Emergency Action and

This resource was developed by LabCentral for the Pagliuca Harvard Life Lab Revision 4, Effective October 9, 2019 Emergency Action and Contingency Plan 2019

Table of Contents 1.0 PURPOSE...... 4 1.1 Life Lab Profile ...... 4 1.2 Location of the EACP...... 5 1.3 Review ...... 5 1.4 Emergency Assistance Agreements ...... 5 1.5 Non-Emergency Assistance Agreements ...... 6 2.0 EMERGENCY And Other CONTACT INFORMATION ...... 7 3.0 RESPONSIBILITIES ...... 8 3.1 Members ...... 8 3.2 Life Lab Safety Officer (Chemical Hygiene/Biosafety) ...... 8 3.3 Emergency Coordinator(s) ...... 9 3.4 Harvard University Police Department ...... 9 3.5 HBS Security Operations Center ...... 9 3.6 Harvard University Operations Center ...... 9 3.7 Harvard Local Team ...... 9 3.8 Triumvirate Environmental ...... 10 3.9 Local Emergency Response Officials (Boston Fire Department) ...... 10 4.0 PREVENTION AND PREPAREDNESS ...... 10 4.1 Controls for Reaction of Incompatible Waste ...... 10 4.2 Prevention in Unloading Operations Involving Chemicals ...... 10 4.3 Hazardous Waste Run-Off Prevention ...... 11 4.4 Hazardous Waste Exposure Prevention ...... 11 4.5 Hazardous Substances Spread Prevention and Rapid Spill Response Capability ...... 11 5.0 EMERGENCY EQUIPMENT ...... 11 5.1 Fire Extinguishers and Fire Alarm Pull Stations ...... 11 5.2 Safety Showers and Eye Washes ...... 12 5.3 Laboratory Spill Kits ...... 13 5.4 Kits ...... 14 5.5 Automated External Defibrillator (AED) ...... 14

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6.0 EMPLOYEE TRAINING AND DRILLS...... 15 6.1 Training ...... 15 6.2 Drills ...... 16 7.0 ...... 17 7.1 First Steps in the Case of an Emergency ...... 17 7.2 Local Area Evacuation ...... 17 7.3 Facility Evacuation ...... 17 7.4 Evacuation Clearing Routes ...... 18 8.0 PROCEDURES FOR SPECIFIC EMERGENCIES ...... 18 8.1 Emergency Communications ...... 18 8.2 Fire and/or Explosion ...... 19 8.3 Medical Emergencies ...... 19 8.4 Violence/Police Intervention ...... 19 8.5 Bomb Emergency or Threat ...... 20 8.6 Suspicious Packages ...... 20 8.7 Chemical/Biological Spills ...... 21 8.8 Utility Outages ...... 22 9.0 EMERGENCY CALL FLOW CHARTS ...... 23 9.1 Fire/Medical Emergencies ...... 23 9.2 Violence/Police Intervention ...... 23 9.3 Incidental Chemical/Biological Spills ...... 23 9.4 Emergency Chemical/Biological Spills ...... 24 10.0 FACILITY MAPS ...... 24 10.1 Emergency Equipment & Exit Locations (First Floor) ...... 25 10.2 Emergency Equipment & Exit Locations (Second Floor) ...... 26 10.3 Red Building Evacuation Clearing Route (First Floor) ...... 27 10.4 Blue Building Evacuation Clearing Route (Second Floor) ...... 28 11.0 AFTER AN INCIDENT OR ACCIDENT HAS OCCURRED ...... 29 12.0 REVISION HISTORY ...... 29

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1.0 PURPOSE

The Pagliuca Harvard Life Lab is committed to creating and maintaining a safe and healthy environment for all who work in or visit our facility. The purpose of the Emergency Action and Contingency Plan (EACP) is to help protect Life Lab members, visitors, contractors and other personnel from serious injury, property loss or loss of life in the event of an emergency. The EACP describes the responsibilities and actions recommended in foreseeable emergencies. While it is impossible to anticipate all possible situations that might arise, it is our hope that the implementation of this plan and the trainings associated with emergency response will give Life Lab members and teams the ability to respond calmly. This document provides information on procedures to be followed in the event of an emergency.

Please contact the Life Lab Safety Officer with any suggested improvements to the EACP. The Life Lab team encourages all suggestions because we are committed to the success of our Emergency Action and Contingency Plan. We strive for clear understanding, safe behavior and involvement in this EACP from all members and Life Lab team.

