Merrillville Community School Corporation 10/13/2016

Gmail, Calendar, Contacts and Chrome Tips

Pin a Tab in Chrome to have it open every time you launch chrome:

1. Open your chrome browser and go to the website you would like to open every time you launch chrome. Right click the tab at where it says the name of the website and click pin tab.

2. You can pin multiple tabs and arrange them as you want. The tab on the far left will be the default page that loads on top every time you launch chrome.

Access Shared Calendars:

1. In your email you should have received an email from google saying you have access to each individual shared calendar for your building if you building has calendars for things like labs. 2. After you click the link in the email to add the calendar, go to calendar from the boxes in the upper right of chrome or go to http://calendar.google.com 3. On the left side under “My Calendars” you should see each of the calendars you have clicked the link from in your email.

4. To add an event to the calendar, click the time slot on the screen you are wishing to select and click edit event. 5. Change the time to your desired time and make sure you are selecting the correct calendar from the drop down window.

6. If you wish to send the calendar invite to other people, you may add their email addresses in the box to the right under “Add Guests” 7. Once you are done, click save. 8. To hide a calendar from immediate view, click the colored box on the left hand side of the name of the calendar under “My Calendars”

Show all emails from a certain user:

1. There is actually two ways to do this, you can either go up to the search bar and click the little down arrow next to the spyglass.

2. Or if you are in your mail, you can hover over the name of someone that has sent you an email and a box will pop up, click the link at the bottom of the box that says emails

Add a preview pane to your email:

1. One of the benefits of gmail is that there is a lot of what are called google labs created for it. To find Labs, go to Settings gear in the upper right of your gmail. Click settings. 2. At the top of the settings window click “labs” 3. Type preview in the labs search bar. 4. Next to Preview Pane, click enable and then click save at the bottom of the screen.

Find users in the Directory or groups:

1. In any email, click the word TO field.

2. From the drop down click Directory

3. In the search window, type the name of the user or what you are wanting to look for. For instance, if you want all staff of a building, try typing “all salk” or the appropriate building. If there is a group created for those users, this should display the group email address.

Create custom contacts group: 1. Launch contacts from chrome by clicking contacts from the boxes in the upper right corner.

2. On the left side, click “New Group” and give your group a name.

3. On the left click the name of the new group you have created. This will launch a blank screen, to add people click the person with a plus sign next to it. As you begin to type, it will find them in the directory if they are MCSC Employees.

4. If you have an email that you have sent to a group of people in the past but you want to create a group out of those users, you can click next to the reply field in the upper right of the email and choose “show original”

5. From this window you can copy all the users that were in the TO field and paste them into the box used to add users to a group shown in step 3.