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Request for Quotation Number -19PK3320Q1013- Office Supply Items

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Request for Quotation Number -19PK3320Q1013- Office Supply Items Embassy of the United States of America Islamabad, Pakistan Date: March 19, 2020 Page 1 to 5 To: Offeror Request No: From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna-5, Islamabad. E-mail: [email protected]; [email protected] Phone: 92-51-201-5820 Subject: Request for Quotation number -19PK3320Q1013- Office Supply Items. The US Embassy, Islamabad has an announcement for the Open Market Contractors to participate in bidding for the “ Office Supply Items”. This is a Firm-Fixed Price Purchase Order and the bid from a potential offeror will be accepted based on the offering material and market competitive price. You are encouraged to submit your bids before the deadline for our review and further action. The U.S. Government may cancel this RFQ or any part of it per its discretion. “The relevant trade’s local vendor can only apply against this Solicitation” 1 1. Items Description Sr. # Item Description Req. Qty. Unit Total Price Price (PKR) (PKR) 1 ADHESIVE, GLUE STICK, 40G, LARGE, UHU 150 Each 2 ADHESIVE, GLUE STICK, 8.2G, SMALL, 1000 Each UHU 3 BINDER CLIP, LARGE, 1" / 51MM, KW- 100 Dozen TRIO, DC-51 4 BINDER CLIP, MEDIUM, 0.5" / 32MM, KW- 100 Dozen TRIO, DC-32 5 BINDER CLIP, SMALL, 1/4", 19MM, KW- 100 Dozen TRIO, DC-19 6 CLIP, PAPER, CLASSIC (GEM TYPE), 1" 300 Each 7 CORRECTION TAPE, WHITE, PELIKAN 100 Each XYCLE 8 HIGHLIGHTER, GREEN, STABILO BOSS / 100 Each PELIKAN 9 HIGHLIGHTER, PINK, STABILO BOSS / 100 Each PELIKAN 10 MARKER, PERMANENT, JUMBO, BULLET 50 Each TIP, RED, DOLLAR 11 MARKER, PERMANENT, JUMBO, CHISEL 50 Dozen TIP, BLACK, DOLLAR 12 PAD, SELF-STICK NOTE, 1-1/2" X 2", 600 Each YELLOW, 3M 13 PAD, SELF-STICK NOTE, 3" x 3", YELLOW, 600 Each 3M 14 PAD, SELF-STICK NOTE, 3" X 5", YELLOW, 600 Each 3M 15 PEN, ROLLER BALL, UNIBALL VISION (EYE) 135 Each FINE, 0.7MM, BLACK (UB-157) 16 PEN, ROLLER BALL, UNIBALL VISION (EYE) 135 Each FINE, 0.7MM, BLUE (UB-157) 17 PENCIL NO. 2, WITH ERASER, PELIKAN OR 150 Each BETTER 18 PUSHPIN ASSORTED COLORS, DELI, PART 50 Box # 0030 19 FOLDER, SWING CLIP FILE, 12" X 9", 300 Each ASSORTED, NOKYA 1154 2 20 MARKER, PERMANENT, FINE POINT (FELT 50 Dozen TIP), RED 21 LEAD, MECHANICAL PENCIL, 0.5MM, UNI, 100 Tube UL05-102ND 22 PERFORATOR, 2 HOLE (PUNCH) HEAVY 03 Each DUTY, HOLE DISTANCE: 80MM/8CM 23 TRANSPARENT TAPE 2", DEER BRAND, 600 Each FOUR PILLARS 24 CARD PAPER, 8-1/2" x 11", WHITE, 150 60 Packet G/M2, 100 SHEETS/PACK, BRIEFCARD 25 CUP, PEN HOLDER, SUNWOOD, NO. 1202 12 Each 26 DOCUMENT PROTECTOR, CLEAR, L-TYPE, 300 Each 8.5” X 12”, NOKYA 021 27 ERASER, STAEDTLER, 52653 100 Each 28 ERASER, WHITE BOARD, EVERY ITEM# 50 Each EJD-111 29 MARKER, PERMANENT BLUE, CHISEL TIP, 100 Each BLUE, DOLLAR 30 PAINT MARKER ULTRA FINE POINT, METALLIC GOLDEN, SNOWMAN, GP-12, 200 Each 006169 31 PAINT MARKER ULTRA FINE POINT, METTALIC SILVER, SNOWMAN, SP-12, 200 Each 006152 32 PAPER CUTTER, HANDY, DELI, NO. 2041 50 Each 33 PAPER, DUPLICATING, A4, WHITE 50 Ream 34 PEN, UNIBALL VISION (EYE) MICRO, 48 Each 0.5MM, GREEN (UB-150) Grand Total (PKR) Quote Submission Due Date: The quotation must be submitted electronically to [email protected] with reference of Solicitation# 19PK3320Q1013 OR To The Contracting Officer, US Embassy Diplomatic Enclave Ramna-5, Islamabad on or before COB Friday, March 27, 2020. No quotation will be accepted after the deadline. 3 In order for your quote to be considered, must submit the following documentation: Requirements: a. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ. b. Please include list of your clients, you sold similar items within the last 3-5 years. c. In order for your quotation to be considered, include below information in bid: i Delivery period after receiving of Purchase Order. ii Bid must be valid for 30 days from the closing date for this solicitation. iii Acceptance of our Net 30 days Payment terms. d. Bidder must have a physical business address and good financial health in order to get this award. Provide evidence for business address. e. Please provide reference of our Request Number 19PK3320Q1013 in all your correspondence regarding this request for price quotation. f. Please note that U.S. Embassy is tax exempted, please submit tax free quote. The Embassy will provide the Exemption Certificate from the MFA (GOP) after receiving the Pro-Forma Invoice from the vendor. It may take time of 30 – 45 days. g. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise the proposal may be considered unacceptable and may be rejected. Terms & Conditions: a) Mode of Payment: Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and upon satisfactory completion of acceptable work/services. b) Period of Performance: The delivery of stuff is required to be made within 20-30 days after receiving the approved PO. c) Inspection & Acceptance: A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. 4 d) Delivery Address: Plot # 281 – 283 (Ex-7up factory), I-9/3, Industrial area, Dry port road, Islamabad. Deliveries will be accepted only on Tuesdays and Thursdays from 10:00 a.m. to 13:00 p.m. only, the vendors arriving after this time shall be returned without delivering material. Contact us at least three working days prior to delivery date, and provide with full name/s (as written on NIC) of the person, driver/helper who will deliver the stuff, along with particulars of vehicle/s to be used like make, model, color and license plate (registration) number. FAR/ DOSAR Clauses applies on this Solicitation: FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link: FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES NUMBER TITLE DATE 52.204-9 Personal Identity Verification of Contractor Personnel (if JAN 2011 contractor requires physical access to a federally-controlled facility or access to a Federal information system) 52.212-4 Contract Terms and Conditions – Commercial Items JAN 2017 (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour) 52.225-19 Contractor Personnel in a Diplomatic or Consular Mission MAR 2008 Outside the United States (applies to services at danger pay posts only) 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if JUL 2014 order is for services and contractor employees are covered by Defense Base Act insurance) 52.228-4 Workers’ Compensation and War-Hazard Insurance (if order APR 1984 is for services and contractor employees are not covered by Defense Base Act insurance) 52.249-2 Termination for Convenience of the Government (Fixed Price) Apr 2012 5 6 .
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