Instructions for Submissions to ACL-2004 V 1.0)
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Instructions for Submissions to ACL-2004 v 1.0)
Abstract printed on DIN A4 paper, and the final version must be in A4 format.) This document contains the instructions for preparing a submission to ACL-2004. Authors from countries in which access to word- The document itself conforms to its own processing systems is limited should contact the specifications, and is therefore an exam- PC Walter Daelemans (walter.daeleman- ple of what your manuscript should look [email protected]) as soon as possible. like. Authors are asked to conform to all the directions reported in this document. 3 Formatting Instructions
1 Credits We recommend you use Latex. If you must use Microsoft Word, follow these instructions. This document has been adapted from the in- struction WACL-03, which in turn was adapted Manuscripts must be in two-column format. Ex- from the instructions for ACL-02 proceedings by ceptions to the two-column format include the ti- Norbert Reithinger, Giorgio Satta, and Roberto tle, which must be centered at the top of the first Zamparelli. The ACL-01 instructions was elabo- page, and any full-width figures or tables (see the rated from similar documents used for previous guidelines in Subsection~\ref{ssec:first}). Use editions of the ACL and EACL annual meetings. single spacing. See the guidelines later regarding Those versions were written by several people, formatting the first page. including John Chen, Henry S. Thompson and Donald Walker. Additional elements were taken The maximum length of a manuscript is eight from the formatting instructions of the Xth Inter- ($8$) pages for the main conference (see Subsec- national Joint Conference on Artificial Intelli- tion~\ref{ssec:layout} for exact page layout and gence. Section~\ref{sec:length} for additional informa- tion on the maximum number of pages). 2 Introduction 3.1 Electronically-available resources
The following instructions are directed to authors The easiest way to correctly format your paper is to of papers submitted to the main track in ACL- use one of the style files provided on the conference 2004. The submission is electronic. Precise in- web page. For instance, Latex users can use the structions for submission of camera-ready copies acl04.sty style file, and Microsoft Word users can use of the accepted papers will follow; however, the the acl04.dot document template. formatting of the final version will be similar to the submission formatting. All authors are re- quired to adhere to these specifications for the 3.2 Format of Electronic Manuscript submission. (Note that the proceedings will be For the production of the submission you must Papers should not be submitted formatted for any use Adobe's Portable Document Format (PDF). other paper size. Exceptionally, authors for This format can be generated from postscript whom it is impossible to format on A4 paper may files: on Unix systems, you can use ps2pdf for use US-letter paper. In this case, they should this purpose; under Microsoft Windows, Adobe's keep the text area as given above, and modify the Distiller can be used. Note that some word pro- bottom and right margins as necessary. cessing programs generate PDF which may not include all the necessary fonts (esp. tree dia- grams, symbols). When you print or create the 3.4 The First Page PDF file, there is usually an option in your print- er setup to include none, all or just non-standard Center the title across both columns. Use the fonts. Please make sure that you select the option two-column format only when you begin the ab- of including ALL the fonts. Before sending it, stract. test your PDF by printing it from a computer Title: Place the title centered at the top of the different from the one where it was created. first page, in a 15-point bold font. Long title Moreover, some word processor may generate should be typed on two lines without a blank line very large postscript/PDF files, where each page intervening. Approximately, put the title at 31mm is rendered as an image. Such images may repro- from the top of the page. Leave about 20mm be- duce poorly. In this case, try alternative ways of tween the title and the body of the first page. obtaining the postscript and/or PDF. One way on Abstract: Type the abstract at the beginning some systems is to install a driver for a postscript of the first column. The width of the abstract text printer, send your document to the printer speci- should be smaller than the width of the columns fying ``Output to a file'', then convert the file to for the text in the body of the paper by about PDF. 6mm on each side. Center the word Abstract in a 12 point bold font above the body of the abstract. For reasons of uniformity, Adobe's {\bf Times The abstract should be a concise summary of the Roman} font should be used. In Latex, this is ac- general thesis and conclusions of the paper. It complished by putting should be no longer than 200 words. Text: Begin typing the main body of the text immediately after the abstract, observing the \usepackage{times} twocolumn format as shown in the present docu- ment. Type single spaced. \usepackage{latexsym} Indent when starting a new paragraph. For reasons of uniformity, use Adobe's Times Ro- \end{verbatim} man fonts, with 11 points for text and subsection headings, 12 points for section headings and 15 in the preamble. points for the title. If Times Roman is unavail- able, use Computer Modern Roman (LA- Additionally, it is of utmost importance to speci- TEX2e's default; see section 3.2 above). Note fy A4 format when formatting the paper. When that the latter is about 10% less dense than working with dvips, for instance, one should Adobe's Times Roman font. specify -t a4.
