Tandridge District Council Contracts Register May-21

Reference Title Description Supplier Name Start Date End Date TDC - Review Date Value TDC - Department Name TDC - Irrecoverable VAT TDC - Is Supplier a VCO TDC - ITQ or ITT TDC - VCO Registration No. TDC - Type of Contract Grounds Maintenance to cover grass cutting and other ancillary works in the parks and open spaces, together with the grounds maintenance TDC - 006784 Specialist Grounds Maintenance Services of Authority housing sites. Nick Dance Agricultural Contractor 02/11/2015 01/11/2023 01/07/2022 £2,550,000 Community Services No ITT Term Contract Annual charge for support & Maintenance of document management system, licensing and TDC - 007090 Annual software licence & maintenance - EDM user group facilities. Civica UK Limited 01/05/2016 30/04/2022 30/01/2022 £25,305 CE - Business Support No ITT Term Contract

Annually renewable hosting & support charge for Capita's Academy system. This is an open ended TDC - 007097 Hosting and Support Charge for Academy System contract requiring 6 months notice to terminate. Mole Valley District Council 09/01/2008 01/03/2020 £19,554 CE - ICT No ITT Term Contract Provision of Mapping GIS System Software & Annually renewable licences for ESRI mapping TDC - 007099 Licences suite - 10 edit licences ESRI (UK) LIMITED 07/11/2016 06/11/2021 06/07/2021 £26,840 CE - ICT 0 No ITQ Term Contract Security Access Security alarm system consolidated contract ADT Galaxy system TDC - 007100 Security Intruder Alarm installed, owned and maintained by ADT. ADT Fire & Security Plc 14/04/2020 14/04/2024 28/11/2023 £6,500 CE - Business Support No ITQ Term Contract iShareMaps,iShareGIS, ADS & 3 days call off TDC - 007106 iShare Open Enterprise Agreement - Standard consultancy Astun Technology Limited 30/11/2016 29/11/2021 01/08/2021 £15,660 CE - ICT No ITQ Term Contract TDC - 007113 Maintenance for Zip Taps & Water Taps Watercoolers Direct 07/01/2016 02/01/2022 01/07/2021 £9,000 CE - Business Support No ITT Term Contract Original contract won via 3 quotes as per CSOs, no non recoverable VAT, SME Company Reg Number 02902353 As of 1/1/21 ACP Environmental changed name to Rock TDC - 007124 Water Risk Assessment, Testing & Treatment Compliance. ACP Water Treatment Ltd 01/10/2016 31/10/2022 30/04/2022 £9,564 CE - Business Support No ITT Term Contract TDC - 007139 Confidential Waste Shredding Service 3 year contract for on-site paper shredding Shred on Site Ltd 14/04/2020 13/04/2023 28/12/2022 £6,000 CE - Business Support No ITT Term Contract

Planned maintenance, on the Sigma BMS that serves the main HVAC plant – Schneider TDC - 007180 Boiler Management System equipment for fault diagnostics and energy saving Schneider Electric Ltd 13/04/2020 12/04/2023 31/12/2022 £7,093 CE - Business Support No ITQ Term Contract Maintenance of the new Access System (Kantech) TDC - 007235 Security Access System supplied and fitted by ADT ADT Fire & Security Plc 14/04/2020 14/04/2024 28/12/2023 £5,500 CE - Business Support No ITQ Term Contract Collection and Recycling of Waste Paper and Provision of paper and cardboard banks on all TDC - 007241 Cardboard recycling sites owned by the Council. Palm Recycling Limited 27/07/2011 22/07/2021 22/04/2021 £31,200 Community Services 0 Yes ITQ Term Contract services specifically to support the delivery of dial- a-ride service across the district that includes TDC - 007300 TDC AB Community Transport trips to the Douglas Brunton Centre and includes East Surrey Rural Transport Partnership 03/04/2017 02/04/2022 30/10/2021 £60,000 Community Services 0 Yes ITT Term Contract Annual support & maintenance - Election registration and election management system, TDC - 007600 software Scanning Module, postal vote verification system, Halarose Limited 09/01/2017 19/06/2022 19/06/2021 £43,500 CE - Legal No ITQ Term Contract

