Minutes of Otumoetai Soccer Club Special Annual General Meeting Held on Thursday 9Th December

Minutes of the OTUMOETAI FOOTBALL CLUB (Inc) Annual General Meeting held on Sunday 30th October 2016 at 4.00pm

PRESENT: Paul Thomas, Richard Kluit, John Holden, Barry Lusher, Mike Hymers, Jeremy McDonald, Jo Beets, Gillian Carter, Graham Fraher, Karen Fraher, Carla Byrne, Daniel Barnes, Darryl Chang, Fiona Simmonds, Victoria Thomas, Naomi Thomas, Ross Johnson, Laura Rowe, Olly Webb, Rae Williams, Cliff Harris

APOLOGIES: J.Banks, K.Maddox, G.Frost, G.Tweed, J.Dixon, A.Stanley

OBITURIES: None

PREVIOUS MINUTES: Minutes of the Annual General Meeting held on 29th November 2015 were confirmed as a true and correct record. D.Barnes/G.Carter/carried

MATTERS ARISING: None

PRESIDENTS REPORT: Paul Thomas read and expanded on the Presidents Report as circulated. P.Thomas/J.McDonald/carried

The President also expressed the best wishes to Denise Miller for a speedy recovery and also grateful for her support and in keeping involved. P.Thomas/J.Holden/carried

FINANCIAL REPORT: John Holden presented the Annual Accounts, as circulated, and answered any queries. It was noted that 16 members (10 x senior and 6 x juniors) were still unpaid with their annual subscriptions. It was suggested that members subscriptions should be paid at Registration – this item to be brought to the next executive committee meeting J.Holden/R.Kluit/carried

SENIOR REPORT: As circulated and explained by Jeremy McDonald. Also a welcome given to Ross Johnson who has returned to the OFC as the Head Coach of the Senior Men’s Federation Team.

COLLEGE REPORT: Written Report by Julia Banks for the College Girls teams – questions answered by Daniel Barnes. JUNIOR REPORT: As circulated and explained by Gillian Carter G.Carter/G.Fraher/carried

Paul Thomas explained on progress to date for the proposed changes by WaiBOP Football Federation regarding expanding the age groups for girls only teams amongst other changes for 2017/2018.

ELECTION OF OFFICERS:

Paul Thomas reported on the developments to date on the Quality Club Mark review process. Paid roles within the club are to be assessed and Richard Kluit was asked to explain the history and role of the Club Manager since starting in 2011. It was agreed that a Sub-Committee be formed and charged with assessing future roles and responsibilities.

Motion: That the Club Manager position will remain Status-Quo with the Sub- Committee to evaluate and report on any proposed changes by 30th December 2016. R.Kluit/L.Rowe/carried

President: Paul Thomas J.McDonald/D.Barnes/carried Vice President: Daniel Barnes J.McDonald/Mike Hymers/carried Treasurer: Two Nominations: Fiona Simmonds D.Barnes/A.Stanley Richard Kluit B.Lusher/J.Holden Richard Kluit withdrew his nomination – and Fiona Simmonds was duly elected. Senior Equipment Officer: Chris Lowe P.Thomas/D.Barnes/carried Junior Equipment Officer: Mike Hymers D.Barnes/G.Carter/carried Senior Club Captain: Jeremy McDonald P.Thomas/G.Carter/carried Age Group Co-ordinators: ASB 1st Kicks (Gr5/6): Dwayne & Jessica Stewart M.Carswell/J.Carswell/carried ASB Fun Football (Gr7): Carla Byrne Grade 8: Vacant Grade 9: Laura Rowe Grade 10: Olly Webb Jo Beets/Paul Beets/carried Grade 11: Ross McDowell Grade 12/13 Graham Fraher – if ages split by WaiBOP then Lisa Zawitkoski will be Grade 13 co-ordinator Grade 14/15: Vacant College Girls: Julia Banks College Boys: Gavin Frost Junior Co-ordinator: Gillian Carter L.Rowe/D.Barne/carried

Women’s Co-ordinator: Carla Byrne – subject to the WaiBOP proposed change to the Girls leagues WaiBOP Delegate: Barry Lusher Coaching Co-ordinator: Cliff Harris (Interim) G.Carter/G.Fraher/carried Sponsor Co-ordinator: Daniel Barnes (Interim) Bar Co-ordinator: Paul Thomas (Interim) J.McDonald/M.Hymers/carried Events Co-ordinator: Gillian Carter Futsal Co-ordinator: Keir Maddox G.Carter/M.Hymers/carried OSRC Delegates (2): Club President Club Manager Honorary Accountant: Geoff Tweed of Fox & Tweed Ltd Honorary Solicitor: Paul Broatch. Agreed to investigate through the Junior data base to find a suitable person to approach

LIFE MEMBER:

It was agreed that Gavin Frost be appointed a Life Member of the Club to recognise his long term service to both the OFC and also his commitment to overseeing the planning and construction of the OSRC building facility. J.Holden/O.Webb/carried

GENERAL BUSINESS:

Proposed changes to the OFC Constitution still to be reviewed/completed at a Special General Meeting to be arranged.

Annual Subscriptions: “Notice of Motion” – that all players’ subscriptions shall be increased by $10 per player for 2017. P.Thomas/D.Barne/carried

Bank signatories – need to be updated. 3 Authorised and agreed – Paul Thomas, Gillian Carter, Fiona Simmonds D.Barnes/L.Rowe/carried

Richard Kluit recommended an early date be arranged for the Sub-committee to address the roles review – agreed Monday 7th November 6.00pm

Meeting closed at 6.05pm