BOARD OF WATER SUPPLY of the COUNTY OF KAUA‘I REGULAR MEETING Second Floor, Kaua‘i County Department of Water 4398 Pua Loke Street, Līhu‘e, Kaua‘i, Hawai‘i 96766 and Aupuni Center, 101 Pauahi Street, Suite 3, Hilo, Hawai'i 96720 FRIDAY, SEPTEMBER 28, 2018
10:00 a.m.
Or soon thereafter
A. CALL TO ORDER
B. ROLL CALL
C. ACCEPTANCE OF AGENDA
D. MEETING MINUTES Review and approval of: Regular Board Meeting – August 31, 2018
E. CORRESPONDENCE/ANNOUNCEMENTS 1. Correspondence from Mr. Chester W. Hunt, PB, Chet Hunt Realty regarding Po'ipū Beach Estates, Kiahuna Mauka Partners, TMK: 2-8-031, 093, 094, 096, 100, 101, 103, 110, 125, 131, 133, 148, 152, 156, 164, 169, 175, 176, 178, 188, 191, 192, 105 dated August 28, 2018
2. Department of Water, County of Kaua'i, Annual Report, Fiscal Year 2017 – 2018
F. BOARD COMMITTEE & PERMITTED INTERACTION GROUP REPORTS
G. OLD BUSINESS 1. Manager’s Report No. 18-82 – Discussion and Possible Action on the Status Update on Water Plan 2020
H. NEW BUSINESS 1. Manager’s Report No. 19-13 – Discussion and Possible Action for Response to Mr. Chester Hunt, Po'ipū Beach Estates Regarding Request for Exception to Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules
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H. NEW BUSINESS (cont’d) 2. Manager’s Report No. 19-14 – Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Request for Exception – Kukui‘ula Development Company (Hawai‘i), LLC
3. Manager’s Report No. 19-15 - Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Applicants with Water Facilities Actively in Construction as of November 29, 2018
4. Manager’s Report No. 19-16 - Discussion and Possible Action for Board Approval to enter into Memorandum of Agreement between the Department of Public Works, County of Kaua'i and the Board of Water Supply, County of Kaua'i and the approval of Funds for the Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances in the amount of $105,000.00
5. Manager’s Report No. 19-17 – Discussion and Possible Action to Request Board Approval for Indemnification, Attorney’s Fees, and Governing Law for use of Revu software between the Board of Water Supply, County of Kaua'i and Bluebeam, Inc.
6. Discussion and Suggestions of the Department of Water’s Capital Improvement Projects for 2019-2020
I. CONSENT CALENDAR
J. STAFF REPORTS MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures a. August Monthly Summary Budget b. Accounts Receivable Aging Summary 2. Discussion and Receipt of the Report by the Public Relations Specialist on Public Relations Activities 3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities 4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW
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K. EXECUTIVE SESSION Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a).
1. Pursuant to Hawai‘i Revised Statutes § 92-4 and § 92-5(a)(4), the purpose of this Executive Session is for the Board to consult with the Board's attorney on questions and issues pertaining to the Board's powers, duties, privileges, immunities, and liabilities as they may relate to this agenda item:
Manager’s Report No. 19-18 - Discussion and Possible Action to Request Board Approval on the First Amendment to Special Counsel Contract 651 for additional funds in the amount of $25,000.00
L. TOPICS FOR NEXT WATER BOARD MEETING (October 2018) 1. Hawai'i Water Works Association Conference, Līhu'e, Hawai'i (November 7-9, 2018), Kōloa Landing (Update) 2. Discussion and Receipt of the DOW’s Quarterly Project Status Update (July – September 2018) a. Construction Management Division Status b. Engineering Division Design Status c. Water Resources & Planning Division Status 3. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures c. Build America Bond Quarterly Report (July – September 2018) 4. Resolution No. 19-XX – Discussion and Adoption of Resolution No. 19-XX, Mahalo Department of Water Participants 2018 Make a Splash Water Festival
M. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Manager’s Report No. 17-29 (Update) - Discussion and Possible Action on the Financial Management Planning and Water Rate Analysis for the Department of Water for July 2018 through June 2023 and submit an Impact Statement to the Small Business Regulatory Review Board (November 2018) 2. Discussion and Receipt of the Department of Water’s Draft Audit Financial Statements and Independent Auditor’s Report by Accuity, Inc. for FY 2017-18 (November 2018) 3. Election of Officers for 2019 (November 2018) 4. Board Meeting Dates for 2019 (November 2018) 5. Department of Water Employees of the Year Resolution (November 2018) 6. Resolution No. 19-XX - Farewell to Warren Rita (Retiree), Lead Pipefitter, Operations Division (December 2018) 7. Workshop presentation regarding the Table of Organization 8. Department of Water Performance Audit (Update)
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M. TOPICS FOR FUTURE WATER BOARD MEETINGS (cont’d) 9. Discussion and Possible Action to hire a consultant to provide a Policy in the Development of Priorities for the Current Rate Study & 2018-2019 Budget Process for: a. Capital Budget b. Operating Budget c. Reserves d. Debt 10. Workshop presentation regarding the Master Plan of the Department of Water’s former Administration Building, Baseyard, Micro Lab, Information Technology (2019)
N. UPCOMING EVENTS 1. HWWA Conference, Līhu'e, Hawaii (November 7 – 9, 2018), Kōloa Landing 2. Annual Employee Meeting (December 7, 2018) 3. HWWA & HWEA Pacific Water Conference, Honolulu, Hawaii (February 21 – 23, 2019)
O. NEXT WATER BOARD MEETING 1. Friday, October 26, 2018, 10:00 a.m. 2. Wednesday, November 21, 2018, 10:00 a.m. 3. Friday, December 28, 2018, 10:00 a.m. 4. Friday, January 25, 2019, 10:00 a.m.
P. ADJOURNMENT
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MEETING MINUTES BOARD OF WATER SUPPLY August 31, 2018 (Rescheduled from August 24, 2018)
The Board of Water Supply, County of Kaua‘i, met in regular meeting at the Board Conference Room in Līhu'e on Friday, August 31, 2018. Chair Beth Tokioka called the meeting to order at 10:02 a.m. The following Board members were present:
BOARD: Ms. Beth Tokioka, Chair Mr. Sherman Shiraishi, Vice Chair Mr. Lyle Tabata Mr. Michael Dahilig
EXCUSED: Mr. Lawrence Dill Ms. Laurie Ho Mr. Thomas Canute
Quorum was achieved with 4 members present at Roll Call.
STAFF: Mr. Bryan Wienand Mr. Dustin Moises Mr. Keith Aoki Mr. Jeff Mendez Mr. Valentino Reyna Mrs. Sandi Nadatani-Mendez Mr. Edward Doi Mr. Ryan Smith Mrs. Marites Yano Mrs. Jonell Kaohelaulii Mr. Carl Arume Mr. Marcelino Soliz Deputy County Attorney Mark Ishmael Mr. Chris Nakamura
GUESTS: Mr. Allan Rietow, The Nature Conservancy/Kaua'i Watershed Alliance Ms. Melissa Fisher, The Nature Conservancy/Kaua'i Watershed Alliance Mr. Brad Suizu, Princeville Utilities Mr. Arryl Kaneshiro, Grove Farm Company/Kaua'i Watershed Alliance Ms. Sheri Mann, Division of Forestry and Wildlife Mr. Hall Parrott, Private Citizen
C. ACCEPTANCE OF AGENDA Mr. Tabata moved to approve the Agenda as amended to move up New Business Item H. No. 2 The Kaua'i Watershed Alliance FY17-18 Progress Report presented by the Nature Conservancy Coordinator of the Kaua'i Watershed Alliance before Old Business; seconded by Mr. Shiraishi; with no objections; motion carried with 4 ayes.
D. MEETING MINUTES Review and approval of: Regular Board Meeting – July 27, 2018
Mr. Tabata moved to approve the Regular Board Meeting minutes of July 27, 2018; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
E. CORRESPONDENCE/ANNOUNCEMENTS None.
F. BOARD COMMITTEE & PERMITTED INTERACTION GROUP REPORTS None. Regular Meeting: Friday, August 31, 2018- Page 1 of 11
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H. NEW BUSINESS 2. The Kaua'i Watershed Alliance FY17-18 Progress Report presented by the Nature Conservancy Coordinator of the Kaua'i Watershed Alliance
BACKGROUND: Mr. Allan Rietow, Ms. Melissa Fisher and the Kaua'i Watershed Alliance (KWA) stakeholders Mr. Brad Suizu, Princeville Utilities; Mr. Arryl Kaneshiro, Grove Farm/Kaua'i Watershed Alliance; Ms. Sheri Mann, Division of Forestry and Wildlife attended this meeting to present the progress of the KWA.
Ms. Melissa Fisher, Director of The Nature Conservancy and KWA Coordinator presented a KWA PowerPoint.
Ms. Fisher mentioned this past year, there have been weather changes around the world that included Kaua'i. Since 2001, there were an abundant of wildfires on the Big Island of Hawai'i, O‘ahu and brush fires on Kaua'i.
The rain gauges on the top of Mount Waialeale received from January to early August was 340 inches of rain compared to last year, January to December normal rain that averaged 310 inches. After 50 inches of rain (within 24 hours) on Kaua'i, KWA was prepared to check the fence lines which were all intact. There are four (4) areas of concern: 1) Halehaha Fence Stream crossing, 2) the East Alakai Fence Stream crossing, 3) an antenna fell from a radio transmitter at a site, and 4) damage on the camera monitoring site in in Wainiha. KWA Post-Storm Damage estimate cost $48,000 for repairs (Page 39).
Rapid Ohi`a Tree Death (native tree) anchors the forest has occurred since 2013. A fungus is entered through wounds in the branches that cuts off water supply (Pages 41 – 46). KWA mobilized their partners and Ms. Mann’s team to lead and help Kaua'i island with the infestation; they are not sure how wide the infection is but have done drone inspections on how large it is, and if the DNA sample is different or the same as Hawai'i island. Ms. Fisher mentioned that a healthy forest is the best preventative measure to mitigate the unknowns and to prevent the fungus from entering the trees.
Sixty percent of Island Recharge Management Units (Page 48) – KWA works in the highest recharge areas and builds fences to keep the animals out and to suppress weeds. The Kanaele Bog (swamp) is the lowest level bog left in the state.
Annual budget is $1 million a year (Page 49) – Public funding is 60% from the State of Hawai'i and the Department of Water; 40% is from private fundraising. Conservation work is not being funded by the current administration for forest work. More funding may come from the Federal government for forests on Kaua'i a couple of years.
Ms. Fisher and the KWA partners thanked the Department for the funding received over the years.
DISCUSSION: Mr. Tabata inquired if the fungus have only been found in Ohi`a trees? Ms. Fisher said the fungus has been found in sweet potatoes but hopes that the faster moving fungus is not found on Kaua'i. Information on what Ohi’a tree death is will be released to the public soon.
Chair Tokioka asked what are the impacts of losing Ohi`a trees? Ms. Fisher said forest birds go to certain trees plus the trees captures water.
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Mr. Suizu, Princeville Utilities, provided his testimony.
Mr. Suizu mentioned the mission of the Kaua'i Watershed Alliance is to protect, preserve and manage the valuable water resources for the benefit of the residents, communities and future generations through a concerted efforts of the members on the projects. KWA fully supports the The Nature Conservancy Coordinator. Mr. Suizu thanked the Board for their continued support.
Ms. Sheri Mann, District Manager for the Division of Forestry and Wildlife (DOFAW), provided her testimony.
Ms. Mann manages one third of the island of Kaua'i and the watershed partnerships. The funding is important that KWA brings to the various funding sources that projects the watershed. A lot of the work is done at the top of the island as well as watershed protection in many locations, partnered lands and land owner assistance.
Because of the heavy April floods, Līhu'e/Kōloa Forestry Reserve (Wailua) has been reopened but Loop Road is currently closed due to hazardous conditions. Kaihua Bridge is open for now which has been an impact for users. Ms. Mann is working with KIUC, FEMA and HIEMA for repair funds to reopen the road.
The state is engaging in the water lease process because stakeholders are interested in leasing water. Some funds will go back into watershed protection. Plans are being updated for the 1) watershed 2) forestry, 3) other land designation plans targeting restoration, and 4) conservation where water will be leased from. This process is ongoing that could be completed by next year. Another item is water quality studies across the island regarding what land management scenarios and practices affect water quality from a vegetation position.
There are a lot of invasive tree damage to rivers such as Albizia trees in the Wainiha River that float down Kailua River. Mitigation needs to be done on the large trees along rivers and streams. Ms. Mann also thanked the Board for their support.
Mr. Arryl Kaneshiro, Grove Farm Company/KWA provided his testimony.
Mr. Kaneshiro appreciated the Board’s funding and support for KWA. He is the current past chair of KWA for nine years and has seen priority projects materialize with the Department of Water’s funding.
The Board and the Manager also acknowledged and thanked the KWA and partners. The Manager added that the true field work that is done by TNC is very rugged and challenging, and it’s impressive to see what they have accomplished. He commended them for their efforts and highlighted the importance of what they do as it has a domino effect in protecting the evasive species on the environment mauka to makai on Kaua'i. Chair Tokioka added the KWA is a model regarding public and private partnerships in the community.
G. OLD BUSINESS 1. Discussion and Receipt of the American Water Works Association, Annual Conference Exposition Report (June 11-14, 2018) a. Report from Kaua'i Board of Water Supply Member, Michael Dahilig
Mr. Dahilig’s AWWA report was “Received for the Record” and distributed to the Board.
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Mr. Tabata moved to receive the Receipt of the American Water Works Association, Annual Conference Exposition Report (June 11-14, 2018), a. Report from Kaua'i Board of Water Supply Member, Michael Dahilig; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
2. Manager’s Report No. 18-106 - Discussion and Possible Action on the Manager and Chief Engineer’s Goals for FY 2018-2019 (Update)
BACKGROUND: Manager Wienand clarified that updates from last month’s version were incorporated in the current goals. Refer to column “Success Measurements” which provides the objectives be met by the Manager. The Manager thanked Chair Tokioka and Mr. Tabata in particular, who were instrumental in creating these goals.
DISCUSSION: Mr. Shiraishi was impressed with all the work that went into the Manager’s goals. Chair Tokioka thanked the Manager for his ambitious goals to be accomplished.
Mr. Shiraishi moved to approve Manager’s Report No. 18-106 - Discussion and Possible Action on the Manager and Chief Engineer’s Goals for FY 2018-2019 (Update); seconded by Mr. Tabata; with no objections, motion carried with 4 ayes.
H. NEW BUSINESS (cont’d) 1. Resolution No. 19-02 – Farewell to Fay Tateishi (Retiree), Accountant IV, Fiscal Division
BACKGROUND: Manager Wienand mentioned that Ms. Tatieshi’s last day was yesterday and the Department gave her an Aloha Retirement party in which her Resolution was read to the staff. He added that Ms. Tateishi was a tremendous, hard-working employee who will be dearly missed and will be hard to replace. She worked until 8 p.m. on her last day with the Department on the ongoing financial audit, which was very fitting with her commitment to the Department.
Mr. Tabata moved to receive and adopt Resolution No. 19-02 – Farewell to Fay Tateishi (Retiree), Accountant IV, Fiscal Division; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
3. Manager’s Report No. 19-05 – Discussion and Possible Action on the Approval of the Department of Water’s Supplemental Budget for Fiscal Year 2018-2019
BACKGROUND: Waterworks Controller Mrs. Yano recommended the Board approve the rollover of the budget of Outstanding Purchase Orders (PO) to Fiscal Year (FY) 2018-2019 in the amount of $24,733,213. $22.2M is for capital projects; $18.5M for construction.
DISCUSSION: Mr. Dahilig inquired if outstanding PO’s and contract balances are the same. Mrs. Yano answered yes and that Fiscal creates a PO for each contact. Mr. Dahilig asked why this an accounting issue and wouldn’t these be encumbered into the next FY? Mrs. Yano indicated this is a formality for the Board and which the Board approved the new budget for FY 2018-2019. The rollover budget was not spent which affects FY 2018-2018 budget which increases the previous approved budget by $24.7M. The
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year end 2017-2018 is being closed. This procedure has been done the past three years. The whole budget would have been approved in August but was always delayed but has been approved earlier than usual.
Manager Wienand noted that three ongoing Capital Improvement Projects (CIP), Hanapēpē waterline project, Kapaia water main, and the Kapa’a well project were approved in FY 2017-2018 and are rolled over and because they are significant amounts the total rollover amount for this fiscal year is significantly greater than years past.
Mr. Dahilig asked the following questions: 1. What if something is billed but not closed out of a contract? What is included in this amount? Mrs. Yano said no but if something has been billed, it would be part of the expense amount from the previous year. 2. If a contract has not been billed out yet, would this be a roll over amount in this budget? Based on the language which says “we are encumbered but not expended.” Mrs. Yano commented that the obligation is the remainder of the contract. 3. If there was a three year contact and billed for year 1, is year 2 and year 3 included in this calculation? Or construction that hasn’t started yet? Manager Wienand indicated the funds for the CIP were encumbered for construction but not expended because the projects are moving into construction and will expended this year. 4. What does this reflect in a balance sheet? Mrs. Yano said if the job has been performed and is not billed, it is part of the expense from the previous year. Any roll over is a remainder of the contract that has not been completed.
Mr. Dahilig was not in support of endorsing the $24M to the balance sheet.
Mrs. Yano referred to Page 54 which showed large contract amounts of State Grants encumbered which were going to expire by June 30, 2018: Water Utility Fund (Capital Outlay–R&R) in the amount of $1,144,500, $5,729.600 and Water Utility Fund (Capital Outlay–Expansion) in the amount of $750,000 and $3,214,400. The Department is anticipating reimbursement from the State.
Mr. Dahilig added that the $24M is another appropriation into the budget and was already appropriated. Mrs. Yano explained that new funds are not being roll over. Chair Tokioka asked if the $24M was included in the close out of FY 2018? Mrs. Yano clarified what was actually spent was at the close out of FY 2018 and not the budget. The encumbrance was not spent in the previous year but budgeted and was used the prior year. The unused encumbered funds will be rolled over to this FY. Mr. Dahilig commented that at the end of every FY, the Department would have to meet the obligation from the previous year’s PO and could go through the budget process. Ms. Yano added there was $2.5M of Operating Expenses. When the budget was approved for this FY, PO’s were estimated because the exact amount of unspent contract balances were unknown.
Mrs. Yano commented that accounting records are actual expenditures which are closed every year. Mr. Dahilig mentioned this may be a cash flow issue if whatever is not spent in the previous year is rolled over and spent in the next FY. This would normally show as a liability on the reconciliation statements versus something that is budgeted. Mrs. Yano said this is not a liability until the funds are spent.
Mr. Dahilig asked if this would be a balance sheet discussion versus a budgetary item? If actions have to be taken to amend the budget after June 30th to pay obligations, what would happen between July 2018 and now? Fund Balance Projections (Page 56) – Does this require a budgetary action on behalf of
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the Board? The Fund Balance Projections are cash flow going in and out. Mr. Dahilig wants to make sure that bills that have not been rolled over from June 30th will be paid.
Mr. Shiraishi asked Mr. Dahilig what would be the appropriate action? Mr. Dahilig asked if this roll over is needed?
Mrs. Yano suggested this report be incorporated in the Report to the Manager for information to the Board in the next FY. Mr. Tabata suggested to research the process, then get back to Board but Mr. Shiraishi finds the report useful.
Chair Tokioka asked what is the risk? Is this a redundant action?
Mrs. Yano recommended to approve the supplemental budget but then discuss it later. She added that it is a redundant procedure. Mr. Shiraishi agreed but also understands Mr. Dahilig’s concern. Mr. Shiraishi commented if the report is not approved, would the Department be hampered on the payment of the bills for the roll over items when they are due?
Manager Wienand added that these funds need to get into the current fiscal year budget and stated that should the rollover not be approved today, it’s not known at this time whether funds would be available in the budget to pay current contracts. He recommended approval and could explore the legality with the Finance Committee or preferably during the budget process.
Mr. Dahilig referred to the revenue side and asked where the corresponding increase is on the $24M? Where does it say the Department has money to cover this? Mrs. Yano responded by saying the $24M is not coming from the current projected revenue but is rolled over from unspent funds. Beginning Fund Balance (Unadjusted, Page 56) – has $25.6M; Water Utility General Fund is where the roll over is coming from.
Chair Tokioka suggested the Finance Committee review the process of the DOW’s Supplemental Budget for next year.
Mr. Tabata moved to approve Manager’s Report No. 19-05 – Discussion and Possible Action on the Approval of the Department of Water’s Supplemental Budget for Fiscal Year 2018-2019; seconded by Mr. Shiraishi; with no objections, motion carried with 3 ayes, 1 silent (MD).
4. Manager’s Report No. 19-06 – Discussion and Possible Action for Job No. 18-9, Makaleha Tunnel Water Line Repairs, for design funding in the amount of $350,000.00
BACKGROUND: Manager Wienand recommended approval by the Board for the design funding of the water line repairs. If the repairs are completed, the Department could get FEMA reimbursement for eligible funds. The project is necessary to protect a critical water main that services the DOW’s upper Kapa‘a tank.
Mr. Tabata moved to approve Manager’s Report No. 19-06 – Discussion and Possible Action for Job No. 18-9, Makaleha Tunnel Water Line Repairs, for design funding in the amount of $350,000.00; seconded by Mr. Shiraishi; with no objections; motion carried with 4 ayes.
5. Manager’s Report No. 19-07 - Discussion and Possible Action on Board approval of the First Amendment to Contract No. 636 with Brown and Caldwell for Job No. 16-4 WP2020 WKK-
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03, Chlorination, MCC, Kīlauea Wells No. 1 & 2, Kīlauea, Kaua'i, Hawai'i for the expenditure of additional funds to the design budget in the amount of $64,023.00 and a contract time extension for an additional 180 days
BACKGROUND: Manager Wienand recommended Board approval on the revisions of the allowed reimbursable items and time extension for the Chlorination, MCC, Kīlauea Wells No. 1 & 2, Kīlauea. This work is critical in providing resiliency to the Kīlauea MCC to protect against a major hurricane in the future as this well site is the only source for the entire Kīlauea water system.
Mr. Shiraishi moved to approve Manager’s Report No. 19-07 - Discussion and Possible Action on Board approval of the First Amendment to Contract No. 636 with Brown and Caldwell for Job No. 16-4 WP2020 WKK-03, Chlorination, MCC, Kīlauea Wells No. 1 & 2, Kīlauea, Kaua'i, Hawai'i for the expenditure of additional funds to the design budget in the amount of $64,023.00 and a contract time extension for an additional 180 days; seconded by Mr. Tabata; with no objections, motion carried with 4 ayes.
6. Manager’s Report No. 19-08 – Discussion and Possible Action for As-Needed Construction Management Services for the Department of Water, First Amendment, Contract No. 637, Job No. 15-07, WP2020 Project No. HE-01 Reorganize Water System: Kaumuali‘i Highway 16- Inch Main and Emergency Booster Pump Connection and WP2020 Project No. HE-10 Hanapēpē Road 6-Inch Main Replacement for revisions to allowable reimbursable items language for a revised contract end date of December 31, 2019 and time extension of 189 calendar days
“Received for the Record” R. M. Towill Corporation’s final fee proposal dated August 30, 2018 was distributed to the Board.
BACKGROUND: Chief of Construction Management Mr. Moises mentioned the original contract was executed for additional funding. Prior to getting the Board’s approval for daily travel ($80K), Mr. Moises wanted the contractor to find accommodations on Kaua'i before construction, which they did. The accommodations language was not legally covered in the contract correctly. The original language in the contract was amended from “hotel” to “accommodations” as well as updating the current approved funding amount to $619,069.00.
R. M. Towell Corporation emailed the final fee with two (2) options: Option 1 – Find a condo without furnishings Option 2 – Find a condo with furnishings (which was secured) Reduced airfare was $27,000.00 Housing increased was $35,000 Vehicles would be shipped to Kaua'i vs. renting a car Saved $19K for the duration of the project Contract pay out by December 31, 2018
Mr. Dahilig moved to approve Manager’s Report No. 19-08 – Discussion and Possible Action for As- Needed Construction Management Services for the Department of Water, First Amendment, Contract No. 637, Job No. 15-07, WP2020 Project No. HE-01 Reorganize Water System: Kaumuali‘i Highway 16-Inch Main and Emergency Booster Pump Connection and WP2020 Project No. HE-10 Hanapēpē Road 6-Inch Main Replacement for revisions to allowable reimbursable items language for a revised contract end date
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of December 31, 2019 and time extension of 189 calendar days; seconded by Mr. Tabata; with no objections, motion carried with 4 ayes.
I. CONSENT CALENDAR 1. Manager’s Report No. 19-09 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Offsite Construction Plans for the County of Kaua'i Adolescent Treatment and Healing Center, affecting the following: a. County of Kaua'i, TMK: (4) 3-8-018:012, Hanamā'ulu, Līhu'e, Kaua'i, Hawai'i
Mr. Dahilig moved to receive Manager’s Report No. 19-09 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Offsite Construction Plans for the County of Kaua'i Adolescent Treatment and Healing Center, affecting the following: a. County of Kaua'i, TMK: (4) 3-8-018:012, Hanamā'ulu, Līhu'e, Kaua'i, Hawai'i; seconded by Mr. Shiraishi; with no objections; motion carried with 4 ayes.
2. Manager’s Report No. 19-10 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Construction Plans for Eleele Iluna Phase 2 Subdivision Increment 2, affecting the following: a. Kaua'i Habitat for Humanity, TMK: (4) 2-1-012:036, Eleele, Kaua'i, Hawai'i
Mr. Dahilig moved to receive Manager’s Report No. 19-10 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Construction Plans for Eleele Iluna Phase 2 Subdivision Increment 2, affecting the following: a. Kaua'i Habitat for Humanity, TMK: (4) 2-1- 012:036, Eleele, Kaua'i, Hawai'i; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
3. Manager’s Report No. 19-11 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Construction Plans for Eleele Iluna Phase 2 Subdivision Increment 2, affecting the following: a. Kaua'i Habitat for Humanity, TMK: (4) 2-1-012:053, Eleele, Kaua'i, Hawai'i
Mr. Dahilig moved to receive Manager’s Report No. 19-11 – Discussion and Possible Action to approve a Grant of Easement Agreement for the Construction Plans for Eleele Iluna Phase 2 Subdivision Increment 2, affecting the following: a. Kaua'i Habitat for Humanity, TMK: (4) 2-1- 012:053, Eleele, Kaua'i, Hawai'i; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
4. Manager’s Report No. 19-12 – Discussion and Possible Action to approve multiple Right of Entry Agreements with private owners that will allow the Department of Water to relocate and reconnect water meters for Job No. 09-01 WP2020 Project No. K-01, K-12: Kalāheo 1111’and 1222’ Water System Improvements, affecting the following: a. Valeria J. Camara, Trustee of the Valerie J. Camara Revocable Trust, TMK: (4) 2-4- 005:127, Kalāheo, Kaua'i, Hawai'i b. Yvonne A. Carveiro, Trustee of the Edward W. Carveiro and Yvonne A. Carveiro Revocable Living Trust Agreement and Duane E. Carveiro, TMK: (4)2-4-005:128, Kalāheo, Kaua'i, Hawai'i c. Jonathan K. Akita and Audrey C.C. Akita, TMK: (4) 2-4-005:129, Kalāheo, Kaua'i, Hawai'i
Mr. Dahilig moved to receive Manager’s Report No. 19-12 – Discussion and Possible Action to approve multiple Right of Entry Agreements with private owners that will allow the Department of Water to relocate and reconnect water meters for Job No. 09-01 WP2020 Project No. K-01, K-12: Regular Meeting: Friday, August 31, 2018- Page 8 of 11
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Kalāheo 1111’and 1222’ Water System Improvements, affecting the following: a. Valeria J. Camara, Trustee of the Valerie J. Camara Revocable Trust, TMK: (4) 2-4-005:127, Kalāheo, Kaua'i, Hawai'i, b. Yvonne A. Carveiro, Trustee of the Edward W. Carveiro and Yvonne A. Carveiro Revocable Living Trust Agreement and Duane E. Carveiro, TMK: (4)2-4-005:128, Kalāheo, Kaua'i, Hawai'i, c. Jonathan K. Akita and Audrey C.C. Akita, TMK: (4) 2-4-005:129, Kalāheo, Kaua'i, Hawai'i; seconded by Mr. Shiraishi; with no objections, motion carried with 4 ayes.
J. STAFF REPORTS MONTHLY 1. Discussion and Receipt of the Kaua‘i County Water Department’s Statement of Revenues and Expenditures a. July Monthly Summary Budget b. Accounts Receivable Aging Summary
BACKGROUND: Ms. Yano referred to the Encumbrance report format she changed to two sections of the chart on projects approved in the budget (Page 125).
Billed Revenues Comparative Chart (Page 126) – Billed revenues are down from the April rains. Water went down to -39,467 million gallons.
Received – 4 members
Mr. Hall Parrott, Private Citizen provided his testimony.
Mr. Parrott commented that this discussion includes the roll over previously approved. He suggested that in the future, something that was just approved to be included at this meeting was confusing. Tracking could be better and less confusing.
At 11:35 a.m., Mr. Shiraishi exited the meeting.
2. Discussion and Receipt of the Report by the Public Relations Specialist on Public Relations Activities
BACKGROUND: Information & Education Specialist Ms. Kaohelaulii highlighted the following: 1. Department of Water (DOW) announced an office closure on August 22nd for the Active Threat Training but was cancelled on August 20th for the staff to concentrate on their emergency preparedness due to Hurricane Lane. 2. Coordinated the blessing ceremony for the Kapa‘a Homesteads Well No. 4 on July 31st. 3. On August 10th PR Team certified and trained new Project Wet facilitators in Hilo. New contacts were made with the Hawai'i County DOW, certified a new Project Wet facilitator and an employee at the Safe Drinking Water Branch in Hilo and Information Specialist Jason Fujinaka. The Project Wet network has expanded can rely on the Hilo facilitators to take care of the program on their island.
At 11:37 a.m., Mr. Shiraishi re-entered the meeting.
Received – 4 members
3. Discussion and Receipt of the Chief of Operation’s Summary Report on Operational Activities
Regular Meeting: Friday, August 31, 2018- Page 9 of 11
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BACKGROUND: Chief of Operations, Mr. Reyna highlighted the following: 1. DOW Janitor was promoted to Pipefitter Helper and Water Service Investigator was promoted to Water Service Supervisor for the west side. 2. Monthly Produced and Water Loss Comparison for FY2018 was a 10.8% water loss. FY 2018 the water loss was 12%. The goal last year was to reduce the water loss 1%. This FY there may result in a higher water loss due to the April flooding.
Chair Tokioka thanked Operations and the entire team for preparing and responding to the recent floods.
Received – 4 members
4. Discussion and Receipt of the Manager and Chief Engineer’s Monthly Update Regarding Activities of Note of the DOW
BACKGROUND: Manager Wienand highlighted; 1. Personnel Matters (Page 149) – Two staff are being promoted from Customer Service Representative to Customer Relations Assistant effective September 1st. Two pending actions for Construction Management (CM) Inspectors are within the next week. 2. Hanapēpē Waterline Blessing Ceremony was well organized. The Manager thanked Ms. Kaohelaulii and the PR team and Mr. Moises and the CM Team which represented the Department.
Manager Wienand was impressed and proud of the staff and their eagerness to respond to Hurricane Lane last week to get service back up quickly.
Received – 4 members
K. EXECUTIVE SESSION Pursuant to H.R.S. §92-7(a), the Board may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a).
L. TOPICS FOR NEXT WATER BOARD MEETING (September 2018) 1. Manager’s Report No. 18-82 – Discussion and Possible Action on the Status Update on Water Plan 2020 The Department is preparing to get all the report information for September agenda. 2. Capital Improvement Project suggestions for 2019-2020 3. Resolution Adoption – Make A Splash Volunteers (move to October 2018) 4. Water Rate Study – SBRRB Results; Recommend Public Hearing 5. Discussion and Possible Action on a request from Kukui‘ula regarding the Facility Reserve Charge grace period
M. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Resolution Adoption – Make A Splash Volunteers (October2018) 2. Discussion and Receipt of the Department of Water’s Draft Audit Financial Statements and Independent Auditor’s Report by Accuity, Inc. for FY 2017-18 (November 2018) 3. Workshop presentation regarding the Table of Organization 4. Department of Water Performance Audit (Update) Regular Meeting: Friday, August 31, 2018- Page 10 of 11
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5. Discussion and Possible Action to hire a consultant to provide a Policy in the Development of Priorities for the Current Rate Study & 2018-2019 Budget Process for: a. Capital Budget b. Operating Budget c. Reserves d. Debt 6. Update for HWWA Conference, Līhu'e, Hawai'i (November 7-9, 2018), Kōloa Landing 7. Workshop presentation regarding the Master Plan of the Department of Water’s former Administration Building, Baseyard, Micro Lab, Information Technology (2019)
N. UPCOMING EVENTS 1. Make a Splash, Project Wet (September 20, 2018) 2. HWWA Conference, Līhu'e, Hawaii (November 7 – 9, 2018), Kōloa Landing 3. Annual Employee Meeting (December 7, 2018)
O. NEXT WATER BOARD MEETING 1. Friday, September 28, 2018, 10:00 a.m. 2. Friday, October 26, 2018, 10:00 a.m. 3. Wednesday, November 21, 2018, 10:00 a.m. 4. Friday, December 28, 2018, 10:00 a.m.
P. ADJOURNMENT
Mr. Dahilig moved to adjourn the Regular Board Meeting at 11:44 a.m.; seconded by Mr. Tabata; with no objections, motion carried with 4 ayes.
Respectfully submitted, Approved,
Edith Ignacio Neumiller Thomas Canute Commission Support Clerk Secretary – Board of Water Supply
Regular Meeting: Friday, August 31, 2018- Page 11 of 11
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PAGE 17 PAGE 18 PAGE 19 PAGE 20 PAGE 21
“Together, we provide safe, affordable and sufficient drinking water through wise management of our resources and with excellent customer service for the people of Kaua'i”
Kuleana Wai Annual Report for Fiscal Year 2017-2018 PAGE 22
DEPARTMENT OF WATER, COUNTY OF KAUA’I ANNUAL REPORT FISCAL YEAR 2017 – 2018
I. MISSION STATEMENT The following mission statement serves as the guiding principle for the Department of Water (DOW). The mission statement was established in 1998.
Department of Water – Mission Statement “Together, we provide safe, affordable and sufficient drinking water through wise management of our resources and with excellent customer service for the people of Kaua'i”
II. ORGANIZATION (County Charter, §17.01) There shall be a Department of Water Supply consisting of a Board of Water Supply (“BWS, COK” or “Board”), a Manager and Chief Engineer and the necessary staff.
The DOW is a self-supporting entity of the County of Kaua'i. The DOW’s revenue is derived from water service sales with no direct subsidy form, or contributions to the County General Fund. The DOW’s water service revenue is used for the operation and maintenance of each water system. In efforts to provide for adequate funding in the future, the DOW will periodically study its water service rates and its Facilities Reserve Charge (FRC). The FRC is a fee to be paid by new developers or customers requesting additional water supply from the DOW’s water system.
A. BOARD OF WATER SUPPLY: (County Charter, §17.02) The BWS shall consist of seven (7) members, four (4) of whom shall be appointed by the Mayor, with the approval of the Council; one (1) of whom shall be the State District Engineer of the Department of Transportation; and two (2) of whom shall be the County Engineer and the Planning Director.
By unanimous vote, Beth Tokioka was appointed as Board Chairperson for calendar year 2018. The BWS also appointed Sherman Shiraishi as Vice Chairperson and Mr. Thomas Canute as Board Secretary.