Next Step Non-Priority Need Rent Deposit TDC - 007602 Rent Deposit Guarantee Scheme Guarantee Scheme. YMCA East Surrey 24/05/2017 31/05/2022 30/01/2022 £19,500 Housing Yes ITQ Term Contract Schedule of rates annual licence fee. Valid 1 TDC - 007863 Central Diagnostic and Reporting Annual Licence September 20 to 31 August 21. M3 Housing Limited 01/09/2015 31/08/2021 01/06/2021 £15,800 CE - ICT No ITT Term Contract Design and development including content management system. Ongoing costs for hosting per year further to one off costs (£43587 + TDC - 007921 Website Design and Development £4980). Purple Creative Services Limited 01/04/2017 31/03/2023 31/12/2022 £24,300 CE - Business Support Yes ITT Term Contract

Street Cleaning department vehicle lease from TDC - 007923 Lease of Ford Transit GY16 FBG 19/07/2016 to 18/07/2021 for Ford Transit. SHB Hire Ltd 19/07/2016 18/07/2021 18/07/2020 £16,500 Community Services No ITQ Term Contract

Care and Repair department vehicle lease from TDC - 007926 Lease of Ford Transit EF16 CVV 16/05/2016 to 15/06/2021 for Ford Transit. SHB Hire Ltd 16/05/2016 15/06/2021 15/06/2020 £21,990 Community Services No ITQ Term Contract

Vehicle lease from 09/06/17 to 08/06/2024 for TDC - 007949 Lease of DAF Cesspool Tanker HV17 RXZ DAF Cesspool Tanker. SHB Hire Ltd 09/06/2017 08/06/2024 08/06/2023 £172,788 Community Services No ITQ Term Contract Ellice Road Minipark System To accompany install of minipark system to Ellice TDC - 008066 Support/Maintenance licences Road car park (Upfront cost £46,000). Parkeon Ltd 28/07/2017 28/07/2021 30/04/2021 £5,341 Community Services No ITQ Term Contract Renewed for 3 years as per MG email on TDC - 008279 Air Conditioning and Air Handling Maintenance 28.11.18. Quay Office Furnishers Ltd 01/02/2018 17/04/2022 31/10/2021 £5,640 CE - Business Support No ITQ Term Contract

