REGULAR MEETING OF THE MONTEREY PENINSULA AIRPORT DISTRICT BOARD OF DIRECTORS
June 14, 2017 - 10:00 AM
Board Room, 2nd Floor of the Airport Terminal Building 200 Fred Kane Drive, Suite 200 Monterey Regional Airport
(Unless you are a public safety official, please turn off your cell phone or place it on vibrate mode during the meeting. Thank you for your compliance.)
A. CALL TO ORDER/ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. COMMUNICATIONS/ANNOUNCEMENTS/INFORMATIONAL ITEMS
D. PUBLIC COMMENTS
Any person may address the Monterey Peninsula Airport District Board at this time. Presentations should not exceed three (3) minutes, should be directed to an item NOT on today’s agenda, and should be within the jurisdiction of the Monterey Peninsula Airport District Board. Though not required, the Monterey Peninsula Airport District Board appreciates your cooperation in completing a speaker request form available on the staff table. Please give the completed form to the Monterey Peninsula Airport District Secretary. Comments concerning matters set forth on this agenda will be heard at the time the matter is considered.)
E. CONSENT AGENDA – ACTION ITEMS (10:15AM - 10:30AM Estimated)
(The Consent Agenda consists of those items which are routine and for which a staff recommendation has been prepared. A Board member, member of the audience or staff may request that an item be placed on the deferred consent agenda for further discussion. One motion will cover all items on the Consent Agenda. The motion to approve will authorize the action or recommendation indicated.)
Approve 1. Minutes of the Committee Meeting of the Budget and Finance Committee of May 4, 2017
Approve 2. Minutes of the Committee Meeting of the Airport Property Development and Leases Committee of May 5, 2017
Approve 3. Minutes of the Regular Meeting of May 10, 2017
F. DEFERRED CONSENT AGENDA - ACTION ITEMS
1 of 3 G. REGULAR AGENDA – ACTION ITEMS (10:30AM - 11:30AM Estimated)
Adopt 1. Resolution No. 1687, A Resolution Authorizing and Approving the Rates and Charges at the Monterey Regional Airport for Fiscal Year 2018
Adopt 2. Resolution No. 1685, A Resolution Authorizing and Approving the Operating Budget and Capital Budget of the Monterey Peninsula Airport District for Fiscal Year 2018
Adopt 3. Resolution No. 1686, A Resolution Authorizing and Approving the Fiscal Year 2018 Salary Schedule Listing Salary Ranges and Pay Steps for the Monterey Peninsula Airport District
Adopt 4. Resolution No. 1688, A Resolution Authorizing the Executive Director to enter into a Four-Year Contract with GateKeeper Systems, Inc. for the Replacement of the Manual AVI Taxi Management System with Beacon Technology and Continuing Software Management Support Services
Adopt 5. Resolution No. 1689, A Resolution Amending the District-Only Funded Capital Acquisitions Budget of the Monterey Peninsula Airport District for Fiscal Year 2017 and Authorizing the purchase of the DB500 Mobile Paint Stripping and Cleaning System
Approve 6. Fuel Farm Auxiliary Fire Suppression System Removal
H. ACCEPTANCE OF DEPARTMENT REPORTS (11:30AM - 12:00PM Estimated)
(The board receives department reports which do not require any action by the board)
I. BOARD COMMITTEE REPORTS (12:00PM - 12:15PM Estimated)
(Report on meetings attended by Board Members at Monterey Peninsula Airport District’s expense - AB1234)
a. Standing Committees: i. Local Jurisdiction Liaison Directors Miller & Nelson ii. Budget and Finance Directors Leffel & Sabo iii. Air Service, Marketing, Community Relations Directors Miller & Nelson iv. Airport Property Development & Leases Directors Leffel & Nelson
b. Ad-Hoc Committees: i. Community Affairs Directors Leffel & Miller ii. Noise Mitigation Directors Nelson & Sabo
c. Liaison/Representatives: i. Local Agency Formation Commission Director Leffel Alt: Searle ii. Regional Taxi Authority Director Leffel Alt: La Pier iii. Transportation Agency for Monterey County Director Sabo Alt: Nelson iv. Water Management District (Policy Advisory) Director Searle Alt: Leffel v. Special Districts Association Liaison Director Miller Alt: Leffel
2 of 3 J. CLOSED SESSION
1. LABOR NEGOTIATIONS (Government Code section 54957.6) the Board will meet with the Executive Director and District Counsel to discuss labor negotiations for the following represented groups: All MPAD Employee Bargaining Units.”
2. REAL PROPERTY NEGOTIATIONS (Government Code Section 54956.8) the Board will meet with Real Property Negotiators, Executive Director and District Counsel, regarding the properties identified as 2801 Monterey-Salinas Highway, Monterey, CA 93940.
3. ANTICIPATED LITIGATION (Government Code section 54956.9(d)(2)) the Board will meet with the Executive Director and District Counsel regarding anticipated litigation – one case.
K. RECONVENE TO OPEN SESSION
L. PENDING REQUESTS FOR FUTURE AGENDA ITEMS
M. DISCUSSION OF FUTURE AGENDAS
(Any Board member may request the Board of Directors to instruct staff to report back to the Board at a future meeting concerning any matter or place a matter of business on a future agenda. Approval of such requests will be made by motion.)
N. ADJOURNMENT
AGENDA DEADLINE
All items submitted by the public for possible inclusion on the Board Agenda or in the Board packet must be received by 5:00 P.M. on the Friday before the first Wednesday of the month. This agenda is subject to revision and may be amended prior to the scheduled meeting. A final Agenda will be posted outside the District Offices in the Terminal Building at the Monterey Regional Airport 72 hours prior to the meeting.
Upon request and where feasible, the Monterey Peninsula Airport District will provide written agenda materials in appropriate alternate formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. In order to allow the District time within which to make appropriate arrangements, please submit a written request containing a brief description of the materials requested and preferred alternative format or auxiliary aid or service desired as far as possible in advance of the meeting. Requests should be sent to the District Secretary at 200 Fred Kane Drive, Suite 200, Monterey, California 93940.
3 of 3 MINUTES OF THE BUDGET & FINANCE COMMITTEE MEETING OF THE MONTEREY PENINSULA AIRPORT DISTRICT BOARD OF DIRECTORS
May 4, 2017 - 10:00 AM - Board Room
A. CALL TO ORDER
Director Sabo called to order the Special Meeting of the Board of Directors at 10:30 AM. Director Leffel, Director Sabo, Executive Director La Pier, and Deputy Executive Director of Finance and Administration Bergholz were present.
Presented the following documents to the Budget and Finance committee members: March 2017 Financial Statements March 2017 Financial Statement Variance Analysis March 31, 2017 Accounts Receivable Aged Invoice Report
B. COMMUNICATIONS/ANNOUNCEMENTS/INFORMATIONAL ITEMS
Discussion about Fiscal Year 2018 budget process and status. Fiscal Year 2018 revenue, employee compensation projections and department expense budgets are complete. Draft operating and capital budgets have been prepared and will be presented to the Finance Committee on May 12 at 2:00 PM. Operations, Police and Maintenance department managers will present their department plans for FY 18.
FY 17 Capital Budget amendment will be requested at the May 10 Board meeting. Two emergency projects for roof repair to building 514 and road repair to Fred Kane Drive are needed and will fund by delaying the Automated Taxi Starter project until FY 18.
Finance Committee Board Members shared information Caltrust as a possible short investment option for excess PFC funds currently on deposit at Rabobank.
C. PUBLIC COMMENTS
None.
D. REGULAR AGENDA – ACTION ITEMS
Review 1. FYTD 2017 Financial Statements
Reviewed overall financial performance of the airport as of March 31, 2017.
March 2017 combined airport operating revenues are $43.2K (6.3%) higher than plan and 219.2K (3%) higher than plan FYTD. The higher revenues are partially attributed to a new Los Angeles flight added by United, a return of strong fuel sales and an exceptional month for parking services. March operating expenses ($642.5K) are lower than plan by $19.1K (3%). March FYTD operating expenses ($5.683M) are $453.4K (8.0%) lower than plan. March operating income is $91.8K which is $62.3K or 211% higher
1 of 4 than plan ($20.8K). FYTD operating income is $1.008M which is $672.2K or 200% higher than plan ($335.9K).
Review 2. March 2017 Financial Statement Variance Analysis
Reviewed Revenues:
CA Landing Fee GA Landing Fee Taxi Operator Permits and Trip fess TNC Permits and Trip Fees Rental Car Concessions Parking Concession Fuel Flowage Fees*
* Combined Monterey Jet Center and Del Monte Aviation exceeded budget by selling an additional 28,500 gallons of Jet A and LL 100 fuel
Facility / Space Rents Self-Storage Concession **
** March MHSS concession payments include short term prepayments. In April, the Airport should expect lower concession. MHSS has also reached 99% occupancy.
Expenses:
Finance and Administration
CalPERS Health Insurance Umbrella Liability Insurance Expense Business Travel & Entertainment Telephone+
+ In March AT&T Centrix discount program was cancelled resulting in a 200% increase in telephone line services. We have applied for a discount and are waiting for AT&T to provide the new contract.
District Legal Counsel++
++ Legal fees paid to Cota and Cole LLP for tenant evictions and MOU negotiations.
Marketing Public Relations Utilities - Sewage / Waste Water
Planning & Development:
Salaries & Wages ^
^ One staff member is on maternity leave. This favorable variance will continue as the staff member continues maternity leave past the SDI coverage period.
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Salary & Wage Reimbursement Computer / LAN & IT^^
^^ Timing difference for server conversion work that was completed and billed in March and budgeted in February.
Environmental^^^
^^^ Timing difference for SWCA consulting services for projects originally budgeted in February but completed in March.
Maintenance & Custodial Services:
CalPERS Health Insurance Airfield Repair & Maintenance #
# Airfield vault repairs scheduled for March where delayed and will be completed in April or May.
Terminal Repairs & Maintenance
Airport Operations:
Salaries & Wages
Police Department:
Salaries & Wages Salary Wage Reimbursement~
~ TSA has suspended all reimbursements until further notice.
CalPERS Retirement CalPERS Health Insurance General Supplies & Materials~~
~~ Unfavorable variance resulted from purchasing new AR-15 rifles in March. The YTD variance will be reduced by fiscal year end.
ARFF / Fire Services: None
Board of Directors:
None
Other Income and Expense:
Grants – FAA Passenger Facility Charges Depreciation and Amortization Expense
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No additional questions on revenues or expenses.
Review 3. Accounts Receivable Aged Invoice Report / Cash Position Updated
Reviewed March accounts receivable is one RV storage tenant account and one outside storage tenant account that are in the process of being evicted (total exposure ~$1.0K). Tom Sullivan declared bankruptcy and his account will be written off as a bad debt (exposure ~$600).
Discussion 4. Future Agenda Items/Finance Committee Schedule
The next meeting was scheduled for June 12, 2017 at 10:00am. In the Board of Directors Conference Room.
E. ADJOURNMENT
The meeting adjourned at 12:30 PM.
Minutes Approved at the Regular Meeting of June 14, 2017
Matthew Nelson, Chair A T T E S T
Michael La Pier, AAE District Secretary
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MINUTES OF THE AIRPORT PROPERTY DEVELOPMENT & LEASES COMMITTEE MEETING OF THE MONTEREY PENINSULA AIRPORT DISTRICT BOARD OF DIRECTORS
May 5, 2017 - 10:00 AM - Executive Conference Room
A. CALL TO ORDER
Director Leffel called to order the Committee Meeting of the Board of Directors at 10:00am. Director Leffel and Executive Director La Pier were present.
B. COMMUNICATIONS / ANNOUNCEMENTS / INFORMATIONAL ITEMS
None.
C. PUBLIC COMMENTS
None.
D. REGULAR AGENDA – ACTION ITEMS
Discussion 1. Lease Agreement with Post Ranch Inn and Big Sur Chamber of Commerce
Executive Director La Pier reported on his discussions with representatives from Post Ranch Inn regarding their interest in leasing the vacant car rental counter and office in baggage claim. Post Ranch and the Chamber will use the space to promote Big Sur as well as a welcome area for Post Ranch guests. La Pier discussed the general terms which were outlined as $600 per month for the first 6 months then $1,300 month for the balance of the one year term.
After discussion, Director Leffel indicated her support for the lease and the terms as outlined.
Discussion 2. Rescinding a Portion of the Fire Protection Requirement at the Fuel Farms for Monterey Jet Center
Executive Director La Pier indicated that he had again been approached by representatives from Monterey Jet Center regarding their continued problems with the foam cannon system at the fuel farm. MJC reported that over the past two weeks the system has malfunctioned twice and can no longer be repaired. They have asked for permission to remove the system. La Pier reported the system is not required by code and there is no record of when the District established the requirement. He further stated that Monterey Jet Center had agreed to replace the system at their expense should code be amended and the system be required. They also indicated their willingness to reimburse the Fire Department for all foam needed in the event of a fire incident. With that, La Pier indicated his intention to recommend to the Board approval of the request to remove the system.
Director Leffel indicated her support for the recommendation.
E. ADJOURNMENT
The next meeting of the Committee was scheduled for Thursday June 1, 2017 at 10:00 am.
The meeting was adjourned at 11:46am.
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Minutes approved at the Regular Meeting of June 14, 2017
Matthew Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
2 of 2
MINUTES OF THE REGULAR MEETING OF THE MONTEREY PENINSULA AIRPORT DISTRICT BOARD OF DIRECTORS
May 10, 2017 - 10:00 AM - Board Room
A. CALL TO ORDER/ROLL CALL
Vice Chair Miller called to order the Regular Meeting of the Board of Directors at 10:00am. Directors Leffel, Sabo and Searle were present. The following District Officers were present: Executive Director La Pier, District Counsel Huber, Acting District Secretary Porter and Deputy Executive Director Bergholz. Chair Nelson arrived at 10:47am.
B. PLEDGE OF ALLEGIANCE
Director Sabo led the Pledge of Allegiance.
C. COMMUNICATIONS/ANNOUNCEMENTS/INFORMATIONAL ITEMS
None.
D. PUBLIC COMMENTS
None.
E. CONSENT AGENDA – ACTION ITEMS
Approve 1. Minutes of the Special Meeting of the Budget and Finance Committee of April 3, 2017
Approve 2. Minutes of the Air Carrier Service, Marketing, & Community Relations Committee of April 7, 2017
Approve 3. Minutes of the Special Meeting of the Airport Property Development and Leases Committee of April 7, 2017
Approve 4. Minutes of the Regular Meeting of April 12, 2017
Director Leffel moved to approve Consent Agenda Items E.1 through E.4. Director Sabo seconded the motion. The motion passed unanimously.
F. DEFERRED CONSENT AGENDA - ACTION ITEMS
G. REGULAR AGENDA – ACTION ITEMS
Presentation 1. Website Redesign
Jennifer Fahselt, Communications and Community Affairs Coordinator, and Amanda Porter, Office Technician, presented Item G.1.
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Presentation 2. California State University, Monterey Bay Capstone Project
CSUMB students Katherine Kneebone-Thomas, Craig Rose, Adrienne Furnish and Parker Paris presented Item G.2, a strategic analysis on the Monterey Regional Airport for their Capstone project.
Presentation 3. Transportation Agency for Monterey County, SR 68 Scenic Highway Plan Update
Grant Leonard, TAMC, presented Item G.3. Todd Muck, TAMC, was also present to answer questions.
Presentation 4. Taxi Automation Management Alternatives by InterVISTAS Consulting
Ken Griggs, Operations Manager, introduced Item G.4. Peter Mandle, InterVISTAS Consulting, presented the Taxi Automation Management alternatives and suggestions.
Adopt 5. Resolution No. 1683, A Resolution Amending the District-Only Funded Capital Acquisitions Budget of the Monterey Peninsula Airport District for Fiscal Year 2017
Michael La Pier, Executive Director, presented Item G.5.
Director Sabo suggested the wording of the Resolution be changed to specify reflect that the amendment will be removing projects that were currently in the budget and will be adding additional projects. District Counsel Huber will make the suggested amendments to Resolution No. 1683.
Director Leffel moved to adopt Resolution No. 1683 with Director Sabo’s suggested amendment. Director Miller seconded the motion. The motion passed by a roll call vote of 5-0.
RESOLUTION NO. 1683
A RESOLUTION AMENDING THE DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS BUDGET OF THE MONTEREY PENINSULA AIRPORT DISTRICT FOR FISCAL YEAR ENDING 2017
WHEREAS, all capital expenditures for the Fiscal Year 2017 as set forth in the District-Only Funded Capital Acquisitions budget shall be payable in such time, form and manner as is prescribed by the Monterey Peninsula Airport District Act and by Resolution No. 1424, a Resolution Establishing Fiscal Control Policies and Procedures for the Monterey Peninsula Airport District, and
WHEREAS, it is the desire of the Board of Directors to modify and decrease the amount of the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions”
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That capital expenditures in the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions” are decreased by $20,000, to a total amount of $361,000 effective immediately.
2 of 5 AND BE IT FURTHER RESOLVED: That the Taxi Starter Automation Project, budgeted at $90,000.00, be removed from the Fiscal Year 2017 budget.
AND BE IT FURTHER RESOLVED: That the Building 514 Roof Replacement Project be added to the Fiscal Year 2017 budget in the amount of $40,000, and that the Fred Kane Drive Repair Project be added to the Fiscal Year 2017 budget in the amount of $ 30,000.
AND BE IT FURTHER RESOLVED: That the Executive Director is authorized to execute a construction agreement with Knox Roofing in an amount not to exceed $34,313 for the replacement of the Building 514 roof, with a retention of $5,687 for unforeseen damages that are required to be repaired.
AND BE IT FURTHER RESOLVED: That the Executive Director is authorized to execute a construction agreement in an amount not to exceed $25,000 for the paving work needed on Fred Kane Drive to repair the damage caused by the recent storms, with a retention of $5,000 for unforeseen damages that are required to be repaired.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 10th day of May, 2017 by the following roll call vote:
AYES: DIRECTORS: Leffel, Miller, Sabo, Searle, Chair Nelson NOES: DIRECTORS: None ABSTAIN: DIRECTORS: None ABSENT: DIRECTORS: None
Adopt 6. Resolution No. 1684, A Resolution Authorizing and Approving a Professional Services Agreement with Ecological Concerns, Inc. for Erosion Repair Services
Chris Morello, Senior Planning Manager, presented Item G.6.
Director Leffel moved to adopt Resolution No. 1684. Director Nelson seconded the motion. The motion passed by a roll call vote of 5-0.
RESOLUTION NO. 1684
A RESOLUTION AUTHORIZING AND APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ECOLOGICAL CONCERNS, INC. FOR EROSION REPAIR SERVICES
WHEREAS, after recent storm events at the Monterey Regional Airport, the Runway Safety Area (RSA) storm drainage system has significantly deteriorated and to prevent further deterioration, erosion control improvements must be made prior to the next storm season this winter; and
WHEREAS, upon review of several erosion control firms, Ecological Concerns, Inc. (ECI) was chosen as the most qualified firm to conduct erosion repairs at the Monterey Regional Airport; and
WHEREAS, ECI has over 25 years of experience performing erosion control work to great success and to the satisfaction of many clients and regulatory agencies over the years within the Monterey and Santa Cruz regions; and
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WHEREAS, based on ECI’s experience and expertise, the Monterey Regional Airport will enter into a Professional Service Agreement with Ecological Concerns, Inc. to conduct RSA erosion repairs and to be performed on a time and materials basis with a not-to-exceed budget of $77,060.00.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That MPAD contract with the firm of Ecological Concerns, Inc. to conduct erosion repairs at the Monterey Regional Airport, and authorizing the Executive Director, or his designee, to execute said contract.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 10th day of May 2017, by the following roll call vote:
AYES: DIRECTORS: Leffel, Miller, Sabo, Searle, Chair Nelson NOES: DIRECTORS: None ABSTAIN: DIRECTORS: None ABSENT: DIRECTORS: None
Approve 7. Board Member Attendance at Future Conferences
Chair Nelson introduced Item G.7. The Board approved the following Board member’s attendance unanimously: Director Leffel’s attendance at the ACI-NA/AAAE Airport Summer Fly-In; Director Sabo’s attendance at the NBAA Schedulers and Dispatchers Conference; Director Searle and Nelson’s attendance at the AAAE Airport’s Going Green Conference; Director Sabo, Miller and Leffel’s attendance at the AAAE Conference and Exposition; Director Miller’s attendance at the ACI-NA Annual Conference; and Director Nelson’s attendance at the SMART Airports and Regions Conference.
H. ACCEPTANCE OF DEPARTMENT REPORTS
(The board receives department reports which do not require any action by the board)
Chris Morello, Senior Planning Manager, provided the Board with an update on the Energy Commission Loan and the solar installation project construction.
I. BOARD COMMITTEE REPORTS
(Report on meetings attended by Board Members at Monterey Peninsula Airport District’s expense - AB1234)
a. Standing Committees: i. Local Jurisdiction Liaison Directors Miller & Nelson ii. Budget and Finance Directors Leffel & Sabo iii. Air Service, Marketing, Community Relations Directors Miller & Nelson iv. Airport Property Development & Leases Directors Leffel & Nelson
b. Ad-Hoc Committees: i. Noise Mitigation Directors Nelson & Sabo
c. Liaison/Representatives:
4 of 5 i. Local Agency Formation Commission Director Leffel Alt: Searle ii. Regional Taxi Authority Director Leffel Alt: La Pier iii. Transportation Agency for Monterey County Director Sabo Alt: Nelson iv. Water Management District (Policy Advisory) Director Searle Alt: Leffel v. Special Districts Association Liaison Director Miller Alt: Leffel
J. CLOSED SESSION
1. LABOR NEGOTIATIONS (Government Code section 54957.6) The Board will meet with the Executive Director and District Counsel to discuss labor negotiations for the following represented groups: All MPAD Employee Bargaining Units.
K. RECONVENE TO OPEN SESSION
Chair Nelson reported that no action was taken during Closed Session.
L. PENDING REQUESTS FOR FUTURE AGENDA ITEMS
M. DISCUSSION OF FUTURE AGENDAS
None.
N. ADJOURNMENT
The meeting adjourned at 4:55pm.
Minutes approved at the Regular Meeting of June 14, 2017
Matthew Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
5 of 5 AGENDA ITEM: G-1 DATE: June 14, 2017
TO: Monterey Peninsula Airport District Board of Directors FROM: Michael La Pier, A.A.E., Executive Director SUBJ: Resolution No. 1687, A Resolution Authorizing and Approving the Rates and Charges at the Monterey Regional Airport for Fiscal Year 2018
BACKGROUND. The Monterey Peninsula Airport District is an enterprise activity, charged with attaining a revenue level sufficient to recover the costs of operating, maintaining and improving airport facilities. The District periodically adjusts its rates, charges, and fees in order to achieve its goal of recovering the cost of operating and maintaining the Airport from rents, fees and charges paid by tenants and users of Airport facilities.
The District has adopted a combination of airfield residual and terminal compensatory cost recovery methodologies. These methods, as standard practice in the airport industry, are used by airports to fairly proportion airport costs to the tenants and users of airport facilities.
SCHEDULE. Annex A to Resolution No. 1687 provides a comprehensive listing of rates and charges for Fiscal Year 2018. Implementation of the updated rates and charges will be effective on July 1, 2017.
IMPACT ON REVENUES. Implementation of the rates and charges, as set forth in Annex A, will cause the District to meet a level of revenue that funds operating expenses, planned capital improvements and debt service in Fiscal Year 2018.
IMPACT ON OPERATIONS. Implementation of the rates and charges, as set forth in Annex A, will allow the District to provide a professional level of service to its customers and the traveling public at large and to work toward meeting its stated initiatives. Failure to implement these new rates would require a significant reduction in the level of service currently provided.
RECOMMENDATION. Adopt Resolution No. 1687, A Resolution Authorizing and Approving the Rates and Charges at the Monterey Regional Airport for Fiscal Year 2018.
ATTACHMENTS. Resolution No. 1687 Annex A Rates and Charges
RESOLUTION NO. 1687
A RESOLUTION AUTHORIZING AND APPROVING THE ADJUSTMENT OF RATES AND CHARGES AT THE MONTEREY REGIONAL AIRPORT FOR FISCAL YEAR 2017
WHEREAS, periodic adjustment of rates and fees is appropriate in order to achieve the District’s goal of recovering the cost of operating and maintaining the Airport from rents, fees and charges paid by tenants and users of Airport facilities in fair proportion to their respective use, and
WHEREAS, the District has set its airside rates in accordance with the airfield residual cost recovery methodology, and
WHEREAS, the District has set its terminal area rental rates in accordance with the terminal compensatory cost recovery methodology,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT, the following rate and fee schedule (SEE ANNEX A) shall be implemented effective July 1, 2017.
1.0 Aviation & Aviation Related Rates and Fees.
1.1 Landing Fees.
1.1.1 Air Carriers. Provided a signed agreement between an air carrier and the District exists and except as exempted from landing fees by the provisions of Section 1.1.5 of this Resolution, there shall be paid to the District a landing fee for all air carrier operations (including unscheduled charter operations) landing at the Airport (SEE ANNEX A). The landing fee is assessed per thousand pounds of certificated gross landing weight. Air carriers operating without a signed agreement will pay a landing fee equal to two (2) times the established rate.
1.1.2 Freight Forwarding/Cargo Carriers. Except as exempted from landing fees by the provisions of Section 1.1.5 of this Resolution, there shall be paid to the District a landing fee for all freight forwarding/cargo carrier operations (including unscheduled charter operations) landing at the Airport (SEE ANNEX A). The landing fee is assessed per thousand pounds of certificated gross landing weight or per landing.