Term Expires Sherman T. Shiraishi, Vice Chairperson ...... 12/31/18 Laurie Ho, Board Member ...... 12/31/19 Beth A. Tokioka, Chairperson ...... 12/31/18 Thomas Canute, Board Secretary ...... 12/31/19 Lawrence Dill (State District Engineer) ...... (ex-officio) Lyle Tabata (Acting County Engineer) ...... (ex-officio) Michael Dahilig (Planning Director) ...... (ex-officio)
1. Power & Duties of the Board (County Charter, §17.03) The Board shall manage, control and operate the waterworks of the County and all property thereof, for the purpose of supplying water to the public and shall collect, receive, expend
1 PAGE 23 and account for all other moneys and property provided for the use or benefit of such waterworks.
a. The Board shall maintain accounts to show its complete financial status and the results of management and operations.
b. The Board may provide for a reserve fund, issue revenue bonds, provide for payment of bonds, expend bond funds and other funds, establish rates and charges, acquire property, sue and be sued, and engage in and undertake all other activities as provided for in Chapter 145-A, Revised Laws of Hawaii 1955, and as may be hereafter provided for by law.
c. The Board may make and, from time to time, alter, amend, and repeal rules and regulations relating to the management, control, operation, preservation and protection of the waterworks. Such rules and regulations shall have the force and effect of law. Penalties for the violation of any rule or regulation shall be set forth in the rules and Regulations.
B. STAFF (County Charter,§17.04) The Board shall appoint an engineer duly registered under Hawai‘i State laws pertaining to registration of engineers. He shall be known as the Manager and Chief Engineer, and shall be the head of the Department. He shall have the powers and duties prescribed by the Board.
For FY17-18, the DOW funded one hundred and eight (108) positions, including positions that were partially funded and six (6) summer interns. There were three (3) new hires. Included in these personnel activities, there were seven (7) promotions, two (2) transfers, ten (10) position description reviews, one (1) retirement, and three (3) resignations.
The DOW recognized its 2017 Employees of the Year, Mr. Bryan Wienand and Mr. Reynold Abigania.
On February 9, 2018, the DOW extended their mahalo and best wishes to Kirk Saiki, P.E. Kirk Saiki who served as Manager and Chief Engineer from December 18, 2014.
On February 12, 2018, the DOW welcomed Mr. Steven M. Kyono to serve as the Acting Manager and Chief Engineer who later departed the DOW on May 17, 2018.
Bryan Wienand was appointed to the Deputy Manager-Engineer on February 1, 2018 and later appointed to Manager and Chief Engineer on May 1, 2018.
There are six (6) divisions under the management of the Manager and Chief Engineer.
1. ADMINISTRATION DIVISION The DOW’s Manager and Chief Engineer is Bryan Wienand, P.E. The administrative staff included sixteen (16) positions of which fifteen (15) were budgeted for FY17-18. The Administration Division is responsible for the day to day management of the Department and coordination between the DOW and the public, including customers, governmental organizations, and public inquiries; personnel management; contract management;
2 PAGE 24 management of Board affairs; and providing service to, and oversight of the operation of each of the six (6) divisions.
Current Staff: Bryan Wienand, P.E. – Manager and Chief Engineer Vacant – Deputy Manager-Engineer Vacant – Civil Engineer VII Mahealani Krafft – Deputy County Attorney Mary-jane Akuna – Private Secretary Chrysanthemum Erorita- Secretary Debra Peay – Human Resources Coordinator Vacant – Departmental Contracts Officer Edith Ignacio-Neumiller – Commission Support Clerk Margie Mills – Program Support Technician I Brandi Lynn Ventar – Senior Clerk Jonell Kaohelaulii – Information and Education Specialist Vacant – Information Specialist I Jeffery Mendez – Waterworks Information Technology Officer Sandi Nadatani-Mendez – Information Technology Specialist III Vacant – Computer Systems Support Technician I
Program Description Administration leads, directs and manages the activities of the Department and provides administrative support for all divisions including: personnel services, clerical support, legal support, community relations, information technology (IT), training and safety; intergovernmental coordination with Federal, State and County agencies; and coordination of long-range planning and Department programs and activities among the divisions.
Program Objectives a. Provide support for the BWS, COK in its role to manage, control, and operate the waterworks of the County, and all property thereof; adoption of the DOW’s budget and establishment of water service rates and charges; and facilitate development and implementation of administrative rules and Board policies. b. Administer the Department’s staff and provide support for the operating divisions, through provision of clerical, personnel, legal and IT services; coordination of Department-wide programs; establishing goals, objectives and assignments for the operating divisions; and providing operational financial and procurement oversight for the Divisions. c. Provide leadership for the Department’s community relations and intergovernmental coordination with other federal, state, and county agencies. d. Coordinate Department-wide initiatives and programs, including long range planning, development of business and capital improvement program strategies, staff and organizational development, water system security and adoption, and integration of new technologies.
3 PAGE 25 e. Communicate internal outreach to employees during monthly staff meetings and weekly Division Head/Lead meetings to ensure all employees are aware of new or amended rules and regulations as well as various issues that require staff attention. f. The Department’s Administrative support team is comprised of the Private Secretary, Secretary, Commission Support Clerk, Program Support Technician, and Senior Clerk, along with Public Relations and Human Resources. This team implements cross training to support the duties that need immediate assistance on a daily basis, which allows the Department to function without interruptions when clerical or administrative support is needed throughout all divisions.
Program Highlights a. The DOW continues to work on Water Plan 2020 (WP2020) projects. Public outreach to promote water conservation and environmental education, including sponsoring Project WET (Water Education for Teachers), and coordinating of the Make-A-Splash Festival (MAS). b. The DOW continues to work with and support the Kaua‘i Watershed Alliance (KWA), an organization for mauka landowners dedicated to watershed conservation and management. The KWA has hired The Nature Conservancy of Hawai‘i (TNC) as the coordinator for the Alliance. The Department, while not a landowner, is a member of the Alliance and continues to support the conservation goals and efforts of this group in recognition of the critical importance of the watershed for maintenance and enhancement of the water resources of the island. c. The Department also continues the work with and support the United States Geological Survey’s (USGS) Groundwater Monitoring Program to continue to collect data and evaluate the status and trends of water levels in selected wells on the island.
The following summary is an overview of some of the key Department-wide accomplishments for FY17-18.
Board of Water Supply Items a. Approved funding requests in support of training efforts and staff reorganization. b. The Board approved the DOW’s FY17-18 operating budget of $27,003,532 as well as twenty seven (27) new contracts and has entered into the following agreements: Petition for Subdivision, Designation of Restriction of Access Rights, and Cancellation of Portions of Easement and Easements; Joinders, Land Court of the State of Hawai'i Application No. 1087 with the Hawai'i State Department of Transportation, University of Hawai'i, Kaua'i Island Utility Cooperative and Hawaiian Telcom, Inc. for the Kaumuali‘i Highway Widening Līhu'e to West of Maluhia Road Phase 1 Līhu'e to West of Kīpū Road at Līhu'e, Puna, Kaua'i, Hawai'i, TMK 3-4-007:003 (Līhu'e – Kapa‘a Water System) Use and Occupancy Agreement No. 333-A and 333-B with the Department of Transportation, State of Hawai'i for Job No. 12-01, Water Plan 2020 H-05, Weke, Anae, Mahimahi and He’e Road Main Replacements (Hanalei Water System) Use and Occupancy Agreement No. 368 with the Department of Transportation, State of Hawai'i for Job No. 15-07, Water Plan 2020 HE-01, Reorganize Water
4 PAGE 26 System – Pipeline Connecting Hanapēpē and Eleele (Hanapēpē - Eleele Water System) Amendment to July 20, 2010 Memorandum of Understanding for the Kulana Water Tank Lot with the Association of Apartment Owners of Kualana Condominium (Līhu'e – Kapa‘a Water System) Memorandum of Understanding No. 2294 with the Department of Transportation, State of Hawai'i for the Maalo Road Resurfacing, Mile Post 1.0 to Mile Post 2.0 Project No. 583A-01-18M (Līhu'e – Kapa‘a Water System) Utility Agreement No. 2257 with the Department of Transportation, State of Hawai'i for the Hanapēpē River Bridge, Kaumuali‘i Highway, Route 50 HI STP SR50 (1) (Hanapēpē – Eleele Water System) c. Rule Changes Part 5, Facility Reserve Charge, Section III Applicability amendment to the Rules and Regulations of the Board of Water Supply, DOW adopted on August 21, 2017, effective September 9, 2017. This amendment relates to the conversion of legally existing single-family units to a multi-family two dwelling unit structure and Affordable Housing Units regarding the applicability of the Facility Reserve Charge. This charge will be assessed for such projects as established in the amended subsection c and d. d. Water Service Rates Four (4) water service rate increases were implemented on January 1, 2012 and every July 1st thereafter for fiscal years 2013, 2014 and 2015. There were no scheduled water service rate increases for FY16-17 which was the last of the five (5) years in the water rate study. In FY17-18, there were no scheduled water service rate increase. The Department continues to use the last rate structure which was effective on July 1, 2014, while working with Raftelis Financial Consultants, Inc. in for the Financial Management Planning and Water Rate Analysis for the next five (5) years.
Departmental Programs a. The DOW is a member of the American Water Works Association (AWWA). This is a non-profit organization that benefits the DOW to improve public health with dedication to managing and treating the world’s most precious resource with standards and applications of resource and training to the DOW staff. b. The DOW is also a member of the Hawai'i Water Works Association (HWWA). HWWA is a locally bases non-profit organization and a branch of AWWA. HWWA provides the DOW as the initial point of contact concerning water system standards and the improvement of practice in operating and management of the water works and government policies to the stewardship of water. c. Tracking American Water Works Association (AWWA) Performance Indicators in areas of finance, customer service, operations and system replacement. d. The DOW continues to strive towards reducing operational costs by filling vacant positions and reducing overtime. This process is incremental and is being hindered
5 PAGE 27 because overtime is sometimes needed to cover essential functions as a result of reorganizations that have taken years to complete. e. The DOW continues to provide leadership in emergency preparedness through its participation in the Utility Disaster Preparedness and Response Group which is comprised of twenty-one members of electric utility, communications, fuel and gas representatives, private water agencies, hospital representatives including Federal, State, and County Agencies, in order to provide support for the maintenance, repair, and/or restoration of all public utilities serving the County during any emergency or disaster. f. Trainings completed in FY17-18 include: P.A. Douglas & Associates, Inc. – 44th Annual Administrative Professional Insurance Requirements and COI Review OIP Briefing on Draft Rules and Sunshine Law Training National Disaster Preparedness Training Center – Social Media for Natural Disaster Response and Recovery Texas A&M Engineering Extension Service National Emergency Response and Rescue Training Center in cooperation with the Department of Homeland Security Federal Emergency Management Agency – Crisis Leadership & Decision Making for Elected Officials Project WET Conference Hawai'i Rural Water Association Conference Training Pacific Water Conference Training American Waterworks Association Conference Training FEMA – National Incident Management System (NIMS) An Introduction FEMA IS-700 NIMS
Information Technology
Program Description The Information Technology (IT) Section, within the Administration Division maintains databases for the DOW core Financial (Great Plains), Billing (CC&B), and Maintenance Management Systems (M-PET). The IT section is also responsible for maintaining and updating all applications including SharePoint, Exchange and Water Plan 2020 databases. The staff of three supports the DOW’s Business and SCADA Local Area Networks, website development, network maintenance and troubleshooting, and has been instrumental in moving the Geographic Information System (GIS) program forward. The IT section maintains the DOW’s phone system, which resides on the DOW’s network as a Voice over IP Phone System (VoIP).
Program Highlights The Customer Care and Billing System (CC&B) began its 5th year and IT continues to support the Billing Section on a daily basis. IT created a dedicated (encrypted) virtual private network (VPN) connection that is always up and made available to more of the Department’s staff. There are now approximately fifty (50) users connected to CC&B system where previously it was limited to only the Billing staff. This dedicated line also makes for a quicker connection for our customer support staff. This project also includes
6 PAGE 28 maintaining all peripherals, including new printers, receipt printers, meter reader laptops, and hand held devices.
The DOW uses cloud services to host the Billing System, which includes services for customers to view bills online. This Customer Service Portal gives our customers the ability to make billing requests and inquiries online, and customers can chat with our customer service representatives. It also gives the customer the ability to comment on customer satisfaction and water quality questions. The Billing System was implemented in the cloud and went live in September of 2017.
IT currently maintains a SharePoint server that currently contains several portals for use across the Department. Currently we have portals for our Construction Management Division, Engineering, Fiscal, and water system maps (As-Built drawings). Documents for a number of on-going projects can now be quickly located. The SharePoint server is available remotely allowing for the CM Division to integrate their daily work flow out in the field. An inspector can journalize and upload their journal/photos file directly into the SharePoint portal from the construction site.
IT generates the DOW’s Water Quality Reports (Consumer Confidence Reports), which allows customers to view their system’s water quality report online, including all reports in each district.
IT Plan IT developed a Long Term Strategic Plan in September of 2012. Thereafter, with the assistance of a consultant, an IT Strategic Plan was adopted in 2013 and established ten (10) initiatives to be implemented over the course of six (6) years
During this fiscal year, IT did implementation work primarily on three (3) of these tasks identified in the IT Strategic Plan.
Task 3: Migrate to SharePoint for Doc Imaging & Project Management The task involves replacing the current document imaging system that has been retired by the vendor and is no longer supported. The DOW exported all documents from our Document Imaging System and imported them all to our SharePoint system.
Due to the amount of documents imported, SharePoint was upgraded to version 2016 to better accommodate the amount of records housed in the libraries. SharePoint 2016 was fully implemented in October of 2017.
This task also entails setting up a new Project Management System to help with the CIP and other construction projects. Implementation began during the fiscal year and went live on July 1, 2018.
Task 4: Develop Web Based GIS Viewer and Map Layers This task entails developing a web based GIS viewer and map layers.
In the area of GIS, IT provides training/support where necessary. IT assists in the generation of maps for special requests or creating maps for new water projects and shut
7 PAGE 29 down areas. Annually, we are providing a hydrant layer to the Kaua'i Fire Department so that they can update their GIS model.
In support of the GIS system, as-built drawings for the Koloa-Poipu system were uploaded and indexed into the SharePoint System Maps portal. The as-built drawings are linked to the water models in GIS.
IT has been working to develop the map layers. During this fiscal year, GIS Water Models created to date have been updated to support the Pictometry software. The Koloa-Poipu Water GIS Model was completed during this fiscal year.
As construction jobs are completed, GIS models that have already been completed are updated to include the new water infrastructure. Several jobs were updated during this fiscal year.
Task 10: Upgrade IT infrastructure & Expand IT Support Upgrading and maintenance of IT infrastructure is an on-going task and never stops.
A new datacenter was created in our new DOW building that was officially opened in September of 2017. The new datacenter contains a refreshed set of servers, which houses our virtual server environment. The server environment is redundant and is replicated to another datacenter located at the DOW.
New faster fiber runs and Cat6 cables were implemented with our new building and new network infrastructure was implemented to support the faster speed capabilities.
Our VoiP Phone System was upgraded to the latest version during this fiscal year.
Single-mode fiber has been pulled between the Microlab and Administration buildings and pulled between the Microlab and New Building.
Public Relations
Program Description The Public Relations (PR) Section, within the Administration division, performs a wide range of public informational activities relating to departmental functions and programs. PR’s main objective is to develop, manage, perform, and expand the DOW’s public information and community outreach initiatives. This involves detailed coordination of promotional community events, and presentations and advertisements that highlight the DOW in a positive and professional way. This also involves coordinating community outreach and educational programs on water conservation, source water protection, and general water system operations. PR achieves its main objective through the careful development and dissemination of accurate and timely public information to customers regarding the DOW’s complex water systems. The PR section coordinates and conducts its program with the ongoing assistance and involvement from all divisions at the DOW.
Program Highlights The PR activities of note during FY 17-18 include the following:
8 PAGE 30 a. Project Water Education for Teachers (WET) Program The Project WET program continues to provide valuable curriculum and partnership opportunities for the DOW’s PR program. PR utilizes the Project WET curriculum as a supplement to the water educational displays and presentations during outreach efforts at schools, public meetings and community events. The DOW continues to serve as the state’s host institution for Project WET Hawaii. The Information and Education Specialist serves as the program’s state coordinator, overseeing a network of certified Facilitators that help to manage the neighbor island requests for Project WET presentations.
In addition, the DOW’s Project WET program included PR’s coordination of the 14th Annual Make a Splash with Project WET Festival held on September 28, 2017. The festival gathered its largest attendance in DOW history with over 785 fifth-grade students in attendance! DOW’s community partnerships, staff and Kaua'i Board of Water Supply Board members taught students the importance of water through interactive water education activities. b. Community Outreach & Education YWCA’s Kumu Camp for girls – PR facilitated Project WET activities to students of the YWCA’s summer program for 4th through 6th grade students in July 2017.
Kekaha School Math and Science Night – PR participated as an exhibitor for the Kekaha Elementary School’s Science and Math Night on September 13, 2017 and on March 7, 2018, at Kekaha Elementary School. In September, PR set up a water cycle display and shared information about the DOW’s water system, services and demonstrated a groundwater aquifer model to approximately 120 students and parents. In March, PR presented a new interactive “Water Math” exhibit that challenged families to complete math equations to find out how much water is used; and potentially could be saved by making wise water choices at home. Approximately 75 families participated in the water math exhibit. PR handed out leak detection tablets and shower timers at the event.
Water Conservation Presentation at Chiefess Kamakahelei Middle School (CKMS) – PR participated as a lecturer for the English and Language Arts classes at CKMS on February 15-16, 2018 as part of their water conservation research project. PR provided six lectures over a 2-day period and presented a Project WET activity demonstrating water resource management.
Fix a Leak Week – PR coordinated the DOW’s Fix a Leak Week campaign from March 19 to 23, 2018. Fix a Leak Week is part of EPA’s Water Sense program that encourages Americans to help put a stop to the more than 1 trillion gallons of water wasted from household leaks each year. PR expanded marketing efforts for this important awareness event in 2018 by introducing a new leak detection starter kit that included leak detection tablets, a toilet flapper, a garden hose nozzle, water saving tips and a new customer information card with important DOW numbers; including the contact number to report a water service issue. PR also utilized radio advertisements and social media efforts to promote conservation and its new free leak detection starter kit giveaway. PR hosted a media event to kick-off the annual event and received a Mayor’s Proclamation
9 PAGE 31 celebrating 7 years of Fix a Leak Week at the DOW and EPA’s 10th Anniversary. A total of 486 residents participated and received a free kit during Fix a Leak Week, representing an increase of 204% when compared to last year’s event. PR will continue to seek focus on customer awareness events to promote conservation and within the community.
Educational Presentation at Kanuikapono – PR coordinated a water resource management and water quality presentation for the 6th to 12th grade students at Kanuikapono Public Charter School in Anahola on April 6, 2018. Students engaged in water quality discussions with DOW’s Microbiologist V and PR as part of their project research. PR donated a water shed kit to the school’s Hawaiian studies class to assist in their project.
Kekaha School visits Micro lab – PR coordinated an educational visit to the DOW’s micro lab for Kekaha Elementary School’s 3rd graders on May 14, 2018. DOW’s Chemist provided an educational tour of the micro lab teaching students about water quality, the water cycle and water sampling of DOW water systems. Students were provided with DOW water conservation tools to practice saving water at home.
Ag Day – PR participated as a Lecturer at the Agriculture and Environmental Awareness Day, held on May 24, 2018, at the Wailua Research Station of the UH- College of Tropical Agriculture and Human Resources. With assistance from DOW’s Microbiologist V and Chemist II, PR provided a presentation about water quality, ground water and the positive and negative affects rain water can have on agriculture. PR also presented a Project WET activity based on storm water and erosion. Approximately 500 students attended the event. c. Media Campaigns PR renewed the annual contracts with KFMN-FM97 Radio Station and KONG Radio Group, Inc. to conduct consistent radio advertising when public announcements are needed (i.e. water shutdowns, road closures, emergency water conservation, workshops, festival and general water information). Contracted radio announcements ensure that notices are read on air frequently, and at a moment’s notice, when emergencies arise. The DOW also used its radio buys to promote conservation tips and other promotional advertising that benefitted the DOW.
PR coordinated radio advertisements and a live on-air interview to promote water conservation messages during the month of March to coincide with Fix a Leak Week and Groundwater Awareness Day.
PR promotes water conservation through editorial and half page advertisements in the Kaua'i Family Magazine, a quarterly publication that is distributed island-wide; including through the Department of Education’s public and private schools. The publication’s target demographic is Kaua'i families with children. DOW’s advertisement and editorial included water conservation tips, leak detection, water education through Project WET, seasonal water saving tips and customer services. d. Community Support
10 PAGE 32 East and West Kaua’i Soil Water Conservation Districts (SWCD) – PR continued to work with the East and West Kaua’i SWCDs to support environmental and conservation education. Members of the SWCD volunteered for the DOW’s Make a Splash with Project WET Festival. PR once again submitted an article for the East and West Kaua’i SWCD’s annual report.
Salvation Army Angel Tree Program – The DOW participated in the Salvation Army Angel Tree Program in December 2018 and donated a total of 45 gifts.
2018 Spring Food Drive – PR coordinated the DOW’s participation in the county’s annual Spring Food Drive for the Kaua’i Independent Food Bank with the assistance of members from Fiscal and Admin division. The DOW collected a total of 1,375 pounds of food and funds; placing DOW in 1st place out of the 13 other participating county departments.
Kaua'i Visitor Industry Charity Walk – PR coordinated the DOW’s first appearance at the 2018 Visitor Industry Charity Walk on May 12, 2018 by providing a drinking water refill station at the popular community event. Set up assistance was also provided by DOW’s former Waterworks Inspector II and DOW’s Manager and Chief Engineer.
Mayor-a-Thon – PR coordinated the DOW’s drinking water sponsorship for the Mayor- a-Thon event held on June 23, 2018. With additional assistance from DOW’s former Waterworks Inspector II, and Summer Intern, the DOW served water to all participants at the event. e. Construction Project Blessings and Dedications PR assisted the DOW’s Chief of Construction Management with promoting and coordinating the blessing ceremony for the Kōloa Well 16A & 16B Improvements Project. f. Conferences PR attended the 2017 Project WET USA Coordinator Conference and Training held on October 2-6, 2017 in Traverse City, Michigan. PR gained valuable training and experiences through networking opportunities at the conference that will help the Department’s Project WET program continue to prosper.
PR participated as concurrent session presenter and speaker for the 56th Annual Water Works Association and 2nd Annual Hawaii Rural Water Association Conference held on November 1– 3, 2017. PR conducted a Project WET Educator Training Workshop as part of the conference and certified 7 new Project WET Educators from Hawai'i Island and Lanai.
PR attended the 2018 Government Social Media Conference on April 23-26, 2018 held in Denver, Colorado. PR attended concurrent sessions on social media tools, services and participated in networking experiences that will identify current trends and issues around social media that will aid in the future development of the Department’s social media use. g. Career Days
11 PAGE 33 With assistance from fellow staff, PR participated in the Career Days for Wilcox Elementary School, King Kaumuali’i Elementary School, and Ele’ele Elementary School.
h. Media Features The DOW was featured in Trade Publishing’s Construction Preview 2018 Magazine. A list of expected projects for 2018 and a synopsis of the DOW’s 2018 construction projects were featured. Construction Preview 2018 was published in mid-January 2018.
PR designed advertisements and wrote editorials for all of Kaua’i Family Magazine’s publication issues from July 2017 to June 2018. Ads and editorials were focused mainly on water conservation messages.
i. Increased Social Media Presence PR continues to utilize the DOW’s social media pages for public communication. By the end of June 2018, there were 1,225 followers on Facebook and 1,049 followers on twitter.
2. WATER RESOURCES & PLANNING DIVISION
Program Description The Water Resources and Planning (WR&P) Division is responsible for long-range planning and research and conducts analytical studies to meet the water needs of Kaua‘i. Part of this planning includes interaction with the customers, developers, and the County of Kaua’i’s Planning Department. WR&P reviews the general plan and strategizes to coordinate it with the DOW’s WP2020. WR&P supports the DOW’s public relations and water conservation efforts, and maintains the engineering records and mapping function of the Department. WR&P also administers the Cross Connection and Backflow Control Programs.
Current Staff: Edward Doi, P.E. – Chief of Water Resources & Planning Michael Hinazumi, P.E. – Civil Engineer VI Regina Flores – Civil Engineer III Keith Konishi – Engineering Support Technician IV Cleve Shigematsu – Engineering Drafting Technician III Vacant – Civil Engineer III Vacant – Civil Engineer II
Program Objectives a. Conducts the review and planning of water systems of proposed developments to assure compatibility with the DOW’s planning and service availability requirements including the review of subdivision, zoning, land use and general plan amendments, building permits, and water service requests.
b. Conducts investigations to obtain and analyze data to determine existing and future water system capacity requirements including long-range planning and research and
12 PAGE 34 analysis of water consumption and maximum demand to meet the water needs of Kaua‘i. c. Determines hydraulic criteria for reservoirs, pumping stations and water mains to evaluate and develop water network requirements. d. Conducts water resource investigations for the development of potential sources and conduct and/or administer studies relating to the protection of watersheds and water resources. e. Performs various long-range planning efforts for the DOW, including the update of WP2020. f. Maintains up-to-date maps (i.e. valve, as-builts, area, tmk, subdivision) and records of all DOW water facilities. g. Assists with the prevention of contamination of its water system from other liquids, mixtures, gases or other substances through the implementation and enforcement of the Cross Connection and Backflow Prevention Program.
Program Highlights a. In fiscal year 2017-2018, WR&P has reviewed and processed the following number of applications and requests for water service:
Subdivisions, Zoning, Use Permit, Land-Use, GPA/Z, ADU Clearance ...... 171 Water Service Inquiries/Water Meter Requests ...... 226 Building Permits ...... 905 b. WRP continued to administer approved Water Mater Plans for Kukui’ula Development Co., Grove Farm Līhu’e-Puhi Project and the Water Master Plan for the former AMFAC/JMB Līhu'e Hanamā’ulu Master Planned Community Development.
The Division also assisted consultants in the preparation and review of the Waiahi Water Treatment Plan Upgrades and the Hokuala Master Plan.
WR&P continues to utilize and amend Water Plan 2020, adopted in 2001, as a long- range financial and facilities plan to use as a basis for the DOW’s CIP/Capital Replacement Projects (CRP) program. The Division continues to assist other Divisions regarding the CIP implementation of WP2020 Projects. d. WR&P assisted in the preparation of the proposed Amendments to the Rules and Regulations Part 5 Facilities Reserve Charge Section III Applicability.
The Division also continues to participate on the implementation of the November 2015 Amendments to the Rules and Regulations relating to the Facilities Reserve Charge. The Division developed several policies to address the amendments and continues to review and update the DOW’s water meter restrictions.
13 PAGE 35 e. WR&P proposed a Standard Operating Procedure (SOP) regarding providing water service outside of the Department’s water zone. f. WR&P continues to assist in the DOW’s annual water conservation programs. These include the DOW’s public education campaign for water conservation. g. WR&P assisted with new water service applications and provided support to management, operations, fiscal and engineering divisions. h. WR&P remains responsible for the planning and implementation of capital improvement source development, storage and transmission mainline projects as assigned by the Manager and Chief Engineer. i. The annual backflow device test program continues to be refined and expanded. WR&P continues to review and approve backflow device construction plans as well as maintain an inventory and status of each of the backflow devices. As of June 30, 2018 there were 1,629 approved backflow devices. WR&P supported Fiscal Division’s efforts to require the installation of backflow devices in order to qualify for the DOW’s agricultural water service rates. j. WR&P continues to update the DOW’s hydraulic system models as well as the scanning of maps and other records onto the DOWs intranet for internal efficiency. k. WR&P participated in community meetings with various drought and watershed groups. WR&P continues to assist Kaua‘i’s local Drought Committee to develop County mitigation strategies and drought mitigation projects for Kaua’i. WR&P supports the activities of the Kaua’i Watershed Alliance (KWA) that included a DOW grant to their coordinators, the Nature Conservancy for the continued maintenance and conservation efforts to protect Kaua'i’s watersheds. l. WR&P continues to coordinate and administer the United States Geological Survey (USGS) cooperative research program that studies the ground water levels for the Līhu‘e-Kapa’a areas. WR&P also administered the University of Hawai'i Office of Research Studies, “Projecting Future Rainfall Variations for Kaua'i project.” Work involves projecting future rainfall and evapotranspiration for Kaua’i. The project intends to project future changes in rainfall and evapotranspiration at high resolution for Kaua’i using dynamical downscaling approach to provide scientific based data to make sound decision to better manage future water resources. This will assist in analyzing the small Island of Kaua’i and its complex terrain with drastic differences between areas of very high rainfall, such as the summit of Mt. Wai‘ale‘ale and very dry regions, such as Waimea Valley. m. WR&P continues to administer and participate in the Kaua’i Water Use and Development Plan Update. n. WR&P represents the DOW at the County’s Affordable Housing Task Force (AHTF) meetings. The AHTF continues to facilitate the development and approval of affordable housing projects on the island.
14 PAGE 36 o. WR&P also assisted in conducting various briefings and presentation to the Kaua’i County and other public groups.
p. WR&P participated in the preparation of the Residential Fire Sprinkler Study.
q. WR&P continues to participate in completing the Kaua’i Water Source Protection Plan.
r. WR&P continues to work with DHHL to finalize revisions to an existing Memorandum of Understandings (MOA) for the interconnection agreement between DHHL’s private water system and the DOW’s domestic water system. This MOA allows water from either the DHHL system or DOW system to provide backup source in emergency situations.
3. ENGINEERING DIVISION Program Description The Engineering Division is responsible for maintaining the Water System Standards of the Department while overseeing the design of Capital Expansion Projects, and the Capital Rehabilitation and Replacement Projects (R&R). The division administers engineering consultant design contracts, evaluates the feasibility of water infrastructure projects and sites for water facilities, prepares plans specifications and bid documents for new water system facilities, and provides design review services to both government agencies and private developers who design and build water system improvements that will be dedicated to the Department.
The Engineering Division performs all necessary construction plan review for WP2020 projects including the plan review for storage tanks, pumping facilities, pipelines and other water system facilities that are installed by other government agencies and private developers.
Current Staff: Keith Aoki, P.E. – Civil Engineer VI Vacant – Civil Engineer V Vacant – Civil Engineer V Eric Fujikawa – Civil Engineer III Vacant – Civil Engineer II
Program Objectives The Engineering Division is committed to conduct its business and operations in a safe and efficient manner and to achieve the following objectives:
a. Assist with the implementation of the CIP projects identified in WP2020, including new facilities (well sources, storage tanks, and water mains) through its CIP - Expansion, and maintaining and upgrading existing water facilities through the CIP - R&R Programs.
b. Provides the necessary engineering services to ensure the construction of water facilities adheres to the Water System Standards and policies of the Department.
15 PAGE 37 c. Conducts the expansion of the water system by design of the Department’s plan review
for integration of private development water system improvements into the Department’s systems.
Program Highlights The Engineering Division continues to utilize the $60 million Build America Bond (BAB) issuance from March 2010 in addition to other funding sources. The construction drawings for several projects have been completed and the design has progressed or been initiated on a multitude of other WP2020 projects to improve source, storage, or transmission infrastructure in various parts of the island.
WP2020 projects of note include:
Waimea District HE-14 – Hanapēpē-‘Ele‘ele Booster Pump Replacements – design completed. Project in construction; providing design services during construction HE-1 – Reorganize Water System; Pipeline Connecting Hanapēpē and ‘Ele‘ele – design completed HE-10 – Hanapēpē Road 6” Water Main Replacement – design completed LO-08, LO-10 – Lawai-Omao Water Main Replacement – design will be re- procured for new consultant. K-01 & K-12 – Kalaheo Water System Improvements (Yamada 0.5 MG Storage Tank, Clearwell 0.5 MG Storage Tank, 8” Water Main, Yamada Well) K-05A – Kukuiolono 0.5 MG Storage Tank KP-09 – Kōloa Wells “16A” & “16B” Site & Building Improvements – project in construction; provided design services during construction MO-03 – Land and Well Acquisition: Waimea 0.5 MG Tank, Well ‘A’ Site, Well No. 2 Site, Kekaha Well No. 2 Site) KW-07 - Rehabilitate Paua Valley Tank #1, 0.5 MG Concrete
Līhu’e District PLH-35b – Kapaia Cane Haul Road 18” Water Main – design completed PLH-27 – Kūhi‘ō Hwy (Hardy-Oxford) 16” Main Replacement
Kawaihau District WK-23 – Wailua Homesteads 0.25 MG Storage Tank (U.H. Experimental Station Site) WK-08 – Kapa‘a Homesteads Two 0.5 MG Storage Tanks (1.0 MG Total) Package B WK-08 - Kapa‘a Homesteads Two 0.5 MG Storage Tanks Drain line Package A – Design completed. WK-39 – Kapa‘a Homesteads Well #4 – Design completed M-02 – 0.1 MG Moloa’a Storage Tank
Hanalei District WKK-15 – Kīlauea (Pu‘u Pane) 1.0 MG Storage Tank and Connecting Pipeline
16 PAGE 38 ANI-01 – ‘Anini & Kalihiwai Road 6” Main Replacement, Phase 1 (Kīlauea to Kalihiwai) & Phase 2 (Kalihiwai to ‘Anini) HW-11 – Hā’ena 0.2 MG Storage Tank H-05 – Weke, Anai, Mahimahi and Heʻe Roads, 6” and 8” Water Main Replacement - Re-design of project completed. HW-12 – Drill and Test Wainiha Well #4 MO-03 – Land and Well Acquisition, Moloa‘a: Acquire Source, Install Pump, Controls, and 12” Pipeline WKK-03 – MCC, Chlorination Facilities, Kīlauea Wells No. 1 & No. 2
Private development projects of note include:
Waimea District Lima Ola Subdivision, Phase I State Highway Hanapepe Bridge Replacement (DOT)
Kōloa District County of Kaua‘i Work Force Housing Waihohonu Kōloa Village Commercial Site Development
Līhu’e District Wailani Ahukini Makai Subdivision Wailani Molokoa Subdivision Waiola Ph. II Subdivision Waiola Ph. III Subdivision (S-2009-15) Adolescence Treatment and Healing Center
Kawaihau District Kulana subdivision Makaiwa Resort Development Puuopae Bridge Replacement
Hanalei District Wainiha Bridges Replacement (DOT)
The Engineering Division has received forty-seven (47) new private development projects for review in addition to ongoing private development and other government agency design projects.
4. CONSTRUCTION MANAGEMENT DIVISION
Program Description The Construction Management Division, is responsible for the construction and inspection of all Water Plan 2020 projects; including, but not limited to contracting for construction, preparing construction bid documents, providing subsequent construction management and
17 PAGE 39 oversight, and inspecting water system improvements funded by the Department as outlined in Water Plan 2020.
The Construction Management Division administers all of the construction for Capital Improvement Projects (CIP) and Capital Rehabilitation and Replacement Projects (CRP/CRPL) and provides engineering design and inspectional services to the Operations division during emergencies as needed.
The Construction Management Division administers construction contracts; evaluates the constructability of DOW projects through plan design review; prepares specifications and bid/RFP documents for new water facilities, and implements and inspects the DOW’s standards and policies.
The Construction Management Division also provides construction management to private developers who design and build water system improvements, such as service laterals and subdivisions, which will be dedicated to the DOW. This includes performing construction inspection and review, as well as approving post-construction documents for water facilities that are being dedicated to the County. The increase in private development over the last year has occupied much of the division’s time and is expected to continue over the next year with the increase of Water Plan 2020 projects.
