Safeguards Monitoring Report

Project Number: 46499-002 Loan: 3392

Semi Annual Report (July-December 2019) February 2020

SOL: Sustainable Transport Infrastructure

Improvement Program (STIIP)

Prepared by Ministry of Infrastructure Development for the Government and the Asian Development Bank.

This safeguards monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature.

In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

SOLOMON ISLANDS GOVERNMENT MINISTRY OF INFRASTRUCTURE DEVELOPMENT

CENTRAL PROJECT IMPLEMENTATION UNIT

SAFEGUARDS MONITORING REPORT JULY-DECEMBER 2019

Document History and Status

Date Revision Date issued Reviewed by Approved by Revision type approved

RDM RDM 3/02/20 Draft

RDM RDM 25/04/20 Revised Draft after circulation

Distribution of copies

Revision Copy no Quantity Issued to

1.0 1 1 MID/ADB Draft

2,0 1 1 MID/ADB Final Edit

3.0 1 1 Revised darft after collegue review

Printed: 17/04/20 Last saved: 25/04/20 File name: Safeguards Monitoring Report July-Dec 2019

Author: Douglas Martin Project Manager: Mike Qaqara Name of organisation: Central Project Implementation Unit

Name of project: Sustainable Transport Infrastructure Improvement Program (STIIP) Name of document: Safeguards Monitoring Report Document version: Final Table of Contents

1.0 Introduction 5 1.1 Project Background 5 2.0 Legislative and Policy Framework 7 2.1 Environmental Procedures 7 2.2 LAR Procedures 7 3.0 Institutional Arrangements for Monitoring 9 4.0 Safeguard Activities and Status 11 4.1 Overall Summary 11 4.2 Environmental Preparation Activities 18 4.3 Implementation Monitoring Activities 18 4.4 Corrective Actions Reported to Job Managers for Follow Up 19 4.5 Damaged Bridges Corrective Action Required 22 5.0 Social Safeguards Activities 23 5.1 Preparation Activities 23 5.2 Implementation Activities 23 5.3 Monitoring of the Current Works for Subprojects 23 6.0 Community Consultation 24 7.0 Grievances & Complaints 28 8.0 Capacity Building & Training 30 9.0 Conclusions 31 10.0 Recommendations 32

3 Acronyms

ADB Asian Development Bank AIDS Acquired Immune Deficiency Syndrome BMP Building Materials Permit BOQ Bill of Quantities CAC Community Advisory Committee CCECC China Civil Engineering Corporation Contractor CEMP Construction Environmental Management Plan CHEC China Harbour Engineering Company Limited CPIU Central Project Implementation Unit CSS Country Safeguards System DDR Due Diligence Report DLI Disbursement-Linked Indicators ECD Environment Conservation Division EIA Environmental Impact Assessment EIS Environmental Impact Statement EMP Environmental Management Plan EO Environment Officer GAP Gender Action Plan GRM Grievance Redress Mechanism HIV Human Immune Deficiency Virus LAR Land Acquisition and Resettlement LARP Land Acquisition and Resettlement Plan LBES Labour Based Equipment Supported MBMC Machine Based Maintenance Contract MECDM Ministry of Environment Climate Change Disaster Management and Meteorology MID Ministry of Infrastructure Development MMERE Ministry of Mines, Energy and Rural Electrification MoU Memorandum of Understanding MoA Memorandum of Agreement MTR Mid Term Review NTF National Transport Fund NTP National Transport Plan PER Public Environment Report RBL Results Based Lending REOI Request of Expression of Interest ROW Right of Way SIG Solomon Islands Government SPM Safeguards Procedures Manual SPS Safeguards Policy Statement STIIP Sustainable Transport Infrastructure Improvement Project TOR Terms of Reference TSDP Transport Sector Development Project

4 1.0 Introduction

1.1 Project Background

This six-monthly Safeguards Monitoring Report has been prepared by the Central Program Implementation Unit (CPIU) safeguards team for the Ministry of Infrastructure Development (MID) of the Solomon Islands Government (SIG). The CPIU has been established to implement transport infrastructure projects and strengthen and sustain the MID transport infrastructure program. The Sustainable Transport Infrastructure Improvement Program (the program) is aimed at improving transport infrastructure financed by the National Transport Fund (NTF) that pools government and development partner resources and uses improved country systems and government agencies to deliver transport infrastructure and services. Transport infrastructure to be covered under the program will include land, maritime and aviation infrastructure, with emphasis mainly on land and maritime transport.

The impact of the program will be sustainably improved access to socioeconomic opportunities and inclusive growth.

The outcome will be multimodal transport system efficiency and sustainability improved.

The outputs of the program are selected from the National Transport Plan’s (NTP’s) key performance indicators. Certain outputs are further developed into annual disbursement- linked indicators (DLIs), achievement of which will set the progressive steps towards the NTP outcome achievement.

The outputs of the program are:

transport infrastructure rehabilitated and maintained for all users, with safety and gender responsiveness and climate-and-disaster-resilience improved;

country systems strengthened; and

MID’s management and supervision capacity strengthened.

At 31 December 2019, the program had completed 36 months of the 60 months duration (60%). The program is due for completion in January 2021. The program is supporting delivery of projects identified in the National Transport Plan (NTP) that make up the Annual Work Plan (AWP) of the CPIU. As shown in Table 1-1, the project is focussing on maintenance rather than investment sub- projects.

5 Table 1-1: Current NTF STIIP Sub-projects (Jan 2020)

Total Maintenance Investment Active Package Type Projects (SBD Sealed* Unsealed (SBD No. (SBD No. No. (km) million) million) (km) (km) million)

Region 1 22 181.1 16 98.7 138 67 6 82.4 24 Road 1 20 160.9 15 96.0 138 67 5 64.8 24

Bridge 1 2 20.2 1 2.6 1 17.6

1 Wharf

1 Other

Region 2 3 24.4 2 12.6 31 81 1 11.8

Road 2 3 24.4 2 12.6 31 81 1 11.8

2 Bridge

2 Wharf

2 Other

Region 3 27 99.8 27 99.8 537

Road 3 25 73.6 25 73.6 537

Bridge 3 2 26.2 2 26.2

3 Wharf Other 3

All 52 305.4 211.1 168 684 7 94.3 24 Road 48 258.9 182.2 168 684 6 76.7 24

Bridge 4 46.5 28.9 1 17.6

Wharf Other

Total 52 305.4 211.1 168 684 7 94.3 24

100% 69% 31%

NTF = National Transport Fund

Source: CPIU

* Includes sealed and unsealed sections.

The program is the first transport infrastructure program involving results-based lending (RBL) and one of the assumptions of the program was that it would work within the country safeguards system (CSS) to the extent possible whilst ensuring that the key principles of the Asian Development Bank (ADB) Safeguards Policy Statement (2009) and Government of Australia’s safeguard requirements are followed in planning and implementation of all activities.

