www.glasgow2014.com Glasgow 2014 XX Commonwealth Games Customs & Freight Guide
ERE TH OU E Y SE
Customs & Freight Guide 1 Contents
1 About this guide 4 2 Key partners 6 3 Key dates 8 4 Key contacts 10 5 Freight – customs information 12 6 Passengers – customs information 18 7 Prohibited and restricted goods 21 8 Alcohol and tobacco 24 9 Food products 26 10 Miscellaneous goods 29 11 Import and Export Procedures 31 12 Contact information 36 13 Glossary 38
Appendix A 42 Appendix B 56 Appendix C 60 Appendix D 63 Appendix E 65 Appendix F 67 Appendix G 69 Appendix H 79 Appendix I 87 Appendix J 92 Appendix K 94 Appendix L 96 Appendix M 99
Customs & Freight Guide 2 1About this guide
Customs & Freight Guide 3 1. About this guide
The Glasgow 2014 Customs and Freight Guide About Glasgow 2014 (Imports and Exports) offers official sponsors, Glasgow 2014 Ltd is the official name for the contractors, members of the Commonwealth Games Glasgow 2014 Organising Committee, the company family and other organisations a reference tool for set up to deliver the XX Commonwealth Games. importing and exporting equipment and supplies to and from Glasgow and other venues for use in The Games will take place from 23 July–3 August connection with the Glasgow 2014 Commonwealth 2014. Official sponsors, Commonwealth Games Games (the Games). In particular, this guide outlines Associations (CGAs), contractors and other Games the relevant UK customs regulations, freight policies related organisations are responsible for arranging and shipping procedures. their own freight, unless contracts specify otherwise.
Any specific queries or concerns should be directed The primary role of the Glasgow 2014 Logistics to the Glasgow 2014 Logistics team or the relevant Functional Area is to ensure that the equipment authorities as detailed throughout this document. and supplies needed to stage the Glasgow 2014 Commonwealth Games are identified, received, About UK Customs stored, delivered, recovered and disposed of in There are rules about what goods can be brought the most efficient and cost-effective manner, in the into or out of the UK without paying duty or value proper quantities and at the required time. added tax (VAT). Some items are also banned or restricted by law even if passengers are travelling from within the European Union or are a UK citizen who is returning from abroad. These include firearms, offensive weapons, endangered species (including items made from them), and some types of food and plants. See the Prohibited and Restricted Goods sections of this guide for more information. The UK customs authorities (which are HM Revenue & Customs and Border Force working in partnership) enforce the various UK laws and European Community regulations which imports and exports are subject to.
All goods imported into the UK must be declared to the UK customs authorities on arrival in one form or another, and be accompanied by the appropriate licences. Customs involvement with exported goods starts at the time the goods are declared for export. This could be at business premises or the port or airport when they leave the country. The export cannot proceed until clearance is given by customs. Customs works with other departments in order to speed up the clearance of your goods. It is important to get the documents right as errors or discrepancies may cause delays.
Customs & Freight Guide 4 2Key partners
Customs & Freight Guide 5 2. Key partners
Border Force The Border Force is a directorate of the UK Government’s Home Office and is responsible for securing the UK border and controlling migration in the UK. It manages border control for the UK, enforcing immigration and customs regulations.
HM Revenue & Customs (HMRC) HMRC is responsible for revenue and customs policies and procedures in the UK, and is also responsible for processing all customs import and export declarations for goods entering or leaving the EU via the UK.
Designated freight forwarder Glasgow 2014 has appointed DB Schenker as the Official Logistics Service Provider for the Glasgow 2014 Commonwealth Games. It is able to provide a full solution for freight service support and can assist stakeholders with their freight forwarding requirements.
Stakeholders are under no obligation to use DB Schenker and, if preferred, can use their own agent.
Further information on import and export procedures can be obtained by clicking on the following link: http://customs.hmrc.gov.uk/channelsPortalWebApp/ channelsPortalWebApp.portal?_nfpb=true&_ pageLabel=pageImport_InfoGuides&propertyType =document&id=HMCE_PROD_008051
Customs & Freight Guide 6 3Key dates
Customs & Freight Guide 7 3. Key dates
Freight Forwarder appointed 16 August 2013
Games Warehouse (GWH) operational from 3 December 2013
Guide to delivering to venues published 16 December 2013
Village Bump-in starts 3 March 2014
Village lockdown 21 June 2014 – 6 July 2014
Pre-opening period 8 July 2014 – 12 July 2014
Games Time 23 July – 3 August 2014
Village closes 6 August 2014
Village Bump-out 7 August 2014
Firearms and Ammunition Section 5 and British Visitor Permit (BVP) 14 March 2014 applications deadline
Games Armoury opens 13 July 2014
Games Armoury closes 4 August 2014
Customs & Freight Guide 8 4Key contacts
Customs & Freight Guide 9 4. Key contacts
4.1 Glasgow 2014 Logistics 4.5 Glasgow 2014 logistics service provider Glasgow 2014 Limited, DB Schenker Commonwealth House, Contact: Charlie Kirkpatrick, Project Manager 32 Albion Street, Email: [email protected] Glasgow, G1 1LH 4.6 Glasgow Airport animal arrivals Contact: Callum Ritchie, Logistics Assistant Premier Air Phone: +44 (0) 302 014 1272 Phone: +44 (0) 141 848 4510 Email: [email protected] Mobile: +44 (0) 7717 752 081
4.2 Village Support Operations Glasgow Airport BAA Customer Services Manager: Glasgow 2014 Limited, Paul Scott Commonwealth House, Phone: +44 (0) 7786 276 676 32 Albion Street, Email: [email protected] Glasgow, G1 1LH Animal Health & Veterinary Laboratories Agency Contact: Ernie Hasselsjo, Village Operations (AHVLA) (covers Glasgow Airport): field vet can be Phone: +44 (0) 302 014 1851 contacted for further information on +44 (0) 1292 Email: [email protected] 291350.
4.3 Temporary admissions Temporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road Redhill Surrey RH1 1QU
Phone: +44 (0) 300 053 6939 Fax: +44 (0) 300 053 7001 E-mail: [email protected]. gov.uk
4.4 BVP application address and information All BVP applications and Section 5 Authorisations are to be sent to:
National Small-bore Rifle Association Commonwealth BVP Desk Lord Roberts House Bisley Camp Woking, Surrey United Kingdom. GU24 0NP
Contact: Alistair Aitken Phone: +44 (0) 148 348 5506 Fax: +44 (0) 148 347 6392 Email: [email protected]
Customs & Freight Guide 10 5Freight – customs information
Customs & Freight Guide 11 5. Freight – customs information
Bringing goods into the UK from other EU the goods being entered under the simplified Member States arrangements will be re-exported. Once this use Passengers bringing goods into the UK from another ceases then the goods must be immediately re- EU Member State do not normally need to declare exported as TA is no longer valid. Goods imported them to customs officials when entering the UK. using TA must be exported at the point the Games ends in the same condition in which they were However, certain types of goods, such as offensive imported. If goods entered by TA are not exported, weapons, are completely banned in the UK. Other travellers will have to pay the customs charges due types of goods, such as firearms and live animals, on the goods. See the section on Export procedures are restricted under UK legislation from entering for details. the UK unless the correct licence or permit has been obtained. Passengers arriving with these types of A copy of the Temporary Admission form (C21) goods will need to declare the goods to customs to be used and completion notes can be found at officials. For more information, please refer to the Appendix M. later sections on Prohibited and Restricted goods. Different types of goods allowed under Temporary Temporarily importing goods from outside the EU Admission For all Commonwealth Games family members The following list provides examples of the types of entering the UK from countries outside the EU, most goods that can be temporarily imported for use at goods and sports equipment for use at the Games the Games under TA: can be imported under the simplified Temporary –– Any sports equipment necessary for training or Admission (TA) arrangements that have been put competition at the Games in place to cover Glasgow 2014. These simplified –– Any new or used personal effects arrangements are not available for the use of –– Wheelchairs, including electric wheelchairs individuals or organisations that are not accredited –– Any professional equipment, such as Commonwealth Games family members and are broadcasting and press equipment (including only available for use in the United Kingdom. vehicles) –– Professional make-up and cosmetics Alternatively, where passengersare entering the UK –– Medical equipment from a country that issues ATA carnets, these goods –– Computer equipment can be temporarily imported for use at the Games –– Vehicles using an ATA carnet. This can help to simplify –– Firearms and ammunition customs clearance of goods in any countries visited en route to the UK if those countries also participate An illustrative list of Temporary Admission goods in the ATA carnet system. See section on ATA can be found at Appendix B. Carnets for further information. To reduce the risks of spreading animal and Temporary Admission (TA) of goods plant pests and diseases, please ensure that any TA is a customs procedure that allows goods to equipment is thoroughly cleaned prior to arrival in be temporarily imported for a specific use, from the EU. Ensure that there is no soil, seeds or other outside the EU without the need to pay customs parts of plants, insects or their eggs attached to charges, provided that after use the goods are the tyres or frames (for example, bicycles and re-exported. Simplified arrangements for TA wheelchairs or vehicles operated by media or other have been put in place for use by Commonwealth organisations; even rugby boots are required to be Games family members to cover a variety of goods soil free if coming from outside the EU). Containers (see examples below). Under these simplified TA or other equipment used for transport should be arrangements a formal customs declaration or cleaned in a similar way. financial security will not normally be required, but UK customs authorities reserve the right to require both, if for example, there is doubt as to whether
Customs & Freight Guide 12 5. Freight – customs information
Value of goods under Temporary Admission Using an agent to declare goods for Temporary There is no maximum value limit to goods brought Admission on your behalf in for the Games under the simplified TA. Travellers using an agent to declare unaccompanied goods or goods that arrive by Treatment of goods under Temporary Admission container must ensure that the agent is given The goods must be exported in the same state they clear written instructions that the goods are to be were in when imported. Goods can, however, be declared for TA. Travellers should also advise their repaired to preserve them in the same condition. If agent that as a member of the Commonwealth they are found to be damaged beyond repair on Games family, there are simplified TA arrangements arrival or accidently damaged while in the UK they for declaring goods being temporarily imported for can be destroyed, but prior approval is required use at the Games. from the UK customs authorities for permission to destroy. They will not need to be exported but any For goods brought by travellers as accompanied waste from the destruction that has a commercial baggage, see the Temporary Admission information value will be liable to UK customs charges based in the Passenger section at Page 10, and also refer on the value of the waste. This also applies to items to Appendix B. imported under Temporary Admission and carried as hand or hold baggage.
If goods are lost or need to be destroyed, please contact the following office:
Temporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road Redhill Surrey RH1 1QU
Phone: +44 (0) 300 053 6939 Fax: +44 (0) 300 053 7001 E-mail: [email protected]. gov.uk
Customs & Freight Guide 13 5. Freight – customs information
ATA carnet An ATA carnet is an international customs document The carnet replaces the normal customs issued by Chambers of Commerce or other national documentation required at the time of importation associations authorised by customs authorities in and exportation. If the goods will be used for participating countries. It is not required for goods longer than one year, a replacement carnet will being imported into the UK from another EU need to be requested from the association that Member State. issued the carnet to cover use of the goods for another year. The issuing association may make a An ATA carnet covers goods to be temporarily charge for the issue of a carnet and will require the imported for use without payment of customs holder to provide them with a guarantee or other charges for up to one year. It will not cover security to help ensure that the goods are exported consumable goods or disposable items. from the country visited.
An ATA carnet is only valid in the following countries which have signed the relevant convention. Those highlighted are currently Commonwealth members.
Albania Hungary Norway Algeria Iceland Pakistan Andorra India Poland Australia Iran Portugal Austria Ireland Romania Belarus Israel Russia Belgium/Luxembourg Italy Senegal Bosnia and Herzegovina Japan Serbia Bulgaria Republic of Korea Singapore Canada Latvia Slovak Republic Chile Lebanon Slovenia China Lithuania South Africa Cote d’Ivoire Macau Spain Croatia Macedonia Sri Lanka Cyprus Malaysia Sweden Czech Republic Malta Switzerland Denmark Mauritius Thailand Estonia Mexico Tunisia Finland Moldova Turkey France Mongolia Ukraine Germany Montenegro United Arab Emirates Gibraltar Morocco United Kingdom Greece Netherlands United States of America Hong Kong New Zealand
Customs & Freight Guide 14 5. Freight – customs information
How does an ATA carnet work? Permanent importation/commercial importation The carnet must be presented to Customs each time Passengers importing goods from a country the goods are imported, exported or transported outside the EU into the UK permanently rather than through a country. The carnet consists of a cover temporarily (meaning that these goods will not be and vouchers for use during entry and exit from subject to the above simplified TA arrangements) each participating country visited. The cover sheet must lodge an import declaration with the UK identifies the holder, their address, the intended Customs authorities and pay any duties and taxes use of the goods, which countries the carnet can be due. used in and how long it is valid for. If customs duties or other charges are due on the If goods on an ATA carnet are imported to the UK goods being imported into the UK, then they must directly from a non-EU country and are included be paid, deferred or secured before the goods are in a passenger’s baggage, the carnet must be cleared by customs officials. presented to a UK customs official in the red channel or via the red point phone on arrival. Where there is a clear intention to import give-away goods specifically on a non-commercial basis, Goods arriving as freight may also need to be there may be alternate customs relief procedures included on a C21 Customs clearance request form available. Please see section below on Community quoting Customs Procedure Code (CPC) 00 08 020. System of Duty Reliefs (CSDR) and request the Where an IT system exists at the port of arrival, the freight agent check for eligibility. C21 form is used to clear inventory records, but the carnet must still be presented and stamped. Community System of Duty Reliefs (CSDR) UK customs officials will endorse the carnet’s white procedures available for specific goods. importation voucher and stamp the matching The following procedures are available under counterfoil. The white voucher will be removed and CSDR for certain types of goods that will be the carnet returned. If the port is non-inventory imported from outside the EU by authorised linked, then only the carnet should be submitted. Commonwealth Games entities to be put to a specific use, where the aim will be to consume those On departure from the UK the carnet and goods goods at the Games. must be presented to the customs officer at the port or airport of departure. Customs officials will Give-away goods endorse the white exportation voucher and stamp The definition of give-away goods is a low the matching counterfoil. The white exportation value item intended as a consumable that will voucher will be removed and the carnet returned. be distributed free of charge to members of the public attending the events that make up Games. For ATA Carnet purposes, the EC is considered to These goods can include specific branded items be one country. This means that goods from Malta distributed as mementos of the event, for example, and Cyprus will not normally be able to use an ATA badges, pens, and pencils, note-pads, toy flags, carnet to bring goods to the UK temporarily; and carrier bags, and small low-value toys, etc. goods imported into another member state from outside the EU will not have to have their ATA carnet For the purpose of the Games, the public may presented again on entry to the UK. include unpaid/non-salaried Games volunteers and other similar Commonwealth Games family For information on ATA carnet system read HMRC members, providing the distribution of the give- Notice 104, at: away goods is of an entirely non-commercial nature. If it is intended that the goods being http://customs.hmrc.gov.uk/channelsPortalWebApp/ imported will be distributed free of charge at the channelsPortalWebApp.portal?_nfpb=true&_ Games and that they will not be re-exported, this pageLabel=pageVAT_ShowContent&id=HMCE_ must be made clear on all accompanying customs CL_000202&propertyType=document documents at the time of importation.
Customs & Freight Guide 15 5. Freight – customs information
Please note Commercial goods Give-away goods cannot be distributed to Passengers cannot bring goods in under the TA, competitors and do not include alcoholic drinks, CSDR procedures or using an ATA Carnet to sell tobacco goods or fuel. for commercial gain while in the UK. Passengers intending to bring in such goods, they will be classified The CSDR Customs Procedure Code (CPC) for as commercial imports and will be subject to customs importing give-away goods is 40 00 C32 for all duties at the time of importation into the EU. third country imports with the exception of those imported from the Channel Islands and other EU Other documentation Special Territories when CPC 49 00 C32 should be A commercial invoice is the primary document used used. by the UK customs authorities to determine the value of duty (generally, the price paid) for imported Human and veterinary medicines commercial goods. This document will be required Certain medicines may be imported for regardless of the value of the goods or whether they personal human and veterinary use using CSDR are being imported temporarily or permanently. For arrangements. However there are controls and convenience, we recommend using the Glasgow restrictions on the types and quantities of medicines 2014 invoice/packing list as the commercial invoice which can be brought into the UK for sports events. for the Games. Refer to Appendix L. Teams bringing in medicines will have to comply with certain requirements. Glasgow 2014 will This will provide customs with certain mandatory require teams to list all medicines and drugs which information, including: will be taken into the village. –– value of the goods and currency; –– detailed description of the goods, including all The CSDR CPC for importing pharmaceutical serial numbers; and products for sports events (both for human and –– number of packages and total weight. animal use) is 40 00 C19 for all third country imports with the exception of those from the Channel Islands The Glasgow 2014 invoice/packing list will be used and other EU Special Territories when CPC 49 00 for exporting the goods from the passenger’s origin C19 should be used. country and will be used on arrival in the UK, in conjunction with any required customs documents For more information on CSDR procedures, see: for goods. https://www.gov.uk/duty-relief-for-imports-and- exports Invoices should be completed in English. A properly completed customs declaration is essential in Community Transit order to ensure the timely release and accurate Community Transit is an EU transit procedure accounting of equipment and supplies for use in used to move goods on which customs duties and connection with the Games. taxes have not been paid, between EU countries. Travellers’ local freight forwarder and customs in Courier clearances the EU country of dispatch will be able to provide Courier shipments must comply with customs advice on where this is required. Please note that clearance procedures when entering the UK. Community Transit can also apply to goods that are not moved as freight but as accompanied baggage. All customs regulations outlined previously in this guide apply to courier shipments. Further information will be available from Customs & Freight forwarders.