TDC - 008380 Banking Services 2018-2023 5 year contract commencing 1st April 2018. HSBC 01/04/2018 31/03/2023 01/09/2022 £77,830 CE - Finance No ITT Term Contract Operating lease for all terrain forklift. Equipment finance arranged through Manitou Finance TDC - 008537 Lease of Telescopic Handler HF66 HXX Limited. Manitou Finance Limited 02/04/2017 02/03/2022 01/12/2021 £35,373 Community Services No ITQ Term Contract LB Sutton appointed as the Lead Authority to facilitate the operation of the Integrated Insurance Service and annually recharge the cost TDC - 008649 Provision of an Integrated Insurance Service of the service to Tandridge. Sutton Council 01/11/2017 31/03/2023 31/12/2021 £1,362,295 CE - Finance No ITQ Term Contract Servicing and Replacement of Domestic Heating TDC - 008664 Appliances 7 year contract commencing 2nd April 2018. Paynes Heating & Plumbing Services Ltd 01/04/2018 31/03/2025 31/12/2023 £3,500,000 Housing No ITT Term Contract External Painting and Repair of Council Owned 4 year contract commencing 1st April 2018. TDC - 008665 Flats and Houses Option to extend for further 2 years. C&C southern property service ltd 01/04/2018 31/03/2022 31/12/2020 £1,600,000 Housing No ITT Term Contract Homeswapper is an internet-based mutual TDC - 008704 Provision of Homeswapper Service exchange service to replace Swap and Move. Housing Partners Ltd 22/03/2018 22/03/2022 22/12/2021 £10,485 Housing No ITQ Term Contract TDC - 009336 Insurance - Leasehold Properties 2018-2024 Leasehold/Mortgaged Property Insurance Ocaso SA UK 01/01/2018 31/12/2022 31/12/2021 £352,651 CE - Finance No ITT Term Contract Weekly and Annual inspection of playground TDC - 009408 TDC EF Play Equipment Inspection equipment - three year contract Safeplay Playground Services Limited 01/07/2018 30/06/2021 30/06/2020 £109,998 Community Services 0 No ITT Term Contract £44,820 plus VAT over 3 years - renewed via CSO TDC - 009454 Webcasting and Audio-Visual Upgrade waiver in March 20. Public-I 22/02/2018 06/04/2023 06/04/2022 £44,820 CE - Legal No ITQ Term Contract For provision of floating support for socially excluded groups/homelessness prevention TDC - 009583 Provision of Parashoot Service services for TDC. Raven Housing Trust Ltd 07/04/2018 31/03/2022 01/10/2021 £20,000 Housing No ITQ Term Contract Contract with NRT Building Services Group Ltd for the Council’s five year electrical rewiring contract Electrical Rewiring of Council Owned Properties including, void properties and electrical NRT Group (registered as NRT Building Services TDC - 009768 2018-2023 inspection condition reports. Group Ltd.) 01/11/2018 31/10/2023 01/04/2023 £840,569 Housing No ITT Term Contract Provision of a bureau service for the management of Utilities (Electricity, Gas and TDC - 009808 Utilities Bureau Service Water) contracts. STC Energy Management Ltd STC Energy Management Ltd 01/10/2018 30/09/2021 01/03/2021 £59,550 Housing No ITQ Term Contract TDC - 009827 Out of Hours Call Handling 2018-2021 Out of Hours Call Handling Service Centra Pulse & Connect 02/10/2018 02/10/2021 27/01/2021 £13,585 Housing No ITT Term Contract Electricity supply across 236 sites between 01/10/2018 and 30/09/2021. Procured by TDC - 009921 Electricity Supply 2018-2021 Inspired Energy/STC (TDC's utilities partner). Opus Energy Ltd 01/10/2018 30/09/2021 30/09/2020 £308,000 Housing No ITT Term Contract Gas supply across 30 sites between 12/10/2018 and 11/10/2021. Procured by Inspired TDC - 009926 Gas Supply 2018-2021 Energy/STC (TDC's utilities partner). Opus Energy Ltd 10/10/2018 11/10/2021 11/12/2020 £273,538 Housing No ITT Term Contract Initial set up, software licence and support services for Social Prescribing Software (licence TDC - 010046 Social Prescribing Software supports 3,500 patients per year). Elemental Software 14/12/2018 14/12/2021 14/06/2021 £48,200 CE - Business Support No ITQ Term Contract TDC - 010164 Infoshare Clearcore Licence Support Fee Annual Support and Maintenance Infoshare Ltd 06/02/2019 05/02/2022 05/11/2021 £7,000 CE - ICT No ITQ Term Contract Support and Maintenance Fees for HMS. 5 year Orchard Information Systems Limited, an MRI TDC - 010193 Orchard Housing Management System contract. Software Company 09/10/2016 08/10/2021 08/10/2020 £22,561 CE - ICT No ITT Term Contract Cleaning of Housing Estates, Voids, and Council TDC - 010392 Offices 2019-2022 Housing estates, voids and Council Offices Wetton Cleaning Services Ltd 01/04/2019 31/03/2022 31/12/2020 £550,428 Housing No ITT Term Contract repair of council owned fire alarms, firefighting Fire Alarm Inspection, Testing, Servicing and equipment and emergency lighting. The contract TDC - 010549 Repair term will be for a period of 5 years commencing Stand-By Fire Protection 01/05/2019 30/04/2024 05/07/2023 £143,834 Housing No ITT Term Contract MySOS subscription and 41 x MySOS Personal Safety Alarm units. • MySOS device with a roaming SIM card fitted • Mandown with fall detector • All airtime and data usage • 24/7 TDC - 010676 3 year contract for Personal Protection Devices access to our ARC • 24/7 access to our CSC • Skyguard Ltd 11/07/2019 11/07/2022 11/01/2022 £7,365 Housing No ITQ Term Contract MVDC, EEBC, RBBC and TDC have agreed to fund and work together on the provision of the TDC - 010709 Provision of ESOS service 2019-2022 initiative known as East Surrey Outreach Service Thames Reach Charity Ltd 01/04/2019 31/03/2022 01/10/2021 £45,000 Housing Yes ITQ Term Contract iTrent Software, Cloud Hosting Services, Managed TDC - 011076 Integrated HR and Payroll Services Payroll and SAP Business. Objects for a maximum MHR 01/10/2019 30/09/2021 30/03/2021 £97,706 CE - Personnel No ITT Term Contract Purchased via the G-Cloud 11 framework TDC - 011454 Abritas Support & Hosting agreement (RM1557.11). Civica UK Limited 30/11/2019 29/11/2023 29/11/2022 £111,173 Housing No ITQ Term Contract

