ISLAND TRANSIT STAFF REPORT
Date June 14, 2021
To: City Manager Mayor and City Council Members
From: David Smith, Executive Director Fleet, Mass Transit and Special Events
Project location: N/A Project: Bus PTASP Safety Plan Resolution
Request: Consider for the approval of a resolution of the City Council of the City of Galveston approving Island Transits Public Transportation Agency Safety Plan (PTASP) which is a commitment from management to establish a comprehensive safety plan to provide a safe and secure transit bus service, and authorize the City Manager to execute the document upon final approval by the City Attorney.
Prior Council Action City Council approved the PTASP for rail trolleys on 12/29/2020. This item is for the bus services.
Background
A. The Federal Transit Administration (FTA) has designated the Texas Department of Transportation (TXDOT) to administer the State Safety Oversight (SSO) for bus services. TXDOT requires Island Transit to create a Transit Agency Safety Plan for the continued operation of the bus service.
B. The Island Transit’s Public Safety Policy is an articulated commitment from management to establish long term, meaningful and realizable measurements and targets for the Island Transit bus service.
ISLAND TRANSIT STAFF REPORT
C. A primary goal of this Agency Safety Plan is to set in motion the organizational structure and department tasks that will fulfill the Galveston Island Transit bus service to provide a safe and secure transit system.
D. The Island Transit staff members have been working on this document for some time which involved monthly reviews by all involved parties.
E. The final draft has been vetted by Island Transit and is ready for signatures if approved.
F. The Federal Transportation Administration and Texas Department of Transportation are requiring governments to have its board’s approval of the final document.
Fiscal Impact Report
Approval of this item follows FTA and TXDOTs requirements to receive grant funding.
Alternatives
A. Approve;
1. Cost - None 2. Timing - As soon as possible. 3. Departmental Improvements - Will allow Island Transit to operate in compliance with PTASPP requirements.
B. Do not approve;
1. Cost - Loss of grant funding. 2. Timing - N/A 3. Departmental Improvements - Island Transit will not be able to operate in compliance with PTASP requirements.
ISLAND TRANSIT STAFF REPORT
Staff Recommendation
Concur in Alternative A; approve a resolution of the City Council of the City of Galveston approving Island Transits Public Transportation Agency Safety Plan (PTASP) which is a commitment from management to establish a comprehensive safety plan to provide a safe and secure transit bus service, and authorize the City Manager to execute the document upon final approval by the City Attorney.
Attachments
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GALVESTON, TEXAS, APPROVING THE ISLAND TRANSIT PUBLIC TRANSPORTATION AGENCY SAFETY PLAN IN ORDER TO ESTABLISH A COMPREHENSIVE SAFETY PLAN FOR CONTINUING TO PROVIDE A SAFE AND SECURE TRANSIT BUS SERVICE; MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Texas Department of Transportation (TxDot) is charged with administering State Safety Oversight for all bus services in the state of Texas; and
WHEREAS, in order to comply with TxDot oversight, and further the City’s plans for continued bus service , the City must create and the City Council must approve Island Transit’s Public Transportation Agency Safety Plan (PTASP); and
WHEREAS, the PTASP is an articulated commitment from management to establish long term, meaningful, and tangible measurements and targets for the Island Transit bus service;
WHEREAS, the City Council of the City of Galveston deems it in the best interests of the City to approve the Island Transit Public Transportation Agency Safety Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALVESTON, TEXAS:
SECTION 1. The findings and recitations set out in the preamble to this resolution are found to be true and correct and are hereby adopted by the city council and made a part hereof for all purposes.
SECTION 2. The City Council of the City of Galveston, hereby approves the Island Transit Public Transportation Agency Safety Plan, attached to this Resolution and labeled as Exhibit A.
SECTION 3. This Resolution shall be effective upon its passage and approval.
APPROVED AS TO FORM:
______CITY ATTORNEY
I, Janelle Williams, Secretary of the City Council of the City of Galveston, do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the City Council of the City of Galveston as its Regular Meeting held on the ___ day of _____, 20__, as the same appears in records of this office.
IN TESTIMONY WHEREOF, I subscribe my name hereto officially under the corporate seal of the City of Galveston this ______day of _____ 20__.
______Secretary for the City Council of the City of Galveston
GAVESTON ISLAND TRANSIT’S SYSTEM
Galveston Island Transit Agency Safety Plan - Bus
FIRST VE
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SUMTER COUNTY, FL AGENCY SAFETY PLAN REVISION LOG
Date Activity Concerned Person Remarks (Review/Update/Addendum/ (Signature) Adoption/Distribution)
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TABLE OF CONTENTS
1.0 Island Transit Agency Safety Management Policy Statement …………….. 6
2.0 Agency Safety Plan Measurements, Targets and Objectives ……………... 8
2.1 Purpose ………………………………………………………………………………………………………….. 8 2.2 Safety Performance Measure …………………………………………………………………………. 8 2.3 Safety Performance Targets ……………………………………………………………………….…… 9 2.4 Safety Programs Objectives ………………………………………………..…………………….……. 9
3.0 Management Structure ...... 10
3.1 History ……………………………………………………………………………………….…………..….…. 10 3.2 Bus Service ………………………….……………………………………………………….…………..…… 11 3.3 Organization, Structure and System Safety Responsibilities …………..…..…..….... 11 3.4 Authority for Safety Management .……………………………………………………...... ….. 12 3.5 Galveston Island Transit’s System Organization Chart ……………………….……..….. 13 3.6 Galveston Island Transit’s System Safety Responsibilities by Position .……...... 14 3.7 System Profile Data …………………………………………………………………………...…..….... 15
4.0 Plan Review and Modification …………………………………………………………… 16
4.1 Requirements for Updates ……………………………………………………………………………. 16 4.2 Control and Update Procedures ……………………………………………………………………. 16 4.3 Agency Safety Plan Review and Approval by TxDOT …………...……………..…..….... 16 4.4 Agency Safety Plan Change Management .……………………………………………...... … 17 4.5 Updates, Approvals and Distribution ………………………..…..……………………….….…..17
5.0 Agency Safety Plan Implementation, Maintenance, and Verification ….17
5.1 Overview ………………………………………………………………………………………………………. 17 5.2 Transit Safety Committee ………………………………………………………………...... 17 5.3 Safety Committee Staff Responsibilities ...... 18 5.4 System Safety Functions ……………………………………………………………………………….. 18 5.5 Safety Responsibilities ………………………………………………………………………………….. 23
6.0 Safety Management System ………………………………………………….…………..26
6.1 Safety Risk Management ……………………………………………………………………………... 26 6.1.1 Hazard Identification …………………………………………………………………………………. 26
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6.1.2 Hazard Analysis ………………………………………………………………….…………………..…. 27 6.1.3 Assessment and Corrective Action ...………………………………………….….…..……... 29 6.1.4 Hazard Resolution Precedence ………………………………………………………………….. 31 6.2 Safety Assurance ……………………..…………………………………………………………………… 32
7.0 Safety Data Collection, Analysis & Monitoring ………………………….…….….32
7.1 Data Acquisition Process ………………………………………………………………………………. 32 7.2 Access to Data ...... 33
8.0 Accident/Incident Notification, Investigation and Reporting …………………. 34
8.1 Overview ..………………………………...... 34 8.2 Accident/Incident Procedures ………………...... 34 8.3 Accident/Incident Investigation Procedures …...... 34 8.4 Internal Notification Procedures ……………………………………………………..……………. 36 8.5 External Notification Procedures ……..…………………………………………………………... 36 8.6 Accident/Incident Reporting and Documentation .………………………………………… 37 8.7 Corrective Actions Resulting from Accident Investigation ...... 37
9.0 Emergency Response Planning, Coordination, Training ……………………...… 38
10.0 Internal Safety Audit/Reviews …………………………………………………………... 39
10.1 Overview ….………………...... 39 10.2 Internal Safety Audit Scope …...... 39 10.3 Audit Process and Schedule …...... 40
11.0 Rules Compliance/Procedures Review …………………………………….………….. 42 11.1 Overview ….…………………………………………………………………………………………………. 42 11.2 Review of Rules and Procedures ….……………………………………………………………… 42 11.3 Process for Ensuring Rules Compliance ...... 43 11.4 Compliance Techniques ….…………………………………………………………………………… 43 11.5 Documentation ….……………………………………………………………………………………….. 43
12.0 Facilities and Equipment Inspections ………………...... 43
12.1 Facilities and Equipment Subject to Inspections …….……………………………..…….. 43 12.2 Regular Inspection and Testing – Checklists ….………………………………………..…... 44 12.3 Coordination with Hazard Management ….……………………………………………..…… 44
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13.0 Maintenance Audit and Inspection Program ...... 44
13.1 Systems and Facilities Subject to Maintenance Program …...... 44 13.2 Resolution of Audit/Inspection Findings ….………………………………………………..... 44 13.3 Checklists ….…………………………………………………………………………………………..….… 45
14.0 Training and Certification Program ………………………...... 45
14.1 Overview ….…………………………………………………………………………………………………. 45 14.2 Employee Safety ….………………………………………………………………………………………. 45 14.3 Contractor Safety ….…………………………………………………………………………………….. 46 14.4 Record Keeping ….……………………………………………………………………………………….. 47 14.5 Compliance with Training Procedures ….……………………………………………………… 47
15.0 Compliance with Local, State, and Federal Safety Requirements ...... 47
15.1 Employee Safety Program …………………………………………………………………………… 47 15.2 Working on or Near Bus Controlled Property ………………………….……………..…… 48
16.0 Hazard Materials Program ...... 49
17.0 Drug and Alcohol Program ….………………………………………………………………. 50
18.0 Procurement ….…………………………………………………………………………………… 65
Appendix A – Terms and Definitions ….……………………………………………………….. 67 Appendix B – Program Standard Forms ….…………………………………………………… 74 Appendix C – Standard Maintenance Inspections Forms ….…………………………. 85 Appendix D – Regulatory Agencies ….………………………………………………………….. 90 Appendix E – City Adoption Resolution ….…………………………………………………….93
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1.0 ISLAND TRANSIT AGENCY SAFETY MANAGEMENT POLICY STATEMENT
Safety is an integral part of the core business functions as Galveston Island Transit. Galveston Island Transit is committed to developing, implementing, maintaining, and constantly improving processes to ensure that all our transit service delivery activities take place under a balanced allocation of organizational resources, aimed at achieving the highest level of safety performance and meeting established standards.
All levels of management and all employees are accountable for the delivery of this highest level of safety performance, starting with the Galveston Island Transit’s General Manager.
Galveston Island Transit commitment is to: • Support the management of safety through the provision of appropriate resources, that will result in an organizational culture that fosters safe practices, encourages effective employee safety reporting and communication, and actively manages safety with the same attention to results as the attention to the results of the other management systems of the organization; • Integrate the management of safety among the primary responsibilities of all managers and employees; • Clearly define for all staff, managers and employees alike, their accountabilities and responsibilities for the delivery of the organization’s safety performance and the performance of our safety management system; • Establish and operate hazard identification and analysis, and safety risk evaluation activities, including an employee safety reporting program as a fundamental source for safety concerns and hazard identification, in order to eliminate or mitigate the safety risks of the consequences of hazards resulting from our operations or activities to a point which is consistent with our acceptable level of safety performance; • Ensure that no action will be taken against any employee who discloses a safety concern through the employee safety reporting program, unless disclosure indicates, beyond any reasonable doubt, an illegal act, gross negligence, or a deliberate or willful disregard of regulations or procedures; • Comply with, and wherever possible exceed, legislative and regulatory requirements and standards; • Ensure that sufficient skilled and trained human resources are available to implement safety management processes; • Ensure that all staff are provided with adequate and appropriate safety-related information and training, are competent in safety management matters, and are allocated only tasks commensurate with their skills; • Establish and measure our safety performance against realistic and data-driven safety performance indicators and safety performance targets; • Continually improve our safety performance through management processes that ensure that appropriate safety management action is taken and is effective; and • Ensure externally supplied systems and services to support our operations are delivered meeting our safety performance standards.
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This policy will be distributed to all employees by signature receipt.
Approval:
James Oliver General Manager Galveston Island Transit Approval Date:
City Council Adoption:
Council Secretary Adoption Date: (See Appendix E)
This policy is to be posted in all employee areas and provided widest dissemination to individual employees.
