ORDINARY MEETING NO. 1 WEDNESDAY, 20 JANUARY 2016
Councillors Gerard O’Connell (Chairperson), James Hansen, Phil Truscott, Chris Loft, Daniel Sanderson, Rolf Light, Trevor McDonald, Darren Everard, Robert Garland, Stuart Taylor, George Seymour.
Councillors are advised that an ORDINARY MEETING will be held in the Fraser Coast Regional Council Chambers, Tavistock Street, Torquay, Hervey Bay on WEDNESDAY, 20 JANUARY 2016 at 10.00AM.
LISA DESMOND CHIEF EXECUTIVE OFFICER
Fraser Coast Regional Council acknowledges the traditional owners of the land upon which we meet today.
BUSINESS ITEM NO. PAGE NO.
ORD 1 OPENING PRAYER Pastor Ross Davie Bayside Christian Church
ORD 2 APOLOGIES
ORD 3 DISCLOSURE OF INTERESTS
In accordance with the provisions of the Local Government Act 2009, Councillors are required to declare a “Conflict of Interest” or “Material Personal Interest” that may exist on any item on the agenda of the Council or Committee Meeting.
ORD 4 MAYORAL MINUTES
ITEM NO. PAGE NO.
ORD 5 CONFIRMATION OF MINUTES OF MEETINGS
ORD 5.1 Ordinary Meeting No. 16 ‐ 2 December 2015 4 ‐ 137
ORD 6 ADDRESSES/PRESENTATIONS
ORD 6.1 Customer Service and Recognition Awards – October 2015
ORD 7 DEPUTATIONS
ORD 8 PETITIONS
ORD 8.1 Receipt of Petitions
ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS
ORD 9.1 Small Business, Manufacturing & Service Industry Portfolio Report 138 ‐ 141
ORD 10 OFFICERS' REPORTS
ORD 10.1 Open Resolutions Register 142 ‐ 146
ORD 10.2 Sport & Recreation Capital Assistance Grant 147 ‐ 152
ORD 10.3 Youth and Community Development Grants (Project Round) 2015/16 153 ‐ 158
ORD 10.4 Council Policy Review 159 ‐ 176
ORD 10.5 Application for New Lease – Fraser Coast Agility Dogs Inc – Maryborough 177 ‐180
ORD 10.6 CEO Performance Report 181 ‐ 218
ORD 10.7 Fraser Coast Opportunities Ltd Annual Report 2014/2015 219 ‐ 247
ORD 10.8 Quarterly Report on Implementation of Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 – December 2015 248 ‐ 337
ORD 10.9 Application for Development Permit – Reconfiguring a Lot – Two (2) Lots into 87 Lots – Pialba Burrum Heads Road Dundowran Qld 4655 and 684 Dundowran Road Craignish Qld 4655 – Teresina Pty Ltd C/‐ Planit Consulting Pty Ltd 338 ‐ 365
ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
Nil
ITEM NO. PAGE NO.
ORD 12 QUESTIONS ON NOTICE
Nil
ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR
ORD 14 GENERAL BUSINESS
ORD 15 CONFIDENTIAL
Council resolves that under the Local Government Regulation 2012 the Meeting be closed to the public in accordance with Section 275(1)((h) – other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage for the purpose of considering:
ORD 15.1 Council Property Transfer 368 ‐ 369
ORD 15.2 Resumption of Land – Pilerwa Road, Yerra 370 ‐ 373
ORD 15.3 Sale of Land for Overdue Rates 374 ‐ 395
ORD 15.4 Proposed Transfer of Land 396 ‐ 406
ORD 15.5 Resolution to Apply for an Extension of Timeframe to prepare a Local Government Infrastructure Plan (LGIP) 407 ‐ 410
4 4
ITEM NO: ORD 5.1
MINUTES OF THE ORDINARY MEETING NO. 16 HELD IN THE FRASER COAST REGIONAL COUNCIL CHAMBERS, MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON WEDNESDAY, 2 DECEMBER 2015 COMMENCING AT 10AM
PRESENT: Councillor Gerard O’Connell (Chairman) Councillor James Hansen Councillor Phil Truscott Councillor Chris Loft Councillor Daniel Sanderson Councillor Rolf Light Councillor Trevor McDonald Councillor Robert Garland Councillor Stuart Taylor Councillor George Seymour
STAFF IN ATTENDANCE: Chief Executive Officer, Ms Lisa Desmond Director Community & Development Services, Mr Peter Smith Acting Director Organisational Services, Mr Sydney Shang Director Infrastructure Services, Mr Wayne Sweeney Media & Communications Officer, Mrs Lynda Downing Executive Manager Development and Planning, Mr James Cockburn Senior Planner, Ms Emily Burke Planner, Ms Stephanie Ellis Executive Manager Regulatory Services. Mr David Murray Senior Environmental Health Officer, Mr Andrew MacDonald Coordinator Compliance, Vector & Pest Management, Mr Col Zemek Meeting Secretary, Ms Marlene Dennis
ORD 1 OPENING PRAYER Pastor Yuan Miller Victory Church
#2875356 5 5 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 2
ORD 2 APOLOGIES
RESOLUTION (Seymour/Loft)
That the apology of Councillor Everard, absent on leave of absence, be accepted.
Carried Unanimously
ORD 3 DISCLOSURE OF INTERESTS
Councillor Seymour declared a perceived conflict of interest in Item 10.4 ‐ Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. as he is a former member of the Hervey Bay Croquet and Mallet Sports Club Inc. and would leave the meeting during discussion of the matter.
Councillor McDonald declared a perceived conflict of interest in Item 10.10 ‐ Local Laws Review and Public Interest Test (PIT) stating that he had lodged a submission relating to the number of chickens allowable on a property.
Councillor Loft said he wasn’t declaring an interest for himself but queried whether or not Councillor Taylor had a conflict of interest in Item ORD 11.2 ‐ Fraser Coast Sports Precinct as he was the President of the Wide Bay Football Association.
Councillor Taylor responded stating that he did not believe another Councillor could determine if a Councillor had a conflict of interest. Councillor Taylor said that he did not believe he had a conflict of interest but rather he had a vested interest in the Sports Precinct as did everyone else in the community, and that he would remain in the Chamber during discussion and to vote on this item.
Councillor Light declared a perceived conflict of interest in Item 10.14, the residential development at Toogoom as one of the directors of the development company is also the President of the Progress Association at Toogoom of which he has normal dealings with however he would remain in the chamber during discussion of this item.
ORD 4 MAYORAL MINUTES
Nil
#2875356 6 6 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 3 ORD 5 CONFIRMATION OF MINUTES OF MEETINGS
ORD 5.1 Ordinary Meeting No. 15 – 9 November 2015
RESOLUTION (Light/ Hansen)
That the Minutes of Ordinary Meeting No. 15 held on 9 November 2015 be confirmed.
Carried Unanimously
Councillor Light sought the Chairperson’s agreement to consider Item 10.13 – Application for Material Change of Use – Community Residence ‐ IFYS Pty Ltd – 482 O’Regan Creek Road, Toogoom – earlier than scheduled due to the number of residents in the gallery waiting to hear the outcome of this matter.
Item 10.13 was considered after Item ORD 8.1 ‐ Receipt of Petitions.
ORD 6 ADDRESSES/PRESENTATIONS
ORD 6.2 Community Champion Awards
(1) Mayor O’Connell and Councillor Phil Truscott welcomed and presented Kerrie Marshall with a Community Champion Award.
(2) Mayor O’Connell and Councillor George Seymour welcomed and presented Janet Revill with a Community Champion Award.
ORD 6.1 Customer Service and Recognition Awards – October 2015
Mayor O’Connell welcomed and congratulated the Customer Service Team represented by Amanda Genrich, Christine Pegg, Donna Kimber, Belinda Boyle and presented them with the presented her with the Customer Service Excellence Award (Office).
Mayor O’Connell welcomed and congratulated the Maryborough CBD & Story Trail Team represented by Lisa Stephenson, Justin Stephenson, Craig Bottcher and Steve Gillum with the Service Champion Award (Office).
#2875356 7 7 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 4
ORD 7 DEPUTATIONS
Nil
ORD 8 PETITIONS
ORD 8.1 Receipt of Petitions
(a) Councillor McDonald tabled a petition containing 38 signatures from Chief Petitioner, Laurie McLean on behalf of the residents of Oceanblue Estate. The concerns relate to the subsequent stages of the estate, in particular block size and traffic flow. Councillor McDonald said that the number of signatures represented over 90% of the residents of the estate.
RESOLUTION (McDonald/Sanderson)
That the petition be received and referred to the Planning Department to be considered as part of the development application.
Carried Unanimously
(b) Councillor Truscott tabled a petition signed by 43 people, 30 of whom were local residents, requesting Council to clear and maintain the undergrowth on the coastal side of The Esplanade in the area known as “Little Tuan” to allow the sea breeze to get past the coastline reducing the impact of midges, mosquitoes and sandflies locally.
RESOLUTION (Truscott/Sanderson)
That the petition be received and referred to the Chief Executive Officer for action.
Carried Unanimously
(c) Councillor Hansen tabled a petition containing 636 signatures from J Maynes seeking Council to not remove any more trees/ wildlife habitats along the whole Hervey Bay foreshore not just the Scarness Caravan Park until they undertake further research into an Environmentally and Wildlife Friendly Eco‐tourism solution.
RESOLUTION (Hansen/Light)
That the petition be received and referred to the Chief Executive Officer for a response.
Carried (8/2)
#2875356 8 8 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 5
ORD 10.13 – Application for Material Change of Use – Community Residence ‐ IFYS Pty Ltd – 482 O’Regan Creek Road, Toogoom
RESOLUTION (Light/McDonald)
The recommendation for Development Application MCU‐151045 is as follows:
Description of Proposal:
Development Permit for Material Change of Use ‐ Community Residence
Decision:
Refusal
Refusal Details:
The assessment manager considers that the application be refused based on the following grounds:
1. The application has not demonstrated compliance to the Strategic Framework of the Fraser Coast Planning Scheme 2014 specifically in relation to the following sections:
a. Section 3.2.2 – the development proposes a community residence in Toogoom being a coastal village with limited availability of services particularly social infrastructure; b. Section 3.5.2.1(a) – the development does not promote healthy and strong communities by maximising accessibility to: pedestrian; cycle and recreational networks; Sport and recreation, community and social facilities and services; and Education and employment opportunities; c. Section 3.6.2.5(c) ‐ the development has demonstrated it places unreasonable demand on the local emergency services; and d. Section 3.7 (a) – viable public transport is not available to the residents of the community residence nor do they have access to safe, connected walk and cycle network to encourage active lifestyle, reduce dependency on private vehicles and meet accessibility needs; and
2. There are not sufficient grounds to justify approval of the application despite the conflict with the Strategic Framework.
Carried Unanimously
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RESOLUTION (Light/McDonald)
That Council;
Write to the relevant State and Federal Minister and the Local Member, seeking a review of the State licencing and approval process for Community Residences; and
1. that the review concentrate on the spatial location of Residences having particular regard to the demographics, social and specialist services and community facilities necessary to support the residential clients; and
2. That the outcomes of the review be considered for inclusion as Acceptable Outcomes within the State wide self‐assessable code for community Residences.
3. Request a review of the State’s oversight on the program, operation and support provided to these vital organisations that are responsible for assisting youth in community residence.
Carried (9/1)
ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS
ORD 9.1 Community Health, Education & Training Portfolio Report
RESOLUTION (Garland/Truscott)
That the Community Health, Education & Training Portfolio report be tabled.
Carried Unanimously
ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS
ORD 9.2 Mayor Monthly Report
RESOLUTION (Light/Truscott)
That the Mayor’s Report be tabled.
Carried Unanimously
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ORD 10 OFFICERS’ REPORTS
ORD 10.1 Open Resolutions Register
RESOLUTION (Garland/Sanderson)
That the Open Resolutions Register – November 2015 report be received and noted.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.2 Council Ordinary Meeting Schedule – December, 2015 and January 2016
RESOLUTION (Garland/Seymour)
That:
1. the last Ordinary Meeting of Council for 2015 to be held on 23 December, 2015, be cancelled.
2. Council Meetings for 2016 be held every 3rd Wednesday commencing at 10.00 am and alternating between Hervey Bay and Maryborough commencing on Wednesday, 20 January 2016 at Hervey Bay Council Chambers.
3. the Chief Executive Officer place an appropriate advertisement in the local press relating to the last meeting of Council in December, 2015 and the January 2016 meeting date.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.3 Wide Bay Water Corporation Annual Report 2014/2015
RESOLUTION (Garland/Taylor)
That Council receive and note the Wide Bay Water Corporation Annual Report 2014/2015 and that the report be made available to the public.
Carried Unanimously
#2875356 11 11 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 8 11.10 am Councillor Seymour declared a conflict of interest in Item ORD 10.4 ‐ Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. and left the meeting during discussion of this item.
ORD 10 OFFICERS’ REPORTS
ORD 10.4 Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc.
Councillor Seymour declared a perceived conflict of interest in Item 10.4 ‐ Application for New Lease ‐ Hervey Bay Croquet and Mallet Sports Club Inc. as he is a former member of the Hervey Bay Croquet and Mallet Sports Club Inc. and left the meeting.
RESOLUTION (Light/Sanderson)
That Council resolves that:
a) an exception for calling for tenders for the lease of the property described as Lot 179 CPMCH 4220 and part of Lot 180 CPMCH 4220 is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii) and (2) of the Local Government Regulation 2012; and
b) the Chief Executive Officer be delegated authority to negotiate and execute a trustee lease with the Hervey Bay Croquet and Mallet Sports Club Inc. over Lot 179 CPMCH 4220 and part of Lot 180 CPMCH 4220, on Totness Street, Hervey Bay, for a period of ten years. Carried Unanimously
11.12am Councillor Seymour returned to the meeting.
ORD 10 OFFICERS’ REPORTS
ORD 10.5 Application for New Lease – Colts Hockey Club Inc.
RESOLUTION (Truscott/Light)
That Council resolves that:
a) an exemption from calling for tenders for the lease of the property described as part of Lot 35 on SP276897, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012; and
b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with the Colts Hockey Club Inc, over part of Lot 35 on SP276897 situated at Cran Street, Tinana, for a period of ten years.
Carried Unanimously
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ORD 10 OFFICERS’ REPORTS
ORD 10.6 CEO Performance Report
RESOLUTION (Sanderson/Garland)
1. That the Chief Executive Officer’s Performance Report DOCS#3050364 for the period ended 31 October, 2015, be received;
2. That the performance report and capital expenditure report for the period ended 31 October, 2015, including budget revisions, is adopted by Council.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.7 Kingfisher Parade, Toogoom – Drainage Improvement
RESOLUTION (McDonald/Light)
That Council resolves to endorse option 4 for stormwater mitigation works in Kingfisher Parade as a priority 2 and place on the future works list for regional drainage works prioritisation.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.8 Advancing Agriculture Advisory Group Meeting Minutes
RESOLUTION (Hansen/Truscott)
That the minutes of the Advancing Agriculture Advisory Group meeting held on 12 November, 2015 be noted.
Carried Unanimously
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ORD 10 OFFICERS’ REPORTS
ORD 10.9 Fraser Coast Culture Strategy 2015‐2019 – Outcomes of Public Consultation
RESOLUTION (Truscott/Sanderson)
That Council considers the submissions received during the public consultation process and resolves to:‐
1. Endorse the Fraser Coast Culture Strategy 2015 – 2019
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.10 Local Laws Review and Public Interest Test (PIT)
Councillor McDonald declared a perceived conflict of interest in Item 10.10 ‐ Local Laws Review and Public Interest Test (PIT) stating that he had lodged a submission relating to the number of chickens allowable on a property. He voted for the resolution.
RESOLUTION (Taylor/Garland)
That Council resolves to: 1. Adopt the Public interest Test Report for proposed Amending Local Law No. 1 2015 and proposed Amending Subordinate Local Law No. 1 2015. 2. Make Amending Local Law No. 1 2015 and Amending Subordinate Local Law No. 1 2015; 3. Adopt the following consolidated versions of the local laws and subordinate local laws (incorporating the changes in Amending Local Law No. 1 2015 and Amending Subordinate Local Law No. 1 2015): (a) Local Law No. 1 (Administration) 2011; (b) Subordinate Local Law No. 1 (Administration) 2011; (c) Local Law No. 2 (Animal Management) 2011; (d) Subordinate Local Law No. 2 (Animal Management) 2011; (e) Local Law No. 3 (Community and Environmental Management) 2011; (f) Subordinate Local Law No. 3 (Community and Environmental Management) 2011; (g) Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011; and (h) Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011. Carried Unanimously
#2875356 14 14 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 11
ORD 10 OFFICERS’ REPORTS
ORD 10.11 Review of Mayoral Community Benefit Fund and Media Policy
RESOLUTION (Taylor/Light)
That Council adopt the Mayor’s Community Benefit Fund, as amended, (DOCS#3012643) and Media Policy (DOCS#3033111).
Carried Unanimously
NOTE: REFER TO PAGES 54 – 64 FOR POLICY DOCUMENTS
ORD 10 OFFICERS’ REPORTS
ORD 10.12 Identification of Additional Budget Allocation – Tobruk Dive Site
RESOLUTION (Garland/Light)
That:‐
1. The additional $500,000 towards the Tobruk Dive Site be approved from Council’s 2014/15 surplus.
2. Council’s $1million commitment to the project be subject to other levels of Government also providing financial support to the Tobruk Dive Site Project.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.14 Application for Preliminary Approval for a Material Change of Use to Vary the Effect of a Planning Scheme Under Section 242 of the Sustainable Planning Act 2009 for Low Density Residential Uses and Development Permit for Reconfiguring a Lot – Two (2) Lots into 29 Lots (In Two (2) Stages) – 348‐386 O’Regan Creek Road Toogoom Qld 4655 and Carkeet Road Toogoom Qld 4655 – Toogoom Developments Pty Ltd C/‐ Urban Planet Town Planning Consultants
RESOLUTION (McDonald/Loft)
An approval is recommended, subject to reasonable and relevant conditions, as detailed below.
#2875356 15 15 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 12
Description of Proposal:
Preliminary approval – Material change of use to vary the effect of a planning scheme under section 242 of the Sustainable Planning Act 2009 for Low density residential uses (LDR1 precinct); and
Development permit – Reconfiguring a lot – Two (2) lots into 29 lots (in two (2) stages)
Decision:
Approved, subject to conditions
Details of Approval:
The following approvals are given:
Sustainable Development Preliminary Planning Permit Approval Regulation 2009, schedule 3 reference
Making a material change of use assessable under the planning scheme, a temporary local planning instrument, a master plan or a preliminary approval to which section 242 applies
Reconfiguring a lot Part 1, table 3, item 1
Preliminary Approval Affecting the Planning Scheme:
A preliminary approval to which section 242 of the Sustainable Planning Act 2009 is given and the assessment manager has approved a variation to the local planning instrument:
Local Planning instrument Variation Approved Fraser Coast Planning Scheme 2014 Replace Part 5, section 5.5, table 5.5.19 Rural zone table of assessment with table 5.5.1 Low density residential zone (LDR1 precinct) table of assessment for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.
Replace the applicable Rural zone code in Part 5, section 5.5, table 5.7.1 table of assessment with the Low density residential zone code (LDR1 precinct) for the areas
#2875356 16 16 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 13 identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.
Replace the provisions for the rural zone in Part 5, section 5.8, table of assessment with the provisions for the low density residential zone (LDR1 precinct) in this same table for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.
Replace the provisions for the rural zone in Part 5, section 5.9, table of assessment with the provisions for the low density residential zone (LDR1 precinct) for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.
Replace the provisions for the rural zone in Part 5, section 5.10, table of assessment with the provisions for the low density residential zone (LDR1 precinct) for the areas identified as stages 1‐11 on Lots 1 and 4 RP 899576 on the approved plans.
Conflict with a relevant instrument and reasons for the decision despite the conflict
The assessment manager does consider that the assessment manager’s decision conflicts with a relevant instrument.
Details of the conflict with the Reason for the decision, including a statement about the relevant instrument sufficient grounds to justify the decision despite the conflict The proposal conflicts with the overall The development provides an efficient extension of outcomes for the Rural zone the existing urban area of Toogoom;
The development provides a similar density to the existing approval for residential development over the site;
The development provides an alternate residential product to that which is currently available in the Toogoom coastal village;
The proposal is considered to comply with the strategic framework of the planning scheme.
Approved Plans:
The approved plans and/or documents for this development approval are listed in the following table:
#2875356 17 17 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 14
Plan/Document number Plan/Document name Date 15038 ‐ RCF Proposed Reconfiguration, prepared by Urban 24 June 2015 Planet Town Planning Consultants
15038 ‐ RCF ‐ 01/04 Proposed Reconfiguration (stages 1, 3‐5), prepared 24 June 2015 by Urban Planet Town Planning Consultants
15038 ‐ RCF ‐ 02/04 Proposed Reconfiguration (stage 11), prepared by 24 June 2015 Urban Planet Town Planning Consultants
15038 ‐ RCF ‐ 03/04 Proposed Reconfiguration (stages 2, 6‐8), prepared 24 June 2015 by Urban Planet Town Planning Consultants
15038 ‐ RCF ‐ 04/04 Proposed Reconfiguration (stages 9‐10), prepared by 24 June 2015 Urban Planet Town Planning Consultants
Conditions imposed by the assessment manager:
PRELIMINARY APPROVAL – MATERIAL CHANGE OF USE TO VARY THE EFFECT OF A PLANNING SCHEME UNDER SECTION 242 OF THE SUSTAINABLE PLANNING ACT 2009 FOR LOW DENSITY RESIDENTIAL USES (LDR1 PRECINCT)
General
1. This preliminary approval allows low density residential uses in accordance with the requirements of the LDR1 precinct of the low density residential zone within the areas identified as stages 1‐11 in the approved plans. All land outside those areas is to remain within the rural zone, including the wetland and buffer areas and the balance lots.
2. The wetland areas and buffers are to remain under private ownership, with easements over flow paths where required. Council will not accept any dedication of these areas.
3. All development is to be carried out in accordance with the approved plan 15038 ‐ RCF, prepared by Urban Planet Town Planning Consultants and dated 24 June 2015, and the Environmental Management Plan, prepared by Regional Ecosystems Mapping Consultancy and dated 2015.
4. All future related development applications are to be lodged generally in accordance with the stages outlined in approved plan 15038 ‐ RCF, prepared by Urban Planet Town Planning Consultants and dated 24 June 2015, and as per the following table:
Stage Lot Numbers Stage 1 Lots 1‐14 Stage 2 Lots 15‐27 Stage 3 Lots 28‐36 Stage 4 Lots 38‐49 Stage 5 Lots 50‐61
#2875356 18 18 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 15 Stage 6 Lots 62‐73 Stage 7 Lots 74‐85 Stage 8 Lots 86‐98 Stage 9 Lots 99‐108 Stage 10 Lots 109‐120
5. No direct vehicle access is permitted to Carkeet Road from any new lot.
6. This approval will lapse 5 years from the date it takes effect or from 2 years after the day that Council adopts a new Planning Scheme that changes the zoning of the land to reflect the approval, whichever occurs sooner.
Amended Plans
7. Submit to Council, prior to lodgement of the first related development application for stage 3, the following plans, prepared in accordance with Schedule 6.3 – Planning scheme policy for development works and Schedule 6.4 – Planning scheme policy for information that the Council may require: a. A water supply network analysis and schematic design for the whole of the development; b. A bulk earthworks plan for the whole of the development indicating the extent and depth of cut and fill, total cut, total fill, earthworks balance, and total net import and/or export of material and finished surface profile; c. A traffic impact assessment to determine the design of the intersections onto Carkeet Road and any localised road widening, pavement widening, land dedication etc, which may be required. d. A revised Storm Water Management Plan which defines flood extent, flow path widths, flood storage, flood levels, flood immunity, storm water treatment and management requirements and treatment areas. e. Amended layout plans, which include the following: i. Building envelope plans in accordance with the requirements of the Fire Management Plan included in the Environmental Management Plan prepared by Regional Ecosystems Mapping Consultancy and dated 2015; ii. Amended lot layout for stage 10, which ensures all lots are regular in shape; in particular, straightening the side boundaries of proposed lot 115.
Rehabilitation Plan
8. Submit to Council, prior to lodgement of the first related development application for stage 3, a Wetland Rehabilitation Management Plan, generally in accordance with the submitted reports prepared by REMC and Schedule 6.3 – Planning scheme policy for development works. The Wetland Rehabilitation Management Plan must: (i) Clearly identify the wetland areas and buffers; (ii) include a weed control program with specific measures to ensure that all plants not native to the site are eliminated from the area; (iii) include specific details of site works to re‐establish natural wetland processes; (iv) include domestic pet management and exclusion measures; and
#2875356 19 19 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 16 (v) include details of revegetation and rehabilitation measures to be undertaken in core wetland areas; (vi) include buffers that will protect wetlands and remnant and protection of adjacent lots from bushfire hazard.
Vegetation and Fauna Management Plan
9. Submit to Council, prior to lodgement of the first related development application for stage 3, a Vegetation and Fauna Management Plan, generally in accordance with the submitted reports by REMC and Schedule 6.3 – Planning scheme policy for development works. The Vegetation and Fauna Management Plan must: (i) identify the proposed location for site access, vehicle parking and waste stockpile areas during works on site; (ii) provide a tree survey plan and schedule to identify the number and species of trees to be removed from the site; (iii) include a habitat tree plan to identify the trees that are to be retained; (iv) provide a plan of any areas to be affected by cut and fill associated with Civil Works, and identification of trees in proximity to affected areas; (v) include details of the use of a wildlife spotter catcher to provide wildlife preservation efforts for significant species and general biodiversity during the disturbance of habitats associated with vegetation clearing. (vi) provide details of works to comply with Australian Standard – AS4970 – 2009 Protection of trees on development sites to ensure the long term survival of all vegetation to be protected, and AS4373‐1996 – Pruning of amenity trees; (vii) outline the method of tree removal and disposal to minimise soil disturbance; (viii) include a weed control program with specific measures to ensure that declared weeds including giant rat’s tail grass are controlled during and after construction and that weed seed does not leave the site; and (ix) include provisions for monitoring brolga nests and limiting construction work within these areas.
Sewerage and Wastewater Plan
10. Submit to Council, prior to lodgement of the first related development application for stage 3, a sewerage and wastewater plan for the whole development. This plan must be prepared by a suitably qualified person, and must address the risk of contamination of the groundwater dependent wetland, taking into account: Nature of the substrate; Proximity to the aquifer to surface; The number of residents; The ability to rapidly identify source of leaks or contamination and capacity for remediation; Responsibility for monitoring (in particular monitoring impacts on groundwater and leachates into the wetland).
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DEVELOPMENT PERMIT – RECONFIGURING A LOT – ONE (1) LOT INTO 29 LOTS (STAGES 1 AND 2)
General
11. This approval is subject to the following conditions, which must be met prior to the commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.
12. Carry out the development in accordance with the Planning Scheme, Schedule 6.3 – Planning scheme policy for development works and Local Laws.
13. Meet the costs of all works associated with this development including any necessary alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.
14. Submit an Operational Works application to Council for each stage, detailing all civil engineering site works, earthworks, roadworks, sewer and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).
Development Staging
15. Staging of the subdivision must be generally in accordance with the approved plans and as per the following table:
Stage Lot Numbers Stage 1 Lots 1‐14 Stage 2 Lots 15‐27
16. Ensure development occurs in accordance with the above sequence of staging unless otherwise stated in conditions of this approval or as approved in writing by the Assessment Manager.
Vegetation Protection
17. Retain and protect the existing Kauri pines on the site.
18. Ensure that any existing street trees located within the O’Regan Creek Road and Carkeet Road reserve are not removed, damaged, destroyed or lopped without approval from Council.
#2875356 21 21 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 18 19. Carry out all construction works in accordance with the Australian Standard AS 4970‐2009 – Protection of Trees on Development Sites, to ensure the long‐term survival of trees to be protected and the approved ‘Construction Environment Management Plan’ required by Condition 20.
Erosion and Sediment Control
20. Submit to Council as part of the Operational Works application, a Site Specific Erosion and Sediment Control Plan. This Plan must be designed in accordance with the ‘Best Practice Erosion and Sediment Control’ publication prepared by the International Erosion Control Association (Australasia), 2008.
Environmental Management
21. Submit to Council as part of an Operational Works application, a Construction Environment Management Plan (CEMP) in accordance with Schedule 6.3 – Planning scheme policy for development works.
22. Carry out the development generally in accordance with the Ecological Report prepared by REMC dated 30 April 2015.
Stormwater Management
23. Provide easements or drainage reserves to convey stormwater to a legal point of discharge in accordance with Schedule 6.3 – Planning scheme policy for development works.
24. Design the stormwater drainage such that no restriction to existing or developed stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Schedule 6.3 – Planning scheme policy for development works.
25. Construct all stormwater management structures, including underground pipes, open drains, detention basins and Water Sensitive Urban Design (WSUD) facilities in accordance with a design approved by Council, generally in accordance with the Conceptual Stormwater Management Report dated June 2015 prepared by Engineering Solutions Pty Ltd. The design must comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.
26. Direct all allotment stormwater runoff to the O’Regan Creek Road reserve, alternatively if the lots cannot be fully drained to the road reserve provide a Level 3 (QUDM) inter‐allotment drainage system to drain each lot to the legal point of discharge. The system must be protected by an easement in accordance with Schedule 6.3 – Planning scheme policy for development works.
#2875356 22 22 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 19
Flood Immunity
27. Provide building pads within each allotment. The building pads must have the minimum area and flood freeboard as defined in Schedule 6.3 – Planning scheme policy for development works to provide immunity from a 1% AEP flood or storm surge event whichever flood level is the highest.
28. Submit documentation, prior to the issuance of a Compliance Certificate for the subdivision plan for each stage, from a Registered Professional Engineer of Queensland (RPEQ), which certifies that each completed allotment will achieve flood immunity in accordance with Schedule 6.3 – Planning scheme policy for development works.
Landscaping
29. Submit to Council, prior to lodgement of the first Operational Works application, details of proposed streetscape treatments, including details about the design and maintenance of proposed pathways, informational signage and other improvements to be carried out within the site or the adjoining footpath and road areas.
Roadworks
30. Submit to Council as part of an Operational Works application for each respective stage, design details of all proposed roadworks to be undertaken in accordance with Schedule 6.3 – Planning scheme policy for development works and the approved development plans.
31. Construct O’Regan Creek Road, both east and west, from Carkeet Road for the full frontage of the related stage to provide a flush concrete edge restraint, with associated pavement widening to Minor Collector Standard, in accordance with Schedule 6.3 – Planning scheme policy for development works.
32. Construct kerb and channel returns at the intersection of Carkeet Road and O’Regan Creek Road as part of the Stage 1 in accordance with Schedule 6.3 – Planning scheme policy for development works. 33. Construct pavement widening and flush concrete edge restraint, with drainage swales for the frontage of Stages 1 and 2 in Carkeet Road to a design approved by Council as part of the Stage 1 works. The Carkeet Road pavement widening must be to the road standard defined in Council’s road hierarchy strategy unless otherwise approved in writing by the Assessment Manager.
Location of Services and Structures
34. Ensure that all utility service connections to the development are wholly contained within each allotment unless protected by appropriate easements.
#2875356 23 23 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 20
Vehicular Access
35. Construct a sealed access driveway to each allotment within the allotment's road frontage from the edge of the road pavement to the property boundary in accordance with Schedule 6.3 – Planning scheme policy for development works. Access driveways are to follow the profile of the grassed swale where possible rather than be constructed as culverts. The access must be constructed prior to issuance of a Compliance Certificate for the subdivision plan.
36. Ensure that no direct vehicle access is provided to any lot from Carkeet Road unless otherwise approved in writing by the Assessment Manager.
Footpaths
37. Construct as part Stage 1 works, in accordance with Schedule 6.3 – Planning scheme policy for development works, the following footpaths; a. a 1.3 metre wide footpath including ramps on an alignment approved by Council within the unformed section of Carkeet Road to the Beach Reserve. The design is to be submitted to Council for approval as part of an Operational Works application; and b. a 1.3 metre wide footpath including pram ramps where applicable along the frontage of Stage 1 from the intersection of Carkeet Road and O’Regan Creek Road to the intersection of Shellcot Street and O’Regan Creek Road. The design is to be submitted to Council for approval as part of an Operational works application.
Water Supply
38. Provide a DN 150 water main for the full frontage of the site to O’Regan Creek Road on an alignment approved by Council, including cross connections to the main on the north side of the road. Road crossings are to be underbored unless approved otherwise by the Assessment Manager.
Wastewater Management
39. Provide for the treatment and disposal of wastewater by the installation of a secondary treatment package plant on each lot in conjunction with the erection of a dwelling, in accordance with the Queensland Plumbing and Wastewater Code.
Sewerage and Wastewater Plan
40. Submit to Council prior to lodgement of the first related development application for stage 3, a sewerage and wastewater plan for the whole development. This plan must be prepared by a suitably qualified person, and must address the risk of contamination of the groundwater dependent wetland, taking into account: Nature of the substrate; Proximity to the aquifer to surface; The number of residents;
#2875356 24 24 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 21 The ability to rapidly identify source of leaks or contamination and capacity for remediation; Responsibility for monitoring (in particular monitoring impacts on groundwater and leachates into the wetland).
Telecommunications
41. Enter into an agreement with a licensed telecommunication provider to ensure that a telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning Letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.
Electricity
42. Submit to Council as part of the first Operational Works application an Electricity Reticulation Plan for underground electricity supply, including provision for street lights, to serve each lot in the subdivision and the whole of the development. The electricity reticulation must be designed and constructed to comply with all requirements of the approved supplier.
43. Enter into an agreement with an approved electricity provider, prior to issue of a Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply as evidence of such an agreement to Council prior to issue of a Compliance Certificate for the subdivision plan.
Street Lighting
44. Submit to Council as part of the first Operational Works application, a Street Lighting Plan. Lighting is to be to be provided to Residential P4 standard.
45. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and, either: a. a capital contribution to meet the full cost of the installation of street lighting has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been made for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the power reticulation of the subdivision.
Administrative
#2875356 25 25 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 22
46. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord truncations at the intersections of all existing and proposed streets.
47. Ensure all works associated with this development have been accepted by Council as being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.
48. Pay any outstanding rates and charges due to Council prior to the issue of a Compliance Certificate for the subdivision plan.
49. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐
"I...... being a cadastral surveyor hereby certify as follows:‐
a. The information contained in this plan is accurate at the time of survey and may be relied on by Council. b. The distances from the proposed new boundaries of all buildings and structures shown hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme. c. All services to the existing dwelling from the reticulation mains are contained wholly within the subject lot.
...... (Signature)"
50. Submit a Subdivision Plan Compliance Report and supporting documentation to Council demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.
Carried (8/2)
#2875356 26 26 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 23
ORD 10 OFFICERS’ REPORTS
ORD 10.15 Infrastructure Charges Incentives Review
RESOLUTION (Garland/McDonald)
Recommendation 1
That Council resolves to:
1. Extend the currency of the “Infrastructure Charges Incentives Administrative Policy” from 15 February 2016 for a period of twelve (12) months as per Attachment (1)
2. Extend the currency of the “Direct Financial Incentive Offer” under the “Investment Attraction Incentive Policy” from 15 February 2016 for a period of Twelve (12 ) months as per Attachment (2); and
3. In accordance with Category 4 Roll in provisions for existing Maryborough Developments the following Infrastructure Charges apply subject to existing agreements and conditions of development:
Carried Unanimously
#2875356 27 27 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 24
ORD 10 OFFICERS’ REPORTS
ORD 10.16 Fraser Coast Planning Scheme Performance Review 2015
RESOLUTION (McDonald/Taylor)
That Council resolves to:
1. Note the outcomes of the performance review of the Fraser Coast Planning Scheme 2014 detailed in this report (#313053). 2. Commence a full review of the Schedule 6.3 Planning Scheme Policy for Development Works; and 3. To Continuously review the performance of the scheme with the intent of advancing the drafting principles of:
Regulate in the community interest and only as much as necessary (Use a risk Management approach); Focus on core elements, critical issues and good planning outcomes; and Avoid duplication and confusion; simplify whenever appropriate.
Carried Unanimously
ORD 10 OFFICERS’ REPORTS
ORD 10.17 Infrastructure Charges ‐ Adopted Infrastructure Charges Resolution
RESOLUTION (Truscott/Taylor)
That pursuant to Section 630 of the Sustainable Planning Act 2009, Council adopt the Adopted Infrastructure Charges Resolution as appended as Attachment 1.
Carried Unanimously
ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
ORD 11.1 Use of University Lake
RESOLUTION (Seymour/Loft)
That Council support the use of the University Lake by the Fraser Coast Radio Yacht Club. Carried Unanimously
#2875356 28 28 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 25
ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
ORD 11.2 Fraser Coast Sports Precinct (not previously listed)
MOTION (Hansen/Loft)
That Council discontinue the project known as the Fraser Coast Sports Precinct.
Procedural Motion: (McDonald)
That the motion be put.
Lost (3/7)
Procedural Motion: (McDonald)
That the matter lie on the table until the appropriate Portfolio Councillor is present for the debate.
Lost (1/9)
12.47pm Councillor McDonald retired from the meeting and was not present during discussion of this matter.
Councillor Taylor, with the discretion and consent of the Chamber tabled letters of support and quotes for support of the Fraser Coast Sports Precinct (refer to pages 65 ‐ 134).
RESOLUTION: (Hansen/Loft)
That Council discontinue the project known as the Fraser Coast Sports Precinct.
Lost (4/5)
Upon a Division being called by Councillor Hansen, the following voting resulted:‐
For: Councillor Seymour Councillor Loft Councillor Light Councillor Hansen
Against: Councillor O’Connell Councillor Sanderson Councillor Garland Councillor Taylor Councillor Truscott
1.04pm Councillor McDonald returned to the meeting.
#2875356 29 29 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 26
ORD 12 QUESTIONS ON NOTICE
Nil
ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR
Nil
ORD 14 GENERAL BUSINESS
Nil
ORD 15 CONFIDENTIAL
RESOLUTION (Light)
Council resolves that under the Local Government Regulation 2012 the Meeting be closed to the public for the purpose of discussing the following items:
ORD 15.1 – Wide Bay Water Corporation Quarterly Report (July – September, 2015) ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:
ORD 15.2 ‐ NBN Co Ltd Telecommunications Lease – Poona ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:
ORD 15.3 – Fraser Coast Opportunities Quarterly Performance Report ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:
ORD 15.4 – Property Matter – (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:
#2875356 30 30 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 27
ORD 15.5 ‐ Burrum, Cherwell, Gregory and Isis Flood Study 2015 and Designation of Flood Hazard Area Pursuant to Section 13 of Building Regulation 2006 ‐ (Section 275(1)(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage:
ORD 15.6 ‐ Resolution to commence a Local Government Infrastructure Plan Amendment to the Fraser Coast Planning Scheme ‐ Section 275(1)(g) ‐ any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act
Carried Unanimously
RESUMPTION OF ORDINARY COUNCIL MEETING
RESOLUTION (Light)
That the Meeting resume in open Council.
Carried Unanimously
ORD 15 CONFIDENTIAL
ORD 15.1 Wide Bay Water Corporation Quarterly Report (July – September, 2015)
RESOLUTION (Taylor/Light)
That Council receive and note the July to September, 2015 Quarterly Report for Wide Bay Water Corporation.
Carried Unanimously
#2875356 31 31 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 28
ORD 15 CONFIDENTIAL
ORD 15.2 NBN Co Ltd Telecommunications Lease ‐ Poona
RESOLUTION (Truscott/Hansen)
That Council resolves that:‐
a) an exception for calling for tenders for the lease of part of the property described Lot 902 RP899098 is approved in accordance with Chapter 6, Section 236 (1) (c) (vi) of the Local Government Regulation 2012; and
b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with NBN Corporation Limited over part of the land, described as Lot 902 RP899098, for a period of twenty (20) years, subject to market rent being determined by a registered valuer, and with other terms and conditions to be consistent with other Council telecommunications leases.
Carried Unanimously
ORD 15 CONFIDENTIAL
ORD 15.3 Fraser Coast Opportunities Quarterly Performance Report
RESOLUTION (Garland/Taylor)
That Council receive and note the July to September, 2015 Quarterly Report for Fraser Coast Opportunities Ltd.
Carried Unanimously
ORD 15 CONFIDENTIAL
ORD 15.4 Property Matter
RESOLUTION (Taylor/McDonald)
That Council delegate authority to the Chief Executive Officer to negotiate and execute a contract for the purchase of the property as outlined in this report.
Carried Unanimously
#2875356 32 32 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 29
ORD 15 CONFIDENTIAL
ORD 15.5 Burrum, Cherwell, Gregory and Isis Flood Study 2015 and Designation of Flood Hazard Area Pursuant to Section 13 of Building Regulation 2006
RESOLUTION (Light/Hansen)
That Council:
A. Adopt the Defined Flood Level Area Maps (Attachment 1) and the flood levels from the Stormwater Catchment and Flood Risk Studies identified in Table 1 for the purpose of identifying the relevant source of flood level information for Part B of this resolution:
Table 1 – Flood level Source Flood Study Name Author/Date Mary River Flood Study (Climate Change Scenario) #2142644 GHD 2011 Bunya Creek Flood Risk Reduction Study #734967 JWP Oct 2006 HBCC Flood Risk Reduction Study Appendix N Pialba Pt Vernon Worley Parsons 2008 #915748 HBCC Flood Risk Reduction Study Appendix E Dougan St #915737 Worley Parsons 2008 Eli Creek Catchment Management Plan Vol 1‐2 #658274 JWP Oct 2003 HBCC Flood Risk Reduction Study Appendix D Sawmill Road #915736 Worley Parsons 2008 HBCC Flood Risk Reduction Study Appendix C Beelbi Creek #915734 Worley Parsons 2008 HBCC Flood Risk Reduction Study Appendix B O'Regan Creek #915733 Worley Parsons 2008 HBCC Flood Risk Reduction Study Appendix G Burrum River as it Worley Parsons 2008 applies to Maria Creek #915740 Aldershot Flood Study Rev1 #1933376 Worley Parsons 2009 Pulgul Creek Flood Risk Reduction Study #742844 JWP Dec 2006 HBCC Flood Risk Reduction Study Appendix F Moolyyir Creek #915739 Worley Parsons 2008 Urangan Drainage Study ‐Ultimate Development Scenario #657641 Cardno MBK‐July 2003 Lowlands Lagoons Catchment Drainage Study Vol 1‐3 #656935 Cardno MBK‐Nov 2003 Tooan Tooan Flood Risk Reduction Study #784624 JWP Nov 2006 St. Josephs Drive to Fairway Drive 2009 Model Run Assessment Worley Parsons 2009 (Inundation Mapping Outputs Only) #2537951 Burrum, Cherwell, Isis, Gregory River Flood Study (Climate Change GHD 2015 Scenario – HAT + 0.8 and 10% increased rainfall intensity) #3051475‐ v2
B. Pursuant to Section 13 of the Building Regulations:
i. Designates part of the Fraser Coast Regional Council local government area as a Flood Hazard Area as identified on the Flood Hazard Area maps pursuant to Attachment 3 of this report; ii. Declares that the adopted flood levels from Part A of this resolution are the Defined Flood Levels; and iii. Declares a freeboard of 300 mm above the defined flood level to determine the minimum habitable floor level;
#2875356 33 33 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 30
C. Instructs the Chief Executive Officer to keep a register of the Flood Hazard Area and when the designation was made;
D. Provides the Defined Flood Level from Part B of this resolution where applicable in flood search requests made to Council;
E. Provides other relevant information where a Defined Flood Level is unavailable in response to flood search requests to Council (information may include surface contours (derived from LiDAR where available), Flood Hazard Area mapping, and other anecdotal evidence such as flood level records and estimated extents of inundation from historic flood events); and
F. This resolution replaces the resolution made by Council at its Ordinary Meeting No. 12 on 10 September 2014 and takes effect on Monday, 7 December 2015.
Carried Unanimously
ORD 15 CONFIDENTIAL
ORD 15.6 Resolution to commence a Local Government Infrastructure Plan Amendment to the Fraser Coast Planning Scheme
RESOLUTION (Light/Taylor)
That Council resolves to:
a) Commence an LGIP Amendment to the Fraser Coast Planning Scheme 2014 in accordance with Chapter 3, Part 5 of the Sustainable Act 2009, Statutory Guideline 03/14‐ Local government infrastructure plans and Statutory Guideline 01/13 – Making and amending local planning instruments; and
b) Authorise the Chief Executive to finalise the draft Local Government Infrastructure Plan in accordance with the key drafting principle and indicative changes outlined in the Officers’ Report and commence the amendment process, including the following steps:
i. Refer the draft LGIP to Council’s Appointed reviewer to complete a compliance check;
ii. Write to the Minister of Infrastructure, Local Government and Planning seeking review of the LGIP and approval to proceed with public consultation; and
iii. Undertake public consultation for a period of 30 Business Days;
iv. Refer the LGIP to the Appointed reviewer to conduct a second compliance check; and
#2875356 34 34 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 31
v. Write to the Minister of Infrastructure, Local Government and Planning seeking approval for Council to adopt the LGIP.
Carried Unanimously
There being no further business, the Meeting closed at 1.34pm.
Confirmed at Ordinary Meeting No. 17 of the Fraser Coast Regional Council held at Hervey Bay on 20 January 2016.
...... MAYOR
#2875356 35 35 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 32 ITEM NO: ORD 9.1
COMMUNITY HEALTH, EDUCATION & TRAINING PORTFOLIO
COUNCIL REPORT
COUNCILLOR ROBERT GARLAND
Report Period: September 2015 – November 2015 Community and Stakeholder Engagement
Portfolio Engagement Let’s Get Fraser Coast Working Group Animal Management Working Group Wide Bay Water Advisory Committee Community Environment Program initiatives Fraser Coast Education Alliance Various High School 2015 Celebrations Corporate Communications Committee RSPCA Queensland WBBROC Meeting Native Title & Reconciliation Working Group Launch of the Fraser Coast School
Leavers Guide 2015 at St James Division ‐ Community Engagement Lutheran College Community Chat – Pialba Place Numerous Community Fundraising Functions Hervey Bay and Maryborough Chamber of Commerce Functions Numerous Workplace Visits Various Meetings: State and Federal Members Numerous resident issues and meetings, with Council officer support for an effective resolution or response Business Hervey Bay Destination Hervey Bay ‐ Housing Affordability Scheme marketing program Tourism Advisory Committee Citizenship Ceremonies UDIA Fraser Coast Branch Forums
Projects
‘Let’s Get Fraser Coast Working’
Work Experience
The ‘Let’s Get Fraser Coast Working’ (LGFCW) reference group met on 2 September in Hervey Bay. At this meeting, it was discussed that Council would attend Urangan High to provide information regarding Council’s LGFCW initiative and the range of employment opportunities throughout Council. Council Officers have attended three Year 12 assemblies promoting the LGFCW program and the recruitment process at Council.
It is intended to distribute the Fraser Coast School Leavers Guide 2015‐2016 to LGFCW Reference Group members in December.
#2875356 36 36 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 33 During September and October, nine participants undertook placements across Council and Wide Bay Water. It has been rewarding to observe the LGFCW initiative reach a diverse range of participants with placements coming from a range of areas including Universities, local job providers TAFE, DVA clients and local high schools throughout the Fraser Coast. Two placements are scheduled for November and currently there are 13 on the waiting list.
Skills 4 Work
The Work for the Dole initiative has been implemented under Council’s ‘Skills 4 Work Program’, and hosts individual and group job seekers. Council’s objective is to provide up to 50,000 hours of job placement to jobseekers over 26 weeks.
Group placements are working successfully and currently there are 20 Work for the Dole participants split into 7 groups and working on projects in Hervey Bay and Maryborough. At times groups are joined to complete projects in line with specified time frames.
Activities have ranged from pressure cleaning of pavers, weed control, laying turf, mulching and painting.
Since the commencement of the program in July 2015 there has been 16 individual placements. Some of the areas have been challenging to fill but continual communication with the Work for the Dole Program Coordinator and Community Solutions has seen the program begin to show success.
Council is working with Community Solutions, who have provided participants for a number of areas within Council including the Brolga Theatre, Hervey Bay Pound, Maryborough Cemeteries and Hervey Bay Aquatic Centre.
Individual placements filled as at 16 November 2015 Project Tasks Commitment Placements Comment filled Home Assist Gardening 2 2 Cemeteries Grounds maintenance / funeral 3 3
set up Pound/Refuge Cleaning, walking dogs, feeding, 4 4
grounds maintenance Cemeteries Administration 1 1 Brolga Theatre Cleaning, room setup, general 1 1
maintenance assistance. Bonds Museum Cleaning, general maintenance 1 1
Store assistance. HB Aquatic Centre Cleaning, general maintenance, 1 1 grounds maintenance Regulatory Administration duties 1 1 Services Pound/Refuge Administration 1 1 Records Filing, scanning, mail 2 1 Waste – Nikenbah Grounds maintenance 2 0 Waste – Grounds maintenance 2 0
Maryborough Parks General maintenance 6 0 On hold until group activity placements have been filled Wetside Cleaning, general maintenance, 1 0
grounds maintenance
#2875356 37 37 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 34
Individual placements continued Project Tasks Commitment Placements Comment filled MB Aquatic Cleaning, general maintenance, 1 0
Centre grounds maintenance Libraries Shelving, book covering, cleaning 4 0 1 placement due to commence 18/11/2015. Toy Library Cleaning, general maintenance, 1 0 grounds maintenance, toy cataloguing
Stores Stocktake, shelving, inventory 1 0 control Showgrounds Cleaning, general maintenance, 2 0
grounds maintenance Vector General pest management ‐ ‐ 2 originally committed ‐ Risk assessment identified unsuitable placements Nursery Planting, watering, prorogation 2 0 On hold until group activity placements have been filled – Volunteers currently running. 39 16 23 placements to be Total filled
Group placements filled as at 16 November 2015: Commitmen Placements Project Tasks Comment t filled Pioneer Park / Kingfisher Park / General Open Space ‐ Hervey Bay Group Activity 1 6 5 / Doolong Rd / Bream St project / Hillyard Street Group Activity 2 General Open Space ‐ MB 6 4 Commitment reduced from 15 to 6 Group Activity 3 Original Maryborough Site 6 2 placements as unable to provide work for 15 placements Foreshore Works / Mangrove Group Activity 4 Offset / Tree Planting / Bunya 6 4 Court Group Activity 5 Landscape Projects 2 2 Additional Group Activity 6 Queens Park Maintenance 2 1 commitment Additional Group Activity 7 Botanical Gardens HB 2 2 commitment Group Activity 8 Queens Park river walk restoration 2 0 12 placements to be Total 32 20 filled
#2875356 38 38 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 35
Fraser Coast School Leavers Guide
#2875356 39 39 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 36
Strategies Animal Management Programs
Monthly comparison of Impound Outcomes:
Year comparison of dog and cat Impound Outcomes is as follows
:
Hervey Bay Pound & Refuge
The number of impoundments: Oct‐Dec 15 figures reflect October only.
#2875356 40 40 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 37
For October 3 animals were released from the HB Pound to the Adoption Centre and were rehomed.
Council is continuing to work closely with all rescue groups including specialist breed rescue groups, volunteers who foster animals, RSPCA and vets to help find new homes for animals that have been abandoned.
Council is committed to delivering the best outcome for all animals and high standards of animal welfare.
Council has a vision of re‐homing as many animals as possible and sees the facility as an adoption centre rather than a refuge.
Maryborough Pound & Refuge
The number of impoundments:
A new quarantine building will be constructed in 2015/16 period, construction will also include fencing, shade structure, drainage works and tree pruning.
Animal Management Working Group
The next meeting of the Animal Management Working Group is planned to be held in Hervey Bay in December 2015.
The group provides an excellent opportunity for cross‐sectoral collaboration as well as individual input into Council’s processes & procedures.
Education Programs & Activities
The following education programs and activities were held during this period: ‘Run for Their Lives’ an event organised by Wide Bay Animal Rescue Group, supported by Council Compliance staff, approximately 80 people attended.
‘Pet Prep’, is a school education program, and ‘Walk With Me’ which involved dog owners, Council staff and invited guests who meet on Sundays for pet walks in parks, beaches and designated exercise areas.
#2875356 41 41 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 38
Community Engagement
The following community engagement activities that were attended during this period included: Grand Opening ‐ Jump Trampoline Park Helping Hands Project ‐ Rotary Club of Maryborough Sunrise Project
. Scooter Convoy – Guinness Book Record attempt 50th Indy Foundation ‐ Special Guest Wayne Bennett
Maryborough Special School production ‐ 1915 "The Ordinary Soldier"
#2875356 42 42 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 39
Waste Education Program
The past three months have been an exciting time in the world of waste education.
The Fraser Coast Waste/QMulching trailer has been wrapped in Fraser Coast Waste and QMulching branding and information on waste, recycling and mulch. The trailer also has an IPad with waste, recycling and mulching games and a touch screen for smart shopping choices relating to packaging (ie are you purchasing waste or recyclable packaging).
Three schools so far have booked for the free transport MRF visits from our Keep Australia Beautiful Coca Cola Beverage Container Recycling Grant. All State Schools will be written to again in term 1 to remind them of this fabulous opportunity.
The judging of the Spring Garden Competition has taken place and the winner of the scarecrow competition was St James Lutheran College Grade 5 class. There were 26 schools and early learning centres entered in the competition and there were a lot of interesting and clever scarecrows to choose a winner from.
Winning Scarecrow – St James Lutheran College A close contender – Maryborough Community Kindy
Fraser Coast Waste are currently running three radio ads on the top three recycling mistakes (as determined by a Planet Ark survey) – plastic bags in recycling, putting recyclable items in the waste bin and food contamination of recyclable items.
We are also promoting the free dump day which was held on 21 and 22 November.
Fraser Coast Waste and Wide Bay Water have recently held two Waste, Recycling and Waste Water Information Tours ‐ on Saturday 24 October and Wednesday 11 November – as part of Water Wise Week and National Recycling Week. All participants of the tours had very enjoyable days and were amazed at what goes on ‘behind the scenes’ with our rubbish, recycling and waste water. Participants were picked up by a bus and were treated to visits to the Nikenbah Transfer Station, The MRF Education Centre, Pulgul Creek Waste Water Treatment Plant, Hebblewhite Reuse Water Plantation and the Discovery Sphere.
#2875356 43 43 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 40 Internal education on increasing recycling and reducing the use of confidential destruction bins was rolled out across Council’s administration offices. Posters with information on “Is it really confidential?” were placed above all confidential destruction bins and increased recycling bins were introduced to the offices. Whilst the confidential paperwork is eventually recycled, it is more costly to council to have confidential bins serviced compared with having the paper collected in the standard recycle bins. It is hoped that people will take more care to sort their paperwork out and place it into the appropriate bins.
