ‐ D6 Dozer back in operation, but currently in use at Ranku ‐ Deceased animals transported to the tip and covered when required ‐ Abandoned car bodies and scrap metal compiled in one area

Aerodrome

Routine operations ‐ Daily inspections conducted with no major issues identified ‐ Since Jan20 7 x solar lights replaced (3 x threshold, 3 x runway lights, 1 x Taxiway) ‐ Slashing and mowing within the fence perimeter 100% complete ‐ Slashing and mowing of approaches 100% complete ‐ Slashing and mowing of secondary windsock 100% complete

Future works ‐ Clearing trees on the transition sides scheduled for future works (30 m clearance either side of boundary fence). Discussions ongoing with DIPL to explore funding options ‐ Permanent runway lighting infrastructure required. Discussions ongoing with DIPL to explore funding options ‐ The Northern approach to airport runway requires additional clearing of trees infringing on the TODA gradient

- 84 - Ordinary Meeting 27 August 2020

1.3 Outstations

Ongoing Projects:

1. Taka battery system upgrade (MES SPG) – Planning stage 2. Upgrade Takapimiliyi Power and Water Infrastructure – Funding to be confirmed

Ranku MES (Municipal)

‐ Electrical phase balance conducted for all dwellings ‐ Slashing up to date ‐ Slasher attachment rebuild complete ‐ Water pressure decreasing by the end of day due to larger population ‐ 3-point linkage scraper and tractor continue clearing trees at sewage plant ‐ Rubbish runs conducted weekly ‐ Debris and vehicle wreckages taken to dump ‐ Airstrip cleared and maintained second hand wind sock installed ‐ Power line clearing with dozer and grader ‐ Generator fuel dip at 1/3 capacity ‐ Assist contractor’s trouble shooting new generator on going issues, including data logging. ‐ Hino Genset turned off and currently running new Hatz sets after issues rectified by balancing phases and finding connection issues causing low voltage surges.

HMS and HEA (Housing)

‐ Housing inspections conducted, creating a work schedule for 2020-21 ‐ Housing repairs fluorescent lighting and door handles ‐ Sewer blockages at three dwelling attempted un blocking but no success

Projects

‐ Power station upgrade project completed February 2020 ‐ Power line clearing 4m either side (MES SPG) – 80% complete pending machine availability of which have been returned to Wurrumiyanga

Paru MES (Municipal)

‐ Extensive repairs to pipe work from ranger burn offs melting exposed poly, urgently needs to be re-laid and buried to Australian Standards Projects ‐ Dangerous tree removal project completed October 2019 ‐ Three options to upgrade water supply require feasibility assessment:

1. Pipe water from existing bore near Three-ways to Paru using Gravity fed line 2. Desalinisation plant

- 85 - Ordinary Meeting 27 August 2020 3. Large water storage plumbed to all roofing catchment area

4-Mile MES (Municipal) ‐ No power or water outages ‐ Slashing up to date ‐ Repair water main between lot 9 and 10 ‐ Remove debris lot 9

HMS and HEA (Housing)

‐ Grates for lot 11 veranda complete, to be painted next HEA funding

Projects ‐ No report

Pitjamirra MES (Municipal) ‐ No power or water outages ‐ Slashing and mowing at all 3 Pitjamirra dwellings 100% complete

HMS and HEA (Housing) ‐ No report

Projects ‐ No report

Takapimiliyi MES (Municipal) ‐ One water outage rectified

HMS and HEA (Housing)

‐ Kitchen refurb scheduled dry season ‐ New water pump to be installed, has been ordered and collected ‐ Assess vacant lot for potential new occupant

Projects

‐ ABA Application pending for funding to upgrade power and water infrastructure ‐ MES SPG battery upgrade funding will be used in addition to ABA funds upon approval

Condor Point MES (Municipal) ‐ Water supply restored. Tree root ingress into water lines removed with high pressure blow outs ‐ Water line fitting repairs due to pressure increase

- 86 - Ordinary Meeting 27 August 2020 ‐ No power outages generator to be turned on at night

HMS and HEA (Housing) ‐ Kitchen refurb scheduled dry season Projects ‐ Entire water line upgrade to be processed, in planning stage

Other Outstation Vehicle ‐ New Purchase of outstation Vehicle from acquitted funds ‐ Fit out outstation vehicle with fuel pod, tool boxes, battery upgrade, winch etc.

