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2016 USA Water Ski Board of Directors Meeting Minutes USA Water Ski Headquarters, Polk City, Florida January 31, 2016

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2016 USA Water Ski Board of Directors Meeting Minutes USA Water Ski Headquarters, Polk City, Florida January 31, 2016 2016 USA Water Ski Board of Directors Meeting Minutes USA Water Ski Headquarters, Polk City, Florida January 31, 2016 (Minutes recorded by Melanie Hanson, edited by Doug Robbins, Jim Grew and Bob Crowley) Board Members in Attendance: Doug Robbins – Chair/HND, Jim Grew – President/HND, Dale Stevens – Vice President/ABC, Tim Cullen – Secretary/Treasurer/HND, Andrew Adkison – AAC, Connie Bergmark – AWSA W, Dave Clark – AWSA MW, Alison Goin – USHA (incoming), Gordon Hall – AWSA SC, Gerry Luiting – NSSA, Tonya Maurer – AWSA E (substitute for Pat Byrne), Matt Oberholtz – WSDA, Roger Olson – AAC, Samantha Pinkerton-Hayes – NSSA, Cheryl Ruston – NWSRA (substitute for Mike Avila/Todd Haig), Kurt Schmelzer – AKA, Bob Schouten – AWSA S (incoming), Keith St. Onge – AAC, Jeff Surdej – NCWSA, Brooks Wilson – AAC Absent: Representative – USA-WB Committee Chairs in Attendance: Jeff Clark – Bylaws/HND, Jim Grew – Executive/International Activities, Leon Larson – Waterways, Dale Stevens – Ethics/Nominating Honorary National Directors in Attendance (in addition to the above): Tony Baggiano, Don Bucher, Bob Mayhew Headquarters’ Staff in Attendance: Bob Crowley – Executive Director, Scott Atkinson – Communications Director, Melanie Hanson – Membership Services Director, Britt Hoyland – Marketing and Partnerships Director, Bobbie Razor – Accounting and Finance Director, Taryn Garland – Member Outreach and Engagement Director Affiliate Organizations in Attendance: Tracy Mattes – USA Water Ski Foundation Executive Director, Paul Chapin – USA Water Ski Foundation President, Mark Harvat – USA Water Ski Foundation Treasurer, Kevin Michael – WSIA Executive Director (incoming), Larry Meddock – WSIA Executive Director (outgoing) Alternate Board Members in Attendance: Robbie Parks - WSDA Guests: Mark Jackson – Polk County Sports Marketing, Jennifer Moore – WSDA, Bonnie Ruston – NWSRA, All votes are unanimous unless otherwise indicated. 1. Call to Order The Meeting was called to order at 8:02 a.m. 1 of 8 2. Opening Chair Doug Robbins welcomed everyone to the meeting and thanked them for their attendance. 3. Announcements, Introductions and Roll Call Board members introduced themselves and stated their position on the board. 4. Appointment of Parliamentarian Jeff Clark was appointed as Parliamentarian. • Motion to allow committee chairs, Headquarters’ staff, alternate board members and guests to join the meeting – approved • Motion to allow any action items coming from committee reports to have an automatic second – approved 5. Announcement of Quorum and Number of Votes 6. Review and Approval of January 2015 Board Minutes • Motion to accept January 2015 Board minutes – approved 7. Ratification of Mail Board Ballots • Motion to ratify mail board ballots – approved *** New directors took their seats 8. Bylaws Committee Chair Special Report – Jeff Clark, Chair Changes to Sport Discipline Vote Allocations for 2016-2017 • AWSA: – 1 vote • NSSA: + 2 votes • NWSRA: – 1 vote • USA-WB: – 1 vote • Motion to approve Sport Discipline Vote Allocations for 2016-2017 as presented – approved 9. Review and Approval of Agenda • Motion to accept agenda as presented – approved 2 of 8 10. Nominating Committee Report – Dale Stevens, Chair a. Election of Officers: The following slate of officers was proposed for 2016-2017: Chairman of the Board – Doug Robbins President – Jim Grew Vice President – Dale Stevens Secretary/Treasurer – Tim Cullen Doug Robbins requested nominations from the floor. None were forthcoming. • Motion to approve the slate of officers as presented above – approved Honorary National Director Candidates (HND) Tim Cullen Kenny Stuart • Motion to approve the candidates for Honorary National Director as presented above – approved b. Seating of New Officers – They were seated. 11 & 12. Former and New President's Report – Jim Grew, President (verbal) Jim Grew extended thanks to all directors, affiliated members, HNDs, alternate directors, committee chairs and guests who traveled from afar or from not so far to attend and participate with the necessary deliberation. He also thanked the staff for a superb and elegant awards banquet, for all the preparations for the series of meetings that took place at HQ and was most appreciative for their preparation of informative, comprehensive materials emailed well in advance of the meeting. Jim commented that there are many positive changes on the horizon. With the excitement surrounding the Lake Myrtle project and the considerable enlightening and productive discussions about the future of the sport, he expressed optimism. Jim plans to retire as President of USA Water Ski after this 10th and final year. 13. Executive Committee Report – Jim Grew, Chair (verbal) • Motion to approve AWSA’s request for an administrative sanction fee waiver as presented – approved with the stipulation that the AWSA Executive Committee approve each request on a case-by-case basis. Please see Attachment #1. 