A competition was also held for the best decorated under‐ desk recycle box which was won by Kamala Dunn, Julie Wight and Alison Fowler.
Kamala Dunn – Emu Parade
ProAcqua Water Machine
The third quarter reading from the ProAcqua Water machine has been received. A total of 91 litres were dispensed as follows
Jan‐Mar 15 Apr‐Jun 15 Jul‐Sep 15 L L L Still 739 89 54 Sparkling 703 63 37
Please note ProAcqua have advised that it is common for consumption to drop during the winter season.
ProAcqua smartcards and bottles can be purchased from Jetty Seafoods.
Services Immunisation
Immunisation clinics are a joint service provided by Council and Queensland Health. The vaccines are issued in accordance with the current immunisation schedule as set by the National Health & Medical Research Council and Queensland Health.
Immunisation Clinics were held during September 2015 to 20 November 2015 at:
The Village, Community Health Centre, Torquay Road, Pialba, and Bauer Wiles Complex, Winston Noble Drive, Maryborough
#2875356 44 44 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 41
Total Number of Clinics– Schools & Number Baby Number of Number of catchup Immunised Clinic babies adults clinic immunised immunised September Hervey Bay 1 1 2 40 0 Maryborough 0 0 2 37 0 Total 1 1 4 77 0 October Hervey Bay 2 209 2 43 0 Maryborough 1 34 2 38 0 Total 3 243 4 81 0 November Hervey Bay 5 136 1 24 0 Maryborough 6 183 2 36 0 Total 10 264 4 60 0
The types of vaccines issued in accordance with the Qld Schedule at the above clinics were:
Diseases we immunise against (babies) Diphtheria, Tetanus, Pertussis (Whooping Cough), Polio, Hepatitis B, Haemophilus Influenza type B, Pneumococcal Infection, Rotavirus, Mumps, Measles, Rubella, Varicella (Chickenpox) Diseases we immunise against (school Diphtheria, Tetanus, Pertussis (Whooping Cough) students) Varicella (Chickenpox), Human Papillomavirus
Development Approvals issued
The following application was received during 1 September 2015 to 20 November 2015:
MCU‐151060 – Material Change of Use – Health Car Services Extension – 2 Toni Street, Urangan
RECOMMENDATION:
That the Community Health, Education & Training Portfolio report be tabled.
ATTACHMENTS
Nil
#2875356 45 45 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 42 ITEM NO: ORD 9.2
MAYOR MONTHLY REPORT
COUNCIL REPORT
COUNCILLOR GERARD O’CONNELL
Summary Report: 2012 – Dec 2015
Economic Development Priority Projects
Council, at its Meeting held on 29 July, 2015, adopted the Fraser Coast Economic Development Strategy 2015.
The following regionally significant Priority Projects were identified in the Strategy to assist with bolstering business, employment and investment growth:‐
Urangan Harbour ‐ $636 million and 1,365 jobs
The Urangan Harbour is a tourist and visitor destination with commercial and residential development opportunities. A large scale development would create 2,584 jobs during construction and 1,365 jobs ongoing and $636m in Output.
Status:‐ Major amendments to the Planning Scheme adopted to reflect Urangan Harbour Masterplan.
Avion Hervey Bay Airport ‐ $71 million and 1,432 Jobs
A 12 Hectare Airside Access Aviation Industry development site at Hervey Bay Airport. Located only 10km from the CBD and strategically located near the Airport Industrial Estate.
Status:‐ Development approval obtained – seeking investment.
Maryborough Marine Industry Precinct ‐ $40 million and 275 Construction Jobs
A $40 million Maryborough Marine Industry Precinct is intended as a world class marine industry park providing for ship and boat builders, equipment manufacturers, service providers, vessel refit and maintenance and other marine.
Status:‐ Development approval obtained – seeking investment.
Original Maryborough Site ‐ $107 million and 334 Jobs
A redevelopment of the Original Maryborough Site as an iconic master planned residential estate and enhancement of the riverside parkland and heritage areas will drive tourism and growth. Status:‐ A development application for the residential development component of this project was approved at Council’s meeting held on 21 October, 2015. Council also adopted the Maryborough Site Heritage Precinct & Parklands Master Plan at this meeting.
#2875356 46 46 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 43
Fraser Coast Sports Precinct ‐ $54 million and 191 Jobs
A $54 million fully integrated multi‐sport and event complex on 69 hectare site.
The Precinct will consolidate sporting facilities to drive economies of scale for ongoing maintenance service provision and management costs and will attract national, state, regional and local events that will provide economic benefits to the region.
Status: Concept finalised. Detailed Design for Stage 1 commenced. A Steering Committee has been formed with the first meeting of this Committee being held on 25 November, 2015. Funding application submitted through the National Stronger Regions Fund.
Bruce Highway Industrial Site ‐ $20 million and 134 Construction Jobs
Development of 11 large scale industrial lots with access to the Bruce Highway is designed to attract logistic and heavy industries who rely on key transport corridors and those seeking to relocate due urban encroachment.
Status:‐ Tenders for development opportunities closed on 10 November, 2015 with unfortunately no tenders being received.
Hervey Bay Dive Wreck ‐ $5 million and 100 Jobs
The acquisition and implementation of a shipwreck dive and snorkelling site will be a key tourism attraction off the shoreline Hervey Bay.
With over 1600 dive wreck sites in Queensland, this concept is popular and well established. The sinking of an EX‐HMAS vessel appears a very popular choice and could be complemented by other artificial dive sites.
Status:‐ Council at its Meeting held on 21 October, resolved to provide a $1 million commitment towards the Tobruk Dive Site.
Education Precinct ‐ $265 million Industry and 3,233 Jobs
The Education Precinct in Pialba will allow for pathways in education from Primary to Tertiary and provide integrated training and education opportunities.
In the heart of Hervey Bay Pialba CBD, the Precinct will incorporate the University of Southern Queensland, TAFE, Hervey Bay Library, Cultural Centre, Community Centre, PCYC and Hervey Bay High.
Status:‐ Concept Plan completed. Discussions being held with Education Precinct Partners. Economic feasibility study in progress. Traffic modelling commenced.
Motor Sports Complex ‐ $15 million and 191 Jobs
A fit for purpose facility catering for major motorsports, will typically cater for spectator crowds of 1,000 to 6,000 and be host to a range of motorsport style events and other events. A 12
#2875356 47 47 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 44 month calendar of events would include 20 days of racing 11 events with 1,260 competitors and attracting 54,000 spectators.
Status:‐ Land identified for establishment of Complexes. Each Group is now sourcing funding and information relating to development approvals required to progress the development of a Motor Sports Complex in the Fraser Coast Region.
Planning Summits
Planning Summits – Top 5 Priority Projects
Held on 16th & 17th August 2012 and attended by 113 stakeholders across the region, top 5 projects that participants sought Council to progress over the term were: Aviation, Urangan Harbour, Sports Precinct, Maryborough Industrial Estate and Education Precinct.
Combined Forums Participants 113 Topic Votes Percentage Ranking Aviation 79 14.2% 1 Urangan Harbour 77 13.8% 2 Sports Precinct 66 11.8% 3 Maryborough Industrial Estate 65 11.6% 4 Education Precinct 56 10.0% 5 Tourism & Economic Development Review 54 9.7% 6 CBD Revitalisation 46 8.2% 7 Mangrove Management 42 7.6% 8 Agriculture Hub 42 7.5% 9 M2BRT 31 5.6% 10 Total Votes cast 558
A summary of achievements and progress on these Top 5 Priority Projects is summarised below:
Priority Priority Project Achievement/Progress 1 Aviation AVION Industrial Estate DA EOI for development of AVION FIFO Airport Extension in progress JV Maryborough Residential Airpark Continued engagement to establish aviation industries and flight training. Fraser Coast Airport Masterplans 2 Urangan Harbour Endorsement of Urangan Harbour Master Plan in‐conjunction with DTMR Major amendments Planning Scheme to reflect masterplan and facilitate development of the Harbour Upgrades to Harbour Park, Fishermans Park and wayfinding.
#2875356 48 48 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 45 Priority Priority Project Achievement/Progress 3 Sports Precinct Endorsement of Sports Precinct Masterplan Identification and purchase of Sports Precinct Land within Nikenbah Growth Corridor Finalisation of detailed concept Precinct in consultation with sporting groups Economic Analysis completed Establishment of a Steering Committee to oversee progress of project and develop community engagement strategy $10 million funding commitment to commence the project Funding applications submitted for State & Federal Funding. 4 Maryborough Maryborough Industrial Estate – DA approved Industrial Estate EOI sought for the development of the Industrial Estate Continue seeking potential investment opportunities for the Estate.
5 Education Precinct Education Precinct concept finalised Steering Committee established with key stakeholders Hervey Bay CBD Masterplan adopted City Park masterplan completed Traffic modelling study in progress to facilitate Education Precinct and Transit Centre Economic Analysis in progress.
Financial and Operational Reviews Operational Savings $14.28 M in reduced Council operating spend since 2008 while maintaining service levels;
$4.3M has been saved through shared corporate services and a review of operations of Wide Bay Water Corporation.
Service Level Reviews and Continuous Improvement Service level reviews and continuous improvement projects have been undertaken and conducted within many Council activities and areas including: Customer Service Regulated Parking Cemeteries Aquatic Facilities Libraries Fleet, Workshops & Stores Compliance Asset Investigations Property Management
#2875356 49 49 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 46
People Development Information Management Development Services eg ExpressWay
AEC Financial Sustainability Review ‐ 2012 The AEC Group was commissioned to undertake a Financial Sustainability Review to provide an independent assessment or ‘health check’ of Council’s financial sustainability including:
Council’s performance to date since amalgamation
Council’s long term financial model inputs, assumptions and outputs
Council’s controlled entities and business activities
Ongoing financial sustainability issues and challenges for Council
The AEC Group report indicated that Council had progressed towards improving their financial sustainability and was appropriately rated within the “moderate” category. To progress to an advanced status would require a significant increase in revenue sources to fund the ongoing infrastructure renewals requirement and build non‐restricted cash reserves.
QTC Credit Review ‐ 2014
QTC conducted a credit review of Council in 2014 which resulted in a “Sound” rating demonstrating an improvement in rating from a “Moderate” rating in 2008;
Sound Rating indicates – a sound liquidity position, negative net debt position, sound debt service capacity and operating surpluses.
Infrastructure Investment and Development
Statistics of Building and Commercial Building Values and Numbers for the period 2012‐2015 including year to date figures (January, 2015 – November, 2015) are detailed below:‐
Residential Commercial Year to Date 2012/2015 Year to Date 2012/2015 $ No. $ No. $ No. $ No. Hervey Bay 106.6 M 502 $537.2 M 1736 $10.5 39 $211.9 M 186 M $ No. $ Number $ No. $ No. Maryborough 24.2 M 103 $98.5 M 458 $10.2 26 $14.2 M 50 M
#2875356 50 50 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 47
Total Development Incentives
Total incentives offered since the introduction of incentive schemes from 2011 is $23 million (excludes value of delayed payment):
PSP4 Roll in discounts $1,500,000 Shovel ready Discounts $1,552,289 Other Discounts $6,804,845 Current Incentive Policy ( exc Cat 5) $8,757,721 Cat 5 $4,510,177 Total $23,125,032
Infrastructure Investment
A total of $188 million investment in infrastructure since 2012/13 with 64% on roads & drainage and a further $34 million in disaster repair works.
2015/16 2014/15 2013/14 2012/13 Total %
Environmental Protection & Sustainability 3,494,000 4,884,000 1,335,192 3,765,000 13,478,192 7%
Community & Recreational Facilities 6,505,500 1,629,500 1,865,007 1,255,803 11,255,810 6%
Parks 2,918,130 2,465,612 2,184,500 2,185,500 9,753,742 5%
Airport 2,440,000 195,000 468,000 286,000 3,389,000 2%
Drainage Construction 1,734,360 2,493,720 2,480,200 1,827,000 8,535,280 5%
Road Construction 29,081,953 25,485,866 34,509,922 21,500,558 110,578,299 59%
Waste Management 1,367,500 2,185,000 2,831,000 1,750,000 8,133,500 4%
Other 6,481,692 6,288,675 5,079,100 5,096,100 22,945,567 12%
Total 54,023,135 45,627,373 50,752,921 37,665,961 188,069,390 100%
NDRAA ‐ Disaster Events & Betterment 4,444,567 11,077,000 18,626,000 34,147,567
Total 54,023,135 50,071,940 61,829,921 56,291,961 222,216,957 Docs#3053835 Docs#2952050
Portfolio Highlights
The following provides a small summary of highlights achieved through Council Portfolios:
Small Business, Manufacturing and Service Industry Portfolio
Completion of Construction of Stages 3 and 4 of the Hervey Bay Airport Industrial Estate Establishment of “Boost Your Business” initiative Introduction of Infrastructure Charges Incentive Policy Approval of Material Change of Use and Operational Works Permit for Maryborough Marina Precinct Economic Flood Recovery Activities following January/February 2013 flood event Conduct of Celebrate Business Festival July, 2013 Formation of Original Maryborough Site Sub‐Committee June, 2014
#2875356 51 51 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 48
Adoption of Master Plan – Original Maryborough Site Explore‐a‐Saurus Exhibition – 13 December, 2014 – 19 April, 2015 Digital Enterprise Program – Small Business Workshops Conduct of Small Business Solutions Workshops September, October, November, 2015 and February and March, 2016 Backyard Adventures Exhibition 14 November 2015 – 31 January, 2016
Health, Education and Training Portfolio
Formation of Education City Working Group for enhancement of Education Precinct Construction of St. Stephen’s Hospital Health Services Provision – Tiaro Medical Centre Establishment of Workforce Placement Program with FCRC Live Life Healthy (Healthy Communities Initiative) Walk with Me Program Waste Education Program Food Safety Education Program Careers Expo/ Fraser Coast Jobs and Skills Expo Establishment of Get Fraser Coast Working Reference Group/Skills 4 Work Program Establishment of Animal Management Working Group Stray and Feral Dog Management initiatives Construction of Halcro Community Garden Introduction of free Aquatic Classes Introduction of Community Walk Programme Assistance with Anzac Centenary Project Construction of Lupton Park Community Garden Community Exercise Project – a project to improve the aesthetics and safety of key natural areas to increase community health and exercise within the region Participation in Food Revolution Day – 16 May, 2014 Queensland Finalist – Jamie’s Ministry of Food Improvements to Hervey Bay Pound and Refuge Destination Hervey Bay $12,000 Cashback Project Assistance with Duncan Chapman Memorial Project Conduct of GenR8 – School to Work Transition Program Kasukabe Sister City Visit Completion of Fraser Coast School Leavers Guide
Waterways & Coastal Infrastructure Portfolio
Adoption of option for Construction of new Burrum Heads Boat Ramp Urangan Boat Harbour development discussions Construction of Urangan Seawall Establishment of Foreshore Management Taskforce Construction of Maryborough Public Pontoon Replacement of Maryborough Rowers Club Pontoon Completion of Mangrove Management Strategy and Works – Queens Wharf and Boardwalk Section, Maryborough Pile Replacement Works – Urangan Pier
#2875356 52 52 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 49 Works including cleaning of understorey and tree trimming completed on foreshore of high profile areas of Torquay & Scarness. Works also completed adjacent to Hervey Bay Sailing Club and west to Aquaview. Conduct of winter programme of sand scrapes. Adoption of Options Assessment Report (completion of Shoreline Erosion Management Plan Stage 2) Construction of new Beach Outlets opposite Eric Street, Crown Street, West of Alexander Street and West of Elizabeth Street Adoption of work schedule program across 33 individual sub precincts between Beach Road and the Urangan Harbour for foreshore improvement works Reconstruction of Mary River Walkway following flood damage Completion of Brolga Viewing Platform
Cultural and Performing Arts Portfolio
Hosting of Creations Training Café – Brolga Theatre Signing of MOU between Opera Queensland (Opera Q) and Brolga Theatre to coordinate “The Puccini Project” in 2014. Conduct of Relish Event Launch of “Fraser Coast Scene” publication Conduct of Sunday Riverside Establishment of Fraser Coast Regional Arts Alliance Conduct of Gatakers Artspace by Night Events Launch of Street Life Buskers Program Street Life Festival – 27 June, 2015 to 12 July, 2015
Sports, Recreation, Open Space & Events Portfolio
Completion of Maryborough Aquatic Centre Redevelopment Project Queensland Touch Junior Cup Paddle Out for Whales Event Mary Poppins Festival Portside Food and Wine Festival/Relish Food and Wine Festival The World’s Greatest Pub Frest Hervey Bay Whale Festival RACQ Technology Challenge Offshore Superboats event 2012 Interschool Equestrian Queensland Champions Ulysses 2013 AGM Australian Scouts Jamboree 2013 Combined Motorhome Club of Australian National Rally 2013 Conduct of Fraser Coast Events Campaign Festive Fraser Coast – Carols by Candlelight Establishment of Mary to Bay Rail Trail Proposal Hervey Bay 25m Pool Roof Project Replacement of 50m pool surface, extensions and refurbishment of entry, kiosk and office areas and installation of tipping bucket – Hervey Bay Pool Maryborough Open House Event
Hervey Hundy 100km Triathlon
#2875356 53 53 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 50 Development of Fraser Coast Events Strategy Development of Fraser Coast Events Calendar Adoption of Masterplan and purchase of land – Fraser Coast Sports Precinct Installation of new toilet block and canteen space – Campdraft Facility – Maryborough Showgrounds and Equestrian Centre Hosting of 2018 World A Class Catamaran Championship Hervey Bay November, 2018
Infrastructure Planning and Delivery and Primary Production and Rural Infrastructure Portfolio
Reconstruction of approximately 900m of Chapel Road Traffic Signal Upgrade Walker and Pallas Streets, Maryborough Kerb and channel replacement Hart Street, Maryborough Kerb and channel, drainage construction and pavement resurfacing – Tiger Street, Maryborough Woodstock Street footpath construction New Uplighting landscaping and pathways – Maryborough Cenotaph Completion of Mooabinda Drive, Madsen Road, Beelbi Creek Road, River Heads Road, Toogoom Road and Toogoom Cane Road projects Awarding of Landfill Gas Contract Development of Total Water Cycle Management Plan Appointment of new Contractor Cleanaway for waste and recycling collection service for 10 years from 1 July, 2012 Upgrade of Fishermans Park Upgrade of 55% of Bus Stops to comply with Disability Standards for Accessible Public Transport 2002 Urraween Distributor Adoption of Fraser Coast Waste Strategy 2013‐2020 Education Programme relating to Green Waste Management Installation of Traffic Signals and Asphalt Resurfacing Anne/Lennox Streets, Maryborough Urraween Road/Nissen Street/Madsen Road Intersections Urraween Road Extension and Kuwangan Distributor Reconstruct pavement – Boundary Road between Denman Camp Road and Bideford Street Bitumen Sealing of 1000m of Tinnanbar Road Construction of 118 car park on corner of Urraween Road and Nissen Street Queens Park Drainage Stage 1 & 2 completed Poona Road Floodway Replacement O’Regan Creek Road Culvert Upgrade Urangan Pier replace existing timber piles Tooth/Martyn Street Roundabout Charles Street Carpark Adoption of Fraser Coast Car Parking Strategy Conduct of Weeds Educational and Awareness Program Drainage Works Torquay Road Rejuvenation of rockwall west of Scarness Pier Main Street Upgrade Joint Burrum, Cherwell, Isis and Gregory River Flood Study with Bundaberg Regional Council Adoption of Walk and Cycle Strategy
Conduct of four Drought Assistance Workshops
#2875356 54 54 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 51 Beaver Rock Road constructions works Upgrades and Rehabilitation to rural bridges throughout the region Glenwood Road Construction Yerra Road Howard Drainage Assessment Pioneer Road Construction Bidwill Road Construction Old Gayndah Road Construction Construction of concrete bridge across Maria Creek Upgrade of Burrum River Bridge Replacement of St Mary’s Dam Road Bridge Completion Feral Cat Trapping Program at Landfill Sites Formation of Advancing Agriculture Committee and Advancing Agriculture Strategy
Aviation Portfolio Avion Development Approval Maryborough Airport – Agreement with JV Partner for development of Airport Land
Community Resilience Portfolio
Formation of Pacific Haven Emergency Awareness Group Introduction of Disaster Levy Installation of Generator at Burrum Community Centre Development of Community Coordination Committees (CCC) Handbook Conduct of Volunteer Expo 14 May, 2015 Partnership with Rotary Clubs ‐ Red Cross Evacuation Kits SES Flood Boat Training – 13 September, 2015 Purchase of new Toyota Troop Carrier – Hervey Bay SES Evacuation Night Challenge – 15 September, 2015
Tourism and Regional Marketing Portfolio
Construction of Fraser Coast Cultural Centre including new Regional Gallery Completion of Discovery Trail Interpretative Signage Tourism Ambassador Programme initiated Introduction of Humpback Day Campaign Community Pride Campaign (Fraser Coast Boasters) Introduction of Fraser Coast Discovery Trails App Introduction of My Fraser Pass Campaign Fraser Coast Organics Eggs – Egg Carton Promotion Combined Community Chats Councillor Q&A Business and Community Tours Jatz and Crackers Establishment of Tourism Advisory Committee to advocate to Fraser Coast Opportunities Board Fraser Coast Destination Strategy Stay Connected Communication Strategy
Fraser Coast Camping Options Strategy
#2875356 55 55 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 52 Mary Poppins Building
City and Town Centre Development Portfolio
Burrum Town Development Works within Esplanade Precincts of Urangan, Torquay, Scarness and Pialba Maryborough CBD Market Review Conduct of Maryborough Spring Clean Day Maryborough City Heart Brand Fraser Coast Streetscape Scheme Program Stocklands Redevelopment Fraser Coast Crime Action Plan 2012 – 2013 “Imagine This City” Project Fraser Coast Development Update – 27 November, 2012 Gazettal of Fraser Coast Planning Scheme Streetscape Incentives Scheme Parklets Scheme Establishment of Granville Community Coordination Committee Installation of CCTV Cameras Hervey Bay and Maryborough Introduction of Flying Gang Maintenance Crews Maryborough RSL Upgrade The Hub on Kent Upgrade of Brendan Hansen Park Hervey Bay Coastal Protection Works USQ Study Centre Maryborough Educational Hub Maryborough CBD Flood Resilience Project Pialba CBD Masterplan Hervey Bay Traffic Study Maryborough Safety Network Maryborough CBD Revitalisation Project Wharf Street Improvements Maryborough Story Trail Adoption of Hervey Bay CBD Urban Renewal Masterplan Lower Kent Street Beautification
Community, Cultural and Family Services Portfolio
Completion of Cultural Centre including new Art Gallery Construction of Chinese Gardens, Hervey Bay Botanical Gardens Disability Action Week Youth Taskforce Library Membership Challenge Maryborough Open House Program conducted by Heritage Advisory Committee and Council Seniors Week Youth Strategy Plan Conduct of various Public and Education Programs through Council’s Libraries Maryborough Achievers Walk
Graffiti Management Project
#2875356 56 56 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 53 Youth Advisory Council National Youth Week Inclusive Communities Action Team Completion of Conservation Management Plan – 311 Kent Street, Maryborough Heritage Reference Group Strategies for Tourism Attraction – Portside Heritage Gateway Completion of Small Community Plans Seniors Morning Teas Donation of Printing Presses – Gatakers Artspace Sister City Visits to the Fraser Coast Community Service Expo Youth Leadership Forum Plastic Bag Campaign Reconciliation Action Plan Seniors in Focus Program The Legends of Moonie Jarl Publication Adoption of Local Heritage Register Rebate Policy Handover of Chang Chow Shipwreck Artefacts to FCRC Scooter Convoy Record Attempt Tangible Links
Planning for our Future
Fraser Coast Regional Council Planning Scheme was gazetted and commenced on 28 January 2014 Structure Plans for growth corridors – Granville, St Helens, Nikenbah and Eli/Dundowran, Kawungan South Hervey Bay CBD Masterplan Urangan Harbour Masterplan Hervey Bay Foreshore Masterplan Original Maryborough Site Heritage Precinct and Parklands
RECOMMENDATION:
That the Mayor’s Report be tabled.
#2875356 57 57 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 54
FRASER COAST REGIONAL COUNCIL
MAYOR’S COMMUNITY BENEFIT FUND
Objects and Purpose
The objects and purpose for which the Fund is established are to:
(a) respond to needs beneficial to the community;
1. directly or indirectly providing for the relief of poverty, sickness, suffering, distress, misfortune, disability or helplessness to people in the community;
2. directly or indirectly providing relief to people in necessitous circumstances; and
3. planning for and assisting underprivileged or neglected children and families, people who are unemployed, single parents, people with a disability, the sick, the infirm, the aged and others in need of assistance.
(b) Assist community organisations and groups in order to pursue charitable purposes and/or other activities beneficial to the community;
(c) emergency support situations, including essential food items, emergency accommodation and/or repairs for life threatening situations; and
(d) do anything incidental or helpful to either of the above.
Examples that may be funded from the Mayor’s Community Benefit Fund include local Flood Appeals, donations to individuals in necessitous circumstances e.g. House fire victims or large donations to recognised community groups/foundations/hospitals.
Eligibility Criteria
(a) Applications may be made on a needs basis at any time to the Mayor’s Community Benefit Fund.
(b) Any decisions to allocate funding under the Mayor’s Community Benefit Fund will be considered and approved by a committee, by majority decision, consisting of the Mayor, Deputy Mayor and Chief Executive Officer.
(c) All funds donated are kept in a Council Trust Account.
(d) The maximum donation to any recipient from the Mayor’s Community Benefit Fund is $1,000.
(e) Funding cannot be provided under this Fund for the replacement of items that can be covered by insurance.
(f) Other funding sources are not available or appropriate for the purpose.
Donations to the Fund:‐
Donations to the fund are not tax deductible and can be made by forwarding a cheque to the:‐
#2875356 58 58 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 55
Mayor’s Community Benefit Fund Fraser Coast Regional Council PO Box 1943 HERVEY BAY QLD 4655
Or by donating at one of Council’s three Customer Service areas located at:‐
Hervey Bay ‐ 77 Tavistock Street, Torquay, Qld, 4655 Maryborough ‐ 431‐433 Kent Street, Qld, 4650 Tiaro ‐ Forgan Terrace, Qld, 4650
Reporting: Total Donations received and funds distributed will be reported in the Council’s Annual Report with a confidential detailed report provided to Councillors.
#2875356 59 59 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 56
COUNCIL POLICY
Policy Title: COUNCIL MEDIA POLICY Policy Subject: Communications Policy No: #3033111v2
Directorate: Office of the CEO Department: Corporate Communications Section: Corporate Communications
Responsible Officer: Principal Officer Corporate Communications Authorised by: Chief Executive Officer
Adopted Date: 15/12/10 Review Date: 24/11/16 Amended Date: 24/11/15
1 PURPOSE
The purpose of this policy is to ensure there is a consistent and coordinated approach to interacting with the media.
The Media Policy has been established to: Formalise the roles of Council Officials;
Ensure consistency in dealing with the media;
Ensure all communication with the media is well informed, timely and accurate; and
Promote open exchange of information between Council and the media.
Developing strong and co‐operative relationships with the media is important and provides an opportunity to:
Keep the community informed about Council activities, services and programs;
Involve the community in dialogue about the provision of services and planning for the future; and
Involve the community in activities which support the region’s lifestyle.
2 SCOPE
This policy applies to Council Officials and situations where they:
Communicate with the media about Council affairs and related matters;
#2875356 60 60 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 57 Fraser Coast Regional Council COUNCIL POLICY
Attend public speaking engagements; or
Make comments on Council affairs where it is reasonably foreseeable that their comments will be publicised in the media.
This policy acknowledges the rights and responsibilities of Councillors as elected representatives as outlined in the Local Government Act and its supporting Regulation.
3 GENERAL PROVISIONS
3.1 ‐ Authorisation
Council officials must ensure they are authorised to make any media comment. If approached by the media, no response is to be made unless it complies with this policy or the Council official has received delegation to do so.
Council officials must not comment on matters outside their area of knowledge and must not commit Council to actions or undertakings that have not been properly authorised.
3.2 ‐ Official Spokespersons and Delegation
The Mayor and Chief Executive Officer (CEO) are the official spokespersons on Council affairs but may delegate responsibility to other Councillors or members of staff. Portfolio Councillors may speak to the Media on areas within their portfolio responsibilities.
3.3 ‐ Disclosure of Private Information
Council Officials are to be aware of the Information Privacy Act and other relevant Council Policies when considering the disclosure of information that could be considered personal or sensitive information. Personal Information as defined by the Information Privacy Act must not be disclosed.
Council officials must only disclose publicly available information and information that is not confidential. Confidential information includes but is not limited to internal discussions or decisions of Council and employees or third party contracts.
3.4 ‐ Accuracy
Council officials must be accurate, constructive, helpful and informative. If an error is identified in any media comment, it should be corrected and if necessary, the CEO will issue or will authorise a media release to clarify the incorrect information.
Council officials must not publish any information they know or reasonably believe to be false or misleading.
#2875356 61 61 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 58 Fraser Coast Regional Council COUNCIL POLICY
3.5 ‐ Councillor Opinion As members of the community, Councillors are entitled to enter into public debate in their private capacity and make comment on Council affairs provided they clearly state that a public comment reflects their personal opinion and not that of the Council or a Committee of Council.
3.6 ‐ Negative, Political or Controversial Comment
Council officials should support Council decisions and should refrain from using the media to make negative personal reflections on each other, or comments that could be interpreted as such, and/or which are reasonably likely to undermine public confidence in the Council or local government generally.
Council staff must not make political or controversial statements in or to the media relating to Council affairs, decisions and/or events, or about Council officials which are likely to generate negative publicity for Council.
3.7 ‐ Public Interest
Council will openly discuss matters of public interest with the media unless disclosure of certain information contravenes Council’s obligation of confidentially or privacy, duty of care, or could infringe other laws or regulations that govern its operations.
3.8 ‐ Discrimination and Defamation
Council officials must be aware of anti‐discrimination and defamation laws and not publish statements or information which may be discriminatory or defaming of an individual, group or organisation.
3.9 ‐ Off the Record Statements
Council employees will not give off‐the‐record comments regardless of the situation.
3.10 ‐ Caretaker Period
Councillor comments and use of photos in any Council publications will be prohibited during the election “Caretaker Period”, as defined in the Local Government Act, to avoid publications falling within the definition of “election matter” under the Act.
#2875356 62 62 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 59 Fraser Coast Regional Council COUNCIL POLICY
4 POLICY STATEMENT – Roles and Responsibilities
Authorised Officer Roles and Responsibilities Mayor Council’s official spokesperson on all matters.
Authorised signatory for letters to the Editor.
Sign off on media releases covering controversial issues before they are issued.
Take direct media enquiries.
Deputy Mayor Act as Mayor’s delegated spokesperson.
Councillors Make public comment on a Council decision which must comply with the Code of Conduct for Councillors.
Enter into public debate in their private capacity and make comment on Council affairs provided they clearly state that such public comment reflects their personal opinion and not that of the Council or a Committee of Council.
Take direct media enquiries. Portfolio Councillors Provide public comment on issues relating to their portfolio
area of responsibility.
Take direct media enquiries.
#2875356 63 63 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 60 Fraser Coast Regional Council COUNCIL POLICY
Chief Executive Officer Council’s official spokesperson on all policy, operational and administrative issues.
Authorised signatory for letters to the editor.
Sign off on media releases covering controversial issues before they are issued.
Delegate Officers to respond to the media on matters under their area of responsibility.
Nominate employees to respond to technical questions on operational matters only.
Take direct media enquiries. Directors Delegate Officers to respond to the media on matters under their area of responsibility.
Nominate employees to respond to technical questions on operational matters only.
Information must be approved by the Mayor and/or CEO (where applicable) before it is distributed to the media.
Sign off on media releases covering controversial issues before they are issued.
Principal Officer Corporate Release non‐controversial and operational media releases on Communications day to day activities and events (with the approval of the relevant Director/Executive Manager).
Nominated spokesperson for Council for non‐controversial and operational media releases provided no other spokesperson can be sourced.
Primary contact for media enquiries relating to Council operations and co‐ordination of information for a response.
Refer media enquiries to relevant Councillor for a response.
#2875356 64 64 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 61 Fraser Coast Regional Council COUNCIL POLICY
Corporate Communications Co‐ordinate responses and provide information to the media Team on behalf of Council.
Distribute all written media comment to media organisations.
Prepare and distribute all information releases (video, audio and written).
Co‐ordinate and distribute articles, columns and newsletters on behalf of Council.
Advise the Mayor, Councillor, CEO or relevant Director of the enquiry or interview request;
Contact the relevant Officer for information to prepare a response;
Seek approval of the response from the Mayor, CEO or relevant Director if the issue is considered controversial or non‐ routine.
Determine the most appropriate media approach (e.g. media release, media alert, brief, media conference, video news release, social media or advertising);
Refer to Appendix A when determining the most appropriate medium for public comment;
Source additional information and identify the relevant spokesperson for the matter;
Produce a media release, brief, alert or media kit;
Seek approval from relevant Council Official;
Distribute media release, video and audio files if applicable to media outlet/s;
Organise interviews and background information for interviewee;
Attend media interviews with Council Official if required.
#2875356 65 65 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 62 Fraser Coast Regional Council COUNCIL POLICY
Selected managers and Provide information regarding their expertise when requested designated staff by the Corporate Communications Team and may be asked to provide interviews. This may include technical or in‐depth knowledge of the particular subject in question.
Executive Managers may nominate specialist members of staff to respond to technical questions on operational matters only. Information must be approved by the Mayor, CEO and/or Directors before it is distributed to the media. Other delegated Council Provide information when requested by the Corporate officials: ie volunteers or Communications Team to promote a particular activity or committee members service. At all times, volunteers and committee members must indicate that they are not speaking on behalf of Council or any Council committee.
5 BREACHES
Breaches of this policy will be dealt with in accordance with the relevant Code of Conduct and/or other legislative requirements
6 RELATED DOCUMENTS
Local Government Act 2009 Local Government Regulation 2012 Anti‐Discrimination Act 1991 Defamation Act 2005 Fraser Coast Regional Council Advertising Policy Fraser Coast Regional Council Code of Conduct
#2875356 66 66 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 63 Fraser Coast Regional Council COUNCIL POLICY
7 DEFINITIONS
Council Officials: Councillors, employees, delegates of Council and volunteers.
Council Officers: Employees of Council.
Volunteers: Registered volunteers of Council involved with the operation of Council events and programs
Media: Print media such as national or local newspapers, magazines, newsletters, brochures and other documents and the broadcast media including radio and television broadcasts, social media and internet publishers.
Public comment: Interviews with the media (including comments to or interviews with the press, radio or television), public speaking engagements, and expressing views in letters to the press, in books, notices, articles or in any medium where it is reasonably foreseeable that the publication or circulation will enter the public domain.
Publication: Distribution of information via print, electronic media including but not being limited to newspapers, radio and television broadcasting, social media and the internet.
Controversial: Any matter which may bring the Council into disrepute; is reasonably likely to undermine public confidence in the Council; may significantly adversely affect the Council’s relations with the public at large or there is a high public interest in the matter.
#2875356 67 67 Minutes of the FCRC Ordinary Meeting No. 16 held on Wednesday, 2 December 2015 Page 64
Fraser Coast Regional Council COUNCIL POLICY
Appendix A : Media Matrix Media Type Media Media Social Category Spokespersons Release Presentation Call Media Website Note
Councillor Discretionary Funds All
Mayors Community Benefit Fund Mayor 1
Disaster Management Levy Community Resilience
Community Grants All
Regional Events Grants Events, Sports, Recreation & Open Space
Christmas & NY Eve Grants Events, Sports, Recreation & Open Space
RADF Cultural & Performing Arts
Youth and Community Development Grants Community, Heritage & Social Services
Streetscape Schemes City & Town Centre
Maryborough Story Trail Funding Scheme Cultural & Performing Arts
= may involve this type of Media
1. All media conditional on request by donor and/or recipient.
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ITEM NO: ORD 9.1
SMALL BUSINESS, MANUFACTURING & SERVICE INDUSTRY PORTFOLIO
COUNCIL REPORT
COUNCILLOR CHRIS LOFT
Report Period: September 2015 – December 2015
Community and Stakeholder Engagement
Discussions with: Bayside Transformations State and Federal Members Various Developers Various Small Business Owners and Startups Wide Bay Motor Park Planning Committee Potential proposer of a Solar Farm at Maryborough Various Businesses regarding parking in Maryborough Various discussions on Maryborough Market location FSG Community Organisation Bundaberg Fruit and Vegetable Growers (BFVG) CCIQ – Darren Bosley RDA – Scott Rowe Department of Local Government – Darren Foster Church of Christ SALT Committee USQ Queensland Fire Service Green Army State Development – Submarine Project Wide Bay Police Superintendent
Attendance at: Fraser Coast Opportunities Events / Economic Pillar Group Meeting / Board Meetings / AGM 2nd Sichuan International Travel Expo in Leshan Lunch with Tome Students Maryborough & Hervey Bay Chamber of Commerce Meetings/Events Tiaro District and Burrum District Chambers of Commerce Various Progress Association Meetings Community Chat – Maryborough Markets, Station Square Advancing Agriculture Meeting Prison Community Group Meeting Audit Committee Meeting Young Professionals Breakfast Business Tours – Omni Tuff, Kingston Rural Supplies Opening of Torbanlea Skate Park Fraser Coast Planning Scheme Drop‐in Session (Maryborough) & Urangan Harbour Master Plan ‐ Stakeholder Workshop Stepping Black Business Seminar Launch of Cr Seymour's Book ‐ "Tangible Links” Fraser Coast Disability Achievement Awards
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Koala Consultative Committee Maryborough Chaplaincy Dinner Maryborough CBD Street Party Hervey Bay Neighbourhood Centre AGM and Community Connect UDIA Event – Development Lifecycle Riverside Christian College Awards Night RDA Economic Development Conference Business Startups – Federal Hotel Mock Student interviews with Xavier College Remembrance Day Function – Toogoom RSL Riverside Leaders Launch of Backyard Adventures Expo Launch of Relish Fraser Coast ‐ The Fraser Coast Food Story Community Grants Programme presentations Sister City Committee Meeting St James Lutheran College ‐ Year 12 Valedictory Service Various End of Year functions with Community Groups and businesses Infrastructure Construction Forum Sunbury Neighbourhood Watch Group Meeting “What's next for the Wide Bay” Function with Federal Members
Projects
Maryborough Industrial Estate
Following approval of the Reconfiguration of Lot application tenders were called for Development Opportunities for the site with tenders closing on 10 November, 2015. No tenders were received during the formal tender process and accordingly Council is now investigating the next steps for the project.
Original Maryborough Site Project
Niche Environment and Heritage have now been commissioned to prepare the Archaeological Management Plan for the overall site in conjunction with Ruth Woods, Heritage Consultant and the Department of Environment and Heritage Protection. The preparation of Archaeological Management Plan is expected to be completed by February, 2016.
Council is currently investigating possible development opportunities for the residential component with the state government.
Small Business Solutions workshops
Small Business Solutions (www. smallbusinesssolutions.qld.gov.au) has been developed specifically to help those in smaller set ups who want tried and tested solutions to their business issues. As mentor for the scheme Rod Richards of Richards Consulting has been running a number of workshops to assist specifically with building and marketing a small business. Upcoming Workshops scheduled are
Build a Better Business – March 2016; and Master Marketing Class ‐ February 2016.
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Scitech Exhibition
The second Scitech exhibition to be hosted in Maryborough City Hall opened on Saturday 14 November. Backyard Adventures features 17 interactive exhibits aimed at exploring the science behind every day experiences in the backyard. An opening night provided the opportunity for stakeholders and CBD businesses to preview the exhibition. Visitor feedback has been very positive. As of 10 January, a total of 2,381 people have visited the exhibition. 24% of these are visitors from outside the region.
Despite a strong marketing campaign, attracting visitor interest has been challenging compared to the Explore‐a‐saurus exhibition. However budget expenditure has been kept to a minimum, utilising existing staff resources in order to maintain within project budget.
Services
Maryborough Marine Industry Precinct
Fraser Coast Opportunities and Council are continuing work on sourcing a suitable developer.
Wide Bay Industrial Estate
Council continues to work with the owners of the Estate to attract businesses and investors. An extensive marketing campaign has been undertaken by the owners in an endeavour to highlight the opportunities the Estate provides.
Development Approvals issued
The following development approvals were received during 1 September 2015 to 31 December 2015:
MCU‐151048 – Code Assessable – Service Station and Good and drink Outlet – 341 Alice Street, Maryborough MCU‐151052 – Impact Assessable – Relocatable Home Park – 174 Chapel Road, Nikenbah MCU‐151061 – Impact Assessable – Transport Depot – Mary Street, Maryborough MCU‐151068 – Code Assessable – Office – 263 Albert Street, Maryborough
The following development approvals were issued during 1 September 2015 to 31 December 2015:
MCU‐151005 – Code Assessable – Service Station – 123 Old Maryborough Road, Pialba MCU‐151042 – Impact Assessable – Food and Drink Outlet – 90 Chapel Road, Nikenbah MCU‐151043 – Code Assessable – Low Impact Industry – 7 Central Road, Tinana 513/3‐041090 – Impact Assessable – Combined MCU and ERA – Poultry Farming – 9 Lower Mountain Road, Nikenbah MCU‐151050 – Code Assessable – Home Based Business – 58 Waterview Drive, Dundowran Beach
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MCU‐151017 – Combined Impact Assessable and Preliminary approval – Relocatable Home Park (86 Dwelling House sites) – Iindah Road East, Tinana
RECOMMENDATION:
That the Small Business, Manufacturing & Service Industry Portfolio report be tabled.
ATTACHMENTS:
Nil
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ITEM NO: ORD 10.1
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO.1
WEDNESDAY, 20 JANUARY 2016
SUBJECT: OPEN RESOLUTIONS REGISTER – DECEMBER 2015
DIRECTORATE: OFFICE OF THE CEO
RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond
AUTHOR: ADMINISTRATION OFFICER
DOC NO: #903213v72
1. PURPOSE
The purpose of this report is to provide Council with an update on the status of outstanding Council Resolutions and General Business. To avoid confusion and duplication, items in relation to Petitions and Questions on Notice do not form part of the Open Resolutions Register as they have their separate individual items on the Ordinary Agenda.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
N/A
3. PROPOSAL
Attachment 1 provides details of the status of outstanding Council Resolutions and General Business as at the reporting date.
4. FINANCIAL & RESOURCE IMPLICATIONS
N/A
5. POLICY & LEGAL IMPLICATIONS
N/A
6. CRITICAL DATES & IMPLEMENTATION
N/A
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7. CONSULTATION
N/A
8. CONCLUSION
N/A
9. OFFICER’S RECOMMENDATION
That the Open Resolutions Register – December 2015 report be received and noted.
ATTACHMENT
1. DOCS#903217v79 ‐ Open Resolutions Register – December 2015
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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING DECEMBER 2015
Responsible Action Resolution Details Status Officer Request
ORDINARY MEETING RESOLUTIONS (OFFICERS’ REPORTS)
MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
Ordinary Meeting No. 10 – 29 July 2015 (Minutes) #2874984
Toni Souvlis CP0901718 ORD 4.1 – Howard Sewerage
RESOLUTION (O’Connell) Report to be presented to Wide Bay Water Board Meeting on 28 January 2016 and That the Chief Executive Officer in conjunction with Wide Bay Water Corporation prepare a report then forwarded to Council. Expected to be investigating and outlining viable sewerage options for the township of Howard in preparedness for considered by Council at Ordinary Meeting consideration in seeking State Government Funding for the project. #2 to be held 10 February 2016. Carried Unanimously
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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING DECEMBER 2015
Responsible Action Resolution Details Status Officer Request
GENERAL BUSINESS
FOR GENERAL BUSINESS ITEMS RAISED AS A QUESTION ON NOTICE ‐ REFER QUESTIONS ON NOTICE REGISTER – ITEM ORD 13.1
Ordinary Meeting No. 12 – 9 September 2015 (Minutes) #2875151
Toni Souvlis CP0901755 ORD 14.1 Existing Community Organisation Leases with Council
RESOLUTION (Taylor/Garland)
That the Chief Executive Officer be requested to prepare a report on existing community Points 1, and 3 have been completed. organisation leases with Council including, but not limited to:‐ The design concepts for Point 2 are in progress. 1. Cost estimates to rectify any building issues at the TS Krait site; Point 4 will commence following the approved design concepts. 2. Options for co‐location and other sites for TS Krait;
1. Details on requests from other community organisations for premises; and
4. Undertake a cost benefit assessment on investing in developing a Community Hub to support the growing need for community organisations. Carried Unanimously
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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING DECEMBER 2015
Responsible Action Resolution Details Status Officer Request
Ordinary Meeting No 15 – 9 November 2015 (Minutes) #2875317)
Toni Souvlis CP0901795 ORD 14.1 ‐Wild Bird Feeding on the Fraser Coast
RESOLUTION (Light/Loft) Report to be presented to Ordinary Meeting #2 on 10 February 2016 Investigations for a wild bird feeding facility on the Fraser Coast, including permit requirements and commercial viability, be undertaken.
Carried Unanimously n
PUBLIC PARTICPATION ‐ NIL
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ITEM NO: ORD 10.2
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO.1
WEDNESDAY, 20 JANUARY 2016
SUBJECT: SPORT & RECREATION CAPITAL ASSISTANCE GRANT
DIRECTORATE: COMMUNITY & DEVELOPMENT
RESPONSIBLE OFFICER: SENIOR RECREATION SERVICES OFFICER, Rob Searle
AUTHOR: ADMINISTRATION OFFICER, Gen Perry
DOC NO: #3042333
LINK TO CORPORATE / OPERATIONAL PLAN:
1. PURPOSE
The purpose of this report is to advise Council of the recommendations made by the Sport & Recreation Panel for the distribution of funding in Round One 2015/16 under this Scheme.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
The Assistance to Sport and Recreation Organisations for Capital Projects Policy (#1940171v6) was adopted at the Special Budget Meeting held 17 June 2015.
Round One of the 2015/16 financial year under this Scheme was advertised in October 2015 and applications closed on 31 October 2015.
8 applications were received requesting over $113,704.50 in assistance with three organisations recommended to receive funding. A summary of all successful applications is contained in Attachment One of this report with unsuccessful application contained in Attachment Two.
Applications were assessed by a panel consisting of the following:
Rob Searle – Senior Recreation Services Officer FCRC Gen Perry – Administration Officer, Community and Culture FCRC Janine Pay – Advisor, Sport and Recreation Services, Department of National Parks, Sport and Racing
3. PROPOSAL
It is proposed that Fraser Coast Regional Council provide the funds as specified in Attachment One to the successful applicants to assist them with their specified project.
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4. FINANCIAL & RESOURCE IMPLICATIONS
The following budget amounts are included in the budget program for Round One:
Available Round One Funding Granted 239.200 $25,000 $14,310 Maryborough Softball Association Inc.
239.200 $25,000 $8,976.50 Wide Bay Gymnastics Club Inc.
239.200 Maryborough Amateur Athletic $25,000 $25,000 Club Inc.
Total $75,000 $48,286.50
5. POLICY & LEGAL IMPLICATIONS
The relevant policies relating to this matter are the Fraser Coast Regional Council Assistance to Sport and Recreation Organisations for Capital Projects Policy #1940171v6.
All of the organisations recommended to receive funding completed the relevant application forms and submitted the required documents as per the policy.
Eligibility Criteria
Organisations must be incorporated under the Queensland Associations Incorporation Act 2009 and a copy of the Certificate of Incorporation must be enclosed with the application.
Capital budget funds are available as determined annually by Council and not for maintenance or operational expenses.
The sport or recreation organisation matches Council’s contribution at least dollar for dollar.
A copy of the organisation’s latest audited financial statement must be enclosed with the application.
Organisations must provide minutes from a general meeting that identifies the projects needs and approval to be carried out.
If the applicant organisation is not incorporated, a sponsoring organisation must be obtained. A copy of the sponsor’s Certificate of Incorporation must be enclosed together with a letter from the sponsor accepting financial responsibility for the project. A copy of the sponsoring organisation’s latest audited financial statement must also be enclosed with the application.
Organisations must be based within the Fraser Coast Regional Council Local Government area or their project must occur within this area.
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Grants will not be made retrospectively for any capital projects that have already commenced prior to funding being approved.
Grants will not be made for projects that are primarily for the benefit of an individual or for private use. Fraser Coast Regional Council will approve funding only if satisfied that the grant will be used for a purpose that is in the public interest.
Grants for the purpose of upgrading facilities leased from Council will not be made unless the applicant has sought prior permission from Council to undertake the project.
Types of grants that Council would consider include
Grants for the purpose of increasing playing space; Grants for the purpose of increasing playing capacity; Grants for the purpose of meeting compliance (sun safety, access, lighting, etc.) Grants for the purpose of increasing participation of minority groups; Grants for increasing the underlying infrastructure capacity (storage sheds, etc.).
PRIORITISATION OF SPORT AND RECREATION CAPITAL ASSISTANCE FUND
A nominated panel will convene and projects will be considered and prioritised on the following basis:
1. The project is to be constructed on Council owned or managed land;
2. The organisation must either have an existing form of tenure or a Council resolution to enter into a tenure arrangement;
3. There is an adopted master or management plan identifying the project as a priority or a Council resolution;
4. Confirmation of adequate external and/or organisation funding;
5. The organisation demonstrates it has the capacity to manage, construct and provide ongoing maintenance of the proposed capital infrastructure; and
6. The need for the project is clearly demonstrated.
The panel will then forward their recommendations to council for approval. The recommendations of the Fraser Coast Regional Council are final.
6. CRITICAL DATES & IMPLEMENTATION
Once approved by Council, letters will be sent to all organisations advising of the outcome of their applications.
Payment of 50% of the capital funds to successful applicants will be made on commencement of the project. Payment of the remaining 50% of the capital funds will be made on completion of the project to ensure that Council’s investment results in a completed asset.
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7. CONSULTATION
Staff included on the assessment panel have been consulted regarding the relevant projects.
8. CONCLUSION
8 applications were received for funding under the first round of the 2015/16 Sport & Recreation Capital Assistance Grant. Council’s Assessment Panel has assessed the applications in accordance with the relevant policy and 3 have been deemed successful, subject to Council approval.
The recommendations are made subject to the policy and in order to achieve maximum benefit for the community reflecting an equitable geographic and sector spread.
A summary of the panel’s recommendations for the successful grants are in Attachment One to this report and unsuccessful applications are summarised in Attachment Two.
9. OFFICER’S RECOMMENDATION
That organisations receive the amount of funding specified in Attachment One of report DOCS #3033548 as part of Council’s Sport & Recreation Capital Assistance Fund.
ATTACHMENTS:
1. Summary of Panel’s Recommendations for successful grants ‐ #3033548 2. Summary of Panel’s Recommendations for unsuccessful grants ‐ #3033548
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ORD 10.2 – ATTACHMENT 1 Summary of Panel’s Recommendations for successful grants
Summary of Panel’s Recommendations for successful project applications
ORGANISATION COMMUNITY APPLICANT AMOUNT AMOUNT PROJECT (INKIND & REQUESTED RECOMMENDE MONETARY) D (inc GST) Maryborough Softball $116,900 $14,310 $14,310 1 Softball Maryborough Association Inc. Facility Upgrade
Recommend funding this project to upgrade and will include: new separate male, female and disabled toilets separate change rooms for male and female players and male and female umpires
Wide Bay Critical $8976.50 $8976.50 $8976.50 2 Gymnastics Club equipment Inc. required
Recommend funding this project which will allow the club to upgrade and purchase new equipment for its member’s development and safety. The equipment will last 10 years and will serve many gymnasts of the club. It will assist in hosting competitions, bringing visitors to Hervey Bay. Due to the longevity of this equipment, it will continue to serve gymnasts for the next 10‐20 years.
Maryborough Expanding and $37,123 $25,000 $25,000 3 Amateur Athletic Upgrading Club Inc. Synthetic Surface
Recommend funding to expand and upgrade the current synthetic surfaces on the high jump run area (120m2) and long jump run area (145m2) Total funding allocated $48,286.50
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ORD 10.2 – ATTACHMENT 2 Summary of Panel’s Recommendations for unsuccessful grants
Summary of Panel’s Recommendations for unsuccessful project applications
ORGANISATION PROJECT/ACTIVITY AMOUNT REQUESTED
River Heads Progress Develop Local Teams $3,600 Association Inc.
Not recommended for funding as this project doesn’t fit within the guidelines.
Hervey Bay Croquet & Mallet Installation of Lights $23,600 Sports Club Inc.
Not recommended for funding as the project already has FCRC and RSL current funding and is not finalized.
Maryborough Gymsports Inc. Kitchen facility upgrade, white goods $4,918 replacement and floor refurbishment
Not recommended for funding as the application was incomplete.
Hervey Bay Hockey Synthetic Turf Lighting Upgrade $3,300 Association Inc.
Not recommended for funding as the application was incomplete.
Hervey Bay & District Tennis Resurfacing of Car Park $25,000 Association Inc.
Not recommended for funding as it doesn’t meet the guidelines of 50/50 funding.
Red Hot Chilli Rollers Inc. Expansion of League $5,000
Not recommended for funding as the project is not capital and doesn’t meet the guidelines.
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ITEM NO: ORD 10.3
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY, 20 JANUARY 2016
SUBJECT: YOUTH AND COMMUNITY DEVELOPMENT GRANTS (PROJECT ROUND) 2015/16
DIRECTORATE: COMMUNITY AND DEVELOPMENT
RESPONSIBLE OFFICER: LISA STEPHENSON – ACTING EXECUTIVE MANAGER – COMMUNITY & CULTURE
AUTHOR: MELISSA DOWER ‐ SENIOR YOUTH AND COMMUNITY DEVELOPMENT OFFICER
DOC NO: #3050314
LINK TO CORPORATE / OPERATIONAL PLAN:
1. PURPOSE
This report is to inform Council of the recommendations made by the Youth and Community Development Grants Assessment Panel for the allocation of funding for Project Round 2015/16.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
The Youth and Community Development Grants commenced in 2012 and supports various activities and projects that promote youth and community participation on the Fraser Coast. This year the first funding round includes new projects to be scheduled between January 2016 and June 2016.