The ETHOS Project comprises four local authorities (LA) across Surrey (Elmbridge, Epsom & Ewell, Mole Valley and Tandridge) two, Housing associations (Rosebery Housing, and P A Housing) and one charitable foundation (Clarion Futures). The aim of the project is to enhance existing housing options services in order to prevent homelessness by delivering a housing, employment and training options and to support the sustainment of existing tenancies for our TDC - 011558 Ethos Project - Homelessness Prevention clients/tenants across the partnership. Surrey Lifelong Learning Partnership 16/12/2019 15/12/2021 01/10/2021 £10,000 Housing No ITQ Term Contract For the support of: * Mitel Estate including all hardware and software * Mitel Standard Software Assurance * 2 hours Remote TDC - 011583 Mitel Telephone Support Agreement Programming Per Qtr Britannic Technologies Limited 20/01/2020 19/01/2022 20/10/2021 £8,672 CE - ICT No ITQ Term Contract TDC RM Warden Call Alarm Systems - Inspection, TDC - 011630 Testing, Servicing and Repair Secure Electronic Applications Limited 01/01/2020 28/01/2025 28/01/2024 £25,178 Housing No ITT Term Contract

Procured with Waverley using Lot 2 of the ESPO Multifunctional Devices, Managed Print and Content Services and Records and Information Provision, Servicing and Support - Print Devices Management Framework. TDC requirement of 14 TDC - 011698 2020-2025 devices including MFDs and production printers. Konica Minolta Business Solutons (UK) Ltd 02/02/2020 31/01/2025 01/01/2024 £141,432 CE - Business Support No ITT Term Contract TDC - 011825 Evaluation of Wellbeing Prescription Service Marie Polley Consultancy Ltd 03/04/2020 03/04/2022 03/04/2020 £29,470 CE - Business Support No ITQ Open Ended

The authority is wishing to secure the provision of a home improvement agency service for older, disabled and vulnerable residents in its district has sought proposals for the provision of the TDC - 011854 Home Improvement Agency Service service in a competitive tender process. MILLBROOK HEALTHCARE LIMITED 07/01/2019 07/01/2022 01/10/2021 £250,000 Housing No ITQ Term Contract The Microsoft Enterprise Agreement (EA) is the best licensing program for organisations that want to standardise Information technology across the enterprise yet retain the flexibility to choose from on-premises and cloud services. 3- TDC - 011868 Enterprise Subscription Agreement year term Phoenix Software Ltd 01/04/2019 31/03/2022 01/04/2021 £452,561 CE - ICT No ITQ Term Contract Meeting and Governance Management Software solution. £ 20,500 - year 1 (+VAT). £ 12,000 - Years 2, 3 and 4 (+VAT) £56,500 maximum Civica Modern.Gov Meeting and Governance contract value if year 3 and 4 extensions are TDC - 011963 Solution activated Civica UK Ltd 06/05/2020 06/05/2024 20/11/2023 £56,500 CE - Business Support No ITT Term Contract

Revenue and Benefits software. As of July 2021 TDC - 012001 TDC VB Revenue and Benefit Software Northgate to be known as NEC Software Solutions Northgate Public Services (UK) Limited 01/04/2020 31/03/2026 31/05/2024 £640,300 CE - ICT 0 No ITT Term Contract Water Quality Testing, Monitoring and Sampling TDC - 012013 to Council Owned Properties Clearwater Technology Ltd 15/06/2020 14/06/2023 11/01/2023 £28,800 Housing No ITQ Term Contract

TDC - 012142 Renewal of Roof Coverings and Associated Work Kingsley Roofing Limited 01/04/2020 31/03/2025 22/07/2020 £1,961,920 Housing No ITT Term Contract