Customs & Freight Guide 16 6Passengers – customs information
Customs & Freight Guide 17 6. Passengers – customs information
This section sets out the procedures to be followed Where passengers are aware that they will have by passengers arriving in the UK with or without items subject to red point controls, they should goods. ensure that your point of entry into UK (port/airport/ railway terminal) has this facility. Bringing goods into the UK from inside the EU – general customs procedures Some ports and airports may only have one exit Passengers bringing in goods from an EU Member with a red point phone where passengers can State normally do not need to declare them to declare goods. customs officials when entering the UK, unless they are being sent under Community Transit Traveller’s allowances on goods for own use procedures. Passengers travelling to the UK from another EU Member State can bring an unlimited amount of However, certain types of goods, such as offensive most goods into the country. Any alcohol, tobacco, weapons (e.g. knuckleduster, swordstick or hand food or plant products must be for personal use (or claw), are completely banned in the UK. Other intended to be given as gifts) and brought in by the types of goods, such as firearms and live animals, passenger themself. are restricted under UK legislation from entering the UK unless you have obtained the correct license For more information on traveller’s allowances on or permit. Passengers arriving with these types of goods, see the following Customs Notice 1 (Customs goods, they will need to be declared to Customs guide for travellers entering the UK). officials. For more information see the sections on Prohibited Goods and Restricted Goods. Importing goods into the UK from outside the EU – general customs procedures Most UK ports and airports have three different Arriving in the UK – entry channels at ports and entry channels on arrival (blue, green and red). The airports channel that should be used will depend on where Passengers arriving from a country outside the EU, passengers are travelling from and whether they or who have simply transited another EU Member have any goods to declare. State, can enter through either of the following two channels: Arriving in the UK – entry channels at ports and airports Entry channel Passengers should use this On arrival from an EU Member State, passengers channel if they: can enter through either of the following two channels: Green –– Have no prohibited or restricted goods; or Entry channel Passengers should use this –– Have no more than the channel if they: customs allowances.
Blue –– Have no prohibited or Red –– Have goods or cash to restricted goods. declare; –– Have commercial goods; Red –– Have goods to declare; –– Have prohibited or restricted –– Have prohibited or restricted goods; or goods; or –– Are not sure about what you –– Are not sure about what you need to declare. need to declare.
Note: Passengers should not use the Blue Channel if they started their journey from outside the EU.
Customs & Freight Guide 18 6. Passengers – customs information
Traveller’s allowances on goods for own use personal effects or sporting goods will need to Passengers travelling from a country outside the EU go through the red ‘goods to declare’ channel can bring goods into the UK subject to certain limits instead of the green channel. For Guide dogs and (see the following sections) without paying duty assistance dogs refer to the Miscellaneous Section. and/or tax in the UK. These goods must be brought in personally by the passenger and must be for Passengers will need to go through the red channel personal use or be intended to be given as gifts. if they are temporarily importing any goods other than personal effects or sports goods, for Alcohol and tobacco example professional equipment or goods to be There are limits on the amount of alcohol and distributed free of charge to the public. For such tobacco products that can be brought in from goods passengers must complete a C108 inventory outside the EU. Please see the Alcohol and Tobacco document (copy one and two) see Appendix I for a section of this guide for further information. copy of the C108 form and completion notes. Listing the goods temporarily imported, Box 5 on the C108 Cash (additional information) must identify that you are Passengers carrying cash of 10,000 Euros or a Glasgow 2014 Commonwealth Games family higher, or the equivalent in other currencies, from member. All firearms and ammunition must be listed a country outside the EU must declare it to customs by make, model and serial number. For other goods officials when entering the UK. More information a full description must be shown including serial is available via https://www.gov.uk/bringing-cash- numbers. This form must be presented to customs into-uk officials at the point of entry into the UK. The goods may be brought in personally by passengers or Other goods (including gifts, perfume, eau de brought in by a team representative. Please note toilette and souvenirs) that other mandatory documents will be required Passengers can bring in other goods (except for firearms and ammunition (see Appendix A for alcohol and tobacco) up to a maximum value of Firearms and Ammunition). £390 without paying duty and/or tax in the UK. If passengers bring in goods worth more than their On arrival, the C108 form will be checked and allowance, they must pay duty and/or tax on the full stamped by customs officials at the point of entry. value, not just the value above £390. Copy one of the form, will be retained by customs officials and copy two will be returned to be However, passengers travelling by private plane or retained by the passenger or their representative boat for pleasure purposes are only entitled to a while in the UK. lower allowance of £270. Passengers arriving from an EU country with goods This monetary limit does not apply to temporarily (on which customs duties and taxes have not been imported goods from outside the EU which are paid) under Community Transit procedures should imported under the simplified TA arrangements in have their freight forwarder complete a C21 form place for Glasgow 2014. to declare the goods. If the goods are firearms or ammunition, please refer to Appendix A on Temporary Admission – documentation Firearms and Ammunition. (non-EU goods arriving as accompanied baggage) Personal effects and goods for sports purposes The Import and Export procedures section explains (except pets, not firearms or ammunition as what to do when exporting goods. Also see these must be declared) do not need a formal Appendix M for C21 completion notes. customs declaration to claim TA. An illustrative list of qualifying items can be found at Appendix B. Passengers bringing in these goods solely for the Games can go through the green ‘nothing to declare’ channel on arrival in the UK. However, passengers who also have goods other than
Customs & Freight Guide 19 7Prohibited and restricted goods – Glasgow 2014
Customs & Freight Guide 20 7. Prohibited and restricted goods - Glasgow 2014
There are certain goods which passengers are For more information on banned and restricted not allowed to bring into the UK regardless of goods, please visit the following links: the country from which they are travelling. These restrictions are in place to protect society, animals, https://www.gov.uk/government/publications/ public health and the environment. The import travelling-to-the-uk or export of goods that are banned or for which passengers do not have the necessary licence https://www.gov.uk/importing-animal-furs-skins- or permit is illegal. There are severe penalties, and-fish including prosecution, for bringing in such goods. Please also refer to the following leaflets: ‘Bringing Goods that are banned completely from entering food products into the UK’ and ‘Bringing fruit, the UK include: vegetable and plant products into the UK’, available –– narcotic drugs such as heroin, morphine, via: https://www.gov.uk/bringing-food-animals- cocaine and cannabis; plants-into-uk/food –– offensive weapons such as flick knives, gravity knives, knuckledusters and push daggers; Endangered species –– indecent and obscene material featuring Endangered species are protected through the children, images of extreme violence or cruelty Convention on International Trade in Endangered and pornography that cannot be legally bought Species (CITES) that is applied in the EU by EU in the UK; wildlife legislation. –– stun guns; –– CS gas or pepper sprays; CITES controls apply to the import from non-EU –– personal imports of meat and dairy products countries of dead or living controlled species, as from most non-EU countries; and well as parts or derivatives (such as skin, fur, teeth, –– counterfeit, pirated and patent-infringing goods shell, feathers or blood and some parts of some for commercial purposes. plants, including seeds).
The following are also banned but in certain cases Endangered species include: may be brought into the UK if passengers have the –– Plants, such as orchids, cacti, mahogany and relevant licence, permit or defence: ramin trees; and –– Firearms, explosives and ammunition –– Animals, such as elephants, rhinos, whales, –– Realistic imitation firearms turtles, coral and many reptiles. –– Offensive weapons including swords with a curved blade exceeding 50cms in length. Passengers may not be allowed to bring CITES –– Live animals goods into the UK or may need to obtain a permit. –– Endangered animals or plants – see section below on Endangered Species For more information visit: –– Certain fur skins and articles made from fur https://www.gov.uk/cites-controls-import-and- skins export-of-protected-species –– Certain radio transmitters –– Rough diamonds
The following are also banned but in certain cases may be brought into the UK if they are not for commercial use: –– fur skin of harp and hooded seal pups, and products made from such fur –– cat and dog fur and products made from such fur –– finished goods of certain fur skins covered for personal and private use.
Customs & Freight Guide 21 7. Prohibited and restricted goods - Glasgow 2014
Plant and plant products There are very strict controls on what fruit, vegetable and plant products passengers can bring into the EU. This is because food and plants can carry pests and diseases which can devastate the environment, agricultural and horticultural industries.
Within the EU, passengers can bring in any fruit, vegetables or plant products as long as they are grown in an EU Member State, are free from pests and diseases and are for their own personal consumption.
If passengers are travelling from a country outside the EU, many plant products they may bring in for personal use have weight and quantity restrictions or are banned completely unless they have obtained the relevant official certificate or licence.
Please note that the restrictions will vary depending on where passengers are travelling from, and not where the item was grown or purchased.
For more information, please contact the Plant Health Service of the Food Environment Research Agency (FERA) or visit: https://www.gov.uk/bringing-food-animals-plants- into-uk/food
Customs & Freight Guide 22 8Alcohol and tobacco
Customs & Freight Guide 23 8. Alcohol and tobacco
Alcoholic beverages imported by an individual Tobacco products traveller Passengers travelling from a country within the EU Travellers arriving in the UK from another EU can bring tobacco products into the UK without Member State can bring in as much alcohol as paying duty and/or tax in the UK, provided the they like without paying duty and/or tax in the UK, goods are for personal use and are brought in by provided the goods are for own use and brought in the passenger themself. personally by them. Passengers travelling from a country outside the EU Travellers arriving in the UK from outside the EU can bring tobacco products into the UK up to the can bring alcohol into the UK up to the limits set out limits below without paying duty and/or tax in the below without paying duty and/or tax in the UK. UK. These goods must be brought in personally by passengers and must be for own use. The limits are: These goods must be brought in personally and –– 200 cigarettes; or must be for own use: –– 100 cigarillos; or –– One litre of spirits or strong liqueurs (over 22% –– 50 cigars; or volume); or –– 250g of tobacco. –– Two litres of fortified wine (such as port or sherry), sparkling wine or any other alcoholic Own use means for personal consumption or as a beverage of less than 22% volume. gift. Passengers who intend to sell goods or accept any kind of payment (includes travel expenses) In addition, you can also bring into the UK: for goods brought in will be deemed to be for a –– Four litres of still wine; or commercial purpose. –– 16 litres of beer. Goods that are imported by travellers which are Alcoholic beverages imported by a freight deemed to be for a commercial purpose will be agent/courier seized. The rates of duty on alcohol products depend on the type of alcohol product being imported and are the There are no personal allowances for excise goods same as for alcohol products produced in the UK. travelling in freight or excess baggage.
Customs & Freight Guide 24 9Food products
Customs & Freight Guide 25 9. Food products
Personal food imports into the UK from countries Passengers can bring in limited quantities of other within the EU food products for your own personal consumption. Passengers arriving in the UK from a country within These food products include: the EU can bring in any food product provided it –– Eggs and egg products is for personal consumption and is fit for human –– Fish and fishery products consumption. –– Honey –– Most fruits and vegetables Commercial food imports into the UK from countries within the EU Passengers may also bring in a limited amount of There are no restrictions on commercial imports of powdered infant milk, infant food, special foods any foods from countries within the EU. Passengers and special pet feed required for medical reasons. must ensure, however, that all food complies Food supplements and dietary supplements (which with current EU and UK food safety rules. Visit are deemed medicines) will be subject to the same the website of the Department for Environment, import requirements as food products. Food and Rural Affairs (Defra) or Food Standards Agency for more information. The rules apply to any food products brought in personal luggage or sent by post (including those https://www.gov.uk/government/organisations/ ordered online). These rules relate to the country department-for-environment-food-rural-affairs from which passengers travel, or from which the products are sent, not to the country where the https://www.gov.uk/government/organisations/ products may have been originally produced or food-standards-agency packaged. https://www.gov.uk/bringing-food-animals-plants- Please be aware that illegal food products will be into-uk/food seized and destroyed by customs officials. An illegal product is one that is either banned or has been Personal food imports into the UK from countries brought into the UK in an amount that exceeds any outside the EU weight or quantity limits that apply. Where passengers are arriving in the UK from a country outside the EU, they will need to carefully For up-to-date information on what food products check the rules, which can be found on the can and cannot be brought into the UK, including Directgov website below, before travelling. There details of weight or quantity restrictions where are strict EU regulations about which food products appropriate, visit: https://www.gov.uk/bringing- can be brought into the UK, even for personal food-animals-plants-into-uk/food consumption. These rules also apply if passengers have travelled from a country outside the EU, but For further information, phone the Defra helpline arrive in the UK on a stopover flight from another on +44 (0) 207 238 6951 (open 08.00–18.00 GMT, EU country. Monday–Friday).
Under current EU legislation, it is against the law to bring the following food products into the UK from most countries outside the EU: –– Meat and meat products –– Milk and dairy products
Customs & Freight Guide 26 9. Food products
Commercial food imports into the UK from countries Food products of non-animal origin can be subject outside the EU to checks by the Port Health Authorities and Passengers coming from a country outside the EU passengers may also need to present documents and wish to bring in larger quantities of food for such as health certification and results of tests. Some consumption for the duration of the Games, these high-risk products of non-animal origin can only will be classified as commercial consignments of be imported at designated ports and airports. A food and may be subject to customs duties at the Common Entry Document (CED) may be required time of importation into the EU. for high-risk food of non-animal origin. Customs clearance is dependent on a successfully completed All food products being imported from outside CED where one is required and for which there may the EU must comply with food safety and hygiene be costs involved. standards at least equivalent to those in the EU. Food supplements and dietary supplements that are Food products of animal origin (for example, meat not deemed medicines will be subject to the same and meat products and dairy and dairy products, import requirements as food products. such as whey proteins) and fishery products can only be imported into the EU from approved Information on food safety import requirements, business premises in certain approved non-EU including for high-risk food products of non-animal countries. Products of animal origin should also be origin and fishery products, is also available on the accompanied with a veterinary health certificate Food Standards Agency website. which provides guarantees about production standards and the health status of the animals the Please be aware that the types of food currently products are derived from. subject to restrictions and/or enhanced checks at ports and other points of entry may be subject to Prior to import, travellers must notify a Border variation. Passengers are therefore advised to check Inspection Post (BIP) of the consignment by sending the aforementioned websites regularly for up-to- in advance to the BIP a Common Veterinary Entry date information. Document (CVED). The consignment will undergo EU veterinary health checks at the BIP on arrival into the UK for which there may be costs involved. Customs clearance will be subject to the successful completion of these required veterinary checks and the issuing of a CVED.