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2.0 AGENCY SAFETY PLAN, MEASUREMENTS, TARGETS AND OBJECTIVES
2.1 PURPOSE
Island Transit’s Safety Policy is an articulated commitment from management to establish long term, meaningful and realizable measurements and targets for Galveston Island Transit’s Agency Safety Plan-Bus. A primary goal of this Agency Safety Plan is to set in motion the organizational structure and department tasks that will fulfill the Galveston Island Transit mandate to provide a safe and secure transit system.
Galveston Island Transit’s system, employees, passengers, the general public, rolling stock, hardware, fixed facilities, procedures, and the environment are operational system elements that can be described in terms that identify performance expectations under facility equipment conditions, and normal, abnormal and emergency operations.
2.2 SAFETY PERFORMANCE MEASURES
The following considerations are implicit to the achievement of a high level of safety and constitute the overall safety performance measures of the Agency Safety Plan (see National Transportation Safety Plan, Jan. 2017):
• SAFETY PERFORMANCE MEASURE: FATALITIES (total number of reportable fatalities and rate per total vehicle revenue miles by mode):
Measuring the number of fatalities over vehicle revenue miles, by mode, provides a fatality rate from which to assess future performance.
• SAFETY PERFORMANCE MEASURE: INJURIES (total number of reportable injuries and rate per total vehicle revenue miles by mode):
Measuring the number of injuries by mode, over vehicle revenue miles provides an injury rate from which to assess future performance.
• SAFETY PERFORMANCE MEASURE: SAFETY EVENTS total number of reportable events and rate per total vehicle revenue miles by mode):
Measuring the number of safety events by mode over vehicle revenue miles provides a safety event rate from which future performance can be compared.
• SAFETY PERFORMANCE MEASURE: SYSTEM RELIABILITY (mean distance between major mechanical failures by mode):
The rate of vehicle failures in service, defined as mean distance between major mechanical failures, is measured as revenue miles operated divided by the number of major mechanical failures.
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2.3 SAFETY PERFORMANCE TARGETS
Island Transit Bus management strives to accomplish objectives and implement activities to attain safety performance targets in accordance with the requirements of this plan. This includes conformance to applicable laws and meeting the needs of the affected transit mode using available resources. Below are the safety performance targets for the Bus System:
• Maintain 0 fatalities • To reduce the number of injuries to less than 5 per 100,000 revenue miles • To reduce the number of safety events 5 per 100,000 revenue miles • Improve system reliability by proactive maintenance practices and thereby reduce or maintain major mechanical failures at or below 5 per 100,000 revenue miles
The following tools are established for attaining the safety performance targets by (see: National Transportation Safety Plan, Jan. 2017):
Lagging indicators characteristically: • Identify trends in past safety performance • Assess outcomes and occurrences • Have a long history of use • Are an accepted standard • Are easy to calculate
Leading indicators are safety culture metrics that are associated with, and precede, an accident. They can: • Reveal areas of weakness in advance of accidents • Be associated with proactive actions to identify hazards • Aid risk assessment and management
The responsibility to ensure that measures and targets are maintained and achieved is with the General Manager. This responsibility is delegated to the Bus and Rail Safety Officer and the Safety Committee for specific monitoring and reporting.
2.4 SAFETY PROGRAM OBJECTIVES
Island Transit management strives to accomplish objectives and implement activities to attain goals in accordance with the requirements of this plan. This includes conformance to applicable laws and meeting the needs of the affected transit mode using available resources. The following objectives are established for attaining the program goals:
• Publish, revise and implement the Agency Safety Plan.
• Identify hazards in a timely and appropriate manner.
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• Eliminate, control or minimize hazards.
• Certify the system and elements.
• Provide the actions and measures necessary to obtain safety-related agreements, permits and approvals from departments, agencies, or organizations having jurisdiction.
• Develop and maintain documentation of all activities related to the goals, objectives and implementation of the Agency Safety Plan.
The responsibility to ensure that objectives are achieved is with the General Manager. This responsibility is delegated to the Bus and Rail Safety Officer and the Safety Committee for specific monitoring and reporting.
GIT is committed to coordinate and communicate all performance measures and safety data to the Houston/Galveston Association of Governments (HGAC) annually for future planning and coordination. All such communications and exchanges are done through our point of contact:
Thomas Gray HGAC Regional Transit Coordination Subcommittee [email protected] 713-627-3200
3.0 MANAGEMENT STRUCTURE
3.1 HISTORY
Island Transit is a public transportation system serving Galveston Island. The transit system has been in operation for more than 40 years and has a service area that covers approximately 25 square miles. Galveston has long been known for its historic streetcar system, however Hurricane Ike severely damaged the vintage streetcars. The City of Galveston is currently working to rehabilitate the streetcars, and has expanded the service area of the streetcars through the use of rubber tire trolleys. The rubber tire trolleys offer both a Downtown Route, and a Seawall Route.
Galveston Island Transit’s is a department of the City of Galveston, which is governed by the Galveston City Council. Island Transit is directed by a General Manager as the Accountable Executive who is appointed by the City Manager. Management of System Safety is delegated to the Bus and Rail Safety Officer.
Responsibility for administering System Safety is shared between Operations and Maintenance as it relates to functions under those areas of responsibilities. Operations and Maintenance of the system is administered through the General Manager with support from other departments as shown in the Organizational Chart.
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3.2 BUS SERVICE
Island Transit provides service along city streets orientation between the Gulf of Mexico and Galveston Bay. There are six routes covered by 19 H/C Vans (Ford E-450) and 5 Trollies that provide the bus service primarily along Seawall Blvd. The Bus system operates six days per week throughout the year with four additional Busses in service during the May through October period of peak tourism and four Busses operating from November through April. During the peak period, two Buss provide the service between the north and south loops on a 20-minute headways and two Buses cover the UTMB line.
Passengers using the Bus do not fit the typical large, urban system profile that’s heavily oriented toward morning and afternoon travel between home and work. In surveys, over 75% of the Bus passengers have been visitors, and an almost insignificant 2% use the Bus for commuting to or from work. There has not been enough experience to fully gauge the impact of the UTMB line. Although the preliminary indication is that most riders are not tourists.
The System has over 425 stops located throughout the city. The major station is the Downtown Transit Terminal where the Buses of Island Transit meet. In addition, stations are located at Beach Central on the Gulf of Mexico and the Harbor side Loop, of old downtown, at the extreme north end of the system. There are 12 “Bus Stops” along the route at key locations along 25th street to 28th street.
Maintenance of the fixed facilities is the responsibility of the City’s Facilities Maintenance Department. Maintenance of the Bus vehicles and bus stops are the responsibility of Island Transit’s mechanical employees specifically trained.
3.3 ORGANIZATION STRUCTURE AND SYSTEM SAFETY RESPONSIBILITIES
Management has the overall responsibility of safe and secure operations of the Galveston Island Transit’s System and contract personnel. Each employee is required to carry out specific system safety responsibilities, depending on his/her position, in compliance with the Agency Safety Plan, but does not engage in safety inspections and audits. The organization list below illustrates each position and the reporting structure.
Key Responsible Parties:
• Accountable Executive: o James Oliver, General Manager, is the accountable executive for overseeing the responsibilities and accountabilities for the management of safety for all of Galveston Island Transit. • Chief Safety Officer: o Jack Eckles, Bus & Rail Safety Officer is responsible for ensuring safety procedures and awareness are practiced throughout the entire system and to promulgate policies and procedures. • Agency Leadership:
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o Lila Zuniga, Operations Manager is responsible for directly overseeing all Galveston Island Transit’s operation including ensuring that subordinate staff observes and complies with established safety procedures and policies. o Kenneth Kirkland, Field Supervisor is charged with the responsibility for promoting and encouraging safety in the workplace. This includes compliance with all Bus policies and programs, rules, procedures affecting the safety of Bus equipment, facilities, and operations or personnel within his/her responsibility. o Willie Washington, Field Supervisor is charged with the responsibility for promoting and encouraging safety in the workplace. This includes compliance with all Bus policies and programs, rules, procedures affecting the safety of Bus equipment, facilities, and operations or personnel within his/her responsibility. o Cleto Yanis, Maintenance Manager is responsible for directly overseeing all Galveston Island Transit’s maintenance operations including ensuring that subordinate staff observes and complies with established safety procedures and policies. o Mike Arguso, Maintenance Supervisor is charged with the responsibility for promoting and encouraging safety in the workplace. This includes compliance with all Bus policies and programs, rules, procedures affecting the safety of Bus equipment, facilities, and operations or personnel within his/her responsibility.
3.4 AUTHORITY FOR SAFETY MANAGEMENT
It is the responsibility of the General Manager, as the accountable executive, to overseeing the responsibilities and accountabilities for the management of safety for all of Galveston Island Transit.
It is the responsibility of the Bus and Rail Safety Officer to ensure safety procedures and awareness are practiced throughout the entire system and to promulgate policies and procedures that reflect Best Practices within the transit industry.
Each supervisor is charged with the responsibility for promoting and encouraging safety in the workplace. This includes compliance with all Bus policies and programs, rules, procedures, as well as, local, state and federal agency laws, rules and regulations affecting the safety of Bus equipment, facilities, and operations or personnel within his/her responsibility.
It is each employees’ responsibility to adhere to and report on any violations of the above mentioned policies and programs, rules, procedures, as well as, local, state and federal agency laws, rules and regulations. Any and all such reports are written and delivered to the Manager of Operations and the Bus & Rail Safety Officer for adjudication in conjunction with the General Manager.
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3.5 Galveston Island Transit’s System Organization Chart
Galveston Island Transit’s System Organizational Chart
City Council Fire Dept. Police Dept.
City Manager
Fleet Services Emerg. Mgmt. Finance Public Works Human Coordinator Resources General Manager
Admin Island Personnel Transit’s 2 System
Bus & Rail Operations Maintenance Grants Safety Officer Manager Manager Manager 1 1 1 1
Dispatch Transit Maintenance Staff Supervisor Supervisor Supervisor Personnel 1 3 1 2
Transit Maintenance Dispatcher Operators Personnel 1 17 13
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3.6 Galveston Island Transit’s System Safety Responsibilities by Position
Safety Related Tasks Admin Trans Vehicle Facilities Other Safety For TSI Department Maint Maint Committee Data Collection and C C C C C R/A Analysis Occupational Health I - 2 I – 2 I – 2 I – 2 I – 2 R/A and Safety Training and I – 2 I - 1 I – 1 I – 1 C R/A Certification Bus Operator Selection I – 1 I – 2 N/A N/A N/A R/A Operational Driving I – 1 I – 2 N/A N/A N/A R/A Requirements Drug and Alcohol I – 1 I – 2 I – 2 I - 2 I – 2 R/A Abuse Program Rules and Procedures C I – 1 I – 1 I – 1 C R/A Contractor/Supplier I –1 I - 2 I – 2 I - 2 I - 2 R/A Safety Emergency Response I – 2 I – 2 I - 2 I - 2 I – 1 I – 2 Planning, Coordination ** and Training Accident/Incident I – 2 I – 2 I – 2 I - 2 I – 2 I – 1 * Reporting and Investigation Annual Safety Audit I – 2 I – 2 I – 2 I – 2 I – 1 R/A Facility Inspections I – 2 I – 2 I – 2 I – 2 I – 2 R Vehicle Maintenance C C I - 2 C C R/A Audits and Inspections Operator Inspections C I - 1 I – 2 C C R/A Hazard Identifications, I – 2 I – 2 I - 2 I – 2 I - 2 R/A Analysis and Resolution Equipment Test C C I - 1 I - 1 C C Programs Proposed System I - 2 I - 2 I - 2 I - 2 I – 2 I – 1 Modification Configuration I – 1 I – 2 I – 2 I - 2 C R/A Management and Control Procurement I - 1 I – 2 I – 2 I – 2 I – 2 R/A Hazardous Materials I – 2 C I - 2 I - 2 C R/A Program KEY: I = Implementation C = Coordination & Interface 1 = Primary Role * = Major Accidents (fatality and/or cost exceeding $10K) 2 = Secondary Role * * = Fire Prevention Bureau R = Review N/ A = Not Applicable A = Audit
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Island Transit management, at all levels, and each employee are responsible for accident prevention, the identification of hazards and implementation of corrective action, as required, in their specific areas. Failure to comply with safety rules and standards could result in disciplinary action. Failure to report safety hazards or violations could also result in disciplinary action. Person(s) reporting safety hazards will not be retaliated against for any reason and such person who does is subject to discipline up to and including termination. It is imperative that employees operate in a free-from-harm work environment, to be able to report any and all such hazards without fear of retribution.