Karslake, Taracumbi ‐ Visit Karslake to assess water asset and potential of desalination plant. ‐ Visit Taracumbi to look at potential of getting outstation back into program. Family occupying newer dwelling.

2.0 Service Delivery Melville Island Town Services/Aerodrome/Civil Works No report from Melville Island at this time.

3.0 Fleet and Buildings Services

July has been a very busy month for the workshops and Fleet. The main concerns coming from all workshop staff is the lack of care and understanding from the crews. Workshop staff are asking that managers look into driver and operation training for vehicles and mowers.

Milikapiti workshop has been completing steady work. The mechanic has been very busy completing both council and private jobs. He is currently on top of his workload which is allowing him to conduct more private work.

Wurrumiyanga workshop was making good progress but constant break downs and other time consuming tasks such as fuelling the ferry consume much of their time. Even with two mechanics they are struggling to keep up with demand. Alan Stoner has now moved to the boatshed so a new mechanic will need to be found.

Pirlangimpi workshop has been steadily completing jobs for the council. The new mechanic is working well and has settled in well. He is working with Billy Yunupingu who has moved across from Civil Works.

Accommodation

- 87 - Ordinary Meeting 27 August 2020 1. Location 2. Bookings 3. Fully Booked 4. Cancellations/ Notes 5. Wurrumiyanga Motel 6. 8 7. 2 8. Wurrumiyanga 9. 4 10. 4 11. 1 Contractors Qtrs 12. Pirlangimpi Contractors 13. 6 14. 0 15. 0 Qtrs 16. Milikapiti Contractors 17. 2 18. 0 19. Qtrs

Fuel - Wurrumiyanga ULP – 1667.00 L DIESEL BOATSHED – 422.01L INFRASTRUCTURE – 489.41L WORKSHOP – 314.68L NIGHT PATROL –196.91 L GARBAGE TRUCK – 521.87L OUTSTATIONS – 365.98L CIVIL WORKS – 1,644.97L TOWN SERVICES – 63.45 L MAYOR – 104.73L CEO – 49.49L GOVERNANCE – 0L

Fuel – Milikapiti DIESEL – 11,669.88L $28,123.67 ULP – 6546.62L $15,776.81

Fuel – Garden Point DIESEL WKSP – 57L NIGHT PATROL –100L TOWN SERVICES – 360L CIVIL WORKS – 398L INFRASTRUCTURE – 0L CHILDCARE – 0L HOUSING – 53L

Building Services - 88 - Ordinary Meeting 27 August 2020

The painter has been painting at council buildings as per his yearly schedule and continues to complete jobs where needed. He has completed jobs in all three communities during this month. A lot of this month was focused on the Milikapiti rec hall and work at the airports. Painting of staff houses will be conducted in Wurrumiyanga next month.

All carpenters has been extremely busy. They continue to go through the unfinished job list As well as completing work on council assets, outstations and Private Work from other organizations. They have been completing SCALE funding works which include installing signs and sanitizer machines around the three communities.

The Electrician has also been busy with repairs to Centrelink and other council Buildings. His workload remains high with air conditioning jobs taking up most of his time. He has been busy working on airport compliance matter also.

The Plumber position has now been filled after a long time. A plumber from BIHA has now joined the TIRC team and is already working well.

ISSUES/OPTIONS/CONSEQUENCES

Nil

CONSULTATION & TIMING

Nil RECOMMENDATION:

That Council accepts this report for information

ATTACHMENTS: There are no attachments for this report.

- 89 - Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.4 TITLE Chief Financial Officer End of Month Report - July 2020 REFERENCE 235107 AUTHOR Bala Donepudi, Chief Financial Officer

SUMMARY

This report is to provide Council members with an update on the activities of the broader finance team. It will cover several main areas being:

‐ Budget Review ‐ Financial Position ‐ Budget for the Financial year 2020/21 ‐ Rates Processing ‐ Year End processing June 2020 ‐ Finance Department Staffing ‐ Grants and Policy Manager Report

BACKGROUND

BUDGET REVIEW

Executive leadership group headed by the CEO has conducted the first budget review of the financial year on August 5, 2020.CFO has tabled the budget for all the program .The aims of the meeting is to prevent overspend and minimize underspends .All the programs have been examined in depth .The Group will meet regularly to discuss contract management and budgetary control.