Council advertised in September 2015 seeking nominations from community groups and not for profit organisations for proposed projects. Twelve (12) nominations were received and have been assessed by the panel against the eligibility criteria as follows:
The grant proposal must demonstrate how they will address social disadvantage through improving quality of life for people in need. A grant of up to $5,000 is available for community groups or organisations to plan and provide a new project.
Applications were assessed by a panel consisting of the following:
Cr George Seymour Melissa Dower – Senior Community Development Officer Kieren Stoneley – Youth and Community Development Officer
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Refer to Attachment 1 and 2 for full details of the submissions received.
3. PROPOSAL
It is proposed that Fraser Coast Regional Council provide funds as specified in Attachment 1 to the successful applicants to assist them with their specified project.
4. FINANCIAL & RESOURCE IMPLICATIONS
The 2015/16 Youth and Community Development Grants budget program includes the funds as follows;
Funds Out of Round Current Round Regional Remaining Available to date (Project Round) Funds Allocated Funds 2015/2016 2015/16 Funds Allocated
$35,150 $1,250 $1,900 $0 $33,250
5. POLICY & LEGAL IMPLICATION
The recommendations are made subject to the Community Grants Scheme Policy in order to achieve maximum benefit for the community reflecting an equitable geographic and sector spread.
6. CRITICAL DATES & IMPLEMENTATION
Projects considered under this Project grant round must be completed within the applicants’ specified dates. Once approved by Council, letters will be issued to all applicants advising of the outcome of their submissions. Successful applicants will receive information packs detailing the rules and requirements under the Scheme such as; acknowledging Council, and acquittal of the funds within six weeks of completion.
7. CONSULTATION
Executive Manager – Community & Culture Youth and Community Development Officer Administration Officer – Community & Culture
8. CONCLUSION
Twelve (12) funding applications were received for the first project round of the 2015/16 Youth and Community Development Grant program. Council’s Assessment Panel has assessed the applications in accordance with the relevant policy and Maryborough Neighbourhood Centre been deemed eligible for partial funding, subject to Council approval.
A summary of the panel’s recommendations for the successful grants are in Attachment 1 to this report and unsuccessful applications are summarised in Attachment 2.
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9. OFFICER’S RECOMMENDATION
That Maryborough Neighbourhood Centre receives $1,900 towards the Explosion of Asian Cultures project specified in Attachment One of report DOCS #3050314 as part of Youth and Community Development Grants.
ATTACHMENT: 1. Summary of Panel’s Recommendations for Successful Grants 2. Summary of Panel’s Recommendations for Unsuccessful Grants
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ORD 10.3 ‐– ATTACHMENT 1 Summary of Panel’s Recommendations for Successful Project Applications
ORGANISATION COMMUNITY APPLICANT AMOUNT AMOUNT PROJECT (INKIND & REQUESTED RECOMMENDED MONETARY) (inc GST) Maryborough An Explosion of $5,000 $1,900 Neighbourhood Asian Cultures Centre
Recommend partly funding this project which will enhance the Harmony Week activities and celebrate a diverse range of multicultural communities. The applicant will work cooperatively with other local multicultural community groups to ensure that their cultures and traditions are celebrated.
Total funding allocated $1,900
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ORD 10.3 – ATTACHMENT 2 Summary of Panel’s Recommendations for Unsuccessful Project Applications
ORGANISATION PROJECT/ACTIVITY AMOUNT REQUESTED
Hervey Bay Christian Youth Trek Building Bridges Project $3,200 Ministers Association
Not recommended for funding.
The applicant is requesting funding for Hervey bay primary school students to be transported to Riverside College to partake in the Youth Trek Building Bridges program. The applicant is also seeking camping resources.
Australia Red Cross Transport Support Project ‐ Community $5,000 Partnership Program
Not recommended for funding.
The applicant is requesting 93 weekly bus passes be made available to 30 participants of Community Partnership Program over the period of January – June 2016.
Parents and Citizens Fun Friends Program $1,700 Association Torbanlea State School
Not recommended for funding.
The applicant is requesting funds to assist staff in learning a new program to support children with coping strategies and dealing with anger. The applicant is also requesting funds for learning resources and a laptop.
Maryborough Aboriginal Community Focused Employment Project $5,000 Corporation for Housing & Cultural Development
Not recommended for funding as it does not meet the criteria.
The applicant is requesting funds to cover employee wages. The panel will encourage them to apply for NAIDOC Week grants or sponsorship as this project is a great Social Enterprise opportunity.
Community Lifestyle Agency Planning for your plans – NDIS $3,500 Preparation Not recommended for funding.
The applicant is requesting funds to assist clients in planning and preparing for the National Disability Insurance Scheme. The panel will forward details of the NDIS Coordinator to the applicant for potential partnership to deliver this program. Burrum District Community Australia Zoo Excursion $4,589
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Centre
Not recommended for funding.
The applicant is requesting funds for a group of young people to go the Australia Zoo. The panel will encourage applicant to consider applying for a National Youth Week Grant
YouthTrek@Riverside Youth Trek Clothing $5,000
Not recommended for funding.
The applicant is requesting funds to supply boots and clothing for participants of program. The panel will encourage applicant to consider seeking corporate or community sponsorship
Maryborough Baptist Church Little Treasures Day Care – Granville $4,900 Not recommended for funding.
The applicant is requesting funds to start up a day care play group. The panel will refer any early childhood grants to applicant for their consideration.
RSL Care Still Beautiful Project $5,000
Not recommended for funding.
The applicant is requesting funds to design a calendar. The panel will recommend applicant apply for a Seniors Week – Youth and Community Development Grant or other various external grants.
Maryborough Softball Buthculla Day ‐ Fraser Coast Indigenous $2,500 Women’s’ and Girls Softball and Health Promotion Carnival Not recommended for funding.
The applicant is requesting funds to host a Fraser Coast Indigenous Women’s’ and Girls Softball and Health Promotion Carnival. The panel will encourage them to apply for NAIDOC Week grants.
Hervey Bay Council for the Harmony Week Cultural Experience $3,000 Arts
Not recommended for funding.
The applicant is requesting funds to pay for 10 presenters and consumables. This project is receiving alternative funding from Council from the Community Events Grant Scheme. The panel will encourage them to apply for Harmony Day Grants.
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159 159 ITEM NO: ORD 10.4
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY 20 JANUARY 2016
SUBJECT: COUNCIL POLICY REVIEW
DIRECTORATE: OFFICE OF CHIEF EXECUTIVE OFFICER
RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond
AUTHOR: ORGANISATIONAL DEVELOPMENT SUPPORT OFFICER – Caroline Lynch
DOC NO: #3049359
1. PURPOSE
The purpose of this report is to seek Council’s adoption of amended Council policies and approval to repeal Council policies that have been superseded.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
Council policies must be reviewed on a regular basis to ensure relevance and consistency with best practice, strategic directions and changes to legislation.
3. PROPOSAL
Council officers have conducted a review of assigned Council policies. The following table identifies new policies requiring adoption and superseded policies to be repealed. The officers’ reasons for such action are also detailed in the table.
Area Policy Name DOC No Reason for Policy Change: New/Amend/Repeal Corporate Land/Lease #3033559 NEW: The title of the policy has been changed from Business Assistance for Not Land/Lease Assistance for Community Groups (Sport, for Profit Recreation, Arts & Culture and Community Groups) to Incorporated Land/Lease Assistance for Not for Profit Incorporated Community Groups Community Groups. The policy was previously the responsibility of Community but has been moved to the Corporate Business Department.
The period of the lease has been amended, which is now as below:‐
“the period of the lease (or alternate) agreement shall be not greater than ten (10) years with any options to extend the lease period to be at Council’s sole discretion.”
A written application is now required, rather than an application form, with no application fee.
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Area Policy Name DOC No Reason for Policy Change: New/Amend/Repeal Community Land/Lease #837335 REPEAL: Superseded by Corporate Business Department Assistance for Land/Lease Assistance for Not for Profit Incorporated Community Groups Community Groups DOC# 3033559. (Sport, Recreation, Arts & Culture and Community Groups)
4. FINANCIAL & RESOURCE IMPLICATIONS
N/A
5. POLICY & LEGAL IMPLICATIONS
The new and amended policies and policies to be repealed as identified within the table above, upon adoption or repeal, will be updated in or removed from Council’s policy register.
6. CRITICAL DATES & IMPLEMENTATION
N/A
7. CONSULTATION
Consultation has taken place with relevant Directors, Managers and Council officers appropriate to each policy.
8. CONCLUSION
The table contains Fraser Coast Regional Council policies that have been reviewed and the recommendations endorsed by the Executive Management Team. These policies need to be formally adopted or repealed by Council in the interests of maintaining effective governance.
9. OFFICER’S RECOMMENDATION
That Council adopts the new policies and approves the repeal of superseded Policies as identified in the table below:
Area Policy Name DOC No Reason for Policy Change: New/Amend/Repeal Corporate Land/Lease #3033559 NEW: The title of the policy has been changed from Land/Lease Business Assistance for Assistance for Community Groups (Sport, Recreation, Arts & Not for Profit Culture and Community Groups) to Land/Lease Assistance for Incorporated Not for Profit Incorporated Community Groups. The policy was Community previously the responsibility of Community but has been Groups moved to the Corporate Business Department.
The period of the lease has been amended, which is now as below:‐
“the period of the lease (or alternate) agreement shall be not greater than ten (10) years with any options to extend the lease period to be at Council’s sole discretion.”
A written application is now required, rather than an application form, with no application fee.
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Area Policy Name DOC No Reason for Policy Change: New/Amend/Repeal Community Land/Lease #837335 REPEAL: Superseded by Corporate Business Department Assistance for Land/Lease Assistance for Not for Profit Incorporated Community Community Groups DOC# 3033559. Groups (Sport, Recreation, Arts & Culture and Community Groups)
ATTACHMENTS:
New Policies:
1. DOC# 3033559 ‐ Land/Lease Assistance for Not for Profit Incorporated Community Groups Policy
Policies for Repeal:
2. DOC #837335 ‐ Land/Lease Assistance for Community Groups (Sport, Recreation, Arts & Culture and Community Groups) Policy
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COUNCIL POLICY
Policy Title: LAND/LEASE ASSISTANCE FOR NOT FOR PROFIT INCORPORATED COMMUNITY GROUPS Policy Subject: Community Leasing Policy No: #3033559
Directorate: Organisational Services Department: Corporate Business Section:
Responsible Officer: Executive Manager ‐ Corporate Business Authorised by: Director Organisational Services
Adopted Date: TBA Review Date: 23/10/15 Amended Date:
OBJECTIVE:
To ensure a planned and viable approach to the future occupation and development of Council owned and controlled land by not for profit, incorporated community organisations including Sporting & Recreational, Arts & Culture, Welfare & Charitable, Emergency and Educational groups throughout the Fraser Coast region, achieving equity and consistency in dealing with Groups in:
the planning of future facilities and upgrading existing infrastructure;
the allocation of land for designated purposes;
encouraging multi‐use of facilities by groups; and
assisting to ensure the financial and operational viability are possible for the clubs and groups seeking tenure.
POLICY:
This policy will assist local not‐for‐profit incorporated community groups to obtain suitable land leases for the development of infrastructure and facilities in accordance with the group’s objectives, subject to:
(a) any applicable adopted strategies, masterplans, policy, planning scheme and any other relevant document;
(b) compliance with the overall requirements of this Land / Lease Assistance for Community Groups Policy
(c) suitable land and/or resources being available
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1. APPLICATION: ALLOCATION OF LANDS
This Policy shall apply to all applications for occupation of Council owned, controlled or administered land for community uses.
Meeting the requirements of this Policy shall be a prerequisite for the assessment process.
1.1 GENERAL CRITERIA
The purpose of a lease (or other land tenure arrangement) is to:
provide security of tenure to local community organisations which propose to develop and promote a particular discipline or activity;
to assist in the overall capital development and promotion of community facilities in the Fraser Coast region and/or for its residents.
In general, the period of the lease (or alternate) agreement shall be not greater than ten (10) years with any options to extend the lease period to be at Council’s sole discretion.
1.2 ELIGIBILITY
All applicants will be required to Incorporate in terms of the Associations Incorporation Act 1981 and Regulations 1982 (as amended) and forward a written application, addressing the following prior to a lease or other form of tenure being considered or granted.
In determining applications for leases on Council controlled land, the following will be considered:
(a) That a demonstrated need is established that is not currently able to be met via an existing facility or land;
(b) Proposals must be consistent with Council priorities and directions for facility development. Therefore the extent to which the proposal is compatible with any applicable adopted strategies, plans, masterplans, policy, planning scheme and any other relevant approved planning documentation of Council will be considered;
(c) Applicants must be able to demonstrate broad community benefit for the life of the lease;
(d) Priority will be given to community groups which share (multiple usage) facilities and seek to maximise resource utilisation through the development of multi‐purpose facilities and management policies;
(e) Priority will be given to community groups which demonstrate a commitment to shared use by way of the formal agreements for shared usage and/or management of the facility and endorsed by Council;
(f) Demonstrated capacity to perform with respect to development and maintenance of facilities. Specific performance objectives are to be negotiated with applicants for
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inclusion within lease agreements where appropriate. For example, buildings and site layouts must be in accordance with Australian standards for buildings, accessibility and safety. Designs for new facilities, including grounds, buildings and irrigation, should be prepared by suitably qualified professionals. Signage should be in accordance with Council’s approved signage manual designs, where they exist;
(g) A priority will be granted to groups that demonstrate and encourage broad community participation and develop opportunities for both senior and junior participation, promote gender balance and/or disability access and promotion of use;
(h) Provision of evidence of Public Liability Insurance to Council requirements;
(i) Suitability and appropriateness of the site / land to accommodate the proposed activity, including reference to appropriate Town Planning legislation / advice;
(j) Where a site has heritage, environmental or cultural value, the group must be able to demonstrate that:
i. they have the ability to upgrade existing facilities and meet all relevant standards ii. they have the ability to restore / maintain heritage values according to standards and regulations iii. they have the ability to meet safety standards iv. they will create / maintain access to other groups or the general public
In these instances, Expressions of Interest or Tenders may be called by Council to best fit the site to any one or several groups.
1.3 INELIGIBLE ORGANISATIONS FOR A COMMUNITY LEASE
Ineligible organisations will include the following:
1) Organisations which are not incorporated and/or do not have adequate public liability coverage in place; 2) Organisations where there is another primary funding source (eg: State or Federal recurrent funding); 2) Where organisational funding is provided to a group for rental costs by any source; 3) Where there is significant affiliation with a substantial parent organisation that provides recurrent funding; and / or 4) Churches, Schools and their directly associated bodies.
NOTE: These groups may approach Council with a view to negotiating a lease of Council land on a commercial basis, provided there is no conflict with the Local Government Act and Regulations, The Land Act or Council policies.
1.4 TERM OF LEASE / AGREEMENT TO OCCUPY
Council wishes to encourage the development of recreation, arts & culture, sport and community facilities and services that meet the diverse and changing needs of residents of the Fraser Coast Regional Council area. Whilst ensuring security of tenure, Council also wishes to ensure that facilities and provisions continue to respond to future needs.
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Generally, Council is unwilling to grant long term leases in other than the most extraordinary of circumstances, however may accept representations for longer leases. The granting of longer term leases will be at the sole discretion of Council.
Standard lease terms for recreation, arts & culture, sport and community uses are indicated as follows:
Crown Reserves: up to maximum of 10 years.
Council Freehold Properties: up to maximum of 10 years.
Other Council Controlled Land: maximum of 10 years dependent upon Council tenure
Approval of a standard lease term is dependent upon applicants responding to the criteria referred to in this Policy.
Council retains the right to negotiate shorter lease terms where criteria are not met or in other circumstances considered appropriate by Council.
1.5 LEASE CONDITIONS
In general the following lease conditions shall apply:‐
1) costs associated with obtaining relevant approvals and the preparation and registration of the lease agreement shall be the responsibility of the Lessee including but not limited to, development approval, legal and survey fees;
2) performance objectives shall be applied and incorporated within lease documentation.
3) unless agreed by Council because of special circumstances, occupation and development of land leased to a community group shall commence within twelve (12) months following the execution of the tenure agreement (lease or similar);
4) applications on Crown / Trust Land (Reserves) are subject to State Government endorsement / approval including Native Title considerations, and may be subject to preparation and approval of a Management Plan as per State Government guidelines for use of Trust Land at the cost of the applicant;
5) all leases will include a clause requiring groups to consider and respond to WPH&S Australian Standards and will include a clause prohibiting smoking in any Council buildings;
6) the commencement date for all new leases shall be twelve (12) months from Council’s approval of the allocation of the land, or upon signing of the lease by the community group, whichever is sooner. Unless a formal lease document is executed within twelve (12) months of Council approval of the allocation of land, the proposal will be considered to have lapsed and use of the nominated area may be offered to an alternate group, unless Council deems it appropriate to continue existing negotiations;
7) qualifying groups may seek Council’s consideration of renewal of a lease up to twelve (12) months prior to the expiry of such a lease. However, any offer to renew an existing lease will be at Council’s sole discretion;
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8) Council reserves the right to vary lease fees, insurance cover limits and other costs over the life of any lease, in accordance with changes to Council policies, land values and insurance increases that will occur from time to time. If Council intends to vary any conditions, twelve (12) months notice will be given to groups of intention to vary the conditions.
NOTE: Should costs become prohibitive for the sustainable operation of a group, the group shall notify Council within three (3) months of receipt of Council’s notification of increased costs, that they wish to terminate the lease. This notification to Council must be in writing;
9) at the time of expiration of the lease, the removal of any non‐fixed assets constructed on leased land shall be approved only if agreed upon at time of entering lease or at time of construction and upon proof of ownership. If Council has contributed to the costs of the asset or its construction, Council’s contribution will be taken into account upon the request for removal of asset by the group;
10) unless otherwise approved by Council, Council’s standard lease document for community groups will be used, and all registered conditions within the lease document will be applicable;
11) annual lease fees (rental) shall be applied as set out in the following schedule:
Rental Calculation Schedule
Category Amount Classification A $1.00 Community Centres managed by an incorporated group. Sporting & Recreational Clubs/Associations for Juniors and/or Seniors; Emergency Service Groups; Not for profit Educational organisations; Welfare and charitable organisations that are substantially self‐funded. B 50%(X) Not for profit Incorporated Clubs with a permanent liquor license C 100%(X) Not for Profit Incorporated Clubs with gaming machines, Government.
“X” shall be the market rent or an amount based on an estimate of the unimproved capital value of the land (rateable value) and an annual rental calculated at 8% of that value. Council will determine which of the above is to apply at its sole discretion.
The only exceptions when applying the above calculation for rent will be where Council has taken a head lease over land (eg. Crown / Trust Land – Reserve) on specified terms and conditions and can only sublet that land to a specific community group on those terms and conditions.
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Should changes to group’s circumstances effect the category of rental applied, it is the group’s responsibility to notify Council immediately in writing.
1.6 ASSESSMENT
Applicants for large facility developments on leased land are advised that the planning stages could extend for several years, depending on which of the following project phases are required:
Master Plan development for site Management Plan development (Details how project will be managed and facility once developed) Cash Flow projections for facility Regulatory approvals (Town Planning, building etc) Construction phase
Applications will be assessed on the basis of eligibility criteria described in this policy. Recommendations will be made by the Senior Property Officer and approved by Council’s Executive for endorsement at an Ordinary Meeting of Council.
The Fraser Coast Regional Council reserves the right from year to year to identify priority areas for funding consistent with the broad strategic directions and policies endorsed by Council. It is essential that clubs and groups seeking assistance from Council for land tenure provide as much information as possible and have undertaken the planning and collected the information requested above.
Non compliance with any of the eligibility criteria requested will cause delays and the process of assessment cannot continue until all information is supplied.
Philosophy
Achieving equity and consistency in decision‐making and negotiations whilst dealing with non‐for‐profit community and recreation groups.
Role
Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City.
Authorities & Responsibilities
The Senior Property Officer will receive applications and convene selection meetings to present recommendations to the Fraser Coast Regional Council arising from all eligible applications.
Scope and Activities
This policy covers all requests to Council from not for profit community, social, sporting, recreational, service clubs, arts & cultural groups, emergency services groups, educational groups and environmental groups for lease of Council land and/or facilities.
Reporting Standards
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The status of applications and requests will be reported as requested by Council or otherwise as each application is processed, as per policy.
RELATED LEGISLATION:
The Land Act (Qld) Incorporations Act (Federal) The Local Government Act (Qld) and Regulations The Integrated Planning Act (Qld) The Native Title Act The Cultural Heritage Act
RELATED DOCUMENTS (LOCAL LAWS, POLICIES, DELEGATIONS, ETC):
Fraser Coast Planning Scheme Donations & Concessions to Community Groups, Welfare and Sporting Bodies Policy Annual Revenue Statement ‐ Rates, Charges and Development Fees Concessions (Community Groups)
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COUNCIL POLICY
Policy Title: LAND/LEASE ASSISTANCE FOR COMMUNITY GROUPS (SPORT, RECREATION, ARTS & CULTURE AND COMMUNITY GROUPS) Policy Subject: Community Policy No: #837335v2
Directorate: Community Services Department: Community & Culture Section:
Responsible Officer: Executive Manager - Community & Culture Authorised by: Director Community Services
Adopted Date: 16/04/08 Review Date: 08/08/12 Amended Date:
OBJECTIVE:
Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City achieving equity and consistency in dealing with Groups in:
the planning of future facilities and upgrading existing infrastructure;
the allocation of land for designated purposes;
encouraging multi-use of facilities by groups; and
assisting to ensure the financial and operational viability are possible for the clubs and groups seeking tenure.
POLICY:
This policy will assist local Incorporated groups to obtain suitable land leases for the development of infrastructure and facilities in accordance with the group’s objectives, subject to:
(a) Council’s adopted Recreation, Sport and Open Space strategies and Facilities Plans as well as Reserve Master Plans;
(b) compliance with the overall requirements of this Land / Lease Assistance for Community Groups Policy and associated Application Forms A and B;
(c) suitable land and/or financial resources being available; and
(d) land reviews as conducted by Council from time to time.
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1. APPLICATION: ALLOCATION OF LANDS
This Policy shall apply to all applications for occupation of Council owned, controlled or administered land for recreation, arts and culture, sport and community uses.
The application process is a two stage process. The Expression of Interest Application Form Part A shall be completed first. This form will be considered by Council’s Land Management Group and successful applicants will then be invited to submit the Application Form Part B.
Meeting the requirements of this Policy as outlined in Application Form A shall be a prerequisite for stage 1 of the assessment process.
1.1 GENERAL CRITERIA
The purpose of a lease (or other land tenure arrangement) is to:
provide security of tenure to local recreation, arts & cultural, sporting and community organisations which propose to develop and promote a particular discipline or activity;
to assist in the overall capital development and promotion of recreation, arts & culture, sport and community facilities in the Fraser Coast Regional Council and/or for its residents.
In general, the period of the lease (or alternate) agreement shall be not greater than twenty (20) years with any options to extend the lease to be at Council’s sole discretion. Consideration will also be dependent upon restrictions of tenure placed on Council under the IPA Legislation.
1.2 ELIGIBILITY
All applicants will be required to Incorporate in terms of the Associations Incorporation Act 1981 and Regulations 1982 (as amended) and complete Application Form Part A and, upon invitation Application Form Part B, prior to a lease or other form of tenure being considered or granted. An application fee will be payable with submission of Application Form B. This application fee will be reimbursed if suitable land has not been located by Council within twelve (12) months of receipt of a correctly submitted Form Part B application.
Groups that are offered land approved by Council and refuse to take up tenure, automatically forfeit their full application fee refund. Groups that withdraw from the application process prior to being offered land forfeit 50% of their application fee refund.
In determining applications for leases on Council controlled land, the following will be considered:
(a) That a demonstrated need is established that is not currently able to be met via an existing facility or land;
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(b) Proposals must be consistent with Council priorities and directions for facility development. Therefore the extent to which the proposal is compatible with the Council’s Recreation, Sport and Open Space strategies, Council’s Sport’s Facility Plans, Council’s Social Plans and any other relevant approved planning documentation of Council will be considered; (c) Applicants must be able to demonstrate broad community benefit for the life of the lease;
(d) Priority will be given to recreation, arts & culture, sporting and community groups which share (multiple usage) facilities and seek to maximise resource utilisation through the development of multi-purpose facilities and management policies;
(e) Priority will be given to recreation, arts & culture, sporting and community groups which demonstrate a commitment to shared use by way of the formal agreements for shared usage and/or management of the facility and endorsed by Council;
(f) Demonstrated capacity to perform with respect to development and maintenance of facilities. Specific performance objectives are to be negotiated with applicants for inclusion within lease agreements where appropriate. For example, buildings and site layouts must be in accordance with Australian standards for buildings, accessibility and safety. Designs for new facilities, including grounds, buildings and irrigation, should be prepared by suitably qualified designers. Signage should be in accordance with Council’s approved signage manual designs, where they exist;
(g) A priority will be granted to groups that demonstrate and encourage broad community participation and develop opportunities for both senior and junior participation, promote gender balance and/or disability access and promotion of use;
(h) Provision of evidence of Public Liability Insurance to Council requirements;
(i) Suitability and appropriateness of the site / land to accommodate the proposed activity, including reference to appropriate Town Planning legislation / advice;
(j) Where a site has heritage, environmental or cultural value, the group must be able to demonstrate that:
i. they have the ability to upgrade existing facilities and meet all relevant standards ii. they have the ability to restore / maintain heritage values according to standards and regulations iii. they have the ability to meet safety standards iv. they will create / maintain access to other groups or the general public
In these instances, Expressions of Interest or Tenders may be called by Council to best fit the site to any one or several groups.
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1.3 INELIGIBLE ORGANISATIONS FOR A COMMUNITY LEASE
Ineligible organisations will include the following:
1) Organisations where there is another primary funding source (eg: State or Federal recurrent funding); 2) Where organisational funding is provided to a group for rental costs by any source; 3) Where there is significant affiliation with a substantial parent organisation that provides recurrent funding; and / or 4) Churches, Schools and their directly associated bodies.
NOTE: These groups may approach Council with a view to negotiating a lease of Council land on a commercial basis, provided there is no conflict with the Lands Act and policies.
1.4 TERM OF LEASE / AGREEMENT TO OCCUPY
Council wishes to encourage the development of recreation, arts & culture, sport and community facilities and services that meet the diverse and changing needs of residents of the Fraser Coast Regional Council area. Whilst ensuring security of tenure, Council also wishes to ensure that facilities and provisions continue to respond to future needs.
Generally, Council is unwilling to grant long term leases in other than the most extraordinary of circumstances.
Standard lease terms for recreation, arts & culture, sport and community uses are indicated as follows:
Crown Reserves: up to maximum of 20 years.
Council Freehold Properties: up to maximum of 20 years.
Other Council Controlled Land: maximum of 20 years dependent upon Council tenure
Approval of a standard lease term is dependent upon applicants responding to the criteria outlined in Form Part A and Form Part B as referred to in this Policy.
Council retains the right to negotiate shorter lease terms where criteria are not met or in other circumstances considered appropriate by Council.
1.5 LEASE/PERMIT CONDITIONS
In general the following lease conditions shall apply:-
1) costs associated with the preparation of the lease agreement shall be the responsibility of the Lessee including but not limited to, legal and survey fees;
2) performance objectives shall be applied and incorporated within lease documentation. Performance criteria shall be detailed under the Management Plan requirements of Application Form B;
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3) unless agreed by Council because of special circumstances, occupation and development of land leased to a community group shall commence within twelve (12) months following the execution of the tenure agreement (lease or similar);
4) applications on Crown / Trust Land (Reserves) are subject to State Government endorsement / approval including Native Title considerations, and may be subject to preparation and approval of a Management Plan as per State Government guidelines for secondary use of Trust Land at the cost of the applicant;
5) all leases will include a clause requiring groups to consider and respond to WPH&S Australian Standards and will include a clause prohibiting smoking in any Council buildings;
6) An application fee will be payable to the Fraser Coast Regional Council only after the invitation to proceed with the Application Form Part B has been made by Council. If no suitable land is located by Council within twelve (12) months of receipt of the application fee, the fee will be refunded to the group. The Application Fee will be set in accordance with Council’s adopted schedule of fees and charges;
7) a time limit for the establishment and execution of a lease shall apply. Unless a formal lease document is executed within twelve (12) months of Council approval of the allocation of land, the proposal will be considered to have lapsed and use of the nominated area may be offered to an alternate group, unless Council deems it appropriate to continue existing negotiations;
8) the commencement date for all new leases shall be twelve (12) months from Council’s approval of the allocation of the land, or upon signing of the lease by the community group, whichever is sooner;
9) qualifying groups may seek Council’s consideration of renewal of a lease up to twelve (12) months prior to the expiry of such a lease. However, any option to renew an existing lease will be at Council’s sole discretion;
10) Council reserves the right to vary rent, insurance cover limits and other costs over the life of any lease, in accordance with changes to policies, land values and cost of living increases that will occur from time to time. If Council intends to vary any conditions, twelve (12) months notice will be given to groups of intention to vary the conditions.
NOTE: Should costs become prohibitive for the sustainable operation of a group, the group shall notify Council within three (3) months of receipt of Council’s notification of increased costs, that they wish to terminate the lease. This notification to Council must be in writing;
11) at the time of expiration of the lease, the removal of any non-fixed assets constructed on leased land shall be approved only if agreed upon at time of entering lease or at time of construction and upon proof of ownership. If Council has contributed to the costs of the asset or its construction, Council’s contribution will be taken into account upon the request for removal of asset by the group;
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12) annual lease fees (rental) shall be applied as set out in the following schedule:
Rental Calculation Schedule
Category Amount Classification A $1.00 Community Centres owned by Council & managed by an incorporated group. Clubs/Associations for Juniors and/or Seniors; Emergency Service Groups; Schools; Welfare and charitable organisations that are substantially self-funded. B 50%(X) Clubs with a permanent liquor license C 100%(X) Clubs with gaming machines, Government, other bodies
“X” shall be the amount set by Council based on an estimate of the unimproved capital value of the land (rateable value) and an annual rental calculated at 8% of that value.
In all cases, except Category A, rental defaults to the higher category or calculation.
The only exceptions when applying the above calculation for rent will be where Council has taken a head lease over land (eg. Crown / Trust Land – Reserve) on specified terms and conditions and can only sublet that land to a specific community group on those terms and conditions.
Should changes to group’s circumstances effect the category of rental applied, it is the group’s responsibility to notify Council immediately in writing.
1.6 ASSESSMENT
Applicants for large projects are advised that the planning stages could extend from between 3-5 years including all of the following project phases that are required:
Master Plan development for site Management Plan development (Details how project will be managed and facility once developed) Cash Flow projections for facility Regulatory approvals (Town Planning, building etc) Construction phase
- 6 – 20 JANUARY 2016
175 175 Fraser Coast Regional Council COUNCIL POLICY
Once all information has been provided, applications will be assessed by Council staff, comprising three (3) senior Council staff. Applications will be assessed on the basis of eligibility criteria described in this policy. Recommendations will be made by the group to Council for endorsement.
The Fraser Coast Regional Council reserves the right from year to year to identify priority areas for funding consistent with the broad strategic directions and policies endorsed by Council. It is essential that clubs and groups seeking assistance from Council for land tenure provide as much information as possible and have undertaken the planning and collected the information requested in Application Form Part A and Part B of this process.
Non compliance with any of the eligibility criteria requested will mean delays in assessment and the process of assessment cannot continue until all information is supplied.
Philosophy
Achieving equity and consistency in decision-making and negotiations whilst dealing with non-for-profit community and recreation groups.
Role
Ensure a planned and viable approach to the future development of Sports, Recreational, Arts & Culture, and Community facilities throughout the City.
Authorities & Responsibilities
The Director Community Services, Executive Manager Community & Culture and Executive Manager Recreation & Open Space will receive applications and convene selection meetings to present recommendations to the Fraser Coast Regional Council arising from all eligible applications. These staff shall work with Council’s Property Manager and any other Council staff as required from time to time to provide information for negotiations.
Scope and Activities
This policy covers all requests to Council from community, social, sporting, recreational, service clubs, arts & cultural groups and environmental groups for use, lease or purchase of land and facilities.
Reporting Standards
The status of applications and requests will be reported as requested by Council or otherwise as each application is processed, as per policy.
Relationships
This Policy should be read in conjunction with any adopted Council Recreation, Sport and Open Space strategies, Council’s Sport’s Facility Plans, Council’s Social Plans and any other relevant approved planning documentation of Council.
- 7 – 20 JANUARY 2016
176 176 Fraser Coast Regional Council COUNCIL POLICY
HEAD OF POWER: -
RELATED LEGISLATION:
Lands Act (Qld) Incorporations Act (Federal) Local Government Act (Qld)
RELATED DOCUMENTS (LOCAL LAWS, POLICIES, DELEGATIONS, ETC):
Donations & Concessions to Community Groups, Welfare and Sporting Bodies Policy
Annual Revenue Statement - Rates, Charges and Development Fees Concessions (Community Groups)
Arts & Cultural Development Policy
Application Forms Part A and Part B.
ATTACHMENT TO POLICY: -
DEFINITIONS:
Nil
HISTORY: -
- 8 – 20 JANUARY 2016
177 177
ITEM NO: ORD 10.5
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY, 20 JANUARY 2016
SUBJECT: APPLICATION FOR NEW LEASE – FRASER COAST AGILITY DOGS INC ‐ MARYBOROUGH
DIRECTORATE: ORGANISATIONAL SERVICES
RESPONSIBLE OFFICER: ACTING DIRECTOR ORGANISATIONAL SERVICES, Sydney Shang
AUTHOR: SENIOR PROPERTY OFFICER, Emma Crabtree
DOC NO: #3047602
LINK TO CORPORATE / OPERATIONAL PLAN: N/A
1. PURPOSE
The purpose of this report is to seek Council’s approval to enter into a new trustee lease agreement with Fraser Coast Agility Dogs Inc, Maryborough, over part of Lot 35 on SP276897.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
The lease over part of Lot 35 on SP276897 to the Wide Bay Dog Agility Club expired in 2013. Due to Master Planning being undertaken over the whole of the Tinana Park area, it was not possible to grant a new long term lease, and the group has remained using the site since the lease expired, pending further advice from Council. However, it is now considered acceptable for the group to be offered a lease for a period of three (3) years, while the Master Planning over the Park progresses. Future access for the general public to the Park, which raised some concern relating to the location of the club’s lease area, may have been resolved due to alternatives created by the traffic light installation near Schulz Park. It is therefore suggested that a three (3) year lease period will allow for the Master Planning to progress and for this situation to be monitored.
In following up with the group, Council officers were advised that the Wide Bay Dog Agility Club no longer exists, but that many of its members have now joined the Fraser Coast Agility Dogs Inc and they operate from the lease area. A site plan (Attachment 1) shows the location of the leased area.
20 JANUARY 2016 178 178
3. PROPOSAL
That Council enters into a trustee lease agreement with the Fraser Coast Agility Dogs Inc over part of Lot 35 on SP276897 situated at Gympie Road, Tinana, for a period of three years.
4. FINANCIAL & RESOURCE IMPLICATIONS
Under section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Community Groups (Sport, Recreation, Arts and Culture and Community) policy, costs associated with the preparation of the lease agreement is the responsibility of the Lessees, including but not limited to legal, surveying and registration fees.
5. POLICY & LEGAL IMPLICATIONS
Under Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) Council is exempt from calling for Tenders for leases with community organisations, and from applying a market value lease fee, provided approval is granted via a Council resolution.
The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Community Groups (Sport, Recreation, Arts and Cultural and Community).
6. CRITICAL DATES & IMPLEMENTATION
If approved by Council, a new lease will be prepared in accordance with Council’s Land/Lease Assistance for Community Groups (Sport, Recreation, Arts and Culture and Community) Policy.
7. CONSULTATION
Consultation has occurred with Council’s Executive Team, the Executive Manager Corporate Business, Janet Campbell, and representatives of the Fraser Coast Agility Dogs Inc.
8. CONCLUSION
The proposed lease will provide the Fraser Coast Agility Dogs Inc with three (3 ) further years’ tenure over its current venue to conduct activities for the benefit of the local community while Master Planning for the Tinana Park progresses.
9. OFFICER’S RECOMMENDATION
That Council resolves that:
a) an exemption from calling for tenders for the lease of the property described as part of Lot 35 on SP276897, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012, and
b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with the Fraser Coast Agility Dogs Inc over part of Lot 35 on SP276897 situated at Gympie Road, Tinana for a period of three years.
20 JANUARY 2016 179 179
ATTACHMENTS:
1. Location Plan
20 JANUARY 2016 180 180
ORD 10.5 – ATTACHMENT 1 Location Plan
Location of lease area
20 JANUARY 2016 181 181
ITEM NO: ORD 10.6
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY, 20 JANUARY, 2016
SUBJECT: CEO PERFORMANCE REPORT
DIRECTORATE: OFFICE OF THE CEO
RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond
AUTHOR: CHIEF EXECUTIVE OFFICER – Lisa Desmond
DOC NO: #3073021
LINK TO CORPORATE / OPERATIONAL PLAN:
1. PURPOSE
The purpose of this report is to provide an overview of key performance outcomes, update on key priority projects and deliverables and to present financial reports of Council.
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
Section 204(1) of the Local Government Regulation 2012 states that the Chief Executive Officer of a local Government must present a financial report to the Local Government monthly.
3. PROPOSAL
Financial Results
Operating Financial Result
Operating revenue has achieved 103% when compared with YTD budget; and Operating expenses are tracking at 86% compared with YTD budget. The report includes details of operational budget reallocations processed during the month of December for Council approval.
Capital Financial Result
Capital expenditure is tracking at 42% on revised budget including capital commitments of $13,874,597, some of which relates to contracted work due to be completed over the remainder of the financial year. The report includes details of capital budget reallocations processed during the month of December for Council approval.
20 JANUARY 2016 182 182
Local Spend
Year to date local spend to 31 December 2015 is 81% or $42.76 million.
Note – Direct purchases of Council
Investment Portfolio
Investment funds at 31 December 2015 total $202.4 million. This is made up of $117.5 million in term investments and a further $84.9 million in capital guaranteed investments.
Term investments are returning 2.86%, 0.53% higher than the Bloomberg Ausbond Bank Bill Index of 2.33%. Capital Guaranteed Investments are returning 2.83% which is 0.83% higher than the official cash interest rate of 2.00%.
Loan Borrowings
Total loan borrowings balance at 31 December 2015 of $62.19 million. Council’s second debt service payment for 2015/16 of $2,709,302 took place on 15 December 2015. It is anticipated that the drawdown of the 2015/16 approved loan borrowings in the amount of $19,307,300 (including borrowings of $8,941,300 deferred from 2014/15) will occur late June 2016.
Overdue rates
Overdue rates as at 31 December 2015 totals $14,025,738. Council’s external debt recovery with Collection House continues to achieve strong recovery levels, collecting a further $1,103,491 in December 2015, totaling $17,952,341 since action began in January 2015.
Council’s Performance Report (Section A), and the Capital Expenditure Report (Section B), is attached.
Other Performance Results
Customer Service
87% of calls were dealt with in full at the first point of call compared with a target of 75%;
20 JANUARY 2016 183 183
68% of all calls were answered within 20 seconds compared with a target of 70%.
Organisational Health Check
Overall achievement score for the month of November was 88% compared with a target of 80%. Total action requests YTD – 1,823 Total number action requests closed within 30 days – 1,513 Total correspondence YTD – 2,720 Total number of correspondence closed within 14 days – 2,499
DEPARTMENT REPORTS
ORGANISATIONAL SERVICES
PROJECT STATUS
Let’s Get Fraser Coast 222 placements since commencement of program; Working: Work for dole 104 participants placed within 2015; Implementing ‘skills 4 work’ strategy, target is for 50,000 hours. Program commenced 1 July 2015; 39 placements to date, comprising group and individual placements.
Airport Passenger figures for Virgin Australia and Qantaslink for the month of December 2015 total 15,589. This is a 3.18% increase on figures for December last year Construction of the FIFO terminal extension at Hervey Bay Airport has commenced Caravan Parks Caravan Parks occupancy for December 2015 showed an average of 50% capacity Caravan parks site nights for December 2015 totalled 7296
COMMUNITY AND DEVELOPMENT
PROJECT STATUS Community Lifestyles The overall aim of this is to capture the community engagement of many areas of Council and showcase to the community, councils continuous support and involvement. Proposed to present project to Council in February 2016.
Portside Heritage Gateway Displays updated and entrance gates completed and official opening held ‐ display upgrade project 8 December 2015. New tour product and expanded regional tastings experience will be introduced in 2016. Fraser Coast Discovery A program of combined activities has been developed and a Christmas Sphere holidays marketing campaign, including radio and print, has been incorporated over the holiday period. Focus will be to leverage off the Backyard Adventures visiting Scitech Exhibition at Maryborough City Hall. A “Schools Education Kit” is being developed to capture the educational market in 2016.
20 JANUARY 2016 184 184
Best Start This is a 4 year State government funded program to support stronger (FIRST5FOREVER) family language and literacy environments for young children under 5 years old literacy initiative through public libraries. Resources have been purchased from State Library to market the state‐wide program at a local level. New sessions of rattle n rhyme have commenced at Hervey Bay Library due to the popularity of the program. Outreach programming will be the focus of 2016.
HistoryPin project This grant was expended in December 2015. Three workshops were organised to train volunteers to scan, digitise and classify local history images. A HistoryPin webpage was created for Fraser Coast Local History images commemorating WW1. https://www.historypin.org/en/first‐world‐war‐centenary/memories‐for‐ a‐new‐generation/world‐war‐one‐patriotism‐in‐the‐wide‐bay‐regi‐2/
25 images have been framed to be exhibited at Gataker’s Artspace in March 2016. The partnership project with Maryborough Wide Bay and Burnett Historical Society will continue in 2016. A Memorandum of Understanding between the 2 organisations has been signed.
Hervey Bay Aquatic Centre Total Visits December, 2015 ‐ 12474 Total Visits July – December, 2015 – 54,255
Maryborough Aquatic Total Visits December, 2015 ‐ 9,415 Centre Total Visits July – December, 2015 – 42,354
City Park Landscape Plan has been finalised and priority works have been identified 22‐36 Charles Street, and budgets allocated Pialba Est. completion: Stage 1 by the end of Financial Year
The Gables Upgrade and improvements to lighting. Esplanade, Point Vernon Works commenced October, 2015 Urangan opp. Peppers completed Torquay in progress followed by Pialba Est completion: Mid December
Scarness Park Stage 3 Construction has commenced with bedding logs and joists / decking Esplanade foreshore, installed – plantings have commenced. Scarness Est completion: December 2015
Fisherman’s Park Landscaping, and connection path – commenced. Esplanade, Urangan Wedding deck construction has commenced. Est completion: end of December 2015
Pier Park Soundshell Landscaping –Widening of bikeway, table & seat installation, gardens, Urangan turfing and irrigation installed – all works commenced Est. Completion December 2015
Eli Waters Quotations currently being sought for implementation, project plan to be approved– in progress Est. completion of quotation stage: November 2015
Kawungan Round‐a‐bout Clearing of weed species completed. Understorey planting and irrigation – Kawungan distributor 99% complete, unable to complete until lighting installed. Quotations received for lighting of trees and orders placed Est. Completion: February 2016
20 JANUARY 2016 185 185
Alex Gillespie Park Contractor has been appointed and works to be scheduled Torbanlea Est. Completion: March 2016
Queens Park Exercise Stations ‐ supporting an existing pathway circuit that travels through Eli Waters open space/drainage reserves ‐3 – 4 stations. Est. Completion: Mid‐January 2016
Woocoo Park Pialba Downs playground Est. Completion: end November 2015
Bayridge Heights Playground & Shelter Orbit play system, spin away and satellite swing Est. Completion: March 2016
Links corridor Landmark Shelter & Urbanstyle Table setting Chapel Road Est. Completion: Post Chapel Road roadworks.
Toogoom Toogoom Toilet demolition and reinstatement at new site Cnr Toogoom Road & Will commence mid‐January 2015 Moreton Street Est. Completion: March/April 2016
Community Environment Kingfisher Lakes Bushwackys CEP group – continued fortnightly working Program (CEP) bees in bushland area. Aiming to erect sign in recognition of Butchulla elder Aunty Marie before end of December.
Toogoom Projects – weekly working bees continuing. Fay Smith Bushcare Group – weekly working bees ceasing over summer period due to heat. Green Army – Have planted 360 trees at Urraween Rd end of creek line and will maintain the site with follow‐up watering and replacements. Team has started work at Bunya Court (weed management and assistance with drain maintenance). Open Day held on 9 December to promote the project and work completed so far. Team will continue assisting with seed collection for theirs and other CEP projects, propagation and nursery maintenance, site preparation for next planting site. Happy Valley CEP – planning for 2016 activities Friends of Moolyyir Creek – no working bee in January Kingfisher Park CEP – ongoing maintenance within park area River Heads Reserve CEP – December monthly working bee will be planting out another no‐mow area. Youth Justice have restarted at the Reserve, removing declared weeds and replanting the Traditional Use area when they are available. Roving Restorers – no working bee in January CEP Nursery – in December providing plants for Citizenship Ceremony, Green Army revegetation project, Kingfisher Lakes walkway closure planting, Endeavour Industries, Family Daycare, Land for Wildlife properties. Liaising with TESS about their capacity to propagate some species for Eli Creek Upper Reach restoration project.
20 JANUARY 2016 186 186
Development Statistics APPLICATION TYPES RECEIVED 1 – 31 December, 2015 ACA (Associated Compliance Assessment) 5 AS (Request to Change/Extend) 7 MCU (Material Change Of Use) 9 OPWks (Operational Works) 2 ROL (Reconfiguring a Lot) 8 REF (Referral to Concurrence Agency) 20 Total 51
APPLICATION TYPES DECISIONS ACA (Associated Compliance Assessment) 8 AS (Request to Change/Extend) 6 BPS (Building works assessable against Planning Scheme) 1 MCU (Material Change Of Use) 5 OPWks (Operational Works) 9 ROL (Reconfiguring a Lot) 6 REF (Referral to Concurrence Agency) 20 Total 55
Animal Compliance Number of Dogs Registered
Domestic Desexed 9,716 Whole 2,448 Breeder 37 Over 8 Years Desexed 5,461 Whole 694 Working Dogs Desexed 130 Whole 216 Other (Guide Dog, Regulated Dog, Litter Dog, Greyhound) Desexed 10 Whole 136
TOTAL REGISTRATIONS 18,848
Number of Cats Registered
Domestic Desexed 2,620 Whole 214 Breeder 2 Over 8 Years Desexed 1,417 Whole 12 Other Desexed 0 Whole 10
TOTAL REGISTRATIONS 4,275
20 JANUARY 2016 187 187
Building Approvals Calendar Year 2015 (1.1.15 Location 2011 2012 2013 2014 31.12.15)
Hervey Bay 293 366 368 492 506 Maryborough 121 160 161 168 146
INFRASTRUCTURE SERVICES
PROJECT STATUS
River Heads Road Cove Boulevard is open to traffic and is the detour route for the RHR Reconstruction Project. Speed limited to 50k. Some remedial median work still occurring. River Heads Road closed between Cove Blvd and Bengston Rd with detour via Cove Blvd. Cove Blvd to Bengston Rd Reconstruction – 65% complete. Base course laid. Some washouts with recent rain need repair. K&C still to lay. All stormwater pipes are installed. Gully pits are installed but tops yet to be fitted. West of Cove Blvd Reconstruction‐95% complete This section is sealed now and open to two‐way traffic . Line marking still to do. Bengston Rd to Gannet Way Reconstruction–35% complete Presently open to two‐way traffic but next week (11/1/16) traffic control and single lane access will resume as road reconstruction of this section begins. Drainage pipe installation complete. Gully pits installed but gully tops still to do and K&C still to do. Project completion date expected March 2016, weather permitting
Urangan Pier Lighting replacement will be carried out by Gillespies under Minor Works contract with completion expected end of February, weather permitting . Old Toogoom Road Works have been completed and the road is now open.
Maryborough CBD Flood Submission to the State Government to vary the scope of works has now Mitigation and Adelaide St been approved. Redesign underway. Streetscape
Esplanade Asphalt overlay Tenders being evaluated. Works to commence mid‐February. between Tavistock St and Zephyr St
Brooweena Transfer A new right turn lane is to be constructed at the Aramara landfill with Station budget consideration for a transfer station to be built on site in the 2016/17 financial year
Hervey Bay Shoreline Council is preparing its response to information requests in terms of its Management Plan applications (i.e. Marine Park and Tidal Works) for proposed coastal protection works for Bill Fraser Park to Ron Beaton Park and the unprotected section west of Margaret St Groyne.
20 JANUARY 2016 188 188
Beach Nourishment A draft of the study is expected in January 2016, following a review of Feasibility Study the historical beach survey data.
Local Government Council resolved to commence to draft the LGIP on 2 December 2015. Infrastructure Plan Project Work continues on finalising the draft Schedule of Works model that (LGIP) needs to accompany the draft LGIP for review by the State Government.
Howard Flood Study Draft mapping and a report for the Howard Flood Study is expected early in 2016 for Council’s further consideration.
Hervey Bay Traffic Study Calibration of the revised traffic model is expected to be finalised in January, which will allow modelling to commence soon after.
Hervey Bay Transit Centre Concept planning is continuing for the proposed relocation of Hervey Bay Transit Centre to the Education Precinct (i.e. USQ site on Old Maryborough Road).
Raward Rd Trunk Drain Works completed and now on DLP. Stage 1
Beaver Rock Road (Section Works completed and now on DLP. 3)
Yerra Road – stage 2 Earthworks, drainage, pavement and bitumen project. Contract awarded to JAC Civil with construction underway. Due for completion mid‐ February.
Timber Bridge Works Completed. Follow up level 2 inspections completed. Rehabilitation
Maaroom Road Stage 1A Works completed and now on DLP.
Sykes Road, Glenwood Earthworks, drainage, pavement construction and bitumen sealing project currently underway. Due for completion mid – January
Schwarzrock Road Earthworks, drainage, pavement and bitumen seal project currently underway. Completion due end of January.
Queens Street, Works completed. Maryborough
Tuan Esplanade Car Park Tenders closed 17 Dec 15 Upgrade
Beaver Rock Road (Section Tenders close 28 Jan 16 2)
Link Mobility Corridor – Corridor now open and additional turfing completed. Elizabeth St to Dayman St
Ariadne Street (Russell Drv Tenders accepted; work to commence early Mar/Apr 2016. to Sheridan St), River Heads
Urraween Road Between Pantlins Lane and Cooks Road. Contract completed by QCivil Stormwater and works are now in DLP.
20 JANUARY 2016 189 189
Chapel Road; Nikenbah to SGQ commenced work 2 November with sealing of the first 350 LM Madsen Rd ‐ Pavement completed in December. Due completion date February 2016, weather Reconstruct [ ENG 4 ‐ permitting. 15/16]
Esplanade Pt Vernon – Tenders closed 10 December with contract yet to be awarded. Design Corser St to Flinders St – finalisation occurring in‐house due to local Opus Consultants closure. Road Renewal [ENG 8 – Work to commence in Feb 2016. 15/16]
Link Mobility corridor Tenders close 21 January. Works to commence in February with Stage 3 – Dayman Street anticipated completion end of April, weather permitting. to King Street
Bituminous Reseals [ENG 2 Hervey Bay complete. Maryborough 40% complete. Resuming work ‐15/16] mid‐ January to be completed by end of February, weather permitting. Urangan Pier Lighting replacement will be carried out by Gillespies under Minor Works contract with completion expected end of February, weather permitting.
MAJOR PROJECTS
PROJECT STATUS
Original Maryborough Site Niche Environment and Heritage commissioned to prepare Archaeological Management Plan for Original Maryborough Site including residential and parkland areas.
Onsite meeting held with Niche, Ruth Woods and others Monday, 18 January, 2016. Meetings held with state government representatives in relation to potential for residential component.
Bruce Highway Industrial This project is now available for discussion with potential developers. Estate
Esplanade Tourist Precinct Hervey Bay Esplanade Tourist Precinct Master Plan adopted at Master Plans Council meeting to be held on 21 October, 2015. Implementation of the goals and objectives of each of the precincts is now underway.
Department of Transport and Main Roads now preparing to call for Burrum Heads Boat Ramp tenders for the construction of this project. Fraser Coast Sports Precinct Steering Committee formed with first meeting held on 25 November, 2015. Regular meetings are now held. Meetings organised with each of the specific sporting codes with meetings to be held in January and early February, 2016. Project to be submitted to Round 3 of the National Stronger Regions Fund program which opens in January, 2016. Maryborough Airpark Meetings held on a regular basis with JV Partner to progress this project.
20 JANUARY 2016 190 190
Fraser Coast Airport Construction commenced and ongoing. Upgrade (FIFO)
Pialba Esplanade Precinct Tract Pty Ltd consultants commissioned to prepare a detailed Detailed Master Plan Master Plan for the Pialba Esplanade Precinct in accordance with the Hervey Bay Esplanade Tourist Precinct Master Plan. Identification and feature surveying currently being undertaken.
Fraser Coast Camping The Maryborough Stop and Shop Site at the Alan and June Brown Options Strategy Car Park is now fully available and functional. An additional site at Becks Road, Hervey Bay is currently being investigated for the establishment of the additional Stop and Shop site at Hervey Bay.
Insurance, Risk and Compliance Risk and Compliance 83 days YTD LTI compared to target of 250; 98.44% of Monthly WPH&S Action Plans completed; Total of 24 lost time days for December 2015; Total of $46,517.98 for all claims (LTI & MEO) for the period 1 July 2015 to 31 July 2015; LGW Scheme Rate Group D Low 0.848 – High 1.999 : Council 1.245.
Human Resources Staff Establishment – v‐ Actual
Month Establishment Actual Vacancies
December 2015 563 540 23
Attrition turnover 5.02% YTD
4. POLICY & LEGAL IMPLICATIONS
Section 204(1) of the Local Government Regulation 2012
5. OFFICER’S RECOMMENDATION
1. That the Chief Executive Officer’s Performance Report DOCS#3073021 for the period ended 31 December, 2015, be received; 2. That the performance report and capital expenditure report for the period ended 31 December, 2015, including budget revisions, is adopted by Council.