More information on veterinary health check procedures for commercial food imports and a list of BIPs in the UK can be found at: https://www.gov.uk/overseas-veterinary-certificates- and-border-inspection-posts
Customs & Freight Guide 27 10Miscellaneous goods
Customs & Freight Guide 28 10. Miscellaneous goods
Human medicines https://www.gov.uk/getting-the-right-licences-for- Medicines may be brought in for personal use but international-trading#protecting-your-intellectual- there are controls and restrictions on the types and property-rights quantities of medicines which can be brought into the UK. Teams bringing in medicines will have to http://customs.hmrc.gov.uk/channelsPortalWebApp/ comply with certain requirements. Glasgow 2014 channelsPortalWebApp.portal?_nfpb=true&_ will require teams to list all medicines and drugs pageLabel=pageVAT_ShowContent&id=HMCE_ which will be taken into the Athletes’ Village. This list CL_000244&propertyType=document should be sent to [email protected] at least one month prior to arrival. See Appendix G. Guide dogs and assistance dogs Guide dogs and other assistance dogs are only Veterinary medicines eligible to enter the UK, without quarantine, if they There are also controls and restrictions on the types comply with the rules of the Pet Travel Scheme (PETS). and quantities of veterinary medicines which can be brought into the UK. Teams bringing in medicines PETS allows dogs from qualifying countries to enter will have to comply with certain requirements. the UK without having to go into quarantine on Glasgow 2014 will require teams to list all medicines arrival. They must meet the strict rules of the scheme and drugs which will be taken into the Athletes’ and can only enter the UK using an approved Village. This list should be sent to pharmacy@ carrier via an authorised route. Checks will be glasgow2014.com. See Appendix G carried out to ensure that they meet the entry rules. The rules of PETS may be subject to change so Commonwealth Games branded goods owners should always check the website before The Commonwealth Games brand is comprised of planning their journey. all the names, phrases, marks, logos and designs relating to the Commonwealth Games. Glasgow Further information is available at: 2014 is required by the CGF and its marketing https://www.gov.uk/pet-travel-travelling-with- partners to protect against unauthorised use of the assistance-dogs Commonwealth Games brand in the UK. Dogs from non-qualifying countries (meaning those To ensure this commitment, Glasgow 2014 has the countries which are not listed on the Defra website) benefit of specific legal protection in the UK under can enter the UK but only with a quarantine import the Copyright, Designs and Patents Act 1988. The licence and will be subject to six months’ quarantine UK customs authorities play an important role in on arrival. enforcing these protections and protecting against counterfeit trade or pirated copyright goods For any further guidance regarding assistance dogs entering the UK. Under international agreements, arriving at Glasgow Airport please contact: the UK also has established procedures to assist Premier Air intellectual property holders in protecting their Phone: +44 (0) 141 848 4510 rights in relation to goods being imported into the Mobile: +44 (0) 7717 752 081 UK. Glasgow Airport BAA Customer Services Manager: Given this background, goods containing Glasgow Paul Scott 2014 trademarks, symbols, mottos or terminology Phone: +44 (0) 7786 276676 (or those nearly resembling them) should not be Email: [email protected] shipped to the UK without proper authorisation. Further information can be obtained at the Animal Health & veterinary Laboratories Agency following links: (AHVLA) (covers Glasgow Airport); field vet can be https://www.gov.uk/intellectual-property-an- contacted for further information: overview/registered-designs +44 (0)129 229 1350
Customs & Freight Guide 29 11Import and export procedures
Customs & Freight Guide 30 11. Import and export procedures
How do I discharge the Temporary Admission arrangements? previous sections). The goods may be examined Goods imported using the simplified TA and compared to those listed on the form. Failure arrangements (on a C108, C21 or by ATA carnet) to obtain discharge may result in the denial of duty must be discharged by UK customs authorities at and tax free benefits or any security deposit may be export. This is normally done at the port of export; forfeited. however, UK customs authorities may provide special services to verify the export of Games- The table below shows how passengers may have related goods. Arrangements should be made imported their goods in to the UK and the different through our freight forwarder to arrange the export ways in which they may be exported. Freight at least 48 hours in advance. The original forms forwarders can advise on each process to ensure must be presented to a customs official (see the correct declaration has been made.
Type of Temporary How they were declared How they are being exported Admission goods at import
Personal effects Accompanied – nothing to Accompanying baggage- no declaration will be or Glasgow 2014 declare required. sporting goods
Freight – the agent will need to complete C21 customs clearance request form quoting Customs Procedure Code (CPC) 10 00 050.
Freight – customs clearance Accompanying baggage – no declaration will be request form C21 quoting required. CPC 00 00 045
Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050.
Firearms and Accompanied – C108 (copy Accompanied – the passenger or their representative ammunition 1 & 2) presented should present the stamped copy 2 of the “C108 form for Importation of Sporting Goods, Professional Equipment including Firearms and Ammunition” completed on import to a UK Customs (Border Force) officer when leaving with the goods (also refer to the ”requirements for exporting all firearms after the Glasgow 2014 Games” in the final departure section of Appendix A on the Firearms and Ammunition section). UK Customs (BorderForce) officials will complete the export details and return the C108 form copy 2. The passenger or their representative must then send this endorsed copy to the address given on the form.
Customs & Freight Guide 31 11. Import and export procedures
Type of Temporary How they were declared How they are being exported Admission goods at import
Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050 (also refer to the requirements for exporting all firearms after the Glasgow 2014 Games in the final departure section of Appendix A on Firearms and Ammunition). The stamped copy 2 of the C108 completed on import will not need to be presented. The agent should note “goods exported using form C21” (together with the C21 entry number and date) on the C108 form before sending it to the address given on the form.
Freight – customs clearance Accompanied – the passenger or their representative request form C21 quoting will need to complete a paper C21 customs clearance CPC 00 00 044 request form quoting CPC 10 00 050 and fax it to the National clearance hub (see also “the requirements for exporting all firearms after the Glasgow 2014 Games” in the Firearms and Ammunition section).
Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050 (see also the “requirements for exporting all firearms after the Glasgow 2014 Games” in the Firearms and Ammunition section).
Other TA goods, Accompanied – C108 (copy Accompanied – the passenger or their representative e.g. professional 1 & 2) presented should present the stamped copy 2 of the C108 form equipment completed on import to a customs official when leaving with the (also refer to the requirements for exporting all firearms after the Glasgow 2014 Games in the final departure section of Appendix A on Firearms and Ammunition). UK customs officials will complete the exported details and return the copy. The passenger or their representative must then send this endorsed copy to the address given on the form.
Customs & Freight Guide 32 11. Import and export procedures
Type of Temporary How they were declared How they are being exported Admission goods at import
Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050. The stamped copy 2 of the C108 completed on import will not need to be presented. Your agent should note “goods exported using form C21” (together with the C21 entry number and date) on the C108 form before sending it to the address given on the form.
Freight – customs clearance Accompanied – the passenger or their representative request form C21 quoting will need to complete a paper C21 customs clearance CPC 00 00 045 request form quoting CPC 10 00 050 and fax it to the National clearance hub +44 (0) 161 261 5425.
Freight – the agent will need to complete a C21 customs clearance request form quoting CPC 10 00 050.
ATA carnets When exporting accompanying goods, present the carnet and the goods to UK customs authorities. UK customs officials will stamp the export counterfoil, stamp and remove the export voucher, and then return the carnet to the passenger. If the goods will be exported direct from the UK as freight, the agent may also need to complete a Customs clearance request on form C21 to clear inventory records. On the C21 form, the agent should quote CPC 10 00 041. If leaving the EU via another EU country, present the carnet and goods to customs at the port or airport of exit from the EU.
If the TA goods are not exported, a customs declaration to pay customs charges on the goods will need to be made. The agent will need to submit a C88 customs declaration electronically to CHIEF (Customs Handling of Import & Export Freight). In box 37 your agent should quote CPC 40 53 000.
Customs & Freight Guide 33 11. Import and export procedures
Do I need an export declaration? What happens if goods are damaged whilst in the For TA goods the procedures outlined above apply. UK? The goods must be exported in the same state they All goods valued at £2,000 or more require a were in when imported. Travellers can, however, formal export declaration. Exceptions to this repair the goods to preserve them in the same requirement include goods that were admitted condition. If they are found to be damaged beyond temporarily. Therefore, if passengers are using the repair on arrival or accidently damaged while in export procedure following TA as outlined above, the UK they can be destroyed but they will need they do not normally need to submit an export prior approval from the UK customs authorities declaration. Export declarations are designed, for permission to destroy. They will not need to be amongst other things, to ensure accurate trade exported but any waste from the destruction that statistics. has a commercial value will be liable to UK customs charges based on the value of the waste. The UK export procedure uses an electronic system to declare exports of all values known as the If goods are lost or need to be destroyed, you National Export System (NES). should contact the following office: Temporary Admissions Team The NES gives registered exporters or their HM Revenue & Customs agents a fast and easy way of reporting exports Warwick House electronically. Penalties may apply for failure to 67 Station Road report applicable shipments, or for declarations Redhill that are inaccurate or incomplete. Surrey RH1 1QU
Customs freight forwarders should be able to Tel: +44 (0) 300 053 6939 provide assistance on the proper completion of Fax: +44 (0) 300 053 7001 the export declaration and advice on when it is E-mail: [email protected]. required. gov.uk
For further information visit: https://www.gov.uk/shipping-goods/outside-the-eu
Customs & Freight Guide 34 12Contact information
Customs & Freight Guide 35 12. Contact information
Glasgow 2014 Logistics Contact name: Callum Ritchie Position: Logistics Assistant
Phone: +44 (0) 302 014 1272 Email: [email protected]
Service Provider DB Schenker Contact: Charlie Kirkpatrick, Project Manager Email: [email protected]
Customs & Freight Guide 36 13Glossary
Customs & Freight Guide 37 13. Glossary
Abbreviation Description
AAD Arrivals and Departures.
Bill of Lading A Bill of Lading is a document that covers the transport of goods by sea. Issued by the carrier to the consignor, it serves as a receipt for the goods, as evidence of the contract of transport and as a document of title to the goods. Bills of Lading are fully negotiable instruments. Transfer of the Bill of Lading transfers ownership of the goods from one party to another.
Bump-in period The bump-in period is the period of time during which freight can be delivered in the most efficient manner without disrupting venue operations. This is because accreditations are not required and Games time security mode does not apply.
Bump-out period The bump-out period is the period of time during which freight can be picked up in the most efficient manner without disrupting venue operations.
BVP British Visitor Permit.
CED Common Entry Document.
CITES Convention on International Trade in Endangered Species (of the United Nations Environment Programme).
Competition Venue The site where a sport event takes place during the Glasgow 2014 Games.
CVED Common Veterinary Entry Document.
CGF Commonwealth Games Federation.
EC European Community.
ECS Export Control System.
EFP European Firearms Pass.
EU European Union.
FSA Food Standards Agency.
Customs & Freight Guide 38 13. Glossary
Abbreviation Description
(The) Games Refers to the Glasgow 2014 Commonwealth Games.
Glasgow 2014 Refers to the Glasgow 2014 Organising Committee.
Great Britain Refers to the territory of England, Scotland and Wales.
HMRC Her Majesty’s Revenue & Customs.
IBC International Broadcast Centre.
ICS Import Control System. Lockdown period The period during which Glasgow 2014 venues and villages are in Games Time security mode and are only accessible by accredited guests and vehicles who will be subject to variable levels of security screening (also known as the Games operation period).
MDS Master Delivery Schedule. The time allocation plan used to control access of delivery vehicles to a specific venue or village.
MPC Main Press Centre.
VDC Venue Dispatch Centre – an off venue security screening facility.
NES National Export System.
Non-competition venue A Games venue that does not host a sporting competition but is used for official Commonwealth Games purposes (e.g. media centres and Commonwealth Games family hotels).
Official sponsor Official sponsor: refers to an organisation (or their representative) that have been granted the right to associate their business with Glasgow 2014 and receive a package of rights and benefits s that have been granted by the Glasgow 2014 Organising Committee, including use of the Glasgow 2014 Commonwealth Games mark; in exchange for money, goods or services.
PETS Pet Travel Scheme.
Customs & Freight Guide 39 13. Glossary
Abbreviation Description
RHB Refers to rights-holding broadcaster, which is a corporation or other legal entity that has been granted broadcasting rights in respect of the Commonwealth Games by the Organising Committee.
TA Temporary Admission.
Third Country Refers to a non-EU Member State.
UK Refers to the United Kingdom of Great Britain and Northern Ireland.
VAPPS Vehicle Access and Parking Permit Scheme.
Venue Refers to competition and non-competition sites that feature official Commonwealth Games activities, including the village, media centres and family hotels.
Customs & Freight Guide 40 AAppendix A: Firearms and ammunition
Customs & Freight Guide 41 Appendix A. Firearms and ammunition
British Visitors Permit (BVP) application BVP (Firearms) instructions and procedures As mentioned, all competitors bringing firearms into the UK require a BVP, which can be issued for any period of time up to one year. Competitors should Note: The relevant contact details for only need one BVP to compete at the Games and all firearms and ammunition-related any associated training camps or competitions in matters can be found at the end of the the UK prior to the Games. section. Part of the purpose of the BVP is that it acts as an import and export licence for firearms into the UK. The UK Government will also issue an Open Background General Import Licence (OGIL) (Sporting Weapons) Under Section 5 of the Firearms Act 1968 the which will only be valid on the basis that teams Scottish Office, in conjunction with Police Scotland, competing at the Games have the authority to has the power to give special authority allowing possess firearms in the UK. teams of athletes to possess such prohibited weapons in the UK. The Scottish Office has agreed BVPs are required for the following Commonwealth to grant such authority, subject to security checks, Games firearm types: for the Games. –– Rifle .308 (7.62mm) single shot target rifles –– Rifle .22 (5.6mm) single shot target rifles The UK has very strict rules and regulations –– Pistol .22 (5.6mm) single shot target pistols regarding the import and export of firearms. These –– Pistol .22 (5.6mm) five shot magazine rapid fire procedures and explanatory notes are designed to and sport target pistols assist in completing the necessary documents and –– Shotguns (not to exceed 12 gauge) forms for any organisation / team to enter and exit the country with competition firearms. All overseas BVPs are not required for the following air competitors who wish to train and compete at weapons: the Games must apply for a BVP, in order to be –– Rifle .177 (4.5mm) single shot target air rifles permitted entry into the UK with firearms. This will –– Pistol .177 (4.45mm) single shot target air pistols be issued by Police Scotland in Glasgow. Although a BVP is not required for the importation As the primary organisers of the Games, Glasgow of airguns, it would greatly assist the event 2014 has delegated the management of the BVP organisation to understand how many airguns application process to the National Small-bore Rifle teams will be bringing – all airguns should be Association (NSRA), the national governing body listed in the BVP application for administrative for the Olympic and Commonwealth rifle and pistol purposes. This allows all of the correct logistic disciplines in the UK. The NSRA will act on behalf and administrative resources to be put in place. of Glasgow 2014 to handle the administration of all In addition, all athletes must list the ammunition applications and will liaise with the Police Scotland they have obtained and are importing for their regarding the issue of BVPs. The normal fee for the firearm(s) on the BVP (if applicable). issue of a BVP has been waived for the Games, making it free of charge to all competitors and teams. However, any subsequent amendment to an issued BVP may incur a charge to individuals and/or teams of GBP £40 per BVP amendment issued.
Customs & Freight Guide 42 Appendix A. Firearms and ammunition
Application procedures and guidelines Prohibited weapons - Section 5 firearm applications An individual application is required where an Teams that wish to import Section 5 firearms athlete will enter the UK independently of any team (prohibited and controlled by law) must apply to or group arrival. Police Scotland for authorisation to import such firearms. A template letter of application for Section Group applications can be made where the team 5 authority is attached to this document on page or group will arrive and depart together. Each 16. Only one letter is required for each team, listing individual competitor and their firearms must the firearms and ammunition to be imported into be listed within each application, and up to 20 the UK. This letter must be sent on official national individuals can be listed in each group application. governing body headed paper and signed off by If there are more than 20 competitors, a second an officer of that body. Section 5 firearms may application must be submitted. The person making be imported for the purpose of competing at the the application on arrival at the port of entry in the Games and designated Games training at the UK must have access to each firearm for inspection official venue, but not for use at training camps. by UK Customs (Border Force). The BVP application form (Form 107) for individual and group Section 5 authority applies to the following applications can be downloaded by clicking on the Commonwealth Games gun types: link below. Guidance notes for completing the forms –– Pistol .22 single shot target pistols are available at the end of this appendix. –– Pistol .22 five shot magazine rapid fire and sport target pistols BVP Form 107 All coaches, team managers and support staff The application for Section 5 authority should must apply for a BVP for ALL team firearms. This be sent to the NSRA BVP Desk (refer to the BVP will permit those individuals to handle all athlete Application Address and Information Section) at firearms when necessary. the same time as the application for BVPs, and by 14 March 2014. The authority will be issued by the Supporting documents and European Firearms Scottish Government via Police Scotland and will be Permit (EFP) sent to Glasgow 2014 and the NSRA, who will then All BVP applications must be accompanied and return it to teams along with their BVPs. supported by copies of an individual competitor’s national firearms permit. In countries where no Application dates and deadlines national certification or permit process exists, a Once completed, all BVP and Section 5 applications letter from a notary (indentified under law for the (accompanied by certified copies of all supporting country of residence) is the minimum requirement. documents) should be posted, emailed, scanned or faxed to the NSRA BVP Desk (contact details are For European Commonwealth member countries, listed at the end of this section). The application the UK Government has streamlined the application deadline dates by are as follows: process so that competitors will be able to produce –– Associated Training Camps or Pre-Games a copy of their EFP. The necessary Parliamentary Competitions - 1 February 2014 process has now been enacted to ensure that –– Commonwealth Games Competition - 14 March a copy of the EFP is acceptable. An EFP is not 2014 required for air weapons. These deadlines are the latest date by which A competitor’s BVP can only last as long as their Glasgow 2014 can guarantee to process EFP is valid. Therefore, teams must check that every applications. competitor’s EFP is valid until 30 August 2014 before applying for a BVP on behalf of that competitor.