1.1.3 General Aviation Aircraft. Except as exempted from landing fees by the provisions of Sections 1.1.3.1 and 1.1.5 of this Resolution, there shall be paid to the District a landing fee for all general aviation aircraft operations involving aircraft having a certificated gross landing weight of six thousand pounds (6,000 lbs) or greater landing at the Airport (SEE ANNEX A). The landing fee is assessed per thousand pounds of certificated gross landing weight.
1.1.3.1 Based Aircraft Exemption. All general aviation aircraft based at the Monterey Regional Airport shall be exempt from the landing fees set forth in Section 1.1.3 of this Resolution. General aviation aircraft based at the Airport shall be deemed to include general aviation aircraft for which monthly hangar rentals or tie-down fees are being paid to the District or to a fixed base operator holding a valid lease or rental agreement with the District for the conduct of fixed base operations at the Airport. In addition, general aviation aircraft owned or leased by such a fixed base operator shall be deemed to be general aviation aircraft based at the Airport.
1.1.4 Helicopters. Except as exempted from landing fees by the provisions of Sections 1.1.4.1 or 1.1.5 of this Resolution, there shall be paid to the District a landing fee for all helicopter operations landing at the Airport (SEE ANNEX A). The landing fee for helicopters is assessed per landing.
1.1.4.1 Based Helicopter Exemption. All helicopters based at the Monterey Regional Airport shall be exempt from the landing fees set forth in Section 1.1.4 of this Resolution. Helicopters based at the Airport shall be deemed to include helicopters for which monthly hangar rentals or tie-down fees are being paid to the District or to a fixed base operator holding a valid lease or rental agreement with the District for the conduct of fixed base operations at the Airport. In addition, helicopters owned or leased by such a fixed base operator shall be deemed to be helicopters based at the Airport.
1.1.5 General Exemptions. Aircraft landing at the Airport due to mechanical failure or other in-flight emergency shall be exempt from the landing fees set forth in this Resolution. Military aircraft or aircraft operated by the state or federal government shall be exempt from the landing fees set forth in this Resolution. Medical emergency/medical evacuation aircraft shall be exempt from the landing fees set forth in this Resolution.
1.2 Remain-Over-Night (RON) Fee.
1.2.1 Air Carriers. Provided a signed agreement between an air carrier and the District exists, there shall be paid to the District a RON fee for all air carrier aircraft (including unscheduled charter aircraft) that remain over night at the Airport (SEE ANNEX A). The RON fee is assessed per thousand pounds of certificated gross landing weight.
1.2.2 Freight Forwarding / Cargo Carriers. There shall be paid to the District a RON fee for all freight forwarding/cargo carrier aircraft (including unscheduled charter aircraft) that remain overnight at the Airport (SEE ANNEX A). The RON fee is assessed per thousand pounds of certificated gross landing weight.
1.3 Apron Fee.
1.3.1 Air Carriers. Provided a signed agreement between an air carrier and the District exists, there shall be paid to the District an apron fee for all air carrier aircraft (including unscheduled charter aircraft) that park on the terminal ramp at the Airport (SEE ANNEX A). The apron fee is assessed per thousand pounds of certificated gross landing weight. Air carriers operating without a signed agreement will pay a landing fee equal to two (2) times the established rate.
1.3.2 Freight Forwarding / Cargo Carriers. There shall be paid to the District an apron fee for all freight forwarding/cargo carrier aircraft (including unscheduled charter aircraft) that park on the terminal ramp at the Airport (SEE ANNEX A). The apron fee is assessed per thousand pounds of certificated gross landing weight.
1.4 Gate Fee. Provided a signed agreement between an air carrier and the District exists, there shall be paid to the District a gate fee for non-scheduled (including charter) air carrier aircraft that use the Airport terminal facilities (SEE ANNEX A). The gate fee is assessed per thousand pounds of certificated gross landing weight. Air carriers operating without a signed agreement will pay a landing fee equal to two (2) times the established rate.
1.5 Security Fee. There shall be paid to the District a security fee for all air carrier aircraft (including unscheduled charter aircraft) that use the Airport terminal facilities (SEE ANNEX A). The security fee is assessed per enplaned passenger.
1.6 Hangar Rentals. There shall be paid to the District rents for District owned and maintained aircraft hangars (SEE ANNEX A). The hangar rent is assessed by type and location of hangar, except as may otherwise be provided in a contractual agreement between the District (lessor) and a lessee.
1.7 Aircraft Tie-downs. There shall be paid to the District rents for District owned and maintained aircraft tie-down spaces (SEE ANNEX A). The tie-down rent is assessed by aircraft type and location of tie-down, except as may otherwise be provided in a contractual agreement between the District (lessor) and a lessee.
1.8 Fuel Dispensing / Fuel Flowage Fees. There shall be paid to the District a fuel dispensing or fuel flowage fee for each gallon of fuel dispensed at the Airport (SEE ANNEX A). The fuel dispensing or flowage fee is assessed by number of gallons dispensed and by type of fuel.
2.0 Terminal Area Rents.
2.1 Terminal Building and Adjacent Area Rentals. There shall be paid to the District rents for space in and around the Airport terminal (SEE ANNEX A). These rents are paid by square foot (sq. ft.) or space basis (per month) except as may otherwise be provided in a contractual agreement between the District (lessor) and a lessee.
2.2 Concessionaires. There shall be paid to the District fees for the use of space and the conduct of business in and around the Airport terminal. These fees may be assessed by square foot (sq. ft.) or space basis (per month), or may be assessed as a percentage of gross receipts, or a combination provided in a contractual agreement between the District (lessor) and a lessee or concessionaire.
3.0 Non-Aviation Rents. There shall be paid to the District rents for non-aviation space and facilities on the Airport (SEE ANNEX A). These rents are assessed on a square foot (sq. ft.) or space basis (per month) except as may otherwise be provided in a contractual agreement between the District (lessor) and a lessee.
4.0 Future Rate Adjustments. The District may implement changes in rates and charges from time-to-time through the adoption of future rates and charges resolutions. During the period following the adoption of this Resolution and until the effective date of a subsequent rates and charges resolution, District leases and rental agreements may provide for adjustments to rates and charges based on changes in consumer price or other indices.
5.0 Severability. If any provision, clause, sentence or paragraph of this Resolution or the application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions of this Resolution which can be given effect without the invalid provision or application and to this end, the provisions of this Resolution are declared severable.
6.0 Effective Date. This Resolution shall take effect on July 1, 2017.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: this 14th day of June, 2017, by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June, 2017
Matt Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
ANNEX A Resolution No. 1687 Monterey Peninsula Airport District - Schedule of Rates & Charges - FY 2018
AVIATION Final Last FY 2017 FY 2018 Implementation Charge Unit of Measure Increase Rate Rate Date
COMMERCIAL AVIATION: Landing Fee Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2015 $2.35 $2.35 7/1/2017 NC Non-Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2016 $3.20 $3.20 7/1/2017 NC Freight Forwarding Per Landing 7/1/2013 $42.50 $42.50 7/1/2017 NC
Apron Fee Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2015 $0.40 $0.40 7/1/2017 NC Non-Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2016 $0.75 $0.75 7/1/2017 NC
RON Fees Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2014 $1.05 $1.05 7/1/2017 NC Non-Scheduled Air Carriers Per 1,000 lbs. MGLW 7/1/2016 $1.35 $1.35 7/1/2017 NC
Gate Fee Non-Scheduled Air Carrier Per 1,000 lbs. MGLW 7/1/2016 $3.20 $3.20 7/1/2017 NC
GENERAL AVIATION: Landing Fee: Per 1,000 lbs. MGLW 7/1/2016 $2.40 $2.40 7/1/2017 NC (No charge under 6,000 lbs.)
Helicopters Per Landing 7/1/2016 $8.75 $8.75 7/1/2017 NC
FUEL: Fuel Flowage Fee Jet A Per Gallon 7/1/2015 $0.14 $0.14 7/1/2017 NC 100 LL Per Gallon 7/1/2015 $0.12 $0.12 7/1/2017 NC
HANGAR RENTAL: Northeast "T" Hangar Per Month 7/1/2016 $360.00 $360.00 7/1/2017 NC (Port-a-Port Executive I: #P1 - #P6) (Includes Electricity)
Southeast "T" Hangar Per Month 7/1/2016 $385.00 $385.00 7/1/2017 NC (#1 - #25) (Includes Electricity)
Northside Rectangular Hangar Per Month 7/1/2016 $430.00 $430.00 7/1/2017 NC (Nunno: #N1 - #N20) (Includes Electricity)
Northside Rectangular Hangar Per Month 7/1/2016 $415.00 $415.00 7/1/2017 NC (Nunno: #N102 - #N105) (Electricity Not Included)
Northside "T" Hangar Per Month 7/1/2016 $530.00 $530.00 7/1/2017 NC (Port-a-Port Executive II: #P7 - #P8) (Includes Electricity)
TIEDOWNS: (N/E Ramp: 45 tiedowns & N/S Ramp: 15 tiedowns) Single Engine Per Month 7/1/2016 $80.00 $80.00 7/1/2017 NC Twin Engine Per Month 7/1/2016 $105.00 $105.00 7/1/2017 NC Airship / Blimp / Dirigible Per Day 7/1/2016 $165.00 $165.00 7/1/2017 NC Page 1 of 5 ANNEX A Resolution No. 1687 Monterey Peninsula Airport District - Schedule of Rates & Charges - FY 2018
TERMINAL AREA Final Unit of Last FY 2017 FY 2018 Implemention Charge Measure Increase Rate Rate Date
AIRLINES SPACES 2.5%
Counter Space Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Office Space Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Baggage Make-Up Area Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Storage & Other Spaces Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Baggage Claim Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Holding Rooms Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Other Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC
RENTAL CARS
Counter Space Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Office Space Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Storage Space Per square foot/per month 7/1/2015 $4.40 $4.40 7/1/2017 NC Ready Parking Car Rental/per space/per month 7/1/2015 $40.00 $40.00 7/1/2017 NC Stowage Parking Car Rental/per space/per month 7/1/2015 $29.25 $29.25 7/1/2017 NC Overflow Parking Per square foot/per month 7/1/2015 $0.15 $0.15 7/1/2017 NC
UTILITIES (TERMINAL EXCLUSIVE SPACE) AIRLINES & RENTAL CARS
Counter Space Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3% Office Space Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3% Storage & Other Spaces Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3%
DISTRICT FACILITIES
Board Room (GOs/NGOs) per hour/2 hour minimum/parking included $65.00 $65.00 7/1/2017 NC Board Room (GOs/NGOs) parking not included $0.00 $0.00 7/1/2017 NC Board Room (Commercial) per hour/2 hour minimum/parking included $125.00 $125.00 7/1/2017 NC Board Room (Commercial) per hour/2 hour minimum/parking not included $75.00 $75.00 7/1/2017 NC
PUBLIC PARKING LOTS Long-Term Parking Cost/hr; Cost/Day 7/1/2014 $1.00 per $1.00 per 7/1/2017 NC half hour; half hour; (Lot 2) $13.00 per $13.00 per day day
Short-Term Parking Cost/hr; Cost/Day 7/1/2016 $2.00 per $2.00 per 7/1/2017 NC half hour; half hour; (Lot 3) $24.00 per $24.00 per day; limited day; limited validations validations
Premium Short-Term Parking Cost/hr; Cost/Day 7/1/2014 first 30 first 30 7/1/2017 NC minutes minutes (Lot 1) free; then free; then $3.00 per $3.00 per half hour; half hour; $24.00 per $24.00 per day; limited day; limited validations validations
EMPLOYEE (TENANT) PARKING LOT
Employee Parking per month* 7/1/2013 $25.00 $25.00 7/1/2017 NC *$275 per year when paid in advance (one month free) / no refunds
Page 2 of 5 ANNEX A Resolution No. 1687 Monterey Peninsula Airport District - Schedule of Rates & Charges - FY 2018
GROUND TRANSPORTATION Final Last FY 2017 FY 2018 Implemention Charge Unit of Measure Increase Rate Rate Date
Ground Transportation
TCP Operating Permit Annual TCP Operating Permit1 7/1/2011 $200.00 $200.00 7/1/2017 NC Company Fleet Size Annual Operating Permit Fee Structure Category 1 1 vehicle $200.00 7/1/2017 NC Category 2 2 -- 4 vehicles $400.00 7/1/2017 NC Category 3 5 -- 9 vehicles $600.00 7/1/2017 NC Category 4 10 -- 15 vehicles $800.00 7/1/2017 NC Category 5 16 -- 39 vehicles $1,000.00 7/1/2017 NC Category 5 40 -- 99 vehicles $2,500.00 7/1/2017 NC Category 5 100 -- 249 vehicles $5,000.00 7/1/2017 NC Category 5 250 -- 499 vehicles $7,500.00 7/1/2017 NC Category 5 500 -- + vehicles $10,000.00 7/1/2017 NC
Company Fleet Size Annual Operating Permit Fee Structure - One Time Fiscal Year Proration Schedule (New Operators) 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr (Jul - Sep) (Oct - Dec) (Jan - Mar) (Apr - Jun) Category 1 Full Rate $150.00 $100.00 $50.00 NC Category 2 Full Rate $300.00 $200.00 $100.00 NC Category 3 Full Rate $450.00 $300.00 $150.00 NC Category 4 Full Rate $600.00 $400.00 $200.00 NC Category 5 Full Rate $750.00 $500.00 $250.00 NC
Temporary TCP Operating Permit Fee Structure Category 1 1 vehicle $10.00 per event 7/1/2017 NC Category 2 2 -- 4 vehicles $20.00 per event 7/1/2017 NC Category 3 5 -- 9 vehicles $40.00 per event 7/1/2017 NC Category 4 10 -- 15 vehicles $80.00 per event 7/1/2017 NC Category 5 16+ vehicles $160.00 per event 7/1/2017 NC
Taxi Operating Permit Annual Taxi Operating Permit1 3/1/2012 $250.00 $250.00 7/1/2017 NC
Taxi - Annual Operating Permit Fee Structure - One Time Fiscal Year Proration Schedule (New Operators) 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr (Jul - Sep) (Oct - Dec) (Jan - Mar) (Apr - Jun) Full Rate $187.50 $125.00 $62.50 NC
Taxi Operator Drop-Off / Pick-Up Fee Per Drop-Off 3/1/2012 $3.00 $3.00 7/1/2017 NC Per Pick-Up 3/1/2012 $3.00 $3.00 7/1/2017 NC
TNC Operator Drop-Off / Pick-Up Fee Per Drop-Off 10/1/2015 $3.00 $3.00 7/1/2017 NC
1MPAD Fiscal Year 2018 is July 1, 2017 to June 30, 2018
Page 3 of 5 ANNEX A Resolution No. 1687 Monterey Peninsula Airport District - Schedule of Rates & Charges - FY 2018
NON-AVIATION Final Last FY 2017 FY 2018 Implemention Charge Unit of Measure Increase Rate Rate Date
Recreation Vehicle (RV) Parking Maximum 30' Space per space/per month 7/1/2015 $93.00 $100.00 7/1/2017 7.5% Maximum 45' Space per space/per month 7/1/2015 $120.00 $125.00 7/1/2017 4.2% Maximum 60' Space per space/per month 7/1/2015 $142.00 $150.00 7/1/2017 5.6%
Outside Storage / Contractor Storage Per Sq. Ft. Per square foot/per month 7/1/2015 $0.290 $0.290 7/1/2017 NC
Page 4 of 5 ANNEX A Resolution No. 1687 Monterey Peninsula Airport District - Schedule of Rates & Charges - FY 2018
OTHER FEES Final Last FY 2017 FY 2018 Implemention Charge Unit of Measure Increase Rate Rate Date
Miscellaneous Fees AOA Badge each badge (annual) 7/1/2015 $14.50 $14.50 7/1/2017 NC AOA Badge - replacement of lost/stolen each badge 7/1/2015 $40.00 $40.00 7/1/2017 NC AOA Parking Permit/Decal each permit/decal (annual) 7/1/2015 $9.75 $9.75 7/1/2017 NC SIDA Badge - without fingerprints each badge (annual) 7/1/2015 $18.00 $18.00 7/1/2017 NC SIDA Badge - with fingerprints each badge (annual) 7/1/2015 $60.00 $60.00 7/1/2017 NC SIDA Badge - replacement of lost/stolen each badge 7/1/2015 $90.00 $90.00 7/1/2017 NC Special Event Permit Fee each event 7/1/2015 $100.00 $100.00 7/1/2017 NC Accident Report each copy 7/1/2015 $10.00 $10.00 7/1/2017 NC Police Incident Report each copy (not accident report) 7/1/2015 $10.00 $10.00 7/1/2017 NC Fingerprinting per person 7/1/2015 $40.00 $40.00 7/1/2017 NC Records Check each (if there is no record) 7/1/2015 $15.00 $15.00 7/1/2017 NC Records Check each (if record exists) 7/1/2015 $25.00 $25.00 7/1/2017 NC Booking Fee - Reimbursement each event 7/1/2015 $350.00 $350.00 7/1/2017 NC Vehicle Release (impound/stored) each incident 7/1/2015 $165.00 $165.00 7/1/2017 NC Abandoned Vehicle Removal each incident 7/1/2015 $315.00 $315.00 7/1/2017 NC VIN Verification each verification 7/1/2014 $30.00 $30.00 7/1/2017 NC Certification of Correction each certification 7/1/2014 $30.00 $30.00 7/1/2017 NC
Tenant Event Support / Tenant Repair & Maintenance Police Sergeant (without vehicle) per hour 7/1/2015 $170.00 $170.00 7/1/2017 NC Police Sergeant (with vehicle) per hour 7/1/2015 $200.00 $200.00 7/1/2017 NC Police Officer (without vehicle) per hour 7/1/2015 $140.00 $140.00 7/1/2017 NC Police Officer (with vehicle) per hour 7/1/2015 $170.00 $170.00 7/1/2017 NC Maintenance Technician per hour 7/1/2015 $80.00 $80.00 7/1/2017 NC
Airport Filming / Photography - Basic Use Fees Motion Picture or Television per day (or fraction thereof) 7/1/2015 $1,500.00 $1,500.00 7/1/2017 NC Commercial Still Photography per day (or fraction thereof) 7/1/2015 $1,000.00 $1,000.00 7/1/2017 NC Airport Filming / Photography - Additional Use Fees Interior Shots (terminal or other buildings) per day (or fraction thereof) 7/1/2015 $500.00 $500.00 7/1/2017 NC Airport Personnel (if required) per "Tenant Event Support" schedule above
Page 5 of 5 AGENDA ITEM: G-2 DATE: June 14, 2017
TO: Monterey Peninsula Airport District Board of Directors FROM: Michael La Pier, A.A.E., Executive Director SUBJ: Resolution No. 1685, A Resolution Authorizing and Approving the Operating Budget and Capital Budget of the Monterey Peninsula Airport District for Fiscal Year 2018
BACKGROUND. The proposed Fiscal Year 2018 Operating and Capital Budgets are provided for your review and adoption.
BUDGET SUMMARY
A. ENTERPRISE ACTIVITY
1. Operating Revenue: $8,762,319 2. Operating Expense: $8,013,470 Net Income from Operations: $ 748,849 3. Interest Income: $ 38,850 4. Interest Expense – MPAD 2012 POB & CEC: ($ 99,901) Net Income: $ 687,798 5. Other Revenue / Expense: ($3,552,698) Change in Total Net Position: ($2,864,900)
B. CAPITAL IMPROVEMENTS PROGRAM (CIP)
1. Federal AIP Grants: $2,550,863 2. Passenger Facilities Charges (PFC): $ 337,798 3. District Contributions: $ 570,784 Total Co-Funded CIP Program: $3,459,445 4. District-Only Funded CIP / Acquisitions: $ 221,750 5. District-Only Financed CIP / Acquisitions: $2,028,058 Total FY17 CIP Program: $5,709,253 6. CEC Financing in FY 2018 ($2,028,058) 7. Net District Contribution to CIP Program: ($ 792,534)
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DISTRICT EQUITY. Unrestricted Net Position at June 30, 2016 -$3,723,899, projected for June 30, 2017. Unrestricted Net Position -$2,823,898 and projection for June 30, 2018 Unrestricted Net Position -$3,415,089.
RECOMMENDATION. Adopt Resolution No. 1685 Authorizing and Approving the Operating Budget and the Capital Budget of the Monterey Peninsula Airport District for Fiscal Year 2018.
ATTACHMENTS. Resolution No. 1685 Assumptions Used to Formulate the FY18 Profit Plan / Operating Budget and Capital Budget FY 2018 Operating and Capital Budgets Review Presentation
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RESOLUTION NO. 1685
A RESOLUTION AUTHORIZING AND APPROVING THE OPERATING BUDGET AND CAPITAL BUDGET OF THE MONTEREY PENINSULA AIRPORT DISTRICT FOR FISCAL YEAR 2017
WHEREAS, the estimates submitted to the Board of Directors of the Monterey Peninsula Airport District entitled "Monterey Peninsula Airport District, County of Monterey, State of California, Budget - Fiscal Year 2018," and now on file in the offices of the District are hereby approved and adopted as the budget of the District for the Fiscal Year 2018, and
WHEREAS, the revenues of the District for the Fiscal Year 2018 are hereby appropriated as set forth and segregated in the operating budget and the capital budget, and
WHEREAS, all annual salaries, compensations, allowances and operating expenses for the Fiscal Year 2018 as set forth in the operating budget shall be payable in such time, form and manner as is prescribed by the Monterey Peninsula Airport District Act and by Resolution No. 1424, a Resolution Establishing Fiscal Control Policies and Procedures for the Monterey Peninsula Airport District, are hereby approved, and
WHEREAS, all capital expenditures for the Fiscal Year 2018 as set forth in the capital budget shall be payable in such time, form and manner as is prescribed by the Monterey Peninsula Airport District Act and by Resolution No. 1424, a Resolution Establishing Fiscal Control Policies and Procedures for the Monterey Peninsula Airport District, are hereby approved, and
WHEREAS, all debt service expenditures, interest and principal, for the Fiscal Year 2018 are identified and shall be payable in such time, form and manner as prescribed by contract or covenant, are hereby approved, and
WHEREAS, all motions and resolutions and parts of motions and resolutions insofar as they are in conflict with this resolution are hereby repealed,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT, the operating plan and capital plan presented in the budget for Fiscal Year 2018 are hereby established and designated as in the budget and shall take effect on July 1, 2017.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 14th day of June, 2017 by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June, 2017
Matt Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
TO: Board of Directors, Monterey Peninsula Airport District
FROM: Michael La Pier, Executive Director, Monterey Peninsula Airport District
SUBJECT: Assumptions Used to Formulate the FY 2018 Operating and Capital Budgets
DATE: June 14, 2017
PURPOSE:
This document summarizes the assumptions used to prepare the Monterey Peninsula Airport District’s (Airport) Fiscal Year 2018 (FY18) operating revenues, expenses and capital improvement budgets.
The assumptions and methods used to construct the District’s FY18 financial plan are based on information available as of the above date and reflect implementation of a comprehensive rates and charges model. This narrative report is accompanied by a line item report in the standard financial template.
GENERAL:
The FY18 operating revenue and expense budgets have been prepared using accrual accounting methodology. Operating revenues and expenses have been calculated and phased by month. Straight-line methodology has been used sparingly and only where appropriate.
OPERATING REVENUES:
Scheduled commercial aviation revenues are budgeted to increase with the anticipated addition of an American Airlines Monterey to Dallas flight beginning in February 2018. The Dallas flight is expected to use a CRJ900. With the addition of the Dallas flight, landing and APRON fees are expected to remain approximately the same as FY 17. FY 18 RON revenues are expected to increase over FY 17 as Alaska Airlines continues to keep its early morning San Diego flight overnight in Monterey. In FY 17, Alaska
1 temporarily suspended RON activities. Alaska will also cancel its daily Los Angeles service but will add a second San Diego flight.
Higher aircraft gross landing weights (GLW) experienced in FY 17 are expected to continue in FY 18, as the mix of aircraft changes. American Airlines is using CRJ900 aircraft to replace some CRJ700 aircraft. The expected result is a 6.0M pound increase in GLW. Combined the FY 18 budget includes commercial aviation revenues which results in an overall 0.1% increase over the FY 17 forecast and 4.7% over the FY 17 budget.
Scheduled commercial aviation and Non-scheduled air carriers landing, RON and APRON rates and charges will not be increased for FY 18.
OPERATING REVENUE -- COMMERCIAL AVIATION FY 2018 INC / FY 2017 FY 2017 FY 2017 REVENUE DRAFT (DEC) FORECAST ADOPTED OP REV TYPE BUDGET % AC T U AL BUDGET VARIANCE CA LANDING FEES 610,621 -2.1% 623,693 595,776 27,917 CA RON FEES 86,829 23.0% 70,591 68,197 2,394 CA APRON FEES 100,258 -2.2% 102,525 97,745 4,780 TOTAL 797,708 0.1% 796,808 761,718 35,090
One note worth change in FY 18 and FY 17 budget assumptions is the rate of change of aircraft from CRJ900 to CRJ700. In the FY 17 budget it was understood that most CRJ700 aircraft would be replaced with CRJ900 -- the rate of change has been slower than expected and we are reflecting this change in the FY 18 budget. Available seats in FY the FY 18 budget will be lower 47K.
