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Bartlesville Skate Park at Lee Lake Bid # 2019-2020-026

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Bartlesville Skate Park at Lee Lake Bid # 2019-2020-026 Bartlesville Skate Park at Lee Lake Bid # 2019-2020-026 ADDENDUM NO. 1 14 APR 2020 ISSUED TO ALL BID DOCUMENT HOLDERS OF RECORD: This Addendum forms a part of the Contract Documents and Specifications described above. The original Contract Documents and Specifications remain in full force and effect, except as modified by the following, which shall take precedence over any contrary provisions in the prior documents. I. ADDENDUM ACKNOWLEDGEMENT: The Addendum Acknowledgement included at the back of this Addendum must be signed and returned with your bid proposal. Failure to return this form acknowledging receipt of the addendum shall be grounds to reject the bid proposal. II. SPECIFICATION REVISIONS: A. Section: Summary of Work For Bid Packages: 1. ADDED Bid Package 1 Bid Alternate 2 for the Diamond Grind Coping, DG-50 in lieu of Steel Coping as shown on Sheet SP-7. 2. MODIFIED Bid Package 2 General Scope of Work Note 8 to include estimated earthwork quantities for the Base Bid and also an Alternate Bid for the Peanut Bowl earthwork. 3. DIVIDED Bid Package 2 into a Base Bid item and an Alternate Bid Item. The Base Bid item covers Clearing, Grubbing, Earthwork & Drainage for the Bid Package 1 Base Bid Item (Skate Park Fish Bowl and Street Section). The Alternate Bid Item covers Clearing, Grubbing, Earthwork & Drainage for the Bid Package 1 Alternate Bid Item (Peanut Bowl). 4. Pages BPF-1 thru BPF-9 have been included with this Addendum and shall replace BPF-1 thru BPF-8 that were included with the original documents. III. GENERAL CLARIFICATIONS: A. The Geotechnical Report associated with this project has been provided with this Addendum. B. The 5’ wide concrete sidewalk and 2’ wide concrete capping located at the north side of the skate park site shall be included in the Bid Package 1 Base Bid. This includes all items of work necessary to construct the sidewalk and concrete capping. 1 Bartlesville Skate Park at Lee Lake Bid No. 2019-2020-026 ADDENDUM NO. 1 14 APR 2020 C. Power and water supply are in the vicinity of the site but are limited. There is a hose bib and electrical panel on the restroom building located approximately 150 feet northeast of the site. The building is white with a blue roof and can be seen in the aerial on Sheet L- 3. Power and water is likely not sufficient for a job trailer or other large usage, but is available for minor power and water needs. If larger quantities of water are required, the contractor can obtain a fire hydrant meter from the City of Bartlesville, however the closest hydrant is on the south side of Adams Boulevard that lies adjacent to the south side of the Lee Lake Park site. A deposit is required for the hydrant meter that will be reimbursed upon return of the meter. Water used in association with this project is free of charge. If additional power needs are required, the contractor shall be responsible for coordinating temporary construction site power with AEP/PSO. (Sign Addendum Acknowledgement on next page and turn in with Bid Proposal) 2 Bartlesville Skate Park at Lee Lake Bid No. 2019-2020-026 ADDENDUM NO. 1 14 APR 2020 ADDENDUM ACKNOWLEDGEMENT The undersigned acknowledges receipt of Addendum No. 1, and the bid submitted is in accordance as set forth herein. Name of Bidder By: Date: 3 BID PROPOSAL FORM Bartlesville Skate Park at Lee Lake Bid No. 2019-2020-026 THE UNDERSIGNED BIDDER, having examined the plans, specifications, the locations, arrangements and conditions of roads, streets, utilities and other facilities or appurtenances which affect or may be affected by the proposed work, the actual sites of the proposed improvements and being acquainted with and fully understanding: (1) the extent and character of the work covered by this proposal; (2) the locations and specified requirements of and for the proposed improvements and other items of work appurtenant thereto; (3) the normal existing, and probable construction difficulties, hazards or all other factors or conditions which may or may not be apparent, which may affect or be affected by the specified work. HEREBY PROPOSES to furnish all required supplies, equipment, tools, and plant; to perform all necessary labor; and to install, construct, and complete all work stipulated in, required by, and in accordance with the contract documents hereto attached, for and in connection with the contract for which this proposal is herein submitted for and in consideration of the prices set out herein. The undersigned bidder hereby agrees to furnish the required Performance Bond, Statutory Bond, Maintenance Bond, and proof of insurance and to enter into a contract within fourteen (14) days after the acceptance of this proposal, and further agrees to complete the work within a period of time not to exceed One Hundred (100) working days following receipt of the Owner’s Work Order authorizing the Contractor to commence work. Attached hereto is a Certified Check, Cashier’s Check or Bidder’s Surety Bond in the amount of: DOLLARS $ which the undersigned agrees is to be forfeited to and become the property of the City, as liquidated damages, should this proposal be accepted and the contract be awarded to him, he fails to enter into a contract in the form prescribed and to furnish the required bonds and proof of insurance within fourteen (14) days as above stipulated, but otherwise the proposal guarantee shall be returned to the undersigned upon the signing of the contract and delivery of the approved bonds and evidence of insurance to said Owner. DATED this day of , 2020 If an Individual: d. b. a.: Signature: If a Partnership: Signature: Typed Name: If a Corporation: Signature: Typed Name: Title ATTEST: Secretary (CORPORATE SEAL) Bid Packages on following pages. BPF-1 BID PROPOSAL FORM Bartlesville Skate Park at Lee Lake Bid No. 2019-2020-026 BID PACKAGE 1: SKATE PARK PROJECT: Bartlesville Skatepark at Lee Park Scope of Work The proposed work consists of construction of the New Skatepark at Lee Park in the City of Bartelsville, Oklahoma. Qualified Skatepark Contractor to provide all labor, material, transportation, coordination, competent supervision, miscellaneous material and incidentals, inspections & fees, freight, incidental material handling, equipment, equipment rental, tools, etc. to complete the New Skatepark at Lee Lake and related site improvements. Work shall include: The “work” as specified in this agreement is defined as complete “turnkey” installation. The term “provide” under these terms and conditions shall mean to furnish and install the work. The work as specified in this agreement specifically includes but is not limited to the following: Scope of Work not included (1) Preliminary site preparation of site including excavation of native soil, importing of compactible fill dirt, compacting fill in lifts, and laying drain pipes. General Scope of Work (1) Provide all mobilizations necessary to complete this scope of work. (2) Contractor will be responsible for all field measurements and coordination with any and all other trades related to the skatepark construction, including the contractor completing the preliminary site work. (3) All work under this subcontract shall be scheduled and performed in accordance with an overall schedule that will allow the project to be completed per the schedule attached in bid manual. Subcontractor agrees to work as and when directed by the City of Bartlesville. Coordination with the City of Bartlesville project manager, superintendent, and with other subcontractors is mandatory, and deviations from the construction schedule resulting from subcontractor’s failure to timely perform its work and/or to coordinate its work as required herein are not acceptable, and may be grounds for termination of contract. The construction schedule may be revised from time to time, and may require Contractor to perform work outside of normal business hours, on weekends and/or include more than 40‐hour work weeks. The cost of all resources needed to maintain the overall scheduling goals, as reflected in the original or any revised schedules, is included in Contractor’s price, and Contractor shall not be entitled to additional compensation resulting from such effort unless and except to the extent Contractor receives additional compensation from the Owner. All efforts shall be made by the Contractor to overcome and mitigate any inclement weather, regardless of whether an extension of time is allowed in the overall schedule. (4) Clean up debris generated by this work daily and deposit in a container or location designated by the City of Bartlesville. Dispose of any hazardous material debris offsite in a legal manner. (5) Protect other work, adjacent surfaces, and equipment from damage. (6) The City of Bartlesville is not responsible for the theft or vandalism of any materials or equipment. Contractor is to take all measure necessary to prevent losses without negatively affecting the schedule. (7) This contract is exempt from sales tax for materials incorporated into the project. (8) This contract shall include attendance of weekly Contractor coordination meetings. The Contractor shall send a representative with the authority to make decisions on behalf of the Contracting company. (9) This Contractor shall include weekly construction reports. (10) This Contractor shall include a full time competent superintendent/foreman that has the ability to act on behalf of this Contractor. This full time superintendent/foreman will be an employee of the contracted company and must be onsite anytime work for this scope of work is being performed. Documentation of this will be required. (11) Provide mock‐ups as required. (12) Skate Park Contractor will be responsible for completing finish grading adjacent to skate park amenities once complete, including seeding and mulching remaining disturbed areas. (13) Upon award of contract, Skate Park contractor shall coordinate all items of work and schedule with City of Bartlesville representatives and contractor responsible for Bid Package 2 scope of work (clearing & grubbing, earthwork, and drainage) to facilitate a complete project.
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