The report first outlines the legal framework and organisational arrangements for preparation and implementation monitoring activities and then goes on to discuss environmental and social safeguards activities during the period from July to December 2019.

6 2.0 Legislative and Policy Framework

Monitoring activities form part of the implementation of the environmental impact assessment and management system in the Solomon Islands which is provided for under the Environment Act of 1998 and the accompanying regulatory instrument, the Environment Regulation, 2008. The act and regulations are administered by the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM). The Program operates under this legislation and is also subject to the requirements of the ADB’s Safeguards Policy Statement (SPS). Program loan agreements require safeguards screening and assessment in accordance with the MID Safeguards Procedures Manual (SPM) 2015 which follows the SIG CSS with additional requirements to also comply with the SPS. The SPM is based on three tiers of road maintenance and rehabilitation activity generally undertaken by the CPIU: (i) Tier 1- labour-based equipment-supported (LBES); (ii) Tier 2 - machine-based maintenance contracts (MBMC); and (iii) Tier 3 - road rehabilitation, new road construction.

The major differences are in the length of the project cycles and the level of detail in the stages that the tiers have in common. Since Tiers 1 and 2 address existing infrastructure whose right of way (ROW) is more or less defined and established (though not by any means uncontested), the project cycle is shortened. They do not undergo feasibility studies and appraisal, since the benefits of maintenance are not in dispute and the scope of works is relatively straightforward and defined. The design is not as complicated as new works and can be done using internal CPIU resources. Consequently, procurement is a one-time endeavour and is done for the selection of the civil works contractor.

2.1 Environmental Procedures

As a “development activity” each sub-project proposed under the program requires a development application be prepared, which includes a detailed sub-project description. The Environment and Conservation Department (ECD) of MECDM then carries out screening of the development activity and makes recommendations concerning the level of environmental assessment that is required before development consent (with or without conditions) can be granted. The LBES and MBMC activities are generally exempted from development consent. Major road rehabilitation and new projects require, as part of the development consent application process, either a public environmental report (PER) or environmental impact statement (EIS) depending on the location and scale of the development activity and its likely impacts. The PER and EIS require an environmental management plan (EMP) and community consultation as part of the process.

It should be noted that a building materials permit (BMP) for quarrying arising from road works and other public works is required from the Ministry of Mines Energy and Rural Electrification (MMERE) if the amount of material exceeds a prescribed amount. However, the responsibility for submittal of the permit application is generally the responsibility of the designated construction contractor but only after development consent has been granted by the Director of ECD.

2.2 LAR Procedures

As is the case in the Environmental Impact Assessment (EIA) procedures, the land acquisition and resettlement (LAR) procedures in the SPM build upon the existing procedures developed by the CPIU under the Transport Sector Development Project (TSDP) and subsequently being used in the program. Across the different tiers, there are common steps taken such as scoping, information disclosure, consultation, establishment of a community advisory committee (CAC), grievance redress, contract enforcement, and monitoring and assessment.

7 No LAR plan (LARP) is prepared for Tier 1 and Tier 2 projects, as there is no land acquisition. For activities under both tiers, only temporary access is required in adjoining land. A brief Due Diligence Report (DDR) is still prepared for Tiers 1 and 2 to document consultation carried out and to ensure there is no need for land acquisition. Certain Tier 3 activities will require permanent land access or acquisition, and in these cases, will require a negotiated settlement and/or LARP.

Differences between Tier 1 & Tier 2

The difference between Tier 1 and Tier 2 procedures are in three areas:

The solicitation of Request of Expression of Interest (REOI) which is only done in Tier 1 as the works are labour intensive.

The organization of the CACs is recommended but not required in Tier 2 contracts which are less than six months in duration.

The signing of a Memorandum of Understanding (MoU) with customary land owners voluntarily granting the MID/CPIU and the private contractor access to land as staging area and for the conduct of works. This is done in MBMC contracts for Tier 2 activities only.

Depending on their scope of work and the circumstances which prompted their implementation, certain Tier 3 activities may also have a truncated project cycle. Urgent emergency works implemented in the aftermath of a natural disaster do not have time for extensive feasibility studies, appraisal and approval.

The basic procedures across the different tiers are similar but in Tier 3 they iterate or repeat throughout the project cycle. The procedures for Tier 3 account for the possibility of physical displacement and resettlement, however remote.

For land acquisition, the MID/CPIU generally enters into a Memorandum of Agreement (MoA) with the landowners for NTF sub- projects. The MoA has almost the same terms and conditions as the MoU which the MID/CPIU enters into with customary landowners for non- NTP MBMC projects. It grants Tier 3 projects voluntary access, i.e., with no cash compensation to land outside the road reserve or the ROW for expansion, staging area, and the conduct of works. Unlike the MOU, the MOA requires payment for any non-land assets affected by the works. More importantly, it is legally binding, as it goes through review and approval of the Attorney General’s Office (AGO) before taking effect and Third-Party validation.

If a MoA is refused by the landowners, the MID/CPIU would coordinate with the Commissioner of Lands for land acquisition under Part V of the Land and Titles Act. A LARP is prepared, approved by the MID, and disclosed for Tier 3 activities. To date, this process has been rarely used over the period of the last five years with the TSDP project and the current program.

8 3.0 Institutional Arrangements for Monitoring

20. The ECD of MECDM is also tasked to assist in auditing the implementation of the EMP’s that are required for more complex sub-projects and to ensure that environmental management and mitigation of the projects complies with the consent conditions and that they are undertaken to the required standards. One of the requirements of ECD is that they participate during monitoring and auditing of major rehabilitation, reconstruction and construction projects at agreed intervals, on a sample basis dependent on availability and project budget. The MID’s SPM includes the three-tiers of activities.

• Tier 1 – labour-based equipment support (LBES) or community-based routine maintenance contracts, mainly for roads, including clearing drains/culverts/outlets, patching potholes, and cutting grass etc.

• Tier 2 – machine-based maintenance contracts (MBMC), mainly for maintenance of roads, includes repairing damage, refilling and/or compacting base materials, and sealing etc.

• Tier 3 – includes rehabilitation or reconstruction (roads and wharves) which have been badly neglected and have fallen into dis-repair and/or damaged by extreme weather events or other natural disasters. The works include resurfacing or re- sheeting roads, repairing jetty/wharf slabs or piles, rebuilding/repairing/replacing damaged bridges and large culverts, building new water crossings or rehabilitation of roads. In some cases, wharves or jetties will be constructed at new locations.

MID Environment Officers (EO) and Community Development Officers (CDO) within the CPIU are responsible for implementation of safeguards including monitoring which support the program managers to implement relevant contract conditions and MECDM ECD regulations. MID staff officers are supported by sub-contractors working under MID term contracts with a local consulting company (Pasifiki) to support the overall CPIU program. Presently the team has two environment officers on staff ( the senior one is the safeguards manager), one community development officer on staff and three consultants who focus on community development and liaison but also do some environmental monitoring as part of their normal community based field work. The community development officers have been allocated into the three MID CPIU operational regions supporting the CPIU regional managers and the environment officers tend to service all three. There was no local gender consultant on the team during the period. The current team is shown in Table 3-1 below

The international safeguards advisor (ISA) has an intermittent role and during the period visited three times over the reporting period for a total input of 45 days.

