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Island Transit Staff Report

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Island Transit Staff Report ISLAND TRANSIT STAFF REPORT Date June 14, 2021 To: City Manager Mayor and City Council Members From: David Smith, Executive Director Fleet, Mass Transit and Special Events Project location: N/A Project: Bus PTASP Safety Plan Resolution Request: Consider for the approval of a resolution of the City Council of the City of Galveston approving Island Transits Public Transportation Agency Safety Plan (PTASP) which is a commitment from management to establish a comprehensive safety plan to provide a safe and secure transit bus service, and authorize the City Manager to execute the document upon final approval by the City Attorney. Prior Council Action City Council approved the PTASP for rail trolleys on 12/29/2020. This item is for the bus services. Background A. The Federal Transit Administration (FTA) has designated the Texas Department of Transportation (TXDOT) to administer the State Safety Oversight (SSO) for bus services. TXDOT requires Island Transit to create a Transit Agency Safety Plan for the continued operation of the bus service. B. The Island Transit’s Public Safety Policy is an articulated commitment from management to establish long term, meaningful and realizable measurements and targets for the Island Transit bus service. ISLAND TRANSIT STAFF REPORT C. A primary goal of this Agency Safety Plan is to set in motion the organizational structure and department tasks that will fulfill the Galveston Island Transit bus service to provide a safe and secure transit system. D. The Island Transit staff members have been working on this document for some time which involved monthly reviews by all involved parties. E. The final draft has been vetted by Island Transit and is ready for signatures if approved. F. The Federal Transportation Administration and Texas Department of Transportation are requiring governments to have its board’s approval of the final document. Fiscal Impact Report Approval of this item follows FTA and TXDOTs requirements to receive grant funding. Alternatives A. Approve; 1. Cost - None 2. Timing - As soon as possible. 3. Departmental Improvements - Will allow Island Transit to operate in compliance with PTASPP requirements. B. Do not approve; 1. Cost - Loss of grant funding. 2. Timing - N/A 3. Departmental Improvements - Island Transit will not be able to operate in compliance with PTASP requirements. ISLAND TRANSIT STAFF REPORT Staff Recommendation Concur in Alternative A; approve a resolution of the City Council of the City of Galveston approving Island Transits Public Transportation Agency Safety Plan (PTASP) which is a commitment from management to establish a comprehensive safety plan to provide a safe and secure transit bus service, and authorize the City Manager to execute the document upon final approval by the City Attorney. Attachments RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GALVESTON, TEXAS, APPROVING THE ISLAND TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN IN ORDER TO ESTABLISH A COMPREHENSIVE SAFETY PLAN FOR CONTINUING TO PROVIDE A SAFE AND SECURE TRANSIT BUS SERVICE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Texas Department of Transportation (TxDot) is charged with administering State Safety Oversight for all bus services in the state of Texas; and WHEREAS, in order to comply with TxDot oversight, and further the City’s plans for continued bus service , the City must create and the City Council must approve Island Transit’s Public Transportation Agency Safety Plan (PTASP); and WHEREAS, the PTASP is an articulated commitment from management to establish long term, meaningful, and tangible measurements and targets for the Island Transit bus service; WHEREAS, the City Council of the City of Galveston deems it in the best interests of the City to approve the Island Transit Public Transportation Agency Safety Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALVESTON, TEXAS: SECTION 1. The findings and recitations set out in the preamble to this resolution are found to be true and correct and are hereby adopted by the city council and made a part hereof for all purposes. SECTION 2. The City Council of the City of Galveston, hereby approves the Island Transit Public Transportation Agency Safety Plan, attached to this Resolution and labeled as Exhibit A. SECTION 3. This Resolution shall be effective upon its passage and approval. APPROVED AS TO FORM: ________________________ CITY ATTORNEY I, Janelle Williams, Secretary of the City Council of the City of Galveston, do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the City Council of the City of Galveston as its Regular Meeting held on the ___ day of _____, 20__, as the same appears in records of this office. IN TESTIMONY WHEREOF, I subscribe my name hereto officially under the corporate seal of the City of Galveston this ________ day of _____ 20__. ____________________________________ Secretary for the City Council of the City of Galveston GAVESTON ISLAND TRANSIT’S SYSTEM Galveston Island Transit Agency Safety Plan - Bus FIRST VE E Page 1 of 78 AGENCY SAFETY PLAN GAVESTON ISLAND TRANSIT’S SYSTEM SUMTER COUNTY, FL AGENCY SAFETY PLAN REVISION LOG Date Activity Concerned Person Remarks (Review/Update/Addendum/ (Signature) Adoption/Distribution) Page 2 of 78 AGENCY SAFETY PLAN GAVESTON ISLAND TRANSIT’S SYSTEM TABLE OF CONTENTS 1.0 Island Transit Agency Safety Management Policy Statement …………….. 