Annual Report & Financial Report P 17 Independent Examiner’S Report

Home , Bishop of Horsham

(Online worship during lockdown)

Annual Parochial Church Reports 2020

Charity Number 1155185

Annual Vestry & Parochial Church Meeting held via Zoom at 8.30pm Tuesday 13th October 2020

Agenda

Annual Vestry Meeting Minutes of Annual Vestry Meeting 2020 p 4 Election of Churchwardens (2)

Annual Parochial Church Meeting Apologies Minutes of the Annual Parochial Church Meeting 2019 p 4 Matters arising

Electoral Roll – accept new Roll

Reports Vicar’s Report p 6 Wardens’ Report p 7 Parish Office p 8 Safeguarding Officer Report p 9 Parish Hub p 9 The Link p 10 Supporting Mission p 11 Youth Ministry Report p 11 Children’s Activities Report p 12 Deanery Synod Report p 12 Legal Documentation p 15 Trustees Annual Report & Financial Report p 17 Independent Examiner’s Report – awaited

Questions arising from the Reports

Appointment of Treasurer and Secretary

Appointment of Safeguarding Officer

Election of PCC members, (2 for 3 years) (At Copthorne, for the sake of continuity, if not otherwise elected, the PCC Secretary & Treasurer are co-opted positions.)

Appointment of Sidespersons

Appointment of Independent Examiner

Any Other Business 3

Copy of the record of the Minutes of The Annual Vestry Meeting held via Zoom at 8.30pm Tuesday 13th October 2020

The meeting was conducted by Wim Mauritz (Vicar) in the presence of 39 parishioners.

The Minutes of the Vestry Meeting of Sunday 24th March 2019 were unanimously approved. Proposer: David Hornsby, Seconder: Trevor Hodsdon

Mr David Hornsby (proposed by Maralyn Smith and seconded by Nigel Cramp) and Mrs Gillian Hodsdon (proposed by Monica Polley and seconded by Wim Mauritz) were unanimously elected as there were no other nominations and duly appointed wardens for the coming year.

Wim thanked David and Monica for all their hard work and support over the past year. Monica thanked everyone for their support over her time as warden.

There being no further business, the meeting closed.

Cathy Sexton, PCC Secretary, 13th October 2020

Minutes of the Annual Parochial Church Meeting Held on Tuesday 13th October 2020 At 8.40pm via Zoom Attendance: The meeting was conducted by Wim Mauritz (Vicar) and attended by 39 parishioners.

Apologies: Received from: Lesley Dawson, David and Wendy Colville, Eddie Redfern.

MINUTES:

Formal business: Apologies as noted were accepted.

Proposal: That the Minutes of the APCM 2019 be accepted with the correction to the accounts noted by Mike Livesey. 4 Proposed: Trevor Hodsdon Seconded: Monica Polley Unanimously agreed.

There were no matters arising from the 2019 reports.

Electoral Roll – It was unanimously agreed that we accept the Roll of 131 members. Proposed: David Hornsby Seconded: Monica Polley

REPORTS:

Annual Report 2019 It was unanimously agreed that all reports – Annual Report, Wardens and Secretary’s, Safeguarding Officer, Parish Hub, Link, Supporting Mission, Deanery Synod, Trustees and Financial Reports - as previously circulated were accepted. The Link report was noted as out of date and the work has now been put on hold for another 6 months. Wim thanked everyone for writing the relevant reports. Proposed: Gillian Hodsdon Seconded: Ian Hornsby

Financial Reports and Accounts: The giving for the Link has been diverted to the General Fund and therefore it was still possible to meet the Parish Share for the year. This may not be the case for next year.

No questions/comments on the accounts were raised.

Adoption of Accounts

Proposal: That we adopt the accounts as presented. Proposer: Mike Livesey, Seconder: Andy Harpham All agreed.

Chris was thanked for all his hard work over the past year.

Appointment of Treasurer and PCC Secretary

It was unanimously agreed that Ted Gray be appointed Treasurer. It was unanimously agreed that Cathy Sexton be appointed PCC Secretary. It was unanimously agreed that Eddie Redfern be appointed Safeguarding Officer.

Elections

PCC Geoff Truesdale and John Edwards stood down as laity members. Gillian Hodsdon joined the PCC as Church Warden. Mike Livesey and Paul Simmons were unanimously re-elected and David Wheatley and Sarah Smith were unanimously elected. 5

Sidespersons The following were unanimously re-elected for 2020: Sandra Cramp, Margaret Forde, Andy Harpham, Penny Harpham, Jean Hedges, Gillian Hodsdon, Audrey Hornsby, Ros Livesey, Paul Mallard, Paul Simmons, Maralyn Smith, Anna Turner-Smith, Chris Wheatley, David Wheatley and Margaret Wilkins.

Any Other Business

Sandra asked for an update on current church services and Wim stated that the church is open for 8am, 9.30am and 11am services on Sundays. Over the Christmas period, there will be four services of Nine Lessons and Carols to allow more people to attend and, for this reason, the Christingle may be held on the green. There is a need to be flexible but the restrictions starting in November are unlikely to result in a change to services.

Sandra thanked Wim and everyone else involved in keeping services going through the pandemic.

Wim thanked Chris for being part of the PCC and for his work as Treasurer; Geoff for his work on the PCC and as Electoral Roll officer; John for his commitment to the PCC over many years; and Monica for all her hard work over her years as Church Warden.

Wim thanked everyone in the church community for their support throughout the year and especially to Mike for his work on the Hub; Nigel and everyone in the office; and Alex and Liz.

There being no further business, the meeting closed with the saying of the Grace at 9.10pm. Cathy Sexton, PCC Secretary

Reports

From the Vicar:

Praise be to the God and Father of our Lord Jesus Christ! In his great mercy he has given us new birth into a living hope through the resurrection of Jesus Christ from the dead, (1 Peter 1:3)

The year 2020 will go down in history in which the World Health Organisation declared the coronavirus outbreak as a global pandemic. This pandemic caused massive harm and bereaved us of many things. As church it also impacted us in the way we worshipped together. These Annual Reports show us how much our church adapted to continue to be a community of love, care, and worship. Reading through them I am especially encouraged by the energy and creativity 6 that people have shown in pursuing alternative ways of being church. Although the physical church attendance saw a dramatic drop in 2020, our online attendance grew from zero into the hundreds. I am incredibly grateful and want to express a huge thank you to all that stepped up and persevered in contributing in this new way of doing church. Things such as, spending precious hours pre-recording, putting music together, setting up and attending a Zoom meeting, live-streaming, and sticking to Covid-safety practise whilst in church. Towards the end of the year, we fundraised for a new Audio Visio system and were overwhelmed by the pledges and donations given. This enabling us to replace our old AV system at the start of 2021, aiding our church’s outreach, quality of sound and capacity of live streaming. Most remarkable is that, despite all these challenges, we were also able to fulfil our pledge to pay all our Parish Ministry Costs (parish share). This would not have been possible without your contribution. I am so thankful to God, for His faithfulness, the hope he gives us and the generosity of many in our church community. As the scripture says: Jesus’ resurrection has given us a “living hope.” In good times and in difficult times people can be reborn and become new and different kinds of humans. As church we are invited to continue live out and share this message to the wider community around us. Thanks for being part of, “Growing in love for God and each other.”

Wim Mauritz

Churchwardens’ Report 2020

2020/21 has been a year like no other.

In March, as the Coronavirus took hold on the country, we instituted a thorough cleaning programme before and between services and prepared and updated Risk Assessments to keep everyone safe, heeding government and diocesan advice and rules as the situation evolved. With the closure of churches later that month Wim rose magnificently to the challenge of streaming and recording services from the Vicarage.

The Annual Meeting was postponed until the autumn by the Bishop, with existing Churchwardens and PCC members being required to remain in post.