Customs & Freight Guide 43 Appendix A. Firearms and ammunition
Therefore, teams are encouraged to submit BVP to or stored at the Commonwealth Games Village applications for all those likely to be selected for (CGV), Shooting Villages or any official Games the Games (long list), along with all firearms likely accommodation. to be brought to the Games. By doing this, all will be included and the necessity for last minute Any teams unclear on UK rules and regulations, or applications due to any selection issues avoided. who require advice or guidance on firearms security It will take a minimum of six weeks from the time and transfer, should contact the NSRA BVP Desk at of receipt of applications for Glasgow 2014 and the email address given later in these instructions. the authorities to process and issue BVPs. CGAs, national federations and team mangers should Early individual arrivals into the UK allow plenty of time for this process – there is no Individuals arriving into the UK prior to the 13 guarantee that late applications can be dealt with July 2014 (when Glasgow 2014 is the responsible in time. Applications for a BVP from anyone likely to authority), or residing outside official team training be selected for the Games should be entered well in camps, will be required to follow normal everyday advance. importation procedures as laid down by the UK Home Office. Applications for permits will be open from the time of distribution of the Chefs De Mission Dossier in Team arrivals July 2013. The Official Port of Entry for the Games will be Glasgow International Airport (Glasgow Airport). Team officials and coaches For teams arriving at Glasgow Airport by air (on Under British legislation, only those overseas either international or domestic flights) all firearms participants in possession of a valid Section 5 and accompanying ammunition will be taken from authorisation are allowed to carry or handle them at the designated Glasgow 2014 airport handguns, and this policy will be applied arrivals area and delivered securely to the Shooting throughout the Games. Therefore, teams must Venue Armoury at Barry Buddon Shooting Centre ensure that all coaches and officials likely to carry near Carnoustie. The firearms will be moved by or handle Section 5 handguns are in possession of secure transport arranged by Glasgow 2014. Team this authorisation. Their names should be added Officials and athletes will not be able to travel to the application letter (see attached example with the firearms. The Armoury at Barry Buddon template on page 16). Shooting Centre will be open and ready to receive firearms and ammunition as follows: Training camps National teams or individuals who wish to conduct Armoury Opens: training camps in the UK at any stage in the lead- 12.00 (GMT) on 13 July 2014 up to the Games must clearly state this fact, along Armoury Closes: with the location and dates of the intended camp, 12.00 (GMT) on 4 August 2014 to Glasgow 2014 when applying for a BVP. In Daily Operating Hours (Official Training): this instance, one BVP application will cover all 13 – 23 July 2014, from 08.00 – 17.30 (GMT) contingencies. Games Competition Period: 24 – 29 July 2014, from 07.00 – 18.30 (GMT) It must be stressed that, in the event of a camp taking place immediately prior to either official Games training or the Games, that it is each CGA’s responsibility to ensure that their firearms are transferred to the Games shooting venue in a timely and secure manner. The carriage and storage of firearms outside of official Games activities and arrangements are subject to UK law and the conditions of the BVP. Firearms must not be taken
Customs & Freight Guide 44 Appendix A. Firearms and ammunition
Shotgun and .22 ammunition freight importation BVP application address and information Teams who wish to purchase additional .22 calibre All BVP applications and Section 5 authorisations ammunition in the UK should ensure that the should be sent to: amount they wish to purchase is stated in their BVP National Small-Bore Rifle Association application and in the BVP itself. The NSRA can Commonwealth BVP Desk assist with advice and storage prior to events, if Lord Roberts House required. Bisley Camp Woking, Surrey Teams who wish to import their own shotgun United Kingdom cartridges prior to the Games must do so in line GU24 0NP with existing UK import procedures for hazardous cargo. The receiving agent/ body in the UK will be Enquiries contact: Alistair Aitken present at training camp venues, or at the Barry Phone (office): +44 (0) 148 348 5539 Buddon Shooting Centre (for the Games). It will be Fax: +44 (0) 148 347 6392 each CGA's responsibility to collect their ammunition Email: [email protected] from any appointed agent or shooting ground in UK. All other Firearms matters and enquiries should go to: For any questions regarding the details of Glasgow 2014 Limited ammunition purchase and/or storage prior to the Sport Department test event and/or the Games, please liaise with the Commonwealth House NSRA. Contact details are given opposite. 32 Albion Street Glasgow United Kingdom G1 1LH
Enquires contact: Peter Underhill Phone: +44 (0) 302 014 1505 Email: [email protected]
Customs & Freight Guide 45 Appendix A. Firearms and ammunition
Notes for completion of firearms documentation To ensure the correct information is submitted to UK firearms agencies, National Shooting Federations representatives are required to complete the following information using the steps detailed.
FIREARMS FORM 107 –– Complete Part C in full in type –– Underline Family Name –– On the BVP, include any person who is required to handle firearms (team managers, coaches). Officials not included in the BVP WILL NOT be permitted to handle firearms –– Ensure that the quantity of ammunition to be imported is listed at Part C. The quantity of ammunition to be purchased MUST be less than the quantity of ammunition possessed –– Include the details of all airguns in the table at Part C –– European athletes must submit a copy of their European Firearms Pass with their BVP application
Scottish Office authority to import section 5 firearms –– Complete the Firearms Section 5 Application Letter to the Scottish Government using the template provided –– Include any person who is required to handle firearms (team managers, coaches). Officials not included in the BVP WILL NOT be permitted to handle firearms.
Submission of forms and application letters Once all forms/applications have been completed, please submit to the Commonwealth Games BVP Desk at the NSRA via email to [email protected]
Customs & Freight Guide 46 Appendix A. Firearms and ammunition
Firearm instructions to teams – Glasgow 2014 International arrivals at Glasgow Airport Commmonwealth Games –– Upon arrival at Glasgow Airport, each team This document clearly lays out the physical and individual should progress to the baggage procedures that athletes and teams must adopt reclaim area to collect their luggage, and when importing and exporting their firearms and then present themselves to the designated UK ammunition for the Games. Customs (Border Force) desk before the RED customs channel. The Team Manager should This process will only operate from 13 July 2014 make themselves known to UK Border Force. (official opening of the CGV). At this time the Barry The firearm(s) will be taken from the aircraft and Buddon Shooting Centre near Carnoustie will be delivered by airline staff directly to UK Border open for training and the receipt of firearms and Force officials at the designated desk. At this ammunition. point, customs officials will inspect all firearms and ammunition, as well as checking all BVP Any teams arriving in advance of this date must documentation and temporary admission C108 make their own arrangements for the safe storage forms against the individual and firearms serial and transportation of firearms under UK law for numbers to complete the firearms import. UK onward movement to their holding camps or pre- Border Force will keep one copy of the C108. Games competitions. The athlete or team manager MUST also retain a copy as this will be required when the athlete(s) Athletes travelling with Section 5 firearms may only leave(s) the country. enter the UK with the firearm on or after 13 July –– The individual/Team Manager should then 2014, as there are no provisions for Games-related proceed with their firearms to an adjacent desk training in the UK prior to this date. where a representative of the Glasgow 2014 accredited firearms transportation carrier will Pre-departure receive the firearm(s)/ammunition. An official –– Athlete and team official arrival information must receipt will be issued directly to the athlete or be updated on the Glasgow 2014 AAD (Arrivals Team Manager (acknowledging safe custody and Departures) system through their CGAs. of their firearms with Glasgow 2014) for later –– Ensure all individual firearms and ammunition production at the Shooting Venue Armoury. The cases are identified and clearly labelled with the firearm(s) and any accompanying ammunition name of the owner/athlete/competitor and their will be immediately removed to secure storage country. and transported by the carrier to the Barry Buddon Shooting Centre. Departure airport check-in –– Once clear of the Customs Red Channel, teams –– All firearms and ammunition cases must be and individuals should progress through to the secure and checked-in separately from normal Terminal Arrivals Hall. Here, they should report hold luggage. to the Glasgow 2014 Reception Desk which will –– Ammunition must not be packed with normal be clearly identifiable via the Glasgow 2014 luggage. It should be packed separately, as any logo. luggage with ammunition stored within it will go –– Here they should follow instructions for onward directly to the Barry Buddon Shooting Centre transfer to the CGV in Glasgow for official along with firearms on arrival in Glasgow. processing on arrival (as previously arranged by Under no circumstances will ammunition or their CGA in conjunction with the Glasgow 2014 firearms be permitted to enter the secure AAD team). environs of the CGV. Any ammunition found in –– The official firearm(s) and ammunition receipt hold luggage will be confiscated by Customs or should be given to armoury staff by the athlete the police at either the home port of departure, up on their first arrival to Barry Buddon Shooting Glasgow Airport or the CGV. Centre – but only after Games accreditation has –– If ammunition is being imported by the athlete, been issued to the individual at the CGV. the quantities and types must be listed on the individual BVP.
Customs & Freight Guide 47 Appendix A. Firearms and ammunition
Domestic arrivals at Glasgow Airport issue an official receipt directly to the athlete or –– Athletes and teams arriving into Glasgow by Team Manager (acknowledging safe custody of domestic carrier will be re-united with firearms their firearms with Glasgow 2014) for later use at a dedicated UK Border Force desk within at the Shooting Venue Armoury. The firearm the domestic baggage reclaim area. A similar and any accompanying ammunition will be procedure as detailed in paragraphs (a) and immediately transferred to secure storage and (b) above will occur in order for UK Border transported by the carrier to Barry Buddon Force and/or members of Police Scotland to Shooting Centre. match firearm(s) and ammunition to the athlete. –– Firearms and ammunitions cannot enter the As above, firearm(s) and ammunition will be secure environs of the CGV or Shooting Villages. received by a representative of Glasgow 2014’s Additionally, firearms and ammunition must only accredited firearms carrier, who will issue a enter Barry Buddon Shooting Centre via means receipt for the goods provided to athlete or team of accredited secure transportation supplied manager. by Glasgow 2014. Teams and athletes cannot –– Once the athlete(s) and teams are clear of the transport firearms and ammunition to the CGV, domestic baggage reclaim area, they should Shooting Villages or Barry Buddon, and instead convey their luggage to the Commonwealth must utilise the firearms depository (location Games Reception Desk for transportation to the identified above) situated near Glasgow Airport. CGV as described above. –– CGAs arriving by road should still register their estimated time and date of arrival through the Firearms documentation resolution process Glasgow 2014 AAD systems. –– Should an issue occur during the documentation/ firearm(s) validation process by UK Border Force Firearms transportation or Police Scotland, the firearm/ ammunition –– Firearms will be transferred by Glasgow 2014’s in question will be retained by officials and official firearms carrier via secure vehicle to moved to safe storage pending resolution of the Barry Buddon Shooting Centre from its secure documentation or issue. Glasgow 2014 staff will holding facility (and in reverse on departure) be present at the airport to help facilitate the twice a day. Athletes will have their firearms resolution. In some cases the athlete may have made available at Barry Buddon Shooting to return to the airport at a later time – once the Centre the day following their arrival at Glasgow issue is resolved – to complete the firearm receipt Airport. and transportation process as described above.
Land transport arrivals –– If a CGA delegation chooses to arrive at the Games via road transport after already arriving in the UK with their firearms (i.e., Bisley shooting championships or UK mainland nationals), the athletes or team officials must go to the Glasgow 2014 official firearms carrier depot located close to Glasgow Airport in order to surrender their firearms and ammunition for receipt and transportation to the Shooting Venue Armoury. The CGA athlete or delegation will then transfer to the CGV on organised Glasgow 2014 transport to validate their accreditation for processing. –– A representative of Glasgow 2014’s official firearms carrier will receive the firearm(s)/ ammunition at their depot’s secure facility and
Customs & Freight Guide 48 Appendix A. Firearms and ammunition
Registering at Barry Buddon Shooting Centre transfer if applicable. The firearms case will be –– Athletes will be re-united with their firearms on sealed by Glasgow 2014/UK Border Force and arrival at the Shooting Venue Armoury, and only the athlete departure details and seal number on production of the official receipt provided at recorded on each case. A customs release note the airport or official carrier’s facility. It is very will also be applied to the case. A firearms important that athletes clearly label and identify receipt will be issued to the athlete by Glasgow their firearms cases and ammunition boxes 2014 staff. prior to leaving from their port of departure. –– All firearms and ammunition must be cleared Otherwise delays may be experienced in finding for export by the armoury team by the 30 July firearms on first arrival at the armoury. 2014. However, it is recommended that athletes –– Athletes will then formally register their firearms surrender their firearm(s) as soon as their by showing their BVPs and Section 5 authorities competition is finished. for verification, along with their validated –– Firearms cases will be collected from the Accreditation Pass. Shooting Venue Armoury by the accredited –– Every athlete will be issued with an individual Glasgow 2014 firearms carrier (in line with the wrist tag unique to their firearm(s) each time athlete departure information held within the they remove them from the armoury. This tag AAD system) and conveyed to Glasgow Airport must be kept by the athlete at all times, and bond facility as cargo cleared for export or failure to produce this tag will prevent them from domestic flight transfer. withdrawing their firearm(s) from the armoury. –– The firearm case(s) destined for departing flights This registration process will be conducted that day will be taken by the firearms handler by Glasgow 2014 Sport team members. This directly to the aircraft(s) according to athlete registration is necessary and should not delay departure information. Upon check-in, airline athletes from training or competing in the normal staff will provide the athlete with a baggage fashion. receipt after checking the cargo manifest against UK Border Force data that identifies the firearm Preparation for departure case(s) to the athlete. The athlete must produce –– Athletes will be issued with an envelope the official Glasgow 2014/ UK Border Force containing information on the athlete departure documentation issued at Barry Buddon Shooting process, which will include: Centre in order to confirm ownership of the –– Declaration of Surrender of Firearms Forms firearm case(s). The athlete will check-in their –– two labels (for attaching to firearms and regular luggage and clear security in the normal ammunition cases) fashion. Luggage tags will be issued to the athlete via the Athletes’ Departure Pack. Final departure from Barry Buddon Shooting –– Athletes who have registered in the AAD as Centre departing Glasgow by road transport must –– At the end of competition each athlete must collect their firearms from the Glasgow 2014 surrender their firearm(s) and remaining official firearms carrier’s depot, by producing the ammunition at the armoury and confirm they no receipt issued at Barry Buddon Shooting Centre. longer require access to it. Athletes must ensure The athlete is responsible for the safe transport that: and storage of their firearms and must adhere –– all air cylinders are discharged; to the respective firearms laws and conditions of –– no ammunition (including air pellets) is the BVP whilst in the UK. contained in the firearms case; –– declaration of Surrender of Firearms Forms are completed in full; and –– their two labels are completed in full. –– At this point the UK Border Force will require the second copy of the C108 Customs Form. They will check the firearms serial numbers against the paperwork and clear it for export or domestic
Customs & Freight Guide 49 Appendix A. Firearms and ammunition
Notes on completion of Form 107 – BVP application If all athletes and officials are being treated as a All team managers are required to complete Form group, enter details in Part C as follows: 107 (BVP) application for all team members and officials. 25a Title and name (UNDERLINE family name) 25b Date of birth (DD/MM/YYYY) To complete for an an individual, the following 25c Nationality questions in Part B must be completed: 26 Enter details of firearms, including Calibre, Make, Model, Type, Serial Number, after 10 Title (Mr, Mrs, Miss, Ms etc) .22” Pistol 11 Surname/family name – Please type family 27 Enter ammunition quantities to be possessed in CAPITALS and underline and purchased in the UK 12 Forename/given name 28 Enter NO 13 Date of birth – typed as 04 Jan 78, for 4 29 Enter ‘Competition Target Shooting’ January 1978 30 Place an X in the YES box. Then in box 14 Nationality below yes enter ‘2014 Commonwealth 15 Permanent address (home address of the Games’ Ignore NO box individual athlete/official) 31 Enter period of permit – maximum period 16 Address in UK. If not known please enter of 12 months which will cover the Games ‘Official Team Accommodation – To Be and any applicable training camp. Confirmed’ 17 Enter NO in this box The remainder of the form is completed by NRSA. 18 Enter details of firearms, including Calibre, Make, Model, Type, Serial Number, after If a team official is required to handle any athletes’ .22” Pistol firearms, they must apply for a BVP using Form 19 Enter ammunition quantities to be possessed 107. Please ensure all firearms used by the official and purchased in the UK are included. 20 Place X in the NO box 21 Enter ‘Competition Target Shooting’ 22 Place an X in the YES box. Then in box below yes enter ‘2014 Commonwealth Games’ Ignore NO box 23 Enter date of arrival in UK 24 Enter period of permit – maximum period of 12 months which will cover the Games and any applicable training camp.
The remainder of the form is completed by the NRSA.