6 2.0 Agency Safety Plan Measurements, Targets and Objectives ……………... 8 2.1 Purpose ………………………………………………………………………………………………………….. 8 2.2 Safety Performance Measure …………………………………………………………………………. 8 2.3 Safety Performance Targets ……………………………………………………………………….…… 9 2.4 Safety Programs Objectives ………………………………………………..…………………….……. 9 3.0 Management Structure ....................................................................... 10 3.1 History ……………………………………………………………………………………….…………..….…. 10 3.2 Bus Service ………………………….……………………………………………………….…………..…… 11 3.3 Organization, Structure and System Safety Responsibilities …………..…..…..….... 11 3.4 Authority for Safety Management .……………………………………………………........….. 12 3.5 Galveston Island Transit’s System Organization Chart ……………………….……..….. 13 3.6 Galveston Island Transit’s System Safety Responsibilities by Position .……....... 14 3.7 System Profile Data …………………………………………………………………………...…..….... 15 4.0 Plan Review and Modification …………………………………………………………… 16 4.1 Requirements for Updates ……………………………………………………………………………. 16 4.2 Control and Update Procedures ……………………………………………………………………. 16 4.3 Agency Safety Plan Review and Approval by TxDOT …………...……………..…..….... 16 4.4 Agency Safety Plan Change Management .…………………………………………….......… 17 4.5 Updates, Approvals and Distribution ………………………..…..……………………….….…..17 5.0 Agency Safety Plan Implementation, Maintenance, and Verification ….17 5.1 Overview ………………………………………………………………………………………………………. 17 5.2 Transit Safety Committee ………………………………………………………………................. 17 5.3 Safety Committee Staff Responsibilities ............................................................ 18 5.4 System Safety Functions ……………………………………………………………………………….. 18 5.5 Safety Responsibilities ………………………………………………………………………………….. 23 6.0 Safety Management System ………………………………………………….…………..26 6.1 Safety Risk Management ……………………………………………………………………………... 26 6.1.1 Hazard Identification …………………………………………………………………………………. 26 Page 3 of 78 AGENCY SAFETY PLAN GAVESTON ISLAND TRANSIT’S SYSTEM 6.1.2 Hazard Analysis ………………………………………………………………….…………………..…. 27 6.1.3 Assessment and Corrective Action ...………………………………………….….…..……... 29 6.1.4 Hazard Resolution Precedence ………………………………………………………………….. 31 6.2 Safety Assurance ……………………..…………………………………………………………………… 32 7.0 Safety Data Collection, Analysis & Monitoring ………………………….…….….32 7.1 Data Acquisition Process ………………………………………………………………………………. 32 7.2 Access to Data ................................................................................................... 33 8.0 Accident/Incident Notification, Investigation and Reporting …………………. 34 8.1 Overview ..………………………………......................................................................... 34 8.2 Accident/Incident Procedures ………………........................................................... 34 8.3 Accident/Incident Investigation Procedures …................................................... 34 8.4 Internal Notification Procedures ……………………………………………………..……………. 36 8.5 External Notification Procedures ……..…………………………………………………………... 36 8.6 Accident/Incident Reporting and Documentation .………………………………………… 37 8.7 Corrective Actions Resulting from Accident Investigation ................................. 37 9.0 Emergency Response Planning, Coordination, Training ……………………...… 38 10.0 Internal Safety Audit/Reviews …………………………………………………………... 39 10.1 Overview ….………………...................................................................................... 39 10.2 Internal Safety Audit Scope …........................................................................... 39 10.3 Audit Process and Schedule ….......................................................................... 40 11.0 Rules Compliance/Procedures Review …………………………………….………….. 42 11.1 Overview ….…………………………………………………………………………………………………. 42 11.2 Review of Rules and Procedures ….……………………………………………………………… 42 11.3 Process for Ensuring Rules Compliance ........................................................... 43 11.4 Compliance Techniques ….……………………………………………………………………………
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