Town of Milltown

TOWN OF MILLTOWN 215 W. MAIN STREET P.O. BOX 127 MILLTOWN, INDIANA 47145 TOWN BOARD MEETING MONDAY, MARCH 11, 2013

A regular business meeting of the Milltown Town Council was held on March 11, 2013 at the Milltown American Legion. Present were:

Board Members: Curt Hudson, President Jeanie Melton, Vice-President (Absent) Jerry Monty Garrett, Council Member

Town Officials: Susan Mills, Clerk-Treasurer Jim Pevlor, Town Manager Ray Saylor, Town Marshal

The meeting was held pursuant to notice, a copy of which is filed with these minutes.

Curt Hudson convened the meeting at 7:44 p.m.

Approval of Minutes:

The minutes of the February 11, 2013 meeting were not approved due to the absence of Council Member, Jeanie Melton.

Approval of Claims:

Claims were reviewed and motion made Monty Garrett, seconded by Curt Hudson, to allow payment of all Civil Town Claims from APV# 1621-1713 totaling $37,653.06 and all Sewer Claims from APV# 1614-1711 totaling $12,968.46 for a grand total of $50,621.52.

New Business:

The Milltown ADA Transition Plan was approved with a motion by Monty Garrett, seconded by Curt Hudson.

The Council declared the work to be done on the Town Hall an emergency due to the presence of mold in the area being worked on. Due to this declaration, the Council only needed two estimates for the work. The two estimates were from Pitman Construction and MRC Group. Pittman Construction was low bid and was awarded the job with a motion by Monty Garrett seconded by Curt Hudson. Work is to begin immediately. Payment for work will be up to 90% of the amount of the percentage of work done at the time of payment. Percentage of work completed will be determined by the Town Manager.

ORDINANCES AND RESOLUTIONS:

Curt Hudson read Solid Waste Ordinance Amendment 2013-2, a copy of which is filed with these minutes. The Council chose to table the ordinance until April and asked for changes to be made to the Ordinance. The Clerk-Treasurer made note of the changes and will be sending the Ordinance Amendment to the Town Attorney to have the changes made.

A discussion was held concerning Reports from Committees and Boards:

Parks Board: Monty Garrett made a motion, and Curt Hudson seconded the motion, that the new Park Board will consist of the following individuals: Charlie Matlock, Jim Pevlor, Marketa Newkirk, Linda Jenkins, and Shannon Yeager. Bill Byrd stated that the Town had not paid the $1.00 a year lease to the School for the lease of the Park. Mr. Byrd will bring Susan a copy of the lease and she will bring the payments up to date.

Events Committee: The next meeting will be on March 20, 2013 at 7:00 at the American Legion Hall. The eggs for the Easter Egg Hunt will be stuffed before and during the meeting. They will be discussing the Easter Egg Hunt to be held on March 24th at 2:00PM. The rain date for the event is the following Saturday, March 30, 2013 at 2:00PM.

Harrison County Regional Sewer District Board: There will be a meeting on March 14 to go over contracts regarding the New Salisbury Project Thursday. Indiana 15 Regional Planning Commission: Nothing to report at this time.

Cemetery Committee: Bill Byrd placed the Excel Program for the Cemetery on Chris Brown’s computer. Chris will be taking over the locating of graves, and the updating of the Cemetery Maps. The committee is still waiting to hear from the Mausoleum business regarding pricing. In the meantime, the committee is looking into the cost of building a chapel on the Cemetery Grounds. Marquita Taylor asked that the shrubs be lowered so the Milltown Cemetery sign can better be seen.

Economic Development Committee: There will be a meeting in July. In the meantime, Bill Byrd is researching the cost of a solar powered informational sign to possibly be placed at the Hwy entrance to Milltown.

District 10 Indiana Emergency Management: Ray asked the Council to adopt and sign the updated Emergency Operations Plan. Ray stated that he had made the changes the Council had previously requested. Monty Garrett made a motion to adopt the Milltown Emergency Operations Plan as presented, and Curt Hudson seconded the motion, stating that they reserved the right to come back to the Report and make changes if they felt the need at a later date.