FINANCIAL POSITION & FORECAST

Our financial statements, in particular our Profit and Loss statement for the month of July 2019 contain some variances, which on face value look big. However, it must be noted that a significant portion of our financial performance is dependent upon the carry forward positions that exist in a number of our funded programs. Given that these numbers for June 2019 are yet to be fully finalised, some variances, as shown, are timing issues only, with corrections to be processed as the year-end process is completed.

This perceived financial performance is also based on the timing of significant items in the budget, which have also contributed to some of these large variances. Analysing this month’s performance, as such is somewhat problematic, however I draw your attention to a few key areas which management can directly influence.

Revenue

We have a number of timing issues when comparing to our Budget for July. The budget assumed that we would be receiving the first part of a number of funding streams. We have received confirmation and notification of the amounts to be paid, however they are yet to be received. We do expect these to be paid shortly. For the time being, they represents unfavorable variances, which is only temporary.

It is pleasing to note that our fees and charges income and our agency and Grants income, were in line with Budget.

- 90 - Ordinary Meeting 27 August 2020

Expenditure A number of our discretionary expenses are under Budget, mainly reflective of assumptions regarding Budget timing. Also note however that many of our Budget expense targets are annual in nature, and spending across the year will be somewhat lumpy. The analysis of any given month in particular, especially month 1 of a new Budget year is not likely to yield any great insights into performance. It is pleasing to note that Managers are cognizant of Budgets in their daily jobs.

BUDGET FOR THE FINANCIAL 2020/21

Our Budget and Regional Plan for the year ended June 2021 has now been fully completed and lodged with both the Minister and Department of Local Government, Housing and Community Development (DLGHCD). Following the significant effort taken to produce and review these documents and plans, our focus now turns to delivering the services to the standard required within our financial parameters.

The Budget for 2020/2021 has now been loaded into TechOne. All Managers reports for July 2020 will now report against these Budget targets.

RATES PROCESSING

We will be completing our rates run during the 3'd week of August 2020 resulting in a due date for rates payments of 30 September 2020. A test run has been completed. Around 75% of our rates revenue comes from the Department of Local Government, Housing and Community Development (DLGHCD), and given our agreement with them, we expect to receive their portion of our rates revenue ($1.95m approx.) by the end of September 2019.

YEAR END PROCESSING JUNE 2020

The finance team have been busy preparing the numerous reports, schedules and reconciliations that contribute towards the production of the financial statements for inclusion in the annual report.

Our auditors will be in the Darwin office to commence their review of our financial numbers in September second week.

Our grant acquittals (most of which need to be audited) have varying due dates between 30 September and 31 October 2019. The preparation of these acquittals by their respective due dates is currently on schedule.

Staffing

Acting Grant Coordinator Michael Johnston has resigned during the month of July. We have completed the interviews for filling this position. Recruitment process is completed. Our new Grants Coordinator is expected to commence with council in third week of August 2020.Ms.Bronwyn Hall has accepted our offer of employment and brings to Council many years of Grants experience.

- 91 - Ordinary Meeting 27 August 2020 GRANTS AND POLICY COORDINATOR REPORT

New applications

Nil

New variations

Nil

Approved grants/projects

Sydney University project TIRC is developing with the CEO community driven projects for students to complete work on in 2020. The projects will be presented to the Council for discussion when project briefs and concepts are available. Further discussion is required with the University to see if there is continued interest given the evolving Coronavirus situation.

ABA Paru water project Infrastructure has worked closely with Tiwi Land Council (TLC) and NIAA to progress two ABA Homelands funded projects. The Paru water project has been expedited through due to a drilling machine already being on Melville Island. Drilling locations were recommended by TLC, however did not find water. TIRC will apply for additional funding through ABA to find a suitable solution to the water supply issue at Paru.

ABA Ranku generator replacement ABA funding is enabling the purchase and installation of a 25kva generator (ABA funding) to work with the 40kva power generator and intelligent control panel (NTG Homelands funding). This project has been installed and completed. TIRC is reporting to NIAA and will complete the acquittals in accordance with the funding agreement. NIAA conducted a site visit with TIRC Outstations coordinator to inspect the generators.

Interisland ferry NTG Strategic Infrastructure Fund - Infrastructure The new interisland ferry has been delivered to the Tiwi Islands and is operations. Reporting and acquittal to be completed and sent to NTG.

Milikapiti Oval ABA 2014 - Infrastructure ABA project is complete with the shades, scoreboard and grandstands installed by Melville Islands Shire Services Manager. Project needs to have its final acquittal completed by 31 March 2020, this is now overdue.

