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Thank You for Your Recent Inquiry 1 Rev 3/2018 Saguaro Lake Guest Ranch Wedding Guide 2019 Congratulations and thank you for your recent inquiry. Saguaro Lake Guest Ranch provides a stunning landscape, helpful staff, and quiet location for the perfect destination wedding. Grounds We are located in the foothills of the scenic Goldfield Mountains, creating an idyllic backdrop for your special day. Saguaro Lake Ranch is the perfect place to explore and relax, as we have many amenities and activities onsite: a heated swimming pool, volleyball, shuffleboard, ping-pong, a billiard table, horseshoes, board games, hiking, fishing, horseback riding, and kayaking (in season). We have several outdoor ceremony & reception sites to choose from. We offer this beautiful wedding venue in the months of September – December and April – May (we are closed from June – August). Accommodations The cabins were built in the late 1920’s and while updated, are uniquely decorated with rustic Western furnishings. Each cabin has its own private bath, air conditioning, and heating. Although there are no TVs, radios, or telephones in the rooms, wireless Internet service is available throughout the entire facility. Each ranchette cabin has a covered porch with table and chairs, creating ideal places to gather and converse with your family and friends. Main Lodge The lodge is a comfortable gathering place with an inviting four- sided historic river stone fireplace and upright piano. The Saguaro cactus skeleton, western prints, and desert photographs add enchantment to our lodge decor. Our guests enjoy the billiard table and authentic cowboy bar in the recreation room, as well as the Arizona treasures in the gift shop. 2 Rev 3/2018 Exclusive Destination Wedding Venue Guide Exclusive ground use and lodging are reserved for a complete “Weekend Wedding” event with a two-night experience, creating lifelong memories for you and your guests. Fees and Amenities for your Wedding Event: Site Fee – includes the following: $9,000.00 Rehearsal, ceremony, & reception for up to 200 guests (200+ guests, add'l $10/person) Craft deli lunch for up to 60 guests (on wedding day) Site Operation / Parking Assistant Amenities as listed below Service Fee 6.3% Sales Tax on Site Fee $ 567.00 Minimum Required Lodging $ 6,270.00 19 cabins for minimum of 38 guests, breakfast included SLR can accommodate up to 60 in-house guests 2 nights – double occupancy required on all cabins $165 +tax per night for double occupancy Over 38 guests – extra charges apply Anything less than $6270 in lodging is the responsibility of the client 7.27% Lodging Tax $ 456.00 Total: $16,293.00 Total Package Includes: Entire ranch grounds / cabins reserved for you & your guests exclusively Event site locations: south riverside & poolside lawns available for ceremony and/or reception 20 - 8’ X 30” rectangular tables 200 - beige Samsonite folding chairs Portable restroom rental Parking for up to 200 guests Exclusive bed & breakfast accommodations for your in-house guests Lunch for up to 60 lodging guests on wedding day (1.5-hour duration) Optional Items Additional Breakfast $15.00 + Tax Additional Lunches (Saturday Deli) $20.00 + Tax After hours coffee / tea drink station $35 per gallon + Tax *includes cups, creamers, sugar, coffee, hot water, tea bags & cocoa packets After hours appetizers $TBD Catering Rehearsal Dinner: Catered by SLR $27 to $35 per person + Tax & Tip Outside caterer / Food Truck $350 site fee + Tax Reception Dinner: You may choose a certified and licensed caterer of your choice for your reception dinner. No extra site fee required. 3 Rev 3/2018 Other Services Available Upon Request: Beer, Wine & Champagne Service $ see last page **All packages priced per person. **Due to our Arizona Liquor License, ALL alcohol products for the rehearsal, ceremony & reception must be pre-ordered & purchased direct from Saguaro Lake Guest Ranch & served by a licensed and approved vendor. **All Packages require a bartender (see beverage packages on last page) Music & Entertainment: We allow you to bring in a live band or DJ entertainment for your event. All amplified music must be turned off by 11PM. Tent / Heaters / Additional Lighting: Tents are suggested as a rain back-up. Some locations prohibit any staking in the ground. Free- standing outdoor heaters are allowed on the lawn. No live flame! Only LED lights and/or candles allowed. Payment Schedule Payments are required in the following manner: $1,500 deposit to be applied to site fee at time of booking. $500 non-refundable processing fee $1000 non-refundable 30 days after booking. 