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1 Senate Elections and Government Affairs Committee Draft Minutes Senate Elections and Government Affairs Committee Draft Minutes 151th General Assembly Wednesday, April 21st, 2021 11:30am – 12:00pm Virtual Meeting Meeting Attendance Committee Members Present: Senator Kyle Evans Gay [email protected] Senator Stephanie L. Hansen [email protected] Senator Nicole Poore [email protected] Senator Bryant Richardson [email protected] Senator Ernesto B. Lopez [email protected] Absent: Senator Darius J. Brown [email protected] Staff: Mary Grace Colonna [email protected] Taylor Hawk [email protected] Christella St. Juste [email protected] Jesse Chadderdon [email protected] Deanna Killen [email protected] Meghan Mullennix [email protected] Attendees: Lauren Vella, DDOJ James Dechene, Armitage DeChene & Associates Rick Armitage, Armitage DeChene & Associates Robert Scoglietti Anna Shields Sara Poore, Delaware State Senate Julie Fedele, CGO Kristin Dwyer, DSEA Lincoln Willis John Richard Jannelli, Delaware United Holly Wagner, Division of Research Jenn Parrish, Delaware State Senate Alexa Adams, Delaware State Senate Christine Schiltz Deborah Gottschalk, Division of Research Patricia Davis, DOJ Keri Rapa, Delaware General Assembly Cara Gannon Agenda: I. Introduction Senator Gay opened the meeting by reviewing the committee’s authorization and technical logistics. Senator Gay conducted attendance, observing that four members were present. Senator Gay indicated that absent members would be joining subsequently. The meeting minutes were reviewed. 1 Senator Lopez motioned to approve the minutes. Senator Hansen seconded. The minutes were approved unanimously at 11:35am. Senator Gay recognized that Senator Poore had joined the meeting. II. House Bill 84 w/ HA 1: AN ACT TO AMEND THE CHARTER OF THE TOWN OF SOUTH BETHANY RELATING TO TOWN COUNCIL, MUNICIPAL ELECTIONS, AND ORGANIZATION OF TOWN COUNCIL. Synopsis: This bill removes from §C-5 (Town Council) of the Charter of the Town of South Bethany sections regarding qualifications of Town Council Members, terms of office, and Prohibition of Employment with the Town and relocates the sections to §C-6. It also amends §C-6 (Municipal Elections) to conform with the mandatory provisions of Delaware Code, Chapter 75 of Title 15 of the Delaware Code (entitled “Municipal Elections); adds a requirement that the Town post a Notice of Solicitation of Candidates at least 20 days prior to the Town’s candidate filing deadline; changes the Town’s Notice of Election requirement to include posting such notice on the Town website and one newspaper of general circulation, while no longer requiring notice to be posted in 5 public places; changes the date of the annual election for municipal offices to the second Saturday in May; renames all references of “Freeholder” to “Property Owner”; removes “spouse of a freeholder” as a qualification to vote in an election; denies Trusts, Corporations, Partnerships and Limited Liability Corporations (LLCs) the right to vote; revises the definition of “resident of town” to include a person who has physically resided in the town corporate limits for at least 30 days prior to the election; requires persons appearing to vote to present proof of identity and address; allows personal recognition of a voter by a majority of Election officers at the polling place to attest to a voter’s identity and address; removes the requirement a Notice of Intention of Candidacy be filed 45 days before the election; requires the Town to submit the names of candidates to the Department of Election within one day of the filing deadline; allows the Mayor to call a Special Meeting regarding candidate eligibility 20 days before the election; requires a candidate for a municipal office to file a Certificate of Intention establishing a campaign committee with the State Election Commissioner; allows the Board of Elections to declare candidates elected where the number of qualified candidates are equal to or less than the number of seats up for election; adds a provision barring members of the Board of Elections from being elected officials or immediate family members of elected officials; and adds new procedures for Election Day. The bill also removes references to Town Aldermen; removes the option of the Town Council Secretary and Treasurer not being members of the Town Council; renames the President pro-tempore as the Mayor pro-tempore; further expands the definition of “sudden emergency”; allows the City Treasurer to be assisted by Town Staff in their responsibilities; removes the requirement that an audit of town funds be performed upon the expiration of a Treasurer’s term in office; requires a member to pay at the member’s own expense if they retain counsel at a hearing for a forfeiture of office; requires notice requirement of Special Meetings be made in accordance with the provisions of the Delaware Freedom of Information Act; and authorizes the Town Council to allow participation and vote by remote electronic access to the extent permitted by a state of emergency and the Delaware Freedom of Information Act. This Act requires a greater than majority vote for passage because §1 of Article IX of the Delaware Constitution requires the affirmative vote of two-thirds of the members elected to each house of the General Assembly to amend a municipal charter. Senator Gay expressed familiarity and fondness for the town of South Bethany. Senator Gay welcomed Senator Hocker and Representative Gray to discuss the legislation. Rep. Gray introduced the legislation, explaining that the detailed bill would reorganize the town council and town charter. Rep. Gray stated that the town had brought the bill forward. Senator Gay inquired about the bill’s creation process and the town’s position on the legislation. 