This monitoring period was significant in that responsibility for most activities in the planning and design phase were handed over to the SMEC consultant. The safeguards team is still responsible for quality assurance and has initiated regular safeguards meetings with the SMEC safeguards to review and comment on progress. The change has been positive as the safeguards team can now concentrate on supervision of implementation of prescribed SPM activities during and after procurement and after contract award and support safeguard specialists from other donor programs as required.

9 Table 3-1: Current CPIU Safeguards Team for Monitoring Period Jul- Dec 2019

Employer Position Name Budget for Travel Remarks

MID CPIU Chief Safeguards Officer Steve Sae Major issue is the delay MID in processing travel & per diem. Both officers MID CPIU Community Liaison Officer Steve Bunabo MID report to Chief Safeguards officer & or MID CPIU Environment Officer Joshua John Kera Acting Director MID Pasifiki Pasifiki Contract for CPIU Safeguards Consultant Region 1 Primo Chapa Pasifiki Employment expires in October, but Travel Pasifiki Pasifiki budget already used. CPIU Safeguards Consultant Region 2 Thomas Ifuimae Both employment & Pasifiki Pasifiki travel need to be extended to at least March 2021. All CPIU Safeguards Consultant Region 3 Allan Basile positions report to Chief Safeguards officer and or Acting Director This position has been Unfilled Position. requested for more than Presently in a year. It would report ADB CPIU Local Gender Consultant ADB recruitment process to International through CMS Safeguards Advisor ISA)

10 4.0 Safeguard Activities and Status

4.1 Overall Summary

The implementation of the revised 2019 Work Plan continued in this monitoring period which included planning, design and procurement procedures and subsequent implementation and monitoring activities. An overall summary of jobs being implemented by CPIU safeguards team under the Work Plan is shown in Table 4-1. The summary shows sub- projects which require actions and their priority in red and brown. Sub- projects considered to be in compliance are shown in green.

During the period, the safeguards team was able to expand its activities into all three regions including the outer islands due to resolution of longstanding contractual issues. There were 50 active NTF implementation subprojects (2017 sub-projects onwards) and 42 for the safeguards team of which 21 were Tier 1 (LBES), 20 were Tier 2 (MBMS), and there was one Tier 3 subproject. The Tier 1 and Tier 2 subprojects have applied for and since received development consent exemptions by ECD of MECDM. The Tier 2 subprojects also require a Construction Environmental Management Plan (CEMP) to be prepared. Up to preparation of this document, there were seven of the twenty active Tier 2 CEMP’s outstanding which had not been submitted by the end of the reporting period. A CEMP will also need to be prepared for the Mongga Bridge sub- project but has been delayed due to contractual and staff issues.

There were another two Tier 3 sub-projects which involved SIG funded sub-projects for the new wharves- Dovelle, Vella La Vella in Western province and Waimasi- Ugi in Province. PER’s for both have been submitted to ECD, MECDM and development consent has been granted. There are no outstanding social safeguards issues as no land acquisition is required. In accordance with MID SPM, there will be an MOU required for lay-down preparation area and some limited quarried material that would be negotiated with the local communities for temporary use of custom land by the Contractor through the sub- project CAC.

4.1.1 Constraints

Lack of coordination with the engineering team undermine safeguard outcomes and has been addressed with more on-the-job training between junior engineers and safeguards personnel.

Weaknesses in the “birth certificate” procedures for procurement leading to insufficient funding being available for safeguards requirements from the SPM. This has been significantly improved in the current period

4.1.2 Actions

The safeguards team produces personal work plans for each up-coming quarter in order to improve coordination with job managers.

Field trips to outer islands has recommenced after a long break due to contractual issues. The ability to travel to other islands has enabled the safeguards team to support local contractors with preparation of CEMP’s & CAC establishment.

Workshops were completed with engineering staff and the majority of local contractors to discuss coordination and improvements to the preparation and approval of CEMP’s and establishment and implementation of CAC procedures.

11 Two gender interventions for 2019 have completed all planning, design and variations have been approved for contractors to complete by end March 2020.

Planning is in place for a more complex intervention for 2020 involving a market point with toilets and showers. Planning for one more simple small boat landing on a new wharf is also in place so that 2020 targets will be achieved.

The new full time CPIU staff member focusing on environmental issues has improved some of the ongoing issues with CEMP’s and contractor training has supported these efforts.

A quality assurance group (QAG) has been convened by the CPIU safeguards team in order to coordinate the activities of the many different donor programs and ensure that SPM protocols are being followed in the planning and implementation of safeguards by the various safeguards specialists retained by the donor projects. Consistency of policy application across the provinces is the proposed outcome of this group.

12

Table 4-1 Current Jobs Being Implemented under Revised 2019 Work Plan with Status of Activities in Project Cycle

SP Regi Name of Contractor M Preparation, Planning & Design Phase (Since Sept 2019 the responsibility is Implementation Phase on Contract Name Tie with SMEC Consultant with assistance from CPIU) r MO Us EOI' PER Site For Phas MOU's for F Interim Com Dev Consultatio Gender CAC Phase 2 CEMP CEMP Visit proj e 1 Material , Monitoring Gender Intervention Remarks S Committee plet Cons n Intervention Formed Training Prepared Approved Scoping ect Trai Laydown areas e Appr ning oval Routine and Specific China Civil Three Maintenance Engineering sites Gender interventions are planned 1 2 NA Yes Yes NA Yes Yes Yes Yes of West Construction 2019 with three sites identified Corporation DLI Highway Lot 01 Routine and Specific Maintenance of West China Civil Engineering No gender sites identified after field Guadalcanal NA 1 Construction 2 NS Yes Yes NA Yes Yes Yes No visits Highway Lot 02 Corporation Ndoma to bottom of Naro Hill

China Civil Monngga Engineering Infor Unde The international Contractor 1 3 Yes Yes Yes Yes Yes Yes Yes Yes NS NY NA NY Yes NS Bridge Construction mally rway delayed Corporation