ALL COMMERCIAL AIR CARRIERS -- SCHEDULED AND NON_SCHEDULED SERVICE
FY 18 Plan LANDED AVAILABLE MONTH LANDINGS APRON RON WEIGHT SEATS Jul-17 340 340 119 20,308,500 18,348 Aug-17 342 342 120 20,422,500 18,474 Sep-17 330 330 116 19,650,000 17,744 Oct-17 340 340 119 20,308,500 18,348 Nov-17 331 331 116 19,789,500 17,910 Dec-17 340 340 119 20,308,500 18,348 Jan-18 341 341 120 20,283,000 18,308 Feb-18 336 336 108 20,442,000 19,024 Mar-18 373 373 120 22,701,000 21,140 Apr-18 359 359 115 21,880,500 20,364 May-18 373 373 120 22,701,000 21,140 Jun-18 360 360 116 21,855,000 20,324 4,165 4,165 1,408 250,650,000 229,472
2
ALL COMMERCIAL AIR CARRIERS -- SCHEDULED & NON-SCHEDULED SERVICE
FY 2017 Plan LANDED AVAILABLE MONTH LANDINGS APRON RON WEIGHT SEATS Jul-16 340 340 119 20,711,500 23,420 Aug-16 341 341 120 20,686,000 23,370 Sep-16 331 331 116 20,179,500 22,810 Oct-16 340 340 119 20,711,500 23,420 Nov-16 330 330 116 20,040,000 22,644 Dec-16 340 340 119 20,711,500 23,420 Jan-17 342 342 120 20,825,500 23,536 Feb-17 308 308 108 18,748,000 21,192 Mar-17 342 342 120 20,825,500 23,536 Apr-17 329 329 115 20,065,500 22,694 May-17 341 341 120 20,686,000 23,370 Jun-17 331 331 116 20,179,500 22,810 4,015 4,015 1,408 244,370,000 276,222
Combined FY18 Heavy General Aviation landing, fuel flow fees and FBO rents revenues are forecasted to increase 0.2% over FY 17 levels. This slight increase in Heavy General Aviation revenues is anticipated based on the solid recovery of Heavy General Aviation activity from FY 16 to FY 17.
No increase in landing, fuel flow or FBO rental rates and charges are planned for FY 18.
OPERATING REVENUE -- HEAVY GENERAL AVIATION FY 2018 INC / FY 2017 FY 2017 FY 2017 REVENUE DRAFT (DEC) FORECAST ADOPTED OP REV TYPE BUDGET % AC T U AL BUDGET VARIANCE GA LANDING FEES 360,664 1.0% 357,035 357,141 -106 FBO RENTS 696,216 0.4% 693,658 695,148 -1,490 FUEL FLOWAGE FEES 330,339 -2.5% 338,713 310,258 28,455 TOTAL 1,387,219 -0.2% 1,389,407 1,362,547 26,860
Terminal Area Operating Revenues are expected to be materially the same in FY 18. Most Terminal Area long-term lease contracts between the district and its tenants call for annual increases based on the Consumer Price Index for All Urban Consumers in the San Francisco-Oakland-San Jose Metropolitan Area (1982/84=100). The February 2017 index was published in April and the CPI from June 30, 2016 to February 28, 2017 is 2.1%. No CPI increases have been included in the FY 18 budget.
3 Terminal Space Rents are expected to increase 2.4% with a new lease signed by Post Ranch. Post Ranch is opening a greeting office in the former ZIP car rental counter. Post Ranch will handle commercial customer baggage and arrange for helicopter service to/from the Airport to Post Ranch.
Concessions, TCP, Taxi, Rental Car and Parking revenues are expected to be relatively flat and consistent with FY 17. TNC revenues are expected to decrease with Uber’s announcement that they will cancel service at the end of the current contract. Lyft has slowly entered the local market and is currently paying the $3.00 per pickup or drop-off rate.
OPERATING REVENUE -- TERMINAL AREA FY 2018 INC / FY 2017 FY 2017 FY 2017 REVENUE DRAFT (DEC) FORECAST ADOPTED OP REV TYPE BUDGET % AC T U AL BUDGET VARIANCE GATE USAGE FEES 0 -100.0% 7,443 0 7,443 SPACE RENTS 1,736,372 2.3% 1,697,291 1,690,859 6,432 CONCESSIONS 168,821 -2.3% 172,875 174,443 -1,568 TCP PERMITS 9,200 8.2% 8,507 8,150 357 TAXI PERMITS/FEES 125,705 8.5% 115,831 141,338 -25,507 TNC FEES 44,669 -50.6% 90,512 38,483 52,029 RENTAL CAR 1,121,691 0.6% 1,115,183 1,094,298 20,885 PARKING 890,110 -0.3% 892,509 839,591 52,918 TOWER LEASE 0 -100.0% -1,575 3,150 -4,725 TOTAL 4,096,568 0.0% 4,098,576 3,990,312 108,264
Month-to-month, light general aviation and non-aviation revenues (i.e. hangar rents, RV storage & north-side property rentals) will modestly increase in FY 18 by 1.6% with increased hanger rentals. Non-aviation revenues will decrease by -1.6% due to lower Outside Storage occupancy. RV Storage and Parking rates will be increased by 6% beginning July 1, 2017 to match current market rates. (see schedule of Rates & Charges).
Other Revenues are expected to decrease as California state redevelopment property tax refunds (the flip) are eliminated and Monterey County property tax assessor returns are reduced. Also, one-time reimbursements or other miscellaneous payments received in FY 17 will not reoccur in FY 18. The decrease in Other Revenues will be partially offset by an increase in the electrical rate for tenant utilities that will increase from $0.80 to $0.85 per square foot/per month on July 1, 2017. (see schedule of Rates & Charges)
4 OPERATING REVENUE -- OTHER MAJOR CATEGORIES FY 2018 INC / FY 2017 FY 2017 FY 2017 REVENUE DRAFT (DEC) FORECAST ADOPTED OP REV TYPE BUDGET % AC T U AL BUDGET VARIANCE LIGHT GA 456,906 1.6% 449,522 459,210 -9,688 NON-AVIATION 1,685,136 -1.6% 1,712,835 1,654,180 58,655 OTHER 338,782 -13.5% 391,645 372,142 19,503 TOTAL 2,480,824 -2.9% 2,554,001 2,485,532 68,469
To establish a methodology that is fair, equitable, and recovers the district’s cost to operate the airfield and terminal, we have established a “Rates and Charges Model”. This model has produced the rates which should be charged and generate revenue sufficient to provide professional service, cover operating costs, provide monetary resources to maintain and acquire assets, and reimburse District reserves.
Specific rates used to compute FY18 operating revenue are detailed in Annex A to Resolution 1684, A Resolution Authorizing and Approving the Adjustment of Rates and Charges at the Monterey Peninsula Airport District for Fiscal Year 2018.
OPERATING EXPENSES:
Headcount, Salaries, Payroll Taxes and Benefits
In FY 18 the Airport is planning to increase headcount by 1 full-time FTE. A confidential assistant will be hire to replace the incumbent who is assuming some duties previously performed by contractors. These assumed duties include development and maintenance of the new Airport website(s), administration of the new VOIP telephone system and marketing support and maintenance of social media.
The Airport employees will continue to move through the steps of their respective pay bands. Payroll and payroll related costs will comprise 31.2% of the district’s total operating expense; a sharp contrast from previous fiscal years. ARFF services are now provided through contract and not by employees. In FY18, Executive Director will staff 31 full-time positions and 5 part-time positions.
5 DEPARTMENT FISCAL YEAR 2017 FISCAL YEAR 2018 F/T P/T TOTAL F/T P/T TOTAL F & A 7 0* 7 8 0* 8 P & D 3 0 3 3 0 3 Maintenance 11 0 11 11 0 11 Operations 3 0 3 3 0 3 Police 6 5 11 6 5 11 TOTAL 30 5 35 31 5 36
* contractor with RDS-JPA
Due to continuing negotiation with the Administrative Assistants and Peace Officer’s Associations, the Salaries Schedule for FY 2018 has not been updated. Included in the FY 2018 budget is a 2% increase in employee compensation.
CalPERS Retirement Contributions
The Public Employees’ Pension Reform Act (PEPRA) implemented new benefit formulas, final compensation period, and new contribution requirements for new employees hired on or after January 1, 2013. The legislation created a multi-tier system; the District has several new employees that fall into the Tier 2 CalPERs retirement plan. The PEPRA employer rates effective July 1, 2018 are shown below.
CalPERS PEPRA RATES FISCAL YEAR 2018 (July 1, 2017 - June 30, 2018) Miscellaneous Public Safety - Fire Public Safety - Police Benefit Formula 2% at 62 2.7% at 57 2.7% at 57 Final Compensation Period 3 Yr Final Comp 3 Yr Final Comp 3 Yr Final Comp Employer Rate 6.53% 0.00% 11.99% Employee Rate 6.25% 0.00% 11.50%
District employees, who were enrolled in the District’s CalPERs retirement plans before PEPRA (January 1, 2013), are labeled “Classic” employees and will continue in their existing plans. The employer rates effective July 1, 2018, are shown below.
CalPERS CLASSIC RATES FISCAL YEAR 2018 (July 1, 2017 - June 30, 2018) Miscellaneous Public Safety - Fire Public Safety - Police Benefit Formula 2% at 55 3% at 50 3% at 50 Final Compensation Period 1 Yr Final Comp 1 Yr Final Comp 1 Yr Final Comp Employer Rate 8.921% 19.723% Employee Rate 7.00% 9.00%
For FY 18, the combined CalPER’s employer rates increased 0.114%. Employer contributions rates for Classic Miscellaneous employees increased 0.41%, Classic Public Safety Police employees increased 0.187%, PEPRA Miscellaneous employees decreased -0.022% and PEPRA Public Safety Police employees decreased 0.092%.
6 The tables below present changes in the classic and PEPPRA employer contribution rates.
CalPERS EMPLOYER CLASSIC RATES CHANGES FY 2017, 2018 AND 2019
R AT E PROJECTED CHANGE INCREASE INCREASE FY 2017 FY 2018 FY 17 to 18 FY 2018 FY 2019 Miscellaneous 8.880% 8.921% 0.041% 0.5% 8.900% Public Safety - Fire 0.000% 0.000% 0.000% 0.0% 0.000% Public Safety - Police 19.536% 19.723% 0.187% 1.0% 33.750%
CalPERS EMPLOYER PEPRA RATES CHANGES FY 2017, 2018 AND 2019
R AT E PROJECTED CHANGE INCREASE INCREASE FY 2017 FY 2018 FY 17 to 18 FY 2018 FY 2019 Miscellaneous 6.555% 6.553% -0.002% 0.0% 6.500% Public Safety - Fire 0.000% 0.000% 0.000% 0.0% 0.000% Public Safety - Police 12.082% 11.990% -0.092% -0.8% 12.000%
Public Safety Fire employees who transferred to the City of Monterey Fire Department under a shared services agreement. In FY18 the Airport will contribute $245,894 to former employees as part of the Unfunded Net Pension Liability.
CalPERS Unfunded Account Liability or Net Pension Liability (UAL) and GASB 68
In FY 17 the Airport contributed $341.5K to CalPERS as part of its net pension liability for the current and future employee retirement. In FY 18 the Airport will contribute $418.2K for the net pension liability or UAL. In February 2017 CalPERS published Circular Letter No: 200-008-17 providing information about a change in the investment discount rate and its effect on employer contributions. The table below outlines the changes employer contribution from FY 17 to FY 18.
In the FY 18 Budget the Airport has included $418.2K as additional CalPERS retirement expense.
CalPERS EMPLOYER PAYMENT OF UNFUNDED LIABILITY - NET PENSION LIABILITY
FY 2017 FY 2018 CHG $ CHG % Miscellaneous - Classic $ 66,569 $ 85,046 $ 18,477 27.8% Miscellaneous - PEPRA 178 53 $ (125) -70.2% Safety Police - Classic 69,822 87,070 $ 17,248 24.7% Safety Police - PEPRA 37 116 $ 79 213.5% Safety Fire - Classic 204,836 245,894 $ 41,058 20.0% $ 341,442 $ 418,179 $ 76,737 22.5%
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GASB Statement No. 68, Accounting and Financial Reporting for Pensions – An Amendment of GASB Statement No. 27, is effective for all reporting periods beginning after June 15, 2014. This statement requires the recognition of unfunded pension liability. There is no provision in this operating budget to fully implement GASB Statement No. 68.
Health Benefits
The Airport contracts with CalPERS for health insurance coverage. As part of an IRC Section 125 Cafeteria Plan, employees are able to select from five (5) health insurance plans. On January 1, 2017, the premium for PERs Choice, the most popular plan with miscellaneous employees increased 3.1%; the premium for PERs Care increased 4.0%; the premium for PERs Select increased 0.0%; the premium for Anthem EPO increased 3.1%; and the premium for PORAC, the most popular plan with public safety employees increased between 4.9% and 9.0%, depending on coverage (i.e. employee, employee plus 1 or employee plus 2 or more).
In FY 18, the health insurance premiums will change again on January 1, 2018. This plan provides for a 3.5% increase in health insurance premiums. Depending upon benefit tier, Airport employees will continue to pay 7%, 15% or 20% of their health insurance premium. CalPERS will publish FY 18 health insurance rates in July 2017. We will monitor CalPERS communications.
MININUM MAXIMUM MININUM MAXIMUM INCREASE OR PROJECTED PROJECTED PROJECTED PROJECTED DECREASE ON INCREASE ON INCREASE ON INCREASE ON INCREASE ON 01/01/2017 01/01/2018 01/01/2018 01/01/2019 01/01/2019 Anthem EPO 3.1% 3.5% 7.0% 5.0% 10.0% PERS Choice 3.1% 3.5% 7.0% 5.0% 10.0% PERS Select 0.0% 3.5% 7.0% 3.0% 7.0% PERS Care 4.0% 3.5% 8.0% 4.0% 8.0% PO R AC 4.9% 3.5% 9.0% 5.0% 10.0%
Premiums for District-provided dental insurance rates decreased 10% on January 1, 2017 and are guarantee for two years. Rates for other District-provided employee benefits (e.g. vision and life insurance) remain unchanged.
Where plausible, a “user pays” methodology drives the formulation of operating expenses. This methodology dictates that each operating department budgets for and is charged for all expenses incurred by that department. Exceptions to the above method are depreciation, insurance, technology infrastructure and utilities expense.
Because we are a Part 139 Airport, there is a baseline level of service that is fixed. The level of service will not increase in FY18.
8
Finance & Administration Department:
Finance and Administration provides customer service to tenants, general administration, accounting, marketing, air service development, public relations and human resources services. The Executive Director is accounted for in this department.
In FY17, the Finance & Administration Department is initially staffed with seven full-time positions. The Human Resources manager position was replaced by a contractor from Regional Government Services. As mentioned above in FY 18 the Airport is planning to increase headcount by 1 full-time FTE. A confidential assistant will be hired to replace the incumbent who is assuming some duties previously performed by contractors.
FINANCE & ADMINISTRATION FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 1,043,029 18.8% 877,674 891,299 13,625 OTHER 1,009,290 -12.3% 1,150,956 1,116,705 -34,251 TOTAL 2,052,319 1.2% 2,028,630 2,008,004 -20,626
When compared to the FY 17 forecast, there is an $23K increase in FY 18 Finance and Administration operating expenses. Personnel expenses are budgeted to increase by $165.4K. Increased Personnel expenses includes: costs for 1 new FTE, increased UAL contributions, and benefits. Other expenses net decreases of $141.7K include: 90% removal of electrical expenses, and increases in business travel, office supplies, inclusion of district legal expenses for evictions and air service development. The Airport will complete installation of Solar Panel Array/Electricity Production System. See District Funded Capital Projects for details.
Other expenses for the Airport, such as the cost of general liability insurance and utilities are included and not allocated by department.
Planning & Development Department:
In FY18, the Planning & Development Department is staffed with three full-time positions. The level of service provided will remain consistent with the previous fiscal year.
9 PLANNING & DEVELOPMENT FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 338,045 17.2% 288,450 314,555 26,105 OTHER 101,005 53.6% 65,758 100,115 34,357 TOTAL 439,050 24.0% 354,208 414,670 60,462
Planning and Development (P&D) is responsible for engineering, environmental monitoring, property management, and project and grant management, which are but a few of the services provided by this department.
Information Technology (IT) expense for the operation and maintenance of the District’s local area network (LAN), the LAN’s associated software and licenses, as well as the LAN’s connectivity to the outside world is monitored and managed by the Planning & Development Department.
In FY 18 P&D personnel related expenses are being increased by $49.6K over the FY 17 Forecast. The increased expenses include $42.6K increase in employee compensation and $7K increase for UAL contributions. Other expense increases include $35K for Architect and Engineering, and computer and IT equipment.
Facility Maintenance and Custodial Services Department:
In FY18, the Facility Maintenance and Custodial Services Department (Maintenance) is staffed with eleven full-time positions. There are five maintenance positions and six custodian positions.
MAINTENANCE & CUSTODIAL SERVICES
FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 1,003,443 -1.2% 1,015,384 1,032,095 16,711 OTHER 554,795 41.2% 392,943 511,340 118,397 TOTAL 1,558,238 10.6% 1,408,328 1,543,435 135,107
Maintenance is responsible for general maintenance of the terminal and other Airport owned structures (including hangars, leased buildings, etc.), Airport operating areas, roads, parking lots, lighting and vehicles. Maintenance also includes the custodial staff that maintains the common areas and offices in the terminal.
In FY 18 Maintenance personnel related expenses are decreased by $11.9K over the FY 2017 forecast. The decrease is the result of a reduction in worker’s compensation
10 insurance (-14.6K) and a change in CalPERS health insurance participation (-$4.6K), which offset by an increase in UAL funding.
We have planned increases in other expenses; the preventive maintenance of the District’s assets is a primary focus. This plan provides resources to address maintenance issues (i.e. tree trimming, refresh runway pavement markings, and required rubber build-up removal on the main runway) as well as maintain and repair the airfield, the terminal, the terminal area and rented properties.
Airport Operations Department:
As in FY17, the Airport Operations Department is staffed with three positions. The level of service provided will change slightly as the Operations Supervisor is being replaced by a second Operations Manager. This will result in a 20.9% or $65.8K increase in personnel expenses over FY 17 forecasted expenses. This increase includes changes in compensation, benefits and an in UAL funding.
AIRPORT OPERATIONS FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 380,002 20.9% 314,214 325,247 11,033 OTHER 144,140 -37.6% 230,969 230,927 -42 TOTAL 524,142 -3.9% 545,183 556,174 10,991
The Airport Operations Department is responsible for CCTV Security System maintenance and repair. The department is also responsible for the annual software (OAG) expense for the Flight Information Display System (FIDS), as well as the annual software (Gatekeeper) expense for tracking taxi drop-off/pick-up fees.
In FY 17 the Airport Operations department oversaw curbside management through a contract with Republic Parking and monitors TCP and “open-entry” Taxi operations. In October of FY 18 Republic Parking’s curbside management with be replace by beacon technology that will be used to monitor TCP and Taxi operations. This change will result in a $86K decrease in Other expense.
Airport Police Department:
In FY18, the Police Department will be staffed with six full-time positions and five part- time positions. The level of service provided will remain consistent. Full-time positions include one police chief, one police lieutenant and four police officers. Part-time positions include five police officers. In FY 17 the Police Department was staffed by about 3.5 FTE officers for most of the year. One officer remains on 4850 leave until further notice.
11
The staffing plan provides a total of 4,500 hours for part-time police officers in FY18.
AIRPORT POLICE
FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 1,139,391 6.0% 1,074,620 1,211,067 136,447 OTHER 125,135 0.2% 124,935 125,700 765 TOTAL 1,264,526 5.4% 1,199,555 1,336,767 137,212
Support of TSA will continue; the Police Department will provide one (1) officer during the hours of the day when commercial air carrier operations and TSA operations are occurring (typically 4:00 am to 11:00 pm daily).
The FY18 Police Department operating budget will be similar to the FY 17 budget. The department will be fully staffed and may consider the use of additional part-time officers to improve coverage and minimize expenses. Expendable supplies and general maintenance expenses are projected to increase only minimally.
ARFF & Fire Services:
In FY18, aircraft rescue and firefighting (ARFF) services, as well as structural fire protection and facilities inspection, are provided under contract with the City of Monterey. The level of contract service provided is consistent with prior years’ in-house services.
ARFF & FIRE SERVICES FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 256,770 22.2% 210,206 210,214 8 OTHER 1,791,277 3.9% 1,723,859 1,734,755 10,896 TOTAL 2,048,047 5.9% 1,934,065 1,944,969 10,904
The increase in ARFF expenses is due to a 3.3% CPI increase for Fire services from the City of Monterey and an increase in payments to CalPERS (for the District’s unfunded pension liability and medical benefits for firefighters). In FY 17 the District’s UAL expense for previously employed firefighters was $204,836. In FY 18 the ARFF UAL will be $245,894. The City of Monterey Fire services contract remains in effect until July 1, 2019.
12 Board of Directors:
When compared to the FY 17, there is only one significant change in expenses for the board members – there was an election expense of $105,000 included in FY 17. FY 18 is an off-election year so no election expense is included.
BOARD OF DIRECTORS
FY 2018 Bud FY 2017 FY 2017 FY 2017 EXPENSE DRAFT % FORECAST ADOPTED EXPENSE TYPE BUDGET Chg AC T U AL BUDGET VARIANCE PERSONNEL 26,744 64.2% 16,287 26,744 10,457 OTHER 100,400 14.5% 87,653 196,010 108,357 TOTAL 127,144 22.3% 103,940 222,754 118,814
CAPITAL BUDGET:
CO-FUNDED (FAA Grants/PFCs/District) CAPITAL PROJECTS:
The following co-funded capital projects are brought forward from prior fiscal years:
• Project Number 2013-02, Airport Master Plan, • Project Number 2015-03, Infield Safety Area Rehab – Part A. • Project Number 2016-01 Project Number 2016-01, NEPA/CEQA – Master Plan/Terminal/ARFF Station/NS GA. The District share is estimated to be $189,565 in FY 17 and $566,784 and $285,299 in FY18 and FY 19 respectively. • Project Number 2017-06 Airfield Electric Vault Replacement -- Total Project: $2,013,000 • Project Number 2017-07 Conduct DBE Disparity Study-- Total Project: $317,310 • Project Number 2018-01 RSA Mitigation - Year 3 -- Total Project: $75,000 • Project Number 2018-02 Infield Safety Area REHAB Construction Phase 1 -- Total Project: $3,237,300. FY 18 estimated expenses are $161,000 and FY 19 expenses are $3,076,300.
CO-FUNDED (FAA Grants/PFCs/District) CAPITAL ACQUISITIONS:
None
DISTRICT- FUNDED/FINANCED CAPITAL PROJECTS:
The following District-funded/financed capital project is brought forward from Fiscal Year 2017:
13 • Project Number 2016-02, Solar Panel Array/Electricity Production System: total project $2,946,522. Project expenditures in are FY 17 $918,464 and FY 18 are $2,028,058.
DISTRICT-FUNDED CAPITAL ACQUISITIONS:
In Fiscal Year 2018, there will be the following District-funded capital acquisitions:
• Project Number 2018-03, Automated Taxi Starter ($30,000). • Project Number 2018-04, 28 L East End Procedure Development ($70,000). • Project Number 2018-05, Inside Terminal Refresh ($70,500). • Project Number 2018-06, Highway Signage and Airport Sign Improvements – ($ $20,000). • Project Number 2018-07, Board Room Video Equipment ($20,000). • Project Number 2018-08, Vehicle Replacement-Hybrid ($11,250).
SUMMARY:
The final FY18 Operating Plan & Capital Plan is complete; operating needs are met. Covenants of the bond indenture are met. The results are:
Operating Revenue: $ 8,762,319 Operating Expense: 8,013,470 Net Operating Income: $ 748,849
Interest Income: $ 38,850
Net Income1: $ 787,699
Debt Service – Interest $ 99,901 Debt Service – Principal 492,540 Total Debt Service $ 592,441
Net Income after Debt Service $ 195,257
FY18 District-Funded Capital Plan2 $ 792,534
Change in Net Position: - $ 597,277
FY18 District-Financed Capital Plan3: $ 2,028,058
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1 Meets minimum net income requirement for 1.25 to 1.00 ratio (Section 5.09b)
2 FY18 District-Funded Capital Plan is fully funded with $195,257 of FY18 net income and $597,277 of retained earnings
3 FY 19 District Financed Capital Plan will be fully fund by a 1% loan from the California Energy Commission and offset by the 90%+ reduction of PG&E electrical expenses
15 Operating and Capital Budgets Review
FISCAL YEAR 2018 FY 2017 Forecast to Budget Review ( in 000’s)
Operating Revenues Forecast Budget Change Results
Commercial Aviation $797 $762 $35 * Higher enplanements
General Aviation $1,839 $1,822 $17 * Fuel Sales
Terminal Leases & Concessions $4,099 $3,990 $108 * TNC, Rental Car and Parking
Non-Aviation Tenants $1,713 $1,654 $59 * Space Rentals and Self Storage
Other Operating Revenue $392 $372 $20 * Property Tax ↓ License ↑ and Misc. Other ↑ Total Operating Revenue: $8,839 $8,600 $239
Operating Expenses
Personnel $3,797 $4,011 $214 * Lower Headcount Police, P&D and Ops * Community Day ↑ No Elections ↓ Engineering Other Expenses $3,777 $4,016 $238 Fees ↓ Repairs ↓
Total Operating Expenses $7,574 $8,027 $453
Operating Income $1,265 $573 $691 Total Inc/(Dec)
2 Operating Revenues Budget
FISCAL YEAR 2018 FY 2018 REVENUE BUDGET CATEGORIES
Operating Revenue Categories Types • Commercial Aviation CA Landing Fees RON Fees Apron Fees • General Aviation GA Landing Fee FBO Rents Fuel Flowage Fees GA Space Rents Hangar Rents Tiedown Fees • Terminal Leases & Concessions Gate Usage Fees Terminal Space Rent Terminal Concessions TCP Operators Permits TNC Permits & Trip Fees Parking Concession Rental Car Concessions • Non-Aviation Tenants Facility / Space Rents Outside Storage R V Storage Self-Storage Concession Miscellaneous Non-Aviation Revenue • Other Operating Revenue Property Tax Allocation Utility Charges Late Fees & Interest Bail & Traffic Fines License Fees Tenant Employee Parking, Decals & Badges Tenant Plan Reviews, Checks & Inspection Miscellaneous Other Operating Revenue
4 FY 2018 Budget Planning Assumptions
Revenue Categories: Assumptions
Rates and Charges Minor changes to Rates and Charges Commercial Aviation Revenue Assumptions Flight schedule changes with Alaska and American General Aviation Revenue Assumptions Minor changes in landing and hangar fees Terminal Leases & Concessions Revenue Assumptions New tenant and loss of Uber TNC Non-Aviation Revenue Assumptions Reduced outside storage Other Operating Revenue Assumptions Reduction of License Fees and Miscellaneous Revenues
5 FY 2018 Rates and Charges Update
Last FY 2017 FY 2018 Implemention % Charge Unit of Measure Increase Rate Rate Date Change
Recreation Vehicle (RV) Parking
Maximum 30' Space per space/per month 7/1/2015 $93.00 $100.00 7/1/2017 7.5% Maximum 45' Space per space/per month 7/1/2015 $120.00 $125.00 7/1/2017 4.2% Maximum 60' Space per space/per month 7/1/2015 $142.00 $150.00 7/1/2017 5.6%
UTILITIES (TERMINAL EXCLUSIVE SPACE) AIRLINES & RENTAL CARS
Counter Space Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3% Office Space Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3% Storage & Other Spaces Per square foot/per month 7/1/2016 $0.80 $0.85 7/1/2017 6.3%
* No changes to all other rates and charges.