Customs & Freight Guide 50 Appendix A. Firearms and ammunition
Form 107 – (British Visitors Permit)
Customs & Freight Guide 51 Appendix A. Firearms and ammunition
Form 107 – (British Visitors Permit)
Customs & Freight Guide 52 Appendix A. Firearms and ammunition
Form 107 – (British Visitors Permit)
Customs & Freight Guide 53 Appendix A. Firearms and ammunition
Form 107 – (British Visitors Permit)
Customs & Freight Guide 54 National Small-bore Rifle Association Insert NGB Letterhead Commonwealth Games BVP Desk Lord Roberts House Bisley camp Woking, Surrey GU24 0NP Insert Date
Application for Section 5 Authority Glasgow 2014 – Insert name of country
In accordance with the firearm procedures issued by Glasgow 2014, covering the use of Section 5 handguns during the Glasgow 2014 Commonwealth Games, authority is requested to import and compete with the Section 5 handguns listed below. We confirm that the firearms listed will be imported and used only by those athletes entered and accredited into these Games and for use only at the Barry Buddon Shooting Centre. All listed athletes are members of their national federation and the International Shooting Sport Federation (ISSF).
Calibre Make Type Model Serial Number
.22 Walther Sport Pistol SP004 123456
In addition, we kindly request that the following team officials be granted permission and authority to handle Section 5 handguns in support of their athletes during the relevant competitions.
Name (as in passport) Passport Number Date of Birth Position/ Appointment
John David Smith 12345678 01/12/1957 Coach
We appreciate and understand that these firearms and their use are subject to the rules and conditions applied by the UK and Scottish authorities during the Commonwealth Games.
Yours faithfully,
Signature block Name (Position/ appointment)
Customs & Freight Guide 55 BAppendix B: Illustrative List of Temporary Admission Goods
Customs & Freight Guide 56 Appendix B. Illustrative List of Temporary Admission Goods
Please note that the following list is not exhaustive. Personal effects Personal items such as: clothing; toilet articles; personal jewellery; personal cameras and accessories; slide/film projectors and accessories; video cameras and camcorders; musical instruments; personal stereo players; radios; televisions; sound recorders and reproducers (including dictating machines); portable typewriters; calculators; personal computers; binoculars;; wheelchairs; fishing equipment; climbing equipment; diving equipment; non-motorised bicycles; tennis rackets; surfboards; windsurfers; hang-gliders and delta wings; golfing equipment; portable dialysis and similar medical apparatus and disposable items imported for use with them; guide dogs and assistance dogs; and any other articles clearly of a personal nature.
Sports goods Track and field equipment such as: hurdles, javelins, discus’, poles, shots, hammers; ball game equipment such as balls of any kind, rackets, mallets, clubs, sticks, etc.; nets of any kind; goal posts; sportswear including shoes, gloves, headgear, etc., of any kind; water sports equipment such as canoes/ kayaks, sail/row boats, sails, oars/ paddles, surf boards and sails; equipment for miscellaneous events such as, archery bows and arrows, fencing equipment, compasses, gymnastic equipment, wrestling mats/ tatamis, weightlifting equipment, riding equipment, windsurfers, climbing equipment, music cassettes to accompany performances; auxiliary equipment such as measuring and score display equipment, blood and urine test apparatus; and any other articles clearly of a personal nature.
Professional equipment Equipment for members of the press such as: personal computers; telefax equipment; typewriters; cameras of all kinds; sound or image transmitting; recording or reproducing apparatus (video recorders and reproducers, microphones, mixing consoles, loudspeakers); sound or image recording media (blank or recorded); testing and measuring instruments and apparatus (oscillographs); tape and video recorder test systems; tool boxes and bags; vector scopes; video generators; lighting equipment such as spotlights, converters, tripods; and operational accessories such as cassettes, exposure meters, lenses, accumulators, battery belts, battery chargers, monitors.
Customs & Freight Guide 57 Appendix B. Illustrative List of Temporary Admission Goods
Professional equipment Equipment for members of the press such as: personal computers; telefax equipment; typewriters; cameras of all kinds; sound or image transmitting; recording or reproducing apparatus (video recorders and reproducers, microphones, mixing consoles, loudspeakers); sound or image recording media (blank or recorded); testing and measuring instruments and apparatus (oscillographs); tape and video recorder test systems; tool boxes and bags; vector scopes; video generators; lighting equipment such as spotlights, converters, tripods; and operational accessories such as cassettes, exposure meters, lenses, accumulators, battery belts, battery chargers, monitors.
Sound broadcasting equipment such as: telecommunication equipment such as broadcast transmitter-receivers or transmitters; terminals connectable to network/cable/satellite links; audio frequency production equipment (sound pick-up, recording or reproducing apparatus); testing and measuring instruments and apparatus operational accessories (clocks, stopwatches, compasses, microphones, mixing consoles, sound tape, generating sets, transformers, batteries and accumulators, battery chargers, heating, air-conditioning and ventilating apparatus, etc.); and sound recording media, blank or recorded.
Television broadcasting equipment such as: television cameras; telecinema; testing and measuring instruments and apparatus (as detailed above); transmission and re-transmission apparatus; communication apparatus; sound or image recording or reproducing apparatus (tape and video recorders and video reproducers, microphones, mixing consoles, loud-speakers); lighting equipment (as above); editing equipment; operational accessories (as above); sound or image recording media, blank or recorded (credit titles, station call signs, music inserts, etc.); ‘film rushes’; musical instruments; costumes; scenery and other stage properties; pedestals; make-up material; hairdryers; fashion goods and accessories for models, etc.; vehicles designed or specially adapted for the purposes specified above such as television transmitting vehicles; vehicles for television accessories; video tape recording vehicles; sound recording and reproducing vehicles; slow motion vehicles; and light vehicles.
Customs & Freight Guide 58 Appendix B. Illustrative List of Temporary Admission Goods
Professional equipment Cinematographic equipment such as: cameras of all kinds, testing and measuring instruments and apparatus (as above); camera ‘dollies’ and booms, lighting equipment (as above); editing equipment, sound or image recording or reproducing apparatus (as above); sound or image recording media, blank or recorded (as above); ‘film rushes’; operational accessories (as above); musical instruments, costumes, scenery and other stage properties; pedestals; make-up material; hairdryers; and vehicles specially designed or adapted for the purposes specified above.
Other equipment for: erection/testing/, commissioning/ checking/ control/maintenance/ repair of machinery/plant/means of transport, etc., including: tools; measuring, checking or testing equipment and instruments (temperature, pressure, distance, height, surface, speed, etc.); and electrical instruments (voltmeters, ammeters, measuring cables, comparators, transformers, recording instruments, etc.).
Equipment necessary for: doctors, surgeons, veterinary surgeons, and members of similar professions (medical instruments, apparatus, etc; entertainers, theatre companies and orchestras, including all articles used for public performances (musical instruments, costumes, scenery, etc).
Customs & Freight Guide 59 CAppendix C: Quick reference shipping procedures
Customs & Freight Guide 60 Appendix C. Quick reference shipping procedures
Step 1: Local customs authorities Step 8: Notifying Glasgow 2014 Logistics Before shipping, check with your local customs Glasgow 2014 Logistics wishes to provide a first- authorities for information on any export class delivery service to all Games Family members. requirements and on returning goods to your own In order to plan the delivery schedules for Glasgow country. 2014 venues and villages as efficiently as possible, shippers or their freight agents will be required to Step 2: Customs freight forwarding and courier notify the team of all shipments due to arrive for the services Games. This can be done by emailing As far in advance as possible select a freight- [email protected]. forwarder to arrange transportation and customs clearance of Games-related goods. Glasgow Please complete the Inbound Freight Notification 2014's official freight forwarder is DB Schenker. Form (See Appendix L) and forward it to: Alternatively, visit the HMRC website for details of Logistics FA other UK freight-forwarding companies. Glasgow 2014 Ltd Commonwealth House Step 3: Commodity-specific information 32Albion Street Consult your freight-forwarder before shipping Glasgow goods such as alcoholic beverages, food, plant G1 1LH and animal products, medical devices and pharmaceutical products as restrictions may apply. You can also contact Glasgow 2014 Logistics via Refer to the relevant sections in this guide for further email to [email protected] information. Shipping containers can be contaminated with Step 4: Marking and labelling soil, plant materials, insects or vertebrates. Please Verify whether your goods require marking for ensure that any shipping container used to transport country of origin or have any special labelling equipment or other material to the Games is clean requirements. For details, read the relevant section and free from any contaminants both internally and in this guide or consult your freight-forwarder. externally.
Step 5: Customs documentation The presence of such contaminants may lead to the As far in advance as possible complete a detailed container and its contents being held or exported. and accurate list of the goods to be shipped. With See the section below on wood packaging for the assistance of your freight-forwarder, complete a requirements applying to wood packaging commercial invoice to document your goods. transported in containers.
Step 6: Packaging Step 9: Export procedures Goods should be packed correctly to reduce the TA goods imported on a C108 or ATA carnet must risk of damage or loss, and sustainability should be discharged by UK customs prior to export. You be taken into account when selecting packing can find further information on export procedures materials. For example, any wood packaging at https://www.gov.uk/ata-and-cpd-carnets-export- materials used must conform to the International procedures Plant Protection Convention (for more information, please read the information below on wood packaging).
Step 7: Booking freight Contact your freight-forwarder well in advance to ensure UK customs authorities’ requirements for advance cargo notifications are met and that your shipment will arrive on time.
Customs & Freight Guide 61 Appendix C. Quick reference shipping procedures
Wood packaging –– In the case of wood packaging material Specific requirements of the European Community manufactured, repaired or recycled as of From 1 March 2005, wood packaging material 1 March 2005, also the logo as specified in (such as packing cases, cases, boxes, crates, drums Appendix 2 to ISPM 15. and similar packing, pallets, box pallets and other load boards/pallet collars) can only be imported Dunnage into the European Community if they meet the Specific requirements are also in place for loose following requirements: wood used to wedge or support non-wood cargo (dunnage). It should either be made from bark- –– Wood packing material shall be made from free wood that is free from pests/signs of live debarked wood. pests; or should meet the aforementioned ISPM –– Wood is to be subject to one of the approved 15 requirements for wood packaging material measures as specified in International Standard (this means they should be made from debarked for Phytosanitary Measures ( ISPM) 15, notably: round wood), or be subject to one of the approved –– heat treatment of the wood packaging treatment measures and display a mark). material that achieves a minimum wood core temperature of 56 degrees Celsius for For clarity bearers, stickers and spacers that form a minimum of 30 minutes; or part of a timber pack (this means the timber pack is –– the wood packaging material should be the cargo) and are integrated into timber packs do fumigated with methyl bromide in alignment not need to be treated and marked according to with requirements described in Appendix 1 ISPM 15 standards. They are certified as meeting of ISPM 15. our landing requirements via the phytosanitary, –– The packaging must display a mark with the industry or mill certificate which accompanies the two-letter ISO country code, a code identifying pack of timber. the producer and the code identifying the approved measure applied to the wood For further information, visit the following websites: packaging material as specified in Appendix 2 www.ispm15.com of ISPM 15. www.forestry.gov.uk
Shipping Procedures Flow Chart
Step 1 Step 3 Step 2 Check with Local Customs Consult your freight Select your regarding import and export forwarder regarding Freight forwarder requirements restricted products
Step 6 Step 5 Step 4 Ensure all packaging Create a detailed list of Mark and Label all conforms with all goods to be shipped products appropriately International Regulations (see Appendix L)
Step 7 Step 9 Step 8 Contact your Freight Temporary Admission goods Notify Glasgow 2014 Forwarder well in advance must be discharged by UK Logistics of all shipments for a timely delivery Customs before export
Following this step by step guide will result in goods arriving on time, at the correct location and without any restrictions. The consequences of missing or ignoring any steps may mean the goods will be prevented from entering the country by UK Customs Officials.
Customs & Freight Guide 62 DAppendix D: Freight forwarding policies and procedures (non-EU goods arriving as freight)
Customs & Freight Guide 63 Appendix D. Freight forwarding policies and procedures (non-EU goods arriving as freight)
Freight-forwarding services –– Case/crate number (for example, case 1 of 6) Official sponsors, contractors and other –– Weight in kilograms organisations may use the services of a freight –– Port of origin forwarder of their choice. To avoid any unnecessary –– Port of destination delays, freight-forwarders should be selected as far in advance as possible. In the UK, freight-forwarders Note: are licensed to carry out business with the UK For goods entering the UK under the simplified TA Customs authorities on behalf of the importer. procedure, C21 forms and Glasgow 2014 invoice/ packing lists must be clearly marked with the Glasgow 2014's official freight forwarder, DB information above in order to avoid any delay in Schenker, is able to assist you in the preparation customs clearance. Separate documentation is not of customs and freight documents. Games-related required. organisations can benefit from using DB Schenker by: –– having accredited representatives present at the Games-related organisations are strongly Glasgow 2014 Logistics Desk; encouraged to arrange for all freight to arrive –– having drivers accredited to make deliveries during the bump-in period for its final destination. to all Games venues (including during the It is unlikely that Glasgow 2014’s village, venues lockdown period); and infrastructure teams will be able to support the –– having material-handling staff present on receipt and unloading of freight containers during venue, as required; the lockdown period, due to space restrictions and –– having expertise in all Glasgow 2014 Logistics operational & security screening difficulties. As policies and procedures; such, arrangements should be made for freight –– having expertise in the management of duty containers to be delivered prior to lockdown. and tax remission orders; –– having staff available to answer questions and Freight-forwarders should be contacted well in enquiries 24 hours a day, seven days a week by advance to make shipping arrangements. They will phone on or via the website (details TBC). advise on transit times for specific shipments and –– In the case of wood packaging material provide updates on port congestion or other issues manufactured, repaired or recycled as of that may affect these times, as well as storage rates 1 March 2005, also the logo as specified in or other issues that may affect costs. Appendix 2 to ISPM 15. A map displaying the locations of official Games For general information on UK freight-forwarders, venues can be found in Appendix F. visit the HMRC website. Freight insurance The Official Ports of Entry for the Games are It is the responsibility of each Games-related Glasgow International Airport for air freight and organisation to provide insurance coverage across the Port of Grangemouth for ocean freight. the entire journey of their goods, including the All cases and crates must be clearly marked duration of the Games. Shippers should ensure they and labelled. The case and crate markings must have adequate insurance coverage which includes correspond exactly to those on the Glasgow 2014 the transportation, storage and return of containers, invoice/packing list, and must show: goods and packaging, or packing materials. –– Commonwealth Games Glasgow 2014 Storage of equipment and supplies is strictly at the –– Event owner’s risk. –– Organisation –– Venue (full name rather than code) For more information on freight insurance, contact –– Location within venue your freight-forwarder. –– Value of the goods –– Consignee (the person responsible for receiving the goods) –– Mode of transport
Customs & Freight Guide 64 EAppendix E: Delivering to venues
Customs & Freight Guide 65 Appendix E. Delivering to venues
Delivery policies and procedures (also applicable After screening, vehicles based at the VDC will to Edinburgh and Dundee areas) for the entry of deliver the goods to the venue or CGV against a freight into Commonwealth Games venues may rate card fee. Contact must be made in advance vary depending on the stage of venue operations, for this service, and details will be provided in due as detailed below: course.
Bump-in period Venues and CGV cannot receive freight containers Prior to the lockdown of Commonwealth Games (20ft or 40ft) during the lockdown period due to venues, delivery of materials by any carrier operational and security restrictions. is allowed provided the carrier is granted the necessary bump-in passes and the deliveries are Bump-out period arranged through the venue Master Delivery Following conclusion of the Commonwealth Games Schedule (MDS) controlled by G2014. Carriers must competitions and the end of the lockdown period contact G2014 Logistics a minimum of 48 hours for venues and the CGV, movement of materials prior to delivery in order to be listed on the MDS. out of Commonwealth Games venues and CGV Goods, and the vehicles carrying the goods, may by any carrier is allowed provided that the carrier be subject to security checks before being permitted is granted the necessary bump-out passes and to enter Commonwealth Games venues. the pick-up is arranged through the venue MDS controlled by G2014. Carriers must contact G2014 From lockdown to the end of Games Logistics a minimum of 48 hours in advance in order During this period, venue security will be strictly to obtain bump-out passes and be listed on the enforced and access limited to individuals with MDS. Goods, and the vehicles carrying the goods, proper Games accreditation. Deliveries by any may be subject to security checks before being carrier are allowed provided the carrier is granted permitted to leave Commonwealth Games venues the proper accreditation and the deliveries are and CGV. The post-event stage will generally begin arranged through the venue MDS controlled by immediately following the final competition at a G2014 Logistics at venues and G2014 Village venue. Support Operations at the Commonwealth Games Village (CGV). Carriers must contact G2014 Guide to delivering to Venues Logistics at venues and G2014 village operations A detailed guide to delivering to Venues and at CGV, a minimum of 48 hours prior to delivery CGVwill be developed and published in December in order to be listed on the MDS. Goods, and the 2013 by the Logistic Functional Area. This document vehicles carrying the goods, together with their will be distributed widely amongst all client groups. drivers, will be subject to security checks before being permitted to enter Commonwealth Games venues and CGV. The starting date of the lockdown period at the venues and CGV will be confirmed in early 2014, and will be in force until after the conclusion of the Commonwealth Games.
