Official Proceedings s7

OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS October 18, 2011 9:00 A.M. Marshall County Boardroom

The Pledge of Allegiance was given.

Board Chairman Gary Kiesow called the meeting to order with Commissioners Kenneth Borowicz, Sharon Bring, Gary Kiesow, Curtis Carlson, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus present.

The October 18, 2011 meeting agenda was approved with additions. M/S/C – Bring, Borowicz

The Board approved the October 4, 2011 meeting minutes with corrections. M/S/C – Carlson, Bring

County Recorder Bev Lydeen addressed the Board to discuss Electronic Recording and back scanning. Ms. Lydeen informed the Board that there has been a big push for Electronic Recording and the Recorder’s Office is going to start this process on non-transfer documents and eventually move on to the other types of documents. Ms. Lydeen presented the proposal she is going to accept from Document Pro Software Solutions for a set-up fee and a yearly maintenance fee with the funding to come out of the Recorder Equipment Fund. Ms. Lydeen also discussed the process of back scanning documents from 1880 to 1930 and presented a quote for changing the scanned documents from gray scale to black and white, and another quote for putting the black and white into the county system. These costs would be paid from the Recorder’s Equipment Fund.

Social Services Director Chris Kujava addressed the Board and received approval and acceptance on the following:

General Business The Board and Mr. Kujava discussed the following: Policy Maintenance, MCSS Purchasing Guidelines, Quarterly ITV Report, Norman – Marshall Director Sharing Update, and Special Needs Basic Care (SNBC).

Personnel The Board approved the resignation of Social Worker Amy Delap effective 10/19/11. M/S/C – Borowicz, Bring

Policy The Emergency General Assistance Policy was approved by the Board. M/S/C – Carlson, Bring

Licensing and Contracts The Board approved the MNCare Contract. M/S/C – Borowicz, Bring

Board approval was given to the Systems of Care Contract and Update. M/S/C – Carlson, Bring

Director’s Administrative Report The Board accepted the following reports by Director Kujava: Quarterly Financial Report, Out of Home Placements, Revenue Streams, and the Annual Report. M/S/C – Borowicz, Carlson

Authorizations Case Activity, Bills, and Director Actions received Board approval. M/S/C – Carlson, Borowicz

Auditor-Treasurer Peters provided the following for his report: 1. 2012 Proposed Levy Survey 2. 5 –Year Financial Report 3. Tax Forfeited Sale update 4. Mid State Auto Auction information 5. Pembina Trails Resolution 6. AMC Regional Meeting notice 7. School Meeting information 8. GASB Requirements 9. Technology issues 10. County Phone System Highway Engineer Lon Aune addressed the Board.

Mr. Aune opened bids for SAP 045-599-107 (Bridge in Espelie Twp).

Mr. Aune discussed upcoming Highway Department retirements with the Board.

Holly Kostrzewski, Northern MN TZD Coordinator for the Minnesota Toward Zero Deaths (TZD) Organization addressed the Board to provide a “Toward Zero Deaths” Report. The TZD mission is to create a culture for which traffic fatalities and serious injuries are no longer acceptable through the integrated application of education, engineering, enforcement, and emergency medical and trauma services. Ms. Kostrzewski stated her concern that Minnesota has a 92% use of seatbelt but the northwest Minnesota region has only a 65.8% seatbelt use. Ms. Kostrzewski also discussed various programs and activities that can be utilized to encourage safer driving.

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Borowicz JD 11/21 Bring MarKit, MRCC Carlson JD 11, Northwest Mental Health, Buy-out discussions Kiesow JD 11/21, WRAC

RESOLUTION 10-18-01 BE IT RESOLVED, that pursuant to advertisement for bids for SAP 045-599-107, Bridge Replacement with 2- lines 12'x7' Precast Box Culverts, the following bids were received:

Davidson Construction, Inc...... $ 96,925.00 Taggart Excavating & Septic Service...... $107,641.00 Gladen Construction, Inc...... $108,000.00 Midwest Contracting, LLC...... $119,826.00 Olson Construction, Inc...... $125,625.00 Spruce Valley Corporation...... $128,379.00 Young Excavating, Inc...... $165,595.50

NOW THEREFORE BE IT RESOLVED that the bid of Davidson Construction, Inc. in the amount of $96,925.00 be accepted. M/S/C – Borowicz, Carlson

Water Plan Coordinator/Zoning Administrator Jan Kaspari addressed the Board to discuss revising the floodplain ordinance to include basement exceptions. Ms. Kaspari is going to research the subject further and report back to the Board.