Corrective action is encouraged at the lowest levels in order that a safe and rapid resolution is made. In instances where corrective action extends beyond the resources or authority of the manager, supervisor, or individual involved, timely and expeditious communications and documentation is made through the chain of command to the appropriate superior for resolution. Where the unresolved hazard is an immediate threat involving life, serious injury or major property damage, notification is made to the General Manager.
All of Island Transit management are responsible for maintaining and submitting written accident/incident/injury/fire/unusual occurrence reports as directed by policies & procedures. All supervisors are responsible to ensure that the ability to safely perform assigned work by employees under their supervision is included in all job specifications and in the employee selection process. In addition, medical examinations provide the basis for initial and continued employment in job classifications requiring medically verifiable capabilities.
3.7 System Profile Data:
Operator Count Full-Time 16 Part-Time 1 Volunteers 0 Vehicle Count Trolley-Wheeled 5 H/C Van (Ford E-450) 10 Streetcars 3 Maintenance Location(s) • Main Office/Bus-Van Maintenance Facility 3115 Market Street • Streetcar Maintenance Facility 214 28th Street
Dispatch Location(s) • Primary 3115 Market Street • Alternate 214 28th Street
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4.0 PLAN, REVIEW AND MODIFICATION
Galveston Island Transit management will review the Agency Safety Plan, update the document as necessary, and implement the changes within a timeframe that will allow the agency to timely submit, by December 1st of that year. Any necessary updates outside the annual update window will be handled as Agency Safety Plan addendums which will be incorporated in the body of the Agency Safety Plan during subsequent annual update.
4.1 REQUIREMENTS FOR UPDATE
As required in 49 C.F.R. part 673, recipients and sub-recipients of financial assistance under 49 U.S.C. 5307 are required to develop safety plans that include the processes and procedures necessary for implementing Safety Management Systems (SMS). The chief executive will identify the activities that will be taken to achieve compliance.
The annual review will consider, but not be limited to, the following:
• Changes in organizational structure or system characteristics; • Progress on goals and objectives; • Refining and improving the current goals and objectives; • Identify new goals and objectives as the system grows or in response to new regulations; and • Identify additional or emerging safety responsibilities.
4.2 CONTROL AND UPDATE PROCEDURES
The Agency Safety Plan is a controlled document that is updated and distributed in accordance with Island Transit procedures for management of controlled documents. The Agency Safety Plan will also be reviewed by the Island Transit’s Safety Committee (FLSSC/SSRC) to annually review and periodically update the Agency Safety Plan to ensure changes within or affecting the bus system that impacts the Agency Safety Plan and/or its implementation and incorporate, as necessary, these changes by revision or addendum.
4.3 AGENCY SAFETY PLAN REVIEW AND APPROVAL BY TxDOT
Following approval and adoption, the changes, revisions, or updates are distributed to all affected departments and persons on the distribution list.
The Island Transit’s Bus & Rail Safety Officer is responsible for maintaining an updated distribution list and providing distribution.
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4.4 AGENCY SAFETY PLAN CHANGE MANAGEMENT
All changes to the Agency Safety Plan are collected by the Bus and Rail Safety Officer and the Agency Safety Plan is formally revised annually as part of its annual revision process. All previous versions and revision will be maintained in accordance with GIT document control policy.
4.5 UPDATES, APPROVAL AND DISTRIBUTION
Following the approval of any modifications to the Agency Safety Plan by the General Manager of Island Transit, the management staff will distribute the Agency Safety Plan addendum to all affected parties, with a cover memo highlighting the changes. All parties receiving the updates are required to sign for its receipt and acknowledge their responsibility in implementing the changes. Management will document and retain the proof of Agency Safety Plan receipt by all employees during initial hire and subsequent updates. The Galveston City Council’s (equivalent to The Board of Directors or Equivalent Authority) approval of the ASP is through an adoption vote and date of approval. They will adopt the Agency Safety Plan annually (see appendix E for adoption resolution. This will follow a copy of the adopted Agency Safety Plan. It will then be distributed to all employees and contract service providers. A copy of the adopted Agency Safety Plan will also be forwarded to the TxDOT Office.
Document reviews of the Agency Safety Plan by the agency, any subsequent updates, addendums, adoptions, and distribution activities will be documented in the Agency Safety Plan Document Activity Log included in this document.
5.0 AGENCY SAFETY PLAN IMPLEMENTATION, MAINTENANCE, AND VERIFICATION
5.1 OVERVIEW
The General Manager for Transportation has delegated responsibility for implementing the Agency Safety Plan to the Transit Bus & Rail Safety Officer. The Bus & Rail Safety Officer is responsible for the establishment and maintenance of the Island Transit’s Safety Committee. The safety related activities of the Island Transit’s Safety Committee and the responsibilities of other organizational units are described below.
5.2 TRANSIT SAFETY COMMITTEE
Members of the Safety Committee are:
• Bus and Rail Safety Officer (Chair) • Transit Maintenance Manager • City Safety Officer • Field Supervisors
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• Administrative Services Manager • Transit Operations Manager • City Attorney • Risk Management • Police • Fire • Others Assigned as Needed
5.3 SAFETY COMMITTEE STAFF RESPONSIBILITES
Bus & Rail Safety Officer (Chair)
• Chair the Safety Committee responsible for: scheduling Committee meetings, preparing agendas, requesting assistance from non-members, and distributing safety Committee reports, managing issues and collection/analysis of relevant data.
• Maintains complete documentation of all Safety Committee proceedings, including system issues/modifications reviewed by the Safety Committee.
• Provides administrative, coordination, and analytical support for Safety Committee activities.
• Reviews any reports from Safety Committee members to ensure required system safety activities are carried out and issues reports.
Safety Committee Members
All members of the Safety Committee are responsible for participating in Safety Committee meetings and assisting in its activities, as requested. During the scheduled Safety Committee meetings that are held monthly, each member is to apprise the Committee of any safety issues, including proposed modifications involving their department. Each member will also report on the level of compliance with safety requirements, including those pertaining to inspections, tests, maintenance, certification, procurement, training, employee communications, accident and incident investigations, and procedures.
5.4 SYSTEM SAFETY FUNCTIONS
Industrial System Safety
Industrial safety applies to all facets of the Bus’s operational, maintenance and administrative functions. It is the responsibility of the Bus & Rail Safety Officer to provide ongoing management oversight to ensure that key industrial safety activities are consistently followed. Those principal activities are:
• Monitor trolley barn and industrial accident investigations.
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• Ensure that trolley barn facilities and practices comply with all applicable local, state, and federal regulations in addition to the Bus’s internal policies and procedures.
• Arrange for hazardous materials training for all Bus operation and maintenance personnel upon hire and annually thereafter.
• Teach back injury prevention classes to new employees.
• Coordinate inspections and fire drills for Bus facilities with the Fire Marshal at least annually at the trolley barn.
• Perform general safety training on an annual basis.
• Develop, implement and oversee training programs, including periodic, re-certification or refresher training.
Work-Related Injuries or Illnesses
Employees involved in any work-related activity that results in injury or illness are required to report the injury or illness to their department supervisor as soon as reasonably possible. The supervisor shall ensure that appropriate medical care is obtained. The employee and supervisor will write the applicable reports related to workplace injury/illness within 24 hours of the accident/incident. The circumstances will also be documented and reported utilizing the appropriate reporting form within the appropriate time frame.
Safety Rules and Procedures
Island Transit’s Employee Rules and Guidelines provides operating and safety rules governing Bus operations. Refresher training is provided quarterly. Refresher training is monitored by the Operations Manager to verify all employees receive and pass the required training. All training will be appropriately documented to include but not limited to attendance rosters, certificates, training schedules/logs, and or annotations of an employee’s personnel file.
Safety Monitoring
Field Supervisors randomly monitor Bus operations for safety, performance, efficiency, and compliance with operating and safety rules. Ride checks and speed checks are performed no less than monthly by Field Supervisors to monitor Operator performance.
Accident Investigation Bus Operators are responsible for making the initial accident notification, generally to the Dispatcher via two- way radio. At that time, the operator shall inform the dispatcher if EMS is needed. The Dispatcher then notifies a Field Supervisor, who goes to the scene and conducts the initial information and data collection and
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GAVESTON ISLAND TRANSIT’S SYSTEM serves as an On-Scene Coordinator, securing the scene and witness statements, documenting evidence, and providing the information necessary to make notification to TxDOT. The Field Supervisor coordinates with the Maintenance Manager as required to complete the information and data collection. The Field Supervisor shall then transport the operator for post-accident testing in the event the accident meets the testing threshold. The Bus dispatcher notifies first responders: Galveston Police Department, EMS and Fire. A police officer might be assigned to investigate the accident depending upon its severity. The On-Scene Coordinator will work with the first responders, if assigned, to ensure security of the accident scene. The investigating officer will make all requests pertaining to Bus operations through the On-Scene Coordinator. Further information regarding the handling of accidents/incidents can be found in the GIT Accident/Incident Investigation Plan.
Substance Abuse Program
Bus Operators, Field Supervisors, Dispatchers, and maintenance personnel who operate equipment on rails receive a pre-employment drug test and are subject to random and post-accident drug and alcohol tests as defined in the City of Galveston Substance Abuse Policy. Galveston’s program complies with the Federal Transit Administration’s Drug and Alcohol-testing program and Department of Transportation testing procedures for transportation workers in safety sensitive positions. Certain requirements of the Galveston program exceed the federal programs, and these are contained in the City’s Drug and Alcohol Policy that is available to all Island Transit’s employees. The City of Galveston Human Resources Manager administers the Substance Abuse program.
Maintenance Department
The Maintenance Manager supervises inspections and maintenance of all Bus operated property and equipment, including the Bus stops. All inspections and maintenance activity are recorded and the Maintenance Manager maintains reports.
Inspection and Audit Programs
The Maintenance Manager and Field Supervisors perform equipment (weekly), facility (daily), and system (randomly) inspections and audits to monitor the safety, reliability and cleanliness of the Bus’s maintenance programs. Hazards that cannot be removed or altered through regular management procedures are referred to the Island Transit’s Safety Committee for an acceptable resolution. The Bus & Rail Safety Office makes random oversight inspections of operating and work site areas. A record of these inspections is provided to the Safety Committee monthly. If resolution requires utilizing the Hazard Management Process or otherwise meet state oversight reporting thresholds, appropriate notifications and progress reports will be made to TxDOT as outlined in Section 6.
Safety-Related Procedures
Maintenance personnel utilize safety procedures including, but not limited to lock out/tag out, hazardous material handling and other work practices to reduce the risk of an industrial accident or injury. The Bus Operators inspect the Bus’s safety equipment such as turn signals and fire extinguishers, etc., each operating day using a safety checklist (see Appendix C) covering these components.
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Equipment and Facility Inspection
Daily inspections are conducted by Mechanics for the Buses. Maintenance personnel inspect the Transit Center. Safety equipment such as fire extinguishers and security alarms are also checked on each operating day. The vehicle maintenance area receives an additional inspection monthly utilizing a detailed checklist developed from OSHA safety practices. The Maintenance Manager inspects the Buses and Transit Center once a month to provide quality control oversight. Reports of hazards and inoperative equipment generate specific, prioritized work orders. Safety-related items are always top priority. If a safety-related hazard requires a special order for parts or tools to correct the situation, special procedures exist for obtaining these items on an expedited basis (please also refer to section 13.0 FACILITY AND EQUIPMENT INSPECTIONS).
Maintenance Document Control
The City of Galveston’s Fleet Maintenance Department has responsibility for maintaining documentation on the configuration of all Bus assets with applicable copies for the Bus Maintenance department. This also includes administration of the change control procedures, drawings, specifications, plans and other configuration documents.
Safety Communications
The Galveston Island Transit Bus and Rail Safety Officer will ensure that all employees are aware of any policies, activities, and procedures that are all safety-related roles and responsibilities for all those employees. Safety communications will include information on hazards and safety risks that are relevant to the employee's role and responsibilities:
• Explaining to employees the reasons that Galveston Island Transit introduces or changes policies, activities, or procedures. • Explain to employees when actions are taken in response to reports submitted by the employees through the Employee Safety Reporting Program.
The FTA expects that each transit agency to define the means and mechanisms for effective safety communication based on its organization, structure, and size of operations. Therefore, to address this requirement, Galveston Island Transit communicates hazards, safety risks, and safety actions in various ways to employees as follows:
• Safety/Hazard Reports: These are posted in the employee areas in order that employees may review and or comment to management. To ensure that the employee has read and understands, the employee will be briefed/trained on the material then required to sign an attestation of acknowledgement of the document in question.