20 JANUARY 2016 191 191
ATTACHMENT: 1. FCRC Performance Report – Period Ended 31 December 2015 – DOCS#3069773
20 JANUARY 2016 192 192
ORD 10.6 - ATTACHMENT 1 FCRC Performance Report – Period Ended 31 December 2015
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20 JANUARY 2016 193 193 ^ƵŵŵĂƌLJ&ŝŶĂŶĐŝĂůWĞƌĨŽƌŵĂŶĐĞZĞƉŽƌƚ ϯϭĞĐĞŵďĞƌϮϬϭϱ
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Total operating revenues 135,221,397 181,358 137,191,997 114,652,601 118,511,848 103% Total operating expenses 127,574,17 3 (131,818) 127,796,88 7 64,509,374 55,761,712 86%
KƉĞƌĂƚŝŶŐƐƵƌƉůƵƐͬ;ĚĞĨŝĐŝƚͿďĞĨŽƌĞĐĂƉŝƚĂů ŝƚĞŵƐ ϳ͕ϲϰϳ͕ϮϮϰ ϯϭϯ͕ϭϳϲ ϵ͕ϯϵϱ͕ϭϭϬ ϱϬ͕ϭϰϯ͕ϮϮϲ ϲϮ͕ϳϱϬ͕ϭϯϲ
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Application of capital funding Contributed assets 4,500,000 - 4,500,000 2,250,000 - Capital expenditure 55,007,985 11,450 98,605,94 0 49,302,97 0 27,547,462 56% Repayment of borrowings 8,708,336 - 8,708,33 6 4,354,168 4,484,657
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$0 Capital Budget Capital Expenditure YTD YTD Committed $13,874,597 YTD Actual $27,547,462 YTD Budget $49,302,970
20 JANUARY 2016 194 194
Investment Report December 2015
The investment portfolio is diversified across a number of investment types such as term investments and managed investments. The investment portfolio is reviewed regularly in order to maximise performance and minimise risk.
The investment portfolio continues to perform well. Each investment type is returning above the Bloomberg Ausbond Bank Bill Index (benchmark) of 2.33%. Capital guaranteed investments at 2.83%, along with term investments with an average return of 2.86%, are both higher than the official cash interest rate of 2.00%.
Council currently has $5,000,000 invested with Bendigo Bank which ensures an additional amount of $2,500 (0.05%) is made available by Bendigo Bank for a Community Project.
INVESTMENT PORTFOLIO Investment type Balance Return % Term investments 117,500,000 2.86 Capital guaranteed 84,859,519 2.83
Rate Comparison 3.5 3 2.5 2 RBA Cash Rate Our Investments 1.5 1 0.5 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
INTEREST ON INVESTMENTS
Total interest on investments to date amounts to $2,706,878 compared with a YTD budget of $2,313,137.
Interest Revenue 2015/16 5000000 4500000 4000000 3500000 3000000 2500000 2000000 1500000 1000000 500000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Budget 2015/16 Actual
FCRC Loans Balance
Opening Balance 01/07/15 66,675,773 Redemption Payments 4,484,657 Closing Balance 62,191,116 Interest on Loans 1,199,288 New borrowings for 15/16 (includes deferred borrowings from 14/15) 19,307,300
20 JANUARY 2016 195 195 KǀĞƌĚƵĞZĂƚĞƐZĞƉŽƌƚ ϯϭĞĐĞŵďĞƌϮϬϭϱ
dŽƚĂůƐZĂƚĞƐŽǀĞƌĚƵĞ
dŽƚĂů ƵƌƌĞŶƚLJĞĂƌ ϭLJĞĂƌ ϮLJĞĂƌƐ хϯLJĞĂƌƐ KǀĞƌĚƵĞ ϮϬϭϱͬϭϲ ϮϬϭϰͬϭϱ ϮϬϭϯͬϭϰ $14,025,738 $7,435,241 $4,759,538 $1,652,226 $178,733
ZĂƚĞƐŽǀĞƌĚƵĞƌĂƚŝŽ
ŶĚŽĨ&ŝŶĂŶĐŝĂůzĞĂƌ WĞƌĨŽƌŵĂŶĐĞ ƵƌƌĞŶƚzĞĂƌϮϬϭϱͬϭϲ ĞŶĐŚŵĂƌŬ < 6.00% Good 7.00% - 15.00% Industry Standard 8.3% >15.00% Needs Monitoring
14.00% dƌĞŶĚZĂƚĞƌƌĞĂƌƐй 13.00% 12.00% ϭϭ͘ϰй 11.00% ϭϬ͘ϲϵй ϭϬ͘ϲϬй 10.00% 9.00% ϴ͘ϯϬй 8.00% ϳ͘ϲϲй 7.00% 6.00% 5.00% 4.00%
5DWHVRYHUGXH 3.00% 2.00% 1.00% 0.00% 2015/16 2014/15 2013/14 2012/13 Qld Local Govt Comparative Data 2013/14
zĞĂƌƚŽĚĂƚĞĐƵƌƌĞŶƚLJĞĂƌŽǀĞƌĚƵĞƌĂƚĞƐй
16.00% ϭϯ͘ϵϬй ϭϯ͘ϴϳй 14.00%
12.00%
10.00% ϴ͘ϯϬй 8.00% zdйŽǀĞƌĚƵĞ 6.00%
4.00%
2.00%
0.00% December 2015 December 2014 December 2013
KǀĞƌĚƵĞďĂůĂŶĐĞƐ ϯϭͬϭϮͬϮϬϭϱ ϯϭͬϭϮͬϮϬϭϰ Current year overdue 7,435,241 7,572,356
Total balance overdue this month 14,025,738 23,589,064
Total balance overdue - Rates 7,076,531 13,773,503
Total balance overdue - Water 6,949,207 9,815,562
2015/16 1st Cycle, Water Rates were due 9/12/2015. The 2nd Rates Instalment payments were due 17/12/2015. Notices of Intention to Sell for overdue rates issued on 227 properties presently 119 remain unpaid.
ŝƌĞĐƚĞďŝƚĂƌƌĂŶŐĞŵĞŶƚƐͲĞĐĞŵďĞƌϮϬϭϱ ^ĐŚĞĚƵůĞdLJƉĞ EƵŵďĞƌŽĨƌƌĂŶŐĞŵĞŶƚƐ WƌŽũĞĐƚĞĚzĞĂƌůLJWĂLJŵĞŶƚdŽƚĂůΎ Balance/Due date plan** 1141 Fortnightly 1386 $3,604,770 Weekly 716 $2,179,461 Monthly 542 $1,390,470 dŽƚĂů ϯϳϴϱ Ψϳ͕ϭϳϰ͕ϳϬϭ * Yearly payment total is an estimate based on current scheduled payment amounts calculated over a 12 month period. This figure does not take into account future changes in payment amount, changes to schedule length or insufficient funds in ratepayer accounts. ** This figure is unknown as it is calculated after each of the different notices are issued.
20 JANUARY 2016 196 196
KǀĞƌĚƵĞZĂƚĞƐZĞƉŽƌƚ ϯϭĞĐĞŵďĞƌϮϬϭϱ
ŽůůĞĐƚŝŽŶ,ŽƵƐĞWĞƌĨŽƌŵĂŶĐĞ
tĞĞŬůLJĂŵŽƵŶƚƐƌĞĐŽǀĞƌĞĚĨŽƌĐƵƌƌĞŶƚŵŽŶƚŚŽŶůLJ;ΨͿ 250000
200000
150000
100000 Total
50000
0 6/12/2015 13/12/2015 20/12/2015 27/12/2015
tĞĞŬĞŶĚŝŶŐĨŽƌĐƵƌƌĞŶƚ ŵŽŶƚŚŽŶůLJ
zdKǀĞƌĚƵĞZĂƚĞƐĂůĂŶĐĞƐ;ΨͿ
20,000,000 Current overdue rates balance 18,000,000 Amount Recovered YTD 16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0 January February March April May June July August September October November December
ZĞĨĞƌƌĞĚƚŽŽůůĞĐƚŝŽŶ,ŽƵƐĞ>ŝŵŝƚĞĚ
DŽŶƚŚ EŽ͘ŽĨƉƌŽƉĞƌƚŝĞƐ ŵŽƵŶƚĂƚƐƚĂƌƚ ƵƌƌĞŶƚŽǀĞƌĚƵĞƌĂƚĞƐďĂůĂŶĐĞ ŵŽƵŶƚƐƌĞĐŽǀĞƌĞĚ ŽŵŵĞŶƚ Interest has been applied to current January 1472 $11,129,998.50 $9,992,728.55 $1,050,755.70 balance
Interest & Cycle 2 water levies have February 1261 $11,129,998.50 $9,613,813.18 $1,270,191.61 been applied to current balance
March 1229 $11,132,809.80 $8,852,500.44 $716,216.96 The third and final list of ratepayers with April 2378 $20,741,850.79 $17,645,683.11 $825,197.55 overdue rates has now been sent to Collection House. May 2221 $20,741,850.79 $15,349,656.66 $2,335,338.64 June 2049 $20,740,850.79 $14,615,133.93 $2,023,452.90 July 1916 $20,750,371.92 $12,375,813.74 $2,166,494.65
Interest & Cycle 3 water levies have August 1868 $20,750,371.92 $16,388,702.16 $1,481,312.42 been applied to current balance
273 issued Notice of intention to sell September 1528 $20,750,371.92 $14,565,210.95 $1,596,757.87 by Council October 1650 $20,750,371.92 $14,160,645.50 $1,701,111.60 November 1375 $20,750,371.92 $12,369,267.52 $1,682,020.23 December 959 $20,750,371.92 $11,473,902.91 $1,103,490.69 Total: $17,952,340.82
WƌŽƉŽƐĂůƐŵĂĚĞĨŽƌƉĂLJŵĞŶƚǁŝƚŚŽƵŶĐŝů DŽŶƚŚ EŽ͘ ZĂƚĞƐďĂůĂŶĐĞƐ ǀĞƌĂŐĞŵŽŶƚŚůLJƉĂLJŵĞŶƚƐƉƌŽƉŽƐĞĚ January 13 $112,281.00 $10,233.00 February 48 $546,039.00 $22,750.00 March 15 $118,857.00 $6,090.00 April 4 $131,322.00 $2,310.00 May 5 $41,337.07 $706.00 June 4 $6,419.00 $1,480.00 July 14 $260,375.00 $2,147.83 August 1 $5,223.00 $240.00 September 14 $99,369.40 $269.00 October 4 $36,603.00 $300.00 November 0 December 0
20 JANUARY 2016 197 197 Summary Financial Performance Report
December 2015
Total Measure: Number of Calls Taken Actual YTD No. 6,464 49,107 Daily Average 359 387 Daily CSO Average 64 69 (based on 5.65 rostered) *Excludes some calls diverted via Interactive Voice Response (IVR) directly to Departments
Year Comparison of Total Calls Offered
14000
12000
10000
8000
6000 Total Calls Offered 2013/14
4000 2014/15
2015/16 2000
0
Month
Measure: 75% of calls at the first point of call % Calls transferred to other Section/Officers 13% Calls completed to finality in Customer Services 58% Calls logged as a Customer Request for actioning 28% % Dealt with at first point of contact 87%
First Point of Contact Service Level
90% 85% 80% 75% 70% 65% 2013/14 60% 2014/15 % Dealt with (without transfer) (without with % Dealt 2015/16 55% 50% Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June
Measure: Answer 70% of Callers within 20 seconds % Within 20 Seconds 68% Within 40 Seconds 9% Within 60 Seconds 23%
Average Speed to Answer by CSO 2:09
1:55
1:40
1:26
1:12 Min:Sec Min:Sec
0:57
0:43
0:28 2013/14 2014/15 0:14 2015/16 0:00
Month
* Forced greeting announcement = 18 seconds. * CSO welcome = 4-5 seconds. 20 JANUARY 2016 198 198
KƌŐĂŶŝƐĂƚŝŽŶĂů,ĞĂůƚŚŚĞĐŬ
Organisational Performance result for November 88%compared to October 88%
dĂƌŐĞƚ͗ϴϬй ŝƌĞĐƚŽƌĂƚĞ /^ ^ K^ K K KZ' This Month ϴϴй ϴϴй ϴϴй ϳϵй ϴϴй Last Month ϴϯй ϳϵй ϵϮй ϵϮй ϴϴй
Performance by Directorate for the Month 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% IS CDS OS OCEO ORG Result 88% 88% 88% 79% 88% /^ ^ K^ K K KZ'
WƌŝŽƌŝƚLJƌĞĂ WĞƌĨŽƌŵĂŶĐĞDĞĂƐƵƌĞ hŶŝƚ WĞƌĨŽƌŵĂŶĐĞZĞƐƵůƚƐ WƵƌƉŽƐĞ - To measure the effectiveness of the organisation in establishing a customer focused organisational culture that is responsive to our Customers ĐƚŝŽŶZĞƋƵĞƐƚĂƚĂ Total Action Requests YTD no. 586 1,191 38 8 1,823 Total no. Action Requests closed within 30 Days no. 521 956 32 4 1,513 Action Requests 90% within 30 Days % 89 80 84 50 83 Achievement Score 2 2212 h^dKD Z^ Zs/ Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%) ŽƌƌĞƐƉŽŶĚĞŶĐĞĂƚĂ Total Corespondence YTD no. 323 1,318 818 261 2,720 Total no. Correspondence closed within 14 Days no. 313 1,198 762 226 2,499 Correspondence 90% within 14 Days % 97 91 93 87 92 Achievement Score 3 3323 Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%) WƵƌƉŽƐĞ - To measure and monitor the effectiveness of the organisation in managing its human resources within approved policies. ŶŶƵĂů>ĞĂǀĞĂƚĂ Total no. employees with > 8 weeks AL no. 21 21 11 3 56 Total hours of excess AL no. 1,207 891 1,091 658 3,848 Annual Leave 95% < 8 Weeks % 86 87 85 87 86 Achievement Score 2 2222 Achievement Score (3 = Achieved > 95%, 2 = Achieved 70% - 94% and 1 = Achieved < 70%) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁĂƚĂ Total staff no. 181 209 111 31 532 No. employees with Performance Reviews completed no. 167 190 104 29 491 ,hDEZ ^KhZ ^ Performance Reviews 100% Completed % 92 91 94 94 92 Achievement Score 2 2222 Achievement Score (3 = Achieved 100%, 2 = Achieved 70% - 99% and 1 = Achieved < 70%) ďƐĞŶƚĞĞŝƐŵĂƚĂ Uncertified Sick Days < 5 Days no. 3.40 2.53 2.49 2.45 2.72 Achievement Score 3 3333 Achievement Score (3 = Achieved +/< 5 days, 2 = Achieved 6 - 7 days and 1 = Achieved > 7 days) tŽƌŬĨŽƌĐĞƚƚƌŝƚŝŽŶĂƚĂ Workplace Attrition < 10% % 0.61 0.55 0 0 0.44 Achievement Score 3 3333 Achievement Score (3 = Achieved < 10%, 2 = 10% - 15% and 1 = > 15%) WƵƌƉŽƐĞ - To measure and monitor the effectiveness of the organisation in managing and ensuring a safe workplace for its employees.
Annualised LTI < 599 days no. 18 123 36 0 177 Achievement Score 3 3333 K,Θ^ Achievement Score (3 = Achieved < 599 days, 2 = Achieved 599 - 718 days and 1 = Achieved > 718 days)
Monthly WPH&S Action Plans 85% % 100 100 86 100 96 Achievement Score 3 3333 Achievement Score (3 = Achieved +/> 85%, 2 = Achieved 75% - 84% and 1 = Achieved < 75%) 20 JANUARY 2016 199 199
^ d/KE
CAPITAL EXPENDITURE REPORT
W Z/K E/E'ϯϭ D ZϮϬϭϱ
20 JANUARY 2016 200 200 CAPITALEXPENDITURE2015/16 SUMMARYPROGRESSREPORT
ϯ1December2015
Original Revised YTD Total REGULARCAPITAL Actual Committed %RB Budget Budget Budget Expense Community & Development 4,869,030 9,085,365 4,542,683 3,204,151 901,187 4,105,338 45% Infrastructure Services 36,061,563 62,150,368 31,075,184 19,583,650 11,607,019 31,190,669 50% Office of the CEO 5,354,500 14,235,666 7,117,833 733,889 595,622 1,329,511 9% Organisational Services 7,857,792 10,675,420 5,337,710 3,169,940 726,797 3,896,737 37% TOTAL 54,142,885 96,146,819 48,073,410 26,691,630 13,830,624 40,522,254 42%
Original Revised YTD Total FLOODRECOVERY(NDRRA) Actual Committed %RB Budget Budget Budget Expense Community & Development ------0% Infrastructure Services - 1,440,135 720,068 523,550 43,973 567,522 39% Office of the CEO ------0% Organisational Services ------0% TOTAL Ͳ 1,440,135 720,068 523,550 43,973 567,522 39%
Original Revised YTD Total TOTALCAPITALWORKS Actual Committed %RB Budget Budget Budget Expense Community & Development 4,869,030 9,085,365 4,542,683 3,204,151 901,187 4,105,338 45% Infrastructure Services 36,061,563 63,590,503 31,795,252 20,107,200 11,650,991 31,758,191 50% Office of the CEO 5,354,500 14,235,666 7,117,833 733,889 595,622 1,329,511 9% Organisational Services 7,857,792 10,675,420 5,337,710 3,169,940 726,797 3,896,737 37% TOTAL 54,142,885 97,586,954 48,793,477 27,215,180 13,874,597 41,089,777 42% RegularCapitalWorks(ExcludesNDRRA) 70 Revised Total 65 Budget Expense 60 Millions 55 50 45 40 35 30 25 20 15 10 5 0 Community & Development Infrastructure Services Office of the CEO Organisational Services
FloodRecoveryWorksͲ NDRRA 1,600 Revised Total Budget Expense 1,400 Thousands 1,200
1,000
800
600
400
200
- Community & Development Infrastructure Services Office of the CEO Organisational Services
20 JANUARY 2016 201 201
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate Community&DevelopmentDirectorate CapitalProgram AquaticCentre
0152 - MB Aquatic Centre - Upgrades & Replacement 20,000 10,450 44,850 - 1 1 0% 2620 - HB Aquatic Centre - Upgrades & Replacement 129,000 11,070 140,070 55,697 2 55,699 40%
TOTAL 149,000 21,520 184,920 55,697 3 55,700 30%
Comments: 0152 Budget reallocation - allocation of Cr Everard discretionary funding ($10,450, docs 3064799) 2620 Budget reallocation - allocation of Cr Everard discretionary funding ($11,070, docs 3064799)
Directorate Community&DevelopmentDirectorate CapitalProgram ClimateChange&EnvironmentalSustainability
2228 - Mungomery Vine Forest 5,000 - 5,000 - - - 0% 2709 - Environmental Initiatives 25,000 (15,503) 13,000 10,000 - 10,000 77% 2712 - Mangrove Management Wharf Precinct 50,000 - 50,000 26,707 - 26,707 53% 2713 - Koala Habitat Research - - 12,978 - - - 0% 2716 - Fire Management 25,000 15,503 40,503 12,165 - 12,165 30% 2730 - Foreshore Restoration & Revegetation 444,000 - 522,946 235,158 6,236 241,394 46%
TOTAL 549,000 Ͳ 644,427 284,029 6,236 290,265 45%
Comments: 2709 Budget reallocation - transfers to 2716.01 ($15,503, docs 3059689) 2716 Budget reallocation - transfers from 2709.04 ($15,503, docs 3059689)
Directorate Community&DevelopmentDirectorate CapitalProgram Community&RecreationalFacilities
2392 - Sporting & Recreational Facilities Upgrade 150,000 - 321,788 147,208 - 147,208 46% 2395 - Recreational Buildings ------
TOTAL 150,000 Ͳ 321,788 147,208 Ͳ 147,208 46%
Comments:
20 JANUARY 2016 202 202
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate Community&DevelopmentDirectorate CapitalProgram CulturalServices
0158 - MB Gatakers Artspace - Artwork & Artefacts 7,000 - 8,545 1,320 761 2,081 24% 0264 - Asset Replacement - Brolga Theatre 200,000 - 200,000 38,945 50,808 89,754 45% 0477 - Portside Precinct 10,000 - 182,717 183,003 - 183,003 100% 2353 - Brolga Theatre Refurbishment Works - - 27,900 9,100 16,600 25,700 92% 2389 - Gatakers Artspace Capital Maintenance 7,000 - 10,000 6,275 730 7,005 70% 2449 - 311 Kent Street - Conservation Management Plan Impl. 104,000 - 148,113 21,943 53,511 75,454 51% 2464 - Air Conditioning Maintenance Art Gallery 5,000 - 2,000 - - - 0% 2469 - Mary Poppins Strategy - - 584,212 250,365 177,922 428,288 73%
TOTAL 333,000 Ͳ 1,163,487 510,952 300,333 811,285 70%
Comments:
Directorate Community&DevelopmentDirectorate CapitalProgram Health&Environment
2571 - Vector Shed Maintenance Update 10,000 - 10,000 1,925 - 1,925 19% 2573 - Dog Off-Leash Areas Program 25,000 (11,000) 63,070 22,857 12,937 35,794 57%
TOTAL 35,000 (11,000) 73,070 24,782 12,937 37,719 52%
Comments: 2573 Budget reallocation - transfers to 2551.07 ($11,000, docs 3064704)
20 JANUARY 2016 203 203
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate Community&DevelopmentDirectorate CapitalProgram LibraryServices
0162 - Furn & Office Equip - Maryborough Library 7,000 - 7,000 2,956 - 2,956 42% 0163 - Furn & Office Equip - Maryborough Toy Library 4,000 - 4,000 3,558 - 3,558 89% 0165 - Non Books - Library 32,000 - - - - - 0166 - Serials - Library 21,000 - - - - - 0167 - Maryborough Toy Library - Toys 17,000 - 17,000 13,303 3,502 16,805 99% 0168 - MB Toy Library - Toys & Equipment (Special Learning) 7,500 - 33,000 28,565 448 29,013 88% 0439 - Library Shelving 10,000 - 10,000 8,734 - 8,734 87% 0440 - Library Program Equipment 5,000 - 5,000 - - - 0% 2410 - Books - Library 415,000 - 584,991 218,704 51,795 270,499 46% 2411 - Maryborough Library E-Space - - 20,000 21,000 - 21,000 105% 2412 - Maryborough Library - HistoryPin Grant - - 10,000 8,989 - 8,989 90% 2426 - Hervey Bay Library - Airconditioning Maintenance 7,000 - 7,000 - - - 0% 2466 - HB Library - Furniture & Equipment 70,000 - 70,000 20,063 42,552 62,614 89%
TOTAL 595,500 Ͳ 767,991 325,873 98,296 424,169 55%
Comments:
Directorate Community&DevelopmentDirectorate CapitalProgram PublicAmenities
2100 - Park Public Amenities 422,000 (14,456) 463,975 47,135 87,511 134,646 29%
TOTAL 422,000 (14,456) 463,975 47,135 87,511 134,646 29%
Comments: 2100 Budget reallocation - transfers to 2079.33 ($8,719) and 2080.15 ($5,737) - docs 3064536
20 JANUARY 2016 204 204
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate Community&DevelopmentDirectorate CapitalProgram ParksStructures&Facilities
0039 - Charlton Esplanade Lighting 150,000 - 141,003 100,114 - 100,114 71% 0858 - RV Friendly Areas - Bauple Site - - 25,000 24,870 - 24,870 99% 2002 - Forward Design - Parks 20,000 - 20,000 24,786 13,175 37,961 190% 2020 - Park Play Equipment 361,000 (7,500) 495,031 313,752 79,685 393,436 79% 2022 - Parks Signage - - 14,037 13,803 - 13,803 98% 2045 - ESA/Gables Park Master Plan Implementation - (2,000) 169,832 113,093 5,650 118,743 70% 2074 - Ernie Organ Park - - 2,600 2,632 - 2,632 101% 2077 - Park Structures, Access & Facilities 60,000 - 1,414,253 125,787 938 126,725 9% 2079 - Park Structures, Access & Facilities 494,500 23,907 474,609 123,139 62,296 185,436 39%
TOTAL 1,085,500 14,407 2,756,365 841,975 161,744 1,003,719 36%
Comments: Project 2002 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects - Finance 2020 Budget reallocation - transfers to 2079.33 ($7,500, docs 3064536) 2045 Budget reallocation - transfers to 2079.02 ($2,000, docs 3056836) 2079 Budget reallocation - transfers to 2080.15 ($5,000, docs 3062112); transfers from 2045.03 ($2,000), 0718.51 ($2,527), 0718.57 ($2,561), 2020.27 ($7,500) and 2100.55 ($8,719) - docs 3064536; and allocation of Cr Hansen discretionary funding ($5,600, docs 3057544)
Directorate Community&DevelopmentDirectorate CapitalProgram ParksLandscaping&Upgrades
0172 - Queens Park & HB Botanical Gardens Upgrades 116,000 10,000 133,574 14,164 26,638 40,802 31% 0468 - Supervision Parks Capital 228,630 - 228,630 102,194 - 102,194 45% 0718 - Park Landscaping & Upgrades 230,000 (5,088) 677,658 203,006 35,383 238,390 35% 2003 - Capital Fleet Recoveries - Parks - - - 13,270 - 13,270 2049 - Park Lighting - (55,000) 146,753 84,993 545 85,539 58% 2080 - Foreshore Landscaping 60,000 122,737 209,609 79,077 1,327 80,404 38% 2082 - Foreshore Esplanade Enhancement Program - - 68,361 - - - 0% 2089 - Foreshore Masterplan Implementation 348,000 20,000 477,963 320,595 139,992 460,587 96% 2198 - Park Master Plan Implementation 198,000 - 198,000 - - - 0%
TOTAL 1,180,630 92,649 2,140,548 817,299 203,886 1,021,185 48%
Comments: 0172 Budget reallocation - transfers from 2049.00 ($10,000, docs 3062112) 0718 Budget reallocation - transfers to 2079.33 ($5,088, docs 3064536) Project 2003 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance 2049 Budget reallocation - transfers to 0172.14 ($10,000, docs 3062112) and 2080.15 ($45,000, docs 3064536) 2080 Budget reallocation - transfers from 2079.19 ($5,000, docs 3062112), 2049.14 ($45,000, docs 3064536) and 2100.51 ($5,737, docs 3064536) and recognition of Eli Creek Revegetation grant ($67,000, docs 2962308) 2089 Budget reallocation - recognition of contribution towards the Torquay Boardwalk from the Torquay Progress Association ($20,000, docs 3064942)
20 JANUARY 2016 205 205
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate Community&DevelopmentDirectorate CapitalProgram StrategicPlanning
3004 - Planning Scheme & PIP Amendments 45,000 - 206,747 5,846 5,830 11,675 6%
TOTAL 45,000 Ͳ 206,747 5,846 5,830 11,675 6%
Comments:
Directorate Community&DevelopmentDirectorate CapitalProgram Showgrounds
0624 - Showgrounds - Roads, Tracks & Carparks 105,000 - 105,000 91,478 - 91,478 87% 0625 - Showgrounds - Fencing 13,000 - 13,000 12,440 - 12,440 96% 0626 - Showgrounds - Services (Water, Sewer, Electrical) 8,000 - 8,000 5,108 601 5,709 71% 0627 - Showgrounds - Lighting 15,000 - 15,000 910 - 910 6% 0629 - Showgrounds - Buildings 15,000 - 15,000 - 4,830 4,830 32% 0631 - Showgrounds - Exhibition Arenas 20,000 - 20,000 6,396 6,854 13,251 66% 0632 - Showgrounds - Lakes And Natural Areas 47,000 - 47,000 - 1,250 1,250 3% 0634 - Showgrounds - Livestock Facilities 40,000 - 40,000 400 - 400 1% 0723 - Showgrounds - Services (Electrical) - - 26,647 22,305 - 22,305 84% 0727 - Showgrounds - Canteen & Ticket Boxes 15,000 - 15,000 - 10,876 10,876 73%
TOTAL 278,000 Ͳ 304,647 139,037 24,412 163,449 54%
Comments:
Directorate Community&DevelopmentDirectorate CapitalProgram VectorControl
2551 - Animal Refuge and Pound Upgrades 46,400 11,000 57,400 4,317 - 4,317 8%
TOTAL 46,400 11,000 57,400 4,317 Ͳ 4,317 8%
Comments: 2551 Budget reallocation - transfers from 2573.12 ($5,500, docs 3064704) and 2573.14 ($5,500, docs 3064704)
20 JANUARY 2016 206 206
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram AssetManagement
4401 - Asset Management & Condition Assessment 73,000 - 171,076 51,102 108,798 159,900 93% 4405 - Forward Design - Roads ------4406 - Catchment Management Plans 50,000 - 156,865 78,627 48,337 126,964 81% 4419 - Forward Design - Roads 410,000 - 272,665 176,822 130,969 307,791 113% 4424 - Forward Design - Roads - - 253,153 219,274 237,841 457,115 181%
TOTAL 533,000 Ͳ 853,759 525,824 525,946 1,051,770 123%
Comments: Project 4419 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects -Finance Project 4424 overrun - Forward Design projects will be reviewed at the end of March following transfer of costs to capital projects - Finance
Directorate InfrastructureServicesDirectorate CapitalProgram Cemeteries
0361 - Maryborough Cemetery - Master Plan Implementation 96,000 - 96,000 26,318 29,460 55,778 58% 0396 - Polson Cemetery Upgrade 80,000 - 80,000 38,261 - 38,261 48%
TOTAL 176,000 Ͳ 176,000 64,579 29,460 94,038 53%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram ClimateChange&EnvironmentalSustainability
2706 - CAMS - Coastal Asset Management System 150,000 - 262,195 82,437 10,712 93,149 36% 2708 - Coastal Protection 1,095,000 - 3,156,521 60,942 29,323 90,265 3%
TOTAL 1,245,000 Ͳ 3,418,716 143,379 40,035 183,414 5%
Comments:
20 JANUARY 2016 207 207
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram CoastalJetties,Piers&Boardwalks
2226 - Jetties, Piers & Boardwalks 50,000 - 50,000 - - - 0% 2701 - Urangan Pier Restoration 750,000 - 507,773 252,558 59,065 311,623 61%
TOTAL 800,000 Ͳ 557,773 252,558 59,065 311,623 56%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram CoastalManagement
2222 - Shoreline Erosion Management Plan (SEMP) - - 31,125 24,732 5,588 30,320 97%
TOTAL Ͳ Ͳ 31,125 24,732 5,588 30,320 97%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram CoastalBoatRamps&Carparks
4203 - Burrum Heads Road Boat Ramp 900,000 - 1,272,727 302 318,182 318,484 25% 4206 - Tuan Boat Ramp Car Park - - 230,760 5,564 - 5,564 2%
TOTAL 900,000 Ͳ 1,503,487 5,866 318,182 324,048 22%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram DepotOperations
0363 - Depot Operations - Ellengowan Street 59,000 - 59,000 15,757 - 15,757 27% 0412 - Depot Operations - Moreton Street 45,000 - 53,232 8,258 - 8,258 16%
TOTAL 104,000 Ͳ 112,232 24,015 Ͳ 24,015 21%
Comments:
20 JANUARY 2016 208 208
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram DrainageConstruction
4441 - Water Quality Infrastructure Works - Northern District 400,000 - - - - - 4443 - Stormwater Rehabilitation - Northern District 760,000 - 2,657,015 1,036,567 308,016 1,344,583 51% 4471 - Stormwater Rehabilitation - Southern District 574,360 - 1,538,072 15,968 - 15,968 1%
TOTAL 1,734,360 Ͳ 4,195,087 1,052,536 308,016 1,360,552 32%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsͲAdditionalInvestment
4274 - Additional Rural Road Investment - Southern District - - 92,184 88,683 - 88,683 96%
TOTAL Ͳ Ͳ 92,184 88,683 Ͳ 88,683 96%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsBridges
2380 - Bridge Replacement - Southern District - - 904,268 565,039 51,674 616,713 68% 3134 - Bridges - Tiaro & Woocoo - - 238,563 215,670 8,355 224,025 94%
TOTAL Ͳ Ͳ 1,142,831 780,709 60,029 840,738 74%
Comments:
20 JANUARY 2016 209 209
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsConstruction
0592 - Street Lighting Enhancement 40,000 - 55,880 15,880 - 15,880 28% 2552 - Kent/Adelaide Street Maryborough - - 2,170,901 1,512,458 743,607 2,256,065 104% 3436 - Road Pavement Rehab & Construction - Northern District 7,810,928 - 9,331,952 3,894,601 683,771 4,578,372 49% 4001 - Roads - BlackSpot (Southern) - - 720,000 15,843 16,575 32,418 5% 4002 - Roads - BlackSpot (Northern) - - 93,000 3,686 1,491 5,177 6% 4305 - Road Pavement Rehab & Construction - Southern District 3,929,178 - 5,260,503 1,961,995 394,190 2,356,185 45% 4607 - Roads Supervision - Southern District 210,091 - 210,091 95,867 - 95,867 46% 4610 - Capital Fleet Recoveries - Southern District - - - 25,400 - 25,400 4611 - Capital Fleet Recoveries - Roads Northern - - - 67,318 - 67,318
TOTAL 11,990,197 Ͳ 17,842,327 7,593,050 1,839,633 9,432,683 53%
Comments: Project 2552 overrun - Budget reallocation to be processed when final costs are known Project 4610 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance Project 4611 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsTrafficFacilities
0612 - Traffic Signal Upgrades - Southern District 110,000 - 130,000 36,477 - 36,477 28% 4315 - Traffic Signal Upgrades - Northern District 378,300 - 234,633 12,364 18,168 30,532 13%
TOTAL 488,300 Ͳ 364,633 48,841 18,168 67,009 18%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsͲRoadstoRecovery
3135 - Roads to Recovery (Southern) 3,320,308 - 1,426,092 14,018 10,140 24,158 2% 3140 - Roads to Recovery (Northern) - - 4,041,960 366,836 1,089,693 1,456,528 36%
TOTAL 3,320,308 Ͳ 5,468,052 380,854 1,099,833 1,480,686 27%
Comments:
20 JANUARY 2016 210 210
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsResurfacing
4279 - Bitumen Resurfacing - MB (2nd a/c) - - - - 114,493 114,493 4285 - Rural Road Resurfacing - Southern District 625,000 (420,000) 205,000 - 189,950 189,950 93% 4340 - Rural Roads Resurfacing - Southern District - 420,000 420,000 130 386,642 386,772 92% 4602 - Pre-Seal Repairs - Northern District 866,000 - - - - - 4603 - Crack Sealing - Northern District 29,000 - 29,000 - - - 0% 4604 - Crack Sealing - Southern District 20,000 - 20,000 - - - 0% 4606 - Pavement Resurfacing - Northern District 1,900,000 - 1,165,000 13,817 297,240 311,057 27% 4608 - Bitumen Resurfacing - Southern District 830,000 (120,000) 710,000 74 459,721 459,795 65% 4609 - Pavement Resurfacing - Northern District - - 500,000 584,577 491 585,068 117% 4612 - Pavement Resurfacing - Northern District - - 1,000,000 405,302 461 405,763 41% 4613 - Bitumen Resurfacing - Southern District (Unspecified) - 120,000 120,000 - 92,536 92,536 77%
TOTAL 4,270,000 Ͳ 4,169,000 1,003,900 1,541,534 2,545,434 61%
Comments: Project 4279 overrun - Bitumen Resurfacing - Southern District accounts (4279 and 4608) balance overall - Finance 4285 Budget reallocation - transfers to 4340.00 ($420,000, docs 3064569) 4340 Budget reallocation - transfers from 4285.00 ($420,000, docs 3064569) 4308 Budget reallocation - transfers to 4613.00 ($120,000, docs 3064569) Project 4609 overrun - Pavement Resurfacing - Northern District accounts (4606, 4609 and 4612) balance overall - Finance 4613 Budget reallocation - transfers from 4608.00 ($120,000, docs 3064569)
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsͲTIDS
3990 - Roads - TIDS (Southern) 1,207,000 - 972,935 16,051 783,173 799,224 82% 4000 - Roads - TIDS (Northern) 672,144 - 1,182,976 21,996 29,066 51,063 4%
TOTAL 1,879,144 Ͳ 2,155,911 38,047 812,239 850,286 39%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsTransport&Carparking
0123 - Car Park Entrance Signs 10,000 - 10,000 - - - 0% 4151 - PTAI Bus Shelter Compliance Program - Northern - - 110,547 6,878 33,858 40,736 37% 4152 - Bus Shelter Improvements - Northern 45,600 - - - - - 4153 - PTAI Bus Shelter Compliance Program (Southern) - - 30,750 1,055 - 1,055 3% 4154 - Recycling Bus Shelters - Northern - - 22,667 846 - 846 4% 4200 - Public Transport & Carparking Improvements - Northern 100,000 - 521,217 310,486 - 310,486 60% 4205 - Public Transport & Carparking Improvements - Southern 8,300 - 13,170 191 - 191 1%
TOTAL 163,900 Ͳ 708,351 319,455 33,858 353,314 50%
Comments:
20 JANUARY 2016 211 211
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsFraserIsland
3050 - Fraser Island Road Improvement 100,000 - 114,236 21,027 - 21,027 18%
TOTAL 100,000 Ͳ 114,236 21,027 Ͳ 21,027 18%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsFootpaths&Bikeways
0118 - Footpaths And Bikeways - Southern District 327,028 - 461,687 136,388 1,979 138,366 30% 0119 - Disability Compliance (Paths, Ramps, Tactiles, etc) 15,000 - 15,000 - - - 0% 3451 - Footpath & Bikeways - Northern District 751,627 - 955,409 238,023 126,919 364,942 38% 3452 - Footpath & Bikeways - Northern District 81,000 - 178,000 134,059 29,415 163,473 92%
TOTAL 1,174,655 Ͳ 1,610,096 508,470 158,312 666,782 41%
Comments:
Directorate InfrastructureServicesDirectorate CapitalProgram RoadsKerb&Channelling
0122 - Kerb & Channel Replacement - Southern District 443,945 - 611,962 192,590 34,521 227,111 37% 3450 - Kerb & Channel Replacement - Northern District 551,504 - 673,858 118,808 182 118,990 18%
TOTAL 995,449 Ͳ 1,285,820 311,398 34,703 346,101 27%
Comments:
20 JANUARY 2016 212 212
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram TrunkInfrastructure
0643 - Unidentified Trunk Infrastructure 1,213,202 - 1,211,202 - - - 0% 0673 - Old Toogoom Road (Pialba/Torbanlea to 800m North) - - 138,742 138,440 - 138,440 100% 0678 - Urraween & Pantlins Intersection - - 99,831 - - - 0% 0680 - Main St Upgrade - (Doolong Rd to Chapel Rd) Trunk ------0681 - Nissen St Upgrade - (Boat Harbour Dr to Urraween Rd) - - 1,102,287 1,013,300 93,749 1,107,049 100% 0682 - River Heads Rd - (Tremon Rd to Gannet Wy) Stage 2 - - 4,229,204 2,122,611 2,159,083 4,281,694 101% 0684 - Urraween Road Drainage Upgrade - - 473,850 339,645 8,204 347,849 73% 0685 - Main St (Stage 1) - Christensen to Samarai 232,000 - 956,202 323,923 75,873 399,795 42% 0686 - Main St - Doolong to Christensen - Ch2800 - Ch3200 925,989 - - - - - 0687 - Main St - Samarai to Southern Hills Ch3870 - Ch4200 1,028,809 - 799,831 - - - 0% 0688 - Nissen St - Boat Harbour to Chancellor 500,000 - 500,000 - - - 0% 0689 - Signalised Intersection - Old Maryborough to Charles 800,000 - - - - - 0690 - Riverheads Road Russell Street to 10.335km - - 2,130,476 110 1,531,197 1,531,307 72% 0691 - Riverheads Road 10.335km to 280m - - 459,360 18,062 - 18,062 4%
TOTAL 4,700,000 Ͳ 12,100,985 3,956,090 3,868,105 7,824,195 65%
Comments: Project 0681 overrun - Commitment reduced, project now within budget Project 0682 overrun - Commitment reduced, project now within budget
Directorate InfrastructureServicesDirectorate CapitalProgram SolidWasteManagement
0315 - Waste Strategy Implementation 500,000 - 706,306 172,847 60,000 232,847 33% 0326 - Wheelie Bins (Incl Recycling) 170,000 - 170,000 116,634 - 116,634 69% 0376 - Saltwater Creek Road Facility - - 1,868,896 1,422,323 153,514 1,575,837 84% 0637 - Co Mingled Roro Bins 50,000 - 50,000 39,233 11,725 50,958 102% 5025 - Brooweena Transfer Station - - 35,238 11,277 - 11,277 32% 5028 - Boonooroo Landfill Site - - 15,114 - - - 0% 5037 - MB Waste - Fleet Purchases 837,000 - 1,592,209 632,925 614,741 1,247,666 78% 5038 - Waste - Plant Sales (119,750) - (270,000) - - - 0% 5039 - Fraser Island Bins 50,000 - 50,000 44,400 - 44,400 89% 5040 - Waste Admin Buldings - - 30,000 - 14,332 14,332 48%
TOTAL 1,487,250 Ͳ 4,247,763 2,439,639 854,312 3,293,951 78%
Comments: 5038 - Waste - Plant Sales - Finance checking with fleet regarding waste proceeds - Finance
20 JANUARY 2016 213 213
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate OfficeoftheCEO CapitalProgram OfficeoftheCEO
0031 - Education Precinct - - 15,000 10,920 - 10,920 73% 0032 - Wetside Capital Works - - 128,452 60,971 31,219 92,190 72% 0289 - Tourism Infrastructure 54,500 - 256,770 3,082 - 3,082 1% 0750 - Councillor Light Discretionary Funds - Unspecified - (4,398) 11,328 - - - 0% 0752 - Councillor Loft Discretionary Funds - Unspecified - (2,199) 97,801 - - - 0% 0753 - Councillor Sanderson Discretionary Funds - Unspecified - - 9,950 - - - 0% 0754 - Councillor Everard Discretionary Funds - Unspecified - (21,520) 26,429 - - - 0% 0756 - Councillor Hansen Discretionary Funds - Unspecified - (7,799) 35,201 - - - 0% 0758 - Councillor Garland Discretionary Funds - Unspecified - - 20,930 - - - 0% 0759 - Councillor Taylor Discretionary Funds - Unspecified - - 1,463 - - - 0% 0760 - Mayor O'Connell Discretionary Funds - Unspecified - - 100,000 - - - 0% 0800 - Public Art 50,000 - 50,000 - - - 0%
TOTAL 104,500 (35,916) 753,324 74,973 31,219 106,192 14%
Comments: 0750 Budget reallocation - transfers to 0871.01 ($4,398, docs 3057551) 0752 Budget reallocation - transfers to 0871.01 ($2,199, docs 3057551) 0754 Budget reallocation - transfers to 2620.20 ($11,070, docs 3064799) and 0152.08 ($10,450, docs 3064799) 0756 Budget reallocation - transfers to 2079.34 ($5,600, docs 3057544) and 0871.01 ($2,199, docs 3057551)
Directorate OfficeoftheCEO CapitalProgram MajorProjects
0023 - Original Maryborough Site Project 250,000 4,450 88,081 39,636 9,250 48,886 56% 0033 - HMAS Tobruk Dive Site - - 250,000 - - - 0% 0043 - Maryborough Airport Airpark Project - - 1,150 1,229 - 1,229 107% 0044 - Maryborough Airport Airpark - Establishment of JV - - 120,871 120,871 - 120,871 100% 0253 - Bruce Highway Industrial Land - - 4,835 4,835 - 4,835 100% 2083 - Esplanade Precinct Works - - 80,888 1,020 - 1,020 1% 2084 - MB CBD Imagine Your City Project - - 60,563 31,610 6,818 38,429 63% 2085 - Urangan Precinct Works - - 415,801 29,374 - 29,374 7% 2086 - Pialba CBD Urban Renewal - - 16,517 13,662 - 13,662 83% 2088 - Esplanade Tourist Precinct Master Plan - - 41,431 41,431 - 41,431 100% 2354 - Fraser Coast Airport Upgrade (FIFO) - - 695,200 114,749 414,278 529,027 76% 2393 - Fraser Coast Sports & Recreation Precinct 5,000,000 - 5,587,921 89,001 72,580 161,581 3% 2703 - Kingfisher Parade Toogoom Seawall - SEMP - - 92,824 583 1,980 2,563 3% 4700 - MB CBD Flood Resilience Project - - 6,026,260 170,916 59,496 230,412 4%
TOTAL 5,250,000 4,450 13,482,342 658,916 564,402 1,223,319 9%
Comments: 0023 Budget reallocation - transfers from reserves as approved by CEO for new project ($4,450, docs 3060150)
20 JANUARY 2016 214 214
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate OrganisationalServicesDirectorate CapitalProgram Airport
0802 - HB Airport - Airport General Upgrades 100,000 - 130,136 4,218 25,870 30,088 23% 0804 - HB Airport - Runway Overlay 2,200,000 - 2,200,000 - - - 0% 0814 - MB Airport - Reseal Main Runway - - 187,387 - 12,880 12,880 7% 0815 - MB Airport - Reseal Runway Shoulders 69,000 - 69,000 - - - 0% 0819 - MB Airport - Upgrade Runway Lighting 71,000 - 139,000 - - - 0% 0821 - HB Airport - Runway Rejuvenation - - 94,551 9,710 31,290 41,000 43% 0823 - MB Airport - Relocation of BOM Weather Station - - 150,000 102,756 - 102,756 69%
TOTAL 2,440,000 Ͳ 2,970,074 116,683 70,040 186,723 6%
Comments:
Directorate OrganisationalServicesDirectorate CapitalProgram CaravanParks
0350 - Caravan Parks Capital 310,000 - 343,314 7,547 3,177 10,724 3%
TOTAL 310,000 Ͳ 343,314 7,547 3,177 10,724 3%
Comments:
Directorate OrganisationalServicesDirectorate CapitalProgram Disaster&RiskManagement
0860 - Guardian Software Disaster Management (not levy funded) - - 3,915 900 341 1,241 32% 0863 - Council Matched Funding - Subsidy Projects (Unallocated) 25,000 - 25,000 - - - 0% 0867 - Community Resilience - Funded by Disaster Management 12,919 - 22,383 - - - 0% 0868 - Disaster Preparedness - Funded by Disaster Management 20,000 - 20,000 8,316 191 8,507 43% 0869 - SES Upgrades - Funded by Disaster Management Levy 10,000 - 30,000 - - - 0% 0870 - SES Vehicle Replacement - Funded by Disaster Management 220,000 - 200,000 192,197 - 192,197 96% 0871 - Disaster Management Equipment (not levy funded) - 8,796 8,796 - 7,996 7,996 91%
TOTAL 287,919 8,796 310,094 201,413 8,528 209,941 68%
Comments: 0871 Budget reallocation - allocation of Cr Light discretionary funding ($4,398), Cr Hansen discretionary funding ($2,199) and Cr Loft discretionary funding ($2,199) - docs 3057551
20 JANUARY 2016 215 215
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate OrganisationalServicesDirectorate CapitalProgram FleetManagement
0021 - Plant Sales (745,350) - (745,350) (328,646) - (328,646) 44% 0101 - Plant Purchases 2,668,223 - 3,638,069 2,263,335 406,726 2,670,062 73%
TOTAL 1,922,873 Ͳ 2,892,719 1,934,690 406,726 2,341,416 81%
Comments:
Directorate OrganisationalServicesDirectorate CapitalProgram InformationTechnology
0001 - WBW SLA - Information Management 576,000 - 656,319 60,100 45,000 105,100 16% 0090 - Photocopier Replacement - Admin Building only 55,000 - 55,000 23,623 - 23,623 43% 0092 - Security Camera System 25,000 - 25,000 19,035 - 19,035 76% 0094 - Network Core Replacement 200,000 - 200,000 23,469 114,631 138,100 69% 0231 - Server Infrastructure 65,000 - 65,000 1,085 - 1,085 2% 0232 - Workstations / Laptops 280,000 - 280,000 123,756 15,411 139,167 50% 0233 - Peripheral Devices 30,000 - 30,000 10,656 - 10,656 36% 0234 - Network Equipment 60,000 - 66,349 14,772 - 14,772 22% 0235 - Data Storage 100,000 - 100,000 - - - 0% 0260 - Corporate Software Enhancement 225,000 - 231,300 56,308 41,628 97,936 42% 0270 - GIS Aerial Raster Image Database 30,000 - 30,000 15,510 - 15,510 52% 0281 - Network Monitoring Upgrades 40,000 - 40,000 - 4,838 4,838 12% 0283 - Servers & File Storage 30,000 - 30,000 - - - 0% 0284 - Printer Replacements 25,000 - 25,000 17,603 - 17,603 70% 0661 - Server Room Airconditioning and Rack 21,000 - 21,000 4,580 - 4,580 22% 0662 - Backup Software Replacement 150,000 - 150,000 8,325 2,895 11,220 7% 0849 - CCTV Surveillance Systems - - 14,779 14,173 - 14,173 96%
TOTAL 1,912,000 Ͳ 2,019,747 392,993 224,402 617,396 31%
Comments:
20 JANUARY 2016 216 216
CAPITALEXPENDITURE2015/16 (EXCLUDINGFLOODRECOVERYWORKS)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate OrganisationalServicesDirectorate CapitalProgram CompulsoryLandAcquisition
3002 - Compulsory Land Acquisition 650,000 - 1,684,555 459,247 - 459,247 27%
TOTAL 650,000 Ͳ 1,684,555 459,247 Ͳ 459,247 27%
Comments:
Directorate OrganisationalServicesDirectorate CapitalProgram PropertyManagement
0050 - Council Building Refurbishments 135,000 - 374,932 55,159 - 55,159 15% 0051 - Council Furniture & Equipment 20,000 - 26,050 7,428 - 7,428 29% 0055 - Council Community Buildings - Category A 40,000 - 12,000 12,000 - 12,000 100% 0056 - Council Community Buildings - Category B 30,000 - 14,917 11,090 - 11,090 74% 0059 - Council Community Buildings - Category C 20,000 - 21,273 21,273 - 21,273 100% 0060 - Council Community Buildings - Category D 20,000 - 38,152 3,861 6,091 9,952 26% 0269 - Aged Care Units 6,000 - 18,000 7,400 7,833 15,233 85% 0659 - Sale of Land & Property - (80,000) (80,000) (80,000) - (80,000) 100% 2391 - Repainting Council Buildings 64,000 - 33,229 22,792 - 22,792 69% 2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - (3,636) 100%
TOTAL 335,000 (80,000) 454,917 57,367 13,924 71,291 16%
Comments: 0659 Budget reallocation - transfer of proceeds to reserves ($80,000, docs 3064662)
SUMMARYCAPITAL(ExcludingNDRRA) COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45% INFRAENV - Infrastructure Services Directorate 36,061,563 - 62,150,368 19,583,650 11,607,019 31,190,669 50% OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9% ORGSERV - Organisational Services Directorate 7,857,792 (71,204) 10,675,420 3,169,940 726,797 3,896,737 37%
54,142,885 11,450 96,146,819 26,691,630 13,830,624 40,522,254 42%
20 JANUARY 2016 217 217
CAPITALEXPENDITURE2015/16 (FLOODRECOVERYWORKSͲNDRRA)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
Directorate InfrastructureServicesDirectorate CapitalProgram Disaster&RiskManagement
6277 - MB Netherby Road - - - 125 - 125 6318 - MB River Road - - 1,006 1,006 - 1,006 100% 6341 - HB Moorabinda Road (betterment project) - - 54,413 261 - 261 0% 6353 - MB Yerra Rd (7400 - 7550) (Betterment Works) - - 11,134 - - - 0% 6358 - HB Cove Boulevarde - - 484,602 484,257 - 484,257 100% 6359 - MB Emery's Bridge - - 2,363 - - - 0% 6360 - MB Bakers Road - - 15,405 - - - 0% 6361 - MB Cherry Tree Road - - 2,513 - - - 0% 6362 - MB Coombes Road - - 11,011 - - - 0% 6363 - MB Dakins Road - - 17,755 - - - 0% 6364 - MB Emerys Bridge Road - - 75,655 - - - 0% 6365 - MB Kanigan Road - - 122,881 - - - 0% 6366 - MB Netherby Road - - 36,433 - - - 0% 6367 - MB Akuna Road - - 72,263 - - - 0% 6368 - MB Boubyjan Road - - 26,468 - - - 0% 6369 - MB Gigoomgan Road - - 21,176 - - - 0% 6370 - MB Glenbar Road - - 2,446 - - - 0% 6371 - MB Idahlia Range Road - - 3,210 - - - 0% 6372 - MB Kildare Road - - 10,781 - - - 0% 6373 - MB Malarga Downs Road - - 28,633 - - - 0% 6374 - MB Thinoomba Road - - 2,981 - - - 0% 6375 - MB Walkers Flat Road - - 8,351 - - - 0% 6376 - MB Whoop Whoop Road - - 133,691 - - - 0% 6377 - MB Yarrabine Road - - 232,180 - - - 0% 6378 - Project Management costs FCRC.45.15 - - 189 192 20,636 20,828 11020% 6379 - Project Management costs FCRC.46.15 - - 22,532 12,709 21,094 33,803 150% 6380 - Project Management costs FCRC.47.15 - - 40,063 24,999 2,243 27,242 68%
TOTAL Ͳ Ͳ 1,440,135 523,550 43,973 567,522
Comments: 6378 - Project Management costs FCRC.45.15 - Finance to check commitments - Finance 6379 - Project Management costs FCRC.46.15 - Finance to check commitments - Finance 6380 - Project Management costs FCRC.47.15 - Finance to check commitments - Finance
20 JANUARY 2016 218 218
CAPITALEXPENDITURE2015/16 (FLOODRECOVERYWORKSͲNDRRA)
ϯ1December2015
Original Revisions Revised % Actual Committed Total CAPITALPROJECTS Budget December Budget Rev. $ $ $ $ $ $ Bud.