Routine Maintenance Xiao’s No gender sites identified after field of Panatina- Construction NA 1 2 NS Yes Yes NA Yes Yes Yes No visits Vura Road - Limited Sealed Routine Maintenance SSS No gender sites identified after field Construction NA 1 of Honiara 2 NS Yes Yes NA Yes Yes Yes No visits Ltd Highway Lot 2. Routine Maintenance Sustainable Proposed gender Highway & Rest Resources of East NA Stop Approved by Archbishop 1 Management 2 Yes Yes Yes NA Yes Yes Yes Yes Guadalcanal verbally Ltd Highway Lot 2 Routine Specific Maintenance Emco Pacific No gender interventions planned at NA 1 of East (SI) Ltd 2 NS Yes NY NA Yes Yes Yes No this stage Guadalcanal Highway Lot 1 Routine Maintenance Emco Pacific No Plans for gender rintervention NA 1 of Honiara (SI) Ltd 2 NS Yes NY NY Yes Yes Yes No as does not fit criteria Highway Lot 1. Periodic and Routine Maintenance KOL Group of of NA Planning prepared for each region 2 Companies Ltd 2 NS Yes Yes NA Yes Yes Yes No Buala Garanga Unsealed Roads Routine Specific Maintenance Ras N Prepa 2 1 Yes NA NA NA NA Yes NA NA Yes Yes NA Ny NY No Planning prepared for each region of Haevo Construction A ration Roads Section 1 Routine Specific Koregu Maintenance N Prepa Community Yes NA NA NA NA Yes NA Planning prepared for each region 2 of Haevo 1 A NA Yes Yes NA NY NY NY Road Project ration Roads Section 2 Routine Specific N Prepa Maintenance Mareba Yes NA NA NA NA Yes NA Planning prepared for each region 2 1 A NA NY NY NY NA NY NY of Kaevanga ration Roads Lot 1 Routine Specific Kaolo Sunset N Prepa Maintenance Road Yes NA NA NA NA Yes NA CEMP Supervision & CAC set up 2 1 A NA NY NY NY NA NY NY of Kaevanga Construction ration Roads Lot 2 Routine Specific Maintenance Glose Ukru N Prepa CEMP Supervision & CAC set up 2 1 Yes NA NA NA NA Yes NA NA NY NY NY NA NY NY of Kaevanga Construction A ration Delayed due to no travel funds Road, Kohge Road

Yes Gizo Inland Fair Trade Prepa CEMP Supervision & CAC set up was 2 2 NA NS NY Yes NA No restar No road Company Ltd ration delayed due to no travel funds ted

Periodic/Routi ne Main: Gizo Yes D, Trunk & Fair Trade Prepa CEMP Supervision & CAC set up was 2 2 NA NS NY Yes NA No restar No Coastal Roads - Company Ltd ration delayed due to no travel funds Sealed and ted Unsealed

14 Periodic/Routi ne Maintenance in Trade Catching up after many delays of Noro & Transformation NA 2 2 NA Producti NY NA No No No No with monitoring Munda Rds - Company on sealed & unsealed Periodic Maintenance of Ulawa Nofokava Construction NA Planning prepared for each region 3 Unsealed 2 NA NY NY NA No No Yes NY Limited Coastal Ring Road Routine Maintenance Peter & Sons of Afio Road NA Planning prepared for each region 3 Company 2 NA NY NY NY No No Yes NY Section 2, Unsealed Road

Periodic Road Maintenance Islands Engineering of Central NA Planning prepared for each region 3 Consultants 2 NA NY NY NA No No NY NY (SI) Ltd Unsealed Road

Periodic Road Maintenance Islands Engineering of South NA CAC orgainsed Nov 2019 3 Consultants 2 NA NY No NY No No NY NY Malaita (SI) Ltd Unsealed Road Periodic Road Maintenance Lion Heart of North NA CAC orgainsed Nov 2019 3 Company Ltd 2 NA Yes Yes NY Yes Yes Yes No Malaita Unsealed Road Periodic Road Maintenance Trades Transformation NA CAC orgainsed Nov 2019 3 of East Malaita 2 NA Yes No NY Yes Yes Yes No Company Ltd Unsealed Road

Periodic Road Maintenance Civil Works of Temotu NA Planning prepared for each region 3 Contractor 2 NA Yes NY NY Yes Yes NY No Selected Unsealed Road

Emergency Maintenance Nofokava 3 of 5 Bridges in Construction 2 NA NA NY NY NA No No NY No Planning prepared for each region Makira/Ulawa Limited Province

Periodic Maintenance JF Construction NA Planning prepared for each region 3 of Ambu to 2 NA NY NY NA No No NY No Ltd Busurata Road

15 No LBES R&SM due to Tangarare- N Planned but not implemented as Solas Yes NA NA NA NA trave NA 1 Kusumba Rd - 1 A NA NY NY NY NA NA NY NA yet due to backlog from June 2019 l Solas - 1/9/18 issue s No LBES Noro due to Munda Road N Planned but not implemented as Taqu Yes NA NA NA NA trave NA 2 Sec3 - Taqu - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 1/2/18 issue s No LBES Noro due to Munda Road N Planned but not implemented as Harena Yes NA NA NA NA trave NA 2 Sec4 - Harena - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 1/2/18 issue s No LBES Noro due to Munda Road N Planned but not implemented as Vetu Yes NA NA NA NA trave NA 2 Sec5 - Vetu - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 1/2/18 issue s No LBES Noro due to Inland Roads N Planned but not implemented as Maliha Yes NA NA NA NA trave NA 2 Sec1 - Maliha - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 1/9/18 issue s No LBES Noro due to Inland Roads N Planned but not implemented as Big Tio Yes NA NA NA NA trave NA 2 Sec2 - Big Tio - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 16/11/18 issue s No LBES R&SM due to Vella La Vella N Planned but not implemented as RQ Yes NA NA NA NA trave NA 2 Roads (Sec 1) - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l RQ - 16/11/18 issue s No LBES Gizo town due to feeder roads - N Planned but not implemented as Destiny Yes NA NA NA NA trave NA 2 Destiny - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 16/11/18 issue s No LBES R&SM due to Gizo trunk N Planned but not implemented as A Construction Yes NA NA NA NA trave NA 2 roads - A Const 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l - 16/11/18 issue s

16 No LBES Unsealed due to Mono Islands N Planned but not implemented as Yes NA NA NA NA trave NA 2 Rds - Mofau - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 16/11/18 issue s No LBES Buala due to Garanga Rd N Planned but not implemented as FNB Yes NA NA NA NA trave NA 2 Ph3 - FNB - 1 A NA NY Yes NY NA NA NY NA yet due to backlog from june 2019 l 26/10/18 issue s No LBES Mtce due Sepa-Vanga to N Planned but not implemented as Road Sec1 - Good Road Yes NA NA NA NA trave NA 3 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 Good Road - l 1/6/18 issue s No LBES R&I due Unseald Sepa to N Planned but not implemented as Vanga S2 - Tapata Yes NA NA NA NA trave NA 3 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 Tapata - l 21/9/18 issue s

LBES Bellona N CAC formed Phase 2 Training Unsealed Road Yes NA NA NA NA Yes NA 1 1 A NA NY Yes Yes NA NA Yes NY Completed (Section1)

LBES Bellona N CAC formed Phase 2 Training Unsealed Road Yes NA NA NA NA Yes NA 1 1 A NA NY Yes Yes NA NA Yes NY Completed (Section2)

No Mtce Choiseul due to Bridges - N Planned but not implemented as NA NA NA NA NA trave NA 3 Velevele - 1 A NA NY NY NY NA NA NY NA yet due to backlog from june 2019 l 9/11/18 issue s

NB. Tier 2 MBMC Urgent Emergency Works were not subject to normal CEMP and CAC requirements NY- Not yet but planned NA Not Applicable to that Tier in SPM NS Not Suitable site for gender intervention

Urgent Action Required Action Required Completed NA to Tier 2 Key

17 4.2 Environmental Preparation Activities

The main preparation activities during the period that were not taken over by the SMEC consultant involved completing environmental and social safeguard assessments associated with the two Tier 3 wharf sub-projects funded by SIG and not part of the NTF program. The one sub-project in the NTF program was the preparation of the Mongga bridge sub-project which was carried out jointly by CPIU safeguards staff and SMEC safeguards consultants. There were no other Tier 3 sub- projects in the program during the reporting period.

