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Malvern Rfc Annual General Meeting

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Malvern Rfc Annual General Meeting MALVERN RFC ANNUAL GENERAL MEETING Friday 5th July 2014 20 Members present 1) Introduction (the President) 2) Apologies for Absence: M Calvert; D Irish 3) Minutes of the 2014 AGM were accepted 4) Chairman’s Report (A Evans) Attached as Appendix 1 5) Treasurers Report (J Taverner) attached as Appendix 2 The treasurer then answered queries based on the accounts. 6) Appointment of Auditors Proposed M Kenway, seconded B Flanagan ‘This meeting resolves that a full audit is not required” CARRIED 7) Appointment of Recording Accountants Proposed John Taverner, seconded P Woods “That K Morris of Bromsgrove be appointed “ Passed unanimously 8) Subscriptions for 2013/20014 John Taverner reported that the Executive Committee recommended that the Student rate be £25 and all other Subscription rates to remain unchanged. D Flanagan informed the meeting that Hereford & Worcester RFU were keen to encourage student members, so they were urging Clubs to make Student rates as cheap as possible. NOTED Proposed John Taverner, seconded D Flanagan ‘That the Meeting accepts the Committee recommendation’ CARRIED 9) Amendments to the Club Rules NONE 10) Election of Officers The following officers were elected: - President D Robins Chairman A Evans Secretary W Pomeroy Treasurer J Taverner The following were appointed to sit in the Executive Committee in a voting capacity: Clubhouse Committee M Calvert Director of Rugby D Irish Youth Chair (elected by Youth Meeting) TBA 10) Election of Senior Vice-Presidents The Executive proposed that M Kenway be elected as a Senior VP CARRIED All other current Senior Vice Presidents were elected ‘en bloc’. 11) Audit of RFU accreditation The audit element reviewed the significant deficiencies identified in the previous review 1. The management of the club finances: recent losses turned round 2. The recruitment of players: A significant number of players recruited 3. The recruitment and training of referees: no progress 4. The recruitment and training of volunteers: proving to be a difficult item 5. Lack of Ladies teams playing contact rugby: no progress 6. Succession planning for Executive posts: the aim is to produce a younger Committee, progress very slow 7. Inadequate playing facilities to meet the needs of all sections of the club: potential relocation sites identified, but significant problems encountered with MHDC. 8. Increase non playing membership: membership drive unsuccessful. 12) Any Other Business 1) Date of AGM and Annual Dinner In view of the poor attendance at AGM meetings it was agreed that the date of these functions be moved to early May. Hopefully members would not yet have dispersed for summer. J Taverner commented that with the financial year ending on 30th April any accounts presented at such a meeting would be in rough draft form. Another official meeting would be needed to formally accept the accounts in due course. D Flanagan stated that in his discussions with H&W clubs and North Mids president on this subject, he found that this system was quite common. It was also pointed out that the Club could change its Financial Year to obviate the problem. The Committee agreed to look at this possibility, with the proviso that such an action may run into RFU resistance. 2) Cost of match day entry As a result of the Clubs relegation to MW2 the Committee have decided to reduce the cost of match day entry to £3. The season ticket scheme would still be active. Appendix 1 Chairman’s Report Last year I promised that the Executive would ensure sound financial governance of the Club; I am pleased to say that we have lived up to that promise, as John will detail in his Treasurers report. The efforts made by all, while worthy and greatly valued by me, are not a vaunting issue; they are only what our membership should expect - this year and through the coming years. What is a major disappointment is that the 1st XV team was relegated for the second year in a row. For long periods in most games Malvern lead and were the better team; indeed, if a rugby match lasted 70 minutes we would have not been relegated. Many opposition teams said to us that we were too good a team to be relegated; however, at the end of the season the league table does not lie. We lost too many games in the last 15 minutes, not because we were disorganised or unfit, but because we had exploitable weaknesses. All who played in or watched those games will know that when opposition realised that we could not compete in the tight they capitalised on that area. Our lack of specialist prop forwards hurt us throughout the season. However, what the scrum lacked in technique was made up by courage and effort. We redeployed back-row forwards to the front row and they gave us everything that they had. No one should or could criticise the commitment of our pressed front row; it takes a brave and dedicated man to keep putting his head into the dark areas of the tight when he is being stuffed by a technically better unit. Without such heroics we would have forfeited games and finished bottom of the league. My thanks go to our makeshift prop- forwards who gave their all to the cause. 