Minutes - Union County Board of School Trustees s5

MINUTES - UNION COUNTY BOARD OF SCHOOL TRUSTEES June 10, 2013– 7:00 P.M.

ATTENDEES: Dr. Wanda All, Ms. Kim Bailey-Vice Chair, Mr. Jantzen Childers, Ms. Jane Hammett, Mr. Manning Jeter, Ms. Betty JoAnn McMorris, and Ms. Kakie White.

ABSENT: Mr. Buck Peay and Ms. Jane Wilkes

Call to Order: Ms. Betty JoAnn McMorris, Chair, called the meeting to order.

Invocation and Pledge of Allegiance: The invocation was given by Mr. Manning Jeter, who also led in the Pledge of Allegiance.

Notice to Media: In accordance with the S.C. Code of Laws, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Union Daily Times, Union County News, WBCU Radio Station and The Spartanburg Herald-Journal.

Minutes Ms. Betty JoAnn McMorris stated a motion is needed to approve the minutes of the May 13, 2013 meeting. Ms. Kakie White made a motion to approve the minutes, seconded by Ms. Kim Bailey. The vote was (6-0) in favor of the motion. Dr. Wanda All was absent at the time of the vote.

Addendum Ms. Betty JoAnn McMorris stated there is an addendum. Mr. Jantzen Childers made a motion to approve the addendum, seconded by Ms. Jane Hammett. The vote was (6-0) in favor of the motion. Ms. McMorris stated, “Does everyone have a copy of the addendum? We will do that first. She stated there have been requests to attend conferences out-of-state. We haven’t attended any out-of-state conferences since 2007. We are already over budget $2500.00 which will carry into our next fiscal year. You have the Board travel information which is a comparison of what was spent in the past.” Mr. Manning Jeter stated, “I would like to make a motion that we leave it as it is until we can figure out a way to find more money to put in the budget. The state conferences are the ones that we need to be involved in. That’s where we get our training.” The motion was seconded by Ms. Kim Bailey. Mr. Jantzen Childers asked, “What do you mean out-of-state?” Ms. McMorris stated, “There is one coming up in Florida and we have our annual conference at the National Convention coming up in April.” Mr. Childers stated, “If we are over budget, has anyone been going to those?” Ms. McMorris replied no. Dr. Woodall asked, “If we leave it as it is, are you saying that we are staying with in-state travel?” Ms. McMorris replied, “Yes as long as we have the money.” Mr. Jeter stated, “Madam Chair, there is a motion and a second on the table.” Ms. McMorris stated, “We need to follow through but we are at the discussion point.” Ms. Kim Petty asked, “I just want to clarify the motion. When he made his motion, that was for you to stay in state because that’s where you receive the training, correct?” Mr. Jeter replied, “Yes and not to increase the budget.” Mr. Childers stated, “It appears that we don’t have the money to attend conferences in state. We’ve been in the red and to me, if you’re going to be on the board, these conferences are for us to learn and we need to go. It appears to me that we don’t have the money in the budget to even go to the ones in 1 state.” Ms. McMorris stated, “We weren’t over last year but we are this year.” Mr. Childers asked, “What is the 3879?” Ms. Kim Bailey stated, “That is employee, not board.” Ms. McMorris stated, “The budget starts again July 1. We go into the new budget minus 2132. This is for Board mileage and expense.” Mr. Childers stated, “I have one other comment. I’ve been to most of the conferences and we generally have two or three representatives. It appears to me there’s not enough money in the budget to go to the conferences.” The vote was (5-1) in favor of the motion. Dr. Wanda All abstained.