6 FY 2018 Commercial Aviation Revenue Assumptions ( in 000’s)
FY 2018 Budget FY 2017 Forecast Source Expected Changes in FY 2018 Revenues Revenues Change Alaska Cancellation of Los Angeles flight, addition of second San $148 $128 $20 Diego flight and continue RON fees American Addition of daily Dallas flight (February) $309 $291 $17 United No change $280 $315 ($35) Allegiant No change $40 $41 ($1)
Unscheduled Not included in FY 2018 budget $0 $0 $0 West Air (Fed Ex) No Change $11 $11 $0
Martinaire (UPS) No Change $11 $11 $0 Total Commercial Aviation Revenue $798 $797 $1
7 FY 2018 General Aviation Revenue Assumptions ( in 000’s)
FY 2018 Budget FY 2017 Forecast Source Expected Changes in FY 2018 Revenues Revenues Change Landing Fee None- Achieve 9K+ Landings or 150.3M pounds $361 $357 $4 FBO Rents No changes $696 $694 $3 Fuel Flowage Fees No changes - Achieve sales of 2.36M gallons of Jet A and $330 $338 ($7) LL100 Facility / Space Rents No change- NSSI, MNFC, Hanger Offices Northside $189 $193 ($4) Partners Hangar Rents No change - maintain 95% occupancy $264 $252 $12 Tiedown Fees No change- $4 $5 ($1) Total General Aviation Revenue $1,844 $1,838 $6
8 FY 2018 Terminal Leases & Concessions Revenue Assumptions ( in 000’s)
FY 2018 Budget FY 2017 Forecast Source Expected Changes in FY 2018 Revenues Revenues Change Gate Usage Fees $0 $7 ($7) Terminal Space Rent Post Ranch counter space lease signed $1,736 $1,697 $39 Terminal Concessions Does not include gift shop revenues $169 $173 ($4) TCP Operators Permits No change $9 $9 $1
Taxi Operators Permits & Trip Fees Modest increase with cancellation of Uber $126 $116 $10 TNC Permits & Trip Fees Uber cancellation and Lyft addition $45 $91 ($46)
Rental Car Concessions No change $1,122 $1,115 $6
Parking Concession Full year with short-term rate increase and higher $890 $891 ($1) volumes
Total Terminal Leases & Concessions Revenues $4,097 $4,099 ($2)
9 FY 2018 Non-Aviation Revenue Assumptions ( in 000’s)
FY 2018 Budget FY 2017 Forecast Source Expected Changes in FY 2018 Revenues Revenues Change Facility / Space Rents Home staging tenant cancellation $1,124 $1,128 ($5) Outside Storage Fewer ground lease tenants $85 $117 ($33) R V Storage Rate increase (see rates and charges) $133 $126 $7 Self-Storage Concession No change $338 $335 $3 Miscellaneous Non-Aviation Revenue No Change $6 $7 ($1)
Total Non-Aviation Revenues $1,685 $1,713 ($28)
10 FY 2018 Other Operating Revenue Assumptions (in 000’s)
FY 2018 Budget FY 2017 Forecast Source Expected Changes in FY 2018 Revenues Revenues Change Property Tax Allocation Elimination of the Redevelopment Agency (Flip) $134 $135 ($1) Refund Utility Charges Modest increase for $0.05 rate change $167 $159 $8 Late Fees & Interest No change $5 $3 $2 Bail & Traffic Fines No change $1 $1 ($1)
License Fees No planned tenant projects $0 $16 ($16) Tenant Employee Parking, Decals & $27 $23 $4 Badges Modest increase
Tenant Plan Reviews, Checks & Inspection No planned tenant projects $0 $3 ($3)
Miscellaneous Other Operating Revenue Removal of one time revenues $5 $51 ($46)
Total Other Operating Revenues $339 $392 ($53)
11 FY 2018 REVENUES SUMMARY
FY 2018 FY 2017 Operating Revenues Budget Forecast Change
Commercial Aviation 798 797 1 American - Dallas↑ Alaska RON ↑
General Aviation 1,844 1,839 5 Hangar Rents ↑
Terminal Leases & Concessions 4,097 4,099 (2) Mixed
Non-Aviation Tenants 1,685 1,713 (28) Outside Storage ↓
Other Operating Revenue 339 392 (59) Removal of one-time revenues (WC claim)
Total Operating Revenue: 8,762 8,839 (82) Total Inc/(Dec)
12 Operating Expenses Budget
FISCAL YEAR 2018 FY 2018 Salaries and Benefits Expense Categories and Types
Categories Types Salary & Wage Expense Salary & Wages, LC 4850 Wages , Salary & Wage Reimbursement, Pager Pay, Overtime Pay, Holiday Pay, Training Pay, Uniform Allowance Employer Payroll Tax & Related Expense Employer SSI, Employer MC, Workers' Comp Insurance, ADP Processing
Employer Benefit Expense CalPERS Retirement, CalPERS Health Insurance, Flexible Spending Account (FSA), Dental Insurance, Vision Insurance, Life Insurance, Retiree Health Insurance, GASB 45 / OPEB Expense
14 FY 2018 Operating Expense Assumptions Salaries and Benefits
Expenses: Departments Assumptions Salaries and Benefits All Increase in CalPERS Unfunded Account Liability All Decreased worker's compensation insurance Finance and Administration Increase headcount by 1 FTE Finance and Administration Healthcare increase due to staff changes Planning and Development Salary increases Planning and Development Return to full-time staffing and work hours Maintenance & Custodial Services Decrease in worker's comp insurance Operations Return to full-time staffing and work hours Operations Hire second Operations Manager Operations Remove Operations Supervisor position Operations Healthcare increase due to staff changes Police Return to full staffing and one employee on 4850 Board of Directors Planned for BOD attendance at $400 per month
15 FY 2018 Headcount
DEPARTMENT FISCAL YEAR 2017 FISCAL YEAR 2018 F/T P/T TOTAL F/T P/T TOTAL F & A** 7 0 7 8 0* 8 P & D 3 0 3 3 0 3 Maintenance 11 0 11 11 0 11 Operations 3 0 3 3 0 3 Police 6 5 11 6 5 11 TOTAL 30 5 35 31 5 36
*Contractor with RDS-JPA ** New Assistant-Confidential to replace Office Technician-Confidential
16 FY 2018 Salaries and Benefits Budget
FY 2018 FY 2017 Salaries and Benefits Budget Forecast Change Assumptions
Finance & Administration 1,043 878 165 * 1 new FTE ↑ Inc UAL ↑ Healthcare Ins ↑ WC ↓ Planning & Development 338 288 50 * Salary↑ Full-time ↑ Inc UAL↑ WC ↓ Maintenance & Custodial Services 1,003 1,015 (12) * Inc UAL↑ WC ↓ Airport Operations 380 314 66 * Add Ops Manager ↑ Full-time ↑ Healthcare Ins ↑ Inc UAL↑ WC ↓ Police Department 1,139 1,075 65 * Full Staff ↑ Inc UAL ↑WC ↓ Fire Department 257 210 47 * Inc UAL↑
Board of Directors 27 16 10 * BOD meeting attendance ↑ to 240
Operating Income 4,187 3,797 391 Total Inc/(Dec)
17 FY 2018 Other Expenses Categories and Types
Other Expense Categories Types
Personnel Related Expense Personnel Recruitment & Pre-Employment Expense, Temporary Personnel, Dues & Subscriptions, Seminars & Conferences, Other Meetings / Workshops, Professional Development & Education, Business Travel & Entertainment, Board Member Election Expense Business Related Expense Public Notices, LAFCO Expense, Umbrella Liability Insurance Expense, Administrative Meetings / Employee Relations, Telephone, Telecommunications, Postage & Courier Services, Bank Fees & Finance Charges, Bad Debt Expense, Property Tax & Assessments
Expendable / Consumable Supplies & Materials Custodial Supplies & Materials, General Supplies & Materials, Maintenance Supplies & Materials, Office Supplies & Materials, District Vehicle Supplies & Materials, District Vehicle Fuel Repair & Maintenance Airfield Repair & Maintenance, Terminal Repair & Maintenance, Rental Space Repair & Maintenance, Landscape & Grounds Repair & Maintenance, Office Equipment Repair & Maintenance, General Repairs & Maintenance, District Vehicle Repair & Maintenance Outside Services Police Services, Fire Services, Other / Contract Services, Tenant Services Professional Services Art Program, Annual Audit / Accounting, Architect & Engineer, District Legal Counsel, Other Legal Services, Computer / LAN & IT, Administration & Finance, Environmental, Human Resources, Other Professional Services Marketing Marketing, Public Relations, Air Service Development Utilities Utilities - Miscellaneous, Utilities - Electricity, Utilities - Natural Gas, Utilities - Water, Utilities - Sewage / Waste Water, Utilities - Solid Waste Disposal
18 FY 2018 Operating Expense Assumptions Other Expenses Expenses: Departments Assumptions Other Expenses Finance and Administration Business Travel increase - DC and Sacramento trips for possible grants/fund raising Finance and Administration Insurance expense increase -- Solar Farm Coverage Finance and Administration District Counsel increase labor negotiations and tenant issues Finance and Administration Marketing decrease - no community day Finance and Administration Reduced electrical expenses -- new solar farm Planning & Development Estimated Architect & Engineer projects Maintenance & Custodial Services Telecommunications radios transferred to Police Maintenance & Custodial Services Manage District fuel for all vehicles Maintenance & Custodial Services Manage District maintenance for all vehicles Maintenance & Custodial Services Airfield light repairs, painting, crack sealing, etc. Airport Operations Replace of Gate Keeper service with Beacon Technology Airport Operations Beacon Technology software license Police Telecommunications radios transferred to Police Police Police fuel usage transferred to Maintenance Police Police vehicle maintenance transferred to Maintenance 3% increase in City of Monterey Fire services Contract Fire Department Expires 06-30-2019 Board of Directors Travel increase for various events
19 FY 2018 Other Expenses Budget
FY 2018 FY 2017 Other Expenses Budget Forecast Change Assumptions * Travel ↑ Insurance ↑Telephone ↓ Marketing ↓ Finance & Administration 1,009 1,151 (142) Electrical ↓ Planning & Development 101 66 35 * Architect & Engineer ↑ Maintenance & Custodial Services 555 393 162 * Airfield work ↑ Radio transfer ↓ Fuel ↑ Airport Operations 144 231 (87) * Replace Gate Keeper Services with Beacons ↓ Police Department 125 125 0 * Radio transfer ↑ Fuel ↓ Fire Department 1,791 1,724 67 * City of Monterey Fire services ↑
Board of Directors 100 88 13 * Travel Expenses ↑
Operating Income 3,826 3,777 49 Total Inc/(Dec)
20 FY 2018 Operating Budget (in 000’s)
FY 2018 FY 2017 Revenues Budget Forecast Change
Commercial Aviation 798 797 1 * American - Dallas↑ Alaska RON ↑
General Aviation 1,844 1,839 5 * Hangar Rents ↑
Terminal Leases & Concessions 4,097 4,099 (2) * Mixed
Non-Aviation Tenants 1,685 1,713 (28) * Outside Storage ↓
Other Operating Revenue 339 392 (59) * Removal of one-time revenues (WC claim) Total Operating Revenue: 8,762 8,839 (82)
Operating Expenses
Salaries and Benefits 4,187 3,797 (391) * Return to Full Staff and CalPERS UAL ↑
Other Expenses 3,826 3,777 (49) * Mixed
Total Operating Expenses 8,013 7,574 (440)
Operating Income 749 1,265 (489) Total Inc/(Dec)
21 CAPITAL IMPROVEMENT PROJECTS BUDGET FISCAL YEAR 2018 AIRPORT IMPROVEMENT PROJECTS (AIP) -- CO-FUNDED
CARRY OVER PROJECTS EXPENDED THROUGH FY17 FY18 PROJECT NAME AIP PFC DISTRICT AIP PFC DISTRICT AIRPORT MASTER PLAN WITH $947,790 $142,777 $86,709 0 0 $0 SUSTAINABILITY -- Total Project: $1,180,000
INFIELD SAFETY AREA REHAB -- EA– $160,012 $18,369 $41,000 $74,291 $7,654 $4,000 Total Project: $335,000
NEPA / CEQA -- PROPOSED SAFETY $625,900 $64,482 $189,565 $471,842 $48,610 $566,784 ENHANCEMENTS – Total Project: $2,540,000
AIRFIELD ELECTRICAL VAULT $172,964 $17,819 $1,652,021 $170,195 REPLACEMENT -- Total Project: $2,013,000
CONDUCT DBE DISPARITY STUDY-Total $206,747 $21,301 Project: $317,310
TOTAL CO-FUND PROJECTS $1,906,666 $243,447 $317,274 $2,550,863 $337,798 $570,784 $2,467,387 $3,459,445
23 AIRPORT IMPROVEMENT PROJECTS (AIP) -- CO-FUNDED NEW PROJECTS EXPENDED THROUGH FY17 FY18 PROJECT NAME AIP PFC DISTRICT AIP PFC DISTRICT RSA MITIGATION - YEAR 3 --- Total $75,000 Project: $75,000
INFIELD SAFETY AREA REHAB $145,962 $15,038 CONSTRUCTION PHASE 1 – Total Project: $ 3,237,300
TOTAL CO-FUND PROJECTS $0 $0 $0 $145,962 $90,038 $0
24 DISTRICT-ONLY FINANCED CAPITAL PROJECTS FY18: NEW PROJECTS- FY18 PROJECT NAME FY17 FY18 SOLAR PANEL ARRAY / ELECTRICITY PRODUCTION SYSTEM -- PHASE 1 – Total Project: $3,000,000 $882,766 $2,028,058
25 DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS FY18 CARRY OVER PROJECTS FY18 FY 17 PROJECT NAME DISTRICT DISTRICT BUILDING 514 ROOF REPAIR $37,000 SECURITY CAMERAS $35,000 FRED KANE DRIVE ROAD REPAIR $25,000 AUTOMATED BEACON TECHNOLOGY $30,000 EAST END PROCEDURE DEVELOPMENT $70,000 INSIDE TERMINAL REFRESH $70,500 AIRPORT SIGN IMPROVEMENTS $20,000 BOARD ROOM VIDEO UPGRADES $20,000 1 VEHICLE REPLACEMENT $45,000 AIR QUALITY GRANT -33,750 DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS $97,000 $221,750
26 AIRPORT CAPITAL IMPROVEMENT PLAN BUDGET CARRY OVER PROJECTS EXPENDED THROUGH FY17 FY18 PROJECT NAME AIP PFC DISTRICT AIP PFC DISTRICT TOTAL AIRPORT IMPROVEMENT PROJECTS (AIP) -- CO-FUNDED CARRY OVER PROJECTS $1,906,666 $243,447 $317,274 $2,550,863 $337,798 $570,784
TOTAL AIRPORT IMPROVEMENT PROJECTS (AIP) -- CO-FUNDED NEW PROJECTS $0 $0 $0 $145,962 $90,038 $0
DISTRICT-ONLY FINANCED CAPITAL PROJECT $882,766 $2,028,058
DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS $97,000 $221,750
AIRPORT CAPITAL IMPROVEMENT PLAN BUDGET $1,906,666 $243,447 $1,297,040 $2,696,825 $427,836 $2,820,592
CEC FINANCED CAPITAL PROJECT ($882,766) ($2,028,058)
TOTAL DISTRICT CO-FUNDED, CAPITAL ACQUISITIONS & PROJECTS $414,274 $792,534
27 FY 2018 SOURCES AND USES OF CASH ( in 000’s)
SOURCES AND USES OF CASH -- OPERATIONS ( in 000's) FY 2018
Sources of Cash
Cash Received - Operating Revenues 8,762 Cash Received - Interest Income 39
CASH RECEIVED 8,801
Uses of Cash -- Operations
Cash Disbursed - Operations Expenses1 8,013
Cash Disbursed - Debt Service (Interest Expense)2 100
Cash Disbursed - Debt Service (Principal Reduction)2 493
Cash Disbursed 8,606
Change in Cash Position From Operations 195
1Net of non-cash operating expense (OPEB)bond and CEC Note interest expense 2 $3.077m 2012 Pension Obligation Bond (POB) $3.0M 2017 CEC Note Payable
28 FY 2018 Uses of Cash -- Capital Program ( in 000’s) Uses of Cash -- Capital Program
Change in Cash Position From Operations 195 Cash Disbursed - District Capital Projects 3 222
Cash Disbursed - Co-Funded Capital Projects 4 571
Cash Disbursed 793
Change in Cash Position From Capital Programs (793)
3District-funded capital plan for FY17 4District portion of co-funded AIP (FAA/PFC) projects for FY17
Change in Cash Position From Operations & Capital Programs (597)
29 FY 2018 Pension Obligation Debt Covenant 5.09b 125% Operating Revenue: $ 8,762 Plus: Interest Income $ 39 1 Aggregate Gross Operating Revenue: $ 8,801
Operating Expense: $ 8,013 Less: Interest Expense $ - 1 Aggregate Gross Operating Expense: $ 8,013
2 Aggregate Gross Operating Income: $ 788
FY 2018 Debt Service: 3 Interest Expense: $ 100 3 Principal Payback: $ 493 1Aggregate Annual Debt Service: $ 592
Ratio (Minimum %125) 133%
1Per definitions in Appendix A, Indenture of Trust 2 Net of non-cash operating expense (OPEB) and bond interest expense 3 Interest Expenses and Principal Payback Includes: $3.077M 2012 Pension Obligation Bond P&I payments of $312K and $71.7K respectively. $3.0M California Energy Commission Promissory Note P&I payments of $180.5K and $28.4K respectively
30 AGENDA ITEM: G-3 DATE: June 14, 2017
TO: Monterey Peninsula Airport District Board of Directors FROM: Michael La Pier, A.A.E., Executive Director SUBJ: Resolution No. 1686, A Resolution Authorizing and Approving the Fiscal Year 2018 Salary Schedule Listing Salary Ranges and Pay Steps for the Monterey Peninsula Airport District
BACKGROUND. Pursuant to public law, the Board is required to annually approve the schedule listing salary ranges for District employees. Fiscal Year 2017 Salary Schedule Resolution No. 1664 Adopted June 8, 2016 Amended by Resolution Nos. 1669, 1670 and 1682 is still in effect. The District is in the process of negotiating with the Administrative Assistants and Peace Officer’s Associations, and no changes to the Salary Schedule are requested at this time. This resolution authorizes and creates the MPAD FY 2018 Salary Schedule.
RECOMMENDATION. Adopt Resolution No. 1686, A Resolution Authorizing and Approving the Fiscal Year 2018 Salary Schedule Listing Salary Ranges and Pay Steps for the Monterey Peninsula Airport District
ATTACHMENTS. Resolution No. 1686 FY 2018 Salary Schedule RESOLUTION NO. 1686
A RESOLUTION AUTHORIZING AND APPROVING THE FISCAL YEAR 2018 SALARY SCHEDULE LISTING SALARY RANGES AND PAY STEPS FOR THE MONTEREY PENINSULA AIRPORT DISTRICT
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That the compensation of all employees of the Monterey Peninsula Airport District as set forth and prescribed in the 2018 Salary Schedule, Listing Salary Ranges and Pay Steps, is hereby approved and adopted. A copy of said schedule is attached hereto and made a part of by reference as though the same were set forth in full herein.
AND BE IT FURTHER RESOLVED: That there be filed in the office of said District, said Salary Schedule in accordance with and designated "Monterey Peninsula Airport District Fiscal Year 2018 Salary Schedule" listing salary ranges and pay steps.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 14th day of June, 2017 by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June, 2017
Matt Nelson, Chair
A T T E S T
Michael La Pier, A.A.E. District Secretary MONTEREY PENINSULA AIRPORT DISTRICT Resolution No. 1686 Adopted June 14, 2017 June 14, 2017 FISCAL YEAR 2018 SALARY SCHEDULE
EFFECTIVE: JULY 1, 2016
PER CONTRACT
EXECUTIVE DIRECTOR ANNUAL 185,000
POLICE CHIEF ANNUAL 135,000
PAY STEPS: ANNUAL, MONTHLY & HOURLY -- FULL-TIME & PART-TIME STEP 1 2 3 4 5 6 7
DEPUTY EXECUTIVE DIRECTOR - ANNUAL 123,600 126,516 129,432 132,360 134,592 136,812 139,056 ADMINISTRATION AND FINANCE PER MONTH 10,300 10,543 10,786 11,030 11,216 11,401 11,588 PER HOUR 59.42 60.83 62.23 63.63 64.71 65.78 66.85
COORDINATOR - COMMUNICATIONS AND ANNUAL 65,000 70,000 75,000 80,000 85,000 90,000 95,000 COMMUNITY AFFAIRS PER MONTH 5,417 5,833 6,250 6,667 7,083 7,500 7,917 PER HOUR 31.25 33.65 36.06 38.46 40.87 43.27 45.67
SENIOR MANAGER FOR DEVELOPMENT AND ANNUAL 75,372 78,852 82,332 85,824 89,328 92,808 96,264 ENVIRONMENT PER MONTH 6,281 6,571 6,861 7,152 7,444 7,734 8,022 PER HOUR 36.24 37.91 39.58 41.26 42.95 44.62 46.28
OPERATIONS MANAGER ANNUAL 62,424 64,944 67,908 70,920 73,944 76,920 82,632 PER MONTH 5,202 5,412 5,659 5,910 6,162 6,410 6,886 PER HOUR 30.01 31.22 32.65 34.10 35.55 36.98 39.73
PLANNING MANAGER / ENVIRONMENTAL ANNUAL 56,736 63,684 67,908 70,920 73,944 76,920 82,632 PER MONTH 4,728 5,307 5,659 5,910 6,162 6,410 6,886 PER HOUR 27.28 30.62 32.65 34.10 35.55 36.98 39.73
STAFF ACCOUNTANT ANNUAL 57,996 63,048 67,908 70,920 73,944 76,920 82,632 PER MONTH 4,833 5,254 5,659 5,910 6,162 6,410 6,886 PER HOUR 27.88 30.31 32.65 34.10 35.55 36.98 39.73
ACCOUNTING SPECIALIST ANNUAL 49,356 52,056 54,924 57,948 61,128 64,500 68,052 PER MONTH 4,113 4,338 4,577 4,829 5,094 5,375 5,671 PER HOUR 23.73 25.03 26.41 27.86 29.39 31.01 32.72
EXECUTIVE ASSISTANT ANNUAL 48,708 51,384 54,204 57,180 60,324 63,636 67,152 PER MONTH 4,059 4,282 4,517 4,765 5,027 5,303 5,596 PER HOUR 23.42 24.70 26.06 27.49 29.00 30.59 32.28
OFFICE TECHNICIAN ANNUAL 42,204 44,532 46,980 49,548 52,284 55,164 58,188 PER MONTH 3,517 3,711 3,915 4,129 4,357 4,597 4,849 PER HOUR 20.29 21.41 22.59 23.82 25.14 26.52 27.98
ADMINISTRATIVE ASSISTANT ANNUAL 36,888 38,904 41,064 43,308 45,696 48,204 50,844 PER MONTH 3,074 3,242 3,422 3,609 3,808 4,017 4,237 PER HOUR 17.73 18.70 19.74 20.82 21.97 23.18 24.44
CONFIDENTIAL ASSISTANT ANNUAL 31,524 33,768 37,140 40,512 45,024 49,512 54,024 PER MONTH 2,627 2,814 3,095 3,376 3,752 4,126 4,502 PER HOUR 15.16 16.23 17.86 19.48 21.65 23.80 25.97
MAINTENANCE MANAGER ANNUAL 71,712 75,264 78,780 82,284 85,824 89,340 92,928 PER MONTH 5,976 6,272 6,565 6,857 7,152 7,445 7,744 PER HOUR 34.48 36.18 37.88 39.56 41.26 42.95 44.68
MAINTENANCE LEAD WORKER ANNUAL 47,520 49,812 52,128 54,444 56,772 59,160 61,440 PER MONTH 3,960 4,151 4,344 4,537 4,731 4,930 5,120 PER HOUR 22.85 23.95 25.06 26.18 27.29 28.44 29.54
MAINTENANCE WORKER ANNUAL 37,536 39,420 41,376 43,440 45,624 47,892 50,292 PER MONTH 3,128 3,285 3,448 3,620 3,802 3,991 4,191 PER HOUR 18.05 18.95 19.89 20.88 21.93 23.03 24.18
Page 1 of 2 Pages MONTEREY PENINSULA AIRPORT DISTRICT Resolution No. 1686 Adopted June 14, 2017 June 14, 2017 FISCAL YEAR 2018 SALARY SCHEDULE
PAY STEPS: ANNUAL, MONTHLY & HOURLY -- FULL-TIME & PART-TIME STEP 1 2 3 4 5 6 7
CUSTODIAN ANNUAL 35,760 37,296 38,784 40,296 41,784 43,296 44,796 PER MONTH 2,980 3,108 3,232 3,358 3,482 3,608 3,733 PER HOUR 17.19 17.93 18.65 19.37 20.09 20.82 21.54
POLICE LIEUTENANT ANNUAL 96,480 98,472 99,264 100,656 102,072 103,452 104,844 PER MONTH 8,040 8,206 8,272 8,388 8,506 8,621 8,737 PER HOUR 46.38 47.34 47.72 48.39 49.07 49.74 50.41
POLICE SERGEANT ANNUAL 89,712 90,492 91,320 92,124 92,928 93,744 94,500 PER MONTH 7,476 7,541 7,610 7,677 7,744 7,812 7,875 PER HOUR 43.13 43.51 43.90 44.29 44.68 45.07 45.43
POLICE OFFICER ANNUAL 71,676 74,208 76,680 79,164 81,696 84,192 86,700 PER MONTH 5,973 6,184 6,390 6,597 6,808 7,016 7,225 PER HOUR 34.46 35.68 36.87 38.06 39.28 40.48 41.68
HOURLY WAGE FOR PART-TIME OR TEMPORARY LAW ENFORCEMENT OFFICERS (NO BENEFITS) STEP 1 2 3 4 5 6 7
POLICE OFFICER 31.01 32.11 33.18 34.25 35.35 36.43 37.51
NOTE 1: INDICATED SALARY RATES DO NOT INCLUDE EDUCATIONAL INCENTIVE FOR CERTAIN REPRESENTED POLICE (POA) PERSONNEL. EDUCATIONAL INCENTIVE IS: 30 college units = 2.5%, AA degree = 5%, BA/BS = 7%
NOTE 2: INDICATED SALARY RATES DO NOT INCLUDE UNIFORM ALLOWANCE FOR REPRESENTED (POA) POLICE PERSONNEL. UNIFORM ALLOWANCE: Full-Time (POA) members: $80.00 per month
NOTE 3: INDICATED SALARY RATES DO NOT INCLUDE FIELD TRAINING PAY FOR REPRESENTED (POA) POLICE PERSONNEL. FIELD TRAINING PAY: 2.5% added to hourly base pay rate for hours worked actively performing training.
