AGENDA 1.0
MARKHAM PUBLIC LIBRARY BOARD
REGULAR MEETING
Notice of meeting to be held on Monday, September 23, 2019, 7:00 p.m., Markham Village Library, Program Room, 6031 Highway 7 East, Markham L3P 3A7
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AGENDA
1.0 Call to order/Approval of agenda 1.1 Declaration of conflict of interest 1.2 Delegation (none) 1.3 Chair’s Remarks
2.0 Consent Agenda: All items listed under the Consent Agenda are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be discussed if a member so requests.
2.1 Minutes of Special Meeting, July 8, 2019
2.2 Declaration of Due Diligence by the CEO
2.3 Communication and Correspondence:
2.3.1 City News: Lendery at Milliken Mills: A Library of Things https://toronto.citynews.ca/video/2019/07/10/lendery-a-new-example-of-the-growing-sharing- economy/ Article also picked up on 680 News.com and Msn.com 2.3.2 Perkins& Will: Aaniin Library as Place Presentation 2.3.3 Ming Po News: Lendery at Milliken Mills 2.3.4 NEWMARKETTODAY.ca: Newmarket library will soon lend more than books 2.3.5 Markham Review, July 10 York Region’s first Lendery opens at Markham Public Library – Milliken Mills https://markhamreview.com/york-regions-first-lendery-opens-at-markham-public-library- milliken-mills-branch/ 2.3.6 Ming Sheng Bao, July 10 http://www.mingshengbao.com/tor/article.php?aid=652078 2.3.7 Iask.ca, July 24 http://www.iask.ca/news/toronto/2019/07/528632.html 2.3.8 51.ca, July 24 https://info.51.ca/news/canada/2019-07/794764.html 2.3.9 SuperLife.ca, July 25 http://news.superlife.ca/2019/07/25/%E4%B8%87%E9%94%A6%E5%B8%82%E5%BA%9C%E6% 83%B3%E4%BA%BA%E6%B0%91%E6%89%80%E6%83%B3%EF%BC%9A%E5%85%8D%E8%B4%B 9%E5%80%9F%E7%94%A8%E5%AE%B6%E5%B1%85%E7%BB%B4%E4%BF%AE%E5%B7%A5%E5 %85%B7%E5%8F%8A%E7%94%A8/
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2.3.10 Municipal Information Network, August 21 Region’s First Lendery is Now Open at Markham Public Library https://municipalinfonet.com/article/municipal/category/culture/17/783819/region-s-first- lendery-is-now-open-at-markham-public-library.html 2.3.11 FOPL: One Voice for Ontario Public Libraries 2.3.12 CULC: Statement on Changes to Digital Loans for Public Libraries 2.3.13 Chair’s Letters to MP’s 2.3.14 rabble.ca: The public library and Indigenous reconciliation
3.0 CEO’s Highlights, September 2019
4.0 Annual Monthly Policy Review (To be undertaken at the January meeting.)
5.0 Internal Monitoring Reports: (Compliance list of internal monitoring reports and discussion led by members) 5.1 Executive Limitation: El-2d Financial Condition (A. Lewis / M. Sawh)
6.0 Ends
7.0 Governance: 7.1 Proposed Addition to By-Laws 7.2 Policy Governance Workshop
8.0 Ownership Linkage: 8.1 Input from Board Members
9.0 Board Advocacy: 9.1 Events for the Next Quarter (D. Macklin) 9.2 Markham Public Library Board 2019 Annual Agenda 9.3 Working Group Presentation to Council (D .Walker) 9.4 Library Day in Your Riding (D .Macklin)
10.0 Education/Board Development: 10.1 Board Education Plan for 2020 (A. Cecchetto) 10.2 Spread the Word (D. Macklin)
11.0 Incidental Information
12.0 New Business: 12.1 ULC’s Statement on Race and Social Equity
13.0 Board Evaluation: 13.1 Questionnaire: Performance of Individual Board Members
14.0 In Camera Agenda (None)
15.0 Adjournment
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Members are requested to call Susan Price at (905) 513-7977 ext. 4311 or e-mail [email protected] by 4:00 p.m. on Monday, September 23, 2019, if unable to attend. Thank you.
NEXT MEETING: Monday, October 28, 2019, 7:00 p.m. Thornhill Community Library 7755 Bayview Ave, Thornhill, L3T 4P1
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TO: Markham Public Library Board
FROM: Catherine Biss, CEO& Secretary-Treasurer
PREPARED BY: Susan Price, Board Secretary
DATE OF MEETING: September 23 2019
SUBJECT: CONSENT AGENDA
RECOMMENDATION:
That the Consent Agenda comprising of Agenda 2.0 to 2.3. 14 and the same are hereby approved as written and the CEO of the Library is hereby authorized and directed to take such action that may be necessary to give effect to the recommendations as therein contained:
2.0 CONSENT AGENDA:
2.1 Minutes of Special Meeting, July 8, 2019 2.2 Declaration of Due Diligence by the CEO 2.3 Communication and Correspondence:
2.3.1 City News: Lendery at Milliken Mills https://toronto.citynews.ca/video/2019/07/10/lendery-a-new-example-of-the-growing- sharing-economy/ 2.3.2 Perkins & Will: Aaniin Library as Place Presentation 2.3.3 Ming Po News: Lendery at Milliken Mills 2.3.4 NEWMARKETTODAY.ca: Newmarket library will soon lend more than books 2.3.5 Markham Review, July 10 York Region’s first Lendery opens at Markham Public Library – Milliken Mills https://markhamreview.com/york-regions-first-lendery-opens-at-markham- public-library-milliken-mills-branch/ 2.3.6 Ming Sheng Bao, July 10 http://www.mingshengbao.com/tor/article.php?aid=652078 2.3.7 Iask.ca, July 24 http://www.iask.ca/news/toronto/2019/07/528632.html 2.3.8 51.ca, July 24 https://info.51.ca/news/canada/2019-07/794764.html 2.3.9 SuperLife.ca, July 25 http://news.superlife.ca/2019/07/25/%E4%B8%87%E9%94%A6%E5%B8%82%E 5%BA%9C%E6%83%B3%E4%BA%BA%E6%B0%91%E6%89%80%E6%83%B3%EF% BC%9A%E5%85%8D%E8%B4%B9%E5%80%9F%E7%94%A8%E5%AE%B6%E5%B1 %85%E7%BB%B4%E4%BF%AE%E5%B7%A5%E5%85%B7%E5%8F%8A%E7%94%A 8/ 2.3.10 Municipal Information Network, August 21 Region’s First Lendery is Now Open at Markham Public Library
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https://municipalinfonet.com/article/municipal/category/culture/17/783819/re gion-s-first-lendery-is-now-open-at-markham-public-library.html
2.3.11 FOPL: One Voice for Ontario Libraries 2.3.12 CULC: Statement on Changes to Digital Loans for Public Libraries 2.3.13 Chair’s Letters to MP’s 2.3.14 rabble.ca: The public library and Indigenous reconciliation
Catherine Biss CEO & Secretary-Treasurer
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MARKHAM PUBLIC LIBRARY BOARD
DECLARATION OF DUE DILIGENCE BY THE CEO
I, Catherine Biss, Chief Executive Officer of the Markham Public Library Board (the “Board”), hereby declare that to the best of my knowledge and belief, Markham Public Library is in compliance with the following from July 4, 2019 to September 17, 2019.
1) All wages owing have been paid to all employees of the Board;
2) All payroll remittances, consisting of income tax, CPP, EI premiums and Employers Health Tax
relating to employee remuneration have been appropriately calculated and withheld, and promptly
remitted;
3) All the Harmonized Sales Taxes owing have been appropriately calculated based on the Board’s
current operating procedures and promptly remitted on a quarterly basis;
4) All federal and provincial regulatory filings have been made;
5) The Board has been informed of any complaints of harassment, including sexual harassment,
involving a staff person;
6) The Board has been informed of any contraventions of the Occupational Health and Safety Act;
7) Other than as previously disclosed to the Board, there are no actual, threatened or potential claims
against the Board or its Directors.
September 17, 2019 Catherine Biss, CEO & Secretary-Treasurer Date
6 of 141 AGENDA 2.3.2 AANIIN PUBLIC LIBRARY Designing a Library that Welcomes and Inspires Newcomers Library as Place Conference, Ottawa 07.10.2019
7 of 141 1 / INTRODUCTION AGENDA 2.3.2
SPEAKERS
Duff Balmer, Design Principal, Perkins + Will
Deborah Walker, Director, Library Strategy and Planning
David Zambrano, Manager, Programs for MPL
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perkinswill.com 2 1 / INTRODUCTION AGENDA 2.3.2 Aaniin is an Ojibwe word that can be translated in several ways - “welcome”, “hello” and “I see your light.”
9 of 141 1 / INTRODUCTION AGENDA 2.3.2 What it looked like when we started
There is no THERE, there.
10 of 141 1 / INTRODUCTION AGENDA 2.3.2 Building a greenfield community for newcomers through investment in ‘library as place’
11 of 141 1 / INTRODUCTION AGENDA 2.3.2 Overview of community Intentional thinking about planning a library can weave together a community fabric composed of many different coloured threads of background – where no community existed before.
12 of 141 1 / INTRODUCTION AGENDA 2.3.2 Demographics
Top languages spoken at home: A high level of multiple-family English 36.8%, Cantonese Visible Minority Presence: households: 13.6%, Tamil 9.8% 95.6%, 41.4% Chinese, 40% South Asian 15.4% compared to 7.8% for the No knowledge of English or City as a whole French 15%
Average Household Income: A Community of Immigrants: $105,229 vs. $126,219 for the 66.9% identify as Immigrants City as a whole
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perkinswill.com 7 1 / INTRODUCTION AGENDA 2.3.2 No Red Flags….Yet!