If a carrier is unable to go through the accreditation process, the driver or vehicle will not be allowed to enter the venue or CGV. Deliveries by alternate, non-accredited, freight agents and suppliers must go to a Venue Dispatch Centre (VDC).
Customs & Freight Guide 66 FAppendix F: Venue Locations
Customs & Freight Guide 67 Key Venues Map
152 km Carnoustie A92
WEST CLUSTER A81 SCOTSTOUN M80 SPORTS CAMPUS Squash Table Tennis A82 Holyrood Park A814 A80 SECC PRECINCT Victoria Glasgow River The SSE Hydro Park WEST University Kelvin Clyde Auditorium END Kelvingrove SECC Exhibition Halls Park
Boxing Riverside Netball RIVER CLYDE Museum M8 Gymnastics 16 Follow for Edinburgh Wrestling and M73 Judo George Square Weightlifting Finnieston A8 Crane A7 International km Trongate EAST 70 Broadcast Centre (IBC) Tolbooth Main Press Centre (MPC) END Science Clyde A8 Centre Arc KELVINGROVE Glasgow LAWN BOWLS CENTRE Green Lawn Bowls A89 M8 01 km 17 Tollcross Park SOUTH/SATELLITE CLUSTER A761 Clyde Bellahouston Gateway Park IBROX STADIUM Rugby Sevens SOUTH 02km Dalmarnock SIDE Train Station HAMPDEN PARK M77 Athletics Pollok Closing Ceremony Country A 74 Park Strathclyde CATHKIN BRAES Queen’s Country Park COUNTRY PARK Park 03km Mountain Bike EAST CLUSTER Burrell M 74 Collection STRATHCLYDE GLASGOW GREEN A749 COUNTRY PARK Hockey Triathlon 04km EMIRATES ARENA 18 km ROYAL & SIR CHRIS HOY M 74 COMMONWEALTH VELODROME A77 POOL Badminton King’s Diving Track Cycling Park
km BARRY BUDDON CELTIC PARK 05 SHOOTING CENTRE Opening Ceremony A730 Shooting NON COMPETITION VENUES DALMARNOCK Commonwealth Games HILTON HOTEL ROAD COURSE Athletes’ Village Games Family Hotel Cathkin Braes GLASGOW TOLLCROSS GLASGOW Distance Country Park ROAD COURSE INTERNATIONAL INTERNATIONAL From City Centre 11 km MarathonCustoms & Freight GuideSWIMMING CENTRE AIRPORT Road Cycling Swimming Official Port of Entry 68 GAppendix G: Importing and exporting medicines and medical devices for human and veterinary use
Customs & Freight Guide 69 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
Introduction professional that is eligible to prescribe (and such This appendix provides information and advice to prescribers are designated in legislation). visiting athletes, members of the teams supporting those athletes and the wider Games Family, Legislation distinguishes between those medicines regarding the import, export and general use of that are licensed for human use within the UK medicines and medical devices for human use in and those that are not. A UK-registered doctor or preparation for and during the Games. dentist can order unlicensed medicines (known as All parties are subject to the guidance outlined at ’specials’) from licensed manufacturers to meet the time of their proposed arrival to the UK for the special clinical needs of their patients. UK the Games, and are expected to comply with the registered-nurses, independent pharmacists and guidance for the entirety of their stay. supplementary prescribers can also prescribe ’specials’, but must adhere to additional legislative Competitors retain the responsibility for checking restrictions. However, in general such a ’special’ that any drug or medication they are taking may not be supplied if an equivalent licensed (whether obtained in the UK or personally imported medicine is available which could meet the patient’s into the UK) is compatible with their participation in needs. competition. This manual takes no account of sports rules, but focuses on medicines can be imported Please note that all unlicensed medicines can into the country under UK law. only be supplied to patients in accordance with a prescription, therefore they are classified as POMs. An overview of the legislative requirements governing medicines for human use in the UK UK legislation further restricts those drugs that are UK legislation on medicines includes important liable to be misused – known as controlled drugs. regulations on the import, export, sale, supply and Stricter legal controls apply to such drugs to prevent administration of all medicines licensed for human them being misused, obtained illegally, and causing use in the UK. The Medicines and Healthcare harm. Controlled drugs are classified in two ways, Products Regulatory Agency (MHRA) is responsible by class and by schedule. for ensuring compliance with medicines legislation. In the UK, licensed medicines fall into one of three The three classes are: legal categories: –– Class A – includes –– Prescription-Only (POM); methylenedioxymethamphetamine (ecstasy), –– Pharmacy (P); or lysergic acid diethylamide (lysergide; LSD), –– General Sale List (GSL). diamorphine (heroin), cocaine (also known as coke, crack), psilocybin (found in magic These classifications determine how medicines mushrooms),amphetamines (if prepared for can be supplied to the public. Within the UK, GSL injection). medicines are those medicines which can, with –– Class B – includes amphetamines, cannabis, reasonable safety, be sold or supplied without the methylphenidate (ritalin), pholcodine. supervision of a pharmacist and in premises other –– Class C – includes benzodiazepines (diazepam, than a registered pharmacy. temazepam, nitrazepam,lorazepam), buprenorphine, dextropropoxyphene, gamma Within the UK, POM and P medicines can only be hydroxybutyrate (GHB), ketamine. sold or supplied at a registered pharmacy with a named responsible pharmacist on duty. This All of the drugs on the list above – whether class A, guide addresses the arrangements for POM and P B or C – are designated as controlled drugs. medicines.
POMs are subject to the additional requirement that they are sold or supplied in accordance with a prescription written by a qualified healthcare
Customs & Freight Guide 70 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
The five schedules correspond to therapeutic head doctor of any POM, P and ’specials’ being usefulness and potential misuse are as follows: brought into the UK. The list will be a condition of –– Schedule 1 – the drugs in this schedule have residing in the villages. Up-to-date information no recognised medicinal use and include on the legal status of medicines within the UK is hallucinogenic drugs. available and accessible online via a search page. –– Schedule 2 – includes opiates (for example, morphine and methadone), secobarbital, Legal status and reclassification : MHRA amphetamine and cocaine. For unlicensed medicines, it is advisable, in case –– Schedule 3 – includes a small number of any complications arise during your stay in the UK, minor stimulant drugs and other drugs which that team members and their prescribing healthcare are less likely to be misused than the drugs in professionals discuss whether an acceptable UK Schedule 2. Examples include temazepam and licensed alternative is available and should be buprenorphine. prescribed instead. –– Schedule 4 – Part 1 includes most of the benzodiazepines and Part 2 includes most of The importation (as well as sale and supply) of the anabolic and androgenic steroids such as unlicensed medicines containing certain specified testosterone, and growth hormones. herbal ingredients (for example, kava-kava) is not –– Schedule 5 – includes preparations of certain permitted. Further information is available on the controlled drugs (for example, codeine, MHRA website. pholcodine, morphine) which are exempt from full control when present in medicinal products Import of medicines for personal use which are of low strengths as their risk of misuse is controlled drugs within the UK reduced. The arrangements for importing controlled drugs for personal use will vary depending on length of An extensive list of controlled drugs can be found stay in the UK or the quantity of controlled drugs on the UK Home Office website and on the website being brought into the UK. These requirements are of the Office of Public Sector Information. outlined below.
Guidance on the import and/or export and the use If staying in the UK for less than three calendar of medicines for personal use months AND the quantity being brought into the UK Import of medicines for personal use which are not is less than three months’ supply, a letter issued by controlled drugs within the UK the prescribing healthcare professional is required, In most situations, medicines legislation does not containing the following information: impose restrictions on the import of medicines for –– name; personal use. However, for the purposes of team –– address; preparations in the UK leading up to and during –– date of birth; the Games, the MHRA proposes to implement a –– the outward and return dates of travel; reasonable restriction on the import of medicines –– the country being visiting; for personal use. The quantity of POM and P –– confirmation that the medicine(s) have been non‑controlled medicine that can be imported prescribed for personal use; and and/or exported into the UK will be restricted to a –– a list of the drugs being carried, including quantity that is equal to or less than three months’ dosages and total amounts. supply. A UK Home Office licence is not required for a Prescription‑only (POMS), unlicensed medicines stay in the UK of less than three months where the (specials) and pharmacy (P) medicines quantity of controlled drugs to be brought into the The head doctor accompanying a team must UK is less than three months’ supply. provide a list of the medicines and devices the team are bringing into the UK, including dosages and amounts. It is the team’s responsibility to inform the
Customs & Freight Guide 71 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
If your stay in the UK is equal to or over three General advice on the use and carriage of calendar months OR the quantity to be brought medicines prescribed for personal use into the UK is equal to or over three months’ All medicines imported for personal use must be supply, a letter issued by the prescribing healthcare for that person’s use only. Medicines imported professional is required, containing the information for personal use should not be supplied or as outlined above. In addition, a personal licence administered to anyone else. Medicines should be for importation of controlled drugs listed in carried in hand luggage (airline regulations and schedules 1, 2, 3, and 4 (Part I) is required. A requirements should be clarified in advance) and personal import licence will also cover the re-export in the original packaging. POMs must have been of any surplus medicine or residue from the initially prescribed for the person carrying the medicine licensed import. and should be used according to the instructions on the prescription. A licence for the import of any surplus or residue medication into the country being returned to, may Prescriptions must have been issued by a healthcare have to be obtained from the requisite authorities. professional qualified and authorised to issue prescriptions in the country where the prescription The application form for this licence can be found originated. As an alternative, it is permitted online, as can guidance for completing this form. for medicines prescribed for an individual and To avoid any delays, the application must be filled intended for that individual’s personal use to be in accurately and emailed to the UK Home Office. transported by the team doctor, coach or a member Please allow enough time for the application to be of the team support staff designated as responsible processed. This will take at least six weeks after for the security of the team’s medicines. receipt by the Home Office. A list of controlled drugs can be found on the Home Office website. If a team member is carrying prescribed medication which is not a controlled drug, they are advised Any enquiries should be directed to the UK Home to obtain a letter as stated above. The doctor’s Office. letter and, where required, personal licence should ordinarily be carried in the person’s hand luggage Certain prohibited drugs cannot be imported into along with the drugs, but as amounts will vary from the UK for personal use. This includes, but is not person to person, the individual should always limited to, drugs specified by schedule 1 of the check with their carrier in advance of travel that Misuse of Drugs Regulations. For a list of prohibited carriage of the entire amount of the medication will drugs please visit the WADA website. be allowed.
Exporting medicines for personal use (non-controlled and controlled drugs) Any medicines not used during a team’s stay must be taken out of the UK on departure or at the end of the Games. No export licences or documentation will be required unless they are controlled drugs and the quantity is more than three months’ supply, when a further licence/authorisation is necessary.
Customs & Freight Guide 72 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
Overview of guidance for importing pharmacy (P) and prescription-only medicines (POM) for personal use into the UK Pharmacy medicines
Quantity restricted to equal to or less than three months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided by the team doctor.
Prescription-only medicines
Licensed (non-controlled drug) Quantity restricted to equal to, or less than three Unlicensed (non-controlled drug) months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided by the team doctor.
Controlled drugs: Quantity and duration of stay Duration of stay is less than three calendar months less than three months and quantity restricted to less than three months’ supply. A list of the drugs being brought into the UK, including dosages and amounts, is to be provided in a letter from prescribing healthcare professional containing the following information: –– name, address and date of birth –– the outward and return dates of travel –– the country being visited –– confirmation that the medicine (s) have been prescribed for that individual’s personal use; and –– a list of the drugs being carried including dosages and total amounts Controlled drugs: Quantity or duration of stay Letter as above and a personal licence for importa- equal to or more than three months tion and exportation of controlled drugs listed in schedules 1,2,3 and 4 (part 1)
Customs & Freight Guide 73 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
Guidance on the import and/or export and use Up-to-date information on the legal status of of stocks of medicines to meet the needs of teams medicines within the UK is available and accessible competing in the Games online via a search page. It is expected that teams competing in the Games will want to bring a certain supply of medicinal Legal status and reclassification : MHRA products and medical devices from their home Importing medicines for team use which are country to treat any ailments that might occur controlled drugs within the UK while the athletes, members of their families, or The arrangements will vary depending on the other accredited team support staff are in the UK length of the team’s stay in the UK or the quantity of (extended team). controlled drugs being brought into the UK as stock. These requirements are outlined below. In this section, ‘team’ is used to describe the extended team. Team doctors, team coaches, or If the team’s stay in the UK is less than three designated members of team support staff may be calendar months AND the quantity of stock to eligible to carry medicines as stock for their team be brought into the UK is less than three months’ AND to carry medicines prescribed for named supply, the authority to import supplies of medicines individuals. designated as controlled drugs in the UK for the use of a designated team will require a letter issued Stock medicines are medicines that have not been by a relevant government department, embassy or prescribed for an individual that are held as stock for consulate, confirming that the individual carrying dispensing by the team doctor when a need arises. them is the person responsible for medicines for Medicines for named individuals are those medicines their team’s medicinces (see above). The letter that have already been prescribed and dispensed should be the original version on the official for named individuals in the extended team. headed paper of the relevant government, embassy or consulate, signed by an appropriate official and This section applies to: contain the following information: –– designated team doctor(s); –– name; –– qualified healthcare professionals; –– address; –– individuals recognised under the conditions –– date of birth; above as responsible for the security of –– professional qualifications (if appropriate); medicines for their designated team, but not –– confirmation that of being the person qualified to prescribe, supply or administer responsible for the team’s medicines (see medicines; and above); –– individuals recognised under the conditions –– the outward and return dates of travel; above as a person responsible for either –– the country being visited; and prescribing, supplying or administering –– a list of the drugs being brought into the UK, medicines to their designated team. including dosages and total amounts.
Importing medicines for team use which are A Home Office licence is not required for a stay in not controlled drugs within the UK– Licensed the UK of less than three calendar months where prescription-only medicines (POM), unlicensed the quantity of controlled drugs to be brought into medicines (specials) and pharmacy medicines (P) the UK is less than three months’ supply. Designated team doctors will be required to provide a list of the medicines and devices falling If an individual team member is personally within the categories of licensed prescription only, travelling with a supply of medicines which are unlicensed and pharmacy medicines. This list will controlled drugs they will not require a personal form a statement on behalf of the CGF and will be import licence so long as their stay is for less than kept by the OC medical services. The list will be a three calendar months or they are travelling with condition of residing in the villages. a supply of less than three months’ medication. However, they will personally require a letter
Customs & Freight Guide 74 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
from their prescribing doctor or drug worker, drugs please visit the WADA website. which should confirm the individual’s name, travel itinerary, names of prescribed controlled drugs, Exporting medicines dosages and total amounts of each to be carried. (non-controlled and controlled drugs) Any medicines not used by the team during their Similarly, if they are carrying prescribed medication stay should be taken out of the UK on departure or which is not a controlled drug, they are advised to at the end of the Games. No export licences or any obtain a letter as stated above. documentation will be required.
In either case, the personal licence or doctor’s letter General advice on carriage and prescribing of should ordinarily be carried in the hand luggage medicines for team use along with the drugs, but as amounts will vary from Wherever possible, medicines should be carried in person to person please always check with the hand luggage (airline regulations and requirements carrier in advance of the travel date that carriage should be clarified in advance) and in the original of the entire amount of the medication in hand packaging. luggage will be allowed. Healthcare professionals are not permitted to If the team’s stay in the UK is equal to or more prescribe, supply or administer prescription only than three calendar months OR the quantity of medicines to individuals outside their team(s). stock to be brought into the UK is equal to or more than three months’ supply, a letter containing the Healthcare professionals found to be prescribing, information outlined in the paragraph above will supplying or administering prescription only be required. In addition, a licence for importation medicines to individuals outside their team(s) will be of controlled drugs listed in schedules 1, 2, 3, and 4 reported to their professional registering bodies. (Part I) will also be required. A separate licence for the export of any surplus medicine or residue from the initially licensed import must also be obtained. A licence for the import of any surplus or residue medication into the country to which the person is returning may also have to be obtained from the requisite authorities.
The application form for this licence can be found online, along with guidance for completing the form. To avoid any delays, the application must be filled in accurately and emailed to the Home Office. Please allow enough time for the application to be processed. This will take at least six weeks after receipt by the Home Office.
For a list of controlled drugs, visit the Home Office website.
For questions and enquiries, please contact the Home Office.
Certain prohibited drugs (the prohibited list) cannot be imported into the UK. This includes, but is not limited to, drugs specified by schedule 1 of the Misuse of Drugs Regulations. For a list of prohibited
Customs & Freight Guide 75 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
Overview of guidance for designated persons importing pharmacy (P) and prescription-only medicines (POM) for team use into the UK Prescription-only and pharmacy medicines
Licensed non-controlled drug Letter issued by relevant government department, Unlicensed non-controlled drug embassy or consulate confirming that the individual Controlled drugs where quantity and duration of is the person responsible for medicines for team. The stay is less than three months letter should be the original version on the official headed paper of the relevant government, embassy or consulate, signed by an appropriate official and contain the following information: –– name, address and date of birth of person designated as responsible for carrying team’s medicines; –– their professional qualifications (if appropriate); –– confirmation that they are person responsible for the medicines for the team; –– the outward and return dates of their travel; –– the country they are visiting; and –– a list of the drugs they are bringing into the UK, including dosages and total amounts.