RESOLUTION 10-18-02 BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office. Auditor bills: September 23, 2011 $150,761.34 September 30, 2011 $78,033.91 September 30, 2011 $5466.81 September 30, 2011 $13,790.00 October 6, 2011 $20,510.83 October 14, 2011 $664,379.92 Total $932,942.81 Commissioner bills: $163,947.79 M/S/C – Borowicz, Bring

RESOLUTION 10-18-03 Per Diems PER DIEMS Kenneth Borowicz $180.00 Sharon Bring $120.00 Gary Kiesow $60.00 LeRoy Vonasek $60.00 Domita Taus $60.00 Totals $480.00 M/S/C – Carlson, Bring

The Board adjourned at 12:30 p.m. M/S/C – Carlson, Borowicz

______CHAIRPERSON, MARSHALL COUNTY BOARD OF COMMISSIONERS

ATTEST: ______MARSHALL COUNTY AUDITOR-TREASURER

OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS October 4, 2011 9:00 A.M. Marshall County Boardroom

The Pledge of Allegiance was given.

Board Chairman Gary Kiesow called the meeting to order with Commissioners Ken Borowicz, Sharon Bring, LeRoy Vonasek, Gary Kiesow, Curtis Carlson, Auditor-Treasurer Scott Peters, and Recording Secretary Domita Taus present.

Solid Waste Administrator addressed the Board to discuss a ditch issue. Mr. Matz received approval for the repair of the ditch by the landfill. M/S/C – Vonasek, Carlson

Loren Zutz addressed the Board to discuss the previous Board meeting minutes. The issue in question is regarding whether the MST Watershed has the legal right to dump into JD 25-1 from the Agassiz Project.

Jim Stengrim addressed the Board to discuss the previous Board meeting minutes. Mr. Stengrim also stated he was dissatisfied with various watershed board decisions.

John and Linda Bodell provided a letter to the Board to provide clarity to their request regarding the Agassiz Impoundment outlet.

Water Plan Coordinator/Zoning Administrator Jan Kaspari addressed the Board to provide the following zoning updates: the preliminary County Flood Plain Map has been completed, a meeting with the MPCA, and issues with non-licensed septic system installers. Ms. Kaspari also discussed the possibility of revisions in the Flood Plain Ordinance.

The Board approved to set the Water Management Plan Amendment Public Hearing for November 1, 2011 at 9:30 a.m. in the Commissioners Room. M/S/C – Carlson, Borowicz

Highway Engineer Lon Aune addressed the Board.

RESOLUTION 10-04-01 WHEREAS, Marshal County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal, supplied by local citizenry and local units of government, and the Northwest Regional Development Commission, and

WHEREAS, Marshall County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years;

NOW THEREFORE BE IT RESOLVED, that the attached list of deficient bridges are high priority and Marshall County intends to replace, rehabilitate, or remove these bridges as soon as possible when finds are available;

BE IT FURTHER RESOLVED, Marshall County does hereby request authorization to replace, rehabilitate, or remove such bridges; and

BE IT FURTHER RESOLVED, Marshall County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. M/S/C – Carlson, Vonasek

RESOLUTION 10-04-02 BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Marshall County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the Chairman and the Auditor/Treasurer are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 99827”, a copy of which said agreement was before the Marshall County Board and which is made a part hereof by reference. M/S/C – Borowicz, Vonasek

RESOLUTION 10-04-03 BE IT RESOLVED, that pursuant to advertisement for bids for SP 045-999-012, CSAH #9, Shoulder Repair and Slope Paving, the following bids were received:

Minn-Dak Asphalt, Inc……………………….$457,610.74 Knife River Materials………………………….$458,295.35

NOW THEREFORE BE IT RESOLVED that the bid of Minn-Dak Asphalt, Inc. in the amount of $457,610.74 be accepted contingent upon DBE approval from the State of Minnesota Department of Transportation EEO Office. M/S/C – Borowicz, Vonasek

Mr. Aune discussed the possibility of utilizing a tax-forfeited property in Vega Twp for highway purposes. This will be reviewed further by Mr. Aune. The October 4, 2011 meeting agenda was approved with additions. M/S/C – Vonasek, Bring

The Board approved the regular meeting minutes of September 20, 2011. M/S/C – Bring, Carlson

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Bring Park Grant, Steve Holmes Memorial Path Carlson Buy Out Issues Kiesow Joint Powers Natural Resource, Northwest Regional Development

Auditor-Treasurer Peters provided the following for his report: 11. NWRDC Nominations 12. MRCC Business Meeting 13. 2012 Ditch Levy Forms 14. Delinquent Personal Property list 15. Budget vs Expenditures for 2011 16. Renewal of SnoCat Riders Contract 17. Passing of Pay Compliance 18. Lost Warrant Approval 19. School District Referendum meetings

The Board approved an Affidavit for Duplicate of Lost Municipal Order or Warrant for Social Services. M/S/C – Borowicz, Bring

The meeting adjourned at 12:15 p.m. M/S/C – Vonasek, Bring

______CHAIRPERSON, MARSHALL COUNTY BOARD OF COMMISSIONERS

ATTEST: ______MARSHALL COUNTY AUDITOR-TREASURER