Spiritually, over a year of restrictions and lockdowns, the church has held together very well, making best use of available technology. The congregation has been divided into groups with a Contact leader who telephones their group each week, WhatsApp prayer times are well attended, weekly printed newsletters are delivered to all congregation without internet with a weekly newsletter emailed to others and services have been maintained and streamed. Meetings and Children’s activities have been convened via Zoom.

We have facilitated successful alpha courses, both in church (prior to first lockdown) and online during the year. Additionally, we ran a prayer course and bible reading course online, both of which have been supported through connect groups.

7 We are immensely grateful to Wim, and all who have embraced the technology to stream and record our services onto the website, incorporating music and song, and are delighted that the numbers watching these services far exceed the usual numbers attending. Embracing this technology highlighted the limitations of our current AV system, but also showed the value of streaming and recording services to a much wider congregation.

During the summer, when lockdown restrictions were lifted, we were able to socially distance in the church and churchyard to keep up with maintenance, our thanks to everyone who could help. A building project to repair the stonework on the spire was completed.

In October we were delighted that Bishop Ruth was able to join us to ordain Rev Alex Wheeler as priest. We are also very pleased to welcome Rev Liz Logan, who has joined the clergy team, and thank Rev Paul Smith for his continued dedication to the parish.

During Advent the Churchyard was decorated for Christmas with themes of Love. Four stations were setup – Love God, Love each other, God’s love for us and Love the world. The event saw many visits to the Churchyard and photos of this were the feature of many Facebook posts. We were also able to hold an open-air Christingle service on the village green with the support of the Copthorne Silver band, this despite the weather was very well attended. For those who were unable to attend Christmas service at St John’s, members of the choir and Copthorne Silver Band visited various sites around the village to bring Carols to the community. All of these advent / Christmas events were very well received by the community and our thanks go to all involved in bringing these to life.

At the Annual Meeting in October Monica Polley stood down from the role of Churchwarden and Gillian Hodsdon took up the role. Monica would like to thank everyone for their support over the years and wish Gillian every good wish in her new role.

We would all like to close with a huge thank you to everyone involved in the life of St John’s during this year. Whatever role you have played you truly are part of the Body of Christ, here in Copthorne, and we thank you for everything you do to make St John’s the living church that it is.

Monica Polley, David Hornsby and Gillian Hodsdon Church wardens

Church Office

I started managing the Church Office in September 2019 following an excellent handover from Barbara. In October we commissioned a new software package – ChurchSuite to provide a central repository for all church data and allow us to manage events; this package sits alongside our new website. This software has been a blessing in the last year and has assisted enormously in allowing us to work remotely and still effectively manage church matters, not to mention

8 ensuring Covid safety measures are in place along with our own ‘track and trace’ system for all services/events. We currently have over 330 people in our address book from across our village community and engage regularly with all of them via a weekly update newsletter. Connect Groups were set up at the beginning of 2020 with the prospect of a looming global pandemic and these have allowed us to ensure we keep in contact with our regular church family. A weekly newsletter is delivered to all those who are unable to access the internet. Zoom meetings have become the ‘norm’ and adapting to change a necessary requirement, with church services operating very differently, often from month to month. It helps to be reminded that ‘Jesus Christ is the same yesterday and today and for ever’ (Hebrews 13:8) – thank goodness!! Maralyn Smith

Safeguarding Report

This last year has been extremely quiet with no safeguarding issues. I have recently completed the latest diocese Safeguarding Training. We will need to update some DBS checks this year.

Eddie Redfern, Safeguarding Officer

The Parish Hub

Like all other establishments in the hospitality sector, the Parish Hub saw its business decrease significantly in 2020.

With the pandemic enforced lockdown from March 23, there were no regular or casual hires at all in the second quarter and only one casual (a two hour hire for a meeting – under strict Covid19 guidelines) in the rest of the year. Of the regular hires, all stopped with the lockdown and only Sunshine pre-school and Springfit resumed in September. Springfit broke up for Christmas and, because of the post Christmas lockdown, will not restart until April 12 2021. A kids' Karate club met for eight Saturday mornings in September and October.

Consequently, our main hall regular hire hours were 62% lower than in 2019. Main hall hire income of £11,300 was 59% down on 2019. However, we are grateful that Worth Parish Council have continued to pay the rent for the South Room even though the lockdowns mean they have been unable to sub-let the room.

After the first lockdown started, a full deep clean in compliance with Covid19 regulations was carried out and Covid19 compliant risk assessments prepared and notices posted, including a unique QR code poster for registering attendees.

With no lettings permitted, Kate Bagnall, marketing manager and Patrizia Rudisser-Street, Hub administrator were furloughed from the start of April. The 9 shutdown gave the Trustees the opportunity to review all the ways in which the Hub is operated and where cost-savings could be made. The review resulted in the elimination of the marketing manager and administrator posts and the creation of a new Hub co-ordinator role. Neither Kate nor Patrizia wished to apply for the new role and, regretfully, chose to take redundancy at the end of November. Our thanks go to them for the parts they played in keeping the Hub such a popular village venue.

We have taken the opportunity to upgrade the kitchen water boiler to one plumbed into the mains giving constant hot water instead of it having to be switched on and wait for it to heat up. We have also upgraded the broadband to give a vastly improved wi-fi signal in the Hub.

In addition to the main hall lettings of £11,300, we received the local authority Covid19 grant of £10,000, furlough scheme income of £4,600, donations of £3,200 and the income from the lease of the first floor South Room to Worth Parish Council of £6,400 in the year. This goes to cover the repayment (at £5,000 per year) of the loan, which stood at £5,000 at the year end. The recharges to Worth Parish Council for shared service charges and utilities generated a further £4,500 of income in the year (30% lower than in 2019). Total income for the year, therefore, amounted to £40,500 with total operating expenses of £30,000. Without the Covid19 grant, furlough receipts and the donations we would have incurred a loss of almost £7,300.

Thanks go to Richard Polley, in his role as hardware facilities manager, for dealing most efficiently with a variety of plumbing and electrical glitches, false alarms and other “mechanical” upsets. Thanks go also to our Church Manager, Maralyn Smith, for her invaluable help with HR matters, to John Dawson for looking after our A/V system, to Ian Woodcock in his role as caretaker, and to our cleaners, Jeanette, who left in August, and Veronica, one of our congregation who has stepped into the breach and helps to keep this facility in tip-top condition as a superb asset for the village.

Mike Livesey

Link Report

In line with a church vision to grow further, the Link Project has an important role in providing extra space for church activities and small community groups. At the start of 2020 it was anticipated that funds would be raised during 2020, so works could start during the first half of 2021.

With the impact Covid-19, it was necessary to rethink the timing of the project. This was because the lockdowns made it impossible to engage in the necessary fundraising, grants were not available and it also became important to maintain funding for both existing commitments.

During 2021, as restrictions ease and the return to physical church services takes place, there will be the opportunity to revisit the timeline for this

10 scheme. Any funds already raised for the project and contributions received during 2020 are held separately ready to be used at the appropriate time.

Andrew Taylor

Mission Report

In 2020 St Johns continued to support Heather Johnstone as Manager of the Tanzanian Rehema Project in Musoma in the Diocese of Mara. This work seeks to empower the most disadvantaged women and children in the area.

The project is currently without Heather due to the pandemic and she now has problems regarding her residency and work permits. So she is living in Cape Town where she has family and has been volunteering for Ladles of Love which provides food for those in need while staying in touch remotely with the Rehema ladies.

The project is looking for different ways of generating income as the cafe is only open once a week and the main expat client base (Wycliffe Bible Translators) is moving to Rwanda. A Zoom tea afternoon with Heather was held in Lent and she gave us an interesting presentation which is available on request from the Parish Office.