NOTE 4: INDICATED SALARY RATES DO NOT INCLUDE NIGHT SHIFT DIFFERENTIAL PAY FOR REPRESENTED POLICE (POA) PERSONNEL. NIGHT SHIFT DIFFERENTIAL PAY IS: 2.5% added to hourly base pay rate for hours worked between 10:00 pm and 6:00 am.
NOTE 5: INDICATED SALARY RATES DO NOT INCLUDE LONGEVITY PAY. LONGEVITY PAY IS: 15 Years of Service = 2%, 20 Years of Service = 3%, 25 Years of Service = 4%
NOTE 6: INDICATED SALARY RATES DO NOT INCLUDE PAGER/IMMEDIATE RESPONSE PAY FOR MAINTENANCE/CUSTODIAL POSITIONS. PAGER PAY: $200 per week to the indivudual responsible for pager/immediate response.
NOTE 7: INDICATED SALARY RATES DO NOT INCLUDE AUTOMOBILE ALLOWANCES FOR EXECUTIVE MANAGEMENT POSITIONS. AUTO ALLOWANCE: $650 per month to Executive Director.
NOTE 8: INDICATED SALARY RATES DO NOT INCLUDE TECHNOLOGY ALLOWANCE FOR EXECUTIVE DIRECTOR. TECHNOLOGY ALLOWANCE: $100 per month to Executive Director.
NOTE 9: INDICATED SALARY RATES DO NOT INCLUDE COMPENSATION FOR THE BOARD OF DIRECTORS. DIRECTOR COMPENSATION: $100 per meeting/day of service; not to exceed $400 per month.
Page 2 of 2 Pages AGENDA ITEM: G-4 DATE: June 14, 2017 DATE: June 5, 2017 TO: Michael La Pier, Executive Director FROM: Ken Griggs, Airport Operations Manager, SUBJ: Resolution No. 1688 a Resolution Authorizing the Executive Director to Enter into a Four-Year Contract Extension with GateKeeper Systems, Inc. for Software Management Support of Beacon Technology.
BACKGROUND. At the Regular Meeting on September 8, 2010 and the Special Meeting on September 29, 2010 that included a “Taxi Workshop”, Staff presented a comparison of seven forms of taxi systems and provided analysis of each systems’ benefits or disadvantages. Direction to staff was to further explore taxi system Alternative #7, a “controlled” open-entry taxi management system with curbside management & Automated Vehicle Identification (AVI) technology.
At the Regular Meeting on March 9, 2011, Staff presented an in-depth cost analysis of taxi management system alternative #7 and addressed the functionality of AVI technology. On October 25, 2011, your Board adopted Resolution 1559 to enter into a three-year contract with GateKeeper Systems, Inc. for start-up capital costs equaling $57,600 and operating costs of $26,100 per year.
Over the course of the initial contract terms, GateKeeper provided three handheld readers (purchased through a RFID hardware supplier specializing in AVI technology) and provided staff software management support to inventory ground transportation vehicles, vehicle activity tracking, staff training and generate accounts payable reports for the collection of trip surcharges.
Near the conclusion of this contract, Staff and GateKeeper were working diligently on how to enhance the current functionality of RFID AVI technology. Staff requested and your Board approved a one-year extension (Resolution 1660) with GateKeeper to continue software technology support and allow additional time to carefully explore the best viable option to replace current technology, which is becoming obsolete.
Over the course of the year, staff analyzed several additional alternatives to employ taxi management technologies and reduce curbside management costs. With the help of InterVISTAS Consulting, several additional automated taxi management systems have been identified. One particular system involves the use of “Beacons” as a viable replacement for the cost prohibitive fully automated RFID system. This cheaper alternative has been successful implemented at an airport in Virginia and has gained interest throughout the small airport industry, due to its affordability.
Beacon Technology allows the airport to take advantage of a ‘fixed reader’ type solution without incurring expensive infrastructure costs. A sensor mounted on the side of the terminal acts as a ‘reader’ and coupled with beacons installed in taxis, the system will track and charge taxi airport visits without requiring manual (staff) intervention to record each pick-up or drop off. As each taxi passes the sensor, the information is detected and transmitted to the GateKeeper database where it is stored
1 of 2 and used to generate charges. This solution utilizes the existing Commercial Vehicle Management (CVM) software and allows continued use of all the features and reports currently available.
SOURCE OF FUNDS. Programmed in the proposed FY2018 Capital and Operating Budget. The implementation costs and ongoing operational costs are as follows:
Implementation Costs: $15,500.
These costs include changes in the software program; the implementation of Beacon reader, associated infrastructure costs and the acquisition of 100 beacons installed in taxicabs.
Note: The taxicab call-down activation system infrastructure costs of $3,000; and annual wireless plan of $500 is the backend operational component not associated with this GateKeeper contract.
Annual operating costs for year one: $27,000 (same as current FY17 agreement) $12,000 - Beacon Licensing Fee (One Time Fee). Most likely prorated based on implementation date. Annual operating costs year two: $40,896 (includes Beacon Licensing Fee amortized over 12 months) Annual operating costs year three: $41,916 (includes Beacon Licensing Fee amortized over 12 months) Annual operating costs year four: $42,960 (includes Beacon Licensing Fee amortized over 12 months)
These costs include the GateKeeper software database management program and associated maintenance costs; The annual beacon licensing fee; and a cellular or wireless network plan.
IMPACT ON REVENUES. With the elimination of the ground transportation management company, annual District cost savings is estimated to be about $95,000.
SCHEDULE. An implementation plan is attached.
IMPACT ON OPERATIONS. Staff will coordinate with taxicab operators to ensure the transition process is as seamless as possible.
RECOMMENDATION. To approve Resolution 1688 to authorize Staff and GateKeeper to continue current automated ground transportation management support using Beacon Technology to replace the manual AVI handheld reader tracking system with the elimination of the curbside management contract.
2 of 2 RESOLUTION NO. 1688
A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A FOUR-YEAR CONTRACT EXTENSION WITH GATEKEEPER SYSTEMS, INC. FOR SOFTWARE MANAGEMENT SUPPORT OF BEACON TECHNOLOGY
WHEREAS, the Monterey Peninsula Airport District (MPAD) became a member of the Regional Taxi Authority on May 12, 2010 with the passing of Resolution No.1519,
WHEREAS, Addendum 1 of the Monterey County Regional Taxi Authority Joint Powers Agreement allowed the airport the opportunity to research airport industry taxi open-entry management systems,
WHEREAS, staff recommended a controlled, open entry taxi management system that assigns an offsite software management company to manage vehicle tracking and accounts receivable databases and the capital acquisition of handheld Automated Vehicle Identification (AVI) technology to be operated by the commercial ground transportation management company,
WHEREAS, over the course of this program, the open-entry taxi program has not been financially profitable due to the decline of taxi operation revenue with the introduction of Transportation Network Companies while curbside management operational costs have been static,
WHEREAS, new industry technologies have evolved and the implementation of “Beacon Technology” provides a cost savings alternative to RFID Automated Vehicle Identification (AVI),
WHEREAS, District staff will provide general oversight of all ground transportation related affairs and eliminate the need for a third-party curbside management contract, providing cost savings to the District,
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That MPAD enter into a four-year contract with GateKeeper Systems, Inc. in the initial annual amount of $39,000 for operating system support costs not to exceed $42,900 in year four; and the one-time capital acquisition and associated start-up costs for Beacon technology of $15,500; and that the Chairman is authorized and directed to execute same on behalf of the District.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 14th day of June 2017, by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June 2017
Matthew Nelson, Chairman A T T E S T
Michael La Pier, AAE District Secretary Proposed Beacon Technology Implementation Plan
Task Party Scheduled Date Provide draft contract GKS May 31, 17 Contract agreement (board approval) MRY Jun 14, 17 Notice to proceed MRY Jun 15, 17 Planning Develop test plan GKS Develop cut-over plan GKS Procurement Order sensor (ship to MRY) GKS Order beacons (ship to MRY) GKS Procure machine to machine data plan (Airport) MRY
Hardware Installation Determine location and install power GKS Install Sensor GKS Aug 15, 17 Install beacons (phased roll-out) Phase 1 (for parallel testing) MRY Phase 2 (rest of taxis) MRY Sep 30, 17 Install wall-mounted button MRY Install/confirm wall-mounted button-taxi hold lot MRY communication Hardware Installation complete Sep 01, 17 Software Configure locations GKS Configure trips based on beacon activity GKS GateKeeper lab setup GKS GateKeeper lab testing GKS Software testing complete Aug 15, 17 Production setup Set up new production environment GKS Configure sensor location GKS Install GateKeeper software GKS Production setup complete Sep 01, 17 Acceptance Testing Manual processing (all taxis) Beacon system processing (subset taxis) System Report review MRY Run integrated acceptance test GKS/MRY Acceptance Testing complete Sep 15, 17 Production Cutover Prep "Go" confirmation GKS/MRY Cut-over date scheduled GKS/MRY Cut-over Stop administrative use current system GKS Oct 01, 17 Copy production database GKS Oct 01, 17 Conversion GKS Oct 01, 17 Checkout GKS Oct 01, 17 System is "Live" GKS/MRY Oct 01, 17
Monterey Regional Airport CVM Contract
This Agreement is made this 1st day of July, 2017 by and between
Gatekeeper Systems, Inc. 1301 Corporate Center Drive, Suite 170 Eagan, MN 55121 (herein called “Contractor“)
And
Monterey Peninsula Airport District, owner and operator of, Monterey Regional Airport (herein called “Owner“)
WHEREAS, Contractor has been awarded a contract by the Monterey Regional Airport (herein called “Owner”) to design, furnish, install and maintain a Beacon Technology Ground Transportation Management System (herein called “GTMS”) under Contract dated and
WHEREAS, Contractor has the skills and resources necessary to meet the requirements as set out in this contract,
NOW THEREFORE, in consideration of the agreements herein contained the Parties hereto agree as follows:
1/10 Monterey Regional Airport CVM Contract
1 The Work
1.1 Contractor agrees to furnish all labor, materials, equipment, documentation and all else required to perform and complete the Work (as defined in section 1.2) as set out in Exhibit 1 attached hereto. Contractor agrees to carry out the Work in accordance with the terms of this Contract.
1.2 All the materials and equipment to be furnished and labor, work and other services to be performed and completed by Contractor pursuant to this Contract are herein collectively referred to as the “Work”. The Work shall include but is not limited to securing all field measurements and furnishing / performing all labor, materials, skill, documentation, training, equipment, tools, machinery, transportation, ship- ping, packaging and other facilities, services, instrumentalities and things necessary or incidentally required for the proper execution and completion of the Work in a good and workmanlike manner.
1.3 The work is divided into two categories:
1.3.1 Implementation. This work involves providing the Beacon Technology sensor and beacons, upgrade of the GateKeeper CVM Software, use of the necessary server equipment, operating system and da- tabase software as well as the services to install and configure the system to its normal operating condition. These services will include design, installation, configuration, testing, training, documenta- tion, and project management.
1.3.2 Continuing Operations. This work will involve continuing system support for the hardware and software components as described in Exhibit 4, System Maintenance Agreement. This includes continuing use of computer server hardware and software as well as support for the Beacon Technology sensor and GateKeeper Software.
1.4 Except as expressly modified in this contract, all of the Work is to be furnished and performed by Contractor in accordance with, all terms and provisions of the “Contract Documents”. The Contract Documents include but are not limited to this Contract, the Exhibits, general conditions, special condi- tions and supplementary conditions;
1.5 In case of any conflict or ambiguity between the various parts of the Contract Documents, the order of precedence for the Contract Documents shall be as follows:
I. Contract Modifications (the respective latest contract Modification will prevail against previous contract Modification);
II. Contract;
III. Contract Exhibits (the individual Exhibits are prevailing in a descending order, for example Ex- hibit 1 is prevailing against Exhibit 2);
1.6 The Parties shall not take advantage of any apparent error or omission in the Contract Documents. In the event one Party shall discover such an error or omission, the other Party shall be notified. The Parties shall then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the Contract.
1.7 The Contractor will work with and respond to direction from the Owner, to maintain the Automated Vehicle Identification (AVI) Beacon Technology ground transportation system; to ensure its continued operation and to resolve hardware and software system discrepancies.
2/10 Monterey Regional Airport CVM Contract
1.8 Changes to the Work
(a) Contractor shall not make any change to the Work other than as provided for in this contract without the written consent of the Owner. Verbal or written change requests from Owner to Con- tractor are invalid unless confirmed in writing by Contractor.
(b) The parties acknowledge and agree that the occurrence of the following events (each, an “Adjust- ment Event”) may require an extension in the schedule and/or an increase in the fees and ex- penses and/or increase in the work Contractor is to perform: (a) a material change to or deficiency in the information which Owner has supplied to Contractor; (b) a failure by Owner and/or vendors to perform any of their respective responsibilities under this Contract in a timely manner, including, without limitation, the supply to Contractor of adequate resources and information; (c) an unantic- ipated event that materially changes the service needs or requirements of Owner; (d) circum- stances beyond the reasonable control of either of the parties, including acts of God or other Force Majeure Events (as defined herein); (e) a change in law:
(c) The parties also agree that from time to time during the term of this Contract, Owner may request, or Contractor may propose, that Contractor implement a change to the Work which may require an extension in the schedule and/or an increase in the fees and expenses and/or an increase in the work Contractor is to perform (each, a “Change”), including: (a) a change to the scope of the Work; or (b) a change in the prioritization or manner in which Contractor is performing the Work.
(d) In the event an Adjustment Event occurs or the parties agree on a Change, Contractor may pre- pare and provide to Owner a proposed change order identifying the impact and setting forth any applicable adjustments in the schedule and/or payments to Contractor. An authorized representa- tive of each party shall promptly sign each such posed change order to acknowledge the impact and to indicate the party’s agreement to the contract Modification. In the event that the parties’ respective authorized representatives disagree in this regard, they shall promptly negotiate the same in good faith. If the parties fail to reach an agreement, the Contractor shall not be obligated to perform any additional or modified Work and either party shall be free to pursue alternative remedies.
1.9 Without limiting any other requirements imposed by the contract Documents, but rather in addition thereto, Contractor shall give all notices and comply with all laws, ordinances, rules, regulations (in- cluding badge, security, safety, publicity / statements to the press, behavior and non-discrimination rules of the Owner) and orders of any public authority bearing on the performance of the Work under this contract. Contractor shall secure and pay for (if applicable) all permits and governmental fees, approvals, licenses and inspections necessary for the proper execution and completion of Contractor’s Work. Contractor shall comply with federal, state and local tax laws, social security acts, unemploy- ment compensation acts and workers´ or workmen’s compensations acts, now or hereafter in effect, applicable to or in connection with the performance of this contract. To the fullest extent permitted by law Contractor shall be responsible for and hold Owner harmless against any claims made on account of any actual or alleged violation or infringement of any letters patent or patent rights caused by Con- tractor’s Work, or methods, materials or other things used by Contractor.
1.10 The Contractor agrees to provide all documentation as required by Contract. In case there is no such documentation specified, the minimum requirement is a System User Manual
1.11 Without limiting any other requirements imposed by the contract, the Contractor shall adhere to all provisions as set out in Exhibits 1 to 3
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2 Time
2.1 Adherence to Project Schedule
(a) Contractor agrees to proceed with the Work promptly and diligently in compliance with the Project Schedule (attached as Exhibit 2) and to complete the Work in accordance with milestone steps included in that schedule.
2.2 Changes to the Project Schedule
(a) Owner may request Contractor to submit a proposal for changes to the Project Schedule. Con- tractor shall submit complete proposals in a timely manner together with all necessary supporting documentation, including, where applicable, details of any impact to the contract Sum and any other matter that would be affected by such change. All such proposals of Contractor are based on the terms and conditions of this contract, even if not explicitly mentioned in the respective proposal. Owner is not obliged to accept a proposal. If Owner accepts the proposal, Owner will so notify Contractor in writing and Contractor will proceed in accordance with the changed Project Schedule. Owner will issue an appropriate contract Modification as soon as possible thereafter.
(b) If Contractor becomes aware that it is unlikely to be able to carry out the Work in accordance with the Project Schedule, Contractor shall promptly notify Owner in writing. Contractor shall identify at the same time those events or circumstances which are likely to prevent it from adhering to the Project Schedule and shall propose a revision to that schedule which Contractor could comply with. Owner may reject such a proposed revision or may accept it on such terms as it sees fit. If Owner accepts, it shall do so in writing and Contractor shall then proceed immediately in accord- ance with the changed Project Schedule. Owner will issue an appropriate contract Modification as soon as possible thereafter.
3 Payments
3.1 Implementation Costs 3.1.1 Owner agrees to pay Contractor as full payment for completion of the Implementation $15,500 Work a sum not to exceed the one-time capital, payable in two payments and on-going operating costs as described in Exhibit 1: 3.1.1.1 10% Contract NTP $ 1,550 3.1.1.2 20% Delivery of beacons & sensor $ 7,750 3.1.1.3 40% System installation (software & sensor install) $ 3,100 3.1.1.4 20% Completion of testing $ 1,550 3.1.1.5 10% 30 days after system Go-Live $ 1,550
3.1.2 Continuing Operating Cost Owner agrees to pay Contractor as full payment for completion of the Continuing Operating Cost (as outlined in Section 1.3.2) of the following: Year 1 – $27,000 paid in monthly installment of $2,250 in advance plus annual $12,000 for Beacon License pro-rated based on install date Year 2 – $40,896 paid in monthly installments of $3,408 in advance (includes Beacon License) Year 3 – $41,920 paid in monthly installments of $3,493 in advance (includes Beacon License) Year 4 – $42,968 paid in monthly installments of $3,581 in advance (includes Beacon License)
3.1.3 Contractor shall submit to Owner an itemized monthly invoice no later than the fifteenth day of the following month for which services are rendered, prepared in a form satisfactory to Owner, describing Contractor’s services and costs for the period covered by the invoice. Contractor’s bills shall include the following information to which such services or costs pertain:
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(a) a brief description of services performed; (b) the date the services were performed; (c) a brief description of any costs incurred; and (d) Contractor’s signature.
In no event shall Contractor submit any billing for an amount in excess of the maximum amount of services provided in Exhibit 1, unless mutually agreed upon between Contractor and Owner.
All such invoices shall be in full accord with any and all applicable provisions of this Agreement. Owner shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Contractor submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, Owner shall not be obligated to process any payment to Contractor until thirty (30) days after a correct and complying invoice has been submitted by Contractor.
3.2 Contractor warrants and guarantees that title to all work, materials and equipment covered by an in- voice will be in the ownership of Owner on or before the receipt of such payment by Contractor, free and clear of all liens, security interests or encumbrances, hereinafter referred to as “liens” and that no work, materials or equipment covered by an invoice will have been acquired by Contractor or by any other person performing the Work or furnishing materials and equipment for the project, subject to an agreement under which an interest therein or lien thereon is retained by the seller or otherwise im- posed by Contractor or such other person.
3.3 Final payment shall be made promptly to Contractor after the work has been completed according to section 4. Contractor shall, prior to and as a condition of receiving final payment hereunder: execute and deliver to Owner a Final System Acceptance document of all claims of Contractor against Owner except for such as are specifically listed in the release as exceptions thereto and which have been previously asserted pursuant to this contract and the Contract Documents.
4 Warranties
4.1 Contractor warrants that all material and equipment furnished shall be new unless otherwise specified and that all Work shall be of good quality, free from faults and defects, be fit for the purpose for which it is supplied or performed and meet the requirements and specifications of this Contract and the Con- tract Documents. All Work not conforming to these requirements (including substitutions not properly approved and authorized) shall be considered defective and shall be replaced or made good immedi- ately by Contractor at its own expense during the warranty period.
4.2 Contractor represents and warrants that his proposal(s), attached as Exhibit 1 to this Contract, include all details regarding the performance of the work and acknowledges that no extra costs will be reim- bursed which may arise from misinterpretations or misunderstandings of the Contract Documents.
4.3 The warranties provided in this section 4 are in addition to and not in limitation of any other warranty or remedy available in law or equity or required by the Contract Documents.
4.4 Warranty service response will be 2 hours from notification by Owner to Contractor. Warranty service is provided 24/7.
5 Inspection
5.1 Owner is entitled to inspect the quality of the Work and the performance of Contractor’s obligations under this Contract upon reasonable notice in writing and at any reasonable time. An employee of Contractor who is in charge of the performance of the respective obligations under this Contract is entitled to be present during such inspection. The inspection may proceed without the Contractor being present provided that reasonable notice was given by Owner.
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6 Insurance
6.1 Before starting the Work, Contractor shall obtain the insurance required by the Contract Documents from an insurer satisfactory to Owner at the cost and expense of Contractor and shall furnish satisfac- tory evidence to Owner that Contractor has complied with the requirements of this section 6 prior to beginning any Work or submitting any invoice. Insurance requirements are as follows:
6.2 Automobile Liability. Bodily injury and property damage liability covering all owned, non-owned and hired automobiles for limits of not less than $1,000,000 bodily injury each person, each accident and $1,000,000 property damage, or $1,000,000 combined single limit each occurrence/aggregate. The policy shall be occurrence-based.
6.3 Commercial General Liability. Bodily injury and property damage liability as shall protect the Engineer and any Contractor performing work under this Contract from claims of bodily injury or property dam- age which arise from operation of this Contract whether such operations are performed by the Con- tractor, any sub-Contractor, or any person directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 bodily injury each occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate or $1,000,000 bodily injury and property damage combined single limits each occurrence/aggregate. This insurance shall include coverage for products/completed operation, personal injury liability and contractual liability assumed under the in- demnity provision of this Contract. The policy shall be occurrence-based.
6.4 Workers’ Compensation Insurance. Worker’s Compensation and Employer Liability insurance in the amount and form required under the general statutes of the California.
6.5 Professional Liability Insurance. In an amount of not less than $1,000,000 each claim and $1,000,000 aggregate. The policy may be claims-based, provided. Deductibles. The Owner shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor and/or sub-consultant providing such insurance.
6.6 Evidence of Insurance. Certificates of all required insurance shall be furnished to the Owner and shall contain the provision that the Owner will be given thirty (30) day written notice of any intent to amend or terminate by either the insured or the insuring company.
7 Indemnity
7.1 To the fullest extent permitted by law, Contractor agrees to indemnify, defend, save and hold harmless Owner, any jurisdiction or agency issuing permits for any work included in the Project, and their re- spective directors, officers, officials, agents, employees and volunteers (“Indemnities”) from and against any and all claims, demands, actions, liabilities, damages, losses or expenses (including court costs, attorneys´ fees and costs of claim processing, investigation and litigation) (“Claims”) for personal injury (including death) or property damage caused, or alleged to be caused directly or indirectly, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of Contractor’s direc- tors, officers, agents, employees, volunteers or sub-Contractors. This indemnity includes any claim or amount arising or recovered under the workmen’s Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statue, ordinance, rule, regulation or court decree.
7.2 It is the specific intention of the parties that Indemnities shall, in all instances, except for claims arising where more than 50% of the cause is attributed to the negligent or willful acts or omissions of Indem- nities, be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnifica- tion is applicable.