• Safety/Security Committee Meeting Minutes: These are posted in the employee areas in order that employees may review and or comment to management. To ensure that the employee has read and
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understands, the employee will be briefed/trained on the material then required to sign an attestation of acknowledgement of the document in question.
• Safety/Hazard Bulletins: These are posted in the employee areas in order that employees may review and or comment to management. Such bulletins are also inserted into the operator’s daily trip packages. To ensure that the employee has read and understands, the employee will be briefed/trained on the material then required to sign an attestation of acknowledgement of the document in question.
• Safety Performance Information: These are posted in the employee areas in order that employees may review and or comment to management.
Employee Safety Reporting Program
Employee safety is an important feature of the overall safety plan. However, safety and safety awareness cannot be fully achieved without GIT employees. Their everyday presence provides extra eyes, out in the field, to observe and report potential or real safety hazards. They are also a great source of direct input. Because of this, GIT has developed the Employee Safety Reporting Program in accordance with 49 CFR §673.23(b). The following are methods for employees and relevant contractors to report actual or potential safety hazards:
• Safety Suggestions: Employees are encouraged to submit suggestions and recommendations to management about real or potential safety hazard issues. • Employees and relevant contractors are free to contact the Bus & Rail Safety officer or the General Manager or the Executive Director, Fleet, Mass Transit, and Special Events regarding real or potential safety hazards. This can be accomplished by sending an e-mail directly to them or make a direct phone call or submitted in writing and placed in their mail boxes in GIT headquarters. • Other opportunities for submitting any safety hazard or suggestions can be made during safety meetings, briefings, and training or by face to face encounters. • The submitting employee or contractor can remain anonymous if they choose and no person making such a report/suggestion will be subject to any adverse action or retaliation. • All comments/suggestions will be reviewed for possible immediate action by the Bus & Rail Safety Officer and forwarded to the Safety/Security Committee for possible recommended actions and disposition. Final disposition of the suggestion(s) and any action(s) resulting will be posted in the employee areas. • Any Safety/Hazard Bulletins that may result from the Safety/Security committee findings/resolutions will be posted accordingly. • If the employee or contractor chooses to be notified of his/her submission will be contacted directly as to the disposition of their submission.
The information gathered from and the responses thereof of the Employee Safety Reporting Program is managed and monitored by the Bus & Rail Safety Officer. It is the responsibility of the Bus & Rail Safety Officer to utilize monthly data/reports in ensure that all such changes, modifications, or alterations to policies or
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5.5 SAFETY RESPONSIBILITIES
General safety-related responsibilities for all Bus personnel are as follows:
Department Heads
Responsible for approving organizational safety policies, reaching safety goals and objectives, assignment of safety responsibility and authority, recording measures of performance, participation on the Transit Safety Committee, and holding managers accountable for achieving safety goals and objectives.
Bus & Rail Safety Officer
The Bus & Rail Safety Officer is the focal point for coordinating agency safety responsibilities. Chairing the Island Transit’s Safety Committee facilitates this. It is further promulgated through ongoing oversight with departmental managers, not examining or auditing, to verify that their responsibilities under the Agency Safety Plan are being routinely implemented. The Bus & Rail Safety Officer is also responsible for recommending appropriate budgets and allocating resources necessary to implement safety policies, coordinating and monitoring agency compliance with training schedules and content, facilitating accident investigations and participation in the Hazard Management Process.
Employees
All Bus employees are responsible for working safely, following established rules, procedures, policies, and safe work practices, and reporting unsafe conditions to management.
Public Works Department
The City of Galveston Public Works Department is responsible for engineering and construction/construction contracting of Bus facilities and is the lead on all phases of new projects. The Agency Safety Plan describes major safety activities and responsibilities for the development and acquisition phases of a project. This safety program is applicable through the planning, preliminary engineering, and final design, construction, installation and testing, pre-revenue and operations stages of a project. Public Works often utilizes consultants with specific skills relating to light rail requirements due to the impracticality of maintaining those skills on the Public Works staff because of only a sporadic need.
• Safety Certification - All major elements of projects are safety certified prior to revenue service. Checklists of safety requirements are developed at the direction of the project manager and a system safety certification review team systematically assures compliance with these requirements. A System Safety Certification Plan is developed by the project engineering company that details this process.
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• Integrated Test Program - A detailed, integrated test program is performed prior to revenue service that verifies that all systems operate safely and as designed for their operating environment. These tests include readiness drills that simulate emergency conditions and are conducted jointly with emergency response organizations. All contractors working in test areas must attend a mandatory safety course and display proper identification.
• Construction Safety Plan - Defines construction safety functions and responsibilities and other construction safety requirements such as safety equipment, safety oversight, and emergency planning, documentation and identification of safety personnel. All contractors and Bus employees must comply with the requirements of the Construction Safety Plan.
• Environmental Issues - Public Works is responsible for addressing environmental issues including those related to hazardous materials. This includes analysis of hazardous materials for new construction sites, coordination of hazardous material remediation/removal, and interface with contractors for environmental issues, and securing environmental permits, as required. This includes:
o Coordinating and monitoring agency-wide environmental compliance programs and efforts including program implementation. o Providing expert analysis and technical interpretations of environmental compliance legislation, regulations, rules and policies. o Perform workplace inspections to identify environmental hazards and make recommendations to address any situations that do not meet standards or exceed established criteria. o Evaluate labeling, storage, handling and disposal of substances based on local, state and federal regulations. o Investigate spills and other incidents involving the accidental or misuse of hazardous and/or non-hazardous substances at Bus facilities. o Collect and maintain data for reports required for the use of toxic chemicals at Bus facilities. o Perform environmental site assessments. o Provide technical support to other Bus departments.
City of Galveston Police Department
• Provide police services and security to passengers and employees. • Conduct investigations, and detain suspects, and depending upon severity or special circumstances, respond to emergency calls involving Bus vehicles. • Assist at accident and emergency scenes as necessary, ensuring the care of the injured. • Ensure investigations do not interfere with emergency operations. • Provide crowd control as necessary to prevent further harm to individuals and to prevent the handling or moving of evidence by persons not having such authority. • Review reports and implements necessary actions. • Oversee operation of emergency communications system, respond to bomb threats, conduct searches, and coordinate evacuations.
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City Safety Officer
The City Safety Officer is responsible for the preparation, coordination and distribution of the Bus’s Emergency Management Plan with the coordination of the Bus and Rail Safety Officer. The City Safety Officer plans, coordinates with the Bus and Rail Safety Officer in the conduct of emergency drills with the Fire and Police Departments and other response agencies that need access to Bus vehicles for drills.
• Assist with annual review and update of the System Security and Emergency Management Plan. • Member of the Transit Safety Committee.
Attends: • Local Emergency Planning Committee meetings for City of Galveston. • Emergency Management meetings. • Conducts training courses to promote professional development and safety.
Human Resources Department
The Human Resources Department is responsible for recruiting, compensation and benefits, employee relations, training and development. The department provides oversight for the following safety functions:
• Performs background checks on all applicants deemed candidates for employment, including work history, worker’s compensation record, criminal records, and driving records.
• Arranges for pre-employment physicals and drug/alcohol tests.
• Administers Island Transit’s Drug and Alcohol program.
Legal Department
• The City Attorney’s office works closely with Bus management in the defense of all lawsuits arising out of tort and worker’s compensation claims, and where reasonably feasible, defends the Bus in all other areas, reviews and approves all agency contracts and drafts proposed changes or responses to legislative issues.
• Monitors legislation, regulatory, and case information in order to provide legal advice as to whether Bus procedures are in compliance with the applicable law. • When reasonably feasible, notifies department managers when safety issues are identified in the course of case investigation or litigation. • Reviews contracts.
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Purchasing Department
• Ensures that procurement process complies with City of Galveston’s established policies and procedures • Enforces procurement policies and other procurement procedures relating to hazardous materials and equipment • Adheres to safety procedures related to hazardous substance acquisition, handling, labeling, storage, disposal, and record keeping • Ensure that contractors meet requirements related to the safety of Trolley employees, property, and the public
6.0 SAFETY MANAGEMENT SYSTEM (SMS)
6.1 Safety Risk Management
To ensure that Island Transit provides a safe and reliable transportation service, the department has established a process by which hazards are identified, analyzed for potential impact on the operating system, conduct a safety risk evaluation, and mitigation in a manner acceptable to Island Transit management and applicable regulatory agencies.
All Island Transit management, staff, contractors and suppliers are required to implement high standards of safety and system assurance throughout the design, construction, testing, and operational phases of Island Transit projects. Hazards, which cannot be eliminated in the design, are to be controlled by safety devices, warning devices, training, and/or written procedures to prevent mishap.
6.1.1 Hazard Identification
Hazard identification is a system safety activity managed by the Bus & Rail Safety Officer. The Bus & Rail Safety Officer will determine, on a case by case basis, those hazards for which formal analyses are to be prepared. All Island Transit staff and committee meetings are forums for identifying/reporting potential hazards.
Hazards can be identified by any or all of the following methods:
• Formal analyses, prepared and submitted by employees and contractors
• Design reviews, conducted as part of the design process
• Field observations, site visits, facilities inspections, and reports
• Operating experience
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Galveston Island Transit also considers, as a source for hazard identification, data and information provided by TxDOT SSOA and FTA.
6.1.2 Hazard Analysis
Safety hazard analysis requirements will provide for:
• Assessment of the severity and probability of occurrence of each potential hazard
• Timely awareness of hazards for those who must resolve them
• Traceability and control of hazards through all phases of a project’s life cycle
Hazard Severity
Hazard severity categories are defined to provide a qualitative measure of the worst credible mishap resulting from personnel error, environmental conditions, design inadequacies, and procedural deficiencies for a system, subsystem or component failure or malfunction as indicated in the following table:
Category Description Mishap Definition
I Catastrophic Death or system loss
II Critical Severe injury, severe occupational illness or major system damage III Marginal Minor injury, minor occupational illness or minor system damage
IV Negligible Less than minor injury, occupational illness or system damage
Hazard Probability The probability that a hazard will occur during the planned life expectancy of the system element, subsystem, or component, can be described subjectively in potential occurrences per unit of time, event, population, items, or activity. A qualitative hazard probability may be derived from research, analysis, and evaluation of historical safety data from the same or similar systems. Supporting rationale for assigning a hazard probability will be documented in hazard analysis reports. A qualitative hazard probability ranking is identified in the following table:
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Level Description Probability
Frequent A Likely to occur frequently to an individual item. Continuously experienced in the fleet/inventory
Reasonably B Will occur several times in the life of an item, will occur frequently in Probable fleet/inventory
Occasional C Likely to occur sometime in the life of an item; will occur several times in fleet/inventory
Remote D Unlikely, but possible to occur in the life of an item; unlikely but can be expected to occur in fleet/inventory
Extremely E So unlikely it can be assumed occurrence will not be experienced to Improbable an individual item; unlikely to occur but possible in fleet
Hazard Resolution Process
Hazards identified within the system are to be evaluated by appropriate staff and eliminated, or mitigated, to a level acceptable by authority's management. The following schedule has been developed to ensure that the optimum level of safety is achieved through the expeditious resolution of hazards, once identified.
Hazard Resolution Schedule
Criterion Resolution Timetable
Unacceptable A hazard with a risk index of unacceptable must be eliminated as soon as possible. There is no other options.
Undesirable; Assist. City Manager Decision Within five (5) working days, a resolution should be required developed and implemented.
Acceptable with review by Safety Officer Within ten (10) working days, the review process should be completed and accepted
Acceptable to Safety Officer Notification within thirty (30) days
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6.1.3 Assessment and Corrective Action
Risk Assessment and Corrective Action
Before implementation of any corrective action, system safety analyses must establish a hazard severity category (I through IV) and a probability ranking (A through E), which are combined to form a risk index, reflecting both severity and probability of occurrence for each identified hazard. A risk index is assigned to a hazard before implementation of any corrective action. The range of possible risk indices is shown in the matrix on the following page:
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Risk Matrix
Severity
MARGINAL II NEGLIGIBLE I CRITICAL III CATASTROPHIC IV
small/unimportant; minimal importance; maximum importance;
not likely to have a has an effect on the serious/important; could result in major effect on the operation of event but will affect the operation of disaster/death; WILL affect operation of the event / will not affect the event the event in a negative way / the operation of the event no bodily injury to outcome / requires suffers serious injuries or in a negative way / death, requiring minor first aid medical treatment medical treatment of minors dismemberment or serious injury injury to minors
Frequent A Likely to occur frequently ACCEPTABLE to an individual item. UNACCEPTABLE UNACCEPTABLE UNACCEPTABLE Continuously experienced W/CONCERNS in the fleet/inventory Reasonably Probable B ACCEPTABLE Will occur several times in UNDESIREABLE UNACCEPTABLE UNACCEPTABLE the life of an item, will W/CONCERNS occur frequently in fleet/inventory Occasional C Likely to occur sometime
in the life of an item; will ACCEPTABLE occur several times in UNDESIREABLE UNDESIREABLE UNACCEPTABLE fleet/inventory W/CONCERNS
Probability Remote D Unlikely, but possible to occur in the life of an item; ACCEPTABLE unlikely but can be ACCEPTABLE UNDESIREABLE UNDESIREABLE expected to occur in W/CONCERNS fleet/inventory
Extremely Improbable E So unlikely it can be ACCEPTABLE ACCEPTABLE ACCEPTABLE assumed occurrence will ACCEPTABLE not be experienced to an W/CONCERNS W/CONCERNS W/CONCERNS individual item; unlikely to occur but possible in fleet Risk assessment criteria will be applied to the identified hazards based on their estimated severity and probability of occurrence to determine acceptance of the risk or the need for corrective action to further reduce the risk.