Mary Smith

Support was also given to:

Church Mission Society - Rehema Water Aid Compassion UK Tearfund

Youth Ministry Report

Throughout the lockdown in 2020, our youth team have led Sunday morning Youth Zooms (for years 6 +). These sessions are 30 mins and usually include a time of opening the Bible, discussing the theme or Bible verse, personal reflection and a moment of prayer. Each young person and leader has been given a Soul Survivor Youth Bible. This has been a brilliant resource, as it includes themes and study guides, which we use most weeks. Every half term we run a craft or activity Zoom, making something, learning a new skill or playing a game. The young people have remained faithful to the group and all of them engage with the discussions and activities. Most Sundays we have between 4 and 7 young people.

11 Children’s Activities Report

Children’s Activities have taken place every Sunday at 10am via Zoom since the beginning of the first lockdown in March 2020. There is a rota of 5 leaders who lead the activities. We have been using the Jesus StoryBook Bible videos and accompanying resources. Each week, we watch a video of a Bible story, discuss the story, complete a short activity around it and pray together. The children are very engaged and enjoy being able to speak to each other, especially during the periods of lockdown when they haven’t been able to interact at school.

Annual Deanery Synod Report

The Parish of St John’s Copthorne is part of the East Grinstead Deanery, which along with other Parishes, covers an area from Cowden (Kent) in the east to Bewbush (Crawley) in the west and from Copthorne in the north to Ashurst Wood in the south, and includes all of the Crawley area. The East Grinstead Deanery in turn forms part of the Diocese of Chichester. At St John’s we have three elected Lay Deanery Synod Representatives which represent our Parish at Deanery Synod Meetings for a three year term. Three meetings were held in this one year period all of them on Zoom, due to the COVID pandemic, chaired alternately by the Rural Dean Revd Angela Martin and the elected Lay Chairman Chris Bell. The purpose of these meetings is to provide a two way communication channel from the General Synod through the Diocese and Deanery to the Parishes. This being an important platform to discuss and share ideas as we seek to promote the Gospel in our ever changing communities and a chance to share local information between our Parishes. Our first meeting held on 10th June, was chaired by Chris Bell as the first Deanery Synod Zoom meeting. When this meeting was originally planned Archdeacon Fiona had agreed to come and lead us in the main topic of the evening, which was to have been Welcoming and Hospitality, and to discuss how we might do that more effectively in our churches. Archdeacon Fiona was very ill at the beginning of the year and because of this has regrettably and with sadness decided to retire from the vocation she loved and was so dedicated to. Archdeacon Fiona was devoted and passionate about her role and achieved a great amount. Three Zoom Breakout Groups were set up to discuss our way forward during the COVID Pandemic with feedback as follows: - What we have been doing to maintain contact with our church family • Range of different contact methods. Online services, but also printed papers of Sermons/Prayers have been delivered to people. • Telephone contact is very important as people are lonely and isolated. • Activities via Zoom to allow both adults and children to interact and see each other. Our outreach activity to the community • Love Your Neighbour – ensuring food parcels get to people, as well as prescriptions. • Messy Church online has been done with craft ideas put online. • Delivering Bible reading notes to people. The type of worship we have been offering & how it was organised

12 • Online services delivered. • Children are engaging with supporting people and prayers on Zoom, helps make them more relaxed and freer in their interaction. This helps in their response to God. Positive things that have come out of the lockdown • What is essential and what isn’t – personal contact is very important. Music, the fellowship, and power of the unity when together in Worship. • Morning and Evening Prayer and other services online. Very engaging and uplifting reaching people that wouldn’t normally come into church. How can we do that going forward? • How do we engage with ‘Seekers’ when we come out the other side? • Midday prayer outside in the memorial gardens - this has encouraged people to stop and engage and ask for prayer.

Problems encountered as a result of the lockdown • We don’t always have contact details, especially those who may not come regularly and/or to other groups. • We can’t get together face to face and the fellowship that this brings. • We missed the physical embrace and welcome. Lessons learned and how we can use them for the benefit the church and its mission going forward • Future recordings of church services were encouraged for the future, tailored to when we can’t be together. Other issues The Horsham and Crawley Review of 2015 has identified Broadfield as an area of deprivation and a Parish Nurse, Mrs. Juliette Williams B.A, RCN was employed to serve in this role. Juliette has enabled us to respond to the evident needs of those who feel unfairly treated by life, struggling with poverty, or shunned because of mental health problems. Juliet ministers to all who ask for help in Broadfield regardless of their social background. This has led to: -

• Improved confidence and fragile people feeling more reassured • Improved health • Better church and community links • People growing in faith • People feeling empowered and invited to access health and community services • Reduction and breakdown in social isolation and loneliness • Inclusion of those on edge of our community • Generate better links with the community from the church • Provide education on events, like healthy diet and parenting

Our next Deanery Synod Zoom meeting the was held on 30th September. The speakers for the evening, Lesley Lynn (Chair of the Diocesan Board of Finance) and Gabrielle Higgins (Diocesan Secretary) were introduced for the Finance presentation as follows: - Lesley Lynn Presentation Lesley started by explaining that more than 80% of the Diocesan income is from Parish pledges and about £3m income is received from rent and restricted investment funds. Over 75% of expenditure is on Clergy Stipends, pensions,

13 and maintenance. The plan had been to bring income and expenditure into line with a budget deficit of £0.5m for 2020 – then the pandemic hit. Parish income through collections and rentals have been badly affected with some Parishes stating early on that they could not continue to pay the pledge made last year. Lesley was thankful to East Grinstead Parish who have continued to pay what they pledged. Following a survey conducted with Treasurers of all parishes and a re-forecast of the 2020 budget, a drop of up to £2.5m in income was forecast. However, as at of end of August it looks like it may be less than this figure. The Diocese has made some tough decisions over expenses for the short-term to look to reduce the deficit, with efforts to bring income and expenditure into line to make it sustainable. The only short-term measure to stem the outflow was to defer the quinquennial works on parsonages, although immediate, essential works would proceed. In addition, some staff were put on furlough, travelling was reduced and various other expenses cut. Lesley explained that when COVID hit, we were going to look at each Deanery and how best to deploy and use our Clergy but this could not be done in the spring as intended. Other innovative actions taken during this time include, worship online, still trying to reach people through various means, and to continue our thinking on how Stipendiary ministry continues. Lesley asked that we all think prayerfully on how much we can offer as a pledge for the coming year. Despite our relative affluence, there are pockets and areas of deprivation that do exist in the Chichester diocese – ‘Zero’ hours contracts were not eligible for the furlough scheme, and jobs in hospitality were majorly affected. FSW (Family Support Work) – demand from food bank trebled during the last few months, but not quite as severe as other parts. We need wealthier Deanery’s and Parishes to support those that are less fortunate wherever possible. Finally, Lesley mentioned that CFM (Credit for Mission) will be suspended for the coming year due to the continuing difficulties expected into 2021. Most previous applications were approved as some parishes simply can’t pay the ministry costs and these are enriching, encouraging, and ministering to those people that genuinely need it. There is no change in philosophy – we need to be supporting each other recognizing some Parishes can pay more than others. Gabrielle Higgins Presentation Gabrielle spoke with reference to the 2021 Budget Booklet, reiterating thanks for the generosity of the Deanery’s and Parishes. She explained that significant decreases were forecast in most income apart from rental income, which remains good. Expenditure was paired back wherever possible, for example: - • Stipend Freeze and Church House salary freeze. • Careful consideration for vacant clergy and some part time posts. • Only budget for essential repairs on property. • Reduce number of Curates for ordination in 2021 from to 6 or 7. • All departments at Church House challenged to reduce budgets by 10%. Staff redundancies had been considered, but the costs of this and re-training going forward meant this was not feasible (however further review maybe required). A £1.7m to £618K deficit was forecast – this will depend on how things go and what the pledges will come in from Parishes based on their circumstances. Overall, this is a decrease on 5.2% on last year’s budget. However, this will be carefully reviewed early in 2021, to see whether further cuts are necessary or not. 14 Julia Peaty spoke at the end of the presentation, explaining the need to do whatever we can to support our other parishes in the Deanery. She is very aware of Gatwick and the potential impact on Crawley parishes due to little activity at the airport. We just need to all do our best, and what we can. If circumstances change either negatively or positively, then this should be reflected in our pledges. At the end of the meeting the Deanery Treasure, Jeremy Kaye, said a few words endorsing Lesley and Gabrielle for Parish Share presentations. As a whole the position in the Deanery at the end of August was £505,829 against projected £515,078 – a £9,249 shortfall. Our next Deanery Synod Zoom Meeting is to be held on the 23rd March 2021.

