www.glasgow2014.com Glasgow 2014 XX Commonwealth Games Customs & Freight Guide ERE TH OU E Y SE Customs & Freight Guide 1 Contents 1 About this guide 4 2 Key partners 6 3 Key dates 8 4 Key contacts 10 5 Freight – customs information 12 6 Passengers – customs information 18 7 Prohibited and restricted goods 21 8 Alcohol and tobacco 24 9 Food products 26 10 Miscellaneous goods 29 11 Import and Export Procedures 31 12 Contact information 36 13 Glossary 38 Appendix A 42 Appendix B 56 Appendix C 60 Appendix D 63 Appendix E 65 Appendix F 67 Appendix G 69 Appendix H 79 Appendix I 87 Appendix J 92 Appendix K 94 Appendix L 96 Appendix M 99 Customs & Freight Guide 2 1About this guide Customs & Freight Guide 3 1. About this guide The Glasgow 2014 Customs and Freight Guide About Glasgow 2014 (Imports and Exports) offers official sponsors, Glasgow 2014 Ltd is the official name for the contractors, members of the Commonwealth Games Glasgow 2014 Organising Committee, the company family and other organisations a reference tool for set up to deliver the XX Commonwealth Games. importing and exporting equipment and supplies to and from Glasgow and other venues for use in The Games will take place from 23 July–3 August connection with the Glasgow 2014 Commonwealth 2014. Official sponsors, Commonwealth Games Games (the Games). In particular, this guide outlines Associations (CGAs), contractors and other Games the relevant UK customs regulations, freight policies related organisations are responsible for arranging and shipping procedures. their own freight, unless contracts specify otherwise. Any specific queries or concerns should be directed The primary role of the Glasgow 2014 Logistics to the Glasgow 2014 Logistics team or the relevant Functional Area is to ensure that the equipment authorities as detailed throughout this document. and supplies needed to stage the Glasgow 2014 Commonwealth Games are identified, received, About UK Customs stored, delivered, recovered and disposed of in There are rules about what goods can be brought the most efficient and cost-effective manner, in the into or out of the UK without paying duty or value proper quantities and at the required time. added tax (VAT). Some items are also banned or restricted by law even if passengers are travelling from within the European Union or are a UK citizen who is returning from abroad. These include firearms, offensive weapons, endangered species (including items made from them), and some types of food and plants. See the Prohibited and Restricted Goods sections of this guide for more information. The UK customs authorities (which are HM Revenue & Customs and Border Force working in partnership) enforce the various UK laws and European Community regulations which imports and exports are subject to. All goods imported into the UK must be declared to the UK customs authorities on arrival in one form or another, and be accompanied by the appropriate licences. Customs involvement with exported goods starts at the time the goods are declared for export. This could be at business premises or the port or airport when they leave the country. The export cannot proceed until clearance is given by customs. Customs works with other departments in order to speed up the clearance of your goods. It is important to get the documents right as errors or discrepancies may cause delays. Customs & Freight Guide 4 2Key partners Customs & Freight Guide 5 2. Key partners Border Force The Border Force is a directorate of the UK Government’s Home Office and is responsible for securing the UK border and controlling migration in the UK. It manages border control for the UK, enforcing immigration and customs regulations. HM Revenue & Customs (HMRC) HMRC is responsible for revenue and customs policies and procedures in the UK, and is also responsible for processing all customs import and export declarations for goods entering or leaving the EU via the UK. Designated freight forwarder Glasgow 2014 has appointed DB Schenker as the Official Logistics Service Provider for the Glasgow 2014 Commonwealth Games. It is able to provide a full solution for freight service support and can assist stakeholders with their freight forwarding requirements. Stakeholders are under no obligation to use DB Schenker and, if preferred, can use their own agent. Further information on import and export procedures can be obtained by clicking on the following link: http://customs.hmrc.gov.uk/channelsPortalWebApp/ channelsPortalWebApp.portal?