Controlled drugs where quantity or duration of stay –– Letter from relevant government department, is equal to or more than three months embassy or consulate confirming that they are the person responsible for medicines for the team as outlined above; –– (if medicine already prescribed for team member:) letter from healthcare professional as outlined above; and –– personal licence for importation and exportation of controlled drugs listed in schedules 1, 2, 3, and 4 (Part I).
Customs & Freight Guide 76 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
An overview of the legislative requirements Veterinary medicines authorised in the UK are governing the import and/or export and guidance assigned to one of four legal distribution categories. on the use of medical devices These classifications determine how medicines can The importation of medical devices into the UK is be supplied to keepers of animals: subject to regulatory control. Manufacturers are –– Prescription-only medicines – veterinarian required to CE mark medical devices in accordance (POM-V) with the safety, quality and performance –– Prescription-only medicines – veterinarian, requirements of European Directives before they pharmacist, suitably qualified person (SQP) can place them on the UK market. However, these (POM –VPS) Directives do not relate to any subsequent use of –– Non-food animal – veterinarian, pharmacist, the device after they have been first placed on SQP (NFA-VPS) the market and it is not, therefore, prohibited to –– Authorised veterinary medicines – general sales bring in non-CE marked devices into the UK for list (AVM-GSL) personal use only. However, any onward sale or supply to someone else would be considered to be Further guidance is available in Veterinary replacing on the market. In these circumstances, it Medicines Guidance Note 3 (Veterinary Medicinal would be an offence in the UK to place a device Products – Prescription, Distribution Categories and which is not CE marked on the market. Therefore, Supply) on the VMD website. it is recommended that any non-CE marked device brought into the country for personal use at the A product database of all the veterinary medicines Games. which hold a UK marketing authorisation is available on the VMD website. Veterinary medicines Introduction and legislative background UK legislation provides for further restrictions The rules for the manufacture, distribution, import, on controlled drugs and associated legislation, export, sale and supply, possession, prescription covering both veterinary and human medicines. and administration of veterinary medicinal products A list of all current veterinary medicines, which hold in the UK are replaced every year. At the time of a UK marketing authorisation and which contain a the Games (in 2014) the regulations in force will controlled drug, is available on the VMD website. be the Veterinary Medicines Regulations 2011. The Veterinary Medicines Directorate (VMD) is responsible for ensuring compliance with the legislation. A copy of the regulations can be downloaded from here.
Veterinary Medicines Regulations - UK & EU Legislation (VMD) The definition of a veterinary medicinal product is: –– any substance or combination of substances as prevented as having properties for treating or preventing disease in animals; or –– any substance or combination of substance which may be used in or administered to animals with a view either to restoring correction or modifying physiological functions by exerting a pharmacological, immunological or metabolic action, or to making a medical diagnosis.
Customs & Freight Guide 77 Appendix G. Importing and exporting medicines and medical devices for human & veterinary use
Importation of veterinary medicinal products Importation of unauthorised veterinary medicinal containing controlled drugs where the quantity of products controlled drug to be imported AND the duration of The Veterinary Medicines Regulations impose the stay in the UK is less than three calendar months restrictions on the importation of veterinary A letter issued by the relevant government medicinal products that do not have a UK department, embassy or consulate is required marketing authorisation. It is an offence to confirming that the individual carrying the import, supply or possess such products unless veterinary medicines is the person responsible these activities have been permitted by the VMD. for the veterinary medicines for the team. The However, non-UK veterinary surgeons may bring letter should be the original version on the official veterinary medicinal to the UK in their medicine headed paper of the relevant government, embassy bags to treat animals under their care provided or consulate, signed by an appropriate official and that: contain the following information: –– all veterinary medicines imported are –– name, address and date of birth of person transported by the designated veterinary designated as responsible for carrying the surgeon or by someone authorised by them, in team’s veterinary medicines; the original manufacturer’s packaging; –– their professional qualifications (if appropriate); –– the quantity of medicines does not exceed –– confirmation that they are the person the expected daily need for the animals to be responsible for the veterinary medicines for the treated, for a maximum of three months; team; –– if an animal is likely to need treatment in the –– the outward and return dates of their travel; UK for a longer period than this then the –– the country they are visiting; and prescribing veterinary surgeon must use UK –– a list of the drugs they are bringing into the UK authorised veterinary medicinal products or including dosages and total amounts. apply to the VMD for the permission to import an additional supply (please refer to the Where the quantity of controlled drug to be paragraph on import certificates). imported OR duration of stay in the UK is equal to or greater than three months Export of veterinary medicines The above letter is required and a licence for Any person can export a veterinary medicinal importation of controlled drugs is also required. product from the UK. However, it is an offence to A separate licence for the export of any surplus export a veterinary medicinal product for use in medicine or residue from the initially licensed import another EU Member State unless the veterinary must also be obtained, and a licence for the import medicinal product may be lawfully supplied or of any surplus residue medication into to the country administered in that Member State. to which the person is returning, may also have to be obtained from the requisite authorities. It is expected that any veterinary medicinal products The application form for the licence to import that are brought into the UK and not required controlled drugs can be found online. Guidance for during the team’s stay will be taken out of the completing the application form can be found at UK. Alternatively, they must be disposed of in this site as well. To avoid any delays, the application accordance with the UK requirements for the type must be filled in accurately and emailed to the of product concerned. Home office. Please allow enough time for the application to be processed. This will take at least Most veterinary medicines can be disposed of with six weeks after receipt by the Home Office. domestic waste unless they are clearly marked as hazardous waste, when a specialised contractor will need to dispose of the product. For further advice, please contact the Health and Safety Executive on +44 (0) 845 345 005.
Customs & Freight Guide 78 HAppendix H: Games locations postal addresses
Customs & Freight Guide 79 Appendix H. Games locations postal addresses
Competition venues
Code Venue name Sport/discipline Postal address Notes
BBS Barry Buddon Shooting (Clay Target, Barry Buddon Training Centre Main camp Shooting Centre Full Bore, Small Bore and Carnoustie address Pistol) Angus DD7 7RY
CBM Cathkin Braes Cycling (Mountain Bike) Cathkin Braes Country Park Main park Mountain Bike Cathkin Road address Trails Glasgow G45
GNH Glasgow Hockey Glasgow Green Football Centre Adjacent football National Hockey Kings Drive centre address Centre Glasgow G40 1HB
GRC Glasgow Road Courses
GRM Glasgow City Athletics (Marathon) Marathon Course
GRR Glasgow City Cycling (Road) Cycling Road Course
GRT Glasgow City Cycling (Time Trial) Cycling Time Trial Course
HPA Hampden Park Athletics (Track and Field) Hampden Park Stadium Letherby Drive Mount Florida Glasgow G42 9BA
HPL Lesser Hampden Athletics (Warm up) Lesser Hampden Park Letherby Drive Mount Florida Glasgow G42 9BA
HPP Hampden Park As above Precinct
Customs & Freight Guide 80 Appendix H. Games locations postal addresses
Code Venue name Sport/discipline Postal address Notes
HPT Toryglen Athletics (Warm up) Toryglen Regional Football Regional Centre Football Centre 480 Prospecthill Road Glasgow G42 0BY
ISR Ibrox Stadium Rugby Sevens Ibrox Stadium 150 Edmiston Drive Glasgow G51 2XD
KLB Kelvingrove Lawn Bowls Kelvingrove Park Main park Lawn Bowls Otago Street address Centre Glasgow G3 6BY
CAB Emirates Arena Badminton 1000 London Road Glasgow G40 3HG
CHT Sir Chris Hoy Cycling (Track) Velodrome
CAV Emirates Arena, N/A including the Sir Chris Hoy Velodrome
RPD Royal Aquatics (Diving) Royal Commonwealth Pool Commonwealth 21 Dalkeith Road Pool (Edinburgh) Edinburgh EH16 5BB
SCP Strathclyde Triathlon Strathclyde Country Park Country Park 366 Hamilton Road Motherwell ML1 3ED
SCS Scotstoun Squash Scotstoun Leisure Centre Sports Campus 72 Danes Drive - Squash Glasgow G14 9HU
SCT Scotstoun Sports Table Tennis Campus – Table Tennis
Customs & Freight Guide 81 Appendix H. Games locations postal addresses
Code Venue name Sport/discipline Postal address Notes
SSC Scotstoun Sports - Campus
SXC Scottish - SECC Exhibition + Exhibition Way Conference Glasgow Centre Precinct G3 8YW
SXG The Hydro Gymnastics Arena
SXB SECC (Hall 4A) Boxing
SXJ SECC (Hall 3) Judo and Wrestling
SXN SECC (Hall 4B) Netball (Preliminaries)
SXW Clyde Weightlifting Auditorium
TIS Tollcross Aquatics (Swimming) Tollcross Pool International Wellshot Road Swimming Glasgow Centre G32 7QR
Non-competition venues
Code Function Location (Venue) Postal address Notes
COH Commonwealth Commonwealth House Commonwealth House House 32 Albion Street Glasgow G1 1LH
GHQ Games Commonwealth House Headquarters
GOC Games Commonwealth House Operations Centre
TOC Technology Commonwealth House Operations Centre
Customs & Freight Guide 82 Appendix H. Games locations postal addresses
Code Function Location (Venue) Postal address Notes
DPC Data Process Commonwealth House Centre
GCC Games Commonwealth House Communications Centre
VOC Volunteer Centre Commonwealth House
MMC Main Media SECC SECC Centre Exhibition Way Glasgow G3 8YW
IBC International SECC (Car Park Area) Broadcast Centre
MPC Main Press SECC (Halls 1 and 2) Centre
SXH Main Media SECC (Crown Plaza Hotel) Hotel
SXT Media SECC Transport Mall
UAC Uniform and TBC Accreditation Centre
GFH Games Family Hilton Glasgow Hilton Glasgow Hotel Hotel 1 William Street Glasgow G3 8HT
GFA Games Family Marriott Glasgow Marriott Hotel Hotel 500 Argyle Street (Alternative Anderston option) Glasgow G3 8RR
MDH Media Hotel Crowne Plaza Crowne Plaza Glasgow Congress Road Glasgow G3 8QT
Customs & Freight Guide 83 Appendix H. Games locations postal addresses
Code Function Location (Venue) Postal address Notes
GWH Main Logistic Hillington John G Russell Warehouse Deanside Road Hillington Glasgow G52 4XB LCC Logistic TBC Command Centre
VDC Venue Dispatch Dalmarnock Venue Dispatch Centre Commonwealth Games Village Springfield Road Dalmarnock Glasgow2014 G40 3ET
CPO Opening Celtic Park Celtic Park Ceremony 18 Kerrydale Street Glasgow G40 3RE
HPA Closing Hampden Park See above Ceremony
CRV Ceremonies TBC TBC Rehearsal Venue
PDC Primary Data Commonwealth House Commonwealth House Centre 32 Albion Street Glasgow G1 1LH
SDC Secondary Data Commonwealth House Commonwealth House Centre 32 Albion Street Glasgow G1 1LH
ROC Redundant Commonwealth House Commonwealth House Operations 32 Albion Street Centre Glasgow (GOC/TOC) G1 1LH
FDB Transport Fleet TBC TBC Depot (Buses)
FDV Transport Fleet TBC TBC Depot (Cars)
Customs & Freight Guide 84 Appendix H. Games locations postal addresses
Villages
Code Venue name Location (Venue) Postal address Notes
CGV Commonwealth Dalmarnock Commonwealth Games Village Games Village Springfield Road Dalmarnock Glasgow2014 G40 3ET
SVB Satellite Dundee See below Shooting Village
SVA Satellite Dundee Apex City Quay Hotel and Spa Shooting Village 1 West Victoria Road – Apex Hotel) Dundee DD1 3JP
SVB Satellite Shooting Dundee Carnoustie Golf Hotel Hilton Hotel Village – The Links Dundee Carnoustie Golf Carnoustie Earl Grey Place Hotel Angus Dundee DD7 7JE DD1 4DE
SVO Satellite Shooting Dundee Opal 1 Dundee Village – Parker Street Opal Student Dundee Accommodation DD1 5RW
DDV Diving Day Edinburgh Pollock Halls Village 18 Holyrood Park Road Edinburgh EH16 5AY
Transport hubs
Code Venue name Location (Venue) Postal address Notes
GLA Glasgow Glasgow Airport International Paisley Airport Renfrewshire PA3 2SW
PIK Prestwick Prestwick International Airport International Prestwick Airport Ayrshire KA9 2PL
Customs & Freight Guide 85 Appendix H. Games locations postal addresses
Code Venue name Location (Venue) Postal address Notes
EDI Edinburgh Edinburgh Airport International Edinburgh Airport EH12 9DN
GCS Glasgow Glasgow Central Station Central Station Gordon Street Glasgow G1 3SL
GQS Glasgow Queen Glasgow Queen Street Station Street Station North Hanover Street Glasgow G1 2AF
Grangemouth Port Manager Port Grangemouth Port Office Central Dock Road Grangemouth FK3 8UE
Customs & Freight Guide 86 IAppendix I: Temporary Admission form and notes
Customs & Freight Guide 87 Temporary Admission Inventory/document to support an oral customs declaration
Please read the Notes for completion on page 3 before filling in this form. 1 Once completed, both copy 1 and copy 2 should be certified by UK Border Agency (UKBA). Copy 1 should be retained by UKBA then forwarded promptly to HM Revenue & Customs, Temporary Admissions Team. Copy 2 is to be returned to the authorisation holder. Commission Regulation (EEC) No 2454/93 Articles 229(1), 497(3) – 2nd subparagraph, 499 – 3rd subparagraph ENTRY Official use only
OF 1 Declarant/holder of authorisation UK authorisation reference
OFFICE 2 Goods to be placed under temporary admission Trade/technical description Quantity Value (and currency) THE a b FOR c
d e ORIGINAL 3 Nature of use of the goods and place of use 4 Length of stay of the goods (days or months) 1
5 Additional information 6 Name
Signature Date
6A This is an undertaking to comply with the conditions of temporary admission and the oral declaration procedure laid down in Council Regulation (EEC) No. 2913/92 and Commission Regulation (EEC) No. 2454/93 which lays down provisions for its implementation.
7A Anyone who gives false information about goods declared under these arrangements may be liable to penalties under the Finance Act 2003.
For Customs use only Remarks of the office of entry Period of discharge Date of acceptance Relevant Article of CCIP: Commission Regulation 2454/93 Article
Means of identification Office(s) of discharge Security
Other remarks
Name Signature Stamp/address
Date
Remarks of the office of discharge
The goods have been reexported on
Other remarks
Name Signature Stamp/address
Date
C108 (Original) Page 1 HMRC 04/12 Customs & Freight Guide 88 Temporary Admission Inventory/document to support an oral customs declaration
Please read the Notes for completion on page 3 before filling in this form. 2 Once completed, both copy 1 and copy 2 should be certified by UK Border Agency (UKBA). Copy 1 should be retained by UKBA then forwarded promptly to HM Revenue & Customs, Temporary Admissions Team. Copy 2 is to be returned to the authorisation holder. Commission Regulation (EEC) No 2454/93 Articles 229(1), 497(3) – 2nd subparagraph, 499 – 3rd subparagraph
Official use only 1 Declarant/holder of authorisation UK authorisation reference
AUTHORISATION 2 Goods to be placed under temporary admission
OF Trade/technical description Quantity Value (and currency) a b c
d e
3 Nature of use of the goods and place of use 4 Length of stay of the goods (days or months) DECLARANT/HOLDER 5 Additional information 6 Name FOR Signature Date
COPY 6A This is an undertaking to comply with the conditions of 2 temporary admission and the oral declaration procedure laid down in Council Regulation (EEC) No. 2913/92 and Commission Regulation (EEC) No. 2454/93 which lays down provisions for its implementation.
7A Anyone who gives false information about goods declared under these arrangements may be liable to penalties under the Finance Act 2003.
