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Agenda Packet BOC 010720 Organizational Meeting Monroe County Board of Commissioners Organizational Meeting Agenda January 7, 2020 Page 1 AGENDA MONROE COUNTY BOARD OF COMMISSIONERS ORGANIZATIONAL MEETING TUESDAY, JANUARY 7, 2020 - 6:00 P.M. 125 E. SECOND STREET MONROE, MI 48161 (734) 240-7003 I. CALL TO ORDER BY SHARON D. LEMASTERS, COUNTY CLERK II. ROLL CALL III. PLEDGE OF ALLEGIANCE – Sharon D. Lemasters, Monroe County Clerk IV. OPENING PRAYER – Lisa Sanders, Deputy Clerk V. ELECTION OF BOARD OF COMMISSIONERS CHAIRPERSON and VICE-CHAIRPERSON A. Election of Chairperson (Chairperson then presides over meeting after being elected) B. Election of Vice-Chairperson VI. APPROVAL OF AGENDA VII. APPROVAL OF MINUTES (December 17, 2019) VIII. NEW BUSINESS A. Payment of Accounts Payable Current Claim Report 1. Payment of the 01/08/2020 Accounts Payable Current Claim Report in the amount of $452,104.72 2. Payment of Non-Claims a. Check Register dated 12/20/2019 in the amount of $2,034,564.18 b. Check Register dated 12/27/2019 in the amount of $249,795.48 c. Check Register dated 12/27/2019 in the amount of $19,786.25 d. Check Register dated 01/03/2020 in the amount of $76,688.21 B. Establish Date to Submit Proposed Changes to the Bylaws C. Board Action: 1. Letter dated December 26, 2019 from Ms. Aundrea Armstrong, Human Resources Director, recommending approval of the tentative collective bargaining agreement between the 38th Judicial Circuit Court/Family Division and the Technical, Professional & Officeworkers Association of Michigan (TPOAM), Family Court Juvenile Probation Officers. The new Agreement is for a period of four (4) years and expires on December 31, 2023. Monroe County Board of Commissioners Organizational Meeting Agenda January 7, 2020 Page 2 2. Letter dated January 2, 2020 from Ms. Aundrea Armstrong recommending the Board approve filling a budgeted vacant Family Court Clerk position the County Clerk/Register of Deeds office with funding for the vacant position included in the 2020 Budget. IX. PUBLIC COMMENT X. ANNOUNCEMENTS XI. MEMBERS TIME XII. ADJOURNMENT The County of Monroe will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at the meeting to individuals with disabilities at the meeting upon one week’s notice to the County of Monroe. Individuals with disabilities requiring auxiliary aids or services should contact the County of Monroe by writing or calling the following: Human Resources 125 East Second Street, Monroe, MI 48161 - Voice and TDD: (734) 240-7300 Monroe County Board of Commissioners Regular Meeting Minutes December 17, 2019 Page 1 MONROE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES December 17, 2019 I. CALL TO ORDER The Monroe County Board of Commissioners held a regular meeting in the Board Chambers in the City of Monroe on Tuesday, December 17, 2019. Chairman Lievens called the meeting to order at 6:00 p.m. II. ROLL CALL Roll call by Deputy Clerk, Lisa Sanders, as follows: PRESENT ABSENT David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner A quorum being present, the Board proceeded to conduct business. III. PLEDGE OF ALLEGIANCE Commissioner Brant led the Pledge of Allegiance. IV. OPENING PRAYER Deputy Clerk, Lisa Sanders, led the Opening Prayer. V. APPROVAL OF AGENDA Motion by Commissioner Hoffman, seconded by Commissioner Swartout to approve the Agenda as presented. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. VI. APPROVAL OF MINUTES (12/03/19 Regular) Motion by Commissioner Turner, seconded by Commissioner Jondro to approve the minutes as presented for the Tuesday, December 3, 2019 Regular Meeting and waive the reading thereof. Voice vote taken. Motion carried. Monroe County Board of Commissioners Regular Meeting Minutes December 17, 2019 Page 2 VII. PUBLIC COMMENT—None VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATION 1. Resolution in honor of Luna Pier’s Veterans Day parade. Chairman Lievens presented the Resolution to Mayor Jim Gardner who thanked the Commissioners. Resolution offered by Commissioner Swartout and supported by Commissioner Lievens, Chairman. