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Annual Report & Financial Report P 17 Independent Examiner’S Report – Awaited

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Annual Report & Financial Report P 17 Independent Examiner’S Report – Awaited (Online worship during lockdown) Annual Parochial Church Reports 2020 Charity Number 1155185 2 Annual Vestry & Parochial Church Meeting held via Zoom at 8.30pm Tuesday 13th October 2020 Agenda Annual Vestry Meeting Minutes of Annual Vestry Meeting 2020 p 4 Election of Churchwardens (2) Annual Parochial Church Meeting Apologies Minutes of the Annual Parochial Church Meeting 2019 p 4 Matters arising Electoral Roll – accept new Roll Reports Vicar’s Report p 6 Wardens’ Report p 7 Parish Office p 8 Safeguarding Officer Report p 9 Parish Hub p 9 The Link p 10 Supporting Mission p 11 Youth Ministry Report p 11 Children’s Activities Report p 12 Deanery Synod Report p 12 Legal Documentation p 15 Trustees Annual Report & Financial Report p 17 Independent Examiner’s Report – awaited Questions arising from the Reports Appointment of Treasurer and Secretary Appointment of Safeguarding Officer Election of PCC members, (2 for 3 years) (At Copthorne, for the sake of continuity, if not otherwise elected, the PCC Secretary & Treasurer are co-opted positions.) Appointment of Sidespersons Appointment of Independent Examiner Any Other Business 3 Copy of the record of the Minutes of The Annual Vestry Meeting held via Zoom at 8.30pm Tuesday 13th October 2020 The meeting was conducted by Wim Mauritz (Vicar) in the presence of 39 parishioners. The Minutes of the Vestry Meeting of Sunday 24th March 2019 were unanimously approved. Proposer: David Hornsby, Seconder: Trevor Hodsdon Mr David Hornsby (proposed by Maralyn Smith and seconded by Nigel Cramp) and Mrs Gillian Hodsdon (proposed by Monica Polley and seconded by Wim Mauritz) were unanimously elected as there were no other nominations and duly appointed wardens for the coming year. Wim thanked David and Monica for all their hard work and support over the past year. Monica thanked everyone for their support over her time as warden. There being no further business, the meeting closed. Cathy Sexton, PCC Secretary, 13th October 2020 Minutes of the Annual Parochial Church Meeting Held on Tuesday 13th October 2020 At 8.40pm via Zoom Attendance: The meeting was conducted by Wim Mauritz (Vicar) and attended by 39 parishioners. Apologies: Received from: Lesley Dawson, David and Wendy Colville, Eddie Redfern. MINUTES: Formal business: Apologies as noted were accepted. Proposal: That the Minutes of the APCM 2019 be accepted with the correction to the accounts noted by Mike Livesey. 4 Proposed: Trevor Hodsdon Seconded: Monica Polley Unanimously agreed. There were no matters arising from the 2019 reports. Electoral Roll – It was unanimously agreed that we accept the Roll of 131 members. Proposed: David Hornsby Seconded: Monica Polley REPORTS: Annual Report 2019 It was unanimously agreed that all reports – Annual Report, Wardens and Secretary’s, Safeguarding Officer, Parish Hub, Link, Supporting Mission, Deanery Synod, Trustees and Financial Reports - as previously circulated were accepted. The Link report was noted as out of date and the work has now been put on hold for another 6 months. Wim thanked everyone for writing the relevant reports. Proposed: Gillian Hodsdon Seconded: Ian Hornsby Financial Reports and Accounts: The giving for the Link has been diverted to the General Fund and therefore it was still possible to meet the Parish Share for the year. This may not be the case for next year. No questions/comments on the accounts were raised. Adoption of Accounts Proposal: That we adopt the accounts as presented. Proposer: Mike Livesey, Seconder: Andy Harpham All agreed. Chris was thanked for all his hard work over the past year. Appointment of Treasurer and PCC Secretary It was unanimously agreed that Ted Gray be appointed Treasurer. It was unanimously agreed that Cathy Sexton be appointed PCC Secretary. It was unanimously agreed that Eddie Redfern be appointed Safeguarding Officer. Elections PCC Geoff Truesdale and John Edwards stood down as laity members. Gillian Hodsdon joined the PCC as Church Warden. Mike Livesey and Paul Simmons were unanimously re-elected and David Wheatley and Sarah Smith were unanimously elected. 