Angela Vevers, Andy Harpham, and Ian Hornsby

Legal Documentation Relating to the Parish Hub

(updated December 2020)

The documentation is filed in a box file in the Parish Office. In summary:

Worth Parish Council have been granted a 25 year lease on the use of the North Rooms under the following arrangement

• The Lease runs for 25 years, from 1st January 2015 to 31st December 2040. • For the first 15 years the rent payable is £1 pa. • On 1st January 2030 (15th Anniversary of the Lease) a premium rent of £10,000 is payable and the annual rent (payable quarterly) increases to 50 percent of the then market rent. • On 1st January 2035 a full market rent becomes payable. • Worth Parish Council are responsible for 23 percent of all Shared Service Costs as defined in Clause 8.2. (This is based on the respective floor areas.) St John’s PCC’s obligations in providing services are detailed in Clause 8.3. • St John’s PCC are obliged to provide Quarterly Accounts to Worth Parish Council.

A Section 119 Report was submitted in fulfilment of the Charities Act 2011 in support of the above arrangements.

Worth Parish Council have an annual renewable lease on the South Room. The annual rent (currently £6,400) is reviewable every three years from 2015. The 2018 review resulted in the agreed annual rent as above and was effective from May 2019. The next review will take place in 2021 to be effective from May 2022. In addition, Worth Parish Council pays a Proportionate Share (13%) of the Shared Service Costs as defined in the North Room Lease dated 10th June 2015. (Note that this is in addition to Worth Parish Council’s share of the Shared Service Costs provided for 15 under the North Room Lease Agreement.) Worth Parish Council has the option of converting the lease into a longer lease.

The Diocesan Board of Finance loan of £30k as at 31st December 2015 was repaid in full on 31st October 2016. A Loan Agreement for £25k dated 10th October 2016 was entered into between St John’s PCC and Edward Michael Livesey and Rosalind Elaine Livesey. The Agreement allows for the repayment of the capital in five annual instalments, the first repayment falling due on 10th October 2017, with interest at 2% per annum, calculated on the loan balance on 30th June and 31st December each year. The PCC can repay the loan in full as it wishes with one month’s notice. (Loan as at 31st December 2020 - £5k).

St John’s PCC has granted a lease to the Trustees of the Copthorne Village Millennium Group (CVMG) for use of the Archive Room on the First Floor and access to storage in the loft for 15 years at £1pa. The Millennium Group undertakes to pay 10 percent of annual income excluding restricted funds towards the upkeep of the Parish Hub and to offset cost of publication of the work in the Copthorne Magazine. The Incumbent of St John’s is a member of the CVMG Committee if s/he so wishes.

Service Agreements have been entered into for:

Lift LOLER inspection; Lift Annual Service; Boiler annual service; Security annual checks; Water annual checks; Wiring and fire alarm annual checks; Portable Appliance Testing; Fire extinguishers.

Other Legal Agreements and Matters

TO BE UPDATED TO REFLECT POSITION AS AT DECEMBER 31 2020

The Incumbent of St John the Evangelist is a Trustee of the Delmar- Morgan Hall and of St John’s Sunshine Pre-School.

The Incumbent is also a Foundation Governor of Copthorne CE Junior School.

16 Trustees Annual Report and Financial Report

The Parochial Church Council of the Ecclesiastical Parish of St. John the Evangelist, Copthorne St. John’s Church, Church Road, Copthorne, West Sussex RH10 3RD Registered Charity no: 1155185 For the year ended 31 December 2020

CONTENTS

Trustees Annual Report for 2020………………………………………………………………………………………………….18 Statement of Financial Activities (receipts and payments)……………………………………………………………25 Balance Sheet (Assets and Liabilities)…………………………………………………………………………………………..26 Notes to the Accounts………………………………………………………………………………………………………………….27 Report of the Independent Examiner - awaited

Website: www.copthornechurch.org Incumbent: The Reverend Willem Mauritz, The Vicarage, Church Road, Copthorne, RH10 3RD (from July 2019 Assistant Curate: Reverend Alexandra Wheeler Independent Examiner: Fionna Thomson, 5 Abergavenny Gardens, Copthorne, RH10 3RU Bankers: The Co-operative Bank plc PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT,

17 Trustees Annual Report for 2020 For The Parochial Church Council (PCC) of St. John the Evangelist, Copthorne Our aims and purposes as a charity St John the Evangelist is part of the Diocese of Chichester and the Church of England. We believe, that as the parish church in Copthorne, our purpose is to play our role in reaching out in God’s mission to our local community. The PCC of St John’s is responsible for the upkeep of the charity’s assets such as the main church building, the Parish Hub, offices, vestry and churchyard for the benefit of all parishioners. The PCC co-operates with the incumbent to enable the church’s vision of GROWING IN LOVE for God and each other. To enable this vision, we have focused on a number of mission priorities that echo the Five Marks of Mission, developed by the Anglican Consultative Council which are: (1) To proclaim the Good News of the Kingdom of God (2) To teach, baptise and nurture new believers (3) To respond to human need by loving service (4) To seek to transform unjust structures of society, to challenge violence of every kind and to pursue peace and reconciliation (5) To strive to safeguard the integrity of creation and sustain and renew the life of the earth

What we planned to do to achieve our charitable objectives When planning our activities for the year, the PCC considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to House of Bishops’ guidance on safeguarding children and vulnerable adults. In 2019 we set the following objectives and activities to fulfil our aims of: • PROCLAIMING AND SHARING GOD’S GOOD NEWS to enable as many people as possible to worship at our church and enjoy access to our church buildings. • DISCIPLESHIP, TEACHING AND NURTURING those who became part of our faith community through courses, small groups and other events. • GENEROSITY AND RESPONSE TO THOSE IN NEED by providing pastoral care through local outreach, visits, social events and practical and financial support to other charitable organisations. • AWARENESS OF INJUSTICE ISSUES by supporting international charities such as Christian Aid, CMS, Compassion and Tearfund as they tackle issues of injustice and poverty. • CARING FOR CREATION, maintaining due care for our church properties and church grounds, committing to reduce our carbon footprint and environmental impact by aiming to become a certified Eco church.

What we achieved and how we affected beneficiaries’ lives PROCLAIMING AND SHARING GOD’S GOOD NEWS Our core priority is to increase our worshipping community. This is foundational for growing and sustaining all our other priorities. During 2020 we have seen a decline in the number of attendees in church due to the impacts of restrictions as a result of covid-19. However, St John’s has taken the opportunity to attract a wider audience through launching online streaming of our services. This has enabled us to reach more people with our message of hope during a time of national and international crisis. Our typical Sunday services are now typically reaching around 75 - 100 people online for each main Sunday service, both from the Copthorne community and well beyond both nationally and internationally. This increases significantly for special services we actively promote to the community. We have continued to re-imagine how ‘to do’ church by having up-to-date worship styles and communication means to invite and engage with all types of people. We have maintained weekly children and youth work programmes with a team of dedicated and inspiring leaders, run Christianity 18 courses online such as Alpha and the Prayer Course - via Zoom. Our latest Alpha course has 10 attendees and is a great example of continuing to serve the community and grow our mission in a different way during periods of restrictions.

On 4th October we were delighted to welcome the Rt Revd Ruth Bushyager, Bishop of Horsham for a service to ordain Alexandra, our Assistant Curate, as Priest. This service was attended to full capacity in church (30 due to Covid restrictions) and streamed online. Alex was then invited to lead the main communion for the first time the following Sunday – a real moment for celebration for both Alex and the wider church.