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. IX. FINANCE MATTERS 1. Approval of the 12/04/2019 Accounts Payable Current Claims Report in the amount of $892,649.27 Motion by Commissioner Brant, seconded by Commissioner Moore to approve the 12/04/2019 Accounts Payable Current Claims Report in the amount of $892,649.27 Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. X. CONSENT AGENDA 1. Approval of Non-Claims a. Check Register dated 12/06/2019 in the amount of $281,455.91 b. Check Register dated 12/13/2019 in the amount of $447,149.16 Motion by Commissioner Moore, seconded by Commissioner Turner to approve the Consent Agenda as presented. Roll call by Clerk as follows: Monroe County Board of Commissioners Regular Meeting Minutes December 17, 2019 Page 3 AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. XI. COMMUNICATIONS Board Action: 1. Letter dated December 9, 2019 from Ms. Aundrea Armstrong, Monroe County Human Resources Director, recommending approval of the tentative collective bargaining agreement between the 38th Judicial Circuit Court and Technical, Professional & Officeworkers Association of Michigan (TPOAM), Youth Center Supervisors. The new Agreement is for a period of four (4) years and expires on December 31, 2023. Chairman Lievens read the request into the record. Motion by Commissioner Swartout, seconded by Commissioner Asper to accept the communication, place it on file and approve the tentative collective bargaining agreement between the between the 38th Judicial Circuit Court and Technical, Professional & Officeworkers Association of Michigan (TPOAM), Youth Center Supervisors which is a four (4) year agreement that expires on December 31, 2023 and to authorize the Chairman to execute same on behalf of the County. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. 2. Letter dated December 12, 2019 from Ms. Aundrea Armstrong, Human Resources Director, requesting approval to fill a vacant Assistant Prosecuting Attorney II position in the Prosecutor’s Office effective January 13, 2020 and that $1,539 be reserved from the 2020 contingency account to cover the cost. Chairman Lievens read the request into the record. Motion by Commissioner Oley, seconded by Commissioner Moore to accept the communication, place it on file and approve the request to fill a vacant Assistant Prosecuting Attorney II position in the Prosecutor’s Office effective January 13, 2020 and to approve $1,539 be reserved from the 2020 contingency account to cover the cost. Monroe County Board of Commissioners Regular Meeting Minutes December 17, 2019 Page 4 Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. 3. Letter dated December 12, 2019 from Ms. Aundrea Armstrong, Human Resources Director, requesting approval to fill a vacant Secretary position in the Friend of the Court. No additional funding is necessary; the cost of filling this position is in the Friend of the Court’s 2019 budget. Motion by Commissioner Turner, seconded by Commissioner Moore to accept the communication, place it on file and approve the request to fill a vacant Secretary position in the Friend of the Court with funding included in the 2019 Friend of the Court Budget. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro J. Henry Lievens Jason Turner Motion carried. 4. Letter dated December 12, 2019 from Michael Bosanac, Administrator/Chief Financial Officer recommending year-end 2019 budget amendments including additional appropriations to the Medical Examiner’s budget of $26,425 and to the Sheriff Jail Medical budget of $67,500. Mr. Bosanac explained the request. Motion by Commissioner Hoffman, seconded by Commissioner Swartout to accept and place on file and approve the recommendation to appropriate an additional $26,425 to the Medical Examiner’s budget and appropriate an additional $67,500 to the Sheriff Jail Medical budget for a total of $93,925 from the 2019 contingency account. Roll call by Clerk as follows: AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. Monroe County Board of Commissioners Regular Meeting Minutes December 17, 2019 Page 5 George Jondro J. Henry Lievens Jason Turner Motion carried. 5. Reappointments of Board/Commission members. A. Monroe Community Mental Health Authority i. Letter dated November 26, 2019 from Mr. Charles Londo, Chairman, Monroe Community Mental Health Authority, requesting the appointment of Mr. Randy Richardville to an unexpired term ending on 03/31/2021. ii. Monroe Community Mental Health Authority Roster Chairman Lievens read the request into the record. Motion by Commissioner Moore, seconded by Commissioner Swartout to accept the communication, place it on file and approve the appointment of Mr. Randy Richardville to an unexpired term on the Monroe Community Mental Health Authority with the term ending on 03/31/2021. Voice vote taken. Motion carried.
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