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7.3 The indemnity set forth in this paragraph 8 shall survive any termination or expiration of this Contract but shall not exceed the applicable statute of limitations period for the brining of any such claim.
8 Default
8.1 If Contractor at any time fails in any respect to carry on the Work in accordance with the terms of the Contract, or fails to carry out any of its obligations under the Contract, or is in material breach of this Contract, due to a delay, default, act or omission of Contractor, then Owner may, by notice in writing, advise Contractor of the specific nature of such deficiency.
8.2 Not later than fourteen working days after receiving a notice of deficiency, Contractor shall either rem- edy the deficiency or shall provide Owner with a written plan (“Recovery Plan”) indicating how Con- tractor intends to remedy the deficiency or minimize the consequences of such deficiency. Failure of Contractor to do either of these things shall be cause for termination.
8.3 If Owner accepts a Recovery Plan, which acceptance shall not be unreasonably withheld, Owner shall so notify Contractor in writing, and Contractor shall then comply with all the terms of that plan until the deficiency has been remedied. Failure of Contractor to so comply or to remedy the defect within the time set out in the Recovery Plan shall be cause for termination.
9 Termination and Damages
9.1 Termination for cause
Upon Contractor’s failure to comply with the provisions of Section 8, above, Owner may terminate (in whole or in part) with immediate effect this Contract for cause by giving written notice to Contractor. Owner shall state the basis on which the Contract is being terminated. In such a case, the following shall apply:
(a) Owner may take over and complete the Work, either by itself or through another Contractor.
(b) Contractor shall be liable to Owner for remedying any of Contractor’s defective Work for which Contractor has already received payment.
(c) Owner shall be entitled to retain and use any work or material previously done or provided by Contractor, if payment has been made for this work.
(d) No payment will be made to Contractor after termination until the Work is complete If the cost of completing the Work (together with any damages or loss Owner may have suffered as a result of Contractor’s failure) is less than any amount due Contractor, Owner shall be entitled to deduct the cost of completing the Work together with the amount of such damages and shall on Contractor the balance.
9.2 Termination for convenience
Either Party may terminate this contract with immediate effect for convenience by providing the other party with written notice at least 30 days prior to termination. The Owner will be required to pay the fees for use of the software, servers, and related support on a pro-rata basis plus the cost of any termination fees from the 3rd party server hosting provider if the contract is terminated within the first 12 months of the agreement. Termination penalties will not be applied to Owner thereafter provided at least 30 days of written notice.
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10 Applicable Law and Place of Jurisdiction
10.1 This Contract shall be governed under the State law of California.
11 Proprietary Information
11.1 Proprietary Information may be disclosed by one party to the other in connection with and for the purposes of this Contract. The term “Proprietary Information” shall have the following meaning: Mate- rial, data and information relating to or associated with a party's products, business, or activities, in- cluding but not limited to financial information; data or statements; trade secrets; product research and development; existing and future product designs and performance specifications; marketing plans or techniques; schematics; client lists; cost and prices; computer programs; processes; and know-how that have been clearly identified and properly marked by that party as "proprietary information," trade secrets”, “company confidential information” or with an equivalent notice.
11.2 A party receiving Proprietary Information shall take all reasonable precautions to prevent any unau- thorized, improper or inadvertent disclosure or publication. Such precautions shall not be less than those it normally takes to prevent the disclosure of its own Proprietary Information. The receiving party shall use the Proprietary Information only in connection with and to the extent required for the Work or as contemplated by this Contract.
11.3 The provisions of section 11.2 shall not apply to Proprietary Information which:
(a) was in recipient’s possession without a duty of confidentiality prior to receipt from disclosing party;
(b) is or becomes a matter of public knowledge through no fault of recipient;
(c) is rightfully received by recipient from a third party without a duty of confidentiality;
(d) is disclosed by recipient with disclosing party's prior written approval; or
(e) is independently developed by others in the recipient’s organization without access to or use of the Proprietary Information.
11.4 Disclosure of Proprietary Information shall not be precluded if such disclosure is in response to a valid order of a court of the United States or is otherwise required to be disclosed by law; provided, however, that a recipient so required to disclose shall first give written notice to the disclosing party so that the disclosing party may seek an appropriate protective order.
11.5 The provisions of this section 11 shall expire three years after the date of the last disclosure of Propri- etary Information under this Contract.
12 Third party rights
12.1 To the fullest extent permitted by law Contractor accepts responsibility for the Work being free from third party rights (including but not limited to copyrights, patent rights, license rights etc.) that could restrict the use of the Work by Owner. In case third party rights are asserted, Contractor shall accept sole liability vis-à-vis the party invoking such rights and shall exempt Owner internally from the full extent of liability. In the event of a third party asserting claims for an injunction and / or compensation against Owner in or out of court, Contractor shall internally accept all losses incurred by Owner.
12.2 Nothing in this Contract shall be construed as granting to either party any rights, by license or other- wise, in any invention, know-how, patent, process or technique from the other party.
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13 Meetings, Communications and Notices
13.1 Meetings shall be held as required. Meetings may be attended by Contractor and Owner in person or via telephone or video conference. Contractor shall send Owner notes of meetings within three working days. After mutual agreement on the meeting notes, such notes shall be binding on Owner and Con- tractor.
13.2 E-mail may be used for day-to-day communications regarding the project, but the parties will be bound only by information communicated via letter. Letters may be sent in portable document format (pdf) as an attachment to an e-mail, with the originals being sent via mail or telefax. Letters will be addressed to the project managers nominated by each party.
13.3 Contractor will provide written progress reports for the Owner which include the following topics:
A. Update the Project Schedule set forth in Exhibit 2, indicating progress for each Work item;
B. Identify all information, personnel, equipment, facilities and resources of the Owner that will be required for the Contractor to perform the Work for the subsequent month;
C. Identify and report the status of all Work that has fallen behind schedule;
D. Identify and summarize all risks and problems identified by the Contractor, which may affect the performance of the Work;
E. For each risk and problem, identify the action and person(s) responsible for mitigating the risk and resolving the problem; and
F. For each risk and problem identified, state the impact on the Project Schedule.
13.4 Formal notices required under this Contract shall be sent by personal messenger or by certified mail, return receipt requested, postage prepaid, addressed to:
Owner: Monterey Regional Airport 200 Fred Kane Dr., Suite 200 Monterey, CA. 93940 Attn: Michael La Pier
Contractor: Gatekeeper Systems, Inc. 1301 Corporate Center Drive, Suite 170 Eagan, MN 55121 Attention: Anne Turner
14 Miscellaneous
14.1 Contractor shall not Contract, transfer or assign any of the Work, rights or obligations under this Con- tract without the prior written consent of Owner, which consent will not be unreasonably withheld.
14.2 This Contract sets out the entire understanding between the parties with respect or the subject matter thereof and replaces all prior oral and written arrangements and understandings between the parties relating thereto, except for any representations made by Contractor.
14.3 This Contract shall not be amended or modified, unless set forth in writing and executed by both par- ties. Exhibits 1, 2 and 3 shall be changed only by an agreement to that effect signed by both parties or by a Contract Modification issued by Owner according to sections 1.6 and/or 2.2.
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14.4 Either party may waive a breach of this Agreement by the other without invalidating this Agreement. The waiver of any breach of this Contract shall not be deemed to be a waiver of any further breach of the same nature or of any other breach.
14.5 Captions and headings used herein are for references only and shall in no way be deemed to define, limit, explain or amplify any provision hereof.
15 Force Majeure
15.1 Neither party shall be liable for failure to fulfill its obligations under this agreement (other than a failure to pay money) if that failure is caused, directly or indirectly, by flood, extreme weather….
16 Attachments
The following listed exhibits are attached hereto and made a part hereof:
Exhibit 1 Contractor Summary of Operations
Exhibit 2 Project Schedule
Exhibit 3 System Maintenance Agreement
In witness whereof, the parties have executed this Contract on this date.
Gatekeeper Systems, Inc. Monterey Peninsula Airport District
By: ______
Printed Name: ______Chair, Board of Directors
Title: ______ATTEST:
Date:______
District Secretary
RECOMMENDED FOR APPROVAL:
______Michael La Pier
APPROVED AS TO FORM:
______District Counsel
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1301 Corporate Center Drive Phone (651) 365-0700 Suite 170 Fax (651) 365-0777 Eagan, MN 55121-1259 www.gksys.com
EXHIBIT #1
Monterey Regional Airport Ground Transportation System
Summary of Operations
The overall Ground Transportation Management system will use Beacon technology to identify, track and charge selected types of commercial vehicles (i.e. taxicabs, limousines, shuttle vehicles, etc.) serving the airport. The system will consist of the “backend’ software system already used by Monterey Regional Airport; a Beacon Technology “sensor” and “beacons”:
1. The field portion will consist of a Piper Beacon Technology “sensor”. This device is installed near the roadway and communicates with the backend software system via machine to machine cell or wireless internet service. The sensor detects the beacons installed in the commercial vehicles as they enter the pickup/drop off area. This activity is then sent to the back end system for processing. 2. The Airport will deploy and install the Piper Beacon Technology “beacons” in taxicabs (and any other commercial vehicle the airport wishes to track). When a vehicle with a beacon enters the terminal pick up / drop off zone they are detected by the sensor, and the resulting activity information is sent to the back end system for processing. a. The backend system will: i. Retain an inventory of all beacon unit IDs purchased and their current status (inventory, assigned to a vehicle, lost, inoperable). ii. Record all activity based on beacon detection by the terminal sensor. 3. The “backend” portion of the system consists of special purpose GateKeeper Commercial Vehicle Management Software (CVM). This software will be updated and reconfigured to utilize Beacon Technology read event activity detection and tracking. The software resides on a hosted server, includes all the demographic data for accounts, vehicles and drivers, and is also used to store all the activity and transaction data for each vehicle. As each beacon is installed in a commercial vehicle the Airport will update the appropriate vehicle in the system with the assigned beacon ID.
Rollout: The Airport will replace the current RFID tags by installing the new beacon in each vehicle. As each vehicle is assigned a beacon the Airport will document this assignment in the ‘new’ production system.
Continued Service The backend system will operate in much the same manner as is currently the case with the RFID technology solution. All existing demographic and historical data will be retained and available for continued administration and reporting. In summary the software will: • Keep an inventory of all beacon unit IDs purchased and their current status (inventory, assigned to a vehicle, lost, inoperable) • Retain a record of new beacon registrations and assignments and allow the update of these assignments.
GateKeeper Systems, Inc. Page 1
1301 Corporate Center Drive Phone (651) 365-0700 Suite 170 Fax (651) 365-0777 Eagan, MN 55121-1259 www.gksys.com
• Keep transaction history of all vehicle activity (reads at the terminal area) • Account demographic and other administrative and compliance information will continue to be maintained and tracked in the system. This includes permits; insurance policy documentation etc. • Vehicle demographic (license plate; make; model etc.) and other administrative and compliance information will continue to maintained and tracked in the system. • Continue to provide all reporting features including historical and snapshot trips and charge reports. These reports will seamlessly include historical charging information for each vehicle regardless of the source (RFID or Beacon) of the original transaction. • The system will continue to be used to generate trip charges and provide Accounting with summary Trip Charges by Account for billing purposes.
As part of the basic functions described above the system will continue to provide security to restrict access as needed, configuration screens for creating the necessary vehicle types, trip charges, reports and other functions that enable an airport to document, analyze, and collect fees with proper accountability.
Assumptions: 1. Power and wiring to Beacon Sensor installation location provided by the Airport or Other 3rd Party. 2. Machine to machine cell or wireless service required for Sensor to Back-end system communication provided by the Airport. 3. Dispatching is manual and handled outside of the GateKeeper system. All activities associated with this (procurement and installation of activation button; communication and notification mechanism at hold lot) are the responsibility of the Airport or Other 3rd party.
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1301 Corporate Center Drive Phone (651) 365-0700 Suite 170 Fax (651) 365-0777 Eagan, MN 55121-1259 www.gksys.com
System Components
1. Quantity 1 –Beacon Technology Piper Sensor 2. Quantity 100 – Beacon Technology Piper Beacons 3. Software – continued use of hosted system including: a. GateKeeper Systems Commercial Vehicle Management Software b. Microsoft SQL Server Database software 4. Server- Software remains on a server provided by a profession organization that specializes in “Managed Server Hosting services”. The hosting agreement will provide: a. A virtual server with expansion capability if needed in the future b. Windows Server 2012 c. MS SQL 2014 d. Backup of all data e. UPS power backup f. Up-Time commitment of 99.9% g. Security- physical security of the facility as well as data security. h. 24X7 support i. Access by Monterey staff and Ground Transportation Operators through an internet connection.
System Cost
Year 1- Installation $15,500 • Qty 1- Piper sensor • Qty 100-Piper beacons • Implementation o Complete system design o Install and Configure all Software on furnished server o Trips and charging analysis and development o System testing o Project management & documentation • Year 1- Beacon licensing and support $12,000 o Single pro-rated payment based on system install date • Year 1- GateKeeper System $27,000 o 12 monthly payments due in advance. Payment amount: $2,250 st th o Support period July 1 2017 – June 30 2018 Future years Annual cost for software, server, sensor services and 24/7 system support. Payments due monthly in advance: Annual Monthly Year 2 – $40,896 $3,408 Year 3 – $41,916 $3,493 Year 4 – $42,960 $3,580
GateKeeper Systems, Inc. Page 3
1301 Corporate Center Drive Phone (651) 365-0700 Suite 170 Fax (651) 365-0777 Eagan, MN 55121-1259 www.gksys.com
EXHIBIT #2
Ground Transportation System Project Schedule
Task #1 Notice To Proceed 7/1/2017
Task #2 GateKeeper Software Install 9/01/2017
Task #3 Delivery of Sensor & Beacons 8/15/2017
Task #4 System Acceptance Testing Complete 9/15/2017
Task #5 System Live 10/1/2017
GateKeeper Systems, Inc. Page 4
AGENDA ITEM: G-5 DATE: June 14, 2017
TO: Monterey Peninsula Airport District Board of Directors FROM: Michael La Pier, Executive Director DATE: June 9, 2017 SUBJ: Mobile Paint Stripping and Cleaning System
BACKGROUND. The Federal Aviation Administration (FAA) performs annual inspections of the Airport Operations Area and provides recommended and required repairs to maintain the Airport’s certification under part 139.311. Included in the fiscal year 2017 inspection report (performed on February 23, 2017) was a list of various runway and taxiway markings that need to be repainted. The FAA required repairs must be completed by September 1, 2017.
The Airport has two options: contract with a certified stripping and painting company to perform the paint stripping (only) or purchase the equipment and provide the labor to perform the paint stripping. The Airport purchased the necessary painting equipment in early FY 2017 and needs the paint stripping and cleaning system to perform the necessary FAA stripping and painting repairs.
SCOPE OF WORK. The Airport solicited proposals from certified stripping and painting companies and requested bids for paint stripping and cleaning systems. The Airport received proposals from one certified stripping and painting company and two paint stripping and cleaning system distributors.
KR Surfacing Industries submitted a bid for specific stripping of the painted areas listed in the FAA inspection for a total estimated amount of $41,500. The bid is subject to a variety of terms and conditions that could increase the price of the actual work performed.
C.J. Spray and MMJLJ, Incorporated submitted prices for stripping and cleaning systems. C.J. Spray bid a high-end industrial Graco EcoQuip 2 T4I stripping and cleaning system for $108,559. MMJLJ, Incorporated bid a mid-level DB500 Mobile commercial stripping and cleaning system for $47,050. Both equipment bids include all components and applicable taxes but no delivery.
Based on price and the anticipated use of the equipment the DB500 Mobile commercial stripping and cleaning system would best meet the needs of the Airport.
SOURCE OF FUNDS. Funds will be made available by amending the existing District-Only Capital Budget. It is requested that the District-Only Capital Budget be further amended to include the purchase of the DB500 Mobile Paint Stripping and Cleaning System $47,050 plus $950 for estimated delivery for a total of $48,000.
IMPACT ON REVENUES. The amendment to the FY 17 District-Only Capital Budget as requested would increase the capital purchase by $48,000 in the District-Only Capital Budget.
SCHEDULE. None.
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IMPACT ON OPERATIONS/REVENUE. None.
CONTINGENCY. None.
RECOMMENDATION. Adopt Resolution No. 1689, A Resolution Amending the District-Only Funded Capital Acquisitions Budget of the Monterey Peninsula Airport District for Fiscal Year 2017 and Authorizing the purchase of the DB500 Mobile Paint Stripping and Cleaning System.
ATTACHMENTS.
Resolution No. 1689, A Resolution Amending the District-Only Funded Capital Acquisitions Budget of the Monterey Peninsula Airport District for Fiscal Year 2017
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RESOLUTION NO. 1689
A RESOLUTION AMENDING THE DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS BUDGET OF THE MONTEREY PENINSULA AIRPORT DISTRICT FOR FISCAL YEAR ENDING 2017
WHEREAS, all capital expenditures for the Fiscal Year 2017 as set forth in the District- Only Funded Capital Acquisitions budget shall be payable in such time, form and manner as is prescribed by the Monterey Peninsula Airport District Act and by Resolution No. 1424, a Resolution Establishing Fiscal Control Policies and Procedures for the Monterey Peninsula Airport District, and
WHEREAS, it is the desire of the Board of Directors to modify and increase the amount of the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions”
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That capital expenditures in the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions” are increased by $48,000, to a total amount of $409,000 effective immediately.
AND BE IT FURTHER RESOLVED: That the purchase of the DB500 Mobile Paint Stripping and Cleaning System be added to the Fiscal Year 2017 budget in the amount of $47,050 plus $950 estimated delivery.
AND BE IT FURTHER RESOLVED: That the Executive Director is authorized to execute a purchase order to MMJLJ, Incorporated for the DB500 Mobile Paint Stripping and Cleaning System in the amount of $47,050 plus $950 estimated delivery.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 14th day of June, 2017 by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June, 2017
Matthew Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
RESOLUTION NO. 1689
A RESOLUTION AMENDING THE DISTRICT-ONLY FUNDED CAPITAL ACQUISITIONS BUDGET OF THE MONTEREY PENINSULA AIRPORT DISTRICT FOR FISCAL YEAR ENDING 2017
WHEREAS, all capital expenditures for the Fiscal Year 2017 as set forth in the District- Only Funded Capital Acquisitions budget shall be payable in such time, form and manner as is prescribed by the Monterey Peninsula Airport District Act and by Resolution No. 1424, a Resolution Establishing Fiscal Control Policies and Procedures for the Monterey Peninsula Airport District, and
WHEREAS, it is the desire of the Board of Directors to modify and increase the amount of the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions”
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: That capital expenditures in the “FY 2017 Capital Budget – District-Only Funded Capital Acquisitions” are increased by $48,000, to a total amount of $409,000 effective immediately.
AND BE IT FURTHER RESOLVED: That the purchase of the DB500 Mobile Paint Stripping and Cleaning System be added to the Fiscal Year 2017 budget in the amount of $47,050 plus $950 estimated delivery.
AND BE IT FURTHER RESOLVED: That the Executive Director is authorized to execute a purchase order to MMJLJ, Incorporated for the DB500 Mobile Paint Stripping and Cleaning System in the amount of $47,050 plus $950 estimated delivery.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE MONTEREY PENINSULA AIRPORT DISTRICT: This 14th day of June, 2017 by the following roll call vote:
AYES: DIRECTORS: NOES: DIRECTORS: ABSTAIN: DIRECTORS: ABSENT: DIRECTORS:
Signed this 14th day of June, 2017
Matthew Nelson, Chair
A T T E S T
Michael La Pier, AAE District Secretary
PROJECT CHANGE FY 17 PLANNED
SOLAR PANEL ARRAY $152,000 PURCHASE MOWER $20,000 PURCHASE PAINT /LINE PAINTING SYSTEM $42,000 INSIDE TERMINAL REFRESH $30,000 BAGGAGE BELT REPLACEMENT $80,000 TOTAL FY17 DISTRICT-ONLY PROJECTS APPROVED $324,000 FY 17 DISTRICT-ONLY MID-YEAR ADJUSTEMTS BAGGAGE BELT REPLACEMENT CANCEL ($80,000) AUTOMATED TAXI STARTER NEW $35,000 INSTALL OUTSIDE SECURITY CAMERAS NEW $90,000 NORTHSIDE MARKET ANALYSIS NEW $20,000 INSTALL OUTSIDE SECURITY CAMERAS CANCEL ($90,000) BUILDING 514 ROOF REPAIR NEW $37,000 FRED KANE DRIVE ROAD REPAIRS NEW $25,000 MOBILE PAINT STRIPPING AND CLEANING SYSTEM NEW $48,000 TOTAL FY 17 DISTRICT-ONLY MID-YEAR ADJUSTEMTS: $85,000 TOTAL REVISED DISTRICT-ONLY FY17 PROJECTS $409,000 AGENDA ITEM: G-6 DATE: June 14, 2017
TO: Monterey Peninsula Airport District Board of Directors FROM: Michael La Pier, Executive Director DATE: June 7, 2017 SUBJ: Fuel Farm AFFF Fire Suppression System(s) Removal
BACKGROUND. The fueling facilities (fuel farms) at the Airport’s two Fixed Base Operators, (Del Monte Aviation and the Monterey Jet Center), have automatic fire detection and Aqueous Film Forming Foam (AFFF) fire suppression systems that have been in use for over a decade. In the past several years, these systems have become unreliable and incurred significant costs for the FBO’s to maintain, repair, and operate. Even with regular upkeep and maintenance, these systems have suffered malfunctions that resulted in false alarms, erroneous fire department response, and the unnecessary discharge of large amounts of AFFF. These malfunctions have resulted in considerable time and expense to mitigate and caused the interruption of regular airfield and firefighting operations. While the system in place at the Monterey Jet Center is continuing to operate in this diminished capacity, the system at Del Monte Aviation has become unserviceable and is non-functioning.
While these systems have been in place for years, there are no current fire codes, building codes or District ordinances requiring them to be installed at the fueling facility, or operated at the fueling facilities. There are also no known restrictions on discontinuing their operation, or prohibiting their removal.
Airport Operations and public safety staff have consulted with the FBO’s and the Monterey Fire Department regarding this situation. While the Fire Department wants to have the highest level of fire detection and suppression available, they understand that there are no mandates requiring these systems. The Monterey Fire Department acknowledged that the proposed alarm and notification system (currently in place) meets requirements for the facilities, and has committed to working with MRY and the FBO’s on finding other supplemental and cost effective ways to increase safety at the FBO fueling facilities in the future.
SCOPE OF WORK. The Monterey Jet Center and Del Monte Aviation would decommission the unserviceable and dysfunctional AFFF suppression systems and remove any hardware necessary at their own cost. The Monterey Airport Police Chief will work with the Monterey Fire Department and the Monterey Jet Center to assure that satisfactory alarm and notification procedures remain in place and that Monterey Jet Center and Del Monte Aviation staff are aware of fire notification and suppression guidelines, procedures and best practices under these changed conditions.
SOURCE OF FUNDS. None.
IMPACT ON REVENUES. None.
SCHEDULE. None.
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IMPACT ON OPERATIONS/REVENUE. None.
CONTINGENCY. Upon approval to decommission the current AFFF fire suppression system, the Monterey Peninsula Airport District will require the Monterey Jet Center and Del Monte Aviation to enter an agreement specifying the following:
- The Monterey Jet Center and Del Monte Aviation will continue to use and maintain a fire alarm and fire department notification system that meets the standards required by the Monterey Peninsula Airport District, such as the one currently installed at the fueling facilities. - Monterey Jet Center and Del Monte Aviation will supply approved portable fire extinguishers at the fueling facilities. - Should the Monterey Fire Department be required to respond to an incident at the facilities requiring the application of any AFFF or other suppression agent, the Monterey Jet Center or Del Monte Aviation will reimburse the Monterey Peninsula Airport District for the cost of the agent discharged at the current market cost at the time the agent is used. - Should any changes in the fire codes, building codes, or Airport District Ordinances require the installation, use and maintenance of fire suppression systems similar in function to the currently installed systems, the Monterey Jet Center and Del Monte Aviation will be required to install the new systems at their own expense.
RECOMMENDATION. Staff recommends allowing the Monterey Jet Center and Del Monte Aviation to decommission and remove the current AFFF fire suppression system(s) currently installed at the Monterey Jet Center and Del Monte Aviation FBO fueling facilities. Staff requests approval from the Board of Directors to allow removal of these systems.
ATTACHMENTS. None.
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AGENDA ITEM: H DATE: June 14, 2017
REGULAR MEETING OF THE MONTEREY PENINSULA AIRPORT DISTRICT BOARD OF DIRECTORS
DEPARTMENT REPORTS
Michael La Pier, Executive Director Air Service Development Report
Tim Bergholz, Deputy Executive Director - Finance & Administration Financial Summary
Monterey Fire Department Fire Monthly Report
Ken Griggs, Operations Manager Operations Report
Chris Morello, Planning Manager / Grants Administration Planning & Development Monthly Project Report
Jeff Hoyne, Police Chief Police Activity Report AGENDA ITEM: H DATE: June 14, 2017
TO: Air Service Committee FROM: Michael La Pier, A.A.E., Executive Director DATE: June 1, 2017 SUBJ: Air Service Development Report
Marketing, Advertising & Promotions
• KRML Pub Talk Sponsorship: The new sponsorship began two weeks ago and has already started to be noticed. Last week’s Pub Talk was held at Folktale Winery in conjunction with their “Live in the Vines” concert series. The program featured live, pre-concert on air performances by the two musical artists that were in concert. In addition, the airport and its partner American Airlines received a significant amount of sponsorship promotions and mentions both during the radio program and during the concert itself. Since the program aired we have received several comments from people in the community that indicate they heard the program and/or attended the event. The event itself was a sell out with over 300 people in attendance. It is important to note that the event promotion was in addition to the normal program sponsorship benefits.
