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Election Day Guide for Officers of Election

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Election Day Guide for Officers of Election Election Day Guide For Officers of Election 2100 Clarendon Blvd., Suite 320 Arlington, Virginia 22201 703-228-3456 [email protected] vote.arlingtonva.us www.twitter.com/ArlingtonVotes www.facebook.com/ArlingtonVotes General Information Our Staff The following are the key staff members you are most likely to need to speak to prior to Election Day: Name and Title Gretchen Reinemeyer, Director of Elections Eric Olsen, Deputy Director of Elections Bill Sands, Outreach Coordinator Jackie Letizia, Election Specialist On Election Day, you might also speak to the following if you need to call in to our office: Charlene Bickford, Electoral Board Chairman David Bell, Electoral Board Vice Chairman Scott McGeary, Electoral Board Secretary Cheryl Scannell, Absentee Voting Manager Nerys Lopez, Senior Assistant Registrar Don Hodgen, Senior Assistant Registrar Judy Sever, Assistant Registrar Wes MacAdam, Assistant Registrar/Technician Jack Nickerson, Assistant Technician Richard Muffley, Assistant Technician David Roth, Assistant Technician How to Reach Us Prior to Election Day, if you need to call our office, call 703-228-3456. On Election Day, call the main office number at 703-228-3456. Please do not call our direct lines, because you may get our voice mail and we may not be able to answer your call in a timely manner. Do not leave voice mail messages on Election Day! Please do not call any of the cell phone numbers listed unless you are instructed to do so by office staff, or if for some reason you cannot get through to our office. If you are calling on Election Day on the County phone system (228 extension), you only need to dial the last four digits of any other 228 number: 3456 Call in election night results to the same number: 703-228-3456 Time of Day: 202-762-1401 (USNO) Synchronize your watches with the U.S. Naval Observatory time number at the beginning and end of Election Day to assure you are opening and closing the polls precisely on time. You can also use the time clock displayed on your cell phone. Arlington Election Day Guide ii Last update: September 2019 Election Day Guide Contents Chapter 1: Pre-Election Day Preparation .......................................................................................................................... 1-1 1.1: All Election Officers ...................................................................................................................................................... 1-1 1.2: Chiefs/Assistant Chiefs ............................................................................................................................................... 1-2 Chapter 2: Before the Polls Open Checklist ...................................................................................................................... 2-1 2.1: Chief Officer – Opening Duties ................................................................................................................................. 2-1 2.2: Opening the Scanner .................................................................................................................................................... 2-2 2.3: Opening the Ballot Marking Device ........................................................................................................................ 2-6 2.4: Seal and Count Form ................................................................................................................................................. 2-10 2.4.1: Part 1: Machines: Certification by Officers ............................................................................................. 2-10 2.4.2: Part 2: Pollbooks: Certification by Officers ............................................................................................ 2-11 2.4.3 Part 3: Envelopes: Certification by Officers ............................................................................................. 2-11 2.5: Poll Pad Electronic Pollbooks ................................................................................................................................ 2-11 2.5.1: Setting up the Poll Pads ................................................................................................................................... 2-12 2.5.2: Poll Pad Power Setup ....................................................................................................................................... 2-12 2.5.3: Opening Poll Pad ................................................................................................................................................ 2-13 2.6: Ballots ............................................................................................................................................................................. 2-14 2.6.1: Counting ballots before use ........................................................................................................................... 2-14 2.7: Ballot Bag ...................................................................................................................................................................... 2-15 2.8: Voting in Four Easy Steps ....................................................................................................................................... 2-15 2.8.1: Check-In: Pollbooks .......................................................................................................................................... 2-15 2.8.2: Get Ballot: Ballots............................................................................................................................................... 2-16 2.8.3: Mark Ballots: Marking Stations .................................................................................................................... 2-16 2.8.4: Cast Ballot: The Scanner ................................................................................................................................. 2-18 2.9: Signs ................................................................................................................................................................................ 2-18 2.9.1: Outside polling place ........................................................................................................................................ 2-18 2.9.2: Prohibited Area .................................................................................................................................................. 2-19 2.9.3: Inside polling place ........................................................................................................................................... 2-19 Chapter 3: Voter ID .................................................................................................................................................................... 3-1 3.1: Voter Identification Chart .......................................................................................................................................... 3-3 3.2: Virginia Photo Voter Identification: Q &A ........................................................................................................... 3-5 Chapter 4: Guide to Voters with Disabilities .................................................................................................................... 4-1 4.1: Accessibility – Your Responsibilities ..................................................................................................................... 4-1 4.2: Understanding Disabilities and Functional Limitations ................................................................................ 4-1 4.3: Common-Sense Guidelines ........................................................................................................................................ 4-2 Arlington Election Day Guide iii Last update: September 2019 4.4: Voters with Mobility Impairments ......................................................................................................................... 4-3 4.5: Voters who Have Speech or Hearing Impairments .......................................................................................... 4-3 4.6: Voters Who Are Blind .................................................................................................................................................. 4-4 4.7: Voters with Cognitive, Intellectual, or Educational Impairments .............................................................. 4-5 4.8: Request for Assistance Form .................................................................................................................................... 4-5 4.9: Using the Ballot Marking Device ............................................................................................................................. 4-8 4.9.1: Touchscreen Voting on Ballot Marker .......................................................................................................... 4-9 4.9.2: Audio Voting on the Ballot Marker .............................................................................................................. 4-11 4.9.3: Finishing and Printing the Ballot .................................................................................................................. 4-12 4.10: Voting Outside the Polls ......................................................................................................................................... 4-13 4.10.1: Outside Polls
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