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Sealed Quotation for Courier Services”

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Sealed Quotation for Courier Services” GVK Emergency Management and Research Institute Devar Yamzal, Medchal Road, Secunderbad – 500 078 Invitation of Sealed quotation for providing courier services from Courier companies Reference Number: GVK EMRI//TS/SCM/02/2021-2022 Date: 06.05.2021. General brief about 1-0-8 Operations of GVK EMRI: 1. GVK Emergency Management and Research Institute (GVK EMRI) was established as a not-for-profit Society, registered under Societies Registration Act 2001, in February 2005 and it provides Integrated Emergency Medical Response services free of cost through a toll free number ‘108’ to every citizen of our country under Public Private Partnership (PPP) frame work. Vision of GVK EMRI is to support and build capabilities to save one million lives per annum nationally and establish GVK EMRI as a premier Research and Training Institute. GVK EMRI, under the Public-Private-Partnership, has made substantial progress over the last six years in providing Emergency Response Services across the country and presently operate over 13950 state-of-the- art ambulances in 14 States and 2 Union Territories viz. Telangana, Gujarat, Goa, Tamil Nadu, Karnataka, Assam, Meghalaya, Himachal Pradesh, Chhattisgarh, Uttar Pradesh, Rajasthan, Andhra Pradesh, West Bengal, Delhi, Kerala, Diu Daman and Dadra Nagar Haveli to provide pre-hospital care covering a population of 800 million. Everyday GVK EMRI is serving on an average 21850 emergencies (83 million emergencies attended since inception) and saving over 949 lives every day and cumulatively have saved more than 42.57 lakh lives since the launch of the services and provide direct employment to over 56300 associates while continuing to be a not- for-profit organization invites sealed quotations from various suppliers operating in India for providing courier services. The required information from bidders participating in sealed quotations are as per the Annexure attached: 1 Annexure 1: List Locations in Telangana and Andhra Pradesh. 2 Annexure 2: Declaration certificate 3 Annexure 3: Price Bid 4 Annexure 4: Vendor registration form The sealed quotations Document With all the details is available in the Web Site of GVK EMRI (www.emri.in)and. 1 GVK EMRI invites the sealed quotations from various courier service providers (courier franchises are not eligible to participate) to provide courier services for a period of one and half year from the date of releasing of rate contract as per the below terms and conditions: Any courier service provider who is interested to provide courier services for both parcels including tyres, automobile spares, etc. and documents a. From Hyderabad to various places in Telangana state and Vice versa, b. From Hyderabad to district headquarters in Andhra Pradesh, in accordance with the requirements stated as mentioned below should carefully read before submitting sealed quotation. All the information and documents, as called for these quotations, shall be furnished at the time of quotations submission, failing which the price quote is liable to be rejected. 2. Important dates and deadlines are as below: a. Date of pre bid meeting : 15.05.2021 at 14.30 hours b. last date for submission of Bids : 24.05.2021 at 14.30 hours c. Date of time for opening of sealed Bids : 24.05.2021 at 15.00 hours d. Address for communication, receipt of quotations and venue of sealed quotations opening: GVK Emergency Management and Research Institute (Department of Supply Chain Management) Devar Yamzal, Medchal Road, Secunderabad –500 078. 3. The completed documents must be received at the office of GVK Emergency Management and Research Institute, Secunderabad, India, on or before time and date given above. It will be the sole responsibility of the vendor to ensure that their sealed quotation is received at the address specified above on or before the specified date & time mentioned. 4. Sealed Quotations will be opened in the presence of Vendors/authorized representative(s) who choose to attend the Sealed quotation opening on the specified date and time at the office of GVK EMRI at the address given above. Maximum two persons will be allowed from each vendor. 5. Sealed quotations will be evaluated separately for each item. Head, Supply Chain Management For and on behalf of GVK Emergency Management and Research Institute, 2 Sealed Quotations Guidelines SUBMISSION OF Sealed Quotations: Bids (2 parts as shown below) should be put in a sealed cover super-scribed “sealed quotation for courier services”. The Super-scribed sealed cover shall consist of two sealed covers inside: A. Super scribed Sealed Cover A - Prequalification cover: Documents to be strictly arranged as per sequence mentioned below: 1. Security deposit Rs.25000/- in the form DD in favor of “GVK EMERGENCY MANAGEMENT AND RESEARCH INSTITUTE” payable at Hyderabad. 2. Copy of PAN. 3. One copy of Purchase order / agreements for each financial year for latest two years to be provided. 