Our public worship activities have been of benefit to the wider community. Our Sunday Services are intentionally all different in style but welcoming a broad-spectrum of people to join in worship, practical bible teaching, prayer, and generosity. Our Electoral Roll currently stands at 130. When Lockdown restrictions have allowed, we have during the Sunday 11 am service delivered worship activities for children and for youth in church, such as carving pumpkins of light and hope during the Halloween period. Our AV system is more extensively used in that particular service and we have developed the ability to stream all services in response to the Global pandemic. During 2021 we are looking to upgrade these facilities to enhance both modern and more traditional worship both in church and for online streaming with a better sound system and a new permanent installation of high- definition cameras. We have key seasonal services such as Mothering Sunday, Easter, Harvest, Remembrance and Christmas which are very well attended by the wider community, including those who do not join us on a regular Sunday. During 2020 some of these were moved to be online only in response to restrictions in place at the time. Through the use of pre recordings we were able to include local organisations, such as the Copthorne Silver Band which plays for the Remembrance Service and the uniformed organisations who participated through readings and prayers to honour those who made the ultimate sacrifice in conflict. Our All Souls service in November was a particularly poignant, but very much appreciated, occasion where those who have lost loved ones joined for worship and the sharing of memories – this was held in church but also available online for those unable to be in church. For Christmas we held 3 traditional ‘Nine Lessons and Carols’ services (to accommodate as many of those who wished to attend church as we could with safe social distancing). These services were also available online for those who were unable to attend due to shielding, isolating or for any other reason. We also organised an open-air Christingle Service on the village green where people were invited to bring a candle in a jar ‘Christingle’ and join in a service with singing led by the Copthorne Silver Band and St John’s choir. This was well attended (134 attendees) and well received by the community (despite the poor weather on the day). This was followed up by carol singing by the choir and Silver Band at locations around the village, again trying to bring Christmas to the village and particularly for those who may otherwise have not had any opportunity for religious encounter over the Christmas period.

19 We have been very pleased to work with the staff of Copthorne C of E Junior School in bringing the pupils into the church for the school’s Christmas services. Information about church activities is now more accessible, with a new web site detailing contacts and activities so we can share the vision of the church bringing community and church together. The web site has the capability to book into courses and events online, so reaching out to the local community. Our Church building is attended and open at some point during every day of the week either for services or for anyone to use for moments of quiet reflection and a place of peace. We have also facilitated an online prayer board and a WhatsApp prayer group which is much appreciated by our village community as can be seen from the written requests for prayers on the online Prayer Board. Our church continues to be appreciated by many as a location where life events are celebrated with joy and Copthorne Online Prayer Wall. 15.10.20 thanksgiving. Even during the pandemic, we have been able to facilitate some of these crucial events with 1 “As the country moves into another period of wedding having taken place, 9 sets of ashes have been lockdown, we pray that those affected by loneliness interred in the labyrinth and 5 funerals held in the may receive through your spirit the support they need. church and churchyard during the year. Amen”

DISCIPLESHIP, TEACHING AND NURTURING OF BELIEVERS. Towards the end of 2019 we launched a new website and a new online system incorporating new administration tools where we can share notifications, events, studies, videos, etc. We continue to see people taking part in our Prayer gatherings, Prayer courses, Alpha courses and children & youth groups. These have been adapted to run online during current lockdown restrictions and have continued to be well attended. In some instances the use of online courses has enabled people who would otherwise have been unable to attend (e.g. parents with young children without available childcare) to participate on a regular basis. We have seen an increase in our Christian input in teaching and corporate worship at our local school(s), through weekly Christian themed assemblies. Our ‘Open the Book’ team stand ready to return to schools once the restrictions allow. Over the year two adult Alpha courses, a Prayer Course and a Bible Reading course have been held (partly in church and partly online). These have culminated in many people deepening or finding their faith in Jesus. Home Groups were initially able to meet during the year offering spiritual and practical nurture and support to their members. Upon the onset of lockdown restrictions in March these were suspended and new ‘connect’ groups were setup to accommodate all church members and both assist them with practical needs but also to deliver a spiritual nurturing, with many of these groups taking part in prayer and bible reading courses as part of their activities. There are 15 ‘connect’ groups within the church led by trained volunteers of the church each looking after 8-12 other members and keeping them in touch and engaged with St John’s during periods where they may not be able to attend normal church activities. All church members are encouraged to use their gifts of ministry at services - leading, welcoming, reading lessons and leading prayers. We are very grateful to the musicians and singers who freely give of their expertise at both the 9.30am and the 11. 00 am services (both in church and through pre- recordings). We are also grateful to all who support the preparation and streaming of services online and to those who maintain the Covid safe environment in Church through additional cleaning between services. GENEROSITY AND RESPONSE TO THOSE IN NEED We have set up a Pastoral Ministry Team that visits those who are sick or lonely in our parish, and continue to provide pastoral engagements before, during and after our regular church services and at our online social events during the year. We maintained our commitment to charitable giving by supporting local and overseas mission and development agencies and we continued to sponsor, produce and distribute our local Copthorne Magazine to all village residents and by publishing it online. An important part of our ministry is providing Communion to those too frail to attend church. From March onwards, due to Covid-19 restrictions this has sadly been suspended but will resume at the earliest opportunity once it is deemed safe to do so. We have several ‘care in the community’ homes within the parish with residents and their carers attending the Sunday and weekday services, albeit currently online during the global pandemic. 20 We usually hold regular services at our two local care homes, Francis Court and Heatherley Cheshire Home with some care home staff joining with the residents for the service. Sadly, from March 2020 onwards this has been suspended but will resume once it is safe to do so. During the Covid-19 pandemic, we have continued to keep in touch with the more vulnerable in our community through our ‘Connect’ groups. We have maintained email/ WhatsApp/ telephone contact with all church members on a regular basis. We have published a weekly online newsletter to keep all members up to date with life at St John’s and have additionally printed and delivered this newsletter to those unable to access materials online. Social events are usually a key part of our ministry to the village, enabling Church members to invite others to join us. The Social Team work hard planning a large number of events throughout the year which are well attended by both Church members and the village community. This year’s events have been scaled back significantly due to the global pandemic, but we have provided two Saturday Zoom coffee mornings each month and have continued coffee between the services on Zoom each Sunday. This has provided opportunity for those who may be lonely and isolated to join for a chat with others on a regular basis and keep them in touch with life at St Johns. Planned monthly giving continues to the Church Mission Society, for Heather Johnstone at the Rehema project in Tanzania, and Compassion, paying school fees for Ivan in Uganda. Ivan writes with his thanks for his education. His letters inspire us with his expressions of his faith in Jesus. The Rehema project supports abused women and children by giving them work in a craft workshop and café.

The house-to-house collection for Christian Aid Week was suspended this year due to the global pandemic. However, St Johns organised publicity around the online campaign run by Christian Aid in both the parish magazine and during our services. We continued to support The Children’s Society, via home boxes and the collection at the open-air Christingle service, and The Royal British Legion at our Remembrance service. In addition, the church toilet is ‘twinned’, with money raised going to Water Aid, who provide clean water supplies and sanitation in developing countries. The church is the village collection point for groceries and toiletries for Crawley Open House, sending them a large crate of supplies every month to help them care for the local homeless. Towards the end of the year St John’s has also become a partner in the ‘Love Your Neighbour’ campaign, collecting for and promoting this organisation which is providing relief to those facing economic hardship in our local community. Most of our events are advertised around the village and in our local Copthorne Magazine. The printing and delivery of the bi-monthly Copthorne Magazine is co-ordinated by the Church and supported by local advertising. It contains news, events and reports on Church and local activities with the 2000 + copies being delivered free to every home in Copthorne by a team of village and Church volunteers. AWARENESS OF INJUSTICE ISSUES We also set a priority that helps us to engage with global justice issues and to connect and support agencies that engage with refugees, migrants, asylum seekers and those that rescue people from modern day slavery. Engaging and supporting those charities is an important part of our mission and in 2020 we continued to be involved with the advocacy work of Christian Aid and Tearfund.