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perkinswill.com 8 AGENDA 2.3.2
THE UNKNOWN UNKNOWNS
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perkinswill.com 9 1 / OUR GOALS AGENDA 2.3.2 Going Deeper
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perkinswill.com 1 / OUR GOALS AGENDA 2.3.2 A ticket to a new community
• The role of the library in establishing a community of newcomers
• The library is addressing immigrant settlement- they are an important hub within the community
• Getting a library card is an important first step into a new community
MEETING 17 of 141 COOKING AGENDA 2.3.2
OUR GOALS HOW CAN WE MAKE THE LIBRARY TRULY RESPONSIVE TO THE COMMUNITY NEEDS?
18 of 141 12 2 / OUR GOALS AGENDA 2.3.2 It’s about hope and prosperity
• Aaniin spaces, programs, and services were designed to comprehensively meet community needs for: • all ages, • diverse community, • types of learners, & • types of library users. • Providing opportunities to build a good future and provide pathways to stability and security. • Developing partnerships with diverse community groups to promote social wellness and employment.
MEETING 19 of 141 COOKING 2 / OUR GOALS AGENDA 2.3.2 A Place to STEAM
MEETING 20 of 141 COOKING 2 / OUR GOALS AGENDA 2.3.2
A Place for Community Partnerships
• Engaging a diverse community requires developing partnerships with diverse organizations.
• Partnerships that:
• Provide learning opportunities beyond the library’s areas of expertise. • Engage non-English speaking groups so that we may connect them to our multi-lingual resources • Celebrate our multicultural community (ie. Coffee & Vaadai)
MEETING 21 of 141 COOKING 2 / OUR GOALS AGENDA 2.3.2 It’s about truly addressing needs
• A business hub to support entrepreneurship • Career & skill building workshops • Collaborations with the York Region School Board to offer STEAM certifications • Programs for the ESL community • Reading support in collaboration with Youth Parents Association of Markham • Connecting newcomers to service providers in health, wellness and recreation
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THE COMMUNITY WHAT DID WE LEARN ABOUT THIS COMMUNITY?
23 of 141 17 3 / THE COMMUNITY AGENDA 2.3.2 Implications -What does this mean?
• United Way reports re rates of working poverty, economic challenges of newcomers in the suburbs • Impact on housing situations • Adapting the Suburban Home Built Form: Low density neighbourhoods made up of detached homes built for single families, adapted to the need of multiple-family households • Increased pressure on community facilities
MEETING 24 of 141 COOKING 3 / THE COMMUNITY AGENDA 2.3.2 Lifestyles in newcomers suburbs
• Finding the support and social networks of their communities of origin • Vibrant cultural events • Seeking upward mobility
Social Values
• Traditional Family • Attraction for Crowds
MEETING 25 of 141 COOKING 3 / THE COMMUNITY AGENDA 2.3.2 The Challenges
• Moving to a new country involves many changes and social transitions • Successful social integration depends on: • Family and friendship ties – a local personal network • Social participation and community involvement • A sense of belonging to where they live – to their local community, their city, their province, and to Canada
MEETING 26 of 141 COOKING 3 / THE COMMUNITY AGENDA 2.3.2 The Challenges
• Risks associated with high levels of income inequality – the potential for undesirable social and economic outcomes, including: • Lower levels of educational performance, mental and physical health. • A decreasing sense of social inclusion, and a decreasing feeling of a common stake with others
MEETING 27 of 141 COOKING AGENDA 2.3.2
OUR APPROACH HOW CAN WE GAIN A BETTER UNDERSTANDING OF THIS COMMUNITY?
28 of 141 22 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Peeling back the layers in understanding the essential role of this library
Creating a vital piece of social infrastructure that builds community cohesion, well-being + resilience 29 of 141 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Bringing the community needs into focus
Census demographic data • Multiple family households • 58% immigrant population • South/ southeast Asian • Lower average individual incomes
Anecdotal information • The human dimension • Nuancing the program + shaping the design
30 of 141 COOKING 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Creating an inclusive and broad reaching engagement process
• Addressing language barriers • Challenges of engaging community of newcomers • Meeting where people are most comfortable • Engage leaders within the community • Engage agency groups
MEETING 31 of 141 COOKING 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 From noun to verb-Making the conversation more relatable. REATE MAKER SPACE C IA ZONE IA MEET
SERVICE POINT MED SELF CHECK-OUT LEARN
DISPLAY NAVIGATE ISPLAY
LIVING ROOM D TORY WALL TORY S CIRCULATION IGITAL IGITAL FORUM D RK VE IN AREA IN TRY
WORK WO
ADM ROOM EN
32 of 141 ARRI 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Empowering the community
MEETING 33 of 141 COOKNG 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Asking the right questions
What experience or feature from other community How can this project make a new kind of place for the centers or building types would you like to see at community? this facility? • Showcase culture through food performance and • Some have witnessed the value in a centre arts that makes seniors feel welcome to all • Respond to different levels of culture activities. • Welcome and address diversity in programs • Innovative teen and youth spaces that relate • Respond to diversity through selection of library to other programs such as library – play based materials learning. • Respond to different levels of comfort and modesty amongst users How do you envision this building?
• As a multigenerational family destination • Welcome to all seniors • Reflective of the cultures in South East Markham 34 of 141 COOKING 4 / COMMUNITY CONSULTATION AGENDA 2.3.2 Interactive tools and approaches to design
Option 1
Option 2
Option 3 MEETING 35 of 141 COOKNG 4 / COMMUNITY CONSULTATION AGENDA 2.3.2
Creating a Sense of Hope WHAT WILL THIS LIBRARY MEAN TO YOU?
36 of 141 4 / COMMUNITY CONSULTATION AGENDA 2.3.2
Creating a Sense of Hope IT WILL BE A HOME AWAY FROM HOME FOR MY FAMILY- IT NEEDS TO BE WITHIN WALKING DISTANCE
37 of 141 AGENDA 2.3.2
THE CONCEPT HOW DO WE DESIGN FOR DIVERSE COMMUNITY NEEDS?
38 of 141 32 Case Study 5 / CONCEPT AGENDA 2.3.2 The library is a narrative …where different users and storylines weave together THE STRIVER The aspiring professional preparing for exams
THE UNIT The young family looking for a place to learn and LIBRARY share time together
THE MAKER THE NEXT GEN The individual seeking a new The teen in search of a place to creative outlet study and socialize 39 of 141
33 5 / CONCEPT AGENDA 2.3.2 The community hub –magnifying connections
LIBRARY POOL GYM Ground floor STAGE
LIBRARY MULTI
LIBRARY MEETING Second floor 40 of 141 COOKING 5 / CONCEPT AGENDA 2.3.2 A Library that Feels and Functions Bigger than it is.
SHARED MULTI-USE
EVENT SPACE
SHARED SHARED YOUTH GATHERING ROOM
Library space –20,000sf Library space –20,000sf Change book / people space ratio Shared space41 – of 8,000141 sf 5 / CONCEPT AGENDA 2.3.2 Taking programs out of the box …through people focused design.
42 of 141 5 / CONCEPT AGENDA 2.3.2 Magnifying opportunities for viewing and social gathering
43 of 141 5 / CONCEPT AGENDA 2.3.2 Creating a radical sense of transparency
44 of 141 5 / CONCEPT AGENDA 2.3.2 It’s not about walls, it’s about connections
45 of 141 5 / CONCEPT AGENDA 2.3.2 The roof ties everything together
46 of 141 5 / CONCEPT AGENDA 2.3.2 Designing the spaces ‘in between’. MARKET PLACE
COMMUNITY ART PLAZA KITCHEN library
READING TERRACE EVENT SPACE
that speak to the diverse character of this community 47 of 141 5 / CONCEPT AGENDA 2.3.2 Expanding the conversation around inclusivity
MEETING 48 of 141 COOKING 5 / CONCEPT AGENDA 2.3.2 A visual expression of diversity
MEETING 49 of 141 COOKING 5 / CONCEPT AGENDA 2.3.2 A focus on comfort -from 1 to 500
MEETING 50 of 141 COOKING 5 / CONCEPT AGENDA 2.3.2 Future proofing
51 of 141 5 / CONCEPT AGENDA 2.3.2 A focus on sustainability
MEETING 52 of 141 COOKING AGENDA 2.3.2
THE PLACE HOW CAN WE CREATE A MEANINGFUL SENSE OF PLACE?