There were eight (8) permanent positions for the Construction Management Division in FY 2017 – 2018. The engineers within the division are in the Civil Engineering series as a reflection of the professional engineering level of the work that the Construction Management Division staff engineers do on a normal basis. Of the eight positions, one position is an Engineering Program Assistant that assists staff with project document management including PMWEB software, four (4) positions are within the Civil Engineering Series and three (3) positions are within the Inspector Series. As of June 30, 2018 there were (2) two vacancies remaining in the Civil Engineering section and (2) two in the Inspection section. The DOW Construction Management division has had a difficult time attracting and retaining qualified staff and continues to revise and implement a plan to address this challenge. In the meantime, although much more costly than multiple permanent new staff members, we are utilizing As-Needed Construction Management consultant contracts to maintain operations when necessary. It should be noted that the lack of DOW Construction Management staff has been a substantial challenge for the division during this fiscal year to the point that new private projects have been delayed from starting until staffing levels increase.
Current Staff: Dustin Moises, P.E. – Chief of Construction Management Vacant – Civil Engineer V Vacant – Civil Engineer III Joel Bautista – Civil Engineer III Vacant - Waterworks Inspector I Richard Banasihan - Waterworks Inspector II Jet Levinthol- Waterworks Inspector III Bekki Malapit – Engineering Program Assistant
Program Objectives
18 PAGE 40 The Construction Management Division is committed to conduct its business and operations in a safe and efficient manner and to achieve the following objectives: a. Improve the water facilities infrastructure by constructing new well sources, storage tanks and waterlines through its Water Plan 2020 CIP (Expansion) Program as assigned. b. Maintain and upgrade existing water facilities through the Water Plan 2020 CRP/CRPL (Rehabilitation and Replacement) Program as assigned. c. Coordinate construction and integration of privately constructed water system improvements, as assigned, that are dedicated to the Department's system. d. Provide construction management and inspectional services to ensure the assigned construction of water facilities adhere to approved plans and specifications and the standards and policies of the Department. e. Provide professional engineering design/specification review for all Water Plan 2020 Projects. f. Provide professional engineering design response for all construction requests for information, including redesign recommendations.
Program Highlights DOW WP 2020 Project: During FY 17-18, the Department’s Construction Management Division has made continued progress in utilizing the $60 million Build America Bond (BAB) issuance of March 2010. The division also manages funding from the State Department of Health Drinking Water State Revolving Fund and acquired grant funding as well. The division also manages funding from DOW sources such as the Water Utility General fund. In the process, the Construction Management Division completed construction on several projects and several other projects are nearing completion.
The major project accomplishments by the Construction Management Division on the Department’s Water Plan 2020 Projects during the period of July 1, 2017 through June 30, 2018 include:
Waimea District HE-14 – Hanapēpē-‘Ele‘ele Booster Pump Replacements – started construction and notice to proceed was issued for the Reorganize Water System: Kaumuali’i Highway 16-Inch Main and Emergency Pump Connection Project and Hanapēpē Road 6-Inch Main Replacement Project.
Kōloa District Koloa Well D site improvements were completed. Construction was started for the MCC, Chlorination facilities, Kōloa Well 16A and 16B Site and Bldg. Improvements
Līhu’e District PLH-35b – Kapaia Cane Haul Road 18” Water Main – NTP issued
19 PAGE 41
Kawaihau District WK-39 – Kapa‘a Homesteads Well #4 and WK-08 - Kapa‘a Homesteads Two 0.5 MG Storage Tanks Drain line Package A – Well and Drainage package projects were issued notice to proceed.
In summary, the Construction Management Division is currently managing various phases of approximately $17.5 million of Water Plan 2020 projects. There are currently seven (7) projects in various phases of construction, with a total contract value of approximately $17.5 million.
There have been six (6) new projects advertised for construction with 4 new contracts executed during FY 17-18. To date, both the Request for Proposal (RFP) process and low bid process have been used successfully. Both methods will be considered for future construction projects based on which will be most beneficial to the DOW.
PRIVATE PROJECTS: The Construction Management Division has managed numerous privately funded projects which include additional service laterals, detector checks, waterline extensions, hydrants, and appurtenances.
In total, seventy-nine (79) private projects were initiated, continued, and/or completed during the fiscal year. Twenty-four (24) received Certificate of Completion. These private projects require critical project management and inspection as they include review and approval of cost breakdowns, easements, conveyances, and as-builts.
Several major subdivision projects occurred this past year, while less time was spent on individual laterals with the signing of the ADU administrative directive drafted by the Construction Project Management Officer to have Operations staff install new ADU laterals a few years ago. The private sector development has increased since last fiscal year with the completion of projects such as: the Kīlauea Community Agricultural Park, Ho‘oluana at Kohea Loa (Hanamaulu Triangle) on-site waterline and of-site waterline, Kalepa control valve station, Puakea Phase I Subdivision, Former Līhu'e Courthouse Renovations, and Kaua'i Philippine Cultural Center. Private projects are in design and are expected to increase during the next fiscal year in Kukui‘ula and Grove Farm Properties while new construction will also start, continue, or soon be closed out at: Kukui‘ula Parcel A subdivision, Kukuiula Road 3A, Kukuiula Road 3B, Kilauea Lighthouse Village, Hanapēpē River bridge improvements, Water System Improvements at Coconut Beach Resort, Kīlauea Elementary School, Kulana Subdivision, County of Kaua'i Adolescent Treatment and Healing Center, as well as other private projects.
INITIATIVES: 1) Continue efforts to attract and retain qualified permanent Construction Management staff and streamline construction management operations to increase efficiency. This will be done by reallocating positions as necessary, selecting the proper candidates for the desired role and fit within the vision the division, and working with our design team to assure approved construction drawings requirements and specifications allow CM staff to properly manage construction projects. In doing so, CM staff will continue to
20 PAGE 42 be heavily involved in the design process of Water Plan 2020 projects to accomplish this.
2) In addition to various County wide trainings, the Construction Management Division staff completed various trainings throughout the fiscal year to stay updated, evolve and progress with the ever changing requirements related to water utility construction such as:
OSHA 10-Hr Training One Call Center Training Water System Standards Training State Procurement Office Training Lead and Asbestos Awareness Training Claval Training Silica Training CPR/First Aid Training HAPI Best Practices for Asphalt Paving Workshop Performance Management and Discipline Training
5. WATER QUALITY DIVISION
Program Description The Water Quality Division consists of two (2) Water Microbiologists and one (1) Chemist who are responsible for testing the quality and safety of the water provided by the DOW. The division oversees the DOW’s compliance with the Environmental Protection Agency’s (EPA) Safe Drinking Water Act (SDWA). This entails that the requirements of all the rules and regulations set forth by the SDWA are met, including the microbial and chemical aspects of the SDWA. Much of the required microbial and chemical testing is performed at the Water Quality Division’s Micro Laboratory. Much of the more involved testing is done by Eurofins Analytical and the Hawai'i Department of Health’s Laboratory in Honolulu.
The Water Quality Division also provides in-house testing for the DOW’s Operations Division. Major water main breaks and new infrastructure are tested for coliforms as well as other chemical/physical analysis. Deep water wells are also tested for chemical and microbial contaminants when pumps are repaired or new ones are installed. New and existing sources are routinely tested and monitored for coliform bacteria as well.
The Water Quality Division also addresses customer inquiries regarding water quality and health/safety concerns. This is done by phone or in person (visits to customers). Additionally, the Water Quality Division provides the data needed to complete the DOW’s annual Consumer Confidence Reports.
Current Staff: Carl Arume – Water Microbiologist V Peggy Yoshioka - Water Microbiologist IV Andrew Canavan – Chemist II
21 PAGE 43
Program Objectives 1. The Water Quality Division continues to ensure high water quality in all current and future distribution systems. Objectives include: Continue compliance microbial sampling. Update sampling points as necessary to reflect population and community growth. Monitor major main breaks and other threats to the integrity of our water distribution systems. 2. The Water Quality Division complies with the EPA-SDWA drinking water standards by working with the Hawai'i State Department of Health (DOH’s) Safe Drinking Water Branch. Utilize SDWIS and SCRS data management systems. Meet sample deadlines. Perform Pre-Sanitary Surveys to identify potential deficiencies that can be remedied before the actual DOH Sanitary Survey. 3. The Water Quality Division is working to implement more dedicated sampling stations in the DOW’s distribution systems. Work with the DOW’s Operations Division to install dedicated sample stations. Work with Engineering to have stations installed in new subdivisions.
Program Highlights a. The Water Quality Division continues to utilize the Sample Reservation and Collection System (SCRS) which allows the DOW MicroLab to schedule and track chemical samples more effectively. It also facilitates better coordination with the DOH’s Safe Drinking Water Branch (SDWB), and the system is improving as we give feedback. b. A reverse osmosis system is in the MicroLab. The Ultrapure water is available for the Operations Division to use for their generator batteries. c. Phase II, V sampling started this fiscal year for all systems for the current event period (2017-2019). Unregulated Contaminant Monitoring Rule (UCMR) 4 sampling will start in May 2019 and the Water Quality Division has been updating the EPA data system in preparation for the event. d. Effective April 2016, the Water Quality Division implemented the Revised Total Coliform Rule (RTCR). Sample points were reviewed and updated. Micro Sample Points and sources were mapped and photographed for input into the new format as required by the new regulation. This siting plan has been reviewed and accepted by the DOH SDWB. No new sites were identified for 2018. e. The MicroLab inspection was completed by DOH in April of 2018. The Water Quality Division personnel continue to be certified for analysis of total coliforms, E. coli and heterotrophic plate count. f. Long Term 2 Enhanced Surface Water Treatment Rule 2nd round sampling plan is completed and approved by SDWB. Sampling began in October of 2016 and will continue through September 2018.
22 PAGE 44
g. One new dedicated micro sampling station was installed at Paua Valley Tanks by the DOW’s Operations Division. h. The Water Quality Division continues to abide by all existing SDWA rules and standards.
i. Lead and copper samples are being taken for the 2018 sampling period with results thus far below the action levels set by EPA.
j. Wainiha Well 2 pH adjustment achieved a pH of 7.0. Lead and copper sampling results were below Action Level in the first sample period since the adjustment.
k. There was one violation in 2018. It was due to a miscommunication between SDWB and DOW which resulted in a source water sample taken two weeks later than the assigned date. It did not compromise the quality of the drinking water. The DOW is meeting all safe drinking water requirements.
6. OPERATIONS DIVISION
Program Description The Operations Division is responsible for repairing, maintaining and operating the DOW’s water distribution network, water storage facilities and water producing sources. As water is an essential commodity, emergency repairs and trouble calls are provided round-the-clock on an as-needed basis with Operations personnel on standby duty to respond to emergencies and requests for assistance from both internal and external customers. In order to accomplish its mission, the Operations Division maintains and stocks a complete inventory of materials and supplies to ensure that repairs are completed in a timely manner.
Along with the responsibilities of providing potable water, Operations Division provides maintenance of the DOW’s facilities as well as fleet management functions, and the division is responsible for the maintenance, repair, and replacement of all DOW-owned facilities, vehicles, and equipment.
Operations Division duties include, but are not limited to: preparation of bid documents and solicitations, procurement and administration of repair and construction contracts not specifically included in Water Plan 2020 projects, procurement and management of professional services contracts, maintenance contracts, and goods and services contracts.
Under the direction of the Chief of Operations, the Operations Division team of forty-eight (48) is comprised of the Plant Operations Section, the Field Operations Section, and the Operations Administration Section
Current Staff: Valentino Reyna – Chief of Water Operations Ryan Smith – Assistant Chief of Water Operations Virgil Kapanui – Water Field Operations Superintendent Daniel Kittredge – Water Plants Superintendent Chris Nakamura - Water Service Supervisor III
23 PAGE 45 Darren Lizama - Water Service Supervisor III Amy Kiyotsuka - Clerk Dispatcher II Krist’l Castillo-Gray – Senior Account Clerk Malia Reis- Account Clerk Shayce L. Yasutake - Automotive Mechanic II RayJerry Silva - Automotive Mechanic I Vacant – Heavy Vehicle & Construction Equipment Mechanic I Peter Sapinoso – Equipment Operator II Larry Dabin – Equipment Operator II Franklin Iwai – Equipment Operator II Lenny Camat – Equipment Operator II Vacant – Equipment Operator II Reynold Abigania – Groundskeeper Raymond A.F. Jr. Chow – Lead Pipefitter Brian Fujii – Lead Pipefitter Alan Iwasaki – Lead Pipefitter Warren Rita – Lead Pipefitter Craig Shirai - Lead Pipefitter Wiley Yoshioka – Pipefitter Helper Casey Kaohelaulii – Pipefitter Selwyn Rita – Pipefitter Jeffery Silva – Pipefitter Randal Watanabe – Pipefitter Darren Horner – Pipefitter Helper Russell Yonohara - Pipefitter Helper Michael Mack - Pipefitter Vacant - Pipefitter Helper Clyde Kojiri - Pipefitter Helper Dean Sacramed – Maintenance Worker I Serafin Galves S. Jr. – Construction & Maintenance Worker II Darren Galas – Maintenance Worker II Neal Iseri – Waterworks Electronics/Plant Electrical Tradesperson II Vacant – Waterworks Electronics/Plant Electrical Tradesperson I Darwin P. Bukoski – Plant Electrician Nelson Inouye – Plant Electrician Helper Kyle Napoleon– Utility Worker Kevin J.K. Pongasi Water Meter Mechanic Vacant – Assistant Water Plant Operator Lance Nakata – Water Plant Operator I David Okamoto – Water Plant Operator II Galen Shigeta – Water Plant Operator I Vacant – Water Plant Operator I Vacant – Water Service Investigator
Program Objectives The Operations Division’s daily activities are comprised primarily of the following: a. Operating, monitoring, and maintaining 52 deep-well pumping stations, 19 booster pumping stations along with its associated electrical motor control centers and chlorination disinfection equipment, four tunnel sources, 60 storage tanks, and 75 control valve stations.
24 PAGE 46 b. Maintaining, repairing, and replacing mechanical and electrical malfunctioning components, equipment and infrastructure to maintain water service. c. Maintaining and repairing the DOW’s 48 vehicles, two backhoes, two skid steer loaders along with their various attachments, three mini-excavators, one portable air compressor, 11 trailers, 14 trailer-mounted generators ranging in sizes from 70 KW to 400 KW, two light towers, and numerous motorized hand-operated construction equipment. d. Operating, monitoring, maintaining, and repairing more than 400 miles of pipelines, 21,200 consumer water service connections, 4,000 valves, 2,600 hydrants and standpipes. e. Installing new service connections and meters including the replacement of defective meters and those in service for 20 years or more. Providing temporary water services through hydrant meter connections for construction activities like dust control and landscaping.
Program Highlights Field Operations Section Statistics FY17-18 Various leak repairs (transmission and distribution lines) ...... 424 Install Lateral ...... 45 Install New Meters ...... 52 Replace Defective Meters ...... 151 Replace Meter Box and Cover ...... 28 Live Taps and Contractor Waterline Shutdowns ...... 13 One Call Center Tickets (requests for markings) ...... 323 Fire Hydrants Preventative Maintenance Work Orders ...... 209 Fire Hydrant Corrective Maintenance and Replacements ...... 4 Temporary Fire Hydrant Meter Installations ...... 21
Plant Operations Section Statistics FY17-18 a. Auto mechanics performed routine troubleshooting and repairs as well as preventive maintenance of vehicles and equipment for 175 work orders. b. Electricians performed electrical routine troubleshooting and repairs at various island wide remote sites, with 9 work orders for jobs outside of routine maintenance. c. Water Plant Operators performed routine maintenance of all remote sites as well as maintenance of pumps and motors. Water Plant Operators performed routine daily check of island-wide water disinfection and storage systems for 64 work orders. d. Construction, Welding, Maintenance Workers performed routine construction, repair, maintenance works at island wide remote facilities for 221 work orders.
Other Program Highlights for FY17-18 a. In coordination with the State approved third party validator, completed and submitted the first ever Water Audits for calendar year 2017 to Commission on Water Resources
25 PAGE 47 Management (CWRM) in compliance with Act 169 - Water Audit Law. Water audits were completed of each of the following water systems:
1. Kekaha-Waimea 2. Hanapēpē-Eleele 3. Kalāheo-Kōloa-Po'ipū 4. Puhi-Līhu'e-Hanamā'ulu-Wailua-Kapa‘a 5. Anahola 6. 'Anini 7. Kīlauea 8. Hanalei 9. Wainiha-Hā'ena b. Contract 647 for Kekaha Shaft 12 Replacement, on-going. c. Contract 630 for Puhi Well 5A pump and motor replacement and well refurbishment completed. d. Contracts 642, 650, 662 & 663 for the purchase and delivery of leak detection equipment, vehicles and heavy construction equipment were executed. e. Contract 626, replacement of Piwai Well #3 vertical line shaft pump with submersible pump completed. f. Contract 619, Jelly Factory Booster Pump replacement and refurbishment completed. g. Contract 657, Waipao Valley Well Replacement, on-going. h. Contract 632, maintenance of SCADA Communication System was renewed, work on- going. i. Emergency Contract 661, Temporary Water Main for Kahiliholo Road was completed. j. Assisted Engineering Division in construction plan review of DOW facilities improvements, expansions, repairs and maintenance. k. Operations Division personnel performed in-house construction, repair, maintenance of remote site access roadways and structures. l. Conversion from Chlorine gas disinfection to Sodium Hypochlorite at nearly all DOW sites is almost complete. Hanapēpē Well A remain as gas. m. Operations personnel provided non-information technology repair and maintenance support to DOW co-workers. n. Operations Division personnel attended the following conferences and training classes:
1. Respiratory Safety Training 2. Distribution System Operating Training
26 PAGE 48 3. Water Pro Conference 4. Pacific Water Conference 5. Contaminants, Sampling and Monitoring Water Quality 6. Alternative to Traditional Chlorine Disinfection 7. First Aid and CPR/AED Training 8. Distribution System Operator Examination Class 9. Pumps, Motors and the Importance of Hydraulic Integrity Training Class 10. Leadership Works Essentials 11. Policy Against Discrimination Training for Supervisors 12. Forklift Certification and Training 13. Performance Management and Discipline Training 14. Fundamentals of a Cross Connection Control Program 15. Asbestos Operations and Maintenance Worker Training Refresher 16. Drug and Alcohol Reasonable Suspicion-Supervisor Training
o. A total of 2,009 work orders were issued for Operations Division in FY 2017-2018. Works included vehicle maintenance and repair; hydrant maintenance and repair; Hawaii One Call requests for markings; transmission/distribution/main line and appurtenances leak repair and maintenance; electrical and electronics repair and maintenance at remote terminal units, tank sites, deep well sites, and booster pump sites; grounds keeping at remote sites; repair and maintenance of access roads and driveways at remote sites; remote buildings and structures repair and maintenance; disinfection/chlorination equipment repair and maintenance; water meters installation, repair and replacement.
In addition to the above-mentioned daily activity of operating, maintaining, repairing DOW’s fleet, water distribution network, water storage facilities, and water producing sources, Operations Division procured and administered fifteen (15) goods & services, professional services, maintenance services, and construction contracts.
7. FISCAL DIVISION
Program Description: Under the direction of the Waterworks Controller, the division consists of the Accounting section and the Billing section. The Fiscal Division is responsible for the planning and directing financial activities of the DOW and administering the fiscal programs and customer activities of the Department including but not limited to: revenue and cash management, project cost accounting, payroll, leave records, accounts payable, utility plant accounting, meter reading, consumer billing and accounting, preparation of financial and statistical reports, conducting internal audits, facilitating financial and statistical studies of the Department for reports and rate making, preparation of financial statements for yearly audit, and assisting the Manager in the development of the DOW’s annual budget.
Current Staff: Marites Yano – Waterworks Controller Fay Tateishi – Accountant IV Analyn Flores – Accountant IV
27 PAGE 49 Anne Parrott – Accountant III Elaine Ruiz – Accountant II Karen Ann Delgado – Accountant II Marcelino Soliz – Accountant II Ferdinand Mariano – Accountant I Terrilyn Amorin – Account Clerk Mona Yamauchi – Customer Relations Assistant Norma Imada – Customer Services Representative II Amberbriana McCarthy – Customer Services Representative II Sherri Braun - Customer Services Representative II Gloria Rafael – Meter Reader/Field Collections Supervisor Ronald Balbin – Meter Reader/Field Collections Eugemar Manibog – Meter Reader/Field Collections Elliot Jung – Meter Reader/Field Collections Tessie Guerrero – Janitor II Tyrus Shigematsu – Janitor II
Program Objectives: Waterworks Controller a. Administer the affairs of the Fiscal Division and all programs assigned to it. b. Preserve the financial integrity of the DOW through internal control and annual financial audits. c. Generate a return of investments and to insure deposits with financial institutions are fully collateralized. d. Monitor the availability of funds to meet cash flow requirements. e. Responsible for the preparation of financial and budgetary reports monthly and annually.
Accounting a. Provides accurate, complete, and timely recording and reporting of all financial transactions and activities of the DOW. b. Processes the DOW's payroll in a timely manner. c. Processes accounts payable and issue payments in a timely and efficient manner. d. Maintains records of new and existing general plant and utility plant assets, account for depreciation and disposition and keep track of the value of the overall changes.
Accounting has a Supervisor with a staff of five (5) Accountants, each maintaining one or two primary functions in the field of accounting with one (1) Account Clerk supporting the staff with the following:
. Accounts Payable . Fixed Assets . Cost accounting & Work Orders . Payroll . Cash & Investments . Debts . Purchasing
28 PAGE 50 . Budget
Uses Microsoft Great Plains, a financial accounting system that maintains the DOW’s general ledger where the DOW’s financial transactions are recorded and consolidated. Uses Paramount Workplace to create Purchase Requisitions that integrates with Microsoft Great Plains to generate a Purchase Order. This integration provides a real time encumbrance report that each Division Head uses to manage their budget. Performs monthly closing of the accounting system and prepares monthly reports of Revenues, Expenses and Variances against the Approved Budget. Manages accounts payable and process invoices and payments regularly. Manages payroll for all DOW employees; payroll processing is twice a month through the County’s AS 400 payroll system. Maintains subsidiary accounts of Fixed Assets and accounting of new assets and disposals. Maintains subsidiary ledgers of all debts, amortization and payments. Reconciles Cash, Cash in Bank & Treasury and Investment accounts. Performs cost accounting for DOW & Private Jobs; prepare claims for DOW job related work orders and insurance claims. Reviews purchase requisitions for account coding and budgetary controls before processing Purchase Orders. Collaborates with DOW divisions to produce documents for payroll, AP processing, project and job costing and reconciliation of all accounts.
Billing: a. Conducts monthly and as needed meter reading of the DOW customer’s island wide. b. Provides timely billing, collection, accounting and depositing collection payments of water bills and miscellaneous receipts. c. Process meter applications and new services. d. Service customers who inquire about billing, payment and collection matters. e. Maintain records of accounts receivable.
Billing has one (1) Supervisor with a staff of twelve consisting of (1) Accountant, two (2) Customer Relations Assistants, two (2) customer Service Rep. II, and three (3) Customer Representative I, all working together to maintain a database of over 21,000 customer accounts. In addition, there are three Field Collection Clerks/Meter Readers (FCC/MR) with one Supervising FCC/MR performing meter reading functions and various field activities in connection with water services: Water meters are read monthly and the water bills are also sent out monthly. Mailed in payments are processed through a lock box located outside the DOW. Automatic bill payment is another option for customers to pay their water bills. A new procurement for Customer Care and Billing (CC&B) hosting is in process and the scope includes a credit card payment option.
29 PAGE 51
Program Highlights a. Total revenues of $36.03M consisted of water sales, investment income, miscellaneous and capital contributions from grants and conveyances. The main source of the revenues came from water sales. b. The DOW provided water service to approximately 21,600 customer accounts with annual water usage totaling 4.015 billion gallons. Total billed revenues for FY17-18 amounted to $ 28.8M. c. Operating expenses and debt service for FY17-18 was $33.9M; $8.3M of which was for debt service, $7.7M for depreciation costs, $1.6M for cost from water agreements, $2.1M was for hydrants maintenance and cost of electrical power purchased for pumping was $2.6M. d. A summary of changes in the physical assets of the DOW is attached:
30 PAGE 52 Kauai County - Department of Water June 30, 2018 Utility Plant Additions
Date Job / Work Order Description Asset Amount 06/30/18 17-08 Wainiha Well #2 Well Improvements 27,826.03 06/30/18 17-01 Piwai Well #3 Well Improvements 40,319.35 Wells & Springs 68,145.38 06/30/18 17-08 Wainiha Well #2 Pumping Equipment 19,583.95 06/30/18 17-01 Piwai Well #3 Pumping Equipment 115,904.34 06/30/18 16-01 Jelly Factory Booster Pump Pumping Equipment 76,996.67 Electric Pumping Equipment 212,484.96 11/22/17 Conveyance Kalepa Tank Control Valve (Grove Farm) concrete retaining wall 20,833.00 11/22/17 Conveyance Kalepa Tank Control Valve (Grove Farm) Fencing/gate 8,200.00 29,033.00 11/22/17 Conveyance Kalepa Tank Control Valve (Grove Farm) Tank 243,736.00 06/30/18 Moloa'a Tank Tank 56,519.69 Reservoirs 300,255.69 11/22/17 Conveyance DR Horton-Schuler Homes LLC 12" CL 52 DI pipe, gate valves and cleanouts 672,100.00 10/10/17 Conveyance Makahuena Subdivision 8" DL pipe CL52, gate valves & cleanout 187,072.81 01/26/18 Conveyance Marshall MacCready 8" ductile iron & valves 162,373.40 11/22/17 Conveyance DR Horton-Schuler Homes LLC 12" class 52 DI pipe, sampling station, cleanouts,& valves 300,748.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC 8" class 52 DI pipe 266,188.00 03/23/18 Conveyance Hardy Street Improvements Relocate and improve t&d re road improvements 35,059.60 11/22/17 Conveyance DR Horton-Schuler Homes LLC 6" class 52 DI pipe 198,472.00 11/22/17 Conveyance Kalepa Tank Control Valve (Grove Farm) 8" pipe, CL 52 and valves 163,193.00 01/26/18 Conveyance Kent & Sharon Lucien 2.5" PVC water line, gate valve, & cleanout 21,230.00 Transportation & Distribution Mains 2,006,436.81 08/21/17 Conveyance Anaka Family Trust - Randall Parker 1" copper single service lateral for 5/8" water meter 12,425.00 09/29/17 Conveyance Kanaka Public Charter School - remodel 1.5"Copper Service lateral 27,300.00 10/10/17 Conveyance Makahuena Subdivision 1" copper single service later for 5/8" meter 14,500.00 10/10/17 Conveyance Makahuena Subdivision 1.5"copper double service laterals for 5/8 meter 19,680.00 10/10/17 Conveyance Makahuena Subdivision 1.5" copper service lateral for 1" irrigation meter 6,085.00 10/26/17 Conveyance Jared & Donna Murayama 1997 Trust 8" ductile iron lateral for 8" RDPA & gate valve 40,100.00 10/27/17 Conveyance Kīlauea Community Agricultural Center 1.5" Copper double service lateral 17,500.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Single service lateral for 5/8" water meter 17,300.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Single service lateral for 5/8" water meter 29,700.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Double service laterals for 5/8" water meter 83,200.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Triple service lateral for 5/8" water meter 96,000.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Quadruple service lateral for 5/8" water meter 43,400.00 12/22/17 Conveyance Richard Fuller 1" Service lateral for a 5/8" water meter 13,500.00 01/26/18 Conveyance Kent & Sharon Lucien 1" copper single service lateral for 5/8" meter 4,000.00 01/26/18 Conveyance Marshall MacCready 1" copper service lateral 1,200.00 02/23/18 Conveyance Aloiau Inc 1.5" copper single service lateral for 1" water meter 36,647.79 02/23/18 Conveyance Aloiau Inc 6" ductile iron lateral for 6" RPDA and gate valve 58,983.73 02/23/18 Conveyance Ma's Family Kitchen LLC 1.5" copper single service lateral for 1" water meter 21,863.00 02/23/18 Conveyance State of HI - former Līhu'e courthouse 4" ductile iron lateral for 4" RPDA and RDPA 20,000.00 03/23/18 Conveyance Erik Brandsen 1" copper single service lateral for 5/8" water meter 8,950.00 03/23/18 Conveyance Island Self Storage, LLC 8" ductile iron lateral for 8" RPDA and gate valve 17,140.00 03/23/18 Conveyance Lester Calipjo 2" copper lateral for 2.5" RPDA 24,736.00 03/23/18 Conveyance Lester Calipjo 1.5" copper service lateral for 1" meter 6,395.00 03/23/18 Conveyance Kaua'i Phillippine Cultural Center 2" copper single service lateral for 1.5" water meter 5,710.00 03/23/18 Conveyance Kaua'i Phillippine Cultural Center 8" ductile iron lateral for 8" RPDA & gate valve 13,871.00 04/27/18 Conveyance Pila'a Ranch 1.5" copper double service lateral 10,650.00 04/27/18 Conveyance RT Land Development - Hawai'i Food Svc 6" ductile iron lateral & gate valve 35,200.00 04/27/18 Conveyance Seina Holdings Inc 1.5" copper service lateral for 1" water meter 18,148.62 05/25/18 Conveyance Burgess Family Group 1.5" copper service double service lateral 20,810.00 06/22/18 Conveyance Brian & Karen Cook 1.5" copper service lateral for 1" water meter 42,335.00 12/22/18 Conveyance Makalea Condo - Steve Hunt 1" copper service lateral for 5/8" water meter 14,407.58 06/30/18 New Service Lateral Installations Service Laterals 103,629.71 06/30/18 Replacement Lateral Installations Service Laterals 8,698.85 Service Laterals 894,066.28 03/23/18 Conveyance Hardy Street Improvements Meters 9,564.92 06/22/18 Conveyance Niu Pia Land Co. (Flying Food Group) Meters 684.08 06/30/18 New Meter Installations Meters 79,181.05 06/30/18 Meter Replacements Meters 11,674.84 06/30/18 New Meter Installations (with service lateral) Meters 9,404.07 Meters 110,508.96 10/10/17 Conveyance Makahuena Subdivision Hydrant assembly and gate valve (2) 17,600.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Hydrant assembly and gate valve (17) 125,800.00 11/22/17 Conveyance DR Horton-Schuler Homes LLC Hydrant assembly (4) 35,000.00 03/23/18 Conveyance Hardy Street Improvements Hydrant assembly (2) 19,597.12 01/26/18 Conveyance Marshall MacCready 6" fire hydrant lateral & assembly, valve & cover 11,418.00 08/31/17 171083 Replace Hydrant B-086 Huakai Rd Hydrant 2,041.36 08/31/17 171085 Replace Hydrant B-087 Huakai Rd Hydrant 2,071.36 08/31/17 171265 Replace Hydrant I-094 Pee Rd Hydrant 1,887.36 06/29/18 171266 Replace Hydrant Pee Rd Hydrant 1,979.36 08/31/17 171342 Replace Hydrant Eleele Twin Tanks Hydrant 2,041.36 08/31/17 171344 Replace Hydrant C-053 Moi Rd. Hydrant 1,887.36 03/31/18 171228 Replace Hydrant R-008-6 Kuamoo Rd Hydrant 2,031.36
PAGE 53 Kauai County - Department of Water June 30, 2018 Utility Plant Additions
Date Job / Work Order Description Asset Amount 01/31/18 180078 Replaced Hydrant #K-009 Nawiliwili Rd. Hydrant 2,305.86 01/31/18 180115 Replace Hydrant B-011-6FH Menehune Rd, Waimea Hydrant 1,887.36 03/31/18 180417 Replace Hydrant M-006 Leho Dr. Wailua Hydrant 2,051.36 05/31/18 180788 Replace Hydrant I-102 Ainako Rd Hydrant 2,220.86 06/30/18 180827 Replace Hydrant M-002 Lydgate Park Hydrant 1,933.36 06/30/18 180829 Replace Hydrant R-076 Kuamoo Rd Hydrant 1,933.36 06/30/18 180874 Replace Hydrant D-183 Puu Rd Hydrant 2,199.38 Hydrants 237,886.18
Total Utility Plant Additions 3,858,817.26
PAGE 54 Kauai County - Department of Water June 30, 2018 General Plant Additions Date Description Vendor Quantity Cost 11/13/17 Cisco Call Manager Upgrade w/Smartnet Hawaiian Telcom 1 24,912.21 Communications Equipment 24,912.21 12/26/16 Dell Optiplex AIO XCTO Dell Computer 3 $2,828.76 12/18/16 Dell Optiplex 3240 AIO XCTO Dell Computer 1 $1,129.78 04/02/17 Dell Optiplex 3240 AIO XCTO Dell Computer 3 $3,202.49 03/29/18 Dell Optiplex 7050 Micro Form Factor BTX Dell Computer 1 $1,087.47 04/12/18 Dell Optiplex 5250 AIO XCTO Dell Computer 1 $2,362.01 04/26/18 Optiplex 3040 Small Form Factor XCTO Dell Computer 2 $982.53 06/13/18 Dell Precision Workstation Dell Computer 1 $4,351.85 Computer Hardware 15,944.89 06/30/18 2012 Takeuchi TB235R Excavator Allied Machinery 1 56,153.02 Power Equipment 56,153.02 10/04/17 Commander 3 Noise Logger Reading Unit Wong's Equipment 1 $8,255.23 10/04/17 N3 Noise Logger with long antenna Wong's Equipment 31 $25,672.03 12/19/17 Ammco 4100B Drum & Disc Brake Lathe NAPA 1 $9,871.79 05/21/18 VLOC Pro 3 Line Locator Receiver with SD Wong's Equipment 1 $5,179.18 05/24/18 N3 Noise Logger with long antenna Wong's Equipment 12 $9,875.03 06/07/18 VM-585 Compact Multi Frequency Locator Wong Equipment 3 $7,328.15 Tools 66,181.41 06/06/18 CK2414 2018 Jeep Cherokee King Auto Center 1 $39,491.42 Transportation Equipment 39,491.42
Total 202,682.95
PAGE 55 Kauai County - Department of Water June 30, 2018 Intangible Asset Additions Date Description Vendor Cost 11/21/17 CC&B Java Upgrade Prithibi LLC $343,806.44 11/21/17 CC&B Report Configuration Prithibi LLC $37,363.00 06/30/18 PM Web Project Management Software Prithibi LLC 175,500.00 Total Intangible Asset Additions 556,669.44
PAGE 56 Kauai County - Department of Water June 30, 2018 Utility Plant Abandonments Job/Work Order Job/Work Order Description Asset ID Total Cost 5/8" METER w/ AMR 2,552.06 3/4 "x 3/4" 1,779.56 1" 1,816.22 3" 5,024.00 Meters 11,171.84 171083 Replace Hydrant B-086 Huakai Rd (1) 2.5" x (1) 4.5" 2,033.65 171085 Replace Hydrant B-087 Huakai Rd (1) 2.5" x (1) 4.5" 2,033.65 171265 Replace Hydrant I-094 Pee Rd (1) 2.5" x (1) 4.5" 2,033.65 171266 Replace Hydrant I-094 Pee Rd (1) 2.5" x (1) 4.5" 2,033.65 171342 Replace Hydrant Eleele Twin Tanks (1) 2.5" x (1) 4.5" 2,033.65 171344 Replace Hydrant C-053 Moi Rd. (1) 2.5" x (1) 4.5" 2,033.65 171822 Replace Hydrant R-008-6 Kuamoo Rd (1) 2.5" x (1) 4.5" 2,033.65 180078 Replaced Hydrant #K-009 Nawiliwili Rd. (1) 2.5" x (1) 4.5" 2,033.65 180115 Replace Hydrant B-011-6FH Menehune Rd (1) 2.5" x (1) 4.5" 2,033.65 180417 Replace Hydrant M-006 Leho Dr. Wailua (1) 2.5" x (1) 4.5" 2,033.65 180788 Replace Hydrant I-102 Ainako Rd (1) 2.5" x (1) 4.5" 2,033.65 180827 Replace Hydrant M-002 Lydgate Park (1) 2.5" x (1) 4.5" 2,033.65 180829 Replace Hydrant R-076 Kuamoo Rd (1) 2.5" x (1) 4.5" 2,033.65 180874 Replace Hydrant D-183 Puu Rd (1) 2.5" x (1) 4.5" 2,033.65 Hydrants 28,471.10
Total Utility Plant Abandonments 39,642.94
PAGE 57 Kauai County - Department of Water June 30, 2018 General Plant Retirements Date Acquired Description Cost Accumulated Depreciation Book Value 11/30/96 Hach Turbidimeter 2100P w/ Battery 1,007.20 1,007.20 - 06/30/00 Global Electrician Workstation w/ Bench 5,792.35 5,792.35 - 09/30/05 Desk, Double Pedestal, McDowell/Craig 1,852.70 1,852.70 - 03/31/08 Cabinet, 24x60x78 Vault ToughPlus,12 Gge 2,207.53 2,207.53 - 06/30/08 Capitalized Interest, FY08 1,091.86 1,091.86 - Office Furniture and Equipment 11,951.64 11,951.64 - 11/30/06 Container, 40' 3,500.00 3,500.00 - Stores Equipment 3,500.00 3,500.00 - 11/21/88 Combination Bobcat with 12in Bucket 1,550.44 1,550.44 - 07/31/01 Case D100XR Backhoe w/18" Bucket 7,656.20 7,656.20 - Power Equipment 9,206.64 9,206.64 - 07/31/94 Twin Post Lift, 12000 LB Capacity 7,297.90 7,297.90 - 05/31/97 1 1/4in - 2in Diameter Copper Tube 1,211.76 1,211.76 - 05/31/98 Wacker Vibratory Rammer w/ 4 HPGasEngine 3,023.94 3,023.94 - 02/28/01 5.5in Shell Cutter for CL12 1,532.60 1,532.60 - 02/28/01 7.5in Shell Cutter for CL12 1,956.90 1,956.90 - 02/28/01 11.5in Shell Cutter for CL12 3,239.20 3,239.20 - 02/28/02 Valve Insertion Machine, ROMAC 364-00 25,963.38 25,963.38 - 02/28/02 Operator, Air Power, Mueller, H614 4,565.83 4,565.83 - 04/30/02 Pipe Cutter, Hydraulic Chain,Wheeler REX 2,667.24 2,667.24 - 05/31/04 Flow Recorder, Meter Master Model 100EL 7,553.10 7,553.10 - 03/31/07 Cabinet, Abrasive Blast(Pressure Feed) 2,801.76 2,801.76 - Tools 61,813.61 61,813.61 - 06/30/04 Capitalized Interest, FY04 15,931.00 15,931.00 - 06/30/05 Capitalized Interest, FY05 8,565.00 8,565.00 - Computer Hardware 24,496.00 24,496.00 - Total General Plant Abandonments 110,967.89 110,967.89 -
PAGE 58
DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!” PAGE 59
PAGE 60 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 18-82 (Update)
September 28, 2018
Re: Discussion and Possible Action on the Status Update on Water Plan 2020
RECOMMENDATION: As requested by the Board, the following is additional information in response to follow up requests by the Board Member Michael Dahilig for review and receipt.