1.1 Life Lab Profile

The Life Lab is a shared lab facility that provides furnished laboratory space and resources to multiple early-stage life science companies and Harvard University student teams. It is located at 127 Western Avenue in Allston (Boston), MA. The Life Lab has created this EACP to aid in the prevention and minimization of real or potential hazards to , safety, and the environment from fires, explosions, spills or any other unplanned releases of hazardous materials from the Life Lab facility.

Work at the Life Lab involves the use of hazardous chemicals and bio-hazardous materials. In general, the hazardous materials include acids, bases, solvents and toxic chemicals for all laboratory areas as well as biological materials no greater than Biosafety Level 2. Open flames and radioactive materials are not allowed in the facility. Storage of flammable materials is restricted to flammable cabinets. The Life Lab is a small quantity generator of hazardous waste.

This EACP fulfills the requirements of OSHA 29 CFR 1910.38 as well as Massachusetts RCRA Regulation 310 CMR 520. Life Lab team and members do not have the training required to respond to an emergency incident such as release of hazardous substances or fires. Personnel may respond to an “incidental release”

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of hazardous substances depending on the situation. Emergency response agreements have been made with external emergency response groups listed in Section 1.4 of this EACP.

1.2 Location of the EACP

Copies of the EACP are maintained in the following locations:

• Life Lab team office area in the Life Lab Safety Manual. This manual contains all the written plans for general safety, lab safety and chemical hygiene and biological safety.

• Private lab on the 2nd floor in the Life Lab Safety Manual

• Co-working lab on the 2nd floor in the Life Lab Safety Manual

• Online in the member portal

Copies of the EACP were submitted to Harvard EHS, Harvard Operations Center, Boston Local Emergency Planning Commission, Harvard Local Emergency Planning Commission, the contracted occupational health services provider, and the contracted emergency spill responders.

1.3 Review

The EACP is reviewed annually and when:

• There are regulatory changes requiring amendments to the EACP; • The EACP fails in a drill or actual emergency; • The list of Emergency Coordinators and/or responsible personnel changes; • There is a change in the layout or design of the facility, new equipment, or hazardous materials; • Processes are introduced that impact evacuation routes; • New types of hazards are introduced that require special actions; • There are any substantial changes in operations and/or maintenance of the facility; or • Any other events that warrant amendment or update occur.

1.4 Emergency Assistance Agreements

1.4.1 Harvard University Operations Center

Provides the coordination for all Harvard facilities related emergency response dispatch to the Life Lab.

1.4.2 Boston Fire Department (via 911)

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Provides the primary and principle response for fire and uncontrolled emergency spill situations at the Life Lab. The Boston Fire Department must be notified by a Life Lab employee of all fires and uncontrolled spills as required by law.

1.4.3 Harvard University Police

Provides the primary response for emergency police, medical, and security intervention at the Life Lab.

1.4.4 Triumvirate Environmental

Provides emergency response services for chemical, biological, and waste water spills.

1.4.5 Harvard & Safety

Provides all permitting for and oversight of EHS at the Life Lab and manages all regulatory reporting. As such, Harvard EHS should be consulted anytime this EACP is activated. Harvard EHS on-call will be reached 24-7 via the Harvard University Operations Center. A Harvard EHS Lab Safety Advisor is on site weekly to perform walkthroughs, answer questions about chemical/biological safety, and host mandatory safety trainings.

1.5 Non-Emergency Assistance Agreements

1.5.1 Mt. Auburn Hospital Occupational Health Services

Provides non-emergency medical surveillance and occupational health services for Life Lab personnel and residents. Examples of non-emergency medical/occupational health services include treatment or follow- up for minor lab related injuries (burn, poke, scrape, irritation, etc.), evaluations for respirator use or fit testing, or bloodborne pathogen-related vaccinations.

1.5.2 Triumvirate Environmental

Contracted by Harvard University to assist in the routine environmental health and safety operation for the Life Lab. Both a consultant and an environmental specialist are on site at the Life Lab facility on a regular basis. The consultant is available to answer any questions regarding chemical/biological safety and the environmental specialist is responsible for maintaining the satellite and main accumulation areas.

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2.0 EMERGENCY AND OTHER CONTACT INFORMATION

911 Dispatcher 24/7 Emergency Response for 911 Fires and Uncontrolled Emergency Spills

Harvard University Police 24/7 Emergency Urgent Response for 617-495-1212 Police, Medical or Public Safety Intervention

Harvard University 24/7 Facility & Emergency Coordination for 617-495-5560 Operations Center Facilities Emergencies, EH&S, and Emergency Spills or Other Emergencies

HBS Security 24/7 Emergency Urgent Response, lockout 617-495-5577 service, patrols

Triumvirate Environmental 24/7 Emergency EHS Contractor 800-966-9282 (chemical, biological and wastewater spills)