2 Rep. Gray stated that he had worked closely with the president of the town council. Rep. Gray noted that several towns were making similar changes to their charters. Rep. Gray stated that the legislation affected terms of office, prohibitions on town employment, elections, eligible voters, limited liability companies, and full-time residents. Rep. Gray stated that they had worked on the legislation for three to four months. Senator Gay thanked Rep. Gray for speaking on the bill. Senator Richardson stated that Seaford had recently changed their town charter to allow voter registration through the Board of Elections. Senator Richardson asked if this bill made similar changes. Rep. Gray responded that the legislation did not make that change. Senator Richardson recounted that while voting in Seaford the previous weekend, he had encountered a woman seeking to vote who could not because she was registered with the Dept. of Elections and not the town. Senator Richardson stated that next election, someone in this situation would be allowed to vote in Seaford. Rep. Gray mentioned that Milford made a similar policy change, which increased their registered voters two or three fold. Rep. Gray discussed the difficulties of registering for municipal elections, especially for those moving to Delaware from out of state. Rep. Gray stated that towns can be particular with their registration process. Senator Richardson stated that Seaford allows property owners to vote, although they must be registered with the town. Senator Gay commended the Senator for attention to efficiency in government, stating that this was a beneficial focus for towns. Senator Hocker thanked the chair and explained that the legislation would allow electronic voting in South Bethany, as long as it is in accordance with state law. Senator Gay thanked Senator Hocker for speaking on the legislation. Rep. Gray explained that there was a house amendment to allow electronic voting. There was no public comment. III. Senate Bill 94: AN ACT TO AMEND TITLE 29 OF THE DELAWARE CODE AND CHAPTER 265, VOLUME 82 OF THE LAWS OF DELAWARE RELATING TO THE FREEDOM OF INFORMATION ACT. Synopsis: Senate Substitute No. 1 for Senate Bill No. 243 (150th General Assembly) enacted § 10006A of Title 29, which allows an advisory body to hold a virtual meeting, if there is an anchor location that is open to the public, allows any public body to hold public meetings during a state of emergency, and clarified that public bodies must allow a member with a disability to attend a meeting electronically as a reasonable accommodation under § 4504 of Title 6, unless doing so would present an undue burden. Senate Substitute No. 1 for Senate Bill No. 243 sunsets on June 30, 2021. During the last year, citizens and members of public bodies have become comfortable with virtual meetings and attendance and participation in public meetings has increased because virtual meetings are more convenient and accessible to many citizens. Thus, this Act makes permanent changes to the Freedom of Information Act (“FOIA”), Chapter 100 of Title 29, that allow any public body to hold a virtual meeting if there is a physical anchor location where the public can attend the meeting in person and other notice and access requirements are met. Specifically, this Act does all of the following: 1. Repeals the current video- conferencing provision of § 10006 of Title 29 and the temporary provisions of § 10006A of Title 29 and replaces these sections with permanent virtual meeting requirements. 2. Maintains the requirement that a public body must allow a member with a disability to attend a meeting electronically as a reasonable accommodation except if doing so imposes an undue burden on a public body whose members are all 3 elected by the public. 3. Requires that a virtual meeting conform to all requirements under FOIA, including adequate notice that includes information on how the public may view and provide comment, if public comment is accepted. 4. Provides that during a state of emergency, or to prevent a public health emergency, all public bodies may hold virtual meetings without an anchor location. This Act also makes technical corrections to conform existing law to the standards of the Delaware Legislative Drafting Manual.
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