FUNDING: N/A
BACKGROUND: At the November 22, 2017 Board meeting, Manager’s Report 18-82, Table “WP2020 Project Summary Report” provided the Board with an updated status of WP2020 projects.
At the May 25, 2018 Board meeting, Board Member Michael Dahilig requested a status update on WP2020 projects. An updated WP2020 Project Evaluation Summary Report was provided via an update to Manager’s Report No. 18-82 at the July 27, 2018 Board Meeting. A copy of the Manager’s Report is attached to this update for reference.
At the July 27, 2018 Board meeting, Board Member Michael Dahilig requested additional information via follow-up questions regarding Manager’s Report 18-82 submitted for July 27, 2018 Board Meeting.
A summary of Mr. Dahilig’s questions are as follows, with the Manager’s responses shown beneath each question:
1. For the Puhi-Līhu'e-Hanamā'ulu water system - Where are the deficiencies in the system with respect to providing water service to future development? The Planning Department’s goals include providing housing for local residents.
The Department of Water (DOW) evaluates water service capacity and availability via three main criteria: source, storage, and transmission (water main). Presently, the existing source and storage facilities (infrastructure) in the Puhi-Līhu'e-Hanamā'ulu water service area are capable to support water service for an additional 250 dwelling units. However, development of additional source, storage, and/or transmission facilities would provide additional water service for future development beyond the present capacity of our existing water system facilities.
The adequacy of transmission facilities (water main) to provide domestic capacity and fire flow capacity is more complex and is determined with more specific information regarding the potential future development. For example, dependent upon the development facility’s type, density, and proximity to the supporting water system, a determination is made as to whether the existing transmission facilities (water main) are adequate, or if additional and/or upgraded
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402
PAGE 61 Manager’s Report No. 18-82 (Update) September 28, 2018 Page 2 of 2
infrastructure would be required to provide sufficient domestic and/or fire flow per Water System Standards.
It is also worth noting that water service requests are approved on a first-come first-service basis and available capacity of water infrastructure (i.e. source, storage, and transmission) is subject to change over time. In the event existing DOW water infrastructure (source, storage, and/or transmission facilities) are not adequate for proposed developments, the applicant/developer has the option of constructing necessary water system facilities or waiting for the DOW to construct the necessary water system facilities to meet the domestic and fire flow demands for the development, which must occur prior to the DOW approving building permits for the development.
2. What are the Department’s plans in meeting those deficiencies?
The DOW is currently in the design phase of the WP2020 PLH-27 Hardy-Oxford Water Main Project. When complete, this project will increase the transmission capacity of the Puhi-Līhu'e- Hanamā'ulu water system. The Department has no immediate plans to expand the source or storage capacity in the Puhi-Līhu'e-Hanamā'ulu water service zone as we near the end of the Water Plan 2020 long-range plan and look to initiate the next long range Water Plan.
3. Does Water Plan 2020 address the water deficiencies regarding the projected 4,000 homes by 2035 in the Līhu'e area? How would this be back tracked? Does Water Plan 2020 address this question or will it be addressed by the 2030 or 2040 Water Plan update?
Water Plan 2020, completed in 2001, considered the projected growth areas of the 2000 General Plan Update. At that time, the 2000 General Plan Update had not projected an increase in 4,000 homes in the Līhu'e area by 2035. Therefore, the Department’s Water Plan 2020 does not currently address the projected 4,000 homes by 2035 for the Līhu'e area. However, the DOW is initiating the next Island- Wide Long-Range Water Infrastructure Maintenance and Improvement Plan, which will to take into account these types of considerations and information from the County’s most recent update to the General Plan, Kaua‘i Kakou. The Department has budgeted for a professional services contract this fiscal year for the next long range Water Plan and will be working towards developing the scope and negotiating a fee with the selected consultant during this fiscal year.
4. How does Water Plan 2020 align with the County’s General Plan Update?
The upcoming Island-Wide Long-Range Water Infrastructure Maintenance and Improvement Plan will consider and balance the respective needs of existing infrastructure maintenance and replacement with the need to supplement capacity to accommodate the projected growth areas identified in the 2018 General Plan Update.
ED/ein
Attachment: WP2020 Project Evaluation Summary Report from the July 27, 2018 Regular Board Meeting
Mgrrp/September 2018/18-82/Discussion and Possible Action on the Status Update on Water Plan 2020 (Update) (11-22-17, 7-27-18, 9-28-18): ein
PAGE 62
Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 KW‐14 Kekaha‐Waimea Waimea Canyon Drive 12" Main Replacement (1,860') 10 10 10 30 CRPL PIPELINE 0 Completed KW‐15 Kekaha‐Waimea Kaumualii Hwy 12", Huakai to Moana Road Main Replacement (1,950') 10 10 10 30 CRPL PIPELINE 0 Completed KW‐25 Kekaha‐Waimea Construct Kapilimao 196 Tank, 0.5MG 10 10 10 30 CIP OTHER 0 Completed KW‐27 Kekaha‐Waimea Kaumualii Hwy ‐ Kekaha Rd to Huakai 12" D.I. Main Replacement 10 10 10 30 CRPL PIPELINE 0 Completed PLH‐02 Puhi‐Lihue‐Hanamaulu Kokolau Tunnel to Mano St. 16" Main Replacement (14,630') 10 10 10 30 CRPL PIPELINE 0 Completed PLH‐13 Puhi‐Lihue‐Hanamaulu Develop Puhi Well #5A, #5B and Puhi #1 re‐pipe to 393' 10 10 10 30 CIP SOURCE 0 Completed WK‐09 Wailua‐Kapaa Construct Kapaa Homesteads 530 Tank, 0.5 MG 10 10 10 30 CIP STORAGE 0 Completed WK‐21 Wailua‐Kapaa Drill & Develop Wailua Homesteads Well #3 10 10 10 30 CIP SOURCE 0 Completed WK‐28 Wailua‐Kapaa Wailua Houselots 8" Main Replacement (11,004') 10 10 10 30 CRPL PIPELINE 0 Completed WK‐42 Wailua‐Kapaa Construct Stable 1.0MG Tank, 214' 10 10 10 30 CIP 0 Completed PLH‐16 Puhi‐Lihue‐Hanamaulu Drill & Develop Hanamaulu Well #4, 150 gpm 10 9 9 28 CIP SOURCE 0 Completed PLH‐14 Puhi‐Lihue‐Hanamaulu Develop Pukaki Well, 120 gpm 10 8 9 27 CIP SOURCE 0 Completed PLH‐15 Puhi‐Lihue‐Hanamaulu Develop Hanamaulu Well #3, 160 gpm 10 8 9 27 CIP SOURCE 0 Completed HW‐07 Haena‐Wainiha Replace Wainiha Redwood Tank, 5,000 gal 10 10 5 25 CRP STORAGE 0 Completed KW‐11 Kekaha‐Waimea Kapilimao Valley Well Development 88925CIP SOURCE 0 Completed KW‐12 Kekaha‐Waimea Kekaha/Waimea Booster 88925CIP BOOSTER PUMP 0 Completed WK‐12 Wailua‐Kapaa Waipouli 6",8"Main Replacement (7,286'') 98825CRPL PIPELINE 0 Completed WK‐14 Wailua‐Kapaa Vivian Hghts./Kanaele Rd 8", 6"Main Replacement (13,678') & relocate PRV 97925CRP PIPELINE 0 Completed WK‐30 Wailua‐Kapaa Waipouli Rd. / Hauiki Rd. 6" Main Replacement (18,419') 98825CRPL PIPELINE 0 Completed WK‐32 Wailua‐Kapaa Kapaa Homesteads 6"Main Replacement (24,773'') 98825CRPL PIPELINE 0 Completed WK‐36 Wailua‐Kapaa Wailua, Kuamoo,Ohana,Anolani Rds., Lehika Ln. 6"Main Replacement (2,000') 98825CRPL PIPELINE 0 Completed WKK‐14 Waipake‐Kilauea‐Kalihiwai Construct East Kilauea Booster Pump Station, 300 gpm 88925CIP BOOSTER PUMP 0 Completed K‐07 Kalaheo Waha, Wawae, Niho Main Replacement (3,309') 97824CRPL PIPELINE 0 Completed PLH‐09 Puhi‐Lihue‐Hanamaulu Lihue Town 6" & 8" Main Replacement (4,970') 97824CRPL PIPELINE 0 Completed K‐10 Kalaheo 0.5 MG Kalaheo 908 Tank, Generator Storage 88723CIP STORAGE 0 Completed PLH‐25 Puhi‐Lihue‐Hanamaulu Eiwa, Umi, Akahi, Elua & Hardy St. 8" Main Replacement (5,970') 10 8 5 23 CRPL PIPELINE 0 Completed PLH‐30 Puhi‐Lihue‐Hanamaulu Nawiliwili‐Niumalu & Kupolo 6, 8 & 12" Main Replacement (12,380') 97723CRPL PIPELINE 0 Completed WK‐24 Wailua‐Kapaa Develop Kapaa Homestead Well s Well #2, 500gpm & 8" DI (1,600') 10 7 6 23 CIP SOURCE 0 Completed HW‐02 Haena‐Wainiha Rehabilitate Wainiha Redwood Tank booster pumps 99422CRP BOOSTER PUMP 0 Completed KP‐01 Koloa‐Poipu Develop Koloa Well F 97622CIP SOURCE 0 Completed KP‐06a Koloa‐Poipu Lawai Road (Alania Road ‐ Spouting Horn) 8" Main Replacement (2,800') 94922CRPL PIPELINE 0 Completed KP‐07 Koloa‐Poipu Poipu Road (Lawai Rd ‐ Kiahuna Plant. Drv) Main Replacement (5,900') 97622CRPL PIPELINE 0 Completed K‐08a Kalaheo Puu Road 12" Main (3,646') & 0.2 MG Tank 76821CIP STORAGE 0 Completed WKK‐09 Waipake‐Kilauea‐Kalihiwai Kolo Road (Pukalani Place ‐ Hookui Rd) Main Replacement (1,680') 59721CRPL PIPELINE 0 Completed KW‐16 Kekaha‐Waimea Waimea 6" Main Replacement (6,250') 10 7 3 20 CRPL PIPELINE 0 Completed KW‐20 Kekaha‐Waimea Waimea Well "A" Rehabilitation 10 10 0 20 CRP SOURCE 0 Completed LO‐01 Lawai‐Omao Lawai Well #2 mercury seal 10 10 0 20 CRP SOURCE 0 Completed PLH‐11 Puhi‐Lihue‐Hanamaulu Rehabilitate Lihue Steel Tanks #1 & 2, 1.0 MG 10 10 0 20 CRP SOURCE 0 Completed WK‐05 Wailua‐Kapaa Kapaa Homesteads Well No. 1 ( Makaleha Well"A") ,mercury seals 10 10 0 20 CRP SOURCE 0 Completed WK‐07 Wailua‐Kapaa Rehabilitate Ornellas Tank, 0.2 MG 10 10 0 20 CRP STORAGE 0 Completed WKK‐10 Waipake‐Kilauea‐Kalihiwai Construct Namahana 722 Tank, 0.1MG 85720CIP STORAGE 0 Completed WKK‐18 Waipake‐Kilauea‐Kalihiwai Construct Puu Pane Tank, 0.1MG 85720CIP STORAGE 0 Completed H‐10 Hanalei Maka Ridge Tank to Hanalei Town 12" Main Replacement (7,190') 58619CRPL PIPELINE 0 Completed HE‐07 Hanapepe‐Eleele Hanapepe Vy to Eleele Steel Tanks Rehab/Replace 27" Pipeline (1,175') 910019CRPL STORAGE 0 Completed
PAGE 63 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 HE‐10a Hanapepe‐Eleele Uliuli Rd, Ulaula Rd 12" Main Replacement 19 CRPL PIPELINE 0 Completed KP‐08 Koloa‐Poipu Poipu Rd (Kiahuna Plant. Drv ‐ Kuai Rd) 16" Main Replacement (3,200') 94619CRPL PIPELINE 0 Completed WK‐22 Wailua‐Kapaa Drill & Develop Kapaa Homesteads Well No. 3, 500 gpm, DLNR Project 10 6 3 19 CIP SOURCE 0 Completed A‐11 Anahola Develop Anahola Well No. 3, 350 gpm 0 8 10 18 CIP SOURCE 0 Completed HE‐06 Hanapepe‐Eleele Hanapepe Stream Crossing 12" Main and slope control, 2 Design Phases 810018CRP PIPELINE 0 Completed KP‐16 Koloa‐Poipu Omao Tank ‐ Poipu Road 12" Main Replacement (6,660') 87318CRPL PIPELINE 0 Completed KW‐06 Kekaha‐Waimea Rehabilitate Kekaha Shaft 12 10 8 0 18 CRP SOURCE 0 Completed A‐04 Anahola Rehabilitate Anahola Tank , 0.15 MG 98017CRP STORAGE 0 Completed K‐02 Kalaheo Rehabilitate Jelly Factory B.P. Sta. (3‐250 gpm) 88117CRP BOOSTER PUMP 0 Completed KW‐22a Kekaha‐Waimea MCC, Chlorination Facilities, Waimea Well "A" 710017CRP SOURCE 0 Completed WK‐15 Wailua‐Kapaa Generator Storage ‐ Kapaa Homesteads Well No. 1 710017CRP SOURCE 0 Completed H‐03 Hanalei Rehabilitate Maka Ridge Tank, 225',0.25 MG [Concrete Tanks] 88016CRP STORAGE 0 Completed HE‐08 Hanapepe‐Eleele Refurbish Eleele Steel Tanks 88016CRP STORAGE 0 Completed KW‐09a Kekaha‐Waimea MCC, Chlorination Facilities, Kekaha Shaft #12 79016CRP SOURCE 0 Completed PLH‐39a Puhi‐Lihue‐Hanamaulu Lihue Baseyard Complex Improvements ‐ Phase I 77216CRP 0 Completed H‐02 Hanalei MCC, Chlorination Facilities ‐ Maka Ridge Well [Separate pumps & MCC, Rehab Chlorinatio 510015CRP SOURCE 0 Completed HW‐03 Haena‐Wainiha Rehabilitate Haena Steel Tank 144' 96015CRP STORAGE 0 Completed KW‐03 Kekaha‐Waimea Elepaio Road (Aukuu ‐ Kaumualii) 8" Main Replacement (970') 10 5 0 15 CRPL PIPELINE 0 Completed KW‐09b Kekaha‐Waimea MCC, Chlorination Facilities, Paua Valley Well 78015CRP SOURCE 0 Completed KW‐09c Kekaha‐Waimea MCC, Chlorination Facilities, Kekaha (Waipao) Well "B" 78015CRP SOURCE 0 Completed LO‐13 Lawai‐Omao Lawai/Kalaheo Water System Interconnection 8" Main Replacement (8,628') 510015CRPL PIPELINE 0 Completed WK‐03 Wailua‐Kapaa Kuhio Hwy. ( N. Leho Rd. ‐ Papaloa Rd.Main Replacement (8,500') 10 5 0 15 CRPL PIPELINE 0 Completed PLH‐19 Puhi‐Lihue‐Hanamaulu Barrier Removal ‐ DOW Office and Lab buildings, ADA compliance 84214CRP OTHER 0 Completed H‐01 Hanalei Maka Ridge Tank to Kuhio Hwy Road improvement 94013CRP OTHER 0 Completed KW‐24 Kekaha‐Waimea Permanent Generator and Housing Kapilimao Valley Well 010010CRP SOURCE 0 Completed PLH‐17 Puhi‐Lihue‐Hanamaulu Lihue Baseyard Landscaping 10 0 0 10 CRP OTHER 0 Completed PLH‐39b Puhi‐Lihue‐Hanamaulu Lihue Baseyard Complex Expansion 08210CIP 0 Completed PLH‐31 Puhi‐Lihue‐Hanamaulu Altitude Valve Lihue Steel Tanks 1 & 2, KCC 393 Tank 0 808CRP STORAGE 0 Completed KW‐05 Kekaha‐Waimea Hydro‐cell Improvement, Kekaha (Waipao) Well "B" 0 707CRP SOURCE 0 Completed K‐11 Kalaheo Install MCC for Kalaheo Well No. 1 8 870CRP SOURCE 0 Completed LO‐04 Lawai‐Omao Construct Omao 677 Tank , 0.5 MG 10 10 10 0 CIP STORAGE 0 Completed K‐18 Kalaheo 8" Water Main Replacement Halewili Road CRPL 0 Completed PLH‐41 Puhi‐Lihue‐Hanamaulu Nawiliwili Rd ‐ PRV, Booster Pump, 6" WL CRP BOOSTER PUMP 0 Completed PLH‐44b Puhi‐Lihue‐Hanamaulu Lihue Mill Bridge 24" Main (State DOT Project) CIP 0 Completed WK‐14b Wailua‐Kapaa Vivian Hghts/Kanaele Rd 8", 6" Main Repl (11,325'), Ph II CRP PIPELINE 0 Completed WK‐32b Wailua‐Kapaa Kapaa Homesteads 6"Main Replacement (24,773''), Phase II CRPL PIPELINE 0 Completed WK‐42b Wailua‐Kapaa Construct Stable 1.0MG Tank, 214', Phase II Connecting Pipeline CIP PIPELINE 0 Completed HE‐14 Hanapepe‐Eleele Hanapēpē‐Ele'ele Booster Pump Replacements CRPL BOOSTER PUMP 0.5 Under Construction KP‐09 Koloa‐Poipu MCC, Chlorination Facilities, Koloa Well "16‐A" & "E", & "16‐B" Site and Bldg Improvement 99018CRP SOURCE 0.5 Under Construction WK‐39 Wailua‐Kapaa Drill and Develop Kapaa Homesteads Well No. 4, 500GPM 10 10 10 30 CIP SOURCE 0.5 Under Construction 3 WKK‐02 Waipake‐Kilauea‐Kalihiwai Drill & Develop New Kilauea Well (No. 3 or No. 4), 700 gpm 10 10 10 30 CIP SOURCE 0.7 In Design 8 WK‐08 Wailua‐Kapaa Construct Kapaa Homesteads 325' Tanks, Two 0.5 MG Tanks 10 10 10 30 CIP STORAGE 0.7 In Design 10 WK‐23 Wailua‐Kapaa Construct U.H. Exp. Station 605' Tank , 0.25 MG & 12" DI (2900') pipeline 10 10 10 30 CIP STORAGE 0.7 In Design 12 WKK‐15 Waipake‐Kilauea‐Kalihiwai Construct Kilauea 466 Tank, 1.0 MG 10 10 10 30 CIP STORAGE 0.7 In Design 13
PAGE 64 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 HW‐12 Haena‐Wainiha Drill & Dev. Wainiha/Haena Well 100 gpm 10 10 10 30 CIP SOURCE 0.7 In Design 16 M‐02 Moloaa Construct Moloaa Tank, 100,000 Gallon Storage Tank 10 10 10 30 CIP STORAGE 0.7 In Design PLH‐12 Puhi‐Lihue‐Hanamaulu Kilohana Wells A, B, F & I Permanent Generator 810826CRP SOURCE 0.7 Upcoming Design H‐05 Hanalei Weke, Anae, Mahimahi and He'e Roads 6" and 8" Main Replacement (2,760') 88723CRPL PIPELINE 4 Design Complete ‐ Construction on Hold Kalaheo Kalaheo 1111' & 1222' Water System Improvements (0.5 MG Tank & 0.1 MG Tank) 85720CIP OTHER 0.7 In Design 6 K‐01 Kalaheo Kalaheo 1111' & 1222' Water System Improvements (8" Main) 85720CIP OTHER 0.7 In Design 7 Kalaheo Kalaheo 1111' & 1222' Water System Improvements (Well) 85720CIP OTHER 0.7 In Design K‐05a Kalaheo Kalaheo New Tank, 0.5MG, 886' 0 101020CIP SOURCE 0.7 In Design PLH‐27 Puhi‐Lihue‐Hanamaulu Kuhio Hwy (Hardy ‐ Oxford ) 16" Main Replacement (1,680') 77418CRPL PIPELINE 0.7 In Design 11 HW‐11 Haena‐Wainiha Construct Ha'ena 0.2 MG Storage Tank, 144' 010818CIP STORAGE 0.7 In Design 17 PLH‐35b Puhi‐Lihue‐Hanamaulu Kapaia Cane Haul Road 18" Main 0 6 10 16 CIP 0.5 Under Construction 4 WKK‐03 Waipake‐Kilauea‐Kalihiwai MCC, Chlorination Facilities ‐ Kilauea Well #1 & #2 68014CRP SOURCE 0.7 In Design 5 HE‐01 Hanapepe‐Eleele Kaumuali‘i Hwy. 16" Main & Emergency Booster Pump Connection Hanapēpē‐'Ele'ele 85013CIP OTHER 0.5 Under Construction 2 M‐01 Moloaa Koolau Road, Moloaa 6" Main & Water Meter & Backflow Device (1,500') 05813CIP PIPELINE 0.7 In Design ‐ on hold Ani‐01a Anini Anini and Kalihiwai Road 6" Main (9,156') ‐ Phase 1. 36211CRPL PIPELINE 0.7 In Design KW‐07 Kekaha‐Waimea Rehabilitate Paua Valley Tank #1, 0.5 MG Concrete 4 408CRP STORAGE 0.7 In Design 1 ‐ Puhi‐Lihue‐Hanamaulu Hanamā'ulu Well #1 and #2 Abandonment OTHER 0.5 Under Construction TBD Hanapepe‐Eleele Repair Hanapēpē Stream Crossing OTHER 0.7 Upcoming Design 14 TBD Island Wide Island Wide Rehabilitation of Tanks Projects STORAGE 0.7 Upcoming Design TBD Island Wide Island‐Wide Vulnerability & Resiliency OTHER 0.7 Upcoming Design TBD Haena‐Wainiha Limahuli Stream and Mānoa Stream Water Line Repairs PIPELINE 0.7 Upcoming Design TBD Wailua‐Kapaa Makaleha Stream Water Line Repairs PIPELINE 0.7 Upcoming Design TBD Puhi‐Lihue‐Hanamaulu DOW Līhu'e Baseyard Master Plan OTHER 0.7 Upcoming Design KP‐05 Koloa‐Poipu Construct Poipu 245 Tank, 1.0 MG 10 10 10 30 CIP STORAGE 1 1 M‐03 Moloaa Acquire Source / Install Pump, Controls, and 12" Pipeline 10 10 10 30 CIP 1 1 H‐08 Hanalei Drill & Dev Hanalei Well, 300 gpm 10 10 10 30 CIP SOURCE 2 29 WK‐33 Wailua‐Kapaa Kahuna Road 12' Main Replacement (9500') 10 10 10 30 CRPL PIPELINE 2 2 K‐09 Kalaheo Kalaheo Town 6 ", 8" & 12" Main Replacement (8,530') 77721CRPL PIPELINE 2 2 WK‐13 Wailua‐Kapaa Kapaa Town 8"Main Replacement (3,487') 98421CRPL PIPELINE 2 2 KP‐13 Koloa‐Poipu Waikomo Road (Poipu Rd ‐ Weliweli Rd) 8" Main Replacement (1,828') 85720CRPL PIPELINE 2 2 LO‐12 Lawai‐Omao Iwipoo 8" & Lauoho 6" Main Replacement (8,400') 67619CRPL PIPELINE 2 2 WK‐27 Wailua‐Kapaa Kawaihau Rd (Ornellas Tk ‐ Piliamoo Rd.) 12" Main Replacement (14,357') 77519CRPL PIPELINE 2 2 WK‐25 Wailua‐Kapaa Kuhio Hwy. ( N. Papaloa ‐ Kawaihau Road) 16" and 12" Main Replacement (10,800') 78318CRPL PIPELINE 2 215 HE‐11 Hanapepe‐Eleele Lele Road to Salt Pond 6" Main Replacement (5,379') 85417CRPL PIPELINE 2 2 WK‐10 Wailua‐Kapaa Construct Wailua Homesteads 538 Tank, 1.0 MG 10 10 10 30 CIP OTHER 3 322 H‐07 Hanalei New 0.150 MG Tank, Abandon Hanalei Tank 10 10 10 30 CIP STORAGE 3 3 HW‐13 Haena‐Wainiha Construct 0.1 MG Storage Tank, 217' 10 10 10 30 CIP STORAGE 3 3 PLH‐38 Puhi‐Lihue‐Hanamaulu Construct Lihue New 1.0 MG Tank, 393' 10 10 10 30 CIP STORAGE 3 3 WKK‐19 Waipake‐Kilauea‐Kalihiwai Construct Kilauea 0.25MG Tank, 466' 10 10 10 30 CIP STORAGE 3 3 LO‐03 Lawai‐Omao Construct Lawai (Andrade) Tank 825, 0.05 MG 7 101027CIP STORAGE 3 3 PLH‐12a Puhi‐Lihue‐Hanamaulu Kilohana Wells A, B, F & I Rehab MCC, Chlorination Facilicites, Kilohana Wells 810826CRP SOURCE 3 3 A‐02 Anahola Drill & Dev. Anahola Well 400gpm 88925CIP SOURCE 3 3 WKK‐07 Waipake‐Kilauea‐Kalihiwai Kilauea Tanks 1 & 2 ‐ Pukalani Place, 16"Main Replacement (8,050') 79925CRPL PIPELINE 3 3 WK‐19 Wailua‐Kapaa Puuopae/ Opaekaa/ Kalama/ Kipapa Rds. 8" Main Replacement (15,417') 87924CRPL PIPELINE 3 3
PAGE 65 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 KP‐14 Koloa‐Poipu Koloa 6" & 12" Main Replacement (13,756') 88723CRP PIPELINE 3 3 KP‐17 Koloa‐Poipu Paanau Tank ‐ Poipu Road 16" Main Replacement (1,150') 88723CRPL PIPELINE 3 3 LO‐07 Lawai‐Omao Drill & Develop Omao Well 88723CIP SOURCE 3 3 LO‐08 Lawai‐Omao Koloa Rd (Alaloke Pl. ‐ Piko Rd) 8" Main Replacement (1,700') 76922CRPL PIPELINE 3 324 PLH‐26 Puhi‐Lihue‐Hanamaulu Isenberg/Camp A 6 & 8" Main Replacement (12,240') 98522CRPL PIPELINE 3 3 WK‐26a Wailua‐Kapaa Kanepoonui Road 12' Main replacement (6,000') 87722CRPL PIPELINE 3 3 WK‐31 Wailua‐Kapaa Kamalu, Crossley Rds., Polani, Kiinani Pl. 8",6"Main Replacement (4,000') 10 6 6 22 CRPL PIPELINE 3 3 WK‐41 Wailua‐Kapaa Kawaihau Road 16" Main Replacement 4 8 10 22 CRPL PIPELINE 3 3 WKK‐04 Waipake‐Kilauea‐Kalihiwai Kaohe Road / Kalihiwai Road 6"Main Replacement (4,510') & PRV 10 7 5 22 CRPL PIPELINE 3 3 WKK‐08 Waipake‐Kilauea‐Kalihiwai Kilauea Road ( Pukalani Pl ‐ FH X‐76) Main Replacement (4,370') 58922CRPL PIPELINE 3 3 A‐05 Anahola North Anahola Area 6" Main Replacement (3,160') 68721CRPL PIPELINE 3 3 KP‐22 Koloa‐Poipu Wailaau Road 12" Main Replacement 77721CRPL 3 3 KW‐17 Kekaha‐Waimea Waimea Heights 6", 8", 12" Main Replacement (5,505') 10 5 6 21 CRPL PIPELINE 3 3 LO‐11 Lawai‐Omao Omao 6" Main Replacements (6,200') 67821CRPL PIPELINE 3 3 WK‐29 Wailua‐Kapaa Hauaala/ Keapana Roads 6"' Main Replacement (10,611') 78621CRPL PIPELINE 3 3 HW‐08b Haena‐Wainiha Wainiha Powerhouse Road 6" Main Replacement (5,930') 77620CRPL PIPELINE 3 3 K‐08b Kalaheo Puu, Ai, Ihu Roads 6" Main Replacement (12,321') 76720CRPL PIPELINE 3 3 K‐13 Kalaheo Puuwai, Poohiwi, Wawae Road 8" Main Replacement (5,500') 76720CRPL PIPELINE 3 3 K‐14 Kalaheo Kalaheo Well No. 3 0 101020CIP SOURCE 3 3 KP‐15 Koloa‐Poipu Hooma & Pane Rd 6", Hoonani Rd 12" Main Replacement (5,098') 87520CRPL PIPELINE 3 3 KP‐20 Koloa‐Poipu Drill and Develop Koloa Well G 0 101020CIP 3 3 KW‐26 Kekaha‐Waimea Construct Waimea 196 Tank, 0.5MG 0 101020CIP STORAGE 3 3 WK‐01 Wailua‐Kapaa Rehabilitate Moelepe Tunnel & improve access road 10 10 0 20 CRP SOURCE 3 3 WK‐37 Wailua‐Kapaa Construct Upper Waipouli 0.25MG Tank, 686' 0 101020CIP 3 3 WK‐40 Wailua‐Kapaa Construct Upper Makaleha 0.25MG Tank, 575' 0 101020CIP 3 3 WK‐20 Wailua‐Kapaa Rehabilitate Puupilo Steel Tank, 0.125 MG 10 9 0 19 CRP STORAGE 3 319 LO‐10 Lawai‐Omao Lawai 6" & 8" Main Replacement (6,400') 57719CRPL PIPELINE 3 325 HE‐10 Hanapepe‐Eleele Reorganize Water System: Hanapepe Road 6" Main Replacement, Hanapēpē‐Eleele 78419CRPL PIPELINE 3 Under Construction 2 KW‐13b Kekaha‐Waimea Kokee & Alae Rd 12" Main Replacement (4,150') 88319CRPL PIPELINE 3 3 PLH‐08 Puhi‐Lihue‐Hanamaulu Nawiliwili Rd (Nokekula, Apapane, Eleki) 2 1/2" Main Replacement & Transfer Services , Na 87419CRPL PIPELINE 3 3 PLH‐29 Puhi‐Lihue‐Hanamaulu Kuhio Hwy/Hanamaulu Rd. 12" Main Replacement (3,530') 97319CRPL PIPELINE 3 3 WK‐16 Wailua‐Kapaa MCC, Chlorination Facility Nonou Well 9‐1A & 9‐1B 910019CRP SOURCE 3 3 PLH‐28 Puhi‐Lihue‐Hanamaulu Hanamaulu 6" Main Replacement (13,520') 96318CRPL PIPELINE 3 323 HW‐01 Haena‐Wainiha Improve access to Wainiha 217' Tank 99018CRP STORAGE 3 3 HW‐09 Haena‐Wainiha Alamihi, Alealea, Alamo'o Main Replacement (4,900') 57618CRPL PIPELINE 3 3 KW‐01 Kekaha‐Waimea Kekaha Road, Puueo Rd ‐ Kaumualii Hwy 12" Main Replacement (4,490') 87318CRPL PIPELINE 3 3 LO‐05a Lawai‐Omao MCC, Chlorination Facilities, Lawai Wells No. 1 (22) & No. 2 810018CRP SOURCE 3 3 LO‐09 Lawai‐Omao Piko, Hailima, Koloa 12" Main Replacement (2,800') 56718CRPL PIPELINE 3 3 PLH‐06 Puhi‐Lihue‐Hanamaulu MCC, Chlorination Facilities, Puhi Well 1 (KCC) 810018CRP SOURCE 3 3 PLH‐07 Puhi‐Lihue‐Hanamaulu MCC, Chlorination Facilities, Puhi Wells 2 & 3 810018CRP SOURCE 3 3 PLH‐10 Puhi‐Lihue‐Hanamaulu MCC, Chlorination Facilities, Lihue Grammer School Well 810018CRP SOURCE 3 3 PLH‐20 Puhi‐Lihue‐Hanamaulu Puhi Rd.‐ Huleia Valley Rd. 6" Main Replacement (5,550') & 3 PRVs 10 4 4 18 CRPL PIPELINE 3 3 WKK‐06 Waipake‐Kilauea‐Kalihiwai Kuhio Hwy. ( Pukalani Pl. ‐ Kahiliholo Rd) Main Replacement (9,370') 56718CRPL PIPELINE 3 3 KP‐21 Koloa‐Poipu Makanui Road 6" Main Replacement 57517CRPL 3 3
PAGE 66 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 KW‐22b Kekaha‐Waimea MCC, Chlorination Facilities, Waimea Well "2" 710017CRP SOURCE 3 3 LO‐17 Lawai‐Omao Akemama Road / Iii Road 8' Main Replacement 45817CRPL PIPELINE 3 3 LO‐18 Lawai‐Omao Kua Road 6" Main Replacement 45817CRPL PIPELINE 3 3 WK‐15a Wailua‐Kapaa Kapaa Homesteads Well No. 1 ‐ MCC, Chlorination Facility 710017CRP SOURCE 3 3 WK‐17 Wailua‐Kapaa MCC, Chlorination Facility and Site Improvements Nonou Well 9‐1C 710017CRP SOURCE 3 3 WK‐18 Wailua‐Kapaa MCC, Chlorination Facility Wailua Homestead Wells "A" & "B" 710017CRP SOURCE 3 3 WKK‐17 Waipake‐Kilauea‐Kalihiwai Kuhio Hwy. (Pukalani Pl. ‐ Kolo Road) New Main (4,790') 09817CIP PIPELINE 3 3 A‐01 Anahola Anahola Road 8" Main Replacement(6,980') 47516CRPL PIPELINE 3 3 A‐08 Anahola Kealia Road 12" Main Replacement (1,940') 77216CRPL PIPELINE 3 3 HW‐04 Haena‐Wainiha MCC, Chlorination Facilities, Haena Well 66 & Wainiha Well 67 & 2 610016CRP SOURCE 3 3 K‐06 Kalaheo Puuwai, Opu Roads 12" Main Replacement (3,320') 77216CRPL PIPELINE 3 3 KW‐13a Kekaha‐Waimea Elepaio Road (Aliae ‐ Aukuu) 12" Main Replacement, Kala Road 8" Main (4,900') 67316CRPL PIPELINE 3 3 PLH‐32 Puhi‐Lihue‐Hanamaulu Rice Street (Kauai Inn Tank ‐ Paina Rd) 12" Main Replacement & PRV (4,850") 76316CRPL PIPELINE 3 3 PLH‐35a Puhi‐Lihue‐Hanamaulu Kuhio Hwy 18" Main Replacement 4 2 10 16 CRPL 3 3 WK‐06 Wailua‐Kapaa Rehabilitate Makaleha Tank, 1.0 MG 10 6 0 16 CRP STORAGE 3 3 WK‐11 Wailua‐Kapaa Upper Wailua Houselots 6" Main Replacement (3,451') & booster pump 10 6 0 16 CRPL PIPELINE 3 3 WKK‐01 Waipake‐Kilauea‐Kalihiwai Rehabilitate Kilauea Tanks #1 & #2, 0.25 MG 88016CRP STORAGE 3 3 WKK‐16 Waipake‐Kilauea‐Kalihiwai Waipake, Namahana, Kalihiwai Booster Pump Stations ‐Install PRV 08816CRP BOOSTER PUMP 3 3 HE‐03a Hanapepe‐Eleele Hanapepe Town Well MCC, Chlorination Facilities 78015CRP SOURCE 3 318 WK‐34 Wailua‐Kapaa Kuamoo Road 8" Main Replacement (6,500') 85215CRPL PIPELINE 3 321 HE‐03b Hanapepe‐Eleele Hanapepe Well A MCC, Chlorination Facilities 78015CRP SOURCE 3 3 KP‐11 Koloa‐Poipu Poipu Tank (Mahaulepu)‐ Poipu By‐pass Rd 18" Main (7,200') 08715CIP STORAGE 3 3 KW‐23 Kekaha‐Waimea Menehune Road 8" Main Replacement (9,340') 10 5 0 15 CRPL PIPELINE 3 3 LO‐05b Lawai‐Omao Permanent Generator and Housing, Lawai Tank, 677 010515CRP SOURCE 3 3 PLH‐23 Puhi‐Lihue‐Hanamaulu Pua Loke 6" Main Replacement (8,640') 87015CRPL PIPELINE 3 3 WK‐26 Wailua‐Kapaa Moelepe Tu. ‐ Wailua Hmstds,538 Tank 12" Main Replacement (12,726') 87015CRPL PIPELINE 3 3 HE‐03c Hanapepe‐Eleele Hanapepe Well B MCC, Chlorination Facilities 77014CRP SOURCE 3 3 K‐04 Kalaheo Kalaheo Wells, Rehabilitate Chlorine Facilities (CHECK) 68014CRP SOURCE 3 3 KP‐23 Koloa‐Poipu Kapili Road New 12" Main 07714CIP 3 3 KW‐04 Kekaha‐Waimea Pre‐lube Improvement Paua Valley Well 68014CRP SOURCE 3 3 KW‐18 Kekaha‐Waimea Rehabilitate Waimea Tank 1, 0.25 MG 86014CRP STORAGE 3 3 M‐04 Moloaa Koolau Road / Moloaa Road 6" Main Replacement 25714CRPL 3 3 PLH‐05 Puhi‐Lihue‐Hanamaulu Rehabilitate Kalepa Tank, 0.5 MG 77014CRP STORAGE 3 3 PLH‐22 Puhi‐Lihue‐Hanamaulu Nawiliwili Rd. (Lihue Grammer School Well ‐ Kukui Grove St) 12" Main Repl. (680') & 1 PRV 77014CRPL PIPELINE 3 3 WK‐38 Wailua‐Kapaa Rehabilitate Puu Pilo Booster Station 55414CRPL 3 3 HE‐02 Hanapepe‐Eleele Hanapepe Valley Main Replacement (1,500') and Main Abandonment (9,830') 85013CRPL PIPELINE 3 3 HE‐04 Hanapepe‐Eleele Rehabilitate Hanapepe Heights 0.5 MG Tank, 212' 58013CRP STORAGE 3 3 HE‐09 Hanapepe‐Eleele Lower Hanapepe Hgts 6" Main Replacement (7,190') 76013CRPL PIPELINE 3 3 KP‐19 Koloa‐Poipu Koloa Well C 18" Main Replacement 65213CRP 3 3 LO‐14 Lawai‐Omao Kaumualii Hwy 16" Main Replacement 55313CRPL PIPELINE 3 3 PLH‐04 Puhi‐Lihue‐Hanamaulu Puhi Subd. / Leleiona St. 2‐1/2" & 12" Main replacement (930') 67013CRPL PIPELINE 3 3 WK‐04 Wailua‐Kapaa Rehabilitate Nonou Tank, 2.0 MG 76013CRP STORAGE 3 3 A‐09 Anahola Kuhio Hwy 8" Main (500') 07512CRPL PIPELINE 3 3 KW‐02a Kekaha‐Waimea East Kekaha 6" & 8" Main Replacement (9,580') 75012CRPL PIPELINE 3 3
PAGE 67 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 KW‐02b Kekaha‐Waimea West Kekaha 6"& 8" Main Replacement 9,430') 75012CRPL PIPELINE 3 3 LO‐16 Lawai‐Omao East Koloa Road New 8" Mainline 05712CIP PIPELINE 3 3 PLH‐21 Puhi‐Lihue‐Hanamaulu Haleko Rd. ( Rice St. ‐ Kukui Grove St.) 16"Main Replacement (3,300') 75012CRPL PIPELINE 3 3 H‐04 Hanalei Hanalei River 8" Main Replacement (1,670') 47011CRP PIPELINE 3 3 HW‐10 Haena‐Wainiha Kuhio Hwy 6" Main Replacement (4,530') 47011CRPL PIPELINE 3 3 A‐06 Anahola Puuhale/Kikoo Loop 6" Main Replacement (2,260') 82010CRP PIPELINE 3 3 H‐11 Hanalei Kuhio Hwy 6" Main Replacement (7,700') 24410CRPL 3 3 KP‐12 Koloa‐Poipu Rehabilitate Paanau Tank, 0.25 MG 82010CRP STORAGE 3 3 WKK‐12 Waipake‐Kilauea‐Kalihiwai Kilauea Road (Iwalani lane ‐ Kaupea Road) 6" Main replacement (5,720') 44210CRPL PIPELINE 3 3 HE‐03d Hanapepe‐Eleele Hanapepe Well #4 MCC, Rehab Chlorination Facilities,generator storage 1 809CRP SOURCE 3 3 HW‐06 Haena‐Wainiha Ala'Eke Road 6" Main Replacement (2,570') 2 349CRPL PIPELINE 3 3 HW‐08a Haena‐Wainiha Wainiha 217' Tank to Wainiha Well 67 6" Main Replacement (4,880') 7 209CRPL PIPELINE 3 3 LO‐15 Lawai‐Omao Construct Omao New Tank, 0.25MG, 677' 0 549CIP STORAGE 3 3 WKK‐13 Waipake‐Kilauea‐Kalihiwai Koolau Road (Kuhio Hwy. ‐ FH X‐122) 6' Main replacement (4,880') 1 449CRPL PIPELINE 3 3 HW‐14 Haena‐Wainiha Construct Water Treatment ‐ Wainiha Well 66 & 2 0 808CRP SOURCE 3 3 KP‐10 Koloa‐Poipu MCC, Chlorination Facilities, Koloa Well "C" & "D" 5 308CRP SOURCE 3 3 WKK‐20 Waipake‐Kilauea‐Kalihiwai Kuhio Hwy 12" Main Replacement (Kolo Road to Koolau Road) (14,000') 1 348CRPL 3 3 HE‐12 Hanapepe‐Eleele New PRV Station at Alii Road/Ahi Road Intersection 0 707CIP PIPELINE 3 3 HE‐13 Hanapepe‐Eleele Demolish Eleele Tank, 97', 60,000 Gallon 0 707CRP OTHER 3 3 PLH‐24 Puhi‐Lihue‐Hanamaulu Rice Street (Haleko & Kapule Hwy) 16" Main Replacement (5,160') 2 237CRPL PIPELINE 3 3 WK‐43 Wailua‐Kapaa Demolish Kondo Tank, 520' 0 707CRP 3 3 WKK‐11 Waipake‐Kilauea‐Kalihiwai Kapuna Rd (Waipake 562Tank ‐ Kula School) Main Replacement (1,740) 1 416CRPL PIPELINE 3 3 A‐07 Anahola Manai/Kukuihale Road 8" Main (2,200') 0 415CIP PIPELINE 3 3 PLH‐34 Puhi‐Lihue‐Hanamaulu Kapule Hwy. (Kuhio Hwy ‐ Ahukini Rd) 16" Main (8,750') 0 505CIP PIPELINE 3 3 KP‐03 Koloa‐Poipu Construct Koloa 366 Tank, 0.5 MG 0 134CIP STORAGE 3 3 KP‐04 Koloa‐Poipu Construct Koloa 366 Tank, 0.25 MG 0 134CIP STORAGE 3 3 WKK‐05 Waipake‐Kilauea‐Kalihiwai Rehabilitate Mainline Service Road (Kilauea Tanks ‐ Kahiliholo Rd) (5,130') 1 203CRP OTHER 3 3 A‐10 Anahola Construct Anahola 0.25MG Tank, 288' 0 022CIP 3 3 K‐15 Kalaheo Kalaheo 12" Main Replacement 1 001CRP PIPELINE 3 3 K‐16 Kalaheo Abandon Kalaheo Well No. 24 1 001CRP OTHER 3 3 H‐09 Hanalei Paint 0.05 MG Hanalei Tank 0 000CRP STORAGE 3 3 LO‐19 Lawai‐Omao Omao Microturbine 3 3 KW‐28 Kekaha‐Waimea Renovate Kekaha Shaft(5842‐02) & 12" D.I. 10 10 10 30 CIP SOURCE 4 Shelved PLH‐01a Puhi‐Lihue‐Hanamaulu Replace Grove Farm Tanks #1 & #2 84012CRP STORAGE 4 Design Complete ‐ Construction on Hold Ani‐01b Anini Anini and Kalihiwai Road 6" Main (5300') ‐ Ph. 2 07411CIP PIPELINE 4 Design Complete ‐ Construction on Hold K‐17 Kalaheo Construct Kalaheo Surface Water Treatment Facility, 0.5MGD 10 10 10 30 CIP 5 On‐Hold PLH‐42 Puhi‐Lihue‐Hanamaulu Construct Kokolau Tunnel WTP, 400gpm 10 10 10 30 CIP SOURCE 5 On‐Hold WK‐02 Wailua‐Kapaa Rehabilitate Akulikuli Tunnel & prevent surface water infiltration 10 10 10 30 CRP SOURCE 5 On‐Hold PLH‐03 Puhi‐Lihue‐Hanamaulu Drill & Develop Horizontal wells 08917CIP SOURCE 5 On‐Hold PLH‐43 Puhi‐Lihue‐Hanamaulu DOW Buyout Dedication Option of Kapaia SWTP (3.0 MGD) CIP SOURCE 5 On‐Hold PLH‐36 Puhi‐Lihue‐Hanamaulu Kapaia SWTP Expansion, 1.0MGD 10 10 10 30 CIP 6 Deleted PLH‐37 Puhi‐Lihue‐Hanamaulu Deepen Kilohana Wells C, G, and F 10 8 10 28 CRP 6 Deleted K‐12 Kalaheo Nursery 1111' Tank Booster Pump Station (2‐200 gpm) 8 8 7 23 CRP BOOSTER PUMP 6 Deleted KP‐02 Koloa‐Poipu Rehabilitate Omao Tank, 0.2 MG 8 6 8 22 CRP STORAGE 6 Deleted