CARE FOR THE CREATION We are committed to reduce our Carbon Footprint individually as well as a Church Community and would like to become an accredited (Silver or Gold) Eco Church. Last year we attained the Bronze award for Eco church and recycle materials where possible. Once we are clear of Covid-19 restrictions we will be looking to renew the project to deliver the improvements we desire and to work to attain the desired next level accreditation.

The Parish Hub, opened in 2015, is proving of great benefit to Church and community alike, accommodating St. John’s Sunshine pre-school, Friday Friends Teas and Mothers’ Union meetings. Whilst much activity in the Hub has been suspended due to Covid-19 restrictions it has continued to provide a home to the pre-school, enabling vital childcare to be available for key workers during the pandemic.

21 Building the Parish Hub has increased the footfall through the churchyard with many villagers enjoying the attractive space. Worth Parish Council leases the first floor of the Hub for offices under the terms of a grant and lease agreement with the rent of the upper meeting room covering our loan repayment of £5000 plus interest per annum. The Parish Hub has a management team which ensures the smooth running of bookings, financial security and a high standard of upkeep. In addition to our volunteers, the Church employs a caretaker and assistant, and a cleaner. The Hub previously employed a marketing manager and booking manager but due to ongoing Covid-19 restrictions around the use of the Hub those positions have been made redundant during the year and will in due course be replaced by one Hub co-ordinator role. The churchyard is well cared for, which is much appreciated by villagers. We are grateful to receive monies from the Payne Grave Deposit Fund, Faith Arnold Trust, our restricted Graveyard Fund and Worth Parish Council to help to pay for the upkeep of the churchyard. We employ two part time groundsmen, who have been a great help keeping it tidy. Most of the routine maintenance of the church and churchyard is done by volunteers from the Church and community at the “First Saturday” work parties and coffee mornings. Team building and refreshments are an important part of these occasions. These have had to be suspended on some occasions during the pandemic. However, many volunteers have continued to work as individuals during these times to keep the buildings and Churchyard in good order for the benefit of the village. Volunteer cleaners and flower arrangers keep the church tidy and attractive week by week. During Advent the Churchyard was decorated for Christmas with themes of Love. Four stations were setup – Love God, Love each other, God’s love for us and Love the world. The displays were supported by an online theme for the period of #LoveCopthorne. This was very well received by the community and saw visits to the Churchyard and phots of the Churchyard the feature in many Facebook posts (many from non-church going members of the community).

PARISH MINISTRY COSTS At the start of the year following a rethink of our giving priorities we felt that we must concentrate on paying our Parish Share (Parish Ministry Costs) and asked those who have pledged giving to the Annex Fund to redirect their giving to the General Fund. We significantly increased our contribution to our Parish Share this year and following confirmation of our yearend financial position we have made a final payment to the diocese to meet the full £74,000 Parish Share requested. This is the first time this

22 has been achieved for many years and we thank all donors to St John’s Church who have enabled us to meet this significant milestone. Finally, the PCC expresses a heartfelt thank you to all who give up their time in running different ministries, providing hospitality, care & outreach and to those looking after our premises. The hard work of each and every one is much appreciated. Financial Review • The total receipts on general unrestricted funds received were £178,224 (£141,593 for 2019) and are detailed in the Financial Report. • The planned giving through envelopes and banker’s orders has increased for the General Fund. Gift aid is recovered regularly. We employ Nigel Cramp to manage the Stewardship for the church General Fund, monitor the pledged giving for the Building account and the Parish Hub and make timely applications for Gift Aid. • The PCC paid £74,035 to the Diocese towards ministry costs for the stipend, housing and pension costs of the clergy and church insurance as well as a standard sum for diocesan central costs, clergy training and a contribution to national church funds. The final instalment of £4,035 is being paid in 2021 but has been accrued in the financial statements for 2020. This represents the full cost of our • Parish Share and has been achieved by encouraging the congregation to give generously and asking all those who had been donating to the Building fund to redirect this giving. • St. John’s has 9 employees. In 2016 we appointed Peninsula Business Services Ltd. to advise on HR (human resources), covering employment law, payroll and pension requirements to ensure we are compliant in these areas and have insurance to cover for any claims arising from a breach in legislation. This is at a cost of £156.12 per month for a 5 year agreement.

Reserves Policy It is the PCC’s policy: • To maintain a net asset balance on the general unrestricted funds (excluding property) which equates to approximately three months’ worth of unrestricted payments as contingency against unforeseen situations. The closing balance of £48,421 at the end of 2020 did achieve this (in part due to AV system upgrade related giving) and the PCC will still need to continue to review this situation to ensure an adequate balance can be maintained. • To invest legacies restricted as to their objectives with the Churches, Charities and Local Authorities financial provider, CCLA, until such time that suitable beneficiaries are identified by the PCC.

Structure, Governance and Management. The Parochial Church Council (PCC) is registered with the Charity Commission as required by the Charities Act 2011. Its governing document is the Parochial Church Councils (Powers) Measure 1956. During the year the following served as members of the Parochial Church Council:

Ex Officio members Incumbent: The Rev’d Willem Mauritz Assistant Curate: The Rev’d Alexandra Wheeler Wardens: Mr David Hornsby Mrs Monica Polley Until October Mrs Gillian Hodsdon From October

Elected Members: Mrs Lesley Dawson Until 2022 Mrs Jan Leftley Until 2022 Mr Michael Livesey Until 2023 Mr Paul Simmons Until 2023 Mr Andrew Taylor Until 2022 Mr Eric Trevett Until 2022 Mrs Susan Williams Until 2022 Mrs Sarah Smith From October Mr David Wheatley From October Mr John Edwards Until October Mr Geoffrey Truesdale Until October

Appointed Members: Mr Christopher Philips Treasurer (Until May) Mr Edward Gray Treasurer (From May) Mrs Cathy Sexton Secretary

Co-opted Member: Mr Eddie Redfern Safeguarding Officer

Deanery Synod: Mr Andrew Harpham Until 2023 Mr Ian Hornsby Until 2023 Mrs Angela Vevers Until 2023

The PCC has appointed Eddie Redfern as Safeguarding Officer, who ensures he is up-to-date with Diocesan Safeguarding Policies and that the PCC is advised of any changes. In addition, he maintains the DBS register of those working with children and vulnerable adults or in leadership roles at St. John’s. We have recruited more youth workers, leaders and adult carers this year. We are enrolled on the Simple Quality Protects system with the diocese to maintain best practice.

Membership of the PCC is determined under the Church Representation Rules and consists of certain ex-officio members (the incumbent, curate, readers licensed to officiate in the church, the churchwardens), members of the Deanery, Diocesan or General synods and 11 members of the church who are elected at the Annual Parochial Church Meeting (APCM). Church members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible. This Trustee’s Annual Report was approved by the PCC and signed on their behalf by Rev’d W Mauritz.