- 92 - Ordinary Meeting 27 August 2020 Safer Communities Fund -Commonwealth Department of Industry, Innovation and Science $233,327.20 - Liaising with the Department regarding an extension due to impacts of Coronavirus.

Special Purpose Grants (November 2017 SPGs) Second hand grader - The Department gave permission for TIRC to spend surplus funds to purchase new tyres and spare parts for the grader. This has been completed. Acquittal to follow.

NTG Special Purpose Grants (SPGs) 2018 round one Priority 1) Alarms and security screens for staff housing all 3 communities – $279,734.00. Tender for security screens has been awarded.

Priority 2) Variation approved to spend funds on Pirlangimpi Pool - $238,844 - Variation to Pirlangimpi Pool approved. Project plan was commenced by Melville Island Shire Services Manager and is now being managed by General Manager Infrastructure.

NTG Special Purpose Grants 2018 round two

1) SPG Mechanical workshops $180 246 - Infrastructure working through procurement processes to purchase items.

2) Animal management $89 445 - towards building capacity to deliver animal management program across Tiwi communities. Grants includes funds for staff training in animal management by AMRICC and an animal management vehicle. Infrastructure has ordered and received the animal management vehicle. The next step is to engage animal management staff.

Municipal and Essential Services Special Purpose Grants (Homelands SPG) Funding agreement executed and received by TIRC. Infrastructure and Outstations to deliver the project. 1. Successful for removal of 20 trees at Paru - complete. 2. Purchase deliver and install three new septic tanks at Paru - not commenced. 3. Upgrade Solar batteries at Takapimiliyi lots one and two - Quotes and preparation completed.

- 93 - Ordinary Meeting 27 August 2020

NTG Special Purpose Grants 2019 TIRC submitted applications for the below activities: Priority 1 - Jirnani security upgrade - Successful. NTG DLGHCD has advised that this funding must be repaid as the building is not leased by TIRC or owned by TIRC. Funds have been repaid to NTG.

NTG Energy Efficiency Grants TIRC was successful in our application for $70 545.45 to replace 25 air conditioners in TIRC offices. Air conditioners have been installed in the majority of locations by Infrastructure.

NT Major Events Company - TIFL 2020 Grand Final The TIFL Grand Final was successfully held on 15 March 2020. Crowds were down due to travel restrictions imposed because of the evolving Coronavirus situation. The event was well received and the best team on the day won, congratulations to the Ranku Eagles. Waiting for second draft of evaluation and event assessment to be sent from event coordinator.

MESSPG Ranku tree removal under power lines Approved - works commenced by the Homelands team.

Funding agreements ended Youth Diversion ended 30/4/20. Territory Families have advised they will be finalising new five year agreement week ending 8/5/29.

Outstanding grant responses Requested variation for unspent surplus MESSPG funds to dedicated outstations vehicle.

Submitted ABA application - Grading bush roads We have submitted an application to ABA to support the purchase of new plant and equipment suitable and specific to bush roads and to support a dedicated Tiwi grader team to grade bush roads only during dry season 2020 and 2021.

SPG applications submitted on 18 October 2019 1. Refurbishments and maintenance to Wurrumiyanga pool 2. Heavy plant and equipment repairs and maintenance 3. Purchase 9 x new light work vehicles

- 94 - Ordinary Meeting 27 August 2020 Strategic Infrastructure Fund

Wurrumiyanga Landfill and waste management TIRC submitted an application to commence stage one of a multi-step process to improve landfill practices at Wurrumiyanga. The application included a request to purchase dedicated heavy plant for the Wurrumiyanga landfill, waste management vehicle and funds to engage a waste management specialist to complete licencing activities at the existing site, new site and process to close/reclaim the current site.

Regional Aviation Access Programme (RAAP) Remote Airstrip Upgrade (RAU) The Remote Airstrip Upgrade (RAU) Program is part of the Australian Government's Regional Aviation Access Programme (RAAP) and provides funding for upgrades to remote airstrips in isolated outback communities

TIRC has applied for funding to do tree clearing on the Western and Eastern side of the Wurrumiyanga aerodrome. The trees have been identified as a compliance breach in the recent AMS inspection and need to be removed to be compliant with a code 3 aerodrome. This includes the 11 mahogany trees inside the aerodrome fence line.