Emergency Coordinator Shawn Ayube, Director, Life Lab 857-488-3418 (W) (Primary) Home address: 858-829-4841 (C) 11 Biscayne Avenue, Saugus, MA 01906

Emergency Coordinator Juhi Naik, Lead, Laboratory Operations, Life Lab 857-488-3418 (W) (Secondary) Home address: 708-408-7901 (C) 15 N Beacon St Apt 410, Allston, MA 02134

Harvard EHS 24x7 on-call EHS can be reached via HU Ops 617-495-5560

Life Lab Safety Officer Shawn Ayube, Director, Life Lab 858-829-4841

Mount Auburn Hospital For non-emergency work related injuries 617-354-0546 Occupational Health Services

Captain Irene Foley City of Boston/Local Emergency Planning 617-343-2116 Committee (LEPC)

Joanne Healy Harvard Local Emergency Management Team 617-797-2692 (LEMT)

Jodi Goldstein Harvard Local Emergency Management Team 978-621-2133 (LEMT)

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3.0 RESPONSIBILITIES

3.1 Members

• Responsible for knowing at least two evacuation routes in or near their work area. • Must be aware of the location of emergency pull stations and fire extinguishers nearest their work areas. • Must be aware of the location of and how to use personal safety equipment (safety showers, eye washes, first aid kits). • Responsible for knowing who is present that day in the facility from their respective organizations (co-workers and visitors). • Responsible for the safety of their visitors and/or contractors that are on site at the Life Lab. Specifically, they are responsible for explaining and enforcing the safety rules and regulations of the facility, guiding them through evacuation procedures and identifying locations of the nearest exits. Members must also ensure that their visitors and/or contractors are out of the building and accounted for during an emergency evacuation. • Must follow the procedures described in the EACP. • Responsible for working closely with the Life Lab Safety Officer and Emergency Coordinator(s) as needed in the event of an emergency.

3.2 Life Lab Safety Officer (Chemical Hygiene/Biosafety)

• Responsible for ensuring all residents receive initial and refresher safety trainings as necessary. • Responsible for coordinating and conducting emergency evacuation drills with the Emergency Coordinator. • Responsible for knowing all evacuation routes and coordinating/modifying evacuation sweep paths for efficient and effective clearing of the building. • Must be aware of the location of all emergency pull stations and fire extinguishers. • Must be aware of the location and how to use all personal safety equipment (safety showers, eye washes, first aid kits). • Must follow the procedures described in the EACP.

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3.3 Emergency Coordinator(s)

• Responsible for assessing situations to determine whether an emergency exists requiring activation of the emergency procedures, overseeing emergency procedures, notifying and coordinating with outside emergency services, and directing shutdown of utilities or lab operations as necessary. • Responsible for leading and coordinating emergency evacuations. The emergency coordinators have the authority to make decisions during emergencies until, if necessary, first responders or Boston or Harvard Emergency Response Officials assume command. • Responsible for coordinating and conducting emergency evacuation drills with the Life Lab Safety Officer. • Responsible for knowing all evacuation routes. • Must be aware of the location of all emergency pull stations and fire extinguishers. • Must be aware of the location and how to use all personal safety equipment (safety showers, eye washes, first aid kits). • Must follow the procedures described in the EACP.

3.4 Harvard University Police Department

• Responsible for coordinating emergency police, medical, and public safety related incidents at the Life Lab. The HUPD is the primary authority for directing site operations under emergency conditions.

3.5 HBS Security Operations Center

• Responsible for coordinating security services including urgent response, lockout service, alarm response, routine building patrols, AED inspections, and other operational services.

3.6 Harvard University Operations Center

• Responsible for coordinating the appropriate responders for situations at the Life Lab including chemical/biological spills, EH&S services, and other facilities related emergencies. (For fire, explosion or other imminently life-threatening situations, 911 should be contacted first.)

3.7 Harvard Local Emergency Management Team

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• Responsible for coordinating the Harvard Business School’s response to significant emergencies on campus. The LEMT provides a framework for engaging key stakeholders at the local school level while providing flexibility to scale up to subject matter experts in Emergency Support Functions and the University’s Crisis Management Team (CMT).

3.8 Triumvirate Environmental

• In the event of a spill incident (chemical, biological or wastewater spill), Triumvirate will respond, and will work with the onsite emergency coordinator to ensure proper cleanup and decontamination.

3.9 Local Emergency Response Officials (Boston Fire Department)

• May order a complete evacuation of the premises. • Assume responsibility for the safety of building occupants and have the authority to make decisions regarding evacuation and whatever other actions are necessary to protect life and property. • The highest-ranking responder will assume the incident command role and will work with the onsite emergency coordinator.