Stray Dogs Collection - Kennelling Services Clements Environmental Services Limited. The TDC - 012161 Contract contract states a commencement date of 1 May Clements Environmental Services Ltd 01/05/2020 30/04/2023 01/11/2022 £26,000 Community Services No ITQ Term Contract Salesforce Lightning Service Cloud - Enterprise Edition plus Premier Success, Knowledge, Live TDC - 012216 Salesforce - Enterprise Edition plus Agent Salesforce.com 14/01/2019 01/08/2021 01/02/2021 £154,807 CE - ICT 0 No ITQ Term Contract Supply and Installation of UPVC Windows and doors in council owned properties including Anglian Building Products, a division of Anglian TDC - 012306 Doors 2020-2025 voids. Approved at Housing Committee June Windows Ltd 01/04/2020 31/03/2025 31/03/2024 £1,250,000 Housing No ITT Term Contract The monthly cost per employee is £4.33 which TDC - 012383 Health Cash Plan equates to £1,186.24 per month totally BUPA 01/10/2020 30/09/2021 30/09/2020 £14,237 CE - Personnel No ITQ Term Contract Software Application Support Agreement - Agilyx provides support services for Agresso TDC - 012460 Agresso (Unit4 Business World/Unit4 ERP) Agilyx UK Limited 13/07/2020 12/07/2022 12/02/2022 £7,488 CE - Finance 0 No ITQ Term Contract ACP Environmental Limited changed its name to TDC - 012466 Pavilions Legionella Testing Rock Compliance Limited. in 2021. Rock Compliance Limited 01/08/2020 31/08/2021 31/05/2021 £21,216 Asset Management No ITQ Term Contract TDC - 012645 Fire Alarm and Emergency Lighting 3 year contract. Pyrotec Fire Protection Ltd 30/04/2021 30/04/2024 01/09/2023 £8,700 Asset Management No ITQ Term Contract Electrical consultancy services in connection with TDC - 012699 TDC NC Post Contract ME Consultancy - Uplands the construction of the Council’s new housing Pope Consulting Ltd 17/12/2020 17/12/2022 16/09/2022 £7,800 Housing No ITQ One-Off Contract

TDC - 012730 Rebuilding of external stores at 119-125 Mill Lane Abbots Groundworks Limited 01/04/2021 30/06/2021 22/12/2020 £10,857 Housing No ITQ One-Off Contract 3-year renewal of existing vulnerability assessment solution which is used for scanning our network for vulnerabilities. Approved by CPB TDC - 012749 Nessus Scanner December 2020. Tenable 14/12/2020 13/12/2023 01/06/2023 £5,280 CE - ICT No ITQ Term Contract

The Supplier is in the business of providing annual TDC - 012751 Annual Billing Agreement - Revenues & Benefits billing printing, enclosing and mailing services. CFH Docmail Ltd/ PRINT.UK.COM 28/01/2020 27/01/2022 01/10/2021 £23,450 CE - Revenue & Benefits No ITQ Term Contract Vehicle Access & Hardstanding - New TDC - 012789 Farthingdale T. J. Hunt (Contracting) Ltd 01/01/2021 01/01/2022 26/01/2021 £24,137 Housing No ITQ One-Off Contract