SUMMARY(NDRRA) INFRAENV - Infrastructure Services Directorate - - 1,440,135 523,550 43,973 567,522 39%
Ͳ Ͳ 1,440,135 523,550 43,973 567,522
TOTALCAPITAL(ExcludingNDRRA) COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45% INFRAENV - Infrastructure Services Directorate 36,061,563 - 62,150,368 19,583,650 11,607,019 31,190,669 50% OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9% ORGSERV - Organisational Services Directorate 7,857,792 (71,204) 10,675,420 3,169,940 726,797 3,896,737 37%
54,142,885 11,450 96,146,819 26,691,630 13,830,624 40,522,254
TOTALCAPITAL(IncludingNDRRA) COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 45% INFRAENV - Infrastructure Services Directorate 36,061,563 - 63,590,503 20,107,200 11,650,991 31,758,191 50% OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9% ORGSERV - Organisational Services Directorate 7,857,792 (71,204) 10,675,420 3,169,940 726,797 3,896,737 37%
54,142,885 11,450 97,586,954 27,215,180 13,874,597 41,089,777
0021 - Plant Sales (745,350) - (745,350) (328,646) - - 328,646 2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - - 3,636 5038 - Waste - Plant Sales (119,750) - (270,000) - - -
GROSSCAPITAL(ExcludingProceeds) COMMDEV - Community & Development Directorate 4,869,030 114,120 9,085,365 3,204,151 901,187 4,105,338 46% INFRAENV - Infrastructure Services Directorate 36,181,313 - 63,860,503 20,107,200 11,650,991 31,758,191 50% OFFCEO - Office of the CEO 5,354,500 (31,466) 14,235,666 733,889 595,622 1,329,511 9% ORGSERV - Organisational Services Directorate 8,603,142 (71,204) 11,424,406 3,502,222 726,797 4,229,019 37%
55,007,985 11,450 98,605,940 27,547,462 13,874,597 41,422,059
BudgetRevisions(IncludingProceeds)fundedby: Other capital contributions recognised 20,000 Capital subsidies recognised 67,000 Transfers from reserves 4,450 Sale of land transferred to reserves (80,000) 11,450
20 JANUARY 2016 219 219
ITEM NO: ORD 10.7
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY 20 JANUARY, 2016
SUBJECT: FRASER COAST OPPORTUNITIES LTD ANNUAL REPORT 2014/2015
DEPARTMENT: OFFICE CHIEF EXECUTIVE OFFICER
RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER, Lisa Desmond
AUTHOR: CHIEF EXECUTIVE OFFICER, Lisa Desmond
DOC NO: #3073473
1. PURPOSE
The purpose of this report is to receive the Fraser Coast Opportunities Ltd’s Annual Report 2014/2015.
2. BACKGROUND
Council’s Controlled Entities Disclosure Requirements Policy indicates as follows:‐
To complement the existing legislative requirements in relation to Council’s controlled entities, the following reporting and disclosure requirements apply:
Annual report presented to Open Council meeting;
In accordance with this Clause, Fraser Coast Opportunities Ltd have submitted their audited Annual Report for the 2014/15 Financial Year for Council’s consideration, a copy of which is attached.
3. RECOMMENDATION
That Council receive and note the Fraser Coast Opportunities Ltd’s Annual Report 2014/2015.
ATTACHMENT:
1. Fraser Coast Opportunities Ltd – Annual Report 2014/2015 (DOCS #3074122)
20 JANUARY, 2016 220 220 ORD 10.7 - ATTACHMENT 1 Fraser Coast Opportunities Ltd – Annual Report 2014/2015
Tourism I Events I Marketing I Enterprise Annual Report 2014-2015
20 JANUARY 2016 221 221
contents
04 Message from the Chairman 05 Message from the General Manager 06 Organisation and Board Structure 08 Tourism 10 Events 12 Economic Development 13 Investment Attraction 15 The Directors’ Report 17 Auditors’ Independence Declaration under Section 307C of the Corporations Act 2001 18 :[H[LTLU[VM7YVÄ[VY3VZZHUK6[OLY*VTWYLOLUZP]L0UJVTL 18 Statement of Financial Position 19 Statement of Changes in Equity 19 Statement of Cash Flows 20 Notes to the Financial Statements 26 Directors’ Declaration 27 Independent Audit Report
2 : Annual Report
20 JANUARY 2016 222 222
Fraser Coast Opportunities is the Fraser Coast region’s peak body for regional marketing, investment attraction, event and tourism development.
Annual Report : 3
20 JANUARY 2016 223 223
Message from the Chairman:
I am pleased to present the Annual Report for Fraser the period and to acknowledge the continued and *VHZ[6WWVY[\UP[PLZ3[K-*6 substantial support provided by both the State Government via Tourism and Events Queensland, and ;OL ÄUHUJPHS`LHYOHZZLLUHZPNUPÄJHU[ the Fraser Coast Regional Council. evolution in FCO and its governance. Our focus is a YLUL^LKLќVY[[VNYV^[OL-YHZLY*VHZ[P[Z[V\YPZT ;V[OLZ[HќHUK]VS\U[LLYZ`V\OH]LYLWYLZLU[LK[OL events and economy. organisation admirably over the past twelve months and have achieved much during these changes. ;OLÄUHSX\HY[LYVM[OL`LHYZH^HJVTWSL[L change in the senior management team, an Interim We all look to the future knowing we have more to do to General Manager appointed and preparations for an create employment opportunities, enhance our visitation Extraordinary General Meeting to put a new Board HUKOPNOSPNO[HSS[OH[[OPZYLNPVUOHZ[VVќLY PUWSHJLJVTWYPZPUNÄ]LPUKLWLUKLU[KPYLJ[VYZ;V achieve these changes and maintain commitment and KYP]LPZH[LZ[PTVU`[V[OLVUNVPUNYLZPSPLUJLVMZ[Hќ and management.
These changes have resulted in a sharper investment attraction focus, newly designed local business expansion and support in the THRIVE program, and more integration of the four FCO pillars: economic Dr Paul Cotton AM development, events, tourism and marketing. Chairman Fraser Coast Opportunities >P[OHZ\YWS\ZMVY[OL ÄUHUJPHS`LHYHUKTHU` activities delivered, the Board, Members, Tourism and Events Queensland, Fraser Coast Regional Council HUKPUK\Z[Y`WHY[ULYZJHUILJVUÄKLU[[OH[-*6PZ^LSS positioned to advance our region’s economic interests to further success.
I would like to thank the former Chair Gerard O’Connell for his hard work and drive, my fellow Board Directors, past and present, for their dedicated work throughout
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Message from the Interim General Manager:
;OLLUKVM[OL ÄUHUJPHS`LHY^HZHUL^ events that bring people, investment and boost overall WH[O^H`MVY-YHZLY*VHZ[6WWVY[\UP[PLZ3[K-*6;OL employment. The Fraser Coast has a bright future. inaugural General Manager worked very diligently on operational and system settings to modernise FCO, in partnership with Fraser Coast Regional Council, V\YI\ZPULZZHUKJYLH[LLѝJPLUJPLZ(ULU[PYLUL^ Tourism and Events Queensland and industry partners management team and a new Board of Directors for has very clear directions and underpinning agreements 2015/16 encaptures the shift in the last quarter to new in place. governance and fresh directions. 6\YYLZPSPLU[[LHTVM[HSLU[LKKLKPJH[LKZ[HќHUK (Z[OL*OHPYTHU»Z9LWVY[PKLU[PÄLZ-*6PZWSLHZLK volunteers have placed us very well to meet future to report a surplus and a list of achievements which opportunities and I thank you all. continues to turn out events, marketing initiatives, industry partnering and new projects to bring our investment attraction into the digital space with a corporate website redevelopment underway.
Our creation of THRIVE to stimulate expansion and retention of existing businesses has been enthusiastically received. The positive interactions, networking and 3LPNO)LUUL[[ palpable increase in pride in our local business talent Interim General Manager have been highlights. Fraser Coast Opportunities
The take-up by businesses of FCO’s world class market intelligence tools continues too, and is supplemented by V\YJHWHJP[`[VUV^WYV]PKLL_[LUZP]LPUK\Z[Y`WYVÄSLZ
The Fraser Coast region’s economy is stable and akin to many regional areas; conditions are challenging but the buoyancy remains and there are clear signs of growth in tourism, construction and health. Our population growth forecast is still strong by national standards.
FCO’s focus is on continued integration of its services across events, tourism, investment attraction and marketing. This brings better outcomes for our region and leverages the advantage we have over other entities who are often singularly focused. The gradual integration of investment attraction into every aspect of FCO operations has been a highlight and underscores our growth theme; each activity must grow the region.
The Fraser Coast’s economic drivers are clear: high demand for infrastructure and services required to meet health, education and professional services; and a repositioning and strengthening of our tourism and
Annual Report : 5
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Organisation and Board Structure
-*6PZHUV[MVYWYVÄ[JVTWHU`SPTP[LKI`N\HYHU[LLHUK governed by a Board of Directors. Following an Extraordinary General Meeting on the 8th July 2015, the Board consists of Ä]LWYP]H[LZLJ[VYYLWYLZLU[H[P]LZ
Dr Paul Cotton AM Greig Bolderrow
Brett Langabeer Libby Anstis Paul Kelsey
6 : Annual Report
20 JANUARY 2016 226 226 Organisational Structure
VIC Officers (PT) VIC Coordinator x 6
Manager Tourism Development Tourism & Events Officer x 2
Events Officers x 2
Manager Events Site Supervisor / Markets Coordinator
Events Development Coordinator
Partnership Officer General (grants, proposals) Manager
Enterprise Officers x 2 Senior Investment Attraction Advisor
Marketing Officers x 4
Manager Marketing
Graphic Designer (PT)
Office Manager Admin Support (PT)
Annual Report : 7
20 JANUARY 2016 227 227
TOURISM
FCO is responsible for the marketing and development of tourism product for the Fraser Coast region, as well as running the region’s accredited Visitor Information Centres. As an official Regional Tourism Organisation (RTO), FCO maintains a close relationship with Tourism and Events Queensland.
Visitor Information Centres (VIC’s) Hervey Bay and Maryborough VIC’s have seen significant usage increases, more focussed sales, better services and are becoming self-sustaining. Year on year comparison for the Maryborough VIC highlights an increase in foot traffic and spending from customers, benefiting from greater usage of the Town Hall. The Hervey Bay VIC is showing considerable visitation and revenue growth with extensive sales. Over the past year FCO has implemented new initiatives to increase the length of time customers spend in the centre which increases the likelihood of buying a product. These initiatives include free tea and coffee, and free Wi-Fi. Fraser Coast Regional Council (FCRC) developed a business case to take back the Discovery Sphere operations. FCO supported this as FCRC has a better organisational fit and subsequent uniform customer experiences should enhance the sustainability of the centre.
Trade Ready Program Distribution channels in the tourism industry have changed significantly over the past decade. The Trade Ready program enhanced operators knowledge of distribution channels in both the domestic and international market, along with enhancing knowledge around emerging channels. The program was followed by one-on-one mentoring sessions from industry experts in order to tailor the information to specific operators, their products and individual businesses.
Digital Intelligence Development Program FCO was successful in obtaining funding to deliver a digital intelligence workshop in the 2014/15 financial year. The program was designed to teach skills to local tourism operators to assist them in leveraging off social media platforms and cloud based technologies. Following the workshop was a series of mentoring programs, allowing attendees to continue their learning experience.
The Fraser Coast Fishing Strategy The Fraser Coast Fishing Strategy, developed in conjunction with Marine Media, has been hugely successful in the 2014/15 financial year, achieving over $1.5 million of domestic media through several key programs, including the Australian Fishing Championships and International Fishing Series. These series are broadcast both nationally and internationally throughout Japan and China.
8 : Annual Report
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Business Unit Review : Tourism
Swim with Whales Fraser Coast Ambassador Program FCO was able to assist industry in producing a code of FCO has revamped the Fraser Coast Ambassador strategy practice for whale watch operators to be utilised when in 2014/15 with Chris Latham (former Wallabies rugby union conducting a ‘swim with whales’ experience. This has allowed player) very much still a part of the initiative, however not industry to be approved to continue the ’swim with whales’ solely promoted as such. trial program for the 2015 season. The code of practice is Key developments in the financial year included a Harry in place for three years starting from 2014, and must be Kewell Academy visit in which both Harry Kewell (former updated annually. Socceroo and Liverpool footballer) and Chris Latham were involved in a Rugby HQ feature cross-promoting the separate football codes as well as acting as a lead-up piece for the Australia’s Nature Coast 2015 Rugby World Cup. The program was played both by Australia’s Nature Coast (ANC) is a joint partnership between Fox Sports in Australia and Sky Sports in the United Kingdom FCO, Sunshine Coast Destination Ltd and Tourism and internationally. Events Queensland. The partnership utilises combined The other key development for the ambassador strategy is marketing resources to access markets in Germany and the FCO’s ongoing work with Dan and Steph Mulheron who won United Kingdom. International visitation statistics (year ending the 2013 season of Channel Seven’s ‘My Kitchen Rules’. June 2015) show a 15.6% increase in European markets, and Utilising the fantastic reputation of the couple continues to within this result there is a 30.5% rise in German visitors. prove valuable for the Fraser Coast and in particular the Relish Twelve operators were promoted with European wholesalers Food and Wine Festival. as a outcome of the ANC initiative. With a familiarisation budget of $30,000 targeting European trade and media, over $1 million in media exposure for the Trade and Media Familiarisations ANC project has been produced since the initiative began. In 2014/15 FCO hosted a range of domestic and international media familiarisations, generating significant publicity and sales results for the Fraser Coast region. Familiarisations Hervey Bay Whale Watching Campaign included the following: The 2014 Hervey Bay Whale Watching Campaign was valued • Australian Tourism Export Council trade famil at over $450,000 and included digital, TV, radio, outdoor, • Italian ITO trade famil print, social media, and a significant PR component - targeting predominantly South East Queensland. • Global Grasshopper media famil The 2014 campaign included a revamped creative message, • New Zealand Herald media famil changing from ‘Harvey and the humpbacks’ to the newly • Corroboree trade famil adopted ‘Guaranteed in Hervey Bay’ which is designed • UK media famil to focus on close encounters and the high quality of the • Y Travel Blog experience on offer. The campaign also developed a new microsite with the call to action www.whalesherveybay.com.au. This new microsite Trade and Consumer Shows was developed to be hosted in the visitfrasercoast.com In order to increase visitation, both domestically and webpages, differing from previous campaigns which were internationally for the Fraser Coast, FCO attends numerous hosted in TEQ’s (then) consumer website trade and consumer shows to enhance the profile of the queenslandholidays.com. region. In 2014/15 these shows included the following: • Flight Centre Expo – New Zealand Fraser Coast Summer Campaign • Flight Centre Expo – Melbourne • Australian Tourism Export Council - Brisbane The 2014/15 Summer Campaign utilised digital mediums and incorporated the ‘Guaranteed’ messaging which was • Corroboree – Adelaide instigated for the Whale Campaign. • Australia’s Nature Coast Road Show – Melbourne, Sydney, FCO liaised with industry and, through collaboration, ensured Brisbane that this $40,000 campaign included targeting to Sydney • Australian Tourism Exchange Media Marketplace - markets as well as a mid-October launch to be in market for Melbourne the pre-Christmas period. • Australian Tourism Exchange – Melbourne The 2015/16 Summer Campaign is set to utilise a $60,000 campaign budget and will again be in market in mid-October targeting an early start to the traditionally strong summer months for tourism.
Annual Report : 9
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EVENTS
Events play an important role in the cultural, social and economic development of a region. FCO is responsible for the delivery of several signature events that took place during the 2014/15 financial year. These events are focused on bringing communities together, building regional pride, attracting increased visitation, encouraging a longer length of stay for visitors, and ultimately, increasing visitor expenditure.
Mary Poppins Festival Held on July 5 in the Maryborough Portside Precinct, the festival attracted over 7,000 people. The 2014 event involved special guest Annie Buckley, who portrayed Mary Poppins’ author P.L. Travers in the recent Hollywood production ‘Saving Mr. Banks’, and included old favourites, such as live entertainment, children’s activities, games, competitions and pavement art.
Hervey Bay Whale Festival Paddle Out for Whales Held on July 19, Paddle Out for Whales was successful in securing funding from Tourism and Events Queensland. 650 people registered for the paddle, with approximately 200 un-registered paddlers also attending and approximately 3,000 people watching from the shore. A live concert, environmental speakers, children’s activities and first aid for whales were just some of the happenings at the 2014 event.
Blessing of the Fleet The annual blessing of the fleet took place on August 9 with a minister blessing the vessels as a part of the age-old maritime tradition. 2,000 spectators enjoyed live music and children’s activities at the Urangan Marina.
Illumination Concert and Parade For the first time, the Illumination Concert and Parade was held at the Cultural Centre grounds. More than 300 people registered to walk in the parade and around 3,400 others gathered to enjoy live music from The Black Sorrows and Clare Bowditch.
1010 : Annual : Annual Report Report
20 JANUARY 2016 230 230
Business Unit Review : Events
Food stalls and children’s activities were part of the busy of fireworks sponsored by Ergon Energy. program for the evening. An estimated 2,000 people attended the carols. Migaloo Starlight Swing New Year’s Eve Held at The Pavilion in Urangan, 20 local tourism operators An event designed to cater for families saw approximately attended to celebrate a successful whale watching season in 1,000 people visit the Torquay Beach foreshore and enjoy live Hervey Bay. Approximately 300 people attended the concert local music, children’s activities, market stalls and fireworks. with the theme being white, in line with the famous whale, An early finish to the event meant hotels, restaurants and Migaloo. businesses along the esplanade could welcome a different audience who wanted more entertainment and dancing to celebrate the beginning of 2015. Maryborough Open House A power cut in 2014 did affect the event, however In 2014, Open House was a joint initiative between Fraser entertainers and markets kicked on to deliver a successful Coast Regional Council and FCO. Thirty-two (32) buildings evening overall. in total participated, including houses, churches and historic buildings around Maryborough. Included in the event was a Gatakers by Night celebration, guided tours and restoration Relish Food and Wine Festival and renovation displays. Approximately 4,500 visitors attended the event. In its fourth year, Relish Food and Wine Festival took place in Maryborough on June 6. The event spreads over Queens Park, Mary River Parklands, heritage streetscapes and the Hervey Bay Boat Club Offshore Superboat Mary River to celebrate our regional produce. Championships Bringing together Fraser Coast’s fresh seasonal produce, local The final event of the Australian Offshore Superboat seafood, innovative chefs and regional wineries, the event Championship series was held in Hervey Bay on November attracted over 3,000 patrons. 29 and 30. Some of the newest products at Relish Food and Wine The event attracted an estimated crowd of 20,000 Festival included masterclasses aboard Hervey Bay Boat spectators to the Hervey Bay foreshore. The media and Club’s vessel Amaroo, a life-sized sushi train and the inaugural marketing campaign for the event attracted national media Relish Long Lunch, which sold out prior to the event. exposure during a national telecast on motorsport program Speedweek, SBS. Supporting events included a VIP function for drivers, teams and sponsors, three whale watch operators strategically positioned to host viewers on the water, and the championship dinner which was held at Hervey Bay Boat Club.
Carols in Queens Park On December 12 the Fraser Coast community celebrated the magic of Christmas with contemporary and traditional carols at Maryborough’s Brolga Theatre. FCO facilitated the event including coordination and delivery of entertainment for the evening. Due to weather, the event had to be moved to the Brolga Theatre. Santa arrived in his bright red Holden truck and as always, the evening was topped off with a spectacular display
Annual Report : 11
20 JANUARY 2016 231 231
ECONOMIC DEVELOPMENT
FCO delivers a range of initiatives to stimulate investment and employment to maximise economic growth prospects.
Market Intelligence Tools (ID Tools) THRIVE The ID Tools were launched in the 2013/14 financial year, with As part of FCO’s commitment to business expansion and the 2014/15 financial year seeing FCO continue to invest in retention across the Fraser Coast, THRIVE was launched the program. In the 2014/15 financial year, ID Tools saw a towards the end of the financial year. Through support total of 17,900 page views from local businesses. from local industry professionals; workshops, mentoring programs and business health checks have been offered One-on-one tutorials were provided regularly by FCO team and presented, with attendance exceeding expectations. members to assist local businesses in gaining maximum value from using the tools. The program will continue to develop into the next financial year, with plans for leadership, entrepreneur, retail and women in business programs. Destination Hervey Bay The ‘Building Better Regional Cities’ grant from the Federal Encouraging Collaboration Government allowed Fraser Coast Regional Council and local businesses - with the support of FCO - to create the The connectivity with stakeholders in our region and Destination Hervey Bay campaign. externally in both our neighbouring regions and state and federal governments is core to the ability for FCO to drive the Offering a cashback incentive of $12,000 to eligible residents, Economic Development and Investment Attraction message the campaign encourages people to re-locate to Hervey Bay of the Fraser Coast beyond our boundaries. The FCO team into selected housing estates throughout the town. are active in the business community, growing relationships So far, 180 grants have been issued to people who have with industry bodies to ensure we understand the needs of qualified for the program. The funding for this project is in our business community and are responsive with support for place until June 2016. programs and collaborative opportunities. The development of Memorandums of Understanding (MOU) Jobs and Careers Expo with colleagues at Fraser Coast Regional Council and with representing bodies in sectors of focus (particularly Education) Designed to bring together job seekers with businesses have been agreed. The MOU’s provide a clear mandate for looking for employees, as well as promoting local study collaboration into the 2015/16 financial year and will ensure options, the 2015 Jobs and Careers Expo included over 600 quantifiable outcomes for FCO and industry partners. members of the public, 1,500 students from nine schools, and 38 businesses. A new addition this year was free, hands-on workshops and upskilling opportunities coordinated by industry professionals. These were highly successful and included resume critiquing and interviewing skills.
12 : Annual Report
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Business Unit Review : Economic Development
INVESTMENT ATTRACTION
The Investment Attraction Strategy of FCO Fraser Coast Food Story has been created to align with the Fraser An important role of FCO is providing support to the Coast Economic Development plan. The region’s existing businesses. FCO’s Economic and Tourism strategy will focus on the delivery of investment Development Officers are integrating their activities to ensure attraction initiatives delivered to the domestic greater interaction with the businesses of the Fraser Coast. and international markets. FCO will leverage The Fraser Coast Food Story is a key initiative and will drive relationships and use innovative campaigns to substantial growth opportunities for the Fraser Coast region ensure the Fraser Coast brand and investment in all food sectors – from growers to restaurants and the story becomes known and attracts potential supporting industries. investor interest in the region. The Relish brand exists as an established food and wine festival held annually in Maryborough. The Fraser Coast Food FCO is all about growing the Fraser Coast Story will leverage the brand to become the marketing brand through events, business programs and marketing that will drive the Food Story of the Fraser Coast. It is an campaigns (tourism and investment attraction). exciting initiative that is a first for the region. This program is in development, with the scoping and Digital Strategy industry mapping well underway, and will include retail point of sale promotions, restaurant campaigns featuring signature The world can be accessed by the touch of a button and FCO dishes, and industry events. The Fraser Coast Food Story recognises the need to have focus in the digital space. will lead to the development of food trails, and new visitor FCO is upskilling team members to understand and be able to experiences for the Fraser Coast. operate in digital environments, and the organisation provides leadership in this space for businesses across the Fraser Coast. A key focus for FCO is the upcoming re-launch of the corporate website frasercoastopportunities.com.au, with potential investors to be targeted with effective messaging and campaigns.
Annual Report : 13
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14 : Annual Report
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Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
Directors’ Report: 30 June 2015 David John Hay Position: Director The directors present their report on Fraser Coast Appointed: 27 February 2013 Opportunities Ltd for the financial period ended 30 Ceased: 14 July 2014 June 2015. Christopher David Loft 1. General information Position: Director Appointed: 16 December 2014 Information on directors Ceased: 8 July 2015 The names of each person who has been a director during the period and to the date of this report are: Darren Peter Everard Position: Director Appointed: 16 December 2014 Paul Eugene Cotton AM Ceased: 8 July 2015 Position: Chair Appointed Chair: 8 July 2015 Stuart Angus Taylor Appointed Director: 27 February 2013 Position: Director Appointed: 16 December 2014 Greig Kingsley Bolderrow Ceased: 8 July 2015 Position: Director Appointed: 25 November 2014 Leigh Andrew Bennett Position: Secretary Brett Lewis Langabeer Appointed: 24 July 2015 Position: Director Appointed: 8 July 2015 Directors have been in office since the start of the financial Elizabeth Dawn Anstis period to the date of this report unless otherwise stated. Position: Director Appointed: 8 July 2015 Principal activities The principal activity of Fraser Coast Opportunities Ltd during Paul Douglas Kelsey the financial period was regional marketing, investment Position: Director attraction, event and tourism development. Appointed: 8 July 2015 No significant changes in the nature of the Company’s activity Gerard Daniel O’Connell occurred during the financial year. Position: Former Chair Appointed: 27 February 2013 2. Operating results and review of Ceased: 8 July 2015 operations for the year Lisa Margaret Desmond Position: Director / Secretary Operating results Appointed: 27 February 2013 The surplus of the Company amounted to $108,119 (2014: Ceased: 8 July 2015 $207,699).
Philippe Charles Ingram Dividends paid or recommended Position: Director No dividends were paid or declared since the start of the Appointed: 21 February 2014 financial year. No recommendation for payment of dividends Ceased: 8 July 2015 has been made. Craig William Winter Position: Director Objectives Appointed: 19 August 2014 Fraser Coast Opportunities Ltd. (FCO) is a not-for-profit Ceased: 8 July 2015 company limited by guarantee that was incorporated on 23 February 2013. It has an annual operating budget of Theresa Craig approximately $4 million, mostly provided by Fraser Coast Position: Director Regional Council (FCRC) and Tourism and Events Queensland Appointed: 21 February 2014 (TEQ). FCO’s core functions are defined in Section 3 of its Ceased: 14 July 2014 constitution. These include: • Tourism Development and Destination Marketing; Glen Michael Winney Position: Director • Economic Development and Business Attraction; Appointed: 27 February 2013 • Events; and Ceased: 3 July 2014 • Regional Marketing and Lifestyle.
Annual Report : 15
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Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
The establishment of Fraser Coast Opportunities Ltd as an Environmental issues entity brings together the operational, strategic and political The Company’s operations are not regulated by any resources of several separate entities under the one umbrella significant environmental regulations under a law of the to improve coordination, efficiency and effectiveness in pursuit Commonwealth or of a state or territory of Australia. of positive outcomes in the functions listed above. By the year 2025, the Fraser Coast Region is expected to be recognised nationally and internationally as Queensland’s most desirable Company secretary place to visit, live, work, learn and invest. In this respect, Leigh Andrew Bennett was appointed company secretary Fraser Coast Opportunities is designed to be the Fraser on 24 July 2015 after the resignation of Ms Lisa Margaret Coast Region’s peak body for regional marketing, investment Desmond who was previously company secretary. attraction, event and tourism development. Meetings of directors It creates value by: During the financial year, 10 meetings of directors • Speaking with one voice on key priorities and (including committees of directors) were held. Attendances by each director during the period were as follows: interests; • Providing a single entry point for investment enquiries; Directors’ Meetings • Dedicating and integrating human and capital resources towards a common cause; Number Number eligible to attended • Being agile in its organisational structure and attend governance to engage effectively with both Public and Private sector partners; and Paul Eugene Cotton AM 10 10 • Being inclusive through open and far reaching industry engagement. Greig Kingsley Bolderrow 65
Gerard Daniel O’Connell 10 10 It is not the purpose of Fraser Coast Opportunities to: • Act as a private developer or as a consultant to Lisa Margaret Desmond 10 10 private developers; Philippe Charles Ingram 10 8 • Do things for others that they can do on their own; • Lobby for the individual commercial interests of Craig William Winter 10 9 private for profit entities, such as seeking concessions on statutory development fees and Christopher David Loft 97 charges from Council or other authorities; or Darren Peter Everard 97 • Hold a political bias. Stuart Angus Taylor 95
3. Other items Indemnification and insurance of officers and auditors Significant changes in state of affairs The Company has paid premiums to insure each of the There have been no significant changes in the state of affairs directors against liabilities for costs and expenses incurred of the Company during the year. by them in defending any legal proceedings arising out of their conduct while acting in the capacity of director of the Company, other than conduct involving a wilful breach of duty Events after the reporting date in relation to the Company. No matters or circumstances have arisen since the end of the financial year which significantly affected or may significantly affect the operations of the Company, the results of those No indemnities have been given or insurance premiums paid, operations or the state of affairs of the Company in future during or since the end of the financial year, for any person financial years. who is or has been an auditor of Fraser Coast Opportunities Ltd. Future developments and results Likely developments in the operations of the Company and the expected results of those operations in future financial years have not been included in this report as the inclusion of such information is likely to result in unreasonable prejudice to the Company.
16 : Annual Report 20 JANUARY 2016 236 236
Auditor’s Independence Declaration Auditor’s Independence Declaration under The lead auditor’s independence declaration in accordance Section 307C of the Corporations Act 2001 with section 307C of the Corporations Act 2001, for the year To the Directors of Fraser Coast Opportunities Ltd ended 30 June 2015 has been received and can be found on This auditor’s independence declaration has been provided page 17 of the financial report. pursuant to s.307C of the Corporations Act 2001.
This directors’ report is signed in accordance with a Independence Declaration resolution of directors made pursuant to section 298(2) of the Corporations Act 2001. As lead auditor for the audit of Fraser Coast Opportunities Ltd for the year ended 30 June 2015, I declare that, to the best of my knowledge and belief, there have been: HUVJVU[YH]LU[PVUZVM[OLH\KP[VYPUKLWLUKLUJL requirements as set out in the Corporations Act Director: 2001 in relation to the audit; and IUVJVU[YH]LU[PVUZVMHU`HWWSPJHISLJVKLVM Paul Eugenee Cotton AAMM professional conduct in relation to the audit.
Director:tor: Signed:
Greigg KingsleyKingsley BolderrowBolderrow P J Flemming FCPA (as Delegate of the Auditor-General of Queensland)
Dated this day of Tuesday 24 November 2015
Queensland Audit Office Brisbane
Annual Report : 17
20 JANUARY 2016 237 237
Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
Statement of Profit or Loss and Other Statement of Financial Position Comprehensive Income
For the Period Ended 30 June 2015 As at 30 June 2015
2015 2014 Note 2015 2014 $ $ $ $
Revenue 4,974,143 3,674,333 ASSETS
Finance Income 9,431 6,758 Current Assets
Corporate Services Costs (216,389) (147,881) Cash and cash equivalents 5 654,061 502,881
Tourism Services Costs (1,318,232) (706,084) Trade and other receivables 6 105,128 194,793
Tourism Development Costs (356,046) (196,372) Inventories 7 53,035 39,919
Tourism Marketing Costs (1,212,000) (609,983) Other assets 9 9,833 34,383
Events (837,172) (856,498) Total Current Assets 822,057 771,976
Marketing Costs (392,927) (485,658) Non-Current Assets 8 45,405 45,210 Property, plant and equipment Enterprise Costs (542,689) (379,570) Total Non-Current Assets 45,405 45,210 Other Expenses - (91,346) Total Assets 867,462 817,186 Surplus before income tax 108,119 207,699 Income tax expense - -
Surplus from continuing LIABILITIES operations for the year 108,119 207,699 attributable to members Current Liabilities Trade and other payables 10 353,996 258,375 Other comprehensive income, net of income tax Employee Benefits 12 83,269 77,098 Other comprehensive income - - Other financial liabilities 11 79,441 239,691 Total comprehensive income for the year attributable to 108,119 207,699 Total Current Liabilities 516,706 575,164 members Non-Current Liabilities 12 34,938 34,323 Employee benefits
Total Non-Current Liabilities 34,938 34,323
Total Liabilities 551,644 609,487
NET ASSETS 315,818 207,699
EQUITY
Retained surplus 315,818 207,699
TOTAL EQUITY 315,818 207,699
The accompanying notes form part of these financial statements.
18 : Annual Report 20 JANUARY 2016 238 238
Statement of Changes in Equity Statement of Cash Flows
For the Period Ended 30 June 2015 For the Period Ended 30 June 2015
2015 Retained Total Note 2015 2014 Earnings $ $ $ $ CASH FLOWS FROM BALANCE AT 1 JULY 2014 207,699 207,699 OPERATING ACTIVITIES:
Surplus attributable to Receipts from customers 5,375,209 3,486,298 108,119 108,119 members of the entity Payments to suppliers and (5,211,895) (2,922,583) BALANCE AT 30 JUNE 2015 315,818 315,818 employees
Interest received 9,430 -
2014 Retained Total Net cash provided by 16 172,744 563,715 Earnings operating activities $ $
BALANCE AT 1 JULY 2013 -- CASH FLOWS FROM Surplus attributable to INVESTING ACTIVITIES: 207,699 207,699 members of the entity Purchase of property, plant and (21,564) (60,834) BALANCE AT 30 JUNE 2014 207,699 207,699 equipment
Net cash used by investing (21,564) (60,834) activities
CASH FLOWS FROM FINANCING ACTIVITIES:
Net increase in cash and cash 151,180 502,881 equivalents held
Cash and cash equivalents at 502,881 - beginning of year
Cash and cash equivalents at 5 654,061 502,881 end of the period
The accompanying notes form part of these financial statements.
Annual Report : 19
20 JANUARY 2016 239 239
Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
Notes to the Financial Statements and the lease interest expense for the period. For the Period Ended 30 June 2015 The Company is not a party to any finance leases. The financial report covers Fraser Coast Opportunities Ltd Lease payments for operating leases, where as an individual entity. Fraser Coast Opportunities Ltd is a substantially all of the risks and benefits remain with not-for-profit Company limited by guarantee, incorporated the lessor, are charged as expenses in the periods in and domiciled in Australia. Fraser Coast Opportunities Ltd is a which they are incurred. The lease is not recognised in controlled entity of the Fraser Coast Regional Council. the statement of financial position. The financial report was authorised for issue by the Directors on 24th November, 2015. (c) Revenue and Other Income Comparatives are consistent with prior years, unless Revenue is recognised when the amount of the otherwise stated. revenue can be measured reliably, it is probable that economic benefits associated with the transaction will flow to the entity and specific criteria relating to the 1. Basis of Preperation type of revenue as noted below, has been satisfied. Revenue is measured at the fair value of the The directors have prepared the financial statements on the consideration received or receivable and is presented basis that the Company is a non-reporting entity because net of returns, discounts and rebates. there are no users dependent on general purpose financial All revenue is stated net of the amount of goods and statements. These financial statements are therefore a special services tax (GST). purpose financial statements that has been prepared in order to meet the requirements of the Corporations Act 2001. Grant revenue The financial statements have been prepared in accordance Grant revenue is recognised in profit or loss when with recognition and measurement criteria in the Australian the entity obtains control of the grant, it is probable Accounting Standards and the disclosure requirements that the economic benefits gained from the grant will of AASB 101 Presentation of Financial Statements, AASB flow to the entity and the amount of the grant can be 107 Statement of Cash Flows and AASB 108 Accounting measured reliably. Policies, Changes in Accounting Estimates and Errors, AASB When grant revenue is received whereby the entity 1048 Interpretation of Standards and AASB 1054 Australian incurs an obligation to deliver economic value directly Additional Disclosures. back to the contributor, this is considered a reciprocal The significant accounting policies disclosed below are those transaction and the grant revenue is recognised in which the directors have determined are appropriate to the statement of financial position as a liability until meet the needs of members. Such accounting policies are the service has been delivered to the contributor, consistent with the previous period unless otherwise stated. otherwise the grant is recognised as income on The financial statements have been prepared on an accruals receipt. basis and are based on historical costs unless otherwise Fraser Coast Opportunities Ltd receives non- stated in the notes. The functional and presentation currency reciprocal contributions of assets from the of Fraser Coast Opportunities Ltd is Australian dollars. government and other parties for zero or a nominal value. These assets are recognised at fair value on 2. Summary of Significant Accounting the date of acquisition in the statement of financial position, with a corresponding amount of income Policies recognised in profit or loss.
(a) Income Tax Interest revenue No provision for income tax has been raised as the Interest is recognised using the effective interest method. Company is exempt from income tax under Div 50 of the Income Tax Assessment Act 1997. Other income Other income is recognised on an accruals basis (b) Leases when the Company becomes entitled to it. Leases of fixed assets where substantially all the risks and benefits incidental to the ownership of the asset, (d) Goods and Services Tax (GST) but not the legal ownership that are transferred to the Revenue, expenses and assets are recognised net of Company are classified as finance leases. the amount of goods and services tax (GST), except Finance leases are capitalised by recording an asset where the amount of GST incurred is not recoverable and a liability at the lower of the amounts equal to from the Australian Taxation Office (ATO). the fair value of the leased property or the present Receivables and payable are stated inclusive of GST. value of the minimum lease payments, including any The net amount of GST recoverable from, or payable guaranteed residual values. Lease payments are to, the ATO is included as part of receivables or allocated between the reduction of the lease liability
20 : Annual Report 20 JANUARY 2016 240 240
payables in the statement of financial position. financial instrument’s category is relevant to the way Cash flows in the statement of cash flows are it is measured and whether any resulting income and included on a gross basis and the GST component expenses are recognised in profit or loss or in other of cash flows arising from investing and financing comprehensive income. activities which is recoverable from, or payable to, the All income and expenses relating to financial assets are taxation authority is classified as operating cash flows. recognised in profit or loss in the ‘finance income’ or ‘finance costs’ line item respectively. (e) Inventories Loans and receivables Inventories are measured at the lower of cost and net Loans and receivables are non-derivative financial realisable value. Cost of inventory is determined using assets with fixed or determinable payments that are the first-in-first-out basis and is net of any rebates and not quoted in an active market. They arise principally discounts received. through the provision of goods and services to customers but also incorporate other types of (f) Property, Plant and Equipment contractual monetary assets. Classes of property, plant and equipment are After initial recognition these are measured at measured using the cost model. amortised cost using the effective interest method, less provision for impairment. Any change in their Where the cost model is used, the asset is carried at value is recognised in profit or loss. its cost less any accumulated depreciation and any impairment losses. Costs include purchase price, The Company’s trade and other receivables fall into other directly attributable costs and the initial estimate this category of financial instruments. of the costs of dismantling and restoring the asset, Discounting is omitted where the effect of where applicable. discounting is considered immaterial. Significant receivables are considered for impairment Depreciation on an individual asset basis when they are past due The depreciable amount of all property, plant and at the reporting date or when objective evidence is equipment is depreciated on a straight-line method from received that a specific counterparty will default. the date that management determine that the asset is The amount of the impairment is the difference available for use. between the net carrying amount and the present The depreciation rates used for each class of depreciable value of the future expected cash flows associated asset are shown below: with the impaired receivable. For trade receivables, impairment provisions are recorded in a separate allowance account with Fixed asset class Depreciation rate the loss being recognised in profit or loss. When Plant and Equipment 20% to 40% confirmation has been received that the amount is not collectable, the gross carrying value of the asset is At the end of each annual reporting period, the written off against the associated impairment provision. depreciation method, useful life and residual value of Subsequent recoveries of amounts previously written each asset is reviewed. Any revisions are accounted for off are credited against other expenses in profit or loss. prospectively as a change in estimate. In some circumstances, the Company renegotiates repayment terms with customers which may lead to (g) Financial instruments changes in the timing of the payments, the Company does not necessarily consider the balance to be Financial instruments are recognised initially using impaired, however assessment is made on a trade date accounting, i.e. on the date that Company case-by-case basis. becomes party to the contractual provisions of the instrument. Financial liabilities On initial recognition, all financial instruments are Financial liabilities are recognised when the Company measured at fair value plus transaction costs (except becomes a party to the contractual agreements for instruments measured at fair value through profit or of the instrument. All interest related charges and, loss where transaction costs are expensed as incurred). if applicable, changes in an instrument’s fair value that are reported in profit or loss are included in the Financial Assets income statement line items ‘finance costs’ or ‘finance Financial assets are divided into the following income’. categories which are described in detail below: Financial liabilities are classified as either financial • loans and receivables; liabilities ‘at fair value through profit or loss’ or other Financial assets are assigned to the different financial liabilities depending on the purpose for which categories on initial recognition, depending on the the liability was acquired. characteristics of the instrument and its purpose. A
Annual Report : 21
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Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
The Company‘s financial liabilities include borrowings, presented within current liabilities on the statement of trade and other payables which are measured at financial position. amortised cost using the effective interest rate method. (j) Employee benefits A liability is recognised for benefits accruing to Impairment of financial assets employees in respect of wages and salaries, annual At the end of the reporting period the Company leave, long service leave and sick leave in the period assesses whether there is any objective evidence the related service is rendered. that a financial asset or group of financial assets is impaired. Liabilities recognised in respect of short-term Financial assets at amortised cost employee benefits, are measured at their nominal If there is objective evidence that an impairment loss values using the remuneration rate expected to apply on financial assets carried at amortised cost has been at the time of settlement. incurred, the amount of the loss is measured as the difference between the asset’s carrying amount and Liabilities recognised in respect of long term employee the present value of the estimated future cash flows benefits are measured as the present value of the discounted at the financial assets original effective estimated future cash outflows to be made by interest rate. the Company in respect of services provided by Impairment on loans and receivables is reduced employees up to reporting date. through the use of an allowance accounts, all other impairment losses on financial assets at amortised Employee benefits are presented as current liabilities cost are taken directly to the asset. in the statement of financial position if the Company Subsequent recoveries of amounts previously written does not have an unconditional right to defer off are credited against other expenses in profit or settlement of the liability for at least 12 months after loss. the reporting date regardless of the classification of the liability for measurement purposes under AASB (h) Impairment of non-financial assets 119. At the end of each reporting period the Company determines whether there is an evidence of an (k) Economic Dependence impairment indicator for nonfinancial assets. As is typical for this type of entity, Fraser Coast Where this indicator exists and regardless for goodwill, Opportunities Ltd is economically dependent upon indefinite life intangible assets and intangible assets the ongoing funding support of both the Fraser Coast not yet available for use, the recoverable amount of Regional Council and the Queensland Government. the asset is estimated. Should either entity decide to withdraw or materially Where assets do not operate independently of alter their future funding support, this may result in other assets, the recoverable amount of the relevant the Company having to restructure its operations and cashgenerating unit (CGU) is estimated. may create a level of uncertainty as to the Company’s ability to continue as a going concern in its present The recoverable amount of an asset or CGU is the format. Currently, Fraser Coast Opportunities Ltd higher of the fair value less costs of disposal and the has funding support from the Fraser Coast Regional value in use. Value in use is the present value of the Council in place until 30 June 2016. The continuation future cash flows expected to be derived from an of this support subsequent to that date will be asset or cash-generating unit. dependent upon a number of factors including the Where the recoverable amount is less than carrying outcome of the March 2016 local government election amount, an impairment loss is recognised in profit or and the expectations of the new Council. loss. Reversal indicators are considered in subsequent Notwithstanding the above, as at 30 June 2015, periods for all assets which have suffered an Fraser Coast Opportunities Ltd had cash reserves impairment loss, except for goodwill. of $654,064 (2014: $502,881), net current assets of $305,351 (2014: $196,812) and generated $172,744 (i) Cash and cash equivalents (2014: $563,715) from operating activities during Cash and cash equivalents comprises cash on hand, the year ended that date. The accounts have been demand deposits and short-term investments which are prepared on a going concern basis as in the view readily convertible to known amounts of cash and which of the directors, the entity will have sufficient funds are subject to an insignificant risk of change in value. to meet obligations as they fall due for a period exceeding 12 months from the date of this report. Bank overdrafts also form part of cash equivalents for the purpose of the statement of cash flows and are
22 : Annual Report 20 JANUARY 2016 242 242
3. Critical Accounting Estimates and 5. Cash and Cash Equivalents Judgements The directors make estimates and judgements during the preparation of these financial statements regarding 2015 2014 assumptions about current and future events affecting $ $ transactions and balances. These estimates and judgements are based on the best Cash at bank and in hand 654,061 502,881 information available at the time of preparing the financial statements, however as additional information is known then Reconciliation of cash and cash equivalents held the actual results may differ from the estimates. Cash and Cash equivalents reported in the statement of cash The significant estimates and judgements made have been flows are reconciled to the equivalent items in the statement described below. of financial position as follows:
Key estimates - impairment of property, plant and equipment 2015 2014 The Company assesses impairment at the end of each $ $ reporting period by evaluating conditions specific to the Company that may be indicative of impairment triggers. Cash and cash equivalents 654,061 502,881 Where indicators of impairment are present, recoverable amounts of relevant assets are reassessed using value-in-use calculations which incorporate various key assumptions. 6. Trade and Other Receivables Key estimates - long service leave
As described in the accounting policies, liabilities recognised 2015 2014 in respect of long term employee benefits are measured as CURRENT $ $ the present value of the estimated future cash outflows to be made by the Company in respect of services provided by Trade receivables 105,128 194,793 employees up to reporting date. TOTAL CURRENT TRADE Key estimates - receivables AND OTHER RECEIVABLES 105,128 194,793 The receivables at reporting date have been reviewed to determine whether there is any objective evidence that any The carrying value of trade receivables is considered a of the receivables are impaired. An impairment provision is reasonable approximation of fair value due to the short-term included for any receivable where the entire balance is not nature of the balances. considered collectible. The impairment provision is based on the best information at the reporting date. The maximum exposure to credit risk at the reporting date is the fair value of each class of receivable in the financial statements. 4. Result for the Year (a) Expenses
2015 2014 7. Inventories $ $
Depreciation and Amortisation 2015 2014 CURRENT $ $ Depreciation - office 21,369 15,624 equipment Merchandise at cost 53,035 39,919
Interest Expense 2 - TOTAL MERCHANDISE AT COST 53,035 39,919 Superannuation Expense 116,908 91,230
Employee Expense 1,341,656 975,282 Write downs of inventories to net realisable value during the year were $ NIL (2014: $ NIL). Rental expense on operating leases
Property rental 7,473 -
Total Rental Expense 7,473 - Annual Report : 23
20 JANUARY 2016 243 243
Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
8. Property, Plant and Equipment 9. Other Non-financial Assets
2015 2014 2015 2014 $ $ CURRENT $ $
Plant and equipment 82,394 60,834 Prepayments 9,833 34,383 At cost:
Accumulated depreciation (36,993) (15,624)
TOTAL PROPERTY, PLANT 10. Trade and Other Payables 45,405 45,210 AND EQUIPMENT
2015 2014 (a) Movements in carrying amounts of property, CURRENT $ $ plant and equipment UNSECURED LIABILITIES
Movement in the carrying amounts for each class of Trade payables 298,980 188,702 property, plant and equipment between the beginning and the end of the current financial year. Sundry payables and accrued 55,016 69,673 expenses
Plant and Total TRADE AND OTHER 353,996 258,375 PAYABLES Equipment YEAR ENDED 30 JUNE 2015 $ $
Balance at the beginning of All amounts are short term and the carrying values are 45,210 45,210 year considered to be a reasonable approximation of fair value.
Additions 21,564 21,564
Depreciation expense (21,369) (21,369) 11. Other Financial Liabilities
BALANCE AT THE END OF 45,405 45,405 THE YEAR 2015 2014 CURRENT $ $
Deferred income 79,441 239,691 Plant and Total Equipment YEAR ENDED 30 JUNE 2014 $ $ 12. Employee Benefits Additions 60,834 60,834
Depreciation expense (15,624) (15,624) 2015 2014 BALANCE AT THE END OF $ $ 45,210 45,210 THE YEAR CURRENT
Employee benefits 83,269 77,098
NON-CURRENT
Long service leave 34,938 34,323
EMPLOYEE BENEFITS 118,207 111,421
24 : Annual Report 20 JANUARY 2016 244 244
13. Remuneration of Auditors 16. Cash Flow Information (a) Reconciliation of result for the year to cashflows from operating activities. 2015 2014 Reconciliation of net surplus for the year to net cash provided $ $ by operating activities:
Remuneration of the auditor of the Company, Queensland 2015 2014 Audit Office, for: 14,250 16,500 - auditing or reviewing the $ $ financial report Surplus for the year 108,119 207,699
Cash flows excluded from profit attributable to operating 14. Contingencies activities In the opinion of the Directors, the Company did not have any contingent assets or liabilities at 30 June 2015. Non-cash flows in profit:
- depreciation 21,369 15,624
15. Events Occurring After the Reporting Changes in assets and Date liabilities: No matters or circumstances have arisen since the end of the - decrease/(increase) in trade 89,665 (194,793) financial year which significantly affected or may significantly and other receivables affect the operations of the Company, the results of those operations, or the state of affairs of the Company in future - decrease/(increase) in 24,550 34,383) financial years. prepayments
- increase in inventories (13,116) (39,919)
- increase in trade and other 95,622 335,473 payables
- increase in provisions 6,786 34,324
- (decrease)/increase in other (160,251) 239,690 liabilities
CASHFLOW FROM 172,744 563,715 OPERATIONS
17. Company Details
The registered office of the company is: Fraser Coast Opportunities Ltd 77 Tavistock Street TORQUAY QLD 4655
The primary place of business is: Fraser Coast Cultural Centre 166 Old Maryborough Road PIALBA QLD 4655
Annual Report : 25
20 JANUARY 2016 245 245
Directors’ Declaration As detailed in note 1 to the financial statements, the Company is not a reporting entity because in the opinion of the directors there are unlikely to exist users of the financial report who are unable to command the prepartion of reports tailored so as to satisfy specifically all of their information needs. Accordingly, this ‘special purpose financial report’ has been prepared to satisfy the directors’ reporting requirements under the Corporations Act 2001.
The directors of the Company declare that:
1. In the directors’ opinion, the attached financial statements and notes thereto are in accordance with the Corporations Act 2001 including compliance with accounting standards and giving a true and fair view of the financial position and performance of the Company. 2. In the directors’ opinion, there are reasonable grounds to believe that the Company will be able to pay its debts as and when they become due and payable.
Signed in accordance with a resolution of the directors made pursuant to s.295(5) of the Corporations Act 2001.
On behalf of the Directors.
Director:
Paul Eugene Cottonotton AAMM
Director:or:
Greig KingsleyKingsley BolderrowBolderrow
Dated this day of Tuesday 24 November 2015
26 : Annual Report
20 JANUARY 2016 246 246
Fraser Coast Opportunities Ltd DIRECTORS’ REPORT & FINANCIAL STATEMENTS For the period ended 30 June 2015
Independent Audit Report The Auditor-General may conduct an audit in any way considered appropriate and is not subject to direction by To the Directors of Fraser Coast Opportunities Ltd any person about the way in which audit powers are to Report on the Financial Report be exercised. The Auditor-General has for the purposes of conducting an audit, access to all documents and property I have audited the accompanying financial report, being a and can report to Parliament matters which in the Auditor- special purpose financial report of Fraser Coast Opportunities General’s opinion are significant. Ltd, which comprises the statement of financial position as In conducting the audit the independence requirements at 30 June 2015, the statement of profit or loss and other of the Corporations Act 2001 have been complied with. comprehensive income, statement of changes in equity and I confirm that the independence declaration required by statement of cash flows for the period then ended, notes the Corporations Act 2001, which has been given to the comprising a summary of significant accounting policies and directors of Fraser Coast Opportunities Ltd, would be in the other explanatory information, and the directors’ declaration. same terms if given to the directors as at the time of the auditor’s report. Directors’ Responsibility for the Financial Report Opinion The directors of the company are responsible for the In my opinion, the financial report of Fraser Coast preparation of the financial report that gives a true and fair Opportunities Ltd is in accordance with the Corporations Act view and have determined that the basis of preparation 2001, including- described in Note 1 the financial report is appropriate to (a) giving a true and fair view of the company’s financial meet the requirements of the Corporations Act 2001 and is position as at 30 June 2015 and of its performance for appropriate to meet the needs of the members. The directors’ the period ended on that date; and · responsibility also includes such internal control as the (b) complying with Australian Accounting Standards to the directors determine is necessary to enable the preparation of extent described in Note 1 and the Corporations the financial report that gives a true and fair view and is free Regulations 2001. from material misstatement, whether due to fraud or error.
Emphasis of Matter - Basis of Accounting Auditor’s Responsibility Without modifying my opinion, attention is drawn to Note 1 to My responsibility is to express an opinion on the financial the financial report, which describes the basis of accounting. report based on the audit. The audit was conducted in The financial report has been prepared for the purpose of accordance with the Auditor-General of Queensland Auditing fulfilling the directors’ financial reporting responsibilities under Standards, which incorporate the Australian Auditing the Corporations Act 2001. As a result, the financial report Standards. Those standards require compliance with relevant may not be suitable for another purpose. ethical requirements relating to audit engagements and that the audit is planned and performed to obtain reasonable assurance about whether the financial report is free from Other Matters - Electronic Presentation of the material misstatement. Audited Financial Report An audit involves performing procedures to obtain audit Those viewing an electronic presentation of these financial evidence about the amounts and disclosures in the financial statements should note that audit does not provide assurance report. The procedures selected depend on the auditor’s on the integrity of the information presented electronically and judgement, including the assessment of the risks of does not provide an opinion on any information which may material misstatement of the financial report, whether due be hyperlinked to or from the financial statements. If users of to fraud or error. In making those risk assessments, the the financial statements are concerned with the inherent risks auditor considers internal control relevant to the company’s arising from electronic presentation of information, they are preparation of the financial report that gives a true and fair advised to refer to the printed copy of the audited financial view in order to design audit procedures that are appropriate statements to confirm the accuracy of this electronically in the circumstances, but not for the purpose of expressing presented information.mation. an opinion on the effectiveness of the company’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the directors, as well as Signed: evaluating the overall presentation of the financial report. I believe that the audit evidence obtained is sufficient and P J Flemming FCPAFCPA appropriate to provide a basis for my audit opinion. (as Delegate of the Auditor-General of Queensland)
Independence The Auditor-General Act 2009 promotes the independence of the Auditor-General and all authorised auditors. The Auditor- Queensland Audit Officee General is the auditor of all Queensland public sector entities Brisbane and can be removed only by Parliament.
Annual Report : 27
20 JANUARY 2016 247 247
Tourism I Events I Marketing I Enterprise
PO Box 488, Hervey Bay Q 4655 t 07 4191 2600 www.frasercoastopportunities.com.au
28 : Annual Report
20 JANUARY 2016 248 248
ITEM NO: ORD 10.8
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY 20 JANUARY 2016
SUBJECT: QUARTERLY REPORT ON IMPLEMENTATION OF CORPORATE PLAN 2014‐2018 & OPERATIONAL PLAN 2015‐2016 – DECEMBER 2015
DIRECTORATE: OFFICE OF THE CEO
RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER, Lisa Desmond
AUTHOR: ORGANISATIONAL DEVELOPMENT SUPPORT OFFICER, Caroline Lynch
DOC NO: 3070566
1. PURPOSE
The purpose of this report is to present to Council a Quarterly Report on the implementation of Council’s Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the quarter October – December 2015
2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION
In accordance with the Local Government Regulation 2012 (the Regulation), Council is required to prepare a Corporate Plan for each period of five financial years.
In addition, the Regulation states that a local government must prepare and adopt an Operational Plan for each financial year and further provides that the Chief Executive Officer must present a written assessment of the local government’s progress towards implementing the annual Operational Plan at Council meetings held at regular intervals of not more than three months.
On 3 July 2013, the Corporate Plan 2014‐2018 was adopted as part of the 2013‐2014 Budget deliberations. On 17 June 2015, Council adopted its Operational Plan for 2015‐2016.
3. PROPOSAL
A Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the period October – December 2015 is provided for Council’s information.
20 JANUARY 2016 249 249
4. FINANCIAL & RESOURCE IMPLICATIONS
Nil
5. POLICY & LEGAL IMPLICATIONS
The Fraser Coast Regional Council Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 have been formulated in accordance with the requirements of the legislation.