4.0 PREVENTION AND PREPAREDNESS

The following procedures, structures and equipment are in place to prevent foreseeable emergencies such as uncontrolled chemical reactions, undue exposures and other hazards.

4.1 Controls for Reaction of Incompatible Waste

Life Lab trains all members, team members and interns in the applicable provisions of the Massachusetts hazardous waste regulations. Adequate storage space for segregated storage of hazardous chemicals and waste is provided in all labs. Triumvirate contractors perform inspections of the satellite and main hazardous waste accumulation areas weekly. Training is also provided to residents in the provisions of the Life Lab Chemical Hygiene Plan regarding proper chemical segregation.

4.2 Hazards Prevention in Unloading Operations Involving Chemicals

Life Lab limits the quantities of hazardous chemicals stored and used at the facility by maintaining a chemical inventory. DOT-regulated hazardous materials are unpackaged only in laboratory areas by

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qualified personnel, not in the receiving area. Life Lab does not use motorized equipment or vehicles to handle hazardous chemicals or waste.

4.3 Hazardous Waste Run-Off Prevention

Life Lab maintains a chemical inventory that accounts for chemical quantities and limits the volumes to manageable quantities. Hazardous chemicals are manipulated only in laboratory areas that contain hoods and secondary containment. Secondary containment is provided at the hazardous waste accumulation area, and under all satellite containers. Spill kits are provided where chemicals are used and hazardous waste is generated or stored.

4.4 Hazardous Waste Exposure Prevention

Undue exposures are controlled through the proper use and maintenance of laboratory fume hoods and personal protective equipment. Members and the Life Lab team are provided chemical hygiene, hazardous waste management, and emergency response training as appropriate for their job function. Building evacuation drills are conducted on an as need basis.

4.5 Hazardous Substances Spread Prevention and Rapid Spill Response Capability

The Life Lab maintains a spill response agreement with a local emergency response contractor – Triumvirate Environmental. In addition, spill kits are located in strategic areas throughout the facility (refer to Section 5.3).

5.0 EMERGENCY EQUIPMENT

5.1 Fire Extinguishers and Fire Alarm Pull Stations

Fire extinguishers are primarily for defensive use. The extinguisher can aid in escape from the building in emergency situations when fire blocks an exit route. Consider the definition of emergency and incidental response prior to use of a fire extinguisher (refer to Section 7.3). For example, one might consider use of an extinguisher if the toaster in the cafeteria is on fire and you are confident that use of the extinguisher will not put yourself or others at . However, in most cases of a larger fire, company procedures and federal regulations dictate that you should act defensively, notify emergency personnel and evacuate.

Fire extinguishers are located throughout the Life Lab. Fire alarm pull stations are located throughout the facility along the emergency exit routes in the facility. All members and the Life Lab team should

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familiarize themselves with the location of extinguishers and pull stations nearest to their work area (see Facility Maps 10.1 and 10.2).

Fire extinguishers are not designed to fight fires. Fire extinguishers are to be used only if the path of egress is blocked. When using a fire extinguisher remember PASS:

• Pull the pin • Aim at the base of the fire • Squeeze the operating handle • Sweep from side to side

Fire extinguishers are inspected on a monthly basis by Triumvirate Environmental. Inspection includes:

• Confirmation that the extinguisher is in its designated location, mounted and on a bracket • Confirmation that the extinguisher is unobstructed and accessible • Confirmation that the locking pin is intact and the tamper seal is unbroken • Confirmation that the gauge or indicator is in the full range • Confirmation that there is no indication of physical damage • Confirmation that the extinguisher was inspected by a licensed fire extinguisher maintenance contractor within the past 12 months

Inspections are logged on a tag attached to each fire extinguisher. Summary reports of all fire extinguishers in the facility are filed and maintained on ADVISE™, Triumvirate’s proprietary online waste management and EHS compliance software tool. Any problem identified during the inspections must be reported to the Life Lab Safety Officer immediately so that the problem can be rectified as soon as possible.

5.2 Safety Showers and Eye Washes

Proper personal protective equipment (lab coats, gloves and ) should always be worn when working with hazardous chemicals. However, in the event of a chemical splash, if the chemical is compatible with water, the initial first aid treatment is to rinse the affected area with water for at least 15 minutes prior to seeking any other medical treatment. It is often critical that eyes be flushed during the first few seconds following a chemical splash with contaminant free water if injury is to be minimized. Safety showers and eye washes provide a suitable means for flushing and quick drenching of the eyes and body in areas where corrosive materials are used.