NTG Youth Diversion program TIRC is working with the Department delivering the current contract and waiting to hear the outcome of the current funding agreement.

ABA Takapimiliyi Homelands project Application to conduct water, and solar power works at the Takapimiliyi homelands through the ABA Homelands Program.

ISSUES/OPTIONS/CONSEQUENCES

CONSULTATION & TIMING

RECOMMENDATION:

That Council receive and note this report for information

ATTACHMENTS: There are no attachments for this report.

- 95 - Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.5 TITLE Solar System and Connectivity to the Tiwi Islands Airports REFERENCE 235122 AUTHOR Valerie Rowland, Chief Executive Officer

BACKGROUND

The Manual of Standards (MOS) Part 139 Chapter 9.1.5 stipulates that the primary source of electricity supply at a certified aerodrome must be an electrically connected installation with the primary power supplied.

Bathurst Island aerodrome is currently serviced by Solar Lights that have the support of both CareFlight and Police Air Wing.

ISSUES/OPTIONS/CONSEQUENCES

Nil

CONSULTATION & TIMING

On 10 August GM Infrastructure and CEO met with DIPL. Ongoing discussions taking place with DIPL and PowerWater.

RECOMMENDATION:

That Council receive and note this report as information.

ATTACHMENTS: 1 Solar System and Connectivity.pdf 5 Pages

- 96 - Attachment 1 Solar System and Connectivity.pdf

Attachment 1 Page 97

Attachment 1 Solar System and Connectivity.pdf

Attachment 1 Page 98

Attachment 1 Solar System and Connectivity.pdf

Attachment 1 Page 99

Attachment 1 Solar System and Connectivity.pdf

Attachment 1 Page 100

Attachment 1 Solar System and Connectivity.pdf

Attachment 1 Page 101

Ordinary Meeting 27 August 2020 REPORTS FOR INFORMATION ITEM NUMBER 7.6 TITLE Community Engagement End of Month Report - July 2020 REFERENCE 235141 AUTHOR Bill Toy, GM Community Engagement

This report illustrates the business within units including; Youth Diversion, Sports and Recreation, Libraries, Community Safety, Centrelink, Broadcasting, Animal Management, By laws and Administration.

BACKGROUND

This report is for the month of July 2020

General Manager Community Engagement

General Business for the month

July Executive Leadership meeting. Local Authority and Ordinary Council meetings Services Australia, (Centrelink, connectivity issues, Bi-Annual reviews) NT Police, Health (Milikapiti Clinic) COVID-19 Meetings with Stakeholders, Scale Funding meetings at Wurrumiyanga and Teleconferences Territory Families, (Youth Diversion program,) Red Cross, Fitness program and Skin Group / Youth Diversion mentoring, NIAA Funded programs Community Safety and S&R Quarterly reports, Six Monthly reports submitted. NIAA Sports for Life Six month executed agreement signed and submitted. CEO, Manager Organisational Development (Staff issues and recruitment, S&R Regional Coordinator, Youth Diversion Coordinator) Senior Management, Scale Projects

Administration MILIKAPITI Milikapiti Administration service provide office and customer services to external clients in Darwin and support to Tiwi Islands Regional Council Internal Business Units and Elected Members.

General Business for the month  Hours of Operation: 8:00am – 4:36pm – No closures for this reporting period  Meeting Room Hire Tuesday 7th - Department of Local Government Housing & Development Wednesday 8th - Sport and Recreation Facility - Tiwi Resources Wednesday 22nd - North Australia Aboriginal Justice Agency Friday 31st - Department of Health – Harm Minimisation Unit

 Finance Sales Transactions entered in Corporate Services Tiwi Accounts spreadsheet. Eftpos receipts and Cumulative Totals emailed to Accounts Receivable at end of day. Request to Invoice Customer, Quotes and Purchase Orders sent to Finance within a 24 hour turnaround or better.

Human Resources All matters including:  Attendance: Good  Incidents: None for this reporting period

- 102 - Ordinary Meeting 27 August 2020  Recruitment: Thursday 02nd Employment Application – Civil Works  Leave: Administration Officer – 15th-17th Annual Leave Office Coordinator – 20th Sick Leave- Part of Day  Training: None for this reporting period.  Internet Issues – 27th – Unresolved - Landlines

 Events: None for this reporting period.