6. CRITICAL DATES & IMPLEMENTATION
Timeframes and Targets are detailed in the Corporate Plan and Operational Plan.
7. CONSULTATION
Consultation has taken place with Council’s Executive Team and Senior Staff in preparation of the Quarterly Report.
8. CONCLUSION
The Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 October – December 2015 has been prepared with appropriate consultation and in accordance with relevant legislation.
9. OFFICER’S RECOMMENDATION
That the Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the period October – December 2015 (DOCS#3062133) be received and noted.
ATTACHMENTS:
1. DOC #3062133 ‐ Quarterly Report on Implementation of Corporate Plan 2014‐2018 & Operational Plan 2015‐2016 – December 2015
20 JANUARY 2016 250 250 ORD 10.8 - ATTACHMENT 1 Quarterly Report on Implementation of Corporate Plan 2014-2018 & Operational Plan 2015-2016 – December 2015
December 2015
#3062133
20 JANUARY 2016 251 251 Fraser Coast: This Report “a lifestyle for everyone” Chief Executive Officer’s Report ...... 2 ‐ 3
KEY THEMES Operational Plan 2015–16 ...... 4 ‐ 5
Review of Operations:
Office of the CEO ...... 6 ‐ 11
Organisational Services ...... 12 ‐ 17
Community and Development ...... 18 ‐ 29
Infrastructure Services ...... 30 ‐ 37
Attachment ‐ Status Report
The plan sets out:
Our governance how we govern ourselves; Our community how we live; Our economy our jobs and our lifestyle; Our environment our natural areas; Our movement and access how we get around; Our place and spaces where we live, work and play.
Quarterly Progress Report on Implementation of Corporate and Operational Plans – December 2015 1
20 JANUARY 2016 252 252
Chief Executive Officer’s Report
An Overview
October/December 2015
Original Maryborough Site Niche Environment and Heritage has been commissioned to prepare Archaeological Management Plan for Original Maryborough Site including residential and parkland areas. An onsite meeting will be held with Niche, Ruth Woods and in early January, 2016. Meetings have been held with state government representatives in relation to potential for residential component.
Esplanade Tourist Precinct Master Plans The Hervey Bay Esplanade Tourist Precinct Master Plan was adopted at Council’s meeting to be held on 21 October, 2015. Implementation of the goals and objectives of each of the precincts is now underway.
Burrum Heads Boat Ramp Department of Transport and Main Roads are now preparing to call for tenders for the construction of this project.
Fraser Coast Sports Precinct A Steering Committee has been formed with the first meeting held on 25 November, 2015. Regular meetings are now being held. Meetings have been organised with each of the specific sporting codes with meetings to be held in January and early February, 2016. This Project will be submitted to Round 3 of the National Stronger Regions Fund program which opens in January, 2016.
Pialba Esplanade Precinct Detailed Master Plan Tract Pty Ltd consultants have been commissioned to prepare a detailed Master Plan for the Pialba Esplanade Precinct in accordance with the Hervey Bay Esplanade Tourist Precinct Master Plan.
Identification and feature surveying is currently being undertaken.
Quarterly Progress Report on Implementation of Corporate and Operational Plans – December 2015 2
20 JANUARY 2016 253 253
Fraser Coast Camping Options Strategy The Maryborough Stop and Shop Site at the Alan and June Brown Car Park is now fully available and functional. An additional site at Becks Road, Hervey Bay is currently being investigated for the establishment of the additional Stop and Shop site at Hervey Bay.
Meetings with State Ministers As part of the November Wide Bay Regional Organisation of Council’s meeting, Council met with the following six (6) State Government Ministers relating to the following topics:‐ Jackie Trad, Deputy Premier, Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade – Topics discussed ‐ WBB Regional Plan and planning legislation, State Infrastructure Plan and Federal Assistance Grants
Curtis Pitt, Treasurer, Minister for Employment and Industrial Relations, Minister for Aboriginal and Torres Strait Islander Partnerships ‐ Topics discussed ‐ Regional Innovation Centre – Business Development Fund & The cost of water and access to it for agriculture
Leeanne Enoch, Minister for Housing & Public Works & Minister for Science & Innovation ‐ Topics discussed ‐ Follow up on funding for the Regional Innovation Centre and Future funding support for telecommunications blackspots
Anthony Lynham, Minister for State Development and Minister for Natural Resources and Mines ‐ Topics discussed ‐ Follow up on Unallocated State Land, The cost of water and access to it for agriculture & Hope Dairies and Quarter Horses
Bill Byrne, Minister for Agriculture and Fisheries and Minister for Sport and Racing ‐ Topics discussed ‐ Coalstoun Lakes and cost of water & The future of country racing
Mark Bailey, Minister for Main Roads, Road Safety and Ports and Minister for Energy and Water Supply ‐ Topics discussed ‐ B‐Double routes (incl. decoupling of trucks), Monto Mt Perry Road and other strategic regional access roads & the cost of water and access to it for agriculture
Disaster Exercise To prepare for upcoming weather conditions, Council participated in an exercise which related to the evacuation of Fraser Island on 13 October, 2015 in the event of a cyclone.
Opening of Time Capsule On 20 October, 1990 Deputy Mayor Mal Campbell opened the city’s new administration centre in Tavistock Street.
As Part of the festivities two time capsules were buried, one to be opened in 50 years and one to be opened in 25 years – October 20 2015.
A small ceremony was held at the Hervey Bay administration centre to mark the occasion and open the capsule on Tuesday, October 20, 2015.
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Outlook for the coming quarter:
Further progress with the following projects:‐ Original Maryborough Site Fraser Coast Sports Precinct Pialba CBD Master Plan Maryborough Airpark Burrum Heads Boat Ramp Pialba Esplanade Precinct
2016 Local Government Elections
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Operational Plan 2015 ‐ 2016
The Local Government Regulation 2012 requires Council to prepare and adopt an Operational Plan each financial year that outlines specific works to be undertaken and services to be provided in order to progress the strategies and outcomes set out in the Corporate Plan. The Operational Plan and Budget are based on the Corporate Plan’s ‘Aspirations’ that will ultimately deliver Council’s vision.
PLANNING FRAMEWORK
OUR COMMUNITY
MAYOR AND COUNCILLORS
CHIEF EXECUTIVE OFFICER
COMMUNITY OFFICE OF ORGANISATIONAL INFRASTRUCTURE CONTROLLED AND SERVICES SERVICES ENTITIES DEVELOPMENT CHIEF EXECUTIVE OFFICER
Marketing and Digital Media Community & Fraser Coast Corporate Business Business Operations and Customer Service Culture Opportunities
Development & Infrastructure Wide Bay Water Economic Development Financial Services Planning Delivery Corporation
Fleet, Workshops & Open Space & Infrastructure Widelinx Pty Ltd Procurement Environment Planning Information Regulatory Design Management Services
People Development Works & Services
FTE: 29 FTE: 112 FTE: 212 FTE: 188
Note: Headcount figures do not include temporary staff, casual staff or elected members.
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The format of the Operational Plan follows Council’s Corporate Plan and is detailed below. A plan has been developed for each ‘Aspiration’ with goals, strategies and outcomes identified to achieve our strategic priorities.
Corporate Plan Aspirations
Operational Plan 2015‐16
Goals
Operational Projects Key Performance Indicators (How will we achieve?) (How will we measure our success?)
Measuring and Reporting on the Operational Plan
This report covers the quarter October ‐ December 2015 and provides an update on the implementation of the annual Operational Plan. Details of the implementation of the strategies and outcomes identified in our Corporate Plan are reported upon to measure the effectiveness of our Operational Plan.
This Report
This Quarterly Report provides information on the operations and achievements of the Fraser Coast Regional Council as they relate to its Corporate Plan 2014‐18 and Operational Plan 2015‐16.
As well as meeting the requirements of the Local Government Regulation 2012, this report provides an insight into the projects that Council is undertaking to progress and implement its strategic direction and reviews the operations and activities of Council over the quarter October ‐ December 2015. It is a tool for senior management and Council to evaluate corporate performance.
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Office of the Chief Executive Officer
Quarterly Highlights
Office of the CEO
Economic Development Attended regularly scheduled meetings of a range of networking groups including, WBBROC Regional Economic Development Advisory Group Involvement on the Project Working Group for the WBBROC REDAC Project “Liveable Cities/Liveable Towns”, Digital Economy, Rural Innovations, and WBB Economic Development Plan projects Receive and assess Fraser Coast Streetscape Scheme applications
Major Projects Original Maryborough Site Residential Development Reconfiguration of Lot application approved. Decision received from Department of Environment and Heritage to list further area of the Original Maryborough Site on the State Heritage Register. Agreement received, as part of Heritage Council resolution, to enter into Heritage Agreement, Archaeological Management Plan and Exemption Certificates for the Original Maryborough Site project. Consultants commissioned to prepare Archaeological Management Plan for the Original Maryborough Site. Original Maryborough Site Heritage Precinct & Parklands Master finalised and adopted by Council. Tenders process undertaken for the Bruce Highway Industrial Estate project. No tenders received during process. Implementation plan prepared for the Hervey Bay CBD Urban Renewal Master Plan. Revocation process for the Burrum Heads Boat Ramp approved by Parliament. Advice received Fraser Coast Sports Precinct unsuccessful for National Stronger Regions Fund and Building Our Regions Fund. Sports Plus Project Steering Committee formed for the Fraser Coast Sports Precinct project. Meetings organised with sporting codes to review individual precincts for the Fraser Coast Sports Precinct project. Maryborough Airport Airpark meetings held as required with JV Partner. Maryborough CBD Revitalisation Project – construction works completed and opening held. Maryborough CBD Flood Resilience Project – Amended project scope approved by the state government funding body and amended funding agreement received. Fraser Coast Airport Upgrade Project – Construction works commenced and ongoing until late February, 2016. Hervey Bay Esplanade Tourist Precinct Master Plan finalised and adopted by Council. Implementation plans prepared for the Hervey Bay Esplanade Tourist Master Plan and project implementation commenced. Pialba Esplanade Precinct Detailed Master Plan – consultants commissioned and inception meeting held.
Grants
Round One of Council’s 2015/16 Community Grants and Regional Events Support Scheme opened on 17 July 2015 and closed on 21 August 2015. Report considered by Council and grants awarded November, 2015. Round Two grants invited December, 2015 and close 1 February, 2016.
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Festive Fraser Coast 2015/16 funding opened on 17 July 2015 and closed on 21 August 2015. Report considered by Council and grants awarded November, 2015. 2016 Australia Day Grants applications assessed and awarded in December, 2015. Funding application to the National Stronger Regions Fund for Stage 1 of the Hervey Bay Sports precinct was unsuccessful. It is proposed that this project will be lodged in Round 3 of the National Stronger Regions Fund. Funding application to the National Stronger Regions Fund for an upgrade to the Brolga Theatre was successful. Submission of funding applications under the Queensland Tourism Infrastructure Programme for the installation of a waterslide at Wetside, an upgrade to the Tiaro RV Stopover Area and for the Hervey Bay Rail Trail (Urraween to Takura)
Public Relations
Corporate Communications 94 Media Releases prepared and distributed 8 Media Responses produced and distributed Twitter promotions – 2,235 Tweets, 48 Following and 1,175 Followers Website 98,423 visits by 53,648 unique visitors Daily postings on corporate Facebook site – 3,296 Followers Postings on Disaster Centre Facebook page as needed – 7,415 Followers Production and distribution of monthly Corporate e‐newsletter Production and distribution of weekly CBD Revitalisation e‐newsletter Production and placement of corporate advertising Local Laws review media campaign/project page/Have You Say survey Amendments to the Fraser Coast Planning Scheme media campaign and brochures Amendments Planning Scheme to facilitate the Urangan Boat Harbour Master Plan media campaign and brochures Redevelop Project pages landing page so each page has a separate URL Storm season/Get Ready media campaign Open House media campaign Fraser Coast Disability Awards booklet and media campaign Seniors Weeks/Expo media campaign 10 Years jet services at Fraser Coast airport celebrations Health and Wellbeing Expo Safe Routes to School flyer Presentation for visit by Japanese Sister City (Kasukabe) delegation Presentation for visit by Chinese Sister City (Leshan) delegation Presentation for Qld UDIA investment breakfast Brisbane TVC’s produced and aired – CEP Volunteering, Seniors Week/Expo, Pet Rego, Direct Debit, Striking the Balance (Budget), Wetside
Customer Service Customer Service Calls answered during quarter (up to 17/12/15) is 22,220 Customer Service Counter customers serviced during quarter (up to 17/12/15) is 8,192 Building Administration Counter customer services during quarter (up to 17/12/15) 531 Received 32 Customer Service Award nominations (October & November only) Awarded 5 Customer Service Award winners (October only) – November & December to be decided in January 2016
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Dealt with on average 85% of calls at the first point of contact Connection Program for 2015 completed and will be continued in 2016 ongoing Continuing Customer Service Section staff recognition program with weekly recognition provided Reviewing outcomes from a CRM Quality Assurance program ongoing in the Customer Service Section to improve CSO completion and selection of appropriate CRM types and within the Regulatory Services team to improve notations (memos) added to CRM’s and length of time held open Undertaken ongoing adjustments to Customer Service operational items required for handling WBW enquiries specific to the information/service level instructions for CSO’s within their information management tool Delivery of reporting and billing requirements for WBW CS Service Level Agreement completed monthly Action Listing Champions in CS providing feedback on required updates and wording for enhanced service to Customers by CS Section Review of staff arrangements and tasks within RS Admin team is ongoing Commenced implementation of a standard Animal Clean Up process administered by RS Administration team for 2,458 unpaid animal registrations account and achieving (to date); 36% now paid, 33% no longer active in system, 20% flagged for physical door knocking by Compliance Officers and 11% expecting payment. Continued development and review of administration “Cheat Sheet” for Building/Plumbing and Compliance units Continued the rolled out via HR an organisational customer service learning tool using eLearning which incorporated TARA, Charter and style guide requirements Continued the rolled out via HR an organisational customer service learning tool for Telephone Skills training Provided an organisational reminder to continue the application of the adopted ‘Three Tiered’ approach to ensure support for the Customer Service Section and a positive service experience for Customers Setup of scanner in Building/Plumbing unit completed Developed a plan to manage the control of Backflow Device testing within the FC Region Developed and implemented a ‘complete’ Regulatory Service statistical document for the issue of consistent statistical information across all Regulatory Service staff Developed and implement standard report templates for Regulatory Service Supervisors for guidance of useful information, graphs and statistics to be included Developed CRM monitoring of CRM number for all Regulatory Service staff and weekly reporting to focus on timely completion of CRMs
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Outlook for the coming Quarter Office of the CEO
Economic Development Continue to attend regional economic development forums including REDAC monthly meetings and project working group meetings Attend to business enquiries and provide information as required. Liaise regularly with and attend periodic meetings with state government agencies including Department of State Development and Department of Infrastructure and Planning.
Major Projects Finalise Archaeological Management Plan for the Original Maryborough Site. Finalise Heritage Agreement and Exemption Certificates with the Department of Environment and Heritage Protection for the Original Maryborough Site. Finalise individual sporting code meetings for the Fraser Coast Sports Precinct. Submit Fraser Coast Sports Precinct to Round 3 National Stronger Regions Fund. Finalised Detailed Design for Stage 1 and Bulk Earthworks for Fraser Coast Sports Precinct. Maryborough CBD Flood Resilience Project – Commence implementation of the amended scope of works for the project. Fraser Coast Airport Upgrade – Finalise construction works. Hervey Bay Esplanade Tourist Precinct Master Plan – Continue implementation of the goals and objectives of the Master Plan. Pialba Esplanade Precinct Detailed Master Plan – finalise Master Planning process.
Grants
Open Round 2 2015/16 Community Grants and Regional Events Support Scheme Open Australia Day 2016 sponsorship opportunity
Public Relations
Corporate Communications Volunteers Expo Volunteers Exhibition Filming libraries, recycling advertising campaign Maryborough CBD Revitalisation media and advertising campaign Compilation of Annual Report Urangan Harbour Master Plan media and advertising Maryborough Airpark advertising and media campaign Stay Connected TVC and Facebook campaign Promotion of EFTPOS for landfill/transfer stations Open Houses photography and production of booklet
Customer Service Meet requirements to maintain the Service Level Agreement for WBW telephones Continue to develop operational tools & staff knowledge to undertake Water and Sewerage enquiries within Customer Service implemented
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Ongoing actioning of SLR operational ideas (not requiring Council approval) Progress rollout of both Telephone Skills training and Customer Service Standards Training (which highlights TARA and Charter via eLearning) across the organisation Investigate additional training tools to develop organisational customer service for introduction in 2016 Ongoing review of Customer Service and Regulatory Service CRM’s for quality assurance items i.e. details obtained, CRM type, memo notations, timely completion Continuation of Customer Service Connection Program in 2016 and plan options for staff Continue the promotion of eLearning to Customer Service and RS Administration staff or other skill improvement training relevant to their position and development needs Ongoing review of RS Administration functions and processes Implement Backflow program as per DCDS direction Review WebCC alternatives due to Telstra move to new telephone options and ceased support of WebCC system Continue ongoing Lapsing Notice process Continue to develop operational tools & staff knowledge within RS Administration for enhanced coverage arrangements and cross‐skilling needs Remove and finalise all Immunisation items including fridges and stock Continue to develop and implement a standard Animal Clean up process (Door Knock process) which is primarily administered by RS Administration team and assisted by Compliance Officers Continue with the development of an internal Service Level Agreement with Health Section to enhance service level delivery by CS and to provide support to the Health Officers Identify Health Section requirements for administrative support in general and upon the implementation of the Eat Safe Fraser Coast program Finalise ‘Spills’ procedure for frontline staff and provide overview for staff awareness
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Financial Performance
Operational Budget
Capital Budget Excludes NDRRA Flood Recovery Works
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Organisational Services
Sydney Shang, Acting Director
Quarterly Highlights
Corporate Business
Relocation of Weather Station and Illuminated Wind Direction Indicator at Maryborough Airport completed Assetic program implementation progressed to stage 2 – go live with libraries, depots Contracts for new Management Agreements for Caravan Park Managers finalised Hervey Bay Terminal upgrade commenced ‐ Auto doors, replacing seating, replacing cisterns New Departure lounge (FIFO/Charter) commenced (assisting) Hervey Bay Airport runway design completed Maryborough Airport runway resealing design completed New Hervey Bay Airport Advertising Licence – quotations called Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan
Financial Services
Preparation and issue of the first water and sewerage notices Preliminary work for the integration of Wide Bay Water Corporation Submission of monthly progress report to QRA for approved submissions Continuation of external debt recovery processes with external recovery agency for outstanding rates and sundry debts Finalisation of the audited financial statements and completion of the annual audit Commencement of the 2016/17 budget processes
Information Management
Asset management – development of initial project plans and recruitment of project coordinator WBWC IT transition complete CCTV cameras installed in Ernie Organ Park and Kent/Adelaide Street Maryborough IT Network replacement underway IT Microwave network underway IT Security Network replacement program complete PC replacement underway Server replacements underway Printer/copier replacements underway Aerial imagery updated Implementing online service portal
Disaster Management
Get Ready promotions being organised.
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Audit/Governance
Compilation of Annual Report 2014/2015 Ongoing implementation of Delegations and Authorisations Councillors’ Declarations for Private Use of Council Vehicles and Telephones and Private Vehicle claims Registers of Interests for Councillors, CEO and Employees reporting directly to CEO Review of Governance Policies and Procedures Preparation of Quarterly Report on Corporate and Operational Plans October – December 2015 Report on Councillors’ Remuneration 2015/16 Progressing internal audits as per the 2015/2016 Audit Plan External Audit committee member appointed
People Development
Continued to develop and implement corporate online e‐learning programs Continuation of outdoor workforce up‐skilling program Continuation of corporate image initiatives including the integration of corporate image throughout the recruitment process. Continuation of Think Outside the Box initiative Continuation of Let’s Get Fraser Coast Working Program, 64 participants placed 2015 Let's Get Fraser Coast Working placed 64 participants this year Skills 4 Work has placed 35 participants Commenced 2015/16 Leadership Discovery program Organisation absenteeism of 3.66% at November 2015 Organisation attrition rate of 4.8% as at November 2015 for financial year Managed 5 industrial and employee related matters month of November Managed/investigated 54 external complaints month of November Workplace visits/inspections undertaken MAP items, at November 2015 96.43% Employee Opinion Survey undertaken 2015 Lifestyle Expo – 13 and 14 October in Hervey Bay and Maryborough with average 50% attendance Revamp and rebrand the Health & Wellbeing Committee including new logo and new initiatives including fruit baskets Review of SWMS work around energised live parts or services. Consultation of SWMS for working on roads – amended, to include signage installation/removal. Review of Firearms Procedures for Regulatory Services. Development of volunteer safety induction for Pound. Cancer Action Week 15‐22 November 2015
Wide Bay Water Corporation Service Level Arrangements Update
Continue service level arrangement for GIS Implement service level arrangement for Asset Management Implement service level arrangement for Payroll Continue Human Resources service level arrangement Continue service level arrangement for Records and IT Continue service level arrangement for Wetside Continue service level arrangement for Water Billing Continue service level arrangement for Fleet Procurement Continue service level arrangement for Customer Service
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Workshop & Fleet Procurement
WBWC Fleet to be transitioned from AusFleet to Assetic. Data matching to be conducted Finalisation of 2015/16 fleet replacement programme Review of tyre purchasing arrangements Finalisation of KPI reporting for Wide Bay Water Corporation Continued review of processes to enhance the fleet management process
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Outlook for the coming Quarter
Corporate Business
Lease over part of lower floor of Tiaro Medical Centre finalised Hervey Bay Airport runway upgrade programmed Maryborough Airport runway resealing programmed New Hervey Bay Airport Advertising Licence finalised Hervey Bay Terminal upgrade finalised – Auto doors, replacing seating, replacing cisterns New Departure lounge (FIFO/Charter) finalised (assisting) Assetic program implementation progressed to stage 3 Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan Relocation of Residence at Torquay Caravan Park programmed
Financial Services
Preparation and issue of 2nd water and sewerage notices Continuation of the 2016/17 budget processes Continuation of external Debt Recovery processes for outstanding rates and sundry debts Continuation of work for the integration of WBWC to Council
Disaster Management
Lower Kent Street camera installed Four new SES vehicles commissioned
Audit/Governance
2016/2017 Internal Audit Planning Review of Governance Policies and Procedures Ongoing implementation of Delegations and Authorisations Councillors’ Declarations for Private Use of Council Vehicles and Telephones and Private Vehicle claims Quarterly Report on Implementation of Corporate Plan and Operational Plan – January to March 2016
Information Management
Upgrade ‐ FCRC Asset system Testing ‐ Desktop disaster exercise Upgrade ‐ Property system Upgrade ‐ Finance system PC replacement completed Upgrade ‐ Wi‐Fi network Implement ‐ Online Service Portal solutions Testing ‐ WBWC asset system Investigate – new call centre system
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People Development
Job Swap day – February 2016 Ongoing development and implementation of corporate online e‐learning programs Develop and implement strategies from 2015 Staff Employee Opinion Survey responses Continue to develop and implement workplace wellness initiatives Develop and implement strategies for IR reform and award modernisation implementation Develop and implement online induction Continue promotion of Safety Lifesaver program Continue promotion of corporate image initiative Continue promotion of Think Outside the Box initiative Continue Let’s Get Fraser Coast Working initiative Continue Skills 4 Work initiative Commence roll out of revised Recruitment and Selection training Review of system for Short Term Minor Contractors (Contractor Controls Procedure).
Wide Bay Water Corporation Service Level Arrangements Update
Continue service level arrangement for GIS Continue service level arrangement for Asset Management Continue service level arrangement for Payroll Continue service level arrangement for Human Resources Continue service level arrangement for Records and IT Continue service level arrangement for Wetside Continue service level arrangement for Water Billing Continue service level arrangement for Fleet Procurement Continue service level arrangement for Customer Service
Workshop & Fleet Procurement
2016/17 Hire Rates established to reflect WOL costs Replacement program for 2016/17 finalised Preventative maintenance programs in place for all plant and fleet
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Financial Performance
Operational Budget
Capital Budget Excludes NDRRA Flood Recovery Works
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Community and Development
Peter Smith, Director
Quarterly Highlights
Community and Culture
Cultural Services
Gatakers Artspace/311 Kent Street 12 exhibitions and 5 events were hosted which were attended by 1589 visitors (to 21st December) which is slightly down on the previous year’s figures. 3 weekend drawing workshops were hosted by Brett Jones. Life Drawings Classes were held every Saturday morning at 311 Kent Street. Cultural Services staff have continued to be involved in concept development for the CBD public art.
Fraser Coast Cultural Centre 4 Exhibitions were opened with 2 opening nights and 350 people in attendance. Visitation YTD meeting expected numbers from the previous year (up 1%).
The Discovery Sphere Hosted 5 school groups, 2 community groups and 6 corporate and business functions. Visitor numbers is holding steady with a marginal 1% increase in overall visitor numbers of 10,058 YTD compared to the same period last year of 9,911. The month of October saw an increase of 12% of walk‐in visitation (1,030 people, 2015) compared to the same period last year (922 people, 2014); in November there was a 28% increase of walk‐in visitation (888 people, 2015) compared to the same period last year (694 people, 2014).
Portside Heritage Gateway visitor numbers to the Bond Store was 986 during the period, representing a decrease of 20% of visitors as compared with the same period last year. The Last Friday Night Club was held at the Bond Store in November with approximately 100 people attending. Customs House was closed for refurbishment during this period and reopened late December. The Ghost Tour had 82 participants join the tour; the Daily Guided Walking Tour had 215 participants; Portside by Night tour had 22 participants. Mary Heritage has hosted 3 visiting bus groups.
The Brolga Theatre Staged 18 ticketed events attended by 6,008 people during the period. These included 9 performances from the local community dance schools (Aldridge State High, LAD Studio, Cleone McRoberts, Toni Robinson, Dance Zone, Hervey Bay Dance School). The touring performances that were well received included Dr Hook, Swan Lake by the Imperial Russian Ballet and Melinda Schnieder. 11,583 people attended 73 Corporate and private events during this period
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The Scitech Backyard Adventures exhibition opened with tickets sales starting slowly but are on the increase as the school holidays progress. It is anticipated based on the sales at Explore‐a‐saurus that the week between Christmas and New Year’s Day should see good sales.
Recreation Services
Hervey Bay Aquatic Centre The facility has seen large attendance numbers with many families utilising the BBQ facilities and enjoying the inflatable. The solar panels on the Learn to Swim shed has been allowing for savings in the electrical consumption.
Maryborough Aquatic Centre The facility has seen large attendance numbers and hosted a number of events including end of year parties and Riverside Christian College’s first primary school swimming carnival. 4 inflatable fun days will be held over the school holidays with the Masters Swimming club hosting a BBQ. The Learn to Swim program is busy with enrolments for the holiday intensive and term programs. School programs for Term 1 2016 are being finalised. With the solar panels on the two pools has produced a saving of $6000 in utility costs.
Wetside Water Park Enhancements have been completed which include fairy lights around the large trees at the entrance to the park and on the main deck; permanent seating has been installed around the large deck area, beachfront boardwalks and wave rider viewing deck. Group bookings have increased with local schools and camps from areas such as Bundaberg and Gympie. Yoga Classes operate on the wave rider viewing deck on Monday / Friday mornings and Wednesday afternoons. Wave rider tickets can now be purchased from the Seafront General store which provides patrons with the opportunity to use eftpos.
Maryborough Showgrounds and Equestrian Park
144 events hosted during the period the quarter which included ‐ The Questacon Science Circus and its colourful semi‐trailer created a ‘pop‐up’ science centre with over 40 interactive science exhibits and science presentations. This road show is an initiative of Shell, The Australian National University and Questacon – The National Science and Technology Centre. ‐ Volunteers from six Rural Fire Brigades, an SES unit, Vets, horse owners, plus representatives from Fraser Coast Regional Council, local Businesses and rescue organisations participated in the Queensland Horse Council Large Animal Rescue Workshop. ‐ 160 students participated in the Wide Bay Hoof and Hook Interschool competition in led and carcase events and junior judging. ‐ The Great Moscow Circus set up in Centre Ring and was enthusiastically supported with a full house for the breath‐taking stunts and spectacular action‐packed shows.
Community & Youth Services The 2015 – 2016 Fraser Coast School Leavers Guide was delivered to over 1100 Year 12 Graduates. This was developed in partnership with Department of Education. The Fraser Coast supported the opposition of Domestic Violence by hosting a Community Gathering and BBQ to publicly condemn domestic violence. The Youth and Community Development Project Round was advertised and applications are currently being assessed.
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Various Initiatives to celebrate Mental Health Week and International Day of People with a Disability were held throughout the community. The Fraser Coast Ambassadors met with Toast Masters and other community groups to integrate programs in 2016. The Positive Thinking for Learning (PT4L) Program was developed and will address alternative learning needs in our community. This program is supported by Hervey Bay PCYC, Hervey Bay Neighbourhood Centre, Coles Hervey Bay, Urangan and Hervey Bay State High Schools, Department of Education and Training (North Coast Region) and Fraser Coast Regional Council. The Fraser Coast Youth Achievement Awards were held at the Brolga and supported by the Youth and Community Development Team. Council celebrated the 40th year Anniversary of SES by hosting a morning tea with 35 members of the SES in attendance. Youth Music Camp has been created to engage with young people over the school holidays. This camp involves a behind the scenes look at the Brolga Theatre and Convention Centre.
Library Services 88,291 visitors to the Libraries during the period with 195,812 physical items borrowed and 902 new library members. During the quarter, the Creative Spaces at Hervey Bay and Maryborough libraries hosted: ‐ Three HistoryPin workshops on digitisation and historical research. 24 participants enjoyed learning new skills. ‐ Eight baby massage sessions in conjunction with first5forever parent sessions. ‐ Screened four vintage films to an enthusiastic crowd of 114. ‐ Three special historical screenings of Black Death: the Maryborough plague, to an audience of 79. ‐ Three Lunchtime Local History Talks with an audience of 53 attendees. ‐ Author program: two Local Author talk with 14 participants. Two writers workshops with 49 participants. ‐ Community Talk program: one Health Talk from Diabetes Australia with 8 participants, and two Wildlife Talks with the Local Wildlife group on frogs and bees with 90 participants. ‐ The spaces also hosted a number of self‐directed afternoons of chess, minecraft, Italian classes, Colour calm, and book clubs School visits numbered 20 from across Fraser Coast schools with 449 children and 67 adults in attendance. Maryborough Toy Library hosted 40 play group sessions during the quarter with 434 children and 373 adults in attendance. Maryborough Library refit for “e‐space” was completed during October and a number of successful activities have run in the space since. In October the “first5forever program” commenced, which will see the Libraries receiving funding from the State Library of Queensland for the next 4 years to deliver on the family literacy initiative. A partnership with the Maryborough Wide Bay & Burnett Historical Society Inc. “HistoryPin: Patriotism during World War 1 in the Wide Bay Region” is in progress. The project has accomplished the digitisation of a number of original images of local patriotic events held during World War One, and made available through the Historypin website. This forms part of the QANZAC 100 Project being undertaken by State Library of Queensland. Three public workshops engaged 24 participants to learn various skills in using new media, uploading to Historypin website, digital imaging and using the internet to supplement historical research. The project will complete with an exhibition of selected images at Gatakers Artspace in March. Home Grown Writer’s Festival was held in October in association with Queensland Writer’s Centre workshop with 53 participants. National and regional authors shared their stories and experience with writing and publishing. Nick Earls and Kristina Olsson were invited to run writer’s workshops which were well attended with 49 active participants.
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Activity sessions were full for the December Christmas program with 89 children and 38 adults participating. “Colouring calm one off pre‐Xmas, de‐stress” event was held at all library branches in December to promote a new library collection of colouring books for adults. 33 adults participated.
Development and Planning
58 new applications (material change of use, operational works, reconfiguring a lot and building works applications) were received during the quarter up to and including 22 December 2015; 51 applications (material change of use, operational works, reconfiguring a lot and building works applications) were decided during the quarter with 70.59% of these decided within 20 days; 46 concurrence agency referrals were decided (100% within statutory timeframes), with an average decision timeframe of 4 days; 14 permissible change approvals were issued, with 11 of these being decided within 30 days (78.6%); 23 requests for Compliance Certificates (Plan Sealing Applications) were decided, with 20 (or 87%) of these being completed within 20 days; Significant applications decided during the quarter included:
Other significant topics: ‐ McDonalds Urangan officially opened 19 December 2015 Jump Park Hervey Bay officially opened 22 November 2015 OzCare has commenced, with construction early 2016 Development Application decisions for a period of 3 years are outlined below.
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Open Space and Environment
The following is a status of the Capital works undertaken during this period:
Construction of Torquay Naturewalk – Aquavue to Nielsen park – commenced; Pier Park – finalised design of sound shell and appointed contractor; ESA/Gables – Wedding area ‐ pathway construction commenced; Butchulla Canoe Tree – removal of tree from Hervey Bay Botanic Gardens for preparation for restoration works; River Heads Walking Track – commenced; Works associated with Lighting Audit ‐ commenced; Scarness Park – commenced landscaping / upgrade Stage 3; Foreshore infrastructure painting ‐ commenced; Dog Off Leash area – Urraween & Augustus Estate ‐ commenced; Hervey Bay Botanic Gardens Masterplan review / update ‐ commenced; Torbanlea skatepark – commenced; Torquay nature walk – completed; Stockland – landscaping ‐ completed; Town Hall Green landscaping ‐ completed; Popp’s figs – completed understory planting; Lupton Park – Shade structure ‐ completed; ESA Gables Wedding Area– pathways and wedding deck – completed; Installation of an Expression Swing at Brendan Hansen Park and Anzac Park – completed; Margaret Lin Park – playground refurbishment – completed; Seafront Oval – new bench seat – completed; Pialba Downs –new playground – completed; Construction of additional fire trails;
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Masterplans for Upper Dayman, Point Vernon (opposite Tri‐care), and Tiaro Memorial Park, Ringtail Way Park, Woocoo Park – commenced; Progression of Scarness Park upgrades; and 5 yr capital works program ‐ continued.
The following maintenance works were undertaken during this period:
Foreshore Esplanade various locations – additional coastal planting; Floral displays for Roundabouts; Maintenance of fire trail network; Regular mowing; Garden mulching various locations; Roving Restorers – CEP programs.
Regulatory Services Continued to enforce Local and State legislation in relation to the activities undertaken by the section. Maryborough Pound ‐ Installation of new western boundary fence and pruning of trees. Volunteers continue to make improvements at the Cicada Lane pound, including drainage to the front court yard, and shade cloth to the exterior fence to prevent outside animal disturbance to the adoption and impounded animals. Alterations to signage and operations of the Charles Street carpark.
Compliance / Vector Pest Management inspections occurred in the localities of Glenwood, Glenorchy, Toogoom, Dundowran, Urraween, Nikenbah, Glenbar, Gootchie, Torbanlea, Tinana South, Walliebum, Magnolia, Tinana South, Torquay, Pioneers Rest, Urangan, Owanyilla, Yerra, Antigua, Brooweena, Takura, Urraween, Antigua, Tiaro 524 properties surveyed in October/November resulting in 33 Advisory notices, 23 Pest notices issued. Pest management to control weeds were carried in various locations across the region by the spraying crews and the weed harvester used in Gundiah, Tinana South and the USQ lake. The nodes in the Hervey Bay CBD were sprayed to control unwanted vegetation growth on infrastructure. The Coordinated Baiting program was completed in October with some follow up ad hoc baiting for the control of feral pigs and wild dogs across the region. A feral cat trapping program in Hervey Bay urban areas has commenced with 5 cats being trapped in November.
Environmental Health The Beach Water Monitoring program continued again this quarter with monthly water sampling being undertaken and completed. The Eat Safe program documentation finalised and distributed to all licensed food businesses. The inspection program of local caravan parks continued this quarter with 3 parks inspected. The program will be continued in the new year.
Building and Plumbing Building and Plumbing content on Council’s website has been updated. 165 Plumbing Approvals issued for the quarter (domestic sewered, non‐sewered and commercial). 691 Plumbing Certification inspections carried out for the quarter on new plumbing work. 521 Building CRMs and 186 Plumbing CRMs received during the quarter.
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Building Certification A 12 month inspection program has commenced to conduct final inspections on open building approvals dating back to 2006. There are approximately 900 open building files that will require 1 or more inspections each.
Outlook for the coming Quarter
Community and Culture
Cultural Services Portside Heritage Gateway Portside by Night Tours and Bus Tours with Mary Heritage have been booked for the next three months. The Bond Store has an external booking to host a dinner for Toastmasters 25th Anniversary in March Gatakers Artspace has 12 exhibitions and 3 exhibition opening events planned. Entertainment for Gatakers By Night has been finalised for the next 3 months and will feature local and regional entertainers. Discussions are ongoing with local art teachers with a view to re‐establishing the local art teachers network, which will meet at Gatakers Artspace on a regular basis. 2 x Drawing for Printmakers workshops scheduled for Printspace 6th and 20th February. 2 x Drawing for printmakers workshops scheduled for 5th and 19th March. The Brolga has approximately five performances in the next period including Guy Sebastian, The Searchers, The Music and Life of John Denver and one Morning Melodies Mornings with Lonnie Lee. The Hervey Bay Regional Gallery and Fraser Coast Discovery Sphere has planned: ‐ 4 exhibitions including East Coast Encounters touring exhibition with 2 exhibition opening nights. ‐ 14 afternoon melodies with complimentary tea/coffee with Frank Marsh on piano. Celebrating Frank’s 90th birthday in November. ‐ 20 children’s workshops including Pippi’s, Little skippers and Mudskippers; and PCYC indigenous art workshops and lantern making workshops for the Hervey Bay Whale Festival. ‐ 2 Movie nights in the Discovery Sphere including Halloween and Backyard Adventure and Christmas theme. ‐ 3 Art and Alzheimer’s program plus 2 outreach programs at Torbay.
Recreation Services
Hervey Bay Aquatic Centre Solar panels to be installed on the 25m pool. Building of new office/lifeguard station at the 25m pool. Hosting senior school swimming carnivals and junior school swimming programs. New seating will be installed under the café area shade. Exploring new games and toys for the centre in conjunction with local community groups.
Maryborough Aquatic Centre Mini squads will merge with the junior squad from 4th January. This merge will further develop the squad program and its number of members. New shade will be installed over the kids play area. New seating will be installed around the waterplay and under the umbrellas on deck. Masters will join the morning squad program. Town and Country will begin a 2 day per week special needs program to run for 12 weeks with one on one lessons.
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7 local schools, approximately 600 students per week will participate in the Learning to Swim Program for term 1. February should see several high schools using the facility for school carnivals. Maryborough Swim Club will continue to hire a lane for their coaching.
Maryborough Showgrounds and Equestrian Park Projects include upgrades and maintenance to various buildings, the completion of a new training arena and preparation of outdoor areas and tracks for several large events being held later in 2016. Events booked include Maryborough Kennel Club Championship Dog Show; North Coast Camp Out – a traditional Easter festival for Hot Rod enthusiasts; the first Endurance Horse Ride; and there will be several smaller horse competitions and training events. Regular activities will recommence for Woodcraft, Radio Cars, Indoor Sports, police and bike rider training.
Wetside Permanent tables to be installed around the large deck. Purchasing of new wave rider boards.
Community and Youth Services The Youth and Community Development Project Round will be finalised. Fraser Coast Youth Promotional Video project to commence. Community Lifestyles publication to be completed. Fraser Coast Ambassadors Workshop will be held. Youth Music Camp will be held. Little Lime Book 2016/2017 republished. Youth and Community Grant Mixed Round released.
Library Services RFID equipment replacement in Hervey Bay will be installed in March 2016. Telstra/SLQ Tech‐savvy seniors grant will commence which will broaden the digital literacy learning for seniors with sessions delivered throughout 2016 on using the Internet for information, communicating with government departments, friends and family, and organising information and research using ipads and tablets. January school holiday program is scheduled running 11 sessions over 5 branches. Two activities are related to the Summer Reading Club theme of Lost Worlds. These are ‐ ‐ Star Wars fun at Hervey Bay and Maryborough in conjunction with the release of the new movie; ‐ Our first coding sessions at Hervey Bay and Maryborough with an introduction to our new robots – Ozobots. It is proposed to offer weekly coding sessions as a follow‐up from this activity for those children who would like to learn more about coding; ‐ The other activities in the holiday program will be used to promote the Backyard Adventures exhibition at City Hall; ‐ Making suncatchers; and ‐ Making terrariums and a decorated pot at Hervey Bay and Maryborough. Continuing the popularity of the HistoryPin workshops, a HistoryPin self‐directed chat and workshop group will commence with monthly meets at Maryborough library.
Development and Planning
New incentives policy including new category for infill development. Finalisation of the Planning Scheme amendment packages including the Urangan Harbour LAP.
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Implementation of the Process Improvement Project. Processing of a number of larger development applications received including, but not limited to, Mary Harbour, Dolphin Waters and The Cove and Dundowran Beach Master Planned Community. Review the Infrastructure Charges Incentive Policy and Adopted Infrastructure Charges Resolution. Ministers approval to commence public notification on the amendment package incorporating Council’s camping strategy.
Open Space and Environment
Capital works programmed for the next quarter include: Queens Park ‐ Banyan Fig – development of a management plan to include amendments to surrounding landscaping and the inclusion of play elements; Commence implementation of City Park masterplan; Assessment of vegetation, extensions to Nielsen Park; Construction of additional fire trails; Commence construction of Pier Park sound shell; 5 yr capital works program ‐ continue; Continued Hervey Bay Botanic Gardens Masterplan review / update; Complete masterplans for Upper Dayman, Point Vernon (opposite Tri‐care), and Tiaro Memorial Park, Ringtail Way Park, Woocoo Park; Complete Anzac Park – hardstand of bird feeding area; Complete Bay Ridge Heights Estate – park upgrade (shelter, seats and shade); Continue River Heads walking track; Complete Eli Waters exercise stations; Complete Kawungan Round‐a‐bout – landscaping; Complete Alex Gillespie Park – New skate facility; Complete Queens Park – Wedding chapel connecting paths; Commence Woocoo Stage 1 – New shelter, table & seats; Commence Links Corridor Chapel Road – Shelter & Urbanstyle table setting; Toogoom toilet – demolition and reinstatement at new site; Continue foreshore infrastructure maintenance and painting Complete Torbanlea Skatepark; Commence Nielsen Park expansion; Complete Scarness park upgrades; and Installation of shade sails at Oslove Park, River Heads Reserve, Seafarer Drive.
Maintenance works programmed for the next quarter include: Foreshore Esplanade various locations – additional coastal planting; Maintenance of fire trail network; Regular mowing; Garden mulching various locations; and Roving Restorers – CEP programs.
Regulatory Services Continue to enforce all local and State legislation in relation to the activities undertaken by the section.
Compliance / Vector Construction of quarantine pens and works to improve drainage at the Maryborough Pound. Paint the interior of the Cicada Lane Adoption Centre office (Volunteers).
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Continue to make further modifications to improve health, hygiene and amenity to the Pound/Refuge Facility. Continue the Animal Management Working Group which will work with local and regional stakeholders in promoting Responsible Animal Ownership initiatives. Continue the Declared Plant Control Program on private land as well as State and Local Government roads. Continue assisting landowners with traps to control feral animals. Run the Ovi Trapping program for the detection of vector borne mosquitoes (Aedes aegypti – Dengue Fever)
Environmental Health Implement the Eat Safe Fraser Coast Program. Continue to hold Community education sessions as requested. Continue the water monitoring program for Hervey Bay Beaches. Continue the inspection program of local caravan parks in cooperation with the Planning and Development and Building Sections. Continue to undertake inspections of Building sites and provide advice and information to builders on effective measures to manage and control sediment and erosion Continue to refine and update the P&R database to ensure more effective outcomes for staff and our customers, and reduce administrative functions where possible Continue to liaise with Customer Service to update Environmental Health actions to assist in developing more effective and efficient first responses for our customers
Building and Plumbing Development of additional Building and Plumbing Fact Sheets and website content. Continuing to action CRMs and respond/investigate in a timely manner. Continue to issue Plumbing Compliance Permits in accordance with legislative requirements as well as Council KPI’s. Continue to carry out Plumbing Certification inspections for certification of new assessable plumbing work.
Building Certification Continuation of inspection program for finalisation of existing building approvals.
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Financial Performance
Operational Budget
Capital Budget Excludes NDRRA Flood Recovery Works
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Infrastructure Services
Wayne Sweeney, Director
Quarterly Highlights
Business Operations
Maryborough landfill cell extension stage 7b completed Maryborough Cemetery Conservation management plan completed Office extension Maryborough Cemetery completed
Infrastructure Delivery
Urangan Pier pile replacement works are complete Stormwater Drainage Works at Urraween Road are complete Link Mobility Corridor between Elizabeth Street and Dayman Street has been completed, lights are operational and pathway has now been opened for use. Repairs to pavements and kerb at various locations for Bitumen Reseals Pavement repairs and surface corrections as maintenance activities throughout the district Maintenance grading of unsealed roads as per schedule Stormwater pit repairs and modifications at various locations Construction on River Heads Road is underway and works Cove Boulevard have been completed. Lower Mountain Road between Sorrensons Road and 600m East underway by Council’s Day Labour Workforce Chapel Road from Woods Road to Maryborough Hervey Bay Road currently underway Doolong South Road pavement reconstruction and cross drainage works Nissen St pavement construction between Boat Harbour Drive and Chancellor Drive completed. Esplanade between Main St and Thomas St precinct improvement works completed William St reconstruction and drainage improvements completed.
Carpenters’ Team completed: Maryborough Cemetery Office – Building Extensions
Carpenters’ Works in Progress: Maryborough Tip toilet & office renovation Maryborough Library ceiling and roof repairs Maryborough Town Hall gardens timber bollard replacement
Infrastructure Planning
The following projects/activities were completed during this quarter: Development Applications have been lodged for Tidal Works and Marine Park Permit for the construction of revetment structures in Torquay; Coastal Asset Management System inspections;
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Completion of data capture of the sealed road network by ARRB, which will inform condition ratings; Completion of water quality infrastructure in the Lowland Lagoons Catchment and the Pulgul Creek Catchment. Completion of the Joint flood study for the Burrum, Cherwell, Isis and Gregory Rivers with Bundaberg Regional Council and adoption of flood levels by Council; Completion of flood study and drainage investigation for Howard Design Completed for City Park Drainage Upgrade Kingfisher Parade Drainage investigation complete and proposal adopted by Council.
Additionally, the following projects/tasks have continued to be progressed during the quarter: The following funding application are currently being determined by State Government including: ‐ Blackspot funding submission; ‐ Bridge Renewal Program submission; ‐ Community Resilience Funding Application; and ‐ Cycle network Grants Program; Determination of TIDS, SafeSt and R2R projects for delivery in 2015/16; Refinements to the detailed design and alignment for coastal protection works between Torquay Boat Ramp and Ron Beaton Park, as well as beaches accesses; Asset investigations in response to customer enquiries; Stormwater investigations and flood search enquiries. Assessment of applications involving driveways, works on roads and traffic management plans; Continued Development of Local Government Infrastructure Plan (LGIP); Development of proposed future works for Howard Drainage; Evaluation and analysis of data for sealed road network as captured by ARRB; Consultants currently developing a water quality plan for the Bunya Creek and Eli Creek catchments; Significant progress on a stormwater drainage study for Lower Mountain Road. Engagement of Consultant and commencement of an up to date traffic study for Hervey Bay to include recent demographic information and recent new major road construction. Revision and updating the asset data capture systems
Staff have participated in the following Committees/Groups on Council’s behalf in the last quarter: Traffic Advisory Committee; Speed Review Committee; Burrum Heads Boat Ramp Steering Committee; Regional Roads & Transport Group Technical Committee; and Translink and Wide Bay Transit Operator Meetings.
Internally, staff have also participated in a number of major project working groups including: Esplanade Tourist Precinct Master Plan Project. Hervey Bay Transit Centre Project Planning Revision of Development Works Policy Urangan South Structure Planning
Infrastructure Design
In‐House Design: Apex Park Off‐street Carparking ‐ Completed Links Corridor Elizabeth to Dayman – Completed Links Corridor Dayman St to King St – In Progress Pilot St from King to Esplanade on‐street Parking – In Progress
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Esplanade from Beach Rd to Corser St – In Progress
Managing Consultants: Ariadne St through forest ‐ Completed Concept Maggs Hill Rd/ Doolong South Rd Intersection – In Progress (Waiting on HBMTM re‐run) Concept Woods Rd/Chapel Rd Roundabout – In Progress Daniel Rd Bauple – Completed East St McNally to Stephenson St and Zephyr St 200m south of East St – Completed Elizabeth St SWD Q100 flowpath and Outfall Design – On Hold Esplanade Pt Vernon, Corser to Flinders – Completed Faine Rd Bauple – Completed Fisherman’s Park, Urangan, parallel parking on the Esplanade – In Progress Hibiscus St Urangan – SWD Outlet Design – In Progress Hunter St Drainage Pialba – In Progress Hughes Rd, Wondunna (Boundary Rd to 340m South) ‐ Completed Lennox St Maryborough – In Progress Madsen Rd from Morgan Court to south of Windsor Way – Completed Main St Christensen to Chapel design – In Progress Main St/Chapel Rd Roundabout Design – In Progress Main St Pavement Failure Investigation – Completed Maryborough Flood Control Levee design – Completed Oleander Ave – Kabi to McLiver – Completed Paradise St Stormwater Drainage Improvements – Completed Pioneer Rd Mungar – In Progress Pohlmann Rd Yengarie – In Progress St Clair St Widening and K&C Maryborough – In Progress Stottenville Rd Bauple – In Progress The Gables Access Road and Parking – In Progress Toogoom Rd 1.3km south from PB/Hds Rd – Completed Walkers Point Road, Eatonvale Road Arborfive Road Rehabilitation Projects – In Progress Walker St Maryborough – In Progress Weber Rd Tuan – In Progress Woods Road Sporting Complex entrance intersections – Concept completed Woongool Rd Tinana – In Progress Yerra Road at Bertelson’s Rd Renewal – In Progress
Works and Services
The following projects have been completed during this quarter: Beaver Rock Road Stage 1 ‐ earthworks, drainage, pavement and bitumen surfacing works Queens Street, Maryborough – kerb and channel, pavement and bitumen seal works Maaroom Road – pavement widening and bitumen sealing project Pine Ridge Road, Glenwood – pavement widening project Sykes Road, Glenwood – earthworks, pavement and bitumen sealing project Birts Bridge, Casey’s Road – timber bridge rehabilitation works Murrays Bridge, Glenbar Road – timber bridge rehabilitation works Kunst Bridge, Blowers Road – timber pile rehabilitation works
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The following projects have commenced during this quarter: Arborsixteen Road, Glenwood – earthworks, drainage, pavement and bitumen seal works Alice Street, Maryborough – footpath reconstruction works Yerra Road Stage 2 – earthworks, pavement and bitumen sealing works Tooley Street, Maryborough – footpath construction works Tuan Boat Ramp Car Park – earthworks, pavement and surfacing project Schwarzrock Road, Boonooroo – earthworks, pavement and bitumen seal works Bitumen reseal preparation works NDRRA works 2015 event – preparation of REPA works NDRRA works 2015 event – preparation of Betterment submissions
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Outlook for the coming Quarter
Business Operations
Landfill gas generator pad being constructed at Maryborough landfill ready for generator to be installed and connection to electrical power supply early 2016. Maryborough Conservation management plan completed and approved by Council and DEHP Long term closure plans for Boonooroo, Tinana, Granville and Aramara landfills to be completed Boonooroo transfer station to be constructed early 2016
Infrastructure Delivery
River Heads Road pavement improvement works continue Installation of lighting at Urangan Pier Bitumen Resurfacing works to continue in Southern areas Chapel Road pavement reconstruction works to continue Ariadne Street, River Heads from Russel Street to 10.335km’s to commence Maryborough Flood Resilience project East Street – Stephenson St to Zephyr St Robert Street, Urangan – signalised pedestrian crossing and associated works On Street widening and parking near Apex Park – Esplanade. Paradise Street drainage works
Call tenders and commence construction on the following projects: Main Street Pavement reconstruction between Christensen Street and Ghost Hill Link Mobility Corridor between Dayman and King Streets – currently out to tender Esplanade road reconstruction between Corser Street and Flinders Street, Point Vernon – currently out to tender Asphalt Overlay – Esplanade between Tavistock Street and Zephyr Street, and on Tavistock Street between the Esplanade and Freshwater Street – currently out to quote Woods Road – Chapel Road to Booral Road – currently in design phase, tenders to be called later this financial year Oleander Avenue ‐ McLiver St to Kabi St ‐ pavement reconstruction Various other footpath, drainage and K&C projects Islander Road open drainage improvement works. City Park – rock lined channel for drainage outlet Drury Lane – approach works in cross drainage works Burrum Heads – boat ramp and carpark works Esplanade – rock revetment wall.
Infrastructure Design
It is programmed to complete the following: In‐house Design: Yerra Rd Design at intersection with Pilerwa Road McGregor Court Stormwater Esplanade Upgrade, Thomas St to Main St Pialba Pialba Burrum Heads Road (Noble Lakes Refuge Crossing) Mobility Corridor Urraween Rd to Madsen Rd Mobility Corridor Elizabeth St to Dayman St River Heads Forest Road
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Design Consultants: Maryborough Flood Control Levee design Maaroom Road Pavement Rehabilitation Design Main St Christensen to Chapel Tuan Boat ramp Carpark Daniel Rd, Bauple (206m north of Van Hensbroek Rd to 300m North) Faine Rd, Bauple (Darwin Rd to 500m north) Stottenville Rd, Bauple (800m north of Stringer Ln to Keetje Rd) Chapel Road, Nikenbah ‐ (Woods Rd to Maryborough Hervey Bay Road) Esplanade Point Vernon, ‐ (Corfield St to Aplin St) Lower Mountain Road, Dundowran ‐ (Citrus Dr to Sorrenson Rd) Oleander Ave, Kawungan ‐ (McLiver St to Kabi St) Sykes Road Design from Arborten to Abbot Rd Gutchy Creek Bridge Replacement Design, Netherby Rd, Gundiah Pilerwa Rd Widening Yerra Road at Bertelson’s Rd Renewal Urraween Rd Links Corridor Elizabeth St Links Corridor Hibiscus St Urangan ‐ High Level Outlet East St McNally to Stephenson St and Zephyr St 200m south of East St – In Progress Madsen Rd from Windsor Way to Christenson St Woods Rd Chapel to Booral Rd – In Progress Concept Woods Rd/Chapel Rd Roundabout Concept Maggs Hill Rd/ Doolong South Rd Intersection – In Progress Tinana State School Parking and Aldridge State HS Parking – In Progress Hervey Bay Aquatic Centre Car park extension – In Progress Moolyyir St / Pulgul St Intersection Improvements and Pavement Markings – In Progress Templar St Glenwood Ariadne St River Heads
Infrastructure Planning
Beach Nourishment Feasibility Study has been awarded and is expected to be completed Physical modelling, detailed design, visuals, tidal works application and a Marine Parks Permit for the proposed coastal protection works from Torquay Boat Ramp to Ron Beaton Park are progressing and are expected to be completed Detailed design of water quality infrastructure in the Lowlands Lagoons completed; Pulgul Creek is expected to be finalised and those in the Eli Creek Catchment progressed significantly A review of Coastal Asset Management System (CAMS) scheduled inspections and identification of an e‐ Solution to improve the inspections process is progressing Safety and Condition assessment of Council’s street lighting assets
Works and Services
The following projects are anticipated to be complete in the next quarter: Yerra Road Stage 2 – earthworks, pavement and bitumen sealing works Arborsixteen Road, Glenwood Tooley Street, Maryborough Tuan Boat Ramp Car Park Schwarzrock Road, Boonooroo
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Financial Performance
Operational Budget
Revenue YTD Budget : Actual Result
25,000,000 21,320,731 22,126,342 20,000,000
15,000,000
10,000,000
5,000,000
0 Budget Revenue Actual Revenue
Capital Budget Excludes NDRRA Flood Recovery Works
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OPERATIONAL PLAN 2015/16 ‐ December 2015
PAGE PAGE OFFICE OF CHIEF EXECUTIVE OFFICER INFRASTRUCTURE SERVICES cont.