_nfpb=true&_ pageLabel=pageImport_InfoGuides&propertyType =document&id=HMCE_PROD_008051 Customs & Freight Guide 6 3Key dates Customs & Freight Guide 7 3. Key dates Freight Forwarder appointed 16 August 2013 Games Warehouse (GWH) operational from 3 December 2013 Guide to delivering to venues published 16 December 2013 Village Bump-in starts 3 March 2014 Village lockdown 21 June 2014 – 6 July 2014 Pre-opening period 8 July 2014 – 12 July 2014 Games Time 23 July – 3 August 2014 Village closes 6 August 2014 Village Bump-out 7 August 2014 Firearms and Ammunition Section 5 and British Visitor Permit (BVP) 14 March 2014 applications deadline Games Armoury opens 13 July 2014 Games Armoury closes 4 August 2014 Customs & Freight Guide 8 4Key contacts Customs & Freight Guide 9 4. Key contacts 4.1 Glasgow 2014 Logistics 4.5 Glasgow 2014 logistics service provider Glasgow 2014 Limited, DB Schenker Commonwealth House, Contact: Charlie Kirkpatrick, Project Manager 32 Albion Street, Email: [email protected] Glasgow, G1 1LH 4.6 Glasgow Airport animal arrivals Contact: Callum Ritchie, Logistics Assistant Premier Air Phone: +44 (0) 302 014 1272 Phone: +44 (0) 141 848 4510 Email: [email protected] Mobile: +44 (0) 7717 752 081 4.2 Village Support Operations Glasgow Airport BAA Customer Services Manager: Glasgow 2014 Limited, Paul Scott Commonwealth House, Phone: +44 (0) 7786 276 676 32 Albion Street, Email: [email protected] Glasgow, G1 1LH Animal Health & Veterinary Laboratories Agency Contact: Ernie Hasselsjo, Village Operations (AHVLA) (covers Glasgow Airport): field vet can be Phone: +44 (0) 302 014 1851 contacted for further information on +44 (0) 1292 Email: [email protected] 291350. 4.3 Temporary admissions Temporary Admissions Team HM Revenue & Customs Warwick House 67 Station Road Redhill Surrey RH1 1QU Phone: +44 (0) 300 053 6939 Fax: +44 (0) 300 053 7001 E-mail: [email protected]. gov.uk 4.4 BVP application address and information All BVP applications and Section 5 Authorisations are to be sent to: National Small-bore Rifle Association Commonwealth BVP Desk Lord Roberts House Bisley Camp Woking, Surrey United Kingdom. GU24 0NP Contact: Alistair Aitken Phone: +44 (0) 148 348 5506 Fax: +44 (0) 148 347 6392 Email: [email protected] Customs & Freight Guide 10 5Freight – customs information Customs & Freight Guide 11 5. Freight – customs information Bringing goods into the UK from other EU the goods being entered under the simplified Member States arrangements will be re-exported. Once this use Passengers bringing goods into the UK from another ceases then the goods must be immediately re- EU Member State do not normally need to declare exported as TA is no longer valid. Goods imported them to customs officials when entering the UK. using TA must be exported at the point the Games ends in the same condition in which they were However, certain types of goods, such as offensive imported. If goods entered by TA are not exported, weapons, are completely banned in the UK. Other travellers will have to pay the customs charges due types of goods, such as firearms and live animals, on the goods. See the section on Export procedures are restricted under UK legislation from entering for details. the UK unless the correct licence or permit has been obtained. Passengers arriving with these types of A copy of the Temporary Admission form (C21) goods will need to declare the goods to customs to be used and completion notes can be found at officials. For more information, please refer to the Appendix M. later sections on Prohibited and Restricted goods. Different types of goods allowed under Temporary Temporarily importing goods from outside the EU Admission For all Commonwealth Games family members The following list provides examples of the types of entering the UK from countries outside the EU, most goods that can be temporarily imported for use at goods and sports equipment for use at the Games the Games under TA: can be imported under the simplified Temporary – Any sports equipment necessary for training or Admission (TA) arrangements that have been put competition at the Games in place to cover Glasgow 2014. These simplified – Any new or used personal effects arrangements are not available for the use of – Wheelchairs, including electric wheelchairs individuals or organisations that are not accredited – Any professional equipment, such as Commonwealth Games family members and are broadcasting and press equipment (including only available for use in the United Kingdom. vehicles) – Professional make-up and cosmetics Alternatively, where passengersare entering the UK – Medical equipment from a country that issues ATA carnets, these goods – Computer equipment can be temporarily imported for use at the Games – Vehicles using an ATA carnet. This can help to simplify – Firearms and ammunition customs clearance of goods in any countries visited en route to the UK if those countries also participate An illustrative list of Temporary Admission goods in the ATA carnet system. See section on ATA can be found at Appendix B. Carnets for further information. To reduce the risks of spreading animal and Temporary Admission (TA) of goods plant pests and diseases, please ensure that any TA is a customs procedure that allows goods to equipment is thoroughly cleaned prior to arrival in be temporarily imported for a specific use, from the EU.