Council Meeting City of Hendrum, Minnesota

COUNCIL MEETING CITY OF HENDRUM, MINNESOTA FEBRUARY 11, 2013 7:00 P.M. PO BOX 100, 308 MAIN STREET E. PAGE 1 of 3 HENDRUM, MN

PRESENT: M. Alm, C. Johannsen, K. Kjersten, M. Smart, and S. Tommerdahl. Also present: N. Kjersten, Clerk-Treasurer. Absent: None.

CALL TO ORDER: Mayor Johannsen called the meeting to order at 7:10 P.M.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.

CITIZENS’ FORUM: None.

CONSENT AGENDA: MOTION: K. Kjersten moved, seconded by M. Alm, to approve the Minutes from the regularly scheduled council meeting on January 16, 2013.

Ayes: Alm, Johannsen, Kjersten, Smart, and Tommerdahl. Nays: None. Absent: None. MOTION DECLARED PASSED

APPROVAL OF AGENDA: MOTION: M. Alm moved, seconded by M. Smart, to approve the Agenda with the following additions: under New Business: A) Highway 75 Reconstruction; B) Safety Loss & Control Workshop; and C) CIMS.

REPORTS OF OFFICERS AND DEPARTMENT HEADS:

CLERK-TREASURER’S REPORT: Financial Report and Claims: N. Kjersten presented the financial report, but stated that she had some issues that accrued when changing the investment module to comply with what the auditor had requested, and that the numbers were off by $131.36. Claims in the amount of $26,835.86 were also presented and reviewed. Discussion took place on how the Mid-States Wireless bill in the amount of $1,020.00 should not be paid as it should be covered by warranty. Discussion continued on the amount of the Regions bill for the TIF district, and research will be done to make sure the bill is accurate before payment is made.

MOTION: M. Smart moved, seconded by M. Alm to approve the financial report and pay the claims in the amount of $25,815.86, and to not pay Mid-States Wireless in the amount of $1,020.00.

Clerk’s Conference/Institute: Tabled.

Audit for 2012: N. Kjersten stated that she is going to try schedule the City’s annual audit for the end of February or beginning of March and needs council to return their signed copies of the Conflict of Interest Policy prior to the audit. COUNCIL MEETING CITY OF HENDRUM, MINNESOTA FEBRUARY 11, 2013, 7:00 P.M. PO BOX 100, 308 MAIN STREET E. PAGE 2 of 3 HENDRUM, MN

LEVEE REPORT: No report.

ENGINEER’S REPORT: No report.

MAYOR’S REPORT: No report.

MAINTENANCE REPORT: Mayor Johannsen thanked J. Johnson for all of his hard work getting the streets cleared off after the storm.

FIRE DEPARTMENT: M. Smart stated that the Rescue Squad Pancake Brunch was postponed until February 24, 2013.

M. Smart stated that the damage caused to the fire truck during the fire at Triple Crown has to be run through the City’s insurance; this is because of the mutual aid agreement. Discussion took place on billing out for fire runs.

M. Smart stated that tickets are on sale for the Fire Department’s Steak Supper which will be held on March 23, 2013. Tickets are $30 in advance; or $40 at the door.

M. Smart stated that the flashlights that the Council had approved the Fire Department to purchase have arrived.

POLICE DEPARTMENT: Discussion took place on where the funds to replace the Tahoe came from.

PARK UPDATE: No report.

OLD BUSINESS: Zoning Ordinance/Outdoor Sales Lots: Tabled for future work session.

Nuisance Ordinance: Tabled for a future work session.

Nuisance Violations: None.

Evaluations: Mayor Johannsen stated that evaluation forms that were handed out in January need to be handed in so that evaluations could be held.

Community Gardens: Discussion on contracts and tilling took place.

Building and Rental Inspector: Mayor Johannsen stated he was waiting to hear from Brad Bail, Indepth Inspections, to see what the cost would be to the City for inspection services before holding a public hearing in regards to the possibility of hiring an inspector and adopting the Minnesota Building Code.

$100 Spending Limit: Discussion took place and research will be done for the next council meeting. COUNCIL MEETING CITY OF HENDRUM, MINNESOTA FEBRUARY 11, 2013, 7:00 P.M. PO BOX 100, 308 MAIN STREET E. PAGE 3 of 3 HENDRUM, MN

Post Office: Mayor Johannsen stated that he had attended the POST Plan meeting at the Post Office on January 31 and that a majority of people that had turned in their surveys wanted to keep Hendrum’s Post Office open with realignment of hours. Majority of people at the meeting requested window hours from 9:00 AM to 1:00 PM in order to better accommodate businesses. Discussion took place on the USPS announcement to discontinue rural Saturday mail delivery.

NEW BUSINESS: Highway 75 Reconstruction: Discussion took place on an e-mail that the City received from MNDOT in regards to reconstructing Highway 75 through Hendrum and to identify concerns that need to be addressed in regards to the project. Discussion took place on concerns and different possibilities that could be incorporated into the project including road raises. Mayor Johannsen will follow up on the e-mail.

CIMS: M. Alm stated that MNDOT has money available for transportation projects for enhancing local business. Discussion took place on how the reconstruction of Highway 75 may qualify for the cost share program. Alm stated that MNDOT is going to be requesting applications and that there will be approximately $17 million available over time for the projects.

Safety Loss & Control Workshop: Discussion took place on how Safety Loss & Control Workshops are going to be held in Mahnomen in March.

OTHER BUSINESS: Mayor Johannsen stated that he was gathering information on the possibility of putting a boat landing on the Wild Rice River.

ANNOUNCEMENTS: March 10, 2013 – Daylight Savings Time (Turn Clocks Forward) March 11, 2013 – Regularly Scheduled City Council Meeting

Having no further business, K. Kjersten moved, seconded by S. Tommerdahl to adjourn. Motion carried; the meeting adjourned at 8:13 P.M. The above minutes are unofficial until approved at the next regularly scheduled council meeting on March 11, 2013.

Respectfully Submitted,

Nicole R. Kjersten City Clerk-Treasurer