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The risk assessment and acceptance criteria will assist decision makers in understanding the amount of risk involved by accepting the hazard relative to the costs (schedule, dollars, operations, etc.) to reduce the hazard to an acceptable level. The following table identifies the acceptance criteria.
ACCEPTANCE CRITERIA Risk Index Decision Authority IIA, IIIA, IIIB, IVA, IVB, Unacceptable IVC IIB, IIC, IIIC, IIID, IVD Undesirable; General Manager decision required.
!A, IB, IC, IID, IIE, IIIE, Acceptable with concerns; review by Safety Officer IVE ID, I E Acceptable
Action will be taken to eliminate identified hazards or reduce the associated risk. Catastrophic and critical hazards will be eliminated or their associated risk reduced to an acceptable level. If this is impossible or impractical, alternatives will be recommended for the appropriate decision making.
6.1.4 Hazard Resolution Precedence
The order of precedence for satisfying system safety requirements and resolving (eliminating or controlling) hazards will be as follows:
1. Design for minimum risk. The primary safety effort during the design phase of a project will be an attempt to eliminate hazards through election of design features (e.g., fail safe, redundancy) and incorporate safety devices. Hazards that cannot be eliminated through design will be reduced to an acceptable level through the incorporation of appropriate safety devices. 2. Provide warning devices. Where it is not possible to preclude the existence or occurrence of a hazard, devices will be installed for the timely detection of the hazard condition and the generation of an adequate warning signal. 3. Develop special procedures and training. Where it is not possible to reduce the magnitude of an existing or potential hazard through design or the use of safety and warning devices, the contractor/supplier will develop special procedures to control the hazard.
All facility, system, vehicle specification, and requests for proposals will require that responding contractors/suppliers solve hazards in accordance with this list, in order of precedence. Specifications will include the requirement for all contractors/suppliers: who provide systems, subsystems, or equipment that effect safe vehicle movement or passenger/employee safety to establish and maintain a Safety Plan. These program plans will, at a minimum, define objectives, tasks, procedures, schedules and data submittal for the
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6.2 Safety Assurance
The design of any project/modification starts with the identification of appropriate design criteria. In many cases the criteria has already been developed and approved for use. Where criteria are absent, the project manager will conduct an evaluation to identify pertinent industry standards for use in controlling the design.
For major projects, the design will need to be formally safety certified to ensure the design is in full compliance with the design criteria. This will coordinate among Public Works and the Safety Committee.
For smaller projects, formal safety certification may not be required. Nevertheless, a safety/quality control process must be incorporated into each project to ensure that safety critical requirements are identified and systematically checked-off against the final design and as-built facilities/installations.
Through the Safety Committee, there is a responsibility of identification of hazards associated with system modification and expansion.
When system modification issues arise, there is a formal sign off and certification process through the Safety Committee for verification of operational readiness of new equipment or facilities. A formal acceptance will not be completed until the Bus’s operations and maintenance managers along with the Bus & Rail Safety Officer and the General Manager has approved the modification. All approved certifications are signed by the Bus & Rail Safety Officer and the General Manager.
External contractors as well as resources within the City of Galveston are utilized for most major projects involving system expansion or rolling stock upgrading as it relates to construction monitoring and testing review. Changes are specifically reviewed to determine practical application and operation. Exceptions taken can be resolved through the hazard resolution process or be returned to the City department or contractor for modification.
7.0 SAFETY DATA COLLECTION, ANALYSIS & MONITORING
7.1 DATA ACQUISITION PROCESS
The Bus & Rail Safety Officer develops and maintains adequate safety information to support the Agency Safety Plan. A broad range of information is required to identify hazards and to develop, assess, and recommend resolutions and alternatives. The conduct of activities will provide the data necessary to do the following:
• Investigate accidents, incidents and conditions; • Evaluate for hazards and corrective actions;
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• Prepare management reports and trend analysis; and • Provide the performance statistics for the Bus safety program.
The process to accomplish this includes the following steps:
• Identify sources of system safety information. • Select methodologies that are the most effective. • Evaluate documents to determine suitability for the Bus safety program. • Define and document safety data requirements. • Develop and maintain safety information. • Maintain safety statistics and trend information. • Report safety performance to management and others, including government agencies. • Communicate with other transit systems on data acquisition processes. Data collection will be adjusted, if necessary, to changes or additions.
The process for maintaining and monitoring of Safety Data/Information is:
• Through safety incident reports • Through reports via employee meetings • Through reports via management meetings • Through reports via Safety meetings • Through the TxDOT SSO Tracker program
7.2 ACCESS TO DATA
The Island Transit’s Safety Officer shall document activities required by and supporting this Agency Safety Plan, both generated internally and developed externally, is prerequisite to verifying compliance with local, state and federal laws, rules and codes and conformance with Bus requirements. The specific activities to support this include:
• Develop and maintain and secure a current documentation filing system. • Develop and maintain a current safety information system for, at a minimum, Bus accidents and industrial safety injury/illness incidents. These reports may include accident, unusual occurrences (safety), injuries, and reports of safety concern, safety notices, and Fire and Police reports. • Prepare and submit annual reports to TxDOT as required. • Maintain records of internal audit. • File and retain all documents pertinent to implementing safety tasks referenced in this AGENCY SAFETY PLAN and related to maintenance of formal Certification.
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8.0 ACCIDENT/INCIDENT NOTIFICATION, INVESTIGATION, AND REPORTING
8.1 OVERVIEW
Throughout the agency, safety is paramount. However, no system is perfect and accidents/incidents occur. Therefore, there must be an effective system in place to report, respond and manage such accidents/incidents as they happen.
Primary responsibility for management of the accident/incident system rests with the Bus & Rail Safety Officer.
The Bus & Rail Safety Officer for Galveston Island Transit’s is responsible for:
• Completion or ensure completion of all accident / incident investigation reports involving Island Transit’s Buses / Equipment / Facilities; • Submitting any necessary safety bulletins as may be applicable to operators as stated in the Safety Communications section (pg. 24) of this document. • Receipt, management and response/resolution of employee submitted safety or hazard identification submitted through the Employee Safety Reporting Program (see pg. 25).
8.2 Accident/Incident Procedures
Galveston Island Employees are to follow policies and procedures as defined in the Island Transit’s Employees Rules and Guidelines (May 2015 revised), Section 26 Accident Procedures for all accidents/incidents.
8.3 Accident/Incident Investigation Procedures
In the event of an accident/incident occurring, the Galveston Island employees are to immediately report to dispatch via radio communication system.
The first on scene Galveston Transit Field Supervisor will be designated as the On-Scene Coordinator for Bus Operations. The On-Scene Coordinator will initially start the investigation data collection process and preserve the scene for the additional accident investigation process by other departments/agencies.
Depending on the severity of the accident/incident event: • Galveston Island Transit Employees are to follow policies and procedures as defined in the Agency Safety Plan, Section 18 for hazardous conditions involving hazardous materials. • The Galveston Police & Fire Departments, EMS personnel, General Manager, Bus & Rail Safety Officer, and other City personnel would be summoned on-scene. • The Galveston Police Department and/or Fire Department may take control of the scene. o During this time, Galveston Island Transit will need to reroute all Bus operations away from the affected area.
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o Any equipment and/or roadway under control of the Police or Fire Department will be out of service until released back to Bus Operations control.
Preserving evidence and documentation of evidence will be completed through Supervisor Interview Reports, employee/customer interviews, Courtesy Cards (See Attached – Galveston Island Transit’s Courtesy Card,) photographs, City radio transmissions, taking involved Transit vehicles/equipment out-of-service, and obtaining Police accident reports (Appendix B - Texas Peace Officer’s Crash Report CRB-3.) The Field Coordinator will coordinate with the Maintenance Manager as required to complete investigation reports involving Bus vehicles/equipment.
In the event of an accident and it meets the FTA testing thresholds for drug and alcohol testing (see 49 C.F.R. 674), a designated Field Supervisor will be assigned for transporting the Bus Operator and/or other involved Bus employees to the testing facility per the criteria contained in Agency Safety Plan, Section 19 Drug and Alcohol Program.
For accidents/incidents that do not meet FTA reporting requirements the Field Supervisor on duty will respond promptly to fully assessing the nature of the accident/incident. The Field Supervisor will complete the Supervisor’s Investigation Report and submit a copy of it to the Safety Committee for evaluation and recommendations.
Galveston Island Transit final accident reports will contain, but not limited to Supervisor’s Investigation Report, eye witness reports, and a summary accident report (if issued by other agencies). Depending on the severity and complexity of the accident, other departments and resources could be called to assist in the investigation.
The Bus & Rail Safety Officer or designee is authorized to obtain, immediately upon request, a copy of any Internal City documents, whether written, recorded or photographic for the purpose of completing an investigation.
If the accident/incident was caused by intentional acts or by negligence, this matter is for the court of law with the appropriate jurisdiction to determine fault.
If an accident is determined to be preventable by the Safety Committee, the Island Transit’s Rule Book, Section 26.13 will determine how the employees file will be documented for each preventable event. This effort will be coordinated with the General Manager for any disciplinary proceedings.
If an accident/incident involves personal injury, supervisors must investigate to determine if employees complied with safety rules, work procedures, and work task instructions. Upon completion of the investigation report, any corrective/discipline actions per the review by the safety committee will be conducted.
The Safety Committee will make a conclusion regarding the preventability of each accident that occurs involving the Bus System. A Safety Committee designee or designees will provide a final report for all occurrences involving fatalities and mainline derailments to the General Manager. Due to the level of severity, an ad hoc team may be assembled to address all occurrences involved of the event.
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The final report will include a summary of the occurrence list of the data collected, an analysis, recommendations, and corrective action plan. The General Manager will review the Final Report and then submit it to FTA if required. After submitting the Final Report, the Bus & Rail Safety officer will track any corrective action item(s) for completion.
The Bus & Rail Safety Officer will maintain all original documents (initial, updates, and final reports) used to support the Final Report.
8.4 Internal Notification Procedures
All accidents/incidents involving Galveston Island Transit, personnel, or property shall be reported to the Transit Dispatcher in accordance with the rules and standard operating procedures. The Dispatcher will then notify all appropriate management, supervisory and emergency response personnel in accordance with the notification protocol. Internal notification shall be made as-soon-as practical.
8.5 External Notification Procedures
The General Manager or designee is responsible for making initial notification to government entities (TxDOT, FTA, NTSB) as required by regulations or law for Bus vehicles / property involved accident/incidents and all follow-up reporting.
TxDOT
The General Manager for Public Transit or designee will notify TxDOT within two (2) hours, via the SSO Tracker system, of any safety or security event involving a rail transit vehicle.
Fatality - A death or suicide occurring at the scene or within 30 days following the accident.
• RTA person (i.e., Chief Investigator) conducting the investigation (name, title, phone and email address) • Description of the event • Implemented and/or planned corrective actions
State, Transit, Local Police/Fire/EMS, or Other Law Enforcement Agency
Other applicable law enforcement/Governmental agencies may be notified for the following accidents/incidents involving the Bus system. (1) Any Bus accident/incident resulting in a fatality (2) Any Bus accident/incident involving multiple injuries or hospitalizations (3) Whenever a wheel comes off or a Bus derails on the mainline (4) Whenever a person is struck by or dragged by a Bus
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(5) Whenever a Bus fire results in substantial damage. (6) Any collision between two (2) or more (2+) revenue Buss resulting in damage and/or passenger/employee injuries (7) Whenever a Bus accident/incident involves a child (8) A fire on a Bus vehicle
8.6 Accident/Incident Reporting and Documentation
Galveston Island Transit shall provide a final report, via SSO Tracker System, for each reportable accident to TxDOT within thirty (30) days of the event for all rail accidents. All other accidents will be internal and shall include digital pictures, police reports, and accident scene diagrams should also be submitted as part of the final report.