 Stakeholder Engagement/Meetings: EnviroHealth – Covid-19 Statement of Commitment Office of Township Leasing - Narelle Rowell Re: Basketball Court Upgrade NT Electoral Commission – Greg Hibble - Polling Venue Notices CatholicCare NT – Malcolm Fox – No More Department of LGH&CD - Peter Wyatt - NT Electoral Commission - Local Assistant for enrolments. Yapilika Forestry – Sarah Ryan – Fire Reduction Burning – Display Notices AJ Comms – Complete installs at Mechanical Workshop and Fuel depot

PIRLANGIMPI Administration provided services to external clients as well as support to Internal Business Units, Elected Members and the Local Authority

General Business for the month  Hours of Operation: Nil office closures  Meeting Room Hire: Meeting room was not hire during July  Finance: Nil  Australia Post:

Human Resources All matters including:  Attendance: Good  Incidents: Nil incidents  Recruitment: Nil recruitment  Leave: Office Coordinator was on from 29th June to 10th July  Training: Nil Training Events: Stakeholder Engagement/Meetings:  Attended monthly community meeting

Community Safety

Background

The Tiwi Islands Community Safety Service assists communities in taking responsibility For the prevention of anti – social, harmful, destructive and illegal behaviours by offering Community patrolling and safe transport to protect vulnerable people. The number one Priority for Community Safety teams is to ensure children out at night (after 9.00pm) can Get a ride home or to a safe place which hopefully helps with school attendance. Community Safety also assists with mediations, follow up on incidents reported and work With other agencies, providers and Stakeholders.

General Business for the month 6 Monthly Report submitted to NIAA as required with appropriate documents attached. Wurrumiyanga Community Safety men’s team still attending the strong men’s group. The purpose of this is to support the men in the community also the patrol officers themselves. Patrollers see a lot of violence and harm which can lead to carriers stress. - 103 - Ordinary Meeting 27 August 2020 Manager and coordinator of Community Safety have both been actively involved in the community patrols during this month. This will be ongoing to support the patrollers and assist the community during incidents or unrest. 30th July Remote Sergeant Todd Ackley Melville Island Police organized a Local Emergency Committee meeting at the clinic. COVID19 still remains a threat and with the NT borders open the risk is increased. During this month and the school holidays a lot of families were out camping and the communities were quiet majority of the time. Community Safety assisted the Sport and Recreation team with the deliveries of school holiday lunches on Melville Island.

Human Resources All matters including:  Attendance: Average  Incidents: Nil reported for the month  Recruitment: 1 Patrol officer Wurrumiyanga, currently recruiting Milikapiti.  Leave: Nil this month  Training: - Mentoring Team leaders (on going)

Events: Nil for this month

Manager and coordinator Stakeholder Engagement/Meetings: Snr Sergeant Karl Gunderson & Remote Sergeant Todd Ackerley NT Police –MOU Andrew Urquhart Pirlangimpi Clinic Manager Pirlangimpi Community Meeting Michael Bates –Catholic Care Pirlangimpi Local Emergency Committee (COVID19 Planning) – Pirlangimpi NT Justice, Community Consultation Pirlangimpi Nancy Bird – Environmental Health Men’s Group –Wurrumiyanga Tiwi canoe Festival – Wurrumiyanga Territory Families presentation

Youth Diversion

General Business for the month TIRC youth diversion are currently case managing 7 clients across both islands with one assessment to be carried out. Assistance from Wurrumiyanga Police with compliance meetings has been fantastic. Case worker continues to support clients to fulfill their obligations agreed to with the Youth Diversion Unit. Reporting requirements are being managed with much appreciated assistance from Darwin Police and Youth Diversion Unit.

Human Resources All matters including:  Attendance: Average, Case worker missing several days this month.  Incidents: Nil reported for the month  Recruitment: Coordinators Position readvertised.  Leave: Case Worker AWOL several days this month  Training: - Case Worker receiving training with computers, spreadsheets and reporting templates.

Stakeholder Engagement/Meetings Sarah Hutchinson, Shannon Harvey Wurrumiyanga Police Michael Bates – Catholic Care Territory Families Agreement Manager NT Police Youth Diversion Unit

- 104 - Ordinary Meeting 27 August 2020 Wayne Bayliss NT Police Jennifer Roe NT Police YD Unit Bonita Fong NT Youth Diversion

Sports and Recreation

BACKGROUND To provide opportunities for all men, women and children, to participate and achieve within their chosen Sport or Recreational activity.