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Safety showers and eye washes are located in the Private Lab and the Co-Working Lab as well as in the ancillary support rooms and corridors throughout the laboratory space. Members and Life Lab staff should familiarize themselves with the location of safety showers and eye washes nearest their work area (see Facility Maps 10.1 and 10.2).

In the event of accidental exposure to water-reactive material, all contaminated clothing should be removed immediately. If possible, wipe excess material from the skin with a clean cloth before flushing the exposed area at the eyewash or safety shower for at least fifteen minutes. Rigorous, continuous flushing with water is required, as this should quench any possible reaction that may occur. In the event that an excessive amount of water-reactive material ignites while spilled onto clothing, dry chemical fire extinguishers should be used to quench the fire, before proceeding to the safety shower to decontaminate the impacted area.

Safety showers and eye washes are inspected on a monthly basis by Triumvirate Environmental. Inspections are logged on a tag attached to each safety shower/eye wash as well as a summary report of all safety showers and eye washes in the facility. The summary reports are filed and maintained on ADVISE™, Triumvirate’s proprietary online waste management and EHS compliance software tool. Any problem identified during the inspections must be reported to the Life Lab Safety Officer immediately so that the problem can be rectified as soon as possible.

Safety Shower Inspection includes:

• Confirmation that the safety shower is clearly marked, unobstructed and accessible • Confirmation that the shower is in good condition (free of leaks, cracks, etc.) • Confirmation that the water starts to flow within 1 second of activation

Eye Wash Inspection includes:

• Confirmation that the eye wash is clearly marked, unobstructed and accessible • Confirmation that the eye wash is in good condition (free of leaks, cracks, etc.) • Confirmation that the water starts to flow within 1 second of activation • Confirmation that the water is evenly dispersed towards the eyes • Confirmation that the water is free of particulates and other contamination • Confirmation that the water is tepid

5.3 Laboratory Spill Kits

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Each laboratory contains a basic spill kit located in the cabinet under the sink. These kits contain the supplies required for the containment and clean-up of small, incidental spills of the common chemicals used in the laboratory. The contents of the spill kits will be inspected on a monthly basis to check for expired materials. If a component of the spill kit has been used, it should be replaced as soon as possible.

Spill kits may also contain decontamination material in the event of a biological material spill in labs where appropriate. All spill material must be disposed in the appropriate waste stream for the material cleaned up.

5.4 First Aid Kits

A first aid kit is available on the first floor of the Life Lab, in the co-working lab space, and in the private suite. These kits contain items such as dressings and bandages, medicine for cuts and injuries, over-the- counter pain relievers/medications as well as gloves and other supplies. The Life Lab team will inspect the first aid kits’ contents monthly to check for expired materials and to ensure that components are replaced in a timely manner.

5.5 Automated External Defibrillator (AED)

There is one (1) AED in the Life Lab facility. It is located on the first floor next to the elevator and includes a Stop the Bleed kit. Some Life Lab staff members are trained in First Aid and the use of AEDs. If there is no one in the facility that is trained to use an AED at the time of the emergency, dial 911. A 911 operator or emergency medical help operator may be able to guide you in its use. If 911 is called, another bystander should contact HUPD at 617-495-1212.

Sudden cardiac arrest (SCA) is the sudden, unexpected loss of heart function, and consciousness which usually results from an electrical disturbance in the heart such as ventricular fibrillation (VF), a chaotic quivering of the heart muscle that prevents it from pumping blood. Many victims of SCA do not have early warning signs or symptoms. SCA is a medical emergency. Survival rates for SCA are directly related to how soon victims receive treatment. For every minute of delay, the chance of survival declines by 7-10%. Administration of cardiopulmonary resuscitation (CPR), treating with an automated external defibrillator (AED) or just chest compressions can improve the chances of survival until emergency personnel arrive at the scene. The only effective treatment for VF is defibrillation. An AED treats VF by sending a shock across the heart so that it can start beating regularly again. Unless this is successful within the first few minutes after the heart stops beating, the victim is not likely to survive. Note that treatment

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cannot assure survival. In some victims, the underlying problem causing the cardiac arrest is simply not survivable despite any available care.

An AED should be used to treat someone you think may be a victim of SCA. SCA symptoms are immediate and drastic and include:

• Sudden collapse • No pulse • No breathing or the victim is not breathing normally • Loss of consciousness

The AEDs will be inspected and maintained by HBS Security Services. Inspections include:

• Check supplies and accessories for damage and expiration. Any used, damaged or expired items will be replaced as soon as possible. • Check to ensure that the green checkmark is displayed on the handle. If a red X is showing on the display the AED may not operate and a call must be placed to HBS Security Services for service.

The inspection log is maintained with HBS Security Services and is available upon request.

