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1 Newsletter of the Society of American Archivists Science Newsletter of the Society of American Archivists Science, Technology, and Health Care Roundtable Contents Summer 2013 Message From the Co-Chairs Message From the Co- Chairs…………………………...1 John Rees National Library of Medicine Around and About Archives………………………...3 Melanie Mueller American Institute of Physics Conferences, Meetings, and Workshops……………………...4 Make new friends, reconnect with old ones, and generally have a good time by attending the Science, Technology, and Healthcare (STHC) Roundtable Articles…………………………..5 this year at the Society of American Archivists Annual Conference at the Hilton New Orleans Riverside. We are having a joint meeting this year with the Getting to Know Dr. Women Archivists Roundtable and, departing from our normal sequence, will Gebhard…………………….5 start the meeting with a program celebrating the memory of Joan Warnow- Blewett. The meeting takes place from 4:00 to 5:30 p.m. on Friday August The Robert L. Day Collection: 16th, 2013 in Grand Salon Section 15/18. Of course, be sure to check the final Bringing to Life UCSF School on-site program for any last minute location changes. This is also our first year of Pharmacy History……….8 holding online elections, so I hope you voted early and voted often (oh, wait, we’re not in Chicago this year). We will be instituting bylaws for the first time About the Authors………..12 as well, so be sure to peruse the draft available on the STHC website. Steering Committee Members STHC is a forum for archivists working at institutions in the natural and social sciences, technology, and the health sciences. The roundtable provides a (2012-2013)……………………13 means for its members to share problems, projects, and products that they have in common. Each year, the roundtable’s meeting provides opportunities for members to network, share experiences and successes, and discuss ways for archivists working within scientific, technology, or health care organizations to solve common challenges. We are also pleased that our record of success endorsing proposals continues with P10 – “Evolution of a Digitization Project,” showcasing the evolution of the American Institute of Physics’ oral history digitization program. Check it out at the Professional Poster Session Thursday, 3:00-3:30PM. Step away from the Po Boys and hurricanes for what is sure to be an entertaining and informative Roundtable and Annual meeting! 1 STHC Roundtable 2013 Meeting Business Meeting, 5:00-5:30 Welcome and Introductions Friday, August 16, 2013, 4:00 - 5:30 p.m. Council Representative Announcements: Hilton New Orleans Riverside, Grand Salon Section Tanya Zanish-Belcher 15/18, Suite C Approval of 2012 Minutes / Old Business Election Results Program Presentations, 4:00-5:00 Reports: Jennifer Head Annual Meeting Taskforce: Jodi Koste Blessed Virgin Mary Congregation Archivist HIPAA regulatory update: Phoebe Evans- Letocha Jennifer Head will discuss pioneering religious Archival Elements: Liz Phillips women in science and will present on several sisters STHC Website: Polina Ilieva who were influential in the field of science, STHC listserv: John Rees including: Sister Mary Kenneth Keller, BVM, who is Leadership Activities during 2012-13: John believed to be the first American woman to receive Rees a Ph.D. in computer science and worked on the Steering Committee Membership: John Rees creation of BASIC, as well as formed the computer science department at Clarke College (now Clarke New Business from the Floor University); Sister Florence Marie Scott, SC, who was chair of the embryology department at Seton Hill Adjourn, 5:30 College and Trustee of the Marine Biological Laboratory at Woods Hole; and possibly an Ursuline Our chief concern is to ensure that the STHC sister from New Orleans who is recognized as the Roundtable reflects the interests of its participants. first female pharmacist in the United States. We welcome all suggestions relating to the above topics or concerning any other issues members Tanya Zanish-Belcher might like to see addressed at our meetings. Please Director of Special Collections & University Archivist, do not hesitate to get in touch with either of us: Wake Forest University John Rees Tanya Zanish-Belcher will discuss the Archives of National Library of Medicine Women in Science and Engineering at Iowa State, specifically the oral histories done with women in 301-496-8953 science during her seventeen-year career there. Fax: 301-402-7034 She will also discuss plans at Wake Forest to [email protected] implement an oral history project focusing on Wake's faculty women in science. Melanie Mueller Rachel Ivie American Institute of Physics Assistant Director, AIP Statistical Research Center 301-209-3177 Rachel Ivie has researched, tracked and presented Fax: 301-209-0882 on the past and future of women in physics and she [email protected] knew Joan Warnow for several years before Joan retired from AIP. She will discuss gender results from a recent global survey of physicists conducted by the Statistical Research Center. 