The CPIU safeguards team has been working with the CPIU regional managers to evaluate a number of sites for gender facilities in each of the locations which maximise engineering, environment and social criteria.

SMEC is now working on the route location & design of a new high-level bridge at Mbokokimbo and its approaches. There were ten bridges originally in the AWP and eight of these have been taken out of the work program. SMEC is also working on preparation of the Mbokokimbo- Aola Road improvement sub- project. Mongga bridge is the first sub- project in the Mbokokimbo Aola section of the road.

Phase 1 Training in Isabel & Small Malaita for new Tier 1 LBES sub-projects which had been delayed due to budget issues is now underway by the CPIU safeguards team. Further consultation with the Noro Town Council Clerk regarding the proposed sealing of Noro Township road (now World Bank subproject) was completed. A PER will be required subject to further design and discussion with ECD, MECDM and will be supported and reviewed by the CPIU team.

4.3 Implementation Monitoring Activities

There now 22 Tier 2 Maintenance contracts, the focus was again on engaging with contractors on the substance of CEMP’s which have been of highly variable quality. As there is a paid work item in the Bill of Quantities (BOQ) to facilitate preparation, the safeguards team increased the level of scrutiny of the documents before approval. Job manager support has continued to be highly variable with some still not realising that there are mandatory provisions to have the CEMP prepared and approved before any roadworks can commence.

Two monthly monitoring of CEMP compliance was carried out for the Tier 2 sub- projects funded by the program. Some of the larger sub-projects had issues with spoil removal and placement which are presently being supervised by the team and there are on-going urgent action issues in relation to traffic management for the Gizo town roads sub-project. The ISA will complete follow up inspections in the next quarter on these sub- projects.

The results of the field monitoring of CEMP’s in other regions found that those sub- projects which had approved documents were found to be complying with the main elements of workforce health and safety; and traffic management. By comparison several sub-projects which had still not complied with the CEMP requirement were found to be non-compliant on most relevant safeguards criteria and highlighted the need to ensure timely preparation of a CEMP document for adequate guidance during implementation of the contract.

A revised CEMP template was prepared during the period in order to improve compliance and two workshops were held during the period for both CPIU job managers, the majority of the large local contractors and one of the foreign contractors. A separate data base on CEMP monitoring has now been implemented by the MID CPIU environmental officer in order to improve the coordination of CEMP implementation.

4.4 Corrective Actions Reported to Job Managers for Follow Up

44. As an example of the issues that require corrective actions, this section reports on the results of monitoring of Tier 2 CEMP Monitoring in Region 3 during the reporting period. Corrective actions requests were reported to each relevant Project Manager for follow-up in the next reporting period. These results have been used for the development of training planned for Contractor supervisor level during the next reporting period. Table 4-1 Contractor Lion Heart CEMP Monitoring Results Tier 2 MBMC Malaita North Road Monitoring Form No 2 Location: Kakara Date: 14/11/19 Time of Day 11:00 am Weather Condition Fine & Dry Sunshine Issue Mitigating Measures Yes/No Comment/Corrective Action Measures Required in Bold Workforce Health & Safety 1. Weekly safety training completed No Weekly safety training was done during field work. 2. All workers have vests Yes/No Workers issued with vests. 3. All workers have safety shoes Yes/No Some have others don’t have safety shoes. Action required 4. All workers have safety helmets Yes/No Some do have and some don’t have safety helmets. There is no overhead works proposed so OK. 5. All workers have safety masks and eye protection projection in dusty No Operators only. Action required for all staff conditions 6. First Aid Training completed Completed Yes 7. Work site and machinery secure Contractor engaged local community to provide security over after hours Yes machineries after working hours.

Traffic Management 8. Safety Signboards being used Yes Signboards were displayed at the required distance specified in the contractor’s safety work manual. 9. Stop Go sign in place Yes These signs were displaced and were controlled by two persons standing on both ends of the construction vicinities.

Water Quality

10. Drainage from working area does There are parts of the road that drainage flows directly into not flow directly into water body. Yes/No the water body that is located at lower part of the road. Other sections were protected, and miter drains were erected to avoiding spoil entering into water body. Action is required to ensure all works are protected. 11. Use of Silt control device e.g. silt No silt fences were constructed due to weather conditions fence dams bund No and there was considered no need for such. 12. Proper management of oil/fuel Oil filtering from machineries were properly controlled and and other chemicals. Yes discharged in containers for reuse by chainsaw operators locally. Air Quality 13. Dump truck loads are covered All dump trucks carry road materials have never been transporting materials No covered. Action required for covers to be used. 14. Water tanker being used for dust No Contractor did not provide but not in control 15. Exhaust of truck generating black All trucks are regularly maintained to ensure none of them smoke No produced black smokes. Storage of hazard material 16. Is the storage area bunded or Contractor used outside storage area of a rented apartment with perimeter cut-off drain. No downstairs which was fenced. Construction Camp 17. All wastewater treated before Contractor workers used community water supply system. discharge No 18. Location of discharge agreed Community showed the contractor a proper place of with community Yes discharging.

19 19. Grievance redress mechanism in Yes Contractor has its own code of conduct that requires place employees to adhere to at all times. No grievances registered at time of Report.

