Specifically in This Procedure We Are Concerned With

REF: ENP007 ISSUE: 03 Hazardous Waste DATE: 13..03.2016 Page 1 of 5

Scope and Background

There are a number of Regulations controlling hazardous wastes in England, Northern Ireland and Wales which replaced the previous “Special Waste” regime.

Specifically in this procedure we are concerned with:  The Waste Management (England and Wales) Regulations 2011  The Hazardous Waste (England and Wales) Regulations 2005 and  The Hazardous Waste (England and Wales) Amendment Regulations 2009 (latest amendment February 2016 – England only)  List of Wastes (England) Regulations 2005 (LoWR)  apply to Integral operations. This procedure outlines how the business deals with the requirements across the UK.  Scotland is governed by the Special Waste Regulations 2006 and the Waste (Scotland) Regulations 2012.

1. Objectives and Definitions This process outlines how to determine the types of waste generated within the business and the action/requirements to deal. Specifically it addresses:

 What is hazardous waste

 Determine the business registration requirements for a site producing hazardous waste on its premises

 Requirements for moving hazardous waste

 Receiving hazardous waste at your premises

 Determine the requirements for recording of hazardous waste

2. How do I know if my waste is Hazardous Waste (Special Waste)?

Waste will fall into one of the following three categories:

 Hazardous Waste (Special Waste) - waste considered to be hazardous under the Hazardous Waste Regulations e.g. asbestos, chemical wastes, infectious healthcare waste, for example: lead acid batteries or fluorescent tubes electrical equipment containing hazardous components such as cathode ray tubes or lead solder, oily sludge, solvents.

 Non –Hazardous Waste (Controlled Waste) - waste that is not considered to be hazardous, for example: edible oil

 waste that needs to be assessed to find out whether it is hazardous or not, for example: ink or paint

Uncontrolled copy when printed Amended and Adjusted by National Director of HS&E REF: ENP007 ISSUE: 03 Hazardous Waste DATE: 13..03.2016 Page 2 of 5

3. Hazardous Waste (Special Waste) - Integral Operations

The below section aims to provide an overview of Integral most common Hazardous Wastes (Special Wastes), the list is not comprehensive and will be subject to change depending on site, location and regulatory requirements within England, Wales & Scotland (updated as of March 2016)

EWC Code Description 08 01 12 Waste Paint & Varnish containing organic solvents or other hazardous substances 08 03 18 Waste Printing Toner 08 04 10 Waste Adhesives and Solvents 13 01 13 Waste Hydraulic Oil 13 02 08 Waste Engine, Gear and Lubricant Oils 14 06 01 Chlorofluorocarbons, HCFC’s HFC, Refrigerant 16 02 13 Discarded Electrical Equipment (containing hazardous components) (WEEE) 16 06 01 Lead Acid Batteries 17 04 07 Mixed Metals 17 09 02 Gypsum-based materials 20 01 21 Fluorescent Tubes

4. Definition of Stock / Waste

An item becomes waste when there is no longer a need or purpose for it. Therefore items with the potential for reuse should be classed as stock i.e. half a can of paint still has a use and therefore would be classed as stock, the empty paint can would be classed as waste (hazardous).

5. Transfer of waste

All transfer of waste must be accompanied by a Waste transfer note, see process:  ENP002a Duty of Care Waste Transportation & Disposal (England & Wales)  ENP002b Duty of Care Waste Transportation & Disposal (Scotland)

Waste not detailed in section 3 must be assigned a EWC at the point of transfer.

6. Guidance on Hazardous waste

Hazardous Waste is defined by the List of Wastes Regulations 2005. It includes a variety of hazardous substances and hazardous wastes can include solids, liquids and gases. Hazardous Wastes include, but are not limited to:  Waste maintenance or fuel oil and items contaminated with such substances  Batteries  Fluorescent tubes  Asbestos  Waste Chemicals etc.  Ozone Depletants and equipment that has contained Ozone Depletants  Oil / Petrol Interceptor contents

If a site is uncertain about the classification of a waste as Hazardous, the waste contractor should be able to assist. The European Waste Catalogue (EWC) contains a list of all types of waste and each waste type is given a six-digit code. Hazardous waste is identified in the EWC with an asterisk (*):  some wastes, called 'absolute entries', are always classed as hazardous, for example inorganic wood preservatives, waste paint or varnish remover and wastes from asbestos processing.  Other wastes, called 'mirror entries', are classed as hazardous if they are present in amounts above certain threshold concentrations, for example some wastes containing arsenic or mercury.