3.5 Sections 3.3 Layout
Format the manuscript two columns to a page, in the manner these instructions are formatted. In no case should the font for the body of the paper be smaller than 11pt, and the dimensions of the text area proper must be 230mm x 160mm (9" by 6.3") or less. Headings: Type and label section and subsec- Footnotes: Put footnotes at the bottom of the tion headings in the style shown on the present page. They may be numbered or referred to by document. Use numbered sections (Arabic nu- asterisks or other symbols1. Footnotes should be merals) in order to facilitate cross references. separated from the text by a line2. Number subsections with the section number and the subsection number separated by a dot, in Ara- bic numerals. Do not number subsubsections. 3.7 Graphics Citations: Follow the "Guidelines for For- Illustrations: Place figures, tables, and photo- matting Submissions" to Computational Linguis- graphs in the paper near where they are first dis- tics that appears in the first issue of each volume, cussed, rather than at the end, if possible. Wide if possible. That is, citations within the text ap- illustrations may run across both columns. Do not pear in parentheses as (Gusfield, 1997) or, if the use color illustrations as they may reproduce author's name appears in the text itself, as Gus- poorly. field (1997). Append lowercase letters to the year Provide a caption for every illus- in cases of ambiguities. Treat double authors as Captions: in (Aho and Ullman., 1972), but write as in tration; number each one sequentially in the (Chandra et al., 1981) when more than two au- form: "Figure 1. Caption of the Figure." "Table 1. thors are involved. Collapse multiple citations as Caption of the Table." Type the captions of the in (Gusfield, 1997; Aho and Ullman., 1972). figures and tables below the body, using 11 point text. References: Gather the full set of references together under the heading References; place the 4 Length of Submission section before any Appendices, unless they con- tain references. Arrange the references alphabeti- cally by first author, rather than by order of oc- Eight pages (8) is the maximum length of papers currence in the text. Provide as complete a cita- for submissions to the ACL-2004 main confer- tion as possible, using a consistent format, such ence. All illustrations, references, and appendices as the one for Computational Linguistics or the must be accommodated within these page limits, one in the Publication Manual of the American observing the formatting instructions given in the Psychological Association (Association, 1983). present document. Papers that do not conform to Use of full names for authors rather than initials the specified length and formatting requirements is preferred. A list of abbreviations for common are subject to be rejected without review. computer science journals can be found in the ACM Computing Reviews (for Computing Ma- References chinery, 1983). Alfred. V. Aho and Jeffrey D. Ullman. 1972. The The- ory of Parsing, Translation and Compiling, volume The provided LATEX and BibTEX style files 1. Prentice-Hall, Englewood Cliffs, NJ. roughly fit the American Psychological Associa- tion format, allowing regular citations, short cita- American Psychological Association, 1983. Publica- tions and multiple citations as described above. tions Manual. American Psychological Associa- tion, Appendices: Appendices, if any, directly fol- Washington, DC. Ashok K. Chandra, Dexter C. low the text and the references (but see above). Kozen, and Larry J.Stockmeyer. 1981. Alternation. Letter them in sequence and provide an informa- Journal of the Association for Computing Machin- tive title: Appendix A. Title of Appendix. ery, 28(1):114-133. Acknowledgement sections should go as a Association for Computing Machinery. 1983. Com- last section immediately before the references. puting reviews. Journal of the Association for Do not number the acknowledgement section. Computing Machinery, 24(11):503-512.
3.6 Footnotes 1 This is how a footnote should appear. 2 Note the line separating the footnotes from the text. Dan Gusfield. 1997. Algorithms on Strings, Treesand Sequences. Cambridge University Press, Cam- bridge, UK.