PAGE 68 Water Plan 2020 Project Evaluation Summary Report
Strategic Condition Health Service Total Fund Priority as of Project No. Water System Project Title Project Type Initiative as Status/Phase Assessment Safety Level Score Type 11/22/2017 of 2007 PLH‐40 Puhi‐Lihue‐Hanamaulu Install CO2 Removal System at Puhi Well No. 2 and 3 10 10 0 20 CRP SOURCE 6 Deleted Ani‐02 Anini Renegotiate Water Purchase Agreement 6 5 8 19 CIP 6 Deleted A‐03 Anahola Rehabilitate Chlorination Facilities, Anahola Well A & B 8 10 0 18 CRP SOURCE 6 Deleted WK‐35 Wailua‐Kapaa Develop Alinea Street HHA Artesian Well 0 8 9 17 CIP SOURCE 6 Deleted K‐05 Kalaheo Rehabilitate Kukuiolono 0.2 MG tank 8 8 0 16 CRP STORAGE 6 Deleted KW‐19 Kekaha‐Waimea Relocate Waimea Heights Boosters 10 6 0 16 CRP BOOSTER PUMP 6 Deleted KP‐18 Koloa‐Poipu Preserve Ex. 12" Main (Waiohai Hotel Site) 7 7 0 14 CRPL PIPELINE 6 Deleted PLH‐01b Puhi‐Lihue‐Hanamaulu Rehabilitate Grove Farm Tanks #1 & #2 8 4 0 12 CRP STORAGE 6 Deleted KW‐21 Kekaha‐Waimea Waimea Shaft #9, Water Treatment Plant 0 1 1 2 CRP SOURCE 6 Deleted
PAGE 69
PAGE 70 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 19-13
September 28, 2018
Re: Discussion and Possible Action for Response to Mr. Chester Hunt, Po'ipū Beach Estates Regarding Request for Exception to Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules
RECOMMENDATION: The Manager & Chief Engineer recommends the following determinations in response to the request from Mr. Hunt: 1. For all lots in Po'ipū Beach Estates which have a water service lateral and meter box installed, the current FRC Rules shall apply and applicants shall apply for water meter installation prior to November 29, 2018, or be subject to the current FRC of $14,115.00 for a 5/8-inch water meter. 2. Maintain the requirement for backflow preventers to be installed for each water service in the Potable Water Master Plan for the Kiahuna Project, which includes Po'ipū Beach Estates. However, owners/applicants may elect to have their water meter locked and defer the requirement to install the backflow preventer until such time that they are ready for water service. At that time, the backflow preventer must be installed per the requirements in Po'ipū Beach Estate’s Water Master Plan. FUNDING: N/A.
BACKGROUND: In November 2015 the Board of Water Supply approved a rule change regarding the Facilities Reserve Charge (FRC). The rule modified the charges that apply to all new developments and subdivisions requiring water supply, and it modified the charges applying to existing developments requiring new or additional water supply from the Department of Water (DOW). The new rules increased the FRC for the typical residential 5/8-inch water meter approximately 300%, from $4,600 to $14,115.00.
According to the notice of public hearing the DOW posted, the new rules “…applied to applicants who have paid the FRC fee prior to the enactment of the new rules, but have not yet installed their water meter. The new rule would allow “prior applicants” to install their water meter within three (3) years following the enactment of the rules, at no additional FRC charge. If a prior applicant’s water meter is not installed after three (3) years, the prior applicant will be required to pay the difference between the FRC they paid and the FRC in effect at the time their meter is installed.” The three (3) year grace period expiration date is November 29, 2018.
The new rules also include a provision for the establishment of total FRC offsets as follows: “The [new] rule allows an applicant who is required to provide 100% of the source or storage or off-site transmission facilities, to receive the total FRC offset for the entire FRC liability amount per category of source or storage or off-site transmission improvements”.
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402
PAGE 71 Manager’s Report No. 19-13 September 28, 2018 Page 2 of 3
The Potable Water Master Plan for the Kiahuna Project (henceforth “Master Plan”), which includes the Po'ipū Beach Estates subdivision, was initiated in May of 2003. The areas identified in the Master Plan were located outside of the DOW’s general planned area of development and the Master Plan identified water system infrastructure necessary to provide water capacity for the proposed development. To date, all required water system facilities for the Po'ipū Beach Estates subdivision have been constructed. The FRC liability (total FRC amount due) for the Master Plan developments was fully offset based on the DOW’s Rules and Regulations. Prior to the rule change enacted in November 2015, developers who were approved for water service did not have a time limit to install water meters. However, since that time prior applicants have been encouraged to install water meters to avoid paying the increase in FRC.
On August 28, 2018 Mr. Chet Hunt submitted a letter to the Board requesting “…that the Board exempt Po'ipū Beach Estates lot owners from having to install until such time as they obtain building permits, and that they not be subject to the new FRC charges.” A copy of the letter from Mr. Hunt is attached for reference. The Manager had previously been in communication with Mr. Hunt to provide him with Part V, Section IV.6.d. of the Rules and Regulations (referenced below) and also to notify him that since he would like to request an exception from the Board, it would be in his best interest to provide a written explanation and justification for the request for exception.
For reference, Part 5, Section IV, subsection 6. of the Rules and Regulations is as follows:
6. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules a. This section applies to those Applicants that have paid a Facilities Reserve Charge prior to enactment of these Part 5 Rules and have failed to install a water meter on the subject property for which the Facilities Reserve Charge was paid, hereinafter referred to as “Prior Applicants”. b. Prior Applicants shall have three (3) years from the date of enactment of these Part 5 Rules, hereinafter referred to as the “Grace Period”, to install a water meter, at no additional Facilities Reserve Charge cost. c. After expiration of the Grace Period, Prior Applicants must pay the difference of the original Facilities Reserve Charge paid and the Facilities Reserve Charge in effect at the time the meter is installed. d. The Manager may grant exceptions to item 6c if the Manager finds all of the following: i. Strict application of the rule would cause an absurd, unfair, or unreasonably harsh result; and ii. The Prior Applicant’s circumstance or condition is unique or exceptional and the Manager would grant the same request if made by ever similarly situated Prior Applicant; and iii. Such exception thereof is as reasonably necessary or expedient and not contrary to law or the intent and purposes of these rules.
The Po'ipū Beach Estates subdivision has developed vacant lots where the water laterals and water meter boxes have been installed, but applications for water service have not been submitted and water meters have therefore not been installed. For these lots, the application of the Rules appears straightforward in that applications for water service for these lots must be submitted prior to the November 29, 2018 deadline to avoid paying an increase in FRC.
Part 5, Section IV, subsection 6 of the Rules provide the Manager with the authority to issue a determination as to whether an applicant qualifies for an exception to the Rules. Before doing so, however, the Manager proposes the following recommendations to the Board and respectfully requests the Board’s input on these matters with respect to the intent in enacting Part V of the Rules and Regulations. PAGE 72
Manager’s Report No. 19-13 September 28, 2018 Page 3 of 3
Should the Board disagree with any of the following recommendations, the Manager respectfully requests clarification for the sake of transparency in the administration and application of the Rules.
RECOMMENDATIONS (Pending Input from the Board): 1. Require that the current FRC Rules be applied to all of the lots with water meter services which have been installed in the Po'ipū Beach Estates subdivision. The November 29, 2018 deadline shall remain. Applications for water service must be submitted prior to November 29, 2018 to avoid paying the increase in FRC.
Pros: Po'ipū Beach Estates has vacant lots where water laterals and water meter boxes have been installed, but applications for water service have not been submitted and water meters have therefore not been installed. For these lots, the application of the Rules appears straightforward in that these lots must have water meters installed prior to the November 29, 2018 deadline to avoid paying an increase in FRC. The Department will either collect the difference of the previous FRC and the current FRC for these water meters after the November 29, 2018 deadline, or they will have water meters installed prior to the deadline and the Department initiate collecting the monthly service charge for these water meters.
It is the Manager’s understanding that one of the main reasons for implementing the FRC Rule change was for the Department to recoup the costs of operating and maintaining the water facilities that have been constructed via the monthly service charge ($17.50 for a 5/8-inch water meter). The DOW continuously bears the burden of operating and maintaining the existing water facilities that have been constructed for the Po'ipū Beach Estates subdivision; therefore, owners/applicants in the Po'ipū Beach Estates subdivision should contribute their proportionate share of these costs.
Cons: The November 29, 2018 deadline is two months away and Po'ipū Beach Estates will have to expedite water service applications to meet the deadline.
2. Maintain the requirement for backflow preventers to be installed for each water service in the Master Plan, which includes the Po'ipū Beach Estate subdivision. However, owners/applicants may elect to have their water meter locked and defer the requirement to install the backflow preventer until such time that they are ready for water service. At that time, the backflow preventer must be installed per the requirements in the Potable Water Master Plan for the Kiahuna Project.
Pros: It is the Manager’s opinion that this is a fair and reasonable solution to address the concerns noted by Mr. Hunt in his correspondence to the Board. Owners will not have to spend money to test backflows on annual basis until their water meter service is initiated. The Department will maintain its requirements for backflow preventers to be installed to protect the water system from potential contamination.
Cons: Backflow preventers will still be required per the Water Master Plan.
BW/ein
Attachments: Correspondence from Mr. Chester Hunt, Po'ipū Beach Estates dated August 28, 2018
Mgrrp/September 2018/19-13/ Discussion and Possible Action for Response to Mr. Chester Hunt, Po'ipū Beach Estates Regarding Request for Exception to Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules
PAGE 73
PAGE 74 PAGE 75 PAGE 76 PAGE 77 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 19-14
September 28, 2018
Re: Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of FRC, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Request for Exception – Kukui‘ula Development Company (Hawai‘i), LLC
RECOMMENDATION: The Manager & Chief Engineer requests that the Board provide input to clarify the intent of the DOW’s Rules and Regulations, Part 5 Section IV.6.d. with respect to a request for exception to the Rules from Mr. Lindsay Crawford of Kukui‘ula Development (Hawai‘i), LLC. Pending input from the Board, the Manager recommends the following:
1. Require that the current FRC Rules be applied to lots in Kukui‘ula in which water meter services have been installed, but water meters have not yet been installed. Water meter services can be defined as service laterals and water meter boxes (i.e. “empty water meter boxes”). To date, there are approximately 345 water meter services in Kukui‘ula which have been installed without water meters. 2. Provide an exception to the Rules for Kukui‘ula’s (approximate) 950 undeveloped lots with respect to the November 29, 2018 deadline of the FRC Grace Period. “Undeveloped lots” can be defined as lots where water meter services have not yet been installed. Do not exempt Kukui‘ula’s undeveloped lots from the FRC grace period entirely, but rather, provide an extension to the FRC grace period to provide a more reasonable amount of time for Kukui‘ula to install water services to the remaining (approximate) 950 undeveloped lots. Determine a new FRC grace period deadline for all of Kukui‘ula’s undeveloped lots which is specific to the size of the development and the DOW’s ongoing operational and maintenance of the system which has been constructed to date.
FUNDING: N/A.
BACKGROUND:
In November 2015 the Board of Water Supply approved a rule change regarding the Facilities Reserve Charge (FRC). The rule modified the charges that apply to all new developments and subdivisions requiring water supply, and it modified the charges applying to existing developments requiring new or additional water supply from the Department of Water (DOW). The new rules increased the FRC for the typical residential 5/8-inch water meter approximately 300%, from $4,600 to $14,115 (an increase of $9,515.00).
According to the notice of public hearing the DOW posted, the new rules “…applied to applicants who have paid the FRC fee prior to the enactment of the new rules, but have not yet installed their water meter. The new rule would allow “prior applicants” to install their water meter within three (3) years following the enactment of the rules, at no additional FRC charge. If a prior applicant’s water meter is not installed
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402
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after three (3) years, the prior applicant will be required to pay the difference between the FRC they paid and the FRC in effect at the time their meter is installed”. The three (3) year grace period expiration date is November 29, 2018.
The new rules also include a provision for the establishment of total FRC offsets as follows: “The [new] rule allows an applicant who is required to provide 100% of the source or storage or off-site transmission facilities, to receive the total FRC offset for the entire FRC liability amount per category of source or storage or off-site transmission improvements”.
For reference, Part 5, Section IV, subsection 6. of the Rules and Regulations is as follows:
6. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules a. This section applies to those Applicants that have paid a Facilities Reserve Charge prior to enactment of these Part 5 Rules and have failed to install a water meter on the subject property for which the Facilities Reserve Charge was paid, hereinafter referred to as “Prior Applicants”. b. Prior Applicants shall have three (3) years from the date of enactment of these Part 5 Rules, hereinafter referred to as the “Grace Period”, to install a water meter, at no additional Facilities Reserve Charge cost. c. After expiration of the Grace Period, Prior Applicants must pay the difference of the original Facilities Reserve Charge paid and the Facilities Reserve Charge in effect at the time the meter is installed. d. The Manager may grant exceptions to item 6c if the Manager finds all of the following: i. Strict application of the rule would cause an absurd, unfair, or unreasonably harsh result; and ii. The Prior Applicant’s circumstance or condition is unique or exceptional and the Manager would grant the same request if made by ever similarly situated Prior Applicant; and iii. Such exception thereof is as reasonably necessary or expedient and not contrary to law or the intent and purposes of these rules.
Kukui‘ula Development Hawai‘i, LLC (herein “Kukui‘ula”) developed and received approval for a Water Master Plan for their planned development area. This area was located outside of the DOW’s general planned area of development. The Water Master Plan identified water system infrastructure necessary to provide water capacity for the project’s development schedule. Kukui‘ula was required to construct source, storage, and transmission to provide potable water capacity for their Kukui‘ula Master Plan development area. To date, they have constructed all of the necessary source and storage facilities, and a portion of the transmission facilities and associated water services. The FRC liability (total FRC amount due) for the Master Plan development was fully offset based on the DOW’s previous Rules and Regulations. Prior to the rule change enacted in November 2015, developers who were approved for water service did not have a time limit to install water meters. However, since that time, Prior Applicants have been encouraged to install water meters to avoid paying the increase in FRC.
In June 2018 Mr. Lindsay Crawford of Kukui‘ula initiated a request to the Manager seeking confirmation that Kukui‘ula would be granted an exception to the FRC Grace Period on the basis that Kukui‘ula has developed and paid for all of the source, storage, and transmission which the DOW required for their Master Plan. The Manager subsequently requested that Mr. Crawford provide a written explanation and justification for the request for exception. For reference, a copy of the letter from Mr. Crawford is
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attached and his explanation for each of the three (3) exception criteria listed in subsection 6.d. (above) is included in the letter.
After carefully reviewing the request, the Rules, and previous Board correspondence, the Manager now seeks to administer the Rules and Regulations equitably and consistent with respect to the Board’s intent in enacting the new rules for Part 5 Facilities Reserve Charge.
To date, Kukui‘ula has developed lots and installed approximately 345 water meter services without applying for water service and installing water meters. For these lots, because applications for water service have not yet been submitted, water meters have not been installed and the DOW is not yet assessing a monthly water service charge ($17.50 per month for a 5/8-inch water meter); the DOW is currently maintaining the water facilities for these lots. For these lots, the application of the Rules appears straightforward in that these lots must have water meters installed prior to the November 29, 2018 deadline to avoid paying an increase in FRC.
However, by comparison, Kukui‘ula has approximately 950 undeveloped lots in their approved Master Plan. While all of the source and storage facilities in their Master Plan have been constructed, a portion of the transmission facilities identified in the Master Plan are yet to be constructed and subsequently the water meter services for those undeveloped lots have not yet been installed. The DOW, therefore, is not yet bearing the burden of operating and maintaining these portions of the transmission system for Kukui‘ula’s Water Master Plan.
It is not clear at this time how the Board intended for the current FRC rule to be applied to this specific type of circumstance as there are several key factors to consider with respect to the intent of the Rules.
1. The first factor is the relationship between the FRC and the monthly service charge. The monthly service charge is assessed to pay for the applicant’s proportionate share of the cost for the DOW to operate and maintain the water system whereas the FRC shall only be applied where growth and increased demand would place additional burdens on the existing water system facilities. For reference, when water meter applications are submitted by an applicant, the DOW installs the meter and then initiates the assessment of the monthly service charge. The current rate for the monthly service charge is $17.50 per month for a 5/8-inch water meter. The DOW continues to bear the burden of operating and maintaining all of the source and storage facilities within Kukui‘ula which were conveyed to the DOW, as well as the transmission facilities that have been installed to date. a. Therefore, for the Board’s consideration with respect to lots in Kukui‘ula that have not yet been developed, was the intent of the new Rules to collect the monthly service charge for undeveloped lots? Or was it intended primarily to encourage applicants to install water meters for areas where transmission facilities, laterals, and meter boxes had been installed so that the DOW could collect the monthly service charge to cover the costs of operating and maintaining the facilities which have been constructed to date? In plain terms, should the (approximate) 950 undeveloped lots in Kukui‘ula be assessed the current FRC of $14,115 instead of the previous $4,600? The net difference is equivalent to just over $9 Million in FRC cost. By comparison, the equivalent cost of assessing the monthly service charge ($17.50) for approximately 950 lots is $16,625 per month, or $199,500 annually. 2. The second factor is the allocation of water rights to applicants with conditional approval for water service. The DOW reviews and approves requests for water service on a first-come, first-serve
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basis. When an applicant seeks water service, the DOW provides approval on a conditional basis and the Rules provide the applicant with a one year timeframe to install their water facilities and initiate water service. A maximum extension of one year can be requested, but the Rules do not provide for any additional extensions. Applicants who have received conditional approval but do not install water facilities and do not initiate water service are effectively reducing the amount of available water supply for other applicants. For the vast majority of DOW’s water systems, it would not be fair to allow exceptions to this Rule because water rights are not intended to be reserved for more than a maximum of two years to allow for applicants who are ready to install water services to do so. However, Part V of the Rules does not appear to directly address Water Master Plans in this regard as it is not feasible to require all facilities within a Master Plan to be constructed within one or even two years. While it is straightforward to understand that the primary intent of Part V of the Rules was to encourage Prior Applicants to install water meters, for a developer such as Kukui‘ula who has constructed all of the source, storage, and a portion of the transmission from their approved Master Plan, is it the Board’s intent to apply the new Rule to undeveloped lots with respect to the allocation of water rights? While it does not appear that it was intended to be applied to this type of circumstance, it is an important consideration because there are other planned developments on Kaua‘i with significant allocations of water and the Rules should be applied fairly and consistently.
3. The third factor is the duration of Kukui‘ula’s approval. As previously mentioned, prior to November 2015 developers with approved Master Plans did not have any deadlines for installing their water facilities, primarily because they were responsible for constructing their own source, source, and transmission, which is then conveyed to the DOW after it is constructed. However, in the case of Kukui‘ula, the DOW continues to bear the burden of operating and maintaining the water infrastructure that has been constructed to date. This includes all of the source and all of the storage, but only a portion of the transmission and associated water services. The monthly service charge is the fixed rate used to capture the operational and maintenance- related portion of the cost of furnishing water service. The purpose of the current FRC rule is to capture the cost of growth and increased demand on the facilities. Therefore, the Manager requests clarification on the Board’s intent of the new Rules as it applies to approved Master Planned developments as follows: a. Was the Board’s intent to impose a November 29, 2018 deadline for all developments (including Kukui‘ula), island-wide to install all of their water meters, regardless of these types of circumstances? b. Or was the intent primarily to impose the deadline on applicants who were not within an approved Water Master Plan? c. Furthermore, if it is not the Board’s intent to impose the November 29, 2018 deadline on Kukui‘ula’s undeveloped lots, should an extension be considered? d. Or is it the Board’s intention to exempt lots that are undeveloped because the DOW is not bearing the burden of operating and maintaining the transmission lines and water services for these areas? Similar to the aforementioned consideration for water rights, this is also an important consideration because there are other planned developments on Kaua‘i with significant allocations of water which also do not have any deadlines imposed in the approved Master Plans for these developments.
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Part 5, Section IV, subsection 6 of the Rules provides the Manager with the authority to issue a determination as to whether Kukui‘ula qualifies for an exception to the Rules. Before doing so, however, the Manager proposes the following recommendations to the Board and respectfully requests the Board’s input on these matters with respect to the intent in enacting Part V of the Rules and Regulations. Should the Board disagree with any of the following recommendations, the Manager respectfully requests clarification for the sake of transparency and equity as the Rules require the Manager to apply any exception to similarly situated applicants.
RECOMMENDATIONS (Pending Input from the Board):
1. Require that the current FRC Rules be applied to the (approximate) 345 water meter services which have been installed in Kukui‘ula, but have not yet had water meters installed. The November 29, 2018 deadline shall remain. Applications for water service must be submitted prior to November 29, 2018 to avoid paying the increase in FRC.
Pros: For the (approximate) 345 water meter services which have empty water meter boxes, Kukui‘ula will be motivated to install water meters: subsequently, the DOW will either collect the increased FRC for these water meters after the November 29, 2018 deadline, or they will initiate collecting the monthly service charge for these water meters by the deadline. The burden for operating and maintaining the system that has been constructed would be shifted to Kukui‘ula and would not be subsidized by the ratepayers.
Cons: The November 29, 2018 deadline is two months away and Kukui‘ula will have to expedite water service applications for these 345 water meters to meet the deadline and avoid paying the increased FRC.
2. Provide an exception to the Rules for Kukui‘ula’s (approximate) 950 undeveloped lots with respect to the November 29, 2018 deadline of the FRC Grace Period. Do not exempt Kukui‘ula’s undeveloped lots from the FRC grace period entirely, but rather, provide an extension to the FRC grace period to provide a more reasonable amount of time for Kukui‘ula to install water services to the remaining (approximate) 950 undeveloped lots. Determine a new FRC grace period deadline for all of Kukui‘ula’s undeveloped lots which is specific to the size of the development and the DOW’s ongoing operational and maintenance of the system which has been constructed to date.
Pros: For the (approximate) 950 undeveloped lots within Kukui‘ula, it is the Manager’s interpretation that providing an exception to the Rules in this circumstance would be consistent with the intent of the Rules when the three year FRC grace period was initiated by the Board in November 2015.
The Rules encourage Prior Applicants to install water meters so that the DOW can ensure the costs for operating and maintaining the water system facilities that have been constructed are placed on the appropriate party. However, for a developer such as Kukui‘ula who has constructed only a portion of the transmission facilities from their approved Master Plan, it is the Manager’s interpretation that the current FRC Rule is not intended to be applied to undeveloped lots for two main reasons:
. The DOW is not bearing the burden of operating and maintaining water facilities that have not yet been constructed. Determining a new FRC grace period deadline specific to Kukui‘ula PAGE 82
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would provide the DOW with a means to cover the costs for operating and maintaining systems which are constructed in the future.
. The allocation of water rights is not applicable to Kukui‘ula in this regard.
This would provide a better balance of all of the most important considerations known at this time. In the opinion of the Manager, it is unreasonable to require a development the size of Kukui‘ula to construct an additional 950 water services and the associated transmission improvements within three years of November, 2015.