At a minimum, the following information: • Summary of Facts • Description of occurrence • Injuries • Fatalities • Street characteristics • Speed and signal restrictions • Environmental conditions (Weather, Temperature, visibility, etc.) • Circumstances • Cause • Contributing factors • Drug and alcohol testing results • Action taken • Recommendations • Corrective action plan
8.7 Corrective Actions Resulting From Accident Investigation
Any event, or act, or series of events or acts that result in a reportable accident and/or catastrophic event or critical occurrence requires a Corrective Action Plan (CAP). However, an investigation of an accident that results in no identification of probable cause, secondary causes or contributing factors, and/or determine that the injury was self-inflicted may not require a CAP.
A CAP identifies:
• Those actions required to minimize, control, correct or eliminate any probable secondary causes or contributory factors of investigated reportable accidents and/or unacceptable hazardous or threat conditions. • An implementation schedule.
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• Director level(s) of appropriate City department(s) responsible for implementing corrective actions. • A completion schedule for each identified actions.
Detailed documentation that supports the completion of the CAP will be kept on file.
When such supporting documentation cannot readily by enclosed due to their number, bulk or technical limitations, a list of the supporting documentation will be provided with the written verification. Documentation must be stored and readily available for review by TxDOT if requested.
Corrective actions must be identified in the initial notification. As the investigation proceeds, corrective actions and their status should be revised, as necessary, in interim reports that are submitted to TxDOT for approval and comments.
9.0 EMERGENCY RESPONSE PLANNING, COORDINATION, TRAINING
The Bus System has implemented a System Emergency Management Program (SEMP). Key elements of the SEMP are as follows:
• Ensure that proper notification of emergencies is implemented throughout the agency. Prepare a Bus Emergency Drill Plan, which includes emergency drills. These drills will include tabletop exercises and actual field exercises involving Bus personnel and external agencies. The Island Transit’s Safety Committee will discuss the types and locations of emergency drills.
• Provide training programs for employees and emergency response agencies.
• Coordinate emergency activities and planning with local, state and federal agencies.
• Ensure that necessary cooperative agreements are established.
The General Manager has the responsibility to have all original copies of all plans and procedures related to Island Transit. As such the General Manager has the SEMP for the Bus system as well as all other Island Transit transportation services. Copies of the SEMP are located with the Bus & Rail Safety Officer and the Operations Manager. These plans specify the recommended sequence of actions, role and responsibilities to be taken by Bus personnel in the event of an emergency (fire, medical, security, etc.). The SEMP is available for review by all transit employees. Employees are notified of the existence of these plans as part of their initial training and emergency training exercises.
Components of the plan include recognition of the emergency, establishing proper notification procedures, and proper response action to the emergency.
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The plan has been developed with the assistance of City of Galveston Fire and Police departments.
Emergency planning includes coordination between the Bus operating departments and emergency responders. Joint inspections between Bus staff and emergency responders are conducted on existing and new facilities to address concerns of the emergency responder.
Island Transit provides training to all emergency service agencies who respond to calls on Transit facilities and property. These agencies include local fire departments, police departments, medical facilities, and Emergency Management Services (EMS). Simulated emergency drills are held each year. State safety oversight agencies and other light rail agencies are invited to these drills as observers. The Bus Safety Committee discusses the types and locations of these emergency drills. All drills are evaluated and critiqued for the benefit of Bus and the emergency response agencies.
The City Safety Officer assists in coordination of emergencies through interaction with City Emergency Management Services. The City Safety Officer also assists in training programs given to employees on emergency response.
10.0 INTERNAL SAFETY AUDIT/REVIEWS
11.1 OVERVIEW
The General Manager or his designee is responsible to plan, schedule and implement internal safety audits and reviews. Other City of Galveston and Bus departments are responsible to provide support and assistance in the performance of safety audits and reviews and to implement corrective action plans as required.
11.2 INTERNAL SAFETY AUDIT PROGRAM (ISAP) SCOPE
Safety audits and reviews cover the safety related activities identified in the Agency Safety. This audit systems is the agency’s method of managing and monitoring internal safety reporting programs, data, information, and their performance. This is done through the following means:
• Verify that safety programs have been developed/implemented in accordance with Agency Safety Plan requirements; • Assess the effectiveness of the Bus’s system safety programs; • Identify program deficiencies; • Identify potential hazards in the operational system and weaknesses in the system safety programs; • Verify that corrective actions are being developed, implemented and tracked to closure to address deficiencies and potential hazards; • Recommend improvements with an assessment of the status and adequacy of the system safety program, and • Assure continuing evaluation of safety-related programs, issues, awareness and reporting.
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The organizational units and functions subject to internal audits are:
• Facilities inspections (Maintenance Department) • Inspection, testing, certification, maintenance and repair of equipment and systems (Maintenance Department) • Development, maintenance and compliance with operating rules and procedures (Transportation Department) • Training and certification of personnel (Transportation Department), emergency response planning, coordination and training (Fire and Police Departments) • System modification review and approval process (Public Works) • Safety data acquisition and analysis (Transportation Department), interdepartmental/interagency coordination (Transportation and Maintenance Departments, Police Department) • Configuration management (Public Works) • Employee safety programs (Transit Safety Officer) • Drug and alcohol program (Human Resources) • Contractor safety coordination (Transit Safety Officer, Public Works) • Procurement control process (Purchasing) • Security (Police Department)
10.3 AUDIT PROCESS AND SCHEDULE
The following steps will be followed in planning, scheduling and performing safety audits:
CYCLE/SCHEDULE
• The General Manager will have an annual internal safety and security audit conducted. Within three years, all Agency Safety Plan elements will be audited. Other safety audits/reviews/ will be scheduled as directed or required. The schedule will be updated each year and submitted to the FTA website TrAMS.
CHECKLISTS AND PROCEDURES
• The audit will be performed according to the checklists that have been prepared in advance.
• Exceptions to the audit criteria will be noted on the checklists. Any exception noted will be immediately brought to the attention of the department representative.
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• Upon completion of the audit, the auditor will hold an exit meeting with the General Manager to review and discuss the audit findings, exceptions and any corrective actions that may be appropriate.
• The auditor will enter the audit results on the checklist. This will constitute the Preliminary Report including all findings, exceptions and recommendations. The audit Preliminary Report will also include a description of the corrective actions that have already been implemented.
• The purpose of the Preliminary Report is to correct any errors and to go over findings, exceptions and conclusions and to develop appropriate corrective action plans that will be included in the final report.
• The final audit will be completed using the checklist form and will be distributed to Island Transit management.
AUDIT REPORTING
Any exception that cannot be corrected before the final checklist report is issued will be addressed in a corrective action plan developed by the audited department. CORRECTIVE ACTION PLANS will include:
• A full description of the task to be performed that will correct the item. • Complex corrective action plans may require multiple sub-tasks and milestones. • An assignment of who is responsible for accomplishing the corrective action. • A schedule for completion of the corrective action with intermediate milestones will be included, as appropriate.
CORRECTIVE ACTION PLAN OPEN ITEM TRACKING
The Island Transit’s Safety Committee will track corrective action plan items on a database for safety open items. The status of open audit items will be included as part of the annual report and will be available for TxDOT review upon request.
ANNUAL AUDIT REPORT
An annual audit report will be prepared as required by the policy. The annual report will include the following:
• A description of each internal safety audit conducted during the past twelve months. • A summary of the significant audit findings.
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• A summary of corrective actions generated by each audit. • The status of each corrective action plan.
AUDIT COMPLETENESS
The audit process will require supporting documentation. This includes, but is not limited to,
• Maintenance Procedures, • Training Manuals, • Proceedings of Meetings, • Equipment Specifications, • Rules/Regulations, • Management Program Plans, • Agency Safety Plan, • Standard Operating Procedures, • Emergency Procedures, • Configuration Management Plan, • Hazardous Materials Management Plan, • Administrative Procedures, • Rule Book, • Safety Rules, • Fire Codes, and • Engineering Design Criteria, • Drug and Alcohol Program.
11.0 RULES COMPLIANCE/PROCEDURES REVIEW
11.1 OVERVIEW
A series of reviews has been established whereby system and operational changes are approved prior to implementation. Such changes include operational rules and procedures, supplementary manuals and bulletins.
11.2 REVIEW OF RULES AND PROCEDURES
Bus Operators Manual, Maintenance Manual and Employee Rules and Guidelines
These manuals consist of those rules and procedures applicable to all Bus employees. Approval of revisions to the Bus Operators Manual, Maintenance Manual, and Employee Rules and Guidelines is the responsibility of the General Manager. Department managers, as required, make requests for revisions.
Emergency Operations Plan
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This plan establishes standard operating policy and procedures for the mobilization of the Bus and other public safety resources.
Operating Bulletins
Operating Bulletins are issued to modify or except a current operating rule or procedure, or to address an urgent operating requirement. The General Manager approves Operating Bulletins with the concurrence of affected departments.
11.3 PROCESS FOR ENSURING RULES COMPLIANCE
Island Transit has an efficiency-testing program to monitor the Mechanic and Operator’s performance and to identify and enforce rule violations. The program consists of observations performed by Operations and Mechanical Supervision to determine whether or not employees are adhering to the rules. For each evaluation, the Supervisor completes a checklist and the results of the evaluation discussed with the person tested. The applicable manager, if any, enforces observed rule violations. Disciplinary action is administered in accordance with Bus system policy.
11.4 COMPLIANCE TECHNIQUES
All supervisors are tasked to perform frequent efficiency tests. The Operations and Maintenance Managers review this documentation no less than monthly for effectiveness and adequacy.
11.5 DOCUMENTATION
All efficiency tests are documented in reports for that purpose. This information is used for trend analysis, remedial training, and safety meetings.
12.0 FACILITY AND EQUIPMENT INSPECTIONS
12.1 FACILITIES AND EQUIPMENT SUBJECT TO INSPECTIONS
• Bus vehicles with particular emphasis on the radio, fire suppression device, lights and signal systems, public address system, and door operations.
• The Trolley Barn with a focus on fire suppression devices, general housekeeping, and security procedures (securing offices, doors, etc.).
• Galveston Island Transit Center with a focus on fire suppression devices, general housekeeping, and security procedures (securing offices, doors, etc.).
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12.2 REGULAR INSPECTION AND TESTING - CHECKLISTS
Operators at the beginning of their shift utilize checklists. The vehicle condition card summarizes mechanical, physical, and safety appliances. (Appendix C) The Manager of Maintenance reviews the Trolley barn and its equipment work areas and activities no less than weekly.
12.3 COORDINATION WITH HAZARD MANAGEMENT
During any of these routine inspections, hazards that are identified are required to be brought to the attention of the employee’s immediate supervisor. The hazard resolution process then follows the procedures discussed in Chapter 6.0.
13.0 MAINTENANCE AND INSPECTIONS (See Also GIT Maintenance Program, 2021)
13.1 SYSTEMS AND FACILITIES SUBJECT TO MAINTENANCE PROGRAM
Maintenance of the buses and passenger facilities is the responsibility of the Maintenance Manager. Additionally, no matter the vehicle status, Island Transit maintains all vehicles to achieve the maximum miles of service while incurring the minimum cost of operations, without compromising vehicle safety and reliability. Island Transit will strive to keep the spare ratio at the minimum standard of 20% based upon the needs of the agency.
13.2 RESOLUTION OF AUDIT/INSPECTION FINDINGS
A Bus Maintenance employee conducts daily post-operations inspections. Any exceptions that are noted on the pre-trip inspection sheet will be addressed by Maintenance. Matters that represent a hazard are immediately placed in the hazard resolution process.
Mechanics hold the majority of responsibility in the preventive maintenance process. The mechanics will pick up the pre-trip sheets each morning and prioritize them based on circumstances. Mechanics knowledge of each vehicle must be high and specific training for each type of vehicle they encounter must be thorough and all encompassing. Upon completing preventative maintenance for each vehicle, the mechanics will sign the Preventative Maintenance (PM) sigh-off sheet to account for the completed work.