For Customs use only Remarks of the office of entry Period of discharge Date of acceptance Relevant Article of CCIP: Commission Regulation 2454/93 Article
Means of identification Office(s) of discharge Security
Other remarks
Name Signature Stamp/address
Date
Remarks of the office of discharge
The goods have been reexported on
Other remarks
Name Signature Stamp/address
Date
C108 (Copy) Page 2 HMRC 04/12 Customs & Freight Guide 89 Notes for completion If you have any queries about the goods you intend to Who to contact if these details change after the enter by oral declaration or you need help in filling in this goods have been declared form you should phone the Excise and Customs Helpline on The supervising office for UK oral declarations is the 0845 010 9000. Temporary Admissions Team About this form Warwick House This form is an inventory document used to support an oral 67 Station Road customs declaration for temporary admission. It should only REDHILL be used for temporary admission of the following. Surrey • Animals that are owned by a person established outside of RH1 1QU the EU for grazing, seasonal moving of livestock or Phone: 01737 734664 performance of work. Fax: 01737 734650 • Radio television production broadcasting equipment and Email: [email protected] vehicles specially adapted for this use and their equipment You should contact this office if any details you have imported by HMRC approved public or private organisations provided change. For example, change of use/user or address established outside of the EU. or if you have any enquiries about goods you have already • Instruments and apparatus necessary for doctors to provide entered by oral declaration. assistance for patients awaiting organ transplants, imported If you have any queries about goods you intend to enter by by either a person established outside of the EU or by an oral declaration you should phone the Excise and Customs employee of the owner. The employee may be an Helpline on 0845 010 9000. EU resident. See Notice 200 paragraph 3.6 1 Declarant/holder of authorisation State the name and overseas home address of the person Note who will use the goods or is responsible for arranging for You should not use this form if the goods mentioned above them to be imported and used on their behalf. If an agent will be used in the UK and then in other EU countries. or other representative is completing this inventory Use the EU model inventory document referred to in document they should show their name, address and Notice 200 paragraph 3.6 instead. In box 3 of the EU model Economic Operator Registration Identity number (EORI) if inventory document you should state the address and contact applicable. They should also provide a letter of authority to details in each of the EU countries to be visited after use in act on behalf of the applicant for relief and state the the UK. applicant’s details in box 5 Additional information. This form is not required if you are temporarily importing: • a yacht 3 Nature of use of the goods and place of use • other seagoing vessels or State how and where the goods identified in box 2 will • civil aircraft be used. for private or commercial transport purposes that will only be 4 Length of stay of the goods used within the UK. If such use will be made in the UK and State how long the goods will be used in the UK. then in other EU countries, an oral declaration may be made 5 Additional information but you should not use this form. In such cases you should use State the applicant’s or user’s contact address in the UK, and, the EU model inventory document referred to in Notice 308 if available, their phone number or email address. Where paragraphs 4.3 to 5.3 instead. In box 3 of the model inventory applicable identify what evidence of ownership of goods document you should state the address and contact details in and/or evidence of nonEU residence is being provided and each of the EU countries to be visited after use in the UK. any other additional information that you consider relevant. What to do with this form 6 Name and signature You should present completed copy 1 and copy 2 to UK Border The person who will use the goods or is responsible for Agency (UKBA) officers for the Remarks of the office of entry arranging for them to be imported and used on their behalf to be completed and stamped at import. Copy 1 will be should sign in this box. If an agent or other representative is retained and copy 2 will be returned to you. See Notice 200 acting on behalf of the applicant for relief, the representative paragraph 3.6 for further information, this is available from should sign in this box instead. The representative should our helpline or on our website at www.hmrc.gov.uk then give their status or job title in You are advised to keep certified copy 2 of the form together box 5 to confirm in what capacity they are acting. with any correspondence from the Temporary Admissions Team in Redhill (TATR) with the goods imported at all times. Your rights and obligations Present copy 2 to UKBA officers to be certified again at Your Charter explains what you can expect from us and reexport and then send the certified copy 2 to TATR. what we expect from you. For more information go to www.hmrc.gov.uk/charter
Page 3 Customs & Freight Guide 90 Customs use only This form is for temporary admission relief use only, it should Means of identification not be used for transhipment purposes. Confirm how the goods stated in box 2 can be identified, UKBA officers must not accept, complete or stamp this for example, veterinary health certificate, Vehicle form unless: Identification number (VIN) – chassis number, registration • the goods are listed below (exceptions for other goods may number, serial/manufacturers number, seal, clip marks, only be approved by the HMRC Excise, Customs Stamps and other distinctive marks. Money Temporary Admissions Policy team who will advise Office(s) of discharge the Temporary Admissions Team in Redhill (TATR) of the If known, state the customs office where the goods will be circumstances and conditions applicable) presented for reexport. • boxes 1 to 6 are legible and completed in full Security • box 3 or box 5 provides UK contact details. Security should only be taken where there are concerns that The applicant or their representative must complete any conditions or requirements of temporary admission may boxes 1 to 6. not be satisfied. For example: Period for discharge • where evidence cannot be provided to show nonEU Enter the date by which the goods must be reexported from ownership of an animal, or the EU. This should take into account the period of time the • HMRC approval for a nonEU public or private organisation importer needs to use the goods and should not exceed a to use form C108 for oral declaration of radio television maximum of 24 months. production, broadcasting equipment is not held or cannot be provided. Relevant article of CCIP Commission Regulation 2454/93 If security is required do not use this form. Advise the importer Article Goods that they will need to complete a C88 (SAD) declaration to 229(1)(a) Animals that are owned by a person established temporary admission instead. & 567a outside the EU for grazing, seasonal moving of Remarks of the office of entry livestock or performance of work. If boxes 1 to 6 are completed correctly UKBA should stamp 229(1)(a) Radio television production broadcasting and sign the office of entry part of the form on both copy 1 & 569 equipment and vehicles specially adapted for this and copy 2. The stamped, original copy 1 should be retained use and their equipment imported by HMRC by UKBA and forwarded promptly to TATR. The certified copy 2 approved public or private organisations should be returned to the applicant or their representative. established outside of the EU. Evidence of HMRC approval must be provided. Remarks of the office of discharge 229(1)(a) Instruments and apparatus necessary for doctors Copy 2, that was certified by UKBA at import should be & 569 to provide assistance for patients awaiting organ presented on reexport. UKBA should verify that the goods transplants, imported by either a person being presented are those identified in box 2 and stamp and established outside the EU or by an employee of complete the discharge part of the form. If any goods the owner. The employee may be an EU resident. identified in box 2 are missing make a note of them under Other remarks. Return the stamped form to the holder and If there are any doubts over eligibility to use this form or the advise them to send it promptly to TATR. regulation article applicable contact Temporary Admissions Team (TATR) Warwick House 67 Station Road REDHILL Surrey RH1 1QU Phone: 01737 734664 Fax: 01737 734650 Email: [email protected]
Page 4 Customs & Freight Guide 91 JAppendix J: Import and export forms
Customs & Freight Guide 92 Appendix J. Import and export forms
The forms can be found at http://search2.hmrc.gov.uk/kb5/hmrc/forms/home.page Form/Document Description
C1700 Notice of amendment to an import/export licence declaration
C81 Amendment to export declarations
C108 Temporary admission – inventory/document to support an oral customs declaration
C9011 Cash declaration
C3 Bringing personal belongings to the UK from outside the European Community (EC)
C21 Customs clearance request
C1422 Clearance of missing or delayed baggage
C285 Application for repayment/remission
C595 Application for certificate of entry for import or export
C913 Customs declaration – weapons on board aircraft
C88 Single administrative document (SAD) parts 1 - 8
C27 Notice of arrival
C1601 Presentation of goods for export (arrival)
C1602 Departure – notification of exit of goods (departure)
C&E48 Simplified procedures application
Customs & Freight Guide 93 KAppendix K: Invoice Packing List
Customs & Freight Guide 94 gggg
Glasgow 2014 Packing List Appendix K to Glasgow 2014 XX Commonwealth Games
Customs & Freight Guide 23 July—03 August 2014 Final V1.0 Exporter Invoice No. and Date Exporter’s Reference
Buyer’s Order No. and Date
Consignee Buyer (if other than consignee)
Country of Origin of Goods Country of Final Destination
Pre-Carriage By Place of receipt by pre-carrier PAYMENT TERMS
Vessel/Flight No. Port of Loading
Port of Discharge Final Destination
Description PCS G.WT/KG N.WT/KG
0 0.000 0.000
P.O. NO. Style No. Colour 6 8 10 12 Total PCS.
PO Qty
Ship Qty
TOTAL NET WEIGHT :
TOTAL GROSS WEIGHT :
TOTAL CUBIC METRE :
Customs & Freight Guide 95 LAppendix L: Inbound Freight Notification Form
Customs & Freight Guide 96 Appendix L. Inbound Freight Notification Form
Notifying G2014 Logistics of inbound freight In order to ensure the efficient tracking and customs clearance of international freight, G2014 Logistics requires advance notification of all inbound freight shipments of Games related goods.
Shippers or their freight forwarders will be required to complete an inbound freight notification form, according to the instructions provided on the form. G2014 Logistics should be notified as soon as the relevant information (such as the bill of lading number) is available, and no later than the shipping date.
Notifying G2014 Logistics of inbound freight should not be confused with delivering goods to venues.
The Glasgow 2014 Inbound Freight Notification Form can be found on page 95.
Customs & Freight Guide 97 Appendix L. Inbound Freight Notification Form
Please fill out the form below and return by email to [email protected].
Exporter Customs Broker and Freight Provider
Address Contact Person for Receiving Freight
Country Telephone Number Email Address
Ship Date Importer Carrier Mode of Bill of Lading Container General Description Number Weight Destination Village Transport Number Number(s) and Kind of or venue Packages
Customs & Freight Guide 98 MAppendix M: C21 Inventory clearance
Customs & Freight Guide 99 Appendix M. C21 Inventory clearance
C21 clearance of temporary admission unaccompanied goods at import CPC - 00 00 045 C21 inventory clearance
1. Goods covered Relief under temporary admission arrangements for goods temporarily imported by approved Games Family members for use at the Glasgow 2014 Commonwealth Games.
Note: for temporary imports of firearms and ammunition use CPC 00 00 044.
2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee
3. Specific fields in the Box 1 First sub-division enter ‘IM’, second sub-division enter ‘J’, third sub- declaration/notes on division leave blank. completion
Box 6 Enter the total number of packages.
Box 8 The name and address of the Games Family Member and their EORI number (further information about EORI is available on the HMRC website).
If the member is a non-EU importer they do not require an EORI number. In this instance, enter ‘00500’ in the Id field prefaced by the non-EU country code of the importer (e.g., US00500) followed by their name and address.
Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2 or C3) and airway bill where applicable.
Box 31 Enter the description of the goods to enable clear identification, and include details of any packaging. If the goods are containerised, also enter the container number.
Box 37 Enter ‘00 00 045’.
Box 40 Enter the details of the previous document, e.g., for a commercial document enter ‘Z/380/’ followed by the invoice number (see Tariff Volume 3 Part 3 Appendix C2).
Box 44 Enter additional information code ‘GEN45 – temporary import by a Commonwealth Games Family member’.
4. Additional documents required Packing list.
5. Security required Not required.
Customs & Freight Guide 100 Appendix M. C21 Inventory clearance
CPC - 00 00 045 C21 inventory clearance
6. Additional information
7. VAT Do not complete a tax line.
8. Post-clearance action -
9. Notes At inventory-linked ports/airports, the C21 should be submitted elec- tronically to Customs Handling of Import and Export Freight CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to: [email protected]
Customs & Freight Guide 101 Appendix M. C21 Inventory clearance
C21 clearance of temporary admission unaccompanied firearms and ammunition at import CPC - 00 00 044 C21 inventory clearance
1. Goods covered Relief under remporary admission arrangements for goods temporarily imported by approved Games Family members for use at the Glasgow 2014 Commonwealth Games.
Note: for temporary imports of goods other than firearms and ammunition use CPC 00 00 045.
2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee.
3. Specific fields in the Box 1 First sub-division enter ‘IM’, second sub-division enter ‘J’, third sub- declaration/notes on division leave blank. completion
Box 6 Enter the total number of packages.
Box 8 The name and address of the Games Family Member and their EORI number (further information about EORI is available on the HMRC website).
If the member is a non-EU importer they do not require an EORI number. In this instance, enter ‘00500’ in the Id field prefaced by the non-EU country code of the importer (e.g., US00500) followed by their name and address.
Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2 or C3) and airway bill where applicable.
Box 31 Enter the description of the goods to enable clear identification, and include details of any packaging. If the goods are containerised, also enter the container number.
Box 37 Enter ‘00 00 044’.
Box 40 Enter the details of the previous document, e.g., for a commercial document enter ‘Z/380/’ followed by the invoice number (see Tariff Volume 3 Part 3 Appendix C2).
Box 44 Enter additional information code ‘GEN45 – temporary import by a Commonwealth Games Family member’.
4. Additional documents required Packing list Firearms and ammunition – a British Visitor Permit (see note 9.1) Prohibited Weapons – Section 5 authority (see note 9.3)
Customs & Freight Guide 102 Appendix M. C21 Inventory clearance
CPC - 00 00 045 C21 inventory clearance
5. Security required Not required.
6. Additional information
7. VAT Do not complete a tax line.
8. Post-clearance action -
9. Notes 9.1 Firearms and ammunition All athletes bringing firearms, other than air/laser pistols, require a BVP. BVPs are required for the following Commonwealth Games firearms: –– rifle .308 (7.62mm) single shot target rifles; –– rifle .22 (5.6mm) single shot target rifles; –– pistol .22 (5.6mm) single shot target pistols; –– pistol .22 (5.6mm) five shot magazine rapid fire and sport target pistols; and –– shotguns (not to exceed 12 gauge).
All athletes importing ammunition are required to list it on the BVP obtained for their weapon.
9.2 Prohibited weapons – Section 5 authority In addition to a BVP, each team manager bringing prohibited weapons on behalf of their team must have UK Home Office Section 5 authority to bring in prohibited weapons. Section 5 authority applies to the following Commonwealth Games gun types: –– pistol .22 single shot target pistols; and –– pistol .22 five shot magazine rapid fire and sport target pistols.
9.3 At inventory-linked ports/airports, the C21 should be submitted electronically to CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to [email protected]
Customs & Freight Guide 103 Appendix M. C21 Inventory clearance
Re-export C21 clearance of temporary admission unaccompanied goods CPC - 10 00 050 C21 inventory clearance
1. Goods covered Re-export of temporary admission goods by Commonwealth Games Family Members.
2. Notice Customs and Freight Forwarding Guide published by the Glasgow 2014 Organising Committee.
3. Specific fields in the Box 1 First sub-division enter ‘EX’, second sub-division enter ‘K’, third declaration/notes on sub-division leave blank. completion
Box 6 Enter the total number of packages.
Box 8 The name and address of the Commonwealth Games Family member and one of the following codes as appropriate: –– ‘1’ if the consignor and consignee are the same person and they are completing the entry; –– ‘2’ if an agent is completing the entry and acting as a direct representative; or –– ‘3’ if an agent is completing the entry and acting as an indirect representative.
Box 30 Enter ‘GB’ followed by the location code, e.g., ‘LHR’ for London Heathrow (see Tariff Volume 3 Appendix C2).
Box 31 Enter the description of the goods to enable clear identification, and include details of any packaging. If the goods are containerised, also enter the container number.
Box 37 Enter ‘10 00 050’.
Box 40 Previous document to enter the goods to temporary admission on arrival in the UK as described below.
Advise and enter import temporary admission clearance number: For personal effects or sports goods, enter ‘Z/ZZZ/NA’ (this will ap- ply where they were imported accompanied or as freight).
For other goods or firearms that were imported accompanied using form C108, enter ‘Z/ZZZ/C108’ (followed by the date of import). For other goods or firearms that were imported and cleared at import using form C21, enter ‘Z/ZZZ’ (followed by the import C21 entry number).
Customs & Freight Guide 104 Appendix M. C21 Inventory clearance
CPC - 00 00 044 C21 inventory clearance
Box 44 Enter additional information code ‘GEN45 – temporary import by a Commonwealth Games Family member’.
For firearms and ammunition enter either: –– [‘GBSIE’ followed by the licence number] [9104] [EE]; or –– [‘OGEL (sporting weapons Commonwealth Games Glasgow 2014)’] [9104] [EE] see 4 below and Note 9.1.
4. Additional documents required Packing list See information in the Glasgow 2014 Customs and Freight Guide for information regarding the licences required for the export of firearms and ammunition.
5. Security required Not required.
6. Additional information
7. VAT Do not complete a tax line.
8. Post-clearance action -
9. Notes 9.1 Firearms and ammunition at export – see information in the Glasgow 2014 Customs & Freight Guide for information regarding the licences required for the export of firearms and ammunition. The terms and conditions listed must be met.
9.2 At inventory-linked ports/airports, the C21 should be submitted electronically to CHIEF. At non-inventory-linked ports/airports, a paper C21 form should be completed as above and sent to the HMRC National Clearance Hub in Salford by fax on +44 (0) 161 261 5425 or by email to [email protected]
Customs & Freight Guide 105 Glasgow 2014 Ltd Alternative formats of this document Commonwealth House 32 Albion Street are available on request. Glasgow G1 1LH Email [email protected] Scotland, UK or call 030 3333 2014. Tel +44 (0)30 2014 0000 Fax +44 (0)30 2014 0001 If you wish to use a text relay www.glasgow2014.com service, see www.textrelay.org
© Glasgow 2014 Limited.
Customs & Freight Guide 106