ALL Students Will Learn Because of What WE Do

The Clay County Board of Education will meet at the office of the Superintendent @ 6:00pm Monday, March 4, 2013

(1) ______(2) ______(3) ______(4) ______(5) ______

“ALL students will learn because of what WE do.”

Board Agenda

I. Call To Order

a. Adopt Agenda

Motion is made by; ______, Seconded by; ______the board adopts agenda for March 4, 2013 meeting.

All Members Vote _____ b. Minutes

Motion is made by; ______, Seconded by; ______the board ap proves that a copy of the minutes from the regularly scheduled meeting held February 4, 2013 & Special Called Meeting held February 8, 2013 was mailed to each Board Member and the minutes approved as written.

All Members Vote _____

c. Treasurer’s Orders and Payroll

Motion is made by; ______, Seconded by; ______the board approves payment of February’s Treasurers Orders and Payroll.

All Members Vote _____ d. Executive Session

Motion is made by; ______, Seconded by; ______, the board approves to go into Executive Session. (Personnel Issues) & (Student Discipline Issues)

e. Regular Session

Motion is made by; ______, Seconded by; ______, the board approves to go back into Regular Session.

. All Members Vote _____ II. Communications/Reports a. Student Advisory Group from Clay County High School b. School Improvement Plans-Paces Creek Elementary, Manchester Elementary, Clay County High School

III. Action With Discussion

a. Revised Staffing Procedures

Motion is made by; ______, Seconded by; ______, the board approves the revised Staffing Procedures for the school year 2013-2014.

All Members Vote _____ b. Permission to Negotiate Contract Extensions

Motion is made by; ______, Seconded by; ______, the board approves the permission to Negotiate Contract Extensions with the current service providers for the following services for which no bids were received: Pest Control Services with Best Termite & Pest & Rental Uniform Services with Aramark Services. All Members Vote _____ c. Notice to Advertise Bids

Motion is made by; ______, Seconded by; ______, the board approves to advertise the following bids:

All Members Vote _____ Notice The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Contractual Consultant for Athletic Training Services until 9:00 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Contractual Consultant for Physical T herapy for Educational Related Services until 9:30 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County B oard of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Snack s until 10:00 A.M, March 19, 20 13. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves th e right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Soft Drinks until 10:30 A.M, March 1 9, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reser ves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Non Carbonated Drinks until 11:00 A. M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

. The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Gasoline, Oil and Lubricants until 1: 00 P.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Property Insurance, Fleet Insurance, Educator’s Legal Liability and General Liability Insurance until 1:00 P.M, March 26, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

d. Award Bid to the following vendor: SimplexGrinnell

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance: SimplexGrinnell

The following company submitted a bid for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance: Company Item Bid SimplexGrinnell Fire Alarm Inspections $10,869.00 Fire Extinguisher Inspection & Retag $ 810.00 Range Hood Inspection $ 1,150.00 Sprinkler System Inspection $ 600.00 Industrial Systems Inspection $ 1,000.00 Monitoring Services $ 1,728.00 TOTAL BID $16,157.00 *Price per hour for repairs $135.00

The Procurement Officer recommends that bid for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance be awarded to SimplexGrinnell .

e. Award Bid to the following vendor: Creative Images

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for school portraits: Creative Images All Members Vote _____

The following company submitted a bid for School Portraits: CCHS CCHS Cap Prom Sports CCMS CCMS Dances/ Elem. Elem. Elem. Senior Under- & Per Fall & Under- Sports Activitie Under- Sports Dances/ s Classme Gow Pkg Spring Classme Fall & s Classme Fall & Activities Company % of n n/ Sold % of n Spring Per n Spring Per Sales % of Grad Sales % of % of PKG % of % of PKG Sold Sales Per Sales Sales Sold Sales Sales Pkg Sold Strawbridge 20% 50% $3 $3 20% 50% 20% $3 50% 20% $3 Studios Creative 30% 50%* $3* $3* 30%* 50%* 30%* $3*H 50%* 30%* $3*K Images* *A B C D E F G I J *A) Less Parent Services +Print of Top 10; *B) Less Parent Services + Yearbook CD; *C) + 40X60 Composite and Yearbook CD; *D) +Yearbook Coverage; *E) + Yearbook Prints or CD and Coaches Comp Team Picture;

. *F) Less Parent Services + Yearbook CD; *G) + Yearbook CD and Coaches Comp Team Picture; *H) +Yearbook Coverage; *I) Less Parent Services+ Yearbook CD; *J) + Yearbook CD and Coaches Comp Team Picture; *K) +Yearbook Coverage

The Procurement Officer recommends that bid for School Portraits be awarded to Creative Images.

f. Award Bid to the following vendor: Nolan Construction & Mel Chandler Contracting, Inc.