6.0 EMPLOYEE TRAINING AND DRILLS

6.1 Training

6.1.1 Emergency Action and Contingency Plan

The Life Lab team and members will receive training on the policies and procedures detailed in the Life Lab EACP. The Life Lab team and members will be notified whenever changes are made to the Emergency Action and Contingency Plan.

6.1.2 Resource Conservation and Recovery Act (RCRA)

Appropriate Life Lab team members, Harvard Facilities and Harvard EHS staff are trained in RCRA regulations and receive refresher training annually. This training is required to sign hazardous waste manifests.

6.1.3 Department of Transportation (DOT)

Appropriate Life Lab team members, Harvard Facilities and Harvard EHS staff are trained in DOT regulations every 3 years. This training is required to sign medical waste and hazardous waste manifests.

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6.1.4 Hazardous Waste Operations and Emergency Response Standard (HAZWOPER)

Appropriate Life Lab team members attend Operations level training (8-hour course) annually. This course is required for Emergency coordinators to be up to date with all appropriate emergency response rules, regulations and procedures.

6.1.5 Cardiopulmonary Resuscitation (CPR) and First Aid

The Life Lab encourages its team to be certified in CPR and First Aid. Certification is renewed every 2 years.

6.1.6 LEMT / Active Shooter Preparedness

The Life Lab encourages team members and tenants to familiarize themselves with the Harvard University Police Department’s Active Shooter Safety Guidelines. The presentation is available at: http://www.hupd.harvard.edu/active-shooter-safety-guidelines

In an active shooter situation, you should quickly determine the most reasonable way to protect your own life. You should:

• Run: If there is an accessible escape path, attempt to evacuate the premises.

• Hide: If evacuation is not possible, find a place to hide where an active shooter is less likely to find you.

• Fight: As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate an active shooter.

6.2 Drills

Evacuation drills permit Life Lab team members to become familiar with the emergency procedures. Evacuation drills may be performed and documented at the Life Lab to keep team members familiar with the facility’s emergency procedures. After each drill, the Life Lab Safety Officer, Emergency Coordinators and team members will evaluate the effectiveness of the drill and identify the strengths and weaknesses of the EACP.

Additional drills will be considered when:

• There are changes to the EACP or evacuation routes; • There is poor response by residents during a scheduled drill or an actual emergency; • There is an addition of a significant number of new Life Lab team members and/or members; or

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• There is another indication that more drills are necessary.

7.0 EMERGENCY EVACUATION

7.1 First Steps in the Case of an Emergency

7.1.1 Discoverer(s) of the hazardous or potentially hazardous situation will

• Move away from the affected area and warn others nearby. • Contact the Emergency Coordinator(s) or personnel on the Emergency Contact List as soon as possible after discovery of the situation. • Evacuate the area and close the doors (if possible). • Wait for the Emergency Coordinator to arrive and give him/her as much detail about the situation as possible.

7.1.2 Emergency Coordinator(s) will

• Create an exclusion zone based on the preliminary information given by the Discoverer. • Gather support team members. • Control the scene. Enforce the exclusion zone boundary by posting signage to indicate no entry. • Decide if outside resources are necessary (fire department and/or other emergency assistance contractors). • Proceed to follow Procedure for Specific Emergencies depending on the situation (See Section 8.0).

7.2 Local Area Evacuation

A partial evacuation is required for an emergency response that can be isolated in a lab, work area, or segregated area of the building. A partial evacuation can be signaled by the Emergency Coordinators, Life Lab team, or any member working in the lab or work area. In the case of a partial evacuation, there must be no risk of exposure to other personnel or the environment outside of the affected area. If risk of exposure to personnel or the environment cannot be eliminated, then a complete evacuation is required.

7.3 Facility Evacuation

An emergency is defined as a release or threat of release of hazardous substance(s) that threatens human health or the environment. If the risk of exposure to personnel or the environment cannot be eliminated,

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then a complete facility evacuation is required. A facility evacuation can be signaled by the Emergency Coordinators, Life Lab team, or any member working in the lab or work area.

In the event of a fire or other emergency, all personnel will be alerted by an alarm and strobe lights. All personnel are expected to immediately evacuate the building upon activation of the facility alarm.

All members must follow the procedures below:

• Evacuate by means of the nearest available exit. • Only use the stairs, not the elevator. • If possible, all doors (office area and exit) should be closed by the last person exiting. • All building evacuees must assemble in the parking lot between the i-Lab and the Life Lab to conduct a head count. If you are unsure of the location, follow other occupants. If you are exiting the building alone and are unsure of the assembly location, move at least 100 feet from the building. It is imperative to inform your supervisor if you leave the building at any point throughout the workday. • The respective supervisor will perform a head count and report to the emergency coordinator if anyone is missing. • Building evacuees will remain at the designated assembly location until otherwise directed by their supervisor or emergency personnel. • Secure area or facility from further ingress.