3 of 8 • Motion to eliminate the $50 Foreign Federation Active membership (WLA) and require foreign federation members to purchase full active memberships with magazines sent only to those with U.S. addresses – approved 14. Executive Director's Report – Bob Crowley, Executive Director The written report was included in the BOD packet. RECOMMENDATION: Jeff Surdej suggested Headquarters consider sending packets to clubs via mail in addition to sending out email newsletters. RECOMMENDATION: Bob Mayhew suggested that HQ share the link to the “How to Sanction Your Club Practices/Exhibitions Online” video that was included in the Club Connection Newsletter with the BODs. Click here to view => https://www.youtube.com/watch?v=sabKXIw4cWo. RECOMMENDATION: Dave Clark suggested that Headquarters code new memberships as to why the member is joining and “How did you hear about us?”. RECOMMENDATION: Larry Meddock suggested that USA Water Ski: • work with the WSIA to foster partnerships with non tournament boat companies affiliated with the WSIA for our new dealership program • partner with manufacturers so that when they sell a product the purchaser automatically becomes a member and then USA Water Ski work to retain the member moving forward • create a meaningful relationship with tubers –tubing is the #1 sport out there today ACTION ITEM: Develop a process to support Guest membership registrations electronically and by mobile app. ACTION ITEM: President Jim Grew will create a Membership Development Task Force with a chair appointed within the next 30 days that will concentrate on developing and recommending the necessary programs/initiatives/changes to grow USA Water Ski membership. ACTION ITEM: Tonya Maurer requested that USA Water Ski make an investment in technology to implement auto renewals. 15. Treasurer's Report – Tim Cullen, Secretary/Treasurer The written report was included in the BOD packet. Tim thanked Bobbie for her assistance and support. Tim went through the budget by section soliciting comments/questions from the Board. There were very few. 4 of 8 • Motion to approve the 2016 proposed budget as presented – approved ACTION ITEM: Matt Oberholtz suggested that Headquarters take advantage of soliciting donations through Amazon Smile. 16. Insurance Report – Bob Crowley, Executive Director The written report from ESIX was included in the BOD packet along with a ten-year insurance premium history. 17. Committee Reports All committee reports were unanimously approved by the BOD as submitted unless otherwise indicated. a. Awards – Lori Krueger, Chair (absent): The written report was included in the BOD packet. Jim recognized and congratulated our 2015 award winners, some of whom were present at the meeting as well as HQ staff for an amazingly successful banquet. b. Bylaws – Jeff Clark, Chair: The written report was included in the BOD packet. 1. Disenfranchise U.S. Hydrofoil Association (USHA) as a Sport Discipline of USA-WS per Article V, Section I of the USA-WS Bylaws • Motion to allow USHA until the next membership review on 12/31/2017 to increase their sanctioned events and membership numbers to remain a affiliated sport discipline with a requirement that USHA provide quarterly reports to the USA Water Ski President for circulation to the Executive Committee - approved • Motion for the Bylaws Committee to review the disenfranchisement requirement to consider both the primary and secondary sport discipline preferences - approved ACTION ITEM: Headquarters to provide a report with secondary sport discipline preference selections to the Bylaws Committee Chair on a monthly basis. ACTION ITEM: Jim Grew to communicate with Alison Goin on a regular basis with assistance from Headquarters’ Britt and Taryn to ensure that USA-WS is providing all the support possible to allow USHA to increase their events and grow their membership numbers. 2. Suggested Resolution if USHA Disenfranchised (Not Applicable based on previous motion) 5 of 8 3. Housekeeping Changes to the P&P Manual (4 items) • Motion to approve Action Item #3 as presented – approved Jeff Clark emphasized that the acronym USA-WS not USAWS should be used at all times. Larry Meddock also requested that the USA Water Ski Foundation use the acronym of USA-WSF versus USAWSF or WSF so as not to be confused with WSIA’s Foundation (WSF). c. Ethics – Dale Stevens, Chair: The written report was included in the BOD packet. • Motion to approve the USA Water Ski Code of Ethics as presented with the addition of the required reference to USOC’s SafeSport program – approved d. International Activities – Jim
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