Cons: This interpretation may be contrary to the Board’s intention of the current FRC Rules when they were enacted in November 2015. Specifically, the Board may have intended that all applicants (including Kukui‘ula) are subject to the November 29, 2018 deadline regardless of whether they have an approved Master Plan or not. While it does not appear that it was intended to be applied to this type of circumstance, it is an important consideration because there are other planned developments on Kaua‘i with significant allocations of water and the Rules should be applied fairly and consistently.
This determination would set a very important precedent for other developments by providing for specific considerations to be made by the Manager and the DOW to impose fair and consistent deadlines on other approved Water Master plans based on their size, complexity, and the amount of time and money required by the DOW to operate and maintain these developments as they are added to the DOW’s existing water systems.
BW/ein
Attachments: Correspondence from Mr. Lindsay Crawford, Kukui‘ula Development (Hawai‘i), LLC Regarding Request for Exception to DOW Rules & Regulations relating to FRC Grace Period dated June 19, 2018
Mgrrp/September 2018/19-14/Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of FRC, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Request for Exception – Kukui‘ula Development Company (Hawai‘i), LLC (9-28-18):ein
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PART 5 FACILITIES RESERVE CHARGE within the County of Kauai and Providing Penalties for the Violations Thereof
SECTION I – GENERAL PROVISIONS
1. Purpose and Authority
a. Capital water facilities expansion is needed in order to accommodate increased demands on existing source, storage, and transmission pipeline capacity due to new development and/or additional demand of existing users. New development and/or additional demand shall be assessed a Facilities Reserve Charge in proportion to its impact and demand on capital water facilities. The Facilities Reserve Charge shall be expended for public capital water facilities projects. These rules were enacted pursuant to Hawaii Revised Statutes (H.R.S.) §46-141 et seq.and other applicable State law.
2. Findings
a. In the review of the impact of growth relative to the existing and planned capital water system facilities capacity available to the water system, the Board hereby finds that the recent and anticipated population growth rates and corresponding water demands would place additional burdens on the existing water system. The Board further finds that such growth and increased demand would necessitate increased expenditures of public funds in order to create adequate facilities and to promote and protect the public health, safety, and welfare. The Board also finds that it is fair and reasonable to impose additional fees to accommodate such development. Finally, the Board finds that establishing benefit zones as identified in Hawaii Revised Statutes (H.R.S.) §46-14* is not necessary as a reasonable benefit can otherwise be derived.
b. The following rules shall govern the assessment of impact fees for the Board of Water Supply, County of Kauai capital water facilities expansion. New development and/or additional demand shall be assessed impact fees in proportion to its demand on capital water facilities and the impact fees assess shall be expended for public capital water facilities projects. The Facilities Reserve Charge (FRC) was adopted in accordance with the report prepared by an independent consultant retained by the County of Kauai, Board of Water Supply (Board) to
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 1 of 8 PAGE 88 assess and study water facilities. The report calculated the proportionate costs associated with the water development needs as laid out in the Board approved Department facilities needs assessment study entitled “Water Plan 2020”, as amended.
SECTION II – DEFINITIONS
“Affordable or Workforce Housing Project” shall mean any project confirmed or sponsored by the County Housing Agency as a residential development where the majority of housing lots, single family dwelling units, or multiple-family dwelling units are affordable housing or workforce housing as defined in Chapter 7A of the Kauai County Code 1987, as amended.
“Applicant” means any person, individual, subdivider, corporation, partnership, business, organization, association, or other entity whatsoever that applies for water service from the Department.
“Consumer” has the meaning ascribed to it under Section I of Part 2 of the Department’s Rules and Regulations.
“Facilities Reserve Charge” (FRC) means the fee to be paid by an Applicant as their proportionate share in required improvements to capital water facilities.
“Grant Funds” shall mean a contribution, gift, or subsidy bestowed to the Board for specific water facilities improvement associated with a specific project that necessitates such water facilities improvements.
“Grantor” means the person or entity that makes a grant of funds.
“Offset” means a reduction in Facilities Reserve Charge designed to fairly reflect the value of non-site related capital water facilities improvements provided by an Applicant pursuant to Department of Water requirements.
“Recoupment” shall be defined as in H.R.S. 46-141, as amended, and refers to the proportionate share of the water facility capital improvement costs of excess capacity in existing water capital facilities where excess capacity has been provided in anticipation of the needs of development.
“Subdivider” has the meaning ascribed to it under section I of Part 3 of the Department’s Rules and Regulations.
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 2 of 8 PAGE 89 “Subdivision” has the meaning ascribed to it under section I of Part 3 of the Department’s Rules and Regulations.
“Water transmission main” or “main” means a main extension under Paragraph 2.d [2.a.(4)] of Section II of Part 2 of the Department’s Rules and Regulations. As used in this Section, the following rules of construction shall apply:
Number. Words in the singular or plural number signify both the singular and plural number.
“Or”, “and”. Each of the terms “or” and “and”, has the meaning of the other or of both.
SECTION III – APPLICABILITY
1. The Facilities Reserve Charge shall be assessed against all new developments and subdivisions requiring supply of water from the County of Kauai, Department of Water, and existing developments requiring new or additional supply of water from the Department’s system. The Facilities Reserve Charge must be paid before water services are made available to the new or existing development.
2. The Facilities Reserve Charge shall be paid by all Applicants for new or additional water service, including but not limited to the following:
a. All irrigation services and/or meters.
b. Additional buildings to be connected to existing services where additional demands are indicated. The charges shall be based on the meter sizes required if the buildings were metered separately.
c. Additional dwellings connected to existing services and meters under the categories of single family and multi-family residential units. The charges will be based on the established schedule of charges for the respective categories.
d. Changes in service that require an increase in meter size.
e. Where an FRC was paid but a water meter was never installed to serve the subject property, the applicant shall pay the Facilities Reserve Charge in accordance with Part 5, Section IV (4) of these Rules.
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 3 of 8 PAGE 90 3. The Facilities Reserve Charge shall apply to all Applicants for water service as follows:
a. For each parcel created by subdivision, including the first lot created; and for every new single family residential dwelling unit not yet metered and a Facilities Reserve Charge has not yet been paid, the applicable Facilities Reserve Charge shall be $14,115.00.
b. The Facilities Reserve Charge for multi-family and/or resort development will be the cost of the approved meter size or the cost of $9,880.00 per unit or hotel room, whichever number is larger.
c. The Facilities Reserve Charge for conversion of legally existing single-family units to a multi-family two dwelling unit structure, as provided by law, will be assessed at 50% of the Facilities Reserve Charge for multi-family units, per unit.
d. For projects developed by the County of Kaua'i Housing Agency or in partnership with the County of Kaua'i Housing Agency, and certified by the County of Kaua'i Housing Agency as affordable housing (defined by Kaua'i County Ordinance 7 A- 1.3, the Facilities Reserve Charge shall be $4,940.00 per unit.)
e. For all other uses, the Facilities Reserve Charge shall be determined by the size of the meter, as shown below. Meter sizes shall be determined by the Department and not by the Developer or Applicant.
Meter Size Amount
5/8” $ 14,115.00 ¾” $ 21,170.00 1” $ 35,290.00 1 ½” $ 70,580.00 2” $ 112,920.00 3” $ 225,840.00 4” $ 352,880.00 6” $ 705,750.00 8” $ 1,129,200.00
Facilities Reserve Charges are periodically adjusted by the Department. These adjustments may increase or decrease existing Facilities Reserve Charge amounts. Where adjustments to Facilities Reserve Charges result in decreases of such
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 4 of 8 PAGE 91 charges, no refund will be made of the difference between the higher, pre-existing charges and the lower, adjusted charges.
SECTION IV – COLLECTION AND REFUND OF FRC
1. Upon collection of the Facilities Reserve Charge, the Facilities Reserve Charge shall be deposited in a special trust fund or interest-bearing account. The portion that constitutes recoupment may be transferred to any appropriate fund.
2. If the Facilities Reserve Charge is not expended or encumbered within six years from the date of collection, it shall be refunded to the property owner or the property owner’s successor in title, together with accrued interest (if any).
a. An application for a refund shall be submitted to the Board within one year of the date upon which the refund right arises;
b. Amounts unclaimed within one year of the date the right to refund arises shall be retained in a special trust fund or interest bearing account and shall be expended for capital facilities improvement projects.
3. If the Board terminates the Facilities Reserve Charge (or analogous) requirement, all unexpended or unencumbered funds shall be refunded to the property owner or the property owner’s successor in title, together with accrued interest (if any).
a. Public notices of termination and availability of refunds shall be given by the Board at least two times in a manner approved by the Board. All funds available for refund shall be retained for a period of one year and at the end of said one year period, any remaining funds may be transferred to the Board’s general fund and expended for any public purposes involving water supply or service as determined by the Board.
4. No FRC refund shall be made for existing meters requiring a decrease in water demand, decrease in meter size, or decrease in existing water supply fixture units; or requests to change service categories.
5. Recoupment shall be exempt from subsections (2) and (3).
6. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules
a. This Section applies to those Applicants that have paid a Facilities Reserve Charge prior to enactment of these Part 5 Rules and have failed to install a water meter on
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 5 of 8 PAGE 92 the subject property for which the Facilities Reserve Charge was paid, hereinafter referred to as “Prior Applicants”.
b. Prior Applicants shall have three (3) years from the date of enactment of these Part 5 Rules, hereinafter referred to as the “Grace Period”, to install a water meter, at no additional Facilities Reserve Charge cost.
c. After expiration of the Grace Period, Prior Applicants must pay the difference of the original Facilities Reserve Charge paid and the Facilities Reserve Charge in effect at the time the meter is installed.
d. The Manager may grant exceptions to item 6c if the Manager finds all of the following:
i. Strict application of the rule would cause an absurd, unfair, or unreasonably harsh result; and
ii. The Prior Applicant’s circumstance or condition is unique or exceptional and the Manager would grant the same request if made by ever similarly situated Prior Applicant; and
iii. Such exception thereof is as reasonably necessary or expedient and not contrary to law or the intent and purposes of these rules.
7. Facilities Reserve Charge Paid After Enactment of Part 5 Rules
a. The Department may issue conditional approval for water service requests.
b. A conditional approval shall be valid for a period of one year and shall expire unless installation of the meter occurs within that period or an extension of the conditional approval is granted.
i. An extension of the conditional approval may be granted for a single additional one-year period.
c. Upon expiration, the conditional approval shall become null and void and the Applicant will be required to re-apply to the Department of Water for water service. Any request for water service will be dependent on the adequacy of the source, storage, and transmission facilities existing at that time.
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 6 of 8 PAGE 93 d. A Water Meter Application and FRC payment can only be made upon completing the requirements set forth in the conditional approval.
8. Facilities Reserve Charges for Affordable and Work Force Facilities Housing Projects
a. The Manager may defer collection of Facility Reserve Charges for Affordable or Workforce Housing Projects, provided, however that applicable Reserve Charges shall be collected before building permit approval or installation of applicable meters, whichever occurs first.
b. Administrative fees related to the Facility Reserve Charge shall be waived for Affordable or Workforce Housing Projects.
SECTION V - FRC OFFSETS
When an Applicant, is required to construct and dedicate water source or water storage facilities, or water transmission mains, to the Department, the following rules shall apply:
1. The applicable FRC liability of such Applicant, shall be offset by up to 22% where water source improvements are constructed, up to 41% where water storage improvements are constructed, and up to 37% where water transmission mains are constructed; provided that the total amount of all offsets that an Applicant, receives shall not exceed 100% of the Applicant’s, FRC liability.
a. An Applicant who provides 100% of the necessary source or storage or transmission requirements shall be entitled to an offset for the entire amount per category of source, storage, or transmission improvements as shown above.
2. The Department, and not the Applicant, shall calculate and determine the total amount of an Applicant’s, FRC offset in any given case. The Department may require the Applicant to submit documentation verifying the actual cost of a source or storage improvement or transmission main.
3. The offsets described in this Section V “FRC Offsets” shall not apply to water transmission mains constructed by an Applicant which are within or adjacent to a subdivision or lands either 1) owned by the Applicant, or 2) developed by the Applicant. Where water transmission mains are constructed within, adjacent to, or
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 7 of 8 PAGE 94 outside of such subdivisions or lands, the offsets shall apply only to mains constructed outside of and off-site from such subdivisions or lands.
4. Grant Funds. Grant funds, specifically allocated to projects by the Grantor, may be used by the Manager to offset the FRC assessed to said projects on a dollar for dollar basis as it relates to source development, storage development and/or transmission main development. a. Applicants shall be offset by up to 22% where water source improvements are constructed; up to 41% where water storage improvements are constructed; and up to 37% where water transmission mains are constructed; provided that the total amount of all offsets that an Applicant receives shall not exceed 100% of the Applicant’s FRC liability.
b. The Manager shall determine which improvements are eligible for FRC offsets.
c. FRC offsets shall be afforded only to those Applicants that are beneficiaries of the Grantor and identified as such at the time the Grant fund is made.
d. FRC offsets for Grant Funds shall be a one-time event.
SECTION VI – APPEAL OF FACILITIES RESERVE CHARGE
1. Any person assessed a Facilities Reserve Charge under these rules may contest the amount of the Facilities Reserve Charge assessed by following the requirements in Part 1 of these Rules and Regulations.
Part 5 – Facilities Reserve Charge Revised: September 9, 2017 8 of 8 PAGE 95 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 19-15
September 28, 2018
Re: Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Applicants with Water Facilities Actively in Construction as of November 29, 2018
RECOMMENDATION: The Manager & Chief Engineer requests that the Board provide input to clarify the intent of the DOW’s Rules and Regulations, Part 5 Section IV.6.d. with respect to requests for exception to the Rules as it relates to applicants with water facilities actively in construction as of November 29, 2018.
Pending input from the Board, the Manager recommends that a determination be made for prior applicants, defined by the Rules as having paid the previous FRC rate ($4,600 for a 5/8” water meter), and who have water facilities actively being constructed as of November 29, 2018 that such applicants will be provided a one year extension of the current FRC grace period deadline to obtain Certification of Completion and apply for water service by November 29, 2019 at no additional FRC cost.
FUNDING: N/A.
BACKGROUND: In November 2015 the Board of Water Supply approved a rule change regarding the Facilities Reserve Charge (FRC). The rule modified the charges that apply to all new developments and subdivisions requiring water supply, and it modified the charges applying to existing developments requiring new or additional water supply from the Department of Water (DOW). The rules increased the FRC for the typical residential 5/8-inch water meter approximately 300%, from $4,600 to $14,115 (an increase of $9,515.00).
According to the notice of public hearing the DOW posted, the new rules “…applied to applicants who have paid the FRC fee prior to the enactment of the new rules, but have not yet installed their water meter. The new rule would allow “prior applicants” to install their water meter within three (3) years following the enactment of the rules, at no additional FRC charge. If a prior applicant’s water meter is not installed after three (3) years, the prior applicant will be required to pay the difference between the FRC they paid and the FRC in effect at the time their meter is installed.” The three (3) year grace period expiration date is November 29, 2018.
The rules also include a provision for the establishment of total FRC offsets as follows: “The [new] rule allows an applicant who is required to provide 100% of the source or storage or off-site transmission facilities, to receive the total FRC offset for the entire FRC liability amount per category of source or storage or off-site transmission improvements.”
For reference, Part 5, Section IV, subsection 6 of the Rules and Regulations is as follows:
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402
PAGE 96 Manager’s Report No. 19-15 September 28, 2018 Page 2 of 4
6. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules a. This section applies to those Applicants that have paid a Facilities Reserve Charge prior to enactment of these Part 5 Rules and have failed to install a water meter on the subject property for which the Facilities Reserve Charge was paid, hereinafter referred to as “Prior Applicants”. b. Prior Applicants shall have three (3) years from the date of enactment of these Part 5 Rules, hereinafter referred to as the “Grace Period”, to install a water meter, at no additional Facilities Reserve Charge cost. c. After expiration of the Grace Period, Prior Applicants must pay the difference of the original Facilities Reserve Charge paid and the Facilities Reserve Charge in effect at the time the meter is installed. d. The Manager may grant exceptions to item 6c if the Manager finds all of the following: i. Strict application of the rule would cause an absurd, unfair, or unreasonably harsh result; and ii. The Prior Applicant’s circumstance or condition is unique or exceptional and the Manager would grant the same request if made by ever similarly situated Prior Applicant; and iii. Such exception thereof is as reasonably necessary or expedient and not contrary to law or the intent and purposes of these rules.
In anticipation of the FRC grace period end date, various applicants have expressed concern and are seeking relief from the Department and the Manager because their water facilities projects are actively being constructed, but it appears that their projects will not finish construction and receive a certificate of completion prior to November 29, 2018. Therefore, after carefully evaluating the Rules and previous Board correspondence, the Manager seeks to administer the Rules and Regulations equitably and consistent with respect to the Board’s intent in enacting Part 5 Facilities Reserve Charge Rules.
Specifically, for these types of requests for exception, the Manager would like to clarify the Board’s intent with respect to determining or specifying the point at which an applicant (who is not a part of an approved Water Master Plan) has fulfilled their obligation in meeting the intent of the Rules. For illustrative purposes, consider two scenarios:
1. Does an applicant meet the intent of the Rule only by: a. Completing construction of their facilities as evidenced by obtaining Certificate of Completion from the DOW; and b. Applying for water service prior to the November 29, 2018 deadline?
2. Or by comparison, has an applicant fulfilled their obligation by obtaining DOW approval of construction plans and initiating construction prior to November 29, 2018? Specifically, the term “initiate construction” can be defined as the point at which an applicant has received DOW approval of all required construction submittals per the notes on the DOW-approved construction plans. Is it the Board’s intent that applicants who have initiated construction pay the current FRC ($14,115 for a 5/8-inch water meter as compared to the previous FRC of $4,600) if they are have not yet completed construction and, therefore, have not received a Certification of Completion; and have not applied for water service, prior to November 29, 2018?
It is the Manager’s interpretation that the primary intent of the FRC grace period is to motivate applicants who have received conditional approval to construct their facilities and initiate water service for two main
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Manager’s Report No. 19-15 September 28, 2018 Page 3 of 4
reasons. First, when an applicant receives conditional approval for water service, water has been allocated to them and therefore the availability of water supply for other applicants has been reduced. Second, when water service is initiated, the Department collects the monthly service charge ($17.50 for a 5/8-inch water meter) for these water meters, and the monthly service charge is intended to recoup a portion of the costs for operating and maintaining the water system. Therefore, it is the Manager’s interpretation that an applicant has fulfilled their obligation in meeting the intent of the Rules if they have initiated construction prior to November 29, 2018 and their project is actively being constructed, even if they have not yet obtained Certification of Completion and have therefore not submitted an application for water service by the November 29, 2018 deadline.
By comparison, however, it is the Manager’s interpretation and recommendation that an applicant with approved construction plans who has not yet initiated construction and whose project is not actively being constructed as of November 29, 2018 has not fulfilled their obligation in meeting the intent of the Rule. This is because such an applicant could potentially delay construction of their water facilities indefinitely, which is contrary to the intent of the Rules, as water has been allocated based on a conditional approval and therefore the availability of water for other applicants has been reduced.
Similarly, for applicants who have received a Certificate of Completion for their project but have not applied for water service by the deadline, such applicants are also circumventing the intent of the Rules and would not be granted an extension to the FRC grace period. Such applicants would effectively be deferring the costs for the DOW to operate and maintain the existing water system because the monthly service charge would not be collected without a water service application being submitted and a water meter being installed.
Part 5, Section IV, subsection 6(d) of the Rules provides the Manager with the authority to issue a determination as to whether an applicant qualifies for an exception to the Rules. Before doing so, however, the Manager proposes the following recommendations to the Board and respectfully requests the Board’s input as it relates to the Board’s intent in enacting Part 5. Should the Board disagree with any of the following recommendations, the Manager respectfully requests clarification for the sake of transparency in applying the Rules.
RECOMMENDATIONS (Pending Input from the Board):
1. Issue a determination to provide a one year extension of the current FRC grace period deadline to obtain Certification of Completion and apply for water service by November 29, 2019 for Prior Applicants in which all of the following conditions apply: a. Applicant has paid the previous FRC rate ($4,600 for a 5/8-inch water meter); and b. Applicant has obtained DOW approval of construction plans; and c. Applicant has initiated construction prior to November 29, 2018; and d. Applicant’s project is actively being constructed as of November 29, 2018.
Applicants who have obtained Certification of Completion but who have not applied for water service prior to November 29, 2018 would not be granted an extension to the FRC grace period, as such applicants would be circumventing the intent of the Rules.
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Manager’s Report No. 19-15 September 28, 2018 Page 4 of 4
Pros: It is the Manager’s interpretation that it is fair and reasonable to provide a one year extension to the FRC grace period for prior applicants who meet criteria a, b, c, and d, above to obtain Certification of Completion and apply for water service to avoid paying the increase in FRC cost. In doing so, it is the Manager’s opinion that such applicants have fulfilled their obligation in meeting the intent of the Rules. Therefore, they should be provided with sufficient time to complete construction, obtain Certification of Completion, and apply for water service without being assessed the current FRC. An extension of one year should be sufficient in meeting this objective while also motivating applicants to ensure construction is completed and water service applications are submitted in a reasonable timeframe.
By comparison, it is also the Manager’s interpretation that applicants who obtained DOW approval for construction plans, but have not initiated construction by November 29, 2018 have not met the intent of the Rules. In doing so, such applicants could potentially delay construction of their water facilities indefinitely, which is contrary to the intent of the Rules. Similarly, for applicants who have completed construction but who have not applied for water service, they should not be granted an extension as such applicants would be circumventing the intent of the Rules.
Cons: This interpretation may be contrary to the Board’s intention of the Rules when they were initiated in November 2015. Specifically, the Board may have intended that all applicants complete construction as evidenced by obtaining Certification of Completion, and the completed installation of water services, prior to the November 29, 2018 deadline. By doing so, the Department would be able to collect the monthly service charge ($17.50 for a 5/8-inch water meter) for these water meters and effectively recoup the costs for operating and maintaining the water system. Prior applicants with conditional approval for water service
Additionally, the Department will need to implement a mechanism to accurately track and record these applicants to ensure that they are charged the correct FRC. It is the Manager’s opinion that the Department is capable of doing so, but additional staff time will be necessary.
BW/ein
Mgrrp/September 2018/19-15/Discussion and Possible Action for Clarification of Intent of Department of Water, County of Kaua‘i Rules and Regulations, Part 5 Facilities Reserve Charge, Section IV Collection and Refund of Facilities Reserve Charge, Subsection 6.d. Facilities Reserve Charge Paid Prior to Enactment of Part 5 Rules, with respect to: Applicants with Water Facilities Actively in Construction as of November 29, 2018 (9-28-18):ein
PAGE 99
DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 19-16
September 28, 2018
Re: Discussion and Possible Action for Board Approval to enter into a Memorandum of Agreement between the Department of Public Works, County of Kaua'i and the Board of Water Supply, County of Kaua'i and the approval of Funds for the Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances, Hanalei Water System, in the amount of $105,000.00
RECOMMENDATION: It is recommended that the Board enter a Memorandum of Agreement with the Department of Public Works, County of Kauai and approve Funds in the amount of $105,000.00 for the Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances.
FUNDING:
Account No. 10-21-00-604-165 WU/Eng/AdminCapital Outlay – Acct Description Rehabilitation and Replacement Funds Available Verified by WWC $
Contract No. N/A Vendor County of Kauai Contract Amount $ 100,000.00 5% Contingency $ 5,000.00 Total Funds Certified To Date $
Amendment: Description $ Total Amendment $
Contract Amount To Date $ 100,000.00 Fund Balance $
Contract NTP Date: N/A Original Contract End Date: N/A New Contract End Date if Contract Time Extension: N/A
BACKGROUND: The Department of Public Works, County of Kaua'i (County) is proposing to reconstruct the portion of Weke Road that was washed away during the historic flood of April 13-15, 2018. As part of the reconstruction, the County will be the lead agency in construction and the scope of the project includes the replacement of the water line for the Department of Water. Approximately 19 residences and the
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402 PAGE 100
Manager’s Report No. 19-16 September 28, 2018 Page 2 of 2
Black Pot Beach Park currently do not have water service due to the damages done to the water system from this flood. The improvements of this project will include the reinstallation of damaged water main and water facilities to restore services to the affected properties.
Specifically, water improvements for this project include: reinstalling approximately 500 feet of water main along Weke Road, one hydrant, one gate valve, one 1.5” water meter service, nineteen 5/8” water meter services, and the removal and disposal of the damaged water line.
The estimated construction cost for the water facilities is $400,000. The County and DOW expect that FEMA will reimburse the County 75% of the reconstruction/repair cost. The Department of Water would subsequently pay the County 25% of the actual cost for line items attributed to the reinstallation of water facilities. If the actual construction cost is higher than the estimate, the Department will need to obtain approval of additional funds from the Board if the additional amount required exceeds the contingency amount of $5,000.00.
The Memorandum of Agreement is therefore being requested to allow the County to replace the Department’s water line with their reconstruction/repair of Weke Road work and to allow the Department to pay the County 25% of the water line repair/replacement cost incurred by the County.
OPTIONS: Option 1: Approve Memorandum of Agreement. Pro: This will allow Department of Public Works, County of Kaua'i to reinstall the affected water facilities due to the historic flood of April 13-15, 2018. The DOW will save manpower and resources by allowing DPW to be the lead agency. The project is scheduled to be completed within 30 months and the DOW will remain eligible for FEMA reimbursement for an estimated savings of $300,000.
Con: None known.
Option 2: Do not approve Memorandum of Agreement. Pro: None known.
Con: Not approving the submittal of Memorandum of Agreement would prevent Department of Public Works, County of Kaua'i, from including the repair and replacement of the DOW’s water facilities as part of their Weke Road reconstruction project. Residences in the affected area will not have water service until the Department of Water is able to reinstall the water facilities with a separate project. The Department would be at risk of not completing the repairs within 30 months of the April flood event which would disqualify the DOW from being eligible for FEMA reimbursement.
BW/ein
Attachments: Memorandum of Agreement: Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances, Hanalei Water System
Mgrrp/September 2018/19-16/Discussion and Possible Action for Board Approval to enter into a Memorandum of Agreement between the Department of Public Works, County of Kaua'i and the Board of Water Supply, County of Kaua'i and the approval of Funds for the Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances, Hanalei Water System, in the amount of $105,000.00 (9-28-18):ein
PAGE 101 MEMORANDUM OF AGREEMENT
FOR
RECONSTRUCTION OF WEKE ROAD AND REINSTALLATION OF DAMAGED WATER MAIN AND APPURTENANCES HANALEI WATER SYSTEM
THIS Memorandum of Agreement (“Agreement”) effective as of 28th day of September, 2018, by and between the BOARD OF WATER SUPPLY, COUNTY OF KAUA`I (hereinafter referred to as the “BWS”), whose business and mailing address is 4398 Pua Loke Street, Līhu`e, Hawai`i 96766 and the DEPARTMENT OF PUBLIC WORKS, COUNTY OF KAUA`I (hereinafter referred to as the “DPW”), whose principal place of business and mailing address is 4444 Rice Street, Suite 275, Līhu`e, Hawai`i 96766.
RECITALS
WHEREAS, the historic flood of April 13-15, 2018 damaged the County’s Black Pot Beach Park and Weke Road including the water distribution system and its appurtenances along, under, and within Weke Road and the County Right-of-Way; and
WHEREAS, the DPW is the owner of that certain parcel of land upon which County road, Weke Road is situated; and
WHEREAS, the BWS is the owner of the water distribution system and appurtenances (herein referred to as “BWS Facilities”); and
WHEREAS, both DPW and BWS will seek funding reimbursement from the Federal Emergency Management Agency (FEMA); and
WHEREAS, the BWS desires to reconstruct the BWS Facilities which is located within the County Road and the County Right-of-Way; and
WHEREAS, the DPW is willing to include the BWS Facilities in the Weke Road Debris Removal and Weke Road Repair, Rain18 Projects, provided that the BWS and DPW enter into this Memorandum of Agreement for the repair, reconstruction, and reinstallation.
NOW THEREFORE, in consideration of the mutual covenants and promises herein made, the parties do hereby agree as follows:
1. The DPW shall utilize any and all BWS record drawings for the BWS Facilities available during the design of any road reconstruction of the County Roads.
Reconstruction of Weke Road and Reinstallation Of Damaged Water Main and Appurtenances Hanalei Water System 1 PAGE 102 2. The BWS Facilities design shall conform to Water System Standards, 2002, as amended, as reviewed and approved by BWS. Reconstruction and reinstallation of BWS Facilities shall be monitored and approved by a BWS inspector.
3. The DPW shall include the removal and proper disposal of the old and damaged BWS Facilities in the bid specifications and contracts relating to the reconstruction of the County Road that contain BWS Facilities.
4. The BWS shall pay the DPW 25% of the successful bidder’s line item cost attributable to DOW’s water facilities since this is the amount reimbursable through FEMA aid. DPW shall provide copies of invoices which details the completion of the reconstruction and reinstallation of the BWS Facilities.
5. If not otherwise terminated or canceled, this Agreement may be canceled by the mutual written agreement of the parties hereto. This Agreement shall automatically terminate upon issuance of the Certificate of Completion for the BWS Facilities by the BWS.
Reconstruction of Weke Road and Reinstallation Of Damaged Water Main and Appurtenances Hanalei Water System 2 PAGE 103 IN WITNESS WHEREOF, the undersigned have executed this Agreement the day and year first above written.
RECOMMEND APPROVAL: BOARD OF WATER SUPPLY COUNTY OF KAUA`I
______Bryan Wienand, P.E. Beth Tokioka Manager and Chief Engineer Chairperson Department of Water Board of Water Supply
APPROVED AS TO FORM AND LEGALITY:
______Mahealani M. Krafft Deputy County Attorney
RECOMMEND APPROVAL: APPROVED:
______Lyle Tabata Ken Shimonishi Acting County Engineer Director of Finance County of Kaua'i County of Kaua'i
APPROVED AS TO FORM AND LEGALITY:
______Deputy County Attorney
Reconstruction of Weke Road and Reinstallation Of Damaged Water Main and Appurtenances Hanalei Water System 3 PAGE 104 STATE OF HAWAI‘I ) ) ss. COUNTY OF KAUA‘I )
On this 28th day of September, 2018 in the Fifth Circuit, State of Hawai'i, before me personally appeared Beth Tokioka, who is personally known to me or whose identity I proved on the basis of satisfactory evidence, who being by me duly sworn or affirmed, did say that such person is the Chairperson for the Board of Water Supply, County of Kaua'i executed MOA for Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances Hanalei Water System, dated September 28, 2018 and consisting of 4 pages at the time of notarization, as the free act and deed of such person, and if applicable in the capacity shown, having been duly authorized to execute such instrument in such capacity.
______Notary Public, State of Hawai'i Name of Notary: Mary-jane Akuna (Affix Seal) My Commission expires: March 30, 2022
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
STATE OF HAWAII ) ) ss. COUNTY OF KAUAI )
On this ____ day of ______, 2018 in the Fifth Circuit, State of Hawai'i, before me personally appeared Ken Shimonishi who is personally known to me or whose identity I proved on the basis of satisfactory evidence, who being by me duly sworn or affirmed, did say that such person is the Director of Finance for the County of Kaua’i executed MOA for Reconstruction of Weke Road and Reinstallation of Damaged Water Main and Appurtenances Hanalei Water System, dated September 28, 2018 and consisting of 4 pages at the time of notarization, as the free act and deed of such person, and if applicable in the capacity shown, having been duly authorized to execute such instrument in such capacity.
______Notary Public, State of Hawai'i Name of Notary: ______(Affix Seal) My Commission expires: ______
Reconstruction of Weke Road and Reinstallation Of Damaged Water Main and Appurtenances Hanalei Water System 4 PAGE 105 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S REPORT No. 19-17
September 28, 2018
Re: Discussion and Possible Action to Request Board Approval for Indemnification, Attorney’s Fees, and Governing Law for use of Revu software between the Board of Water Supply, County of Kaua'i and Bluebeam, Inc.
RECOMMENDATION: The Department recommends that the Board approve Option 1, which will allow the Department to move forward with the purchase and implementation of the Bluebeam, Inc., Revu Software.
FUNDING: N/A
BACKGROUND: The Department’s I.T. staff has been working closely with our Deputy County Attorney to review and approve of the End User License Agreement from Bluebeam, Inc. Before we can move forward with the software, however, Board approval is required as the agreement contains language for unspecified future obligations such as indemnification, attorney’s fees, and governing law provisions.
While similar to Adobe in some regards, this particular software is setup for integration with AutoCAD and Optical Character Recognition (OCR) to transform scanned images into text-searchable documents. It also allows for customizable easy-to-use markup tools. This software is anticipated to be used primarily by the Engineering Division, construction management division, and potentially the Water Resources and Planning Division.
The sections within the agreement that reference Indemnification, Limitation of Liability, Attorney’s Fees, and Governing Law and Arbitration are shown below:
BLUEBEAM, Inc. END USER LICENSE AGREEMENT
11. INDEMNIFICATION. You agree to defend, indemnify and hold harmless Bluebeam and its directors, officers, employees, affiliates, sublicensees, resellers, agents and suppliers from and against all claims, defense costs (including reasonable expert and attorneys' fees), judgments and other expenses arising out of or on account of any negligent act, omission, or willful misconduct by You or on Your behalf in the performance of this EULA.
12. LIMITATION OF LIABILITY. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, SHALL BLUEBEAM OR ITS SUPPLIERS BE LIABLE TO YOU OR TO ANY OTHER PERSON OR ENTITY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF GOODWILL, LOSS OF CONFIDENTIAL OR OTHER
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402
PAGE 106 Manager’s Report No. 19-17 September 28, 2018 Page 2 of 3
INFORMATION, FOR BUSINESS INTERRUPTION, WORK STOPPAGE, COMPUTER FAILURE OR MALFUNCTION, FOR PERSONAL INJURY, LOSS OF PRIVACY, FOR FAILURE TO MEET ANY DUTY INCLUDING A DUTY OF GOOD FAITH OR OF REASONABLE CARE, FOR NEGLIGENCE, AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF OR IN ANY WAY RELATED TO THE USE OR INABILITY TO USE THE SOFTWARE PRODUCTS, OR OTHERWISE UNDER OR IN CONNECTION WITH ANY PROVISION OF THIS EULA, EVEN IN THE EVENT OF FAULT, NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF WARRANTY BY BLUEBEAM, ITS RESELLERS OR ITS SUPPLIERS, AND EVEN IF BLUEBEAM OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL BLUEBEAM, ITS RESELLERS OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE AMOUNT PAID FOR THE SOFTWARE, IF ANY.
15. Attorneys' Fees. If any party employs attorneys to enforce any rights arising out of or relating to this EULA, the prevailing party shall be entitled to recover its reasonable attorneys' fees, costs, and other expenses. The term “prevailing party” means that party, as plaintiff or defendant, who substantially prevails against the other party. Notwithstanding the foregoing, if a written offer of compromise made by either party is not accepted by the other party within thirty (30) days after receipt and the party not accepting such offer fails to obtain a more favorable judgment, the non-accepting party shall not be entitled to recover its costs of suit and reasonable attorney’s fees and costs (even if it is the prevailing party) and shall be obligated to pay the costs of suit and reasonable attorney’s fees and costs incurred by the offering party.
17. Governing Law and Arbitration. This EULA is governed by the laws of the United States and the State of California, without reference to conflicts of law principles. The application of the United Nations Convention of Contracts for the International Sale of Goods is expressly excluded. Any controversy or claim, whether in law or in equity, arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration in Los Angeles County administered by JAMS in accordance with its Streamlined Arbitration Rules & Procedures, and judgment on the award rendered by the arbitrator(s) is final and not appealable and may be entered in any court having jurisdiction thereof.