Sevenoaks District Council to carry out off-street and on-street Civil Parking Enforcement Services within the District & implement a coordinated parking management operation based around the management and enforcement of parking spaces, the processing of PCNs, the taking of payments TDC - 012835 Parking Enforcement 2021-2023 and the administration of parking in general. Sevenoaks District Council 01/04/2021 31/03/2023 01/10/2022 £280,000 Community Services No ITT Term Contract Renewal of footpaths at 1-25 Hickmans Close, TDC - 012866 Godstone, RH9 8EA Hobart Paving Company 01/04/2021 01/10/2021 01/09/2021 £9,251 Housing No ITQ One-Off Contract TDC - 012867 Garage refurbishments at Pollards Oak Road Abbots Groundworks Limited 01/03/2021 30/06/2021 18/02/2021 £16,441 Housing No ITQ One-Off Contract Installation of Fire Doors to Council Owned TDC - 012876 Properties Heywood Williams Components Ltd T/A Mila 01/04/2021 31/03/2026 01/11/2024 £361,688 Housing No ITT Term Contract Lot 1 & 5: Responsive Repairs Contractor TDC - 012889 Framework (Metro Rod) Lot 1: Drainage Lot 5: Guttering Metro Rod Ltd 01/04/2021 31/03/2026 01/04/2025 £365,000 Housing No ITT Term Contract Lot 1, 3, 4 & 6: Responsive Repairs Contractor Lot 1: Drainage Lot 3: Fencing Lot 4: Groundwork TDC - 012890 Framework (Relative Groundwork) & Brickwork Lot 6: Roofing Relative groundwork Ltd 01/04/2021 31/03/2026 01/03/2021 £995,000 Housing No ITT Term Contract Lot 2: Responsive Repairs Contractor Framework TDC - 012891 (JPEC) Lot 2: Electrical JPEC Group 01/04/2021 31/03/2026 01/04/2025 £150,000 Housing No ITT Term Contract Lot 2: Responsive Repairs Contractor Framework NRT Group (registered as NRT Building Services TDC - 012892 (NRT) Lot 2: Electrical Group Ltd.) 01/04/2021 31/03/2026 01/04/2025 £150,000 Housing No ITT Term Contract Lot 3 & 4: Responsive Repairs Contractor TDC - 012893 Framework (KNK) Lot 3: Fencing Lot 4: Groundwork & Brickwork KNK Building Services Ltd 01/04/2021 31/03/2026 01/04/2025 £149,000 Housing No ITT Term Contract Lot 5 & 6: Responsive Repairs Contractor TDC - 012894 Framework (DLJONES) Lot 5: Guttering Lot 6: Roofing DLJONES CPS LTD 01/04/2021 31/03/2026 01/03/2021 £715,000 Housing No ITT Term Contract Lot 7: Responsive Repairs Contractor Framework TDC - 012895 (Raven) Lot 7: Windows & Doors Raven Repairs Ltd 01/04/2021 31/03/2026 01/04/2025 £300,000 Housing No ITT Term Contract Lot 7: Responsive Repairs Contractor Framework TDC - 012896 (MPG Maintenance) Lot 7: Windows & Doors MPG Maintenance Group Ltd 01/04/2021 31/03/2026 01/04/2025 £300,000 Housing No ITT Term Contract - Encyclopedia Of Local Government Law On Westlaw -Encyclopedia Of Planning Law And Practice On Westlaw - Practical Law + Westlaw TDC - 012898 Westlaw & Practical Law Subscription 21-22 UK Edge Thomson Reuters 01/04/2021 31/03/2022 01/12/2021 £13,733 CE - Legal Yes ITQ Term Contract Refurbishment of garages 1 to 6 Springfield, Old TDC - 012945 Refurbishment of Springfield Garages Oxted CM Roofing Services Limited 01/04/2021 01/10/2021 01/08/2021 £17,100 Housing No ITQ One-Off Contract The ramp is required to provide wheelchair access and has been requested by Surrey CC occupational therapist to meet the needs of the TDC - 012967 Wheelchair Access Ramp - Mill Lane, Hurst Green resident G.B.Services (UK) Limited 23/03/2021 23/09/2021 23/03/2021 £5,450 Housing No ITQ One-Off Contract Essential treasury management advice is being procured. Including regular meetings with our TDC - 013013 Provision of Treasury Services allocated advisor, advice service, updates and Link Treasury Services Limited 01/05/2021 30/04/2022 15/10/2021 £11,000 CE - Finance No ITQ Term Contract Call-Off Contract under the HealthTrust Europe LLP Framework Agreement. Supply of new production infrastructure, including servers, Disaster Recovery, secondary site for site-A to storage, switching and UPS. Sub-contracted to TDC - 013014 site-B replication Cristie Data Limited. Insight Direct (UK) Ltd 18/03/2021 18/03/2024 01/09/2023 £177,473 CE - ICT 0 No ITT Term Contract TDC - 013026 The Greenway Car park improvements Hobart Paving Company 01/04/2021 01/10/2021 12/04/2021 £20,062 Housing No ITQ One-Off Contract TDC - 013027 Hookwood Park Access Road Resurfacing Hobart Paving Company 01/04/2021 01/10/2021 12/04/2021 £20,537 Housing No ITQ One-Off Contract TDC - 013182 Recycling and Residual Waste Collection Domestic refuse and doorstep recycling. Biffa Waste Services Limited 01/04/2021 31/03/2029 31/03/2027 £22,609,650 Community Services No ITT Term Contract