Personnel Mr. Jeff Stribble presented the personnel report to the Board for approval. Dr. Wanda All made a motion to approve the personnel report, seconded by Ms. Jane Hammett. The vote was (6-1) in favor of the motion. Mr. Stribble stated, “The personnel report is Myra Boulware, Science teacher at Union County High School, Matthew Thompson, Assistant Principal at Union County High School, Nancy Bevis, Health Occupations Instructor at the Career and Technology Center, Melissa Gregory, Science Teacher at Sims Middle School, Cleveland Jackson, Horticulture Instructor at the Career and Technology Center, Brian Kemp, ISS Assistant at Union County High School, Erin Byrnes, Orchestra teacher at Lockhart School and Jonesville Elementary Middle School, M. Danielle Bennett, Teacher at Foster Park Elementary School, Sammy Moorman, Part-time Food Service Operator at Foster Park Elementary School, and Rodney Beaty, Teacher at Jonesville Elementary Middle School. In the Athletic Department, we are pleased to announce Tommy Petty as Head Varsity Softball coach at Union County High School.”

Instruction Ms. Cindy Langley presented one overnight field trip request to the Board. Union County High School cheerleaders requested to attend cheer camp at Lander University in Greenwood, South Carolina June 25 through June 28, 2013. Mr. Jantzen Childers made a motion to approve the field trip request, seconded by Ms. Kim Bailey. The vote was (6-1) in favor of the motion.

Finance Mr. Lynn Lawson presented the 2013-2014 Budget to the Board for action. Mr. Jantzen Childers made a motion to approve the 2013-2014 Budget, seconded by Dr. Wanda All. The vote was (7-0) in favor of the motion.

Ms. McMorris stated that a motion is needed to enter into executive session to discuss one contractual item and one personnel issue. Dr. Wanda All made a motion to enter into executive session, seconded by Ms. Kakie White. The vote was (7-0) in favor of the motion. The Board entered into executive session at 7:20 P.M.

The Board reconvened into open session at 8:36 P.M. Ms. Betty JoAnn McMorris stated that while in executive session, no votes were taken. Dr. Wanda All made a motion that the Board award a contract to the second firm that was interviewed tonight. The motion was seconded by Ms. Kakie White. The vote was (6-0) in favor of the motion. Mr. Manning Jeter was absent at the time of the vote. Ms. McMorris stated, “We have chosen to hire McGregor and Company as our auditor for the next three years.”

Ms. McMorris stated, “We have another contractual item to discuss and a motion is needed to enter into executive session.” Ms. Kakie White made a motion to enter into executive session, seconded by Ms. Kim Bailey. The vote was (6-0) in favor of the motion. Mr. Manning Jeter was absent at the time of the vote. The Board entered into executive session at 8:39 P.M. 2 The Board reconvened into open session at 8:52 P.M. Ms. Betty JoAnn McMorris stated that while in executive session, no votes were taken. She also stated, “We reviewed the contract from the county for the use of the stadium.” Dr. Woodall stated, “The stadium is $60,000.00, Timken will be a flat charge of $10,000.00, and there is no charge for South Hills.”

Ms. McMorris stated that, “Since we only have one agenda item for the June 24th meeting, I would like to entertain a motion of cancelling the meeting.” Ms. Kim Bailey made a motion to cancel the June 24th meeting, seconded by Ms. Jane Hammett. Dr. Wanda All stated, “I just want to make sure we have covered our budget and we have our personnel.” Dr. Woodall stated, “We have one information item regarding school safety that needs to be covered before August. It’s not time sensitive.” Dr. All stated, “So we can do that in July?” Dr. Woodall replied yes. The vote was (6-0) in favor of the motion. Mr. Manning Jeter was absent at the time of the vote.

Mr. Mike Stevens, media representative from WBCU radio, stated, “Madam Chair. If I may, address the Board. I would like to call to your attention that this executive session that you just held was illegal and that it involved a contractual matter between two public bodies. Being two public bodies, it needs to be open and this particular executive session was totally illegal according to the Freedom of Information Act. If I could go on the record for that, please.” Ms. McMorris replied, “OK, thank you.”

Adjourn Ms. McMorris stated a motion is needed to adjourn. Mr. Jantzen Childers made a motion to adjourn, seconded by Ms. Kakie White. The vote was (6-0) in favor of the motion. Mr. Manning Jeter was absent at the time of the vote. The Board adjourned at 8:55 P.M.

Respectfully Submitted by Kim Petty