• Advertising and Marketing: Chidlaw Marketing is putting the finishing touches on a new radio ad that will appear on KRML as well as our other radio outlets. A sample of the radio campaign was shared with the committee.
In addition, a new print ad has been developed that will be used as the basis for our print and video campaign for the coming year. A sample of the new print ad was shared with the committee.
Air Carrier Update
• AS - SAN and LAX service continues once a day.
• G4 (Allegiant) - LAS service continues Thursdays and Sundays.
• AA - PHX service continues four times a day for the majority of the month, with three of the turns operated by CRJ900s.
• UA SFO - SFO service continues twice a day. All flights are now being operated using a CRJ200 aircraft. Beginning this month, SFO will be closing one of its runways in the late afternoon to complete re-construction of the seawall supports adjacent to it. This may have an impact on the operational reliability of UA SFO service for the balance of the summer.
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• Executive Director La Pier will attend the ACI-NA JumpStart Air Service Development Conference in Providence, R.I. during the first full week in June. Meetings are scheduled with American Airlines, Alaska Airlines, United Airlines, Delta Airlines, Volaris Airlines and Air Canada. Joseph Pickering will be attending those meetings with La Pier.
Public Relations
• With the help of our community partners and the members of Fly Team Monterey, community sponsorship commitments from the following organizations have been received:
o Folktale Winery $20,000.00 o Visit Carmel $10,000.00 o Quail Lodge $5,000.00 o Aquarium $5,000.00 o Cannery Row $5,000.00
In addition, the Board of Monterey County Convention and Visitors Bureau committed to a $100,000.00 contribution over a three-year period at their last Board meeting. Their Budget will be adopted at the next Board meeting. There are also tentative commitments from the City of Monterey, City of Pacific Grove and Monterey County that will require action by their respective Boards.
Customer Service:
• Customer Comment Cards: see May responses attached.
Future Meeting Schedule:
Next meeting scheduled for July 6, 2017 at 10:00am.
2 of 2 Tone Date Time A/D/G Airline Flt # Comments Name City & State I really miss the gift shop. Any airport needs a place to purchase travel N 05/02/17 7:00 D AK 2437 sundries, papers and magazines, snacks and small gifts/accessories. NF Carmel, CA Also, the coffee inside one food concession is terrible. I fly out of Monterey frequently on United and Alaska and miss the N 05/02/17 7:00 D AK 2437 convenience of having a gift shop for travel basics. A decent coffee shop KM Carmel, CA (Starbucks, Peets, etc.) is needed. Always a pleasure to travel through Monterey airport. Friendly, efficient C 05/07/17 11:30 D AA 5989 and the free 30 minute parking is a bonus. My only suggestion: a small EM Monterey, CA coffee/snack stand in downstairs area. Notices should be posted about no TSA pre-check. Airline sites should C 05/09/17 4:50 D AA - BF Seaside, CA also note this when ticketing for MRY. P 05/13/17 15:40 D AA 5862 Airport employees are wonderful and friendly. - Overland Park, KS N 05/14/17 - D UA - Paula with United was absolutely rude! Horrible service! - - C 05/15/17 11:00 D UA 5268 Please get a human xray machine. KL Carmel, CA N 05/18/17 11:00 D - - Candy machine kept my money and gum. $1.00 CT Salinas, CA Mike at customer service was rude. The airline is disorganized and N 05/19/17 10:30 D AK 2601 BD Chino Hills, CA incredibly agravating. Never have I had such poor customer service. You should have your restroom state that they are gender neutral C 05/19/17 - D UA - -- restrooms instead of having the male/female sign on them. The plane left EARLIER than posted, closed the gates even though the door was still open and didn't let 9 of us on. The final announcement was N 05/19/17 10:30 D AK 2601 the ONLY one heard in the outside terminal. Fix speakers. This is CG Pomona, CA upsetting, CRAZY and OUTRAGEOUS. I will NEVER fly out or into this airport again. Very nice staff at MRY. I did notice that the water fill station by the water P 05/20/17 12:00 - - - -- fountain at the Gate 2 area is in the red. I liked my pilot, he had the best landing of my travel. If possible tell him. P 05/21/17 18:35 A AA 2910 Liked the facilities, would like more snack options. Bathrooms clean AM Monterey, CA mostly. N 05/21/17 15:00 A UA 5166 Luggage took forever FD - P 05/22/17 15:30 A AA - Very good experience, courteous staff. AM staff also great!! CP Pacific Grove, CA I came early to get breakfast. After checking in, I found security on a half hour break. When I got through the coffee shop was closed until 9:00 - my N 05/22/17 8:00 D UA 5053 ML Pacific Grove, CA plane leaves at 9:50 - No breakfast! Need the coffee in lobby in ticket area!! My husband and I had such a favorable experience. The atmosphere was P 05/23/17 11:00 D AA 5989 KH Prunedale, CA peaceful, the staff friendly and very professional. P 05/24/17 12:00 G AA - Love the 30 minute free parking!! JR Monterey, CA I have a big complaint on the worker "Joshua." He literally harrassed me N 05/26/17 - A - - J Monterey, CA the whole time. N - - - - - Slowest baggage service of any airport. Fix it!!! Or I will drive to San Jose. - - N - - - - - Baggage claim is really slow. - - P - - - - - Love this facility top to bottom. - - P - - - - - Great Airport. - - American Airlines has been fantastic during both recent trips out of MRY. P - - - AA - Chris and Christine both helped me find a lost item. They went out of their AH Monterey, CA way to help me. Their help was greatly appreciated!
5/31/2017 N:\Comment Cards\Log ‐ Terminal Customer Cards ‐ 2017 AGENDA ITEM: H DATE: June 14, 2017
TO: Michael La Pier, Executive Director, Monterey Regional Airport FROM: Tim Bergholz, Deputy Executive Director Finance and Administration SUBJECT: Financial Summary for April in Fiscal Year 2017
BACKGROUND. The Financial Summary for April 2017 is summarized in the following documents:
• Graphic Comparison – Actual Operating Revenue & Actual Operating Expense • Airport Operating Statistics & Financial Performance • Capital Expenditures • Sources / Uses of Cash
SUMMARY. April 2017 combined airport operating revenues are $31.6K (4.2%) higher than budget and $250.9K (3.5%) higher than budget FYTD. The higher revenues are partially attributed to the continuation of an additional Los Angeles flight added by United, a return of strong general aviation landing fees and fuel sales and another exceptional month for parking services.
OPERATING REVENUE
March March FYTD FYTD 2017 2017 VARIANCE 2017 2017 VARIANCE AC T U AL BUDGET $ % AC T U AL BUDGET $ % $ 786,888 $ 755,255 $ 31,633 4% $ 7,479,302 $ 7,228,391 $ 250,911 3%
April Commercial Aviation fees are above budget ($71.1K actual vs $62.04K budget) with a 14% favorable fee variance, and a 18% favorable landing volume variance (387 actual vs 329 budget). In April, there were nineteen (19) cancelled commercial flights which came from Alaska (3), American (4) and United (12). Increased aircraft landing weights and enplanements (17,677 in April) continue to benefit the airport’s commercial revenues.
April 2017 general aviation operating revenues ($149.3) were 6.3% higher than budget ($140.5K), and 3.5% higher than March actual revenues ($144.0K). FYTD general aviation revenues are $1.532M which is 1.1% or $17.2K higher than budget. FYTD General Aviation fuel fees continue to exceed budget.
April combined TCP permits, taxi permits & TNC trip fees, terminal concessions, rental car and parking concessions fees (Concessions) are $204.7K, which is 9.9% higher than budget ($186.3K). The April Concessions favorable variance comes from higher TNC fees ($7.6K) and parking fees ($13.6K), which partially offset by lower Taxi trip fees (-$5.3K). FYTD Concessions are above budget by $99.4K.
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OPERATING EXPENSE March March FYTD FYTD 2017 2017 VARIANCE 2017 2017 VARIANCE AC T U AL BUDGET $ % AC T U AL BUDGET $ % $ 603,511 $ 649,678 $ 46,167 -7% $ 6,287,391 $ 6,786,963 $ 499,572 -7%
April operating expenses are lower than budget by $46.2K (7%). The April favorable expense variance was the result of a variety of factors including: lower headcount, labor capitalization and fewer maintenance projects. In April, all cost centers combined had lower salary and wages ($13.2K), employer taxes ($5.2K), employee benefits ($9.9K), personnel related expenses ($2.7K), business related expenses ($1.1K), repairs and maintenance ($16.0K), outside services ($2.7K) and utilities ($1.1K). Higher than budgeted operating expenses in April are: expendable/consumable supplies & materials (- $0.7K), professional services (-$4.4K) and marketing expenses (-$0.9K).
April FYTD operating expenses are $499.6K (7.5%) lower than budget. This favorable variance is attributed to lower employee and related expenses ($343.5K), business related expenses ($2.2K), supplies and materials ($18.8K), repairs and maintenance ($135.0K), outside services ($10.5K), professional services ($9.5K) and utilities ($34.5K). Favorable FYTD expense variances were offset by unfavorable variances in marketing expenses ($54.5K) resulting from unbudgeted community day expense and the website redesign efforts.
Because of higher than budget operating revenues and lower operating expenses, April’s operating income is $183.4K which is $77.8K or 74% higher than budget ($105.6K). FYTD operating income is $1.19M which is $750.5K or 170.4% higher than budget ($441.4K).
OPERATING INCOME / (LOSS) March March FYTD FYTD 2017 2017 VARIANCE 2017 2017 VARIANCE AC T U AL BUDGET $ % AC T U AL BUDGET $ % $ 183,377 $ 105,577 $ 77,800 74% $ 1,191,911 $ 441,428 $ 750,483 170%
ACCOUNTS RECEIVABLE. The accounts receivable balance on April, 2017, is $432.3K. This balance is 12.3% higher than the March 31, 2017 balance and 9.72% lower than the balance on April 30, 2016. The modest increase in accounts receivables is attributed to higher revenues in a similar proportion.
The net accounts receivable balance over 60 days old at April 30, 2017 -$5.62K. The accounts over 60 days old primarily consists of a few past due accounts that are in the collections process and prepayments by several customers.
Chart 1 depicts the accounts receivable balances by month for the 13 months from April 2016 to April 2017.
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Chart 1
Chart 2 below graphically presents the monthly comparison of operating revenues to accounts receivable.
Typically, the balance of accounts receivable at month-end will align with operating revenues in that month, and be approximately 50% to 60% of revenues. In April 2017, accounts receivables are 54.9% of revenues and the FYTD average is 56.8%.
Chart 2
UNRESTICTED CASH AND INVESTMENTS. The unrestricted cash and investments balance on April 30, 2017 is $4.698M and the unrestricted cash and investments balance on March 31, 2017 was $4.696M, an improvement of $2.3K. This $2.3K increase in unrestricted cash and investments resulted from interest on certificate of deposits.
Chart 3 graphically presents the monthly balances of unrestricted cash and investments.
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Chart 3
Chart 4 presents a rolling 13-month display of total enplanements, which represents the Airport’s business cycle. When compared to March 2017, April 2017 enplanements decreased 6.9%. When comparing April 2017 to April 2016 enplanements increased 11.5%. The month over month decrease is attributed a significant decrease in American enplanements which is partially offset by an additional daily flight to Los Angeles by United.
Chart 4
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Notes:
Accounts Receivables The April 30 accounts receivable balance is $432.4K. Of this balance $308K has been collected and the remaining $124K consists mostly of receivables from the major airlines, US Treasury, Monterey Highway Self Storage and Lyft. Three accounts are in collections and one filed bankruptcy—risk to the Airport is approximately $4K.
Other Post-Employment Benefits Required implementation of GASB 74 and 75 and other post-employment benefits (OPEB) disclosures are in draft form. In late April Brickmore, Incorporated actuarial services prepared the financial statement adjustments for FY 17 and FY 18. The OPEB liability as of June 30, 2018 will be approximately $2.36M and the current OPEB accrual is $766K. A $1.8M accrual will be booked on July 1, 2017 to true up the OPEB liability. This $1.8M OPEB accrual will not be paid in cash but is adjustment to recognize future OPEB financial exposure of the Airport. Small monthly accruals totaling $40K will be recorded monthly during FY 18 to recognize changes to the OPEB liability.
Final footnote disclosures for implementation of GASB 74 and 75 are expected the week of May 29, 2017. Like GASB 68, GASB 74 and 75 will require annual actuarial services to complete financial statement adjustments included in audited financial statements annually.
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Monterey Peninsula Airport District
APRIL 2017 OPERATING REVENUE
OTHER, $66,978 , 9% INTEREST INCOME, $2,804 , 0%
NON-AVIATION, $149,033 , 19%
TERMINAL & COMMERCIAL AVIATION, $418,711 , 53% LIGHT GENERAL AVIATION, $37,927 , 5%
Balance Sheet - July 31, 2016 HEAVY GENERAL AVIATION, $111,436 , 14%
TOTAL OPERATING REVENUE: $786,888
APRIL 2017 OPERATING EXPENSE
BOARD OF DIRECTORS, INTEREST EXPENSE, FINANCE & $7,567 , 1% $6,802 , 1% ADMINISTRATION, $154,578 , 26%
ARFF / FIRE, $161,417 , 27%
PLANNING & DEVELOPMENT, $30,153 , 5%
POLICE, $95,668 , 16%
MAINTENANCE, $107,948 , 18% OPERATIONS, $39,378 , 6%
TOTAL OPERATING EXPENSE: $603,511 Monterey Peninsula Airport District
FY 2017 (July 16 - April 17) YTD OPERATING REVENUE
OTHER, $357,312 , 5% INTEREST INCOME, $36,235 , 0% NON-AVIATION, $1,441,731 , 19%
TERMINAL & COMMERCIAL AVIATION, LIGHT GENERAL $4,111,231 , 55% AVIATION, $373,142 , 5%
HEAVY GENERAL AVIATION, $1,159,652 , 16%
TOTAL OPERATING REVENUE: $7,479,302
FY 2017 (July 16 - April 17) YTD OPERATING EXPENSE
BOARD OF DIRECTORS, INTEREST EXPENSE, FINANCE & $86,367 , 1% $71,318 , 1% ADMINISTRATION, $1,692,319 , 27% ARFF / FIRE, $1,608,329 , 26%
POLICE, $969,348 , 15% PLANNING & DEVELOPMENT, $292,902 , 5%
MAINTENANCE, OPERATIONS, $436,567 , $1,130,240 , 18% 7%
TOTAL OPERATING EXPENSE: $6,287,391 AIRPORT DISTRICT OPERATING AND FINANCIAL PERFORMANCE SUMMARY April 30, 2017 OPERATING STATISTICS March 17 March 16 YTD FY 17 YTD FY 16 AIRPORT ACTIVITY 1 Air Carrier Landings 387 329 18% 324 3,390 3,343 1% 3,220 Passengers (emp/dep) 35,572 32,028 337,512 304,023 Total Cargo (in pounds) 91,335 90,159 903,876 900,955
AIRCRAFT OPERATIONS Commercial 1,217 1,355 12,442 12,220 General Aviation 6,885 5,673 67,007 44,903 Military 803 426 6,441 3,750 TOTAL AIRCRAFT OPERATIONS 8,905 7,454 85,890 60,873
VEHICLE EXIT COUNT Upper Short Term (1) Lot 2,160 2,037 21,328 21,115 Long Term (2) Lot 2,493 2,314 22,201 20,953 Lower Short Term (3) Lot 6,460 5,894 63,492 63,411 TOTAL VEHICLE EXIT COUNT 11,113 10,245 107,021 105,479 1 Cancelled Flights: February = 19 (3 - Alaska /0 - Allegiant / 4 - American / 12 - United); FYTD = 216 (49 - Alaska / 2 - Allegiant / 31 - American / 134- United)
FINANCIAL INFORMATION March 17 March 17 March 16 YTD FY 17 YTD FY 17 YTD FY 16 alance Sheet - August 31, 2016 ACTUAL BUDGET % ACTUAL ACTUAL BUDGET % ACTUAL OPERATING REVENUE TERMINAL CA Landing, Apron & RON Fees 71,097 62,434 14% 68,231 669,326 634,236 6% 592,084 Rents 142,934 141,059 1% 140,317 1,420,516 1,411,365 1% 1,411,756 TCP Operator Permits 500 640 -22% 633 7,227 6,870 5% 7,193 Taxi Operator Permits & Trip Fees 8,050 13,354 -40% 10,576 93,680 119,187 -21% 117,549 TNC Permits & Trip Fees 10,632 3,054 100% 4,917 84,590 32,561 100% 26,908 Concessions 15,668 14,132 11% 10,830 143,611 144,919 -1% 137,942 Rental Car 83,739 82,604 1% 82,235 936,961 916,076 2% 908,192 Parking 86,092 72,476 19% 72,476 755,321 702,403 8% 656,665 HEAVY GENERAL AVIATION GA Landing Fees 27,078 24,312 11% 31,040 294,560 294,666 0% 305,843 FBO Rent 57,780 57,929 0% 56,252 577,800 579,290 0% 562,520 Fuel Fees 26,578 20,121 32% 28,497 287,291 258,836 11% 272,166 LIGHT GENERAL AVIATION 37,927 38,190 -1% 36,748 373,142 382,830 -3% 368,814 NON AVIATION 149,033 137,258 9% 139,781 1,441,731 1,382,714 4% 1,382,586 OTHER OPERATING REVENUE 66,978 84,827 -21% 104,664 357,312 331,933 8% 379,453 INTEREST INCOME 2,804 2,865 -2% 2,609 36,235 30,505 19% 31,139 TOTAL OPERATING REVENUE $ 786,888 $ 755,255 4.2% $ 789,807 $ 7,479,302 $ 7,228,391 3% $ 7,160,810 * * * * OPERATING EXPENSE Finance & Administration 154,578 158,606 -3% 155,347 1,692,319 1,674,447 1% 1,657,479 Planning & Development 30,153 31,201 -3% 30,403 292,902 353,247 -17% 407,511 Maintenance & Custodial Services 107,948 125,521 -14% 176,230 1,130,240 1,281,831 -12% 1,204,232 Airport Operations 39,378 46,846 -16% 57,987 436,567 464,946 -6% 443,898 Police Department 95,668 107,813 -11% 89,855 969,348 1,116,066 -13% 1,021,737 ARFF /Fire Services 161,417 164,133 -2% 145,636 1,608,329 1,619,928 -1% 1,457,459 Board of Directors 7,567 8,756 -14% 6,830 86,367 205,181 -58% 92,463 Interest Expense 6,802 6,802 0% 7,876 71,318 71,317 0% 81,906 TOTAL OPERATING EXPENSE $ 603,511 $ 649,678 -7% $ 670,162 $ 6,287,391 $ 6,786,963 -7% $ 6,366,686
OPERATING INCOME / (LOSS) $ 183,377 $ 105,577 74% $ 119,644 $ 1,191,911 $ 441,428 170% $ 794,124
DISTRICT CAPITAL EXPENDITURES $ 25,341 $ 31,539 -19.7% $ 20,904 $ (477,325) $ (276,648) 72.5% $ (789,098)
DEBT SERVICE - PRINCIPAL ONLY $ 24,833 $ 23,833 $ 249,333 $ 238,333 Monterey Peninsula Airport District Airport Capital Improvements / Capital Expenditures April 30, 2017
Actual FY 2017 Prior Fiscal Year Actual FY 2017 Prior Fiscal Year Airport Improvement Programs Current Period Current Period Year-To-Date Year-To-Date MPAD Expenditures 25,340.89 15.9% 20,903.64 42.7% (552,446.70) 2.0% (855,692.10) -5.5% AIP -- FAA Funded Expenditures 110,335.97 69.2% 27,534.00 56.2% (26,322,585.55) 93.2% 15,346,245.44 99.2% AIP -- PFC Funded Expenditures 23,815.64 14.9% 529.25 1.1% (1,373,547.67) 4.9% 984,036.39 6.4% Total Capital Improvement Expenditures 159,492.50 100% 48,966.89 100% (28,248,579.92) 100% 15,474,589.73 100%
** District Capitalized Acquisitions / Expenditures By Department Finance & Administration - - - - Planning & Development - - - - Maintenance & Custodial Services - - 75,121.31 100% 66,593.83 100% Airport Operations - - - - Police - - - - ARFF / Fire Balance Sheet - July 31, 2 - - - - Total Capital Acquisition Expenditures - 0% - 0% 75,121.31 100% 66,593.83 100%
Consolidated District Expenditures 25,340.89 15.9% 20,903.64 42.7% (477,325.39) 1.7% (789,098.27) -5.1% AIP -- FAA Funded Expenditures 110,335.97 69.2% 27,534.00 56.2% (26,322,585.55) 93.4% 15,346,245.44 98.7% AIP -- PFC Funded Expenditures 23,815.64 14.9% 529.25 1.1% (1,373,547.67) 4.9% 984,036.39 6.3% Total Capital Expenditures 159,492.50 100% 48,966.89 100% (28,173,458.61) 100% 15,541,183.56 100%
FY 2016/17 District Capital Expenses/Budget: Actual PTD Budget PTD Actual YTD Budget YTD 2012-01 RSA Project 1 - - (32,897.36) (808,573.00) 2013-02 Master Plan - - - - 2014-01 RSA Project 2 - - (772,307.71) - 2015-03 Infield Safety Project - - 17,032.28 15,004.00 2016-01 NEPA & CEQA 15,550.30 25,935.00 150,137.21 259,349.00 2016-02 Solar Panel Array 5,566.22 - 38,586.19 152,000.00 2017-01 Mower - - 3,900.00 20,000.00 2017-02 Paint Machine - - 40,264.58 42,000.00 2017-03 Terminal Refresh - - 32,294.23 32,000.00 2017-04 Baggage Belt - - - - 2017-05 Airfield and Runway Sweeper - - 24,952.02 - 2017-06 Airfield Electrical Vault Upgrade 4,224.37 5,604.00 20,008.12 11,572.00 2017-07 FAA Disparity Study - 705.05 25,340.89 * 31,539.00 (477,325.39) * (276,648.00)
6/2/2017 5:30 PM 01 FY 2017 PD 10 (April 17) Financial Package V1 20170523.xlsx Stat Rprt Capt Exp MONTEREY PENINSULA AIRPORT DISTRICT April 30, 2017 FY 2017 FY 2017 CURRENT-PERIOD YEAR-TO-DATE ACTUAL ACTUAL SOURCES AND USES OF CASH -- OPERATIONS
SOURCES OF CASH
CASH RECEIVED - OPERATING REVENUE $ 784,084 $ 7,443,067
CASH RECEIVED - INTEREST INCOME 2,804 36,235
CASH RECEIVED $ 786,888 $ 7,479,302
USES OF CASH -- OPERATIONS
CASH DISBURSED - OPERATING EXPENSE1 $ 596,644 $ 6,215,423
CASH DISBURSED - DEBT SERVICE (BOND INTEREST EXPENSE)2 6,802 71,318
CASH DISBURSED - DEBT SERVICE (PRINCIPAL REDUCTION)2 24,833 249,333
CASH DISBURSED $ 628,279 $ 6,536,074
CHANGE IN CASH POSITION FROM OPERATIONS & DEBT SERVICE $ 158,609 $ 943,228
1Net of non-cash operating expense (OPEB) 2Moved to Restricted Account/Disbursement will occur in December 2015 & June 2016
USES OF CASH -- CAPITAL PROGRAM
CASH DISBURSED - DISTRICT CAPITAL PROJECTS3 $ 25,341 $ (477,325)
CASH DISBURSED $ 25,341 $ (477,325)
CHANGE IN CASH POSITION FROM CAPITAL PROGRAM $ (25,341) $ 477,325
3District-funded capital plan for FY16
CHANGE IN CASH POSITION FROM OPERATIONS, CAPITAL $ 133,268 $ 1,420,553 & DEBT SERVICE
01 FY 2017 PD 10 (April 17) Financial Package V1 20170523.xlsx SOURCES USES
MONTEREY FIRE DEPARTMENT Report to Airport Board of Directors May 2017
1. Incident Responses Engine assigned to Fire Station 6 (Airport) responded to a total of 23 incidents during the month as follows (see attached for breakdown of types of incidents): MPAD property – 3 City of Monterey – 19 Auto / Mutual Aid – 1
2. Training Personnel completed a total of 30.75 hours of Airport related training during the month. Currently the following numbers of personnel are qualified in the ARFF training program: Awareness (familiar with operations at the Airport): 80 Operational (qualified to work at Airport, but no live fire training): 31 Technician (fully qualified to be the designated ARFF fire engineer): 13
3. Other On May 12 we graduated 8 new recruit firefighters from our in-house academy. For the first 6 months they will be assigned to stations in Monterey and after that they will rotate to the remaining stations. As they rotate through the Airport station, they will receive additional training on ARFF and other Airport specific operations. Fire incident was on May 15 at about 8PM. Small fire in based of an electrical sign at Highway 68 and Olmstead Road intersection. Minor damage and undetermined cause. Monterey Fire Department
Incident Type Report (Summary)
Alarm Date Between {05/01/2017} And {05/31/2017} and Station = "16"
Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 1 Fire 162 Outside equipment fire 1 4.35% $1,000 100.00% 1 4.35% $1,000 100.00%
3 Rescue & Emergency Medical Service Incident 3111 Medical Call No Aid Given 1 4.35% $0 0.00% 321 EMS call, excluding vehicle accident with injury11 47.83% $0 0.00% 322 Motor vehicle accident with injuries 2 8.70% $0 0.00% 324 Motor Vehicle Accident with no injuries 1 4.35% $0 0.00% 15 65.22% $0 0.00%
4 Hazardous Condition (No Fire) 445 Arcing, shorted electrical equipment 1 4.35% $0 0.00% 1 4.35% $0 0.00%
5 Service Call 510 Person in distress, Other 1 4.35% $0 0.00% 555 Defective elevator, no occupants 1 4.35% $0 0.00% 571 Cover assignment, standby, moveup 1 4.35% $0 0.00% 3 13.04% $0 0.00%
6 Good Intent Call 622 No Incident found on arrival at dispatch address 1 4.35% $0 0.00% 1 4.35% $0 0.00%
7 False Alarm & False Call 740 Unintentional transmission of alarm, Other 1 4.35% $0 0.00% 744 Detector activation, no fire - unintentional 1 4.35% $0 0.00% 2 8.70% $0 0.00%
Total Incident Count: 23 Total Est Loss: $1,000
06/01/2017 08:27 Page 1 AGENDA ITEM: H DATE: June 14, 2017
TO: Michael La Pier, Executive Director FROM: Operations Manager Griggs DATE: June 2, 2017 SUBJ: Operations Report ______
The following is a summary of activity of general Airport Operations for May 2017 and planned airline activities for June 2017.