The maintenance manuals provided by the vehicle manufacturer are the basis for maintenance procedures. Maintenance employees keep these at the maintenance office and Trolley Barn for reference, while a master copy is kept at Island Transit’s headquarters. The Maintenance Manager is responsible for oversight to ensure that procedures are followed established by the manufacturer. Breakdowns are diagnosed, and appropriate action is taken to correct the problem, including hazard resolution procedures if the problem meets those thresholds.
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13.3 CHECKLISTS - Please see Appendix C.
14.0 TRAINING AND CERTIFICATION REVIEW/AUDIT
14.1 OVERVIEW
Operators, Dispatchers and Mechanics are required to develop proficiency before permanent assignment after employment and maintain proficiency while assigned to specific, safety sensitive positions.
14.2 EMPLOYEE SAFETY
In addition to specific position oriented training, Island Transit will comply with the City of Galveston safety- training program with an initial training and yearly updates on the following topics.
• Hazard Communication • Hearing Conservation • Blood Borne Pathogens • Respiratory Protection • Lockout/ Tag-out of Hazardous Energy • Electrical Safety • Violence in the Workplace
Island Transit also conducts transit specific safety and operational training. The following are the specific topics of training:
• Agency organizational structure • Public Transit Agency Safety Plan • Knowledge of agency: - Territory and revenue service schedules - Current bulletins, general orders, and other associated directives that ensure safe operations - Operations and maintenance rule books - Safety rules - Standard Operating Procedures - Roadway Worker Protection - Employee Hours of Service and Fatigue Management program - Employee Observation and Testing Program (Efficiency Testing) - Employee training and certification requirements
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- Vehicle inspection and maintenance programs, schedules and records - Track inspection and maintenance programs, schedules and records - Signal and train control inspection and maintenance program, schedule and records In the event that an employee develops a safety concern as reported by the supervisor, the employee will receive remedial or refresher training as it relates to the specific safety issue. In the event a safety issue/hazard is identified that effects the safe operation of the system and the recommendation is that new/additional training is required to overcome such issue/hazard, all employees will be trained to properly address such an issue/hazard.
At a minimum, designated personnel should include the Bus & Rail Safety Officer (Chief Safety Officer) and staff whose primary job function is directly responsible for the safety oversight of the public transportation system of the public transportation agency as per 49 CFR Part 672.
OPERATOR’S MANUAL AND EMPLOYEE RULES AND GUIDELINES
Island Transit operation is governed by strict adherence to operating rules defined in the Operator’s Manual and Employee Rules and Guidelines. This document establishes the operational and safety rules, which all operating personnel must comply. This manual incorporates safety rules, operating speeds and other pertinent operating requirements. Maintenance employees also have certain safety and procedural responsibilities defined in the maintenance manuals and in accordance with Maintenance Plan.
New employee and operator training is outlined in these manuals.
Changes in rules and procedures are distributed to ensure that all operating personnel are informed.
Changes are published in the form of bulletins and notices issued by the General Manager and are distributed to each employee and posted at work start locations.
14.3 CONTRACTOR SAFETY
On a routine basis, services provided for the Galveston Island Transit are conducted without the use of third- party contractors. However, significant changes or additions to the system as well as major maintenance programs do require outside help through contractors.
Contractors must maintain records of all safety training on-site in a permanent file for each employee. The Bus & Rail Safety Officer will have access to each employee’s file for review and annually review to verify that required training has been met or is appropriately scheduled. The typical types of training are listed below. However, this list is not all inclusive of any specialized safety training if the construction project warrants or trade specific training (i.e. welding, electrical, concrete, etc.).
Employees:
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• OSHA 10 to include: Intro to OSHA, Focus of Four Hazards, Health Hazards, Personal Protective Equipment, Managing Safety & Health. Stairway & Ladders • Confined Spaces in Construction • Subpart M: Fall Protection Supervisors: • OSHA 30 to include: Intro to OSHA, Focus of Four Hazards, Health Hazards, Personal Protective Equipment, Managing Safety & Health. Stairway & Ladders • Confined Spaces in Construction • Subpart C: Safety & Health Provisions • Subpart M: Fall Protection • Subpart P: Excavations
14.4 RECORD KEEPING
A copy of all training documentation is maintained in each employee personnel file. Additional documentation can be found at Island Transit’s headquarters and respective departments involved with overall safety (Public Works, Risk Management, and Fleet Services).
14.5 COMPLIANCE WITH TRAINING PROCEDURES
The General Manager or designee will review all training requirements annually for completion. A report of this review will be provided to the Safety Committee Meeting along with any recommended action. Periodic reviews of training materials and examinations will also be conducted to update for comprehensiveness and qualification measuring.
15.0 COMPLIANCE WITH LOCAL, STATE AND FEDERAL REQUIREMENTS
15.1 EMPLOYEE SAFETY PROGRAM
Description
Island Transit has a work place safety program that meets the requirements of the state. A safety committee has been established, comprised of operational and maintenance personnel, along with the City Safety Officer. The committee meets monthly to review safety functions, recommend improvements to management, and update the industrial safety program. An internal safety meeting involving operating and maintenance personnel is held once a month. To verify standards are met, a checklist procedure also has been adopted and is utilized monthly to check the Trolley Barn.
Medical Standards
Medical Standards developed and maintained by the City of Galveston meet the following objectives:
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1. Select candidates for employment who are physically fit, and can be reasonably expected to remain so. 2. Assure that those individuals selected for certain positions, particularly bus operators, meet or exceed the medical standards set forth by Island Transit. 3. Guard against abnormal use of sick leave policy. 4. Adequately protect health and safety of all employees. 5. Protect against service connected disability retirements before reaching retirement age. 6. Protect Island Transit under the rules of the Texas Worker’s Compensation Act. 7. Description of those deviations from the standards which are acceptable.
15.2 WORKING ON OR NEAR BUS CONTROLLED PROPERTY
Requirements and Responsibility
It is the policy of Island Transit to require a safe working environment for all workers.
Island Transit management supports active participation in construction safety, health, and fire loss prevention programs. Project consultants, contractors, sub-contractors and Island Transit staff are asked to fulfill all program requirements in order to help achieve the goal of no injuries or material losses.
Workers on a project are required to follow safe work procedures and comply with applicable safety, health and fire loss prevention standards, and conduct their personal work activities in a manner that will not place themselves, other employees or the public in a hazardous position for injury.
It is management’s responsibility to require that no project be so urgent that safety precautions are bypassed. The prevention of personal injury and property loss must always be part of the work task and on the mind of every employee.
As part of its established questions and answers/quality control procedures, Island Transit verifies adequacy of safety achievement and documentation.
16.0 HAZARDOUS MATERIALS
The proper handling, use and disposal of hazardous materials is an important function at Island Transit. Each department maintains and updates information on materials in its areas of jurisdiction. This information includes technical specifications, Safety Data Sheets (SDS), instructions and procedures.
Hazardous materials management are addressed through formal training programs that cover a variety of issues including respiratory protection and technical instruction, which emphasizes safe handling of hazardous materials.
The Purchasing Department ensures that materials purchased by Island Transit for use on bus and rail transit property meet specifications and are properly labeled and packaged. All new procurements for a chemical
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GAVESTON ISLAND TRANSIT’S SYSTEM agent, substance, or compound are sent to the Maintenance Department for review and approval before being brought onto Island Transit property.
Environmental Health & Safety:
Island Transit has programs in place, which protect the environment for its passengers, employees and the communities that it serves and through which it operates. The City Environmental Services Superintendent administers these programs.
• Oversee and administer industrial hygiene inspections and monitoring. • Respond to exposure emergencies. • Perform reviews and audits of Bus policies. • Review capital projects for hazardous materials/conditions & safety. • Review new procurements for hazardous materials. • Regulatory review and implementation. • Provide technical expertise and advisement. • Act as regulatory liaison. • Oversee and audit performance on various hazardous material programs. • Annual environmental audit of all facilities, properties and projects.
The Maintenance Department is responsible for the following hazardous materials activities:
• Spill response, clean up, and investigation. • Capital program review and advisement. • Technical advisor and expertise. • Regulatory review and implementation. • Administrative functions including asbestos / lead-paint abatement, industrial hygiene, hazardous waste and environmental lab contract preparation. • Asbestos and lead abatement management program.
17.0 DRUG AND ALCOHOL ABUSE
The drug and alcohol program for Island Transit is the program adopted by the City of Galveston. The City’s program incorporates the provisions of 49 CFR Part 655. Island Transit complies with the Drug-Free Workplace Act to promote both the quality of its services and the safety of its employees, its customers and the public. Accordingly, each employee is:
1. Prohibited from using, possessing, selling, purchasing and manufacturing, distributing or transferring alcoholic beverages or controlled substances while on duty or on Island Transit property.
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2. Prohibited from being present on Island Transit property, reporting to work or performing work while under the influence of alcohol or having any controlled substance or other performance- impairing substance in his/her system. 3. Prohibited from consumption of alcohol within four hours of an employee’s scheduled time to report for work, or within eight hours following an accident or until the employee takes a post- accident alcohol and/or drug test, whichever occurs first. 4. Safety Sensitive Employees are required to submit to an alcohol and/or drug test when directed by Island Transit. 5. Prohibited from tampering or attempting to tamper with a required alcohol and/or drug test. 6. Required to notify his/her supervisor, within 24 hours of any conviction, that he/she has been convicted of a drug related crime. 7. Each covered employee is responsible for informing his/her physician when being prescribed medication(s) that he/she is covered under the terms of this policy. The employee shall use medically authorized drugs or over the counter medications in a manner which will not impair on-the-job performance. 8. Each covered employee shall promptly report to his/her supervisor whenever he/she observes or has knowledge of another employee who poses a hazard to the safety and welfare of others.
Violations of any of the above conditions will result in the prescribed discipline in the City of Galveston’s drug and alcohol program.
Bus operators and maintenance personnel receive a pre-employment drug/alcohol test and are subject to random and post-accident testing as defined in the City of Galveston’s Drug and Alcohol Policy.
Island Transit has available an Employee Assistance Program, which can provide access to professional services, in an effort to aid any employee who has an alcohol or chemical dependency problem. The Employee Assistance Program is voluntary and confidential. Employees who suspect they may have an alcohol or chemical dependency problem are encouraged to utilize the program resources.
18.0 PROCUREMENT
Procurement plays an important role to maintain effective operations and safety due to its responsibility for acquisition of supplies, material, equipment and other purchases required to maintain Island Transit operations. In this regard, procurement must verify that unauthorized supplies, defective or deficient parts or equipment are not introduced into the system.
All procurement is done through the City of Galveston Purchasing Department. Parts for the Bus are obtained from original manufacturers, such as engines and for specialty Bus parts. Minor maintenance parts are obtained from local sources.
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The City of Galveston procurement and the Manager of Maintenance are responsible for verifying that procured parts and equipment are appropriate and maintain system safety. This is conducted through the inspection of procured materials to prevent inadvertent installation of defective parts.
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APPENDICES
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APPENDIX A
TERMS AND DEFINITIONS
Annual Safety The report prepared by the RFGS describing safety auditing Audit Report Activities performed during the preceding twelve months.
Contractor An entity that performs tasks required on behalf of the oversight or transit agency. The transit agency may not be a contractor for the oversight agency.
Corrective Action A Plan prepared by a RFGS that describes the actions it will take to Plan correct, eliminate, mitigate, or control unacceptable hazardous conditions.
Emergency A situation which is life threatening or which causes damage on or in any RFGS facility, right-of -way, or vehicle.
FTA Federal Transit Administration, an agency within the U.S. Department of Transportation.
Hazard Any real or potential condition that can cause injury, death, or damage to or loss of equipment or property, or damage to the environment.
Hazard Analysis An analysis performed to identify hazardous conditions for the purpose of their elimination or control.
Hazardous A condition that may endanger human life or property. It includes Condition unacceptable hazardous conditions.
Hazard The analysis and actions taken to reduce, to the lowest level Resolution practical, the risk associated with an identified hazard.
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Individual A passenger, employee, contractor or other rail transit facility worker, pedestrian, trespasser or any other person on rail transit- controlled property.
New Starts Means any rail fixed guideway system funded under FTA’s 49 U.S. Project C. 5309 discretionary construction program.
Passenger Means a person who is on board, boarding, or alighting from a rail transit vehicle for the purpose of travel.
Passenger Means the periods of time when any aspect of rail transit agency Operations operations are initiated with the intent to carry passengers.
Program Means a written document developed and adopted by the oversight Standard agency, that describes the policies, objectives, responsibilities, and procedures used to provide rail transit agency safety and security oversight.