A discussion was held concerning Town Administrative Items:

Ray Saylor, Police Chief: (Report on file at the Clerk’s Office). Ray asked for permission to approach the Harrison County Commissioners to see what they would charge, per dog, for us to bring our dogs to Harrison County Animal Control. The Council gave permission for Ray to open up a dialogue with the Commissioners. Curt offered to attend a Commissioner’s Meeting with Ray to discuss this issue. Ray also discussed the properties in Milltown that need attention. Ray then discussed with the Council the sale of the 2008 Expedition. The Fire Department agreed to purchase the vehicle for $9,500. A resolution was written by the Town Attorney to allow the vehicle to be purchased by the Fire Department. Curt Hudson read aloud, resolution 2013-1. Following the reading of Resolution 2013-1, the Council approved the resolution for the sale, with a motion by Monty Garrett, seconded by Curt Hudson. Ray then spoke briefly about the traffic detail done at the Elementary School. He stated that there is a police presence at the school every morning, sometimes outside, sometimes inside the school.

Jim Pevlor, Town Manager: (Report on file at Clerk-Treasurer’s Office). Jim read his report on the sewer lines that had been jetted and work completed around the Town. He also informed the Council that, due to the work being done at the Town Hall, the staff would like to temporarily move to the Old Police Station at 207 Poplar Street. Jim asked the Council for permission to do a Town Clean-Up. He estimated the cost at around $3,000.00. Susan said she will check and see where the money could come from for the project. There was a brief discussion on the details. The Council agreed that a Clean- Up was needed.

Susan Mills, Clerk-Treasurer: (Report on file at Clerk-Treasurer’s Office). Susan Mills handed out the Treasurer’s report of Funds Received in February, 2103.

Treasurer of Crawford Cnty (Gen- CAGIT Cert Share ) $ 627.03 Treasurer of Crawford County (Gen CAGIT PTRC) $ 248.19 Auditor of the State (Cigarette Tax Distribution) $ 742.50 Treasurer of Harrison County ( Gen Excise Tax) $ 518.96 Treasurer of Harrison County (Gen. Property Tax) $ 1,580.93 Auditor of the State (MVH General Property Tax) $ 1,586.72 Auditor of the State (LRS General Property Tax) $ 286.98 First Savings Bank (Cemetery CD Interest) $ 72.06 Blue River Regional (Garbage and Trash Collection) $ 1,717.40 Blue River Regional (Garbage and Trash Collection) $ 2,611.78 Dr. Click (Medical Building) $ 900.00 Auditor of the State (OPO Grant Deposit) $ 280.00 Dennis Satterfield (Hand Gun Permit) $ 50.00 Travis Allen (Hand Gun Permit) $ 100.00 Treasurer of Harrison Cnty (Cedit-County Option Tax) $ 1,008.31 Treasurer of Crawford Cnty (Cedit County Option Tax) $ 1,194.62

CT TOTAL: $ 13,525.48

Blue River Regional Water District (Sewage Fees) $ 9,887.91 Blue River Regional Water District (Sewage Fees) $ 5,884.66 James Scott Sr. (Reconnect Fee) $ 500.00 Sewer Deposit James Scott Sr. (Meter Deposit) $ 100.00 Larry McDonnell Jr. $ 100.00 Sharon Wurst (Meter Deposit) $ 100.00 Beth Williams (Meter Deposit) $ 100.00

SEWER TOTAL: $ 16,672.57

GRAND TOTAL $ 30,198.05

CT APV# 1621-1713 $ 37,653.06 SEWER APV# 1614-1711 $ 12,968.46

TOTAL $ 50,621.52

Susan also commented that the Town contacted the Lincoln Hills Development Community and the sewer billing error has been rectified.

Town Council:

A discussion was held concerning Citizen Requests and Comments: Ray Saylor mentioned the Clerk-Treasurer may need some help in the near future going through the filing cabinets and organizing old files. Marquita Newkirk asked if anyone knew when the Water Company was going to fill in the potholes and fix the roads that have been damaged due to the Water Project. A short discussion followed.

Upon motion made by Curt Hudson, seconded by Monty Garrett, the meeting was declared adjourned at 9:58 p.m.

APPROVED: ATTEST:

Curt Hudson, President Susan Mills, Clerk-Treasurer

Jeanie Melton, Vice President

Jerry M. Garrett, Council Member