5 Sidespersons The following were unanimously re-elected for 2020: Sandra Cramp, Margaret Forde, Andy Harpham, Penny Harpham, Jean Hedges, Gillian Hodsdon, Audrey Hornsby, Ros Livesey, Paul Mallard, Paul Simmons, Maralyn Smith, Anna Turner-Smith, Chris Wheatley, David Wheatley and Margaret Wilkins. Any Other Business Sandra asked for an update on current church services and Wim stated that the church is open for 8am, 9.30am and 11am services on Sundays. Over the Christmas period, there will be four services of Nine Lessons and Carols to allow more people to attend and, for this reason, the Christingle may be held on the green. There is a need to be flexible but the restrictions starting in November are unlikely to result in a change to services. Sandra thanked Wim and everyone else involved in keeping services going through the pandemic. Wim thanked Chris for being part of the PCC and for his work as Treasurer; Geoff for his work on the PCC and as Electoral Roll officer; John for his commitment to the PCC over many years; and Monica for all her hard work over her years as Church Warden. Wim thanked everyone in the church community for their support throughout the year and especially to Mike for his work on the Hub; Nigel and everyone in the office; and Alex and Liz. There being no further business, the meeting closed with the saying of the Grace at 9.10pm. Cathy Sexton, PCC Secretary Reports From the Vicar: Praise be to the God and Father of our Lord Jesus Christ! In his great mercy he has given us new birth into a living hope through the resurrection of Jesus Christ from the dead, (1 Peter 1:3) The year 2020 will go down in history in which the World Health Organisation declared the coronavirus outbreak as a global pandemic. This pandemic caused massive harm and bereaved us of many things. As church it also impacted us in the way we worshipped together. These Annual Reports show us how much our church adapted to continue to be a community of love, care, and worship. Reading through them I am especially encouraged by the energy and creativity 6 that people have shown in pursuing alternative ways of being church. Although the physical church attendance saw a dramatic drop in 2020, our online attendance grew from zero into the hundreds. I am incredibly grateful and want to express a huge thank you to all that stepped up and persevered in contributing in this new way of doing church. Things such as, spending precious hours pre-recording, putting music together, setting up and attending a Zoom meeting, live-streaming, and sticking to Covid-safety practise whilst in church. Towards the end of the year, we fundraised for a new Audio Visio system and were overwhelmed by the pledges and donations given. This enabling us to replace our old AV system at the start of 2021, aiding our church’s outreach, quality of sound and capacity of live streaming. Most remarkable is that, despite all these challenges, we were also able to fulfil our pledge to pay all our Parish Ministry Costs (parish share). This would not have been possible without your contribution. I am so thankful to God, for His faithfulness, the hope he gives us and the generosity of many in our church community. As the scripture says: Jesus’ resurrection has given us a “living hope.” In good times and in difficult times people can be reborn and become new and different kinds of humans. As church we are invited to continue live out and share this message to the wider community around us. Thanks for being part of, “Growing in love for God and each other.” Wim Mauritz Churchwardens’ Report 2020 2020/21 has been a year like no other. In March, as the Coronavirus took hold on the country, we instituted a thorough cleaning programme before and between services and prepared and updated Risk Assessments to keep everyone safe, heeding government and diocesan advice and rules as the situation evolved. With the closure of churches later that month Wim rose magnificently to the challenge of streaming and recording services from the Vicarage. The Annual Meeting was postponed until the autumn by the Bishop, with existing Churchwardens and PCC members being required to remain in post. Spiritually, over a year of restrictions and lockdowns, the church has held together very well, making best use of available technology. The congregation has been divided into groups with a Contact leader who telephones their group each week, WhatsApp prayer times are well attended, weekly printed newsletters are delivered to all congregation without internet with a weekly newsletter emailed to others and services have been maintained and streamed. Meetings and Children’s activities have been convened via Zoom. We have facilitated successful alpha courses, both in church (prior to first lockdown) and online during the year. Additionally, we ran a prayer course and bible reading course online, both of which have been supported through connect groups. 7 We are immensely grateful to Wim, and all who have embraced the technology to stream and record our services onto the website, incorporating music and song, and are delighted that the numbers watching these services far exceed the usual numbers attending. Embracing this technology highlighted the limitations of our current AV system, but also showed the value of streaming and recording services to a much wider congregation. During the summer, when lockdown restrictions were lifted, we were able to socially distance in the church and churchyard to keep up with maintenance, our thanks to everyone who could help. A building project to repair the stonework on the spire was completed.
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