Rail Transit- Means property that is used by the rail transit agency and may be Controlled owned, leased, or maintained by the rail transit agency. Property
Rail Transit Means the rail transit agency’s rolling stock including, but not Vehicle limited to, passenger and maintenance vehicles.
Risk The composite of predicted severity and likelihood of the potential effect of a hazard.
Safety Freedom from danger.
Security Means freedom from harm resulting from intentional acts or circumstances.
State Means a state of the United States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands.
System A composite of people, procedures and equipment which are integrated to perform a specific operational task or function within a specific environment.
System Safety The application of operating, technical, and management techniques and principles to the safety aspects of a system throughout its life cycle to reduce hazards to the lowest practical level through the most effective use of the available resources.
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System Safety The combined tasks and activities of system safety management Program and system safety engineering that enhance operational effectiveness by satisfying the system safety requirement in a timely manner throughout all phases of a system life-cycle.
System Safety The standard developed and adopted by the State Oversight Program Standard Agency which, at a minimum, complies with the APTA Guidelines and which addresses personal security.
Three-Year Safety A formal, comprehensive, on-site examination by the oversight Review agency of a transit agency’s safety practices to determine whether they comply with the policies and procedures required under the transit agency’s system safety program plan.
Bus Refers to the Galveston Island Transit including, but not limited to, the Bus vehicles, track, Bus stops and Island Transit’s managers and employees who supervise and provides services to operate and maintain the Bus service.
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Definitions As Stated In 49 CFR 673.5
§ 673.5 Definitions. As used in this part: Accident means an Event that involves any of the following: A loss of life; a report of a serious injury to a person; a collision of public transportation vehicles; a runaway train; an evacuation for life safety reasons; or any derailment of a rail transit vehicle, at any location, at any time, whatever the cause. Accountable Executive means a single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of a public transportation agency; responsibility for carrying out the agency's Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the agency's Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. 5329(d), and the agency's Transit Asset Management Plan in accordance with 49 U.S.C. 5326. Chief Safety Officer means an adequately trained individual who has responsibility for safety and reports directly to a transit agency's chief executive officer, general manager, president, or equivalent officer. A Chief Safety Officer may not serve in other operational or maintenance capacities, unless the Chief Safety Officer is employed by a transit agency that is a small public transportation provider as defined in this part, or a public transportation provider that does not operate a rail fixed guideway public transportation system. Equivalent Authority means an entity that carries out duties similar to that of a Board of Directors, for a recipient or subrecipient of FTA funds under 49 U.S.C. Chapter 53, including sufficient authority to review and approve a recipient or subrecipient's Public Transportation Agency Safety Plan. Event means any Accident, Incident, or Occurrence. FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation. Hazard means any real or potential condition that can cause injury, illness, or death; damage to or loss of the facilities, equipment, rolling stock, or infrastructure of a public transportation system; or damage to the environment. Incident means an event that involves any of the following: A personal injury that is not a serious injury; one or more injuries requiring medical transport; or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of a transit agency. Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk. National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive Federal financial assistance under 49 U.S.C. Chapter 53. Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of a transit agency. Operator of a public transportation system means a provider of public transportation as defined under 49 U.S.C. 5302(14). Performance measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.
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Performance target means a quantifiable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA). Public Transportation Agency Safety Plan means the documented comprehensive agency safety plan for a transit agency that is required by 49 U.S.C. 5329 and this part. Rail fixed guideway public transportation system means any fixed guideway system that uses rail, is operated for public transportation, is within the jurisdiction of a State, and is not subject to the jurisdiction of the Federal Railroad Administration, or any such system in engineering or construction. Rail fixed guideway public transportation systems include but are not limited to rapid rail, heavy rail, light rail, monorail, trolley, inclined plane, funicular, and automated guideway. Rail transit agency means any entity that provides services on a rail fixed guideway public transportation system. Risk means the composite of predicted severity and likelihood of the potential effect of a hazard. Risk mitigation means a method or methods to eliminate or reduce the effects of hazards. Safety Assurance means processes within a transit agency's Safety Management System that functions to ensure the implementation and effectiveness of safety risk mitigation, and to ensure that the transit agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information. Safety Management Policy means a transit agency's documented commitment to safety, which defines the transit agency's safety objectives and the accountabilities and responsibilities of its employees in regard to safety. Safety Management System (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a transit agency's safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards. Safety Management System (SMS) Executive means a Chief Safety Officer or an equivalent. Safety performance target means a Performance Target related to safety management activities. Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the transit agency's public transportation system. Safety risk assessment means the formal activity whereby a transit agency determines Safety Risk Management priorities by establishing the significance or value of its safety risks. Safety Risk Management means a process within a transit agency's Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk. Serious injury means any injury which: (1) Requires hospitalization for more than 48 hours, commencing within 7 days from the date of the injury was received; (2) Results in a fracture of any bone (except simple fractures of fingers, toes, or noses); (3) Causes severe hemorrhages, nerve, muscle, or tendon damage; (4) Involves any internal organ; or (5) Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body surface.
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Small public transportation provider means a recipient or subrecipient of Federal financial assistance under 49 U.S.C. 5307 that has one hundred (100) or fewer vehicles in peak revenue service and does not operate a rail fixed guideway public transportation system. State means a State of the United States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, Guam, American Samoa, and the Virgin Islands. State of good repair means the condition in which a capital asset is able to operate at a full level of performance. State Safety Oversight Agency means an agency established by a State that meets the requirements and performs the functions specified by 49 U.S.C. 5329(e) and the regulations set forth in 49 CFR part 674. Transit agency means an operator of a public transportation system. Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and replacing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost-effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.
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APPENDIX B
PROGRAM STANDARD FORMS
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For Internal Information Gathering for SSO Tracker Submission
TxDOT NOTIFICATION OF A REPORTABLE ACCIDENT, INCIDENT, OR HAZARDOUS CONDITION ACCIDENT – check all that apply A fatality at the scene; or where an individual is An evacuation due to life safety reason; confirmed dead within thirty (30) days of a rail transit- A collision at a grade crossing; related incident; A main-line derailment; Injuries requiring immediate medical attention away A collision with an individual on the rail right-of-way; or from the scene for two or more individuals; A collision between a rail transit vehicle and a second Property damage to rail transit vehicles, non-rail transit rail transit vehicle, or a rail transit non-revenue vehicle vehicles, other rail transit property or facilities, and non- transit property that equals or exceeds $25,000; SECURITY INCIDENT HAZARDOUS CONDITION
Rail Transit Agency: Name and Job Title of Person Reporting Incident: Date and Time of Event: Location: Name and Contact Telephone # for Follow-up Information: Fatalities: Injuries: Property Damage Estimate: Rail transit vehicle(s) involved (type, number): Other vehicle(s) involved (type, number): NTSB reportable YES NO FRA reportable YES NO RTA person conducting the investigation (name, title, phone numbers, email address):
Brief Description of the Event:
Implemented and/or planned corrective actions:
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ISLAND TRANSIT’S FINAL ACCIDENT REPORT/CORRECTIVE ACTION PLAN
This report is prepared based on the information available to the Safety Department at the time of the report. The findings, conclusions, and opinions expressed herein are subject to change based upon further investigation and analysis.
DESCRIPTION OF OCCURRENCE
INJURIES
FATALITIES
PROPERTY DAMAGE
STREET CHARACTERISTICS
TRACK CHARACTERISTICS
SPEED AND SIGNAL RESTRICTIONS
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ISLAND TRANSIT’S FINAL ACCIDENT REPORT/CORRECTIVE ACTION PLAN (Cont’d.)
ENVIRONMENTAL CONDITIONS
CIRCUMSTANCES
CAUSE
CONTRIBUTING FACTORS
DRUG AND ALCOHOL TESTING
ACTION TAKEN
RECOMMENDATIONS
CORRECTIVE ACTION PLAN
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Galveston Island Supervisor Report (Page 1 of 2)
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Galveston Island Supervisor Report (Page 2 of 2)
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Galveston Island Courtesy Card
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Sample Police Report - Texas Peace Officer’s Crash Report CRB-3 (Rev. 01/06)
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Sample Police Report Pg. 2 - Texas Peace Officer’s Crash Report CRB-3 (Rev. 01/06)
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Sample Police Report Pg. 3 - Texas Peace Officer’s Crash Report CRB-3 (Rev. 01/06)
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Sample Police Report Pg. 4 - Texas Peace Officer’s Crash Report CRB-3 (Rev. 01/06)
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APPENDIX C
STANDARD MAINTENANCE INSPECTION FORMS
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GALVESTON ISLAND TRANSIT VEHICLE CONDITION CARD
DATE:______PLEASE PRINT INTERIOR ( ) Clean ( ) Dirty PRE-TRIP INSP:______POST-TRIP INSP:______
BUS # ______MILEAGE OUT:______MILEAGE IN:______
BRAKES ENGINE TRACTION MOTOR LIGHTS ( ) OK ( ) OK ( ) OK ( ) OK ( ) PULL ( ) OVERHEAT ( ) BURNING ( ) FRONT LAMP ( ) WEAK ( ) OIL LEAK ( ) NOISE ( ) REAR LAMP ( ) ______( ) NO POWER ( ) ______( ) INTERIOR LAMPS ( ) ______( ) ______
GLASS BODY INTERIOR OTHER ( ) OK ( ) OK ( ) OK ( ) WHISTLE ( ) MIRRORS ( ) DIRTY ( ) BRASS ( ) BELL ( ) W/SHIELD ( ) DAMAGED ( ) WOOD ( ) CHIME ( ) SIDE ( ) ______( ) SEATS ( ) FAREBOX ( ) REAR ( ) ______( ) AUDIO ( ) ______( ) DEAD MAN SWITCH ( ) ______
REMARKS:______
______
______1ST OPERATOR 2ND OPERATOR 3RD OPERATOR
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GALVESTON BUS DAILY TRACK & BUS STATION INSPECTION
Date:
Mechanic:
Inspect entire track route daily.
CHECK FOR:
A. Debris
B. Visually inspect tracks for proper alignment and/or missing or broken tracks
C. Lube and check operation of all track switches
D. Check all Bus stations for lighting, vandalism, and safety hazards
Any defects found must be reported and repaired A.S.A.P. All repairs must be recorded on work orders and filed.
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APPENDIX D
Regulatory Agencies
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Regulatory Agencies
The following are the major local, state, and federal agency interfaces that affect safety for the Bus and its operating department, Island Transit.
1. Local
City of Galveston Fire Department: Performs fire protection and emergency medical services role. Primary agency responding to emergency situations. Reviews plan for new facilities.
City of Galveston Police Department: Provides security for the Bus. Enforces traffic laws applying to Bus operations.
City of Galveston Development Services: Reviews plans and inspects new and existing facilities to assure compliance with City codes.
City of Galveston Office of Emergency Preparedness: Coordinates City planning and response for major emergencies or catastrophes.
2. State
Texas Department of Transportation (TxDOT): Responsible for state oversight of local transit agencies, including the Bus. (Please see page 2 of the Appendix.)
Texas Commission on Environmental Quality (TCEQ): Responsible for developing and enforcing environmental regulations regarding air, water, and noise pollution and hazardous materials regulations.
3. Federal
Department of Transportation (DOT): Issues regulations affecting transit operations, including those related to Americans with Disabilities act (ADA) and drug/alcohol testing of employees.
Federal Transit Administration (FTA): An agency of DOT that is responsible for federal funding (capital and operating) of transit authorities and oversight of those expenditures. Complies safety data on all transit agencies.
Occupational Safety and Health Administration (OSHA): Responsible for developing and enforcing federal regulations related to workplace safety, including maintenance shops, offices, and field activities that serve as guidelines for the Bus operation.
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Environmental Protection Agency (EPA): Responsible for developing and enforcing federal regulations related to air, water, and noise pollution and hazardous materials regulations.
National Transportation Safety Boards (NTSB): An independent federal agency responsible for investigating transportation accidents and making recommendations to prevent similar accidents from occurring.
State Oversight
The Intermodal Surface Transportation Efficiency Act of 1991 required the Federal Transit Administration to issue rules requiring States to oversee the safety of rail fixed guideway systems not regulated by the Federal Railroad Administration. This specifically applies to the Bus System. This first ever, state managed safety and security oversight program was published in 49 CFR Part 659.
The state oversight agency (TxDOT) is responsible for establishing standards for rail safety and security practices and procedures to be used by rail transit agencies within its purview. In addition, the state oversight agency must oversee the execution of these practices and procedures, to ensure compliance with the provisions of this part.
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APPENDIX E
City Council Adoption Resolution
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