Signed Rev’d Willen Mauritz Date 5th April 2021

24 The Parochial Church Council of St John the Evangelist, Copthorne Statement of Financial Activities For the year ended 31 December 2020

Unrestricted Restricted Endowed Total Funds Total Funds Fund Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Income and endowments from:

Donations and legacies 134,184 4,665 - 138,849 94,326 Charitable activities 6,915 - - 6,915 13,166 Other trading activities 36,286 - - 36,286 60,950 Investments 839 1,858 - 2,697 2,647 Other receipts - - - - -

Total income 178,224 6,523 - 184,747 171,089 2

Expenditure on: -

Raising funds 30 - - 30 - Charitable activities 107,753 11,048 - 118,802 89,061 Other trading activities 39,478 299 - 39,777 69,721 Other expenditure - - - - -

Total expenditure 147,261 11,347 - 158,609 158,782 3

Net gains (or losses) on investments - - 5,699 5,699 12,059 11

Net income or (net expenditure) 30,963 (4,824) 5,699 31,837 24,366

Transfers between funds (6,307) 6,307 - - - 10

Other recognised gains/(losses):

Gains/(losses) on revaluation of fixed - - - - - 11 assets

Other gains/(losses) - - - - (134,746)

Reconciliation of funds: Net movement in funds 24,656 1,483 5,699 31,838 (110,380)

Total funds brought forward 438,952 210,700 83,168 732,820 843,200

Total funds carried forward 463,608 212,183 88,867 764,658 732,820

25 The Parochial Church Council of St John the Evangelist, Copthorne Balance Sheet As at 31 December 2020

Total Funds Total Funds 2020 2019 Notes

£ £ Intangible assets - - Tangible assets 588,777 588,777 Heritage assets - - Endowed investments 88,867 83,168

Total fixed assets 677,644 671,945 11

Stocks - - Debtors 21,880 6,784 13 Investments - - Cash at bank and in hand 81,066 71,115

Total current assets 102,946 77,899

Creditors: Amounts falling due within one year (15,932) (12,024) 14

Net current assets or (liabilities) 87,014 65,875

Total assets less current liabilities 764,658 737,820 Creditors: Amounts falling due after more than one year - (5,000) 15 Provisions for liabilities - -

Total net assets or (liabilities) 764,658 732,820

The funds of the charity:

Endowment funds 88,867 83,168 Restricted income funds 212,183 210,700 Unrestricted funds 463,608 438,952 Revaluation reserve - -

Total unrestricted funds 463,608 438,952

Total charity funds 764,658 732,820 17

This Financial Report for the year ended 31st December 2020, including the notes following, was approved by the PCC and signed on its behalf by The Revd. Willem Mauritz.

Signed: Rev’d Willem Mauritz

Date: 5th April 2021

26 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

1 Accounting policies Basis of preparation The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and the Church Accounting Regulations 2006, in accordance with applicable accounting standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities, (SORP (FRS 102)). The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members. Funds accounting Funds held by the PCC are: Unrestricted funds - general funds which can be used for PCC ordinary purposes. Designated funds - monies set aside by the PCC out of unrestricted funds for specific future purposes or projects. Restricted funds - a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest; b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on that fund. Endowment funds - funds for which the capital must be maintained; only income arising from the investment of the endowment may be used, either as restricted or unrestricted funds, depending on the purpose set out in the terms of the original endowment. Income and endowments All income and endowments, accounted for without deduction for any costs of receivability, are recognised when there is evidence of entitlement, receipt is probable, and the amount can be measured reliably. Donations and legacies Collections are recognised when received. Planned giving receivable is recognised when there is evidence of entitlement, receipt is probable, and the amount accords with the Gift Aid declaration or other record of intention to donate. Gift aid recovered is recognised when the income to which it is attached is recognised. Grants and legacies are recognised when the formal offer in writing of the funding, is received by the PCC. Charitable activities Statutory fees for weddings and funerals are recognised when the office occurs. Rental fees are recognised in accordance with the rental agreement, when receipt is probable. Other trading activities Trading activities are where income is receivable in return for selling goods or providing services. Income from trading is recognised either: a - when received, or b - in the case of concerts: for the year in which the event occurs, irrespective of date of receipt. Advance bookings are included in creditors until the concert has taken place. Magazine advertising income is recognised when the magazine is published. Rents from property are recognised in accordance with the rental agreements, when receipt is probable. Investment income Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue.

27 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

All other income All other income is recognised in accordance with the above overall policy. Gains and losses on investments Realised gains are recognised when the investments are sold. Unrealised gains and losses are accounted for on revaluation at 31 December. Expenditure Expenditure is recognised when there is evidence of entitlement, payment is probable, and the amount can be measured reliably. Grants Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation on the PCC. Church activities The diocesan parish contribution is accounted for on an annual basis, reflecting the allocation set by our Deanery. Any parish contribution unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.

Fixed assets Tangible fixed assets Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2) of the Charities Act 2011. Movable church furnishing held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventory which can be inspected but are not included in the financial statements. For other property acquired prior to 2000 there is insufficient cost information available and therefore the cost of such assets is not stated in the financial statements. All expenditure on consecrated or beneficed buildings and individual items costing under £2000 are written off in the year they were incurred. Depreciation Depreciation is calculated to write down the cost of tangible fixed assets, excluding freehold properties, over their expected useful lives. The rates generally applicable are:

Land and buildings Nil Ride on lawnmower 33% Fixtures and fittings 25% Audio visual equipment 25% Office equipment 33% No depreciation is provided on freehold buildings as the useful economic life of these assets exceeds 50 years and residual values so high that potential depreciation would be immaterial. It is the PCC's policy to maintain these assets in a continual state of sound repair. Resulting from regular impairment reviews, provision will be made if there has been any permanent diminution in value. Investments Investments are stated at market value at the balance sheet date. Current Assets Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown a debtors, less provision for amounts that may prove uncollectible. Short-term deposits include cash held on deposit either with the CBF Church of England Funds, or at the bank.

28 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

2 Analysis of income and endowments

Unrestricted Restricted Total Funds Total Funds Fund Fund/s 2020 2019 Notes

£ £ £ £ Planned giving (excl. tax refunds) 68,502 600 69,102 58,485 Loose cash collections 10,033 - 10,033 4,479 Other special appeals 4,085 - 4,085 12,363 Gift Aid recoverable 18,522 363 18,884 17,286 Legacies 6,000 - 6,000 - Grants 27,043 3,702 30,745 1,713

Donations and legacies £134,184 £4,665 £138,849 £94,326

Fees for weddings & funerals 6,915 - 6,915 13,166

Charitable activities £6,915 - £6,915 £13,166

Fund raising 2,713 - 2,713 11,848 Parish hub hiring fees 21,902 - 21,902 36,816 Magazine advertising fees 11,671 - 11,671 12,286

Other trading activities £36,286 - £36,286 £60,950

Bank & CBF deposit interest 839 1,858 2,697 2,647 CBF investment fund dividend - - - -

Investments £839 £1,858 £2,697 £2,647

Other receipts - - - -

Total income and endowments on all funds £178,224 £6,523 £184,747 £171,089

29 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

3 Analysis of expenditure

Unrestricted Restricted Total Funds Total Funds Fund Fund/s 2020 2019 Notes

£ £ £ £ Special appeals costs - - - - Stewardship costs - - - - Other fundraising costs 30 - 30 -

Cost of raising funds £30 - £30 -

Charitable grants and donations 1,578 - 1,578 2,647 4 Mission & evangelism costs 2,136 - 2,136 - Diocesan parish share 74,000 - 74,000 51,000 Clergy and other people's expenses 433 - 433 345 Salaries and honoraria incl NI 9,765 8,088 17,854 14,967 Upkeep of services 672 - 672 982 Church running costs 14,696 - 14,696 11,735 Church maintenance and repair 796 1,140 1,936 1,595 Upkeep of churchyard - 1,820 1,820 2,348 Parsonage costs 3,427 - 3,427 3,292 Depreciation - - - - 11 Governance 250 - 250 150 9

Cost of charitable activities £107,753 £11,048 £118,802 £89,061

Parish hub running costs 25,974 - 25,974 34,915 Wedding & funeral fees & costs 2,901 - 2,901 5,252 Parish magazine costs 10,154 - 10,154 11,798 Fundraising costs 448 - 448 6,122 Support costs - - - 4,725 Loan interest - 299 299 147 New build/major works church - - 6,762

Cost of other trading activities £39,478 £299 £39,777 £69,721

Total expended on all funds £147,261 £11,347 £158,609 £158,782

30 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

4 Missionary and charitable giving

Unrestricted Restricted Endowed Total Funds Total Funds Fund Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Church Mission Society - Rehema 992 - - 992 1,673 Royal British Legion - - - - 244 Water Aid 67 - - 67 28 Diocese induction - - - - 82 Christian aid - - - - 175 Compassion UK 377 - - 377 300 Tearfund 142 - - 142 - Other charities - - - - 145

1,578 - - 1,578 2,647

5 Staff costs Unrestricted Restricted Endowed Total Funds Total Funds Fund Fund/s Fund/s 2020 2019 Notes £ £ £ £ £ Remuneration Wages, salaries, tax, NI and pension costs 26,996 8,802 - 35,798 39,265 Redundancy and payments in lieu of notice 2,390 799 - 3,189 -

29,386 9,601 - 38,987 39,265

No person received remuneration in excess of £60,000.