2 Around and About Archives Stanford University Partners with NIST on environment, we hope to provide access to the files Software Preservation Project with the permission of copyright holders. We are looking at to using delivery systems such as Charlotte C. Thai emulation, virtual machine, or download. Stanford University The Stephen M. Cabrinety Collection in the History of Microcomputing, circa 1975-1995 is one of the largest collections of pristine archival software anywhere in the world, with approximately 15,000 titles still in original factory packaging. There are a multitude of different computer media formats represented, from the more common 3.5” and 5.25” computer discs, to cassette tapes and various size cartridges designed for use on older computers such as the TRS-80 or the Commodore VIC-20 series. For gamers who grew up in the ‘70s and ‘80s, the Cabrinety collection is also a treasure trove of mint condition cartridges for game consoles, including the ColecoVision, the Atari 2600, the NES, and the Sega Genesis. However, none of this software is easily accessed in Box art for Enchanter, 1983 today’s world. Current computer hardware no longer comes with the necessary components to read the obsolete media formats in the collection, and all of the original game consoles have long MIT Acquires Victor K. McElheny Papers since been discontinued. As the media itself continues to age, it becomes increasingly urgent to Krista Ferrante develop a long-term preservation solution that MIT captures the data before it disappears. This is being addressed in a joint preservation project by The MIT Institute Archives and Special Collections Stanford University and NIST (National Institute of (MIT IASC) is pleased to announce the acquisition of Standards and Technology) that is being funded by the papers of science journalist, Victor K. a two-year grant from the NSRL (National Software McElheny. His papers are a must-see for anyone Reference Library). investigating the development of modern science and trends in science writing and the history of This ambitious project began in 2012 and is already science journalism. well underway. Stanford staff prepares collection materials for physical delivery to NIST headquarters. For over fifty years, McElheny meticulously collected Staff removes packaging material, registers titles in and organized secondary materials on a huge the Stanford Digital Repository, and catalogs them variety of science topics from the 1960s into the 21st in the NSRL Cabrinety Metadata Database prior to century. His collecting goal was always to put the shipment. When the materials arrive at NIST, the NIST current topics in their historical context within the staff creates disk images (exact copies of the "cycle of science". bitstream) for each piece of media, and photographs or scans contextual materials (box It has been his experience and observation as a covers, manuals, artifacts, and ephemera) at high science writer and visiting scholar in MIT's Program in resolution. Finally, the physical media and their Science, Technology and Society that interests and associated digital files are returned to Stanford for long-term preservation. From within this (continued) 3 research topics come up time and time again. The administrative records from the fellowship program topics documented in the collection include but came to the MIT IASC. are not limited to energy conservation, solar technology, oil exploration, food safety, population, The MIT IASC has been working directly with Victor chemical warfare, and nuclear arms control. There McElheny to more fully describe the collection. The are also materials about the remarkable feats in collection is arranged by him by subject and we science where we have explored into ourselves have continued to work with him to get details (Human Genome Project) and out into the about the collection. He has been spending many unknown (Apollo). To aid in his writing, he has hours in the reading room adding folder amassed over 350 linear feet of clippings, articles, descriptions to the box list that he provided at the photographs, slides, videos and press releases. time of acquisition. We converted his Microsoft Word documents into structured excel lists inserted McElheny has written for the Boston Globe, the New the appropriate EAD element tags, and prepared York Times, and the journal Science. He is the author the XML to import into Archivists’ Toolkit. The folder of several books including Insisting on the lists provide access at a more detailed level than Impossible: The Life of Edwin Land and Watson and we could have without his assistance. DNA : Making the Scientific Revolution. His latest book, Drawing the Map of Life: Inside the Human The Victor McElheny Papers (MC.0694) are Genome Project, was published in 2010. The available by contacting [email protected] or 617- supporting materials for his research can be found 253-5690. within the collection. McElheny was the founder and director of the Knight Science Journalism Fellowship program at MIT.
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