Bbc Trust Meeting

MINUTES OF THE BBC TRUST MEETING Held on Thursday 18 September 2008 in the Council Chamber, Broadcasting House, London Present: Michael Lyons Chairman Chitra Bharucha Vice-Chairman Diane Coyle Trust Member Dermot Gleeson Trust Member Alison Hastings Trust Member for England Patricia Hodgson Trust Member (131 – 136 only) Rotha Johnston Trust Member for Northern Ireland Janet Lewis Jones Trust Member for Wales David Liddiment Trust Member Mehmuda Mian Trust Member Jeremy Peat Trust Member for Scotland Richard Tait Trust Member In attendance Nicholas Kroll Director, BBC Trust from the Trust Christopher Woolard Deputy Director Unit: Sally Willson Head of Secretariat and Governance Items 131 – 140 Phil Harrold Senior Adviser, Secretariat and Governance Items 131 – 140 Tina Stowell Head of Communications Items 131 – 135 Fran O’Brien Head of Editorial Standards Items 131 – 135, Mark Wakefield Head of Performance 137 Items 131 – 135, Penny Young Head of Audiences 137 Items 135, 136 Gareth Barr Policy Analyst Items 135,136 Jon Cowdock Chief Strategy and Policy Adviser Items 137, 138 Alison Gold Chief Adviser, Performance Item 140 Bronwen Roscoe Senior Strategy Adviser Item 141 Alison Edwards Adviser, Secretariat and Governance For items: Items 134 - 140 Mark Thompson Director-General Items 134 - 140 Mark Byford Deputy Director-General Items 134 - 140 Caroline Thomson Chief Operating Officer Items 134 - 140 Jessica Cecil Head of Director-General’s Office Item 135 Gautam Rangarajan Head of Policy & Development Items 135, 136, John Tate Director, Policy & Strategy 137 Item 136 John Smith CEO, BBC Worldwide Item 136 Anna Mallett Head of Strategy Item 137, 138 Pat Loughrey Director, Nations & Regions Item 137 James Heath Head of Journalism Strategy Item 137 Jana Bennett Director, BBC Vision Item 137 Tim Davie Director, Audio & Music Item 137 Erik Huggers Director, Future Media & Technology Item 137 Roger Mosey Director, Sport Item 137 Kerstin Mogull Deputy Director, Policy & Strategy Item 137 Adrian Ruth Head of Strategy Item 139 Chris Day Group Financial Controller Item 140 Tom Everest Senior Distribution Manager 2 AGENDA 131. Minutes of the Trust Meeting held on 16 July 2008 and Matters Arising 132. Committees and Audience Councils 133. Director’s Report 134. Director-General 135. Public Service Broadcasting Review 136. Commercial Strategy Review: Update 137. Performance Dashboard 138. Amendments to Ofcom Tier 2 Quotas – Digital Zones 139. Quarterly Financial Report 140. Distribution 141. Other Business 142. Items for Noting 143. Business Handling and Communications 145. Declaration of interests 145 Conflicts of Interest 3 131 MINUTES OF THE TRUST MEETING HELD ON 16 JULY 2008 AND MATTERS ARISING 131.1 The Trust approved the minutes of the meeting held on 16 July, with minor amendments, as an accurate record of proceedings. Members amended the proposed redactions, agreeing to publish more of the minutes than recommended. The Trust agreed to publication of the minutes, as amended. 131.2 The Trust noted the matters arising from previous meetings. 132 COMMITTEES AND AUDIENCE COUNCILS 132.1 The Trust noted the reports from each of the committees and Audience Councils. The chairmen of each committee and council updated members on the key outcomes of their respective meetings. 132.2 The Trust approved the recommendation from the Public Value and Fair Trading Committee that a public value test should not be applied to the Executive Board’s proposal to add pre-booking functionality to the iPlayer. Members noted that the committee’s recommendation followed a period of public consultation on the proposal. 133 DIRECTOR’S REPORT 133.1 The Director, BBC Trust presented his report, providing a review of recent activity undertaken by the Trust Unit and looking at the key issues to be considered by the Trust. 133.2 The Trust discussed recent developments in the public debate over the future of public service broadcasting. Members discussed how best to present the BBC’s position on the key issues within the debate. 134 DIRECTOR GENERAL 134.1 The Director-General updated the Trust on programming highlights over the summer, including the BBC’s coverage of the Beijing Olympic and Paralympic Games. He noted that the Olympics coverage involved a significant increase in the number of hours of coverage from previous games, and a successful collaboration of departments across the BBC. The Trust congratulated the Executive on a highly successful Olympics coverage. 134.2 The Director-General briefed the Trust on other issues, including BBC News’ reporting of the UK and global financial story, as well as important international events, such as the Russia/Georgia conflict and the presidential elections in the United States of America. He commended the work of BBC journalists in reporting on these stories. 4 134.3 [withheld from published minutes – information to be published at a later date] 134.4 The Director-General noted the appointment of Erik Huggers as Director, Future Media & Technology. 