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Contracts Register May-21

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Contracts Register May-21 Tandridge District Council Contracts Register May-21 Reference Title Description Supplier Name Start Date End Date TDC - Review Date Value TDC - Department Name TDC - Irrecoverable VAT TDC - Is Supplier a VCO TDC - ITQ or ITT TDC - VCO Registration No. TDC - Type of Contract Grounds Maintenance to cover grass cutting and other ancillary works in the parks and open spaces, together with the grounds maintenance TDC - 006784 Specialist Grounds Maintenance Services of Authority housing sites. Nick Dance Agricultural Contractor 02/11/2015 01/11/2023 01/07/2022 £2,550,000 Community Services No ITT Term Contract Annual charge for support & Maintenance of document management system, licensing and TDC - 007090 Annual software licence & maintenance - EDM user group facilities. Civica UK Limited 01/05/2016 30/04/2022 30/01/2022 £25,305 CE - Business Support No ITT Term Contract Annually renewable hosting & support charge for Capita's Academy system. This is an open ended TDC - 007097 Hosting and Support Charge for Academy System contract requiring 6 months notice to terminate. Mole Valley District Council 09/01/2008 01/03/2020 £19,554 CE - ICT No ITT Term Contract Provision of Mapping GIS System Software & Annually renewable licences for ESRI mapping TDC - 007099 Licences suite - 10 edit licences ESRI (UK) LIMITED 07/11/2016 06/11/2021 06/07/2021 £26,840 CE - ICT 0 No ITQ Term Contract Security Access Security alarm system consolidated contract ADT Galaxy system TDC - 007100 Security Intruder Alarm installed, owned and maintained by ADT. ADT Fire & Security Plc 14/04/2020 14/04/2024 28/11/2023 £6,500 CE - Business Support No ITQ Term Contract iShareMaps,iShareGIS, ADS & 3 days call off TDC - 007106 iShare Open Enterprise Agreement - Standard consultancy Astun Technology Limited 30/11/2016 29/11/2021 01/08/2021 £15,660 CE - ICT No ITQ Term Contract TDC - 007113 Maintenance for Zip Taps & Water Taps Watercoolers Direct 07/01/2016 02/01/2022 01/07/2021 £9,000 CE - Business Support No ITT Term Contract Original contract won via 3 quotes as per CSOs, no non recoverable VAT, SME Company Reg Number 02902353 As of 1/1/21 ACP Environmental changed name to Rock TDC - 007124 Water Risk Assessment, Testing & Treatment Compliance. ACP Water Treatment Ltd 01/10/2016 31/10/2022 30/04/2022 £9,564 CE - Business Support No ITT Term Contract TDC - 007139 Confidential Waste Shredding Service 3 year contract for on-site paper shredding Shred on Site Ltd 14/04/2020 13/04/2023 28/12/2022 £6,000 CE - Business Support No ITT Term Contract Planned maintenance, on the Sigma BMS that serves the main HVAC plant – Schneider TDC - 007180 Boiler Management System equipment for fault diagnostics and energy saving Schneider Electric Ltd 13/04/2020 12/04/2023 31/12/2022 £7,093 CE - Business Support No ITQ Term Contract Maintenance of the new Access System (Kantech) TDC - 007235 Security Access System supplied and fitted by ADT ADT Fire & Security Plc 14/04/2020 14/04/2024 28/12/2023 £5,500 CE - Business Support No ITQ Term Contract Collection and Recycling of Waste Paper and Provision of paper and cardboard banks on all TDC - 007241 Cardboard recycling sites owned by the Council. Palm Recycling Limited 27/07/2011 22/07/2021 22/04/2021 £31,200 Community Services 0 Yes ITQ Term Contract services specifically to support the delivery of dial- a-ride service across the district that includes TDC - 007300 TDC AB Community Transport trips to the Douglas Brunton Centre and includes East Surrey Rural Transport Partnership 03/04/2017 02/04/2022 30/10/2021 £60,000 Community Services 0 Yes ITT Term Contract Annual support & maintenance - Election registration and election management system, TDC - 007600 software Scanning Module, postal vote verification system, Halarose Limited 09/01/2017 19/06/2022 19/06/2021 £43,500 CE - Legal No ITQ Term Contract Next Step Non-Priority Need Rent Deposit TDC - 007602 Rent Deposit Guarantee Scheme Guarantee Scheme. YMCA East Surrey 24/05/2017 31/05/2022 30/01/2022 £19,500 Housing Yes ITQ Term Contract Schedule of rates annual licence fee. Valid 1 TDC - 007863 Central Diagnostic and Reporting Annual Licence September 20 to 31 August 21. M3 Housing Limited 01/09/2015 31/08/2021 01/06/2021 £15,800 CE - ICT No ITT Term Contract Design and development including content management system. Ongoing costs for hosting per year further to one off costs (£43587 + TDC - 007921 Website Design and Development £4980). Purple Creative Services Limited 01/04/2017 31/03/2023 31/12/2022 £24,300 CE - Business Support Yes ITT Term