4. Bid documents duly signed and stamped on all pages 5. To be put “Yes or NO“ in the List of pickup and reverse pick up centers as per Annexure- 1. 7. Declaration letter as per annexure -2 8. Vendor registration from as per Annexure -4 B. Super scribed Sealed Cover B: Price quote: Price quote shall be submitted as per format in Annexure-3. Bids are liable for rejection at sole discretion of GVKEMRI if prices are not quoted as per format provided. General Terms and conditions 1. Currently, GVK EMRI- Telangana has 474 operational locations across Telangana (including rural and urban) as per the list attached as Annexure -1. Courier Company has to specify the delivery and pick up points available and not available. 2. Number of ambulance locations may increase or decrease in future. 3. Preference will be given to the courier companies who are having more delivery and pickup points among our operational locations. 4. Pick up and reverse pickup of Documents, parcels includes tyres and automobile spares, etc. from HO to ambulance locations and vice versa to be carried by courier companies. 3 5. Sealed quotations should be dropped in the box provided for this purpose at main reception of GVK Emergency Management and Research Institute, Devar Yamzal, Medchal Road, Secunderabad – 500 078. India. Those who are submitting their Sealed quotations through Courier should instruct their courier to drop the sealed quotation document in the designated box kept at the reception. 6. Sealed quotation documents that do not provide complete information and / or that are submitted after the above specified time shall be rejected. 7. Courier company should sign the “Declaration certificate” (Annexure-2) accepting that they have read and understood, all the Terms and Conditions, and are willing to abide by these terms and conditions”, before submitting sealed quotation submitted without the Signed declaration certificate will be considered incomplete and rejected. 8. The completed sealed quotations must be received at the office of GVK Emergency Management and Research Institute, Secunderabad, India, on or before time and date given above. It will be the sole responsibility of the courier company to ensure that their sealed quotations are received at the address specified above on or before the specified date & time mentioned. 9. Sealed quotations will be opened in the presence of courier companies /authorized representative(s) who choose to attend the sealed quotations opening on the specified date and time at the office of GVK EMRI at the address given above. 10. The period of the rate contract shall be one year and six months from the date of issue of Rate Contract. 11. EMD amount: Bidder should submit Rs 25000/- in the form of Demand Draft in favor of GVK EMRI Secunderabad EMD amount will be adjusted against PBG for L1 vendor. For L2, EMD amount would be returned after due acknowledgment (from L1) of the Confirmation of PO. For L3 onwards, The EMD will be sent back in a stipulated time of 30 Working days from the date of opening of bids. 12. The GVK EMRI, Secunderabad may extend the rate contract, subject to the same terms and conditions. If found necessary to do so for a period not exceeding six months to which the contractor will have to abide. However, the extension for a period more than six months can be granted on mutual agreement by both parties. 13. Prices shall be quoted as per the format enclosed as per Annexure-3. 14. Courier companies have to provide District level single point of contact person with office address, contact mobile and landline numbers. 15. For operational convenience GVK EMRI may award contract to more than one courier companies and allocate the consignments to more than one courier companies. 4 16. Only courier Companies are eligible to participate in this Sealed quotations. 17. Price quoted is applicable for all the documents, Parcels including Electronics items, Tyres, automobiles spares Etc. onward as well reverse pickups. 18. GVK EMRI shall at its sole discretion may negotiate with L1 vendor to further reduce the Prices. 19. If there is no bidding by the services providers, the Committee will to go ahead with Shopping Model, where three Quotations will be obtained and Price negotiated with the Lowest Quoted vendor and Purchase Order will be released. 20. Payment will be made between 30 to 45 days after completion of every month against submission of bills. 21. Successful vendor has to submit bill for the completed month on or before 10th day of the subsequent month. 22. Online tracking of consignments is essential and delivery details along with details of name of the receiver, receiver’s Employee ID Number (where delivery to GVK EMRI) and their mobile number to be provided through email daily. case to case where PODs are required to be provided by courier company. Where online tracking is not available those courier companies have to provide 100% hard copies of PODs along with Invoice failing which GVK EMRI right to impose penalty.
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