General Business for the month Sport and Recreation Regional Coordinator commenced mid-July. Coordinator living at Wurrumiyanga which has already shown improvements in service delivery, staff attendance and participation. Activities at the swimming pool and Recreation hall at Wurrumiyanga have increased participation. Structured activities leading to competitions to begin late August COVID-19 re-opening plans and inspections carried out by Environmental Health. Hand sanitisers and wipes are provided for clients / participants at the entrance of the facilities. School Swimming Program continuing, staff are working closely with the schools to assist with their sports activities during school hours. GM, Manager and Regional Coordinator are all working on Six Month Activity plans and Risk Assessments for Sports for Life program and the Preferences for NTG Sports Voucher Scheme. Assistance being provided from Remote Sports Agreement Manager and team with program obligations.

Human Resources All matters including: Attendance: Staff attendance very good during July Incidents: Nil this month Recruitment: Regional Coordinator position interviews done. Leave: Nil this month Training: No training this month, all training has been put on hold due to COVID-19 restrictions

Events: Nil

Stakeholder Engagement / Meetings: NT Touch Footy, Corrugated Iron Dance, Rix-Kix, Swimming NT and Hoops for Health regarding the Remote sports voucher program, reopening and planning for 2020/2021 Teleconferences with NIAA, Sports for Life program, NTG Remote Sports Program.

ISSUES/OPTIONS/CONSEQUENCES COVID-19 Hygiene Plans continue to be applied, hand sanitisers and wipes are available for participants, and facilities are cleaned before and after use.

Libraries

BACKGROUND Libraries on Melville Island provide a comfortable area for both children and adults where they can read for pleasure or information in a variety of topics. Both Libraries are very well resourced with books and magazines suitable for all ages. Computers provided by NT Libraries allow users to access through the Internet, a wide range of services including research stations, internet banking, desktop publishing and movie and photo editing.

- 105 - Ordinary Meeting 27 August 2020 Comments Libraries on Melville Island remain open to the public, low but consistent customer numbers on a daily basis. Several days this month WiFi and Landlines have been out in both Libraries. All back up and running now.

Events: Nil Stakeholder Engagement / Meetings: Library IT help desk.

Centrelink

BACKGROUND

Centrelink Agent Offices at Pirlangimpi and Milikapiti opened for assistance and support to all community members with Centrelink issues including Family payments, Age pensions, Disability support payments, Job search allowances and Study payments for youth. Offices in both communities are open to the public from 8:00am to 4:00pm Monday to Friday.

General Business for the month Centrelink offices in both Melville Island communities have been open to the public as per agreements, several days this month both Landlines and WiFi have been down. Clients have been able to use the computers in the Council Office when lines down at Centrelink. Social distancing measures are still encouraged. Hand sanitiser and wipes provided for clients.

Events: Nil

Human Resources All matters including:

Attendance: Attendance this month has been very good Incidents: Nil Recruitment: Nil Leave: Nil this month Training: Nil this month

Stakeholder Engagement/Meetings Daily phone conversations between Specified Personnel and Services Australia Contact with IT Help Desk on five occasions. Bi-Annual reviews for Milikapiti and Pirlangimpi carried out.

Broadcasting

BACKGROUND The Indigenous Broadcasting National Jobs program provide local broadcasting in local languages, communicating locally based service messages in regard to Health, Education, Local government and Cultural information.

Human Resources All matters including: Attendance: Milikapiti = Poor, Pirlangimpi = Excellent Incidents: Nil Recruitment: Wurrumiyanga Broadcaster position readvertised. Leave: Nil Training: Nil this month Training with TEABBA being planned for September

Stakeholder Engagement: 2020/2021 Service Level Agreement between TEABBA and TIRC has been executed. TEABBA Training coordinator regarding September training.

- 106 - Ordinary Meeting 27 August 2020 Animal Control

There have been minor advancements with the registration processes and program. Education of community around dog registrations will commence in August along with signage being placed around all three communities. Planning for training for current TIRC staff continues.

Stakeholder Engagement: Emails and phone conversations with AMRRIC regarding training for TIRC staff and Dog Registration Education program during September Vet visits. ARK Animal Hospital regarding September Vet Visit to Tiwi Islands.

ISSUES/OPTIONS/CONSEQUENCES

Nil

CONSULTATION & TIMING

Nil

RECOMMENDATION:

That Council receive and not this report as information.

ATTACHMENTS: There are no attachments for this report.

- 107 -