7.4 Evacuation Clearing Routes

In the event of a fire alarm or other facility evacuation, the Life Lab team will send two (2) sweepers through the facility to ensure that all members have cleared the building. All Life Lab team members will be trained on these procedures so that whoever is in the facility at the time of evacuation will be able to confidently perform these duties. Maps with the clearing routes are laminated and available in the Life Lab office area. They are also attached to the end of this document.

8.0 PROCEDURES FOR SPECIFIC EMERGENCIES

8.1 Emergency Communications

• In the event of an emergency, internal and external communications will be coordinated through the HBS Local Emergency Management Team. Members and Life Lab team members may not

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provide statements to the media or other external entities without first coordinating with the LEMT. Refer to the emergency contact list for the LEMT contact.

8.2 Fire and/or Explosion

• Activate the nearest fire alarm pull station and evacuate immediately. • Dial 911 to report the emergency. • Call the Harvard University Police Department. (If possible, have someone else contact them while you speak with the 911 dispatcher.) HUPD will contact HU Operations Center, who will call the LL Emergency Coordinator and Harvard EH&S. HUPD will contact HBS security directly. • Follow the evacuation procedures. (Refer to Section 7.2 & 7.3 for details of local vs. facility evacuations.) • Do not attempt to fight the fire unless trained to do so. • Only fight a fire if it is between you and your egress route.

8.3 Medical Emergencies

• Dial 911 to report the emergency. Tell the dispatcher the workplace location and nature of the medical emergency. • Call the Harvard University Police Department. (If possible, have someone else contact them so that you can stay with the victim.) Inform the dispatcher that 911 was contacted and the nature of the emergency. HUPD will contact HU Operations Center, who will call the LL Emergency Coordinator and Harvard EH&S. HUPD will contact HBS security directly. • Do not attempt to move the victim. • Try to comfort the victim until help arrives, if it is safe to do so. • Life Lab members are not expected to perform any rescue or medical duties. At no time, should a member be directed to perform emergency duties, which may endanger his/her life, or are beyond the scope of their training.

8.4 Violence/Police Intervention

• Call the Harvard University Police Department (or Dial 911 if appropriate) to report the emergency. Inform the operator of the nature of the emergency. HUPD will contact HU Operations Center, who will call the LL Emergency Coordinator and Harvard EH&S. HUPD will contact HBS security directly.

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• Evacuate the area if possible and warn others not to enter. • If evacuation is not possible, hide in a safe area such as a lab, an office, or outside if safe to do so. Close and lock doors. • Stay away from doors and windows. • Never attempt to intervene in a violent incident unless your life is in danger and evacuation or hiding is not possible or the location is compromised. • If necessary and appropriate, there is an emergency security call button under the reception desk in the Life Lab team office area that will ring a silent alarm to HU Police and HBS Security.

8.5 Bomb Emergency or Threat

• Upon receiving a bomb threat over the telephone, remain calm and attempt to gain as much information about the possible threat such as: o When is the bomb going to explode? o Where is the bomb right now? o What does the bomb look like? o What kind of bomb is it? o What will cause the bomb to explode? o Did you place the bomb? o Why? o What is your address? o What is your name? • Also note the time of the call, any background noises, male or female caller, and any other special characteristics such as accent or speech patterns. • Notify the Harvard University Police Department. Relay the information you gathered to the dispatcher. • Do not touch anything that may appear suspicious and await further instructions from the HUPD.

8.6 Suspicious Packages

• Stop! Do not handle the package. Do not handle, touch, smell, or taste. • Isolate the package immediately. • Evacuate the area and contact the emergency coordinator, letting them know of the situation.

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• The emergency coordinator will then make the determination whether to evacuate the building and call emergency services.

8.7 Chemical/Biological Spills

An incidental release or spill is defined by OSHA as “a release of a hazardous substance which does not pose a significant safety or health to team members in the immediate vicinity or to the worker cleaning it up, nor does it have the potential to become an emergency.” An emergency spill is one that “causes unsafe exposure to a toxic chemical, requires workers to evacuate the area, poses immediate danger to life and health conditions, presents a fire or explosion hazard or requires other immediate attention because of danger.”