53 of 141 50 6 / PLACE AGENDA 2.3.2 Looks are deceiving
• More research emerged re: changing settlement patterns of immigrants. • Rather than settling in urban neighbourhoods near downtown cores, newcomers now tend to settle in the suburbs – why? • Suburban communities with a different look and feel to traditional suburbs; may look the same on the surface, but function quite differently • The context revealed a hidden population density MEETING 54 of 141 COOKING 6 / PLACE AGENDA 2.3.2 An evolving context A fragmented suburban context
REMNANT LIGHT AGRICULTURAL school AANIIN INDUSTRIAL
RESIDENTIAL BIG BOX RETAIL FUTURE RESIDENTIAL PARK school
school school PARK community centre mosque 55 of 141 6 / PLACE AGENDA 2.3.2 Thinking in bold ways about city building
• A new landmark • A catalyst for a more urban pattern of development
56 of 141 6 / PLACE AGENDA 2.3.2 Bringing the city to the suburbs Creating mobility options
LIBRARY
57 of 141 COOKING 6 / PLACE AGENDA 2.3.2 Bringing the city to the suburbs A Strong Presence
LIBRARY TREET S
MEETING 58 of 141 COOKING NEIGHBOURHOOD 6 / PLACE AGENDA 2.3.2 Bringing the city to the suburbs A series of interconnected outdoor rooms
PUBLIC ART MULTI- PLAZA splash area COURT EVENTSPACE entry court shade garden LIBRARY MARKET READING GARDEN PICNIC PARK
MEETING 59 of 141 COOKING 6 / PLACE AGENDA 2.3.2 Bringing the city to the suburbs The details matter-designing for diversity
LIBRARY
Public art Varied seating Lighting + security Design for multi-generational Play features Shade + definition Cultural gathering spaces use
“People tend to congregate in ways that are reminiscent of their home country. They are writing their cultural stories on the cityscape.” 60 of 141 AGENDA 2.3.2
PROGRAM RESPONSE HOW THE STORYLINES ARE UNFOLDING
61 of 141 58 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 the ‘Unit’ WE NEED A PLACE WHERE WE CAN ALL BE TOGETHER AS A FAMILY AND PLAY + LEARN
62 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our response / the ‘Worm’
63 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our response / ‘The Work’ -Family programs
64 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 The ‘Young Explorer’ I LIKE TO EXPLORE THROUGH STORIES
65 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our Response / The ‘Pit’
66 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 THERE ARE LOTS OF TOYS AND GAMES HERE- SOME Our Response / The ‘Pit’ OF THEM I CAN TAKE HOME
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perkinswill.com 64 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our Response / ‘The Pit’ THE LOCAL INDOOR PLAYGROUND IS TOO EXPENSIVE. I JUST DON’T HAVE MONEY FOR IT. THE LIBRARY IS FREE…MY CHIDLREN LOVE IT HERE.
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perkinswill.com 65 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2
‘The Striver’ I NEED A QUIET PLACE TO STUDY AND SHARE IDEAS WITH MY PEERS TO PREPARE FOR MY PROFESSIONAL EXAMS
69 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our Response / Collaborative study spaces
70 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2
The ‘Maker’ I NEED ACCESS TO TECHNOLOGY SO I CAN TINKER AND CREATE
71 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 + Maker Space + Creation Studio Our Response / Full STEAM ahead! + Digital Media Lab + Business Hub
72 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2
REALLY?..I CAN PRINT A NEW Our Response / Full STEAM ahead! COMPONENT TO FIX MY STOVE AT HOME?
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perkinswill.com 71 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2
The ‘ Curious’ THE LIBRARY SHOULD REPRESENT EVERYONE IN THE COMMUNITY.
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perkinswill.com 72 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our Response / Multi-cultural events and programs
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perkinswill.com 73 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2
The ‘ Next Gen’ WE NEED A PLACE OF OUR OWN WHERE WE CAN HANG OUT TOGETHER AND CALL OUR OWN
76 of 141 7 / NEWCOMER PERSPECTIVE / EMERGING STORYLINES AGENDA 2.3.2 Our Response / The ‘Drop’
• The Drop zone
MEETING 77 of 141 COOKING AGENDA 2.3.2
THE OUTCOME HOW HAS THE LIBRARY BEEN RECEIVED BY THE COMMUNITY?
78 of 141 76 8 / OUTCOME AGENDA 2.3.2 What we’ve learned since opening
• The numbers • Outcomes • Issues • Unintended consequences • New community challenges
79 of 141 COOKING 8 / OUTCOME AGENDA 2.3.2 Year 1-the numbers
• 523,820 customer visits • Over 10,000 visits per week • Annually: 26 visits per square foot – system average is 16.8 visits per square foot • Our busiest and most intensively used branch
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perkinswill.com 78 8 / OUTCOME AGENDA 2.3.2 Creations that reflect our diversity
MEETING 81 of 141 COOKING perkinswill.com 79 8 / OUTCOME AGENDA 2.3.2 The Feedback –The positives “Facility is very clean and welcoming. I love all the natural light that comes in from the huge windows. ” “I love how the rooms are assorted neatly with comfy chairs for students to collaborate. I also enjoy the architecture of this library.” “The silent study spaces have been a life saver” “Very spacious and bright - love the amount of natural light that comes into the library. ” “The armchairs scattered throughout the upper level of the library are cozy and comfortable, and there is a nice amount of
sunlight coming through82 the of 141 windows. ”
perkinswill.com 80 8 / OUTCOME AGENDA 2.3.2 The Feedback –room for improvement
“The building is too good. Municipal government should save money from smaller building and less library. ” “Not always enough space for families with young children”
“The seating area (for studying) is quite small and tends to fill up very quickly. This is extremely disappointing, since this facility is in the vicinity of two high schools, which means that it is always packed with noisy and rowdy high-school students. Ideally, there should be more seating areas for other visiting members of the public . ” 83 of 141 AGENDA 2.3.2
QUESTIONS
84 of 141 82 AGENDA 2.3.2
THANK YOU!
85 of 141 83 AGENDA 2.3.3
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Milliken Mills Repairs Café’ on Ming Pao Newspaper: http://www.mingpaocanada.com/Tor/htm/News/20190711/tah1_r.htm
[Ming Pao News] People in the family will inevitably encounter problems that need to be repaired and repaired for their own property and living facilities. For example, installing a towel bar to drill holes in the bathroom wall, draining the pipe is in urgent need of dredging machine, and using power supply but suffering from external wires Not long enough, please ask the master to install and repair expensive, it is not worth buying a special tool. Now the problem is solved! The Markham
Milliken Mills Community Library, located at 7600 Kennedy Road, Markham City, has launched a tool rental service. The York City citizens can borrow a variety of commonly used tools and some lifestyle items for free with their library cards.
Yesterday at the Milliken Mills Community Library, Markham Mayor Xue Jiaping announced that the city and the York Regional Government, the York District Makers Association (York Region Makers) jointly launched a loan project called "Lendery", from today, the public can go to Milliken The Mills
Community Library rents a variety of tools for daily necessities. This project is now only available at the Milliken Mills Community Library and will be rolled out to all libraries in Markham in the future.
Lindsay Milne, manager of the Recycling Waste Management Office in York, said: "We currently offer more than 50 pieces in 7 categories including standing tools, kitchen equipment, field camping equipment, yard weeding, sporting goods and children's toys. Supplies tools, including rice cookers, electric wires and various types of household pliers, such as electric drills, floor polishing and waxing machines, etc. We will further expand the number and variety in the future.
Many of these items are generous and loving. Donations, I hope that the public will actively donate useful items that have been abandoned at home, turning waste into treasure and mutual benefit."
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A staff member of the Milliken Mills Community Library said: "Anyone who owns the Markham
Public Library Book Card can rent a card for free, and can only rent one item at a time. The longest lease is one week. Living in People in the York area outside Markham City can enjoy this service as long as they apply for the Markham City Book Card. Toronto citizens can get this service unless they spend $60 a year to apply for the Markham City Book Card."
The staff member also said: "The rental and return tool must be hand-held to the counter for personal handling, because professional staff is required to guide how to use and check the use of the tool. The tool is damaged during the loan period, and the borrower has to pay a fine, but Except for tool wear caused by normal use, etc. People who want to know which tools and entertainment supplies can be rented can log in to the Markham Public Library at https://markham.bibliocommons.com/v2/search?query=lendery&searchType=smart .
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AGENDA 2.3.11
BILL 108: Official Submission by FOPL and OLA recommendations with respect to ERO 019-0183 – Proposed new regulation pertaining to the community benefits authority under the Planning Act and Ontario’s municipal public library systems. by fopladmin | Aug 20, 2019 | FOPL News | 0 comments
FOPL and OLA recommendations with respect to ERO 019-0183 – Proposed new regulation pertaining to the community benefits authority under the Planning Act and Ontario’s municipal public library systems.
FOPL OLA Submission to ERO 019-0183 (PDF)
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112 of 141 AGENDA 5.1
TO: Markham Public Library Board
FROM: Catherine Biss, CEO & Secretary-Treasurer
PREPARED BY: Michelle Sawh, Director, Administration
DATE OF MEETING: September 23, 2019
SUBJECT: INTERNAL MONITORING REPORT – EXECUTIVE LIMITATION EL-2d, FINANCIAL CONDITION
EXECUTIVE SUMMARY:
This report provides the Board with an update on the year to date financial condition of the Library.
This is a report on Actual and Budgeted Operating Budget expenditures for the eight-month period ending August 31, 2019. This is the second of three financial reports to the Board covering fiscal year 2019 (Jan – Dec). All expenditures were in full compliance with Board policy.
The Library is currently in a favourable position with a year-to-date net surplus of $359,457 based on Library Income that is higher than budget and Expenditures that are below budget. RECOMMENDATION:
That the Report entitled “Internal Monitoring Report – Executive Limitation EL-2d, Financial Condition” be received.
POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: FINANCIAL CONDITION (EL-2d)
[Report on actual expenditures compared with budget]
GLOBAL POLICY LIMITATION: With respect to the actual, ongoing financial condition and activities of the organization, the CEO shall not cause or allow the development of fiscal jeopardy or a material deviation of actual expenditures from Board priorities established in Ends policies.
CEO RESPONSIBILITY: Consistent with statutory obligations and prudent financial management, funds will be allocated and expended in a manner that is consistent with Board priorities established in the Board Ends policies.