90 days prior to event: 2nd Deposit of $2,500 is due and non-refundable. Remainder of venue and / or beverage packages is due 3 weeks prior to event. (including any add-on packages) (Final guest count for rehearsal dinner, reception and /or Sat lunch count to be given at that time.) Lodging charges: All cabins will be charged 3 days prior to event. This allows our staff to focus on your needs and be available to assist you better. No personal checks; all other forms of payment acceptable. Ready for the next step? Have a date in mind? Let's check availability! Fill out an appointment request form found on our website at: http://www.saguarolakeranch.com/group-corporate-events/weddings/ Phone: (480) 984-2194 Email: [email protected] We look forward to working with you to create a most memorable event! – Saguaro Lake Ranch 4 Rev 3/2018 Saguaro Lake Guest Ranch Beverage Packages ** All beverage packages require a bartender - 4 hours $225 / 5 hours $350 ** Beverage packages based on 4 hour bar. Additional hour: $4 per person - minimum $200 add on fee ** All packages include non-alcoholic beverages / Count includes ages 8 & up ** Substitutions allowed upon approval for additional costs Prickly Pear Non-Alcoholic Beverage Package $10 per person plus a 6.3% tax & 15% service charge Soda: Coke, Diet Coke, Sprite, Dr. Pepper, Orange Fanta, Root Beer Other: Sparkling Cider, Strawberry Lemonade, Iced Tea, Fruit-Infused Water, Bottled Water Palo Verde Beer & Wine Package $15 per person plus a 6.3% tax & 15% service charge Non-Alcoholic: Bottled Water, Coke, Diet Coke, Sprite, Strawberry Lemonade & Iced Tea Beer: (Choose 1 Domestic / 2 Imported) Domestic: Bud, Bud Light, Coors, Coors Light, Miller Genuine Draft (MGD) Imported: Samuel Adams-Boston Lager, Four Peaks-Kilt Lifter, Corona, New Belgium-Fat Tire, Blue Moon, Sierra Nevada-Pale Ale Wine: Chardonnay, Cabernet Sauvignon Mesquite Beer & Wine Package $20 per person plus a 6.3% tax & 15% service charge Non-Alcoholic: Bottled Water, Coke, Diet Coke, Sprite, Strawberry Lemonade & Iced Tea Beer: (Choose 2 Domestic / 3 Imported) Domestic: Bud, Bud Light, Coors, Coors Light, Miller Genuine Draft (MGD) Imported: Samuel Adams Boston Lager, Four Peaks-Kilt Lifter, Corona, New Belgium-Fat Tire, Blue Moon, Sierra Nevada-Pale Ale Wine: Chardonnay, Cabernet Sauvignon 5 Rev 3/2018 Ocotillo Beer & Wine Package (Local AZ beers) $23 per person plus a 6.3% tax & 15% service charge Non-Alcoholic: Bottled Water, Coke, Diet Coke, Sprite, Strawberry Lemonade & Iced Tea Domestic Beer: (Choose 2) Bud, Bud Light, Coors, Coors Light, Miller Genuine Draft (MGD) AZ Beer: Choose either SanTan or Four Peaks Brewery (3 beers) SanTan Brewery IPA, Blonde & Dark Four Peaks Brewery IPA, Blonde & Dark Papago Brewery Orange Blossom (Can be added in place of your 3rd beer option) Wine: (Choose 2) Chardonnay, Cabernet Sauvignon, Merlot Saguaro Beer & Wine Package $27 per person plus a 6.3% tax & 15% service charge Non-Alcoholic: Bottled Water, Coke, Diet Coke, Sprite, Strawberry Lemonade & Iced Tea AZ Beer: Choose either SanTan or Four Peaks Brewery (3 beers) SanTan Brewery IPA, Blonde & Dark Four Peaks Brewery IPA, Blonde & Dark Papago Brewery Orange Blossom (Can be added in place of your 3rd beer option) (Choose 1 Domestic / 2 Imported) Domestic: Bud, Bud Light, Coors, Coors Light, Miller Genuine Draft (MGD) Imported: Samuel Adams Boston Lager, Four Peaks-Kilt Lifter, Corona, New Belgium-Fat Tire, Blue Moon, Sierra Nevada-Pale Ale Wine: (Choose 2)Chardonnay, Cabernet Sauvignon, Merlot Cactus Wren Add-on Packages: Non-Alcoholic: Sparkling Cider Champagne Toast: 1 case minimum - Table service - Poured by caterer Varichon & Cleric Brut $192 per case/ $16 per bottle Langlois Chateau Brut $288 per case / $24 per bottle Wine Four Bears by Sean Minor* 1 case minimum - Table service - Poured by caterer Sauvignon Blanc $192 per case / $16 per bottle Chardonnay $192 per case / $16 per bottle Cabernet Sauvignon $228 per case / $19 per bottle Pinot Noir $228 per case / $19 per bottle *Sean Minor grew up in Napa and went to ASU…his dad and sister still live in the Valley. We love the "drink local" aspect of this wine with the quality of California fruit and winemaking! 6 Rev 3/2018 Wedding FAQ's Q: Can I rent out the grounds for just a few hours for a ceremony and/or reception? A: We require that all weddings hosted at the ranch involve a 2-night minimum booking of the entire grounds and lodging accommodations. We do not rent out our grounds for day use only. For this reason, we advertise the ranch as a destination wedding venue. Q: Does the ranch provide reception dinners? A: Not at this time. Your reception dinner is to be provided by a licensed caterer of your choice, Unfortunately, we cannot allow any potluck-style meals. We provide breakfast every morning, as well as lunch on the day of the ceremony. Q: Does the ranch provide rehearsal dinner? A: Yes, SLR has several menu options for your rehearsal dinner. Costs ranging from $27 to $35. Please ask for more details if you are interested. Q: Are we allowed to have an outside caterer or food truck for the rehearsal dinner? A: Yes, you are allowed to bring in your own catered dinner or food truck.
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