1 Last year we knew that Malvern was a 2 /2 team club and we needed to recruit additional players if we were to regularly field a Development and 3rd team. While we successfully recruited some 20 or more players during the pre-season and early season, we lost as many to long term injury, work relocation, departure to University and other unavailability. In sum, although a great deal effort was put in by the rugby staff to overcome the inadequate number of 1 players last season, we remained a 2 /2 team club throughout the season. Consequently, we fielded not more than 2 teams each week for the majority of the season; a 1st XV and a team to fulfil either the Development or 3rd XV fixtures. Both the Development and 3rd XV played in the West Midlands Reserve leagues, divisions 2 and 3 respectively. When both the Development and 3rd XV had fixtures league regulations required us to fulfil the higher division fixture in preference to the lower. However, opposition team call-offs and weather cancellations meant that the 2nd team in the club played a mixture of Development and 3rd XV fixtures. In fact the team played 9 Development fixtures losing all, and 10 3rd XV fixtures winning 5 and losing 5. By contrast the junior section of the club had a very successful season. The youth membership increased by over 25% last season and Sundays saw some excellent performances by the mini and junior teams. All the teams, coaches and helpers deserve our praise for their efforts, but I would like to pick a few representative examples to illustrate the fine performance of the M&J volunteers and their teams of youngsters. In the minis, the U7’s won the Luctonians Mini Festival, and the U8’s won the Plate at the Worcester Festival, and were unbeaten winners at the Luctonians Anglo-Welsh and Stourbridge Festivals. In the juniors the U15’s and U16’s showed a lot of talent and had very successful seasons and cup runs. The Malvern debut season in the U17’s league produced an outstanding league triumph from 8 wins and only 1 loss. Mark’s U16’s had a successful post-season tour to Antwerp, and Spanker’s U17’s were similarly successful on their Dutch tour. Last night, the U17’s won the MHDC Team of the Year award. The future of Malvern Rugby Club is in good hands; well done to Mel and her team. Off the field we had a year of mixed feelings. There was such an impact to lose our laconic Welshman; Malcolm will be missed by all. The service at St Georges showed just how much Malcolm was loved and respected. The club lost more than £4000 in sponsorship during the season; the sum was from sponsors who could not honour their promises and games that could not be played because of the weather/pitch conditions. Other sponsors were brilliant in rearranging their sponsored game twice as matches were called off. Nevertheless we lost sponsorship for 1st XV games and bar take when we had no home games – for example throughout January. To counter that the revenue from clubhouse letting was much higher than last year; we must thank Mike, Jayne and the clubhouse team for their efforts. Personally, I would like to thank Debs for the hard work she put in to the Half-Time Raffle; this made money throughout the season. The Club was once again awarded the RFU Club Accreditation; this accolade reflects our efforts to meet standards required by the RFU and makes us eligible for financial support from sport/rugby support organisations. I will address the Club audit at the later part of the Agenda. Looking to next season we have at last filled the post of Director of Rugby. David Irish has agreed to lead our team to bring success back to Malvern; this will not be easy, or instant, but I know we are back on an upward trajectory. Thankfully Nick Tisdale has agreed to support David in turning round our fortunes. We have been so lucky over the past 2 seasons to be supported by other outstanding coaches. Rob Cook has given sterling service as an inspirational backs coach and Peter Walton has brought fresh ideas to our forwards. These top men have given wonderful support to our teams over the past 2 seasons.
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