ASSERTION OF COMPLIANCE Per the Report below, I assert that I am in compliance with this Global Policy Executive Limitation.
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Catherine Biss CEO & Secretary-Treasurer
1. POLICY LIMITATION: The CEO may not expend more funds than have been received in the fiscal year to date unless the debt guidelines (below) are met.
CEO RESPONSIBILITY: The CEO shall not operate in a deficit situation at any time during the fiscal year that cannot be repaid within 60 days.
EVIDENCE OF COMPLIANCE:
The CEO is in compliance. As of August 31, 2019, the Library had a net budgetary surplus of $359,457, based on a favourable variance in Library Income of $398 and a favourable variance in Expenditures of $359,059. See Appendix “A” (Statement of Revenue and Expenditures – Eight Months Ended 08/31/2019).
Library Income – The 2019 Actual (year-to-date) is $710,993 against a Budget of $710,595 creating a favourable variance of $398.
Expenditures – The 2019 Actual (year-to-date) was $9,469,120 against a Budget of $9,828,179 creating a favourable variance of $359,059.
All figures in this Report are based on the financial statement dated August 31, 2019, received from the City’s Financial Services Department on September 13, 2019.
2. POLICY LIMITATION: The CEO may not indebt the organization in an amount greater than can be repaid by certain, otherwise unencumbered revenues within 60 days, or hold the controllable expenditures to avoid overspending funds.
CEO RESPONSIBILITY: The CEO shall not enter any commitment that cannot be fully paid from unencumbered revenues or monitor the expenditures to ensure commitments are covered, without jeopardizing the Library’s financial stability.
EVIDENCE OF COMPLIANCE:
There are no commitments beyond those identified in the current Operating Budget.
3. POLICY LIMITATION: The CEO may not allow payroll and debts to be handled in an untimely manner.
CEO RESPONSIBILITY: The CEO shall ensure the timeliness of all payroll and accounts payable activities.
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EVIDENCE OF COMPLIANCE:
The Library’s payroll and accounts payable activities are undertaken by the City’s Financial Services Department. The Library authorizes and submits payroll and payables information, and Finance then carries out the actual transactions. When the Library receives invoices, they are processed and submitted to the Accounts Payable Department in a timely fashion. The actual timing of payments to vendors and suppliers is determined by Accounts Payable through its processes.
4. POLICY LIMITATION: The CEO may not withhold, nor otherwise delay, from the Board the results and recommendations of the auditors and the Administrative response thereto.
CEO RESPONSIBILITY: The Library’s financial statements will be evaluated by an independent auditor on an annual basis, who will then express an opinion based on the audit, and present it to the Board.
EVIDENCE OF COMPLIANCE:
The “Financial Statements of the Markham Public Library Board, December 31, 2018” were presented to the Board in its meeting of May 27, 2019. The Independent Auditor’s Report indicated that “in our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the [Markham Public Library Board] as at December 31, 2018, and its results of operations, its changes in net financial assets and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.” The minutes of the May 27, 2019 Library Board meeting records the following resolution: Mr. Hendriks welcomed Ms. Naketa Wright, Manager, KPMG, and Mr. Reagan Travers, Manager, KPMG.
Ms. Wright advised the Board of certain standard Audit procedures, that the Audit was clean and that there were no deficiencies. All that will be required to complete the Audit is the approval of the Board and the signature of the Chair.
Moved by Mr. Alick Siu
Seconded by Councillor Keith Irish
Resolved that the report entitled “Financial Statements of the Markham Public Library Board, December 31, 2018” be received; and,
That the Board approve the Financial Statements of the Markham Public Library Board December 31, 2018; and,
That the Board Chair be authorized to sign the approved 2018 Financial Statements on behalf of the Board; and,
That the Board authorize Staff to issue the final audited Financial Statements for the fiscal year ended December 31, 2018;
And that Staff be authorized and directed to do all things necessary to give effect to this resolution.
Carried.
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5. POLICY LIMITATION: The CEO may not acquire, lease, rent, encumber or dispose of real property.
CEO RESPONSIBILITY: For the purpose of acquiring, leasing, renting or encumbering, this means new property not currently under Board ownership, lease, or rental. Real property is interpreted to mean real estate, space and facilities. Disposal would mean the sale of real property.
EVIDENCE OF COMPLIANCE:
The Library Board does not own real property, nor does it currently lease or rent any spaces. It is responsible for all services, programs and related activities provided to the public within library buildings located on municipal properties. The real property is owned by the City of Markham.
The Library pays to the City “Occupancy Costs” for branches located within community centres, which constitutes a funding transfer to the Recreation Services Department. This transfer effectively pays for support provided to the Library by Recreation for building-related services including cleaning, utility usage, telecommunications (e.g. telephone, cable TV, etc.), and basic building maintenance and repairs.
MPL has eight branch locations, including three stand-alone buildings (Markham Village / Thornhill Village / Unionville) and five community centre branches (Aaniin / Angus Glen / Cornell / Milliken Mills / Thornhill Community).
6. POLICY LIMITATION: The CEO may not fail to aggressively pursue receivables, fines and fees, after a reasonable grace period.
CEO RESPONSIBILITY: The CEO shall ensure receivables, fines, and fees are recovered through the most current methods.
EVIDENCE OF COMPLIANCE:
The Library recovers receivables, fines and fees on an ongoing basis. Fines and fees are incurred after customers have borrowed physical collection items and then kept them beyond the authorized loan period, or have lost and failed to return borrowed items. These receivables are usually paid by the customers voluntarily in order to keep their records in good standing. (MPL also provides customers with several options to assist them in keeping track of due dates, including pre-due notices, thereby enabling them to avoid the assessment of overdue fines.)
MPL has an agreement with Unique Management Services (UMS), a collection agency that pursues suspended customer accounts with amounts owing of greater than $40.00 in fines, fees and lost material values, and where the customer has failed to respond to multiple MPL contact attempts over a minimum of 45 days. UMS provides a specialized service to about 1,400 library clients throughout North America and the world, utilizing a “gentle nudge” approach which helps to maintain customer goodwill.
The table below is a summary of 2019 (Jan-Aug) information related to MPL’s UMS transactions:
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Description Amount A # of customer accounts submitted to collection agency 213 B Fines/fees received from customers following UMS contacts $9,784 C Returned items following UMS contact (value) $7,456 D Subtotal – Fines/fees plus returned items (B + C) $17,240 E Fees paid to UMS by MPL $2,714 F Net benefit to MPL (D – E) $14,526 G Net benefit ratio (Benefit per $1 investment in service) $6.35
While the relationship with the collection agency has been successful financially, the primary benefit is a higher return rate for overdue materials, making them available to other customers and ensuring that the Library can better achieve its service mandate within the community. The arrangement ensures that resources purchased through taxpayer-based funding remain public assets and that community access to them is maintained.
7. POLICY LIMITATION: The CEO may not allow tax payments or other government-ordered payments or filings to be overdue or inaccurately filed.
CEO RESPONSIBILITY: The CEO shall ensure that the Library submits all tax payments, filings, and other government-required payments in an accurate manner and in compliance with mandated timelines.
EVIDENCE OF COMPLIANCE: The CEO is in compliance. The Library met the deadline of June 30, 2019 in filing its annual 2018 Public Service Bodies Rebate Claim with the Canada Revenue Agency (CRA). This submission is required for rebate of the federal portion of the HST. All other government filings and requests have been satisfied within the required timelines throughout 2019.
