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Executive Board REPORT NO: HHPPE/51/14 DATE

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Executive Board REPORT NO: HHPPE/51/14 DATE AGENDA ITEM NO. 9 REPORT TO: Executive Board REPORT NO: HHPPE/51/14 DATE: 10 June 2014 LEAD MEMBER: Councillor Michael Williams (Children’s Services and Education) Lead Member (Environment) CONTACT OFFICER: Darren Williams (Tel: 729629) SUBJECT: Post 16 Education Transport Policy WARD: All 1. PURPOSE OF THE REPORT To seek Elected Members’ approval to carry out a consultation exercise regarding revisions to the Council’s policy for travel arrangements for learners in Post-16 education or training. 2. EXECUTIVE SUMMARY 2.1 This report outlines the current situation with regards to Post-16 education transport and the implications of our current policy. 2.2 Post-16 education transport is discretionary as there is no statutory requirement for local Councils to provide or organise this. However, the Learner Travel Wales measure obliges Authorities to assess the travel needs of those up to the age of 19. Historically, too many young people in Wrexham have left education at age 16 and not progressed to further education, employment or training. The Council has worked very hard with partner agencies to reduce the number of young people Not in Education, Employment or Training (NEET) over recent years with some considerable success, as recognised nationally by Estyn and Welsh Government. Care must be taken to ensure that changes to the transport arrangements for Post-16 learners does not have a detrimental effect on this situation. 2.3 Wrexham County Borough Council currently spends £370,764 annually on transport for Post-16 learners. This includes transport to Coleg Cambria Yale Campus, which the Council traditionally has supported, as well as transport to a range of other institutions outside of the County, including Coleg Cambria Deeside Campus and their Llysfasi campus near Ruthin. Although our policy is to arrange transport only to the nearest institution with a relevant course, the expansion of specialist courses not available locally has led to increased demand to institutions outside the County. This is the case where the student’s desired course has a considerable variation with those on offer at the nearest institution. 2.4 The current policy relating to Post-16 transport is unsustainable on financial grounds and it leaves the Council liable to transport students long distances to attend specialist courses. 2.5 Previously, in situations where colleges wished to attract students from beyond their local area, the colleges have arranged transport for students at no cost to the students. Bus operators generally offer discounted weekly and longer period tickets for students which would minimise any additional cost and offer some benefit to the students by allowing them to use all services of the operator concerned. 2.6 Other Authorities in Wales have started to reduce their entitlement to transport and the main ways that they have done so are either to withdraw the entitlement for transport for Post-16 students to institutions outside of their borders or alternatively introduce a charging regime that can vary significantly between Authorities. 2.7 To address the issues surrounding discretionary educational transport a Cross Departmental Working Group was established in October 2013 to recommend a policy going forward with regards to discretionary education transport. The recommendation of the Working Group was to withdraw the provision of Post-16 transport. 2.8 In order for changes in transport arrangements to take effect in September 2015, the changes in policy need to take place prior to September 2014. This is due to the need to notify parents and learners of the transport arrangements prior to 1 October of the preceding year in order for them to consider this in their decision as to which school or college to attend. 3. RECOMMENDATIONS 3.1 That Members permit Officers to undertake a formal consultation with stakeholders, presenting the following options:- • restricting transport to sites within Wrexham only; • institute a charge (which could vary according to the distance); • devolve funding to the colleges/schools; • cease current transport arrangements for Post-16 students. 3.2 That Members receive a further report in September 2014 which will identify a preferred option for approval prior to any policy amendments. REASONS FOR RECOMMENDATIONS (i) The current policy is unsustainable on financial grounds and it leaves the Council liable to transport students long distances to attend specialist courses. (ii) In order that any policy amendments are approved prior to publication by 1 October 2014. 