1. Attended the annual Wildlife Management Trainer-the-trainer course at the Oakland Int’l Airport.
2. Performed the annual Storm Water Prevention Pollution Program leasehold inspection. Tenants with industrial activities are required to implement best management practices and remediate deficiencies to avoid pollutants from entering the storm drain systems. A few deficiencies were noted, however overall, best management practices are being adhered to.
3. MRY welcomed the Collings Foundation “Wings of Freedom” tour stop held at the Monterey Jet Center featuring the B-17, B-24, B-25 and P-51 Mustang. Viewing and flights were available over a two-day period. An Airport Appreciation Dinner was also hosted by the Monterey Jet Center.
4. The May 2017 noise comment report is attached.
5. The Operating and Expense Reports for the Taxi Open-Entry and Uber ground transportation systems are attached.
6. The Commercial Flight Cancellations & Delays Report for May 2017 is attached.
7. Attached is the Commercial Flight Schedule for June 2017.
8. Below is the summary of scheduled airline activity for June 2017:
Alaska Air flown by Horizon - Continuing to operate one daily departure to San Diego and six days a week to Los Angeles - Scheduled to operate a total of 118 flights (Arrivals and Departures)
Allegiant Air - Continues service twice a week on Thursdays and Sundays - Scheduled to operate a total of 18 flights (Arrivals and Departures)
United flown by SkyWest - Will continue operating five daily flights to LAX (Four on Saturdays) - Two daily SFO departures - Scheduled to operate a total of 412 flights (Arrivals and Departures)
American Eagle flown by SkyWest/Mesa - Service to PHX continues with four daily departures using all CRJ900 aircraft. - Scheduled to operate a total of 240 flights (Arrivals and Departures)
Cumulatively speaking, the airlines have scheduled 46 more flights (788 vs. 742) as compared to last May. This has been attributed to the added daily fifth United LAX flight.
1 of 1 MRY AIRPORT NOISE COMMENT LOG MAY 2017 Location Incident Incident Aircraft of Name (Address) Date Time ID Flight Comments By Action Taken Notes AIR OPERATIONS CENTERED AT MONTEREY AIRPORT Both United Airlines SFO & Arriving RWY LAX commercial flights 1 Robert Dvorak Pasadera 5/1/2017 1:30 PM Jet Another late jet waking us up. KG 28L arrived within six minutes of each other around 1:30 AM. Arriving RWY Flight arriving over New Monterey Confirmed the event was an 2 Doug McNaught New Monterey 5/4/2017 6:12 PM Jet KG 10R was very loud. Allegiant flight? arriving Allegiant Air flight. Arriving RWY Three US Army Cobras 3 Lauren Virshup Pasadera 5/8/2017 6:19 PM Helicopter Low flying helicopter flight. Military? KG 28L stopped for fuel. Helicopter activity To or From associated with the Every day this Helicopters flying over my 4 Arnold Owens Fisherman Flats 5/9/2017 Helicopter the Big Sur KG transportation of guests to month neighborhood all day long. Why? area and from the Post Ranch Inn. Various Loud flying aircraft all afternoon. No contact information 5 Megan Hosterman Seaside 5/10/2017 3:00 PM Aircraft Unknown KG Very stressful. provided Types Informed Ms. Matthews the 5/10, 5/25 & 1:54 AM, 1:43 Arriving RWY Low flying aircraft - Is there no 6 Ruth Matthews Pacific Grove Jets KG statutory limitations on 5/29 AM & 1:14 AM 10R longer a curfew? curfews Helicopter activity To or From associated with the Thanks for letting the helicopters fly 7 Arnold Owens Fisherman Flats 5/14/2017 3:29 PM Helicopter the Big Sur KG transportation of guests to over my house on Mother's Day. area and from the Post Ranch Inn.
American Airlines flight too low at Mr. Novak continues to imply (3:30 PM & aircraft are flying at low 1200 feet; Netsjet 900 feet directly 3:34 PM on Commercial Arriving RWY altitudes. ATCT confirms 8 Kenneth Nowak Pasadera 5/13 & 5/31 overhead and too low. On 5/31 - KG 5/13); (3:33 Jets 28L aircraft are either using Private Jet arrives this early in the AM on 5/31) published procedures or fly morning? VFR approaches into MRY. Arriving RWY 9 Peggy Tharpe Pasadera 5/15/2017 8:15 PM Jet Very low and loud overhead KG Statement only. 28L Seems to be more and more private Various Arriving RWY jets flying either side of house last ATCT reports no unusual No contact information 10 Jen Corral de Tierra 5/25/2017 2:10 PM Aircraft KG 28L few weeks. Today a large jet flew aircraft abnormalities. provided Types extremely close. Various Between Arriving RWY Plane traffic is increasing. Send them Statement only. No contact 11 Daniel Sites Corral de Tierra 5/28/2017 Aircraft KG 11 PM & 7 AM 28L in from the ocean or over Ford Ord. information provided. Types 5/1, 5/2, 5/3, 5/4, 5/5, 5/6, 5/7, 5/8, 5/9, 5/10, 5/11, Various Ops has corresponded at 5/12, 5/13, Arriving RWY Planes flying over my house all the 12 Barbara Lovero Pasadera Multiple Times Aircraft KG Documented. length with complainant 5/14, 5/15, 28L time Types regarding this issue. 5/16, 5/17, 5/18, 5/19, 5/20, 5/21, 5/22, 5/31 AIR OPERATIONS ORIGINATING FROM ANOTHER AIRPORT 0 **NONE** AIR OPERATIONS OF UNKNOWN ORIGIN 0 **NONE** MONTHLY TOTALS and COMPARISONS
May-17 May-16 % Change Other Airport UNKNOWN ORIGINS Number of Complaints: 12 7 71% 0 0 Number of Operations: 11,321 7,976 42% % Change Annual Total 68 51 33% 0 0 13-MONTH ROLLING COMPARISON Taxis
NUMBER OF TRIPS 5,000
4,500
4,000
3,500
3,122 2,958 3,000
2,584 2,633 2,527 2,538 2,500 2,369 2,545 2,516
2,253 2,276 2,000 2,080 1,927
1,500 MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017
2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY NUMBER OF TRIPS 2,545 2,584 2,527 2,516 3,122 2,958 2,369 1,927 2,253 2,080 2,538 2,276 2,633 NUMBER OF MEDALLIONS 116 116 72 78 79 82 84 85 88 88 88 88 89
TAXI TRIP FEES $ 8,202 $ 8,472 $ 7,635 $ 7,752 $ 7,581 $ 7,548 $ 9,366 $ 8,874 $ 7,107 $ 5,781 $ 6,240 $ 6,828 $ 7,899 TAXI MEDALLION FEES $ 2,354 $ 2,104 $ 2,104 $ 2,104 $ 19,500 $ 750 $ 250 $ 750 $ 500 $ 250 $ - $ - $ - TAXI - TOTAL REVENUE $ 10,556 $ 10,576 $ 9,739 $ 9,856 $ 27,081 $ 8,298 $ 9,616 $ 9,624 $ 7,607 $ 6,031 $ 6,240 $ 6,828 $ 7,899
CURB MGMT CONTRACT $ 10,897 $ 10,897 $ 10,897 $ 10,897 $ 10,897 $ 10,897 $ 10,897 $ 10,897 $ 11,055 $ 11,055 $ 11,055 $ 11,055 $ 11,055 EQUIPMENT DEPRECIATION $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - SOFTWARE LICENSE / HOSTING $ 2,175 $ 2,175 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 $ 2,245 EXPENDABLE SUPPLIES TAXI - TOTAL EXPENSE $ 13,072 $ 13,072 $ 13,142 $ 13,142 $ 13,142 $ 13,142 $ 13,142 $ 13,142 $ 13,300 $ 13,300 $ 13,300 $ 13,300 $ 13,300
OPERATING INCOME / (LOSS) $ (2,516) $ (2,496) $ (3,403) $ (3,286) $ 13,939 $ (4,844) $ (3,526) $ (3,518) $ (5,693) $ (7,269) $ (7,060) $ (6,472) $ (5,401)
FYTD 2017 (July 2016 - June 2017) OPERATING INCOME / (LOSS) $ (36,532)
CUMULATIVE (12-MONTH) OPERATING INCOME / (LOSS) $ (39,028)
Taxi Statistics 13 Month Taxi 13-MONTH ROLLING COMPARISON Transportation Network Companies (TNCs)
NUMBER OF TRIPS 3,500
3,236 3,250 3,181
3,000
2,714 2,754 2,750 2,662 2,671
2,500 2,334
2,400 2,250 2,166 2,412
2,000 1,975
1,750 1,639 1,846
1,500
1,250
1,000
750 APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL 2016 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017
2016 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL NUMBER OF TRIPS 1,639 1,975 1,846 2,166 2,662 2,671 2,714 2,754 2,412 2,400 2,334 3,181 3,236 NUMBER OF TNCs 1 1 1 1 1 1 1 1 1 1 1 2 * 2 * NUMBER OF VEHICLES 281 289 302 357 434 423 380 422 442 398 463 445 * 470 *
TNC TRIP FEES $ 3,534 $ 3,888 $ 4,917 $ 5,925 $ 5,538 $ 6,498 $ 7,986 $ 8,013 $ 8,142 $ 8,262 $ 7,236 $ 9,543 $ 11,364 TNC PAYMENT PENALTIES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TNC - TOTAL REVENUE $ 3,534 $ 3,888 $ 4,917 $ 5,925 $ 5,538 $ 6,498 $ 7,986 $ 8,013 $ 8,142 $ 8,262 $ 7,236 $ 9,543 $ 11,364
Cumulative 12-Month Operating Income: $ 87,312
FYTD 17 (July 2016 - June 2017) Operating Income: $ 72,582
* New agreement does not require vehicle reporting by Lyft. Uber is operating under the terms of old agreement.
TNC Statistics 13 Month TNC MAY 2017 May Commercial Flights Operated vs. Canceled
0 2 100% 4 4 5 17 2 90% 80% 70% 60% 54 246 50% 290 58 119 781 14 40% 30% 20% 10% 0% LAS LAX (AS) LAX (UA) PHX SAN SFO TOTALS Canceled 2 0 4 2 4 5 17 Operated 14 54 290 246 58 119 781 % Canceled 12.50% 0.00% 1.36% 0.81% 6.45% 4.03% 2.13%
TOTAL CANCELLATIONS: 17
May Commercial Flights On Time vs. Delayed
100% 18 5 2 90% 36 207 80% 118 28 70% 60%
50% 228 53 12 40% 83 574 30% 172 26 20% 10% 0% LAS LAX (AS) LAX (UA) PHX SAN SFO TOTALS Delayed 2 28 118 18 5 36 207 On Time 12 26 172 228 53 83 574 % Delayed 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
TOTAL DELAYED FLIGHTS: 207 Monterey Regional Airport June 2017 Flight Schedule
ARRIVALS DEPARTURES
FROM AIRLINE FLIGHT TIME SCHD TO AIRLINE FLIGHT TIME SCHD
CRJ200 CRJ200 (50) LAX 5018 9:20 AM DAILY LAX 5052 6:00 AM DAILY (50)
Q400 DAILY CRJ900 LAX 2600 11:10 AM PHX 5870 6:05 AM DAILY (76) EXC JUNE 3 (76)
CRJ900 CRJ200 (76) PHX 5896 11:55 AM DAILY SFO 5052 6:35 AM DAILY (50)
CRJ200 12:05 PM SUN - FRI SFO 5984 SAN 2437 8:00 AM DAILY Q400 (76) (50) 10:15 AM SAT
CRJ200 CRJ200 (50) LAX 5166 1:10 PM DAILY LAX 5053 9:50 AM DAILY (50)
CRJ900 DAILY PHX 5862 3:35 PM DAILY LAX 2601 11:40 AM Q400 (76) (66) EXC JUNE 3
6:30 PM JUNE 1,8,15,22 MD80 CRJ900 (166) LAS 540 2:35 PM JUNE 4,11,18,25 PHX 5989 12:30 PM DAILY (76) 9:55 AM JUNE 29
CRJ200 DAILY 12:35 PM SUN - FRI CRJ200 LAX 5037 5:15 PM SFO 5408 (50) EXC SAT 10:55 AM SAT (50)
CRJ700 CRJ200 (76) PHX 2901 6:45 PM DAILY LAX 5139 1:45 PM DAILY (50)
Q400 CRJ900 (76) SAN 2436 7:50 PM DAILY PHX 5862 4:15 PM DAILY (76)
7:20 PM JUNE 1,8,15,22 CRJ200 MD80 (50) LAX 5023 8:05 PM DAILY LAS 541 3:25 PM JUNE 4,11,18,25 (166) 10:45 AM JUNE 29
CRJ900 DAILY CRJ200 PHX 5856 9:55 PM DAILY LAX 5054 5:50 PM (76) EXC SAT (50)
CRJ200 CRJ700 (50) LAX 5021 11:15 PM DAILY PHX 5815 7:20 PM DAILY (66)
CRJ200 CRJ200 (50) SFO 5850 11:35 PM DAILY LAX 5126 8:45 PM DAILY (50)
*Flight Schedule is general information and subject to change. Schedules are updated monthly and can change daily. Please contact your airline for further information. AGENDA ITEM: H DATE: June 14, 2017
TO: Michael La Pier, Executive Director FROM: Chris Morello, Senior Planning Manager DATE: June 1, 2017 SUBJ: Planning & Environmental Monthly Project Report
Attached is the current monthly Project Report for the Planning Department. Highlights for May 2017 include:
• The Safety Enhancement Project for Taxiway “A” Relocation and Associated Building Relocations (proposed project) o Staff continues to work with the consultants gathering data and information as preparation of the draft Environmental reports for both the CEQA and NEPA documents continues.
• The Solar Array Project: o The ECAA loan application was received and executed on May 22, 2017 by both the District and the Energy Commission in the amount of $3,000,000.00. o The Solar Array construction began on May 22, 2017 with an anticipated completion date on or before July 30, 2017. o A Ribbon Cutting Ceremony is tentatively scheduled for August 16, 2017.
• Replacement Airfield Electrical Vault Project o The engineering evaluation is completed and the Project bid advertisement will occur on June 9, 2017. Bids will be due on June 28, 2017. o A recommendation for award of contract will be provided at the July Board meeting.
• Conduct Disparity Study o Response proposals to the Request for Proposals were received on April 25, 2017. Staff are working with the FAA SF ADO on a recommendation and will provide an update at the July Board meeting.
Planning & Environmental Monthly Project Report 1 | Page
Monthly Cap Projects report 06-14-2017 Page 1
FUNDING BUDGETING EXPENDITURES STATUS
FY 2017 PROJECT Prior FY FY 2017 Post FY Total Project Spent in Prior Cumlative through % Physical Current AIP # PFC Expenditures to Project Name 4 Week Look Ahead # Budget Budget Budget Budget Fiscal Years 05/31/2017 Complete Status Date ACTIVE FEDERALLY-FUNDED PROJECTS:
10-15-C-00- MRY On-going environmental 11-17-C-00- Project construction is mitigation will continue during RSA RUNWAY 10R/28L MRY complete. AIP 58 - FAA the reporting period and 2012-011 and 2014-0158, 61 $50,669,961 $2,330,039 $0 $53,000,000 $50,669,961 $1,674,241 $52,344,202 100% - CONSTRUCTION; 13-18-C-00- closed out the grant on thereafter. AIP 61 grant close out Phase 1 and 2 MRY 7/25/2016. request has been submitted to the 14-19-C-00- FAA. MRY
The Initial Study for CEQA compliance has been The FAA closed out the grant on completed. Airport has 13-18-C-00- AIRPORT MASTER 1/13/2017. The District portion 2 2013-02 59 $1,166,458 ($71,478) $0 $1,094,980 $1,166,458 $10,816 $1,177,274 100% filed a pre-application with MRY PLAN will remain open until CEQA is the FAA for funding of a completed. NEPA Environmental Assessment in FY 16.
AIRPORT INFIELD The NEPA Environmental 16-21-C-00- SAFETY AREA Initial administrative draft 3 2015-03 62 $156,044 $825,000 $0 $1,094,980 $156,044 $78,092 $234,136 65% Assessment (EA) is MRY REHABILITATION- assessment is under FAA review. underway. Part A
BOD approved contract with Coffman Associates NEPA/PROPOSED Preliminary Inc., on 7/13/16. Grant 16-21-C-00- SAFETY traffic/biological/engineering 4 2016-01 64 $0 $919,074 $960,958 $1,880,032 $0 $698,147 $698,147 15% agreement from the FAA MRY ENHANCEMENT analysis and engineering for NEPA review was PROJECTS continues. executed on 9/21/16. NTP was issued.
BOD approved contract CEQA PROPOSED with Coffman Associates A schedule has been developed. MASTER PLAN AND Inc., on 7/13/16. Grant Work towards the 5 2016-01 64 N/A $0 $346,505 $285,299 $631,804 $0 $154,987 $154,987 20% SAFETY agreement from the FAA traffic/biological/engineering ENHANCEMENT for NEPA review was analysis for the CEQA documents PROJECTS executed on 9/21/16. NTP continues. was issued.
The Airport took delivery 16-21-C-00- ACQUIRE AIRPORT The FAA has closed out the grant 6 2017-05 63 $0 $276,431 $0 $276,431 $0 $272,898 $272,898 100% of the Regenerative Airfield MRY SWEEPER on 1/20/2017. Sweeper on 10/25/16.
The contract with Kimley- The engineering of the bid REPLACEMENT Horn and Associates was documents is complete. Bids are 7 2017-06 65 TBD $0 $388,900 $0 $388,900 $0 $23,908 $23,908 0% AIRFIELD approved at the January anticipated to be advertised on ELECTRICAL VAULT 2017 board meeting. June 9,2017
6/6/2017 Monthly Cap Projects report 06-14-2017 Page 2
FUNDING BUDGETING EXPENDITURES STATUS
FY 2017 PROJECT Prior FY FY 2017 Post FY Total Project Spent in Prior Cumlative through % Physical Current AIP # PFC Expenditures to Project Name 4 Week Look Ahead # Budget Budget Budget Budget Fiscal Years 05/31/2017 Complete Status Date
OUTSIDE FUNDED PROJECTS:
Preparation and planting is FWSS MITIGATION Monitoring will continue through 7 N/A N/A N/A $106,636 $8,725 $0 $115,361 $106,636 $0 $106,636 n/a complete at the on- and off- LAND RESTORATION FY 2017. airport sites.
ACTIVE DISTRICT-FUNDED PROJECTS:
OpTerra Energy Services contract BOD approved Phase 1 was approved at the March 2017 EVALUATION AND contract with OpTerra for Board meeting contingent on CEC 8 2016-02 N/A N/A $0 $152,000 $0 $152,000 $0 $41,521 $41,521 INSTALLATION OF solar array evaluation and funding. CEC loan approval is set SOLAR ARRAY documentation on 7/13/16. to be presented to their Board at the 5/10/17 meeting.
9 2017-01 N/A N/A $0 $20,000 $0 $20,000 $0 $17,713 $17,713 100% ACQUIRE MOWER Mower has been purchased.
ACQUIRE PAINT The paint machine has been 10 2017-02 N/A N/A $0 $42,000 $0 $42,000 $0 $40,265 $40,265 100% MACHINE ordered.
Painting in the downstairs INSIDE TERMINAL non-secure area of the Project was completed in October 11 2017-03 N/A N/A $0 $30,000 $0 $30,000 $0 $32,294 $32,294 100% REFRESH terminal was completed in 2016. early September 2016.
BAGGAGE BELT 12 2017-04 N/A N/A $0 $0 $0 $0 $0 $0 Project was deleted REPLACEMENT
N/A N/A $0 $35,000 $0 $35,000 $0 TERMINAL SECURITY Contract has been executed 13 2017-09 CAMERAS BUILDING 514 ROOF N/A N/A $0 $30,000 $0 $30,000 $0 Contract has been executed 14 2017-10 REPAIR FRED KANE DRIVE N/A N/A $0 $40,000 $0 $45,000 $0 Contract has been executed 15 2017-11 ROAD REPAIR
6/6/2017
AGENDA ITEM: H DATE: June 14, 2017
TO: Michael La Pier, Executive Director FROM: Police Chief Jeff Hoyne DATE: June 1, 2017 SUBJECT: Police Activity Report for May 2017 ______
The following is a summary of significant activity in the Police Department in May 2017:
Highlights
- MRY PD responded to 175 door and gate alarms in May.
- Officers worked a total of 45.00 hours of overtime in May. The increase in overtime is due to firearms qualification, shift coverage and Allegiant flight changes (late flights).
- MRY PD Officers responded to four outside agency assists in May which consisted of the following:
• 5/11 @ 0230 hrs. Officer dispatched to cover Del Rey Oaks PD in the Safeway parking lot. One subject arrested on outstanding warrant. • 5/12 @ 1700 hrs. Officer responded to cover and standby for Del Rey Oaks PD with 5150. No enforcement actions taken. Subject transported to CHOMP. • 5/15 @ 1200 hrs. Del Rey Oaks PD called for assistance with 602PC at Safeway. Incident cleared upon arrival. • 5/23 @ 1600 hrs. Officer responded to an injury accident at Highway 68 and Olmstead. Two vehicles with minor injuries. Provided traffic control until Monterey PD arrived.
Training
- Lieutenant Porter attended week two of the POST Management Development course. - All officers completed monthly DTBs. - All officers completed quarterly range training and qualification for patrol rifles. - All officers completed Law Enforcement Pursuit training. - Officer Dowson completed Taser Instructor training.
Calls for Service
1. 5/2 @ 2300 hrs. Officer dispatched to the Air Operations Area (AOA) of the Monterey Regional Airport for a report of an unauthorized female located in a secure area. Subject located and escorted from the premises. Report completed and charging recommendation forwarded to the District Attorney’s office.
2. 5/5 @ 0610 hrs. American Airlines employee issued a strike violation for allowing passengers from a different flight to exit his gate.
3. 5/6 @ 1300 hrs. TSA reported gate P-8 was found open. Incident researched and it was determined gate remained open after vendor went through and closing mechanism
malfunctioned. Vendor was at the gate during the entire incident and no unauthorized entry occurred. Vendor issued a strike violation.
4. 5/6 @ 2200 hrs. Responded to medical call at gate 2. Arriving passenger complained of burning sensation radiating down her middle back area. Subject transported to CHOMP.
5. 5/7 @ 2055 hrs. Officer dispatched to a civil issue in the northside business district. Subject was attempting to retrieve his motorcycle after paying all outstanding debts.
6. 5/13 @ 0430 hrs. Fire gate malfunctioned and automatically closed in the west hold room. Operations and Maintenance notified.
7. 5/16 @ 2100 hrs. Civil standby at airline counter. Passenger’s husband upset about cancellation. Issue resolved via customer service.
8. 5/17 @ 1825 hrs. MRY officers assisted U.S. Secret Service and CHP as dignitary was escorted from Monterey Jet Center to speaking event in Pebble Beach.
9. 5/18 @ 1400 hrs. MRY officers responded to 911 hang up from east elevator. Dispatch advised emergency button had been activated. Nothing found upon arrival and no persons in or around area.
10. 5/19 @ 1320 hrs. MRY officers responded to a verbal disturbance at Gate 4. After Alaska flight closed, several late passengers missed their flight and were upset. Stood by until the group settled down.
11. 5/19 @ 1350 hrs. MRY officers were dispatched to a 911 hang up call in the area of Skypark Drive. Wings of Freedom event was just concluding. No problems observed during a thorough close patrol of the area.
12. 5/21 @ 0430 hrs. MRY officers responded to a civil stand by at the United counter. Full flight cancelled, numerous upset passengers. No enforcement action needed.
13. 5/25 @ 1815 hrs. Officers contacted a subject that was reportedly loitering in the terminal and at the Golden Tee. He was told if he could not pay for the items ordered not to return to the Golden Tee or airport.
14. 5/28 @ 1330 hrs. An elderly passenger went through the alarmed door from Gate 5 out to the American Eagle ticket counter. Subject left the airport before officers were able to make contact. The door alarm was reset.
15. 5/30 @ 1820 hrs. MRY officers took a report of a stolen Enterprise vehicle from a renter in Sacramento. Renter is reporting the vehicle stolen to Sacramento police while rental agency is trying to report it as an embezzled vehicle. Investigation ongoing.
16. 5/31 @ 1230 hrs. MRY officers flagged down by Avis employee for a possible fake driver’s license. License check on subject reveals license info matches but is suspended. Subject is also wanted out of Miami-Dade and Glendale, CA.
17. 5/31 @ 1320 hrs. MRY officers were dispatched to a disturbance at the United counter. Advised by supervisor that subject was upset that he missed his flight and was verbally intimidating. Subject asked to be more civil to the United employees.