ATTACHMENTS:
Appendix “A” – Statement of Revenue and Expenditures – Eight Months Ended 08/31/2019. Appendix “B” – Variance Report
117 of 141 APPENDIX "A" MARKHAM PUBLIC LIBRARY BOARD Statement of Revenue and Expenditures - Eight Months Ended 08/31/2019
LIBRARY INCOME
YEAR-TO- YEAR-TO- YEAR-TO- CURRENT YEAR REMAINDER % OF ACCOUNT DATE DATE DATE OPERATING OF 2019 BUDGET TYPE ACCOUNT DESCRIPTION ACTUALS BUDGET VARIANCE BUDGET BUDGET Rec'd/Spent
REVENUE Grants & Subsidies: Det. 8350 Ontario Library Capacity Fund Grant 0 0 0 0 0 N/A Det. 8399 Public Library Operating Grant (Ontario) 0 0 0 (228,778) 0 0.0% Det. 8400 Federal Grants 0 0 0 0 0 N/A Det. 8401 Summer Career Placement 0 0 0 0 0 N/A Total 0 0 0 (228,778) 0 0.0%
REVENUE Program Fees: Det. 8800 Program Fees (454,385) (435,517) 18,868 (482,764) (28,379) 94.1% Total (454,385) (435,517) 18,868 (482,764) (28,379) 94.1%
REVENUE User Fees & Service Charges: Det. 8801 Membership Fees (6,772) (7,920) (1,148) (11,894) (5,122) 56.9% Det. 8884 Fines & Fees (132,924) (167,316) (34,392) (249,728) (116,804) 53.2% Total (139,696) (175,236) (35,540) (261,622) (121,926) 53.4%
REVENUE Sales - Print-outs / Photocopying: Det. 8899 Other Services Charges (3D Printing) (3,612) (2,336) 1,276 (3,497) 115 103.3% Det. 9146 Photocopying (25,183) (20,168) 5,015 (30,250) (5,067) 83.2% Total (28,795) (22,504) 6,291 (33,747) (4,952) 85.3%
REVENUE Det. 8999 Room Rentals (32,789) (31,024) 1,765 (52,935) (20,146) 61.9%
REVENUE Sales - Merchandise: Det. 9115 Vending Machines (326) (800) (474) (1,400) (1,074) 23.3% Det. 9199 Damaged & Discarded Books (44,125) (45,514) (1,389) (71,186) (27,061) 62.0% Total (44,451) (46,314) (1,863) (72,586) (28,135) 61.2%
REVENUE Other Income: Det. 9198 Fundraising (4,433) 0 4,433 0 0 N/A Det. 9299 Miscellaneous Recoveries (6,121) 0 6,121 0 0 N/A Det. 9350 Purchase Discounts (40) 0 40 0 0 N/A Det. 9399 Sundry Revenue (283) 0 283 0 0 N/A TOTAL LIBRARY INCOME (710,993) (710,595) 398 (1,132,432) (203,538) 62.8% 118 of 141 APPENDIX "A"
EXPENDITURES
YEAR-TO- YEAR-TO- YEAR-TO- CURRENT YEAR REMAINDER % OF ACCOUNT DATE DATE DATE OPERATING OF 2019 BUDGET TYPE ACCOUNT DESCRIPTION ACTUALS BUDGET VARIANCE BUDGET BUDGET Received PERSONNEL PERSONNEL SERVICES TOTAL 7,877,408 8,130,238 252,830 12,452,239 4,574,831 63.3% NON-PERSONNEL S0b 4000 Printing & Office Supplies 21,166 23,268 2,102 38,975 17,809 54.3% S0b 4198 Misc. Items for Resale 4,179 0 (4,179) 0 (4,179) N/A S0b 4272 Program Expenses 74,601 78,800 4,199 106,348 31,747 70.1% S0b 4290 Other Operating Expenses 8,689 3,904 (4,785) 5,862 (2,827) 148.2% S0b 5000 Utilities 110,137 111,930 1,793 168,008 57,871 65.6% S0b 5100 Communications 56,371 79,606 23,235 121,386 65,015 46.4% S0b 5200 Travel Expenses 39,238 29,000 (10,238) 43,720 4,482 89.7% S0b 5250 Staff Training 41,023 46,500 5,477 56,017 14,994 73.2% S0b 5300 Contracts & Service Agreements 159,558 191,301 31,743 240,313 80,755 66.4% S0b 5400 Maintenance & Repairs 98,358 138,688 40,330 221,215 122,857 44.5% S0b 5500 Rental/Lease 11,936 12,464 528 18,688 6,752 63.9% S0b 5560 Insurance 0 0 0 11,963 11,963 0.0% S0b 5600 Professional Services 18,550 35,164 16,614 52,197 33,647 35.5% S0b 5700 Licenses, Permits, Fees 20,053 17,608 (2,445) 20,400 347 98.3% S0b 5800 Promotion & Advertising 10,841 11,000 159 33,147 22,306 32.7% S0b 5900 O.I.S. Occupancy Costs 913,308 913,308 0 913,308 0 100.0% S0b 6000 Office Furniture (Appliances) 523 2,200 1,677 4,000 3,477 13.1% S0b 7800 Miscellaneous Expenses 3,181 3,200 20 4,934 1,753 64.5% NON-PERSONNEL TOTAL 1,591,712 1,697,941 106,230 2,060,481 468,769 77.2% TOTAL EXPENDITURES (PERSONNEL + NON-PERSONNEL) 9,469,120 9,828,179 359,059 14,512,720 5,043,600 3.0%
NET EXPENDITURES (FUNDED BY CITY) 8,758,127 9,117,584 359,457 13,380,288 4,622,161 65.5%
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TO: Markham Public Library Board
FROM: Catherine Biss, CEO & Secretary-Treasurer
PREPARED BY: Diane Macklin, Director, Community Engagement
DATE OF MEETING: September 23, 2019
SUBJECT: Events for the Next Quarter
RECOMMENDATION:
That the report “Events for the Next Quarter” be received.
BACKGROUND:
Board member attendance at Library and community events has several positive benefits. The Public Library Act directs library boards to provide library services that reflect the unique needs of their community. Attending community events as a member of the Board enriches Board understanding of the diversity of interests of the community, gives community members opportunities to interact with the Board, and shows Library support for community initiatives.
The attached list includes all events and partnered programs being offered by the Library, Fall 2019. Staff have identified programs which Board members may find of interest and at which their attendance could be of benefit to the Library. Highlighted (marked by a star *) are two programs of interest this quarter:
Lit on Tour (September 26,2019) In Conversation with Cherie Dimaline (November 7,2019)
______Catherine Biss CEO & Secretary-Treasurer
Attachments: Fall 2019 Programs
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LIBRARY PROGRAMS Fall 2019
MPL is pleased to offer these programs in collaboration with our community partners. Unless otherwise stated these programs are offered with no charge. For more information please contact [email protected] or call 905 513 7977. A complete list of registered and drop in programs can be found on the Library's website.
WELLNESS
Tranquil Thursdays Meditation Partnered Program The focus of the workshop will be on meditation and the benefits that are achieved through meditation. Cornell Library Thursdays, September 12 – November 28 7:00 – 8:00 pm
Support Group for Seniors with Low Vision Partnered Program Supported by the CNIB, this support group is open to any older adults who have vision impairments Markham Village Library Thursdays, Sept. 12, Oct. 10, Nov. 14, Dec. 12 10:00 am – 12:00 pm
Caregiver Support Group Partnered Program Alzheimer Society York Region offers this free support group designed as a forum where caregivers can learn and understand how to cope and care for someone living with dementia such as Alzheimer's disease. Markham Village Library Wednesdays, Sep 4, Oct. 2, Nov. 5, Dec. 4 1:30 – 3:30 pm
Hearing & Hearing Loss Management Partnered Program This presentation will help to raise public awareness about hearing, so people can feel more comfortable seeking help for their hearing when needed. Markham Village Library Wednesday, October 23 7:00 – 8:00 pm
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LIBRARY PROGRAMS Fall 2019
Food and Finance Partnered Program Participants will learn how to create healthy and financially sustainable meal plans and receive tips on frugal meal planning. Cornell Library Thursday, November 7 6:00 – 7:30 pm
Exploring Digital Literacy for People with Autism Partnered Program Giant Steps Toronto will help individuals with Autism explore how to use technology safely and effectively in the world of digital literacy. Participants will learn the differences between private and public information, your carbon footprint, and the importance of having a secure password. Come join us to learn more! Angus Glen Library Tuesday, November 13 7:00 – 8:00 pm
Prenatal Yoga Partnered Program This introduction to the benefits of prenatal yoga will touch on meditation and breathing, pelvic floor exercises and poses that will help through pregnancy, labour and delivery. Cornell Library Saturday, September 14 1:00 – 2:00 pm Saturday, November 9 1:30 – 2:30 pm
What is Autism? Partnered Program Community Living York South will talk about Autism and strategies for dealing with common challenges. Angus Glen Library Thursday, September 26 10:00 am – 1:00 pm
Support Circle for Caregivers of Adults with Developmental Disabilities Partnered Program This support circle is for family caregivers who are supporting an adult with a developmental disability. The circle offers a safe and non-judgmental space for our members to share their story or to simply create connections with other family caregivers Unionville Library Wednesday, Sept. 18, Oct. 16, Nov. 20, Dec.18 11:30 am – 1:00 pm
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LIBRARY PROGRAMS Fall 2019
Hepatitis C and Immigrant Health (in Mandarin) Partnered Program Hepatitis C in relation to newcomers and their health will be the focus of this presentation. Cornell Library Tuesday, October 8 12:30 – 2:30 pm
Keep Yourself Safe Partnered Program Uncover myths and facts about intimate contacts and relationships. Learn how to keep yourself safe, precautions to take in social and dating scenarios, and where to seek help. Angus Glen Library Thursday, November 14 6:30 – 8:30 pm
Healthy Eating for Kids (in Mandarin) Partnered Program This program, provides general information to help parents/caregivers of preschoolers choose affordable and healthy food for their families. Participants will learn about budget planning, Canada’s Food Guide and how to read nutrition labels on food packages as well as receiving grocery shopping tips, and receive grocery shopping tips. Markham Village Library Tuesday, October 22 1:00 – 2:00 pm
Chronic Disease Self-Management Partnered Program This 6 week program run by therapists from Health for All is open to those who want to learn how to manage their chronic disease and their health while maintaining active and fulfilling lives. Participants must be able to attend all 6 sessions. Aaniin Library Thursdays, Nov. 7 – Dec. 12 5:00 – 8:30 pm
Back to School with Essential Oils Partnered Program Do you have a child headed back to school and wondering how you can use essential oils? Join Karen Swire as she talks about the best essential oils for kids and how they can be used. Aaniin Library Thursday, September 12 7:00 – 8:00 pm
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LIBRARY PROGRAMS Fall 2019
Essential Oils and Athletes Partnered Program Whether you play sports for fun, are an elite athlete or just exercise to keep fit, essential oil can help in a variety of ways. Join essential oils expert Karen Swire as she shares information about essential oils and the body. Milliken Mills Library Thursday, October 24 7:00 – 8:00 pm
Controlling Cholesterol through Nutrition Partnered Program This program, run by Registered Dieticians from Markham Family Health Team, offers education and support for people with high cholesterol. Cornell Library Wednesdays, Oct. 16 to Nov. 6 5:30 – 7:30 pm
Seniors Active Living Club (in Mandarin) Partnered Program Participants will get together, make new friends in their community, and remain active Cornell Library Mondays, Sept. 23, Nov. 4, & Dec. 11 10:30 am – noon
BOOK LOVE
In Conversation with Cherie Dimaline Cherie Dimaline is coming to Markham! Cherie Dimaline is a member of the Georgian Bay Metis Community in Ontario who has published 4 books. Her 2017 book, The Marrow Thieves, won the Governor General’s Award and the prestigious Kirkus Prize for Young Readers, was a finalist for the White Pine Award, and was a selection for CBC’s 2018 Canada Reads. It was also named a Book of Year on numerous lists including the National Public Radio, the School Library Journal, the New York Public Library, the Globe and Mail, Quill & Quire and the CBC, and continues to be a national bestseller and has been translated into several languages. Cherie is currently working on the TV adaptation of The Marrow Thieves, launching her next novel, Empire of Wild, with Random House in September 2019 (US release through William Morrow 2020), and is working on a new YA novel to be published in 2020 by Penguin Canada. Q&A + signing to follow. Markham Village Library Thursday, November 7 7:00 – 8:30 pm