Trade Transformation Company

Malaita East Road Tier 2 MBMC

Monitoring Form No.2 Date:18/11/19 Time of Day 1.40 pm 18/11/19 weather condition Fine & Dry Fine & Dry Cloudy & wet Fine & Dry Rain Fine & Dry Issue Mitigation Yes/No Comments/Corrective Measures Required measures Workforce Health & Safety 1 Weekly safety Toolbox meeting conducted on site every Training completed No day. 2 All workers have Yes Every worker issued with safety vests and vests worn during working hours. 3 All workers have Permanent workers issued with shoes. safety shoes No 4 All workers have No safety helmets. Not considered necessary safety helmets No 5 All workers have safety masks and eye protection in Not provided by the company. Action dusty conditions. No required 6 First Aid Training No Contractor is yet to facilitate this training. Completed Action required 7 Work site and Contractor provided for security over machinery secure Yes machinery after working hours after hours Traffic Management 8 Safety signboards Safety signboards installed both ends of the being used Yes construction site during construction days. 9 Stop Go sign in place Yes Stop Go signs were installed on both front and back end of the construction site guided by two persons to control moving vehicles. Water Quality 10 Drainage from Water flow from drainage flowing direct to working area does Yes/No main water body downhill unavoidable. not flow directly into Water flow from drainage on flat roads were water body diverted to recommended site agreed to by the community. 11 Use of silt control Never been experienced before so training device e.g silt fence No is required. and drain bund 12 Proper management Drained out oil from machineries sold to of oil, fuel and other chain-saw owners. chemical Yes Air Quality 13 Dump truck loads are Action required covered transporting material No 14 Water tanker been No water truck provided by the contractor. used for dust control No Difficult to implement outside Guadalcanal 15 Exhaust of truck Every machinery was checked to ensure no generating black No truck produced smokes. smoke Storage of Hazardous Material 16 Is the storage area Action required bunded or with No perimeter cut-off drain Construction Camp 17 All wastewater Workers use community system of treated before No discharging wastewater. Action & Training discharge required.

20 18 Location of discharge Contractor workers used community agreed with Yes discharge location. community 19 Grievance redress Yes Contractor has code of conduct by which its mechanism in place workers are adhered to. No grievances registered during report period.

Table 4-2: Island Engineering Consultants (IEC) Limited. Township Roads Tier 2 MBMC Monitoring results Monitoring Form 2 Location: Auki Township Date Time of the Day 11:00 am 23/11/19 Weather Condition Fine & Dry Fine & dry Cloudy & Wet Rain Issue Mitigation Measures Yes/No Comments/Corrective Measure Workers Health & Safety 1 Weekly safety Training No Held on site as and when required completed Follow up & Training required 2 All workers have vests Yes Workers wear vests during working hours 3 All workers have safety shoes Yes/No Some workers have some don’t. Action required 4 All workers have safety helmets Yes All workers issued with safety helmets and are worn occasionally. 5 All workers have safety masks and eye protection in dusty No Not been issued. Action required conditions 6 First Aid Training completed Yes STI/safety training was facilitated by Kilu’ufi Health workers. 7 Work site and machinery secured All machineries secured in after hours Yes compound. Traffic Management 8 Safety sign board being used Yes Yes, but not enough to display around construction areas. 9 Stop Go sign in place No Not displayed. Action required particularly in urban area Water Quality 10 Drainage from working area does not flow directly into water body No Water flow in working area goes into proper drainage. Action required 11 Use of silt control device e.g silt fence, coffer dams bund No Not necessary 12 Proper management of oil/fuel Every oil was discharged into empty and other chemical Yes drums and sold to chainsaw operators. 13 Dump trucks loads are covered All dump trucks carrying road transporting material No material were not covered. Action required 14 Water trucks being used No Water truck was out of service and since it was not replaced. 15 Exhaust of truck generating black All trucks did not generate black smoke No smoke Storage of hazardous Material 16 Is the storage area bunded or The storage area is fenced with with perimeter Yes security fence and is bunded with perimeter cut-of drain. Construction Camp 17 All water treated before Yes Yes, as described in contractor’s discharge CEMP 18 Location of discharge agreed Location situated in contractor’s with community Yes private land 19 Grievance redress mechanism in Yes Contractor has a code of Conduct on place which the company operates under.

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Fig 4-1 IEC Ltd road maintenance in Auki Township: Evidence that the contractor did not display a “No Go Stop Notice” for road works in progress.

4.5 Damaged Bridges Corrective Action Required

45. Consultation meetings with key community representatives, CAC chairpersons and Police traffic section Auki confirmed 3 separate logging companies have caused damage to Dala, Bonali and Su’u Bailey bridges. MID is currently taking action against the companies for compensation and restoration.

Particulars of the damages are summarized in the tables below:

Table 4-3: Damage to Bridges by Logging Trucks

Company Licensee Truck No. Causes One Link R.K. Steward Suakeu Dump truck carrying gravel for road surfacing. Bulican/Mega Enterprise A loader crossing the Bonali (S>K>Kung/Mr. Hii) Jokim Gaiafuna B1230 bridge on South road caused complete damages to the bailey bridge. Peter Kwatega & Andrew Dump truck loaded with Woodland Manata of Dominion firewood crossing the bridge Enterprise. without permission of the Contractor who was on leave at the time of the incident. Mr. Loh Kung No truck No. Leong told the MID visiting team that his company is not responsible for the incident but the driver who used the truck at the time

22 5.0 Social Safeguards Activities

5.1 Preparation Activities

These activities have been transferred to SMEC consultancy and preparation activities are now shared between the CPIU and SMEC safeguard specialists. The larger Tier 3 sub- projects such as the Mbokokimbo to Aola road improvement sub-project with some associated bridge sub-projects is mainly now being done by SMEC. However, there are a number of these sub-projects that still require the experience of the CPIU safeguards team who have done extensive social safeguards investigation & community consultation in the eastern corridor to Aola. Quality assurance for all sub- project preparation is still being carried out by the CPIU safeguards team.

As the current sub-projects are generally maintenance sub-projects, the social safeguards relate to doing an inventory of non-land assets that are either on or near the designated corridor. Any non-land assets are recorded and paid out to the affected people as from the “construction damage” allowance in the sub- project BOQ before any works are commenced.

For bridges within an existing corridor, temporary use of some land for laydown areas and any associated quarrying activity will require an MOU once a contractor and CAC has been appointed. These preparation activities are now being carried out by the SMEC consultancy with continuing follow-up support from the CPIU Safeguards team.

The contract for Mongga bridge in the road corridor of eastern Guadalcanal was awarded in Dec 2019 and has been the subject of extensive consultation. MoU’s have already been negotiated and signed with the affected communities. Changes to the 2019 Work Plan due to budget constraints has affected other new bridge sub- projects which have been removed from the program.

5.2 Implementation Activities

The majority of the implementation subprojects which the CPIU team are working on are either Tier 1 Labour–Based Maintenance (LBES) or Tier 2 machine-based maintenance (MBMC) sub-projects which did not require the preparation of a feasibility study. The activities involve the appointment of Community Advisory Committees (CACs) and follow up for both types of projects which is required in accordance with the CPIU SPM of 2015. The team has been working in all three regions and due to travel and per diem support now being available has been able to carry out a back log of Tier 1 LBES CAC appointments and organisation as well as do CEMP monitoring.

5.3 Monitoring of the Current Works for Subprojects

Monitoring of social safeguards implementation has been carried out using the advice discussed at the consultation and CAC meetings which are listed above in Tables 5.1 and 5.2.