Chief Executive Officer……………………………………………………….. 38 ‐ 40 Infrastructure Planning……………………………………………………………….. 70 ‐ 73 Corporate Communications.…………………………………………….... 40 ‐ 42 Infrastructure Design.……………………………………………………………..….. 73 ‐ 74 Customer Service.………………………………………………………………. 42 Works & Services……..…………………………………………………………………. 74 ‐ 75 Economic Development……………………………………………………… 42 ‐ 47
COMMUNITY & DEVELOPMENT ORGANISATIONAL SERVICES
Community & Culture………………………………………………………… 48 ‐ 57 Corporate Business……………………………………………………………………... 75 ‐ 77 Community & Development………………………………………………. 57 ‐ 59 Financial Services………………………………………………………………………… 77 ‐ 79 Development & Planning……………………………………………………. 59 ‐ 60 People Development………………………………………………………………..... 80 ‐ 82 Open Space & Environment……………………………………………….. 61 ‐ 63 Information Management………………………………………………………...... 82 ‐ 83 Regulatory Services…………………………………………………………… 63 ‐ 68 Organisational Services ………………………………………………………………. 83 ‐ 86
INFRASTRUCTURE SERVICES Business Operations………………………………………………………….. 68 ‐ 69 Infrastructure Delivery………………………..……………………………. 70
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Office of the CEO 5.0 - Our Movement & Access 1.1 - Engaging Communities Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner
How to Achieve Business Unit Target Completion Status Date 1.1.1.1 - Develop and maintain strategic partnerships with community, state and federal Office of the CEO 30/06/2016 In Progress agencies by actively participating in the peak organisations and agencies
How to Achieve Business Unit Target Completion Status Date 1.1.1.2 - Articulate Council's views and position on regional planning and participation in Office of the CEO 30/06/2016 In Progress Regional Organisations by active participation in WBBROC and RPAC How to Measure 90% attendance at WBBROC meetings 100% Number Ministerial Deputations and/or visits per year 1
Strategy: 1.1.3 - Our elected members are strong and decisive, promote the attributes within the region and plan for the future
How to Achieve Business Unit Target Completion Status Date 1.1.3.1 - Reflect high standards of corporate governance including effective approaches to Office of the CEO 30/06/2016 In Progress corporate risk management, performance management, and strategy and policy development. Achieved by the provision of comprehensive and timely reports to Council to allow for effective policy direction and decision making Annual Review of Council Meeting, Committees, Portfolio and Meeting procedures 30/06/2016 Not Started How to Measure 100% Council Agendas distributed 4 days before Council meeting 100% 100% Council Resolutions average days outstanding < 30 Days 100%
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How to Achieve Business Unit Target Completion Status Date 1.1.3.2 - Prepare and present Annual Report Office of the CEO 30/06/2016 Completed
3.1 - Promoting a Self-sufficient Economy Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful
How to Achieve Business Unit Target Completion Status Date 3.1.2.1 - Monitor Economic Development achievement against Funding Agreement, Strategic Office of the CEO 30/06/2016 In Progress Plan and Annual Plan for Fraser Coast Opportunities Quarterly performance reporting against Annual Plan 30/06/2016 Not Started How to Measure Attendance numbers of FCO Board Meetings and Advisory Group Meetings per year 2
3.5 - Strengthening & Broadening Tourism Opportunities Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region
How to Achieve Business Unit Target Completion Status Date 3.5.2.1 - Monitor Tourism acheivement against Funding Agreement, Strategic Plan and Annual Office of the CEO 30/06/2016 In Progress Plan for Fraser Coast Opportunities
4.5 - Managing our Natural Resources Sustainably Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines
How to Achieve Business Unit Target Completion Status Date 4.5.1.1 - Monitor achievement against Statement Corporate Intent Wide Bay Water Corporation Office of the CEO 30/06/2016 In Progress Quarterly performance reporting SCI 30/06/2016 Not Started How to Measure
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Attendance number of Water Advisory Committee at Board Meetings per year 2
5.4 - Marine Services Strategy: 5.4.1 - Provide safe, well located boating access and associated parking facilities How to Achieve Business Unit Target Completion Status Date 5.4.1.1 - Progress the upgrade of the Burrum Heads boat ramp Office of the CEO 30/06/2016 In Progress
Corporate Communications 1.0 - Our Governance 1.1 - Engaging Communities Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner
How to Achieve Business Unit Target Completion Status Date 1.1.1.1 - Prepare and distribute media releases on Council's vision, aspirations and services to Corporate 30/06/2016 In Progress residents and stakeholders Communications How to Measure > 60 media response or release generated per quarter 50
How to Achieve Business Unit Target Completion Status Date 1.1.1.2 - Prepare and book advertising to promote Council activities and services Corporate 30/06/2016 In Progress Communications
How to Achieve Business Unit Target Completion Status Date 1.1.1.3 - Post and maintain Council's social media sites Corporate 30/06/2016 In Progress Communications Monthly publication of Council enewsletter 30/06/2016 In Progress
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How to Achieve Business Unit Target Completion Status Date 1.1.1.4 - Maintain Council's webpages so that information is current, relevant and easy to Corporate 30/06/2016 In Progress understand Communications
How to Achieve Business Unit Target Completion Status Date 1.1.1.5 - Develop promotional material as needed to reinforce messages disseminated by Corporate 30/06/2016 In Progress Council's service units Communications
Monthly publication of Fraser Coast Matters 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 1.1.1.6 - Positive public image of FCRC and its achievements by reviewing and implementing Corporate 30/06/2016 In Progress communications strategy Communications
Review and implement Stay Connected Strategy 30/06/2016 In Progress How to Measure Attain an additional 40 Followers on FCRC Twitter Page per year 50 Increase subscribers to Enews by 350 per year 50 Increase unique visitors to FCRC website by 6900 per year 50 Receive an additional 65 likes on FCRC Facebook page per year 50
Strategy: 1.1.2 - Our policies and procedures are clear and consistent.
How to Achieve Business Unit Target Completion Status Date 1.1.2.1 - Review Media and Communications, Advertising and Social Media policies annually Corporate 30/06/2016 Completed Communications
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6.1 - Strong Neighbourhood Identity Strategy: 6.1.1 - Create a sense of place through gateway welcome statements and neighbourhood identities.
How to Achieve Business Unit Target Completion Status Date 6.1.1.1 - Maintain Corporate Branding and Regional Brand Strategy to reinforce, identify and Corporate 30/06/2016 In Progress brand message Communications
Customer Service 1.0 - Our Governance 1.3 - Service Provision & Infrastructure Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous How to Achieve Business Unit Target Completion Status Date 1.3.3.1 - Monitor the delivery of services to levels and commitment as specified in the Customer Service 30/06/2016 In Progress Customer Service Charter How to Measure 70% of calls to 1300 number answered within 20 seconds 65% 75% of calls to 1300 number resolved at first point of call 84% 90% of call handling meets Customer Service standards 90% 90% of correspondence meets Customer Service standards 90%
Economic Development 3.0 - Our Economy 1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.2 - To deliver projects listed in the 120 Day Plan (July 2015 - October 2015) that meets Economic 31/10/2015 Completed
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the community's expectation and is delivered on time and within budget Development 1.01 Foreshore Enhancement: Complete Scarness Park Upgrades - Stage 2 31/10/2015 Completed 1.02 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed 1.03 Bruce Highway Industrial Estate: Obtain Determination of Development Application 31/10/2015 Completed 1.04 Fisherman's Park: Finalise master plan 31/10/2015 Completed 1.05 Education Precinct: Commence Education Precinct Masterplan 31/10/2015 Completed 1.06 Pialba CBD Masterplan: Finalise City Park Masterplan 31/10/2015 Completed 1.07 Military Story Trail - Establish Stakeholder Group to develop strategy 31/10/2015 Completed 1.08 MB Airpark: Finalise Council ROL 31/10/2015 Completed 1.09 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed 1.10 Economic Development Strategy: Finalise Economic Development Strategy 31/10/2015 Completed 1.11 Esplanade/Main Street: Complete construction 31/10/2015 Completed 1.12 Hervey Bay CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed 1.12 Links Corridor - Complete construction of Stage 1 & 2 from Elizabeth to Dayman St. 31/10/2015 Completed 1.12 Planning Scheme: Public Consultation and Ministerial Approval - Major Amendment Planning Scheme 31/10/2015 Completed - Package 2 - Urangan Harbour 1.13 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed 1.14 Links Corridor - Undertake detailed design Stage 3 from Dayman St to Pier 31/10/2015 Completed 1.15 Fraser Coast Rail Trail: review of signage and estimates for construction unformed section Urraween 31/10/2015 Completed to Chapel 1.16 Original Maryborough Site: Finalise Masterplan Heritage Precinct & Parklands 31/10/2015 Completed 1.17 Planning Scheme: Finalise Major Amendment Planning Scheme - Package 2 - Urangan Harbour 31/10/2015 Completed 1.18 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed 1.18 Sports Precinct: Advertise Tender seek partner to establish a Club House at the facilities 31/10/2015 Completed 1.19 Medical/Education Precincts: Commence Master planning process 31/10/2015 Completed 1.20 Foreshore Enhancement: Way-finding Urangan - Fishermans Park - Boat Harbour - Botanic Gardens 31/10/2015 Completed 1.21 Erosion Protection Revetment Works: complete detailed design Hervey Bay Sailing Club, Hervey Bay 31/10/2015 Completed Surf Lifesaving Club and Torquay Caravan Park 1.22 Howard Drainage Assessment Report: Complete report 31/10/2015 Completed
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1.23 FIFO Hub: Call Tenders for construction of FIFO Hub Hervey Bay Airport 31/10/2015 Completed 1.24 MB Airpark: Lodge ROL for residential component by JV Partner 31/10/2015 Completed 1.25 Camping Stakeholders: Finalise review of licence fees 31/10/2015 Completed 1.26 Camping Stakeholders: commence Planning Scheme review to facilitate Bush Camping Options 31/10/2015 Completed 1.27 Camping Stakeholders: Finalise implementation Shop & Stop Hervey Bay 31/10/2015 Completed 1.28 Sports Precinct - lodge Stronger Regions Federal Funding application for Stage 1 31/10/2015 Completed 1.29 Camping Stakeholders: Finalise implementation signage other camping areas & Regional Permit 31/10/2015 Completed 1.30 River Heads Road: Complete Construction 31/10/2015 Completed 1.31 Pialba CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed 1.32 Sports Precinct: Finalise Detailed Design of Stage 1 of the Project 31/10/2015 Completed 1.33 Flood Resilience Works - Adelaide Street: Commence Construction 31/10/2015 Completed 1.34 Portside Precinct: Installation of new displays within the precinct 31/10/2015 Completed 1.35 Bruce Highway Industrial Estate: Seek Joint Venture Partners for development of site 31/10/2015 Completed 1.36 Foreshore Masterplan: Finalise masterplan 31/10/2015 Completed 1.37 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed 1.38 Pialba CBD Masterplan: Investigate change of suburb name to Pialba 31/10/2015 Completed 1.39 Scitech Exhibitions - Commence planning for Backyard Adventures 31/10/2015 Completed 1.40 Maryborough CBD Revitalisation Works: Complete construction 31/10/2015 Completed 1.41 Maryborough CBD Revitalisation Works: Complete installation of Maryborough Story Trail elements 31/10/2015 Completed 1.42 Original Maryborough Site: Determine Development Application for ROL 31/10/2015 Completed 1.43 River Heads Road: Complete Construction 31/10/2015 Completed 1.44 Burrum Heads Boat Ramp: Finalise revocation 31/10/2015 Completed 1.45 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed 1.46 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Eli Creek 31/10/2015 Completed Catchment (Nissen Street to Main Street) 1.47 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Upper Eli 31/10/2015 Completed Creek Catchment (including Messer's Land) 1.48 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Bunya 31/10/2015 Completed Creek Catchment
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 44
20 JANUARY 2016 295 295
1.49 Urangan Precinct Works: Commence construction 31/10/2015 Completed 1.50 Original Maryborough Site: Undertake public consultation on the Masterplan Heritage Precinct & 31/10/2015 Completed Parklands 1.51 Planning Scheme: Public Notification Major Amendment Planning Scheme - Package 2 - Urangan 31/10/2015 Completed Harbour 1.52 Medical Precincts: Final Draft Masterplan process 31/10/2015 Completed 1.53 Foreshore Masterplan: Commence public consultation masterplan 31/10/2015 Completed 1.54 River Heads Road: Commence construction 31/10/2015 Completed 1.55 Links Corridor: Call Tenders for Stage 3 from Dayman St to Pier 31/10/2015 Completed 1.56 Maryborough CBD Revitalisation Works: Commence installation of Maryborough Story Trail elements 31/10/2015 Completed
How to Achieve Business Unit Target Completion Status Date 1.3.2.3 - To deliver projects listed in the 120 Day Plan (1 November 2015 - 29 February 2016) Economic 29/02/2016 In Progress that meets the community's expectation and is delivered on time and within budget Development 1.01 - Pialba CBD Masterplan - Investigate change of suburb name to Pialba 29/02/2016 In Progress 1.02 - Local Law - Finalise Local Law Review 29/02/2016 In Progress 1.03 - Infrastructure Incentive - Review Policy 29/02/2016 In Progress 1.04 - Fisherman's Park - Implementation Stage 1 29/02/2016 In Progress 1.05 - Foreshore Enhancement - Torquay - complete construction Boardwalk 29/02/2016 In Progress 1.06 - Foreshore Enhancement - Urangan 29/02/2016 In Progress 1.07 - Education Precinct - Commence Traffic Modelling 29/02/2016 In Progress 1.08 - Brolga Theatre - Tender for restaurant and outdoor area 29/02/2016 In Progress 1.09 - Education Precinct - Economic Impact Analysis 29/02/2016 In Progress 1.10 - Foreshore Enhancement - Urangan - construction Sound Shell 29/02/2016 In Progress 1.11 - Links Corridor Undertake detailed design Stage 3 from Dayman Street to Pier 29/02/2016 In Progress 1.12 - Fraser Coast Rail Trail - review of signage and estimates for construction unformed section 29/02/2016 In Progress Urraween to Chapel 1.13 - Original Maryborough Site - Heritage Precinct & Parklands - Interpretation Committee 29/02/2016 In Progress 1.14 - Planning Scheme - Public Notification Major Amendment - Camping Strategy 29/02/2016 In Progress
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 45
20 JANUARY 2016 296 296
1.15 - Sports Precinct - Advertise Tender seek partner to establish a Club House at the facilities 29/02/2016 Not Started 1.16 - Medical Precinct - Final Draft Masterplan process 29/02/2016 In Progress 1.17 - Erosion Protection Revetment Works - Tender called 29/02/2016 Not Started 1.18 - FIFO Hub - construction completed 29/02/2016 Not Started 1.19 - MB Airpark 29/02/2016 Not Started 1.20 - MB Story Trail - commence implementation Stage 2 29/02/2016 Not Started 1.21 - Sports Precinct - Detailed Design Stage 1 29/02/2016 In Progress 1.22 - Camping Stakeholders - Finalise implementation Shop and Stop Hervey Bay 29/02/2016 In Progress 1.23 - Pialba CBD - City Park Stage 1 - commence implementation 29/02/2016 In Progress 1.24 - Foreshore Enhancement - Pialba 29/02/2016 Not Started 1.25 - Foreshore Enhancement - Scarness 29/02/2016 Not Started 1.26 - Foreshore Enhancement - Urangan 29/02/2016 Not Started 1.27 - Foreshore Enhancement - Urangan - Pier Lighting 29/02/2016 In Progress 1.28 - Foreshore Enhancement - Torquay 29/02/2016 Not Started 1.29 - River Heads Road - complete construction 29/02/2016 In Progress 1.30 - Flood Resilience Works - Adelaide Street - Finalise contract application with successful tenderer 29/02/2016 Not Started 1.31 - Links Corridor - call tenders for Stage 3 from Dayman Street to Pier 29/02/2016 In Progress 1.32 - Sports Precinct - Finalise detailed design of Stage 1 of the Project 29/02/2016 In Progress 1.33 - Flood Resilience Works - Adelaide Street - commence construction 29/02/2016 Not Started 1.34 - HB Airport Overlay - Tenders Called 29/02/2016 Not Started 1.35 - Education Precinct - Complete Traffic Modelling 29/02/2016 In Progress 1.36 - Burrum Heads Boat Ramp - Call Tender for construction 29/02/2016 Not Started 1.37 - Drainage Strategy - Finalise Investigation and Reporting Regional Solutions for drainage - Eli Creek 29/02/2016 In Progress Catchment (Nissen Street to Main Street) 1.38 - Drainage Strategy - Finalise Investigations and reporting regional solutions for drainage - Upper Eli 29/02/2016 Not Started Creek Catchment (including Messrs Land) 1.39 - Drainage Strategy - finalise investigation and reporting regional solutions for drainage - Bunya 29/02/2016 In Progress Creek Catchment 1.40 - Urangan Precinct Works - Commence construction 29/02/2016 Not Started
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20 JANUARY 2016 297 297
How to Achieve Business Unit Target Completion Status Date 1.3.2.4 - To deliver projects listed in the 120 Day Plan (1 March 2016 - 30 June 2016) that Economic 30/06/2016 Not Started meets the community's expectation and is delivered on time and within budget Development
3.4 - Supporting a Diverse & Innovative Economic Base Strategy: 3.4.1 - Create an employment base in the region that is diverse and robust to buffer it from economic fluctuation
How to Achieve Business Unit Target Completion Status Date 3.4.1.1 - Develop a diversified and resilient economy, whilst promoting sustainable business Economic 30/06/2016 Completed practices which incorporate the elements of quadruple bottom line Development
How to Achieve Business Unit Target Completion Status Date 3.4.1.2 - Encourage the development of competitive local businesses within the Fraser Coast Economic 30/06/2016 Completed and more broadly within the Wide Bay region Development
Strategy: 3.4.2 - Support and encourage specialist industries, rural landowners and tourism throughout the region
How to Achieve Business Unit Target Completion Status Date 3.4.2.1 - Support the farming community in identifying value added products and services that Economic 30/06/2016 Completed complement their agricultural business (eg farm gate stays, produce markets) Development
6.2 - Create Vibrant City Centres & Civic Precincts Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts
How to Achieve Business Unit Target Completion Status Date 6.2.1.1 - Incorporate the principles of “green building” into the design and construction of new Economic 30/06/2016 Completed community facilities Development
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20 JANUARY 2016 298 298
Community & Culture 2.0 - Our Community 1.1 - Engaging Communities Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner
How to Achieve Business Unit Target Completion Status Date 1.1.1.1 - Work with the community in building the capacity for a range of initiatives that builds Community & 30/06/2016 In Progress supportive community networks and enhances community liveability Culture Continue to develop Reconciliation Plan 30/06/2016 In Progress Continue to develop the Youth Strategy Plan 30/06/2016 In Progress How to Measure Implement 3 actions within the Reconciliation Plan per year 3 Implement 6 actions within the Youth Strategy per year 3
1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Arts and Cultural community facilities are maintained and managed efficiently Community & 30/06/2016 Ongoing Culture
How to Achieve Business Unit Target Completion Status Date 1.3.2.2 - Develop flexible and accessible library spaces through planning, refurbishment, and Community & 30/06/2016 In Progress maintenance Culture
Implement maintenance schedule and capital works program at Fraser Coast Libraries 30/06/2016 In Progress How to Measure
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20 JANUARY 2016 299 299
90% expenditure of Capital budget for Fraser Coast Libraries by end of May 2016 60%
How to Achieve Business Unit Target Completion Status Date 1.3.2.3 - Sport, recreation and community facilities are maintained and managed efficiently in Community & 30/06/2016 In Progress partnership with external organisations where required Culture Implement maintenance schedule and capital works program at Maryborough Showgrounds and 30/06/2016 In Progress Equestrian Park How to Measure 90% expenditure of Capital budget for MSEP by end of May 2016 53%
How to Achieve Business Unit Target Completion Status Date 1.3.2.4 - Halcro Street community facility is maintained efficiently Community & 30/06/2016 In Progress Culture
How to Achieve Business Unit Target Completion Status Date 1.3.2.5 - Implement maintenance schedule and capital works program at Arts, Cultural and Community & 30/06/2016 Ongoing Heritage facilities Culture How to Measure 90% expenditure of Capital budget for Arts, Cultural and Heritage facilities by end of May 2016 50%
2.1 - Building Community Spirit & Belonging Strategy: 2.1.1 - Provide opportunities for a diverse range of active and passive recreational, sporting and learning facilities to enable youth, seniors and volunteers to engage in our community.
How to Achieve Business Unit Target Completion Status Date 2.1.1.2 - Support and develop community facilities where people can access services and form Community & 30/06/2016 In Progress social networks Culture How to Measure
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 49
20 JANUARY 2016 300 300
Number of Seniors in Focus activities per quarter 13
How to Achieve Business Unit Target Completion Status Date 2.1.1.3 - Provide library spaces with user friendly technology enabling broad community access Community & 30/06/2016 In Progress to online information, e-content and social media Culture
Build partnerships across sectors to extend the reach of literacy into communities 30/06/2016 In Progress Develop workshops and training sessions to meet the digital literacy needs of the community 30/06/2016 In Progress How to Measure Number of digital literacy training activities per quarter 527 Number of schools attending informally with students to borrow per quarter 66
How to Achieve Business Unit Target Completion Status Date 2.1.1.4 - Support organisations in the delivery of Early Literacy events Community & 30/06/2016 In Progress Culture Participate and provide a library program for Under 8s Week, Childrens Book Week, National 30/06/2016 In Progress Simultaneous storytime, and the Reading Hour How to Measure Number of early literacy programs per quarter 195
How to Achieve Business Unit Target Completion Status Date 2.1.1.5 - Support sport and recreation organisations in facility development projects Community & 30/06/2016 In Progress Culture Implement capital projects in partnership with sport and recreation organisations and in accordance with 30/06/2016 In Progress the capital budget and relevant master plan How to Measure Assist in implementing improvements to 4 sporting facilities per year 4
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20 JANUARY 2016 301 301
How to Achieve Business Unit Target Completion Status Date 2.1.1.6 - Ensure that all facets of the community have an opportunity to utilise the programs Community & 30/06/2016 In Progress and facilities at the Fraser Coast Aquatic Centres Culture
Demonstrate growth and year round sustainability in Learn to Swim programs for Disabled and Adults 30/06/2016 In Progress Develop new programs to promote a greater range of diversity - includes land based programs 30/06/2016 In Progress Promote the use of multi-pass purchases to encourage regular usage by clients 30/06/2016 In Progress How to Measure 5% increase in multi-pass memberships per year - Hervey Bay 3% 5% increase in multi-pass memberships per year - Maryborough 78% Implement 3 new programs at the Fraser Coast Aquatic Centre's per year 0 Number of visitors to Hervey Bay Aquatic Centre per quarter 43,586 Number of visitors to Maryborough Aquatic Centre per quarter 29,769
How to Achieve Business Unit Target Completion Status Date 2.1.1.7 - Engage schools and community groups in group usage of the Maryborough Community & 30/06/2016 In Progress Showgrounds and Equestrian Centre Culture Implement strategies at the centre to promote day trips and camps by local and external user groups 30/06/2016 In Progress How to Measure Develop 2 group activity facilities at the centre per year 0
Strategy: 2.1.2 - Provide a diverse range of cultural experiences that promote community inclusiveness, participation and enjoyment.
How to Achieve Business Unit Target Completion Status Date 2.1.2.3 - Provide a performing arts programme that appeals to wide regional community at the Community & 30/06/2016 Ongoing Brolga Theatre Culture Programme to include a wide range of artistic genres that include music of all varieties, drama, dance, 30/06/2016 Ongoing comedy, children's theatre, entertainment for senior citizens and newly retired, cabaret and community productions
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20 JANUARY 2016 302 302
How to Measure > 2 children's performances per year 2 > 20 public events featuring live performance per year 6 > 6 morning melodies performances per year 2 > 65 performances per year 18 5% increase in new audience attendance to performances per year 5%
How to Achieve Business Unit Target Completion Status Date 2.1.2.4 - Maintain and develop positive stakeholder relationships Community & 30/06/2016 Ongoing Culture Engage with stakeholders to expand interest and support for programs, exhibitions and events 30/06/2016 Ongoing Maintain positive strategic partnerships with NARPACA, APACA, Arts Queensland, Museums Australia, 30/06/2016 Ongoing National Association of Visual Arts, Australia Council and other relevant community, state and national arts organisations
How to Achieve Business Unit Target Completion Status Date 2.1.2.5 - Facilitate and maintain opportunities for community participation at the Brolga Community & 30/06/2016 Ongoing theatre Culture Encourage local dance schools, the Eisteddfod to use the Brolga theatre 30/06/2016 Ongoing Promote the use of the theatre to schools and community groups for productions and concerts 30/06/2016 Ongoing Support community musicals and theatre productions 30/06/2016 Ongoing
How to Achieve Business Unit Target Completion Status Date 2.1.2.6 - Facilitate opportunities for community participation at the Hervey Bay Regional Community & 30/06/2016 Ongoing Gallery Culture
Through community consultation and development of networks, create opportunities for community 30/06/2016 Ongoing members to participate in programs, events and activities How to Measure
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 52
20 JANUARY 2016 303 303
> 30 workshops and activities per year - Gatakers Art space 14 > 30 workshops and activities per year - Hervey Bay Regional Gallery 13
How to Achieve Business Unit Target Completion Status Date 2.1.2.7 - Provide a visual arts programme that engages the local community Community & 30/06/2016 Ongoing Culture Develop an engaging and relevant calendar of exhibitions and activities that appeal to the local 30/06/2016 Ongoing community Implement annual Cultural Services marketing plan 30/06/2016 Ongoing How to Measure > 14 exhibitions per year - Hervey Bay Regional Gallery 4 > 30 exhibitions per year - Gatakers Artspace 12 5% increase in visitor numbers to Gatakers Art space per year -21%
How to Achieve Business Unit Target Completion Status Date 2.1.2.8 - Promote and provide opportunities for people from Culturally and Linguistically Community & 30/06/2016 In Progress diverse backgrounds to participate in events that celebrate multiculturism Culture
Engage with stakeholders to expand interest and support for multicultural programs and events 30/06/2016 In Progress How to Measure Number of grant applications received per quarter 13
2.2 - Safeguarding Community & Wellbeing Strategy: 2.2.1 - Promote the Fraser Coast lifestyle as a balance between work, family, physical and mental wellbeing.
How to Achieve Business Unit Target Completion Status Date 2.2.1.1 - Provide library collections, programs and resources that reflect the community Community & 30/06/2016 In Progress aspirations for lifelong learning and social wellbeing Culture
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 53
20 JANUARY 2016 304 304
Identify areas of population growth in the region and promote library membership, new resources and 30/06/2016 In Progress programs to non-users Review currency and relevance of collections, current technologies and formats. Identify areas of 30/06/2016 In Progress population growth in the region and promote library membership, new resources and programs to non- users How to Measure Number of library loans and renewals per quarter 189,832 Number of new library memberships per quarter 2,016
How to Achieve Business Unit Target Completion Status Date 2.2.1.2 - Support sport, recreation and community organisations to deliver active and healthy Community & 30/06/2016 In Progress lifestyle programs to encourage and foster community wellbeing Culture Deliver governance workshops to sport, recreation and community organisations to build community 30/06/2016 In Progress capacity How to Measure Number of workshops per year 1
How to Achieve Business Unit Target Completion Status Date 2.2.1.3 - Support community organisations to deliver programs to encourage and foster Community & 30/06/2016 In Progress community wellbeing Culture
Continue to engage and promote the Fraser Coast Community Sector Groupsite 30/06/2016 Ongoing How to Measure Number of Fraser Coast Community Services Sector members per quarter 25 Number of Youth and Community Group Rounds per quarter 0
2.3 - Cultural Diversity Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 54
20 JANUARY 2016 305 305
How to Achieve Business Unit Target Completion Status Date 2.3.1.6 - Portside Museum Display Refurbishment Community & 30/06/2016 Completed Culture Refurbish museums displays to improve experience and broaden appeal including links to Australian 30/06/2016 Completed curriculum How to Measure > 10 school visits per year 20 > 2 heritage events conducted per year 0
How to Achieve Business Unit Target Completion Status Date 2.3.1.7 - Build to a significant collection the local history resources in the libraries Community & 30/06/2016 In Progress Culture Continue to collect and digitise photographic and special collections and catalogue for access 30/06/2016 In Progress How to Measure Number of new local history resources per quarter 62
2.4 - Embracing & Celebrating Creative Arts Strategy: 2.4.1 - Festivals, events and the arts are celebrated across the region
How to Achieve Business Unit Target Completion Status Date 2.4.1.2 - Develop arts and cultural events that encourage participation by the local community Community & 30/06/2016 Ongoing Culture Develop an engaging and relevant calendar of events activities that appeal to the local community 30/06/2016 Ongoing Provide opportunities for local talent to perform or exhibit live to a local audience 30/06/2016 Ongoing How to Measure > 10 Gatakers by Night events per year 2 > 6 Arts and Cultural events per year 1
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20 JANUARY 2016 306 306
How to Achieve Business Unit Target Completion Status Date 2.4.1.3 - Provide opportunities for young people to participate in events that celebrate youth Community & 30/06/2016 In Progress culture Culture
Implement and support various programs and events including the Community Services Expo & Naidoc 30/06/2016 In Progress Activities, Fraser Coast Ambassadors, Youth Week activities, Youth leadership forum, Youth and Community Development Grants How to Measure 10 activities supported in the community that celebrate youth culture per year 7
3.5 - Strengthening & Broadening Tourism Opportunities Strategy: 3.5.1 - Promote the diversity and natural attractions of the region
How to Achieve Business Unit Target Completion Status Date 3.5.1.1 - Coordinate regional arts and cultural marketing program Community & 30/06/2016 Ongoing Culture Implement Our Fraser Coast marketing campaign 30/06/2016 Ongoing How to Measure 10% increase to Our Fraser Coast Facebook activity per year 10% 10% increase to ourfrasercoast.com.au website visitation per year -3% 2 Fraser Coast Scene publications per year 0
Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region
How to Achieve Business Unit Target Completion Status Date 3.5.2.1 - Implement Portside Heritage Gateway Plan Community & 30/06/2016 Completed Culture Develop and coordinate heritage tourism experiences 30/06/2016 Ongoing How to Measure
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 56
20 JANUARY 2016 307 307
> 30 heritage tours conducted per year 107 5% increase in Portside Heritage Gateway Passes sold per year -10% 5% increase in visitor numbers to Portside museums per year -40% 5% increase in walking tour numbers per year -21%
6.5 - Spaces for Everyone Strategy: 6.5.1 - Provide outdoor places, spaces and corridors for the safe enjoyment of people at all stages of life
How to Achieve Business Unit Target Completion Status Date 6.5.1.1 - Continue to plan for outdoor spaces for residents and tourists alike, such as the Community & 30/06/2016 In Progress Maryborough Rail Trail, etc Culture Continue to progress planning initiatives and seek external funding 30/06/2016 In Progress
Community & Development 3.0 - Our Economy 1.1 - Engaging Communities Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner
How to Achieve Business Unit Target Completion Status Date 1.1.1.1 - Monitor responsiveness to the community's enquiries across the directorate Community & 30/06/2016 In Progress Development How to Measure Number of Action Requests closed within 30 days per quarter 2,714 Number of Action Requests per quarter 3,432
2.3 - Cultural Diversity Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 57
20 JANUARY 2016 308 308
How to Achieve Business Unit Target Completion Status Date 2.3.1.1 - Participate in negotiations with all claimant groups who register Native Title Claims Community & 30/06/2016 In Progress Development
How to Achieve Business Unit Target Completion Status Date 2.3.1.2 - Review existing procedures for native title, cultural heritage and continue to monitor Community & 30/06/2016 In Progress as a cross-Directorate project and update procedures as required Development
3.1 - Promoting a Self-sufficient Economy Strategy: 3.1.1 - Encourage sustainable economic growth while being environmentally responsible.
How to Achieve Business Unit Target Completion Status Date 3.1.1.1 - Implement BBRC Program in accordance with Funding Agreement Community & 30/06/2016 In Progress Development How to Measure Number of grants achieved per quarter 34
3.3 - Developing Skills & Promoting Education Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.
How to Achieve Business Unit Target Completion Status Date 3.3.1.1 - Work with the University and Education Institutions to develop the Education Precinct Community & 30/06/2016 In Progress Development
6.2 - Create Vibrant City Centres & Civic Precincts Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 58
20 JANUARY 2016 309 309
How to Achieve Business Unit Target Completion Status Date 6.2.1.1 - Support enhancement of the Urangan Boat Harbour Precinct Community & 30/06/2016 In Progress Development
How to Achieve Business Unit Target Completion Status Date 6.2.1.2 - Implementation of the Urangan Boat Harbour Master Plan into the Fraser Coast Community & 30/06/2016 In Progress Planning Scheme Development
Development & Planning 6.0 - Our Places and Spaces 3.1 - Promoting a Self-sufficient Economy Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful
How to Achieve Business Unit Target Completion Status Date 3.1.2.1 - Provide effective Development Assessment Services by providing town planning Development & 30/06/2016 In Progress advice, direct point of contact and exemplary assessment time frames as an incentive for major Planning development projects and employment generating developments Development Application Assessment and process review 01/02/2016 In Progress Monitor and report statistics for counter enquiries, in relation to major developments 30/06/2016 In Progress Presentation of updates and information to Development Industry Forums and UDIA Committee Meetings 30/06/2016 In Progress How to Measure 100% compliance assessments decided within statutory time frames 86% 100% compliance with the Departmental Client Manager Protocol 100% 100% Concurrence agency assessments decided within statutory time frames 100% 100% infrastructure charge notices are issued for developments that generate additional demand on the trunk network within 100% statutory time frames 80% applications decided within statutory time frames 73% 85% Request to change decided within statutory time frames 72% 95% Acknowledgement notices issued within statutory time frames 85%
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20 JANUARY 2016 310 310
95% Information requests issued within statutory time frames 52%
3.2 - Growing Local Jobs Strategy: 3.2.1 - Business, industries and the community supporting each other within the region to sustain the local economy and stimulate local employment
How to Achieve Business Unit Target Completion Status Date 3.2.1.1 - Provide information to Business/Community on development related matters Development & 30/06/2016 In Progress Planning Collect and monitor statistics on application assessments and enquiry response times 30/06/2016 In Progress Ongoing consultation and workshop participation with UDIA 30/06/2016 In Progress How to Measure 70 Counter enquiries are satisfactorily processed per quarter 154
6.3 - Management Settlement/Development Patterns & Density Strategy: 6.3.1 - Manage and accommodate growth in the region by developing a planning framework that protects and enhances character and heritage.
How to Achieve Business Unit Target Completion Status Date 6.3.1.1 - Administer and Review the Fraser Coast Planning Scheme Development & 30/06/2016 In Progress Planning Develop a local area plan to guide the creation of work leisure and living precinct in and around the 31/12/2015 In Progress establishing medical precinct at Nissen Street Develop and implement Local Government Infrastructure Plan in Consultation with Infrastructure Services 30/06/2016 In Progress department Develop and Implement the Pialba City Centre place Plan 30/06/2016 In Progress Develop and Implement the Urangan South Structure plan 30/06/2016 In Progress Development and implementation of Urangan Boat Harbour Amendments 31/12/2015 In Progress Implement the strategies and provisions of the planning scheme relevant to the assessment and 30/06/2016 In Progress management of character and heritage places on the Fraser Coast Maintain the Fraser Coast Planning Scheme in a manner consistent with State Legislation 30/06/2016 In Progress
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20 JANUARY 2016 311 311
Open Space & Environment 1.0 - Our Governance 1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Monitor expenditure to ensure that all operational and capital projects are managed Open Space & 30/06/2016 In Progress effectively and that assets are adequately recorded and captured Environment
Ensure all newly created assets are entered into assets register 30/06/2016 Ongoing Ensure that all constructed existing assets are captured 30/06/2016 Ongoing How to Measure > 90% expenditure of Capital Program delivered by end of May 2016 85% > 90% expenditure of Operational Program delivered by end of May 2016 85%
2.2 - Safeguarding Community & Wellbeing Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities
How to Achieve Business Unit Target Completion Status Date 2.2.2.1 - Undertake planning, maintenance and management activities that are responsive to Open Space & 30/06/2016 In Progress community and legislative needs and provide community safety and value for money Environment Construct and maintain strategic fire management infrastructure (Fire trails, breaks, APZ's etc.) 30/06/2016 Ongoing Develop & monitor service level agreements for identified high priority Open Space land 30/06/2016 In Progress Develop approved fire management plans for areas of medium / high Bushfire risk 30/06/2016 In Progress Ensure that all Open Space land is maintained to a high visual standard as resources allow 30/06/2016 Not Started Implement agreed service level plans for identified high priority Open Space land 30/06/2016 Not Started Provide consent and support to QFRS / RFB to undertake prescribed HR burns on OS&E estate 30/06/2016 Ongoing
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20 JANUARY 2016 312 312
Provide operational support for QFRS / RFB for emergency fire activities on OS&E estate 30/06/2016 In Progress How to Measure 90% of complaints responded to within agreed timeframes. 68% Number of successful inspections on parcels per quarter 100
4.5 - Managing our Natural Resources Sustainably Strategy: 4.5.3 - High value land is managed
How to Achieve Business Unit Target Completion Status Date 4.5.3.1 - Demonstrate environmental leadership in the management, conservation and/or Open Space & 30/06/2016 In Progress development of Council owned lands through the review of existing Land Management Plans / Environment development of operational plans.
How to Achieve Business Unit Target Completion Status Date 4.5.3.2 - Provide environmental advice to Council / community on a range of issues including Open Space & 30/06/2016 Ongoing flying fox management Environment
Strategy: 4.5.4 - Encourage industry to implement strategies and technologies that consider sustainable use of natural assets.
How to Achieve Business Unit Target Completion Status Date 4.5.4.1 - Engage effectively with the FCRC community to ensure that community groups are Open Space & 30/06/2016 In Progress supported and that environmental education programs are delivered and outcomes achieved Environment
Develop restoration / regeneration plans for natural areas as required 30/06/2016 Not Started Increase educational aspects of CEP through signage and material 30/06/2016 In Progress Increase public awareness of CEP through community events and newsletters 30/06/2016 In Progress Investigate opportunities for expansion of the role of the community nursery through development of a 30/06/2016 In Progress Business Plan Investigate potential to expand groups within resource capabilities 30/06/2016 In Progress
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Maintain support of current CEP groups through training and attendance at meetings 30/06/2016 In Progress Review CMP and develop a 5 year implementation plan for Maryborough Queen's Park Botanic gardens 30/06/2016 Not Started Review existing Land Management Plans to develop operational plans 30/06/2016 In Progress Undertake half yearly review of satisfaction levels of Community Environment Program groups 30/06/2016 In Progress Undertake minimum of 3 major events within scope of plan (eg. World Env. Day, National Tree Day) 30/06/2016 In Progress How to Measure Number of regeneration/restoration plans completed per quarter 2
6.4 - Considered Design and Environmentally Responsive Built Form Strategy: 6.4.1 - Design urban settlement patterns which are consolidated around existing centres with small dispersed rural and coastal communities.
How to Achieve Business Unit Target Completion Status Date 6.4.1.1 - Design and construct facilities in line with approved industry and Australian Standards Open Space & 30/06/2016 Ongoing and monitor to ensure facilities are responsive to community demands Environment
Design and construct inclusive play / recreation spaces 30/06/2016 Not Started Develop infrastructure in line with approved Plans of Management and community demand 30/06/2016 Not Started Monitor usage patterns and report trends / issues 30/06/2016 Not Started Undertake visitor surveys to determine level of user satisfaction. 30/06/2015 Ongoing
Regulatory Services 1.0 - Our Governance 1.3 - Service Provision & Infrastructure Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous How to Achieve Business Unit Target Completion Status Date 1.3.3.1 - We will ensure that all State and Local laws are enforced in a transparent and Regulatory 30/06/2016 In Progress equitable way Services
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 63
20 JANUARY 2016 314 314
Enhancement of emobile technology to all of the Regulatory Services Team 30/06/2016 In Progress Ensure that all Planning Compliance complaints are dealt with within timeframes and legal action initiated 30/06/2016 In Progress in line with enforcement protocols Review Local Laws as required 30/06/2016 In Progress Undertake door knock program to raise the profile of animal registration 30/06/2015 In Progress How to Measure 100% Commercial & Domestic Plumbing Applications approved – other than sewered properties – within 20 days 86% 100% Commercial Plumbing Applications approved - sewered properties - within 20 days 92% 100% Domestic Plumbing Applications approved – sewered properties – within 2 days 61% Number of Animal infringement notices issued per quarter 19 Number of Building & Plumbing CRM's received per quarter 731 Number of current cats and dogs registered as at last day of quarter 22,669 Number of overgrown allotment notices issued per quarter 137 Number of Parking infringement notices issued per quarter 711 Number of Plumbing Certification Inspections carried out per quarter 763 Number of Wandering Animal CRM's per quarter 142
2.2 - Safeguarding Community & Wellbeing Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities
How to Achieve Business Unit Target Completion Status Date 2.2.2.1 - Monitor the area for the potential presence of aedes aegypti mosquito Regulatory 30/06/2016 Not Started Services Undertake an Ovi trap surveillance program in Jan /Feb 2016 30/06/2016 In Progress How to Measure Number of OVI traps set per quarter 0
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 64
20 JANUARY 2016 315 315
How to Achieve Business Unit Target Completion Status Date 2.2.2.2 - Undertake routine surveillance for standard vector borne mosquitoes Regulatory 30/06/2016 In Progress Services Undertake a weekly trapping program for mosquito identification and number count from Oct to Mar 2016 30/06/2016 In Progress How to Measure Number of Light traps set per quarter 28
How to Achieve Business Unit Target Completion Status Date 2.2.2.3 - Undertake promotional activities with the public to promote responsible pet ownership Regulatory 30/06/2016 In Progress Services Participate in at least 3 Animal Education functions per year 30/06/2016 In Progress Undertake at least 10 school visits per year to promote responsible animal ownership 30/06/2016 In Progress Undertake at least 2 pet walks per month 30/06/2016 In Progress How to Measure Number of attendees at monthly pet walks per quarter 0 Number of attendees at school visits per quarter 70 Number of school visits per quarter 1
How to Achieve Business Unit Target Completion Status Date 2.2.2.4 - Ensure all food businesses are licenced and meet the minimum standards of the Food Regulatory 30/06/2016 In Progress Act Services
All food premises inspected yearly 30/06/2016 In Progress Conduct food safety supervisor training 30/06/2016 In Progress Undertake community food safety education sessions monthly 30/06/2016 In Progress How to Measure Number of attendees at community food safety education sessions per quarter 0
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 65
20 JANUARY 2016 316 316
Number of food premises inspected per quarter 137 Number of food safety supervisor training sessions held per quarter 0
How to Achieve Business Unit Target Completion Status Date 2.2.2.5 - Ensure all complaints regarding building safety including pool safety are responded to Regulatory 30/06/2016 In Progress and action taken to resolve any issues Services
Action is initiated within 10 working days of receiving a CRM 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 2.2.2.6 - Commence implementation of Scores on Doors program Regulatory 30/06/2016 In Progress Services Progress the consultation with food business licencees for release in July 2016 30/06/2016 In Progress How to Measure Number of Food Businesses consulted per quarter 0
How to Achieve Business Unit Target Completion Status Date 2.2.2.7 - Immunisation Program Regulatory 30/06/2016 Completed Services Implement the Immunisation Program on behalf of Queensland Health 30/06/2016 In Progress How to Measure Number of babies vaccinated during the quarter 238 Number of school children vaccinated during school programs per quarter 627
How to Achieve Business Unit Target Completion Status Date 2.2.2.8 - Health Licences Regulatory 30/06/2016 In Progress Services
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 66
20 JANUARY 2016 317 317
All health licences inspected yearly 30/06/2016 In Progress How to Measure Number of health licence inspections per quarter 140
3.2 - Growing Local Jobs Strategy: 3.2.1 - Business, industries and the community supporting each other within the region to sustain the local economy and stimulate local employment
How to Achieve Business Unit Target Completion Status Date 3.2.1.1 - Continue to grow the certification service offered by Council Regulatory 30/06/2016 In Progress Services Continued yearly growth in application income 30/06/2016 Ongoing
4.1 - Protecting, Restoring & Enhancing the Environment Strategy: 4.1.1 - Develop, implement and manage strategies to protect the natural environment of the area
How to Achieve Business Unit Target Completion Status Date 4.1.1.1 - Continue to control declared weeds and animals on Council controlled land Regulatory 30/06/2016 In Progress Services How to Measure Kilometres of road treated for declared weeds per quarter 840 Number of parcels of land surveyed for plant and animal pests per quarter 628
How to Achieve Business Unit Target Completion Status Date 4.1.1.2 - Surveys undertaken of private land to establish the presence of declared pests Regulatory 30/06/2016 In Progress Services Development and implementation of Annual Pest Management Plan 30/06/2016 In Progress How to Measure
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 67
20 JANUARY 2016 318 318
Number pig traps, fox traps, wild dog traps & feral cat traps set per quarter 42
How to Achieve Business Unit Target Completion Status Date 4.1.1.3 - Development sites to be monitored to ensure that the stormwater system and thus Regulatory 30/06/2016 In Progress our rivers, waterways and beaches are protected from sedimentation run off Services
Surveillance program to be undertaken on ongoing basis - response to CRMs in line with Council protocols 30/06/2016 In Progress How to Measure Number of sites sampled per quarter 15
How to Achieve Business Unit Target Completion Status Date 4.1.1.4 - Conduct a variety of Community Education Sessions on Pest Plants and Animals Regulatory 30/06/2016 In Progress throughout the Region Services How to Measure Number of attendees at education sessions per quarter 240 Number of education sessions held per quarter 2
Business Operations 1.0 - Our Governance 1.1 - Engaging Communities Strategy: 1.1.2 - Our policies and procedures are clear and consistent.
How to Achieve Business Unit Target Completion Status Date 1.1.2.1 - Maintain policies to ensure efficient use of resources and compliance with legislative Business 30/06/2016 Completed requirements Operations
How to Achieve Business Unit Target Completion Status Date
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 68
20 JANUARY 2016 319 319
1.1.2.2 - Develop and maintain site based management plans for all waste sites Business 30/06/2016 In Progress Operations
4.2 - Maintaining Unique Biodiversity Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region
How to Achieve Business Unit Target Completion Status Date 4.2.1.1 - Implement actions within endorsed Waste Management Strategy Business 30/06/2016 In Progress Operations Implement actions within Aramara Landfill Closure Plan 30/06/2016 Completed Implement actions within Boonooroo Landfill Closure Plan 30/06/2016 In Progress Implement actions within Granville Landfill Closure Plan 30/06/2016 In Progress Implement actions within Tinana Landfill Closure Plan 30/06/2016 In Progress
4.4 - Mainstreaming Environmentally Sustainable Choices Strategy: 4.4.1 - Educate people of the Fraser Coast to take personal responsibility for creating a sustainable lifestyle incorporating the principles of reduce, reuse and recycle.
How to Achieve Business Unit Target Completion Status Date 4.4.1.5 - Implement waste reporting and audit systems Business 30/06/2016 In Progress Operations Conduct waste education programs and tours for schools 30/06/2016 Completed Submit monthly legislative reports to relevant agencies 30/06/2016 In Progress How to Measure 100% compliance with waste statutory requirements 100%
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 69
20 JANUARY 2016 320 320
Infrastructure Delivery 5.0 - Our Movement & Access 5.2 - Road Networks Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement
How to Achieve Business Unit Target Completion Status Date 5.2.1.1 - Deliver capital works program consistent with endorsed LTFP Infrastructure 30/06/2016 In Progress Delivery How to Measure 85% of Capital Works expenditure including commitments spent 45%
Infrastructure Planning 5.0 - Our Movement & Access 1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Review and update asset management plans to provide direction for future growth Infrastructure 30/06/2016 In Progress and control the impact of growth on infrastructure maintenance expenditure Planning
How to Measure 25% asset management plans reviewed 0
How to Achieve Business Unit Target Completion Status Date 1.3.2.2 - Review spatial data for engineering assets Infrastructure 30/06/2016 In Progress Planning How to Measure 95% completion and accuracy of asset types reviewed. 75%
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 70
20 JANUARY 2016 321 321
How to Achieve Business Unit Target Completion Status Date 1.3.2.3 - Review and update Coastal Asset Management System (CAMS) Infrastructure 30/06/2016 In Progress Planning How to Measure Develop revised maintenance schedule for 100% of coastal assets 50%
How to Achieve Business Unit Target Completion Status Date 1.3.2.6 - Review forward works program and revise scope of works and estimates for the next Infrastructure 30/06/2016 Ongoing 3 years Planning How to Measure 100% review of next 3 years' of scope of works and estimates. 75%
How to Achieve Business Unit Target Completion Status Date 1.3.2.7 - Prepare and lodge applications for funding from the State and Federal governments Infrastructure 30/06/2016 Ongoing Planning How to Measure Prepare and lodge a minimum of four (4) funding applications per year 4
How to Achieve Business Unit Target Completion Status Date 1.3.2.9 - Incorporate full life-cycle cost analysis when evaluating infrastructure investment Infrastructure 30/06/2016 Ongoing decisions Planning
4.2 - Maintaining Unique Biodiversity Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 71
20 JANUARY 2016 322 322
How to Achieve Business Unit Target Completion Status Date 4.2.1.1 - Implement strategy to manage and respond to erosion threats and identifies Infrastructure 30/06/2016 Ongoing sustainable solutions Planning Implement coastal protection works between Torquay Boat Ramp to and including, Ron Beaton Park 30/06/2016 Not Started How to Measure 90% of capital budget allocated and spent on coastal protection works 0
4.5 - Managing our Natural Resources Sustainably Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines
How to Achieve Business Unit Target Completion Status Date 4.5.1.2 - Develop catchment based water quality management plans Infrastructure 30/06/2016 Ongoing Planning How to Measure 90% of capital budget allocated and spent on Catchment Management plans 45%
How to Achieve Business Unit Target Completion Status Date 4.5.1.3 - Monitor Catchment Water Quality Infrastructure 30/06/2016 Deferred Planning
5.2 - Road Networks Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement
How to Achieve Business Unit Target Completion Status Date 5.2.1.2 - Implement traffic monitoring program Infrastructure 30/06/2016 Ongoing Planning
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 72
20 JANUARY 2016 323 323
5.3 - Public Transport Strategy: 5.3.1 - Promote & advocate access to a range of public transport services
How to Achieve Business Unit Target Completion Status Date 5.3.1.1 - Implement Bus Stop program for DDA compliance Infrastructure 30/06/2016 Ongoing Planning How to Measure 85% of bus Stops meeting the Disability Compliance regulation 100%
Design 4.0 - Our Environment 1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Integrate sustainability principles to maximise service life and minimize Design 30/06/2016 In Progress maintenance/operating costs of assets
4.3 - Ecosystem Services - Accessing & Utilising the Environment Strategy: 4.3.1 - Walking trails and cycling networks are designed to bring people close to nature
How to Achieve Business Unit Target Completion Status Date 4.3.1.1 - Implement Council's endorsed Walk & Cycle Strategy and LOS through design Design 30/06/2016 In Progress
5.2 - Road Networks Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 73
20 JANUARY 2016 324 324
How to Achieve Business Unit Target Completion Status Date 5.2.1.2 - Prepare forward design for following year Design 28/02/2017 In Progress
How to Achieve Business Unit Target Completion Status Date 5.2.1.3 - Complete designs for current year Design 28/02/2016 In Progress
Works & Services 2.0 - Our Community 2.2 - Safeguarding Community & Wellbeing Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities
How to Achieve Business Unit Target Completion Status Date 2.2.2.1 - Review and update Maryborough flood management procedures consistent with Works & Services 30/06/2016 Completed proposed CBD Flood Protection Works
5.2 - Road Networks Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement
How to Achieve Business Unit Target Completion Status Date 5.2.1.1 - Satisfy RMPC 2015/2016 Quality Assurance Requirements Works & Services 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 5.2.1.2 - TIDS and R2R - Externally funded roadwork programs completed and acquitted Works & Services 30/06/2016 In Progress
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 74
20 JANUARY 2016 325 325
How to Achieve Business Unit Target Completion Status Date 5.2.1.3 - Renegotiate RMPC Conditional Agreement 2015/2016 Works & Services 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 5.2.1.4 - Deliver capital works program consistent with endorsed LTFP Works & Services 30/06/2016 In Progress
Corporate Business 5.0 - Our Movement & Access 1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Manage and maintain low cost housing properties to maximise utilisation and life Corporate 30/06/2016 Ongoing cycle of the facilities Business How to Measure 95% occupancy rate in financial year for aged accommodation 99%
How to Achieve Business Unit Target Completion Status Date 1.3.2.2 - Develop Caravan Parks Masterplan and implement Business Enhancement Plan Corporate 30/06/2016 Ongoing Business How to Measure % occupancy of Caravan Parks per quarter 45% Number of visitors to Caravan Parks per quarter 18,606
How to Achieve Business Unit Target Completion Status Date
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 75
20 JANUARY 2016 326 326
1.3.2.3 - Manage Strategic Property Portfolio to ensure investment and land banking provides Corporate 30/06/2016 Ongoing value for money Business How to Measure 100% of Building Management Plans implemented 25% 90% of surplus properties identified and disposed of or listed for sale 100%
How to Achieve Business Unit Target Completion Status Date 1.3.2.4 - Manage and maintain Council's commercial and community facilities to maximise Corporate 30/06/2016 Ongoing utilisation and life cycle of the facilities Business How to Measure 90% occupancy of Commercial and Residential Properties 95%
5.1 - Aeronautical Services Strategy: 5.1.1 - Provide access and support to flight services
How to Achieve Business Unit Target Completion Status Date 5.1.1.1 - Work with General Aviation stakeholders to enhance business opportunities and Corporate 30/06/2016 Ongoing increase activity at both Airports Business How to Measure Number of meetings with FCAG and attendance at other relevant industry forums per quarter 2
Strategy: 5.1.2 - Develop and manage flight services to develop the region How to Achieve Business Unit Target Completion Status Date 5.1.2.1 - Attend annual Industry forums and work with Airport industry groups to attract route Corporate 30/06/2016 Ongoing enhancement and competition by developing opportunities for Regular Public Transport and Business Charter airlines How to Measure Number of passenger movements per quarter 44,506
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 76
20 JANUARY 2016 327 327
Financial Services 1.0 - Our Governance 1.1 - Engaging Communities Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner
How to Achieve Business Unit Target Completion Status Date 1.1.1.1 - Respond to ratepayer queries in a timely manner Financial Services 30/06/2016 In Progress How to Measure Number of property searches processed per quarter 626
Strategy: 1.1.2 - Our policies and procedures are clear and consistent.