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LIBRARY PROGRAMS Fall 2019
Lit on Tour Partnered Program Bringing literary voices to the community of Markham. In collaboration with the International Festival of Authors. Authors Amy Jones (Every Little Piece of Me), Rabindranath Maharaj (Fatboy Fall Down) and Zalika Reid-Benta (Frying Plantain) read from their latest works. Tickets $15 Markham Village Library Thursday, September 26 7:00 – 9:00 pm
Owning Our Stories: A Writing Workshop for South Asian Women Partnered Program A high quality writing workshop for South Asian women focusing on identity and expression, intergenerational narratives, and the preservation of culture. Participation in this free program is by application only. Please submit a brief statement of intent and why you think this program would be beneficial to you to [email protected] Aaniin Library Sundays, Sept. 15, Oct. 20, Nov. 16 1:30 – 4:00 pm
Art in the Heart Partnered Program VIBE Arts is teaming up with MPL as we explore a new artistic field during each unique workshop. You'll have the opportunity to try out poetry, drumming, painting, or more! Aaniin Library Saturday, Sept. 14, Nov. 9 (Ages 13 to 17) 2:00 – 4:00 pm Saturday, Oct. 12, Dec. 14 (Ages 8 to 12) 2:00 – 4:00 pm
Storytellers Writer’s Meetup Come share your work with the nicest writers in Markham! We are a welcoming and supportive group of amateur writers, committed to creating a thriving literary community. Bring a short piece of writing to share with the group, and be prepared to both give and receive constructive feedback. Observers are always welcome. We understand that sharing takes trust and trust takes time. Angus Glen Library Thursdays, Sept. 19, Oct.17, Nov. 21, and Dec. 19 7:00 – 9:00 pm
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LIBRARY PROGRAMS Fall 2019
Cantonese Stories and Songs Partnered Program Stories, songs and rhymes are shared to support early literacy practices of reading, singing, talking, writing, and playing. This program is offered in Cantonese and is most appropriate for preschool children and their parent or caregiver. Speakers of all languages are welcome to attend. Angus Glen Library Sunday, Sept. 29, Oct. 27, Nov. 24 3:00 – 3:30 pm Thornhill Community Centre Library Friday, Sept. 27, Oct. 25, Nov. 29 11:00 – 11:30 am
Mandarin Songs and Stories Partnered Program Stories, songs and rhymes are shared to support early literacy practices of reading, singing, talking, writing, and playing. This program is offered in Mandarin and is most appropriate for preschool children and their parent or caregiver. Speakers of all languages are welcome to attend. Milliken Mills Library Sundays, Sept. 8, Oct. 6, Nov. 3 2:00 – 2:30 pm
Tamil Songs and Stories Partnered Program Aimed at 4 to 10 year olds, this drop-in program features stories, songs and fun in Tamil offered through the Markham Tamil Organization. Speakers of all languages are welcome to attend. த뮿ழ் பாட쯁ம் கதத뿁ம் (மார்க்கம் த뮿ழ் அதமப்ꯁ 殿쟁வர்க쿁க்கான பாடல்கள் மற்쟁ம் கதத ச ால்லல் ஆ垿யன அடங்垿ய ஒ쏁 நிகழ்தவ நடத்鎿 வ쏁垿ற鏁. இந்நிகழ்ힿல் உங்கள் 埁ழந்ததகள் இதைவதன் 믂லம் அவர்கள் பயனதடவ鏁டன் ஏதனய 殿쟁வர்க쿁டன் கலந்鏁 பழ垿 ힿதளயாட்டாக சபா폁ததக் க펿க்கலாம். எல்லா சமா펿 பப毁பவர்க쿁ம் பங்埁 பற்றலாம்: Aaniin Library Sundays, Sept. 29, Oct. 27, Nov. 24 2:30 – 3:00 pm
BUSINESS
Acing Your Employment Partnered Program Define your competitive edge! With a strategic job search plan, you will leverage job seeking skills that will help you to stay motivated, set SMART goals and influence success. Identify best practices in order
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LIBRARY PROGRAMS Fall 2019 to access hidden jobs, develop your network, and secure interviews faster. Finally, review the most vital and often underestimated step in the employment process: job retention. Aaniin Library Monday, September 23 4:30 – 6:30 pm
How to Invest in the Stock Market for Beginners Partnered Program Robin Speziale, author of Market Masters and the eBook Capital Compounders, will be at the library to discuss investing in growth stocks or 'capital compounders': stocks that double again and again. Robin will touch on the rules for investing, how to spot emerging growth stocks, and more. Don't miss this opportunity to hear from Robin, who built a $300,000+ stock portfolio before he was 30. Covered Topics: Why Buy Stocks, Financial Goals, Compound Interest, What a Stock is, Ticker Symbols, Stock Exchanges, Risk versus Reward Aaniin Library Tuesday, November 19 7:00 – 8:30 pm
Planning your Will and Real Estate (in Mandarin) Partnered Program What is a valid will? What will happen if someone passes away without a will? Is there an Estate Inheritance Tax? How to make it easier for your heirs by planning ahead and making a will. Milliken Mills Saturday, September 21 10:30 am – noon
Understanding Family Law Partnered Program Understanding the difference between Common-Law and Married Status; legal procedures of separation and divorce, separation agreement, types of custody, spousal and child support, and property division. Markham Village Library Thursday, September 19 6:30 – 8:30 pm
Money Smarts 101 Partnered Program Learn basic and advanced money management skills for future financial independence Angus Glen Library Wednesday, October 2 6:00 -7:30 pm
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LIBRARY PROGRAMS Fall 2019
Introduction to Digital Marketing for Small Business Partnered Program Interested in making your business as successful as possible? The library has partnered with industry professionals to provide free seminars and workshops to advance your dreams by giving you the skills and knowledge you need to get your small business ideas off the ground. From one-on-one meetings with business consultants to financial accounting, the library has your small business needs covered. Angus Glen Library Wednesday, September 25 7:00 – 9:00 pm Aaniin Library Wednesday, December 4 7:00 -9:00 pm
How to Run an Online Business` Partnered Program Want to start an online business? Start now! Attend this workshop and learn trade secrets in running an online business. Aaniin Library Wednesday, October 16 7:00 – 9:00 pm
Introduction to Google Analytics Partnered Program An introductory workshop for those who are interested in pursuing a career in analytics, Small Business owners who want to measure their online performance, or anyone simply interested in learning more about Google Analytics Markham Village Library Wednesday, November 13 7:00 – 9:00 pm
Finding a Government Job (offered in English) Partnered Program Many professionals want to work in a government job in a variety of positions. Navigating the application process can be difficult. This workshop helps newcomer job seekers target their application specifically for jobs in Ontario Public Service. Cornell Library Monday, November 11 2:00 – 4:00 pm
LinkedIn Workshop Partnered Program Professional job seekers from a variety of career backgrounds, which include new graduates as well, must be able to build a personal brand! This workshop focuses on best practices related to job search
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LIBRARY PROGRAMS Fall 2019 via social media, in particular, how to leverage LinkedIn to access employment opportunities, expand your network, and develop your online professional brand. Update your profile and get noticed by both your existing connections and new connections - bringing potential employers to you. Tamil / English Facilitator Cornell Library Monday, Oct. 21 or Dec 2 9:30 – 11:30 am LinkedIn (in Mandarin) Partnered Program Students will learn how to: create an account, connect people, update their profile (summary, experience, education) search job postings, find a group and join, and apply for a job. Markham Village Library Thursdays, Oct. 3 – Oct. 24 6:30 – 8:30 pm
One on One Job Search Partnered Program Are you a new graduate, a mature worker, recently laid off, or an internationally trained professional? If you are unemployed, we can help you find a job. To attend, you must be unemployed, not in school, and eligible to work in Canada. By appointment. To register, call JVS Toronto at 905-470-9675 ext. 3407. Mandarin / English Facilitator Milliken Mills Library Wed., Oct. 2, Oct. 16, Nov. 6, Nov. 20, or Dec. 11 1:30 – 4:30 pm Tamil / English Facilitator Cornell Library Monday, October 21 1:30 – 4:30 pm Monday, November 11 9:30 am – noon Monday, December 2 1:30 – 4:30 pm
Resume Strategies Workshop Partnered Program Tell employers what makes you the top candidate for the job. Designed to help job seekers from a variety of backgrounds with critical resume tips and insights. Learn how to write a compelling cover letter and resume that will maximize the application process and get you noticed. You will also learn how to apply for jobs online with your new resume and cover letter, as well as how to uncover hidden jobs in today's competitive job market! Bring a copy of your resume and/or cover letter for review (not mandatory). If there is a specific job you are interested in, bring a copy of the posting! Markham Village Library Monday, October 7 10:30 am – noon
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Tamil / English Facilitator Cornell Library Monday, November 25 9:30 – 11:30 am
Online Marketing for Small Business Partnered Program Through hands on activities you will use digital media to improve marketing strategies to increase sales, obtain more clients and grow their businesses Aaniin Library Saturdays, Sept. 21 – Oct. 26 10:00 am – noon
Cautious Consumerism Partnered Program Participants will learn ways to avoid the most common scams and fraud in Canada and what to do if they become a victim of identity theft. Thornhill Community Centre Library Thursday, October 24 6:00 – 7:30 pm
1-on-1 Business Mentorship with David Kwok Partnered Program Need some guidance or mentorship in your small business? Have an idea for a business but don’t know what to do next? Look no further as you can now book 30-minute appointments to speak to York University's YSpace Entrepreneurship Manager, David Kwok. David helped start two non-profit organizations, is a social entrepreneur, and a business mentor at Ryerson University. Aaniin Library Fridays, Sept. 27, Oct. 18, Nov. 15 1:30 – 3:30 pm
Employee Relations/Conflict Management for Small Businesses Partnered Program Navigating the world of employee relations (how to effectively manage employees and employee issues) is complex as no two situations are the same. Employees can be our greatest asset in business and also the highest risk. Effectively managing employees is integral to minimizing risk and protecting the culture of organizations. Unfortunately when situations arise, we often rely on our gut to tell us the best course of action while hoping for the best. This workshop will provide an opportunity to identify your conflict management style and will provide a brief overview of progressive discipline including some of the hot topics around absenteeism and sick time. Aaniin Library Tuesday, October 29 6:00 – 7:30 pm