Before attempting to clean up any spill, it is important to understand the hazards it presents and be aware of what precautions are necessary to do so safely. In some cases, response could be primarily based on volume if the chemical is non-hazardous in nature. In other cases, the type of liquid may have a heavier on the type of response needed. Still other cases may base response on the location of the spill. Most likely, a combination of these factors must be taken into account. The Life Lab defines any chemical spill over 1 liter to be non-incidental and should be handled by professionals. In addition, any amount of highly toxic chemicals should also be considered to be non-incidental. Always refer to the of the spilled material to help establish the type of response the cleanup will require.

8.7.1 Appropriate Response to an Incidental Spill or Odor

• Warn others in the area. • React and respond with caution. • Contact the Life Lab Emergency Coordinator. He/she will oversee these activities: o Read the safety data sheet (SDS) for the chemical(s) involved. Familiarize yourself with the hazards, spill procedures and personal protective equipment that are required to safely clean the spill. o Don the appropriate personal protective equipment and contain the spill by using spill pads and/or spill adsorbent found in the laboratory spill kit. o Place the spill adsorbent material in the heavy plastic bags found in the laboratory spill kit. • An accident/incident report shall be completed by the discoverer as soon as possible or within 24 hours of the incident.

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8.7.2 Appropriate Response for an Emergency Spill

• Warn others in the area. • React and respond with caution. • During normal business hours, contact the Life Lab Emergency Coordinator. He/she will oversee these activities: o Attend to any person that has been exposed to the material, utilizing emergency eye washes and emergency safety showers, if safe to do so. o Evacuate the area. (Refer to Section 7.2 and 7.3 for details of local vs. facility evacuations.) o Contact the Harvard University Operations Center. Inform the operator of the nature of the emergency including, if possible, the chemical/biological material involved, the approximate volume of the spill and if anyone is in immediate danger. The operator will then contact the appropriate emergency responders. • Outside of normal business hours, the person to discover the emergency must perform the above duties of the Emergency Coordinator until the appropriate authority assumes command. o Person should contact Harvard University Ops Center or 911 Dispatcher o Be prepared to answer the following questions: ▪ Have you called 911? ▪ Are you or others in immediate danger? ▪ Did you cause the spill? ▪ Do you know what the substance is? ▪ Do you know the volume spilled? ▪ Where is the spill? ▪ Is it reacting with something else? • An accident/incident report shall be completed by the discoverer as soon as possible or within 24 hours of the incident. • An after-action meeting should be held by all parties involved in the emergency to review the failure mechanisms and determine preventative measures for implementation. Document all findings in a report and update the EACP as necessary.

8.8 Utility Outages

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If there is a utility outage (electrical, water, etc.), contact a Life Lab team member during normal office hours. If a utility outage takes place outside of normal business hours, please contact HBS Ops Center. The building is connected to a backup generator and, in the case of an electrical failure, it may need a few moments to begin backup power. If there are any immediate signs of danger due to a utility failure, please follow the Emergency Call Flow Chart (phone numbers can be found in section 2.0).

9.0 EMERGENCY CALL FLOW CHARTS

9.1 Fire/Medical Emergencies

9.2 Violence/Police Intervention

9.3 Incidental Chemical/Biological Spills

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9.4 Emergency Chemical/Biological Spills

10.0 FACILITY MAPS

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10.1 Emergency Equipment & Exit Locations (First Floor)

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10.2 Emergency Equipment & Exit Locations (Second Floor)

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10.3 Red Building Evacuation Clearing Route (First Floor)

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10.4 Blue Building Evacuation Clearing Route (Second Floor)

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11.0 AFTER AN INCIDENT OR ACCIDENT HAS OCCURRED

The Life Lab tracks all incidents and accidents that occur on site so that corrective actions can be taken if environmental health and safety improvements are needed. The Life Lab does NOT maintain an OSHA recording/reporting system for members. This is solely the responsibility of each venture team. An incident report form must be initiated within five days of the incident. Please refer to the Incident and Accident Report Form which can be found on the member portal.

12.0 REVISION HISTORY

Change Reason Effective Date

New Document To provide information on procedures Jan 12, 2017 to be followed in the event of an emergency New section 1.5 Further defined emergency vs. non- Mar 6, 2017 emergency assistance agreements Updated table in section 2.0 Changed emergency coordinators and Mar 6, 2017 other included/corrected other contact information Edits to sections 3.0 Responsibilities, 8.0 Further clarification on who to call and Mar 6, 2017 Procedures for Specific Emergencies, 9.0 when Emergency Call Flow Charts Additional text added in section 5.0 Text to give more instruction on how to Mar 6, 2017 Emergency Equipment use a fire extinguisher, safety shower and AED Updates to the Emergency Contact Dec 19, 2018 Information Table To reflect changes in personnel

Annual review, minor grammatical To verify information is accurate and up Oct 9, 2019 changes, updated evacuation route to date maps

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