23 6.0 Community Consultation

52. The safeguards team has been working on a variety of consultation and awareness tasks and activities to support both preparation follow-up and implementation activities for one Tier 3 and mostly Tier 1 & Tier 2 Maintenance projects in Guadalcanal

6.3.1 Region 1 Guadalcanal, Tulaghi & Bellona Activities

▪ Total of 4 CAC’s establishment and follow -up for ongoing routine maintenance contracts for East and West Guadalcanal sealed roads. ▪ Second CAC meetings have been conducted for Lot 1 and Lot 2, East Guadalcanal ▪ Second CAC meeting have been conducted for Lot 1, West Guadalcanal. ▪ I CAC committee was set up for the 10 km unsealed road from Komibo – Naro Hill. ▪ Illegal corridor occupation and road safety awareness was conducted with the Solomon Island Police (RSIPF) and the contractor for 4 communities and 1 National secondary school on the West Guadalcanal unsealed section from Komibo to Naro Hill 10 km road. ▪ Ongoing follow-up and feedback consultation were held on the legacy issue for Mongga Bridge. ▪ CAC establishment for 2 Tier 1 LBES contractors in Bellona. ▪ Consultation for Kesao Bridge on the Mbokokimbo to Aola road in East Guadacanal is being prepared by SMEC. ▪ Upgrading of National Referral Hospital car pack Project & Stake Holder Committee, Public Consultation Awareness NRH, and by Media Newspaper.

MID and the RSIPF conduct Road Care and Road safety Awareness in West Guadalcanal Community.

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Head of the Sister of Melanesia sign the MOU to allow MID and its contractor to construct the step near the Veranaaso high level Bridge.

6.3.2 Region 2 Malaita & Makira

Community Awareness, Consultation Meetings & Training

These meetings were held mostly in market centers on the North road in Malaita during the monitoring period (see Table 5-1). The objective was to prepare the communities for the Tier 2 Road maintenance contracts that were currently being implemented so that people understand the issues of use and occupation of the road corridor.

Table 6-1 Awareness & Consultation Meetings for Tier 2 MBMC Contracts in Region 2

Activities Market Centers Private Stakeholder meetings &/or Meetings with Community Representatives (italicized) Awareness for Tier Sasafa/Fouia Ailali, Whitestone, Ofatabu, Canan, Kwaea, New Rove, 2 Road Kafoeramo, Anoketo, Aiaofia, Rameai, Adaomose, Maintenance Sub- Riverside, Harmony, Sa’ale, Talimate, Kaoabu, Kifoloko, projects in Malaita Royal Harbour, Adagege, , Aifa, Wailu, Asia, Feteiasi, Takwea

Awareness for Tier Gwaunasu, Hatodea, Ferafalu, Takwa, Kwalofo, 2 Road Tabahao, Mana’ara, Fataolo, Fa’adila, Fafoere, Patete, Maintenance Sub- Ulunabaolo Taolea, Ferasungia, Takewind, Kaubini, Ferasungia, projects in Malaita Alea, Ukalia, Tauleo, Lafimasi, Ferasiofa, Kerefou, Taluabu, Faumato, Ferafalu, Foueda, Niuleni, Roba, Auri, Faulakeno, Lafumasi, Awareness for Tier Kwatonaere Faufanea, Mana’abu, Fofote, Silolo, Matakwalao, 2 Road Sulagwalu, Taba’a, Loina, Maintenance Sub- projects in Malaita

25 Awareness for Tier Madalua Akwe, Sisifiu, Manaoru, Arao, Roso, Fa’alau, Kikiri, 2 Road Kwainafala, Folotana Maintenance Sub- projects in Malaita MID follow up for Auki/Fote Meeting with Good Wood logging company on Dala damage Bailey bridge damage. compensation MID follow up for Auki Verify report obtained from logging company with reliable damage source in Auki. compensation Awareness for Tier Nafinua Naoasi Buiano, Bubusua, Anorara, Sasau, 2 Road Maintenance Sub- projects in Malaita STI Training Nafinua Coordinated STI awareness training with Nafinua nurses for delivery to TTC workers at Gwaifai camp. Awareness for Tier Faumamanu Adaliua, Aufasu, Naoasi, Nazarete, Getsamane, Uatae, 2 Road Market Kwaiano. Maintenance Sub- projects in Malaita CAC Training Nafinua Conduct CAC activities for elected members. Awareness for Tier Bita’ama Conduct community meeting at Bita’ama market. 2 Road Maintenance Sub- projects in Malaita Awareness for Tier Manakwai Community meeting at Manakwai for coconut plantation 2 Road owners specifically and the general public. Maintenance Sub- projects in Malaita Provincial Auki Courtesy call on Provincial Secretary Information meeting with the presence of Steve Bunabo, Joash Kere, and Eric Sogo. STI Training Kilu’ufi Consultation meeting with Kilu’ufi STI Health Coordinator to conduct STI awareness training for contractor’s workers. STI Contractor Kilu’ufi/Kakara Accompany the Kilu’ifi STI Health Coordinator to conduct Training STI awareness for Lion Heart (contractor) workers.

6.3.3 Region 3 Western, Choiseul, Isabel

The awareness and consultation activities carried out for the monitoring period are shown in Table 5-2. The urban road project in Gizo town involved an inventory of land boundaries to ensure that the road corridor was not crossing private property boundaries. However, it was found that adjoining landowners had been illegally using the road corridor. Awareness meetings were held and all stakeholders agreed to rectify the legal boundaries. No livelihood issues were arising.

Table 6-2 Awareness & Consultation meetings in Region 3 - July to December 2019

Sub-Project / Locations Activities

1. Periodic & Routine Maintenance of Awareness meetings & unsealed road in Buala to Garanga in CAC establishment

26 2. (LBES) Specific Routine Awareness meetings & Maintenance for 3 yrs. CAC establishment Awareness meetings & 3. LBES Contractors CAC establishment a. Garanga Road- Buala b. Haevo Road Section 1 c. Haevo Road Section 2 d. Dovele Wharf, Boro Village, Awareness meetings & Vella la Vella Island, Western CAC establishment Province

4. Periodic Routine Maintenance for Awareness Meetings unsealed Gizo Costal Road

Inventory of Property Gizo D sealed town road Boundaries to secure road corridor

27 7.0 Grievances & Complaints

Complaints

55. Complaints are considered an intermediary step between an issue and submission of a formal written grievance. Resolution of most complaints are handled verbally and based on close interactions with those making the complaint. An issue or complaint is about a (real or imaginary) wrong that causes resentment and is grounds for action; accusation, allegation, criticism, objection, gripe, grumble, moan, censure, condemnation. The majority of issues being raised by the community during the period were complaints and were handled internally.