OPTIONS: Option 1: Approve Manager’s Report Pro: The Department can move forward with the purchase of the Bluebeam Revu Software.
Cons: The Board would agree to unspecified future obligations in the event a breach or similar contract issue occurs.
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Manager’s Report No. 19-17 September 28, 2018 Page 3 of 3
Option 2: Do Not Approve Manager’s Report Pro: There is no risk associated with unspecified future obligations.
Cons: The Department would not be able to utilize the unique features of the Bluebeam Revu Software and would continue to use staff time to search for another similar software, which would most likely contain similar indemnification, attorney’s fees, and governing law and arbitration provisions.
JM/ein
Mgrrp/September 2018/19-17/Discussion and Possible Action to Request Board Approval for Indemnification, Attorney’s Fees, and Governing Law for use of Revu software between the Board of Water Supply, County of Kaua'i and Bluebeam, Inc. (9-28-18):ein
PAGE 108
Proposed CAPITAL IMPROVEMENT PROJECTS (CIP) for the
------"WATER HAS NO SUBSTITUTE - CONSERVE IT" ------Request for State Aid
2019
Legislative Session
PAGE 109 * FOREWORD *
The Kaua‘i Department of Water’s (DOW) fiscal year 2019 (July 1, 2019 through June 30, 2020) request for Capital Improvement Funds is intended to address the needs of our community, including public safety and affordable housing, by providing safe, sufficient, and affordable water to the people of Kaua‘i.
1. The FIRST and TOP PRIORITY project is to develop new source facilities for the Kīlauea area. The Kīlauea area source and storage facilities are currently operating at max capacity and are not adequate to allow for substantial new development in the area. Additional source and storage facilities for this area, which includes Kīlauea School, are needed to meet the current Water System Standards of the DOW. Furthermore, the existing Kīlauea wells No.1 and No. 2, which service the entire Kīlauea area, are located on the same site with only one transmission line connecting the well site to the Kīlauea service area. Therefore, there is currently no other means to supply water for the entire Kilauea area and its estimated 1500 customers should the existing well pumps, existing motor control center, or existing transmission line fail to maintain service. By comparison, the new well will be located on a different site from the existing wells. This will provide much needed redundancy and resiliency by serving as an emergency back‐up source to the estimated 1,500 customers in this service area. Upon successful drilling and testing of the well, the Department will pursue developing the well site and connecting pipeline. The project is currently under design and, pending resolution of land issues, construction is anticipated to start in either fiscal year 2019 or fiscal year 2020. (Project: Drill and Develop Kīlauea Well No. 3); and
2. The SECOND PRIORITY project is to develop storage infrastructure that will provide adequate domestic and fire flow storage capacity for the Ha‘ena‐Wainiha water systems, including Ha‘ena State Park, customers, and businesses in this area. The project would allow the DOW to remove the current water meter restriction that limits water service to three single family dwellings or three 5/8‐inch water meters per lot due to inadequate storage facilities. The project is currently under design with construction anticipated to start in fiscal year 2019. (Project: Construct Ha‘ena 0.2 MG Storage Tank, 144’); and
3. The THIRD PRIORITY project is to develop new storage infrastructure that will provide adequate fire flow storage capacity for the Kapa‘a area including Kapa‘a High School and the State’s Samuel Mahelona Memorial Hospital. The existing Kapa‘a Homesteads 313‐foot storage tank is undersized and does not meet the Water System Standards for fire storage capacity. The project is currently under design with construction anticipated to start in fiscal year 2019. (Project: Construct Kapa‘a Homesteads 325’ Tanks, 1.0 MG (Two 0.5 MG Tanks); and
4. The FOURTH PRIORITY project is to improve the Kalāheo Water System by developing two new water storage tanks, connecting water mains, and the drilling and testing of a new deep well. The Kalāheo community experienced a water outage in recent years when the DOW’s existing well pumps unexpectedly failed and water service could not be provided. The new storage infrastructure is necessary to replace two existing tanks, which are deteriorating and in extremely poor condition. The additional storage infrastructure will increase storage capacity for fire protection to Kalāheo Elementary School, businesses, as well as other customers in the area and will provide for future PAGE 110 * FOREWORD *
development. The project is anticipated to start in construction in fiscal year 2019. (Project: Kalāheo 1,111’ and 1,222’ Water System Improvements and Kalāheo Well No. 3); and
5. The FIFTH PRIORTY project is to develop the site and connecting pipeline for Kapaʻa Homesteads Well No. 4, contingent on successful results of drilling and developing Kapaʻa Homesteads Well No. 4. The area currently does not have adequate source capacity and water service is currently limited. The new well, which is currently under construction, will be drilled and tested. If the yield is deemed successful, it will provide adequate source facilities for the area, and the site will need to be developed to connect the well to the DOW’s water system. The new well, in addition to additional storage facilities which will be constructed, should allow for the current water service restriction to be lifted. The project is currently anticipated to start construction in fiscal year 2020. (Project: Kapa‘a Homesteads Well No. 4 Site Development and Connecting Pipeline).
The Kaua‘i Board of Water Supply and the DOW are committed to operating in a fiscally responsible manner. The DOW’s revenue is derived from water service sales with no direct subsidy form, or contributions to the County General Fund. The DOW’s water service revenue is used for the operation and maintenance of each of our public water systems. In efforts to provide for adequate funding in the future, the DOW periodically studies its water service charges and its Facilities Reserve Charge (FRC), which is a fee to be paid by new developers or existing developers seeking additional water supply from the DOW’s water system.
In the meantime, the DOW’s current resources are not sufficient to fully develop the necessary infrastructure to replace aging water systems and satisfy Kaua‘i’s future needs. The DOW’s water systems are not yet highly integrated or interconnected. Most of the water systems rely on less water sources and less storage tanks than are required by Water System Standards, and the majority of the water systems are still separate water systems serving individual communities around the island. Aging pipelines that were originally installed in many of these systems are now undersized, according to current Water System Standards.
The DOW periodically updates its Water Plan 2020, a comprehensive long‐range plan to address infrastructure, revenue, and water rate needs of Kaua‘i’s water systems, and the DOW is currently initiating its next Island‐Wide Long‐Range Water Infrastructure Maintenance and Improvement Plan.
The maintenance and replacement of water infrastructure facilities is a continuous and critical process for ensuring a safe and sufficient public drinking water supply. Ultimately, given the high cost of infrastructure development in Hawai‘i and the DOW’s current fiscal capabilities, financial assistance from the State and Federal grants‐in‐aid are vital in order to meet the drinking water needs of our community and ensure the long‐term viability of our water systems. On behalf of the people of Kaua‘i, mahalo nui loa for your consideration of this request.
PAGE 111 Department of Water, County of Kaua'i SUMMARY REQUEST FOR STATE AID CAPITAL IMPROVEMENT PROJECTS (CIP) Fiscal Year 2019
Water TOTAL Public Water Plan Project Estimated System 2020 Construction Costs 2019‐2020 2020‐2021 2021‐2022 No. 2019‐2022 Request Priority No. 1 Drill and Develop New WKK‐02 Kīlauea Kīlauea Well No. 3 $1.0M $0* $1.0M ‐ Water System Priority No. 2 Construct Ha‘ena 0.2 HW‐11 Ha‘ena‐Wainiha MG Storage Tank, 144’ $4.2M $1.2M $3.0M ‐ Water System Priority No. 3 Construct Kapa‘a Homesteads 325’ Wailua‐Kapa‘a WK‐8 $9.8M $1.4M $6.4M $2.0M Water System Tanks, 1.0 MG (Two 0.5 MG Tanks) Priority No. 4 Kalāheo 1,111’ and K‐01 and 1,222’ Water System Kalāheo‐Lawai‐Omao $18.0M $2.2M $8.0M $7.8M Water System K‐14 Improvements and Kalāheo Well No. 3 Priority No. 5 Kapa‘a Homesteads Well No. 4 Site Wailua‐Kapa‘a WK‐39 $1.3M $0 $1.0M $0.3M Water System Development and Connecting Pipeline Total $34.3M $4.8M $19.4M $10.1M *Pending resolution of land issues
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 112
PRIORITY NO. 1 KĪLAUEA WATER SYSTEM Drill and Develop New Kīlauea Well No. 3 Water Plan 2020 Project No. WKK‐02
A. PROJECT DESCRIPTION
The Department of Water is requesting State aid for the drilling, testing, and development of Kīlauea Well No. 3. Upon successful drilling and testing of the well, the well site will be developed. The well site development would include the installation of a permanent pump in the well, motor control building, SCADA, disinfection system, site drainage, site paving, security fencing, connecting pipeline to the DOW’s water system, and other associated improvements that are needed to incorporate the new source into the Kīlauea Water System.
The project is currently in design, but negotiations with various landowners are ongoing to determine a suitable site for the well’s location. Construction is anticipated to start in either fiscal year 2019 or fiscal year 2020, pending resolution of the aforementioned land issues.
B. ESTIMATED COST:
FISCAL YEAR Total 2019‐2020 2020‐2021 2021‐2022 Construction Cost $1.0M $0 $1.0M ‐ TOTAL $1.0M $0 $1.0M ‐
C. JUSTIFICATION:
The existing Kīlauea wells No.1 and No. 2, which service the entire Kīlauea water system, are co‐located on the same site with only one transmission line connecting the well site to the Kīlauea service area. Therefore, there is currently no other means to supply water for the entire Kilauea area and its estimated 1500 customers should the existing well pumps, existing motor control center, or existing transmission line fail to maintain service. By comparison, the new well will be located on a different site from the existing wells. This will provide much needed redundancy and resiliency by serving as an emergency back‐up source to the estimated 1,500 customers in the Kīlauea service area.
Furthermore, the existing source and storage facilities for the Kīlauea area are at capacity. The Department is currently limiting water service for new development in Kīlauea until adequate source and storage facilities are available. If the proposed well drilling results indicate that the well’s yield is adequate and justifies the cost to incorporate the well into the Kilauea water system, the Department will proceed with developing the well site. In conjunction with the DOW’s current project to design and construct a new 1 million gallon storage facilities for the Kilauea area, additional source will allow for further development of the Kīlauea area. This includes, but is not limited to the expansion of the Kīlauea School,
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 113
and/or further development for businesses, agricultural use, and additional housing in the area.
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 114
PRIORITY NO. 2 HA‘ENA/WAINIHA WATER SYSTEM Construct Ha‘ena 0.2 MG Storage Tank, 144’ Water Plan 2020 Project No. HW‐11
A. PROJECT DESCRIPTION
The Department of Water is requesting State aid to construct a new 0.2 MG Storage Tank in the Hā'ena‐Wainiha area.
The design of the project is nearing completion and includes the new 0.2 million gallon steel water storage tank, site and drainage improvements, and connecting pipeline.
B. ESTIMATED COST:
FISCAL YEAR Total 2019‐2020 2020‐2021 2021‐2022 Construction Cost $4.2 M $1.2M $3.0 M ‐ TOTAL $ 4.2 M $1.2M $3.0 M ‐
C. JUSTIFICATION:
The existing storage facilities for the Ha‘ena‐Wainiha 144’ service zone are not adequate to provide the required domestic flow and fire flow demands required by Water System Standards. The proposed Ha‘ena 0.2 MG Storage Tank will provide adequate storage facilities to meet the Water System Standards and will provide storage facilities for new development demands in the Ha‘ena‐Wainiha 144’ service area into the future. It is expected that this additional storage capacity will allow for future development and/or expansion of the proposed Ha‘ena State Park Master Plan Project, businesses, and residential units which could potentially include affordable housing in the Ha‘ena‐Wainiha 144’ service area. The project would allow the DOW to remove the current water meter restriction that limits water service to three single family dwellings or three 5/8‐inch water meters per lot due to inadequate storage facilities.
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 115
PRIORITY NO. 3 WAILUA/KAPA‘A WATER SYSTEM Construct Kapa‘a Homesteads 325’ Tanks, 1.0 MG (Two 0.5 MG Tanks) Water Plan 2020 Project No. WK‐08
A. PROJECT DESCRIPTION
The Department of Water is requesting State aid to construct two (2) new 0.5 MG Storage Tanks in the Kapa‘a Homesteads area.
This project consists of the construction of two (2) 0.5 million gallon storage tanks, site drainage, site improvements, and connecting pipeline to the Department’s 313’ water service zone in Kapa‘a. The design of this project is nearly complete and the tanks will be constructed following the completion of the ongoing Drill and Test Kapa‘a Well No. 4 Project, which is currently under construction at the same site and is anticipated to be completed in 2019.
B. ESTIMATED COST:
FISCAL YEAR Total 2019‐2020 2020‐2021 2021‐2022 Construction Cost $9.8 M $1.4M $6.4 M $2.0M TOTAL $9.8 M $1.4M $6.4 M $2.0M
C. JUSTIFICATION:
The lower Kawaihau, Kapa‘a area of the Kapa‘a Water System (Ornellas tank hydraulic zone) is currently deficient in storage capacity. To address the current storage deficit, the DOW is currently designing two (2), 0.5 million gallon storage tanks. These new storage tanks will provide sufficient storage capacity for fire protection of Kapa‘a High School, Kapa‘a Middle School, and the State’s Samuel Mahelona Memorial Hospital. It is anticipated that these tanks will be constructed following the completion of the ongoing Drill and Test Kapa‘a Well No. 4 Project, which is currently under construction at the same site. The drill and test well project is estimated to be completed with construction in late 2019.
The design of the two (2) 0.5 million gallon tanks is nearly complete, and is expected to be completed within fiscal year 2018. Construction is anticipated to begin in fiscal year 2019. Funds are being requested for the construction of this project.
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 116
PRIORITY NO. 4 KALĀHEO WATER SYSTEM Kalāheo 1,111’ and 1,222’ Water System Improvements and Kalāheo Well No. 3 Water Plan 2020 Project No. K‐01 and K‐14
A. PROJECT DESCRIPTION
The Department of Water is requesting State aid to construct two (2) new storage tanks and transmission main in the Kalaheo area.
This project includes a new 0.5 million gallon water storage tank at the Yamada site, a new 0.1 million gallon water storage tank at the Clearwell site, new and replacement transmission main pipelines, and new water services and associated appurtenances.
The design of this project has been broken up into three (3) packages of separate construction plans, with the intention of constructing Packages A, B, and C together to reduce construction costs: Package A – Yamada Tank, 0.5 Million Gallons Package B – Clearwell Tank, 0.1 Million Gallons Package C – Water Main Improvements
B. ESTIMATED COST:
FISCAL YEAR Total 2019‐2020 2020‐2021 2021‐2022 Construction Cost $18.0 M $2.2M $8.0 M $7.8M TOTAL $18.0 M $2.2M $8.0 M $7.8M
C. JUSTIFICATION:
The new storage tanks will serve to replace the existing storage tanks that are in extremely poor condition and need to be replaced. The new storage tanks are also needed to provide adequate storage facilities for the Kalāheo water service area to meet domestic and fire flow demands.
The proposed transmission main portion of the project will replace old, undersized water mains that do not meet current water transmission standards. The new, larger water lines are being designed to meet current standards for transmission and provide adequate fire flows to these areas. The new transmission main will also provide the Department with more flexibility in operating the water system, which in turn increases the reliability of the water system and helps maintain water service to customers.
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 117
PRIORITY NO. 5 WAILUA/KAPAA WATER SYSTEM Kapa‘a Homesteads Well No. 4 Site Development and Connecting Pipeline Water Plan 2020 Project No. WK‐39
A. PROJECT DESCRIPTION
The Department of Water is requesting State aid for the Kapa‘a Homesteads Well No. 4 site development and connecting pipeline project. This project will immediately following the completion of the ongoing Drill and Test Kapa‘a Well No. 4 Project. If the yield of the test well is sufficient, the Department of Water will develop the well site and incorporate the new source into the Kapa‘a Homestead water system. The project would include the installation of a permanent pump in the well, motor control building, SCADA, disinfection system, site drainage, site paving, security fencing, connecting pipeline to the DOW’s water system, and other associated improvements that are needed to incorporate the new source into the Kapa‘a Water System.
B. ESTIMATED COST:
FISCAL YEAR Total 2019‐2020 2020‐2021 2021‐2022 Construction Cost $1.3M ‐ $1.0M $0.3M TOTAL $1.3M ‐ $1.0M $0.3M
C. JUSTIFICATION:
The Department is currently limiting water service in the Kapa‘a Homesteads area due to inadequate source facilities. The Kapa‘a Homesteads Well No. 4 is expected to provide adequate source facilities for the Kapa‘a Homesteads area, which would allow the Department to remove the current restrictions for water service for new development.
In addition to the Kapa‘a Homesteads area, the project will allow the Department to provide additional source facilities for the Kapa‘a Town area, Kapa‘a High School, Kapa‘a Middle School, and the State’s Samuel Mahelona Memorial Hospital.
The Department is planning to drill and develop Kapa‘a Homesteads well No. 4 in conjunction with the construction of the two (2) new 0.5 million gallon storage tanks currently in the design process. Upon satisfactory testing of the well, the Department will proceed with the design and construction for the well site development and the two (2) new 0.5 million gallon storage tanks. Upon completion, the new source will be incorporated into the Department’s Kapa‘a Homesteads water system.
2019 Department of Water, County of Kaua'i Capital Improvement Projects PAGE 118
County of Kaua‘i, Department of Water
BOARD OF WATER SUPPLY
of the
CHAIRPERSON: BETH TOKIOKA
VICE CHAIRPERSON: SHERMAN SHIRAISHI
BOARD MEMBERS: MICHAEL DAHILIG
LAWRENCE DILL
LAURIE HO
THOMAS CANUTE
LYLE TABATA
MANAGER & CHIEF ENGINEER: BRYAN WIENAND
Email: [email protected] Phone No. (808) 245-5400, FAX No. (808) 245-5813 4398 Pua Loke St, Lihu‘e, HI 96766 "WATER HAS NO SUBSTITUTE - CONSERVE IT"
PAGE 119
PAGE 120 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
FISCAL REPORT: MONTHLY SUMMARY HIGHLIGHTS – AUGUST, 2018
I. BUDGET SUMMARY VS. ACTUAL (see attached report for details)
YEAR TO DATE (YTD) BUDGET & ACTUAL EXPENSES SUMMARY – AS OF AUGUST, 2018 BUDGET vs EXPENSED ∙ Operating Expenses $7,385,135.88 $3,397,931.22 ∙ Debt Principal Payment 3,525,565.28 3,525,565.28 ∙ Capital Projects 23,454,428.48 701,682.77 TOTAL $34,365,129.64 $7,625,179.27
REVENUES: VARIANCE = “ACTUAL” LESS “BUDGET”; POSITIVE INDICATES HIGHER PERFORMANCE THAN EXPECTED.
Total Revenue as of August, 2018 was 18% below projection. o Water sales of $4.9 million (M) was $6.3 thousand (“K”) lower. o Other Water Revenue‐ Reduced to $54.1K due to re‐class; exceeded projection by $12.4K or 30%. o Capital Contributions: Cash contributions including Federal & State Grants – $143.9K. o Investment Income & Net Increase in FV of Investments – $36.9K. o Miscellaneous Revenues ‐ $61.4K.
OPERATING EXPENSES: VARIANCE = BUDGET LESS ACTUAL EXPENSES; POSITIVE INDICATES LESS SPENDING THAN PLANNED. REVISED YTD BUDGET COLUMNS INCLUDE PO ROLLOVER FROM FY ENDING 2018.
YTD Operating Expenses before depreciation and amortization was $3.4M. Total spending was $4M less than planned or budgeted; a positive variance of 54%. o Employee Related Expenses –$1.5M with a 14% positive variance. o Contracts & Services – $491.7K with a 86% positive variance.
‐ Professional Services, Insurance, Repairs and Maintenance, non‐water systems are the main items contributing to the 86% positive variance.
o Exceptional Expenses – None. o Fuel & Utilities – $485.4K; 3% positive variance. o Bulk Water Purchase – $275.5K; 9% positive variance. o Office & Operating Supplies – $53.9K, 88% positive variance. o Training, Travel & Meeting Expenses – $8.4K. o Debt Service – Interest Expense ‐ $557.5K. o Depreciation & Amortization (non‐cash expenses) is $1.3M.
NET OPERATING INCOME:
Net Operating Income before depreciation and amortization ‐ $2.1M. Net Operating Income after depreciation & amortization was $850.7K.
Fiscal report 6/2018 PAGE 121 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
NON‐OPERATING PROCEEDS & DISBURSEMENTS
SRF Loan Proceeds – None. FRC – Facility Reserve Charge –$80.1K. YTD Debt Principal Payment is $3,373,697.06.
CAPITAL PROJECTS BUDGET: YTD DISBURSEMENTS = $701,682.77
Capital Projects: Water Utility Fund ‐ $680.3K. Capital Projects: FRC Fund – None. Capital Projects: BAB Fund ‐ $21.4K. Capital Projects: SRF Loan Fund ‐ None.
II. FY 2018 – 2019 CERTIFICATION OF FUNDS YTD (NEW FORMAT) REPORT TO MANAGER MANAGER'S REPORT (Encumbered Funds) (New Budget Requests) Water Utility Fund $351,388.70 $769,023.00 FRC Fund $0.00 $0.00 BAB Fund $0.00 $0.00 Total $351,388.70 $769,023.00
III. COMPARATIVE CHARTS:
METERED CONSUMPTION:
August, 2018 metered consumption –348.6 million gallons (mg); decreased by 31.8 mg as compared from the same month of FY 2018. Year to Date (YTD) metered consumption as of 8/31/18 –692.9 mg; YTD decrease of 71.3 mg as compared from the same month of FY 2018.
IV. COMPARATIVE BALANCE SHEET:
* Statement of Net Positions as of August 31, 2018 & 2017. See attached.
V. OTHER FISCAL ONGOING ACTIVITIES/INITIATIVES:
Five (5) years Water Rate Study – The Rate Study period was changed from FY 2017‐2021 to FY 2019‐2023; the financial model was updated with the latest approved FY 2018‐2019 budget and re‐prioritized CIP lists. The DOW Staff will be scheduling a Finance Committee meeting to present the latest financial model with a recommendation. IT Steering Committee continues to meet every 1st and 3rd Thursdays of the month until an IT priority list is finalized. The yearend financial audit is still ongoing. Auditors’ field audit ended on 9/14/18. The DOW is still waiting for GASB 75 report from the State of Hawai'i ‐ EUTF. The GASB 75 report is an essential component of the DOW’s financial statements. The goal is to have a draft of the Audit Report for the November board meeting. Reposted procurement for CC&B hosting services. Develop Financial Policies for DOW – Procurement budget is included in FY 2019 proposed budget. Budget Program Solution – It will be addressed concurrently with the Financial Policies Development procurement. MY/ein Fiscal report 6/2018 PAGE 122 PAGE 123 PAGE 124 PAGE 125 PAGE 126 PAGE 127 PAGE 128 PAGE 129 FY 2018 - 2019 Certification of Funds Available REPORTS TO MANAGER (RTM) Manager's Report (MR) - New and/or Additional Funds Contract CO/ DATE Vendor Description ACCOUNT # W/U (10) FRC (20) BAB (30) TOTALS W/U (10) FRC (20) BAB (30) TOTAL # OE Eurofins Eaton Analytical, Sole Source no. SS 2018-1, to furnish laboratory testing 7/1/2018 660 Inc. services. 10-10-40-540-010 OE 63,600.00 63,600.00 - 7/1/2018 666 Brio Consulting Funding available 7/1/18 10-02-10-540-010 OE 80,000.00 80,000.00 - Solicitaiton GS 2018-6, Furninshing and delivery of two (2) SUV 4 7/1/2018 668 King Windward Nissan wheel drive or all wheel drive vehicles.. 10-01-00-604-999 CO 57,788.70 57,788.70 - Glenmount Global 1st Amendment; 17-02- Scada System Maitenance and 7/6/2018 632 Solutions, Inc. Professional Counsultation Services 10-40-60-560-000 OE 150,000.00 150,000.00 - Job 18-8 Limahuli Stream and Mānoa Stream 7/17/2018 xxx New Budget Request Water Line Repairs 10-00-00-604-163 - 250,000.00 250,000.00 10-20-00-604-164/ 7/24/2018 xxx New Budget Request Job 18-9, Makaleha Tunnel Water Line Repairs 10-20-10-540-010 - 350,000.00 350,000.00 New budget Request - Job No. 16-4, WP 2020 WKK-03, 8/6/2018 636 Brown N Caldwell Chlorination, MCC, Kīlauea Wells no. 1 & 2. 10-20-00-604-157 64,023.00 64,023.00 MOA - CoK, Dept. of Public Works - Reconstruction of Weke Road and Reinstallation of damaged water main 9/28/2018 MOA MOA - County of Kaua'i and appurtenances. 10-20-00-604-165 105,000.00 105,000.00 ------
351,388.70 - - 351,388.70 769,023.00 - - 769,023.00
PAGE 130 III. BILLED REVENUES COMPARATIVE REPORT For Fiscal Years 2017, 2018 & 2019
2017 2018 2019 Cum. Inc (Dec) % Inc. (Dec.) July $ 2,389,827 $ 2,760,278 $ 2,459,791 $ (300,488) -10.89% August $ 4,860,565 $ 5,480,992 $ 4,944,154 $ (536,837) -9.79% September $ 7,531,310 $ 8,381,960 $ (8,381,960) -100.00% October $ 9,994,494 $BILLED REVENUES 11,028,260 COMPARATIVE CHART $ (11,028,260) -100.00% November $ 12,481,560 $ As of August: 13,685,184 FY 2017, 2018 & 2019 $ (13,685,184) -100.00% December $ 14,668,626 $ 15,789,273 $ (15,789,273) -100.00% January$32 M $ 16,931,050 $ 18,084,865 $ (18,084,865) -100.00% February $ 19,150,928 $ 20,286,133 $ (20,286,133) -100.00% March $30 M $ 21,325,480 $ 22,354,874 $ (22,354,874) -100.00% April $28 M $ 23,757,167 $ 24,403,932 $ (24,403,932) -100.00% May $ 25,988,852 $ 26,480,231 $ (26,480,231) -100.00% $26 M June $ 28,530,652 $ 28,792,331 $ (28,792,331) -100.00% $24 M $22 M ** AFS error in billing AJE 288,133 $20 M
$18 M 2017 $16 M 2018 $14 M 2019 $12 M $10 M $8 M $6 M $4 M $2 M $0 M
1. revenue comparison PAGE 131 CASH RECEIPTS (W/U) COMPARATIVE REPORT For Fiscal Years 2017, 2018 & 2019
FY 2017 FY 2018 FY 2019 Cum. Inc (Dec) % of Inc (Dec) July $ 2,036,499 $ 2,385,872 $ 2,449,372 $ 63,500 3% August $ 4,881,715 $ 5,504,876 $ 4,946,100 $ (558,776) -10% September $ 7,182,779 $ 8,155,772 $ (8,155,772) -100% October $ 9,806,314 $ 11,034,364 $ (11,034,364) -100% November $ 12,190,276Cash Receipts$ 13,377,231 Comparative Chart $ (13,377,231) -100% December $ 14,510,720As of August:$ FY 15,665,947 2017, 2018 & 2019 $ (15,665,947) -100% January $ 16,654,692 $ 18,226,254 $ (18,226,254) -100% February $32 M $ 18,823,674 $ 20,249,770 $ (20,249,770) -100% March $ 21,192,407 $ 22,292,891 $ (22,292,891) -100% April $30 M $ 23,243,462 $ 24,250,091 $ (24,250,091) -100% May $ 25,924,897 $ 26,435,971 $ (26,435,971) -100% $28 M June $ 28,436,387 $ 28,582,930 $ (28,582,930) -100% $26 M $24 M $22 M $20 M $18 M
$16 M FY 2017 $14 M FY 2018 $12 M
$10 M FY 2019 $8 M $6 M $4 M $2 M $0 M
2. receipts PAGE 132 METERED CONSUMPTION (000 GALLONS) MONTHLY COMPARATIVE CHART For Fiscal Years 2017, 2018 & 2019 (expressed in thousands)
FY 2017 FY 2018 FY 2019 INC (DEC) July 436,238 383,831 344,364 * -39,467 * August 361,599 380,414 348,569 -31,845 September 415,176 399,598 -399,598 October MONTHLY384,934 CONSUMPTION COMPARATIVE373,247 CHART -373,247 November As398,863 of August, FY 2017, 2018329,959 & 2019 -329,959 December 305,276 310,680 -310,680 January 453,812 321,919 -321,919 February 366,974 312,188 600,000 -312,188 March 323,359 292,542 -292,542 April 334,995 294,834 -294,834 May 335,320 292,845 500,000 -292,845 June 388,313 322,526 -322,526
400,000 ** AFS error in billing AJE 288,133 288,133 Adjustment FY 2017 300,000 FY 2019 FY 2018 200,000
100,000
0
* refer to monthly summary highlights
3. 12 mo. consumption comp PAGE 133 YTD METERED CONSUMPTION (000 GALLONS) COMPARATIVE REPORT For Fiscal Years 2017, 2018 & 2019 (expressed in thousands)
FY 2017 FY 2018 FY 2019 CUM. INC (DEC) July 363,695 383,831 344,364 -39,467 August 699,151 764,245 692,933 -71,312 September 1,070,588 1,163,843 -1,163,843 YTD WATER CONSUMPTION COMPARATIVE CHART October4.500 1,415,130 1,537,090 -1,537,090 November As1,765,039 of August: FY 2017, 20181,867,049 & 2019 -1,867,049 December4.000 2,069,285 2,177,729 -2,177,729 JanuaryBillions 2,385,677 2,499,648 -2,499,648 February3.500 2,700,139 2,811,836 -2,811,836 March 3,006,758 3,104,378 -3,104,378 April3.000 3,355,539 3,399,212 -3,399,212 May 3,670,240 3,692,057 -3,692,057 June2.500 4,025,295 4,014,583 -4,014,583 FY 2017 2.000** AFS error in billing AJE 288,133 288,133 FY 2018 Adjustment 1.500 FY 2019
1.000
0.500
0.000
4. ytdconsumption (000 gallons) PAGE 134 Department of Water - County of Kauai Statements of Net Position August 31, 2018 and 2017 Assets and Deferred Outflows
FOR THE MONTH AS OF: YEAR TO DATE 8/31/2018 (Unadjusted) August 31, 2017 Current Assets Cash 13,815,380 3,859,630 Equity interest in pooled investments 1,229,724 7,149,144
Receivables: Accounts, net of allowance for doubtful accounts* 1,534,614 1,774,788 Due from other funds - Unbilled accounts 1,294,493 1,525,416 Grants and subsidies 348,752 84,847 Accrued interest 217,639 80,749 Total receivables 3,395,498 3,465,799
Materials and supplies 1,087,256 1,097,060 Prepaid expenses 189,569 93,347 Total current asset 19,717,426 15,664,979
Restricted Assets: Facility reserve charge funds: Cash 738,184 666,561 Accounts receivable and other 172,780 50,163 Total facility reserve charge funds 910,965 716,724
Bond funds: Cash 346,109 1,810,168 Investments 12,103,361 12,922,280 Accrued interest 32,375 57,536 Total bond funds 12,481,845 14,789,984
Total restricted assets 13,392,810 15,506,708
Equity Interest in Pooled Investment - Noncurrent 39,344,321 39,344,321
Utility Plant: In service 338,579,696 333,479,621 Accumulated depreciation (129,067,775) (121,625,365) Total utility plant 209,511,921 211,854,256
Construction work in progress 6,815,018 4,145,338 Total property, plant and equipment 216,326,939 215,999,594 Total assets 288,781,495 286,515,603
Deferred Outflow of Resources 4,268,132 2,951,777 Total assets and deferred outflows of resources 293,049,627 289,467,380
*Allowance for doubtful accounts (253,554) (276,828)
Schedule IV - Comparative Balance Sheet
ReportPAGE Format Created 135 by: S. Nadatani Department of Water - County of Kauai Statements of Net Position August 31, 2018 and 2017
Liabilities, Deferred Inflows and Net Position
8/31/2018 (Unadjusted) August 31, 2017 Current Liabilities: Accounts payable and accrued liabilities 2,694,710 1,628,995 Contracts payable, including retainages 127,590 11,607 Due to/Due From Other Funds - - Customer overpayment 171,809 121,662 Customer deposits and advances 705,414 413,717 Current portion of long term debt 4,883,749 4,835,459 Current portion of capital lease obligation 522,561 742,465 Total current liabilities 9,105,834 7,753,905
Long-Term Debt 68,919,133 73,903,575 Capital Lease Obligation 4,058 526,619 OPEB & Retirement Benefits 15,656,871 11,505,417 Accrued Vacation and Compensatory Pay 1,380,259 1,331,655 Deferred Inflow of Assets 918,054 1,286,710 Total liabilities and deferred inflows: 95,984,209 96,307,882
Net Position: Water Utility Reserves 10,200,000 10,200,000 Restricted FRC 903,114 712,929 Restricted Build American Bonds 12,377,763 14,785,859 Invested in Capital Assets Net of Related Debt 142,016,130 136,549,011 Unrestricted 31,568,411 30,911,698 Total net position 197,065,418 193,159,498
Total liabilities, deferred inflows and net position: 293,049,627 289,467,380
(0) -
Schedule IV - Comparative Balance Sheet
ReportPAGE Format Created 136 by: S. Nadatani DEPARTMENT OF WATER Accounts Receivable Aging Summary As of August, 2018
Accounts Receivable Aging Summary $2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$0.00 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18
0-30 days 31-60 days 61-90 days 91-120 days 121 days and over Total AR
AR Aging Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 0-30 days $1,560,873.03 71% $1,383,845.44 72% $1,702,060.96 78% $1,381,354.68 76% $1,139,001.37 77% $1,264,228.29 79% $1,246,312.44 79% $1,314,803.92 83% $1,151,352.77 82% $1,400,020.34 83% $1,426,925.50 84% $1,379,032.19 84% 31-60 days $227,861.31 10% $197,920.08 10% $150,496.69 7% $231,756.53 13% $150,215.54 10% $143,787.68 9% $175,892.82 11% $151,335.43 10% $161,665.70 12% $148,614.03 9% $142,657.19 8% $134,710.80 8% 61-90 days $97,667.61 4% $56,858.59 3% $49,106.42 2% $67,094.88 4% $57,742.78 4% $64,670.95 4% $31,621.88 2% $44,532.87 3% $31,509.18 2% $59,928.82 4% $39,927.65 2% $40,844.48 2% 91-120 days $33,024.45 1% $34,013.73 2% $31,918.55 1% $28,059.47 2% $29,418.86 2% $31,480.98 2% $13,521.54 1% $14,855.07 1% $16,367.48 1% $13,509.78 1% $19,309.55 1% $15,245.96 1% 121 days and over $292,920.41 13% $254,634.94 13% $234,816.96 11% $110,405.05 6% $101,527.44 7% $100,575.50 6% $103,010.83 7% $62,295.84 4% $44,326.99 3% $66,297.34 4% $76,171.26 4% $71,750.24 4% Total AR $ 2,212,346.81 100% $ 1,927,272.78 100% $ 2,168,399.58 100% $ 1,818,670.61 100% $ 1,477,905.99 100% $ 1,604,743.40 100% $ 1,570,359.51 100% $ 1,587,823.13 100% $ 1,405,222.12 100% $ 1,688,370.31 100% $ 1,704,991.15 100% $ 1,641,583.67 100%
*Total AR is net of Customer deposits and overpayments.