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor for Roofing and Building Repairs: Nolan Construction & Mel Chandler Contracting, Inc.

The following companies submitted a bid for Contract Labor for Roofing and Building Repairs: Shingle Shingle Insulation Insulatio Flat Flat Metal Metal Bldg Bldg Per Sq Per Sq Per Sq Ft n Roof Roof Decking Decking Repairs Repairs (self) (Extra (Self) Per Sq Per Sq Per Sq Per Sq Ft Per Sq Per Per Hour Worker) Ft Ft Ft (Self) Ft Hour (Self) (Extra (Self) (Extra (Extra (Self) Worker) Worke Worker) r)

Nolan Const. 50.00 30.00 1.50 1.50 2.10 2.10 2.10 2.10 35.00 25.00

Mel Chandler 70.00 20.00 1.00 1.00 1.50 1.50 1.90 1.90 45.00 45.00 Contracting

Both companies are needed to best serve the needs of the district. Mel Chandler is certified to do all flat roof repairs on schools.

The Procurement Officer recommends that bid for Contract Labor for Roofing and Building Repairs be awarded to Nolan Construction and Mel Chandler Contracting, Inc.

g. Award Bid to the following vendor: Clerndon Refrigeration Service

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor for Electrical Repairs: Clerndon Refrigeration Service All Members Vote _____

The following companies submitted a bid for Contract Labor for Electrical Repairs: Company Hrly Rate Self Hrly Rate Extra Worker Clerndon Refrigeration Service $55.00 $30.00 The Procurement Officer recommends that bid for Contract Labor for Electrical Repairs be awarded to Clerndon Refrigeration Service.

h. Award Bid to the following vendor: Clerndon Sizemore

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor HVAC Repairs: Clerndon Refrigeration Service

. All Members Vote _____

The following companies submitted a bid for Contract Labor for HVAC Repairs: Company Hrly Rate Self Hrly Rate Extra Worker Clerndon Refrigeration Service $55.00 $30.00 Thermal Equipment Service $85.00 $75.00 The Procurement Officer recommends that bid for Contract Labor for HVAC Repair be awarded to Clerndon Refrigeration Service. i. Award Bid to the following vendors: Rawlings & Goins, Clay Building Supply, Brock McVey, Manchester Lumber, R & S Variety, and TMS Marlin.

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendors for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies: Rawlings & Goins, Clay Building Supply, Brock McVey, Manchester Lumber, R & S Variety, and TMS Marlin All Members Vote _____

The following company submitted a bid for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies: Company Store Catalog Discount Discount Rawlings & Goins 10% 10% Clay Building Supply 12% 12% Brock-McVey 30% N/A Manchester Lumber 12% 10% R & S Variety 10% 10% TMS Marlin 50% 50% SWH Supply * 10% --- *SWH Supply Co. is not recommended for failure to return the Bidder’s Certificate as required in the Bid Packet. The Procurement Officer recommends that bid for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies be awarded to Rawlings & Goins, Clay Building Supply , Brock-McVey, Manchester Lumber, R & S Variety, and TMS Marlin .

j. Award Bid to the following vendor: Amburgey Alarm Sales

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Security Camera System Parts Equipment & Repairs: Amburgey Alarm Sales All Members Vote _____

The following company submitted a bid for Security Camera System Parts Equipment & Repairs: ITEMS Amburgey TEKS WORKS 1. Connector, BNC-RG59, 2Piece Crimp- 2.25 .75 On Item #108172MX 2. RG59U 95% CBR w/18-2 Reel Cable – 97.00 199.00 Item #140550WH-R