Grievances

56. A grievance is considered submitted when a formal complaint is lodged by an individual, group, or community alleging damage, impact, or dissatisfaction resulting from project actions. It is usually submitted in expectation of a corrective action. To date in STIIP in Region 1 there have been a number of grievances in Guadalcanal which relate to legacy issues and the fact that the eastern road corridor to Aola was gazetted under the current Public Roads Act. Landowners perceptions are that the corridor is customary land and thus subject to payment of compensation. These legacy issues continue to slow down the development of road rehabilitation and road building. There were two registered grievances for STIIP specific sub-projects during the monitoring period for 2019 using the Grievance Redress Mechanism (GRM) that is set out in the SPM. The grievance register for 2019 and status of grievances is shown in Table 7-1. There were nine grievances prior to the reporting period which remain unresolved and currently sit with the Attorney General’s office for further resolution. The grievances shown in Table 7-1 are those which arose during the reporting period and include:

• Two legacy grievances for the SIG funded Naro Lambi Bridge project • Follow up information feedback on legacy issues relating to the Mongga Bridge sub- project which has recently had the Contract awarded. Parties have agreed to allow the current sub-project construction to proceed.

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Table 7-1 Grievance Register 2019

N Date Province Sub- project Title of Grievance issue/details Submitted by Location/ Remarks/status o. submission address 1 Nov East Mongga Bridge Mongga Bridge Edwin TINO submitted a claim to MID Tino claim is Timo claim Continue to consult and 2019 Guadalcanal Sub- project demanding that the land on the eastern denied by the was liaise with the end of the Mongga bridge is owned by Thimbo tribes. Tino presented by community Land is on his tribe so he demanded MID to not to claim that a law firm existing gazetted purchase the land first before they can portion of land on corridor negotiate for constructing the bridge. the eastern embarkment of the bridge 2 2018 West TSDP & SIG Charupehe The trustee for the lakuili Kotina Submitted by a Charupehe Commissioner of Lands Guadalcanal Naro Lambi Bridge Association namely Selwyn Baokosu, legal representative Bridge still own the PE Title for Bridge Sub- Reuben and others submitted a claim on behalf of the Nughu Plantation Land project demanding MID the environmental trustee where the Charupehe damages and the use of gravel during bridge is located so the the construction of the bridge in 2016 claim is invalid. and 2017 financed by SIG. 3 2019 West TSDP & SIG Charupehe Follow on from 2018 issue above. The Submitted by Charupehu Checking with the Guadalcanal Naro Lambi and Bora landowner of both sides of the two Antonio from and Bora Savulei chairman Bridge Sub- Bridge bridges namely Charupehe and Bora Marubo of west Bridge Council Chiefs to verify project were claiming that CHEC and Solfish Guadalcanal claimant. At the moment did not compensate for the using the the issue is unresolved. detour road access downstream of the An allowance has been two bridges while constructing the included in the current bridges in 2016 - 2017 financed by SIG. ADB regional project to settle the claim during the construction of the road component.

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8.0 Capacity Building & Training

During the period the safeguards team carried out the following capacity building activities.

The recommendations for the coming period were:

• One gender workshop to be conducted in 2020 for all CPIU staff. The focus will be on addressing more gender outcomes specified in the GAP which are not gender interventions. • There is need for effective delivery of LBES training to target gender issues at the community level in the Tier 1 LBES subprojects. • Additional training sessions on CEMP delivery for Contractor Supervisors especially for Tier 2 maintenance sub-projects.

The safeguards team carried out the following capacity building activities as shown in table 8-1.

Table 8-1 Capacity Building Activities

CEMP Template Revision Workshop to improve guidance to Tier 2 machine-based contractors & supervisors. Development of new template to guide preparation of CEMPs.

Safeguard Procedures Workshop completed on Safeguard Procedures Manual (SPM) Manual (SPM) presentation for CPIU engineers and contractor participants on the revised Tier 2 MBMC guidelines planned for the next period.

HIV/AIDS Awareness Provide continued support to contractors to facilitate HIV/AIDS awareness, road safety awareness as well as Gender Intervention awareness for communities along the subprojects’ roads and other infrastructure facilities.

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9.0 Conclusions

This period has seen some important changes for the CPIU safeguards team. Firstly, the funding issues surrounding travel and expenses were resolved so the team was able to address safeguards issues in all of the CPIU operating regions for the first time. Secondly, the arrival of the SMEC consultancy has meant that some of the responsibilities for preparation of sub-projects have been reduced. However, the CPIU remains responsible for quality assurance and supervising and supporting the SMEC safeguards specialists particularly in areas where the CPIU team has developed solid relationships within communities.

Even though the preparation work has been reduced, there is an increasing number of subprojects being funded by other donors which is having a significant effect on the ability of the team to focus on the many safeguard requirements in the MID SPM. There are a number of other donor safeguards consultants using CPIU facilities which require advice and capacity building of internal CPIU safeguard staff.

The environmental monitoring activities were dominated by Tier 1 LBES & Tier 2 road maintenance sub-projects in all regions for which regular monitoring was carried out to the extent possible. Improvement in coordination between the job managers and the safeguards team on CEMP & CAC establishment has been targeted as a key area for training. This will continue to be facilitated by further capacity building and training focused on the Tier 2 MBMC subprojects.

Social safeguards work activities have been focussed on early intervention to identify potential non land assets then community consultation early awareness with all tiers of subprojects and the team has continued to develop good relations with rural communities in all the regions and their more urbanised communities. There has been a significant increase in the demand from consultants to assist them in organising and training CAC’s about their role and their intended relationship with contractors.

Gender activities continued to focus on the implementation of interventions in order to satisfy DLI 2 requirements. Other components of the STIIP GAP require allocation of additional funding and staffing so that some of the more straightforward gender recommendations from the October 2018 Mid Term Review (MTR) can be advanced.

Capacity building and training activities on the new CEMP template has received excellent feedback from both local and foreign contractors and more activities aimed at supervisors are in planning for the next period.

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10.0 Recommendations

Continue to oversee the new management structure is working in the CPIU for the revised birth certificate process so that all sub-projects are vetted by the safeguards manager before being submitted to the procurement section. This is helping ensure that there is adequate funding in contract BOQ’s to address all SPM safeguards requirements. A review of amounts allocated in BOQ for CAC establishment & servicing for larger Tier 2 sub-projects is required for the coming period.

This is a contract requirement and more training will be required to alert job managers to not allow works to start until a CEMP is prepared and approved by the safeguards team. The team has been following up with contractors to submit outstanding CEMPs so that they can be reviewed and approved before subproject implementation. This area again needs significant improvement.

Within the next monitoring period, two training seminar/workshops will be organised within the CPIU to further target the operational level of contractor supervisors and their need to improve the implementation of the Tier 2 MBMC CEMP procedures.

A second workshop still needs to be held to follow up on the internal gender brain storming session for gender capacity building and training activities within the CPIU. The focus will be on addressing more gender outcomes specified in the GAP which are not physical gender interventions and identified in the mid-term review in October 2018 for additional funding for implementation. More support from ADB management will be required to expand the scope of the previous GAP activities. A local consultant to focus on gender needs to be hired as it was a basic requirement for the implementation of the GAP. A proposal was sent to ADB management in Nov 2018 to hire a gender specialist and has now been supported to start within the next monitoring period.

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