China Town Office 571 Lakeview Drive China, Maine s1

China Planning Board Meeting China Town Office 571 Lakeview Drive China, Maine APPROVED Minutes of September 09, 2014

Board Members Present: Chairman Ronald Breton, Toni Wall, Milton Dudley Board Members Not Present: Frank Soares, Kyle Pierce, James Wilkens

Codes Enforcement Officer Bill Najpauer Present

Attendees: Mary Grow, William Bickford

Regular Business Business Meeting Opened by Chairman Breton at 7:02pm

Minutes Review draft meeting minutes of August 26, 2014. Motion to accept as written made by Board Member Dudley. Motion seconded by Board Member Wall. There was no further discussion and the motion was unanimously approved.

New Business Consideration of a Conditional Use Application (05-08262014) by William & Annette Bickford to operate a Day Care Center in an existing structure which was previously constructed and operated as a Day Care Center. The property is located at 702 Dirigo Road identified by Tax Map 14 Lot 10 in a Rural District in the East Basin Watershed of China Lake.  Chairman Breton informed the Board that he personally knows Mr. Bill Bickford; that Chairman Breton’s son is currently employed by Mr. Bickford and Mr. Bickford’s family watches Chairman Breton’s grandchildren. Chairman Breton stated he did not feel that he would need to recues himself from this review but wanted the Board to be aware of his relationship with Mr. Bickford. Board Member Dudley made a motion that there was no need to recues Chairman Breton from review of this application. Board Member Wall seconded the motion. There was no further discussion and the motion was unanimously approved.  Mr. Bickford addressed the Board. Mr. Bickford stated that is wife Annette wants to open a daycare starting with a maximum of twenty (20) children. Mr. Bickford pointed out that Mrs. Bickford would need further training and courses to obtain State certification to eventually increase to fifty (50) children. Mr. Bickford stated that Amanda Gower previously operated a daycare at this same location.  Board Member Wall asked about state inspections. Mr. Bickford said they are currently waiting for the Fire Marshall inspection. Mr. Bickford stated that the State Licensing Bureau has already been to the location and they were all set. Board Member Dudley pointed out that this was not a new use of the building, just a new operator. Mr. Bickford stated that Amanda Gower moved out, and Mr. Bickford’s in- laws moved in and used the building as a home. The in-laws have now moved out and Mrs. Bickford wishes to re-open the daycare. The original daycare was approved in 2007 and operated as a daycare until 2010.  Chairman Breton reviewed the application materials. Chairman Breton pointed out the new Conditional Use Application checklist provided by Codes Enforcement Officer (CEO) Bill Najpauer. Chairman Breton

China Planning Board APPROVED Meeting Minutes of September 09, 2014 Page 1 of 3 asked CEO Najpauer if the intent was to go through the checklist and check off items while reviewing the application. CEO Najpauer stated that the checklist provides the Board with a “heads up” to show that certain criteria have been met by the applicant. Board Member Wall expressed her appreciation of the checklist.  Chairman Breton asked if China Rescue and China Fire had been contacted. CEO Najpauer said that information was not included because approval had been received in the original 2007 application. Board Member Dudley reiterated that the approvals were already on file.  Mr. Bickford pointed out that a construction permit was issued and approved in 2007 and the Fire Marshall’s office provided an inspection at that time showing everything was compliant. Chairman Breton clarified that that the Board was asking about local Fire and Rescue approval. Mr. Bickford said he understood and stated that nothing has changed since the original application.  Board Member Dudley made a motion that the application was complete. Board Member Wall seconded the motion. There was no discussion and the motion was unanimously approved.  Chairman Breton said that due to the previously approved application and extensive review at that time, that he would have no problem reviewing each conditional use criterion and validating those as the Findings of Fact, unless the Board had a problem with that procedure. Board Members Dudley and Wall both said they were fine with that process for this particular application. CEO Najpauer also agreed.  Chairman Breton reviewed the Conditional Use Application.  Criterion #1 – Board Member Dudley made a motion that Criterion #1 had been met. Board Member Wall seconded the motion. Chairman Breton asked if a condition of approval would be needed regarding the Fire Marshall permit. Board Member Dudley said it would not because the Fire Marshall permit would be a condition for approval through the State Licensing Bureau. CEO Najpauer also pointed out that the daycare would be subject to annual inspection by the Fire Marshall’s office in order to maintain their license. There was no further discussion and the motion was unanimously approved.  Criterion #2 was unanimously approved with no discussion.  Criterion #3 – Chairman Breton stated he wanted to change “Statement of Reason” for the 15 criteria to “Findings of Fact”. There was no further discussion and Criterion #3 was unanimously approved.  Criterion #4 &5 were unanimously approved with no discussion.  Criterion #6 – Board Member Wall made a motion that Criterion #6 had been met. Board Member Dudley seconded the motion. Board Member Wall asked about the two businesses located there. Mr. Bickford explained that the garage was approximately one hundred (100) feet or more away from the daycare building. Chairman Breton asked if the daycare was located behind the house. Mr. Bickford said yes the daycare was beyond the garage and house. There was no further discussion and the motion was unanimously approved.  Criterions #7 – 15 were unanimously approved with no discussion.  Board Member Dudley made a final motion that all fifteen (15) criterions had been met. Board Member Wall seconded the motion. There was no discussion and the motion was unanimously approved.  Chairman Breton pointed out there is a thirty (30) day window of appeal.  Board Member Dudley made a motion that no public hearing be required. Board Member Wall seconded the motion. There was no discussion and the motion was unanimously approved.

Additional Business Chairman Breton said the next Planning Board meeting was tentatively scheduled for 09/23/2014 but as of now there was nothing for the agenda. Chairman Breton said if there was nothing for the agenda by 09/16/2014, he would send a notice to cancel the meeting.

Adjourn: Scheduling of the next Planning Board meeting September 23, 2014. Motion to accept scheduling of the next meeting and adjournment made by Board Member Dudley. Motion seconded by Board Member Wall.

China Planning Board APPROVED Meeting Minutes of September 09, 2014 Page 2 of 3 Unanimously approved with no further discussion.

Meeting Adjourned at 7:34pm

Respectfully Submitted, Tracy Cunningham Planning Board Secretary

China Planning Board APPROVED Meeting Minutes of September 09, 2014 Page 3 of 3