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Canva: Easy Ways to Make Your Design Look Professional Are you having trouble creating your own design for posters, business cards or even a wedding invitation? Learn how to use Canva to create professional looking designs for your business, brand or lifestyle. Angus Glen Library Wednesday, November 12 7:00 -8:30 pm
Repair Café Partnered Program A Repair Café brings together people with items to repair and volunteer fixers willing to share their skills and tools. They inspire people to repair items as an alternative to just throwing them away. All you need to do is show up with your broken items. Markham Village Library Sunday, September 15 1:00 – 4:00 pm
Small Business Growth 101 Partnered Program This workshop will provide an overview of the most important things to know about running a successful small business, and give you the tools and resources to keep that growth going! The workshop covers: making sure you and your employees have the right mindset when selling, making sure that your offering is competitive and staying ahead of the competition. You’ll learn the pitfalls in growth and how to get to that next level. Markham Village Library Monday, October 7 6:30 – 8:30 pm
Start Up Requirements Partnered Program Are you thinking of starting a business but are not sure how or where to start? Making your startup successful requires a lot of hard work and careful research. To begin your business process, join us for an information session that will walk you through the basic, business start-up considerations. Aaniin Library Tuesday, October 8 9:30 am – 12:30 pm
Business Planning Partnered Program Learn to tailor your business plan to the right audience: are you taking it to a funder to try and secure financing; are you using the plan for your own internal guidance; or is it for both? Gain an understanding
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LIBRARY PROGRAMS Fall 2019 of the key components of writing a meaningful business plan and how each section connects to one another to tell a compelling story about why your business will be successful, and how you will get there doing it! We will explore the core components typically included in a business plan Aaniin Library Tuesday, October 15 1:00 – 3:00 pm
COMPUTERS & TECHNOLOGY
Computer Basics If you are new to computers, this free Computer Basics tutorial will show you how computers work and how to use them. Our knowledgeable staff will help guide you through a step-by-step lesson that will look at computer hardware and software basics, applications, the internet and a whole lot more. When you're done, you'll have a fundamental understanding of how to use a computer. Markham Village Library Wednesday, September 18 7:00 – 8:30 pm Wednesday, November 20 7:00 – 8:30 pm Milliken Mills Tuesday, November 5 10:00 – 11:30 am Monday, December 16 7:00 – 8:30 pm
Computer Basics: Internet 101 Our knowledgeable staff will help you grow your understanding of computers and get you safely participating in the Internet and Web. This step-by-step tutorial will look at how to connect and get started with the Internet, web browsers, email and more. When you're done, you'll have a fundamental understanding of how to best access content through the Internet and the Web. Markham Village Library Friday, September 13 10:30 am – 12:00 noon Wednesday, October 16 7:00 – 8:30 pm Milliken Mills Library Tuesday, December 3 10:00 – 11:30 am
Social Media Introduction Learn hands on how to build your social media presence: Facebook, Instagram and Twitter Thornhill Community Centre Library Wednesdays, September 18 - November 6 4:30 – 6:30 pm
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Microsoft Word and more Learn the basic elements of Microsoft Office including how to create, open, modify and operate a Word file and topics related to your needs. You will also be introduced to related online MS office courses, available free with a library card. Milliken Mills Library Tuesday, October 1 10:00 – 11:30 am
Email and More Learn how to create an email account, how to send an email, insert an attachment or photos, download attachments, access your sent emails, check junk mail, and how to recognize and avoid fraud or spam emails. The last session will also offer time to answer any other questions or topics where you would like assistance. Markham Village Library Friday, November 8 10:30 am - noon Milliken Mills Monday, November 18 7:00 – 8:30 pm
Adobe Premiere Introduction Learn the basics of video editing using Adobe Premiere, a popular industry leading professional software used in Hollywood films & commercials. This workshop will help learners organize their files, understand how to use certain tools, and utilize basic techniques, such as trimming raw footage, leveling audio, incorporating special effects, and understanding the interface. By the end of this workshop, learners will know basic editing techniques and will be producing work in no time! Angus Glen Library Wednesday, September 11 7:00 – 8:30 pm
Laser Engraving Introduction Learn the basics of design and how to operate the Laser Engraver. We will also cover all the health and safety aspects you need to know to operate the equipment. At the end of this hands-on workshop, participants will be certified to use the Laser Engraver independently. Please ensure you have a library card (Instructor can help you create a library account) to track certification. Aaniin Library Wednesday, September 4 7:00 – 8:30 pm Wednesday, November 13 7:00 – 8:30 pm
3D Printing Introduction for Teens and Adults Using a 3D printer is easier than you think! Join us for a practical introduction to our 3D printers. After this workshop you will be able to find, download, prepare and print 3D objects at Angus Glen Library,
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Aaniin Library, Thornhill Library or Cornell branches. You will learn the basics of modifying and editing an object, learn how to add supports and how to convert and format your file to enhance printing success. Staff will demo how to safely print an object ensuring you are ready to start printing after attending this course. Angus Glen Library Wednesday, October 9 7:00 – 8:30 pm Aaniin Library Wednesday, October 16 7:00 – 8:30 pm Wednesday, December 11 7:00 – 8:30 pm Cornell Library Tuesday, October 22 7:00 – 8:30 pm Thornhill Community Centre Library Thursday, November 14 7:00 – 8:30 pm
3D Printing Introduction for Children This workshop is designed to introduce children 8 to 12 years to 3D printing using our Dremel 3D printers. (Dremels are currently available at Aaniin, Angus Glen and Thornhill Community Centre branches) Participants will learn how to find and download 3D models, the basics of design and then will print their customized object at the end of the session. Children under 13 will need a certified caregiver (13+) to book and use the 3D printers Aaniin Library Wednesday, September 18 7:00 – 8:30 pm Wednesday, October 30 7:00 – 8:30 pm Wednesday, November 27 7:00 – 8:30 pm Angus Glen Wednesday, November 6 7:00 – 8:30 pm Wednesday, December 17 7:00 – 8:30 pm Thornhill Community Centre Library Thursday, November 28 7:00 – 8:30 pm
Create your own Podcast Podcasting is empowering individuals with the ability to globally distribute their ideas and create a following of like-minded fans. Create, mix, and design audio content with one of the industry’s best digital audio editing software. Learn the basic steps to record, mix, and export audio content for a podcast or any other audio project. Angus Glen Library Wednesday, November 27 7:00 – 8:30 pm
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Green Screen Photos for Halloween (for Older Adults) Bring your friends and family for a Halloween green-screen photo shoot! Instructor will demonstrate how you can take stunning photos on an iPad using a green screen effect! Remember to wear your favourite Halloween costumes! Thornhill Community Centre Library Thursday, October 31 2:00 – 3:30 pm
Cricut: Design your own Greeting Card Learn how to use the Library’s Cricut, an electronic cutting machine for DIY crafts and hobbies. In this workshop you’ll learn the fundamentals of using the Cricut as you design and create a professional looking greeting card. Angus Glen Library Wednesday, October 2 7:00 – 8:30 pm
Adobe Photoshop: Create a Holiday Greeting Card If you can think it, you can make it with Adobe Photoshop, one of the best imaging and graphic design software. Wow your loved ones with your creativity and design skills by creating a one-of-a-kind holiday greeting card using Photoshop. In this step-by-step workshop, participants will explore Photoshop and learn the basic skills needed to design and create a holiday greeting card. Angus Glen Library Wednesday, December 4 7:00 – 8:30 pm
CoderDojo Partnered Program CoderDojo is a global network of free, volunteer-led, independent, community based programming clubs for young people. During a club meeting, participants will learn how to code, develop websites, apps, programs, games and explore technology (i.e. 3D printers, Arduinos, etc.). CoderDojo meetups focus on community, peer learning, youth mentoring and self-led learning with an emphasis on openness and helping others. CoderDojo is about encouraging creativity and having fun with technology in a social environment. The monthly meetups are led by experts in the coding community or by our Digital Literacy Specialists. Register every month to participate in a wide range of innovative, hands-on coding projects! Ages 7 to 14 Thornhill Community Centre Library Saturday, Sept. 14, Sept. 28, Oct. 26, Nov. 9 1:00 – 3:00 pm
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MakerClub Partnered Program MakerClub encourages STEAM learning through hands-on, inquiry based activities. With the guidance of our specialized team of staff and community partners, participants will be able to learn various innovative concepts while making creative projects. These projects will include an introduction to some of our maker equipment such as 3D Printers, 3D Scanners, Laser Engraver, Digital Media Lab, and much more! Aaniin Library Sundays, Oct. 6, Nov 3, Dec. 1 6 to 8 year olds 2:00 – 3:00 pm Sundays, Oct. 6, Nov 3, Dec. 1 9 to 12 year olds 3:30 – 4:30 pm
BotQuest: Markham’s Robotics Tournament Partnered Program Bring your team to compete at BotQuest Robotics Tournament. During the tournament, every team will have a chance to complete the challenge with their robot while a panel of judges marks their performance. Start working on your team's robot now for a chance to be the BotQuest winner! Angus Glen Library Sunday, December 15 10:00 am – 1:00 pm
Science Squad Designed for high school students to develop and refine their knowledge of science based concepts by means of experiments and interactive lessons Aaniin Library Tuesday, October 22 (4 sessions?) 4:30 – 6:30 pm
Science Literacy Fair Partnered Program Drop-in and have a blast at the library! We are planning tons of unique science demonstrations and hands-on activities for all ages. From experts showing their collections and tools, to 3D printing and robotics demonstrations. Angus Glen Library Saturday, September 21 10:00 am – 1:00 pm
Google Drive: Documents, Spreadsheets and Presentations Powered by Google, Google Apps includes Gmail, Docs, Calendar and more. Google Apps are stored in the cloud and available anywhere in the world as long as you have internet access. Learn how Google Apps can be integrated into your lifestyle to help your perform simple tasks such as budgeting or writing a letter.