3. ID 6139V-W Inside Camera 240.00 250.00 SUPERDOME IR 650TVL* Easy Adjust 4- AXIS* 35IR 80ft*OSD*2.8˜12mmAVF*D&N*DC 12V/White Camera 4. DO WB201-WSUPERDOME Wall 18.00 18.00 Mount *Plastic Mount * White Color *

. Stylish 5. TR AD55000U 8.00 22.50 Power Adapter / DC 12V / 5000mA 6. HT-INTB10 Outside Camera The weatherproof HT-INTB10 features 580 lines of resolution that delivers extreme 280.00 499.00 details and a 2.8 to 12mm auto iris varifocal lens indicating a wider zoom range to fit more applications. The advanced Noise Reduction circuitry in the intensifier camera coupled with the Virtual 3D filter that is built into the DSP will allow your DVR to have 30% better compression in scenes that were typically subject to video noise. 7. DC Power Pigtail, Plug 5.5/2.1,3’ Item# 1.50 .99 270080/03 8. Spedco H.264 Sixteen Channel DVR- 985.00 1,150.00 Item # D16RS1TB 9. Spedco Intensifier Camera In/Out – HT- 270.00 499.00 INTB8 10. 16 Channel DVR – DVST Prestige -16 940.00 799.00 11. 16 Channel Power Box- Item # 165.00 149.00 TRC12VDC16P25A 12. 8 Channel Power Box- Item # 94.00 79.00 C12VDC08P13A 13. Door Lock System- Item # RCI-831028 220.00 410.00 – Electromagnetic Lock 1500 lbs, Single Magnet, Aluminum Finish 14. Momentary Rocker Switch- Item # RCI- 42.00 40.00 909SMO – Beige, Surface Mount, Engrv. Key Symbol 15. Exit Button – Item # RCI-972IESMO – 42.00 60.00 2” Push Button Incandecent Bulb 12 & 24 VAC 16. Power Supply – Item # ALT- 138.00 242.78 AL300ULX – 12VDC or 24 VDC @ 2.5 AMP, 115 VAC Class 2 Rated, UL/CUL Listed 17. Battery- Item #ALT-BT126 68.00 35.36 12VDC/7AH; For Use W/Power Supply/ Chargers 18. Form C Door Release Relay 123-18V 32.00 24.00 DC Input- Item# AIP-RY18L 19. PTZ Hands Free 1X2 Color Video 420.00 672.00 Intercom- Item # AIP-JKS1AD 20. Angle Bracket 8371 Kit X 28 – 1X1X9 92.00 45.00 3/8”- Item #RCIAB710X28 21. Labor Per Hour 45.00 80.00 According to the staff who install and maintain the security cameras in the district, item numbers 2, 5, 8, 9, 11, & 12 are the most frequently used. Item numbers 13-20 are items that pertain to the newly installed door buzzer entry systems. Based on that information and the labor price per hour Amburgey Alarm Sales is the recommended bidder.

The Procurement Officer recommends that bid for Security Camera System Parts Equipment & Repairs be awarded to Amburgey Alarm Sales.

IV. Action with Consent

a. Personnel Report

Re-Instate: Penny Fultz/Goose Rock-Teacher

Request Leave of Absence: John Brown/Bus Driver (reminder 2012-2013 school year)

. Retirements/Terminations: Lisa Lovins/Manchester-Custodian 1/24/13 Patsy Pittman/Hacker-Cook 3/1/13 Joyce Davis/CCMS-Custodian 3/1/13

Transfers: Walter Sizemore from Oneida to CCMS Dema Hacker from IDEA-B/PCE to RTA/PCE Sammi Jones from General Fund Teacher/PCE to IDEA- B/PCE

New Hires: D. Andrew Brock-General Fund Teacher/PCE (replacing Sammi Jones) (Sub-Custodians) Debra Bush, Dorothy McDaniel (Sub Instructional Assistants) Barbara Hoskins, Rachel Johnson, Alesha Staley, Andrew Wagers (Student Worker) Tyler White

V. Adjournment

Motion is made by; ______, Seconded by; ______, the board elects to adjourn this meeting.

All Members Vote______

______

CHAIRMAN SECRETARY ______

SECRETARY