Contract Street Cleaning department vehicle lease from TDC - 007923 Lease of Ford Transit GY16 FBG 19/07/2016 to 18/07/2021 for Ford Transit. SHB Hire Ltd 19/07/2016 18/07/2021 18/07/2020 £16,500 Community Services No ITQ Term Contract Care and Repair department vehicle lease from TDC - 007926 Lease of Ford Transit EF16 CVV 16/05/2016 to 15/06/2021 for Ford Transit. SHB Hire Ltd 16/05/2016 15/06/2021 15/06/2020 £21,990 Community Services No ITQ Term Contract Vehicle lease from 09/06/17 to 08/06/2024 for TDC - 007949 Lease of DAF Cesspool Tanker HV17 RXZ DAF Cesspool Tanker. SHB Hire Ltd 09/06/2017 08/06/2024 08/06/2023 £172,788 Community Services No ITQ Term Contract Ellice Road Minipark System To accompany install of minipark system to Ellice TDC - 008066 Support/Maintenance licences Road car park (Upfront cost £46,000). Parkeon Ltd 28/07/2017 28/07/2021 30/04/2021 £5,341 Community Services No ITQ Term Contract Renewed for 3 years as per MG email on TDC - 008279 Air Conditioning and Air Handling Maintenance 28.11.18. Quay Office Furnishers Ltd 01/02/2018 17/04/2022 31/10/2021 £5,640 CE - Business Support No ITQ Term Contract TDC - 008380 Banking Services 2018-2023 5 year contract commencing 1st April 2018. HSBC 01/04/2018 31/03/2023 01/09/2022 £77,830 CE - Finance No ITT Term Contract Operating lease for all terrain forklift. Equipment finance arranged through Manitou Finance TDC - 008537 Lease of Telescopic Handler HF66 HXX Limited. Manitou Finance Limited 02/04/2017 02/03/2022 01/12/2021 £35,373 Community Services No ITQ Term Contract LB Sutton appointed as the Lead Authority to facilitate the operation of the Integrated Insurance Service and annually recharge the cost TDC - 008649 Provision of an Integrated Insurance Service of the service to Tandridge. Sutton Council 01/11/2017 31/03/2023 31/12/2021 £1,362,295 CE - Finance No ITQ Term Contract Servicing and Replacement of Domestic Heating TDC - 008664 Appliances 7 year contract commencing 2nd April 2018. Paynes Heating & Plumbing Services Ltd 01/04/2018 31/03/2025 31/12/2023 £3,500,000 Housing No ITT Term Contract External Painting and Repair of Council Owned 4 year contract commencing 1st April 2018. TDC - 008665 Flats and Houses Option to extend for further 2 years. C&C southern property service ltd 01/04/2018 31/03/2022 31/12/2020 £1,600,000 Housing No ITT Term Contract Homeswapper is an internet-based mutual TDC - 008704 Provision of Homeswapper Service exchange service to replace Swap and Move. Housing Partners Ltd 22/03/2018 22/03/2022 22/12/2021 £10,485 Housing No ITQ Term Contract TDC - 009336 Insurance - Leasehold Properties 2018-2024 Leasehold/Mortgaged Property Insurance Ocaso SA UK 01/01/2018 31/12/2022 31/12/2021 £352,651 CE - Finance No ITT Term Contract Weekly and Annual inspection of playground TDC - 009408 TDC EF Play Equipment Inspection equipment - three year contract Safeplay Playground Services Limited 01/07/2018 30/06/2021 30/06/2020 £109,998 Community Services 0 No ITT Term Contract £44,820 plus VAT over 3 years - renewed via CSO TDC - 009454 Webcasting and Audio-Visual Upgrade waiver in March 20. Public-I 22/02/2018 06/04/2023 06/04/2022 £44,820 CE - Legal No ITQ Term Contract For provision of floating support for socially excluded groups/homelessness prevention TDC - 009583 Provision of Parashoot Service services for TDC. Raven Housing Trust Ltd 07/04/2018 31/03/2022 01/10/2021 £20,000 Housing No ITQ Term Contract Contract with NRT Building Services Group Ltd for the Council’s five year electrical rewiring contract Electrical Rewiring of Council Owned Properties including, void properties and electrical NRT Group (registered as NRT Building Services TDC - 009768 2018-2023 inspection condition reports. Group Ltd.) 01/11/2018 31/10/2023 01/04/2023 £840,569 Housing No ITT Term Contract Provision of a bureau service for the management of Utilities (Electricity, Gas and TDC - 009808 Utilities Bureau Service Water) contracts. STC Energy Management Ltd STC Energy Management Ltd 01/10/2018 30/09/2021 01/03/2021 £59,550 Housing No ITQ Term Contract TDC - 009827 Out of Hours Call Handling 2018-2021 Out of Hours Call Handling Service Centra Pulse & Connect 02/10/2018 02/10/2021 27/01/2021 £13,585 Housing No ITT Term Contract Electricity supply across 236 sites between 01/10/2018 and 30/09/2021. Procured by TDC - 009921 Electricity Supply 2018-2021 Inspired Energy/STC (TDC's utilities partner). Opus Energy Ltd 01/10/2018 30/09/2021 30/09/2020 £308,000 Housing No ITT Term Contract Gas supply across 30 sites between 12/10/2018 and 11/10/2021. Procured by Inspired TDC - 009926 Gas Supply 2018-2021 Energy/STC (TDC's utilities partner).
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