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Markham Village Library Friday, October 11 10:30 am – noon
MPL Catalogue and Online Resources Learn about our online offerings including Libby (eBook app), Hoopla (online movies and music), free online courses and much more. By the end of the tutorial you will feel comfortable accessing your MPL account using either the mobile app or the website and conducting a search for a title, placing a hold, and renewing items. Milliken Mills Library Monday, October 21 7:00 – 8:30 pm
SETTLEMENT
Orientation to Ontario Partnered Program Designed to ease the transition of newcomers by providing access to settlement information and connecting newcomers to community services in Ontario Angus Glen Library Tuesday, November 5 10:00 am – 1:30 pm Tuesday, November 12 10:00 am – 1:30 pm
IELTS Writing Skills Workshop I & II for Newcomers Partnered Program This workshop will help newcomers preparing for the IELTS writing test with practice and critique. Upon registration, participants are given a Writing Task to write at home and bring to the workshop. By means of small group discussion and guidance from the IELTS expert, the participants will gain knowledge and insight about writing skills improvement for the IELTS test. Library related free e-resources will be introduced during the series. Pre-registration is mandatory. For more information, email to [email protected]
Thornhill Community Centre Library Saturday, September 14 and 21 11:00 am – 1:00 pm
Medication Safety (in Mandarin) Partnered Program Medications can play a role to improve and to maintain good health. Learn some tips on medication safety and how to get the full benefit from your medications. Markham Village Library
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Wednesday, September 18 10:30 am – noon
Getting Around the Region by Transit (in Mandarin) Partnered Program Newcomers will learn about the transit systems in York Region, how to get around, how to communicate with transit staff onsite, transit fares, transit related key vocabulary terms, etc. Milliken Mills Library Saturday, September 28 10:30 am – noon
Safety for Seniors and Emergency Planning (in Mandarin) Partnered Program This workshop covers the following topics: risk assessment on seniors’ care, taking medications safely, aging and driving, elderly care checklist, care/service planning, CHATS services, etc. Angus Glen Library Thursday, October 17 10:30 am – noon
10 Things You Need To Know About Your Permanent Resident Card (in Mandarin) Partnered Program Learn 10 critical things about your PR card, including the information on your card, when you would need your card, PR card renewal procedures, how to keep a written record of your travel history, where to find reliable official information, and more Aaniin Library Tuesday, November 5 10:30 am – 12:30 pm
Coffee & Vadai Partnered Program This drop-in program for adults and older adults is intended to bring the community together to enjoy coffee and vadai, play carom and enjoy other social and fun activities together. Sponsored by the Markham Tamil Organization. பகாப்ꮿ뿁ம் வதட뿁ம்(மார்க்கம் த뮿ழ் அதமப்ꮿனரால் நடாத்தப்ப翁ம் பகாப்ꮿ뿁ம் வதட뿁ம் என்ற வய鏁 வந்பதா쏁க்埁ம் 믂த்பதா쏁க்埁மான இந்நிகழ் ்殿 மக்கள் அதனவதர뿁ம் ஒன்잿தைப்ப鏁டன் அவர்கள் அதனவ쏁ம் இங்பக வந்鏁 கரம் பபான்ற ힿதளயாட்翁கதள ힿதளயா羿 ஏதனய 믁கநிகழ்ퟁகளி쯁ம் பங்埁 சகாை்翁 ஆனந்தமாய் சபா폁ததப் பபாக்க உதퟁ垿ன்ற鏁 믁ன் ப鎿ퟁ பததவ இல்தல) Aaniin Library Sundays, Sept. 29, Oct 27, Nov. 24, xxx 2:00 – 4:00 pm
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LECTURES AND EVENTS
Seneca Lecture Series Partnered Program Join Seneca College as they bring a unique academic experience to Markham Public Library. Each month faculty and grad students will explore trends in health, technology, and entrepreneurship while discussing how their research can impact the lives of our community. Markham Village Library Thursdays, Oct 24, Nov. 21 7:00 – 8:30 pm
York U Scholar’s Hub Lecture Series Partnered Program Join Markham Public Library and York University as we bring to Markham a taste of the university experience. Each month YorkU faculty will bring their amazing research and provide an opportunity for our community to learn something new. September: Anti-Gravity. Would an Anti-apple Fall Up? November: Social Media Ethics and the Ethics of Artificial Intelligence Markham Village Library Thursdays, Sept. 12, Nov. 14 7:00 – 8:30 pm
MPL’s University and College Fair Partnered Program Planning to attend post-secondary? Don't miss out on our annual University and College Fair! Prepare for a successful future by meeting many of the nation's finest institutions and join free expert led workshops running throughout the day. Angus Glen Library Saturday, October 19 12:00 – 3:00 pm
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TO: Markham Public Library Board
FROM: Catherine Biss, CEO & Secretary-Treasurer
PREPARED BY: Andrea Cecchetto, Director, Service Excellence
DATE OF MEETING: September 23, 2019
SUBJECT: Board Education Plan – 2020
RECOMMENDATION:
That Board members identify outreach initiatives and education topics for 2020 to comply with Governance Process GP-2f Policy.
BACKGROUND:
The policy states that “To accomplish its job, products with a governance style consistent with Board policies, the Board will follow an annual agenda which completes a re-exploration of Ends policies annually, and continually improves its performance through Board education and enriched input and deliberation.”
At the Board meeting on September 23, 2019, Andrea Cecchetto, Director, Service Excellence will ask the Board if they have any specific topics they would like to see addressed.
The remaining education topics for 2019 are:
November 2019 Digital Inclusion
Catherine Biss CEO & Secretary-Treasurer
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TO: Markham Public Library Board
FROM: Catherine Biss, CEO & Secretary-Treasurer
PREPARED BY: Susan Price, Board Secretary
DATE OF MEETING: September 23, 2019
SUBJECT: Urban Libraries Council’s Statement on Race and Social Equity
RECOMMENDATION:
That the Markham Public Library join the 146 ULC (Urban Libraries Council) member libraries that have signed this statement.
BACKGROUND:
ULC uses the statement as a platform that informs all of our work in advancing education, digital inclusion and healthy, sustainable communities. ULC members use the statement with their boards and staff and with their communities in order to articulate the library's commitment to greater equity. Further, government, nonprofit and business leaders – both locally and nationally — are focusing on this topic and the statement can be used to make others aware of the public library's value as an agent and essential partner for achieving positive change.
ULC Statement on Race and Social Equity In a strong act of commitment to a more equitable society, 153 public libraries across North America have signed the Urban Libraries Council’s Statement on Race and Social Equity. This statement serves as a baseline upon which libraries can build policies and actions that make their communities more inclusive and just. The statement reads as follows:
As leaders of North America’s public libraries, we are committed to achieving racial and social equity by contributing to a more just society in which all community members can realize their full potential. Our libraries can help achieve true and sustained equity through an intentional, systemic and transformative library-community partnership. Our library systems are working to achieve equity in the communities we serve by:
Eliminating racial and social equity barriers in library programs, services, policies and practices Creating and maintaining an environment of diversity, inclusion and respect both in our library systems and in all aspects of our community role Ensuring that we are reaching and engaging disenfranchised people in the community and helping them express their voice Serving as a convener and facilitator of conversations and partnerships to address community challenges Being forthright on tough issues that are important to our communities
Libraries are trusted, venerable and enduring institutions, central to their communities and an essential participant in the movement for racial and social equity.
Catherine Biss CEO & Secretary-Treasurer
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