135 PUBLIC SERVICE BROADCASTING REVIEW 135.1 The Deputy Director, BBC Trust gave an update on recent developments in the public debate on the future of public service broadcasting in the UK. The Trust exchanged views with the Executive on these recent developments. In particular, members noted the difficult commercial environment that all broadcasters were currently experiencing. 135.2 The Director-General updated the Trust on progress towards developing potential partnerships between the BBC and the broadcasting sector. These partnerships were first mooted in the BBC’s response to Phase 1 of the Ofcom review process. 135.3 The Trust noted the progress that had been made in developing the partnership proposals. The Executive Board would present a more developed proposal to the Trust for consideration in coming months. Members requested that the final proposal be placed in a context where any new proposals would sit alongside an outline of what the BBC already provides to the wider industry. 136 COMMERCIAL STRATEGY REVIEW: UPDATE 136.1 David Liddiment declared an interest in this item. See minute 145.1. 136.2 The Director-General provided an update to the Trust on the developing thinking behind the review of the BBC’s commercial operations, which had been commissioned to report to the Trust and the Executive Board. 136.3 Following approval of the BBC’s strategic plan, Delivering Creative Future, the commercial review had been initiated to provide a re-assessment of BBC Worldwide’s strategy and governance. The review would ensure alignment between the BBC’s public service strategy and commercial activities. 136.4 Members discussed how the BBC Worldwide strategy and mandate best align with the BBC’s public service interests and the relationship between the BBC’s commercial activities and its public purposes. Members noted the value that the BBC’s commercial activities returned to licence fee payers. 136.5 The Trust agreed that all of the BBC’s activities – including its commercial activities – must be held to a high standard and be underpinned by the BBC’s public purposes. Additionally, members agreed that any proposals to amend the Corporation’s commercial strategy must ensure the BBC’s brand and global reputation are protected. 5 136.6 The Trust noted the progress on the review agreeing to continue engagement with the Executive on this topic over the coming months. Members requested that future analysis include a greater focus on potential areas of risk. 137 PERFORMANCE DASHBOARD 137.1 The Chairman welcomed the Director, Audio & Music and the Director, Future Media and Technology to their first Trust meeting in their new posts. The Directors spoke to the Trust about their plans and aspirations. 137.2 The Trust’s Head of Performance introduced the dashboard, which was being presented to the Trust for the first time. He explained that the performance dashboard would be the method by which the Trust would track delivery, every quarter, of the high level objectives agreed as part of Delivering Creative Future. The dashboard would also look at recent performance of the BBC’s services and highlight areas for further consideration with the Executive. 137.3 The Trust discussed the performance against the Delivering Creative Future objectives, which were reported for the year to April-June 2008 against a 2007-08 baseline. Members noted that, as expected at this early stage, movement against the baseline was minimal. 137.4 Members discussed the trends in internet usage across the UK and the impact of this on use of the BBC’s internet-based services. The Trust agreed to look in more detail at access to the internet and how this impacts on the accessibility of the services that the BBC provides through this technology. 137.5 The Trust discussed the reach of the BBC’s radio stations in Scotland, Wales and Northern Ireland, and also local radio. The Director, Nations & Regions outlined some of the factors impacting on the individual services. Members agreed to return to this topic in the future. Members also discussed some of the challenges facing the DAB radio platform. It was noted that the Executive was thinking about possible approaches to DAB as part of the partnership proposals currently being developed. 137.6 The Trust commended the first of the dashboard reports and noted that the next one would be presented for consideration in December. 138 AMENDMENTS TO OFCOM TIER 2 QUOTAS – DIGITAL ZONES 138.1 The paper from the Executive Board sought the Trust’s approval to request changes to the BBC’s ‘Tier 2’ quotas from Ofcom. The changes sought by the Executive would lower the levels of output required in three of the BBC’s nations and regions quotas from 2009. The changes were requested to reflect both the impact of digital switchover and the closure of the BBC Two ‘digital zones’ in Wales and Northern Ireland and changes proposed as part of Delivering Creative Future.

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