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INVITATION This Table of Contents Is Interactive INVITATION This table of contents is interactive. TABLE OF CONTENTS Welcome by Ingmar De Vos, FEI President 04 Welcome by Genshitsu Sen, JEF President 05 Deadlines 06 Timetable 07 Definition of Meetings and Assembly 08 Hotels 09 Visa 10 Expenses 11 Online Registration 11 Travel 11 Sightseeing Programme 11 FEI Awards 12 Contact Persons 13 WELCOME At the time of writing, the Rio2016 Games are about to get started and no doubt there will be many lessons learned from this edition. However, our sport remains as strong as ever and the definite entries replicate the depth and breadth of talent around the world with new nations participating for the first time and great diversity in the arena, from multi Olympic participations and reigning champions to novices and rising stars of all ages! The success of our sport globally is a reflection of the tremendous work carried out by all the National Federations around the world and the passion we as a community have for our sport and the huge industry that revolves around it. I would also like to take this opportunity to thank the very dedicated FEI Bureau and all the FEI Committee members and the greater volunteer community for all their expertise and Dear Delegates, Bureau Members and Guests, generosity. As you know, this General Assembly will be very much focussed on the future and I believe we On behalf of the FEI, I am delighted to provide you with have all the expertise, knowledge, tools and insights to the Official Invitation document for the FEI General make the decisions that are right for our sport. Assembly 2016 in Tokyo, Japan. Once again, I want to thank the Japanese Equestrian Exactly 25 years ago, a much smaller FEI General Federation and in particular its President Mr Sen and Assembly took place in Tokyo. We are very grateful Secretary General Dr Haruta and his team as well as to be back for the 2016 edition. The growth of the a special thank you to FEI Honorary Vice President Mr General Assembly is a direct reflection of the growth Takeda. It’s absolutely fitting that Tokyo – the next of our sport and community since 1991, with new Olympic and Paralympic destination - is the place National Federations and disciplines (Reining in 2000 where we will write a new chapter for the sport. and Para-Equestrian in 2006) alongside exponential growth in terms of the number of events, riders and You will find all the details you need with regards to the horses registered. So, it was a much smaller affair logistics, the dates and the deadlines in this invitation back then, but we can and should be proud of all this document and if you have any further questions, please development in so little time. don’t hesitate to contact the Organising team at the FEI. The timing and location for this General Assembly could not be better. Rio will be just behind us, and in line with Agenda 2020, we will be finalising the proposed new formats that will be submitted to the IOC for Tokyo 2020 – so, we will be in Tokyo to decide on the formats for Tokyo… Ingmar De Vos FEI President Back to table of contents 4 WELCOME Photo credit: Hidemi ASAI Hidemi Photo credit: Please allow me some brief remarks as the President of Tokyo has been the Japanese capital since 1868 and has the Japanese Equestrian Federation, which is the host since then always continued to develop. Its population of the General Assembly 2016 of the FEI, the world currently is more than 13.5 million which amounts governing body for equestrian sport. to 10% of the national total. The population of the metropolitan area, Greater Tokyo, exceeds 37 million Welcome to Tokyo! On behalf of all the Japanese horse people. As the biggest city in Japan, Tokyo is the center lovers, I am pleased and honoured that the FEI’s most of business, but is also home to many historical and important meeting, the General Assembly, is being held traditional spots. When our General Assembly guests in Japan. visit us in November, they will be able to fully enjoy the Japanese fall as the leaves on the trees change to red. Tokyo organised the Olympic Games in 1964 and in 2020 our city will host its second Olympic Games. The I look forward to welcoming you to our vibrant city and main venue for the equestrian events will be the Japan to discussing the important topics which concern the Racing Association’s Bajikoen, a legacy from 1964. We Tokyo Olympic Games with you all. at the National Federation are working together with the Tokyo Olympic & Paralympic Organising Committee Please enjoy your stay in Tokyo! See you in November! and the JRA to deliver successful events to be enjoyed by the world’s athletes and spectators. One of the key items on the agenda of this year’s General Assembly will be the decision on the competition formats of the three Olympic disciplines. It is therefore very significant that such a momentous decision will be taken in Tokyo. Genshitsu Sen Japan Equestrian Federation President Back to table of contents 5 DEADLINES 30 August 2016 25 October 2016 (Statutes, 23rd Edition, Annex I, Art. 2.1). (Statutes 23rd edition, Annex I, Art. 2.2) Items proposed by NFs for the GA agenda FEI publishes the Agenda, Annexes and the must reach the FEI ([email protected]) programme of the General Assembly week. at least twelve weeks before the General Assembly. 