Hazardous wastes should be appropriately stored in a secure and contained receptacle. Hazardous wastes require disposal under the consignment system.

From 1st April 2016 the requirement to register as a hazardous waste premises is revoked in England. Sites in Scotland and Northern Ireland have never had a requirement to register sites.

There is still a requirement in Wales to register as a Hazardous Waste site if a site produces more than 500kg of hazardous waste in any 12 month period. Under the Hazardous Waste Regulations, this applies to where our mobile engineers are based (i.e. the office from which we are running the mobile service business). However as our operations in Wales are principally run out of Bristol office the new Code INTEGR should be used and separate registration should not be required.

As a rule – no Hazardous waste should be returned to an Integral premise. The waste should be consigned from client direct to transfer station (waste contractor).

As Integral do not dispose of hazardous waste on our own premises, we are therefore not required to provide a consignee return to EA/SEPA on a quarterly basis.

7. Details Required on the Consignment Note

From 1st April 2016, if waste is produced in England and Scotland, you will need to amend the first six characters of the consignment note code (currently the premises registration number) and replace it with the following: INTEGR (Form IRF404)

8. Waste and Client premises?

If our Client allows this – we can leave waste at the premises it was generated from. However, the client/occupier must give their express consent and understand their obligations on becoming the subsequent holder of the waste. This should not be a decision made by the mobile engineer or supervisor.

If our mobile service engineers leave the waste they produce on the related premises then Integral must ensure that the owner/occupier of these premises is provided with details about the hazardous waste. This is required to enable the owner/occupier to fully comply with regulatory principles called ‘Duty of Care’ when they subsequently arrange for the removal and disposal of that waste.

Transfer/Consignment notes are not required for the transfer of the hazardous waste from the mobile service operator to the owner/occupier of the related premises. This is because the waste has not left the premises. Where the mobile service operator leaves the hazardous waste on the related premises the owner/occupier becomes the holder of the waste.

9. Keeping records of Hazardous Waste If hazardous waste is received on site a record of this must be maintained and held within the site Environmental file pending removal from site.

10. Record keeping: moving or receiving Each Branch/Regional office must maintain records in a register, of each waste involved, when involved in the movement of hazardous waste. This includes:

 its removal from premises  transport  intermediate storage  disposal or recovery

11. Record keeping: disposal or recovery The regional/branch office must also maintain records where hazardous waste is disposed, or recovered, at the same site as its production or storage.

As a producer, consignor, holder, carrier or consignee you need to:  keep records in a register of hazardous waste movements  supply specified information to us, or emergency services, as required

If you are a consignee (you receive hazardous waste) you must also:  keep records (showing waste locations on your site)  provide returns to producers, holders or consignors

See ENP006 – Duty of Care – Document Control

13. Responsibilities 13.1 National Director of HSE – is responsible for ensuring that the process and documentation is kept up to date with relevant legislation.

13.2 The Regional Director/s are responsible for  the correct operation of the Environmental Procedures Manual within all areas their responsibility.  Ensuring that each Regional/Branch location has a nominated Manager responsible for ensuring that the Hazardous waste procedure is being followed and the relevant records are kept for auditing purposes.

13.3. Contract Managers/Line Managers are responsible for ensuring that appropriate arrangements are in place to deal with Hazardous Waste on the accounts/services that they are responsible for.

13.4 Nominated Manager is responsible for ensuring that waste documentation is collated for the region/branch and correctly completed.

Uncontrolled copy when printed Amended and Adjusted by National Director of HS&E