4. BACKGROUND INFORMATION 4.1 In Wales traditionally there has been free transport provided to the identified local college and local sixth forms and this has been retained in many areas. However, with financial restrictions many Councils have changed their policies and the most common changes have either been to introduce charges or to restrict transport to sites within the county or other nearby sites (Appendix A). This is to avoid the obligation to transport students long distances for specialist courses that are not available locally. Current Situation in Wrexham 4.2 Wrexham County Borough Council currently spends £370,647 on transport for Post- 16 students. A significant proportion of this is for dedicated yellow buses to Yale College and these account for 42% of the total Post-16 transport budget currently (this is the pro rata cost as they are also used for secondary school transport). Some journeys mainly serve students in Shropshire (largely the Oswestry and Gobowen areas) and the costs of these (as well as any transport provided on request to Coleg Cambria) are recharged to Coleg Cambria and are not included in the figures above. 4.3 Currently 41% of the Post-16 transport costs are for transport to out of county institutions. For a small number of these students the out of county institution would be the nearest, but for others this is due to the course chosen, as (for example) no land based, agricultural or horticultural courses are offered in Wrexham. In addition to dedicated buses to some sites, we also provide bus passes for use on the largest commercial provider (Arriva). The use of these passes is much more cost effective than a dedicated bus, as the per day cost per student is only £1.16. Assumption of Costs for some Deeside College Students 4.4 Yale College merged with Deeside College (which also includes Coleg Llysfasi and the former Welsh College of Horticulture in Northop) from 1 August 2013 to create Coleg Cambria. Officers from Coleg Cambria met with the Council’s Integrated Transport Unit (ITU) staff and the assumption from the college’s point of view was that the Council would assume the costs for some students whose transport costs are currently being met by the college. Due to the former competitive situation between the two colleges Deeside had been offering free transport across the board to almost all students who wanted to attend the college from Wrexham. (Similarly Yale College had done the same from many areas of Denbighshire and Flintshire). However, the college subsequently expected us (Wrexham County Borough Council) to pay for the transport of all students whose course cannot be taken at a nearer location, in line with our current Post-16 transport policy. Situation elsewhere in Wales 4.5 Other Authorities in Wales have changed their polices in recent years with the goal of reducing their expenditure on transport to students over 16. Only four other Authorities currently have a similar policy to Wrexham, with the remainder limiting their transport to sites within the county, instituting a charge or devolving funding and responsibility to the colleges (although in some cases the official policy is to offer a grant to the student in the latter case). 4.6 In spite of the transport policy of the Council concerned our research has found that some colleges offer more generous provision than the local Council’s policy (mainly in South Wales). In this respect such provision is similar to the recent practice of competing colleges in North Wales providing free transport to as many students as possible regardless of where they live or the policy of the Council. 4.7 One major difference in the more densely populated areas of South Wales (particularly in the area between Swansea and Newport, but less so in the valleys) is that bus passes tend to be issued which are valid on all services of the local network provider, who will then provide additional capacity where required. 4.8 In all Authorities there could be differences between transport to school sixth forms and colleges. In many cases de facto provision is more generous to sixth forms as students can use school buses that are operating to the sites in any instance (as in Wrexham) as opposed to local buses or dedicated college buses. Options for Change 4.9 The merger of Deeside and Yale colleges and the subsequent request for the Council to assume the transport costs of many students who live in Wrexham means that the budget for this area has increased by approximately £88,000 annually. These costs will continue unless the policy is changed. 4.10 There are several options that would lower the cost of providing Post-16 transport and the main options are detailed below:- Option 1 - Limit Transport to Sites within Wrexham only (with limited exceptions) 4.11 One way to reduce costs is to limit the provision of free transport to institutions within Wrexham County Borough Council only. This would mean that we would only provide transport to Wrexham students attending Coleg Cambria’s Yale Campus or one of the sixth forms at Morgan Llwyd, Maelor School, Penley or Ysgol Rhiwabon (if the latter two were nearer to the student than Yale). There may be a small number of cases where transport to an institution outside of the county may be nearer but these would be identified in the initial stages of the policy.
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