21 November 2016 (9am Tokyo Time) 30 September 2016 (Statutes 23rd edition, Annex I, Art. 3.3) Hotel Booking Final deadline to provide the FEI with the Power of Hotel bookings are to be made via the FEI online Attorney Form B either by fax (+41 21 310 47 60) registration system. Please click here to register or email to [email protected]. and make your hotel bookings. NFs will automatically receive the Power of If you need assistance, kindly contact Attorney Form B by email with their confirmation [email protected] of registration. The Form is interactive and may IMPORTANT be completed electronically but will still need Please book your room before 30 September 2016 to be printed in order to include the NF Stamp deadline. Following this date, the FEI will not be and/or signature. able to guarantee a room(s). 31 January 2017 (Statutes 23rd edition, Chapter III, Art. 16.3) The minutes of the Bureau, the General Assembly and Group Meetings are published on FEI Documents. Back to table of contents 6 TIMETABLE SATURDAY 19 NOVEMBER 9:00 – 18:00 MONDAY 21 NOVEMBER 9:00 – 18:00 09:00 BUREAU MEETING I 9:00 GROUP MEETINGS WITH THE BUREAU 11:00 Coffee Break 11:00 Coffee Break 13:00 Bureau Lunch 13:00 Lunch Buffet 14:30 BUREAU MEETING I (continues) 14:15-15:45 SESSION 1: subject to be confirmed 16:00 Coffee Break 15:45 Coffee Break 19:30 BUREAU DINNER only for Bureau Members 16:00-18:00 SESSION 2: subject to be confirmed (Smart casual) TOFUYA UKAI Restaurant FREE EVENING SUNDAY 20 NOVEMBER 8:30 – 18:45 TUESDAY 22 NOVEMBER 8:15 – 18:00 09:00 REGIONAL GROUP MEETINGS 08:15 Registration of Participants 11:00 Coffee Break 09:00 ORDINARY GENERAL ASSEMBLY 13:00 Lunch Buffet 11:00 Coffee Break 14:00 JOINT GROUP MEETINGS: EEF, PAEC, AEF, African Confederation 12:45 Cocktail Lunch 20:00 WELCOME DINNER 14:00 ORDINARY GENERAL ASSEMBLY (Business attire) Grand Prince Hotel, Takanawa (continues) 16:45 BUREAU MEETING II 17:30: PRESS CONFERENCE TBC 20:00 FEI AWARDS CEREMONY & GALA DINNER 2016 (Black tie) Prince Park Tower Back to table of contents 7 DEFINITIONS OF MEETINGS AND ASSEMBLY BUREAU MEETING REGIONAL GROUP MEETINGS (Statutes, 23rd Edition, Art, 19.1& 20.1) WITH THE BUREAU The Bureau, which is composed of the President, Regional Groups report together to the Bureau by Vice Presidents, Chairs of Regional Groups, Chairs of topic. Items that are specific to a region are presented Technical Committees (S, D, C, A, E & Vet), Athletes’ to the Bureau at the end of the agenda. Committee and Audit & Compliance decide on all matters not otherwise reserved for another body SESSIONS of the FEI. Subjects will be communicated later. The Bureau meets twice during the GA week; (1) at All NFs are requested to actively take part in these the beginning of the week to prepare matters and Sessions which are structured in order to allow all decisions to be taken at the General Assembly and to participants to contribute and give their views ‘freely’. supervise their implementation, and (2) following the General Assembly to finalise the decisions and GENERAL ASSEMBLY (GA) welcome the newly-elected FEI Bureau Members. (Statutes, 23rd Edition, Art. 9 & 10) REGIONAL GROUP MEETINGS The General Assembly of the National Federations is the supreme authority of the FEI. These meetings are conducted by the Chairs of Groups I through IX. The aim of these meetings is to exchange Each National Federation has a right to participate in views of common interest between NFs in their Groups, the GA and to cast a vote on the resolutions of the as well as to promote and coordinate the activities GA. Each NF may be represented at the GA by another of equestrian sport within the Group (e.g. guidelines, NF. One NF may not represent more than two other courses, seminars, support for shows, etc.). NFs at the GA. Groups that wish to extend the length of their To the extent permitted in its Internal Regulations, the meeting or hold joint meetings should inform the FEI Bureau has the right to invite third parties to attend ([email protected]) as soon as possible.
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