Customer Deposits & Overpayments ($124,768.31) ($137,487.02) ($134,774.33) ($166,498.67) ($181,077.13) ($184,820.51) ($169,377.32) ($155,828.48) ($180,414.20) ($187,130.60) ($167,372.47) ($163,437.62)
AR Aging Summary PAGE 137 DEPARTMENT OF WATER SUMMARY OF MCUTS As of August, 2018
FY MONTHS July August September October November December January February March April May June TOTALS
2 Count 19 28 47 0 Delinquent $ 2,234.03 $ 2,776.27 $ 5,010.30 1 9 Collection $ 3,279.94 $ 3,121.47 $ 6,401.41 *No Mcuts, new cloud service products were being tested and validated for roll out. Staff were working closely with Consultants, training, testing and validating customer accounts into a test company. FY MONTHS July August September October November December January February March April May June TOTALS
2 Count 86 16 33 11 0 0 17 66 126 79 37 39 510 0 Delinquent $ 34,440.52 $ 5,406.27 $ 7,888.51 $ 3,824.19 * * $ 4,480.86 $ 27,291.52 $ 32,214.96 $ 8,170.17 $ 4,851.25 $ 5,256.04 $ 133,824.29 1 8 Collection $ 24,657.80 $ 3,169.74 $ 8,051.50 $ 3,672.65 $ - $ - $ 4,175.66 $ 21,376.92 $ 30,795.56 $ 7,472.17 $ 5,693.23 $ 3,217.21 $ 112,282.44 *No Mcuts, new cloud service products were being tested and validated for roll out. Staff were working closely with Consultants, training, testing and validating customer accounts into a test company.
2 Count 37 0 0 58 22 22 23 11 9 14 33 142 371 0 Delinquent $ 17,602.72 ** ** $ 35,186.00 $ 12,573.35 $ 13,389.78 $ 16,357.08 $ 5,635.81 $ 6,548.66 $ 15,735.65 $ 9,379.66 $ 40,447.77 $ 172,856.48 1 7 Collection $ 12,908.83 $ - $ - $ 31,387.14 $ 9,791.37 $ 8,808.34 $ 15,205.41 $ 3,596.94 $ 2,520.71 $ 6,793.88 $ 8,051.50 $ 37,144.99 $ 136,209.11 ** No Mcuts for August & September, 2016. DOW implemented its own instance of CC&B on October 3, 2016. The staff were doing testing and validations prior to the 10/16 conversion rollout.
2 Count 11 26 33 61 17 12 58 31 30 9 21 0 309 0 Delinquent $ 5,744.14 $ 13,988.13 $ 25,960.00 $ 37,591.19 $ 13,892.54 $ 5,260.00 $ 38,283.90 $ 18,769.82 $ 22,316.40 $ 27,403.03 $ 15,672.69 $ - $ 224,881.84 1 6 Collection 3,137.70$ 7,426.69$ $ 16,528.53 $ 16,453.27 $ 11,492.90 4,585.84$ $ 18,475.00 9,384.49$ $ 17,195.51 $ 19,383.85 $ 11,733.26 -$ $ 135,797.04
Summary of MCuts PAGE 138 DEPARTMENT OF WATER County of Kaua‘i “Water has no Substitute – Conserve it!”
INFORMATION & EDUCATION SPECIALIST REPORT September 28, 2018
Public Notices and Announcements All news releases were also published on the Department’s Facebook and Twitter social media pages. Department of Water (DOW) office to open on August 22, Staff training postponed o A news release was issued on August 20, 2018 to announce the postponement of the office closure and Departmental staff training scheduled for August 22nd. The training was postponed in order to allow DOW staff to refocus efforts on emergency response and preparedness during the Hurricane Lane events. The training will be rescheduled at a later date. . Radio advertisements on Kong Radio and FM97 Radio were also revised to announce the postponement of the training and to announce that DOW’s office will be open and services will be available on Aug. 22nd. Waterline installation along Kaumuali‘i Highway in Hanapēpē to begin in September o A news release was issued on August 27, 2018 to announce the Department of Water and contractor, Goodfellow Bros. Inc., will be conducting waterline installation and connection work alongside a portion of Kaumuali’i Highway; from the intersection of Waialo Road, connecting to an existing 12” waterline at Kona Road, and installing an access road at the Puna Road intersection for improvements. Scheduled work hours are Monday thru Friday from 8:30 A.M. to 3:00 P.M.; weather permitting, effective September 4, 2018. . The news release was published in the Garden Island Newspaper as “Waterline work scheduled”. (Attached) Water service shutdown on Kihei Road and Helena Lane in Kapa‘a o A news release was issued on August 29, 2018 to announce an emergency water service shutdown for customers located on Kihei Road in Kapa‘a. The 4-hour water service shutdown began at approximately 12 p.m., due to a recent main line break in the area. . A BlackBoard CTY notice was issued to residents in the affected area. Water services restored to Kihei Road and Helena Lane in Kapa‘a o A news release was issued on August 29, 2018 at approximately 5 p.m. to announce that water services were restored to customers located on Helena Lane in Kapa‘a at approximately 4:45 p.m. DOW crews completed repairs to the mainline break on Helena Lane and customers may now resume normal water use. Additionally, DOW crews were able to maintain water services to customers on Kihei Road during the emergency repairs to the system. . A BlackBoard CTY notice was issued to residents in the affected area. Blessing held for Hanapēpē-Ele’ele Water System Improvements Project o A news release was issued on August 31, 2018 to announce the DOW’s blessing of the Hanapēpē-‘Ele’ele Water System Reorganization and Improvements Project held on August 31st at the project’s site in Ele’ele. Construction is scheduled to begin on September 4th and is expected to be completed in July 2019, weather permitting. . The news release was published in the Garden Island Newspaper as “Kaua'i style groundbreaking, with imu”. (Attached)
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402 PAGE 139 Information & Education Specialist Report September 28, 2018 Page 2 of 8
Water conservation notice issued for Wainiha and Hā'ena customers o A news release was issued on September 6, 2018 to issue an immediate water conservation notice for all Wainiha and Hā'ena customers until further notice, due to a recent electrical power outage that is affecting our water facilities and pump stations in the area. Customers are urged to limit water use to essential uses only; such as drinking, cooking and sanitation purposes, in order to avoid a full water service outage in the system. . A BlackBoard CTY notice was issued to residents in the affected area. Water conservation notice lifted for Wainiha and Hā'ena customers o A news release was issued on September 6, 2018 to lift the water conservation notice for all Wainiha and Hā'ena customers at approximately 6 p.m. Electrical power was restored to the pump stations and water tank levels are stabilized. . A BlackBoard CTY notice was issued to residents in the affected area. Water service shutdown on Ka’apuni Road in Kapa‘a o A news release was issued on September 6, 2018 to announce a scheduled overnight water service shutdown for customers located on a portion of Ka’apuni Road in Kapa’a; from Kawaihau Road to approximately one half-mile, south of Kepano Street on Ka’apuni Road and includes Alapaki Road. Water service will be turned off on Tuesday, September 11th from 9 p.m. to 5 a.m. on Wednesday, September 12th; weather permitting, in order to allow contractor, Earthworks Pacific Inc., to install a new water line and service connection to the existing system. . A BlackBoard CTY notice was issued to residents in the affected area. . Electronic message boards with the shutdown dates and times were posted at the intersection of Kawaihau Road and Ka’apuni Road and at the south end of the affected area on Ka’apuni Road. . A reminder notification was issued via BlackBoard CTY to the affected area on September 10, 2018. Water conservation notice issued for Hā'ena customers o A news release was issued on September 10, 2018 to announce an immediate water conservation notice for all Hā'ena customers, until further notice, due to the recent damage to the hydrant and system in the area that has affected water tank levels. Customers are urged to limit water use to essential uses only; such as drinking, cooking and sanitation purposes, in order to avoid a full water service outage in the system. . A BlackBoard CTY notice was issued to residents in the affected area. Water conservation notice lifted for Hā'ena customers o A news release was issued on September 10, 2018 to lift the water conservation notice for all Hā'ena customers as of approximately 10 p.m. Water tank levels have been restored to operating standards and customers may resume normal water use. . A BlackBoard CTY notice was issued to residents in the affected area. Water Emergency Preparedness guidelines o A news release was issued on September 11, 2018 to provide Water Emergency Preparedness Guidelines for all residents in response to the expected severe weather conditions during the Hurricane and Tropical Storm Olivia updates. Residents were reminded of recommended water storage guidelines, how to prepare and store water and what to expect in case of a water service outage during severe weather conditions. . The news release information was published by KHON2 as “Kaua'i residents stock up on supplies ahead of Tropical Storm Olivia”. (Attached) PAGE 140 Information & Education Specialist Report September 28, 2018 Page 3 of 8
Water service shutdown extended for customers on Ka’apuni Road in Kapa‘a o A news release was issued on September 12, 2018 to announce that the scheduled water service shutdown for customers located on a portion of Ka’apuni Road in Kapa’a; between Kawaihau Road and approximately half-mile south of Kepano Street on Ka’apuni Road and includes customers located on Alapaki Road has been extended until approximately 12 p.m. on September 12th, weather permitting. . A BlackBoard CTY notification was issued to residents in the affected area. . A radio announcement was also made live, on-air on Kong Radio. Partial one-lane road closure on Ka’apuni Road in Kapa’a o A news release was issued on September 12, 2018 to announce a partial one-lane road closure along a portion of Ka’apuni Road in Kapa’a from Kawaihau Road to Olohena Road in Kapa‘a, until further notice. Contractor, Earthworks Pacific Inc. is conducting work alongside Ka’apuni Road. . A radio announcement was requested and also made live, on-air on Kong Radio. Water services restored to customers on Ka’apuni Road in Kapa’a o A news release was issued on September 12, 2018 to announce that water service has been restored to all affected customers located on a portion of Ka’apuni Road in Kapa’a; between Kawaihau Road and approximately a half-mile south of Kepano Street on Ka’apuni Road and includes customers located on Alapaki Road, as of approximately 1:45 p.m. The contractor has completed the necessary work for the new service connection on Ka’apuni Road and customers may resume normal water use. The partial one-lane road closure will remain in place for an additional 2 hours until contractors complete the necessary work in the area. . A BlackBoard CTY notification was issued to residents in the affected area. Pua Loke Street partially closed for Make a Splash on September 20 o A news release was issued on September 14, 2018 to announce that access to Pua Loke Street, from Haleko Road towards the Department of Water (DOW), will be temporarily closed on Thursday, September 20, from 7:45 a.m. to 1:30 p.m., to accommodate the DOW’s 15th Annual Make a Splash Water Education Festival. Additionally, limited customer service will be available at DOW office while the festival is in progress. . A notice of the partial road closure and limited services was posted on all customer’s monthly billing statements. . Courtesy notices were also distributed to neighboring offices.
Media Updates during Hurricane & Tropical Storm Lane Watch August 21-30 The following news releases and updates were issued during the state-wide Hurricane Lane weather events: August 21, 2018 DOW reminds residents of water emergency preparedness guidelines o A news release was issued on August 21, 2018 to remind residents of Water Emergency Preparedness guidelines and how to prepare water storage in case of a water service outage during severe weather conditions. Residents were also advised to sign up for BlackBoard Connect CTY to receive notification on service updates. . The news release info was published by KITV news in their news broadcast and online at www.kitv.com as “County of Kaua'i officials reminding residents to be prepared for Hurricane Lane”. (Attached) PAGE 141 Information & Education Specialist Report September 28, 2018 Page 4 of 8
. The news release was published in the Garden Island Newspaper as, “DOW issues water emergency preparedness guidelines”. (Attached) August 22, 2018 DOW office closure August 23-24, Hurricane Lane o A news release was issued on August 22 2018 to announce that DOW offices will be closed on August 23 to 24; as part of a county-wide effort to prepare for Hurricane Lane. Residents were also advised to sign up for BlackBoard Connect CTY to receive notifications on service updates. August 23, 2018 9 a.m. - Water Service Shutdown in Hā'ena o A news release was issued on August 23, 2018 at approximately 9 a.m. to announce a water service shutdown to customers located along a portion of Kuhio Highway in Haena; from Mānoa Stream to Kē’ē Beach, including all private connecting roads at approximately 10 a.m., until further notice. Water service was turned off in the selected area to prevent possible damage to the system in preparation for the expected severe weather conditions. . A Blackboard CTY notice was also issued to residents in the affected area. . PR monitored and responded to inquiries on DOW’s Facebook page. . The news release was published by KITV news as “Water shutdown for Hā'ena on Kaua'i” (Attached) 1:30 p.m. - Water Conservation notice issued for all customers o A news release was issued on August 23, 2018 to announce an island-wide water conservation notice for all customers effective immediately as a precautionary measure to conserve water storage supply due to the expected severe weather conditions. Customers were asked to limit water use to essential uses only; such as drinking, cooking and sanitation purposes, until further notice. August 25, 2018 12 p.m. – Water Conservation request continues for Hā'ena-Wainiha residents o A news release was issued on August 25, 2018 to lift the island-wide water conservation notice to allow most customers to resume normal water use as of 12 p.m. However, residents located in Hā'ena-Wainiha areas are asked to continue water conservation efforts until further notice; limiting water use to essential needs only, due to weather conditions and possible rising stream levels in the area. Additionally, the water service shutdown for customers located on a portion of Kuhio Highway in Haena; between the Mānoa Stream and Kē’ē Beach will remain in effect until further notice. . A BlackBoard CTY notice was also issued to residents in Hā'ena-Wainiha. . PR monitored and responded to inquiries on DOW’s Facebook page. . The Garden Island newspaper published the news release as “Water conservation notice lifted” (Attached) August 26, 2018 10 a.m. – Water conservation request lifted for Hā'ena-Wainiha residents o A news release was issued on August 26, 2018 to lift the water conservation request for all Hā'ena-Wainiha residents as of approximately 10 a.m. All customers may resume normal water use and consumption. Additionally, DOW personnel will be conducting water facilities assessments for the Hā'ena-Wainiha water system. An update on water services affecting customers located on a portion of Kuhio Highway in Hā'ena; between the Mānoa Stream and Kē’ē Beach will be provided as soon as PAGE 142 Information & Education Specialist Report September 28, 2018 Page 5 of 8
the required assessments and repairs have been completed. . A BlackBoard CTY notice was also issued to residents in Wainiha residents. . PR monitored and responded to inquiries on DOW’s Facebook page. . The news release information was published in the Garden Island Newspaper’s article “On Kaua'i, its back to normal”. (Attached) 6 p.m.– Water services restored to Hā'ena residents o A news release was issued on August 26, 2018 to announce that the Department of Water (DOW) has completed water system assessments of the Haena-Wainiha water systems as of approximately 5:30 p.m., and have restored water services to the affected customers in Hā'ena. All customers may now resume normal water use. The news release also announced that there were no further service advisories issued and that DOW offices will resume normal business hours on Monday, August 27th. . A BlackBoard CTY notice was also issued to residents in Wainiha residents. August 28, 2018 Water conservation notice issued, water service outage for Wainiha residents o A news release was issued on August 28, 2018 to issue an immediate water conservation notice for all Wainiha customers until further notice, in order to avoid a full water outage in the system. Customers may currently be experiencing low water pressure or no water service due to possible weather impacts to the Wainiha system. DOW crews are unable to access the area at this time due to the Kūhi‘ō Highway closures. . A BlackBoard CTY notice was also issued to residents in Wainiha residents. . PR monitored and responded to inquiries on DOW’s Facebook page. . The news release information was published in the Garden Island Newspaper’s article “Rains pound Kaua'i; bridge, schools, parks closed”. (Attached) August 29, 2018 8 a.m. – Water service outage, potable water access and conservation notice continues o A news release was issued on August 29, 2018 to announce available access to potable water for Wainiha residents from two hydrant connections fitted with faucets, located at the intersection of Powerhouse Road and Kūhi‘ō Highway in Wainiha. Additionally, a trailer-mounted water tank containing potable water is also available to residents and is stationed at the Hanalei Colony Resort’s parking lot; located at 5- 7130 Kūhi‘ō Highway in Hanalei. Customers should bring their own water containers to fill up. DOW also confirmed a water service outage for customers located on Powerhouse Road in Wainiha. . A BlackBoard CTY notice was also issued to residents in the affected area. 9:30 a.m. – Water service shutdown in Wainiha, service restored to Powerhouse Road o A news release was issued on August 29, 2018 to announce an emergency water service shutdown for customers located on Anahulu Road, Ananalu Road and a portion of Kūhi‘ō Highway; between Ananalu Road and Powerhouse Road in Wainiha for 2 to 3 hours and began at approximately 9 a.m. today. DOW crews are conducting repairs to a mainline break in the system and have isolated the leak to minimize water service disruption in the area. . A BlackBoard CTY notice was also issued to residents in the affected area. 10:30 a.m. – Water service shutdown extended in Wainiha, potable water access available o A news release was issued on August 29, 2018 to extend the emergency water service PAGE 143 Information & Education Specialist Report September 28, 2018 Page 6 of 8
shutdown for customers located on Anahulu Road, Ananalu Road and a portion of Kūhi‘ō Highway; between Ananalu Road and Powerhouse Road in Wainiha, until further notice. Additional assessments of the infrastructure is required before repairs can begin due to the complexity of the repairs and location of the break in the system. . A BlackBoard CTY notice was also issued to residents in the affected area. . PR monitored and responded to inquiries on DOW’s Facebook page. 1 p.m. – “Do Not Drink” advisory issued for select Wainiha customers o A news release was issued on August 29, 2018 to issue a “Do not drink” advisory for residents located on Ananalu Road, Anahulu Road and on a portion of Kūhi‘ō Highway; between Ala Eke Road and the Lumaha'i River in Wainiha, until further notice. DOW crews have completed the main line repairs and will be returning water back to the mainline, as this occurs, customers in the affected area may experience water service being restored, however due to the possible exposure of the service lines during the recent weather events, DOW is advising residents not to drink or cook with tap-water, as a precautionary measure, until further notice. . A BlackBoard CTY notice and radio service announcements were also issued to residents in the affected area.
August 30, 2018 (Final) 7:45 a.m. – “Do Not Drink” advisory and conservation notice lifted for all Wainiha residents o A news release was issued on August 30, 2018 to lift the “Do not drink” advisory for residents located on Ananalu Road, Anahulu Road and on a portion of Kūhi‘ō Highway; between Ala Eke Road and the Lumaha'i River in Wainiha as of 7:30 a.m., today. DOW officials have completed water quality and system assessments to confirm that the water quality is safe for consumption and in compliance with safe drinking water standards. Customers may now resume normal water use. DOW also announced that the water conservation notice has been lifted for all Wainiha residents. Water tank levels have stabilized and the Wainiha water system has resumed normal operations. . A BlackBoard CTY notice were issued to residents in Wainiha. . PR monitored and responded to inquiries on DOW’s Facebook page. . The news release was published by KHON2 news online and televised broadcast as “’Do Not Drink’ and water conservation advisories lifted for Kaua'i’s North Shore residents”. (Attached) . The news release was published by the Garden Island Newspaper as “A swim while the sun’s out”. (Attached)
Public Relations Program Education & Community Outreach o PR drafted and submitted emergency preparedness information on behalf of the Department to be included in the County of Kaua'i’s news release regarding the monitoring and preparing for Hurricane Lane. The information focused on preparedness tips for drinking water in the event of the emergency or natural disaster and supported the information provided by the Hawai'i Emergency Management Agency. PAGE 144 Information & Education Specialist Report September 28, 2018 Page 7 of 8
Coordination of Department Projects & Events o PR coordinated a blessing ceremony for the Hanapēpē-Ele’ele Water System Reorganization and Improvements Project on Friday, August 31st at the Project site near Waialo Road in Ele’ele. Amongst the list of attendees to the blessing ceremony included key staff members from DOW, the management and project crew members from contractor, Goodfellow Bros. Inc, State Representative “Dee” Morikawa, Mayor Bernard Carvalho, Jr., representatives from R.M. Towill Corporation, subcontractors, and representation from the County’s Housing Department. Reverend Jade Waialeale-Battad officiated the ceremony. Special thanks to Jenny Paleracio, Jason Fujinaka and Jonell Kaohelaulii for coordinating and hosting the blessing ceremony.
Upcoming Community Outreach & Educational Events September 20, 2018 – 15th Annual Make a Splash with Project WET Festival October 11, 2018 – Project WET Educator Certification Workshop October 31, 2018 – Water Conservation presentation at Waimea Canyon Middle School November 7-9, 2018 – HWWA Annual Conference
Project WET Make a Splash with Project WET Festival The coordination of the DOW’s 15th annual Make a Splash with Project WET Festival is being finalized. Approximately 650 students are registered to attend this year’s festival. Student schedules have been confirmed and volunteers have received confirmation of their duties and schedules. PR has confirmed community announcements for partial road closure of Pua Loke Street during the festival and have contacted event vendors to confirm services.
Project WET Certification Workshops An educator workshop is tentatively being planned for October 11, 2018 in Hilo, Hawai'i by the Department of Health-Safe Drinking Water Branch with assistance by Department of Water, County of Hawai'i. Project WET Hawai'i received interest from Department of Water, Maui County and at the Honolulu Board of Water Supply to receive Facilitator training to support their education and outreach efforts. Jonell will continue to work with Neighbor Island Facilitator contacts to assist in the coordination of a Facilitator training working in 2019.
Project WET Hawai'i Partnership Project WET Hawai'i has received interest from the Hawai'i Pacific Foundation and is proposing a possible partnership for with the Project WET Hawai'i program. Jonell met with the foundation’s representative to discuss Project WET Hawaii’s educational goals, challenges, outreach programs, information on the Project WET curriculum and Guide 2.0 and share opportunities to support Project WET Facilitators statewide. The representative is interested in proceeding with the partnership and has requested a proposal. Jonell is working with Project WET USA to prepare and submit a proposal for potential funding of Project WET Hawai'i programs.
Miscellaneous The August edition of “As the Water Flows”, the DOW’s employee newsletter was completed and published by Jenny Paleracio, intern.
JSK/ein PAGE 145 Information & Education Specialist Report September 28, 2018 Page 8 of 8
Attachments: “County of Kaua'i officials reminding residents to be prepared for Hurricane Lane” – KITV news “DOW issues water emergency preparedness guidelines” – The Garden Island “Water shutdown for Hā'ena on Kaua'i” – KITV news “Water conservation notice lifted” – The Garden Island “On Kaua'i, its back to normal” – The Garden Island “Rains pound Kaua'i; bridge, schools, parks close” – The Garden Island “Do Not Drink’ and water conservation advisories lifted for Kaua'i’s north shore residents” – KHON2 “A swim while the suns out” – The Garden Island “Waterline work scheduled” – The Garden Island “Kaua'i style groundbreaking, with imu” – The Garden Island “Kaua'i residents stock up on supplies ahead of Tropical Storm Olivia” – KHON2
Mgrrp/September 2018/Information & Education Specialist (9-28-18):ein
PAGE 146 Published on KITVnews.com on 08-20-18
PAGE 147 Published in the Garden Island Newspaper on 08-22-18
PAGE 148 Published in the KITV.com on 08-23-18
PAGE 149 Published in the Garden Island Newspaper on 08-23-18
PAGE 150 Published in the Garden Island Newspaper on 08-27-18
PAGE 151 Published in the Garden Island Newspaper on 08-29-18
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PAGE 152
PAGE 153 Published on 08-30-18 on www.KHON2.com
PAGE 154 Published on 08-31-18 in Garden Island Newspaper
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PAGE 155
PAGE 156 Published on 08-28-18 in Garden Island Newspaper
PAGE 157 Published in the Garden Island Newspaper on 09-03-18
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PAGE 158
PAGE 159 Published in the KHON2 on 09-10-18
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PAGE 160
PAGE 161 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!
Operations Division Report for the Month of August 2018
Personnel
Recruitment announcement for Lead Pipefitter was posted in anticipation of vacancy due to transfer.
Source and Storage
Maintenance Workers continued cleaning of various remote facilities island-wide. Works included clearing of vegetation and drainage as well as repair and construction of structures and facilities.
Water Plant Operators performed routine inspection and maintenance at all sites including valve maintenance, piping repair and replacement, chlorination equipment maintenance, and mixing of sodium hypochlorite.
Puhi Well 5A restoration is complete and approved by Department of Health, Safe Drinking Water Branch for reactivation.
Electrical workers performed routine electrical maintenance at all sites including SCADA radio troubleshooting, electrical wiring for motor controls, lighting repair and replacement.
SCADA contractor is on-island performing island-wide inspection of SCADA facilities.
Auto mechanics performed routine maintenance of all DOW vehicle and equipment.
Distribution
Operations Division Field Section crews continue to perform live taps and routine leak repair of service laterals and mainlines. Field Section personnel did not perform live taps in August; and responded to and completed twenty five (25) leak repair work orders.
Field Section personnel installed/relocated eight (8) service laterals.
Operations personnel coordinated and with FEMA on completion and submittal of documents as well as site inspections of damaged facilities.
We received a total of 87 calls from customers reporting leaks on the mainline, service laterals, meters, meter boxes and fire hydrants including complaints of no water, complaints of low pressure, high pressure, calls requesting remote site/facility grounds and vegetation maintenance, calls for assistance in shutting off the water meter, calls reporting damaged meter box and cover, reports of leaking or damaged fire hydrants and
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax: 808‐245‐5402 PAGE 162 Operations Division Report September 28, 2018 Page 2 of 2
report of white milky water. Work orders were generated and all calls resolved. Leak after the meter needs to be addressed by the customer.
Fleet, Inventory, Warehouse and Baseyard Area
For the month of August, a total of one hundred fifty eight (158) work orders were issued for Operations Division. Works included: electrical repairs and maintenance; automotive repairs and maintenance including power generator maintenance; Hawai'i one call requests for markings; water meter installation and replacement; service lateral installations; leak repairs; well, tank site and PRV maintenance; replace damaged meter boxes; repair defective meters; replace damaged or leaking hydrant; door-to-door customer notifications for tie-ins of new lines to existing lines as well as notifications regarding scheduled repairs; callouts due to customer complaints/reports; meter replacement requests; contractor’s requests for markings.
For the month of August 2018, twenty nine (29) Hawaii One Call requests for markings were received. Also, 58 meters were replaced, repaired, issued and installed.
VR/ein
Attachments: Overtime Chart Leak Report Chart Consumption Report
Mgrrp/September 2018/Operations Divison Report for the Month of August 2018 (09-28-18):ein
PAGE 163 County Of Kauai - DEPARTMENT OF WATER Operations Division: Plant & Field Monthly Hours from August 2016 through August 2018
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
Regular Hours Worked Time Off (Leaves n Holiday) Overtime Hours TOTAL HOURS
PAGE 164 15-Sep-2018 Work Orders by Job Reason Code for Selected Date Range
08/01/2017 to 08/31/2018
# of W/O's Job Reason Code Description
25 LEAK-BOX Meter Box Leak Repair
3 LEAK-CUST Customer-Side Leak Repair
111 LEAK-MAIN Mainline Leak Repair
135 LEAK-S/L Service Lateral Leak Repair
Work Orders by Job Reason Code
LEAK-BOX 25 LEAK-CUST 3
LEAK-BOX 9.1% LEAK-S/L LEAK-CUST 1.1% 135 LEAK-MAIN 40.5% LEAK-S/L 49.3% LEAK-MAIN Total: 100.0% 111
Number of Leak Repairs per Month
45
40
35
30 LEAK-BOX 25 LEAK-CUST 20 LEAK-MAIN LEAK-S/L 15
10 Number of Leak Repairs 5
0
8/2017 9/2017 1/2018 2/2018 3/2018 4/2018 5/2018 6/2018 7/2018 8/2018 10/2017 11/2017 12/2017
PAGE 165 Monthy Water Produced, Customer Meter Read and Waterloss Comparison For Calendar Year 2017/2018
Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Total Year
Produced (Kgals.) 448,372 433,917 405,489 373,942 350,459 369,875 316,833 321,327 351,030 367,094 377,075 386,875 4,115,412 Customer Meter Read (Kgals.) 380,414 400,670 373,660 332,876 322,236 323,671 292,441 295,052 293,328 322,593 329,262 377,682 3,666,203 Waterloss (kgals.) 67,958 33,247 31,829 41,066 28,223 46,204 24,392 26,275 57,703 44,501 47,813 9,193 449,210 Waterloss (%) 15.2 7.7 7.8 11.0 8.1 12.5 7.7 8.2 16.4 12.1 12.7 2.4 10.9 Waterloss ($) 86,783 42,456 40,646 52,441 36,041 59,002 31,148 33,553 73,686 56,827 61,057 11,739 573,641 Waterloss (gal/con/day) 100.96 49.39 48.86 61.01 43.33 66.50 36.24 38.73 87.85 68.32 71.03 14.11 56.23
Produced (Kgals.) Customer Meter Read (Kgals.) Waterloss (kgals.) Unbilled Percentage Waterloss (gal/con/day) 448,372 433,917 405,489 400,670 386,875 380,414 377,682 377,075 373,942 373,660 369,875 367,094 351,030 350,459 332,876 329,262 322,593 322,236 321,327 316,833 323,671 295,052 293,328 292,441 VOLUME(KGALS) 67,958 57,703 41,066 47,813 46,204 44,501 33,247 31,829 28,223 26,275 24,392 9,193 15.2 100.96 7.7 49.39 7.8 48.86 11.0 61.01 8.1 43.33 12.5 66.50 7.7 36.24 8.2 38.73 16.4 87.85 12.1 68.32 12.7 71.03 2.4 14.11
AUG - 17 SEP- 17 OCT - 17 NOV- 17 DEC - 17 JAN - 18 FEB- 18 MAR - 18 APR - 18 MAY - 18 JUN - 18 JUL - 18 MONTH PRODUCED/READ Waterloss (gal/con/day) Waterloss (%) 120.00 100.00 80.00 60.00 40.00 WATER WATER LOSS 20.00 0.00 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 MONTHJan-18 PRODUCED/READFeb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18
PAGE 166 DEPARTMENT OF WATER County of Kaua‘i
“Water has no Substitute – Conserve It!”
MANAGER’S UPDATE
September 28, 2018
Pursuant to Board Policy No. 3 CONTRACTS AWARDED/EXTENSION/AMENDMENTS:
(1) FIRST AMENDMENT TO CONTRACT NO. 651 WITH ASHFORD & WRISTON TO CONTINUE LEGAL SERVICES IN THE AMOUNT OF $50,000.00
FUNDING: Account No. 10-01-10-540-010 WU/Admin/Admin/Professional Acct Description Services-General Funds Available Verified by WWC $ 25,000.00
Contract No. 651 Vendor Ashford & Wriston Contract Amount $ 25,000.00 Total Funds Certified To Date $ 25,000.00
First Amendment: Legal Services, funds from 2018-2019 Budget $ 25,000.00 $ (25,000.00) Additional Funds per Manager’s Report No. 19-18 $ 25,000.00 Total First Amendment $ 50,000.00
Contract Amount To Date $ 75,000.00 Fund Balance $ 0.00
BACKGROUND: Contract NTP Date: 03/23/2018 Original Contract End Date: N/A New Contract End Date if Contract Time Extension: N/A
At the November 22, 2017 Board meeting, the Board moved and approved the procurement of Special Counsel and the expenditure of funds for a total not to exceed amount of $50,000.00. Fiscal Division advised that the correct Special Counsel budget for FY2017-18 is $25,000.00. Special Counsel budget for FY2018-2019 is $25,000.00. This request for additional funds is necessary as the need for legal services continues. No other changes to C651 are included in this amendment.
4398 Pua Loke Street Līhu'e, HI 96766 Phone: 808‐245‐5400 Fax: 808‐245‐5813 Operations Fax:PAGE 808‐245‐5402 167 MANAGER’S UPDATE Re: Manager’s Update for August 2018 through September 2018 September 28, 2018 Page 2 of 3 WAIVER RELEASE & INDEMNITY APPLICATIONS:
Applicant TMK Location & Building permit Performance Bond Amount N/A
STAFF REPORTS - FY 17-18: NONE
PERSONNEL MATTERS
As of September 19, 2018
RECRUITMENT AND POSITION ACTIONS
Construction Management Division: 1. Civil Engineer III #2351. As of 9/19/2018, pending eligibles list. 2. Civil Engineer V #2355. As of 9/19/2018, pending eligibles list. 3. Waterworks Inspector I #2357. Position started 9/16/2018. 4. Waterworks Inspector II #2483. Position started 9/16/2018.
Fiscal Division: 1. Accountant II #2448. Position started 9/1/2018. 2. Accountant IV #2303. Position started 9/1/2018. 3. Customer Relations Assistant #2447. Position started 9/1/2018. 4. Customer Relations Assistant #2606. Position started 9/1/2018. 5. Customer Service Representative I #2605. Position started 9/1/2018. 6. Customer Service Representative II #2302. Re-description request submitted to the Department of Human Resources on 9/8/2018. 7. Customer Service Representative II #2433. Re-description request submitted to the Department of Human Resources on 9/8/2018. 8. Janitor II #2603. Position started 9/16/2018.
Operations Division: 1. Construction and Maintenance Worker I #2401. Re-description request submitted to the Department of Human Resources on 8/16/2018. 2. Construction and Maintenance Worker II #2487. Re-description request submitted to the Department of Human Resources on 8/16/2018. 3. Electronics/Plant Electrical Tradesperson I #2311. Re-description request submitted to the Department of Human Resources on 9/12/2018. 4. Equipment Operator II #2600-Plant Section. Position started 9/16/2018. 5. Heavy Vehicle and Construction Equipment Mechanic I #2469. Re-description request submitted to the Department of Human Resources on 9/8/2018. 6. Lead Pipefitter #2412. As of 9/19/2018, pending eligibles list. 7. Water Plant Operator I #2414. As of 9/19/2018, pending eligibles list.
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MANAGER’S UPDATE Re: Manager’s Update for August 2018 through September 2018 September 28, 2018 Page 3 of 3 Hires, Separations and Position Changes: 1. Accountant II #2448 started 9/1/2018. 2. Accountant IV #2303 started 9/1/2018. 3. Customer Relations Assistant #2447 started 9/1/2018. 4. Customer Relations Assistant #2606 started 9/1/2018. 5. Customer Service Representative I #2605 started 9/1/2018. 6. Equipment Operator II #2600 started 9/16/2018. 7. Janitor II #2603 started 9/16/2018. 8. Waterworks Inspector I #2357 started 9/16/2018. 9. Waterworks Inspector II #2483 started 9/16/2018.
Pursuant to Board Policy No. 24 CONVEYANCE OF WATER FACILITIES NONE
CUSTOMER CARE AND BILLING (CC&B) SYSTEM UPDATE: The DOW posted RFP #IT-2019-01 CC&B Hosting & Support Services on 6/28/18. The DOW received one proposal before the proposal July 26, 2018 due date but because there was no letter of intent received by July 20, 2018 due date, the RFP was cancelled and re-posted on July 31, 2018 with a new proposals due date of September 4, 2018. The DOW received several inquiries from interested vendors after the second posting. As a result, an addendum to the procurement posting was required but it wasn’t completed in time before the September 4, 2018 deadline. The RFP posting was cancelled for the second time and was reposted again September 7, 2018.
I.T. STRATEGIC PLAN UPDATE: IT PLAN: BRIO will be coming the first week of October to work with staff and get input from all Divisions for the new I.T. Strategic Plan. GIS: Mapping for the following water systems are completed and have been released to the GIS users. Anahola / Anini / Haena-Wainiha / Hanalei / Kilauea / Lawai-Omao / Kalaheo / Koloa-Poipu / Wailua- Kapa’a / Hanapepe-Eleele / Waimea-Kekaha Currently working on Puhi-Līhu'e-Hanamā'ulu system. About 70 percent complete. Just have mostly cleanup. Also working on collecting gps points island wide. We have collected approximately 60% of all the meters on the island. IT Infrastructure: Replaced / Upgraded our Spectrum modem. This is mainly used for our connectivity with email.
Miscellaneous: We are live with our Help Desk Software. It has been very helpful in managing requests and keeping track of open requests. We opened it up to the staff on August 6th and as of September 19th, we have had 310 requests. Making a purchase of Adobe Acrobat for the Department. Begun installing Varidesk work stations for staff who requested one.
BW/mja Mgrrp/Manager’s Update (09-28-18):mja
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