How to Achieve Business Unit Target Completion Status Date 1.1.2.1 - Review all financial policies in conjunction with the annual budget process Financial Services 30/06/2016 Not Started
Asset Management Policy 30/06/2016 Completed Community Groups Concession Policy 30/06/2016 Not Started Competitive Neutrality complaints policy 30/06/2016 Not Started Conservation areas Rates rebate policy 30/06/2016 Not Started Councillor Discretionary funds policy 30/06/2016 Not Started Debt Policy 30/06/2016 Not Started Debt recovery policy developed and adopted 30/06/2016 Not Started Entertainment policy 30/06/2016 Not Started Investment Policy 30/06/2016 Not Started Procurement Policy 30/06/2016 Not Started Revenue policy 30/06/2016 Not Started
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 77
20 JANUARY 2016 328 328
Revenue statement 30/06/2016 Not Started Schedule of Rates and Charges 30/06/2016 Not Started
How to Achieve Business Unit Target Completion Status Date 1.1.2.2 - Commercial Property inspections are carried out in accordance with agreed statutory Financial Services 30/06/2016 In Progress schedule Commercial Property inspection program is planned and online mapping set up 30/06/2016 In Progress Commercial Property inspection program is scheduled and completed within targets 30/06/2016 In Progress How to Measure Number of Commercial Property inspections per month 45
1.2 - Accountability Strategy: 1.2.1 - Our Council considers the financial stability of the organisation and recognises the importance of balancing regulation with facilitation.
How to Achieve Business Unit Target Completion Status Date 1.2.1.1 - Develop a long term financial plan based on sound financial principles and consistent Financial Services 30/06/2016 In Progress with Asset Management Plans which will form the basis of Council's budget LTFP is presented to Councillors as part of the budget process 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 1.2.1.2 - Council prepares its budget and annual financial statements in accordance with best Financial Services 30/06/2016 In Progress practice financial sustainability practices
Annual Budget adopted 30/06/2016 In Progress Asset end of year timetable developed 31/03/2016 Not Started Audit timetable developed 29/02/2016 Completed Presentation of budget to Councillors 30/06/2016 In Progress
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 78
20 JANUARY 2016 329 329
Unqualified Audit Opinion 31/10/2015 Completed
Strategy: 1.2.2 - Evaluate the performance of the organisation through effective measurement and benchmarking How to Achieve Business Unit Target Completion Status Date 1.2.2.1 - Monitor the performance of Council via the Corporate Key Performance Indicators on Financial Services 30/06/2016 In Progress the Intranet and included in Executive Reports
How to Measure 100% Corporate Key Performance Indicators are calculated within 14 Days EOM 100% 80% Corporate KPI achieved 84%
How to Achieve Business Unit Target Completion Status Date 1.2.2.2 - Maintain effective financial reports to monitor financial performance that are reporting Financial Services 30/06/2016 In Progress within 14 days EOM How to Measure 100% Monthly Council reports are prepared within 14 Days EOM 100% 100% Monthly financial reports are prepared within 14 Days EOM 100%
How to Achieve Business Unit Target Completion Status Date 1.2.2.3 - Prepare full cost pricing budgets and review pricing for Business units Financial Services 30/04/2016 Completed
Full cost pricing budgets are prepared as part of the Annual budget process 30/04/2016 In Progress
People Development 1.0 - Our Governance 1.3 - Service Provision & Infrastructure Strategy: 1.3.1 - Encourage a participative work culture that engenders commitment and professionalism
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 79
20 JANUARY 2016 330 330
How to Achieve Business Unit Target Completion Status Date 1.3.1.2 - Support continuous improvement and support retention strategy People 30/06/2016 In Progress Development Capture exit data on exiting employees 30/06/2016 In Progress How to Measure < 10% retention and attrition ratio per year 5%
How to Achieve Business Unit Target Completion Status Date 1.3.1.3 - Staff learning and development People 30/06/2016 In Progress Development Staff training opportunities in accordance with annual training plan 30/06/2016 In Progress How to Measure 100% Training program delivered and attended as per training plan 23%
How to Achieve Business Unit Target Completion Status Date 1.3.1.4 - Staff value and promotion of ethical standards of practice People 30/06/2016 In Progress Development Undertake employee feedback survey 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 1.3.1.5 - Talent retention and leadership development People 30/06/2016 In Progress Development Implement and manage Leadership Discovery program, workforce and succession planning systems 30/06/2016 In Progress
How to Achieve Business Unit Target Completion Status Date 1.3.1.6 - Review and develop human resource strategies to support work culture People 30/06/2016 In Progress Development
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 80
20 JANUARY 2016 331 331
Staff compliance with policy and procedure 30/06/2016 In Progress How to Measure 100% exit interviews completed 50% 100% performance appraisals completed 93%
How to Achieve Business Unit Target Completion Status Date 1.3.1.7 - Support a workplace health and safety culture throughout the organisation People 30/06/2016 In Progress Development How to Measure 10% reduction of days Lost Time Injuries from previous year 73% 100% of MAPS completed 95% 85% Take up usage rate of safety management plan by staff 85%
3.3 - Developing Skills & Promoting Education Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.
How to Achieve Business Unit Target Completion Status Date 3.3.1.1 - Improve employability skills of job seekers within the community People 30/06/2016 In Progress Development Implement and manage Lets Get Fraser Coast Working program 30/06/2016 In Progress How to Measure 100 participants in Lets Get Fraser Coast Working per year 21
Information Management 1.0 - Our Governance 1.1 - Engaging Communities Strategy: 1.1.2 - Our policies and procedures are clear and consistent.
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 81
20 JANUARY 2016 332 332
How to Achieve Business Unit Target Completion Status Date 1.1.2.1 - Reflect high standards of corporate governance including effective approaches to Information 30/06/2016 In Progress corporate risk management, performance management, and strategy and policy development Management Delegations register maintained in accordance with legislative requirements 30/06/2016 In Progress Development of a Risk Management Plan and Framework 30/06/2016 In Progress Quarterly review of Risk Register 30/06/2016 In Progress How to Measure 100% policies reviewed in accordance with timeframes per year 100%
How to Achieve Business Unit Target Completion Status Date 1.1.2.2 - Ensure Council's paper files are managed in a consistent and logical manner Information 30/06/2016 In Progress Management How to Measure Number of disposal authorities completed 10
How to Achieve Business Unit Target Completion Status Date 1.1.2.3 - Process RTI applications as per legislative requirements and timeframes Information 30/06/2016 In Progress Management How to Measure Number of RTI applications processed per year 6
How to Achieve Business Unit Target Completion Status Date 1.1.2.4 - Develop and maintain a corporate planning framework and associated reports Information 30/06/2016 In Progress Management Annual Report 2014/15 approved and published 30/11/2015 Completed Jan - March - quarterly report approved and published 31/05/2016 Not Started
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 82
20 JANUARY 2016 333 333
July - Sept - quarterly report approved and published 30/11/2015 In Progress October - December - quarterly report approved and published 28/02/2016 In Progress Operational Plan 2016/2017 approved and published 30/06/2016 Not Started
How to Achieve Business Unit Target Completion Status Date 1.1.2.5 - Facilitate the Audit Committee to oversee good organisational governance Information 30/06/2016 In Progress Management Internal audit plan developed with Audit Committee for 2016-17 30/06/2016 Not Started Quarterly Audit Committee meetings to be convened 30/06/2016 In Progress How to Measure 95% Audit Committee recommendations actioned 100% Number of internal audits conducted 2
How to Achieve Business Unit Target Completion Status Date 1.1.2.8 - Review, audit and apply measures to ensure compliance with the Public Records Act Information 30/06/2016 In Progress whilst enhancing the organisations record capability Management
Organisational Services 1.0 - Our Governance 1.1 - Engaging Communities Strategy: 1.1.2 - Our policies and procedures are clear and consistent.
How to Achieve Business Unit Target Completion Status Date 1.1.2.9 - To deliver governance operational projects in a manner that meets organisational Organisational 30/06/2016 In Progress needs and is delivered on time and on budget Services
How to Achieve Business Unit Target Completion Status Date
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 83
20 JANUARY 2016 334 334
1.1.2.10 - Develop and annually review Council Policies to ensure effecient use of resources Organisational 30/06/2016 In Progress and compliance with legislative timeframes Services
1.3 - Service Provision & Infrastructure Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.
How to Achieve Business Unit Target Completion Status Date 1.3.2.1 - Develop and review Information Management service level standards that are Organisational 30/06/2016 In Progress responsive, effective and affordable Services Review IT service level agreement 30/06/2016 Not Started Review Records service level agreement 30/06/2016 Not Started How to Measure 80% achievement of GIS service level agreement 91% 80% achievement of IT service level agreement 92% 80% achievement of Records service level agreement 100% Number of IT service desk calls closed in a quarter 2,328
How to Achieve Business Unit Target Completion Status Date 1.3.2.2 - Update the 3 year rolling Strategic Information Technology Plan Organisational 30/06/2016 In Progress Services
How to Achieve Business Unit Target Completion Status Date 1.3.2.3 - Facilitate the IT Steering Committee to provide cost effect technology whilst support Organisational 30/06/2016 In Progress the organisational requirements Services
How to Achieve Business Unit Target Completion Status Date 1.3.2.4 - To ensure that asset management is embedded thoughout the organisation Organisational 30/06/2016 In Progress Services
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 84
20 JANUARY 2016 335 335
How to Measure Number of ascon processed per year 100
How to Achieve Business Unit Target Completion Status Date 1.3.2.5 - Ensure the spatial (GIS) needs of the organisation are delivered and improved in a Organisational 30/06/2016 In Progress cost effective manner Services
How to Achieve Business Unit Target Completion Status Date 1.3.2.6 - Ensure that Council's information technology infrastructure is maintained, replaced Organisational 30/06/2016 In Progress and improved to meet changing business operational needs, delivered on time and in budget Services
How to Achieve Business Unit Target Completion Status Date 1.3.2.7 - Implement a client focused and service orientated information technology support Organisational 30/06/2016 In Progress area Services
How to Achieve Business Unit Target Completion Status Date 1.3.2.8 - Ensure that Councils corporate systems are maintained, replaced and continuously Organisational 30/06/2016 In Progress improved Services
2.2 - Safeguarding Community & Wellbeing Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities
How to Achieve Business Unit Target Completion Status Date 2.2.2.1 - Develop and review annually the business continuity and IT disaster recovery plans Organisational 30/06/2016 In Progress for the organisation Services Review the FCRC Business Continuity Plan 30/06/2016 Not Started Review the FCRC IT Disaster Recovery Plan 30/06/2016 Not Started
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 85
20 JANUARY 2016 336 336
How to Achieve Business Unit Target Completion Status Date 2.2.2.2 - Develop, review annually and get approved the Local Disaster Management Plan Organisational 30/06/2016 In Progress Services
How to Achieve Business Unit Target Completion Status Date 2.2.2.3 - Facilitate the Disaster Levy Committee to increase community resilience to a potential Organisational 30/06/2016 In Progress threat Services
How to Achieve Business Unit Target Completion Status Date 2.2.2.4 - Enhance the regions disaster management capabilities and promote community Organisational 30/06/2016 In Progress resilience Services How to Measure At least 3 LDMG meetings per year 2
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015 86
20 JANUARY 2016 337 337
FEEDBACK
If you have any questions in relation to this Progress Report, here’s how to contact us:
Write: Office of the Chief Executive Officer Fraser Coast Regional Council P O Box 1943 HERVEY BAY QLD 4655
Web: www.frasercoast.qld.gov.au
Email: [email protected]
Phone: 1300 79 49 29
www.frasercoast.qld.gov.au
Quarterly Report on Implementation of Corporate and Operational Plans – December 2015
20 JANUARY 2016 338 338
ITEM NO: ORD 10.9
FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 1
WEDNESDAY, 20 JANUARY 2016
SUBJECT: APPLICATION FOR DEVELOPMENT PERMIT – RECONFIGURING A LOT – TWO (2) LOTS INTO 87 LOTS – PIALBA BURRUM HEADS ROAD DUNDOWRAN QLD 4655 AND 684 DUNDOWRAN ROAD CRAIGNISH QLD 4655 – TERESINA PTY LTD C/‐ PLANIT CONSULTING PTY LTD
DIRECTORATE: COMMUNITY AND DEVELOPMENT
RESPONSIBLE OFFICER: EXECUTIVE MANAGER DEVELOPMENT AND PLANNING ‐ James Cockburn
AUTHOR: PRINCIPAL OFFICER DEVELOPMENT ASSESSMENT ‐ Paul Rice
APPLICATION NO: ROL‐153013
DOC NO: 2914221
APPLICATION SUMMARY
PROPOSAL: Reconfiguring a lot – Two (2) lots into 87 lots APPLICANT: Teresina Pty Ltd C/‐ Planit Consulting Pty Ltd PROPERTY Lot 1 RP 906432 DESCRIPTION: Lot 2 RP 906432 ADDRESS: Pialba‐Burrum Heads Road Dundowran QLD 4655 684 Dundowran Road Craignish QLD 4655 SITE AREA: 15.22 hectares, 15.0 hectares LOCAL PLAN: Eli Waters/Dundowran emerging community local plan area ZONING: Emerging community zone OVERLAYS: Acid sulfate soils; Agricultural land; Biodiversity areas, waterways and wetlands; Bushfire hazard; Coastal protection; Extractive resources; Flood hazard; Infrastructure CURRENT USE: Dwelling house PROPERLY MADE DATE: 9 March 2015 REFERRAL AGENCIES: State Assessment and Referral Agency (SARA) PUBLIC SUBMISSIONS: Public Notification was not required STATUS: Second 20 Business Days of Decision Stage expires on 8 February 2016 SUMMARY: RECOMMENDATION: Approval, subject to the below recommendation
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1. INTRODUCTION
1.1 Proposal
The application seeks a Development Permit for Reconfiguring a Lot – Two (2) lots into 87 lots in 3 stages. Access is proposed via a new road connection to Dundowran Road on the western boundary. The internal road and lot layout is a regular grid pattern incorporating 85 regular shaped residential lots ranging from 2,034m2 to 5,833m2. The parcels fronting Dundowran Road are 21,807m2 and 35,711m2, being for future private open space uses as intended by the Preliminary Approval and Eli Waters / Dundowran Emerging Community Local Plan.
Refer Attachment 2 ‐ Proposal Plans
1.2 Application History
An application in 2012 sought a Development Permit for a Caravan Park. The applicant subsequently changed the application under section 3.2.9 of the Integrated Planning Act 1997 to provide a better overall development outcome for the site.
The applicant subsequently sought a Preliminary Approval under section 3.1.6 of the Integrated Planning Act 1997 for Material Change of Use to establish Detached Dwellings on residential allotments consistent with the Park Residential zone and Open Space purposes (Indoor and Outdoor Recreation). The application involved the endorsement of a zoning plan that reflected the intent for residential and open space land uses, in addition to the adoption of an alternate level of assessment table that allowed for the subdivision of land into 2,000m2 Park Residential lots subject to a Code Assessable development application for a Development Permit for Reconfiguring a Lot. Similarly, the application sought the endorsement of an alternate level of assessment table to allow future indoor and outdoor recreation uses to be established in the proposed Open Space area, subject to the submission of a Code Assessable development application for a Development Permit. This application for Preliminary Approval (513/3‐091206) was approved by Council on 2 October 2013.
1.3 Site Description
The subject site is located on the south west corner of Pialba‐Burrum Heads Rd and Dundowran Rd, Dundowran, properly described as Lots 1 and 2 on RP906432. The site is irregularly shaped and has a total area of 30.22 hectares with a 750 metre frontage to Pialba‐Burrum Heads Rd to the north and 540 metres frontage to Dundowran Rd to the west.
The site has been historically used for agricultural pursuits, including pineapple and cane production. Lot 1 contains a detached dwelling and outbuildings, while Lot 2 is vacant.
The site features a central knoll at an RL of 20 metres AHD, falling to 4 metres in the north east, 8 metres in the south and 6 metres in the northwest. The site contains a stormwater conveyance path along the western boundary that is subject to 1 in 100 year flood inundation. The site is void of any significant vegetation.
Refer Attachment 1 – Locality Map
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2. PLANNING ASSESSMENT
2.1 Overview of Applicable Planning Provisions
2.1.1 State Planning Provisions
State Planning Policy As per section 2.1 of Part 2 of the Fraser Coast Planning Scheme 2014, the Minister has identified that all relevant aspects of the state planning policy (SPP) are reflected in the planning scheme. Accordingly, pursuant to sections 313(2)(d)(ii), 314(2)(d)(ii) and 316(4)(c)(iii)(B) of the Sustainable Planning Act 2009, assessment against the SPP is not required.
Wide Bay Burnett Regional Plan As per section 2.2 of Part 2 of the Fraser Coast Planning Scheme 2014, the Minister has identified that the planning scheme, specifically the strategic framework, appropriately advances the Wide Bay Burnett Regional Plan 2001 (WBBRP), as it applies in the planning scheme area. Accordingly, pursuant to sections 313(2)(b), 314(2)(b) and 316(4)(c)(ii) of the Sustainable Planning Act 2009, assessment against the WBBRP is not required.
State Planning Regulatory Provisions The development is subject to infrastructure charges in accordance with Council’s Adopted Infrastructure Charges Resolution 2015, prepared under the State planning regulatory provisions (adopted charges). An adopted Infrastructure Charges Notice for Stages 1 ‐ 3 will accompany the decision notice.
Applicable codes, laws and policies as per Schedule 5, Sustainable Planning Regulation 2009 There are no applicable codes for the development under Schedule 5 of the Sustainable Planning Regulation 2009.
2.1.2 Local Planning Provisions
The subject application has been assessed against the Fraser Coast Planning Scheme 2014: and
Preliminary Approval 513/3‐091206 under section 3.1.6 of the Integrated Planning Act 1997 for Material Change of Use to establish Detached Dwellings on residential allotments consistent with the Park Residential zone and Open Space purposes (Indoor and Outdoor Recreation), as per the table below:
Plan/Document number Plan/Document name Date ‐ Proposed Zoning Plan August 2014 Dundowran Park
‐ Table of Assessment Categories and April 2012 Relevant Assessment Criteria – Dundowran Open Space Zone
‐ Dundowran Open Space Zone Code April 2012
The tables of assessment identify the proposed development to be Code assessable against the following assessment criteria:
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Eli Waters / Dundowran emerging community local plan code Low density residential zone code Reconfiguring a lot Code Transport and parking Code Acid sulfate soils overlay code; Agricultural land overlay code; Biodiversity areas, waterways and wetlands overlay code; Bushfire hazard overlay code; Coastal protection overlay code; Extractive resources overlay code; Flood hazard overlay code; Infrastructure overlay code.
The proposal is considered to comply with the overall outcomes and development principles of the abovementioned codes, with the assessment identifying the issues outlined at section 2.2 below.
2.2 Issues
Stormwater management
The applicant has submitted a Conceptual Stormwater Management Plan for the development. These will be refined as part of the Operational works assessment process, to address management of both water quantity and quality. The applicant has proposed to dedicate Lot 900 to Council for public open space / drainage purposes. However, the Preliminary Approval established that any stormwater management functions are maintained in private ownership, incorporating an easement in favour of Council where necessary to convey water from the catchment via existing overland flow paths. As such, the recommendation includes conditions to reflect this outcome.
Water
Substantial water supply works are required to service the proposed development. It is recommended that the applicant be conditioned to submit a Water Supply Masterplan and Network Analysis, demonstrating that the necessary water infrastructure required to meet the water supply demands, fire flow requirements and alternative feed arrangements for the entire development site can be adequately supplied.
Traffic Impact
The Department of Transport and Main Roads (DTMR) have identified that the proposed development will have an impact on surrounding roads and intersections. The majority of traffic generated by the development is anticipated to utilise the intersection of Pialba‐Burrum Heads Road and Dundowran Road, via a new access point on Dundowran Road. Ultimately, the Eli Waters / Dundowran Emerging Community Local Plan anticipates connecting Pialba‐Burrum Heads Road and Dundowran Road with a relocated intersection incorporating a roundabout.
This intersection upgrade will be required at Stage 2 of the development as part of the DTMR conditions of approval. In order to align with DTMR requirements, it is recommended that the applicant be conditioned to dedicate and construct this road link at Stage 2.
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Landscaping
The Landscaping code encourages streetscape landscaping that incorporates shade trees and contributes to the natural landscape character of the local area. It is considered suitable to require street trees within the development, and it is recommended that the applicant be conditioned appropriately.
The applicant has been conditioned to provide a detailed Landscape Plan for each stage of the development, prepared in accordance with the Planning scheme policy for development works.
Agricultural Land Use Buffers
The subject land is bound by agricultural activities. The introduction of residential uses may create an incompatible interface resulting in amenity impacts resulting from noise, dust and the like. To manage this, a condition has been included in the recommendation requiring incorporation of design elements to address the requirements of current State Planning Policy relating to such matters.
Wide Bay Burnett Regional Plan
The majority of the subject land is mapped as class B agricultural land, being limited crop land, there are potential conflicts with the Agricultural land overlay code, which seeks to protect agricultural land from fragmentation and further development.
Notwithstanding the purpose of the agricultural land overlay code, it is noted that the proposed development is consistent with the planned expectations for the site under the strategic framework of the planning scheme. The site is identified as having a preferred land use as Low Density Residential and Major Open Space within the Eli Waters / Dundowran Emerging Community Local Plan Area.
Further, the proposal is consistent with the planned expectation for the site in accordance with the Preliminary Approval.
The proposal does not conflict with the outcome sought by the Wide Bay Burnett Regional Plan and, as outlined within the regional plan, in the event of any conflicts with a local planning instrument and the regional plan, the regional plan prevails.
Advice Notes
1 Prior to the issuance of a Compliance Certificate for the subdivision plan: (i) All water supply and sewerage works must be completed and connected to Council’s network; (ii) All stormwater drainage works must be completed; (iii) Electricity and street lighting must be connected; (iv) As‐constructed information of the completed works must be submitted to Council; (v) All required works within the proposed lots must be completed; (vi) All earthworks within private property and open space areas must be completed and revegetation commenced; (vii) An ‘On Maintenance’ inspection must be undertaken; (viii) A works program detailing all outstanding works and their programmed completion dates must be submitted to Council. All works are required to be completed within 6 weeks of the date of issue of a Compliance Certificate for the subdivision plan;
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(ix) Any outstanding works must be secured by a bond equal to 125% of the contract value or 150% of a certified estimate.
2 Council accepts no responsibility for the accuracy of the survey information, the design or any information or detail contained in the approved drawings and specifications. The approval is issued with reliance upon the Engineer’s certification and that any aspect of the design not specified by Council policy has been undertaken with due professional diligence to accepted industry standards.
3 Council's approval of the design does not grant approval to enter private property or private easements to undertake works.
4 This development is subject to Infrastructure Charges. Please refer to the attached charge Notice.
5 Council encourages early contact by customers and clients prior to the preparation and lodgement of Development Applications. Should you wish to take the opportunity to receive pre‐design and pre‐lodgement advice; please contact Councils Planning and Development Section to make an appointment.
2.3 Planning Scheme Policies
The following Planning Scheme Policies are relevant to this application:
Planning Scheme Policy Policy Requirements for Comments/Assessment Proposed Development SC6.3 – Planning scheme All works undertaken as part Can comply – subject to policy for Development of the development should conditions. works be in accordance with this policy. SC6.4 – Planning scheme Supporting application Supporting application policy for information that material can be relied upon material demonstrates the the Council may require to make an informed proposal can meet assessment. performance outcomes.
3. REFERRALS
3.1 Internal Referrals
Advice was received from the following internal sections/departments:
Internal referral response Recommendation Docs #
Development Engineering Approval subject to conditions No. 3031446
Any significant issues raised in the referral advice have been addressed at section 2.2 of this report.
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3.2 External Referrals
The application was referred to the following State agencies:
State Agency Referral Basis Type Recommendation Docs # Schedule 7, Table 2, item 2 of the Sustainable Planning State Assessment Regulation 2009 – Approval, subject Concurrence 3060119 and Referral Agency Reconfiguring a lot on to conditions land within 25 metres of a State‐controlled road
Refer Attachment 3 – Referral Agency Response.
Any significant issues raised in the referrals have been addressed at section 2.2 of this report.
4. PUBLIC NOTIFICATION
The application did not require public notification. Subdivision of the site would ordinarily be Impact Assessable in the Emerging community zone. However, the Preliminary Approval documentation has established alternate assessment provisions, enabling Code Assessment of the application to reconfigure the lot.
5. CONCLUSION
The application seeks a Development Permit for Reconfiguring a Lot on land located Pialba‐ Burrum Heads Road Dundowran and 684 Dundowran Road Craignish, being Lot 1 RP 906432 Lot 2 RP 906432.
In assessing the proposed development, the relevant provisions of the Fraser Coast Planning Scheme 2014, Preliminary Approval 513/3‐091206 and the Sustainable Planning Act 2009, it is considered that the proposal should be approved subject to the following recommendation.
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6. OFFICER’S RECOMMENDATION
The recommendation for Development Application ROL‐153013 is as follows:
Description of Proposal:
Reconfiguring a Lot – Two (2) lots into 87 lots (in 3 stages)
Decision:
Approved subject to conditions
Details of Approval:
The following approvals are given:
Sustainable Planning Development Permit Preliminary Regulation 2009, Approval schedule 3 reference
Reconfiguring a lot Part 1, table 3, item 1
Approved Plans:
The approved plans and/or documents for this development approval are listed in the following table:
Plan/Document number Plan/Document name Date Dundowran_POD, Revision 02 Plan of Development 1 October 2015
Dundowran_POD Staging Plan 8 December 2015
Conditions imposed by the assessment manager:
GENERAL Administrative
1. This approval is subject to the following conditions, which must be met prior to the commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.
2. Carry out the development in accordance with the Planning Scheme, Planning Scheme Policy SC6.3 (Development Works) and Local Laws.
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3. Meet the costs of all works associated with this development including any necessary alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.
4. Submit an Operational Works application for each respective stage to Council detailing all civil engineering site works, earthworks, roadworks and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).
5. Ensure all works associated with this development have been accepted by Council as being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.
6. Pay any outstanding rates and charges due to Council prior to the issue of a Compliance Certificate for the subdivision plan relating to each stage.
7. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐
"I...... being a cadastral surveyor hereby certify as follows:‐
a. The information contained in this plan is accurate at the time of survey and may be relied on by Council. b. The distances from the proposed new boundaries of all buildings and structures shown hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme. c. All services to the existing dwelling from the reticulation mains are contained wholly within the subject lot.
...... (Signature)"
8. Submit a Subdivision Plan Compliance Report and supporting documentation to Council demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.
9. Lodge a General Performance Bond with Council in accordance with Planning Scheme Policy SC6.3 (Development works) for the amount of $10,000 prior to the commencement of any building or operational works associated with the development. The General Performance Bond (less any deductions) will be refunded when: a. works to revert to Council have been accepted ‘On Maintenance’; and b. all building and operational works on the site have been completed and a Final Certificate (if applicable) has been issued by Council.
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If substantial compliance problems are experienced in any stage of the development, the bond amount may be increased by Council to reflect the conditions of the site. The increased bond must be paid prior to commencement of any subsequent stage.
Lapsing Period
10. This approval lapses 4 years from the date it takes effect in accordance with section 341 of the Sustainable Planning Act 2009 unless the relevant period is extended pursuant to section 383.
Development Staging
11. Staging of the subdivision must be generally in accordance with the approved staging plan and as per the following table:
Stage Lot Numbers Stage 1 Lots 1‐3, 36‐56, 87, 900 Stage 2 Lots 4‐13, 32‐35, 57‐80 Stage 3 Lots 14‐31, 81‐86
12. Ensure development occurs in accordance with the above sequence of staging unless otherwise stated in conditions of this approval or as approved in writing by the Assessment Manager.
Separation of Incompatible Uses
13. Submit to Council for approval with the first related operational works application, a report that demonstrates how the development incorporates design elements to address the requirements of current State Planning Policy and related Guidelines relating to the separation of agricultural and residential land uses, including but not limited to impacts relating to noise, dust, smoke and ash from agricultural activities.
Earthworks
14. Submit to Council as part of the first Operational Works application, a bulk earthworks plan of the development showing the finished surface levels for the entire development. The earthworks plan must demonstrate the following:
a. drainage discharge arrangements; b. flood immunity provisions; c. site fill extents; d. total earthworks balance including the volume of cut to fill within the site; e. the import and export of material balance; f. details of the source of external fill imported to the site and the proposed transport route.
Erosion and Sediment Control
15. Submit to Council as part of each Operational Works application, a Site Specific Erosion and Sediment Control Plan. This Plan must be designed in accordance with SC6.3 Planning
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Scheme Policy for Development Works and ‘Best Practice Erosion and Sediment Control’ publication prepared by the International Erosion Control Association (Australasia), 2008.
Environmental Management
16. Submit to Council as part of an Operational Works application, a Construction Environment Management Plan (CEMP) in accordance with Schedule 6.3 – Planning scheme policy for development works.
Stormwater Management
17. Design and construct internal and external stormwater drainage infrastructure to service the development. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge. The design of the stormwater system must incorporate Water Sensitive Urban Design (WSUD) techniques in accordance with Council’s Water Sensitive Urban Design Guidelines, October 2011 and be generally in accordance with the approved Site Based Stormwater Management Plan titled ‘Site Based Stormwater Management Plan, YC 0494, prepared by Sedgman Yeats, January 2015.
18. Design the stormwater drainage such that no restriction to existing or developed stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Planning Scheme Policy SC6.3 (Development Works).
19. Construct all stormwater management structures, including underground pipes, open drains, inter‐allotment drainage and detention basins in accordance with a design approved by Council. The design must comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.
20. Submit to Council as part of the first Operational Works application and prior to the commencement of works being carried out on the site, a final and detailed ‘Site Specific Stormwater Management Plan’ (SSSMP). The SSSMP must include the detailed design and layout of all essential stormwater drainage systems and stormwater quality management systems for each stage of the development and any interim works for each stage.
Note: The designs of stormwater drainage and quality management systems must comply with Council’s Policies and the Queensland Urban Drainage Manual as adopted by Council and must be undertaken and/or supervised and duly certified by a Registered Professional Engineer of Queensland (RPEQ).
21. Maintain under private ownership any proposed stormwater management treatments as common property subject to any related Body Corporate’s Community Management Statement for registration on the Certificate of Title relating to all parcels associated with the stormwater management. To be clear, proposed Lot 900 shall remain in private ownership. To this end, dedication of this parcel for public open space and/or drainage purposes will not be accepted.
Granting Easements
22. Grant the following easements, as part of the registration of the survey plan where required:
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a. Easements for access that may be required over interim vehicle turn around facilities as part of development staging; b. Easements for inter‐allotment drainage, underground drainage and overland flow purposes as may be required, in favour of Fraser Coast Regional Council including any requirements for development staging; c. Easements for electricity as may be required by the electricity service provider to service the development; d. Easements for telecommunications as may be required by the telecommunications service provider to service the development.
Flood Immunity
23. Submit to Council for approval, as part of the first application for Operational Works, a hydraulic report that determines the amount of fill required to ensure all new allotments are protected from flood inundation associated with the 100 year ARI flood event.
24. Carry out filling works to provide appropriate flood immunity to all new allotments.
25. Submit documentation, prior to the issuance of a Compliance Certificate for the subdivision plan, from a Registered Professional Engineer of Queensland (RPEQ) which certifies that each completed allotment will achieve flood immunity in accordance with SC6.3 Planning Scheme Policy for Development Works.
Roadworks
26. Submit to Council as part of an Operational Works application, design details of all proposed new roads and roadworks to be undertaken in accordance with the Planning Scheme, including:
a. Construct the entrance road from Lot 1 to Dundowran Road to an Urban Minor Collector standard, with associated road pavement widening to accommodate a HRV as part of Stage 1. b. Construct all other new roads to an Urban Access street standard, with associated road pavement widening to accommodate a HRV for each respective stage. c. Provide a sealed temporary cul‐de‐sac turning facility at the termination of the road works within the road reserve at any intermediate stage. d. Provide localised road reserve and pavement widening to accommodate a bus pick up and set down facility on the entrance Road 1 between Dundowran Road and Lot 1; e. Construct a bus pick up and set down facility on the entrance Road 1 between Dundowran Road and Lot 1 to a design approved by the Assessment Manager.
27. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord truncations at the intersections of all existing and proposed streets.
28. Undertake the following external roadworks in accordance with the Planning Scheme:
a. Construct the intersection of Dundowran Road and the entrance road to in accordance with the requirements of Austroads. Provide a BAR/BAL (Austroads) facility as a minimum standard.
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29. Dedicate as new road, the corner truncations and any additional localised widening to accommodate traffic facilities such as roundabouts and turn lanes as may be required generally in accordance with the approved layout plans, including the following:
a. Road 1 – Minor Collector ‐ 17 metres wide with minimum 7.5 metre wide pavement; b. Road 2 – Minor Collector ‐ 17 metres wide with minimum 7.5 metre wide pavement; c. Roads 3, 4, 5 – Access Street ‐ 15 metres wide with minimum 5.5 metre wide pavement.
30. Provide turnaround facilities for refuse vehicles at the temporary ends of new roads in accordance with Planning Scheme Policy SC6.3 (Development works) or as otherwise approved by The Assessment Manager, at each stage of the Development. These facilities must be provided with easements for public access until such time as a permanent public road is dedicated.
31. Prior to the issuing of a Compliance Certificate for the 26th lot, dedicate as new road a 24 metre wide reserve to form a new link between Pialba‐Burrum Heads Road and Dundowran Road on an alignment generally in accordance with Drawing No. DUNDOWRAN_POD, Revision 01 prepared by Planit Consulting and dated 25 February 2015 and to the satisfaction of the Department of Transport and Main Roads.
32. Prior to the issuing of a Compliance Certificate for the 26th lot, construct the new link road between Pialba‐Burrum Heads Road and Dundowran Road to a Major Collector standard.
Vehicular Access
33. Ensure that no direct vehicle access is provided to any lot from Pialba‐Burrum Heads Road or Dundowran Road unless approved in writing by the Assessment Manager and the Department of Transport and Main Roads.
Location of Services and Structures
34. Relocate all services and structures as required to ensure that they are not contained within any other allotment unless ownership rights have been granted by way of an easement.
Water Supply
35. Submit to Council as part of an Operational Works application, a Water Supply Masterplan and Network Analysis report demonstrating the necessary water infrastructure to meet the water supply demands, fire flow requirements and alternative feed arrangements and any interim measures for staged works for the development site. The developer must consult directly with Council and Wide Bay Water Corporation (WBWC) in regard to water supply for this development.
36. Construct a reticulated water supply system to serve each lot in the development and all external water supply works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Water Supply Code of Australia, WSA 03‐2011 published by the Water Services Association of Australia and the Planning Scheme.
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37. Provide a DN150 water main from the existing DN150 main in Lower Mountain Road to the entrance to the development on Dundowran Rd (approximate length 940m).
38. Provide an alternate feed (normally closed) from the existing 250mm main in Dundowran Rd and connected to the proposed 150mm main in Dundowran Road. The location of this interconnector shall be at the entrance of the proposed development. A boundary valve installation (valve‐hyd‐valve) shall be installed on the interconnection.
39. Connect the proposed development to the water supply system prior to the issuing of the first related Compliance Permit for the Plan of Subdivision or commencement of the use, whichever occurs first, and in accordance with any requirements from WBWC.
Wastewater Treatment
40. Provide for the treatment and disposal of wastewater by the installation of a compliant on‐site wastewater management system on each lot in conjunction with the erection of a dwelling, in accordance with the Queensland Plumbing and Wastewater Code.
Landscaping
41. Submit to Council for approval, as part of the first Operational works application, a detailed Landscape plan, generally in accordance with the Dundowran Park Landscape Intent Plan (Rev. 06) prepared by Planit Consulting and dated June 2013. Landscape Plans must include but not be limited to the following detail:
(i) Identification of existing trees to be retained;
(ii) A plan and schedule of all proposed trees, shrubs and ground covers which identifies: a. the location and size at maturity of all plants; b. the botanical names of all plants; c. a mixture of shrubs and substantial trees with the inclusion of enhancement, buffering and amenity planting; and d. L ow maintenance plantings that incorporate at least 70% local endemic species in accordance with the Fraser Coast Planting Guide which forms part of SC6.3 Planning scheme policy for development works.
(iii) Street tree plantings in accordance with the Planning scheme policy for development works;
(iv) Details of streetscape, street lighting, entrance statement and other improvements to be carried out within the site or the adjoining footpath/road areas. The design or brand names of proposed street furniture must be specified;
(v) Incorporation of Crime Prevention through Environmental Design (CPTED) principles;
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(vi) Incorporation of Water Sensitive Urban Design (WSUD) principles in accordance with Council’s Water Sensitive Urban Design Guidelines October 2011 to ensure appropriate uptake of nutrients and minimise water consumption;
(vii) Measures to ensure that the planted trees will be retained and managed to allow growth of the trees to mature size;
(viii) The location of proposed services including stormwater pits and pipes, sewerage and water lines and electricity lines for comparison with plant locations;
(ix) Horticultural specification to successfully establish and ensure a quality landscape product such as imported soil quality, staking and planting techniques of advanced stock, reference to Australian Standards where applicable, fertiliser type and application, turf‐laying detail, garden bed preparation techniques, minimum soil depths, plant quality details and proposed maintenance regime for establishment (usually 3 months); and
(x) Hardscape details proposed including hard edging specification, raised planter construction details, paving types and details, external and internal fencing types and heights and key spot levels.
When approved, such plans will form part of the approved plans under this development approval.
42. Complete landscaping in accordance with the approved landscape plans prior to requesting a Certificate of Compliance for the Subdivision Plan relating to each stage. Any trees that have died or are considered to be in a deteriorating state 12 months after planting are to be replaced and maintained for a further 12 months. All landscape planting must be retained in perpetuity to the satisfaction of Council.
43. Undertake streetscape works including the planting of street trees in accordance with the approved Landscaping Plans. Such street trees must have a minimum height of two (2) metres at the time of planting. Any street trees that have died or are considered by Council to be in a deteriorating state 6 months after planting are to be replaced and maintained for a further 12 months.
Telecommunications
44. Enter into an agreement with a licensed telecommunication provider to ensure that a telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.
Electricity
45. Submit to Council as part of an Operational Works application an Electricity Reticulation Plan for underground electricity including provision for street lights to serve each lot in the subdivision and the whole of the development. The electricity
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reticulation must be designed and constructed to comply with all requirements of the approved supplier.
46. Enter into an agreement with an approved electricity provider, prior to issue of a Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply from the electricity provider as evidence of such an agreement, along with any associated bonding arrangements, to Council prior to issue of a Compliance Certificate for the subdivision plan.
Street Lighting
47. Submit to Council as part of an Operational Works application, a Street Lighting Plan.
48. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and, either: a. a capital contribution to meet the full cost of the installation of street lighting has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been made for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the power reticulation of the subdivision.
Street Names and Signage
49. Submit to Council as part of the first Operational Works application, details of proposed new street names for the new road/s to be opened. Provide a list of three (3) proposed street names and the corresponding name meaning. If a theme is considered appropriate, an explanation of the theme must be submitted at the same time. Council reserves the right to accept any or none of the proposed names.
50. Install street name signs on all roads being constructed. Street name signs must be in accordance with Council’s standard drawing FC‐260‐01.
51. Where provided, install any estate entry signage and other estate/directional signage throughout the development utilising vandal and graffiti‐proof materials and finishes to the approval of the Executive Manager of Development Assessment. The graffiti‐ proofing must be maintained by the developer until the development is accepted ‘off maintenance’ by Council. During the maintenance period any graffiti on the subject wall/fence must be removed by the developer within 48 hours.
ATTACHMENTS:
1. Locality Map 2. Proposal Plans 3. Referral Agency Response
20 JANUARY 2016 354 354 ORD 10.9 - ATTACHMENT 1 Locality Map Fraser Coast Regional Council Locality Plan ROL-153013 Lot 1 & 2 RP906432
Fraser Coast Regional Council Map Zoom: 2.507 km PO Box 1943 Map Scale: 1:12,690 Hervey Bay Qld 4655 Created on: Wednesday, 16 December 2015 By: Exponare - Planning
Telephone 1300 79 49 29
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20 JANUARY 2016 355 355 ORD 10.9 - ATTACHMENT 2 Proposal Plans
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20 JANUARY 2016 357 357 ORD 10.9 - ATTACHMENT 3 Referral Agency Response
Our reference: SDA-0315-019227 Your reference: ROL-153013
3 December 2015
Chief Executive Officer Fraser Coast Regional Council PO Box 1943 HERVEY BAY QLD 4655
Dear Ms Desmond
Concurrence agency response—with conditions Pialba Burrum Heads Dundowran and 684 Pialba Burrum Heads Craignish Lot 1 and 2 on RP906432 (Given under section 285 of the Sustainable Planning Act 2009)
The referral agency material for the development application described below was received by the Department of Infrastructure, Local Government and Planning under section 272 of the Sustainable Planning Act 2009 on 8 April 2015.
Applicant details Applicant name: Teresina Pty Ltd Applicant contact details: C/- Planit Consulting Pty Ltd PO Box 206 Nobby Beach QLD 4218 [email protected]
Site details Street address: Pialba Burrum Heads Dundowran and 684 Pialba Burrum Heads - Craignish Lot on plan: Lot 1 and 2 RP906432 Local government area: Fraser Coast Regional Council
Application details Proposed development: Development Permit – Reconfiguring a Lot – 2 lots into 87 lots
Page 1 Wide Bay - Burnett Region Level 1, 7 Takalvan Street PO Box 979 Bundaberg QLD 4670 20 JANUARY 2016 358 358 SDA-0315-019227
Aspects of development and type of approval being sought Nature of Approval Brief Proposal of Level of Development Type Description Assessment Reconfiguring a Development 2 into 87 lot division Code Assessment Lot permit
Referral triggers The development application was referred to the department under the following provisions of the Sustainable Planning Regulation 2009: Referral trigger Schedule 7, Table 2, Item 2—State-controlled road
Conditions Under section 287(1)(a) of the Sustainable Planning Act 2009, the conditions set out in Attachment 1 must be attached to any development approval.
Reasons for decision to impose conditions Under section 289(1) of the Sustainable Planning Act 2009, the department must set out the reasons for the decision to impose conditions. These reasons are set out in Attachment 2.
Further advice Under section 287(6) of the Sustainable Planning Act 2009, the department offers advice about the application to the assessment manager—see Attachment 3.
A copy of this response has been sent to the applicant for their information.
For further information, please contact Shelley Jackson, Senior Planning Officer, SARA Wide Bay Burnett on 4122 0407, or email [email protected] who will be pleased to assist.
Yours sincerely
Michelle Riley Manager (Planning) cc: Teresina Pty Ltd, [email protected] enc: Attachment 1—Conditions to be imposed Attachment 2—Reasons for decision to impose conditions Attachment 3—Further advice
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Our reference: SDA-0315-019227 Your reference: ROL-153013
Attachment 1—Conditions to be imposed
No. Conditions Condition timing Reconfiguration of a Lot State-controlled road—Pursuant to section 255D of the Sustainable Planning Act 2009, the chief executive administering the Act nominates the Director-General of the Department of Transport and Main Roads to be the assessing authority for the development to which this development approval relates for the administration and enforcement of any matter relating to the following condition(s): State-controlled road network impact mitigation 1. (a) Road works comprising a single lane roundabout, with a (a), (b), (c), (d), (e) & minimum island diameter of 44m, for which approval under (f) Section 33 of the Transport Infrastructure Act 1994 must be obtained, must be provided and located about 185m east of Prior to submitting the existing Pialba – Burrum Heads Road/Ansons the Plan of Survey to Road/Dundowran Road intersection. the local government for approval of the (b) Design and construct a new road to facilitate access 26th lot to be between Dundowran Road and the road works described in developed Condition 1(a) must satisfy the requirements of the Fraser Coast Regional Council.
(c) The road works detailed in Condition 1(a) must not impact on third party land and must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads
(d) Dedicate as road, an area of the subject land required to accommodate the road works specified in Condition 1(a) and 1(b) of this concurrence agency response.
(e) The costs for the design, construction and road dedication associated with the road works described in Condition 1 (a), (b) and (d) must be undertaken at no cost to the Department of Transport and Main Roads.
(f) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that the roundabout and area of new road has been designed and constructed in accordance with parts (a), (b), (c) & (d) of this condition.
2. (a) Dedicate as road, in addition to the area specified in (a) Condition 1(d) above, an area suitable to accommodate a At all times future roundabout with two circulating lanes suitable for a four lane alignment on Pialba – Burrum Heads Road and two (b) lane alignment for the local road approaches to the two Prior to submitting circulating lane roundabout. the first Plan of Survey to the local Identification of the new road area must be based on a government for RPEQ certified concept design for the roundabout (including approval
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No. Conditions Condition timing the standard detailed in Condition 2(a)) prepared in accordance with the Department of Transport and Main Roads’ Road Planning and Design Manual 2nd Edition;
(b) Submit to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads for approval, a revised lot reconfiguration layout that provides a new road to accommodate the road works specified in Condition 1(a), 1(b) and 2(a) that has been designed in accordance with part (a) of this condition.
3. (a) Road works comprising the closure of the existing (a), (b), (c) & (d) Dundowran Road connection to Pialba – Burrum Heads Prior to submitting Road (opposite Ansons Road) must be provided. Separate the Plan of Survey to approval for these works must be obtained from the the local government Department of Transport and Main Roads under section 33 for approval of the of the Transport Infrastructure Act 1994. 26th lot to be developed (b) The road closure works must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads.
(c) The road works detailed by Condition 3(a) and (b) must be undertaken at no cost the Department of Transport and Main Roads.
(d) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming the road closure works have been designed and constructed in accordance with parts (a), (b) & (c) of this condition.
Managing Noise and vibration impacts from transport corridors 4. (a) To mitigate adverse impacts on the development from noise (a) & (b) generated by the Pialba – Burrum Heads Road the At all times development must provide measures to achieve the following acoustic criteria at the building envelope or if the (c) building envelope is unknown, the deemed–to-comply Prior to submitting setback distance for buildings stipulated by the local the first Plan of planning instrument: Survey to the local government for (i) External noise criteria of ≤ 57 dB(A) L10 (18hr) free field approval for any lot (measured L90 (8hr) free field between 6am and 12 having frontage to midnight ≤ 45 dB(A)); and Pialba – Burrum Heads Road. (ii) External noise criteria of ≤ 60 dB(A) L10 (18hr) free field (measured L90 (8hr) free field between 6am and 12 midnight > 45 dB(A)).
(b) Any measures required to comply with Condition 4(a) must be located wholly within the subject land and must be designed and constructed in accordance with the following:
- Department of Transport and Main Roads' Road Traffic
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No. Conditions Condition timing Noise Management Code of Practice, Chapter 5;
- Department of Transport and Main Roads’ Specifications, Technical Standards and Standard Drawings Roads Manual;
- Department of Transport and Main Roads’ Road Planning and Design Manual 2nd Edition;
- Department of Transport and Main Roads’ Road Landscape Manual;
- Department of Transport and Main Roads Road Drainage Manual; and
-Any structure(s) must be certified by an RPEQ. The certification must be submitted to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads and must be supported by a RPEQ certified report and RPEQ certified as-constructed drawings.
(c) Certification from a suitably qualified person must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that required measures have been designed and constructed in accordance with parts (a) and (b) of this condition. The certification must include sufficient detail for the Department of Transport and Main Roads to determine that the specified acoustic criteria in part (a) and measures required under part (b) have been achieved.
Stormwater and Drainage impacts on the state-controlled road 5. (a) The development must be in accordance with the Stormwater (a) (b) & (c) Management Plan entitled ‘Site Based Stormwater At all times. Management Plan’ prepared by Sedgman Yeats dated 28 January 2015 and given reference YC0494_Dundowran (d) Road SBSMP Revision Number 02 and the Hydraulic Plan Prior to submitting entitled ‘Hydraulic Impact Assessment’ prepared by Sedgman the first Plan of Yeats dated 28 January 2015 and given reference Survey to the local YC0494_Dundowran Road HIA Revision Number 02, in government for particular: approval.
- Dual-use detention/bio-retention basins (generally as shown on Sedgman Yeats Drawing Number YC0494- SK09 Revision B dated 28 January 2015) are provided to ensure post development site discharges are mitigated to pre-development flows; and
- Install 4 x 1200mm Reinforced Concrete Pipes under Pialba – Burrum Heads Road generally as shown on Sedgman Yeats Drawing Number YC0494-SK09 Revision B dated 28 January 2015.
(b) Any works on the land must not: i. create any new discharge points for stormwater runoff
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No. Conditions Condition timing onto the state-controlled road; ii. interfere with and/or cause damage to the existing stormwater drainage on the state-controlled road; iii. surcharge any existing culvert or drain on the state- controlled road; iv. reduce the quality of stormwater discharge onto the state- controlled road.
(c) The installation of the 4 x 1200 Reinforced Concrete Pipes under Pialba – Burrum Heads Road specified in Condition 5(a) must be designed and constructed in accordance with the Department of Transport and Main Roads Road Planning and Design Manual 2nd Edition and the Department of Transport and Main Roads’ Specifications and Standard Drawings Roads.
(d) RPEQ certification must be provided to the District Director (Wide Bay Burnett District) within the Department of Transport and Main Roads, confirming that the development has been designed and constructed in accordance with parts (a), (b) and (c) of this condition. RPEQ certified as-constructed drawings must also be provided.
Vehicular access to the state-controlled road 6. Direct access is not permitted between the Pialba – Burrum At all times Heads Road and the subject site at other location that the road works specified in Condition 1 of this concurrence agency response.
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Our reference: SDA-0315-019227 Your reference: ROL-153013
Attachment 2—Reasons for decision to impose conditions
The reasons for this decision are: • To ensure the roads on, or associated with, the state-controlled road network are undertaken in accordance with applicable standards. • To ensure the development achieves acceptable noise levels by mitigating adverse impacts on the development from noise generated by a state transport corridor. • To ensure that the impacts of stormwater events associated with development are minimised and managed to avoid creating any adverse impacts on the state-controlled road. • To ensure access to the state-controlled road from the site does not compromise the safety and efficiency of the state-controlled road.
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Our reference: SDA-0315-019227 Your reference: ROL-153013
Attachment 3—Further advice
General advice Compliance with concurrence agency conditions of development 1. Pursuant to section 255D of the Sustainable Planning Act 2009, the Department of Transport and Main Roads has been nominated by the Chief Executive of the Department of Infrastructure Local Government and Planning as the entity responsible for the administration and enforcement of concurrence agency conditions within TMR’s area of interest (e.g development impacting on state-controlled roads).
The Department of Infrastructure Local Government and Planning wishes to advise Fraser Coast Regional Council that any matter regarding compliance with the concurrence agency conditions (including compliance with certain conditions before the Plan of Survey has been submitted to Council for approval), that they must be addressed to the District Director (Wide Bay Burnett District) in the Department of Transport and Main Roads.
If Council has any questions or wish to further discuss this matter, please contact the Bundaberg office at the Department of Transport and Main Roads on (07) 4154 0200.
Transport Noise Corridor 2. Mandatory Part (MP) 4.4 of the Queensland Development Code (QDC) commenced on 1 September 2010 and applies to building work for the construction or renovation of a residential building in a designated transport noise corridor. MP4.4 seeks to ensure that the habitable rooms of Class 1, 2, 3 and 4 buildings located in a transport noise corridor are designed and constructed to reduce transport noise.
Transport noise corridor means land designated under Chapter 8B of the Building Act 1975 as a transport noise corridor. Information about transport noise corridors is available at state and local government offices.
A free online search tool can be used to find out whether a property is located in a designated transport noise corridor. This tool is available at the Department of Infrastructure Local Government and Planning’s website (www.dilgp.qld.gov.au) and allows searches on a registered lot number and/or property address to determine whether and how the QDC applies to the land.
Amendments to the lot reconfiguration layout 3. Please be advised that compliance with these conditions may result in the lot reconfiguration layout being amended to comply with these concurrence agency conditions. For further information about this matter, please contact the Department of Transport and Main Roads’ Bundaberg Office on (07) 4154 0200.
Further development permits, compliance permits or compliance certificates - Road Works Approval 4. Under section 33 of the Transport Infrastructure Act 1994, written approval is required from the Department of Transport and Main Roads to carry out road works on a state-controlled road. Please contact the Department of Transport and Main Roads’ Bundaberg Office on (07) 4154 0200 to make an application for road works approval. This approval must be obtained prior
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to commencing any works on the state-controlled road corridor. The approval process will require the approval of engineering designs of the proposed works, certified by a Registered Professional Engineer of Queensland (RPEQ). The process of obtaining road works approval process takes time. Please contact the Department of Transport and Main Roads as soon as possible to ensure that gaining design and construction approval does not delay the delivery of the construction works.
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