6 Payments to PCC members Mrs L Dawson received £90 in her role as verger. Other payments were made to PCC members in the year for reimbursement of expenses incurred on behalf of the PCC: a) Clergy support: Council tax £2,690, water £620, travel and other miscellaneous expenses £754. b) Six PCC members received reimbursement for administrative, fundraising and maintenance expenses amounting in total to £980.

31 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

7 Related party transactions At 31 December 2020 the PCC, of which Mr E Livesey is a trustee, owed Mr & Mrs E Livesey £5,000 (2019: £10,000).

8 Transactions with related charities St John’s Sunshine Pre School is a separate charity, a related party to this PCC. During 2020 £1,385 (2019: £5,810) was paid to St John’s Church from St John’s Sunshine Pre School for use of the Parish Hub and for parish magazine adverts.

9 Governance

Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Independent examination 250 250 150

250 - - 250 150

10 Transfers between funds

Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £

Transfer for building loan (5,834) 5,834 Transfer for churchyard expenses (473) 473

(6,307) 6,307 - - -

32 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

11 Fixed assets a Investments

Unrestricted Restricted Endowed Total Funds Fund Fund/s Fund/s 2020 Notes

£ £ £ £ Market value 1 January 2020 - - 83,168 83,168 Disposals at carrying value - - - - Purchases at cost - - - - Net gains and revaluation - - 5,699 5,699

Market value 31 December 2020 - - £88,867 £88,867

b Tangible fixed assets Freehold land Mower Office Total fixed

and buildings equipment equipment assets Notes

£ £ £ £ Cost or valuation

At 1 January 2020 588,777 2,385 - 591,162 Additions - - - -

Disposals - - - Revaluation - - - -

At 31 December 2020 588,777 2,385 - 591,162

Charge for impairment

At 1 January 2020 - (2,385) - (2,385) Additions - - - - Disposals - - - - Revaluation - - - -

At 31 December 2020 - (2,385) - (2,385)

Net book amounts

At 31 December 2020 588,777 - - 588,777

At 31 December 2019 588,777 - - 588,777

The freehold land and buildings comprise the Parish Hub building. The historical cost of this property was £588,777. In the opinion of the PCC its current market value is estimated to be in excess of the historical cost.

33 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

12 Net assets by fund Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes £ £ £ £ £ Fixed assets for church use 410,313 178,464 - 588,777 588,777 Investment fixed assets - - 88,867 88,867 83,168 Current assets (except cash) 21,880 - - 21,880 7,701 Cash at bank and on deposit 42,347 38,719 - 81,066 71,115 Current liabilities (10,932) (5,000) - (15,932) (12,024) Long term liabilities - - - - (5,000)

£463,608 £212,183 £88,867 £764,658 £733,737

13 Debtors

Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Income tax recoverable 8,089 - - 8,089 4,725

Prepayments and accrued income 11,958 - - 11,958 2,059

Other debtors 1,834 - - 1,834 -

£21,880 - - £21,880 £6,784

At 31 December 2020 the PCC had entered into a contract worth £24,300 for the supply and installation of audio visual equipment. Payments on account of £10,700 which were paid in the year are included within Prepayments and accrued income. No amounts are included within Current liabilities as there was no obligation at the year end date. The installation was completed in January 2021 and the outstanding balance was settled in full.

14 Creditors: amounts falling due within one year

Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Deferred income 2,170 - - 2,170 2,300 Accruals for utilities and other costs 7,826 - - 7,826 4,724 Other creditors 936 5,000 - 5,936 5,000

£10,932 £5,000 - £15,932 £12,024

34 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

15 Creditors: amounts falling due after one year

Unrestricted Restricted Endowed Total Funds Total Funds Funds Fund/s Fund/s 2020 2019 Notes

£ £ £ £ £ Other creditors - - - - 5,000

- - - - £5,000

16 Comparatives for the statement of financial activities

Unrestricted Restricted Endowed Total Funds Fund Fund/s Fund/s 2019 £ £ £ £ Income and endowments from: Donations and legacies 68,237 26,089 - 94,326 Charitable activities 13,166 - - 13,166 Other trading activities 60,950 - - 60,950 Investments 239 2,408 - 2,647 Other receipts - - - -

Total income 142,592 28,497 - 171,089

Expenditure on: - Raising funds - - - - Charitable activities 79,823 9,238 - 89,061 Other trading activities 62,692 7,029 - 69,721 Other expenditure - - - -

Total expenditure 142,515 16,267 - 158,782 Net gains (or losses) on investments - - 12,059 12,059

Net income or (net expenditure) 77 12,230 12,059 24,366 Transfers between funds (120,742) 120,742 - -

Other recognised gains/(losses): Gains/(losses) on revaluation of fixed - - - - assets Other gains/(losses) - (134,746) - (134,746)

Reconciliation of funds:

Net movement in funds (120,665) (1,774) 12,059 (110,380) Total funds brought forward 559,617 212,474 71,109 843,200

Total funds carried forward 438,952 210,700 83,168 732,820

35 The Parochial Church Council of St John the Evangelist, Copthorne Notes to the Financial Report

17 Statement of funds Fund income and expenditure and final balances are as follows:

Balances Transfers, Balances b/fwd other gains c/fwd 1 Jan 2020 Income Expenditure and losses 31 Dec 2020

£ £ £ £ £ Faith Arnold trust 45,392 - - 3,122 48,514 Payne grave fund 300 - - - 300 Churchyard trust 37,476 - - 2,577 40,053

Total of all endowed funds 83,168 - - 5,699 88,867

Fabric fund 2,731 1,768 (1,140) - 3,359 Annex fund 50,109 3,408 (8,387) 5,834 50,964 Building fund 157,860 - - - 157,860 Churchyard fund - 1,347 (1,820) 473 -

Total of all restricted funds 210,700 6,523 (11,347) 6,307 212,183

General fund 23,765 178,224 (147,261) (6,307) 48,421 Designated building fund 410,313 - - - 410,313 Legacy fund 4,874 - - - 4,874

Total of all unrestricted 438,952 178,224 (147,261) (6,307) 463,608 funds

Total funds £732,820 £184,747 £(158,608) £5,699 £764,658

Explanation of funds Endowed funds are required by the donors to be invested and the income spent on specific objectives The Faith Arnold trust is a permanent endowment, invested in CBF Investment Fund shares, which requires the income to be spent on the maintenance and improvement of the church building. The Payne grave fund is a permanent endowment, invested in CBF Investment Fund shares, which requires the income to be spent on the maintenance of the churchyard. The Churchyard trust is a permanent endowment, invested in CBF Investment Fund shares, which requires the income to be spent on the churchyard and outdoor areas. Restricted funds are not invested permanently but are to be spent within reasonable timescales. The Fabric Fund is restricted to the maintenance and improvement of the church building. The Annex fund is restricted to the Link project to extend the church building, increase the space available for worship and provide a more flexible and functional space. The Building fund is restricted and was used to fund the development of the church office. The Churchyard Fund is restricted to the maintenance of the churchyard and outdoor areas. Unrestricted funds are not subject to any donor restrictions and can be spent as the PCC decides. The unrestricted fund includes amounts designated for the building of the Parish Hub, and also an unrestricted legacy which has been set aside for specific uses to be determined by the PCC.